Version 3.2
January 2008
Xerox 4590 Enterprise Printing Systems
Xerox 41 10 Enterprise Printing Systems
System
Administration
Guide
Xerox Corporation
Global Knowledge & Language Services
800 Phillips Road
Building 218
Webster, New York 14580
©Copyright 2008 by Xerox Corporation. All Rights Reserved.
Printed in the United States of America.
Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or
hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles,
templates, icons, screen displays, looks, etc.
XEROX® and all Xerox product names and product numbers mentioned in this publication are the trademarks of XEROX CORPORATION. Other
company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.
Table of contents
Overview 1-1
Related information sources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1
Guides for optional accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1
Customer documentation updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1
Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
Power on/off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3
Powering on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3
Powering off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4
When to shut down and restart the entire system . . . . . . . . . . . . . . . . . . .1-4
Power Saver mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5
Changing the Power Saver mode time interval . . . . . . . . . . . . . . . . . .1-6
Exiting the Power Saver mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
System Administrator Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Installation 2-1
Network connectivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Installing the network cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2
Computer operations 3-1
Overview of features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Print driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3
Setups 4-1
System settings procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2
System settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5
Setup menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5
System Administrator settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6
Login Setup/Auditron Administration . . . . . . . . . . . . . . . . . . . . . . . . . .4-6
How to enter text or numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-7
Common settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Xerox 4590 EPS/4110 EPS System Administration Guide
i
Table of contents
Machine clock/timers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-9
Audio tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19
Screen defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-22
Paper tray settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-23
Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-34
Maintenance/diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-35
Other settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-37
Print mode settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-47
Allocate memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-48
Other settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-50
System Administrator settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-52
System Administrator Login ID. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-53
System Administrator password . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-54
Maximum login attempts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-55
System settings with optional FreeFlow scanner . . . . . . . . . . . . . . . . . . .4-56
Safety and Notices 5-1
Safety notices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1
Electrical safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1
Disconnect device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2
Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3
Europe and other markets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4
Safety standards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5
North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5
Europe and other markets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5
Maintenance safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5
Operational safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6
Ozone safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7
Radio frequency emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7
Safety extra low voltage approval. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8
Certifications in Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9
It’s illegal... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-10
In the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-10
In Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-12
In other countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-13
Environmental notices for the USA. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-13
Product recycling and disposal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-14
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Xerox 4590 EPS/4110 EPS System Administration Guide
1. Overview
Related information sources
This section describes the guides provided with this machine.
• User Guide: This guide provides a product overview and
describes all the necessary steps for printing jobs, clearing
paper jams, daily care, and safety information.
• Getting Started: This guide briefly outlines and explains the
main features of the machine, as well as providing simple
operating instructions.
• DocuSP Customer Documentation Set: The DocuSP
customer documentation in the DocuSP Media Kit provides
information related to the use and installation of the DocuSP
Controller.
Guides for optional accessories
Optional accessories are also available for the machine. User
Guides are provided with the optional accessories exclusively for
this product. These User Guides are referred to as “guides for
optional accessories.” Guides for optional accessories are
provided as printed guides or electronically as On-line Help.
Guides for optional accessories describe all the necessary steps
for operating optional accessories and installing software.
Customer documentation updates
You can get the latest customer documentation and information for
your product by going to www.xerox.com
following:
• Enter your product number (e.g., 4110, 4595) in the Search
field and select Search.
• Select the Support & Drivers
options to locate your specific printer.
and doing one of the
link and then use the search
Be sure to periodically check www.xerox.com
information for your product.
Xerox 4590 EPS/4110 EPS System Administration Guide
for the latest
1-1
1. Overview
Tools
KEY POINT: The User Interface (UI) screens shown in this guide
may or may not reflect the screens displayed on your system. The
UI screens are a representation of the type of screens that may be
seen on your particular system and vary from system to system
and from marketplace to marketplace. Also, some features
displayed on the UI screens may not be enabled for this product or
are not applicable.
User Interface The User Interface (UI) consists of the Touch Screen and the
Control Panel.
The Touch Screen is located at the center of the UI. Messages
required for operation and feature buttons are displayed on this
display. You can directly touch the buttons and tabs displayed on
the touch screen to set features or to instruct operations in
screens.
When a print job is submitted from the DocuSP Controller, the
machine status, such as out of paper, toner low, paper jam,
starting and completing the job, will be displayed. It also allows the
users to confirm the print data processing status, and to pause,
restart, and stop the print jobs.
DocuSP Controller The DocuSP Controller also allows the user to start, stop, and
delete print jobs. It provides all of the operations necessary to
control and print jobs including the setting up of properties for the
print job, the managing of jobs in the queue, job status
information, and security and authentication information.
1-2
Xerox 4590 EPS/4110 EPS System Administration Guide
Power on/off
Powering on
1. Overview
Switch the power on before operating the machine. After the
power is on, the machine will take about 5 minutes to warm up
before you can start printing.
Turn the machine off at the end of the day or when it is not in use
for a long period of time. Use the Power Saving feature when the
machine is not in use for a while to reduce power consumption.
CAUTION: Switching the machine power off may cause loss of
data being processed.
Refer to the Power Saver mode section that follows for more
information.
NOTE: If the power is off, all functions of the machine will stop.
1. Open the power switch cover and press the power switch to
|] position to turn the power on.
the [
NOTE: The “Please wait...” message indicat es that the machi ne is
warming up. The machine cannot be used while it is warming up.
Xerox 4590 EPS/4110 EPS System Administration Guide 1-3
1. Overview
Powering off
CAUTION: Switching the machine off may cause loss of data
being processed.
1. Before turning the power off, make sure that all print jobs have
completely finished and that the Online indicator is not lit.
KEY POINT:Never turn the power off while data is either being
received or when jobs are being printed.
2. Open the Power Switch cover at the front of the machine and
press the power switch to the [ ] Off position.
KEY POINT:Power off processing is performed internally on
the machine for a while after the power switch is turned off.
Therefore, do not unplug the power cord from the power outlet
immediately after turning the power switch off.
NOTE: Before you turn the power back on after turning it off, first
make sure that the display on the UI has gone out.
When to shut down and restart the entire system
You may need to perform a full system power down / power up of
both the DocuSP Controller and the machine (IOT) if one of the
following situations occur:
• Loss of communication between the machine and the DocuSP
Controller
• Power Saver Mode and the DocuSP Controller do not “wake
up” and therefore need to reestablish a connection
• The user interface shows “wait” (a locked state)
• No jobs are transmitting
CAUTION:Make sure to first resolve any declared faults or error
messages on the machine before shutting down the system.
Follow these procedures to restart the entire printing system:
1. Open the power switch cover on the machine and press the
power switch to the Off position.
KEY POINT: Power off processing is performed internally on the
machine for a while after the power switch is turned off. Therefore,
do not unplug the power cord from the power outlet immediately
after turning the power switch off.
1-4
NOTE: If you turn the power back on after turning it off, first make
sure that the display on the UI has gone out.
Xerox 4590 EPS/4110 EPS System Administration Guide
Power Saver mode
1. Overview
2. Switch off the main power switch on the back of the machine.
3. From the DocuSP Controller window, select [System:
Shutdown] to shut down the DocuSP Controller.
4. At the machine, switch the main power switch on the back of
the machine to on.
5. Open the power switch cover at the front of the machine and
press the power switch to the on [
until the machine is fully up before proceeding to the next step.
|] position. Make sure to wait
6. On the DocuSP Controller, press the power on/off button and,
once the Controller is up, log on as System Administrator.
The machine is installed with a Power Saver feature that will
automatically cut off the electricity to the machine if no print data is
received for a certain duration.
The Power Saver feature has two modes: a Low Power mode and
a Sleep mode. If the machine is left unused for a preset period of
time, the machine enters the Low Power mode. The machine then
enters the Sleep mode if a further preset time elapses.
Low Power mode
(Power consumption: 225W)
In this mode, the power to the UI and fuser unit is lowered to save
power. The display goes out, and the Power Saver button on the
Control Panel lights. To use the machine, press the Power Saver
button. The Power Saver button goes out to indicate that the
Power Saver feature is canceled.
Sleep mode
(Power consumption: 15W)
In this mode, the power is lowered to 15 watts and the fuser
switches off. The display goes out, and the Power Saver button
on the Control Panel lights. To use the machine, press the Power
Saver button. The Power Saver button goes out to indicate that
the Power Saver feature is canceled.
Xerox 4590 EPS/4110 EPS System Administration Guide 1-5
1. Overview
Changing the Power Saver mode time interval
Exiting the Power Saver mode
To set and activate the Power Saver feature, refer to the Auto
Power Saver section of Chapter 5.
The machine exits Power Saver mode when one of the following
occurs:
• The user presses the Power Saver button on the Control
Panel
• The machine is in the process of receiving print data
To exit the Power Saver mode at the machine:
1. Press the Power Saver button on the Control Panel.
Power Saver
button
1-6
Xerox 4590 EPS/4110 EPS System Administration Guide
System Administrator Mode
As system administrator, you will need to perform administrative
tasks on the machine such as configuring the system and
changing system settings. To do so you must first enter the
System Administration mode.
To log in as System Administrator and display the System
Administrator Menu screen:
1. Press the Log In/Out button on the Control Panel.
1. Overview
Log In / Out
button
2. Using the numeric keypad, enter the System Administrator
UserID and password. (You may also select Keyboard to
display a keypad screen and enter the user ID and password.)
NOTE: The default User ID value is 11111.
KEY POINT: It is recommended that you change the System
Administrator UserID and password immediately after installing
the machine. For information about the setting, refer to “System
Administrator settings” in this chapter.
3. Select Confirm.
4. To exit the System Administration mode, select Close
repeatedly until the Network Settings screen is displayed and
select Exit.
Xerox 4590 EPS/4110 EPS System Administration Guide 1-7
1. Overview
1-8
Xerox 4590 EPS/4110 EPS System Administration Guide
Network connectivity
2. Installation
This chapter describes the network and interface connections
required for this printing system and how to install the network
cable connection.
This section provides an overview of the network environment
where the machine is able to provide print services by connecting
to the DocuSP Controller.
There are two communication connections required for this print
system:
• A network Ethernet connection
• A DocuSP Controller - to - Printer interface connection
The DocuSP Controller requires one external network drop, or
cable, for communications with the client workstations submitting
jobs and for access to the internet.
