Toshiba 281C, 451C, 351C User Manual 2

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS

Scanning Guide

SOFTWARE LICENSE AGREEMENT

INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.

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Grant of License

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Ter m

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ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY TTEC AND ITS AFFILIATES PURSUANT TO A EULA IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED.

2 Scanning Guide — SOFTWARE LICENSE AGREEMENT

Limitation of Liability

IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES, WHETHER IN CONTRACT, TORT, OR OTHERWISE (EXCEPT PERSONAL INJURY OR DEATH RESULTING FROM NEGLIGENCE ON THE PART OF TTEC OR ITS SUPPLIERS), INCLUDING WITHOUT LIMITATION ANY LOST PROFITS, LOST DATA, LOST SAVINGS OR OTHER INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE, EVEN IF TTEC OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, NOR FOR THIRD PARTY CLAIMS.

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General

You may not sublicense, lease, rent, assign or transfer this license or the Software. Any attempt to sublicense, lease, rent, assign or transfer any of the rights, duties or obligations hereunder is void. You agree that you do not intend to, and will not ship, transmit (directly or indirectly) the Software, including any copies of the Software, or any technical data contained in the Software or its media, or any direct product thereof, to any country or destination prohibited by the United States Government. This license shall be governed by the laws of Japan or, at the election of a Supplier of TTEC concerned with a dispute arising from or relating to this Agreement, the laws of the Country designated from time to time by the relevant Supplier of TTEC. If any provision or portion of this Agreement shall be found to be illegal, invalid or unenforceable, the remaining provisions or portions shall remain in full force and effect.

YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT YOU UNDERSTAND ITS PROVISIONS. YOU AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TTEC AND ITS SUPPLIERS AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT, ORAL OR WRITTEN, OR ANY OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS LICENSE AGREEMENT.

TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.

Scanning Guide — SOFTWARE LICENSE AGREEMENT 3

TRADEMARKS AND COPYRIGHT

Trademarks

• The official name of Windows 98 is Microsoft Windows 98 Operating System.

• The official name of Windows Me is Microsoft Windows Me Operating System.

• The official name of Windows 2000 is Microsoft Windows 2000 Operating System.

• The official name of Windows XP is Microsoft Windows XP Operating System.

• The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.

• Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries.

• Apple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Computer, Inc. in the US and other countries.

• Postscript is a trademark of Adobe Systems Incorporated.

• Netscape is a trademark of Netscape Communications Corporation.

• IBM, AT and AIX are trademarks of International Business Machines Corporation.

• NOVELL, NetWare, and NDS are trademarks of Novell, Inc.

• Other company names and product names in this manual are the trademarks of their respective companies.

Copyright

© 2005 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.

4 Scanning Guide — TRADEMARKS AND COPYRIGHT

Preface

Thank you for purchasing e-STUDIO451c Series Multifunctional Digital Color Systems. This guide provides instructions on how to scan the originals using the equipment. Read this guide before scanning on your e-STUDIO451c Series. Keep this guide within easy reach, and use it to configure an environment that makes best of the e-STUDIO’s functions.

About This Guide

This manual describes how to scan the originals using the equipment.

Conventions

• The term “this equipment” in this manual refers to the e-STUDIO451c Series.

• The term “e-Filing” in this manual is an abbreviation of “electronic filing”.

About Other Manuals

Other guides are included in the User Documentation CD-ROM provided with this system:

Printing Guide—explains how to install user software for the printer functions, including how to set up and manage print jobs from Microsoft Windows, Apple Mac OS, and UNIX computers.

TopAccess Guide—explains how to set up and manage network functions using the TopAccess user functions — such as network job management and template registration — from client computers via a network.

Network Administration Guide— explains the basic configuration and administration of the equipment in supported platform and network environments. It also includes guidelines for setting up network servers to provide various network services.

e-Filing Guide—explains how to operate the e-Filing features by using the TWAIN driver, File Downloader and e-Filing web utility.

Network Fax Guide—explains how to use the network fax features that enable users to operate fax and internet fax sending from a client computer via network.

Scanning Guide — Preface 5

6 Scanning Guide — Preface

1.OVERVIEW

This section describes the overview of the scan functions.

• About Scan Mode............................................................................................................................10

• How to Perform Scan Operations..................................................................................................12

• Confirming the Scan Job Status....................................................................................................18

• Confirming the Scan Log ...............................................................................................................19

Scanning Guide 9

1. Overview

r

About Scan Mode

If the scanning function is used, originals set on the reversing automatic document feeder or on the original glass can easily be scanned as image data. Then this equipment can save scanned images into e-Filing or shared folder in the equipment. This equipment also can send scanned images to e-mail addresses. This equipment supports three scan modes, Scan to e-Filing, Scan to -File, and Scan to E-mail.

