Xerox 4150 User Manual

WorkCentre®4150

Evaluator

Guide

print copy email fax scan

CONTENTS

WorkCentre 4150 Digital Multifunction System Overview . . . . . . . . . .1

Product Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

WorkCentre 4150 MFP Configurations . . . . . . . . . . . . . . . . . . . . . . . . . 2

Section 2 – Evaluating Multifunction Systems . . . . . . . . . . . . . . . . . .4

Suggests specific areas to evaluate in a product of this class, how to evaluate these areas, and how the WorkCentre 4150 MFP measures up.

Productivity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Deployment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Ease of Use and Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Reliability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Versatility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Cost Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Section 3 – Configurations, Specifications, Options and Supplies . . .17

Configuration Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Competitive Comparisons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Service and Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Additional Information Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

ABOUT THIS GUIDE

This guide will introduce you to the WorkCentre® 4150 multifunction printer (MFP), and aid you in your evaluation process.

Contents

WORKCENTRE 4150 EVALUATOR GUIDE

SECTION 1

Product Overview

The pace of business today is non-stop and your employees must be efficient multitaskers to

get the job done – convenience is critical to help your employees stay productive. As the multifunction experts, Xerox understands these challenges and how to tackle them. In

designing the WorkCentre

4150, Xerox started with the basic requirement of every

business – powerful printing capabilities – and added on an array of value-packed tools

to create an easy-to-use device that will streamline the way you work.

Get more done, day in and day out

Replace your current workgroup printer and add the functionality of other stand-alone devices – copiers, fax machines and scanners – and see how much more you can do with the WorkCentre 4150’s best-in-class features.

• The WorkCentre 4150 is customizable for your business, from a copier-only device all the way up to a full-fledged multifunction that can print, copy, fax and scan to email.

• Each function is fully integrated and can be accessed while other jobs are running enabling concurrent operation among multiple functions.

• Easily integrate the WorkCentre 4150 into your existing printer environment, or replace single-function machines with one convenient multifunction system.

• Call on unrivaled service and support, including service professionals who are linked to the engineers who designed the WorkCentre 4150. Xerox is there for you every step of the way.

Multifunction power priced right

Deploy a range of cost-effective solutions designed to keep your office running and keep within your budget.

• Save money by choosing just the functions you need now. Upgrade as your business grows.

• Increase productivity and decrease costs by getting one device that does the work of a multiple of singlefunction machines.

• Standard automatic two-sided printing and copying – and even faxing – saves time as well as money.

Convenience brought to your workgroup

Xerox has designed the WorkCentre 4150 to be simple and intuitive to use. Spend more time using the features and less time learning them.

• Installation and network configuration are easy – a couple of clicks and you’re up and running.

• The large touch-screen interface can be understood at a glance. Most operations are a touch away.

• Manage your machine and access device and job status, and accounting information from your desktop using the CentreWare IS embedded web server.

• The space-saving design means all capabilities can fit comfortably in your workgroup. Add up to three additional paper trays and build a floor-standing system that is easily accessible to everyone in your office.

• Add a finisher to the desktop or floor-standing configurations that will collate and staple up to 50-sheet documents for more efficiency and convenience.

Must-have tools to match the job

The WorkCentre 4150 offers a lineup of special features so useful you’ll wonder how you lived without them.

ID Card Copy – Use this feature to copy both sides of an ID document or check onto one side of a sheet of paper – without having to run the paper through a second time.

Fax Forward to Email –

Route incoming faxes to your email for easy archiving or access while you’re out of the office.

WORKCENTRE 4150 EVALUATOR GUIDE

WORKCENTRE®4150 MFP

• Standard copying

• Optional fax functionality

• 3 x 7.5 in. backlit touch screen LCD display

• Copy features:

• Up to 45 ppm copy output

• As fast as 5 second first-copy-out time

• Automatic two-sided copy output

• 600 x 600 dpi resolution

• Book copy, booklet mode, copy control (via auditron), insert covers, edge erase, image rotate, job interrupt, margin shift, transparency interleaving, photo mode, program ahead, sheet insertion, ID card copy

• Duplex Automatic Document Feeder

• Two-sided scanning of original documents

• 50-sheet capacity

• 45 ppm speed

• Support for paper sizes up to 8.5 x 14 in.

• Support for media weights from 12.5 to 32 lb. bond (50 to 120 gsm)

• Paper capacity:

• 600-sheet standard paper capacity (100-sheet bypass tray, 500sheet paper tray)

• 2,100-sheet maximum paper capacity (with three additional 500-sheet paper trays)

• Paper handling:

• Optional 50-sheet stapler (finisher)

• Support for paper sizes up to 8.5 x 14 in.

