Varec 8620 User Manual

8620 Data Entry Terminal

Field interface used for data entry and
process management at facility control points

Installation and Operations Manual

IOM097GVAE4012

Automation Solutions for oil & gas, defense and aviation applications

Copyright

All rights reserved. Printed in the United States of America.

Except as permitted under the United States Copyright Act of 1976, no part of this publication
may be reproduced, stored in a retrieval system or transmitted in any form or by any means ­electronic, mechanical, photocopying, recording, or otherwise - without the prior written
permission of the Publisher:

Varec, Inc.
5834 Peachtree Corners East
Norcross (Atlanta), Georgia 30092
Phone: [phone]
Fax: [phone]

Trademarks Acknowledged

Varec, Inc. recognizes all other trademarks. Trademarks of other products mentioned in this
manual are held by the companies producing them.

FuelsManager®, TankView®, TacFuels®, Varec®, and FuelsManager IntoPlane® are
registered trademarks of Varec, Inc.

All other product and service names mentioned are the trademarks of their respective
companies.

Product Approvals

This document and the information provided within are controlled by the approvals agency(s)
listed below. All changes to this document must be submitted to and approved by the agency(s)
before public release.

• FM Approvals (FM)

Varec, Inc. iii

Disclaimer of Warranties

The contract between the Seller and the Buyer states the entire obligation of the Seller. The
contents of this instruction manual shall not become part of or modify any prior or existing
agreement, commitment, or relationship between the Seller and Buyer. There are no express or
implied warranties set out in this instruction manual. The only warranties that apply are those
in the existing contract between the Seller and Buyer.

The 8620 Data Entry Terminal (DET) has not been tested by Varec under all possible operational
conditions, and Varec may not have all the data relative to your application. The information in
this instruction manual is not all inclusive and does not and cannot take into account all unique
situations. Consequently, the user should review this product literature in view of his or her
application. If you have any further questions, please contact Varec for assistance.

Limitations of Seller's Liability

In the event that a court holds that this instruction manual created some new warranties, Seller's
liability shall be limited to repair or replacement under the standard warranty clause. In no case
shall the Seller's liability exceed that stated as Limitations of Remedy in the contract between
the Seller and Buyer.

Use of parts that are not manufactured or supplied by Varec voids any warranty and relieves
Varec of any obligation to service the product under warranty. Varec recommends the use of
only Varec manufactured or supplied parts to maintain or service Varec 8620 Data Entry
Terminals.

Terms of Use

The information provided in this document is provided “as is” without warranty of any kind.
Varec, Inc. disclaim all warranties, either express or implied, including the warranties of
merchantability and fitness for a particular purpose. In no event shall Varec, Inc. or its suppliers
be liable for any damages whatsoever including direct, indirect, incidental, consequential, loss
of business profits or special damages, even if Varec, Inc. or its suppliers have been advised of
the possibility of such damages.

This manual is solely intended to describe product installation and functions and should not be
used for any other purpose. It is subject to change without prior notice. This manual was
prepared with the highest degree of care. However, should you find any errors or have any
questions, contact one of our service offices or your local sales agent.

iv Installation and Operations Manual

Safety Precaution Definitions

Caution! Damage to equipment may result if this precaution is disregarded.

Warning! Direct injury to personnel or damage to equipment which can cause injury to
personnel may result if this precaution is not followed.

Safety Precautions

Read this manual carefully and make sure you understand its contents before using this product.
Follow all instructions and safety guidelines presented in this manual when using this product.
If the user does not follow these instructions properly, Varec cannot guarantee the safety of the
system.

Note Comply with all applicable regulations, codes, and standards. For safety precautions,
the user should refer to the appropriate industry or military standards.

Caution! Electrical Hazard! Read and understand static and lightning electrical protection
and grounding described in API 2003. Make certain that the 8620 Driver Entry Terminal
(DET) installation, operation, and maintenance conforms with the practice set forth therein.
Make sure the power is turned off at the main circuit breaker or switch. The power switch
should be in the OFF position, locked, and labeled to prevent other personnel from turning
the power on during installation.

