Xerox 423 User Manual
XEROX
WorkCentre Pro 423/428
Scanner User Guide
708P86638
The Documeint COmpamt
XEROX X
Prepared and translated by:
The Document Company Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1HE
ENGLAND
©2001 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and information now
allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated
from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.
Xero^, The Document Compan^, the digital X’ and all Xerox products mentioned in this publication are
trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby
acknowledged.
Changes are periodically made to this document. Changes, technical inaccuracies, and typographical errors
will be corrected in subsequent editions.
Table of Contents
Preface................................................................1-1
Using This Guide........................................................................1-2
Conventions................................................................................1-3
Background Knowledge........................................................1-2
Organization..........................................................................1-2
Bracket text typeface
Italic typeface........................................................................1-3
Notes.....................................................................................1-3
Hints......................................................................................1-3
Cautions................................................................................1-3
Warnings...............................................................................1-3
............................................................
1-3
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Before Using the Scanner
Overview.....................................................................................2-2
Scanning with the Mailbox....................................................2-2
CentreWare Scanning Services
Required Environment
WorkCentre Pro....................................................................2-4
Personal Computer (Client)..................................................2-4
Personal Computer (Server)
Network.................................................................................2-4
Preparing to use the Mailbox Feature........................................2-5
Defining the IP Address........................................................2-5
Setting the IP Address..........................................................2-6
Setting Subnet Mask and Gateway Address........................2-7
Enabling the Salutation.........................................................2-8
Creating a Mailbox................................................................2-9
Procedure.............................................................................2-9
Preparing to use CentreWare Scanning Services
Enabling the Transport Protocol (UDP)..............................2-12
Enabling the FTP Client......................................................2-14
Installing the Network Scanner Utility
Required Environment........................................................2-15
Target Operating System....................................................2-15
Personal Computer.............................................................2-15
Network...............................................................................2-15
Target Application Software
Installation...........................................................................2-16
Procedure...........................................................................2-16
Uninstallation
Procedure...........................................................................2-18
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2-1
2-3
2-4
2-4
2-12
2-15
2-15
2-18
Operating the Scanner......................................3-1
Scanning Documents
Scan-to-Mailbox....................................................................3-2
Procedure.............................................................................3-2
Scan-to-Server(Using Job Template)
Procedure.............................................................................3-5
Specifying Various Features (Mailbox)
Selecting the Scan Resolution Level
Procedure.............................................................................3-7
XEROX WorkCentre Pro 423/428 Scanner User Guide Page i
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3-2
3-5
3-7
3-7
Selecting the Original Type...................................................3-8
Procedure.............................................................................3-8
Selecting the Density Level
Procedure.............................................................................3-8
Selecting the Scan Size........................................................3-9
Procedure.............................................................................3-9
Selecting Scanning Ratio....................................................3-10
Procedure...........................................................................3-10
Scanning Mixed Size Originals
Procedure...........................................................................3-11
Loading Documents...........................................................3-11
Scanning Two-Sided Originals
Procedure...........................................................................3-12
Printing/Deleting Stored Documents........................................3-13
Procedure...........................................................................3-13
Custom Presets for Scanning Features
Screen Default (4. Scan Default)........................................3-16
Scan Screen
Scan Features
Procedure...........................................................................3-16
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3-8
3-11
3-12
3-16
3-16
3-16
Operating the Client (Personal Computer)
Using the Network Scanner Driver
Importing the Stored Documents..........................................4-2
Procedure.............................................................................4-2
Changing Display of the Scanner Name
Network.................................................................................4-5
Local File
Other Scanners.....................................................................4-5
Procedure.............................................................................4-6
Changing ImportSettings
Import Order
File List Mode
Negative Image
Temporary Save as
Using the Mailbox Viewer
Confirm/Delete/ImportStored Documents
Procedure.............................................................................4-8
Importing the Document Stored in the Mailbox
Setting Up the Properties....................................................4-10
Import Properties................................................................4-12
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Precautions and Limitations
Precautions and Limitations.......................................................5-2
Enabling Salutation or FTP Client
Using the Network Scanner Driverand the
Mailbox Viewer at the Same Time........................................5-2
Importing from Several Personal Computers
Printing Stored Document
Retrieve from the Mailbox of the Machine
Using the CentreWare Scanning Services...........................5-2
Using the TIFFfile.................................................................5-2
Scan Size Limitation.............................................................5-2
Number of Pages of Stored Document
Maximum Numberof Scanned Pages (Mailbox)
Upgrading the Network Scanner Utility
Troubleshooting..........................................................................5-4
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4-1
4-2
4-5
4-5
4-6
4-6
4-6
4-7
4-7
4-8
4-8
4-10
5-1
5-2
5-2
5-2
5-2
5-3
5-3
5-3
Page ii XEROX WorkCentre Pro 423/428 Scanner User Guide
Appendix A-1
Printing Job Template List.
