Xerox 4260 XF, 4260 X, 4260 S, 4260, 4250 XF User Manual

Xerox® WorkCentre

4250/4260

User Guide

©2013 Xerox Corporation. All rights reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in the United
States and/or other countries.

Product names and trademarks of other companies are hereby acknowledged.

Version: 5.0

Table of Contents

Welcome .................................................................................................................................1

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

About This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Related Information Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Customer Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Product Recycling and Disposal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Getting Started...................................................................................................................21

Machine Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Loading Paper into the HCF Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Logging On / Logging Off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Machine Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Customizing Your Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

For Further Assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Copy........................................................................................................................................ 37

Copy Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Layout Adjustment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Output Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

ID Card Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

18

Fax........................................................................................................................................... 59

Fax Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Embedded Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Network Scanning ............................................................................................................. 87

Scan Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Network Scanning Resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Network Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Layout Adjustment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Filing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

E-mail ...................................................................................................................................105

E-mail Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Layout Adjustment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

E-mail Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

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Store File.............................................................................................................................121

Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Layout Adjustment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

File/Folder Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Store File Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Store Files from the Workstation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Print Files ............................................................................................................................135

Print Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Print from USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Print ......................................................................................................................................143

Print Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Custom Size Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Printer Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Paper / Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Layout / Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Advanced. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Paper and other Media..................................................................................................153

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Setting the Paper Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Media Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Setups ..................................................................................................................................163

Accessing Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Tools Menu Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Localization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Fax Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Setting up Paper Trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Machine Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Change Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

CRU Replacement Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Machine Tests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Customer Support and Supplies Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .192

Optional Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Maintenance .....................................................................................................................195

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

ii Xerox WorkCentre 4250/4260 User Guide

Table of Contents

Specifications....................................................................................................................203

Machine Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .204

Electrical Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .207

Feature Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .208

Troubleshooting ...............................................................................................................211

Fault Clearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .212

Error and Fault Codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

Index ....................................................................................................................................219

Xerox WorkCentre 4250/4260 User Guide iii

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iv Xerox WorkCentre 4250/4260 User Guide

1 Welcome

Thank you for choosing a Xerox WorkCentre 4250/4260 series machine. These products
have been designed for ease of use. To use your machine to its fullest potential, take some
time to read this User Guide.

The User Guide provides you with an overview of the features and options available on your
machine, depending on the configuration. To help you familiarize yourself with your new
machine please refer to:

• Chapter 2 Getting Started.

• Chapter 11 Setups.

Further chapters within this guide offer additional information on the features and options
available. For additional assistance at the machine, press the Help button. If your machine
is connected to the network, use the CentreWare Help system or click on the Help button in
the Printer Driver.

NOTE: The graphic representations of the touch screen displayed throughout this User

Guide may differ slightly according to the configuration. However, feature descriptions and
functionality as described remain the same.

Xerox WorkCentre 4250/4260 User Guide 1

1Welcome

Introduction

The Xerox WorkCentre 4250 and 4260 series are digital devices capable of being
used for copying, printing, faxing, and scanning. The features and functions
available on your machine depend on the model purchased:

Xerox WorkCentre 4250

This model has digital copying. A Document Feeder, Paper Tray and Bypass Tray
are also provided and 2-sided copying is supported. It copies at 45 pages per
minute for Letter (43 ppm for A4). Additional Paper Trays, Stand, Finisher, High
Capacity Feeder, Memory Upgrade and Fax capability are available as options.

Xerox WorkCentre 4250S

This model has digital copying, printing, e-mailing and scanning. The device
supports scanning to and printing from a USB thumb drive and has the capability
of storing print and copy files on the device. It copies and prints at 45 pages per
minute for Letter (43 ppm for A4). A Document Feeder, Paper Tray and Bypass
Tray are also provided and 2-sided copying and printing are supported. Additional
Paper Trays, Stand, Finisher, High Capacity Feeder, Memory Upgrade and Fax
capability are available as options.