Scan to e-Filing Mode

Scan to e-Filing mode allows users to store scanned images as e-Filing documents in the equipment. Once users store the scanned images as e-Filing documents, the documents can be managed by creating boxes and folders. Users can work with e-Filing documents such as printing them, merging them to create a new document, and so on, using the e-Filing web utility. The e-Filing documents also can be retrieved into user’s computer using TWAIN driver or File Downloader. In the e-Filing boxes, up to 10 GB of data can be stored.

Scan to e-Filing

Managing e-Filing documents using the Web browser

Windows compute

e-Filinge-Filing

Retrieving e-Filing documents as images using TWAIN driver or File Downloader

For instructions on how to perform Scan to e-Filing, see the following section.  P.21 "Scan to e-Filing"

SUPPLEMENT: For more information about e-Filing, please see e-Filing Guide.

Scan to File Mode

Scan to File mode allows users to save scanned images as PDF, TIFF, or JPEG files either the shared folder in the equipment, or network folder in another computer. Users can use saved files by copying them from the folder where users save the scanned images. In the shared folder in the equipment, up to 5 GB of data can be stored.

Scan to File

Shared FolderShared Folder

Network FolderNetwork Folder

Copying Files from the shared folder in the equipment

Copying Files from the network folder

Windows compute

10 Scanning Guide — About Scan Mode

1. Overview

For instructions on how to perform Scan to File, see the following section.  P.29 "Scan to File"

SUPPLEMENT: The Copy & File function, which enables users to copy and store as file at the same

time, also will be available. For instruction on how to perform Copy & File, see the following section.  P.77 "Copy & File"

Scan to E-mail Mode

Scan to E-mail mode allows users to send scanned images to specified e-mail addresses. When users perform Scan to E-mail, the scanned image will be converted to a PDF, TIFF, or JPEG file and send them as an attached file of the E-mail message.

Scan to File

Send email to the Internet via SMTP server

SMTP Server

Internet

For instructions on how to perform Scan to E-mail, see the following section.  P.39 "Scan to E-mail"

Scanning Guide — About Scan Mode 11

1. Overview

How to Perform Scan Operations

Users can scan originals not only by selecting one of the scan modes, but also by combining two scan modes at a single operation.

The following procedures describe about the basic instructions on how to perform the scan operations.

 P.12 "Scanning Procedure for Single Agent"  P.14 "Scanning Procedure for Multiple Agents"

SUPPLEMENTS: • Users can use a template to perform a scan operation as well. For more information

about a template, see the following section.  P.59 "Using Template"

• Users can perform Copy & File, which enables users to copy the originals as well as storing the originals as a file. For more information about Copy & File, see the following section.  P.77 "Copy & File"

Scanning Procedure for Single Agent

1. Place the original(s).

• For instruction about placing the originals, see Operator’s Manual for Basic Function.

2. Press the [SCAN] button on the control panel to enter the

scan menu.

• The basic scan menu is displayed.

12 Scanning Guide — How to Perform Scan Operations

1. Overview

3. Select a button of the desired scan mode.

[SCAN TO E-FILING] — Press this to store the scanned images to e-Filing.

When you store the scanned images to e-Filing, you can manage them using the e-Filing web utility. You can also retrieve them into your computer using TWAIN driver application or File Downloader. [SCAN TO FILE] — Press this to save the scanned images into the shared folder in the equipment or network folder as files. [SCAN TO E-MAIL] — Press this to send the scanned images to specified Email addresses.

4. Set the scanning conditions using the buttons on the touch

panel and digital keys, and press the [ENTER] button to save the settings.

• The above screen shows the example of the SCAN TO E-FILING screen. The setting options vary depending on the scan mode that you selected. For instructions on how to set them, see the instructions for each scan mode.

 P.22 "How to Perform Scan to e-Filing"  P.30 "How to Perform Scan to File"  P.40 "How to Perform Scan to E-mail"

• When you press the [ENTER] button, the screen returns to the basic scan menu, and the button that you set will be grayed out.

Scanning Guide — How to Perform Scan Operations 13

1. Overview

5. Press the [SCAN!] button.

6. If the “To continue, place document on glass. And press

Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.

• When the original is set on the reversing automatic document feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.

• If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.

• You can change the setting of the original type and scanning conditions, using the [EDIT] button before pressing the [SCAN!] button.

Scanning Procedure for Multiple Agents

1. Place the original(s).

• For instruction about placing the originals, see Operator’s Manual for Basic Function.

14 Scanning Guide — How to Perform Scan Operations

1. Overview

2. Press the [SCAN] button on the control panel to enter the

scan menu.

• The basic scan menu is displayed.

3. Select a button of the desired scan mode.

[SCAN TO E-FILING] — Press this to store the scanned images to e-Filing.

When you store the scanned images to e-Filing, you can manage them using the e-Filing web utility. You can also retrieve them into your computer using TWAIN driver application or File Downloader. [SCAN TO FILE] — Press this to save the scanned images into the shared folder in the equipment or network folder as files. [SCAN TO E-MAIL] — Press this to send the scanned images to specified Email addresses.

