Toshiba 2820C, 2830C, 2330C, 4520C, 3530C User Manual

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS

Printing Guide

©2008 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.

Preface

Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. Also this guide describes instructions on how to set up the printer drivers required for this equipment, and how to print with them. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes best use of the e-STUDIO’s functions.

 How to read this manual

 Symbols in this manual

In this manual, some important items are described with the symbols shown below. Be sure to read these items before using this equipment.

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, serious damage, or fire in the equipment or surrounding assets.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage to the equipment or surrounding assets, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Other than the above, this manual also describes information that may be useful for the operation of this equipment with the following signage:

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

 Screens

Screens on this manual may differ from the actual ones depending on the use-environment of the equipment such as the installing status of options.

 Trademarks

y The official name of Windows 2000 is Microsoft Windows 2000 Operating System. y The official name of Windows XP is Microsoft Windows XP Operating System. y The official name of Windows Vista is Microsoft Windows Vista Operating System. y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System. y Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are

trademarks of Microsoft Corporation in the US and other countries.

y Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, TrueType, and LaserWriter are trademarks of Apple Inc. in the US

and other countries.

y Adobe, Adobe Acrobat, Adobe Reader, Adobe Acrobat Reader, and PostScript are trademarks of Adobe Systems

Incorporated.

y Mozilla, Firefox and Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and other

countries.

y IBM, AT and AIX are trademarks of International Business Machines Corporation. y NOVELL, NetWare, and NDS are trademarks of Novell, Inc. y TopAccess is a trademark of Toshiba Tec Corporation. y Other company names and product names in this manual are the trademarks of their respective companies.

Preface 1

Preface....................................................................................................................................... 1

How to read this manual........................................................................................................ 1

Chapter 1 OVERVIEW

Features and Functions ........................................................................................................... 6

About Printer Drivers .............................................................................................................. 7

For Macintosh........................................................................................................................ 7

For UNIX................................................................................................................................ 7

Chapter 2 PRINTING FROM WINDOWS

Before Using the Printer Driver............................................................................................. 10

Configuring the Options....................................................................................................... 10

Setting the Department Code .............................................................................................. 12

Copying the PPD File for Windows ..................................................................................... 14

Printing from Application ...................................................................................................... 15

Considerations and Limitations ........................................................................................... 15

How to Print......................................................................................................................... 16

Setting Up Print Options........................................................................................................18

How to Set up...................................................................................................................... 18

Print Options........................................................................................................................ 21

Printing with Best Functions for Your Needs ...................................................................... 59

Printing Various Print Job Types ......................................................................................... 59

Layout and Finishing Options in Basic Tab Menu ............................................................... 65

Layout and Finishing Options in Finishing Tab Menu.......................................................... 67

Finishing Options in Paper Handling Tab Menu .................................................................. 74

Finishing Options in Effect Tab Menu.................................................................................. 76

Using Various Types of Paper............................................................................................. 80

Chapter 3 PRINTING FROM MACINTOSH

Printing from Application on Mac OS X 10.2.4 to Mac OS X 10.5.x ................................... 86

Considerations and Limitations ........................................................................................... 86

How to Print from Mac OS X 10.2.4 to Mac OS X 10.5.x .................................................... 87

Page Setup Dialog on Mac OS X 10.2.4 to Mac OS X 10.5.x ............................................. 88

Print Dialog on Mac OS X 10.3.x to Mac OS X 10.5.x......................................................... 93

Print Dialog on Mac OS X 10.2.x....................................................................................... 108

Chapter 4 PRINTING FROM UNIX

Printing from an Application ............................................................................................... 124

Considerations and Limitations ......................................................................................... 124

Printing Using LP Command ............................................................................................. 124

Generic “lp” and “lptap” Options ........................................................................................ 124

General Options ................................................................................................................ 125

PCL5e Specific Options..................................................................................................... 136

CONTENTS 3

Chapter 5 MANAGING PRINT JOBS FROM THE CONTROL PANEL

Monitoring the Print Job Status .......................................................................................... 140

Normal Print/Scheduled Print jobs..................................................................................... 140

Proof Print jobs.................................................................................................................. 144

Private Print jobs ............................................................................................................... 147

Invalid jobs ........................................................................................................................ 151

Printing files from USB media (USB Direct Printing) ......................................................... 154

Viewing the Print Job Log ................................................................................................... 159

Checking Supplies ............................................................................................................... 161

Viewing the drawer status ................................................................................................. 161

Checking remaining toner levels ....................................................................................... 161

Chapter 6 OTHER PRINTING METHODS

FTP Printing .......................................................................................................................... 164

Email Printing ....................................................................................................................... 165

Chapter 7 APPENDIX

Internal Fonts List ................................................................................................................ 168

Internal PCL Fonts List ...................................................................................................... 168

Internal PS Fonts List ........................................................................................................ 169

4 CONTENTS

1.OVERVIEW

This chapter describes the overview of the printing functions.