Compatible Software
...........
.A-2
.A-3
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XEROX WorkCentre Pro 423/428 Scanner User Guide Page in
Page iv XEROX WorkCentre Pro 423/428 Scanner User Guide
1 Preface
Thank you for purohasing the Xerox WorkCentre Pro 423/428. This
guide provides all the neoessary operating instruotions and preoautions
for using spanning features.
To get the most out of the maohine, please read this guide oarefully
beforehand.
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XEROX WorkCentre Pro 423/428 Scanner User Guide Page 1-1
Using This Guide
Background Knowledge
Organization
Chapter 1 This ohapter
Chapter 2 Before Using the Scanner
Chapter 3 Operating the Scanner
Chapter 4 Operating the Client (Personal Computer)
This guide is written with the assumption that you are familiar with the
basio workings of yoursystems.With referenoe to information suoh as
personal oomputers, operating systems and networks, refer to the
relevant information forassistanoe.
The following is a summary of eaoh ohapter:
This ohapter provides the summary of soanning features and
preparation instruotions for using the network soanner.
This ohapter desoribes how to soan the dooument.
This ohapter desoribes how to import the stored dooument from the
mailbox of the maohine to a personal oomputer using a olient personal
oomputer.
Chapter 5 Precautions and Limitations
This ohapter desoribes the preoautions and limitations when using the
soan feature and also explains how to troubleshoot problems when
they ooour.
Appendix This seotion provides information on soan feature referenoes and
prooedures when using CentreWare Soanning Servioes.
Page 1-2 XEROX WorkCentre Pro 423/428 Scanner User Guide
Conventions
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Bracket text typeface
Italic typeface
In this manual, a host device refers to a personal computer or
workstation.
The [Bracket Text] typeface is used to emphasize the selection of a
feature mode or button. For example:
> Select[Image Quality].
> Select[Save].
The Italic typeface is used to emphasize a word or phrase. In addition,
references to otherchapters and publications are displayed in Italic
typeface. Forexample:
Always follow safety procedures when operating the equipment.
Refer to “Maintenance” on page 11-1, for information about cleaning
the Document Glass.
For more information about the network options available, refer to the
System Administrator Guide.
I
Notes
Hints
Cautions
Warnings
Notes are statements that provide additional information. Forexample:
NOTE: If the Xerox WorkCentre Pro 423/428 does not include the
Finisherand/or High Capacity Feeder, ignore the firststep.
Hints help users perform a task. For example:
HINT: Select the X/Y display areas to display a pop up keypad which
can be used to enter and save the values.
Cautions are statements that suggest mechanical damage as a result
of an action. Forexample:
CAUTION: When cleaning the Xerox WorkCentre Pro 423/428, do
not use organic solvents or aerosol cleaners.
Warnings are statements that alert users to the possibility of personal
damage. Forexample:
WARNING: This equipment must be connected to an earthed
mains socket outlet.
XEROX WorkCentre Pro 423/428 Scanner User Guide Page 1-3
Page 1-4 XEROX WorkCentre Pro 423/428 Scanner User Guide
! Before Using the Scanner
The following information oan be found in this ohapter:
> Overview
> Required Environment
> Preparing to use the Mailbox Feature
> Preparing to use CentreWare Spanning Servioe
> Installing the Network Spanning Utility
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XEROX WorkCentre Pro 423/428 Scanner User Guide Page 2-1
Overview
The WorkCentre Pro Network Soanner provides the following features:
> The soan feature by using the mailbox in the maohine
> The soan feature by using the CentreWare Spanning Servioes
The following is the summary of eaoh soan feature:
Scanning with the Mailbox
You oan store a dooument in the mailbox by soanning the dooument on
the maohine.
The stored data oan be imported to the personal oomputer (olient)
oonneoted to a network.
Besides soanned doouments, you oan also import data reoeived from
other faosimile to your mailbox of the WorkCentre Pro.
See the UserGuide (Facsimile) for details of the mailbox feature.
(optional)
Page 2-2 XEROX WorkCentre Pro 423/428 Scanner User Guide
CentreWare Scanning Services
You can scan a document by specifying a template file, which is called
h Job Template.
The scanned data will be stored on the hard disk of the machine and
the data will be automatically transmitted to the personal computer
(server) connected to a network.
The optional CentreWare Scanning Services is required in orderto
create the Job Template or to setup a repository location for the
transmitted data.
NOTE: This guide describes only the procedure for the machine when
using CentreWare Scanning Services. For information regarding the
procedure forthe personal computer, referto the CentreWare
Scanning Services User Guide.