• Support for media weights from 16 to 53 lb. bond (60 to 200 gsm)

• As fast as 30 second warm-up time

• Optional stand

• Optional foreign device interface

• One-year on-site warranty

• Xerox Total Satisfaction Guarantee

WORKCENTRE®4150s MFP

Includes all capabilities of the WorkCentre 4150, with the following additions:

• Standard network printing, copying and scan-to-email

• Optional network scan, fax, PC fax

• Print features:

• Up to 45 ppm print speed

• As fast as 8 second first-page-out time

• Automatic two-sided print output

• Up to 1200 dpi resolution at full rated speed

• Standard 256 MB memory (optional maximum of 384 MB memory)

• Minimum 40 GB hard drive

• Language support includes PCL 5e/6 and PostScript®3™ capability

• Secure print, sample set, delay print, insert covers, transparency interleaving, N-Up printing, watermarks, and more

• Scan features:

• Up to 600 x 600 dpi resolution

• Color scanning

• Scan-to-Email functionality

• Compatible with Network TWAIN and WIA applications

• Xerox®Scan to PC Desktop®Personal Edition (1 seat) scan software delivers scan file management, distribution features and optical character recognition capability

• Optional Network Scanning functionality

• Connectivity:

• 10/100 BaseT Ethernet connectivity

• Networking support for Novell®NetWare®, Microsoft®Windows®XP, Windows®2000, Windows®NT, Apple®AppleTalk®, Unix, AS/400, Linux environments

• Operating system support for Microsoft®Windows®XP, Windows

2003, Windows®2000, Windows®NT 4.0, Windows®98, Windows

NT 4.0, Apple®Mac OSX®, Linux, and Unix

• 3rd party management system support for CA Unicentre

TNG, IBM

Tivoli®NetView®, Microsoft®Operations Manager, Novell®NDPS

and HP OpenView

SECTION 1

Configurations and Options

WORKCENTRE 4150 EVALUATOR GUIDE

WORKCENTRE®4150x MFP

Includes all capabilities of the WorkCentre 4150s, with the following additions:

• Standard network printing, copying, faxing, PC faxing and scan-to-email

• Optional network scan

• Fax features:

• 33.6 Kbps modem speed

• Up to 400 dpi transmission resolution

• 16 MB dedicated fax memory

• MH, MR, MMR, JBIG compression methods

• Broadcast fax to up to 199 groups and destinations

• Up to 200 speed dial settings

• Up to 14 redial attempts at intervals from 1 to 25 minutes

• 100-hour battery backup

• Fax directly from your PC

• Fax forward to fax and email destinations (email destinations only available with network-enabled WorkCentre 4150 MFPs)

• Batch files, confidential transmitting and receiving, polling, delay fax timers, secure fax, fax from print driver

• Paper capacity:

• 1,100-sheet standard paper capacity (100-sheet bypass tray, two 500-sheet paper trays)

• 2,100-sheet maximum paper capacity (with three additional 500sheet paper trays)

WORKCENTRE®4150xf MFP

Includes all capabilities of the WorkCentre 4150x, with the following additions:

• Paper capacity:

• 2,100-sheet standard paper capacity (100-sheet bypass tray, four 500-sheet paper trays)

• Paper handling:

• 50-sheet stapler (finisher)

WORKCENTRE 4150 EVALUATOR GUIDE

Section 2

Evaluating Multifunction Systems

EVALUATION CRITERIA

As the company that invented laser printing, Ethernet networking, and the first digital multifunction system, Xerox has invested years of research and development in designing the most productive office devices in the industry. This experience has positioned Xerox as the recognized leader in office MFP design and performance. Based on our in-depth understanding of customer needs in the office, Xerox recommends the following criteria be considered in the evaluation process of a shared MFP:

• Productivity – can it keep up with the demands of a multiple user environment?

• Deployment – how does the MFP ease the demands of the deployment process?

• Ease of Use and Management – are all the capabilities integrated and intuitive?

• Reliability – is it designed and built for demanding use and backed by a quality organization?

• Versatility – can the MFP grow with changing demands?

• Security – is the MFP able to keep your confidential information safe?

• Cost Control – can you monitor and control your organizations cost of printing?

MFPs often look the same from the outside. And from a quick look at specifications on speeds, feeds, and print resolution, you might incorrectly conclude that most MFPs are basically equal. This section of the Evaluator Guide will suggest ways you can thoroughly evaluate them, and show how the Xerox WorkCentre 4150 MFP can best meet your needs.

In addition to actual print engine speed consider the things that effect overall throughput. Overall productivity considerations include warm-up time, the speed of functions like scanning and faxing, device memory, and more. Are you able to manage the job queue, and can the system help automatically prevent downtime? Is the MFP optimized for productivity, able to run multiple jobs simultaneously? Does the performance of the various features improve upon what you already had in your environment, allowing you to boost productivity while updating your infrastructure or consolidating devices? Does the system minimize network traffic created by the scan and print functions? Can you monitor the device functions from your desktop and at the device?

