Welch Allyn Image Capture System User Manual

Image Capture System

Directions for Use

Windows® is a registered trademark of Microsoft Corporation.

®

Welch Allyn

is a registered trademark of Welch Allyn, Inc.

© Copyright Welch Allyn, Inc. 2004

Table of Contents

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Indications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Unpacking Checklist (Welch Allyn Image Capture System only) . . . . . . . . . . . . . 1

Minimum System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Warnings and Cautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Mises en gardes et avertissements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Setting up the Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Installing the PCMCIA Card REF 88802 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Installing the PCI Card REF 88801 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Connecting the Welch Allyn Image Capture System . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Installing the Welch Allyn Image Capture System Software . . . . . . . . . . . . . . . . 7

Setting Up the Welch Allyn Image Capture System . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

System Administrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Application User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Entering Patient Sessions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Adding a New Patient . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Adding a New Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Using the Welch Allyn Image Capture System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Freezing an Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Capturing an Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Saving Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Displaying Current Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Using the Video Colposcope Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

“F” Button (Freeze) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

“C” Button (Capture) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

“V” Button (Freeze / Live Toggle) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Reviewing Sessions and Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Deleting an Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Exporting an Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Printing an Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Copying Sessions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Approvals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Replacement Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Emissions and Immunity Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Software License Agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Warranty and Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Introduction

This manual describes the set up, installation, and use of the Image Capture System for Desktop
Computers, REF 88801 and Image Capture System for Notebook Computers, REF 88802.

Indications

The Welch Allyn Image Capture System is intended to capture, display, save, export, and print
images obtained from the Welch Allyn Video Colposcope. The images captured, displayed,
saved, exported, and printed from the Welch Allyn Image Capture System are not intended for
diagnostic purposes. The provider shall use the image on the colposcope monitor for clinical
diagnosis.

Unpacking Checklist (Welch Allyn Image Capture System only)

Welch Allyn Image Capture Software
Welch Allyn Image Capture Directions for Use Manual
DV Converter
IEEE 1394 Cable
S-Video Cable
RS-232 Serial Communications Cable (9-pin)
IEEE 1394 PCI or PCMCIA Card (if purchased)
Registration/Warranty Card
Installation Waiver form

Minimum System Requirements

Pentium/Celeron Family - 800 MHz
256MB RAM
Available IEEE 1394 Port
Available RS-232 Port (for communication with Video Colposcope buttons)
20GB Available Hard Drive Space for image storage
CD ROM drive (for software installation)
Monitor with 1024 x 768 Resolution, 256 Color Minimum

Windows
*Verify your system has a dedicated IEEE 1394 port and a dedicated RS-232 port. The Image

Capture Sy stem doe s not support interf aces that reside on a hub, docking station, port replicator
or adapter (such as a USB to RS-232 adapter).

®

2000 or Windows® XP Operating System

Symbols

Attention, consult Operator’s Manual for additional information

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Warnings and Cautions

WARNING: This de vice is not suitable for use in the presence of a flammable anesthetic mixture
with air or oxygen or nitrous oxide. An explosion may result.

The digital video converter device is ITE (office) equipment only. Keep the device out of the
patient area (6 feet minimum).

This product generates and records ref erence images from inputs obtained from the Welc h Allyn
Video Colposcope. These reference images are not intended for diagnostic purposes. Base any
diagnosis with the images displayed on the colposcope monitor.

HIPAA: If health information containing the identification of the patients to whom the
information relates is stored or used in connection with this product, you should employ
procedures and policies to ensure the confidentiality and integrity of such information in
accordance with regulations implementing the Health Insurance Portability and Accountability
Act (HIPAA) which can be found at 45 CFR parts 160 - 164.

Welch Allyn strongly recommends that the Image Capture System is installed by a trained
Welch Allyn representative.

If you elect to install the Image Capture System application on a PC that does not meet the
specified minimum system requirements, the performance of the product will be impacted.