Xerox WorkCentre 4250X

This model has digital copying, printing, faxing, e-mailing and scanning. The
device supports scanning to and printing from a USB thumb drive and has the
capability of storing print and copy files on the device. It copies and prints at 45
pages per minute for Letter (43 ppm for A4). A Document Feeder, two Paper Trays
and a Bypass Tray are also provided and 2-sided copying and printing are
supported. Additional Paper Trays, Stand, Finisher, High Capacity Feeder and
Memory Upgrade are available as options.

Xerox WorkCentre 4250XF

This model has digital copying, printing, faxing, e-mailing and scanning. The
device supports scanning to and printing from a USB thumb drive and has the
capability of storing print and copy files on the device. It copies and prints at 45
pages per minute for Letter (43 ppm for A4). A Document Feeder, two Paper Trays,
High Capacity Feeder, a Bypass Tray and a Finisher are also provided and 2-sided
copying and printing are supported. A Memory Upgrade is available as an option.

Xerox WorkCentre 4260S

This model has digital copying, printing, e-mailing and scanning. The device
supports scanning to and printing from a USB thumb drive and has the capability
of storing print and copy files on the device. It copies and prints at 55 pages per
minute for Letter (53 ppm for A4). A Document Feeder, Paper Tray and Bypass
Tray are also provided and 2-sided copying and printing are supported. Additional

2 Xerox WorkCentre 4250/4260 User Guide

1Welcome

Paper Trays, Stand, Finisher, High Capacity Feeder, Memory Upgrade and Fax
capability are available as options.

Xerox WorkCentre 4260X

This model has digital copying, printing, faxing, e-mailing and scanning. The
device supports scanning to and printing from a USB thumb drive and has the
capability of storing print and copy files on the device. It copies and prints at 55
pages per minute for Letter (53 ppm for A4). A Document Feeder, two Paper Trays
and a Bypass Tray are also provided and 2-sided copying and printing are
supported. Additional Paper Trays, Stand, Finisher, High Capacity Feeder and
Memory Upgrade are available as options.

Xerox WorkCentre 4260XF

This model has digital copying, printing, faxing, e-mailing and scanning. The
device supports scanning to and printing from a USB thumb drive and has the
capability of storing print and copy files on the device. It copies and prints at 55
pages per minute for Letter (53 ppm for A4). A Document Feeder, two Paper Trays,
High Capacity Feeder, a Bypass Tray and a Finisher are also provided and 2-sided
copying and printing are supported. A Memory Upgrade is available as an option.

Xerox WorkCentre 4250/4260 User Guide 3

1Welcome

About This Guide

Throughout this User Guide some terms are used:

• Paper is the same as media.

• Document is the same as original.

• Xerox WorkCentre 4250/4250S/4250X/4250XF/4260S/4260X/4260XF is the

same as the machine / device.

The following table offers further information about the conventions used within
this Guide.

Convention Description Example

Italic TypeFace

Notes

Information

Warning

Caution

Used to denote screen or tab titles. In
addition, references to other
publications are displayed in Italic
typeface.

Used to provide additional or useful
information about a function or
feature.

Offers more in-depth specification
information relating to the machine.

Used to alert users to the possibility of
personal injury.

Cautions are statements that suggest
mechanical damage as a result of an

.

action

Basic Copy Features.
Please refer to chapter
3, page 42.

NOTE: The machine

automatically detects
standard document
sizes.

 Up to 75 sheets of 20 lb

) bond paper can be

(80 g/m²
loaded.

WARNING: This

product must be
connected to a
protective earthing
circuit.

CAUTION: DO NOT

use organic or strong
chemical solvents or
aerosol cleaners or
pour fluids directly
onto any area.

Most option screens include three buttons to confirm or cancel your choices.

•The Undo button resets the current screen to the values that were displayed

when the screen was opened.

•The Cancel button resets the screen and returns to the previous screen.

•The Save button saves the selections made and returns to the previous screen.

