XEROX 4110 User Manual [en, en]

Version 3.2, January 2008

701P46273

Xerox 4590 Copier/Printer

Xerox 41 10 Copier/Printer

Getting

Started

Xerox Corporation Global Knowledge & Language Services 800 Phillips Road Building 218 Webster, New York 14580

©Copyright 2008 by Xerox Corporation. All Rights Reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc. Xerox®, The stylized X, and all Xerox product names and product numbers mentioned in this publication are trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.

Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. Novell, NetWare, IntranetWare and NDS are registered trademarks of Novell, Inc. in the United States and other countries. Adobe, Acrobat, PostScript, PostScript3, and PostScript Logo are trademarks of Adobe Systems Incorporated. Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, MacOS and TrueType are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation. All product/brand names are trademarks or registered trademarks of the respective holders.

Printed in the U.S.A.

Table of contents

1. Product Overview 1-1

Related information sources . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Customer documentation updates . . . . . . . . . . . . . . . . . . . . . . 1-1

Machine components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Power on/off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Power on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Power off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

About the circuit breaker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Power Saver mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

User Interface (UI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

2. Basic Operation 2-1

Basic copying and scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Loading documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

DADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Copy/Scan procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Canceling a copy or scan job . . . . . . . . . . . . . . . . . . . . . . 2-11

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Print Copy & Print Jobs documents procedure. . . . . . . . . . . . 2-13

3. Loading Paper 3-1

About paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Paper types in the trays . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Automatic tray selection . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Loading paper in Trays 1 and 2 . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Loading paper in Trays 3 and 4 . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Loading paper in tray 5 (Bypass) . . . . . . . . . . . . . . . . . . . . . . . 3-4

Loading paper in optional (HCF) Trays 6 and 7 . . . . . . . . . . . . 3-5

Load paper in the optional Oversized High Capacity Feeder

(Tray 6) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Loading paper in Tray 8 (Post-Process Inserter) . . . . . . . . . . . 3-8

Xerox 4590/4110 Copier/Printer Getting Started

Table of contents

Loading tab stock into any tray. . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Loading tab stock into Tray 5 (Bypass) or Tray 8

(Post-Process Inserter). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Load tab paper in trays 3 to 4. . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Loading tab paper in Tray 5 (Bypass). . . . . . . . . . . . . . . . . . . 3-11

Loading tab paper in Tray 8 (Post-process inserter). . . . . . . . 3-12

Change/confirm the tray settings . . . . . . . . . . . . . . . . . . . . . . 3-13

Change/confirm the tray settings from the All Services

screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Copy/print on tabs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Copy job with tabs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Network print on tabs with the PCL print driver. . . . . . . . . 3-15

Network print on tabs with the PS print driver. . . . . . . . . . 3-16

4. Maintenance 4-1

Supply items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Customer Replaceable Units (CRUs). . . . . . . . . . . . . . . . . . . . 4-2

5. Problem Solving 5-1

Fault clearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Image quality problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

6. Safety and Notices 6-1

Safety notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Electrical safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Disconnect device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Europe and other markets . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Safety standards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Europe and other markets . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Maintenance safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Operational safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Ozone safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Xerox 4590/4110 Copier/Printer Getting Started

Table of contents

Radio frequency emissions. . . . . . . . . . . . . . . . . . . . . . . . . 6-7

FCC in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

In Canada (ICES-003) . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Regulatory information for RFID . . . . . . . . . . . . . . . . . . 6-8

Safety extra low voltage approval. . . . . . . . . . . . . . . . . . . . . . . 6-8

Certifications in Europe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

It’s illegal... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

In the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

In Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

In other countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Environmental notices for the USA . . . . . . . . . . . . . . . . . . . . . 6-13

Product recycling and disposal. . . . . . . . . . . . . . . . . . . . . . . . 6-14

North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

European union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Other countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Xerox 4590/4110 Copier/Printer Getting Started

iii

Table of contents

Xerox 4590/4110 Copier/Printer Getting Started

1. Product Overview

KEY POINT: The User Interface (UI) screens shown in this guide

may or may not reflect the screens displayed on your 4110/4590 system. The UI screens vary from system to system and from marketplace to marketplace. Therefore, the UI screens in this

guide are a representation of the type of screens that may be seen

on your particular system.