A communication interface cable between the DocuSP Controller
and the network printer is also installed. Data is sent via this cable
from the Controller to the machine for printing.
KEY POINT: For more information about the installation of the
network cable and the DocuSP communication cable, refer to the
Xerox Analyst.
Xerox 4590 EPS/4110 EPS System Administration Guide
2-1
2. Installation
KEY POINT: For details on setting up the connection between the
client workstation and DocuSP Controller, refer to the DocuSP
Controller customer documentation.
Installing the network cable
This section describes the installation procedure for the network
Ethernet connection. The Ethernet interface supports the following
types of connectors:
• 10/100/1000Base-T
•CAT5
1. Confirm that the power switch is turned off.
2. Connect a network cable to the Ethernet interface connector.
NOTE: Prepare a network cable suitable for your network
connection. When changing the network cable, consult the
appropriate personnel.
2-2
3. Switch on the machine.
Xerox 4590 EPS/4110 EPS System Administration Guide
Overview of features
Print driver
3. Computer operations
In order to print from your computer, a print driver must be
installed on the computer for each operating system. This includes
both PCL and PostScript print drivers that enable the following job
types:
•Normal
•Save
• Create Background Forms
The Print driver screen is shown below.
For instructions on installing the print drivers, refer to t he
PostScript User Guide or the print driver online Help.
Xerox 4590 EPS/4110 EPS System Administration Guide
3-1
3. Computer operations
Multiple Up Prints multiple pages onto 1 sheet of paper.
2 Sided Print If 2-sided printing is available, then the paper is printed on both
Poster Splits one page of print data into multiple sheets of paper and
Main print features
To learn about print features, click Help in the print driver screen
and refer to the online help. For information about how to print,
refer to “Printing” in this section of the guide.
NOTE: In the Printer Configuration tab, t here ar e some feature s
that cannot be used without configuring optional settings.
Unavailable features are shaded.
The major print features available are:
sides.
expands the printed image to fit the size of each sheet. Used
when making large posters, for example.
Booklet Creation If 2-sided printing is supported, then 2-sided printing and page
allocations are fitted for printing booklets in the correct page order.
Transparency Sep arators A blank sheet of paper is automatically inserted as a separator
each time that a transparency is printed.
Watermark/Forms Prints fixed text, such as “Confidential,” over the print data.
3-2
Xerox 4590 EPS/4110 EPS System Administration Guide
Printing
3. Computer operations
This section describes print procedures.
Print procedures vary depending on the application software you
are using. For more information, refer to the documentation
provided with each application.
To learn about print features, click Help in the print driver screen
and refer to the online help.
1. Select Print from the application File menu.
2. Confirm the Printer Name and click Properties if necessary.
3. Configure the properties if necessary.
4. Click OK.
5. Click OK in the Print dialog box.
Xerox 4590 EPS/4110 EPS System Administration Guide
3-3
3. Computer operations
3-4
Xerox 4590 EPS/4110 EPS System Administration Guide
4. Setups
The machine has factory default (initial) settings which can be
customized. This chapter describes how to change these values
for common system settings and print settings in the System
Administration mode.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-1
4. Setups
System settings procedure
This section describes the basic procedure for changing system
settings. To make or change the system settings, it is necessary to
be in System Administration mode and use the System Settings
screen.
1. Enter the System Administration Mode by pressing the Log
In/Out button.
Log In/Out
button
2. Using the numeric keypad, enter the System Administrator
UserID and password. (You may also select Keyboard to
display a keypad screen and enter the user ID and password
from there.)
NOTE: The default UserID value is 11111.
KEY POINT: It is recommended that you change the System
Administrator UserID and password immediately after
installing the machine. For information about the setting, refer
to “System Administrator settings” in this chapter.
4-2
Xerox 4590 EPS/4110 EPS System Administration Guide
4. Setups
3. Select Confirm.
4. From the System Administrator Menu, select System
Settings.
• User Mode: While still in System Administration mode,
you can still carry out normal operations.
NOTE:To exit a mode ent ered f rom User Mode, pres s the
Log In/Out button, and then from the Log In screen,
select Cancel.
• System Settings: You can set or register the system
settings.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-3
4. Setups
5. From the System Settings screen, select an item to be set.
For the items that can be selected in the system settings, refer to
“System settings menu list” in this chapter.
6. Set any feature. After setting the feature, select Save.
7. Exit the System Administration Mode:
a. When changes to the various features are completed,
select Close until the System Settings screen appears.
4-4
b. Select Exit.
Xerox 4590 EPS/4110 EPS System Administration Guide
4. Setups
System settings
From System Settings, you can set or change the initial values.
Common Settings: These settings relate to the machine itself such as machine clock,
audio tones, and maintenance/diagnostics. For more information,
refer to “Common settings” in this chapter.
Network Settings: Not applicable to this product.
Print Mode Settings: You can set the amount of memory space for various buffers that
receive data from the controller, set the print time operation, and
what the machine should do when it needs to substitute a paper
tray. For more information, refer to “Print mode settings” in this
chapter.
Stored Document Settings: Not applicable to this product.
Setup menu
From the Setup Menu, you can assign paper tray attributes. For
more information, refer to “Setup menu” in this chapter.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-5
4. Setups
System Administrator settings
You can set the system administrator ID and system administrator
password used to enter System Administration mode. For more
information, refer to “System Administrator settings” in this
chapter.
Login Setup/Auditron Administration
KEY POINT: The Auditron Administration feature, which is shown
on the screen below, is not functional on the User Interface and is
not available for this product.
To set printing and job access restrictions on users, or set
restrictions on individual users, follow the security features
available on the DocuSP Controller. For more information, refer to
the DocuSP customer documentation set.
4-6
Xerox 4590 EPS/4110 EPS System Administration Guide
How to enter text or numbers
During operations, a screen sometimes appears for the entry of
text. This section describes how to enter text using the screen
keyboard.
The following characters can be entered: numbers, letters, and
symbols.
4. Setups
Item Description
Entering letters and numerals Select Alphanumeric.
If you select Shift, capital letters appear. To return to
lowercase, select Shift again.
Entering symbols Select Symbol.
Entering a space Select Space.
Deleting characters Select Backspace. This deletes characters one at a time.
Deleting all characters Select Clear All. All characters are deleted.
Entering a single character Select any Single Character (number, letter, or symbol).
Xerox 4590 EPS/4110 EPS System Administration Guide
4-7
4. Setups
Common settings
In Common Settings, you select default settings that affect the
machine itself. The following settings can be made and are
detailed in the sections that follow:
• Machine clock/timers
• Audio tones
• Screen defaults
• Paper tray settings
• Reports
• Maintenance/diagnostics
• Other settings
1. From the System Settings screen, select System Settings.
For the method of displaying the System Settings screen, refer to
“System settings procedure” in this chapter.
2. Select Common Settings.
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Xerox 4590 EPS/4110 EPS System Administration Guide
3. Select the item to be set.
Machine clock/timers
You can set the clock time, or the timer interval until power saving
or reset features take effect.
4. Setups
1. From the Common Settings screen, select Machine
Clock/Timers.
2. Select the item to be set or changed.
3. Select Change Settings.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-9
4. Setups
4. Select , , or the numeric keypad to enter a numeric
quantity.
NOTE: Depending on the item, entry with the numeric keyp ad
may not always be possible.
5. Select Save.
Date
Set the date and date format in the system clock of the machine.
The date set here is printed on lists and reports.
1. From the Machine Clock/Timers screen, select Date, and
select Change Settings.
2. Select the date format.
3. Select Year/Month/Day by using the , , or the numeric
keypad to enter a numeric quantity.
4-10
NOTE: Depending on the item, entry with the numeric keyp ad
may not always be possible.
4. Select Save to save the settings and return to the previous
window.
Xerox 4590 EPS/4110 EPS System Administration Guide
Time
4. Setups
Set the time in the system clock of the machine, using 12-hour or
24-hour representation. The time set here is printed on lists and
reports.
1. From the Machine Clock/Timers screen, select Time, and
select Change Settings.
2. Select the display format.
3. When 12 Hour Clock is selected, select AM or PM.
4. Set the minutes and hours by using the , , or the numeric
keypad to enter a numeric quantity.
5. Select Save to save the settings and return to the previous
window.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-11
4. Setups
NTP time synchronization
You can get the time from a time server (NTP: Network Time
Protocol), to synchronize the machine to the time server time.
1. From the Machine Clock/Timers screen, select NTP Time
Synchronization, and select Change Settings.
2. Select On or Off.
3. If you selected On, use the numeric keypad to enter the IP
address for the time server.
• Off: A connection is not made to the time server.
• On: A connection is made to the time server.
• IP Address: Set the IP address of the time server from
which the time is obtained, using values 0 to 255.
NOTE 1: Addresses 244 to 255.XXX.XXX.XXX and
127.XXX.XXX.XXX cannot be set.
NOTE 2: Select Next to enter t he next p art of the IP addr ess if
the address between dots is less tha n 3 digits.
4. Select Save to save the settings and return to the previous
window.
4-12
Xerox 4590 EPS/4110 EPS System Administration Guide
Connection interval
Select the time interval at which a connection is made to the time
server.
Select an interval from 1 to 500 hours, in increments of one hour.
1. From the Machine/Clock Timers screen, select Connection
Interval, and select Change Settings.
2. Enter the connection interval using the screen numeric
keypad.
4. Setups
3. Select Save to save the settings and return to the previous
window.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-13
4. Setups
Auto clear
If a given time period elapses with no operation, the machine
automatically returns to the initial screen.
Set a period from 1 to 4 minutes, in intervals of 1 minute. To
cancel the setting, select the Cancel button to delete any
selections made on this screen.
NOTE: If Off is selected, any currently pending jobs continue
processing after one minute of inactivity on the machine.
1. From the Machine Clock/Timers screen, select Auto Clear
and select Change Settings.
2. Select Off or On.
3. If you selected On, set the time by using the , , or the
numeric keypad to enter a numeric quantity.
If you selected Off, you must exit System Administration mode
for the system to return to the default screen.
4. Select Save to save the settings and return to the previous
window.
4-14
Xerox 4590 EPS/4110 EPS System Administration Guide
Auto job release
If an error occurs during a print job, you can set the time that
elapses until the current job is automatically cleared, and thereby
enables the completion of the next job. Errors that may occur
include a paper jam, the machine runs out of hard disk space,
etc. Once the current job is cleared, jobs that can be continued
are limited to those that only use parts of the machine not affected
by the error.