4 Xerox WorkCentre 4250/4260 User Guide

Related Information Sources

Information on this family of products can be found in:

1. This User Guide

2. The Quick Use Guide

3. The System Administration CD

4. The Xerox website http://www.xerox.com

1Welcome

Xerox WorkCentre 4250/4260 User Guide 5

1Welcome

Customer Support

If you need assistance during or after product installation, please visit the Xerox
website for online solutions and support:

http://www.xerox.com

If you require further assistance, call our experts at the Xerox Welcome Center, or
contact your local representative. When telephoning please quote the machine
serial number. Use the space below to make a note of the machine serial number:

# ____________________________________________

To access the serial number open the side cover using the release latch and then
open the front door. The serial number is located on a panel above the toner
cartridge. The Xerox Welcome Center or local representative telephone number is
provided when the machine is installed. For convenience and future reference,
please record the telephone number in the space below:

Xerox Welcome Center or local representative telephone number:

# ____________________________________________

6 Xerox WorkCentre 4250/4260 User Guide

Safety

1Welcome

Read these safety notes carefully before using this product to ensure you operate
the equipment safely.

Your Xerox product and supplies have been designed and tested to meet strict
safety requirements. These include Safety Agency approval, and compliance to
established environmental standards. Please read the following instructions
carefully before operating the product and refer to them as needed to ensure the
continued safe operation of your product.

The safety testing and performance of this product have been verified using
XEROX materials only.

Follow all warnings and instructions marked on, or supplied with the product.

This WARNING mark alerts users to the possibility of personal injury.

This WARNING mark alerts users to heated surfaces.

WARNING: This symbol indicates a Laser

alerts the user to refer to the appropriate safety information.

WARNING: This product must be connected to a protective earthing circuit.

is being used in the equipment and

Operator Accessible Areas

This equipment has been designed to provide operator access to safe areas only.
Operator access to hazardous areas is restricted using covers or guards, which
require a tool to enable removal. Never remove these covers or guards.

Maintenance Information

1. Any operator product maintenance procedures will be described in the user

documentation supplied with the product.

2. Do not carry out any maintenance on this product which is not described in

the customer documentation.

WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or

flammable when used on electromechanical equipment.

3. Use supplies and cleaning materials only as directed in the Operator section

of this manual.

Xerox WorkCentre 4250/4260 User Guide 7

1Welcome

Operational Safety Information

4. Do not remove covers or guards that are fastened with screws. There are no

parts behind these covers that you can maintain or service.

Your Xerox equipment and supplies have been designed and tested to meet strict
safety requirements. These include safety agency examination, approval, and
compliance with established environmental standards.

To ensure the continued safe operation of your Xerox equipment, follow these
safety guidelines at all times:

Do These

• Always follow all warnings and instructions that are marked on or supplied with
the equipment.

• Before cleaning this product, unplug the product from the electrical outlet.
Always use materials specifically designated for this product, the use of other
materials may result in poor performance and create a hazardous situation.

WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or

flammable when used on electromechanical equipment.

• Always exercise care when moving or relocating equipment. Please contact
your local Xerox Service Department to arrange relocation of the copier to a
location outside of your building.

• Always locate the machine on a solid support surface (not on plush carpet) that
has adequate strength to support the weight of the machine.

• Always locate the machine in an area that has adequate ventilation and room
for servicing.

• Always unplug this equipment from the electrical outlet before cleaning.

NOTE: Your Xerox machine is equipped with an energy saving device to conserve

power when the machine is not in use. The machine may be left on continuously.

WARNING: The metallic surfaces in the fuser area are hot. Please use caution

when removing paper jams from this area and avoid touching any metallic
surfaces.

Do Not Do These

• Never use a ground adapter plug to connect the equipment to a power outlet
that lacks a ground connection terminal.

• Never attempt any maintenance function that is not specifically described in
this documentation.

• Never obstruct ventilation openings. They are provided to prevent overheating.

8 Xerox WorkCentre 4250/4260 User Guide

1Welcome

• Never remove covers or guards that are fastened with screws. There are no
operator serviceable areas within these covers.

• Never locate the machine near a radiator or any other heat source.

• Never push objects of any kind into the ventilation openings.

• Never override or "cheat" any of the electrical or mechanical interlock devices.

• Never place this equipment where people might step on or trip on the power
cord.

• This equipment should not be placed in a room unless proper ventilation is
provided. Please contact your local Authorized dealer for further information.

Electrical Safety Information

1. The power receptacle for the machine must meet the requirements stated on

the data plate on the rear of the machine. If you are not sure that your
electrical supply meets the requirements, please consult your local power
company or an electrician for advice.