Related information sources

This section describes the guides provided with this machine.

• User Guide: This guide describes all the necessary steps for

copy/print/scan jobs, clearing paper jams, daily care, and safety information.

• Administrator Guide: System Administrators use this guide

to set up the machine defaults/settings and the network environment.

• PostScript User Guide: This guide provides information for

installing print driver, configuring the printer environment, and other information related to the CentreWare Utilities CD-ROM.

Customer documentation updates

You can get the latest customer documentation and information for

your product by going to www.xerox.com

following:

• Enter your product number (e.g., 4110, 4595) in the Search

field and select Search.

• Select the Support & Drivers

options to locate your specific printer.

Be sure to periodically check www.xerox.com

information for your product.

and doing one of the

link and then use the search

for the latest

Xerox 4590/4110 Copier/Printer Getting Started

1-1

1. Product Overview

Machine components

WARNING: To prevent personal injury, do not touch any labeled

area that indicates High Temperature.

12a

12b

1-2

Xerox 4590/4110 Copier/Printer Getting Started

1. Product Overview

No. Component Function

1 DADF Duplex Automatic Document Feeder

2 Document cover Holds a document in place on the document glass.

3 User Interface The User Interface (UI) consists of the Control Panel and the Touch Screen.

Refer to “User Interface (UI)” on page 1-12.

4 Document glass Place a document here in order to copy it.

5 Power switch Switches on/off the machine power.

6 Front cover Open this cover to clear paper jams and to replace the waste toner bottles.

7 Left Cover Open this cover to replace the toner cartridge.

8 Tray 1, 2, 3, 4 Contains the media used for copy or print output.

9 Locking casters Locks the wheels of the machine. Lock these casters after moving the

machine to its installation site.

10 Bottom left cover Open this cover to remove paper jams.

11 Front cover for the

optional Trays 6 and 7

12a Tray 6, 7 (optional

HCF)

12b Tray 6 (optional

OHCF)*

13 Tray 5 (Bypass) Load nonstandard paper, such as heavy stock or other special media, that

Open this cover to access the bottom left cover.This cover and the trays 6 and 7 are part of the optional High Capacity Feeder (HCF).

Contains the media used for copy or print output.

Alternative to the 2-drawer HCF, the optional Oversized High Capacity Feeder (OHCF) feeds oversized stock up to 13 x 19 in/SRA3 paper.

cannot be loaded in trays 1-4.

*The Oversized High Capacity Feeder (OHCF) is not available

with the 4590 Copier/Printer.

Xerox 4590/4110 Copier/Printer Getting Started

1-3

1. Product Overview

1-4

Xerox 4590/4110 Copier/Printer Getting Started

1. Product Overview

No. Component Function

14 Left cover Open to access the top cover and to remove paper jams.

15 Front cover Open to remove paper jams.

16 Confirmation indicator This lights when a document is loaded correctly.

17 Document guides Use these guides to align the edges of the document.

18 Document feeder tray Load documents here.

19 Document output tray Retrieve scanned documents here.

20 Document Stopper Holds large document, such as 11 x 17 in./A3, in place. When not in use,

position it upward.

21 Waste toner container

cover

22 Waste toner container Collects used toner.

23 Fuser Fuses the printed image on the paper.

24 Lever Use in order to pull out the transfer module.

25 Transfer module Copies the image from the drum to the paper. Open this to remove

26 Toner cartridge Provides toner for laying down the image on the paper.

Open this cover when removing the waste toner bottle.

The Fuser is extremely hot and will cause injury if jam clearing instructions are not followed.

paper jams.