Set the value in the range 4 to 99 minutes, in 1 minute increments.
1. From the Machine Clock/Timers screen, select Auto Job
Release, and select Change Settings.
4. Setups
2. Select Off if you do not want to use this feature.
3. Select On to set the elapse time by using the , , or the
numeric keypad to enter a numeric quantity.
4. Select Save to save the settings and return to the previous
window.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-15
4. Setups
Auto print
Set the time from the end of the print job until the execution of the
next print job. Set the value from 1 to 240 seconds, in one second
increments.
If you select Off, once the machine is ready, printing can start
immediately.
1. From the Machine Clock/Timers screen, select Auto Print,
and select Change Settings.
2. Select Off or On.
3. If you selected On, set the wait-to-print time by using the ,
, or the numeric keypad to enter a numeric quantity.
4. Select Save to save the settings and return to the previous
window.
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Xerox 4590 EPS/4110 EPS System Administration Guide
Auto power saver
This machine provides a Power Saver mode used to reduce
power consumption when the machine is inactive.
In power saving mode, there is a Low Power mode and a Sleep
mode. When the set time has elapsed, these modes are switched
to in the following sequence:
4. Setups
Last operation on the machine
mode
To activate the Power Saver feature, set the Sleep Mode button to
Enabled, and set the Low Power mode and the Sleep mode time
intervals using the following procedure.
NOTE: The amount of time that pas ses before the machine ent ers
Low Power mode and Sleep mode can be specified in 1 minute
increments, from 1 to 240 minutes for each mode.
J Low Power mode J Sleep
1. From the Machine Clock/Timers screen, select Auto Power
Saver, and select Change Settings.
2. Using the ,configure a power saver mode migration time
in 1 minute increments for Low Power mode and Sleep mode.
• From Last Selection to Low Power Mode: Set the time
to go from last operation to Low Power mode.
NOTE: The time From Last Operation to Low Power Mode
cannot exceed the time From Last Operation to Sleep
Mode. The default is 15 minutes.
• From Last Selection to Sleep Mode: Set the time to
move to the Sleep Mode after the last operation.
NOTE: The default for From Last Selection to Sleep Mode
is 60 minutes. Configure the From Last Selection to Sleep
Mode time to be longer than the From Last Selection to Low
Power Mode time.
3. Select Save to save the settings and return to the previous
window.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-17
4. Setups
Time zone
Set the time difference from the Greenwich Mean Time (GMT) in
the system.
1. From the Machine Clock/Timers screen, select Time Zone
and then select Change Settings.
2. Use the , to set the time difference from Greenwich Mean
Time (GMT).
3. Select Save to save the settings and return to the previous
window.
Daylight savings
With this feature enabled, the machine automatically adjusts the
current time when the daylight savings (fall and spring) time starts
and ends.
1. From the Machine Clock/Timers screen, select Daylight
Savings and then select Change Setti ngs.
4-18
2. Select Adjust Off if you do not want to use the Daylight
Savings feature.
3. Select Adjust On if you do want to use the Daylight Savings
feature and enter the Start Date and End Date of when
Xerox 4590 EPS/4110 EPS System Administration Guide
Audio tones
4. Setups
daylight savings begins and ends.
4. Select Save to save the settings and return to the previous
window.
Select whether or not to sound an alarm, for example when a job
ends or there is a fault.
1. From the Common Settings screen, select Audio Tones.
2. From the Audio Tones screen that displays, select the tone
setting to be set or changed.
NOTE: Select to display the pr evious screen and sel ect to
display the next screen.
3. Select Change Settings.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-19
4. Setups
4. Select the desired setting for the specific Audio Tone feature.
Control Panel Select Tone Select the volume level that sounds when a button displayed on
the screen is correctly selected. Select from Loud, Normal, and
Soft. To disable the sound, select Off.
Control Panel Alert Tone Select the volume level that sounds when a non-functioning (or
grayed-out) button is selected or when an error occurs. Select
from Loud, Normal, and Soft. To disable the sound, select Off.
Base Tone For a button that toggles (the setting changes each time it is
pressed), select the volume level that sounds when the button is in
its initial (first) position. This is the sound made when the Interrupt
button is released. Select from Loud, Normal, and Soft. To
disable the sound, select Off.
Machine Ready Tone Set the volume level that sounds when the machine is ready to
print or after the machine powers on. Select from Loud, Normal,
and Soft. To disable the sound, select Off.
Non-Copy Job Complete
Tone
Select the volume level that sounds when the machine completes
a job. Select from Loud, Normal, and Soft. To disable the sound,
select Off.
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Xerox 4590 EPS/4110 EPS System Administration Guide
4. Setups
Fault Tone Select the volume level that sounds when there is an error
termination. Select from Loud, Normal, and Soft. To disable the
sound, select Off.
Auto Clear Alert Tone Select the volume level that sounds when the automatic clear
feature is enabled and it is 5 seconds before the machine
automatically returns to the initial screen. Select from Loud,
Normal, and Soft. To disable the sound, select Off.
Alert Tone Select the volume level that sounds when a fault, such as a paper
jam occurs, and the fault is left unattended. Select from Loud,
Normal, and Soft. To disable the sound, select Off.
Out of Paper Warning Tone Select the volume level that sounds when there is no paper in the
paper tray and the job is left unattended. Select from Loud,
Normal, and Soft. To disable the sound, select Off.
Low Toner Alert Tone Select the volume level that sounds when it is time to replace the
drum toner cartridge. Select from Loud, Normal, and Soft. To
disable the sound, select Off.
5. Select Save to save the setting and return to the previous
window.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-21
4. Setups
Screen defaults
Set the initial screen display when the power is turned on.
1. From the Common Settings screen, select Screen Defaul ts.
2. From the Screen Defaults window that displays, select the
Default Language.
4-22
3. Select the item to be set or changed.
4. Select Change Settings.
5. Select the desired language to use for the screen UI, text and
reports.
6. Select Save to save the settings and return to the previous
screen.
NOTE: The changed setting will take affect after you reboot the
machine.
Xerox 4590 EPS/4110 EPS System Administration Guide
Paper tray settings
4. Setups
Set the items relating to the paper and trays, including the types of
paper loaded in each tray, the priority order of the trays, the priority
order of the paper types, custom paper information, and more.
NOTE: Paper tray settings can be programmed at either the
DocuSP Controller or through the user interface on the print e r.
1. From the Common Settings screen, select Paper Tray
Settings.
2. From the Paper T r ay Settings screen that displays, select the
item to be set or changed.
3. Make the appropriate selections or changes to that item and
select Save to save the setting and return to the Paper Tray
Settings screen.
4. Repeat Step 2 for each of the specific Paper Tray Settings
features.
5. Select Close to return to the Common Settings screen.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-23
4. Setups
Custom paper name
You can set a custom name for paper 1-5. A maximum of twelve
characters can be entered for each custom paper name. For
example, use the name “Color” for colored paper.
For information about entering text, refer to “Entering text” in this
chapter.
1. From the Paper Tray Settings screen, select Custom Paper
Name feature.
2. From the Custom Paper Name screen that displays, select
the item to be set or changed, and select Change Settings.
4-24
Xerox 4590 EPS/4110 EPS System Administration Guide
4. Setups
3. The Keyboard screen opens.
4. Enter the desired name for Custom Paper 1.
5. Select Save to save the name and return to the previous
screen.
6. If desired, repeat Steps 1-5 for the other custom paper names.
7. Select Close to return to the Paper Tray Settings screen.
Paper tray attributes
Select the paper size and paper type that will be loaded in trays 14, tray 5 (Bypass) and trays 6 and 7.
1. From the Paper Tray Settings screen, select Paper Tray
Attributes.
2. Select the item to be set or changed, and select Change
Settings.
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4-25
4. Setups
3. Select Paper Size or Paper Type.
Paper Size Standard-sized paper that is loaded into trays 3, 4, 6, and 7 is
automatically detected. However, when a nonstandard size is
loaded, it is necessary to specify the width and height.
KEY POINT:Depending on the paper size, the guide lever
may not fit, and this may cause paper jams or other errors.
Tray detection may also not be possible. In such cases, use
tray 5 (Bypass Tray).
NOTE: T rays 1 and 2 are preset at manufactur ing at size 8.5 x
11 inch (A4); therefore, the paper size for these two trays
cannot be changed on this screen.
Paper Type The Paper Type feature is discussed on the following pages.
4. When selecting Paper Size, select Auto Size Detect or
Variable Size.
KEY POINT:Remember, you cannot select or set the paper
size for trays 1 and 2.
4-26
a. When Variable Size is selected, enter the paper size using
, , W, and X.
Xerox 4590 EPS/4110 EPS System Administration Guide
4. Setups
Auto Size Detect Standard-sized paper loaded in trays 3, 4, 6, and 7 is
automatically detected.
Variable Size When setting a non-standard size for trays 3 and 4, set the size in
the X (horizontal) direction within the range of 182-488 mm (7.2-
19.21 in.) and in the Y (vertical) direction within the range 148-330
mm (5.5-13 in.) in 1 mm increments. For trays 6 and 7, set the size
in the X direction within the range 210-241 mm (8.3-9.5 in.) and in
the Y direction within the range 297-330 mm (11.7-13 in.) in 1 mm
increments.
5. From the Paper Size screen, select Save to save the paper
size and return to the previous screen.
6. To change the paper type for this tray, select Paper Type.
When selecting Paper Type, keep the following in mind:
• For trays 1, 2, 6, and 7 you can select from six paper types
and from custom paper types 1-5.
• For trays 3 and 4 you can select from seven paper types,
and from custom paper types 1-5.
• In tray 5 (Bypass) you can select from eleven paper types
and from custom paper types 1-5.
• If the optional OHCF (tray 6) is installed, an additional
Paper Type option, Coated Stock, is available for
selection.
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4-27
4. Setups
7. Select the desired Paper Type for this specific tray. For this
procedure, Tray 4 is shown.
NOTE: Select to display the previous screen and select to
display the next screen.
8. Select Save to save the Paper Type and return to the previous
screen.
9. Select Save to return to the Paper Tray Attribute screen and
select a different tray.
10.Set the attributes for other trays as desired.
4-28
11.Select Close to return to the Paper Tray Settings screen.
Xerox 4590 EPS/4110 EPS System Administration Guide
Customize paper color screen
Indicate whether the paper color feature will display on the Paper
Tray Attributes screen.