2. The socket outlet shall be installed near the equipment and shall be easily

accessible.

3. Use the power cable that is supplied with your machine. Do not use an

extension cord or remove or modify the power cord plug.

4. Plug the power cable directly into a correctly grounded electrical outlet. If you

are not sure whether or not an outlet is correctly grounded, consult an
electrician.

5. Do not use an adapter to connect any Xerox equipment to an electrical outlet

that lacks a ground connection terminal.

6. Do not place this equipment where people might step or trip on the power

cable.

7. Do not place objects on the power cable.

8. Do not override or disable electrical or mechanical interlock devices.

9. Do not push objects into slots or openings on the machine. Electrical shock or

fire may result.

10. Do not obstruct ventilation openings. These openings are used to provide

proper cooling to the Xerox machine.

Electrical Supply

1. This product shall be operated from the type of electrical supply indicted on

the product's data plate label. If you are not sure that your electrical supply
meets the requirements, please consult a licensed electrician for advice.

WARNING: This equipment must be connected to a protective earth circuit.

This equipment is supplied with a plug that has a protective earth pin. This plug

Xerox WorkCentre 4250/4260 User Guide 9

1Welcome

will only fit into an earthed electrical outlet. This is a safety feature. If you are
unable to insert the plug into the outlet, contact a licensed electrician to
replace the outlet.

2. Always connect equipment to a correctly grounded power outlet. If in doubt,

have the outlet checked by a qualified electrician.

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the
back of the machine as a plug-in device. To remove all electrical power from the
equipment, disconnect the power cable from the electrical outlet.

Emergency Power Off

If any of the following conditions occur, turn off the machine immediately and
disconnect the power cable(s) from the electrical outlet(s). Contact an authorized
Xerox Service Representative to correct the problem:

The equipment emits unusual odours or makes unusual noises.

The power cable is damaged or frayed.

A wall panel circuit breaker, fuse, or other safety device has been tripped.

Liquid is spilled into the machine.

The machine is exposed to water.

Any part of the machine is damaged

CAUTION: Risk of explosion if battery is replaced by an incorrect type. Dispose

of used batteries according to the instruction.

Quality Standards

The product is manufactured under a registered ISO9002 Quality system.

If you need additional safety information concerning this XEROX product or
XEROX supplied materials you may call the following number:

EUROPE: [phone]

USA/CANADA: 1 800 928 6571

Safety Standards

EUROPE: This XEROX product is certified by the following Agency using the Safety

Standards listed.

Agency: TUV Rheinland

Standard: IEC60950-1, 2001

USA/CANADA: This XEROX product is certified by the following Agency using the

Safety Standards listed.

Agency: UNDERWRITERS LABORATORIES

10 Xerox WorkCentre 4250/4260 User Guide

1Welcome

Standard: UL60950-1, 2003 Edition. Certification is based on reciprocity
agreements, which include requirements for Canada.

Laser Safety Information

CAUTION: Use of controls, adjustments or performance of procedure other

than those specified herein may result in hazardous light exposure.

With specific regard to laser safety, the equipment complies with performance
standards for laser product set by government, national and international
agencies as a Class 1 laser product. It does not emit hazardous light, as the beam
is totally enclosed during all phases of customer operation and maintenance.

WARNING: Do not stare into the light source if the platen cover is in the up

position.

Ozone Safety Information

This product will produce ozone during normal operation. The ozone produced is
heavier than air and is dependent on copy volume. Providing the correct
environmental parameters as specified in the Xerox installation procedure will
ensure that the concentration levels meet safe limits.

If you need additional information about ozone, please request the Xerox
publication Ozone by calling 1-800-828-6571 in the United States and Canada. In
other markets please contact your authorised local dealer or Service Provider.

For Consumables

• Store all consumables in accordance with the instructions given on the package
or container.

• Keep all consumables away from the reach of children.

• Never throw Toner Cartridges or toner containers into an open flame.

• Cartridges: When handling cartridges, for example ink, fuser, etc., avoid skin or
eye contact. Eye contact can cause irritation and inflammation. Do not attempt
to disassemble the cartridge. This can increase the risk of skin or eye contact.

