Xerox 4110, 4590 User Manual

Xerox 4110/4590 Copier/Printer

Xerox 4110/4590

Getting

Started

701P44041

Version 2.0

September 2005

Xerox Corporation Global Knowledge & Language Services 800 Phillips Road Building 845 Webster, New York 14580

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Xerox

, The stylized X, and all Xerox product names and product numbers mentioned in this publication are trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.

Printed in the U.S.A.

1. Before Using the Machine 1-1

Symbols used in this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Other symbols or conventions used in this guide . . . . . . . . 1-2

Safety notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Electrical safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Disconnect device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Europe and other markets . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Safety standards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Europe and other markets . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Maintenance safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Operational safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Ozone safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Radio frequency emissions. . . . . . . . . . . . . . . . . . . . . . . . . 1-9

FCC in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

In Canada (ICES-003) . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Regulatory information for RFID . . . . . . . . . . . . . . . . . 1-10

Safety extra low voltage approval. . . . . . . . . . . . . . . . . . . . . . 1-10

Certifications in Europe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

It’s illegal... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

In the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

In Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

In other countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Environmental notices for the USA. . . . . . . . . . . . . . . . . . . . . 1-15

Environmental notices for Canada . . . . . . . . . . . . . . . . . . . . . 1-16

Product recycling and disposal. . . . . . . . . . . . . . . . . . . . . . . . 1-17

Related information sources . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18

Customer documentation updates . . . . . . . . . . . . . . . . . . . . . 1-18

Xerox 4110/4590 Getting Started

Table of contents

2. Product Overview 2-1

Machine components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Power on/off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Power on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Power off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

About the circuit breaker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Power Saver mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

User Interface (UI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

3. Basic Operation 3-1

Basic copying and scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Loading documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

DADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Copy/Scan procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Canceling a copy or scan job . . . . . . . . . . . . . . . . . . . . . . 3-11

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Print Copy & Print Jobs documents procedure. . . . . . . . . . . . 3-13

4. Loading Paper 4-1

About paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Paper types in the trays . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Automatic tray selection . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Loading paper in Trays 1 and 2 . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Loading paper in Trays 3 and 4 . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Loading paper in tray 5 (Bypass) . . . . . . . . . . . . . . . . . . . . . . . 4-4

Loading paper in Trays 6 and 7 . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Loading paper in Tray 8 (Interposer) . . . . . . . . . . . . . . . . . . . . 4-6

Loading tab stock into any tray. . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Loading tab stock into Tray 5 (Bypass). . . . . . . . . . . . . . . . . . . 4-7

5. Maintenance 5-1

Supply items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Customer Replaceable Units (Cruse) . . . . . . . . . . . . . . . . . . . . 5-2

6. Problem Solving 6-1

Fault clearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Image quality problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Xerox 4110/4590 Getting Started

1. Before Using the Machine

This guide provides all the necessary operating procedures and maintenance information, including how to clear paper jams, daily care, setting various items, and precautions.

Please read this guide thoroughly to obtain the best performance on this product. After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.

For instructions on configuring your network environment, refer to the Network Administrator Guide. For information about optional accessories for the printer functionality, also refer to the guide provided with each optional accessory.

Since the machine is equipped with anti-counterfeit features, in some rare cases, certain kinds of documents may be unable to copy.

Symbols used in this guide

CAUTION: This symbol alerts you to an action that may cause

damage to hardware, software, or result in the loss of data.

WARNING: Warnings mark alert users to areas of the machine where there is a possibility of personal injury.

WARNING: This symbol identifies an area on the machine that is HOT and should not be touched.

WARNING: This symbol indicates a laser is being used in the machine and alerts you to refer to the appropriate safety information.

KEY POINT: This symbol identifies information that is being emphasized and is important for you to remember.

The 1 2 3... symbol indicates the beginning of a task or work process you should use to complete a procedure and is followed by the first step of a numbered procedure, task, or work process.

Xerox 4110/4590 Getting Started

1-1

1. Before Using the Machine

Other symbols or conventions used in this guide

NOTE: This symbol calls your attention to information that is helpful, but not essential to complete a procedure or task.

This symbol indicates that there is additional information from another source, such as a web site or manual.