Features and Functions........................................................................................................... 6

About Printer Drivers............................................................................................................... 7

For Macintosh.........................................................................................................................................................7

For UNIX ................................................................................................................................................................7

1 OVERVIEW

Features and Functions

Extensive Client Platform Support

This equipment supports printing from IBM-compatible PC, Macintosh, and UNIX workstations. Not all features are supported on all platforms, however.

Various Port Options

You can map this equipment to print to an SMB, IPP, Raw TCP, or LPR port.

Multiple Job Types

Job Types refer to the way this equipment handles a print job.

y Normal mode requires no special handling and is the most frequently used printing mode. y Scheduled Print lets you specify the time and date at which to print a job. y Private Print mode allows you to hold a job in the print queue until you enter a password at the copier touch panel to

print the job.

y Proof Print mode prints the first copy of a multi-copy job and then awaits your approval before printing the remaining

copies.

y Store to e-Filing mode allows you to store the printed document in e-Filing. y Overlay File prints a document element, such as text or graphics, to a file for superimposing on the background of

About Printer Drivers

Printer drivers required for each OS are included in the Client Utilities CD-ROM. For instructions on how to install them, refer to the Software Installation Guide.

 For Macintosh

Printer drivers required for Macintosh OSs are included in the following folders of the Client Utilities CD-ROM:

Macintosh PPD files

y For Mac OS X 10.2.4 – 10.5.x

[Client Utilities CD-ROM]:Client:MacPPD:OSX

 For UNIX

Printer drivers required for UNIX are included in the following folders of the Client Utilities CD-ROM:

Solaris Filter

y Tar file for Solaris v2.6/2.7/7.8/8/9

[Client Utilities CD-ROM]/Admin/SolarisFilter/Usa/

HP-UX Filter

y Tar file for HP-UX ver.10.20/11.x.

[Client Utilities CD-ROM]/Admin/HP-UXFilter/Usa/

1 OVERVIEW

AIX Filter

y Tar file for AIX 4.3.3.

[Client Utilities CD-ROM]/Admin/AIXFilter/Usa/

Linux Filter

y This includes the Tar file for Red Hat 7.x/8.x/9.x, Red Hat Enterprise WS2, SuSE Linux 7.x/8.x/9.x, Mandrake Linux

7.x/8.x/9.x and Turbo Linux 8/10. [Client Utilities CD-ROM]/Admin/LinuxFilter/Usa/

SCO UNIX Filter

y This includes the Tar file for SCO UnixWare 7 and SCO OpenUNIX 8.

[Client Utilities CD-ROM]/Admin/OpenUnixFilter/Usa/

CUPS PPD files

y PPD file for CUPS v1.1.15

[Client Utilities CD-ROM]/Admin/CUPS/Usa/

About Printer Drivers 7

1 OVERVIEW

8 About Printer Drivers

2.PRINTING FROM WINDOWS

This chapter describes the instructions on how to print from a Windows computer.

Before Using the Printer Driver.............................................................................................10

Configuring the Options........................................................................................................................................10

Setting the Department Code...............................................................................................................................12

Copying the PPD File for Windows ......................................................................................................................14

Printing from Application ......................................................................................................15

Considerations and Limitations ............................................................................................................................15

How to Print..........................................................................................................................................................16

Setting Up Print Options........................................................................................................18

How to Set up.......................................................................................................................................................18

Print Options.........................................................................................................................................................21

Printing with Best Functions for Your Needs ......................................................................59

Printing Various Print Job Types...........................................................................................................................59

Layout and Finishing Options in Basic Tab Menu ................................................................................................65

Layout and Finishing Options in Finishing Tab Menu...........................................................................................67

Finishing Options in Paper Handling Tab Menu ...................................................................................................74

Finishing Options in Effect Tab Menu...................................................................................................................76

Using Various Types of Paper..............................................................................................................................80

2 PRINTING FROM WINDOWS

Before Using the Printer Driver

Before printing, you have to configure the following options:

y Configuration Settings

You have to configure such options as optional drawers, finisher, and hole punch unit. The features of these optional devices are not available unless you tell the system that the optional devices are installed.

y Department Code

This system can manage jobs by department code. This feature lets you manage job counters for every department code. For example, a network administrator can check the number of copies printed by a specific department member. If the Department Code is enabled, enter your Department Code provided by your administrator.

 Configuring the Options

To use this equipment properly, you need to save the configuration of the options installed on the [Configuration] tab menu after you installed the printer drivers. In the default setting, you can obtain the configuration data of options installed automatically by opening the [Configuration] tab menu. If you want to configure options manually, see the following page:

y If SNMP communication between this equipment and your computer is not available, configure options manually.