Product Safety Certification

This product is certified by the following Agency using the Safety standards listed.

Agency Standard

Underwriters Laboratories Inc UL60950-1 1st (2003) (USA/Canada)

Intertek ETL SEMKO IEC60950-1 Edition 1 (2001)

Xerox WorkCentre 4250/4260 User Guide 11

1Welcome

This product has been manufactured under a registered ISO9001 Quality system.

CE Mark

The CE mark applied to this product, symbolizes XEROX's declaration of
conformity with the following applicable European Union Directives, as of the
dates indicated:

December 12, 2006:

Council Directive 2006/95/EC as amended. Approximation of the laws of the
member states related to low voltage equipment.

December 15, 2004:

Council Directive 2004/108/EC as amended. Approximation of the laws of the
member states related to electromagnetic compatibility.

March 9, 1999

Council Directive 99/5/EC, on radio equipment and telecommunications
terminal equipment and the mutual recognition of the conformity.

A full declaration of conformity, defining the relevant directives and referenced
standards, can be obtained from your XEROX Limited representative.

WARNING: In order to allow this equipment to operate in proximity to

Industrial Scientific and Medical (ISM) equipment, the external radiation from
the ISM equipment may have to be limited or special mitigation measures
taken.

NOTE: Changes or modifications to this equipment not specifically approved by

the Xerox Corporation may void the user’s authority to operate this equipment.

WARNING: Shielded cables must be used with this equipment to maintain

compliance with Council Directive 2004/108/EC.

EMC Information

FCC Part 15

This equipment has been tested and found to comply with the limits for a Class A
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference when the equipment
is operated in a commercial environment. This equipment generates, uses and can
radiate radio frequency energy and, if not installed and used in accordance with
the instruction manual, may cause harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful
interference in which case the user will be required to correct the interferences at
their own expense.

12 Xerox WorkCentre 4250/4260 User Guide

1Welcome

NOTE: Changes or modifications to this equipment not specifically approved by

the Xerox Corporation may void the user’s authority to operate this equipment.

WARNING: Shielded cables must be used with this equipment to maintain

compliance with FCC regulations.

US Regulatory Information for the Fax Kit option (WorkCentre
4250, 4250S, 4250X, 4250XF, 4260S, 4260X, 4260XF only)

Model Number: XRX-

FAXKIT

FAX Send Header Requirements:

The telephone Consumer Protection Act of 1991 makes it unlawful for any person
to use a computer or other electronic device, including a Fax machine, to send any
message unless such message clearly contains in a margin at the top or bottom of
each transmitted page or on the first page of the transmission, the date and time
it is sent and an identification of the business or other entity, or other individual
sending the message and the telephone number of the sending machine or such
business, other entity or individual. (The telephone number provided may not be a
900 number or any other number for which charges exceed local or long distance
transmission charges.)

In order to program this information into your FAX machine refer to Setting the
Machine and follow the steps provided.

Data Coupler Information:

This equipment complies with Part 68 of the FCC rules and the requirements
adopted by the Administrative Council for Terminal Attachments (ACTA). On the
rear of this equipment is a label that contains, among other information, a product
identifier in the format US:AAAEQ##TXXXX. If requested, this number must be
provided to the Telephone Company.

A plug and jack used to connect this equipment to the premises wiring and
telephone network must comply with the applicable FCC Part 68 rules and
requirements adopted by the ACTA. A compliant telephone cord and modular plug
is provided with this product. It is designed to be connected to a compatible
modular jack that is also compliant. See installation instructions for details.

You may safely connect the machine to the following standard modular jack:
USOC RJ-11C using the compliant telephone line cord (with modular plugs)
provided with the installation kit. See installation instructions for details.

The Ringer Equivalence Number (or REN) is used to determine the number of
devices that may be connected to a telephone line. Excessive RENs on a telephone
line may result in the devices not ringing in response to an incoming call. In most
but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the
number of devices that may be connected to a line, as determined by the total
RENs, contact the local Telephone Company. For products approved after July 23,
2001, the REN for this product is part of the product identifier that has the format
US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal

Xerox WorkCentre 4250/4260 User Guide 13

1Welcome

point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on
the label.