Scanning Guide — How to Perform Scan Operations 15

1. Overview

4. Set the scanning conditions using the buttons on the touch

panel and digital keys, and press the [ENTER] button to save the settings.

• The above screen shows the example of the SCAN TO E-FILING screen. The setting options vary depending on the scan mode that you selected. For instructions on how to set them, see the instructions for each scan mode.

 P.21 "Scan to e-Filing"  P.29 "Scan to File"  P.39 "Scan to E-mail"

• When you press the [ENTER] button, the screen returns to the basic scan menu, and the button that you set will be grayed out.

5. Select the other button of the desired scan mode.

NOTE: You can set two scan modes at a single operation. You cannot set all three scan modes

at a same time.

SUPPLEMENT: If you want to cancel a scan mode that you set, press the button the scan mode that you

want to cancel and press the [CANCEL] button in the screen. The screen returns to the basic scan menu and the button will be unselected (not grayed out).

6. Press the [SCAN!] button.

16 Scanning Guide — How to Perform Scan Operations

1. Overview

7. If the “To continue, place document on glass. And press

Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.

• When the original is set on the reversing automatic document feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.

• If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.

• You can change the setting of the original type and scanning conditions, using the [EDIT] button before pressing the [SCAN!] button.

Scanning Guide — How to Perform Scan Operations 17

1. Overview

Confirming the Scan Job Status

SCAN JOB displays its status and enables to delete the job. 4 jobs are listed on each screen. The jobs for 250 pages (1,000 jobs) are available to display. Press the [Next] button to display the 5th job or later, and press the [Prev] button to display the previous page.

To display the scan job status screen, press the [JOB STATUS] button on the control panel and press the [SCAN] button.

•Items of table

To: Display the name of the file created or the e-mail address of the recipient. Agent: Display the function used for the scan job. Date, Time: Display the date and time of the scan job. Pages: Display the number of pages scanned or sent via E-mail. Status: Display the status of jobs.

• Buttons

[Delete]: The button becomes active when the deletable job is selected. When this

button is pressed, the job is deleted.

18 Scanning Guide — Confirming the Scan Job Status

Confirming the Scan Log

SCAN LOG allows you to list the jobs that have finished being scanned to confirm the results.

To display the scan log screen, press the [JOB STATUS] button on the control panel and press the [LOG] button in the JOB STATUS screen. Then press the [SCAN] button. When pressing the [SCAN] button on the log menu, the scanning status of the following items is displayed.

• Storing status in e-Filing by copying

• Storing status in Share folder (SAVE AS FILE) by copying

• Storing status in e-Filing or Share folder (SCAN TO FILE) by scanning

• Sending status of E-mail (SCAN TO E-MAIL) by scanning

• Storing status in Share folder (SAVE AS FILE) by faxing

• Storing status in e-Filing or Share folder by Fax Received Forward

• Storing status in e-Filing or Share folder by Internet Fax Received Forward

1. Overview

• Items of list

To: Display the storing location of the scanned data or E-mail address of the recipi-

ent.

Agent: Display the scanned job in the scan menu. Date, Time: Display the date and time at the time of scanning. Pages: Display the number of pages scanned or sent E-mail. Status: Display the status of job displayed with ‘OK’ or ‘Error code’

• Buttons

[ENTRY]: To register the E-mail address in the scanning status to the address book,

press this button. [RETURN]: To return to the log menu, press this button.

SUPPLEMENT: For more information about the error code that is displayed in the Status section, see

Operator’s Manual for Basic Function.

Scanning Guide — Confirming the Scan Log 19

1. Overview

20 Scanning Guide — Confirming the Scan Log

2. Scan to e-Filing

2.SCAN TO E-FILING

This section describes the instructions on how to perform Scan to e-Filing and how to use the stored data in e-Filing.

• How to Perform Scan to e-Filing....................................................................................................22

• How to Use Scanned Data Stored in e-Filing................................................................................28

Scanning Guide 21

2. Scan to e-Filing

How to Perform Scan to e-Filing

In this function, the scanned original data can be stored in the e-Filing. You can scan up to 200 pages per 1 job. In the e-Filing boxes, up to 10 GB of data can be stored. After storing the original data, you can print it at any time from the touch panel. Also you can manage stored documents using the e-Filing web utility. Using the e-Filing web utility, you can manage stored documents by creating user boxes and folders, printing documents, and merging several documents to create a new document. To store the original data, you can specify the public box or one of user boxes. The public box is a pre-set box since the installation of the equipment, and it will be used to store documents that any user may need to work with. The user box is the one created by the user, and, if password is set, you need to enter the password correctly. Before storing the original data in e-Filing, you need to set up the user boxes using the touch panel or e-Filing web utility. For setting up the user boxes and printing the stored documents from the touch panel or e-Filing web utility, see e-Filing Guide. (The instruction on how to set up the user boxes using the touch panel also describes in Operator’s Manual for Basic Function.)