 P.10 “Configuring options manually”

If available, select [Manual] of [Enable SNMP Communication] on the [Configuration] tab menu, and then click [Update Now]. You can obtain the configuration data as you click it.

 Configuring options manually

If SNMP communication between this equipment and your computer is not available.

Setting the configuration tab manually

You need to log in Windows with the “Power Users” privilege (only for Windows 2000) or “Administrator” privilege (for Windows 2000/XP/Server 2003).

Select as follows: [Start] menu -> [Control Panel] -> [Hardware and Sound] -> [Printers]

y For Windows XP or Windows Server 2003

Select as follows: [Start] menu -> [Printers and Faxes]

y For Windows 2000

Select as follows: [Start] menu -> [Settings] -> [Printers]

y The Printers folder appears.

10 Before Using the Printer Driver

2.PRINTING FROM WINDOWS

Select the printer driver of this equipment, and select as follows: [File] menu -> [Run as

administrator] -> [Properties] Enter the administrator password if required.

2 PRINTING FROM WINDOWS

y If the [File] menu is not displayed, press [Alt]. y The User Account Control dialog box appears. y The Printer Driver Properties dialog box appears if the User Account Control setting is disabled. Go to step 4.

Click [Continue] in the User account control dialog box.

y The printer driver properties dialog box appears.

Display the [Configuration] tab, and set the following options.

Model Selection — This sets the model type of the equipment. Drawers — This sets whether the drawers or LCF (optional) are installed. Finisher — This sets whether or not the optional finisher is installed. Hole Punch Unit — This sets whether or not the optional hole punch unit is installed.

LCF is not available for some countries or regions.

For more information about each item, see the descriptions about the Configuration Tab.  P.56 “Configuration Tab”

Click [Drawer Settings].

y The Drawer Settings dialog box appears.

Before Using the Printer Driver 11

2 PRINTING FROM WINDOWS

Set the following options and click [OK].

Drawer 1 — Select the size and type of paper that is loaded in the 1st Drawer. Drawer 2 — Select the size and type of paper that is loaded in the 2nd Drawer. Drawer 3 — Select the size and type of paper that is loaded in the 3rd Drawer (optional) when it is installed. Drawer 4 — Select the size and type of paper that is loaded in the 4th Drawer (optional) when it is installed. LCF — Select the size and type of paper that is loaded in the LCF (optional) when it is installed. Bypass Tray — Select the type of paper that is loaded in the Bypass Tray. Override Application Paper Source Settings — Check this to use the paper source setting in the printer driver

rather than the application setting.

LCF is not available for some countries or regions.

For more information about each item, see descriptions about the Drawer Settings.  P.58 “Drawer Settings”

Click [Apply] and [OK] to save settings.

 Setting the Department Code

When this equipment is managed by department codes, you have to enter your department code on the printer driver. This allows a network administrator to check the number of copies printed by specific department members. Also users can check to see who submitted the print jobs, by using the Touch Panel Display and monitoring tools. Please ask your administrator whether or not you should enter the Department Code.

y When the User Management Setting is enabled on the equipment, the User Management Setting is used to

manage the print jobs instead of the department code. In that case, the user name that is entered to log in to your computer is used for the authentication of the print job. Therefore, you do not need to enter the department code in the printer driver but your user name must be registered in the equipment. If the user name is not registered, your print job is processed as the invalid job according to the Department Code Enforcement settings.

y If the No Limit Black function is enabled, you do not have to specify the department code when you print a

document with [Black and White] selected for the [Color] box in the Basic tab of printer driver.

y How the equipment performs printing for an invalid department code print job, for which an invalid department code

is specified, varies depending on the Department Code Enforcement setting that can be set in the TopAccess Administrator mode and whether SNMP communication is enabled or not. When SNMP communication is enabled and Department Code Enforcement is set to [ON], an error message will be displayed when entering an invalid department code. When SNMP communication is disabled and Department Code Enforcement is set to [ON], the invalid department code print job will be stored in the invalid department code print job list without printing. When the Department Code Enforcement is set to [Print], the invalid department code print job will be printed. When the Department Code Enforcement is set to [Delete], the invalid department code print job will be deleted without printing.

y A department code can be entered every time you begin printing. If you have to use a different department code

for each print job, enter it when you begin printing.

12 Before Using the Printer Driver

2.PRINTING FROM WINDOWS

Entering department code

Select as follows: [Start] menu -> [Control Panel] -> [Hardware and Sound] -> [Printers]

y For Windows XP or Windows Server 2003

Select as follows: [Start] menu -> [Printers and Faxes]

y For Windows 2000

Select as follows: [Start] menu -> [Settings] -> [Printers]

y The Printers folder appears.

Select the printer driver of this equipment, and then select as follows: [File] menu ->

[Printing Preferences]

2 PRINTING FROM WINDOWS

y If the [File] menu is not displayed, press [Alt]. y The Printing Preferences dialog box appears.

