Vdo DIGITAL TACHOGRAPHS User Manual

Guidelines – Digital Tachographs
www.dtco.com
2
Legislation
What does legislation require?
Since May of 2006, all newly licensed HGV’s of more than 3.5t and vehicles for the conveyance of more than 9 passengers including the driver must be equipped with a digital tachograph, in accordance with Regulation (EC) No. 561/2006.
All vehicle data from digital tachographs and driver data from driver cards must be archived in accordance with legislation. At least one company card must be available per company and every driver who drives a vehicle equipped with a digital tachograph must have his own driver card. Card validity and archiving time limit regula­tions are country-specific and must be adhered to accordingly.
In accordance with Regulation (EC ) No. 561/2006, Regulation (EEC) No. 3821/85,
§
Regulation (EC) No. 1360/2002 the following specific provisions apply:
The vehicle registration numbers
• of all newly licensed vehicles must be entered in the digital tacho- graphs by an authorised workshop within 14 days after vehicle registra­tion.
Driver card data must be down-
loaded and electronically archived every 28 days* at the latest.
The vehicle data from digital
tachographs must be downloaded and electronically archived every 3 months* at the latest.
The company transport officer must
check the downloaded data and ensure that driving times and rest periods are adhered to. If infringe­ments occur, he must inform the driver and warn him accordingly.
In order to ensure a high level of
• data security, the data archive must be regularly backed up to a sepa- rate data disk.
All vehicle and driver data must be
• stored for a period of 1 year* and, if necessary, made available to the authorities for inspection.
There are various systems on the market today which can accomplish all these tasks. The systems differ greatly as regards user friendliness, flexibility, reliability and additional functions – even if they do fulfil all the legal requirements.
You can of course equip older vehicles with digital tachographs as well – this is extremely useful if you wish to carry out really intensive comparative evaluations of vehicle and driver data in order to optimise your operations. Your VDO service partner will be pleased to provide assistance should you require it.
*Legislation may be country-specif ic and mu st be adhe red to according ly.
What changes have occurred due to the introduction of digital tachographs?
The data that used to be recorded on tachograph charts is now electronically stored in the mass memory of the digital tachograph and on the driver card.
The following table shows you the tasks and new responsibilities which are required since the introduction of digital tachographs.
Analogue tachograph
Company preparations
A sufficient number of the relevant tachograph charts must be on hand in each vehicle.
A secure filing location on company premises must be made available for the tachograph charts.
Archiving data
The tachograph charts must be stored for at least two years*.
Your vehicle dealer will gladly provide you with more information about authorised workshops in your vicinity, or you can visit www.vdo.com/dtco.
Digital tachograph
The digital tachograph is activated before the vehicle is commissioned. An authorised workshop must then calibrate the digital tachograph for the vehicle within 14 days and enter the vehicle registra­tion number.
Every company must have at least one company card.
Every driver must have his driver card on hand.
Printing paper must be inserted in the digital tacho­graph. We recommend that you keep sufficient replacement rolls of printing paper in the vehicle.
Driver card data must be downloaded and elec­tronically archived ever y 28 days* at the latest.
Digital tachograph data must be downloaded and electronically archived every 3 months* at the latest.
Archived data must be stored for at least 1 year*. Backup copies of data must also be made – and, if necessary, proof must be provided that backup copies exist.
In accordance with the pertinent regulation for driving crews, the data must be deleted upon expir y of the data storage time limit.
*Legislation may be country-specif ic and mu st be adhe red to according ly.
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4
System solutions
How does the digital tachograph
Vehicle
Downloading data
(download solutions)
system function?
Vehicle
The DTCO® 1381
VDO has been a market leader in the tachograph business for many years – and the company was one of the first to start developing digital tachographs. This R&D resulted in the introduction of the market’s first digital tachograph in May of 2006. VDO’s DTCO® 1381 is a technologically superb and mature device – one which sets the standards for cutting edge perform­ance, user friendliness and data security.