NOTE: It is recommended to back up the data on the equipment's hard disk to prevent loss of

data. You can back it up with the client PC using the File Downloader or e-Filing Backup/Restore Utility. See e-Filing Guide for details.

SUPPLEMENT: You can also store the copied original data in the e-Filing using the copy operation.

However, when you use the original data with the client PC via network, it is recommended to store the original data using the scanning operation explained here, rather than using the copy operation because the data stored by the copy operation is proper for output, but not for importing as an image into your computer.

Scanning Procedure for Scan to e-Filing

1. Place the original(s).

• For instruction about placing the originals, see Operator’s Manual for Basic Function.

2. Press the [SCAN] button on the control panel to enter the

scan menu.

• The basic scan menu is displayed.

22 Scanning Guide — How to Perform Scan to e-Filing

2. Scan to e-Filing

3. Press the [SCAN TO E-FILING] button.

• The SCAN TO E-FILING screen is displayed.

4. Press the [BOX/FOLDER] button.

• The box list screen is displayed.

5. Select the box in which you want to store the data and press

the [ENTER] button.

• Select either the “Public Box” button or desired user box button.

• If the user box that you want to store the data is not shown in the list, press the [Next] or [Prev] buttons to change the list on the screen.

SUPPLEMENT: If the user box that you want to store the data has not been registered, you must regis-

ter the user box first. For setting up the user boxes, see e-Filing Guide. (The instruction on how to set up the user boxes using the touch panel also describes in Operator’s Manual for Basic Function.)

Scanning Guide — How to Perform Scan to e-Filing 23

2. Scan to e-Filing

6. If you select a user box that a password is set, the password

entry screen may be displayed. If the password entry screen is displayed, enter the password using the digital keys and press the [ENTER] button.

• The list of the documents and folders for the selected box is displayed.

7. When you want to store the original(s) in an existing folder,

select the folder and press the [OPEN FOLDER] button to display the list in the folder, and then press the [ENTER] button.

If you want to store the original(s) in the selected box, press the [ENTER] button.

• The screen returns to the SCAN TO E-FILING screen.

8. Press the [DOCUMENT NAME] button if you want rename the

document name of the scanned data.

• The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

24 Scanning Guide — How to Perform Scan to e-Filing

2. Scan to e-Filing

9. Press the [EDIT] button to set the scanning conditions.

• The screen to set the scan conditions is displayed.

10. Specify the following items as you require, and press the

[Next] button.

z SINGLE/2-SIDED SCAN

[SINGLE] — Press this when scanning only the front page of originals. [BOOK] — Press this when scanning both side of originals in the same

direction. [TABLET] — Press this when scanning front page in the general direction, and scanning back page rotated 180 degree.

z ROTATION

[0 degree] — Press this not to rotate the scanned image. [90 degree right] — Press this to rotate the scanned image 90 degree on the

right.

[180 degree] — Press this to rotate the scanned image 180 degree. [90 degree left] — Press this to rotate the scanned image 90 degrees on the

left.

z COLOR MODE

Select the button of the color mode for scanning.

z ORIGINAL MODE

[TEXT] — Press this when scanning the originals that contain texts. [TEXT/PHOTO] — Press this when scanning originals that contain texts and

photos. [PHOTO] — Press this when scanning originals that contain photos printed on photographic paper. [PRTD IMAGE] — Press this when scanning originals as printed images. This can be set only when [FULL COLOR] or [AUTO COLOR] is selected in the “COLOR MODE” option.

NOTE: The “ORIGINAL MODE” option cannot be set when [GRAY SCALE] is selected in the

“COLOR MODE” option.

Scanning Guide — How to Perform Scan to e-Filing 25

2. Scan to e-Filing

z RESOLUTION

[600] — Press this when scanning originals in 600 dpi. This can be set only

when [BLACK] is selected in the “COLOR MODE” option. When the optional expansion memory is installed, this can be set even if other than [BLACK] is selected in the “COLOR MODE” option (However, only A4/LT originals can be scanned).

[400] — Press this when scanning originals in 400 dpi. [300] — Press this when scanning originals in 300 dpi. [200] — Press this when scanning originals in 200 dpi. [150] — Press this when scanning originals in 150 dpi. [100] — Press this when scanning originals in 100 dpi. This cannot be set when

[BLACK] is selected in the “COLOR MODE” option.