Display the [Others] tab and enter your department code in the [Department] box.

y In the [Department] box, only numeric characters can be entered. The Department Code must be 5-digit

number. If the department code is shorter than 5 digits long, add 0 to make it 5 digits long.

Click [Apply] and [OK] to save the settings.

Before Using the Printer Driver 13

2 PRINTING FROM WINDOWS

 Copying the PPD File for Windows

The Client Utilities CD-ROM contains a printer description file for popular Windows applications. For applications not allowing the automatic installation of PPD files, copy the PPD file to a proper directory in order to enable printer-specific settings in the Print dialog box or the Page Setup dialog box.

Copying the printer description file

In the Client Utilities CD-ROM, open the folder that contains the PS3 printer driver.

y For Windows 2000/XP/Vista/Server 2003:

[Client Utilities CD-ROM]:\Client\Drivers\PS\W2K_XP_VISTA\<language>\

y For Windows XP x64/Vista x64/Server 2003 x64:

[Client Utilities CD-ROM]:\Client\Drivers\PS\XP_VISTA_X64\<language>\

Copy the printer description file (*.ppd) to the appropriate location.

For a proper directory to which the PPD file is to be copied, refer to the manual of the application.

14 Before Using the Printer Driver

Printing from Application

This section describes how to print a document from an application.

 P.15 “Considerations and Limitations”  P.16 “How to Print”

 Considerations and Limitations

y When the User Management Setting is enabled on the equipment, the user name that is entered to log in to your

computer is used for the authentication of the print job. Therefore, your user name must be registered in the equipment. If the user name is not registered, your print job is processed as the invalid job according to the Department Code Enforcement settings. When the Windows Domain Authentication is used for the User Management Setting, your computer must log in the domain.

y If the No Limit Black function is enabled, you do not have to specify the department code when you print a document

with selecting [Black and White] in the [Color] option in the Basic tab of printer driver.

y Some options listed in the printer driver can also be set from an application (for example, collation). However, using

collation in the application may cause problems. In that case, use the driver option to perform the function, rather than setting it from the application. Depending on the application, settings such as the orientation may need to be set in the application, or the printer driver, or both. The application may not set up the file properly for printing on this equipment and may also take longer to process. In order to print properly from the application that you are using, please see the section about printing in the application’s manual.

2 PRINTING FROM WINDOWS

About "Use PostScript Passthrough"

y When printing with the PS3 printer driver from Adobe Acrobat, the Fit to Paper enlargement feature does not work if

the [Use PostScript Passthrough] option is enabled in the PostScript settings of the PS3 printer driver. To use the Fit to Paper enlargement feature, please disable the [Use PostScript Passthrough] option in the PostScript settings of the PS3 printer driver.

y When printing with the PS3 printer driver from the application that creates the PostScript code for printing such as

Adobe Acrobat, the following print options may not work correctly. In that case, please disable the [Use PostScript Passthrough] option in the PostScript settings of the PS3 printer driver.

- Manual Scale

- Print Paper Size

- Paper Type

- Use Front Cover

- Use Back Cover

- Interleave Pages

- Insert Pages

-Booklet

- Multiple Pages per Sheet

- All options in the Effect tab

- All options in the Image Quality tab

Printing from Application 15

2 PRINTING FROM WINDOWS

 How to Print

Once you have installed the printer driver and configured it properly, you can print directly from most Windows applications. Simply choose the Print command from your application. You can print using the various functions by setting print options on the printer driver.

Printing from Windows applications

The following describes an example for printing from NotePad on Windows Vista.

Open a file and select [Print] from the [File] menu of the application.

y The Print dialog box appears.

Select the printer driver of the equipment to be used and Click [Preferences].

y The Printing Preferences dialog box appears.

The procedures for displaying the properties dialog for the printer driver may be different depending on the application that you are using. See your application’s manual about displaying the printer properties dialog box.

Setting the Print Options for each tab according to how you want to print.

y Setting the print options varies depending on how you want to print a document.

 P.21 “Print Options”

y You can also set the print options using setting profiles.

 P.18 “Setting Print Options Using Profiles”

Click [OK] to save the settings.

16 Printing from Application

2.PRINTING FROM WINDOWS

Click [Print] to print a document.

2 PRINTING FROM WINDOWS

Printing from Application 17

2 PRINTING FROM WINDOWS

Setting Up Print Options

Print Options are the attributes you set to define the way a print job is processed. For example, the private print and proof print options determine how the copier manages your print job.

To find the printing instructions for your specific needs, refer to the procedures in the following section.  P.59 “Printing with Best Functions for Your Needs”

 How to Set up

There are several ways to set print options. How the settings affect printing varies depending on the way you set the options. The tabs displayed also vary depending on how you display the printer properties.