Short profile – DTCO® 1381
Mass memory for approx. 365 days
• 23 EU languages possible
• Automatic driver warning after 4 hours and 15 min-
• utes of driving time (Regulation (EC) No. 561/2006) Display available in 7 colours
• Printouts of all vehicle and driver data, plus graphical
• rpm and speed profiles Data transfer via Downloadkey (DLK) or wireless
• (DLD®) Simple paper replacement – no tiresome feeding in
• Various data and functions available, depending on
• the card inserted Various interfaces for on-board electronics, instru-
• ment cluster, on-board computer and telematic systems; two status inputs
Visualising and archiving data
(archiving solutions)
Evaluating and managing data
(data management solutions)
The tachograph cards
Four different chip cards specify who can access specific DTCO
Driver cards save driver activities, events, faults and vehicle changes.
The company card authorises vehicle data to be downloaded from the mass memory.
The control card enables authorities to access data for legal purposes.
The workshop card switches on the calibration func­tion of the DTCO® – and it can also be used as a driver card for testing and inspection purposes.
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digital data.
The validity of a card may differ according to the region in which it is being used and any relevant regulation must be adhered to.
DTCO® 1381
Electr onic tac homete r
KITAS 2171
Card Rea der
Drive r card Compa ny card Contro l card Workshop card
Downlo ad-
termin al
Tachograp h cards
Outdoor solution Wireless solutionsIndoor solutions Mobile solutions
Outdoo r Terminal
DLD®
Shor t Range
(WL AN)
DTCO® 1381 Printer paper
DLD® Wide Ra nge with Wireless Link
(GPRS )
Mobil e
Card Rea der
Downlo adkey II
TIS-C ompact I I
TIS-O ffice
Star ter Kit
TIS-Web Star ter Kit
®
®
The printer paper
Printer paper is required for checks en route and for daily reports for the driver. According to the law, the paper must be inserted in the tachograph at all times. We recommend that you carry sufficient replacement rolls in the vehicle to create control printouts of the previous 28 days.
The Original VDO Printer Paper has been especially conceived for use in vehicles – its special coating guarantees excellent legibility and consistency, even with intensive fluctuations in temperature. It is available in authorised service workshops Europe-wide and can also be used in the digital tachographs of other manufacturers.
Downloading data
VDO offers a multitude of special download and storage media, all optimised for various company structures and working procedures (more on this from Page 6).
Visualising, archiving and evaluating data
VDO offers flexible solutions for visualising, archiving and evaluating data – from legally prescribed archiving to comprehensive data and fleet management (more on this from Page 11).
Original VDO Printer Paper
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6
Download solutions
Vehicle
Vehicle
How does my data get to the office?
To comply with the legally prescribed archiving regulations, you must regularly download the data from the mass memory of the digital tachograph and driver card (more on this on Page 2).
Many different download solutions by VDO are available for data downloading, all customised for various applica- tions. They are also extremely user-friendly and possess the ultimate in data security systems.
Wireless solutions
DLD® Shor t Range
WLAN a ntenna
TIS-Web® / TIS-Of fice
DTCO® 1381
Wirel ess Lin k
DLD® Wide Ra nge
GPRS prov ider
VDO ser ver
®
Remote Download Device ( DLD®)
DLD® is the comfortable solution for transferring mass memory and driver card data by wireless. The down­load process is controlled from the office computer, which means that the company card can stay in the office. Driver and vehicle data can then be download ed in compliance with the legal deadlines for down­loading and transferred directly to the TIS archive. At no time does a company card have to be inserted in the digital tachograph.
The DLD® is available in two different versions:
DLD® Short Range – via WLAN on the fleet site
If the vehicle is in a defined area of the fleet site, e. g. the company petrol station, the DLD® Short Range can be used to transmit data via a local wireless net­work (WLAN). No fee is payable for data transfer, because data transfer takes place on the existing company network.
DLD® Wide Range – Europe-wide via GPRS
When you use the DLD® Wide Range, data is trans­ferred to a VDO download server via a mobile wireless network (GPRS). You can access the VDO server via a protected Internet access. Mass memory and driver card downloading can thus take place anywhere and at anytime.