11. Specify the following items as you require, and press the

[ENTER] button.

z ORIGINAL SIZE

Select the button of the original size, or select the [AUTO] button to automatically detects the original size. When placing the different size originals on the reversing automatic document feeder, select the [MIXED ORIGINAL SIZE] button.

z EXPOSURE

Press light or dark buttons to specify the exposure for scanning manually, or press the [AUTO] button to select auto mode for the exposure mode for scanning. This can be set only when the [BLACK] button is selected at the “COLOR MODE” option. When other than the [BLACK] button is selected at the “COLOR MODE” option, the setting will be changed to “BACKGROUND ADJUSTMENT”.

z BACKGROUND ADJUSTMENT

Press light or dark buttons to specify the background for scanning manually. This can be set only when other than the [BLACK] button is selected at the “COLOR MODE” option. When the [BLACK] button is selected at the “COLOR MODE” option, the setting will be changed to “EXPOSURE”.

z JPEG COMPRESS

Select the JPEG compression for scan data. This cannot be set when the [BLACK] button is selected at the “COLOR MODE” option.

26 Scanning Guide — How to Perform Scan to e-Filing

2. Scan to e-Filing

12. Press the [ENTER] button.

• The screen returns to the basic scan menu.

13. Press the [SCAN!] button.

SUPPLEMENT: You can also set another scan agent, by pressing either the [SCAN TO FILE] button or

[SCAN TO E-MAIL] button to set the scanning conditions.

 P.30 "How to Perform Scan to File"  P.40 "How to Perform Scan to E-mail"

14. If the “To continue, place document on glass. And press

Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.

• When the original is set on the reversing automatic document feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.

• If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.

• You can change the setting of the original type and scanning conditions, using the [EDIT] button before pressing the [SCAN!] button.

Scanning Guide — How to Perform Scan to e-Filing 27

2. Scan to e-Filing

How to Use Scanned Data Stored in e-Filing

Scanned data that is stored in e-Filing can be listed from the touch panel or e-Filing web utility.

Using Scanned Data in e-Filing from Touch Panel Display

The scanned data that is stored in e-Filing can be printed or deleted from the touch panel. For instructions on how to print or delete scanned data in e-Filing from the touch panel, see Operator’s Manual for Basic Function or e-Filing Guide.

Using Scanned Data in e-Filing from e-Filing Web Utility

The scanned data that is stored in e-Filing can be printed, deleted, copied to another boxes or folders, and merged with other scanned data in e-Filing using the e-Filing web utility. For instructions on how to print, delete, copy, or merge scanned data, see e-Fil- ing Guide.

28 Scanning Guide — How to Use Scanned Data Stored in e-Filing

3. Scan to File

3.SCAN TO FILE

This section describes the instructions on how to perform Scan to File and how to use the stored files.

• How to Perform Scan to File ..........................................................................................................30

• How to Use Scanned Data Stored as Files ...................................................................................37

Scanning Guide 29

3. Scan to File

How to Perform Scan to File

In this SCAN TO FILE function, the scanned original data can be sent and stored to the Share folder of the hard disk in the equipment or the specified PC. You can scan up to 1000 pages per 1 job. You can access the data stored in the Share folder directly from the client PC via network. In the shared folder in the equipment, up to 5 GB of data can be stored.

NOTES: • The network administrator has to make settings for storing the original data to the

PCs. For details, see Network Administrator's Guide.

• It is recommended to back up the data stored in the Share folder of the hard disk with the client PC via network.

Scanning Procedure for Scan to File

1. Place the original(s).

• For instruction about placing the originals, see Operator’s Manual for Basic Function.

2. Press the [SCAN] button on the control panel to enter the

scan menu.

• The basic scan menu is displayed.

3. Press the [SCAN TO FILE] button.

• The SCAN TO FILE screen is displayed.

30 Scanning Guide — How to Perform Scan to File

3. Scan to File

4. Press the [FILE NAME] button if you want rename the docu-

ment name of the scanned data.

• The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

5. If you want to store the scanned data in the shared folder of

the equipment, make sure the [MFP LOCAL] button is selected (displayed as reversed button).

NOTE: You can set up to two destinations for Scan to File. If you select the [MFP LOCAL] but-

ton, you can specify only one more remote destination. If you want to specify the two remote destinations, press the [MFP LOCAL] button to disable it (displayed as normal button).

6. If you want to store the scanned data in network folder, press

the [REMOTE 1] or [REMOTE 2] buttons.

• If the selected remote destination (REMOTE 1 or REMOTE 2) is configured to save the scanned data in specified network folder by the administrator, the button will be the reversed button when you press it. In this case, users cannot change the destination.

• If the selected remote destination (REMOTE 1 or REMOTE 2) is configured for users to specify the desired network folder, the screen to set up the remote destination is displayed.

Scanning Guide — How to Perform Scan to File 31

3. Scan to File

7. If the screen to set up the remote destination is displayed by

pressing the [REMOTE 1] or [REMOTE 2] button, specify the remote destination. You can specify the remote destination using FTP or SMB.