It is necessary to install the optional printer HDD kit in order to use
CentreWare Scanning Services.
Scan
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XEROX WorkCentre Pro 423/428 Scanner User Guide Page 2-3
Required Environment
This section describes the required environment in order to use the
scan feature (mailbox feature).
WorkCentre Pro
The following options are needed forthe machine:
> Fax unit (for models not installed with the fax feature)
> Printer HDD kit (when using CentreWare Scanning Services only)
> 64MB SDRAM (when using CentreWare Scanning Services only)
Personal Computer (Client)
The personal computer as a client must be installed with either one of
the following operation systems:
> Microsoft Window^ 95/Window^ 98/Window^ Me operating
system
> Microsoft Windows operating system Version 4.0/Window^
2000 operating system
NOTE: Windows NT 4.0 Server TSE (Terminal Server Edition) and
Windows 2000 Server/Advanced Server Terminal Service are not
compatible with this feature.
Personal Computer (Server)
When using the CentreWare Scanning Services, the personal
computer as a server must be installed with the following operation
system:
> Microsoft Windows N^ operating system version 4.0
> Microsoft Window^ 2000 operating system
Network
The machine and personal computer should be connected with a
network and be able to communicate with the TCP/IP protocol.
Page 2-4 XEROX WorkCentre Pro 423/428 Scanner User Guide
Preparing to use the Mailbox Feature
The following preparation is neoessary to soan a dooument using the
mailbox:
> Define IP address.
> Enable Salutation.
> Registerthe mailbox.
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Defining the IP Address
The prooedure forsetting up is as follows:
This seotion explains how to set up anIP address. Depending on the
network environment, you may need to set up the subnet mask and
gateway address. If your network has a Dynamio Host Configuration
Protoool (DHCP), BOOTP or RARP environment, the printer oan obtain
these items automatioally from eaoh of the server. By default, these
items are obtained automatioally from the DHCP server.
NOTE: Use the DHCP servertogether with the Windows Internet
Name Servioe (WI NS) server at the same time. When using the WI NS
server, adjust the settings if neoessary, by seleoting the following on
the printeroontrol panel: Network/Port, followed by WINS Server, and
then the various items.
When using the BOOTP or RARP server, seleot the following on the
printeroontrol panel: Network/Port, followed by TCP/IP Settings, Get
IP Address, and then BOOTP or RARP. Cheok with your system
administrator if you have any queries on the BOOTP or RARP
environment.
In addition, you oan use the quiok setup menu to oonfigure the IP
address and Salutation along with the printer environment setting.
See the User Guide (Printer) to oheok the DHCP server and use the
quiok setup menu.
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XEROX WorkCentre Pro 423/428 Scanner User Guide Page 2-5
I ▼ I II ► I |EJed/Sel||
to move down a column. to move between columns. to select an Item (* shows beside item).
Quick Setup
Report List
System Setting
Setting the IP Address
This section explains the procedure for setting up the IP address
manually by using the printer control panel. Depending on the network
environment you are using, you may need to set up the subnet mask
and gateway address. Set the necessary items after checking with the
network administrator.
NOTE: You do not need to define the IP address if it already exists.
(The screen to define the IP address will not be displayed in the
following case.)
1. With “Ready to print or fax” displayed, press the Menu button.
Network/Port
Parallel
LPD
Netware
SMB
IPP
USB
Port 9100
EtherTalk
Salutation
FTP Client
SNMP
Internet Service
TCP/IP Settings Get IP Address
IP Address
DHCP
BOOTP
RARP
Manually
000.000.000.000
2. Set “Get IP Address” to Manually.
3. Enter the IP Address.
Use the left an right arrows to move between the numbers.
Use up and down arrows to increment or decrement the value. If
you keep your finger on a button, the number will change
automatically.
4. Press the Menu button to accept the changes and re-initialize the
printer.
Page 2-6 XEROX WorkCentre Pro 423/428 Scanner User Guide
I ▼ I I I I ► I |EJed/Sel I
to move down a column. to move between columns. to select an Item (* shows beside item).
Quiok Setup
Report List
System Setting
Network/Port
Parallel
LPD
Netware
SMB
IPP
USB
Port 9100
EtherTalk
Salutation
FTP Client
Setting Subnet Mask and Gateway Address
1. With “Ready to print or fax” displayed, press the Menu button.
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SNMP
Internet Servioe
TCP/IP Settings
2. EntertheSubnetMask.
Use the left an right arrows to move between the numbers.
Use up and down arrows to inorement or deorement the value. If
you keep your finger on a button, the number will ohange
automatioally.
3. Enter the Gateway Address.
Use the left an right arrows to move between the numbers.
Use up and down arrows to inorement or deorement the value. If
you keep your finger on a button, the number will ohange
automatioally.