• In this document, "Computer" refers to a personal computer or workstation.

• The following items used in this guide are displayed in Bold:

• Folders, files, applications, and button or menu names that

are displayed in the touch screen, such as Menu

• The names of menus, commands, windows, or dialog

boxes displayed on the computer screen and their respective button and menu names

• Hardware buttons on the control panel

• Keys on the keyboard of the computer

• For radio buttons, the checked item is the selected item.

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Xerox 4110/4590 Getting Started

Safety notices

Electrical safety

1. Before Using the Machine

This Xerox product and the recommended supplies are designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards. Please read the following instructions carefully before operating the product, and refer to them as needed to ensure the continued safe operation of your product.

KEY POINT: The safety testing and performance of this product have been verified using Xerox materials only.

WARNING: Any unauthorized alteration, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized local dealer for more information.

This product shall be operated from the type of electrical supply indicated on the product data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice.

• Use only the power cord supplied with this equipment.

• This equipment is to be used on a branch circuit that has larger capacity than rated ampere and voltage of the machine. See data plate on the rear panel for the rated ampere and voltage of this equipment. If the machine needs to be moved to a different location, contact a Xerox Service Representative or your authorized local representative or service support organization.

• Plug the power cord directly into a correctly grounded electrical outlet. Do not use an extension cord. If you do not know whether or not an outlet is grounded, consult a qualified electrician.

• Do not use a ground adapter plug to connect this equipment to an electrical outlet that lacks a ground connection terminal.

WARNING: You may incur a severe electrical shock if the outlet is not grounded correctly.

WARNING: This product must be connected to a protective earth circuit.

Xerox 4110/4590 Getting Started

1-3

1. Before Using the Machine

• Do not place the machine where people may step or trip on the power cord. Do not place objects on the power cord.

• Do not override or disable electrical or mechanical interlocks.

• Do not obstruct the ventilation openings. These openings prevent overheating of the machine.

WARNING: Never push objects of any kind into slots or openings on this equipment. Making a contact with a voltage point or shorting out a part may result in fire or electrical shock.

If any of the following conditions occur, immediately switch off the power to the machine and disconnect the power cord from the electrical outlet. Call an authorized Xerox service representative to correct the problem.

• The machine emits unusual noises or odors.

• The power cord is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device is tripped.

• Liquid is spilled into the press.

Disconnect device

• The machine is exposed to water.

• Any part of the machine is damaged.

The power cable is the disconnect device for this equipment and is attached to the back of the machine as a plug-in device. To remove all electrical power from the machine, disconnect the power cable from the electrical outlet.

WARNING: This product must be connected to a protective earth circuit.

1-4

Xerox 4110/4590 Getting Started

Laser safety

North America

1. Before Using the Machine

This product complies with safety standards and is certified as a Class 1 Laser product under the Center for Devices and Radiological Health (CDRH) of the United States Food and Drug Administration (FDA) implemented regulations for laser products. This product complies with FDA 21 CFR 1940.10 and

1040.11 except for deviations pursuant to Laser Notice No. 50,

dated July 26, 2001. These regulations apply to laser products marketed in the United States. The label on the machine indicates compliance with CDRH regulations and must be attached to laser products marketed in the United States. This product does not emit hazardous laser radiation.

CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous exposure of laser light.

Since radiation emitted inside this product is completely confined within the protective housing and external covers, the laser beam cannot escape from the machine during any phase of the user operation.

This product contains laser warning labels. These labels are intended for use by the Xerox Service Representative and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas in these covers.

Xerox 4110/4590 Getting Started

1-5

1. Before Using the Machine

Europe and other markets

This product complies with IEC60825, Laser Safety Products.

The equipment complies with laser product performance standards set by governmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous radiation as the beam is totally enclosed during all phases of customer operation and maintenance.

CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

If you need additional safety information concerning the product or Xerox supplied materials, you may call the following number:

+44 (0) 1707 353434

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Xerox 4110/4590 Getting Started

Safety standards

North America

Europe and other markets

Maintenance safety

1. Before Using the Machine

This Xerox product is safety certified by Underwriters Laboratories Incorporated to Standards UL60950-1 (first edition), and CSA International CAN/CSA C22.2 No. 60950-1-03 (First Edition).