EVALUATE PRODUCTIVITY

WORKCENTRE 4150 EVALUATOR GUIDE

OVERALL PRODUCTIVITY

With up to 45 ppm print and copy output speeds, up to 45 ppm page processing speed through the DADF, concurrent operation among specific features, and warm-up time as fast as 10 seconds from low power – the WorkCentre 4150 MFP is a high performance letter/legal/A4-size solution that produces and processes documents quickly, with less time spent waiting for the system. All network-print enabled configurations come with a powerful controller, 256 MB of memory and fast 10/100 BaseT Ethernet connections.

The WorkCentre 4150 includes a number of unique productivity features that give it a leg up on its competition. These capabilities include:

• Job Queue Management – The WorkCentre 4150 leads its class in job queue management, enabling

jobs to be viewed, or deleted by accessing the job queue from the front panel or via Web browser.

• Print Around – If a print job is delayed because a specific type or size of paper is unavailable, the

print around feature will automatically promote following jobs that need other types of loaded paper to remain productive until the required paper is loaded for the held jobs.

• Load Paper While Run – Paper can be loaded into WorkCentre 4150 paper trays that are not currently

in use by the printer – enabling paper to be loaded while the printer is busy with a print or copy job.

• Paper Selection and Validation – When paper is loaded, the system prompts the user to select the

paper size and type, or to validate that it is unchanged from the prior setting, to ensure users are informed and reliably choose the right paper for their print and copy jobs.

COPY FEATURES

Up to 45 ppm copy speeds and fast first copy out time as fast as 5 seconds keep your employees from waiting too long for their copies. The powerful and easy-touse front panel gives simple access to commonly used features such as automatic one or two sided copying, collation and stapling (with optional finisher module), and more. Advanced features like book copy, mixed size originals, insert covers, image rotate, job interrupt, margin shift, transparency interleaving, program ahead, and N-up copy are standard on all WorkCentre 4150 configurations.

A critical feature for companies in healthcare, financial, and legal industries is ID card copy, which make it easy to copy both sides of an identification card or check onto one side of a single sheet of paper without having to reload the sheet. This feature allows you to put the original on the platen glass, scan the first side, reverse the ID card, scan the other side, and have both sides copied to the same side of the page.

HOW THE WORKCENTRE®4150 MFP EXCEEDS THE PRODUCTIVITY REQUIREMENT:

WORKCENTRE 4150 EVALUATOR GUIDE

PRINT FEATURES

Up to 45 ppm printing speeds and standard automatic twosided printing mean the WorkCentre 4150 x, s, and xf configurations meet or exceed the needs of busy small and large workgroups. Powerful print features are accessed primarily through the bi-directional print drivers provided for both PCL and PostScript printing – allowing you to easily build jobs by selecting paper types, finishing options, security settings, and more in-depth features like booklet mode, and transparency interleaving. These print drivers utilize similar user interfaces and offer access to additional information including job and supplies status, system settings, and troubleshooting information.

SCAN FEATURES

Give your hard copy documents new life. Make the best use of both hard copy and digital files by using your WorkCentre 4150 to move, manage, manipulate, capture, repurpose and distribute your documents electronically. Standard on the s, x, and xf configurations of the WorkCentre 4150, scan in color or black-and-white using the file format and compression method that works best for you with Xerox optional document distribution services. Scan capabilities of the WorkCentre 4150 MFP include:

• Scan to Email (standard) – Enter email addresses on the front panel, or integrate the WorkCentre 4150

MFP with your company’s email directory via LDAP to automatically deliver scanned images to users’ email inboxes.

• Network Scanning (optional) – Use CentreWare Internet Services to create templates that not only direct

scans to the correct repository, but also set the scan settings to optimize the file size/image quality ratio.

• FreeFlow®SMARTsend™ (optional) – Powerful routing tool for sending scanned images to multiple

locations including network folders, email, PC desktop, remote printer, document management/workflow applications. Users can create SMARTsend templates on the WorkCentre 4150 front panel after creating them within the SMARTsend application. Professional Edition users can publish a PaperWare cover sheet from SMARTsend, check boxes on the sheet to dynamically select destinations, place the PaperWare form in front of your originals, and scan into the WorkCentre 4150.

• Xerox®Scan to PC Desktop®Personal Edition (standard, 1 seat) – Organizes and distributes

scanned images, and includes optical character recognition capabilities for transforming scanned files into editable documents.

• Supported compression methods include MMR and JPEG.

• Supported file formats include TIFF, multi-page TIFF, JPEG and PDF.

HOW THE WORKCENTRE®4150 MFP EXCEEDS THE PRODUCTIVITY REQUIREMENT (Continued):

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