1. From the Paper Tray Settings screen, select Paper Tray
Attributes. The Paper Color screen displays.
4. Setups
2. Select whether to display the paper color by using Enabled or
Disabled.
3. Select Save to save this setting and return to the Paper Tray
Settings screen.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-29
4. Setups
Paper tray attributes during loading
When a paper tray is removed from the machine and then
replaced, the selection made on this screen determines whether
or not the tray change is displayed on the UI.
1. From the Paper Tray Settings screen, select the Paper Tray
Attributes During Loading.
2. Select Disabled or Enabled.
Disabled Do not display the paper tray attributes on the UI while you are
loading paper in the tray.
Enabled Display the paper tray attributes on the UI as you are loading
paper into the tray.
3. Select Save to save the selection and return to the previous
screen.
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Xerox 4590 EPS/4110 EPS System Administration Guide
Paper tray priority
Set the paper tray priority sequence for automatic tray
selection. Automatic tray selection means that a tray containing
the appropriate paper is automatically selected by the machine for
printing.
You can select paper trays 1-4 and 6 and 7. Tray 5 (Bypass)
cannot be selected.
1. From the Paper Tray Settings screen, select Paper Tray
Priority.
4. Setups
2. Select the item to be set or changed, and select Change
Settings.
3. Select a Priority setting (First-Sixth) and assign a specific
tray (Tray 1 - 7) to that priority setting.
NOTE: Only one tray can be set to each priority.
4. Select Save to save the selections and return to the Paper
Tray Priority screen.
5. Select Close to return to the Paper Tray Settings screen.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-31
4. Setups
Paper type priority
Set the paper type priority sequence for automatic tray selection.
Automatic tray selection means that a tray containing the
appropriate paper is automatically selected by the machine for
printing.
You can select from a variety of paper types including bond paper,
plain paper, recycled paper, side 2 paper, etc.
NOTE 1:The paper type selections for this feat ure will vary
depending on your machine and your work environment
requirements (such as the types of paper you use most
frequently).
NOTE 2:The paper type setting takes precedence over the tray
priority sequence. If different paper types appear in the same
priority sequence, the paper selection is determined by tray
priority sequence.
For information about the tray prior ity sequence, refer to “Paper
tray priority” in this chapter.
1. From the Paper Tray Settings screen, select Paper Type
Priority.
2. Select the item to be set or changed, and select Change
Settings.
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Xerox 4590 EPS/4110 EPS System Administration Guide
4. Setups
3. Select the priority sequence for this paper type.
4. Select Save to save the setting and to return to the Paper
Type Priority screen.
5. Select Close to return to the Paper Tray Settings screen.
Auto tray switching
Choose the auto tray switching method and how to print mixed
size documents.
1. From the Paper Tray Settings screen, select Auto Tray
Switching.
2. Select the Auto Tray Switching item, and select Change
Settings.
3. Set the method of auto tray switching.
Always Enable Regardless of which paper tray is selected, depending on
circumstances, the machine automatically selects a tray
containing appropriate paper.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-33
4. Setups
Enable during Auto Paper When the paper selection is Auto only, the machine automatically
selects a tray containing appropriate paper.
4. Select Save to save your selection and return to the previous
screen.
5. Select Close to return to the Paper Tray Settings screen.
Reports
These settings relate to printing reports.
1. From the Common Settings screen, select Reports.
From the Reports screen that displays.
2. Select the item to be set or changed, and select Change
Settings.
3. For the Job History Report, you can select whether or not to
automatically print a Job History Report after a total of fifty
jobs have been processed.
For the 2 Sided Report selection, when printing a report/list,
select whether to print 1 sided or 2 sided.
4-34
Xerox 4590 EPS/4110 EPS System Administration Guide
4. Setups
4. Select Save to save your selection and return to the previous
screen.
5. Select Close to return to the Common Settings screen
Maintenance/diagnostics
This feature allows you to:
• Initialize the hard disk of the machine
• Delete all data stored on the machine
KEY POINT: The Software Options feature is restricted to the
Xerox Service Representative only. It is not for customer use.
1. From the Common Settings screen, select Maintenance/
Diagnostics.
2. Select the item to be carried out.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-35
4. Setups
3. Follow the instructions provided on the screen for carrying out
a specific function. Step-by-step instructions are provided for
the Initialize Hard Disk procedure.
Refer to “Initialize hard disk” in this chapter.
4. Select Close to return to the Maintenance screen.
5. Select Close to return to the Common Settings screen.
Initialize hard disk
This procedure initializes the hard disk. The data erased by
formatting includes additional fonts, ESC/P, HP-GL/2, and SMB
folder.
KEY POINT: The secure print document log is not erased.
1. From the Maintenance screen, select Initialize Hard Dis k .
2. Select the partition to be reformatted and select Start.
3. Select Yes.
4. When reformatting completes successfully, the message
screen appears, select Confirm.
5. Select Close to return to the Maintenance screen.
6. Select Close to return to the Common Settings screen.
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Xerox 4590 EPS/4110 EPS System Administration Guide
Delete all data
KEY POINT: Do not use this function unless you are authorized
and have checked with your Xerox Service Representative.
This deletes all data recorded in the machine. This includes all
user settings, and data recorded automatically by the system.
1. Select Close to return to the Maintenance screen.
4. Setups
Other settings
2. Select Close to return to the Common Settings screen.
This feature allows you to select the default settings for
miscellaneous other options that relate to the machine. Options
here include:
• Auto Job Promotion
• Offset Stacking (Finishing Tray)
• Default Print Paper Size
• Paper Size Settings
• Millimeters/Inches
• Keyboard Input Restriction
• Operation of Up/Down Buttons
• Overwrite Hard Disk (optional accessory)
• Software Download
• Estimated Job Time
NOTE: For any of these settings to take affect, you may need to
reboot the machine.
Use the following procedure to access the Other Settings feature.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-37
4. Setups
1. From the Common Settings screen, select Other Sett ings.
2. Select the item to be set or changed, and select Change
Settings.
NOTE: Select to display the previous screen and select
to display the next screen.
3. Select the default setting.
4. Select Save. You are returned to the Other Settings screen.
5. Repeat Steps 1-4 for selecting the default setting for any
additional desired Other Settings items.
6. Select Close to return to the Common Settings screen.
7. Select Close to return to the System Settings screen.
Auto job promotion
This Other Settings option allows you to set the machine to
automatically promote a job for printing if the machine is unable to
start a prior job. For example, the machine is unable to start an
operation because there is no paper in the tray (at the start of a
print operation). If this feature is enabled, then the machine can
bypass the current job and allow other jobs to start.
KEY POINT: The other jobs must not have the same print
requirements as the faulted job. If other jobs have different print
requirements, then these other jobs can be promoted and printed.
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Xerox 4590 EPS/4110 EPS System Administration Guide
Offset stacking (finisher tray)
Select the default offset stacking option for the finishing tray:
• None: If this option is selected, the finishing tray will not offset
any output.
• Offset per set: If this option is selected, the finishing tray will
offset each set of a print job. This option also offsets each job.
4. Setups
3 sets of a job
3 sets
of a
job
3 sets of another job
• Offset per job: If this option is selected, the finishing tray will
deliver all the sets of a job in one stack. When the next job
starts, that job is offset from the previous job in the tray. This
option does not offset each set of a job.
.
Job 1
(with stacked sets)
Default print paper size
Select the default paper size that will be used when printing a
report/list. Select between A4, or 8.5 × 11 inch.
Job 2
(with stacked sets)
Xerox 4590 EPS/4110 EPS System Administration Guide
4-39
4. Setups
Paper size settings
Select the default paper sizes for automatic paper
detection. Select from five possibilities: A/B series (8 × 13"), A/B
series, A/B series (8K/16K), A/B series (8×13”/8× 14”), and
Inch series.
Refer to the following table for the combinations of sizes that can
be detected automatically.
