Xerox 4260C User Manual

WorkCentre® 4260 Series

Quick Use Guide

Version 0.3 29.07.08

WorkCentre® 4260 Series

Quick Use Guide

Xerox WorkCentre 4260 Series

Quick Use Guide

Thank you for choosing the WorkCentre 4260 Series. If you work through the procedures in this book in the order they are presented, you will successfully:

Connect the WorkCentre 4260 Series Printer to a network

Set-up the WorkCentre 4260 Series Printer

Install optional features

Operate the WorkCentre 4260 Series Printer

Install the WorkCentre 4260 Series ....................................................................3

Switch On the Machine............................................................................................5

Your WorkCentre 4260.............................................................................................7

Connecting to the Network .................................................................................10

Install Print Drivers.................................................................................................12

E-mail Setup..............................................................................................................13

Fax Setup ................................................................................................................... 15

Installing Option Kits............................................................................................. 16

Making Copies.......................................................................................................... 18

Additional Copy Features.....................................................................................19

Printing a Document..............................................................................................20

Sending a Fax...........................................................................................................22

Network Scanning...................................................................................................25

Sending an E-mail ...................................................................................................28

Enhance your WorkCentre’s productivity ......................................................30

Troubleshooting.......................................................................................................33

Help ..............................................................................................................................35

Greenwich Mean Time Offset.............................................................................37

quick use guide 1

For information about Safety, Regulatory Information, Environmental Compliance, Illegal Copies, and Product Recycling and Disposal, please refer to the relevant sections in the User Guide.

If you require more detailed information about any of the features available on your device, please refer to the User Guide and the System Administration CD.

For product support and information about ordering consumables and print media go to the Xerox website www.xerox.com/support

Prepared and translated by:

Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.

All Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged. The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice. Changes and technical updates will be added in subsequent editions of the documentation.

For the latest information go to

www.xerox.com/support.

2 quick use guide

Install the WorkCentre 4260 Series

1 Unpack the machine and any hardware options 2 Locate the Installation Instructions. 3 Follow the Installation Instructions to assemble the machine and hardware options.

The result will be one of the following configurations.

Features

Digital Copying

Direct/Network

Printing

Scan

E-mail

Fax

Paper Tray 1 & Bypass

Paper Tray 2

Paper Tray 3 & 4

HCF

Stand *(see Note)

Finisher

WorkCentre

4260C

Standard Standard Standard Standard

- Standard Standard Standard

Optional Optional Standard Standard

Standard Standard Standard Standard

Optional Optional Standard Standard

Optional Optional Optional N/A

Optional Optional Optional Standard

Optional Optional Optional

WorkCentre

4260S

WorkCentre

4260X

WorkCentre

4260XF

Standard

USB Thumb Drive

80 GB Hard Drive

Foreign Devic e

Interface

System Memory

(256MB)

Standard Standard Standard Standard

Optional Optional Optional Optional

Standard Standard Standard Standard

quick use guide 3

Features

WorkCentre

4260C

WorkCentre

4260S

WorkCentre

4260X

WorkCentre

4260XF

Additional Memory

(256MB)

- Optional Optional Optional

NOTE: A low stand is available for the Tray 4 configuration, a high stand is available

for the Tray 1 and 2 configuration.

4 In addition you will have:

• Power Cord

•User Documentation CD

• System Administration CD

•Print Driver CD

• Quick Use Guide (this book)

• Print Cartridge

• Control Panel Labels

• Product Enablement Key

• Telephone Cable (WorkCentre4260 Series ‘X’ and ‘XF’ machine with Fax only).

4 quick use guide

Switch On the Machine

Product Enablement Key

Card Reader slot

Green LED

Once the machine has been assembled it must be configured. This is done using the Product Enablement Key when the machine is switched on for the first time.

The Product Enablement Key is delivered in a plastic tube inside the box with the machine. The procedure to configure the machine is as follows:

1 Locate the tube containing the

Product Enablement Key. Remove the plastic card and carefully press out the key.

2 Connect the Power cord to the machine and a suitable power supply outlet. 3 Switch on the machine. 4 Install the Product Enablement Key into the Card Reader Slot at the back of the

machine.

