Xerox 4110, 4590 System Administration Guide

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Version 3.2

January 2008

Xerox 4590 Copier/Printer

Xerox 41 10 Copier/Printer

System

Administration

Guide

Xerox Corporation Global Knowledge & Language Services 800 Phillips Road Building 218 Webster, New York 14580

Printed in the United States of America. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc. XEROX®, The stylized X, and all Xerox product names and product numbers mentioned in this publication are the trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.

1. Overview 1-1

Related information sources . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Guides for optional accessories . . . . . . . . . . . . . . . . . . . . . 1-1

Customer documentation updates . . . . . . . . . . . . . . . . . . . . . . 1-2

User Interface (UI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Customizing the Control Panel . . . . . . . . . . . . . . . . . . . . . . 1-3

Assigning a feature to Custom buttons. . . . . . . . . . . . . 1-3

Customizing the All Services screen. . . . . . . . . . . . . . . 1-4

Changing feature screen. . . . . . . . . . . . . . . . . . . . . . . . 1-5

Services and features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Using the printer as a network printer . . . . . . . . . . . . . . 1-6

Supported operating systems . . . . . . . . . . . . . . . . . . . . 1-7

CentreWare Internet Services. . . . . . . . . . . . . . . . . . . . . . . 1-8

Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Power on/off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Powering on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Powering off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Power Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Changing the Power Saver Mode time interval. . . . . . . . . 1-15

Exiting the Power Saver Mode . . . . . . . . . . . . . . . . . . . . . 1-18

Interface cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Using the Ethernet Interface . . . . . . . . . . . . . . . . . . . . . . . 1-19

Internal Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

2. Configuration 2-1

TCP/IP (LPD/Port 9100) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Configuration procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Configuration on the machine . . . . . . . . . . . . . . . . . . . . 2-2

Configuration on the computer . . . . . . . . . . . . . . . . . . . . . . 2-4

NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

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Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Configuration procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Configuration on the machine . . . . . . . . . . . . . . . . . . . . 2-5

Configuration on the computer . . . . . . . . . . . . . . . . . . . 2-6

Microsoft Network (SMB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Configuration procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Configuration on the machine . . . . . . . . . . . . . . . . . . . . 2-7

Configuration on the computer . . . . . . . . . . . . . . . . . . . 2-9

Internet Printing Protocol (IPP) . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Configuration procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Configuration on the machine. . . . . . . . . . . . . . . . . . . 2-10

Configuration on the computer . . . . . . . . . . . . . . . . . . 2-12

EtherTalk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Configuration procedure . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Configuration on the machine. . . . . . . . . . . . . . . . . . . 2-13

Configuration on the computer . . . . . . . . . . . . . . . . . . 2-14

3. Using CentreWare Internet Services 3-1

Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Configuration procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Configuration on the machine . . . . . . . . . . . . . . . . . . . . . . . 3-2

Confirmation of the configuration . . . . . . . . . . . . . . . . . . . . 3-4

Network setting items for CentreWare Internet Services . . . . . 3-5

Ethernet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

EtherTalk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

SMB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

LPD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

SNMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

IPP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Port 9100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

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Enabling the ports . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Setting items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

HTTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Encrypting HTTP communication . . . . . . . . . . . . . . . . 3-29

WebDAV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

4. E-mail 4-1

E-mail overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Configuration procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Enabling the ports and setting the IP addresses . . . . . . . . 4-3

Configuring the E-mail environment . . . . . . . . . . . . . . . . . . 4-6

5. Using the Scan Service 5-1

Scan Service overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Configuration of the scanner (mail transmission) . . . . . . . . . . . 5-2

Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Enabling the ports and setting the IP addresses . . . . . . . . 5-2

Configuring the E-mail environment . . . . . . . . . . . . . . . . . . 5-4

Configuration of the scanner (Save to a Mailbox). . . . . . . . . . . 5-9

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Enabling the ports and setting the IP addresses . . . . . . . . 5-9

Registering a Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

Configuration of the Job Template . . . . . . . . . . . . . . . . . . . . . 5-16

Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16

Enabling the ports and setting the IP addresses . . . . . . . 5-17

Configuring the SNMP port . . . . . . . . . . . . . . . . . . . . . . . . 5-19

Configuration of the scanner (Save to a Computer) . . . . . . . . 5-20

Preparations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-20

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21

Enabling the ports and setting the IP addresses . . . . . . . 5-21

Configuration on the computer . . . . . . . . . . . . . . . . . . . . . 5-23

Configuration of the Job Flow . . . . . . . . . . . . . . . . . . . . . . . . . 5-24

Enabling the ports and setting the IP addresses . . . . . . . 5-24

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Table of contents

6. Computer Operations 6-1

Overview of features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Print driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Main print features . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Network Scanner Utility2. . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

CentreWare Internet Services. . . . . . . . . . . . . . . . . . . . . . . 6-4

The CentreWare Internet Services Screen . . . . . . . . . . 6-4

Browser. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Browser settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Proxy server and port numbers. . . . . . . . . . . . . . . . . . . 6-6

Starting CentreWare Internet Services . . . . . . . . . . . . . 6-7

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

E-mail print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Sending e-mails . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Importing scanned data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Importing from a TWAIN-compatible application. . . . . . . . 6-11

Changing network scan driver settings. . . . . . . . . . . . 6-14

Importing from Mailbox Viewer2 . . . . . . . . . . . . . . . . . . . . 6-15

Changing Mailbox Viewer2 settings . . . . . . . . . . . . . . 6-17

Importing using CentreWare Internet Services. . . . . . . . . 6-18

Importing using WebDAV Protocol . . . . . . . . . . . . . . . . . . 6-21

7. Authentication & Auditron Administration 7-1

Authentication overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Users controlled by Authentication . . . . . . . . . . . . . . . . . . . 7-1

Types of Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Features controlled by Authentication. . . . . . . . . . . . . . . . . 7-2

Local access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Remote access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Authentication: Job Flow Sheet & Mailbox . . . . . . . . . . . . . . . . 7-4

Job flow sheet types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

When the Authentication feature is not enabled . . . . . . 7-5

When the Authentication feature is enabled . . . . . . . . . 7-7

Types of box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

When the Authentication feature is not enabled . . . . . . 7-9

When the Authentication feature is enabled . . . . . . . . 7-10

Linking Job Flow Sheet and Mailbox . . . . . . . . . . . . . . . . 7-12

When the Authentication feature is not enabled . . . . . 7-12

When the Authentication feature is enabled . . . . . . . . 7-13

Overview of Auditron Administration. . . . . . . . . . . . . . . . . . . . 7-14

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Authentication and Auditron Administration . . . . . . . . . . . 7-14

Manageable features and services . . . . . . . . . . . . . . . . . . 7-15

Features that can be managed with Authentication and

corresponding services. . . . . . . . . . . . . . . . . . . . . . . . 7-15

Job that can be managed for each service. . . . . . . . . 7-17

8. Setups 8-1

System settings procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6

System Administrator Settings . . . . . . . . . . . . . . . . . . . . . . 8-6

System Settings Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

Common Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

Copy Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10

Print Mode Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11

Scan Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11

E-mail Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12

Mailbox Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12

Stored Document Settings . . . . . . . . . . . . . . . . . . . . . 8-12

Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13

System Administrator Settings . . . . . . . . . . . . . . . . . . . . . 8-13

Entering Text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-15

Common Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-16

Machine Clock/Timers . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17

Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-18

Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-19

NTP Time Synchronization . . . . . . . . . . . . . . . . . . . . . 8-20

Connection Interval. . . . . . . . . . . . . . . . . . . . . . . . . . . 8-21

Auto Clear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-22

Auto Job Release . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-23

Auto Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-24

Auto Power Saver . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-25

Time Zone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-26

Daylight Savings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-26

Audio Tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-27

Screen Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-30

Custom Buttons 1, 2, and 3 . . . . . . . . . . . . . . . . . . . . 8-31

All Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-32

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All Services - Additional Features . . . . . . . . . . . . . . . . 8-34