Paper size group A/B series(8 × 13") A/B series
T ray 5 (Bypass)
(Trays 6 and 7)
Orientation/
Size
A6 No No No No No No No No
A5 No Yes Yes No No Yes Yes No
Tray 1 and 2
Tray 3 and 4
High capacity
Tray 1 and 2
Tray 3 and 4
T ray 5 (Bypass)
(Trays 6 and 7)
High capacity
A5 No No No No No No No No
A4 NoYesNoNo NoYesYesNo
A4 Yes Yes Yes Yes Yes Yes Ye s Ye s
A3 No Yes Yes No No Yes Yes No
B6 No No No No No No No No
B6 No No No No No No No No
B5 No Yes Yes No No Yes Yes No
B5 No Ye s Ye s Ye s No Ye s Ye s Yes
B4 No Yes Yes No No Yes Yes No
5.5 × 8.5 NoNoNoNo NoNoNoNo
5.5 × 8.5 NoNoNoNo NoNoNoNo
7.25 × 10.5 No No No No No No No No
7.25 × 10.5 No No No No No No No No
8 × 10 No No No No No No No No
8 × 10 No No No No No No No No
8.46 × 12.4 No No No No No No No No
8.5 × 11 No Yes No No No Yes No No
8.5 × 11 No Yes No Yes No Yes No Yes
8.5 × 13 No Yes Yes No No Yes No No
8.5 × 14 No Yes Yes No No Yes No No
11 × 15 No No No No No No No No
11 × 17 No Yes No No No Yes No No
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Xerox 4590 EPS/4110 EPS System Administration Guide
4. Setups
Paper size group A/B series(8 × 13") A/B series
Orientation/
Tray 1 and 2
Tray 3 and 4
Tray 5 (Bypass)
(Trays 6 and 7)
High capacity
Tray 1 and 2
Tray 3 and 4
Tray 5 (Bypass)
(Trays 6 and 7)
High capacity
Size
Cover A4 No No No No No No No No
9 × 11 No No No No No No No No
12 × 18 No No No No No No No No
SRA3 No Yes No No No Yes No No
12.6 × 19.2 No Yes No No No Yes No No
13 × 18 No No No No No No No No
13 × 19 No No No No No No No No
16 K NoNoNoNo NoNoNoNo
16 K No Yes No No No Yes No No
8 K NoNoNoNo NoNoNoNo
Postcard No No No No No No No No
Return
No No No No No No No No
postcard
4 × 6 NoNoNoNo NoNoNoNo
No.3
No No No No No No No No
standard
envelops
Index paper No Yes No No No Yes No No
Paper size
group
Orientation
A/B series(8 K/ 16 K) A/B series(8×13”/8×14”) Inch series
Tray 1and 2
T ray 3 and 4
Tray 5 (Bypass)
High capacity (Trays 6 and 7)
T ray 3 and 4
Tray 1and 2
Tray 5 (Bypass)
High capacity tray 6 and 7
Tray 1and 2
T ray 3 and 4
High capacity (Trays 6 and 7)
Tray 5 (Bypass)
Size
A6
A5
A5
A4
No No No No No No No No No No No No
No Yes Yes No No Yes Yes No No No No No
No No No No No No No No No No No No
No Yes Yes No No Yes No No No Yes No No
Xerox 4590 EPS/4110 EPS System Administration Guide
4-41
4. Setups
Paper size
group
Size
A4
A3
B6
B6
B5
B5
B4
5.5 ×
8.5
5.5 ×
8.5
7.25 ×
10.5
7.25 ×
10.5
8 × 10
8 × 10
A/B series(8 K/ 16 K) A/B series(8×13”/8×14”) Inch series
High capacity (Trays 6 and 7)
Orientation
Tray 1and 2
Yes Yes Yes Yes Yes Yes Yes Yes No Yes No Yes
No Yes Yes No No Yes Yes No No Yes No No
No No No No No No No No No No No No
No No No No No No No No No No No No
No Yes Yes No No Yes Yes No No Yes Yes No
No No Yes Yes No Yes Yes Yes No No No No
No Yes Yes No No Yes Yes No No Yes No No
No No No No No No No No No Yes Yes No
No No No No No No No No No No No No
No No No No No No No No No No No No
No No No No No No No No No Yes No Yes
No No No No No No No No No Yes No No
No No No No No No No No No No No No
T ray 5 (Bypass)
Tray 3 and 4
Tray 1and 2
Tray 3 and 4
High capacity tray 6 and 7
T ray 5 (Bypass)
Tray 1and 2
Tray 3 and 4
High capacity (Trays 6 and 7)
T ray 5 (Bypass)
8.46 ×
12.4
8.5 × 11
8.5 × 11
8.5 × 13
8.5 × 14
11 × 15
11 × 17
Cover
A4
9 × 11
12 × 18
4-42
No No No No No No No No No No No No
No Yes No No No Yes No No No Yes Yes No
No Yes No Yes No Yes No Yes Yes Yes Yes Yes
NoYesNoNo NoYesYesNo NoYesNoNo
NoYesNoNo NoYesYesNo NoYesYesNo
No No No No No No No No No No No No
No Yes No No No Yes No No No Yes Yes No
No No No No No No No No No No No No
No No No No No No No No No No No No
No No No No No No No No No No No No
Xerox 4590 EPS/4110 EPS System Administration Guide
4. Setups
Paper size
group
Size
SRA3
12.6 ×
19.2
13 × 18
13 × 19
16 K
16 K
A/B series(8 K/ 16 K) A/B series(8×13”/8×14”) Inch series
High capacity (Trays 6 and 7)
Orientation
Tray 1and 2
No No No No No Yes No No No No No No
No Yes No No No Yes No No No No No No
NoYesNoNo NoNoNoNo NoYesNoNo
No No No No No No No No No Yes No No
No No No No No No No No No No No No
No Yes No No No Yes No No No No No No
T ray 5 (Bypass)
Tray 3 and 4
Tray 1and 2
Tray 3 and 4
High capacity tray 6 and 7
T ray 5 (Bypass)
Tray 1and 2
Tray 3 and 4
High capacity (Trays 6 and 7)
T ray 5 (Bypass)
18 K
Postcard
Return
postcard
4 × 6
No.3
standard
envelops
Photo2L
(5 × 7)
Index
paper
(A4)
index
paper
(8.5 ×
11)
NoYesNoNo NoNoNoNo NoNoNoNo
No No No No No No No No No No No No
No No No No No No No No No No No No
No No No No No No No No No No No No
No No No No No No No No No No No No
No No No No No No No No No No No No
No Yes No No No Yes No No No No No No
No No No No No No No No No Yes No No
Xerox 4590 EPS/4110 EPS System Administration Guide
4-43
4. Setups
Millimeters/inches
Select the default setting for displaying the dimensions on the
screen as millimeters or inches.
Keyboard input restriction
Select whether to restrict the display of the virtual keyboard on the
UI. To prevent illegible characters from occurring when one
character set is switched to another character set, restrict the
input to ASCII characters only. If you select On (Standard ASCII
only), the displayed keyboard shows ASCII characters only.
Operation of up/down buttons
Select whether or not there is a continuous scrolling effect when
the scroll buttons are held down.
• Disable Fast Scrolling: Scrolling does not occur when the
scroll buttons are held down.
• Enable Fast Scrolling: Scrolling occurs when the scroll
buttons are held down.
Overwrite hard disk (optional)
KEY POINT: This is an optional accessory and may be purchased
at an additional cost to the customer. For more information,
contact the Customer Support Center.
The hard disk overwrite option enables you to completely wipe out
the settings and files on the hard disk or set the default to
overwrite jobs. If this option is available on your machine, you can
select whether or not to perform a hard disk overwrite process and
whether to overwrite one time or three times.
After deleting data from the hard disk, the area on the hard disk
where the data was stored is overwritten. This prevents
unauthorized retrieval or restoration of the previously recorded
data. This applies to files and other information stored temporarily
by the system.
NOTE: A service representati ve can block changes to the settings
of this feature. For more information, refer to “Service
Representative Restricted Operation” in this chapter.
4-44
NOTE: If the machine is powered off during the overwriting
process, some files may remain on the hard disk.
The data on the hard disk is erased by overwriting it one
time. However, overwriting the data three times ensures that the
data cannot be recovered and does take a longer amount of time
to perform than the one time overwrite process.
Xerox 4590 EPS/4110 EPS System Administration Guide
NOTE: During the overwriting process, normal oper ations may run
slower than normally.
For information about how to check the status during the
overwriting process, refer to the section entitled “Overwriting the
Hard Disk” in the User Guide.
Data encryption (optional)
KEY POINT: This is an optional accessory and may be purchased
at an additional cost to the customer. For more information,
contact the Customer Support Center.
If you want the recorded data on the hard disk encrypted, select
On as the default setting for this feature. By switching on the data
encryption, all data written to the hard disk is automatically
encrypted. Encryption prevents unauthorized access to the stored
data. When encryption is on, an encryption key must be set.
KEY POINT 1: Do not forget the encryption key! The data cannot
be restored if you forget the encryption key.
4. Setups
KEY POINT 2: A service representative can block changes to the
settings of this feature. For more information about settings, refer
to “Service Representative Restricted Operation” in this chapter.
If the optional Data Encryption feature is available for your
machine, use the following procedure for creating an encryption
key.
1. Select Data Encryption.
2. Select On.
3. Select Keyboard and enter a 12-character encryption key.
NOTE: The default value for the encryption key is
111111111111 (twelve ones).
4. Select Save.
5. Using the same procedure, enter the same encryption key
once more.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-45
4. Setups
Data restoration
KEY POINT: The enciphered data cannot be restored if any of the
following occur:
• When there is a physical hard disk error
• When you cannot remember the encryption key
Start data encryption
and/or changing the
settings:
Software download
Estimated job time
When data encryption is started or ended and when the encryption
key is changed, the machine must be restarted
corresponding recording area of the hard disk is reformatted when
the machine restarts. Previous data is not guaranteed.
The recording area stores the following data:
• Spooled print data
• Forms for the form overlay feature
KEY POINT: Save all necessary settings and documents before
using the data encryption feature or changing its settings.
While this feature may still be accessible, it is not supported. This
feature is only for service representative use. Contact the
Customer Support Center. Select Disabled as the default setting.
Select the default setting that is displayed for the estimated job
completion time.
. The
• Cumulative time for all jobs: Select this option if you want
the machine to display the total time for all jobs.
• Time required for a single job : Select this option if you want
the machine to display the time required for a single job.
6. For HTTP - SSL/TLS Communication, select Disabled or
Enabled to enable or disable HTTP-SSL/TLS
Communication. If enabled, data encryption between the
machine and networked computers is allowed.elect.
4-46
Xerox 4590 EPS/4110 EPS System Administration Guide
Print mode settings
4. Setups
In Print Mode Settings, you select settings that relate to the
machine’s memory and miscellaneous features, including tray
substitution, paper type mismatch, printing a banner sheet, and
more.
Use the following procedure to access and change the various
Print Mode Settings.
1. From the System Settings screen, select System Settings.
2. Select Print Mode Settings.
3. Select the item to be set.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-47
4. Setups
Allocate memory
For each interface, you can select the memory capacity for the
receiving buffer (temporary storage for data sent from the
client). You can change the receiving buffer capacity depending
on the pattern of use and purpose. Increasing the receiving buffer
capacity may allow a client to be released sooner from an
interface.
KEY POINT: If you change the memory capacity settings, the
memory is reset. Therefore data stored in all memory areas is lost.
NOTE: It is not possible to assign more than the total memory.
When the power is turned on, if the settings exceed the available
memory capacity, they are automatically adjusted by the system.
1. From the Print Mode Settings screen, select Allocate
Memory.
HP-GL/2 Auto Layout
Memory
NOTE: Some of these items on the screen may not be available
for this product.
2. Select the item to be set or changed, and select Change
Settings.
3. Select the desired value for that item.
4. Select Save to save the setting and return to the previous
screen.
NOTE 1: When a port is set to Disabled, the corresponding
items that are associated with that port do not appear.
NOTE 2: Depending on the amount of data sent from the
client, increasing the memory cap acity may not change the
amount of time that it takes to releas e the client.
Specify the memory capacity used for HP-GL/2. Set a value from
64-5120 KB, in 32 KB increments.
4-48
Xerox 4590 EPS/4110 EPS System Administration Guide
4. Setups
NOTE: The maximum value that can be set for the HP-GL/2 Auto
Layout Memory option varies according t o the available memory
capacity.
Receiving Buffer - LPD
Spool
• Off: When Off is selected, the machine will not use spooling.
During the LPD print process for one client, data cannot be
received over that same interface from a different client. Set a
value for the dedicated LPD receiving buffer memory capacity
from 1024-2048 KB, in 32 KB increments.
• Memory Spool: When selected, the machine will use
spooling. The receiving buffer for spooling uses memory.
When this candidate value is selected, set the memory
capacity of the receiving buffer for spooling, from 0.50 MB to
32.00 MB, in 0.25 MB increments.
NOTE: Notice that print data exceeding the set memory
capacity is not accepted. In such cases, select Hard Disk or
Off.