4. Press the Menu button to aooept the ohanges and re-initialize the
printer.
Get IP Address
IP Address
Subnet Mask
Gateway Address
000.000.000.000
000.000.000.000
XEROX WorkCentre Pro 423/428 Scanner User Guide Page 2-7
Enabling the Salutation
Enable Salutation on the printeroontrol panel.
Ready to print
or fax
Press
©
Menu
Quick Setup
■ (2)
Menu
Network/Port
(D Press ^
NOTE: RAM for the printer is not installed, Salutation
oannot be enabled due to insuffioient memory. If this
happens, disable ports thatyou are not using. If the
Salutation still oannot be enabled, you are then
Menu
reoommended to install the 64MB SDRAM for the
printer. Please referto your User Guide (Printer).
or
À
Network/Port
Parallel
(J) Press ^ a few times until the following appears
Network/Port
Salutation
^ a few times until the following appears
T
Press ^
Salutation
Port Status
(D Press ^
Port Status
! (2) Press Y
T
Port Status
; (D Press Ejecî/Seî
T
Port Status
(g) Press
(When “Ready to print or Fax” appears, the
printer is ready to receive data.)
Menu
Switch off/on the power
I
Ready to print
or fax
Disable'
Press Clear All on the copier
control panel
Enable
Enable'
Page 2-8 XEROX WorkCentre Pro 423/428 Scanner User Guide
Creating a Mailbox
Use the copier control panel to create a mailbox to store the scanned
document.__________________________________________________
NOTE: You can create up to 200 mailboxes.
Procedure
1. Select Setup Menu on the Menu screen.
NOTE: If the following screen is notdisplayed, press Feature
Selection to display the screen.
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2. Select Mailbox.
Setup Menu
Speed Dial
Group Dial
5
5
5
Job/Name
Comment
Stored Jobs
1
I
Local Fax
Infomiation
5
3. Select an unused mailbox number directly or use the ▲ or'
button.
Setup Mailbox
m (Not bntereoj
002 (Not Entered)
003 (Not Entered)
004 (Not Entered)
005 (Not Entered)
006 (Not Entered)
007 (Not Entered)
008 (Not Entered)
009 (Not Entered)
010 (Not Entered)
Prev.
page
Next
page
Close
Enter/Change
4. Select Enter/Change.
XEROX WorkCentre Pro 423/428 Scanner User Guide Page 2-9
5. Enter a 4-digit password by using the keypad, and select Confirm
Password.
NOTE: The password must be unique.
When notsetting the password, do notenterany password and then
select Confirm Password.
Select Delete Mailbox to delete a mailbox created.
Select Change Password to change the password.
Use the numeric keypad to enter password.
Mailbox No. 001
Enter/Change
Password
Confimi
Password
Change
Password
Delete
mailbox
Mailbox Name
I (Not Entì'ed)
Enter/Change
Name
Mailbox
I
Options
Check
Password
Delete^ave
Documents
Close
3
?
I
6. Select Enter/Change Name to enter the name for the mailbox.
Use the numeric keypad to enter password.
Mailbox No. 001
Enter/Change
Password
Confimi
Password
'Change
Password
Delete
mailbox
3
Mailbox Name
(In Use - No Name)
Enter/Change
Name
Mailbox
Options
Check
Password
Delete^ave
Documents
Close
3
?
3
If you do not wish to enter any name, proceed to Step 8.
7. Enter the name using the keyboard on the screen, then select
Save.
Mailbox No. 001
- Enter/Change Name
Scanner
□S00000000
0000000000
Backspace
Space
0000000000
000000
Symbol
NOTE: You can enter up to 10 characters for the mailbox name.
See the UserGuide (Facsimile) for entering text.
Alpha
numeric
Shift
Page 2-10 XEROX WorkCentre Pro 423/428 Scanner User Guide
8. Select Check Password to check the password.
Use the numeric keypad to enter password.
Mailbox No. 001
Enter/Change
Password
Confimi
Password
Change
Password
Delete
mailbox
5
Mailbox Name
Scanner
Enter/Change
Name
Mailbox
Options
Check
Password
Deletefôave
Documents
Close
3
I
9. Select the settings for Check Password and then select Save.
Mailbox No. 001
Check Password
Retrieve/Delete
I On
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10. Select Delete/Save Documents to configure the settings for
retrieving thedocuments.
Use the numeric keypad to enter password.
Mailbox No. 001
Enter/Change
Password
Confimi
Password
Change
Password
Delete
mailbox
I
11. Select whether to save or delete the document after retrieving and
then selectSave.
12. Select Clear All on the control panel.
XEROX WorkCentre Pro 423/428 Scanner User Guide Page 2-11
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