1-5

Xerox 4590/4110 Copier/Printer Getting Started

1. Product Overview

D Finisher

1-6

Xerox 4590/4110 Copier/Printer Getting Started

1. Product Overview

No. Component Function

27 Post-process inserter

(Cover/Transparency separator tray) / Tray 8

28 Decurl button For lighter weight paper especially, press this button to decurl the output.

29 Output tray Copies are delivered here when specific output features are selected,

30 Finisher tray Receives copies when you select stapled, punched, and Z-folded copies.

31 Booklet output tray Receives copies when you select Bi-Fold or Bi-Fold + Stapling.

32 Booklet output tray button Press this button to deliver and retrieve booklets from the output area.

33 Right cover Open to clear paper jams, replace staples, clear jammed staples, or

34 Staple cartridges for

booklet

35 Staple cartridge Contains staples; remove this cartridge to replace staples and clear

36 Punch scrap container Collects the scraps from the puncher. Open to remove the scraps.

37 Tri-Fold output tray

(optional)

38 Tri-Fold output tray button Press this button to open tri-Fold output tray.

Load paper for cover or transparency separators. Paper loaded here is not used for copying.

such as Automatic sorting, Collated, Uncollated, or Normal.

remove the scraps from the puncher.

There are two staple cartridge for booklet. Remove this cartridge to replace staples and clear staple jams.

staple jams.

Receives copies when you select Tri-Fold In or Tri-Fold out.

39 Left cover. Open this cover to access the machine and to clear paper jams.

40 Staple cartridge storage

space

41 Staple waste container Container for staple waste; remove this cartridge when full (D2 Finisher

Staple cartridge for replacement can be stored (D Finisher only).

only).

NOTE 1:Throughout this guide, Fin ish er D, Bookl et Finis her D, or Finisher D2 may be referred to simply as the Finisher.

NOTE 2:Throughout this guide, the Duplex Automatic Document Feeder is abbreviated as “Document Feeder” or “DADF.”

1-7

Xerox 4590/4110 Copier/Printer Getting Started

1. Product Overview

D2 Finisher

No. Component Function

41 Staple cartridge Contains staples; remove this cartridge to replace staples and clear

staple jams.

42 Staple waste container Container for staple waste; remove this cartridge when full (D2 Finisher

only).

43 Right cover Open to clear paper jams, replace staples, clear jammed staples, or

remove the scraps from the puncher.

44 Post-process inserter

(Cover/Transparency

Load paper for cover or transparency separators. Paper loaded here is not used for copying.

separator tray) / Tray 8

1-8

Xerox 4590/4110 Copier/Printer Getting Started

1. Product Overview

Power on/off

Power on

Switch on the power before operating the machine. The machine warms up in approximately five minutes after which you can make copies. Switch off the machine at the end of the day or when it is not in use for a long period of time. Use the Power Saver feature to reduce the power consumption of the machine.

For information about power saving featur e, refer to “Power Saver mode” on page 1-11.

Perform the following to power on the machine:

1. Open the cover.

2. Press the power switch to the on position [

NOTE: The "Please wait..." message on the UI indicates that the machine is warming up. The machine cannot be used while it is warming up.

|].

1-9

Xerox 4590/4110 Copier/Printer Getting Started

1. Product Overview

Power off

Perform the following to power off the machine:

1. Before switching off the power ensure that all copy or print jobs have completely finished. Furthermore, ensure that the

<Online> indicator is not lit. KEY POINT 1: Switching off the power before copy/print jobs

are complete loses any data that is being processed.

KEY POINT 2: Never switch off the power while:

– While data is being received

– While jobs are being printed.

– While jobs are being copied

– While a scan is being executed

2. Press the power switch to the off position [ ].

KEY POINT:The power off process continues internally after

the power switch is turned off. Therefore, do not immediately unplug the power cord from the power outlet.

About the circuit breaker

NOTE: If you have switched off the power, wait ten seconds before switching on the power again.

This product is equipped with a circuit breaker.

The circuit breaker is normally On ("l") position, as shown in the

figure. If power to the machine is interrupted, the circuit breaker

trips and the switch is in the Off (“O”) position. If the breaker is Off ("O") position, contact your Customer Support

Center as there might be some unusual conditions.

1-10

Xerox 4590/4110 Copier/Printer Getting Started

Power Saver mode

1. Product Overview

The machine is equipped with a Power Saver feature that automatically reduces power consumption after a period of time of

inactivity. The Power Saver feature has two modes, a Low Power mode and Sleep mode.