Job Type on Job Status screen. . . . . . . . . . . . . . . . . . 8-37

Paper Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-38

Custom Paper Name . . . . . . . . . . . . . . . . . . . . . . . . . 8-39

Paper Tray Attributes . . . . . . . . . . . . . . . . . . . . . . . . . 8-40

Customize Paper Supply Screen . . . . . . . . . . . . . . . . 8-45

Paper Tray Attributes on Setup Menu. . . . . . . . . . . . . 8-46

Paper Tray Attributes During Loading. . . . . . . . . . . . . 8-47

Paper Tray Priority . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-47

Paper Type Priority . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-48

Tray 5 (Bypass) - Paper Size Defaults . . . . . . . . . . . . 8-50

Auto Tray Switching . . . . . . . . . . . . . . . . . . . . . . . . . . 8-52

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-55

Photo and Text Recognition . . . . . . . . . . . . . . . . . . . . 8-57

Image Enhancement. . . . . . . . . . . . . . . . . . . . . . . . . . 8-57

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-58

Maintenance/Diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . 8-59

Initialize Hard Disk . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-60

Delete All Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-61

Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-61

Other Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-63

Auto Job Promotion . . . . . . . . . . . . . . . . . . . . . . . . . . 8-64

Offset Stacking (Finisher Tray) . . . . . . . . . . . . . . . . . . 8-65

Default Print Paper Size . . . . . . . . . . . . . . . . . . . . . . . 8-66

Paper Size Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 8-66

Millimeters/Inches . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-70

Keyboard Input Restriction . . . . . . . . . . . . . . . . . . . . . 8-70

Operation of Up/Down Buttons . . . . . . . . . . . . . . . . . . 8-70

Overwrite Hard Disk (optional) . . . . . . . . . . . . . . . . . . 8-70

Data Encryption (optional) . . . . . . . . . . . . . . . . . . . . . 8-71

Service Representative Restricted Operation. . . . . . . 8-73

Software Download . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-73

Document Feeder Tray Elevation . . . . . . . . . . . . . . . . 8-73

Estimated Time for Single or All Jobs . . . . . . . . . . . . . 8-73

Copy Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-74

Preset Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-75

Paper Supply Buttons 2-5 . . . . . . . . . . . . . . . . . . . . . . 8-77

Reduce/Enlarge Buttons 3-5. . . . . . . . . . . . . . . . . . . . 8-78

Stapling Buttons 4 and 5 . . . . . . . . . . . . . . . . . . . . . . . 8-79

Punching Buttons 4 and 5. . . . . . . . . . . . . . . . . . . . . . 8-80

Front & Back Cover Tray Buttons 3 and 4 . . . . . . . . . 8-81

Copy Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-82

Paper Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-84

Xerox 4590/4110 Copier/Printer System Administration Guide

Table of contents

Reduce/Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-85

Original Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-86

Lighten/Darken . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-87

Sharpness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-88

Auto Exposure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-89

Copy Defaults items 7-19 . . . . . . . . . . . . . . . . . . . . . . 8-90

Copy Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-92

Output Orientation. . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-93

Sample Set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-94

Stamp Position for Side 1 and Side 2 . . . . . . . . . . . . . 8-95

Stamp Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-96

Date Position for Side 1 and Side 2 . . . . . . . . . . . . . . 8-97

Date Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-98

Page Number Style . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-99

Page Number Position for Side 1 and Side 2 . . . . . . 8-100

Page Number Size . . . . . . . . . . . . . . . . . . . . . . . . . . 8-101

Tab Margin Shift . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-102

Copy Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-103

Stamp Position defaults . . . . . . . . . . . . . . . . . . . . . . 8-106

Date Position defaults . . . . . . . . . . . . . . . . . . . . . . . . 8-109

Page No. Position defaults . . . . . . . . . . . . . . . . . . . . 8-110

Quantity Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-111

Original Size Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-112

Original Size Defaults options. . . . . . . . . . . . . . . . . . 8-113

Reduce/Enlarge Presets. . . . . . . . . . . . . . . . . . . . . . . . . 8-114

Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-116

Port Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-118

Protocol Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-118

Machine E-mail Address/Host Name . . . . . . . . . . . . . . . 8-119

POP3 Server Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . 8-119

SMTP Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 8-119

Domain Filter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-120

Remote Authentication Server Settings . . . . . . . . . . . . . 8-120

Authentication System . . . . . . . . . . . . . . . . . . . . . . . 8-121

Remote Authentication Server 1 through 5. . . . . . . . 8-121

PKI Settings (Public Key Infrastructure) . . . . . . . . . . . . . 8-122

Other Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-123

Print Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-124

Allocate Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-125

Other Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-127

Scan Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-130

Basic Scanning Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-131

Scan Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-132

Xerox 4590/4110 Copier/Printer System Administration Guide

vii

Table of contents

Scan-to-FTP/SMB Defaults. . . . . . . . . . . . . . . . . . . . . . . 8-135

Scan Size Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-136

Output Size Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-137

Reduce/Enlarge Presets. . . . . . . . . . . . . . . . . . . . . . . . . 8-139

Other Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-140

E-mail Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-142

E-mail Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-143

Address Search (Directory Service) . . . . . . . . . . . . . . . . 8-143

Other Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-148

Mailbox Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-151

Check Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-152

Documents Retrieved By Client . . . . . . . . . . . . . . . . . . . 8-152

Stored Document Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 8-153

Document Expiry Time . . . . . . . . . . . . . . . . . . . . . . . . . . 8-154

Delete Charge Print Documents . . . . . . . . . . . . . . . . . . . 8-155

Delete Secure Print Documents . . . . . . . . . . . . . . . . . . . 8-155

Delete Sample Print Documents . . . . . . . . . . . . . . . . . . . 8-155

Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-156

Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-157

Job Flow Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-162

Create New Job Flow Sheet . . . . . . . . . . . . . . . . . . . 8-164

Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-169

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-170

System Administrator Settings . . . . . . . . . . . . . . . . . . . . . . . 8-174

System Administrator Login ID . . . . . . . . . . . . . . . . . . . . 8-175

System Administrator Password. . . . . . . . . . . . . . . . . . . 8-176

Maximum Login Attempts . . . . . . . . . . . . . . . . . . . . . . . . 8-177

Create/Check User Accounts . . . . . . . . . . . . . . . . . . . . . 8-179

Reset User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-183

System Administrator Copy Meter . . . . . . . . . . . . . . . . . 8-185

User Details Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-185

Charge Print Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-188

Password Entry from Control Panel . . . . . . . . . . . . . . . . 8-190

System settings with optional FreeFlow scanner . . . . . . . . . 8-194

Enabling the paper color customization . . . . . . . . . . . . . 8-199

viii

Xerox 4590/4110 Copier/Printer System Administration Guide

Table of contents

9. Troubleshooting 9-1

SMB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

When you cannot communicate with the printer. . . . . . 9-1

When you cannot print . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

You cannot delete documents from the Printer window. 9-3

Notes and Restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Configuration on the Machine . . . . . . . . . . . . . . . . . . . . 9-3

Configuration on the Computer. . . . . . . . . . . . . . . . . . . 9-3

Switching Off the Power . . . . . . . . . . . . . . . . . . . . . . . . 9-4

While Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6

When you cannot print . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6

When “Switch the machine off” is displayed . . . . . . . . . . . . 9-9

When the print output is not as you expected. . . . . . . . . . . 9-9

When no notification is received. . . . . . . . . . . . . . . . . . . . . 9-9

When the printing problems are not notified . . . . . . . . . 9-9

When the completion of the job is not notified . . . . . . 9-10

TCP/IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10

When using Windows 95, Windows 98, or Windows Me 9-

When using Windows NT 4.0, Windows 2000, Windows

XP, or Windows Server 2003. . . . . . . . . . . . . . . . . . . . 9-11

Notes and Restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12

Configuration on the Machine. . . . . . . . . . . . . . . . . . . 9-12

Configuration on the Computer. . . . . . . . . . . . . . . . . . 9-12

Switching Off the Power . . . . . . . . . . . . . . . . . . . . . . . 9-13

While Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-13

CentreWare Internet Services. . . . . . . . . . . . . . . . . . . . . . . . . 9-14

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-14

Scanner Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-15

Notes and Restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-15

When retrieving documents from mailbox. . . . . . . . . . 9-15

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-15

Using network scan driver and Mailbox Viewer 2

simultaneously . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-16

When printing documents saved in the mailbox . . . . . 9-16

When using TIFF files. . . . . . . . . . . . . . . . . . . . . . . . . 9-16

Restriction on scanning capacity . . . . . . . . . . . . . . . . 9-16

Number of sheets for scanning (for Mailbox) . . . . . . . 9-16

E-Mail Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-17

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-17

Xerox 4590/4110 Copier/Printer System Administration Guide

Table of contents

10. Safety and Notices 10-1

Safety notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1

Electrical safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1

Disconnect device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3

North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3

Europe and other markets . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Safety standards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-5

North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-5

Europe and other markets . . . . . . . . . . . . . . . . . . . . . . . . 10-5

Maintenance safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-5

Operational safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Ozone safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-7

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-7

Radio frequency emissions. . . . . . . . . . . . . . . . . . . . . . . . 10-7

FCC in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-7

In Canada (ICES-003) . . . . . . . . . . . . . . . . . . . . . . . . 10-8

Regulatory information for RFID . . . . . . . . . . . . . . . . . 10-8

Safety extra low voltage approval. . . . . . . . . . . . . . . . . . . . . . 10-8

Certifications in Europe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-9

It’s illegal... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-10

In the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-10

In Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-12

In other countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-13

Environmental notices for the USA . . . . . . . . . . . . . . . . . . . . 10-13

Product recycling and disposal. . . . . . . . . . . . . . . . . . . . . . . 10-14

Xerox 4590/4110 Copier/Printer System Administration Guide

1. Overview

KEY POINT: The User Interface (UI) screens shown in this guide

may or may not reflect the screens displayed on your system. The UI screens vary from system to system and from marketplace to marketplace. Therefore, the UI screens in this guide are a

representation of the type of screens that may be seen on your

particular system.

Related information sources

This section describes the guides provided with this machine.

• User Guide: This guide describes all the necessary steps for

copy/print/scan jobs, clearing paper jams, daily care, and safety information.

• Getting Started: This guide briefly outlines and explains the

main features of the machine, as well as providing simple operating instructions.

• PostScript User Guide: This guide provides information for

installing the PostScript print driver, configuring the printer environment, and other information related to the CentreWare Utilities CD-ROM.

Guides for optional accessories

Optional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for the Xerox 4110/4590. These User Guides are referred to as “guides for optional accessories.” Guides for optional accessories are provided as printed guides or electronically as On-line Help.

Guides for optional accessories describe all the necessary steps for operating optional accessories and installing software.

Xerox 4590/4110 Copier/Printer System Administration Guide

1-1

1. Overview

Customer documentation updates

You can get the latest customer documentation and information for

your product by going to www.xerox.com

following:

• Enter your product number (e.g., 4110, 4595) in the Search

field and select Search.

and doing one of the

• Select the Support & Drivers

options to locate your specific printer.

Be sure to periodically check www.xerox.com

information for your product.

link and then use the search

for the latest

1-2

Xerox 4590/4110 Copier/Printer System Administration Guide

User Interface (UI)

Customizing the Control Panel

1. Overview

The User Interface (UI) consists of the Control Panel and Touch Screen. The following describes the names and functions of components on the control panel.

You can customize the Custom buttons and items on the All

Services screen.

Assigning a feature to Custom buttons

By assigning a feature to Custom buttons (Copy, Custom 2, and Custom 3), you can switch to that feature without returning to the

All Services screen.

The factory default settings for these buttons are, “Copy” for the 1st button, and none for the 2nd and 3rd buttons. Each button feature can be changed to appear in the menu screen by selecting

the Screen Defaults feature from System Administration> System Settings>Common Settings.

For more information, refer to “Screen Defaults” on page 8-30.

Attach the labels included in this product when you have changed the assignment. If you have used a feature for which no label is provided, use a blank label and write down the feature using a permanent marker and attach it to the appropriate Custom button.

Xerox 4590/4110 Copier/Printer System Administration Guide

1-3

1. Overview

Customizing the All Services screen

You can customize the types of features and the location of

buttons on the All Servi ces screen. The following shows the

factory default settings:

For more information, refer to “Screen Defaults” on page 8-30.

NOTE: When the feature is not available the button will not be displayed. Also, if the feature is unavai lable due to hardware problems, the button will be dimmed.

• Copy

• Scanner (mail transmission)

• Scanner (save to a mailbox)

• Job template

• Scanner (save to a computer)

• Check Mailbox

• Stored Programming

• Job Flow

• Language

• Setup menu

• Printer mode

1-4

Xerox 4590/4110 Copier/Printer System Administration Guide

Changing feature screen

Services and features

1. Overview

You can customize the setting screen for the following features on

the All Services screen:

• Copy

•E-mail

• Scan to Mailbox

• Scan to FTP/SMB

For information about how to change s ettin gs, refer t o “Print Mode Settings” on page 8-124 and “Scan Mode Settings” on page 8-

130.

The following facilities are provided in a network environment:

•Print

Print

• CentreWare Internet Services

•Scan

•E-mail

This section describes the environment where the machine is able to provide print services.

This machine can be used as a local printer by directly connecting to a computer, or as a network printer by connecting to a network.

Enable the necessary port using the Control Panel.

Xerox 4590/4110 Copier/Printer System Administration Guide

1-5

1. Overview

Using the printer as a network printer

When used as a network printer, the machine can be connected by the following methods:

LPD: Allows communication with the machine directly by using the TCP/

IP protocol

NetWare: Allows the machine to be managed by using a NetWare server

SMB: Allows printing to the machine by using Microsoft Networks

IPP: Allows printing to the machine via an Internet

Port 9100: Allows printing by using Port 9100

EtherTalk: Allows printing from Macintosh machines

1-6

Xerox 4590/4110 Copier/Printer System Administration Guide

Supported operating systems

1. Overview

Connection

method

Network connection

Port LPD NetWare SMB IPP

Protocol TCP/IP TCP/IP







Windows 95

Windows 98

Windows Me

Windows NT

4.0

Windows 2000

IPX/ SPX





Net

BEUI

TCP/IP

TCP/

TCP/IP

Windows XP  

Windows Server 2003

UNIX

 



Port

9100



Ether

Talk

Apple

Talk

Macintosh



*1: Use our TCP/IP direct print utility for Windows 95/98 and Windows ME.

*2: UNIX filter is required when printing PostScript data.

*3: Supports MacOS 7.5 or later, 8.x, 9.x, MacOS 10.2.x/10.3.3.

For details about network envir onment s, refer to t he manual in the “CentreWare Utilities” CD-ROM.

Xerox 4590/4110 Copier/Printer System Administration Guide

1-7

1. Overview

CentreWare Internet Services

The CentreWare Internet Services provides services such as displaying the status of this machine and jobs and altering configurations using a Web browser in a TCP/IP environment.

For setting a printer, the CentreWare Internet Services properties screen allows the user to configure system and port settings for each network.

NOTE: Normally these settings are done on the machine’s touch screen UI; however with CentreWare Internet Services, these settings can be completed from an internet browser.

The following are functions offered under each tab within the CentreWare Internet Services when the machine is enabled with Internet Services.

Tab name Main function

Service Printing files from client computers.

Job Displays a list of jobs, job history, and used to delete jobs.

Status Displays the machine status.

Displays status of the paper trays, output trays and consumables, such as toners.

Property Displays and allows setting of the following items:

• Machine information, structure information such as memory and printing language, configuring the counter, paper trays and papers, energy saving mode, editing address table and mailboxes mail notice, Internet Services and port activation.

• Port settings.

• Protocol Settings

• Emulation settings.

• Memory settings.

