Xerox 4110, 4590 Administrator Guide

Version 3.2

January 2008

Xerox 4590 Enterprise Printing Systems

Xerox 41 10 Enterprise Printing Systems

System

Administration

Guide

Xerox Corporation Global Knowledge & Language Services 800 Phillips Road Building 218 Webster, New York 14580

Printed in the United States of America. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc. XEROX® and all Xerox product names and product numbers mentioned in this publication are the trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.

Table of contents

Overview 1-1

Related information sources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Guides for optional accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Customer documentation updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Power on/off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Powering on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Powering off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

When to shut down and restart the entire system . . . . . . . . . . . . . . . . . . .1-4

Power Saver mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5

Changing the Power Saver mode time interval . . . . . . . . . . . . . . . . . .1-6

Exiting the Power Saver mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

System Administrator Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Installation 2-1

Network connectivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Installing the network cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Computer operations 3-1

Overview of features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Print driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

Setups 4-1

System settings procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

System settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5

Setup menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5

System Administrator settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6

How to enter text or numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-7

Common settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Xerox 4590 EPS/4110 EPS System Administration Guide

Table of contents

Machine clock/timers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-9

Audio tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Screen defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-22

Paper tray settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-23

Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-34

Maintenance/diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-35

Other settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-37

Print mode settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-47

Allocate memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-48

Other settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-50

System Administrator settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-52

System Administrator Login ID. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-53

System Administrator password . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-54

Maximum login attempts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-55

System settings with optional FreeFlow scanner . . . . . . . . . . . . . . . . . . .4-56

Safety and Notices 5-1

Safety notices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1

Electrical safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1

Disconnect device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3

Europe and other markets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4

Safety standards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5

Europe and other markets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5

Maintenance safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5

Operational safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6

Ozone safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7

Radio frequency emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7

Safety extra low voltage approval. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8

Certifications in Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

It’s illegal... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-10

In the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-10

In Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-12

In other countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-13

Environmental notices for the USA. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-13

Product recycling and disposal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-14

Xerox 4590 EPS/4110 EPS System Administration Guide

1. Overview

Related information sources

This section describes the guides provided with this machine.

• User Guide: This guide provides a product overview and

describes all the necessary steps for printing jobs, clearing paper jams, daily care, and safety information.

• Getting Started: This guide briefly outlines and explains the

main features of the machine, as well as providing simple operating instructions.

• DocuSP Customer Documentation Set: The DocuSP

customer documentation in the DocuSP Media Kit provides information related to the use and installation of the DocuSP Controller.

Guides for optional accessories

Optional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for this product. These User Guides are referred to as “guides for optional accessories.” Guides for optional accessories are provided as printed guides or electronically as On-line Help.

Guides for optional accessories describe all the necessary steps for operating optional accessories and installing software.

Customer documentation updates

You can get the latest customer documentation and information for

your product by going to www.xerox.com

following:

• Enter your product number (e.g., 4110, 4595) in the Search

field and select Search.

• Select the Support & Drivers

options to locate your specific printer.

and doing one of the

link and then use the search

Be sure to periodically check www.xerox.com

information for your product.

Xerox 4590 EPS/4110 EPS System Administration Guide

for the latest

1-1

1. Overview

Tools

KEY POINT: The User Interface (UI) screens shown in this guide

may or may not reflect the screens displayed on your system. The

UI screens are a representation of the type of screens that may be

seen on your particular system and vary from system to system and from marketplace to marketplace. Also, some features displayed on the UI screens may not be enabled for this product or are not applicable.

User Interface The User Interface (UI) consists of the Touch Screen and the

Control Panel.

The Touch Screen is located at the center of the UI. Messages required for operation and feature buttons are displayed on this display. You can directly touch the buttons and tabs displayed on the touch screen to set features or to instruct operations in screens.

When a print job is submitted from the DocuSP Controller, the machine status, such as out of paper, toner low, paper jam, starting and completing the job, will be displayed. It also allows the users to confirm the print data processing status, and to pause, restart, and stop the print jobs.

DocuSP Controller The DocuSP Controller also allows the user to start, stop, and

delete print jobs. It provides all of the operations necessary to control and print jobs including the setting up of properties for the print job, the managing of jobs in the queue, job status information, and security and authentication information.

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Xerox 4590 EPS/4110 EPS System Administration Guide

Power on/off

Powering on

1. Overview

Switch the power on before operating the machine. After the power is on, the machine will take about 5 minutes to warm up before you can start printing.