-
DLD® Short Range
DLD® Wide Range
DLD® Short Range
Vehicle
Office
Vehicle
Office
®
DTCO
TIS-Web® ser ver
DLD®
WLAN
Authentification
1 The DLD
2 Authentification takes place between the company card and the DTCO
Downloading data
3 Reliable data downloading from the DTCO
Data transmission
4 DLD
5 Data for TIS-Web
®
is used to establish a connection between the DTCO® and
the Remote TCO Manager (RTM) on the office computer.
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memory data), where the data is collected and encrypted.
®
transmits the encrypted data to the office computer by means of WLAN.
Internet connection (https) – and is thus available for further processing right away.
®
customers is transmitted directly to the TIS-Web® server via a secure
to the DLD® (driver cards and/or mass
DLD® Wide Range
®
DTCO
Serv ice p rovider (GPRS )
Remote TCO Mana ger, TIS-Web® / TIS-Office®
Internet (ht tps)
Company card
®
.
DLD®
Authentification
1 The DLD
2 Authentification takes place between the company card and the DTCO
Downloading data
3 Reliable data downloading from the DTCO
Data transmission
4 DLD
5a Data for TIS-Web
5b
®
is used to establish a connection between the DTCO®
and the Remote TCO Manager (RTM) on the office computer.
®
memory data), where the data is collected and encrypted.
®
transmits the encrypted data to the remote server by means of a mobile wire-
less network (service provider, GPRS).
TIS-Web® server via a secure Internet connection (https) – and is thus available right away for further processing.
In the case of office applications, e.g. TIS-Office®, the data is transmitted from the remote server directly to the office computer via a secure Internet connection (https).
®
customers is transmitted from the remote server directly to the
to the DLD® (driver cards and/or mass
Remote server
®
.
Internet (ht tps)
Internet (https)
Company card
TIS-Web® ser ver
Internet (ht tps)
Remote TCO Mana ger, TIS-Web® / TIS-Office®
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8
Download solutions
Mobile solutions
DTCO® 1381
DLK II / TIS-C ompact I I
TIS-Web® / TIS-Of fice
Drive r card
Mobil e Card Reader
Downloadkey II (DLK II)
The VDO Downloadkey II is the ideal transport medium for fleets, workshops and authorities – it downloads and transfers mass memory data from digital tachographs and from driver cards inserted in the tachograph. For small fleets and owner-drivers, Downloadkey II and TIS-Compact II can also be used as archiving tools (more about TIS-Compact II on Page 15).
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To protect data from unauthorised access, a company card is required for data download.
Mobile Card Reader
The Mobile Card Reader by VDO is a mobile scan­ner for driver cards – it enables data to be transferred directly to a Downloadkey II. The Mobile Card Reader has its own internal power supply and can be used anywhere.
Downloadkey II
TIS-Compact II
It is ideal for drivers who do not return to company head office on a regular basis.
Mobile Card Reader
DLK II / TIS-C ompact I I
Downloadkey Por table Set / TIS-Compact Portable Set
The Portable Sets consist of a Downloadkey II or a TIS-Compact II and a Mobile Card Reader. This
TIS-Web® / TIS-Of fice
®
enables drivers to download data from their driver cards without the need for a company card. (More
about TIS-Compact II on Page 15.)
Indoor solutions
Drive r card
Card Reader
TIS-Web® / TIS-Of fice
DTCO® 1381
DLK II / TIS -Comp act II
Downlo adterm inal
®
Drive r card
USB stic k
Card Reader
The VDO Card Reader is connected to a computer by means of a USB cable. The TIS software (more on this from Page 11) downloads digital driver card data and stores it for archiving and evaluation.
The VDO Card Reader is suitable for all fleet sizes.
Card Reader
Downloadterminal
The Downloadterminal by VDO offers drivers the option of downloading driver card and Downloadkey II data themselves. The Downloadterminal can be set up anywhere, e.g. in the drivers’ rest room – making it accessible around the clock.
The data stored in the Downloadterminal is easily retrieved and exported into the TIS programs (more on this from Page 11).
The VDO Downloadterminal facilitates the download­ing and transport of data, especially for larger fleets. It simplifies the handling of large amounts of data and is perfect for drivers who have irregular working hours.