This Xerox product is safety certified by Underwriters Laboratories Incorporated to publication IEC60950-1 (2001) First Edition.

• Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your product.

• Do not use aerosol cleaners. The use of supplies that are not approved may cause poor performance of the press and could create a dangerous condition.

• Use the supplies and cleaning materials only as directed in this manual. Keep all materials out of the reach of children.

• Do not remove the covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.

Do not perform any maintenance procedures unless you have been trained to do them by a Xerox representative, or unless a procedure is specifically described in one of the manuals included with your press.

Xerox 4110/4590 Getting Started

1-7

1. Before Using the Machine

Operational safety

Your Xerox equipment and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines will help ensure the continued safe operation of your product:

• Use the materials and supplies specifically designed for your product. The use of unsuitable materials may result in poor performance of the machine and possibly a hazardous situation.

• Follow all warnings and instructions that are marked on or supplied with the machine.

• Place the machine in a room that provides adequate space for ventilation and servicing.

• Place the machine on a level, solid surface (not on a thick pile carpet) that has adequate strength to support the weight of the machine.

• Do not attempt to move the machine. A leveling device that was lowered when your machine was installed may damage the carpet or floor.

• Do not set up the machine near a heat source.

• Do not set up the machine in direct sunlight.

• Do not set up the machine in line with the cold air flow from an air conditioning system.

• Do not place containers of coffee or other liquid on the machine.

• Do not block or cover the slots and openings on the machine.

• Do not attempt to override any electrical or mechanical interlock devices.

WARNING: Be careful when working in areas identified with this warning symbol. These areas may be very hot and should not be touched.

If you need any additional safety information concerning the machine or materials, contact your Xerox representative.

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Xerox 4110/4590 Getting Started

Ozone safety

Notices

Radio frequency emissions

1. Before Using the Machine

This product produces ozone during normal operation. The ozone is heavier than air, and the quantity is dependent on print volume. Providing the correct environmental parameters, as specified in the Xerox installation procedures, ensures that concentration levels meet safe limits.

If you need additional information about ozone, request the Xerox publication, OZONE by calling 1-800-828-6571 in the USA. For a French language version, call 1-800-828-6571 in the USA, then press 2.

FCC in the USA

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the Federal Communications Commission (FCC) Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his/her own expense.

Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment.

WARNING: Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

Xerox 4110/4590 Getting Started

1-9

1. Before Using the Machine

In Canada (ICES-003)

This Class “A” digital apparatus complies with Canadian ICES-

003.

Cet appareil numérique de la classe “A” est conforme á la norme NMB-003 du Canada.

Regulatory information for RFID

This product generates 13.56 MHz using an Inductive Loop System as a Radio Frequency IDentification system device (RFID). This system is certified in compliance with European Council Directive 99/5/EC and applicable local laws or regulations as applicable.

Safety extra low voltage approval

This Xerox product is in compliance with various governmental agencies and national safety regulations. All system ports meet the Safety Extra Low Voltage (SELV) circuits for connection to customer-owned devices and networks. Additions of customerowned or third-party accessories that are attached to the press must meet or exceed the requirements previously listed. All modules that require external connection must be installed per the installation procedure.

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Xerox 4110/4590 Getting Started

Certifications in Europe

January 1, 1995: Council Directive 73/23/EEC amended by Council Directive 93/68/

January 1, 1996: Council Directive 89/336/EEC, approximation of the laws of the

March 9, 1999 Council Directive 99/5/EC on radio equipment and

1. Before Using the Machine

The CE marking that is applied to this product symbolizes Xerox Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated:

EEC, approximation of the laws of the member states related to low voltage equipment.

member states related to electromagnetic compatibility.

telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration, defining the relevant directives and referenced standards, can be obtained from your Xerox Limited representative or by contacting:

Environment, Health and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England Tel Number +44 (0) 1707 353434

WARNING: This product is certified manufactured and tested in compliance with strict safety and radio frequency interference regulations. Any unauthorized alteration which includes the addition of new functions or the connection of external devices may impact this certification. Please contact your local Xerox Limited representative for a list of approved accessories.