5 The Language Default screen will be displayed. Select your chosen language and

then select Save.

6 The Installation Wizard screen will be displayed. Select Next. 7 The Product Enablement Settings screen will be displayed. Follow the instructions on

the screen.

NOTE: When the Green LED light stops blinking and remains on continuously (about

10 seconds), the configuration is successful.

8 Remove the Product Enablement Key and select Next on the display.

quick use guide 5

9 The Default Paper Size screen is displayed. Select either A4 or 8.5 x 11 inches and

select Next.

10 The Customer Support and Supplies Numbers screen is displayed. Enter the

Customer Support Telephone Number and the Supplies Telephone Number and select Next.

NOTE: This is for reference only. You may leave these fields blank if you do not have

the information.

11 The next 4 screens will allow you to set the Date Format, Date, Clock Format and

Time. Follow the instructions to enter the appropriate information and select Next

on each screen.

12 The Congratulations screen will be displayed. This indicates that you have

successfully completed the System Settings portion of the Xerox Installation Wizard. Select Finish to continue.

NOTE: In some locations a popup screen will appear asking for the Page Pack

Passcode. If this occurs, contact your Customer Support Representative for the passcode.

13 The machine will display a Machine Self Test In Progress screen while the machine

applies the configuration settings. When this is complete the machine will display the Basic Copying screen. Your machine is now ready for you to use.

14 If the Fax feature is installed, the Fax installation Wizard screen is displayed.Refer to

Fax Setup on page 15.

6 quick use guide

Your WorkCentre 4260

Control Panel:

Touch Screen and Numeric Keypad

Paper Trays:

Tray 2, 3, 4 and HCF are standard on the WorkCentre 4260XF and are optional. on the WorkCentre 4260C/ S/X.

Output Tray:

Collects output

Bypass Tray:

Used for non-standard printing media

Document Feeder:

Used for scanning multiple documents. The

Document

Glass

underneath is used for scanning single documents, bound documents etc.

Inside the Device

There are Customer Replaceable Units in the device, the Toner Cartridge (6) and the Drum Cartridge (7).

The Serial Number is on the inside of the front cover.

quick use guide 7

Control Panel Overview

Job Status

Services Home

Machine

Status

Display and

Touch Screen

Numeric Keypad

Cancel Entry

Start

Stop

Clear All

Help

Language

Interrupt Printing

Services

Power

Item Description

Services Home Displays the Services screen to enable selection of features.

Services Use to access the feature options.

Job Status Use to view the current job status and other job queues.

Machine Status Use to access machine information, status, Serial Number

and to print reports.

Display and Touch Screen

Help Displays help messages for features and error messages.

Displays the current machine status and screens to select machine features.

Language Used to select the language shown on the display.

Power Use to reactivate the machine from power save mode.

Numeric Keypad Use to enter alphanumeric characters.

Cancel Entry Cancels the entry made on the Numeric Keypad.

8 quick use guide

Guides

Item Description

Clear All Press once to clear a current entry. Press twice to return to

default settings.

Interrupt Printing Use to interrupt the current job to run a more urgent job.

Stop Stops the job in progress.

Start Use to activate a job.

Load Paper into the Paper Trays

1 Open the paper tray and load paper into

the tray. Do NOT fill above the Max line.

2 Adjust the guides to hold the paper against

the right side of the tray.

3 When you close the tray, the Paper Settings

screen will display. Input the size, type and color of the paper you have loaded and select Confirm.

Loading Documents

Documents can be loaded either into the Document Feeder or onto the Document Glass.

1 Load documents to be copied face up

in the input tray of the Document Feeder with the top of the document to the left or rear of the tray.

2 Move the Document Guide to just

touch both sides of the document.

Or...........

3 ........open the Document Feeder and

place single documents face down on the Document Glass aligned with the rear left corner.

NOTE: Documents are only scanned

once even when several copies are selected.

quick use guide 9

+ 29 hidden pages

Xerox 4260C User Manual

Contents

Switch On the Machine

Your WorkCentre 4260

Inside the Device

Control Panel Overview

Load Paper into the Paper Trays

Loading Documents