TIS-Web® / TIS-Of fice
®
Downloadterminal
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Download solutions | Data management solutions
Download solutions at a glance
Downloading data
Downloading of mass memor y data from digital tachographs
Downloading of driver card data
Transfer of data to a computer
Connection to a computer by USB cable
Connection to a computer by network cable
Direct connection to computer’s USB port
Data transfer by USB stick
Data transfer by Downloadkey II / TIS-Compact II
Wireless transfer by WL AN
Wireless transfer by GPRS
Installation
Can be used as a stand-alone solution
External power supply required
Internal memor y available
Interfaces
USB port
RJ 45 interface (Ethernet connection)
Special Downloadkey II / TIS-Compact II interface
Status indicators ( Display / LED’s)
Download status display
LED for displaying download status
LED for displaying memory capacity
LED for displaying current battery charge status
1)
Mass memor y data i s downlo aded fro m the DTCO® with the D ownloa dkey and f rom there t ransfe rred to the D ownloadterminal or Ou tdoor Termi nal.
2)
A company card m ust be in serte d in the DTCO®. Inser ted dri ver card s are down loaded via the front inter face o n the DTCO®.
3)
DLD® data buf fer
Card
Reader
Download-
terminal
Outdoor Terminal
DLD® Short
Range
DLD® Wide
Range
Downloadkey Portable Set / TIS-Compact
Downloadkey II /
TIS-Compact II
Portable Set
1)
1)
3)
3)
2)
2)
Ask your VDO service partner for more product information about individual solutions – or visit our website at www.vdo.com/dtco.
What do I do with the downloaded data?
The perfect answer to this question is called TIS (Tachograph Information System). To comply with your legal obligations, you must visualise the down­loaded data, archive it for 1 year* and make it available to the relevant authori­ties upon demand. You can evaluate the data using an appropriate data man­agement solution in order to optimise your operational procedures – and you can use the data for business management purposes as well.
To make the best possible use of the data, you need a data management solution – one which optimally supports your specific requirements. However, before you buy such a solution, you should ask yourself the following questions:
Do I only want to comply with the
• legal archiving obligations – or do I want to make use of the data for my business?
Do I only want to visualise the
• archived data from individual drivers and vehicles – or make higher-level evaluations?
How large and organised is my
• fleet: is it centrally organised or is it decentralised?
Who should have access to
• specific data: company owners, employees, procurement manag­ers, etc?
*Legislation may be country-specif ic and mu st be adhe red to according ly.
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Data management solutions
What can VDO’s TIS solutions offer me?
VDO offers you various data management solutions under the TIS banner, tailor-made for your company-specific requirements. These solutions can be expanded at any time by additional functions – and that not only provides necessary flexibility for your company – it means you can face the future with confidence.
TIS-Web
If you want professional data evaluation without having to create and/or maintain an IT infra­structure (and without having to remember to constantly make backups), then the TIS-Web® online solution is the ideal system for you. TIS-Web® is also ideally suited for multi-site fleets. All you need to use TIS-Web® is a computer with Internet access.
TIS-Office®
If you want to evaluate your data comprehensively and you have a large, centrally-managed fleet, TIS-Office® is the perfect solution. The software is installed locally and can be operated either as a stand-alone solution or a network solution. IT know-how and a relevant IT infra­structure are required for TIS-Office.
TIS-Compact II
If you wish to visualise and print out archived data, but you do not need comprehensive evalu­ations, then you need look no further than TIS-Compact II. TIS-Compact II is a Downloadkey with data visualisation software, which enables you to visualise and archive data on your com­puter
®
and print it out too. This solution is especially suitable for owner-drivers.
TIS-Web® – limitless and future-proof
With the TIS-Web® web-based so­lution, you have all the advantages of a user-friendly data management solution – without having to invest in an IT infrastructure.
The downloaded mass memory and driver card data is stored in a professional Data Centre, where it is password-protected and regu­larly backed up. Data is encrypted and transmitted via the Internet. Automatic software updating keeps the program at the cutting edge of technology.
A multi-level price model* address­es your specific user profile. Fees depend on the number of drivers, users and on the range of functions used. This can be selected via the several different user levels and optionally expanded at any time. The Starter Kit, with DLK II and Card Reader, offers you an economical introduction to the world of professional data manage­ment.