Maintenance Displays error history information.

Support Displays support information.

1-8

Xerox 4590/4110 Copier/Printer System Administration Guide

Scan

1. Overview

There are the following scan services.

Scanner

(mail transmission)

Scanner

(save to a mailbox)

Job template The job template is a configuration file for defining scanning

Scanner

(save to a computer)

Job flow scan Scanning is performed according to a job flow.

Documents can be scanned and transmitted via e-mail.

Documents can be scanned and saved into a mailbox.

When the machine is connected to a TCP/IP network, scanned documents in a mailbox can be retrieved from a networked computer.

conditions. Specify a job template for the document to be scanned in as data. Scanned document will be stored onto a hard disk on this machine, then transmitted automatically to a networked computer (server).

NOTE: You can create a maximum of 500 Job Templates.

When the machine is connected to a network which can use either the FTP or SMB protocol, the scanned document can be saved on a networked computer.

E-mail

There are the following e-mail types.

Scanner

(mail transmission)

Mail print E-mail with attachments in either TIFF or PDF format can be sent

Mail notice When the machine is configured with the rejected IP addresses

Job completion notice When a computer has submitted a job to the machine, notification

Scanned documents can be converted into an electronic format and transmitted via e-mail.

to the machine from computers. Received e-mail will automatically be printed.

notice or rejected mail domains notice, a mail notice can be sent to a specified recipient.

of the completion of the job can be done by e-mail.

Xerox 4590/4110 Copier/Printer System Administration Guide

1-9

1. Overview

Tools

The following tools are provided with this machine. Configurable items vary by the tools being used.

User Interface The User Interface (UI) consists of the Touch Screen and the

Control Panel.

The Touch Screen is located at the center of the UI. Messages required for operation and feature buttons are displayed on this display. You can directly touch the buttons and tabs displayed on the touch screen to set features or to instruct operations in screens.

CentreWare Internet

Services

CentreWare Utilities CentreWare Utilities is included on the “CentreWare Utilities”

The CentreWare Internet Services provides services such as displaying the status of this machine as a printer and its print data, altering configurations, and operating on mailboxes using a Web browser in a TCP/IP environment.

For setting as a printer, the properties screen of the services allow the users to configure the system settings and port settings for each network that are otherwise set using the touch screen on the machine.

CD-ROM. It is a tool to enable operations on devices and various applications within one window. It reduces the inconvenience of using various tools and the effort needed to maintain several print driver configurations.

Print output can be performed by drag-and-drop of the document files. Also, this tool enables the remote operation of mailbox registration and scan configuration.

When a print job is submitted from a computer, the machine status, such as out of paper, toner low, paper jam, starting and completing the job, will be displayed. It also allows the users to confirm the print data processing status, and to pause, restart, and stop the print jobs.

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Xerox 4590/4110 Copier/Printer System Administration Guide

1. Overview

The relation of the tools and their configurable items follows. Note that the description in this manual is focused on the configuration from the Control Panel.

Item Control Panel

Enabling the port S (LPD only)

Setting an IP address  

Configuring the E-mail environment

Registering a Mailbox  

Address Book  S U

Confirming the printer status

Confirming the print data (jobs) status

Authentication information  UU

Setting personal authentication information

: Configurable S: Partly configurable U: Not configurable

S  U

U 

 U

CentreWare

Internet Services

CentreWare

Utilities

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1-11

1. Overview

Power on/off

Powering on

Switch the power on before operating the machine. After the power is on, the machine will take about 5 minutes to warm up before you can start making copies. Turn the machine off at the end of the day or when it is not in use

for a long period of time. Use the Power Saving feature when the

machine is not in use for a while to reduce power consumption.

KEY POINT: Switching the machine power off may cause loss of

data being processed.

Refer to the Power Saver Mode s ecti on on t he next page for more information.

NOTE: If the power is off, all functions of the machine will stop.

Open the cover and press the power switch to the [|] position to

turn the power on.

NOTE: The “Please wait...” message indicates that the machine is warming up. The machine cannot be used while it is warming up.

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Xerox 4590/4110 Copier/Printer System Administration Guide

Powering off

1. Overview

The procedure for turning the power off is as follows:

KEY POINT: Switching the machine power off may cause loss of

data being processed.

1. Before turning the power off, make sure that all copy or print

jobs have completely finished. Also, make sure that the

Online indicator is not lit. KEY POINT:Never turn the power off in the following

instances:

– While data is being received

– While data is being sent (FTP/SMB/e-mail)

– While jobs are being printed.

– While jobs are being copied

– While a scan is being executed

– While data is being imported from computer

2. Press the power switch to the [ ] side.

KEY POINT:Power off processing is performed internally on

the machine for a while after the power switch is turned off. Therefore, do not unplug the power cord from the power outlet immediately after turning the power switch off.

NOTE: Before you turn the power back on after turning it off, first make sure that the display has gone out.

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1-13

1. Overview

Power Saver Mode

The machine is installed with a Power Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration.

The Power Saver feature has two modes, a Low Power mode and Sleep mode. The machine enters the Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time. The machine then enters the Sleep mode if a further preset time elapses.

Low Power Mode

(Power consumption: 225W)

In this mode, the power to the UI and fuser unit is lowered to save

power. The display goes out, and the Power Saver button on the Control Panel lights. To use the machine, press the Power Saver button. The Power Saver button goes out to indicate that the

Power Saver feature is canceled.

Sleep Mode

(Power consumption: 15W)

In this mode, the power is lowered more than in the Low Power

mode. The display goes out, and the Power Saver button on the Control Panel lights. To use the machine, press the Power Saver button. The Power Saver button goes out to indicate that the

Power Saver feature is canceled.

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Xerox 4590/4110 Copier/Printer System Administration Guide

Changing the Power Saver Mode time interval

To activate the Power Saver feature, set the Sleep Mode button to Enabled, and set the Low Power Mode and the Sleep Mode time intervals as follows:

NOTE: The amount of time that passes before the machine enters

Low Power Mode and Sleep Mode can be specified in 1 minute increments, from 1 to 240 minutes for each mode.

1. Press the Log In / Out button.

1. Overview

2. Enter the System Administrator ID with the numeric keypad,

and select Confirm

3. Select System Settings.

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1-15

1. Overview

4. Select System Settings.

5. Select Common Settings.

6. Select Machine Clock /Timers.

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Xerox 4590/4110 Copier/Printer System Administration Guide

1. Overview

7. Select Auto Power Saver, and select Change Settings.

8. Using the up/down arrow buttons, configure a power saver

mode migration time from 1 to 240 minutes, in 1 minute increments.

• From Last Selection to Low Power Mode: Set the time to move to the Low Power Mode after the last operation.

NOTE:The default for From Last Selection to Low Power Mode is 15 minutes.

• From Last Selection to Sleep Mode: Set the time to move to the Sleep Mode after the last operation.

NOTE:The default for From Last Selection to Sleep Mode is 60 minutes. Configure the From Last Selection to Sleep Mode time to be longer than the From Last Selection to Low Power Mode time.

9. Press Save.

10.Select Close repeatedly until the System Setting/System

Settings screen is displayed.

11.Select Exit to exit the System Administration mode.

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1. Overview

Exiting the Power Saver Mode

The following describes how to exit the Power Saver mode. The Power Saver mode is exited in the following instances:

• By pressing the Power Saver button

• Receiving Print Data

1. Press the Power Saver button.

Power Saver

button

1-18

Xerox 4590/4110 Copier/Printer System Administration Guide

Interface cables

Using the Ethernet Interface

1. Overview

When connecting to a network, use the Ethernet interface.

The Ethernet interface supports the following 2 types:

• 100Base-TX

• 10Base-T

This section describes the installation procedure for the Ethernet interface.

1. Confirm that the power switch is turned off.

2. Connect a network cable to the Ethernet interface connector.

NOTE: Prepare a network cable suitable for your network connection. When changing the network cable, consult the appropriate personnel.

3. Switch on the machine.

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1. Overview

Internal Fonts

The listed fonts are available as standard fonts on the machine:

Stroke fonts (for PCL5 and HP-GL/2)

Outline fonts

European HP-GL/2 Roman

PDF Arial

PCL CG Times

European Stroke fonts

Sans Serif

Arial Italic Arial Bold Arual Bold Italic Courier Courier Italic Courier Bold

CG Times Italic CG Times Bold CG Times Bold Italic Univers Medium Univers Medium Italic Univers Bold Univers Bold Italic Univers Medium Condensed Univers Medium Condensed Italic Univers Bold Condensed Univers Bold Condensed Italic Antique Olive Antique Olive Italic Antique Olive Bold CG Omega CG Omega Italic CG Omega Bold CG Omega Bold Italic CG Omega Bold Italic Garamond Antiqua Garamond Kursiv Garamond Halbfett Garamond Kursiv Halbfett (Default): Courier Courier Italic Courier Bold Courier Bold Italic Letter Gothic Letter Gothic Italic Letter Gothic Bold

Courier Bold Italic Symbol Times New Roman Times New Roman Bold Italic ITC Zepf Dingbats GoldSEMM Gold SAMM

Times New Bold Times New Bold Italic Symbol Wingdings Line Printer Times Roman Times Italic Times Bold Times Bold Italic Helvetica Helvetica Oblique Helvetica Bold Helvetica Bold Oblique CourierPS CourierPS Oblique CourierPS Bold CourierPS Bold Oblique SymbolPS Palatino Roman Palatino Italic Palatino Bold Palatino Bold Italic ITC Bookman Light ITC Bookman Light Italic ITC Bookman Demi ITC Bookman Demi Italic Helvetica Narrow Helvetica Narrow Oblique Helvetica Narrow Bold Helvetica Narrow Bold Oblique New Century Schoolbook Roman

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1. Overview

Outline fonts

European PCL

continued

KO PCL5 Muyngio

TC PCL5 Sou tail

Albertus Medium Albertus Extra Bold Clarendon Condensed Coronet Marigold Arial Arial Italic Arial Bold Arial Bold Italic Times New Times New Italic

Gothic R- Gothic Graphic Kungso Saemmul

New Century Schoolbook Italic New Century Schoolbook Bold New Century Schoolbook Bold Italic ITC Avant Garde Book ITC Avant Garde Book Oblique ITC Avant Garde Demi ITC Avant Garde Demi Oblique ITC Zapf Chancery Medium Italic ITC Zapf Dingbats

T-Myungio T-Gothic TR-Gothic T-Graphic T-Kungso T-Saemmul

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1. Overview

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Xerox 4590/4110 Copier/Printer System Administration Guide

TCP/IP (LPD/Port 9100)

Preparations

Configuration procedure

2. Configuration

The following items are required when using TCP/IP (LPD/Port

9100) protocol on the machine.

• A network environment where TCP/IP can be used.

• The "CentreWare Utilities" CD-ROM, which is included with this product.

Overview

The machine can be connected to computers using TCP/IP (LPD/Port 9100) protocol.

The following is the procedure to use TCP/IP(LPD/Port 9100) protocol.

• Configuration on the Machine: Configure TCP/IP (LPD/Port

• Configuration on the Computer: Install the print driver.

9100) on the machine.

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2. Configuration

Configuration on the machine

This section describes the configuration procedure to use TCP/IP (LPD/Port 9100) protocol on the machine. First enable the LPD Port or Port 9100 port, then assign the IP address.

NOTE 1:The configuration can also be performed using CentreWare Internet Services or CentreWare Utiliti es.

NOTE 2:Enable the SOAP port and th e SNMP por t i n most cases . Refer to “Using CentreWare Internet Services” on page 3-1.

1. Display the System Administrator Menu screen.

a. Press the Log In/Out button.

b. Enter the UserID using the numeric keypad and select

Confirm.

NOTE: The default User ID value is 11111. When using the Authentication feature, a pa ssword is required. The default password is x-admin.

c. Select System Settings.