 Setting Initial Values of Print Options

Setting the print options by displaying the printer properties from the Printers folder within the Windows Start menu will establish the initial values of the options. For example, the paper size setting you most commonly use, optional device settings, user information settings, etc., are settings you will not want to change every time you print. It is convenient to set these options as initial values.

How to display: Windows Vista

Click [Start], [Control Panel], [Hardware and Sound] and select [Printers].

Select the printer driver for the equipment, click the [File] menu and select [Printing

Preferences].

y If the [File] menu is not displayed, press [Alt].

How to display: Windows 2000/XP/Server 2003

Select as follows: [Start] menu -> [Printers and Faxes] ([Settings] -> [Printers] for

Windows 2000)

Select the printer driver for the equipment, click the [File] menu and select [Printing

Preferences].

 Setting Print Options for Each Print Job

Setting the print options by displaying the printer properties from the Print dialog box within an application will establish the values for the current print job. The print option settings specific to each print job are set using this method.

How to display:

Click the [File] menu and select [Print] on an application.

Select the printer driver of the equipment to be used and Click [Properties].

 Setting Print Options Using Profiles

Print option settings can be saved so you can easily load specifically configured settings for a particular job.

There are several profiles that have been registered as default.

In order to print a document using profiles, you should create the saved profile first.  P.19 “Saving profile” Once you save profile, you can load the settings for a particular job to print a document.  P.20 “Loading profile” You can also delete the profile that you no longer require.  P.20 “Deleting profile”

18 Setting Up Print Options

2.PRINTING FROM WINDOWS

Saving profile

You can register up to 20 profiles (including 5 default profiles) for each printer driver.

You can delete the default profile or overwrite it by changing its contents and saving it under the same name.

Configure the print options on each tab.

y Setting the print options varies depending on how you want to print a document.

 P.21 “Print Options”

Click [Save Profile] at the Profile group.

2 PRINTING FROM WINDOWS

y The Profile Name dialog box appears.

Enter the profile name and click [OK].

y The file name can be up to 63 characters long.

y If you enter the existing profile name, it prompts whether to overwrite the existing profile or not. If you want

to overwrite the existing profile, click [OK].

y If you try to save more than 20 profiles, a dialog box notifying you that no more profiles can be saved

appears, then the 21st profile is saved as a temporary profile. If you want to register this temporary profile, delete unnecessary profiles first, and then select [Temporary] to recall this profile and click [Save Profile] to save it.

y You cannot specify [None] for the profile name.

The setting profile is saved.

Setting Up Print Options 19

2 PRINTING FROM WINDOWS

Loading profile

Select a profile in the [Profile] box.

y The settings profile is loaded from the file and applied to the printer options.

Selecting [None] in the [Profile] box cannot restore the initial settings on the printer driver. To return the setting to the default one after you selected profiles, click [Restore Defaults] on each tab menu. To return the settings in all the tab menus other than the [Fonts] or [Configuration] tab, click [Restore All Defaults] in the [Others] tab menu.

Deleting profile

Select a profile that you want to delete in the [Profile] box, and click [Delete].

y The Confirm Profile Delete dialog box appears.

Click [Yes] to delete the selected profile.

20 Setting Up Print Options

2 PRINTING FROM WINDOWS

2.PRINTING FROM WINDOWS

 Print Options

This section describes print options in each tab of the printer driver. This section will help you to find the description of specific print options, or understand the functions for each print option.

How to display:

Select as follows: [Start] menu -> [Control Panel] -> [Hardware and Sound] -> [Printers]

y For Windows XP or Windows Server 2003

Select as follows: [Start] menu -> [Printers and Faxes]

y For Windows 2000

Select as follows: [Start] menu -> [Settings] -> [Printers]

y The Printers folder appears.

Select the printer driver of this equipment, and then select as follows: [File] menu ->

[Printing Preferences]

y If the [File] menu is not displayed, press [Alt]. y The Printing Preferences dialog box appears.

1 2 3

8 9 10

1) Printer Name

Displays the name given to the printer driver when it was installed, or the name it displays on the icon in the Printer folder.

2) Menu Tabs

The menu items of the printer driver are displayed as tabs. Clicking on a tab will display the contents of the selected tab. The tabs displayed vary depending on the way the print properties are displayed.