The machine enters the Low Power mode after the machine

remains inactive for a preset time period. Once activated, the machine remains in the Low Power mode until activity occurs or until it a second period of time elapses. If the machine continues to remain inactive for another preset time period, it then enters the

Sleep mode.

Example: The Low Power mode is set for fifteen minutes and the Sleep mode is set for sixty minutes. With this criteria, if the machine is inactive for fifteen minutes, it then enters the Low Power mode. If the machine continues to remain inactive for an additional forty-five minutes, it then enters the Sleep mode.

KEY POINT: The machine requires more time to warm-up from a

Sleep Mode than it does from a Low Power Mode.

Xerox 4590/4110 Copier/Printer Getting Started

1-11

1. Product Overview

User Interface (UI)

The User Interface (UI) consists of the Control Panel and Touch Screen. The following describes the names and functions of components on the control panel.

No. Component Function

1 Control panel Allows keypad selection of features.

2 Touch Screen Allows selections to be made simply by touching a button on

the screen.

3 Copy, Custom 2, Custom 3 Use for the copy feature or for a custom feature.

1-12

Xerox 4590/4110 Copier/Printer Getting Started

No. Component Function

1. Product Overview

All Services

Power Saver

Clear All

Interrupt

Stop

Start

Numeric keypad

Displays the menu screen.

Lights when the machine is in the Power Saver mode. To cancel the Power Saver mode, press this button.

Clears all programming and returns the machine to its default settings.

Interrupts the printing or copy process to allow another job a higher priority. The Interrupt indicator lamp lights. Press the Interrupt button after the job is completed to resume the previous operation.

Press this button to stop the current copy job or communications.

Press this button to start the copy process.

Press these buttons to enter the number of copies, passwords, and other numerical values.

Clear

Machine Status

Review

Job Status

Brightness dial

Job in Memory indicator

Online indicator

Press this button if you have entered the wrong numerical value or if instructed by the U I.

This button is used by the System Administrator to log into the System Administration mode or Login Setup/Auditron Administration mode.

Press this button to check the machine status, meters, and the state of consumables and print reports.

Press this button to open the Review screen in order to check the status of copy and scan features whose settings have changed from the defaults. You can also check the destination information for sending e-mail.

Press this button to confirm or cancel currently running or completed jobs or to confirm or print saved documents.

Adjusts the brightness of the touch screen.

This indicator lights when data is stored in the machine's memory.

This indicator lights when data is transmitting from this machine or is receiving data from a client.

Xerox 4590/4110 Copier/Printer Getting Started

1-13

1. Product Overview

1-14

Xerox 4590/4110 Copier/Printer Getting Started

2. Basic Operation

This chapter describes basic operation about the machine, including:

• Copying

•Printing

•Scanning

• Printing local disk documents

Xerox 4590/4110 Copier/Printer Getting Started

2-1

2. Basic Operation

Basic copying and scanning

Copying: This function and its related features copies original documents

and does one of the following:

• Immediately prints output copies of the original document.

• Prints copies and saves the scanned original for future use.

• Saves the scanned original for future use and does not print a copy now.

Scanning: This function and its related features scans the original documents

and does one of the following:

• Sends the scanned data as an e-mail attachment to the designated address.

• Saves the scanned data to the machine’s mailbox.

• Saves the scanned data to the server as a Job Template.

• Sends the scanned data to a networked workstation using file transfer protocol (FTP) or server message block (SMB).

NOTE: For more detailed information on copying and scanning, refer to your User Guide.

Loading documents

Documents may be loaded by using one of the following:

• DADF: Use this to feed a single sheet or multiple sheets

• Document Glass: Use this copy a single sheet or bound

DADF

The DADF supports a single sheet and multiple-sheet documents, with sizes ranging from 5.5 x 8.5 in. (A5), (short edge feed -

SEF) or (long edge feed - LEF) to a maximum of 11 x 17 in. (A3) (SEF).

The DADF automatically detects documents of standard sizes only. For documents that are nonstandard size, you must input

the size in the Original Size field.

documents, such as books

2-2

Xerox 4590/4110 Copier/Printer Getting Started

+ 50 hidden pages