2. Enable either the LPD port or the Port 9100 port as

appropriate. In this example, the LPD port is enabled.

a. Select System Settings. b. Select Network Settings. c. Select Port Settings. d. Select LPD and then select Change Settings. e. Select LPD - Port and select Change Settings. f. Select Enable and then select Save.

3. Set the IP address.

If the IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain the address. If the address cannot be obtained automatically or manual configuration is preferred, configure the IP address, subnet mask, and gateway address.

a. Select Close repeatedly until the Network Settings

screen is displayed.

b. Select Protocol Settings.

2-2

c. Select TCP/IP - Get IP Address and select Change

Settings.

d. Select one from DHCP, BOOTP, RARP, DHCP/Autonet or

Manual. If you select anything other than Manual, proceed

to step 4.

NOTE: When using a DHCP server, also configure the WINS (Windows Internet Name Service) server.

Xerox 4590/4110 Copier/Printer System Administration Guide

2. Configuration

e. Select TCP/IP - Get IP Address and select Change

Settings.

f. Enter the IP address using the numeric keypad.

NOTE 1: Enter addresses in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to

255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

NOTE 2: When you make an entry mistake, press the C (Clear) button and enter again.

NOTE 3: When you would like to move to the next value without entering all 3 digits, select Next.

g. Select Save. h. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway

Address as shown above.

NOTE 1: Enter addresses in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to

255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

NOTE 2: Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 248, 252, and 255. However, you cannot use 0 between non-zero values.

NOTE 3: If you do not wish to set the gateway address, enter "0.0.0.0."

4. Select Close repeatedly until the System Settings screen is

displayed.

5. Select Exit.

6. After the machine is restarted, print out the Printer Se ttings

List to confirm that the LPD port is enabled.

Configure the LPD as necessary. Refer to “LPD” on page 3-16 for the for the LPD configuration. Also if using Port 9100, conf igure as necessary. Refer to “Port 9100” on page 3-20 for the Port 9100 configuration.

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2-3

2. Configuration

Configuration on the computer

NetWare

This section describes the configuration procedure for the computer.

To print from the machine, the computer needs to have the print driver installed.

For information about the usable operating syst ems, refer to “Supported operating systems” on page 1-7.

Refer to the manual contained in the “Centr e Ware Utilities” CD-ROM for the print driver installation procedure.

To print from a Macintosh using TCP/IP (L PD), ref er to th e manual contained in the CD-ROM included with this product for the print driver installation procedure.

Preparations

The following items are required when using NetWare network:

• A NetWare server.

• The "CentreWare Utilities" CD-ROM which is included with this product.

Configuration procedure

Overview

The machine supports PServer mode for both the NetWare Directory Service and Bindery Service. PServer mode enables the machine to function as a print server and to capture print jobs in the print queue to output. The printer created for the machine consumes one file server license.

NOTE: The machine does not support Remote Printer (RPrinter) Mode.

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Xerox 4590/4110 Copier/Printer System Administration Guide

Supported interfaces • 100Base-TX

• 10Base-T

Supported frame types • Ethernet II specification

• IEEE802.3 specification

• IEEE802.3 / IEEE802.2 specification

• IEEE802.3 / IEEE802.2 / SNAP specification

NOTE: The machine will send packets of each frame type on the network, and will init ialize for the same frame type as the firs t reply packet received. However, if there are multiple protocols running on the same network, use Ethernet II specificati on.

Configuration on the machine

This section describes the configuration procedure to connect the machine to a NetWare network.

2. Configuration

NOTE: Configuration can also be performed using the Network configuration tools included in CentreWare Internet Services or CentreWare Utilities.

Refer to “Using CentreWare Internet Services” on page 3-1.

1. Confirm the device name and network address.

Print the Printer Settings List to confirm the device name and

network address printed under the NetWare item.

2. Configure the machine using the “CentreWare Utilities”

CD-ROM.

There is no need to activate the NetWare port on the machine prior to configuration when using the “CentreWare Utilities” CD-ROM.

Refer to the manual contained in the “Centr e Ware Utilities” CD-ROM for the configuration procedure.

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2. Configuration

Configuration on the computer

Microsoft Network (SMB)

Preparations

To print from the machine, the computer needs to have the print driver installed.

For information about the usable operating syst ems, refer to “Supported operating systems” on page 1-7.

Refer to the manual contained in the "CentreWare Utilities" CDROM for the print driver installation procedure.

The following items are required when using a Microsoft Network (SMB):

• Network environment where either TCP/IP or NetBEUI can be used.

• The "CentreWare Utilities" CD-ROM, which is included with this product.

Configuration procedure

Overview

The machine can be connected to computers using Microsoft Networks (SMB).

Depending on the network environment, the machine may need to be configured with an IP address, subnet mask and gateway address. Confirm with the network administrator and set up the necessary items.

The following is the procedure to connect the machine to a Microsoft Network (SMB):

• Configuration on the Machine: Enable the SMB port on the machine.

• Configuration on the Computer: Install the print driver.

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Xerox 4590/4110 Copier/Printer System Administration Guide

Configuration on the machine

This section describes the configuration procedure to connect the machine to Microsoft Networks (SMB). First enable the SMB port, then set the IP address.

NOTE 1:The configuration can also be performed using the I P configuration tools included in CentreWare Internet Services or CentreWare Utilities.

NOTE 2:Enable the SOAP port and th e SNMP por t i n most cases . Refer to “Using CentreWare Internet Services” on page 3-1.

1. Display the System Administrator Menu screen.

a. Press the Log In/Out button.

b. Enter the UserID using the numeric keypad and select

Confirm.

NOTE: The default User ID value is 11111. When using the Authentication feature, a pa ssword is required. The default password is x-admin.

2. Configuration

c. Select System Settings.

2. Enable the SMB port.

a. Select System Settings. b. Select Network Settings. c. Select Port Settings. d. Select SMB and then select Change Settings. e. Select SMB - Port and select Change Settings. f. Select Enable and then select Save.

3. Set the IP address.

a. Select Close repeatedly until the Network Settings

screen is displayed.

b. Select Protocol Settings. c. Select TCP/IP - Get IP Address and select Change

Settings.

d. Select one from DHCP, BOOTP, RARP, DHCP/Autonet or

Manual. If you select anything other than Manual, proceed

to step 4.

NOTE: When using a DHCP server, also configure the WINS (Windows Internet Name Service) server.

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2-7

2. Configuration

e. Select TCP/IP - Get IP Address and select Change

Settings.

f. Enter the IP address using the numeric keypad.

NOTE 1: Enter addresses in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to

255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

NOTE 2: When you make an entry mistake, press the C (Clear) button and enter again.

NOTE 3: When you would like to move to the next value without entering all 3 digits, select Next.

g. Select Save. h. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway

Address as shown above.

NOTE 1: Enter addresses in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to

255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

NOTE 2: Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 248, 252, and 255. However, you cannot use 0 between non-zero values.

NOTE 3: If you do not wish to set the gateway address, enter "0.0.0.0."

4. Select Close repeatedly until the System Settings screen is

displayed.

5. Select Exit.

6. After the machine is restarted, print out the Printer Se ttings

List to confirm that the SMB port is enabled.

NOTE: If using the NetBEUI protocol, select NetBEUI as the protocol used by SMB for the po rt confi guration using Centre Ware Internet Servic e s .

Configure the SMB as necessary. Refer to “SMB” on page 3-9 for the SMB configuration.

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Xerox 4590/4110 Copier/Printer System Administration Guide

Configuration on the computer

This section describes the configuration procedure for the computer.

To print from the machine, the computer needs to have the print driver installed.

For information about the usable operating syst ems, refer to “Supported operating systems” on page 1-7.

Refer to the manual contained in the "CentreWare Utilities" CDROM for the print driver installation procedure.

Internet Printing Protocol (IPP)

Preparations

The following items are required when using Internet Printing Protocol (IPP):

2. Configuration

• A network environment where TCP/IP can be used.

• The "CentreWare Utilities" CD-ROM, which is included with this product.

Configuration procedure

Overview

The machine can be connected to computers using IPP.

The following is the procedure to connect the machine to enable Internet Printing (IPP):

• Configuration on the Machine: Enable the IPP port on the machine

• Configuration on the Computer: Install the print driver

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2-9

2. Configuration

Configuration on the machine

This section describes the configuration procedure to enable Internet Printing (IPP) on the machine. First enable the IPP port, then set the IP address.

NOTE 1:The configuration can also be performed using IP configuration tools included in CentreWare Internet Services or CentreWare Utilities.

NOTE 2:Enable the SOAP port and th e SNMP por t i n most cases . Refer to “Using CentreWare Internet Services” on page 3-1.

1. Display the System Administrator Menu screen.

a. Press the Log In/Out button.

b. Enter the UserID using the numeric keypad and select

Confirm.

NOTE: The default User ID value is 11111. When using the Authentication feature, a pa ssword is required. The default password is x-admin.

c. Select System Settings.

2. Enable the IPP port.

a. Select System Settings. b. Select Network Settings. c. Select Port Settings. d. Select IPP and then select Change Settings. e. Select IPP - Port and select Change Settings. f. Select Enable and then select Save.

3. Set the IP address.

a. Select Close repeatedly until the Network Settings

screen is displayed.

b. Select Protocol Settings. c. Select TCP/IP - Get IP Address and select Change

Settings.

2-10

d. Select one from DHCP, BOOTP, RARP, DHCP/Autonet or

Manual. If you select anything other than Manual, proceed

to step 4.

NOTE: When using a DHCP server, also configure the WINS (Windows Internet Name Service) server.

Xerox 4590/4110 Copier/Printer System Administration Guide

2. Configuration

e. Select TCP/IP - Get IP Address and select Change

Settings.

f. Enter the IP address using the numeric keypad.

NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

NOTE 2: When you make an entry mista ke, press the C (Clear) button and enter again.

NOTE 3: When you would like to move to the next value without entering all 3 digits, select Next.

g. Select Save. h. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway

Address as shown above.

NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

NOTE 2: Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 248, 252, and 255. However, you cannot use 0 between non-zero values.

NOTE 3: If you do not wish to set the gateway address, enter "0.0.0.0."

4. Select Close repeatedly until the System Settings screen is

displayed.

5. Select Exit.

6. After the machine is restarted, print out the Printer Se ttings

List to confirm that the IPP port is enabled.

Configure the IPP as necessary. Refer to “IPP” on page 3-18 for the IPP configuration.

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2-11

2. Configuration

EtherTalk

Preparations

Configuration on the computer

This section describes the configuration procedure for the computer.

To print from the machine, the computer needs to have the print driver installed.

For information about the usable operating syst ems, refer to “Supported operating systems” on page 1-7.

Refer to the manual contained in the "CentreWare Utilities" CDROM for the print driver installation procedure.

The following item is required when using an EtherTalk network:

• A network environment where EtherTalk can be used.

Configuration procedure

Overview

The machine can be connected to computers using an EtherTalk network.

The following is the procedure to connect the machine to EtherTalk network:

• Configuration on the Machine: Set up EtherTalk on the machine.

• Configuration on the Computer: Install the print driver.

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Xerox 4590/4110 Copier/Printer System Administration Guide

Configuration on the machine

This section describes the configuration procedure to connect the machine to EtherTalk network.

Enable the EtherTalk port

NOTE 1:The configuration can also be performed using CentreWare Internet Services or CentreWare Utiliti es.

NOTE 2:Enable the SOAP port and th e SNMP por t i n most cases . Refer to “Using CentreWare Internet Services” on page 3-1.

1. Display the System Administrator Menu screen.

a. Press the Log In/Out button.

b. Enter the UserID using the numeric keypad and select

Confirm.

NOTE: The default User ID value is 11111. When using the Authentication feature, a pa ssword is required. The default password is x-admin.

2. Configuration

c. Select System Settings.