During use of the Image Capture System there are various warning symbols and caution
statements that identify events that prevent the system from performing properly. Follow any
directions accordingly.

Mises en gardes et avertissements

MISE EN GARDE : Cet appareil n'est pas adapté aux utilisations en présence d'un mélange
anesthésique inflammable contenant de l'air, de l'oxygène ou de l'oxyde nitreux. Une explosion
pourrait se produire.

Le convertisseur de vidéographie numérique est un appareil à mettre dans l'oreille (pour usage
en cabinet) seulement. Conserver l'appareil à une bonne distance (1,83 m au minimum) du
patient.

Ce produit génère et enregistre des images de référence à partir des données reçues du
colposcope de vidéographie Welch Allyn. Ces images de référence ne doive nt pas être utilisées
à des fins de diagnostic. Tout diagnostic doit se fonder sur les images affichées sur l'écran du
colposcope.

HIPAA : Si les informations médicales incluant l'identification des patients considérés sont
conservées ou utilisées par cet appareil, il faut appliquer des procédures et des règles telles que
la confidentialité et l'intégrité de ces informations soient assurées conformément à la
réglementation de mise en œuvre de Health Insurance Portability and Accountability Act (HIP AA)
que l'on peut consulter au 45 CFR parts 160 - 164.

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"Welch Allyn recommande vivement que l’Image Capture System soit installé par un
représentant formé de Welch Allyn."

Si vous décidez d'installer l'application Image Capt ure System sur un PC qui ne satisfait pas aux
spécifications minimales requises par le système, la performance du produit s'en ressentira."

Lors de l’utilisation de l’Image Capture System, divers symboles d’avertissement et de
déclarations de mises en garde apparaissent, permettant d’identifier ce qui empêc he le sy stème
de fonctionner correctement. Suivre les instructions en conséquence.

3

Setting up the Computer

If you choose to have a third party setup the computer and install the Image Capture System
software verify that the system works properly, sign and date the warranty card, and return the
card to Welch Allyn.

Installing the PCMCIA Card REF 88802

1. With your notebook computer on, insert

the FireConnect for Notebooks adapter in
the PCMCIA slot.

2. Windows

®

automatically detects the
FireConnect for Notebooks adapter and
installs the drivers. Your installation is
complete.

Installing the PCI Card REF

Slot cover screw

PCMCIA slot

FireConnect™
for Notebooks

adapter

88801

Installing Your PCI Card

Expansion

slot cover

1. Touch a grounded metal object (such as the exposed metal parts on the back of the computer) to discharge any static electricity build-up before handling the card.

2. Turn off pow er to the computer and disconne ct the po wer cord. Open the computer cabinet, following the manufacturer’s instructions.

3. Locate an unused 32-bit or 64-bit PCI expansion slot and remove the expansion slot cover. Save the slot cover screw for use in Step 6.

4. Remove the card from the antistatic packaging.

64-bit PCI slot
32-bit PCI slot

Use the edges or metal bracket to hold the host adapter. Do not touch the gold
connector or any components on the card.

5. Insert the card into the PCI expansion slot. Depending on the tightness of the PCI slot, use gentle but firm force to insert the card. When installed properly, the card should appear level with the expansion slot.

6. Secure the card bracket with the slot cover screw you removed in Step 3.

7. Close the computer cabinet, reattach the power cord, then turn on the computer.

Installing the Driver

1. During startup, Windows automatically detects the new host adapter and loads an embedded driver.

2. Restart your computer if you are prompted to do so.

3. Go to the Windows Device Manager and check to see if the host adapter is installed correctly under the IEEE-1394 Bus Host Controller section.

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Connecting the Welch Allyn Image Capture System

Desktop Computer

1. Unplug the Video Colposcope and the Video Colposcope Monitor from the electrical outlet before making any cable connections.

2. Connect the IEEE 1394 cable into the IEEE 1394 port on the computer. Plug the opposite
end of the cable into the port on the DV converter box. Verify that the DV converter box
number 2 and number 6 dip switches are set to on and all other dip switches are set to off.
Also verify that the DV Converter Input Select button is set to analog.