If this Xerox equipment causes harm to the telephone network, the Telephone
Company will notify you in advance that temporary discontinuance of service may
be required. If advance notice isn't practical, the Telephone Company will notify
the customer as soon as possible. Also, you will be advised of your right to file a
complaint with the FCC if you believe it is necessary.

The Telephone Company may make changes in its facilities, equipment,
operations or procedures that could affect the operation of the equipment. If this
happens the Telephone Company will provide advance notice in order for you to
make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this Xerox equipment, for repair or warranty
information, please contact the appropriate service center; details of which are
displayed either on the machine or contained within the user guide. If the
equipment is causing harm to the telephone network, the Telephone Company
may request that you disconnect the equipment until the problem is resolved.

Repairs to the machine should be made only by a Xerox representative or an
authorized Xerox service agency. This applies at any time during or after the
service warranty period. If unauthorized repair is performed, the remainder of the
warranty period is null and void. This equipment must not be used on party lines.
Connection to party line service is subject to state tariffs. Contact the state public
utility commission, public service commission or corporation commission for
information.

Model Number: XRX-

FAXKIT

If your office has specially wired alarm equipment connected to the telephone line,
ensure the installation of this Xerox equipment does not disable your alarm
equipment. If you have questions about what will disable alarm equipment,
consult your Telephone Company or a qualified installer.

Canadian Regulatory Information for the Fax Kit option
(WorkCentre 4250, 4250S, 4250X, 4250XF, 4260S, 4260X,
4260XF only)

This product meets the applicable Industry Canada technical specifications

NOTE: The Ringer Equivalence Number (REN) assigned to each terminal device

provides an indication of the maximum number of terminals allowed to be
connected to a telephone interface. The termination on an interface may consist
of any combination of devices subject only to the requirement that the sum of the
Ringer Equivalence Numbers of all of the devices does not exceed 5.

Repairs to certified equipment should be coordinated by a representative
designated by the supplier. Any repairs or alterations made by the user to this
equipment, or equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.

14 Xerox WorkCentre 4250/4260 User Guide

1Welcome

Users should ensure for their own protection that the electrical ground connections
of the power utility, telephone lines and internal metallic water pipe systems, if
present, are connected together. This precaution may be particularly important in
rural areas.

CAUTION: Users should not attempt to make such connections themselves, but

should contact the appropriate electric inspection authority, or electrician, as
appropriate.

European Regulatory Information for the Fax Kit option
(WorkCentre 4250, 4250S, 4250X, 4250XF, 4260S, 4260X,
4260XF only)

Radio Equipment & Telecommunications Terminal Equipment Directive

This Xerox product has been self-certified by Xerox for pan-European single
terminal connection to the analogue public switched telephone network (PSTN) in
accordance with Directive 1999/5/EC.

The product has been designed to work with the national PSTNs and compatible
PBXs of the following countries:

Austria Belgium Bulgaria Cyprus

Czech Republic Denmark Estonia Finland

France Germany Greece Hungary

Iceland Ireland Italy Latvia

Liechtenstein Lithuania Luxembourg Malta

Netherlands Norway Poland Portugal

Romania Slovakia Slovenia Spain

Sweden Switzerland United Kingdom

In the event of problems, you should contact your local Xerox representative in the
first instance.

This product has been tested to and is compliant with TBR21 or ES 103 021-1/2/3
or ES 203 021-1/2/3, technical specifications for terminal equipment for use on
analogue-switched telephone networks in the European Economic Area.

The product may be configured to be compatible with other country networks.
Please contact your Xerox representative if it needs to be reconnected to another
country's network.

Xerox WorkCentre 4250/4260 User Guide 15

1Welcome

NOTE: Although this product can use either loop disconnect (pulse) or DTMF

(tone) signaling it is recommended that it is set to use DTMF signaling. DTMF
signaling provides reliable and faster call setup. Modification, connection to
external control software or to external control apparatus not authorized by
Xerox, will invalidate its certification.