• Hard Disk Spool: When selected, the machine will use
spooling. The receiving buffer for spooling uses the hard disk.
Receiving Buffer - NetWare Set the NetWare receiving buffer. Set a value from 64 to 1024 KB,
in 32 KB increments.
Receiving Buffer - SMB
Spool
• Off: When Off is selected, the machine will not use spooling.
While SMB print processing is being carried out for one client,
data cannot be received over the same interface from another
client.
Receiving Buffer - IPP
Spool
Set a value for the dedicated SMB receiving buffer memory
capacity from 64 to 1024 KB, in 32 KB increments.
• Memory Spool: When selected, the machine will use
spooling. The receiving buffer for spooling uses memory.
When this candidate value is selected, set the memory
capacity of the receiving buffer for spooling from 0.50 MB to
32.00 MB, in 0.25 MB increments.
NOTE: Notice that print data exceeding the set memory
capacity is not accepted. In such cases, select Hard Disk or
Off.
• Hard Disk Spool: When selected, the machine will use
spooling. The receiving buffer for spooling uses the hard disk.
• Off: When Off is selected, the machine will not use spooling.
While IPP print processing is being carried out for one client,
data cannot be received over the same interface from another
client. Set a value for the dedicated IPP receiving buffer
memory capacity from 64 to 1024 KB, in 32 KB increments.
• Hard Disk: When selected, the machine will use spooling.
The receiving buffer for spooling uses the hard disk.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-49
4. Setups
Receiving Buffer - Port
9100
Other settings
Set the Port9100 receiving buffer. Set a value from 64 to 1024
KB, in 32 KB increments.
For information about each of the following items, refer to
“Overview of features” in thi s guide.
Make settings relating to the paper used in the machine.
1. From the Print Mode Settings screen, select Other Settings.
2. Select the item to be set or changed, and select Change
Settings.
3. Select the item to be changed.
4. Select Save to save the setting and return to the previous
screen.
Print Area Select whether or not to expand the print area.
For information about the print area, refer to the section of the
User Guide entitled “Printable area”.
Substitute Tray When there is no tray containing the paper size selected by the
automatic tray selection, select whether or not to print replaced
with paper loaded in another paper tray. In the event of using
substitute tray, set the size.
• Display Message: Do not use substitute tray, but display a
paper loading message.
• Use Larger Size: Replace with the next larger paper size
than that selected, and print at the same size.
• Use Closest Size: Replace with the closest paper size to that
selected, and print. If necessary, the printing is automatically
reduced in size.
4-50
NOTE: If there is a client specificati on, the client specification
takes precedence.
• Select T ray 5 (Bypass): Prints on the paper loaded in tray 5.
Xerox 4590 EPS/4110 EPS System Administration Guide
4. Setups
Paper Type Mismatch Set the action to be taken when the paper type loaded in the paper
tray does not match that specified.
• Print: Carry on printing, even if the paper type is different.
• Display Confirmation Screen: Show a confirmation screen,
and prompt for action.
• Display Paper Supply Screen: This selection shows the
Paper Supply screen when a paper type mismatch occurs.
Unregistered Forms When a form in a form data file (overlay printing) is specified for
printing but not present on the host computer, select whether or
not to print the job. If you select Print and the specified form is not
present, only the data is printed.
This setting is added to the Print Settings menu when there is a
print specification from the host computer.
Print User ID When printing by a print driver, select whether or not to print the
user authentication information to the paper for the purpose of
distinguishing the identity of the user. A maximum of 64
characters can be printed in the user ID information.
Select from one of the following: Off, Top Left, Top Right,
Bottom Left, and Bottom Right.
NOTE 1:T o use the ID Print feature, the User ID, set by the print er
driver, is necessary beforehand. For the configuration procedure,
refer to the online help for the printer driver.
NOTE 2:If the user ID information cannot be acquired, the words
“Unknown User” are printed.
Banner Sheet Select whether or not the banner sheets will be used to separate
different output jobs. Select one of the following:
• Off: Do not print banner sheets.
• Start Sheet: Print a banner sheet before a print job.
• End Sheet: Print a banner sheet after a print job.
• Start Sheet & End sheet: Print a banner sheet both before
and after a print job.
NOTE 1:Even if the stapler feature is enabled, banner sheets are
not stapled.
NOTE 2:On a print job from a Macintosh, the document name
does not appear on the banner sheet.
NOTE 3:When printing banner sheets, they are counted for
metering purposes.
Banner Sheet Tray Select the paper tray from which the banner sheets are
printed. Select one of the following trays: 1, 2, 3, 4, 6, or 7.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-51
4. Setups
System Administrator settings
In System Administrator Settings the system administrator ID
and password are set. It is recommended that the system
administrator set a new ID and password in order to prevent users
from making changes and to ensure security.
NOTE: For these settings to take affect , you may need to reboot
the machine. Also, the Login Setup/Audi tron Administrati on button
is not functional for this product.
1. From the System Settings screen, select System
Administrator Settings.
2. Select the item to be registered or changed.
4-52
Xerox 4590 EPS/4110 EPS System Administration Guide
System Administrator Login ID
Use this feature to set or change the system administrator UserID.
You can enter from 1 to 32 characters.
NOTE: The default setting of the system administrator UserID is
11111.
1. From the System Administrator Settings screen, select
System Administrator Login ID.
4. Setups
If Off is specified, the System Administrator ID currently in
effect remains valid.
2. To enter a new System Administrator ID, select On.
3. Use either the numeric pad on the Control Panel or select
Keyboard, then in New System Administrator Login ID,
enter the system administrator ID.
4. Select Save.
5. To enter the new ID a second time, select Keyboard again,
and in Re-enter System Administrator Login ID, enter the
same System Administrator ID, and select Save.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-53
4. Setups
System Administrator password
Set the password for System Administration mode.
KEY POINT: This is recommended for stronger security.
NOTE: The default setting of the system administrator password
is x-admin.
The System Administrator Password appears in the Login
Setup/Auditron Administration operation after Yes is selected
for using a password. Set the password after setting the System
Administrator UserID. The password can be from 4-12 numeric
digits.
1. From the System Administrator Settings screen, select
System Administrator Password.
2. To enter the new password, select Keyboard.
3. On the Keyboard screen, use either the numeric pad on the
Control Panel or the screen keyboard to enter the new
password from 4-12 numeric digits and select Save.
4. In Re-enter Password, select Keyboard again, enter the
same password, and select Save.
NOTE: To set no password, leave the pa ssword blank, and
select Save.
4-54
Xerox 4590 EPS/4110 EPS System Administration Guide
Maximum login attempts
If system administrator ID authentication fails repeatedly, you can
set a limit beyond which further tries are not allowed. Set the
number of authentication attempts allowed between 1-10.
NOTE 1:The count is reset when the machine is restarted.
NOTE 2:To cancel the access rejection, shut down the machine
by switching off the power and switching it on again.
1. From the System Administrator Settings screen, select
Maximum Login Attempts.
4. Setups
If Off is selected, you can attempt to log in an unlimited
number of times.
2. To restrict the number of login attempts, select On.
3. With and , set the number of authentication attempts
allowed.
4. Select Save to save this setting and return to the previous
screen.
Xerox 4590 EPS/4110 EPS System Administration Guide
4-55
4. Setups
System settings with optional FreeFlow scanner
For information about installing and using the FreeFlow Print
Manager with this product, refer to the FreeFlow Print Manager
Installation Guide or the FreeFlow Print Manager User Guide.
4-56
Xerox 4590 EPS/4110 EPS System Administration Guide
Safety notices
5. Safety and Notices
This Xerox product and the recommended supplies are designed
and tested to meet strict safety requirements. These include
safety agency approval and compliance to established
environmental standards. Please read the following instructions
carefully before operating the product, and refer to them as
needed to ensure the continued safe operation of your product.
KEY POINT: The safety testing and performance of this product
have been verified using Xerox materials only.
WARNING: Any unauthorized alteration, which may include the
addition of new functions or connection of external devices, may
impact the product certification. Please contact your authorized
local dealer for more information.
Electrical safety
This product shall be operated from the type of electrical supply
indicated on the product data plate label. If you are not sure that
your electrical supply meets the requirements, please consult your
local power company for advice.
• Use only the power cord supplied with this equipment.
• This equipment is to be used on a branch circuit that has
larger capacity than rated ampere and voltage of the machine.
See data plate on the rear panel for the rated ampere and
voltage of this equipment. If the machine needs to be moved
to a different location, contact a Xerox Service Representative
or your authorized local representative or service support
organization.
• Plug the power cord directly into a correctly grounded
electrical outlet. Do not use an extension cord. If you do not
know whether or not an outlet is grounded, consult a qualified
electrician.
• Do not use a ground adapter plug to connect this equipment to
an electrical outlet that lacks a ground connection terminal.
Xerox 4590 EPS/4110 EPS System Administration Guide
5-1
5. Safety and Notices
WARNING: You may incur a severe electrical shock if the outlet is
not grounded correctly.
WARNING: This product must be connected to a protective earth
circuit.
• Do not place the machine where people may step or trip on the
power cord. Do not place objects on the power cord.
• Do not override or disable electrical or mechanical interlocks.
• Do not obstruct the ventilation openings. These openings
prevent overheating of the machine.
WARNING: Never push objects of any kind into slots or openings
on this equipment. Making a contact with a voltage point or
shorting out a part may result in fire or electrical shock.
If any of the following conditions occur, immediately switch off the
power to the machine and disconnect the power cord from the
electrical outlet. Call an authorized Xerox service representative
to correct the problem.
• The machine emits unusual noises or odors.
Disconnect device
• The power cord is damaged or frayed.
• A wall panel circuit breaker, fuse, or other safety device is
tripped.
• Liquid is spilled into the machine.
• The machine is exposed to water.
• Any part of the machine is damaged.
The power cable is the disconnect device for this equipment and is
attached to the back of the machine as a plug-in device. To
remove all electrical power from the machine, disconnect the
power cable from the electrical outlet.
WARNING: This product must be connected to a protective earth
circuit.