When you want to store the data using FTP, select the [FTP] button and specify the following items as you require. Then press the [ENTER] button.

z [SERVER NAME]

Press this to enter the IP address of the FTP server. For example, if you want to store the data into “ftp://10.10.70.101/user01/scan/”, enter “10.10.70.101” here.

z [NETWORK PATH]

Press this to enter the folder path to the folder where you want to store the data in the FTP server. For example, if you want to store the data into “ftp://

10.10.70.101/user01/scan/”, enter “user01\scan” here. Make sure to use “\”

instead of “/” to specify the path.

z [LOGIN USER NAME]

Press this to enter the user name to login the FTP server if required.

z [PASSWORD]

Press this to enter the password to login the FTP server if required.

z [COMMAND PORT]

Press this to enter the port number to be used for command. Generally “-” is entered for the command port. When “-” is entered, the port number that is set by the administrator will be used. Change this option only when you want to use another port number.

SUPPLEMENT: When you press each button, the letter entry screen is displayed. Enter the value using

the keyboard and digital keys, and press the [ENTER] button to set the entry.

32 Scanning Guide — How to Perform Scan to File

3. Scan to File

When you want to store the data using SMB, select the [SMB] button and specify the following items as you require. Then press the [ENTER] button.

z [NETWORK PATH]

Press this to enter the network path to the folder where you want to store the data.

z [LOGIN USER NAME]

Press this to enter the user name to access the network folder if required.

z [PASSWORD]

Press this to enter the password to access the network folder if required.

SUPPLEMENT: When you press each button, the letter entry screen is displayed. Enter the value using

the keyboard and digital keys, and press the [ENTER] button to set the entry.

NOTE: [SERVER NAME] and [COMMAND PORT] are not required to set when selecting the

[SMB] button for protocol.

8. Select the file format in “FILE FORMAT” option.

[JPEG] — Press this to store the scanned data as a JPEG file. This can be

selected only when [GRAY SCALE] or [FULL COLOR] is selected in the “COLOR MODE” option.

[PDF] — Press this to store the scanned data as a PDF file. [TIFF (SINGLE)] — Press this to store the scanned data as a Single TIFF file.

When scanning several pages, this equipment will store each page as separate TIFF file. [TIFF (MULTI)] — Press this to store the scanned data as a Multiple page TIFF file. When scanning several pages, this equipment will store all pages as one TIFF file. This cannot be set when [AUTO COLOR] is selected in the “COLOR MODE” option.

9. Press the [EDIT] button to set the scanning conditions.

• The screen to set the scan conditions is displayed.

Scanning Guide — How to Perform Scan to File 33

3. Scan to File

10. Specify the following items as you require, and press the

[Next] button.

z SINGLE/2-SIDED SCAN

[SINGLE] — Press this when scanning only the front page of originals. [BOOK] — Press this when scanning both side of originals in the same

direction. [TABLET] — Press this when scanning front page in the general direction, and scanning back page rotated 180 degree.

z ROTATION

[0 degree] — Press this not to rotate the scanned image. [90 degree right] — Press this to rotate the scanned image 90 degree on the

right.

[180 degree] — Press this to rotate the scanned image 180 degree. [90 degree left] — Press this to rotate the scanned image 90 degrees on the

left.

z COLOR MODE

Select the button of the color mode for scanning.

z ORIGINAL MODE

[TEXT] — Press this when scanning the originals that contain texts. [TEXT/PHOTO] — Press this when scanning originals that contain texts and

photos. [PHOTO] — Press this when scanning originals that contain photos printed on photographic paper. [PRTD IMAGE] — Press this when scanning originals as printed images. This can be set only when [FULL COLOR] or [AUTO COLOR] is selected in the “COLOR MODE” option.

NOTE: The “ORIGINAL MODE” option cannot be set when [GRAY SCALE] is selected in the

“COLOR MODE” option.

z RESOLUTION

[600] — Press this when scanning originals in 600 dpi. This can be set only

when [BLACK] is selected in the “COLOR MODE” option. When the optional expansion memory is installed, this can be set even if other than [BLACK] is selected in the “COLOR MODE” option (However, only A4/LT originals can be scanned).

[400] — Press this when scanning originals in 400 dpi. [300] — Press this when scanning originals in 300 dpi. [200] — Press this when scanning originals in 200 dpi. [150] — Press this when scanning originals in 150 dpi. [100] — Press this when scanning originals in 100 dpi. This cannot be set when

[BLACK] is selected in the “COLOR MODE” option.

34 Scanning Guide — How to Perform Scan to File

3. Scan to File

11. Specify the following items as you require, and press the

[ENTER] button.

z ORIGINAL SIZE

Select the button of the original size, or select the [AUTO] button to automatically detects the original size. When placing the different size originals on the reversing automatic document feeder, select the [MIXED ORIGINAL SIZE] button.

z EXPOSURE

Press light or dark buttons to specify the exposure for scanning manually, or press the [AUTO] button to select auto mode for the exposure mode for scanning. This can be set only when the [BLACK] button is selected at the “COLOR MODE” option. When other than the [BLACK] button is selected at the “COLOR MODE” option, the setting will be changed to “BACKGROUND ADJUSTMENT”.

z BACKGROUND ADJUSTMENT

Press light or dark buttons to specify the background for scanning manually. This can be set only when other than the [BLACK] button is selected at the “COLOR MODE” option. When the [BLACK] button is selected at the “COLOR MODE” option, the setting will be changed to “EXPOSURE”.

z JPEG COMPRESS

Select the JPEG compression for scan data. This cannot be set when the [BLACK] button is selected at the “COLOR MODE” option.