Turn the machine off at the end of the day or when it is not in use

for a long period of time. Use the Power Saving feature when the

machine is not in use for a while to reduce power consumption.

CAUTION: Switching the machine power off may cause loss of

data being processed.

Refer to the Power Saver mode section that follows for more information.

NOTE: If the power is off, all functions of the machine will stop.

1. Open the power switch cover and press the power switch to

|] position to turn the power on.

the [

NOTE: The “Please wait...” message indicat es that the machi ne is warming up. The machine cannot be used while it is warming up.

Xerox 4590 EPS/4110 EPS System Administration Guide 1-3

1. Overview

Powering off

CAUTION: Switching the machine off may cause loss of data

being processed.

1. Before turning the power off, make sure that all print jobs have

completely finished and that the Online indicator is not lit.

KEY POINT:Never turn the power off while data is either being

received or when jobs are being printed.

2. Open the Power Switch cover at the front of the machine and

press the power switch to the [ ] Off position.

KEY POINT:Power off processing is performed internally on

the machine for a while after the power switch is turned off. Therefore, do not unplug the power cord from the power outlet immediately after turning the power switch off.

NOTE: Before you turn the power back on after turning it off, first make sure that the display on the UI has gone out.

When to shut down and restart the entire system

You may need to perform a full system power down / power up of both the DocuSP Controller and the machine (IOT) if one of the following situations occur:

• Loss of communication between the machine and the DocuSP Controller

• Power Saver Mode and the DocuSP Controller do not “wake up” and therefore need to reestablish a connection

• The user interface shows “wait” (a locked state)

• No jobs are transmitting

CAUTION:Make sure to first resolve any declared faults or error

messages on the machine before shutting down the system.

Follow these procedures to restart the entire printing system:

1. Open the power switch cover on the machine and press the

power switch to the Off position.

KEY POINT: Power off processing is performed internally on the

machine for a while after the power switch is turned off. Therefore, do not unplug the power cord from the power outlet immediately after turning the power switch off.

1-4

NOTE: If you turn the power back on after turning it off, first make sure that the display on the UI has gone out.

Xerox 4590 EPS/4110 EPS System Administration Guide

Power Saver mode

1. Overview

2. Switch off the main power switch on the back of the machine.

3. From the DocuSP Controller window, select [System:

Shutdown] to shut down the DocuSP Controller.

4. At the machine, switch the main power switch on the back of

the machine to on.

5. Open the power switch cover at the front of the machine and

press the power switch to the on [ until the machine is fully up before proceeding to the next step.

|] position. Make sure to wait

6. On the DocuSP Controller, press the power on/off button and,

once the Controller is up, log on as System Administrator.

The machine is installed with a Power Saver feature that will automatically cut off the electricity to the machine if no print data is received for a certain duration.

The Power Saver feature has two modes: a Low Power mode and a Sleep mode. If the machine is left unused for a preset period of time, the machine enters the Low Power mode. The machine then enters the Sleep mode if a further preset time elapses.

Low Power mode

(Power consumption: 225W)

In this mode, the power to the UI and fuser unit is lowered to save

power. The display goes out, and the Power Saver button on the Control Panel lights. To use the machine, press the Power Saver button. The Power Saver button goes out to indicate that the

Power Saver feature is canceled.

Sleep mode

(Power consumption: 15W)

In this mode, the power is lowered to 15 watts and the fuser

switches off. The display goes out, and the Power Saver button on the Control Panel lights. To use the machine, press the Power Saver button. The Power Saver button goes out to indicate that

the Power Saver feature is canceled.

Xerox 4590 EPS/4110 EPS System Administration Guide 1-5

1. Overview

Changing the Power Saver mode time interval

Exiting the Power Saver mode

To set and activate the Power Saver feature, refer to the Auto Power Saver section of Chapter 5.

The machine exits Power Saver mode when one of the following occurs:

• The user presses the Power Saver button on the Control

Panel

• The machine is in the process of receiving print data

To exit the Power Saver mode at the machine:

1. Press the Power Saver button on the Control Panel.

Power Saver

button

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Xerox 4590 EPS/4110 EPS System Administration Guide

System Administrator Mode

As system administrator, you will need to perform administrative tasks on the machine such as configuring the system and changing system settings. To do so you must first enter the System Administration mode.

To log in as System Administrator and display the System Administrator Menu screen:

1. Press the Log In/Out button on the Control Panel.

1. Overview

2. Using the numeric keypad, enter the System Administrator

UserID and password. (You may also select Keyboard to

display a keypad screen and enter the user ID and password.)