5-2
Xerox 4590 EPS/4110 EPS System Administration Guide
Laser safety
North America
5. Safety and Notices
This product complies with safety standards and is certified as a
Class 1 Laser product under the Center for Devices and
Radiological Health (CDRH) of the United States Food and Drug
Administration (FDA) implemented regulations for laser
products. This product complies with FDA 21 CFR 1940.10 and
1040.11 except for deviations pursuant to Laser Notice No. 50,
dated July 26, 2001. These regulations apply to laser products
marketed in the United States. The label on the machine indicates
compliance with CDRH regulations and must be attached to laser
products marketed in the United States. This product does not
emit hazardous laser radiation.
CAUTION: Use of controls or adjustments or performance of
procedures other than those specified herein may result in
hazardous exposure of laser light.
Since radiation emitted inside this product is completely confined
within the protective housing and external covers, the laser beam
cannot escape from the machine during any phase of the user
operation.
This product contains laser warning labels. These labels are
intended for use by the Xerox Service Representative and are
placed on or near panels or shields that require special tools for
removal. Do not remove any of the panels. There are no operator
serviceable areas in these covers.
Xerox 4590 EPS/4110 EPS System Administration Guide 5-3
5. Safety and Notices
Europe and other markets
This product complies with IEC60825, Laser Safety Products.
The equipment complies with laser product performance
standards set by governmental, national, and international
agencies as a Class 1 Laser Product. It does not emit hazardous
radiation as the beam is totally enclosed during all phases of
customer operation and maintenance.
CAUTION: Use of controls or adjustments or performance of
procedures other than those specified herein may result in
hazardous radiation exposure.
This product contains laser warning labels. These labels are
intended for use by the Xerox Service Representative and are
placed on or near panels or shields that require special tools for
removal. Do not remove any of the panels. There are no operator
serviceable areas inside these covers.
If you need additional safety information concerning the product or
Xerox supplied materials, you may call the following number:
+44 (0) 1707 353434
5-4
Xerox 4590 EPS/4110 EPS System Administration Guide
Safety standards
North America
Europe and other markets
Maintenance safety
5. Safety and Notices
This Xerox product is safety certified by Underwriters Laboratories
Incorporated to Standards UL60950-1 (first edition), and CSA
International CAN/CSA C22.2 No. 60950-1-03 (First Edition).
This Xerox product is safety certified by Underwriters Laboratories
Incorporated to publication IEC60950-1 (2001) First Edition.
• Do not attempt any maintenance procedure that is not
specifically described in the documentation supplied with your
product.
• Do not use aerosol cleaners. The use of supplies that are not
approved may cause poor performance of the product and
could create a dangerous condition.
• Use the supplies and cleaning materials only as directed in
this manual. Keep all materials out of the reach of children.
• Do not remove the covers or guards that are fastened with
screws. There are no parts behind these covers that you can
maintain or service.
Do not perform any maintenance procedures unless you have
been trained to do them by a Xerox representative, or unless a
procedure is specifically described in one of the manuals included
with your product.
Xerox 4590 EPS/4110 EPS System Administration Guide 5-5
5. Safety and Notices
Operational safety
Your Xerox equipment and supplies were designed and tested to
meet strict safety requirements. These include safety agency
examination, approval, and compliance with established
environmental standards.
Your attention to the following safety guidelines will help ensure
the continued safe operation of your product:
• Use the materials and supplies specifically designed for your
product. The use of unsuitable materials may result in poor
performance of the machine and possibly a hazardous
situation.
• Follow all warnings and instructions that are marked on or
supplied with the machine.
• Place the machine in a room that provides adequate space for
ventilation and servicing.
• Place the machine on a level, solid surface (not on a thick pile
carpet) that has adequate strength to support the weight of the
machine.
• Do not attempt to move the machine. A leveling device that
was lowered when your machine was installed may damage
the carpet or floor.
• Do not set up the machine near a heat source.
• Do not set up the machine in direct sunlight.
• Do not set up the machine in line with the cold air flow from an
air conditioning system.
• Do not place containers of coffee or other liquid on the
machine.
• Do not block or cover the slots and openings on the machine.
• Do not attempt to override any electrical or mechanical
interlock devices.
WARNING: Be careful when working in areas identified with this
warning symbol. These areas may be very hot and should not be
touched.
If you need any additional safety information concerning the
machine or materials, contact your Xerox representative.
5-6
Xerox 4590 EPS/4110 EPS System Administration Guide
Ozone safety
Notices
Radio frequency emissions
5. Safety and Notices
This product produces ozone during normal operation. The ozone
is heavier than air, and the quantity is dependent on print volume.
Providing the correct environmental parameters, as specified in
the Xerox installation procedures, ensures that concentration
levels meet safe limits.
If you need additional information about ozone, request the Xerox
publication, OZONE by calling 1-800-828-6571 in the USA. For a
French language version, call 1-800-828-6571 in the USA, then
press 2.
FCC in the USA
This equipment has been tested and found to comply with the
limits for a Class A digital device, pursuant to Part 15 of the
Federal Communications Commission (FCC) Rules. These limits
are designed to provide reasonable protection against harmful
interference when the equipment is operated in a commercial
environment. This equipment generates, uses, and can radiate
radio frequency energy and, if not installed and used in
accordance with the instruction manual, may cause harmful
interference to radio communications. Operation of this equipment
in a residential area is likely to cause harmful interference in which
case the user will be required to correct the interference at his/her
own expense.
Changes or modifications to this equipment not specifically
approved by the Xerox Corporation may void the user’s authority
to operate this equipment.
WARNING: Shielded cables must be used with this equipment to
maintain compliance with FCC regulations.
Xerox 4590 EPS/4110 EPS System Administration Guide 5-7
5. Safety and Notices
In Canada (ICES-003)
This Class “A” digital apparatus complies with Canadian ICES-
003.
Cet appareil numérique de la classe “A” est conforme á la norme
NMB-003 du Canada.
Regulatory information for RFID (EU)
This product generates 13.56 MHz using an Inductive Loop
System as a Radio Frequency Identification system Device
(RFID). This system is certified in compliance with European
Council Directive 99/5/EC and applicable local laws or regulations
as applicable.
Regulatory information for RFID (US)
This product generates 13.56 MHz using an Inductive Loop
System as a Radio Frequency Identification system Device
(RFID). This device meets the FCC Part 15C Unlicensed Modular
Transmitter Approval requirements set forth in Public Notice
DSA00-1407.
Safety extra low volt age approval
This Xerox product is in compliance with various governmental
agencies and national safety regulations. All system ports meet
the Safety Extra Low Voltage (SELV) circuits for connection to
customer-owned devices and networks. Additions of customerowned or third-party accessories that are attached to the product
must meet or exceed the requirements previously listed. All
modules that require external connection must be installed per the
installation procedure.
5-8
Xerox 4590 EPS/4110 EPS System Administration Guide
Certifications in Europe
January 1, 1995: Council Directive 73/23/EEC amended by Council Directive 93/68/
January 1, 1996: Council Directive 89/336/EEC, approximation of the laws of the
March 9, 1999 Council Directive 99/5/EC on radio equipment and
5. Safety and Notices
The CE marking that is applied to this product symbolizes Xerox
Declaration of Conformity with the following applicable Directives
of the European Union as of the dates indicated:
EEC, approximation of the laws of the member states related to
low voltage equipment.
member states related to electromagnetic compatibility.
telecommunications terminal equipment and the mutual
recognition of their conformity.
A full declaration, defining the relevant directives and referenced
standards, can be obtained from your Xerox Limited
representative or by contacting:
Environment, Health and Safety
Xerox
Bessemer Road
Welwyn Garden City
Herts
AL7 1BU
England
Tel Number +44 (0) 1707 353434
WARNING: This product is certified manufactured and tested in
compliance with strict safety and radio frequency interference
regulations. Any unauthorized alteration which includes the
addition of new functions or the connection of external devices
may impact this certification. Please contact your local Xerox
Limited representative for a list of approved accessories.
WARNING: In order to allow this equipment to operate in
proximity to Industrial, Scientific, and Medical (ISM) equipment,
the external radiation from the ISM equipment may have limited or
special mitigation measures taken.
WARNING: This is a Class A product in a domestic
environment. This product may cause radio frequency
interference in which case the user may be required to take
adequate measures.
WARNING: Shielded cables must be used with this equipment to
maintain compliance with Council Directive 89/336/EEC.
Xerox 4590 EPS/4110 EPS System Administration Guide 5-9
5. Safety and Notices
It’s illegal...
In the USA
Congress, by statute, has forbidden the reproduction of the
following subjects under certain circumstances. Penalties of fine
or imprisonment may be imposed on those guilty of making such
reproductions.
1. Obligations or Securities of the United States Government,
such as:
• Certificates of Indebtedness • National Bank
Currency
• Coupons from Bonds • Federal Reserve Bank
Notes
• Silver Certificates • Gold Certificates
• United States Bonds • Treasury Notes
• Federal Reserve Notes • Fractional Notes
• Certificates of Deposit • Paper Money
Bonds and Obligations of certain agencies of the government,
such as FHA, etc.
Bonds. (U.S. Savings Bonds may be photographed only for
publicity purposes in connection with the campaign for the sale
of such bonds.)
Internal Revenue Stamps. (If it is necessary to reproduce a
legal document on which there is a canceled revenue stamp,
this may be done provided the reproduction of the document is
performed for lawful purposes.)
Postage Stamps, canceled or uncanceled. (For philatelic
purposes, Postage Stamps may be photographed, provided
the reproduction is in black and white and is less than 75% or
more than 150% of the linear dimensions of the original.)
Postal Money Orders.
Bills, Checks, or Drafts of money drawn by or upon authorized
officers of the United States.
5-10
Xerox 4590 EPS/4110 EPS System Administration Guide
5. Safety and Notices
Stamps and other representatives of value, of whatever
denomination, which have been or may be issued under any
Act of Congress.
2. Adjusted Compensation Certificates for Veterans of the World
Wars.
3. Obligations or Securities of any Foreign Government, Bank, or
Corporation.
4. Copyrighted material, unless permission of the copyright
owner has been obtained or the reproduction falls within the
“fair use” or library reproduction rights provisions of the
copyright law. Further information of these provisions may be
obtained from the Copyright Office, Library of Congress,
Washington, D.C. 20559. Ask for Circular R21.
5. Certificates of Citizenship or Naturalization. (Foreign
Naturalization Certificates may be photographed.)
6. Passports. (Foreign Passports may be photographed.)
7. Immigration Papers.
8. Draft Registration Cards.
9. Selective Service Induction Papers that bear any of the
following Registrant’s information:
• Earnings or Income • Dependency Status
• Court Record • Previous military
service
• Physical or mental condition
• Exception: United States military discharge certificates
may be photographed.