- Basic Tab

The Basic tab contains basic print operation settings, such as original paper size, print paper size, paper source, paper type, orientation, number of copies, and so on.  P.24 “Basic Tab”

- Finishing Tab

The Finishing tab allows you to enable sort printing, stapling and punching, 2-sided printing, and N-up printing.  P.28 “Finishing Tab”

- Paper Handling Tab

The Paper Handling Tab contains Cover page printing.  P.34 “Paper Handling Tab”

- Image Quality Tab

The Image Quality Tab allows you to select how images are printed. You can easily select appropriate image quality depending on the type of job being printed.  P.39 “Image Quality Tab”

- Effect Tab

The Effect Tab contains print options that add the effects to your print jobs such as Watermarks, Overlay Image printing and so on.  P.45 “Effect Tab”

Setting Up Print Options 21

2 PRINTING FROM WINDOWS

-Others Tab

The Others Tab contains special features such as toner save, custom pager size, and so on.  P.49 “Others Tab”

-Fonts Tab

The Fonts Tab allows you to select how the TrueType fonts are printed. This tab is only displayed when the printer properties are accessed from the Printers folder.  P.54 “Fonts Tab”

- Configuration Tab

The Configuration Tab allows you to configure the options. When any optional unit is installed in this equipment, set the configuration of the machine on this tab. This tab is only displayed when the printer properties are accessed from the Printers folder.  P.56 “Configuration Tab”

3) Print Job

This sets the type of print job.

- Normal Print

Select this to print a job normally.

- Scheduled Print

Select this to print a job at a future date and time. When this is selected, click the button on the right to set the date and time to print a job.

-Private Print

Select this to print a private job. When you select this, enter a password using the alphanumeric characters and symbol characters (ASCII code characters between 0x21 to 0x7E) in the [Password] box that is displayed after the print settings have been made and the print job is sent. The password must be between 1 and 63 characters. The print job, sent as a private job, is saved in the private job queue on this equipment, and is not printed until you activate printing from the Touch Panel Display. This option is useful when you want to print a confidential document that is secured by a password. The user has to enter the password to print the private job when activating printing from the Touch Panel Display.

- Proof Print

Select this to print the first copy of a multicopy job and then wait for approval before printing the remaining copies. The print job, sent as a proof job, is saved in the proof job queue on this equipment, and the remaining copies are not printed until you activate printing from the Touch Panel Display. This option allows you to check a job’s output before printing the remaining copies and thereby reduce paper waste.

When printing from an application that sends a separate job for each number of copies, this equipment will print all copies even if you set the Proof Print. In that case, set one copy for the number of copies for a proof print job in the printer driver, and then change the number of copies from the Control Panel to print required copies of the print job.

- Print to Overlay File

Select this to save the print job as an overlay file that is imposed on other documents. When you select this, click the button on the right and enter the file name. For example, if you want to print a master page image on the background of a document, you can create an overlay file of the master merge image using this option. Then you can print a document using this overlay by specifying this file as an overlay image in the [Overlay Image] option of the Effect tab.

y If the print job has several pages in the document, only the first page of the document will be saved as an

overlay file.

y Both the overlay file and the documents on which you superimpose the overlay image must be created at the

same size, color mode.

y When creating an overlay file using the PS3 printer driver from an application that can create the PS command

directly, the overlay file will not be created properly. In that case, disable the [Use PostScript Passthrough] option in the PostScript Settings dialog box.  P.53 “PostScript Settings”

- Store to e-Filing

Select this to save a job to an e-Filing. When this is selected, select the box from the box after the print setting has been finished. When the SNMP commutation is enabled, it detects the available box numbers and Box name in the box. If not, all box numbers are listed in the box. If you select a user box, you may be required to enter the appropriate password for the selected box. The job saved to a box can be printed from the Touch Panel Display at a later time. It can also be composed with other documents using the e-Filing web utility. You can also print a job and save it to a box by checking on the [Print] option.

22 Setting Up Print Options

2.PRINTING FROM WINDOWS

y When you store a document in e-Filing using the printer driver, the printing image (not the original document in

your computer) will be stored in e-Filing.

y Documents stored in e-Filing are retained with the best image quality for printing. If you want to download them

into your computer with a higher image quality, scan the original documents and store them in e-Filing.

y For more information about e-Filing operations, please refer to the e-Filing Guide. y For the detailed instructions on how to print with the [Print job] setting, see the following page:

 P.59 “Printing Various Print Job Types”

4) Preview window

In the Preview windows, you can check the current settings in the printer driver. You can change the view type by clicking [Graphic] to display the print options settings graphically or [Text] to display the print option settings in text form.

5) Profile

Print option settings can be saved on your hard disk. You can save print option settings by clicking [Save Profile] and easily load a setting file by selecting a profile name in the box.  P.18 “Setting Print Options Using Profiles”

2 PRINTING FROM WINDOWS

There are several profiles that have been registered as default.

6) [Restore Defaults]

Click this to restore the settings to the original factory defaults.

7) [OK]

Click this to enter the input settings and complete the print option settings.

8) [Cancel]

Click this to cancel the input settings and exit the print option settings.

9) [Apply]

Click this to enter the input settings without closing the print option settings. This button is only displayed when the printer properties are accessed from the Printers folder. This button remains grayed out until a setting is changed.

10) [Help]

Click this to browse the Help for the printer driver.