2. Enable the EtherTalk port

a. Select System Settings. b. Select Network Settings. c. Select Port Settings. d. Select EtherTalk and select Change Settings. e. Select EtherTalk - Port and select Change Settings. f. Select Enable and then select Save.

3. Select Close repeatedly until the System Settings screen is

displayed.

4. Select Exit.

5. After the machine is restarted, print out the Printer Se ttings

List to confirm that the EtherTalk port is enabled.

Configure EtherTalk as necessary. Refer to “EtherTalk” on page 37 for the EtherTalk configuration.

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2. Configuration

Configuration on the computer

This section describes the configuration procedure for the computer.

To print from the machine, the computer needs to have the print driver installed.

For information about the usable operating syst ems, refer to “Supported operating systems” on page 1-7.

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Xerox 4590/4110 Copier/Printer System Administration Guide

Preparations

3. Using CentreWare Internet

Services

The following items are needed to use CentreWare Internet Services:

• A computer which can use TCP/IP as the network protocol.

• The configuration of the machine which includes:

• IP address

• Subnet mask

• Gateway address

Refer to “Troubleshooting” on page 9-1 when any troubles occur during the configuration.

Configuration procedure

Overview

CentreWare Internet Services provides a variety of services, including job and printer status, and the ability to alter configurations using a web browser in a TCP/IP environment.

For setting as a printer, the properties screen of the services in CentreWare allow the users to configure the system settings and port settings for each network that are otherwise set using the touch screen on the machine.

Follow the procedure below to use CentreWare Internet Services.

• Configuration on the Machine: Configure the machine to be able to use CentreWare Internet Services. First enable the Internet service port, then set the IP address.

• Confirmation of the Configuration: Confirm whether the machine is set to use CentreWare Internet Services.

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3-1

3. Using CentreWare Internet Services

Configuration on the machine

This section describes the configuration procedure for using CentreWare Internet Services on the machine.

First enable the Internet service port, then set the IP address.

1. Display the System Administrator Menu screen.

a. Press the Log In/Out button.

b. Enter the UserID using the numeric keypad and then

select Confirm.

NOTE: The default User ID value is 11111. When using the Authentication feature, a pa ssword is required. The default password is x-admin.

c. Select System Settings.

2. Enable the Internet service port on the machine.

a. Select System Settings. b. Select Network Settings. c. Select Port Settings. d. Select Internet Service (HTTP) and then select Change

Settings.

e. Select Internet Service - Port and then select Change

Settings. f. Select Enable and then select Save. g. Select Close repeatedly until the Network Settings

screen is displayed.

3. Set the IP address.

a. Select Protocol Settings. b. Select TCP/IP - Get IP Address and then select Change

Settings.

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Xerox 4590/4110 Copier/Printer System Administration Guide

3. Using CentreWare Internet Services

c. Select one from DHCP, BOOTP, RARP, DHCP/Autonet or

Manual. If you select anything other than Manual, proceed

to step 4.

NOTE: When using a DHCP server, also configure the WINS (Windows Internet Name Service) server.

d. Select TCP/IP - Get IP Address and then select Change

Settings.

e. Enter the IP address using the numeric keypad.

NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

NOTE 2: When you make an entry mistake, press the C (Clear) button and enter again.

NOTE 3: When you would like to move to the next value without entering all 3 digits, select Save/Select Next.

f. Select Save. g. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway

Address as the above.

NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.

NOTE 2: Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 248, 252, and 255.However, you cannot use 0 between non-zero values.

NOTE 3: If you do not wish to set the gateway address, enter "0.0.0.0."

4. Select Close repeatedly until the System Settings screen is

displayed.

5. Select Exit.

6. After the machine is restarted, print out the Printer Se ttings

List to confirm that the Internet service port is enabled.

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Confirmation of the configuration

Connect to CentreWare Internet Services from a computer.

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in

the address bar on the browser, and press the Enter key.

• Example of the IP address (when the machine IP address

is 192.168.1.1):

http://192.168.1.1/

• Example of the Internet URL (when the machine Internet

address is in the form xxx.yyy.zz.vvv):

NOTE 1: If your network uses DNS (Domain Name System) and host name for the machine is registered with the domain name server, you can access the device using a combination of the host name and the domain name as the "Internet address." For example, if the host name is "dcf1100", and the domain name is "mycompany.com", then the "Internet address" becomes "dcf1100.mycompany .com."

NOTE 2: When specifying a port number, add ":" and a port number to the end of the Internet address.

NOTE 3: If the "Login Setup" facility is enabled on the machine, enter the UserID and password in User ID and Password. Please query the System Administrator about the UserID and password.

NOTE 4: Enter an address beginning with "https" rather than "http" into the address bar in the browser i f encrypted communication is employed. Example of the IP address entry https://192.168.1.1/ Example of the Internet address entry https://xxx.yyyy.zz.vvv/

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Refer to “Troubleshooting” on page 9-1 if CentreWare Internet Services is not displayed.

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Network setting items for CentreWare Internet Services

CentreWare Internet Services enable you to alter various settings on the machine from a computer.

NOTE 1:Confirm that the ports are enabled, if an item which you want to set is not displayed.

NOTE 2:When a setting is changed from CentreWare Internet Services while operating the control panel, the setting items changed on the screen of the control panel are not displayed Power-cycle the prin ter in this case.

The following network settings are discussed in this section:

• Ethernet • EtherTalk

•SMB •NetWare

•TCP/IP •LPD

•SNMP •IPP

• Port 9100 • LDAP

• E-mail • HTTP

NOTE: Click Help at the top right of the CentreWare Internet Services screen for details on the setting items.

The following browsers have been confirmed to operate with CentreWare Internet Services:

For Windows • Microsoft Internet Explorer ver.6.0 Service Pack 1 (SP1) or

later.

• Netscape 7.0 or later.

For MacOS 10.2 or later • Microsoft Internet Explorer 5.2 or later.

• Netscape 7.0 or later.

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Ethernet

This section describes the settings for the Ethernet interface.

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in

the address bar on the browser, and press the Enter key.

• Example of the IP address entry: http://192.168.1.1/

• Example of the Internet address

entry: http://xxx.yyyy.zz.vvv/

NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address.

3. Click the Properties tab.

4. Click + on the left of Port Settings to display the items in the

folder.

5. Click Ethernet.

6. Set the communication speed for the Ethernet interface using

the Ethernet Settings pull-down menu.

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EtherTalk

3. Using CentreWare Internet Services

7. Save the selection as the machine’s default setting.

a. Click the Apply New Settings. A screen to enter the user

name and password will be displayed.

b. Enter the System Administrator UserID and password into

User Name and Password, and then click OK.

NOTE:The default User ID value is 11111 and password is

x-admin.

c. The web browser pages displays a message asking if you

want to reboot the machine.

d. Click Reboot. The machine will reboot and the setting

value will be reflected.

This section describes the settings for EtherTalk.

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in

the address bar on the browser, and press the Enter key.

• Example of the IP address entry:

http://192.168.1.1/

• Example of the Internet address entry:

http://xxx.yyyy.zz.vvv/

NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address.

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3. Click the Properties tab.

4. Click + on the left of Protocol Settings to display the items in

the folder.

5. Click EtherTalk.

6. Set the Printer Name.

7. Set Zone Name.

8. Reflect the values as the machine’s setting values.

a. Click the Apply New Settings. A screen to enter the user

name and password will be displayed.

b. Enter the System Administrator UserID and password into

User Name and Password, and then click OK.

NOTE:The default User ID value is 11111 and password is

x-admin.

c. The right frame on the web browser will change to the

machine reboot display.

d. Click Reboot. The machine will reboot and the setting

value will be reflected.

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SMB

3. Using CentreWare Internet Services

This section describes the settings for SMB.

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in

the address bar on the browser, and press the Enter key.

• Example of the IP address entry:

http://192.168.1.1/

• Example of the Internet address entry:

http://xxx.yyyy.zz.vvv/

NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address.

3. Click the Properties tab.

4. Click + on the left of Protocol Settings to display the items in

the folder.

5. Click SMB.

6. Set the Workgroup Name.

7. Set the Host Name.

8. Set the Maximum Session.

9. Select the Enable check box to enable the TBCP Filter.

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10.Select the Enable check box to enable Unicode Support.

11.Select the On check box when using Automatic Master

Mode.

12.Select the On check box when using Encryption Password.

13.Reflect the values as the machine's setting values.

a. Click the Apply New Settings. A screen to enter the user

name and password will be displayed.

b. Enter the System Administrator UserID and password into

User Name and Password, and then click OK.

NOTE:The default User ID value is 11111 and password is

x-admin.

c. The right frame on the web browser will change to the

machine reboot display.

d. Click Reboot. The machine will reboot and the setting

value will be reflected.

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NetWare

3. Using CentreWare Internet Services

This section describes the settings for NetWare.

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in

the address bar on the browser, and press the Enter key.

• Example of the IP address entry:

http://192.168.1.1/

• Example of the Internet address entry:

http://xxx.yyyy.zz.vvv/

NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address.

3. Click the Properties tab.

4. Click + on the left of Protocol Settings to display the items in

the folder.

5. Click NetWare.

6. Set the Host Name.

7. Select an operation mode from the Active Mode pull-down

menu.

8. Set the Fileserver Name.

NOTE: Set this item only when the operation mode is in Bindery Service.

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3. Using CentreWare Internet Services

9. Set the Poling Interval.

10.Set the Number of Searches.

11.Set the Password.

a. Enter the Password. b. Re-enter the same password in the Re-enter Password

field.

12.Select the Enable check box to enable the TBCP Fil ter.

NOTE: The TBCP Filter checkbox will have a checkmark in it indicating that the TBCP Filter is enabled.

13.Set the Tree Name.

14.Set the Context Name.

NOTE: Set this item only when the operation mode is in Directory Service.

15.Select a frame type from the Tr ansport Protocol - Frame

Type pull-down menu.

NOTE: Set this item only when the operation mode is in Directory Service.

16.Select the Enable check box to enable SLP - Active

Discovery.

17.Reflect the values as the machine's setting values.

a. Click the Apply New Settings. A screen to enter the user

name and password will be displayed.

b. Enter the System Administrator UserID and password into

User Name and Password, and then click OK.

NOTE:The default User ID value is 11111 and password is

x-admin.

c. The right frame on the web browser will change to the

machine reboot display.

d. Click Reboot. The machine will reboot and the setting

value will be reflected.

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TCP/IP

3. Using CentreWare Internet Services

This section describes the settings for TCP/IP.

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in

the address bar on the browser, and press the Enter key.

• Example of the IP address entry:

http://192.168.1.1/

• Example of the Internet address entry:

http://xxx.yyyy.zz.vvv/

NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address.

3. Click the Properties tab.

4. Click + on the left of Protocol Settings to display the items in

the folder.

5. Click TCP/IP.

6. Set the Host Name.

7. Select how to obtain an IP address from the Get IP Address

pull-down menu.

8. Set the IP Address.

NOTE: This item is not necessary if either DHCP, BOOTP, RARP, or DHCP/Autonet has been selected from the Get IP Address pull-down menu.

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9. Set the Subnet Mask and Gateway Address.

NOTE: This item is not necessary if either DHCP, BOOTP, RARP, or DHCP/Autonet has been selected from the Get IP Address pull-down menu.

10.Set the DNS information.

a. Select the DHCP check box if using DHCP for Get DNS

Address. b. Set the DNS Address 1 to 3.

NOTE:This item is not necessary if DHCP has been

specified for the Get the DNS Server Address.

c. Set the DNS Name. d. Select the On check box when using the Generate

Domain Search List Automatically. e. Set the Domain Name 1 to 3. f. Set the Connection Timeout. g. Select the On check box to enable the DNS Dynamic

Update.

11.Set the WINS information.

a. Select the DHCP check box if using DHCP for the Get

WINS Server Address. b. Set the Primary WINS Server Address.