10. Badges, Identification Cards, Passes, or Insignia carried by
military personnel, or by members of the various Federal
Departments, such as FBI, Treasury, etc. (unless photograph
is ordered by the head of such department or bureau.)
Reproducing the following is also prohibited in certain states:
Automobile Licenses, Drivers’ Licenses, and Automobile
Certificates of Title.
The above list is not all inclusive, and no liability is assumed for its
completeness or accuracy. In case of doubt, consult your attorney.
Xerox 4590 EPS/4110 EPS System Administration Guide 5-11
5. Safety and Notices
In Canada
Parliament, by statute, has forbidden the reproduction of the
following subjects under certain circumstances. Penalties of fines
or imprisonment may be imposed on those guilty of making such
copies.
1. Current bank notes or current paper money.
2. Obligations or securities of a government or bank.
3. Exchequer bill paper or revenue paper.
4. The public seal of Canada or of a province, or the seal of a
public body or authority in Canada, or of a court of law.
5. Proclamations, orders, regulations or appointments, or notices
thereof (with intent to falsely cause same to purport to have
been printed by the Queen’s Printer for Canada, or the
equivalent printer for a province).
6. Marks, brands, seals, wrappers or designs used by or on
behalf of the Government of Canada or of a province, the
government of a state other than Canada or a department,
board, Commission or agency established by the Government
of Canada or of a province or of a government of a state other
than Canada.
7. Impressed or adhesive stamps used for the purpose of
revenue by the Government of Canada or of a province or by
the government of a state other than Canada.
8. Documents, registers or records kept by public officials
charged with the duty of making or issuing certified copies
thereof, where the reproduction falsely purports to be a
certified copy thereof.
9. Copyrighted material or trademarks of any manner or kind
without the consent of the copyright or trademark owner.
The above list is provided for your convenience and assistance,
but it is not all inclusive, and no liability is assumed for its
completeness or accuracy. In case of doubt, consult your solicitor.
5-12
Xerox 4590 EPS/4110 EPS System Administration Guide
In other countries
5. Safety and Notices
Copying certain documents may be illegal in your country.
Penalties of a fine or imprisonment may be imposed on those
found guilty of making such reproductions, which include:
• Currency notes
• Bank notes and cheques
• Band and government bonds and securities
• Passports and identification cards
• Copyright materials or trademarks without the consent of the
owner
• Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed for either its
completeness or accuracy. In case of doubt, contact your legal
counsel.
Environmental notices for the USA
As an ENERGY STAR® partner, Xerox Corporation has
determined that this product meets the ENERGY STAR guidelines
for energy efficiency.
The ENERGY STAR and ENERGY STAR MARK are registered
United Stated trademarks.
The ENERGY STAR Office Equipment Program is a team effort
between U.S., European Union and Japanese governments, and
the office equipment industry to promote energy-efficient copiers,
printers, fax, multifunction machines, personal computers, and
monitors. Reducing product energy consumption helps combat
smog, acid rain, and long-term changes to the climate by
decreasing the emissions that result from generating electricity.
Xerox ENERGY STAR equipment is preset at the factory. Your
machine will be delivered with the timer for switching to Low
Power Mode from the last copy/print output, set at 15
minutes. The time to switch to power save (auto off/sleep) mode
is set at 60 minutes from the last copy/print output. A more
detailed description of the Power Saver Mode, together with
instructions on changing the default time to suit your work pattern,
can be found in the System Administration Guide, Power Saver
section.
Xerox 4590 EPS/4110 EPS System Administration Guide 5-13
5. Safety and Notices
Product recycling and disposal
If you are managing the disposal of your Xerox product, please
note that the product may contain lead, mercury, perchlorate, and
other materials whose disposal may be regulated due to
environmental considerations. The presence of lead and
perchlorate is fully consistent with global regulations applicable at
the time that the product was placed on the market.
North America
Xerox operates a worldwide equipment take-back and reuse/
recycle program. Contact your Xerox sales representative (1-800ASK-XEROX) to determine whether this Xerox product is part of
the program. For more information about Xerox environmental
programs, visit www.xerox.com/environment
For recycling and disposal information, contact your local
authorities. In the United States, you may also refer to the
Electronic Industries Alliance web site: www.eiae.org
.
.
Perchlorate Material This product may contain one or more Perchlorate-containing
devices, such as batteries. Special handling may apply, please
see www.dtsc.ca.gov/hazardouswaste/perchlorate
If your product is not part of the Xerox program and you are
managing its disposal, please follow the instructions provided in
the above paragraph.
.
European union
Application of this symbol on your equipment is confirmation that
you must dispose of this equipment in compliance with agreed
national procedures.
In accordance with European legislation end-of-life electrical and
electronic equipment subject to disposal must be managed within
agreed procedures.
Prior to disposal, contact your local dealer or Xerox representative
for end-of-life take-back information.
5-14
Other countries
Please contact your local waste authorities and request disposal
guidance.
Xerox 4590 EPS/4110 EPS System Administration Guide
Index
Numerics
2 Side Report (system settings) . . 4-34
A
Alert Tone (system settings) . . . . . 4-21
Allocate Memory (system settings) 4-48
Audio Tones (system settings) . . . 4-19
Auto Clear (system settings) . . . . . 4-14
Auto Clear Alert Tone (system settings)
4-21
Auto Job Promotion (System Settings)
4-38
Auto Job Release (system settings) . 4-
15
Auto Power Saver (system settings) . 4-
17
Auto Print (system settings) . . . . .4-16
Auto Tray Switching (system settings)
4-33
B
D
Data Encryption (system settings) 4-45
Date (system settings) . . . . . . . . . 4-10
Daylight Savings (system settings) 4-18
Default Print Paper Size . . . . . . . . 4-39
DocuSP Controller . . . . . . . . . .1-2, 2-1
E
Estimated Time for Single or All Jobs
(system settings) . . . . . . . . 4-46
Ethernet connection . . . . . . . . . . . . 2-1
Exiting the Power Saver Mode . . . . 1-6
F
Fault Tone (system settings) . . . . . 4-21
H
HP-GL/2 Auto Layout Memory (system
settings) . . . . . . . . . . . . . . 4-48
Banner Sheet (system settings) . . 4-51
Banner Sheet Tray (system settings) 4-
51
Base Tone (system settings) . . . . .4-20
C
Common Settings (system settings) 4-8
communication cable . . . . . . . . . . . . 2-1
Connection Interval . . . . . . . . . . . . 4-13
Connection Interval (system settings) 4-
13
Control Panel
User interface 1-2
Control Panel Alert Tone (system
settings) . . . . . . . . . . . . . . . 4-20
Control Panel Select Tone (system
settings) . . . . . . . . . . . . . . . 4-20
Custom Paper Name (system settings)
4-24
I
Initialize Hard Disk (system settings) 4-
36
IScreen Defaults (system settings) 4-22
J
Job History Report (system settings) 4-
34
K
Keyboard Input Restrictions (system
settings) . . . . . . . . . . . . . . 4-44
L
Low power mode . . . . . . . . . . . . . . 1-5
Low Toner Alert Tone (system settings)
4-21
Xerox 4590 EPS/4110 EPS System Administration Guide
I-1
Index
M
Machine Clock/Timers (system settings)
. . . . . . . . . . . . . . . . . . . . . . . 4-9
Machine Ready Tone (system settings)
4-20
Maintenance (system settings) . . . 4-35
Maximum Login Attempts (system
settings) . . . . . . . . . . . . . . . 4-55
Millimetres/Inches (system settings) . 4-
44
N
Network environment . . . . . . . . . . .2-1
Network Ethernet connection . . . . . 2-2
Non-Copy Job Complete Tone (system
settings) . . . . . . . . . . . . . . . 4-20
NTP Time Synchronization (system
settings) . . . . . . . . . . . . . . . 4-12
O
Offset Stacking (Finisher Tray) (system
settings) . . . . . . . . . . . . . . . 4-39
Operation of Up/Down Buttons (system
settings) . . . . . . . . . . . . . . . 4-44
Out of Paper Warning Tone (system
settings) . . . . . . . . . . . . . . . 4-21
P
Paper Size Settings . . . . . . . . . . . . 4-40
Paper Tray Attributes (system settings)
4-23, . . . . . . . . . . . . . . . . .4-25
Paper Tray Priority (system settings) 4-
31
Paper Type Mismatch (system settings)
4-51
Paper Type Priority (system settings) 4-
32
Power On / Off . . . . . . . . . . . . . . . . . 1-3
Power Saver Mode . . . . . . . . . . . . . 1-5
Powering off . . . . . . . . . . . . . . . . . . . 1-4
Print Area (system settings) . . . . . 4-50
Print ID (system settings) . . . . . . .4-51
printer driver . . . . . . . . . . . . . . . . . . 3-1
Printer Mode Settings (system settings)
4-47
printing . . . . . . . . . . . . . . . . . . . . . . 3-3
Printing Paper Size Defaults (system
settings) . . . . . . . . . . . . . . 4-39
R
Receiving Buffer - IPP Spool (system
settings) . . . . . . . . . . . . . . 4-49
Receiving Buffer - LPD Spool (system
settings) . . . . . . . . . . . . . . 4-49
Receiving Buffer - NetWare (system
settings) . . . . . . . . . . . . . . 4-49
Receiving Buffer - Port 9100 (system
settings) . . . . . . . . . . . . . . 4-50
Receiving Buffer - SMB Spool (system
settings) . . . . . . . . . . . . . . 4-49
Reports (system settings) . . . . . . . 4-34
S
Screen defaults . . . . . . . . . . . . . . . 4-22
Services and features . . . . . . . . . . . 2-1
Shutting down the system . . . . . . . 1-4
Sleep mode . . . . . . . . . . . . . . . . . . 1-5
Software Download (system settings) 4-
46
Substitute Tray (system settings) . 4-50
System Administration mode . . . . . 1-7
System Administrator Login ID (system
settings) . . . . . . . . . . . . . . 4-53
System Administrator Password
(system settings) . . . . . . . . 4-54
System Administrator Settings (system
settings) . . . . . . . . . . . . . . 4-52
System settings procedure . . . . . . . 4-2
T
Time (system settings) . . . . . . . . . 4-11
Time Zone (system settings) . . . . 4-18
U
Unregistered Forms (system settings) .
4-51
I-2
Xerox 4590 EPS/4110 EPS System Administration Guide
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