Setting Up Print Options 23

2 PRINTING FROM WINDOWS

 Basic Tab

The Basic tab contains basic print operation settings, such as the original paper size, print paper size, paper source, paper type, orientation, number of copies, and so on.

1) Original Paper Size

This selects the size of a document to be printed.

Available original paper sizes are listed below:

y Letter (8 1/2 x 11”) y Legal (8 1/2 x 14”) y Ledger (11 x 17”) y Statement (5 1/2 x 8 1/2”) y Computer ( 10 1/8 x 14”) y 13”LG (8 1/2 x 13”) y 8.5”SQ (8 1/2 x 8 1/2”) y (12 x 18”) y Letter Tab (8 1/2 x 11”) y A4 (210 x 297 mm) y A5 (148 x 210 mm)

y There are also 20 custom paper sizes in the [Original Paper Size] box. You can set the custom paper sizes in

the Others tab.

 P.49 “Others Tab” y The default paper size will be [Letter] or [A4] according to the regional setting in the Windows. y [(305 x 457mm)] is displayed only for the European version, and [(12 x 18”)] is displayed only for the US

version.

2) Print Paper Size

Select this to enlarge or reduce a page image to fit exactly in the selected paper size. If you do not wish to enable enlarge or reduce printing, select [Same as Original Size]. Also when you want to enable Tab printing, select [Letter Tab] or [A4 Tab] here. When you select [Letter Tab] or [A4 Tab], the Primary Tab dialog box appears.

 P.26 “Primary Tab Dialog”

y A3 (297 x 420 mm) y B4 (257 x 364 mm) y B5 (182 x 257 mm) y (305 x 457 mm) y Folio (210 x 330 mm) y A6 (105 x 148 mm) y A4 Tab (210 x 297 mm) y 16K (195 x 270 mm) y 8K (270 x 390 mm) y (320 x 450 mm) y (320 x 460 mm)

There are also 20 custom paper sizes in the [Print Paper Size] box. You can set the custom paper sizes in the Others tab.  P.49 “Others Tab”

24 Setting Up Print Options

2.PRINTING FROM WINDOWS

3) Manual Scale

Check this box to manually enter the scale, to enlarge or reduce an image. The reproduction ratio can be set at between 25 and 400%. This function cannot be used when Drawer or LCF (optional) is selected for the Paper Source or the Magazine sort function is enabled.

For the detailed instructions on how to print with the [Manual Scale] setting, see the following page:  P.65 “Fitting images within paper size”

4) Paper Source

This selects the paper source. Please select a paper source that correlates with the printing size.

- Auto

— Automatically selects the paper set in this equipment according to the printed document size.

- Drawer 1 — Paper is fed from the 1st Drawer.

- Drawer 2 — Paper is fed from the 2nd Drawer.

- Drawer 3 — Paper is fed from the 3rd Drawer. This cannot be selected if Drawer 3 and 4 (optional) are not installed.

- Drawer 4 — Paper is fed from the 4th Drawer. This cannot be selected if Drawer 3 and 4 (optional) are not installed.

- LCF — Paper is fed from the LCF. This cannot be selected if the LCF (optional) is not installed.

- Bypass Tray — Paper is fed from the Bypass Tray. When this is selected and print a job, the [JOB STATUS] of the equipment will blink. Press the [JOB STATUS] and check the paper size of the job. Then set the paper and press the [START] button to print a job.

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y LCF is not available for some countries or regions. y The selectable values vary depending on the optional devices installed on this equipment and their

configuration on the Configuration tab.

y When the paper size settings on the Configuration tab differ from the paper size settings in the equipment, the

paper source setting is ignored and the equipment may prompt to set the paper in the bypass tray.

5) Paper Type

This sets the media type of the paper.

- Plain

— Select this when printing on 17-28 lbs plain paper (64-105 g/m2 plain paper).

- Recycled — Select this when printing on the recycled paper.

- Thick1 — Select this when printing on 32-90 lbs thick paper (106-163 g/m2 thick paper).

- Thick2 — Select this when printing on 90-110 lbs thick paper (164-209 g/m

thick paper).

- Thick3 — Select this when printing on 110-130 lbs thick paper (210-256 g/m2 thick paper).

- Thick4 — Select this when printing on the front side of 110-130 lbs thick paper (257-300 g/m

- Special 1 — Select this when printing on the special 1 paper.

- Special 2 — Select this when printing on the special 2 paper.

- Transparency — Select this when printing on transparent sheets.

- Thick1 (Back) — Select this when printing on the back side of 32-90 lbs thick paper (106-163 g/m

- Thick2 (Back) — Select this when printing on the back side of 90-110 lbs thick paper (164-209 g/m

- Thick3 (Back) — Select this when printing on the back side of 110-130 lbs thick paper (210-256 g/m

- Thick4 (Back) — Select this when printing on the back side of 110-130 lbs thick paper (257-300 g/m

- Special 1 (Back) — Select this when printing on the back side of the special 1 paper.