NOTE:This item is not necessary if either DHCP or

DHCP/Autonet has been specified for the Get WINS

Server Address.

c. Set the Secondary WINS Server Address.

NOTE:This item is not necessary if either DHCP or

DHCP/Autonet has been specified for the Get WINS

Server Address.

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12.Set the Access Control List information.

a. Select the Enable check box. b. Click the Edit button. A screen to enter the user name and

password will be displayed.

c. Enter the System Administrator UserID and password into

User Name and Password, and then click OK. d. Set the IP Filter. e. Set the IP Address Mask. f. Click the Apply New Settings. A screen to enter the user

name and password will be displayed.

g. Enter the System Administrator UserID and password into

User Name and Password, and then click OK.

NOTE:The default User ID value is 11111 and password is

x-admin.

h. The right frame on the web browser will change to the

machine reboot display.

i. Click the Back button until the TCP/IP Settings screen is

displayed.

13.Reflect the values as the machine's setting values.

a. Click the Apply New Settings. A screen to enter the user

name and password will be displayed.

b. Enter the System Administrator UserID and password into

User Name and Password, and then click OK.

NOTE:The default User ID value is 11111 and password is

x-admin.

c. The right frame on the web browser will change to the

machine reboot display.

d. Click Reboot. The machine will reboot and the setting

value will be reflected.

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LPD

This section describes the settings available for the LPD feature.

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in

the address bar on the browser, and press the Enter key.

• Example of the IP address entry:

http://192.168.1.1/

• Example of the Internet address entry:

http://xxx.yyyy.zz.vvv/

NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address.

3. Click the Properties tab.

4. Click + on the left of Protocol Settings to display the items in

the folder.

5. Click LPD.

6. Set the Port Number.

7. Select the Enable check box to enable the TBCP Filter.

8. Set the Connection Time-Out.

9. Reflect the values as the machine’s setting values.

a. Click the Apply New Settings. A screen to enter the user

name and password will be displayed.

b. Enter the System Administrator UserID and password into

User Name and Password, and then click OK.

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NOTE: The default User ID value is 11111 and password is xadmin.

c. The right frame on the web browser will change to the

machine reboot display.

d. Click Reboot. The machine will reboot and the setting

value will be reflected.

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SNMP

3. Using CentreWare Internet Services

This section describes the settings for SNMP.

NOTE: When using the CentreWare software to manage the machine by remote control, enable the SNMP port.

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in

the address bar on the browser, and press the Enter key.

• Example of the IP address entry:

http://192.168.1.1/

• Example of the Internet address entry:

http://xxx.yyyy.zz.vvv/

NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address.

3. Click the Properties tab.

4. Click + on the left of Protocol Settings to display the items in

the folder.

5. Click SNMP.

6. When changing the community name, set all the Community

Name (Read only), Community Name (Read/Write), and Community Na me (Trap Notific a ti o n).

NOTE: Normally, do not change the settings.

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3. Using CentreWare Internet Services

7. Set the System Administrator name.

8. Reflect the values as the machine’s setting values.

a. Click the Apply New Settings. A screen to enter the user

name and password will be displayed.

b. Enter the System Administrator UserID and password into

User Name and Password, and then click OK.

NOTE:The default User ID value is 11111 and password is

x-admin.

c. The right frame on the web browser will change to the

machine reboot display.

d. Click Reboot. The machine will reboot and the setting

value will be reflected.

IPP

This section describes the settings for the IPP port.

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1. Start a web browser.

2. Type the IP address or the Internet address for the machine in

the address bar on the browser, and press the Enter key.

• Example of the IP address entry:

http://192.168.1.1/

• Example of the Internet address entry:

http://xxx.yyyy.zz.vvv/

NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address.

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3. Click the Properties tab.

4. Click + on the left of Protocol Settings to display the items in

the folder.

5. Click IPP.

6. Set the Additional Port Number.

7. Select the Enable check box to enable the TBCP Filter.

8. Select the Enable check box to enable Administration Mode.

9. Select the Enable check box to enable DNS.

10.Set the Connection Time-Out.

11.Reflect the values as the machine's setting values.

a. Click the Apply New Settings. A screen to enter the user

name and password will be displayed.

b. Enter the System Administrator UserID and password into

User Name and Password, and then click OK.

NOTE:The default User ID value is 11111 and password is

x-admin.

c. The right frame on the web browser will change to the

machine reboot display.

d. Click Reboot.The machine will reboot and the setting

value will be reflected.

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Port 9100

This section describes the settings for Port 9100 port.

NOTE: Enable the Port 9100 port when using HP-UX.

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in

the address bar on the browser, and press the Enter key.

• Example of the IP address entry:

http://192.168.1.1/

• Example of the Internet address entry:

http://xxx.yyyy.zz.vvv/

NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address.

3. Click the Properties tab.

4. Click + on the left of Protocol Settings to display the items in

the folder.

5. Click Port 9100.

6. Set the Port Number.

7. Select the Enable check box to enable the TBCP Filter.

8. Set the Connection Time-Out.

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LDAP

3. Using CentreWare Internet Services

9. Reflect the values as the machine’s setting values.

a. Click the Apply New Settings. A screen to enter the user

name and password will be displayed.

b. Enter the System Administrator UserID and password into

User Name and Password, and then click OK.

NOTE:The default User ID value is 11111 and password is

x-admin.

c. The right frame on the web browser will change to the

machine reboot display.

d. Click Reboot. The machine will reboot and the setting

value will be reflected.

This section describes the settings for the LDAP port.

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in

the address bar on the browser, and press the Enter key.

• Example of the IP address entry:

http://192.168.1.1/

• Example of the Internet address entry:

http://xxx.yyyy.zz.vvv/

NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address.

3. Click the Properties tab.

4. Click + on the left of Protocol Settings to display the items in

the folder.

5. Click LDAP.

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3. Using CentreWare Internet Services

6. Set the LDAP Server Address.

7. Set the Port Number.

8. Reflect the values as the machine’s setting values.

a. Click the Apply New Settings. A screen to enter the user

name and password will be displayed.

b. Enter the System Administrator UserID and password into

User Name and Password, and then click OK.

NOTE:The default User ID value is 11111 and password is

x-admin.

c. The right frame on the web browser will change to the

machine reboot display.

9. Click Reboot. The machine will reboot and the setting value

will be reflected.

E-mail

Enabling the ports

This section describes the procedure to enable the ports that are used for the e-mail feature.

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in

the address bar on the browser, and press the Enter key.

• Example of the IP address entry:

http://192.168.1.1/

• Example of the Internet address entry:

http://xxx.yyyy.zz.vvv/

NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address.

3. Click the Properties tab.

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4. Click Port Stat us from the Properties area of the web

browser page.

5. Enable the ports which are used for the e-mail feature.

a. Select the Enable check box for Receive E-Mail when

using the mail print feature.

b. Select the Enable check box for Mail Notice Service

when using the mail notice or job completion notice

feature.

6. Reflect the values as the machine’s setting values.

a. Click the Apply New Settings. A screen to enter the user

name and password will be displayed.

b. Enter the System Administrator UserID and password into

User Name and Password, and then click OK.

NOTE:The default User ID value is 11111 and password is

x-admin.

c. The right frame on the web browser will change to the

machine reboot display.

d. Click Reboot. The machine will reboot and the setting

value will be reflected.

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3. Using CentreWare Internet Services

Setting items

This section describes the setting items for the E-mail feature.

NOTE: Click Help at the bottom left of the CentreWare Internet Services screen for details on the setting items.

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in

the address bar on the browser, and press the Enter key.

• Example of the IP address entry:

http://192.168.1.1/

• Example of the Internet address entry:

http://xxx.yyyy.zz.vvv/

NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address.

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3. Set the e-mail address for the machine and administrator.

a. Click Machine Detail s . b. Set the Administrator E-Mail Address. c. Set the Machine E-Mail Address.

4. Click + on the left of Protocol Settings to display the items in

the folder.

5. Click TCP/IP.

6. Set the Host Name.

7. Set the DNS information.

NOTE: The DNS settings are required when the addresses for a POP3 server and a SMTP server are set with the domain name rather than their IP addresses.

a. Select the DHCP check box if using DHCP for the Get

DNS Address. b. Set the DNS Server Address 1 to 3.

NOTE:This item is not necessary if DHCP has been

specified for the Met hod to Get the DNS Server

Address.

c. Set the DNS Name. d. Select the On check box when using the Generate

Domain Search List Automatically. e. Set the Domain Name 1 to 3. f. Set the Connection Time-Out. g. Select the On check box to enable the Dynamic DNS

Update.

8. Click E-Mail.

9. Set the receive protocol using the Receiving Protocol pull-

down menu.

NOTE: Set this item when using the mail print feature.

10.Set the print method using the Incoming E-mail Print

Options pull-down menu.

NOTE: Set this item when using the mail print feature.

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3. Using CentreWare Internet Services

11.Set the print method using the Auto Print Delivery

Confirmation Mail pull-down menu.

NOTE: Set this item when using the mail print feature.

12.Select the Enable checkbox to enable the Auto Print Error.

13.Set the Maximum E-mail Size. Set the number of pages

when dividing the mail transmission.

NOTE: Set this item when using the scanner (mail transmission).

14.Select the Enable checkbox to enable the Response to Read

Status (MDN).

NOTE: Set this item when using the mail print feature.

15.Set the POP3 server information.

NOTE: Set this item when using the mail print feature and POP3 is specified for the Receive Protocol.

a. Set the POP3 Server Address, POP3 Port Number, and

POP Receiving Authentication.

b. Set the POP3 Server Check Interval. c. Set the POP User Name. d. Enter the POP User Password.

16.Set the SMTP Server Address.

NOTE: Set this item when using the scanner (mail transmission), mail notice, or job completion notice feature.

17.Set the SMTP Port Number.

18.Set the authentication method using the SMTP Send

Authentication pull-down menu.

NOTE: Set this item when using the scanner (mail transmission), mail notice, or job completion notice feature. The setting is not necessary for pop receiving.

19.Set the SMTP Authentication User .

20.Set this item when using the scanner (mail transmission), mail

notice, or job completion notice feature. The setting is not necessary for pop receiving.

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21.Set the SMTP Authentication Password.

NOTE: Set this item when using the scanner (mail transmission), mail notice, or job completion notice feature.

22.Set the mail exchange restrictions.

NOTE: Set this item when using the mail print feature.

a. From the Domain Filtering-Receive drop-down menu,

select either Enable Receive or Disable Receive. b. Click Edit button. c. If you selected Enable Receive, specify the domain

names that will be accepted by the machine.

If you selected Disable Receive, specify the domain

names that will be rejected by the machine.

d. Click the Apply New Settings. e. Click the Back button until the E-Mail Settings screen is

displayed.

23.Reflect the values as the machine's setting values.

a. Click the Apply New Settings. A screen to enter the user

name and password will be displayed.

b. Enter the System Administrator UserID and password into

User Name and Password, and then click OK.

NOTE:The default User ID value is 11111 and password is

x-admin.

c. The right frame on the web browser will change to the

machine reboot display.

d. Click Reboot. The machine will reboot and the setting

value will be reflected.

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HTTP

This section describes the settings for the HTTP port.

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in

the address bar on the browser, and press the Enter key.

• Example of the IP address entry:

http://192.168.1.1/

• Example of the Internet address entry:

http://xxx.yyyy.zz.vvv/

NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address.

3. Click the Properties tab.

4. Click + on the left of Protocol Settings to display the items in

the folder.

5. Click HTTP.

6. Set the Port Number.

7. Set the Maximum Session Number.

8. Set the Connection Time-Out.

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9. Reflect the values as the machine’s setting values.

a. Click the Apply New Settings. A screen to enter the user

name and password will be displayed.

b. Enter the System Administrator UserID and password into

User Name and Password, and then click OK.