Illegal Copying

Congress, by statute, has forbidden the copying of the following subjects under
certain circumstances. Penalties of fine or imprisonment may be imposed on those
guilty of making such copies.

• Obligations or Securities of the United States Government, such as:

Certificates of Indebtedness

Coupons from Bonds

Silver Certificates

United States Bonds

Federal Reserve Notes

Certificates of Deposit

National Bank currency

Federal Reserve Bank Notes

Gold Certificates

Treasure Notes

Fractional Notes

Paper money

Bonds and obligations of certain agencies of the government, such as FHA

Bonds (US Savings Bonds may be photographed only for publicity purposes in
connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps (If it is necessary to copy a legal document on which
there is a cancelled revenue stamp, this may be done provided the
reproduction of the document is performed for lawful purposes.)

Postage Stamps, canceled or uncanceled (For philatelic purposes, postage
stamps may be photographed provided the reproduction is black and white
and less than 3/4 or more than 11/2 times the linear dimensions of the
original).

Postal Money Orders

Bills, checks, or drafts for money drawn by or on authorized officers of the
United States

Stamps and other representatives of value, of whatever denomination, which
may be or have been issued under any Act of Congress

• Adjusted compensation Certificates for veterans of the World Wars.

• Obligations or Securities of any foreign government, bank, or corporation.

16 Xerox WorkCentre 4250/4260 User Guide

1Welcome

• Copyrighted material (unless permission of the copyright owner has been

obtained or the copying falls within the “fair use” or library reproduction
provisions of the copyright law). Further information of these provisions may be
obtained from the Copyright Office, Library of Congress, Washington, DC
20559 (circular R21).

• Certificates of Citizenship or Naturalization (foreign naturalization certificates

may be photographed).

• Passports (foreign passports may be photographed).

• Immigration papers.

• Draft Registration cards.

• Selective Service Induction papers which bear any of the following information:

Registrant’s earnings or income

Registrant’s dependency status

Registrant’s court record

Registrant’s previous military service

Registrant’s physical or mental condition

NOTE: Exception: US Army and Navy discharge certificates may be

photographed.

• Badges, identification cards, passes or insignias carried by military or Naval

personnel, or by members of the various Federal Departments and Bureaus,
such as the FBI and Treasury (unless the photograph is ordered by the head of
such Department or Bureau).

WARNING: Copying of the following is also prohibited in certain states:

automobile licences, driver’s licenses, and automobile Certificates of Title. This
list is not all-inclusive. In case of doubt, consult your attorney.

Cyprus Hungary Lithuania Slovakia

Czech Republic Italy Malta Slovenia

Estonia Latvia Poland Spain

Xerox WorkCentre 4250/4260 User Guide 17

1Welcome

Product Recycling and Disposal

European Union

Information for users on collection and disposal of old
equipment and used batteries

These symbols on the products, and/or accompanying documents mean that used
electrical and electronic products and batteries should not be mixed with general
household waste.

For proper treatment, recovery and recycling of old products and used batteries,
please take them to applicable collection points, in accordance with your national
legislation and the Directive 2002/96/EC and 2006/66/EC.

By disposing of these products and batteries correctly, you will help to save
valuable resources and prevent any potential negative effects on human health
and the environment which could otherwise arise from inappropriate waste
handling.

Hg

For more information about collection and recycling of old products and batteries,
please contact your local municipality, your waste disposal service or the point of
sale where you purchased the items.

Penalties may be applicable for incorrect disposal of this waste, in accordance with
national legislation.

For business users in the European Union

If you wish to discard electrical and electronic equipment, please contact your
dealer or supplier for further information.

Information on disposal in other countries outside the European Union

These symbols are only valid in the European Union. If you wish to discard these
items, please contact your local authorities or dealer and ask for the correct
method of disposal.

Note for the battery symbol

This wheeled bin symbol may be used in combination with a chemical symbol. This
establishes compliance with the requirements set out by the Directive.

Removal

Batteries should only be replaced by a MANUFACTURER approved service facility.