Notebook Computer

IEEE 1394 Cable
to Desktop

IEEE 1394 Cable to
Notebook Computer with
IEEE 1394 card

Computer with
IEEE 1394 card

DV Converter Front

IEEE 1394 Cable

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3. To connect the DV Conv erte r to the Video Colposcope, plug one end of the provided S-Video

Video Colposcope

Cable into the Video In on the DV Converter and the opposite end of the cable to the Video
Out on the Video Colposcope Monitor. Verify that the S-Video Cable on the Video
Colposcope is connected to the Video In on the back of the Video Colposcope Monitor.

DV Converter Back

S-Video Cable Power Cable

RS-232 Cable

S-Video Cable
(to monitor)

Power Cable

Y/C In

Y/C Out
(to DV Converter)

Video Colposcope Monitor Back

Power Cable

6

4. To connect the Video Colposcope to the computer, plug one end of the provided RS-232 Cable into the top connection on the Video Colposcope and the opposite end to the RS-232 connection plug on the computer.

Video Colposcope

RS-232 Cable

S-Video Cable
Power Cable

Desktop Computer

Notebook Computer

RS-232 Cable

Power Cable

Power Cable

RS-232 Cable

5. Plug the DV Converter, the Video Colposcope, and the Video Colposcope Monitor power cords into a hospital-grade outlet.

6. Turn on the DV Converter then boot up the computer.

Installing the Welch Allyn Image Capture System Software

Verify that your computer meets the minimum system requirements before installing the Welch
Allyn Image Capture System software. See “Minimum System Requirements" on page 1 if you
have any questions about the specifications. If your computer does not meet the minimum

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system requirements, the software will not work reliably and you will experience problems such
as no video image.

1. Load the Welch Allyn Image Capture System CD into the computer. The CD’s autoplay feature will automatically launch the installation program. If the installation program does NOT start, perform the following steps to manually invoke it.

a. From the task bar, click "Start" then click the "Run" option.
b. Using the drive let ter of the CD-R OM driv e, assuming it is D:, type "D:\Setup.e x e" and

click the "OK" button. This will launch the Image Capture System installation program.
c. To perform the installation, click the "OK" button.
d. The "Please wait..." dialog appears. This step of the procedure will take a few

minutes. If the .NET Framework (1.1) is not installed, then it is installed at this time

and will take several minutes for the process to complete.
e. At the "Welcome" screen, click the "Next" button. At the "License Ag reement" screen,

click "I Agree" then click the "Next" button.
f. At the "Select Installation Folder" screen accept the default location. Change the

installation folder only if necessary.
g. Click the "Everyone" option to make the Image Capture System available to all

Windows accounts. Click the "Just me" option to make the Image Capture System

available to the currently logged in Windows account. Click the "Next" button to

continue.
h. At the "Confirm Installation" screen, click the "Next" button then click the "Close"

button.
i. At the "Setup succeeded" prompt click the "OK" button.

2. Read and accept the User Agreement. T he computer will install the sof tware and create the directories necessary to file your images. The Welch Allyn Image Capture System icon will appear on your desktop.

3. Go to the System Administrator section of the Welch Allyn Image Capture System review the “Setting Up the Welch Allyn Image Capture System" on page 10 to setup passwords, hardware configurations, image settings and print settings.

Microsoft provides the SETUP.EXE and SETTINGS.INI files in the root of the
installation CD to automate the installation of the .NET Framework when using a .NET
Deployment Project (Windows Installer MSI).

The Image Capture System help file was developed for use with Microsoft HTML Help 1.x. It is
compiled in HTML format with the standard .chm file extension. HTML Help is a component of
Internet Explorer. Internet Explorer 4.0 or later is required to view the Image Capture System
help file; Windows 2000 shipped with Internet Explorer 5.01 and Windows XP shipped with
Internet Explorer 6.0.

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