NOTE:The default User ID value is 11111 and password is

x-admin.

c. The right frame on the web browser will change to the

machine reboot display.

d. Click Reboot. The machine will reboot and the setting

value will be reflected.

Encrypting HTTP communication

• The communication data between the machine and networked computers can be encrypted using HTTP.

• The SOAP port, Internet service port, and IPP port use HTTP.

• The SSL and TLS protocols are used to encrypt the communication data. Also, a public key and certificate are used to decrypt the data.

• The public key and certificate can be generated using CentreWare Internet Services. The certificate is valid for a year. Also, an existing certificate can be imported into the machine.

NOTE 1:When performing SSL communication using the selfcertificate generated by the machine, or the certificate with which the character code is indicated by UTF-8, the following phenomena occur.

NOTE 2:If Internet Explorer is used in the OS environment Windows 98E or earlier, the publisher/publishing place of the certificate will not be displayed correctly.

NOTE 3:SSL connection will not be made if Internet Explorer is used in the OS environment of Mac OS X 10.2 because OS cannot recognize the character code (UFT-8) of the certificate. Use Netscape7 in the preceding OS environment.

NOTE 4:By enciphering HTTP communication, communicat ion data can be enciphered at the time of printing (SSL encrypted communication). For how to encrypt, refer to the CentreWare Internet Services online help.

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3. Using CentreWare Internet Services

Refer to the CentreWare Internet Services online help for how to import the certificate.

This section describes the procedure to generate the certificate using CentreWare Internet Services and how to establish encrypted communication.

1. Start a web browser.

2. Type the IP address or the Internet address for the machine in

the address bar on the browser, and press the Enter key.

• Example of the IP address entry:

http://192.168.1.1/

• Example of the Internet address entry:

http://xxx.yyyy.zz.vvv/

NOTE: When specifying a port number, add ":" and a port number to the end of the Internet address.

3. Click the Properties tab.

4. Click + on the left of Security to display the items in the folder.

5. Click General Security.

6. Generate the Certificate.

a. Click the Generate a Certificate button. b. Set the Size of the Public Key. c. Set the Issuer. d. Click the Generate a Certificate button. A screen to enter

the user name and password will be displayed.

e. Enter the System Administrator UserID and password into

User Name and Password, and then click OK.

NOTE:The default User ID value is 11111 and password is x-admin.

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3. Using CentreWare Internet Services

7. Refresh the web browser.

8. Click + on the left of Security to display the items in the folder.

9. Click General Security.

10.Select the Enable check box for HTTPS. Display the items in

the folder.

11.Set the Port Number.

12.Reflect the values as the machine's setting values.

a. Click the Apply New Settings.

b. The right frame on the web browser will change to the

machine reboot display.

c. Click Reboot. The machine will reboot and the setting

value will be reflected.

Type an address beginning with "https" rather than "http" into the address bar in the browser when accessing CentreWare Internet Services if encrypted communication is enabled.

– Example of the IP address entry:

– http://192.168.1.1/

– Example of the Internet address entry:

– http://xxx.yyyy.zz.vvv/

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3. Using CentreWare Internet Services

WebDAV

This section describes the settings for the WebDAV port.

NOTE: WebDAV is used to access a mailbox on the machine from a computer connected to a network using CentreWare Internet Services.

1. Start a web browser.

2. Enter the machine's IP address or the Internet address to the

address entry column on the browser, and press the Enter

key. Example of the IP address entry:

http://192.168.1.1/

Example of the Internet address entry

http://xxx.yyyy.zz.vvv/

NOTE 1:When specifying a port number, add ":" and a port number to the end of the Internet address.

3. Click the Properties tab.

4. Click [+] on the left of Protocol Settings to display the items in

the folder.

5. Click WebDAV.

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3. Using CentreWare Internet Services

6. Set Port Number .

7. Set Connection Time-Out.

8. Reflect the values as the machine's setting values.

a. Click the Apply New Settings. A screen to enter the user

name and password will be displayed.

b. Enter the System Administrator UserID and password into

User Name and Password, and click OK.

NOTE: The default User ID value is “11111” and password is “x-admin”.

c. The right frame on the web browser will change to the

machine reboot display.

9. Click Reboot. The machine will reboot and the setting value

will be reflected.

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3. Using CentreWare Internet Services

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E-mail overview

4. E-mail

The machine is capable of exchanging e-mails. The following features are available by exchanging e-mails:

• Scanner (mail transmission)

• Mail print

• Mail notice

• Job completion notice

NOTE: This feature does not appear for some models. An optional package is necessary. For more information, contact the Customer Support Center.

Scanner (mail transmission)

Mail print E-mail with attachments in either TIFF or PDF format can be sent

Mail notice When the machine is configured with the rejected IP addresses

Job completion notice When a computer has submitted a job to the machine, its

Documents can be scanned and transmitted via e-mail in black and white or color (with optional color scanner kit).

to the machine from computers. Received e-mail will automatically be printed.

notice or rejected mail domains notice, a mail notice about the rejection can be sent to a specified recipient.

completion can be notified by e-mail.

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4. E-mail

Preparations

The following items are required in order to use the e-mail feature. (Required items differ by the feature.)

Item Description

TCP/IP address

Subnet mask

Gateway address

Administrator e-mail address

Main mail address

DNS server address

SMTP server address

The TCP/IP address for the machine. E-mail is exchanged using TCP/IP.

Necessary when the network is divided into subnets.

Necessary when multiple networks are connected by gateways.

Set the e-mail address for the machine administrator. 

Used as the sender address when the machine is transmitting e-mail.

Required when the addresses for a POP3 server and a SMTP server are set with a domain name format rather than their IP addresses.

The machine uses a SMTP server to transmit e-mail. The SMTP server can also be used for receiving e-mail.

Scanner Mail

Transmission



SSSS



SSSS



E-mail

E-mail notice

Job

completion

notice

SMTP authenticatio n user

POP3 server

POP user name

If the SMTP server requires authentication, specify the authentication user name.

If a POP3 server is used to receive e-mails, register the e-mail address of the machine and user to the POP3 server. Also, it is necessary to set the POP3 server address on the machine.

Set the POP receiving user address.

: A required setting S: May set as needed for your

SSSS

individual environment

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4. E-mail

machine needs to be registered.

Configuring the E-mail

Environment

Configuration procedure

Overview

Enable the port and configure the machine e-mail address, TCP/IP environment, and e-mail server from the machine.

NOTE: The configuration can also be performed using CentreWare Internet Services.

This section describes the configuration procedure to use the email feature on the machine.

The following two steps are necessary to use the e-mail feature:

• Enabling the port and setting TCP/IP: Set the machine to be able to use TCP/IP

• Configuring the e-mail feature: Set the e-mail function items on the machine.

Enabling the ports and setting the IP addresses

This section describes the configuration procedure to use TCP/IP on the machine.

First enable the e-mail port, then set the IP address.

NOTE 1:The configuration can also be performed using CentreWare Internet Services.

NOTE 2:Enable the SOAP port and th e SNMP por t i n most cases . Refer to “Using CentreWare Internet Services” on page 3-1.

1. Display the System Administrator Menu screen.

a. Press the Log In/Out button.

b. Enter the UserID using the numeric keypad and select

Confirm.

NOTE:The default User ID value is 11111. When using the Authentication feature, a p assword is requir ed. The default password is x-admin.

c. Select System Settings.

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4. E-mail

2. Enable the ports which are used for the e-mail feature.

a. Select System Settings b. Select Network Settings. c. Select Port Settings. d. Enable Send E-Mail - Port setting to use mail print. e. Enable Receive E-Mail - Port setting to use mail print. f. Enable Mail Notice - Port to use mail notice or job

completion notice.

g. Select Close repeatedly until the Network Settings

screen is displayed.

3. Set the IP address.

a. Select Close repeatedly until the Network Settings

screen is displayed.

b. Select Protocol Settings. c. Select TCP/IP - Get IP Address and select Change

Settings.

d. Select one from DHCP, BOOTP, RARP, DHCP/Autonet or

Manual. If you select anything other than Manual, proceed

to step 4.

NOTE:When using a DHCP server , also configure the WINS (Windows Internet Name Service) server.

e. Select TCP/IP - Get IP Address and select Change

Settings.

f. Enter the IP address using the numeric keypad.

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4. E-mail

NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and

127.xxx.xxx.xxx cannot be used. NOTE 2: When you make an entry mistake, press the C

(Clear) button and enter again. NOTE 3: When you would like to move to the next value

without entering all 3 digits, select Save/Select Next.

g. Select Save. h. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway

Address as the above.

NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and

127.xxx.xxx.xxx cannot be used. NOTE 2: Specify the subnet mask by a c ombination of the

numbers 0, 128, 192, 224, 248, 252, and 255. However, you cannot use 0 between non-zero values.

NOTE 3: If you do not wish to set the gateway address, enter "0.0.0.0."

4. Select Close repeatedly until the System Settings screen is

displayed.

5. Select Exit.

6. After the machine is restarted, print out the Printer Se ttings

List to confirm that the ports are enabled and TCP/IP is

configured.

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4. E-mail

Configuring the E-mail environment

This section describes the configuration procedure to use the email feature.

NOTE 1:The configuration can also be performed using CentreWare Internet Services.

NOTE 2:Enable the SOAP port and th e SNMP por t i n most cases . Refer to “Using CentreWare Internet Services” on page 3-1.

1. Display the System Administrator Menu screen.

a. Press the Log In/Out button.

b. Enter the UserID using the numeric keypad and select

Confirm.

NOTE:The default User ID value is 11111. When using the Authentication feature, a p assword is requir ed. The default password is x-admin.

If SMTP has been selected

for the E-mail Receiving

Protocol

c. Select System Settings.

2. Set the e-mail address, host name, and domain name.

a. Select System Settings. b. Select Network Settings. c. Select Machine E-mail Address/Host Name. d. Select E-mail Address and then select Change Settings. e. Enter the E-mail Address using the keyboard displayed. f. Select Save. g. Set the Host Name and Domain Name as above. h. Select Close.

• Alias cannot be configured. User can decide the account

(the left side of @ mark). The address (the right side of @ mark) is a combination of host name and domain name.

• Example: mymail@mycompany.com

– Account name: mymail

– Host name: host

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– Domain name: mycompany.com

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4. E-mail

If POP has been selected

for the E-mail Receiving

Protocol

If SMTP has been selected

for the Mail Receiving

Protocol

• Specify POP user name to the account (the left side of @

mark), and POP3 receiving mail server to the address (the right side of @ mark). User can decide an alias such as mymail@mycompany.com

– Example: mymail@mycompany.com

– Account name: mymail

3. Set the protocol for receiving e-mail.

a. Select Other Settings. b. Select E-mail Receive Protocol and then select Change

Settings.

c. Select either SMTP or POP3 as appropriate for your

environment.

d. Select Save and then select Close.

– Select SMTP Server Settings and then set the

following items for the SMTP server.

– SMTP Server - Port Number

– Enter a value in the range from 1 to 65535.

If POP3 has

been

selected for

the Mail

Receiving

Protocol

– Select POP3 Server Settings and set then the

following items for the POP3 server.

– POP3 Server - Setup

Select either By IP Address or By Server Name.

– POP3 Server - IP Address

Enter if By IP Address has been selected for POP3 Server - Setup.

NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and

127.xxx.xxx.xxx cannot be used. NOTE 2: When you make an entry mistake, press the C

(Clear) button and enter again.

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4. E-mail

NOTE 3: When you would like to move to the next value without entering all 3 digits, select Save/Select Next.

– POP3 Server - Server Name

Enter if By IP Address has been selected for POP3 Server - Setup.

– POP3 Server - Port Number

Enter a value in the range from 1 to 65535.

– POP3 Server - Server Check Interval

Set the interval for checking the e-mail on the POP3 server.

– POP3 Server - Server Name

Enter the name to login to the POP3 server.