- Special 2 (Back) — Select this when printing on the back side of the special 2 paper.

thick paper).

When [A4 Tab] or [Letter Tab] is selected at the [Print Paper Size] box, [Tab] will be displayed and you cannot change the paper type.

For more information about the paper types that are available for this equipment, please refer to the Quick Start Guide.

Setting Up Print Options 25

2 PRINTING FROM WINDOWS

6) Number of Copies

This sets the number of printed copies. You can set any integer from 1 to 999.

7) Orientation

This sets the paper printing direction.

- Portrait

— The document is printed in the portrait direction.

- Landscape — The document is printed in the landscape direction.

8) Color

This sets whether a print job is printed in the color or monochrome mode.

- Auto

— Select this to determine the color mode automatically. When a print job is a black and white document, the system automatically prints the document in the monochrome mode. When a print job is a color document, it prints the document in the color mode.

- Color — Select this to print a document in the color mode.

- Black and White — Select this to print a document in the monochrome mode.

- Twin Color — Select this to print a document in the twin color mode. When this is selected, click [Details] to specify the color that the non-black part of document will be printed in. You can specify either [Red], [Green], [Blue], [Cyan], [Magenta], [Yellow], or [White].

For instructions on how to print color images with the [Black and White] or [Twin Color] setting, see the following page:

 P.66 “Printing Color Document in Gray scale”  P.66 “Printing Color Document in Twin Color”

Primary Tab Dialog

1) Tab Manufacturer

Select the product name of the tab paper that you use. This equipment supports following tab paper.

For Letter Tab: Blanks USA copy Tabs (5 Banks) LT + 1/2” Tab

Blanks USA copy Tabs (8 Banks) LT + 1/2” Tab

For A4 Tab: KOKUYO A4-S (5 Banks)

King JIM A4-S (5Banks)

If you use tab papers other than those above, select [Custom]. When you select [Custom], you must specify the tab extension manually.

2) Tab Extension

Enter the width of the tab extension. This must be set only when [Custom] is selected in the [Tab Manufacturer] option.

3) Image Shift Width

Enter the width to shift the printed image. For example, if you want to print text on the tab extension of Letter Tab paper, create a Letter sized document and input the text on the right side. You must place the text at the exact height to fit the tab extension. Also the right margin, the margin between the text and right edge of the document, must have more than 0.17 inch or 4.2 mm space because the equipment cannot print in the space. Then enter the width of the tab extension as Image Shift Width.

Document Printed Image

More than 0.17" or 4.2mm

Tab Text

Width of Tab Extension = Image Shift Margin

Tab Text

Must exactly

fit the tab extension

26 Setting Up Print Options

2.PRINTING FROM WINDOWS

4) Units

Select the unit for the Tab Extension and Image Shift option. The default unit varies depending on the regional setting of the client computer.

y The tab paper cannot be fed from LCF (optional) and drawers y When you place the tab paper on the Bypass Tray, make sure the tab side of the paper is on the outside. The job

will be output to the inner tray.

y If the document for tab printing is not created properly or the Image Shift Width is not set properly, the image will not

be printed in the correct position within the tab extension. Please make sure to create the document and set the Image Shift Width correctly.

y If mis-printing occurs while multiple tab pages are printed continuously, dirt may adhere to the reverse side of

paper. To avoid this, it is recommended to print tab paper as a separated job for each page so that this equipment performs cleaning before printing the next tab paper.

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Place the tab pape so that the tab side is on the outside.

For the detailed instructions on how to print on tab paper, see the following page:  P.80 “Printing on Tab Paper”

Setting Up Print Options 27

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 Finishing Tab

The Finishing tab allows you to enable sort printing, 2-sided printing, N-up printing, stapling and punching.

1) Copy Handling

This sets how to sort the printed sheets when numerous copies are made for printing.

- Sort Copies

- Group Copies — Select this for group-printing (1, 1, 1... 2, 2, 2... 3, 3, 3...).

- Rotated Sort Copies — Select this for rotate sort-printing.

y [Group Copies] and [Rotated Sort Copies] can be selected only when more than 1 copy are entered at the

Number of Copies option.

y [Rotated Sort Copies] can be selected only when [Letter], [A4], [B5], or [16K] is selected at the Print Paper Size

option. When you use the "Rotated Sort Copies" option, place copy paper of a desired size in two drawers (portrait and landscape directions) before you start printing. Select one paper size from [Letter], [A4], [B5] and [16K], and then place the selected paper in two drawers or the LCF (optional) trays in different directions (e.g. A4 and A4-R) in advance.

— Select this for sort-printing (1, 2, 3... 1, 2, 3...).

For the detailed instructions on how to print with the [Copy Handling] setting, see the following page:  P.67 “Sort Printing”

28 Setting Up Print Options

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