18 Xerox WorkCentre 4250/4260 User Guide

North America

Xerox operates a worldwide equipment take back and reuse/recycle program.
Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether
this Xerox product is part of the program. For more information about Xerox
environmental programs, visit http://www.xerox.com/environment.

If you are managing the disposal of your Xerox product, please note that the
product contains lamp(s) with mercury, and may contain lead, Perchlorate and
other materials whose disposal may be regulated due to environmental
considerations. The presence of these materials is fully consistent with global
regulations applicable at the time that the product was placed on the market. For
recycling and disposal information, contact your local authorities. In the United
States, you may also refer to the Electronic Industries Alliance web site: http://
www.eiae.org/.

WARNING: Perchlorate Material - This product may contain one or more

Perchlorate-containing devices, such as batteries. Special handling may apply,
please see http://www.dtsc.ca.gov/hazardouswaste/perchlorate/

1Welcome

Other Countries

Please contact your local waste authorities and request disposal guidance.

EH&S Contact Information

For more information on Environment, Health and Safety in relation to this Xerox
product and supplies, please contact the following customer help lines:

USA: 1-800 828-6571

Canada: 1-800 828-6571

Europe: [phone]

Product Safety information for US

www.xerox.com/about-xerox/environment/enus.html

Product Safety information for EU

www.xerox.com/about-xerox/environment/eneu.html

Xerox WorkCentre 4250/4260 User Guide 19

1Welcome

20 Xerox WorkCentre 4250/4260 User Guide

2Getting Started

Before you use your machine, take some time to familiarize yourself with the various
features and options.

Xerox WorkCentre 4250/4260 User Guide 21

2 Getting Started

Machine Overview

Component Location

Document Feeder, Trays 1, 2, High Capacity Feeder and Finisher

Document
Feeder

Control Panel

Bypass Tray

USB Port

Finisher

Document Glass, User Interface and Control Panel

Document
Registration
Point

Paper Tray 1

Paper Tray 2

High Capacity
Feeder (tray 3)

Document
Glass / Platen

User Interface (UI)
Touch Screen

22 Xerox WorkCentre 4250/4260 User Guide

Numeric Keypad

Control Panel

Models and Components

2 Getting Started

Digital Copying

Direct/Network
Printing

Scan

E-mail

Fax

Paper Tray 1 &
Bypass

Paper Tray 2

High Capacity
Feeder

Stand *(see Note)

WorkCentre
4250

Standard Standard Standard Standard

Optional Optional Standard Standard

Standard Standard Standard Standard

Optional Optional Optional Standard

Optional Optional Optional Optional/

Optional Optional Optional Standard/

WorkCentre
4250S/
4260S

Standard Standard Standard

Standard Standard Standard

Standard Standard Standard

WorkCentre
4250X/
4260X

WorkCentre
4250XF/
4260XF

Standard

Not needed

Finisher

USB Thumb Drive

80 GB Hard Drive

Foreign Device
Interface

System Memory
(256MB)

Additional Memory
(256MB)

Optional Optional Optional Standard

Standard Standard Standard Standard

Standard Standard Standard Standard

Optional Optional Optional Optional

Standard Standard Standard Standard

Optional Optional Optional Optional

NOTE: The type of stand available depends on the configuration.

Xerox WorkCentre 4250/4260 User Guide 23

2 Getting Started

Control Panel Overview

Status

Language

ServicesJob

Machine

Services
Home

Display and
Touch Screen

Dial Pause

Status

Fea ture Description

Services

Displays the default feature on the touch screen.

Log In/
Out

Cancel
Entry

Help

Numeric
Keypad

Power

Clear All

Interrupt
Printing

Stop

Start

Services Home

Job Status

Machine Status

Display and Touch Screen

Help

Language Changes text displayed on the screen to an alternative language.

Log In/Out

Numeric Keypad

Cancel Entry

Displays the available features on the touch screen.

Displays job progress information.

Displays the current status of the machine.

Displays and selects all the available programming features, plus
fault clearance procedures and general machine information.

Accesses additional information.

Accesses Tools, used to adjust the defaults of the machine.

Use to enter numeric characters.

Press to cancel the entry made on the numeric keypad.

24 Xerox WorkCentre 4250/4260 User Guide