12. Press the [ENTER] button.

• The screen returns to the basic scan menu.

Scanning Guide — How to Perform Scan to File 35

3. Scan to File

13. Press the [SCAN!] button.

SUPPLEMENT: You can also set another scan agent, by pressing either the [SCAN TO E-FILING] but-

ton or [SCAN TO E-MAIL] button to set the scanning conditions.

 P.22 "How to Perform Scan to e-Filing"  P.40 "How to Perform Scan to E-mail"

14. If the “To continue, place document on glass. And press

Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.

• When the original is set on the reversing automatic document feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.

• If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.

• You can change the setting of the original type and scanning conditions, using the [EDIT] button before pressing the [SCAN!] button.

36 Scanning Guide — How to Perform Scan to File

3. Scan to File

How to Use Scanned Data Stored as Files

Once the scanned data is stored in the shared folder in the equipment, or network folder that you specify, you can access the files using Windows Explorer.

When Scanned Data Is Stored in MFP LOCAL

When selecting the [MFP LOCAL] button for the destination, the scanned data is stored in the shared folder, whose name is “FILE_SHARE”, in the equipment. You can access to the shared folder in the equipment from the Windows computers or Mac OS X 10.2.x or later to use scanned data for any uses.

NOTE: You cannot access to the shared folder in the equipment earlier than Mac OS X 10.2.x

because these versions of Mac OS computers does not support SMB.

How scanned data is stored in the shared folder varies depending on the Local Storage Path setting, which can be set in the Save as file Setup page in TopAccess.

When the Local Storage Path is set to send scanned data to a sub folder in the storage path, the equipment creates a sub folder. The name of the sub folders varies depending on how you operate Scan to File.

• “SCAN” folder — This sub folder contains the files that are stored by pressing the [SCAN TO FILE] button in the basic scan menu.

• “000-PUBLIC_TEMPLATE_GROUP-[Template Name]” folder — This sub folder contains the files that are stored by pressing the template button in the Public Template Group.

• “[Group No.]-[Group Name]-[Template Name]” folder — This sub folder contains the files that are stored by pressing the template button in the User Template Group.

When the Local Storage Path is set to send scanned data directly to the storage path, they are stored in the “FILE_SHARE” folder in the equipment.

When Scanned Data Is Stored in REMOTE 1 or 2

When selecting the [REMOTE 1] or [REMOTE 2] button for the destination, the scanned data is stored in the specified network folder. You can access to the network folder using Windows Explorer to use scanned data for any uses.

Scanning Guide — How to Use Scanned Data Stored as Files 37

3. Scan to File

38 Scanning Guide — How to Use Scanned Data Stored as Files

4. Scan to E-mail

4.SCAN TO E-MAIL

This section describes the instructions on how to perform Scan to E-mail.

• How to Perform Scan to E-mail......................................................................................................40

Scanning Guide 39

4. Scan to E-mail

How to Perform Scan to E-mail

In this function, the scanned data can be sent to the specified E-mail address as an attached file.

NOTE: To use SCAN TO E-MAIL, the configuration of the equipment needs to be set by the

network administrator.

Scanning Procedure for Scan to E-mail

1. Place the original(s).

• For instruction about placing the originals, see Operator’s Manual for Basic Function.

2. Press the [SCAN] button on the control panel to enter the

scan menu.

• The basic scan menu is displayed.

3. Press the [SCAN TO E-MAIL] button.

• When the SMTP Authentication is enabled by the administrator, the AUTHENTICATION screen displayed. If the AUTHENTICATION screen is displayed, continue to next step.

• When the SMTP Authentication is disabled by the administrator, the SCAN TO E-MAIL screen is displayed. If the ADDRESS BOOK screen is displayed, skip to Step 5.

40 Scanning Guide — How to Perform Scan to E-mail

4. Scan to E-mail

4. When the AUTHENTICATION screen is displayed, enter the

user name and password by pressing the [USER NAME] and [PASSWORD] buttons, and press the [ENTER] button.

• When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

NOTE: This screen is displayed only when the SMTP Authentication is enabled. When this

screen is displayed, you must enter your user name and password to login the SCAN TO E-MAIL screen. For user name and password, ask your network administrator.

5. Specify the E-mail addresses that you want to send, and

press the [SETTINGS] button.

• You can specify the E-mail address by various ways. See the following procedures for each instruction.  P.46 "Specifying Destinations"

SUPPLEMENT: You can press the [START] button to start sending the E-mail at this screen if you spec-

ify an E-mail address and the From Address has been set in TopAccess E-mail setting page or set by the SMTP Authentication setting.