Example – Dri ver cale ndar
Example – Repo rt
With TIS-Web® you can TIS-Web® offers you
visualise, archive, evaluate and
• manage mass memory and driver card data.
check vehicle utilisation and
• plan and adhere to upcom­ing vehicle events (e. g. tyre
automatic signature checking of
• downloaded files and notification if any files are defective.
changes).
read in, visualise and evaluate tachograph charts.
recover download files for any
• drivers, vehicles and time periods (e.g. for inspections by the authorities).
see at a glance whether or not
view speed data.
create reports which provide a clearly laid out summary of data for desired time periods.
export report results to other
• programs for further processing.
a reminder function for upcoming
• downloads.
automatic erasure of data upon
• expiry of the archiving time limit.
downloaded data has any gaps.
control the driving times and
• rest periods of your drivers.
check the availability of
• your drivers and create work schedules.
* Please note that the price models are country-specific.
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Data management solutions
TIS-Office® – the high-performance office solution
TIS-Office®, the local data man­agement solution, enables you to visualise, archive and manage data and to carry out comprehensive data evaluation.
TIS-Office® can be operated as a stand-alone or network solution and permits several employees access to data, depending on configuration and the assignment of user rights.
The software’s modular design enables flexible selection of the
Example – Evalu ation of activit ies
range of functions, which can be expanded at any time when required. For archiving, the “Basic” and “Archive” TIS-Office® modules are required. Various modules are available for data evaluation. The Starter Kit, with DLK II, offers you an economical introduction to the world of professional data manage­ment.
Displ ay of data in t achogr aph cha rt for m
With TIS-Office® you can TIS-Office® offers you
visualise, archive, evaluate and
• manage mass memory and driver card data.
check vehicle utilisation and
• plan and adhere to upcom­ing vehicle events (e. g. tyre
automatic signature checking of
• downloaded files and notification if any files are defective.
changes).
read in, visualise and evaluate tachograph charts.
recover download files for any
• drivers, vehicles and time periods (e.g. for inspections by the authorities).
see at a glance whether or not
view speed data.
create reports which provide a clearly laid out summary of data for desired time periods.
export report results to other
• programs for further processing.
a reminder function for upcoming
• downloads.
automatic erasure of data upon
• expiry of the archiving time limit.
downloaded data has any gaps.
control the driving times and
• rest periods of your drivers.
check the availability of
• your drivers and create work schedules.
TIS-Compact II – small but powerful
TIS-Compact II is an all-in-one downloading and archiving solu­tion. It offers you a basic means of visualising, downloading, archiving and printing out vehicle and driver data.
Using a special Downloadkey which has the TIS-Compact II software pre-installed, you can download data from digital tachographs and inserted driver cards quickly and securely – and transfer it to a computer as if you were using a USB stick, for example. You can then visualise and archive this data on your computer and print it out as well.
TIS-Compact II is also available as a TIS-Compact Portable Set, in combination with a Mobile Card Reader. This enables drivers to download the data from their driver cards without the need for a company card.
With the TIS-Compact II you can
download mass memory and
• driver card data from all digital tachographs. A company card must be inserted in the device for downloading to take place.
easily transfer the data to a
• computer.
Activi ties printout
Calen dar fun ction
export data for processing in
• other computer applications.
print out the displayed vehicle
• and driver data.
TIS-Compact II offers you
automatic signature checking of
• downloaded files and notification if any files are defective.
a reminder function for upcoming
• downloads.
view the activities of individual
• drivers (driving time, working time and rest periods) and a speed profile for the previous seven days.
TIS-Compact II
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16
Data management solutions
TIS solutions at a glance
TIS-Compact II TIS-Office®
Data archiving
Archiving of driver card and digital tachograph data with digital signature checking
Recover y of download files for any drivers, vehicles or time periods (e. g. for authorities’ control procedures)
Automatic erasure of data upon expiry of the archiving time limit
Data capture
Capture of master data for the sites
Capture of driver and vehicle master data ( automated via driver card and Downloadkey)
Capture of the tachograph chart data from analogue tachographs (using a VDO Tachograph Chart Analyser, keyboard)
Capture of the tachograph chart data from analogue tachographs (using a scanner)
Visualisation and evaluation of data
Display of download files
Detection of gaps bet ween downloads
Display of the data in tabular and tachograph chart form
Verification of driving times and rest periods
Visualisation of speed data
Evaluation of driver activities
Evaluation of vehicle utilisation
Driver calendar (working and driving times)
Suitable reading-in devices
Downloadkey
Mobile Card Reader
Card Reader
Downloadterminal
Outdoor Terminal
Download Device ( DLD® Short Range and DLD® Wide Range)
VDO Tachograph Chart Analyser (for analogue data)
Flatbed scanner (for analogue data)
Available languages
EU languages, Nor wegian ...