– POP3 Password

Enter the same password twice in the New Password and Confirm Password. If you do not

wish to set the password, leave it blank and select

Save.

– POP3 Password Encryption

Select ON(APOP) to encrypt the password.

– Select Save and then select Close.

4. Configure the mail transmission

• Select SMTP Server Settings and then set the following

items for the SMTP server.

– SMTP Server - Setup

Select from By IP Address or By Server Name.

– SMTP Server - IP Address

Enter if By IP Address has been selected for POP3 Server - Setup.

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NOTE 1: Enter address in the format "xxx.xxx.xxx.xxx" where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and

127.xxx.xxx.xxx cannot be used. NOTE 2: When you make an entry mistake, press the C

(Clear) button and enter again. NOTE 3: When you would like to move to the next value

without entering all 3 digits, select Save/Select Next.

– SMTP Server - Server Name

Enter if By Server Name has been selected for SMTP Server - Setup.

– SMTP Server - Port Number

Enter a value in the range from 1 to 65535.

NOTE:This configuration is not necessary if SMTP has been selected for the Mail Receiving Protocol and has already been configured.

– E-mail Send Authentication

Select one from Off, POP before SMTP, or SMTP AUTH.

NOTE:If POP befor e SMTP has been sel ected, the POP3 settings must be set.

– SMTP AUTH - Login Name

Set this item if SMTP AUTH has been selected for E- mail Send Authentication.

– SMTP AUTH - Password

Set this item if SMTP AUTH has been selected for E- mail Send Authentication. Enter the same password twice in the New Password and Confirm Password. If you do not wish to set the password, leave it blank and select Save.

• Select Close.

5. Configure the Domain restriction

Select Domain Filter and set the following items.

• Domain filtering

Select one from Off, Ent er Permitted Domain Names, or Enter Rejected Domain Names.

• Domain 1 - Domain 50

Specify up to 50 domains if either Enter Permitted Domain Name or Enter Rejected Domain Name has been selected for Domain Filter.

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4. E-mail

6. Select Close repeatedly until the System Settings screen is

displayed.

7. Select Exit.

8. After the machine is restarted, print out the Printer Settings

List to confirm that each item is configured.

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Scan Service overview

5. Using the Scan Service

The machine is capable of scan services.

The following functions are available by using scan services:

• Scanner (mail transmission)

• Scanner (save to a mailbox)

• Job template scan

• Scanner (save to a computer)

• Job flow scan

NOTE: An optional package is necessary for this feature to function. For more information, con tact the Customer Support Center.

NOTE 2:The optional color scanner kit wi ll allow scan ning in c olor or black and white. Scans from Scan Service cannot be printed unless retrieved at the client and resubmitted as a print job.

Scanner

(mail transmission)

Scanner

(save to a mailbox)

Job template scan A job template is a configuration file for scanning parameters.

Scanner

(save to a computer)

Documents can be scanned and transmitted via e-mail.

Documents which you would like to take in as data can be scanned and stored into a mailbox. Stored documents can be accessed from network computers.

Specify a job template for the document to be scanned in as data. The scanned document will be stored on a hard disk on the machine, then transmitted automatically to a networked computer (server).

NOTE: You can create a maximum of 500 Job Templates.

When the machine is connected to a network, scanned data can be stored on network computers using the FTP or SMB protocol.

Documents which you would like to take in as data can be scanned and stored on network computers.

Job flow scan A scan can be performed using a job flow which has been created

using an external editor.

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5. Using the Scan Service

Configuration of the scanner (mail transmission)

Preparations

Prepare the following to use the scanner (mail transmission) function:

• A registered mail account

A mail account for the machine needs to be registered.

Overview

This section describes the configuration procedure to use the scanner (mail transmission) function on the machine.

The following is the procedure to use the scanner (mail transmission) function:

• Enabling the port and setting TCP/IP

Enable the mail send port and mail receive port, and set IP addresses on the machine.

• Configuring the E-mail Environment

Set the e-mail function items on the machine.

Enabling the ports and setting the IP addresses

This section describes the configuration procedure to use TCP/IP on the machine.

First enable the mail send port, then set IP address on the machine.

NOTE 1:The configuration can also be performed using CentreWare Internet Services.

NOTE 2:Enable the SOAP port and th e SNMP por t i n most cases . Refer to “Using CentreWare Internet Services” on page 3-1.

1. Display the System Administrator Menu screen.

a. Press the Log In/Out button.

5-2

b. Enter the UserID using the numeric keypad and then

select Confirm.

NOTE:The default User ID value is 11111. When using the Authentication feature, a p assword is requir ed. The default password is x-admin.

c. Select System Settings.

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5. Using the Scan Service

2. Enable the ports which are used for the scanner (mail

transmission) function.

a. Select System Settings. b. Select Network Settings. c. Select Port Settings. d. Select Send E-mail and then select Change Settings. e. Select Send E-mail - Port and select Change Settings. f. Select Enable and then select Save. g. Select Close repeatedly until the Network Settings

screen is displayed.

3. Set the IP address.

a. Select Protocol Settings. b. Select TCP/IP - Get IP Address and then select Change

Settings.

c. Select one from DHCP, BOOTP, RARP, DHCP/Autonet or

Manual. If you select anything other than Manual,

proceed to step 4.

NOTE:When using a DHCP server , also configure the WINS (Windows Internet Name Service) server.

d. Select TCP/IP - Get IP Address and then select Change

Settings.

e. Enter the IP address using the numeric keypad.

NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and

127.xxx.xxx.xxx cannot be used. NOTE 2: When you make an entry mistake, press the C

(Clear) button and enter again. NOTE 3: When you would like to move to the next value

without entering all 3 digits, select Save/Select Next.

f. Select Save. g. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway

Address as shown above.

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5. Using the Scan Service

NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and

127.xxx.xxx.xxx cannot be used. NOTE 2: Specify the subnet mask by a c ombination of the

numbers 0, 128, 192, 224, 248, 252, and 255. However, you cannot use 0 between non-zero values.

NOTE 3: If you do not wish to set the gateway address, enter “0.0.0.0.”

4. Select Close repeatedly until the System Settings screen is

displayed.

5. Select Exit.

6. After the machine is restarted, print out the Printer Settings

List to confirm that the mail send port is enabled and TCP/IP is configured.

Configuring the E-mail environment

This section describes the configuration procedure to use the scanner (mail transmission) function.

NOTE 1:The configuration can also be performed using CentreWare Internet Services.

NOTE 2:Enable the SOAP port and th e SNMP por t i n most cases . Refer to “Using CentreWare Internet Services” on page 3-1.

1. Display the System Administrator Menu screen.

a. Press the Log In/Out button.

b. Enter the UserID using the numeric keypad and then

select Confirm.

NOTE:The default User ID value is 11111. When using the Authentication feature, a p assword is requir ed. The default password is x-admin.

c. Select System Settings.

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5. Using the Scan Service

2. Set the e-mail address, host name, and domain name.

3. Set the protocol for receiving e-mail.

a. Select Others. b. Select Mail Receiving Protocol and then select Change

Settings.

c. Select either SMTP or POP3 as appropriate for your

environment.

If SMTP has been selected

for the Mail Receiving

Protocol

If POP3 has been selected

for the Mail Receiving

Protocol

d. Select Save and then select Close.

• Select SMTP Server Settings and then set the following

items for the SMTP server.

• SMTP Server - Port Number

Enter a value in the range from 1 to 65535.

• Select POP3 Server Settings and set then the following

items for the POP3 server.

– POP3 Server - Setup

Select from Specify by the IP Address or Specify by the Server Name.

– POP3 Server - IP Address

Enter if Specify by the IP Address has been selected for POP3 Server - Setup.

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5. Using the Scan Service

NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and

127.xxx.xxx.xxx cannot be used. NOTE 2: When you make an entry mistake, press the C

(Clear) button and enter again. NOTE 3: When you would like to move to the next value

without entering all 3 digits, select Save/Select Next.

– POP3 Server - Server Name

Enter if Specify by the IP Address has been selected for POP3 Server - Setup.

– POP3 Server - Port Number

Enter a value in the range from 1 to 65535.

– POP3 Server - Server Check Interval

Set the interval for checking the e-mail on the POP3 server.

– POP3 Server - Server Name

Enter the name to login to the POP3 server.

– POP3 Password

Enter the same password twice in the New Password and Confirm Password. If you do not wish to set the password, leave it blank and select Save.

– POP3 Password Encryption

Select ON(APOP) to encrypt the password.

• Select Save and then select Close.

4. Configure the mail transmission

• Select SMTP Server Settings and then set the following

items for the SMTP server.

– SMTP Server - Setup

Select from Specify by the IP Address or Specify by the Server Name.

– SMTP Server - IP Address

Enter if Specify by the IP Address has been selected for POP3 Server - Setup.

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5. Using the Scan Service

NOTE 1: Enter address in the format “xxx.xxx.xxx.xxx” where xxx should be a numeric value in the range from 0 to 255. However, 224 or 225.xxx.xxx.xxx and

127.xxx.xxx.xxx cannot be used. NOTE 2: When you make an entry mistake, press the C

(Clear) button and enter again. NOTE 3: When you would like to move to the next value

without entering all 3 digits, select Save/Select Next.

– SMTP Server - Server Name

Enter if Specify by the Server Name has been selected for SMTP Server - Setup.

– SMTP Server - Port Number

Enter a value in the range from 1 to 65535.

NOTE:This configuration is not necessary if SMTP has been selected for the Mail Receiving Protocol and has already been configured.

– E-mail Send Authentication

Select one from Off, POP before SMTP, or SMTP AUTH.

NOTE:If POP befor e SMTP has been sel ected, the POP3 settings must be set.

– SMTP AUTH - Login Name

Set this item if SMTP AUTH has been selected for E- mail Send Authentication.

– SMTP AUTH - Password

• Select Close.

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5. Using the Scan Service

5. Configure the Domain restriction

Select Domain Filter and set the following items.

• Domain filtering

Select one from Off, Ent er Permitted Domain Names, or Enter Rejected Domain Names.

• Domain 1 - Domain 50

Specify up to 50 domains if either Enter Permitted Domain Name or Enter Rejected Domain Name has been selected for Domain Filter.

6. Select Close repeatedly until the System Settings screen is

displayed.

7. Select Exit.

8. After the machine is restarted, print out the Printer Settings

List to confirm that each item is configured.

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Xerox 4110, 4590 System Administration Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of contents

1. Overview

Related information sources

Guides for optional accessories

Customer documentation updates

User Interface (UI)

Customizing the Control Panel

Assigning a feature to Custom buttons

Customizing the All Services screen

Changing feature screen

Services and features

Print

Using the printer as a network printer

Supported operating systems

CentreWare Internet Services

Scan

E-mail

Tools

Power on/off

Powering on

Powering off

Power Saver Mode

Low Power Mode

Sleep Mode

Changing the Power Saver Mode time interval

Exiting the Power Saver Mode

Interface cables

Using the Ethernet Interface

Internal Fonts

TCP/IP (LPD/Port 9100)

Preparations

Configuration procedure

2. Configuration

Overview

Configuration on the machine

Configuration on the computer

NetWare

Preparations

Configuration procedure

Overview

Configuration on the machine

Configuration on the computer

Microsoft Network (SMB)

Preparations

Configuration procedure

Overview

Configuration on the machine

Configuration on the computer

Internet Printing Protocol (IPP)

Preparations

Configuration procedure

Overview

Configuration on the machine

EtherTalk

Preparations

Configuration on the computer

Configuration procedure

Overview

Configuration on the machine

Configuration on the computer

Preparations

Configuration procedure

Overview

Configuration on the machine

Confirmation of the configuration

Network setting items for CentreWare Internet Services

Ethernet

EtherTalk

NetWare

TCP/IP

SNMP

Port 9100

LDAP

E-mail

Enabling the ports

Setting items