Varec, Inc. v

vi Installation and Operations Manual

Contents

1 Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

1.1 Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

1.2 Functionality and System Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

2 Preparing for Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

2.1 Site Preparation Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

2.2 General Safety Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

2.3 Installation Safety Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

2.4 Unpacking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

2.5 Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

3 Wiring. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

3.1 Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

3.1.1 Power. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

3.1.2 Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

3.2 Communications Wiring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

4 Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

4.1 Configuring the DET.Config File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

5 Maintenance and Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

5.1 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

5.2 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

5.2.1 Using Local Diagnostics (LED Indicators). . . . . . . . . . . . . . . . . . . . . . . . . . 21

5.2.2 Replacing the main circuit fuse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

5.2.3 Replacing the I/O Module fuse on the OPTO 22 board. . . . . . . . . . . . . . . . . 22

5.2.4 Replacing the Battery. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

5.2.5 8620 DET Voltage Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

5.2.6 Resetting the 8620 DET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

6 Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

6.1 General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

6.2 System Components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

6.3 Host Communication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

6.4 Environmental. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

6.5 Electrical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

6.6 Mechanical Construction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

6.7 Certifications and Approvals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

7 Ordering Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

7.1 Order Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Varec, Inc. vii

Contents

viii Installation and Operations Manual

1 Introduction

1.1 Overview

8620 Driver Entry Terminal

This manual provides the information needed to install, maintain, and troubleshoot the Varec
8620 Driver Entry Terminal (DET).

The 8620 DET is a field interface device designed for data entry and process management at
facility control points, such as entry and exit gates, load racks, BOL request stations, weight
scale stations, and preload stations. It features multiple interface components, such as a display,
card reader, and fingerprint scanner that can be used to enter and record pertinent information
about the operator or operation.

The 8620 DET interfaces to FuelsManager® Oil and Gas Terminal Automation Edition software.
It captures data based on the desired configuration for the specific control point application,
process, or operation. For example, it may capture driver ID for access control, truck ID for
equipment safety, and loading or company ID for product allocations. Refer to the

Software User Guide(s)

and documentation for your specific implementation.

FuelsManager

Varec, Inc. 1

Introduction

1

2

4

7

8

5

3

6

The 8620 DET is constructed with the following assemblies as shown in Figure 1-1:

Figure 1-1: 8620 DET System Components

Item Qty Description

1 1 17.50" x 14.92" Enclosure with Window Kit
2 1 8.4" LCD
3 1 Fingerprint Scanner
4 2 4-Key Keypad
5 1 Smart Card Reader
61Keyboard
71LED Indicator
8 1 Reset Button

Table 1-1: 8620 DET System Components

2 Installation and Operations Manual

1.2 Functionality and System Design

Load Rack

• Preset Blending Control

• Preset Additive Injection Control

Entry Gate

• Access Control

• Truck Identity

• Truck Status

Weigh Scale

• Select Order to Load

• Configure Compartment Loads

• Capture Empty Weight

Exit Gate

• Exit Control

• Truck Identity

• Truck Status

Tank Storage

• Tank Gauging

• Inventory Management

• Alarms & Events

• Tank Trends

• Leak Detection

• Certificate of Analysis Records

Additives

• Tank Gauging

• Inventory Management

Pipeline, Truck, Rail or

Barge Receipts

Pump Meter Valve

Pump Valve

MeterValve Pump

Driver

Entry

Terminal

Driver

Entry

Terminal

Preset

Meter

Valve

Pump

Pump Valve

Valve

Tank Gauges

Tank Gauges

Leak

Detection

System

Injector

Tank Gauges

Valve

Valve

Overfill

Protection

Ground

Protection

Tank Gauges

Valve

Pump

PLC

RTU

Leak

Detection

System

MeterValve Pump

ESD

Driver

Entry

Terminal

Vapor

Recovery

PLC

PLC

SCADA

• Pump & Valve Control

• Emergency Shut Down

Weigh Scale & BOL Station

• Captured Load Weight

• Automatic BOL Printing

• Automatic COA Printing

• Truck Status

Driver Entry

Terminal & Printer

FuelsManager

System

8620 DET

8620 DET

8630 DET

8630 DET

8620 Driver Entry Terminal

Figure 1-2: 8620 DET System Diagram

Varec, Inc. 3

Introduction

4 Installation and Operations Manual