Required infrastructure and administr ative tasks
Own infrastructure for data storage and regular backup
Computer(s) for local installation
Computer(s) for client-server installations
Computer(s) with Internet access
Data securit y
Data protection (access data, user data and a password are all required)
Encrypted data transmission
Multi-user operation
Automatic software updates
Automatic software updates
1)
The range of f unctio ns of TIS- Off ice® is defi ned by mod ules. The table s hows the range of fu nction s when us ing all m odules. The following modules a re avail able:
Basic m odule, A rchive module, Sc anner module, D river R epor ts modul e, Vehicle Repor ts module, Infringeme nt modu le and Company module.
2)
The range of fu nction s for TIS-We b® is defi ned by use r levels : Bronze, S ilver a nd Gold. T he tabl e shows the r ange of functio ns of the Gol d user le vel.
1)
TIS-Web®
2)
Ask your VDO service partner for more product information about individual solutions – or visit our website at www.vdo.com/dtco.
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Business management benefits | Training courses
How can this help my business?
The introduction of the digital tachograph means extensive organisational changeovers and invest­ments for you. Make the most of the opportunity offered to you by this changeover!
Extract valuable business management information from the digital archive data, optimising
your organisation and improving your operational procedures – because only in this way can you recoup your investments quickly and achieve sustainable profits.
Save time when controlling driving
times and rest periods and when monitoring infringements.
Optimise your vehicle utilisation –
and save costs.
Get the best out of all these advantages for your older vehicles as well by adding your analogue tachograph data to the archive. You can of course equip older vehicles with digital tachographs as well. Your VDO service partner will be pleased to provide assistance should you require it.
Improve your personnel planning
and reduce bottlenecks and drivers’ idle time.
Automate your maintenance and
• workshop plans – and avoid unnec-
essary wear and tear and accidents.
As your experienced partner, VDO will be happy to help you exploit your investments to the full.
with the perfect solution for your company
• with dependable products and perfectly
• balanced solutions with flexible system concepts, which can grow
• together with your business as you need them with the reliability of an experienced
• partner with a global service network
More than 9,400 VDO service part­ners in over 30 countries
Additional offers from VDO
In order to help you prepare efficiently for working with digital tachographs, VDO, together with various partners, has developed target group-specific training concepts.
These training courses will provide you with all the support you will need during your learning process with digital tachographs, the various additional components and the data manage­ment software. The courses also explain everything you need to know about the relevant EU regulations and their effects on each target group.
For further information about VDO training, please visit http://dtco.vdo.com/training.
Visit www.dtco.vdo.com/downloads for concise digital tachograph guidelines and product information about other VDO solutions.
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Continental Trading GmbH Heinrich-Hertz-Str. 45 78052 Villingen-Schwenningen Germany Internet www.dtco.com E-mail tachograph@vdo.com VDO – A trademark of the Continental Corporation
The i nformation p rovided in this brochur e contains only general descriptions or performan ce characteristic s, which d o not always apply as descr ibed in ca se of actual use or which may change as a result of further develop ment of the product s. This information is merely a technic al description of the product . This informat ion is not meant or intende d to be a spec ial guarantee for a par ticu lar qual ity or part icular durability. An obligat ion to p rovide the res pective characteris tics s hall onl y exist if exp ressly a greed in th e terms of c ontrac t. We reser ve the right to make ch anges in ava ilabili ty as well as technic al chang es witho ut prior n otice.
©
by Contin ental Trading G mbH
All rig hts reserved.
A2C5 9512692 | Edit ion 09 / 2008
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