NOTE: The default User ID value is 11111.

KEY POINT: It is recommended that you change the System

Administrator UserID and password immediately after installing

the machine. For information about the setting, refer to “System Administrator settings” in this chapter.

3. Select Confirm.

4. To exit the System Administration mode, select Close

repeatedly until the Network Settings screen is displayed and

select Exit.

Xerox 4590 EPS/4110 EPS System Administration Guide 1-7

1. Overview

1-8

Xerox 4590 EPS/4110 EPS System Administration Guide

Network connectivity

2. Installation

This chapter describes the network and interface connections required for this printing system and how to install the network cable connection.

This section provides an overview of the network environment where the machine is able to provide print services by connecting to the DocuSP Controller.

There are two communication connections required for this print system:

• A network Ethernet connection

• A DocuSP Controller - to - Printer interface connection

The DocuSP Controller requires one external network drop, or cable, for communications with the client workstations submitting jobs and for access to the internet.

A communication interface cable between the DocuSP Controller and the network printer is also installed. Data is sent via this cable from the Controller to the machine for printing.

KEY POINT: For more information about the installation of the

network cable and the DocuSP communication cable, refer to the Xerox Analyst.

Xerox 4590 EPS/4110 EPS System Administration Guide

2-1

2. Installation

KEY POINT: For details on setting up the connection between the

client workstation and DocuSP Controller, refer to the DocuSP Controller customer documentation.

Installing the network cable

This section describes the installation procedure for the network Ethernet connection. The Ethernet interface supports the following types of connectors:

• 10/100/1000Base-T

•CAT5

1. Confirm that the power switch is turned off.

2. Connect a network cable to the Ethernet interface connector.

NOTE: Prepare a network cable suitable for your network connection. When changing the network cable, consult the appropriate personnel.

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3. Switch on the machine.

Xerox 4590 EPS/4110 EPS System Administration Guide

Overview of features

Print driver

3. Computer operations

In order to print from your computer, a print driver must be installed on the computer for each operating system. This includes both PCL and PostScript print drivers that enable the following job types:

•Normal

•Save

• Create Background Forms

The Print driver screen is shown below.

For instructions on installing the print drivers, refer to t he PostScript User Guide or the print driver online Help.

Xerox 4590 EPS/4110 EPS System Administration Guide

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3. Computer operations

Multiple Up Prints multiple pages onto 1 sheet of paper.

2 Sided Print If 2-sided printing is available, then the paper is printed on both

Poster Splits one page of print data into multiple sheets of paper and

Main print features

To learn about print features, click Help in the print driver screen and refer to the online help. For information about how to print, refer to “Printing” in this section of the guide.

NOTE: In the Printer Configuration tab, t here ar e some feature s that cannot be used without configuring optional settings. Unavailable features are shaded.

The major print features available are:

sides.

expands the printed image to fit the size of each sheet. Used when making large posters, for example.

Booklet Creation If 2-sided printing is supported, then 2-sided printing and page

allocations are fitted for printing booklets in the correct page order.

Transparency Sep arators A blank sheet of paper is automatically inserted as a separator

each time that a transparency is printed.

Watermark/Forms Prints fixed text, such as “Confidential,” over the print data.

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Xerox 4590 EPS/4110 EPS System Administration Guide

Printing

3. Computer operations

This section describes print procedures.

Print procedures vary depending on the application software you are using. For more information, refer to the documentation provided with each application.

To learn about print features, click Help in the print driver screen and refer to the online help.

1. Select Print from the application File menu.

2. Confirm the Printer Name and click Properties if necessary.

3. Configure the properties if necessary.

4. Click OK.

5. Click OK in the Print dialog box.

Xerox 4590 EPS/4110 EPS System Administration Guide

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3. Computer operations

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Xerox 4590 EPS/4110 EPS System Administration Guide

4. Setups

The machine has factory default (initial) settings which can be customized. This chapter describes how to change these values for common system settings and print settings in the System Administration mode.

Xerox 4590 EPS/4110 EPS System Administration Guide

4-1

4. Setups

System settings procedure

This section describes the basic procedure for changing system settings. To make or change the system settings, it is necessary to

be in System Administration mode and use the System Settings

screen.

1. Enter the System Administration Mode by pressing the Log

In/Out button.

button

2. Using the numeric keypad, enter the System Administrator

UserID and password. (You may also select Keyboard to

display a keypad screen and enter the user ID and password from there.)