WARNING: In order to allow this equipment to operate in proximity to Industrial, Scientific, and Medical (ISM) equipment, the external radiation from the ISM equipment may have limited or special mitigation measures taken.

WARNING: This is a Class A product in a domestic environment. This product may cause radio frequency interference in which case the user may be required to take adequate measures.

WARNING: Shielded cables must be used with this equipment to maintain compliance with Council Directive 89/336/EEC.

Xerox 4110/4590 Getting Started

1-11

1. Before Using the Machine

It’s illegal...

In the USA

Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

1. Obligations or Securities of the United States Government,

such as:

• Certificates of Indebtedness • National Bank

Currency

• Coupons from Bonds • Federal Reserve Bank

Notes

• Silver Certificates • Gold Certificates

• United States Bonds • Treasury Notes

• Federal Reserve Notes • Fractional Notes

• Certificates of Deposit • Paper Money

Bonds and Obligations of certain agencies of the government, such as FHA, etc.

Bonds. (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps. (If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)

Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original.)

Postal Money Orders.

Bills, Checks, or Drafts of money drawn by or upon authorized officers of the United States.

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Xerox 4110/4590 Getting Started

1. Before Using the Machine

Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress.

2. Adjusted Compensation Certificates for Veterans of the World

Wars.

3. Obligations or Securities of any Foreign Government, Bank, or

Corporation.

4. Copyrighted material, unless permission of the copyright

owner has been obtained or the reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.

5. Certificates of Citizenship or Naturalization. (Foreign

Naturalization Certificates may be photographed.)

6. Passports. (Foreign Passports may be photographed.)

7. Immigration Papers.

8. Draft Registration Cards.

9. Selective Service Induction Papers that bear any of the

following Registrant’s information:

• Earnings or Income • Dependency Status

• Court Record • Previous military

service

• Physical or mental condition

• Exception: United States military discharge certificates

may be photographed.

10.Badges, Identification Cards, Passes, or Insignia carried by

military personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head of such department or bureau.)

Reproducing the following is also prohibited in certain states: Automobile Licenses, Drivers’ Licenses, and Automobile Certificates of Title.

The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your attorney.

Xerox 4110/4590 Getting Started

1-13

1. Before Using the Machine

In Canada

Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

1. Current bank notes or current paper money.

2. Obligations or securities of a government or bank.

3. Exchequer bill paper or revenue paper.

4. The public seal of Canada or of a province, or the seal of a

public body or authority in Canada, or of a court of law.

5. Proclamations, orders, regulations or appointments, or notices

thereof (with intent to falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or the equivalent printer for a province).

6. Marks, brands, seals, wrappers or designs used by or on

behalf of the Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada.

7. Impressed or adhesive stamps used for the purpose of

revenue by the Government of Canada or of a province or by the government of a state other than Canada.

8. Documents, registers or records kept by public officials

charged with the duty of making or issuing certified copies thereof, where the reproduction falsely purports to be a certified copy thereof.

9. Copyrighted material or trademarks of any manner or kind

without the consent of the copyright or trademark owner.

The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

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Xerox 4110/4590 Getting Started

In other countries

1. Before Using the Machine

Copying certain documents may be illegal in your country. Penalties of a fine or imprisonment may be imposed on those found guilty of making such reproductions, which include:

• Currency notes

• Bank notes and cheques

• Band and government bonds and securities

• Passports and identification cards

• Copyright materials or trademarks without the consent of the owner

• Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

Environmental notices for the USA

As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

The ENERGY STAR and ENERGY STAR MARK are registered United Stated trademarks.

The ENERGY STAR Office Equipment Program is a team effort

between U.S., European Union and Japanese governments, and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machines, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain, and long-term changes to the climate by decreasing the emissions that result from generating electricity.

Xerox ENERGY STAR equipment is preset at the factory. Your machine will be delivered with the timer for switching to Low Power Mode from the last copy/print output, set at 15 minutes. The time to switch to power save (auto off/sleep) mode is set at 60 minutes from the last copy/print output. A more detailed description of the Power Saver Mode, together with instructions on changing the default time to suit your work pattern, can be found in the System Administration Guide, Power Saver section.

Xerox 4110/4590 Getting Started

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