NOTE: The default UserID value is 11111.

KEY POINT: It is recommended that you change the System

Administrator UserID and password immediately after installing the machine. For information about the setting, refer

to “System Administrator settings” in this chapter.

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Xerox 4590 EPS/4110 EPS System Administration Guide

4. Setups

3. Select Confirm.

4. From the System Administrator Menu, select System

Settings.

• User Mode: While still in System Administration mode,

you can still carry out normal operations.

NOTE:To exit a mode ent ered f rom User Mode, pres s the Log In/Out button, and then from the Log In screen, select Cancel.

• System Settings: You can set or register the system

settings.

Xerox 4590 EPS/4110 EPS System Administration Guide

4-3

4. Setups

5. From the System Settings screen, select an item to be set.

For the items that can be selected in the system settings, refer to “System settings menu list” in this chapter.

6. Set any feature. After setting the feature, select Save.

7. Exit the System Administration Mode:

a. When changes to the various features are completed,

select Close until the System Settings screen appears.

4-4

b. Select Exit.

Xerox 4590 EPS/4110 EPS System Administration Guide

4. Setups

System settings

From System Settings, you can set or change the initial values.

Common Settings: These settings relate to the machine itself such as machine clock,

audio tones, and maintenance/diagnostics. For more information, refer to “Common settings” in this chapter.

Network Settings: Not applicable to this product.

Print Mode Settings: You can set the amount of memory space for various buffers that

receive data from the controller, set the print time operation, and what the machine should do when it needs to substitute a paper tray. For more information, refer to “Print mode settings” in this chapter.

Stored Document Settings: Not applicable to this product.

Setup menu

From the Setup Menu, you can assign paper tray attributes. For

more information, refer to “Setup menu” in this chapter.

Xerox 4590 EPS/4110 EPS System Administration Guide

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4. Setups

System Administrator settings

You can set the system administrator ID and system administrator password used to enter System Administration mode. For more information, refer to “System Administrator settings” in this chapter.

KEY POINT: The Auditron Administration feature, which is shown

on the screen below, is not functional on the User Interface and is not available for this product.

To set printing and job access restrictions on users, or set restrictions on individual users, follow the security features available on the DocuSP Controller. For more information, refer to the DocuSP customer documentation set.

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Xerox 4590 EPS/4110 EPS System Administration Guide

How to enter text or numbers

During operations, a screen sometimes appears for the entry of text. This section describes how to enter text using the screen keyboard.

The following characters can be entered: numbers, letters, and symbols.

4. Setups

Item Description

Entering letters and numerals Select Alphanumeric.

If you select Shift, capital letters appear. To return to

lowercase, select Shift again. Entering symbols Select Symbol. Entering a space Select Space. Deleting characters Select Backspace. This deletes characters one at a time. Deleting all characters Select Clear All. All characters are deleted. Entering a single character Select any Single Character (number, letter, or symbol).

Xerox 4590 EPS/4110 EPS System Administration Guide

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4. Setups

Common settings

In Common Settings, you select default settings that affect the

machine itself. The following settings can be made and are detailed in the sections that follow:

• Machine clock/timers

• Audio tones

• Screen defaults

• Paper tray settings

• Reports

• Maintenance/diagnostics

• Other settings

1. From the System Settings screen, select System Settings.

For the method of displaying the System Settings screen, refer to “System settings procedure” in this chapter.

2. Select Common Settings.

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Xerox 4590 EPS/4110 EPS System Administration Guide

3. Select the item to be set.

Machine clock/timers

You can set the clock time, or the timer interval until power saving or reset features take effect.

4. Setups

1. From the Common Settings screen, select Machine

Clock/Timers.

2. Select the item to be set or changed.

3. Select Change Settings.

Xerox 4590 EPS/4110 EPS System Administration Guide

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4. Setups

4. Select , , or the numeric keypad to enter a numeric

quantity.

NOTE: Depending on the item, entry with the numeric keyp ad may not always be possible.

5. Select Save.

Date

Set the date and date format in the system clock of the machine. The date set here is printed on lists and reports.

1. From the Machine Clock/Timers screen, select Date, and

select Change Settings.

2. Select the date format.

3. Select Year/Month/Day by using the , , or the numeric

keypad to enter a numeric quantity.

4-10

NOTE: Depending on the item, entry with the numeric keyp ad may not always be possible.

4. Select Save to save the settings and return to the previous

window.

Xerox 4590 EPS/4110 EPS System Administration Guide

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