Scanning Guide — How to Perform Scan to E-mail 41

4. Scan to E-mail

6. Press the [SUBJECT], [BODY], and [FILE NAME] buttons to

enter each item.

• When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

SUPPLEMENT: You can also specify the CC destinations for Scan to E-mail by pressing the [E-MAIL

CC] button.

7. Select the file format in “FILE FORMAT” option, and press

the [Next] button.

[JPEG] — Press this to attach the scanned data as a JPEG file. This can be

selected only when [GRAY SCALE] or [FULL COLOR] is selected in the “COLOR MODE” option.

[PDF] — Press this to attach the scanned data as a PDF file. [TIFF (MULTI)] — Press this to attach the scanned data as a Multiple page TIFF

file. When scanning several pages, this equipment will store all pages as one TIFF file. This cannot be set when [AUTO COLOR] is selected in the “COLOR MODE” option.

NOTE: [TIFF (SINGLE)] cannot be selected for Scan to E-mail.

42 Scanning Guide — How to Perform Scan to E-mail

4. Scan to E-mail

8. Specify the following items as you require.

z FRAGMENT MESSAGE SIZE

Select the size of the message fragmentation. If the size of attached file exceeds the selected size, this equipment divides the data into some small blocks.

z [FROM ADDRESS]

Press this button to edit the From Address for E-mail. When the administrator enable the SMTP Authentication and set that From Address cannot be edited, you cannot edit the From Address.

z [FROM NAME]

Press this button to edit the From Name for E-mail.

SUPPLEMENT: When you press the [FROM ADDRESS] or [FROM NAME] button, the letter entry

screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

9. Press the [EDIT] button to set the scanning conditions.

• The screen to set the scan conditions is displayed.

10. Specify the following items as you require, and press the

[Next] button.

z SINGLE/2-SIDED SCAN

[SINGLE] — Press this when scanning only the front page of originals. [BOOK] — Press this when scanning both side of originals in the same

direction. [TABLET] — Press this when scanning front page in the general direction, and scanning back page rotated 180 degree.

Scanning Guide — How to Perform Scan to E-mail 43

4. Scan to E-mail

NOTE: The “ORIGINAL MODE” option cannot be set when [GRAY SCALE] is selected in the

z ROTATION

[0 degree] — Press this not to rotate the scanned image. [90 degree right] — Press this to rotate the scanned image 90 degree on the

right.

[180 degree] — Press this to rotate the scanned image 180 degree. [90 degree left] — Press this to rotate the scanned image 90 degrees on the

left.

z COLOR MODE

Select the button of the color mode for scanning.

z ORIGINAL MODE

[TEXT] — Press this when scanning the originals that contain texts. [TEXT/PHOTO] — Press this when scanning originals that contain texts and

photos. [PHOTO] — Press this when scanning originals that contain photos printed on photographic paper. [PRTD IMAGE] — Press this when scanning originals as printed images. This can be set only when [FULL COLOR] or [AUTO COLOR] is selected in the “COLOR MODE” option.

“COLOR MODE” option.

z RESOLUTION

[600] — Press this when scanning originals in 600 dpi. This can be set only

when [BLACK] is selected in the “COLOR MODE” option. When the optional expansion memory is installed, this can be set even if other than [BLACK] is selected in the “COLOR MODE” option (However, only A4/LT originals can be scanned).

[400] — Press this when scanning originals in 400 dpi. [300] — Press this when scanning originals in 300 dpi. [200] — Press this when scanning originals in 200 dpi. [150] — Press this when scanning originals in 150 dpi. [100] — Press this when scanning originals in 100 dpi. This cannot be set when

[BLACK] is selected in the “COLOR MODE” option.

11. Specify the following items as you require, and press the

[ENTER] button.

z ORIGINAL SIZE

Select the button of the original size, or select the [AUTO] button to automatically detects the original size. When placing the different size originals on the reversing automatic document feeder, select the [MIXED ORIGINAL SIZE] button.

44 Scanning Guide — How to Perform Scan to E-mail

4. Scan to E-mail

z EXPOSURE

Press light or dark buttons to specify the exposure for scanning manually, or press the [AUTO] button to select auto mode for the exposure mode for scanning. This can be set only when the [BLACK] button is selected at the “COLOR MODE” option. When other than the [BLACK] button is selected at the “COLOR MODE” option, the setting will be changed to “BACKGROUND ADJUSTMENT”.

z BACKGROUND ADJUSTMENT

Press light or dark buttons to specify the background for scanning manually. This can be set only when other than the [BLACK] button is selected at the “COLOR MODE” option. When the [BLACK] button is selected at the “COLOR MODE” option, the setting will be changed to “EXPOSURE”.

z JPEG COMPRESS

Select the JPEG compression for scan data. This cannot be set when the [BLACK] button is selected at the “COLOR MODE” option.

12. Press the [ENTER] button.

• The screen returns to the basic scan menu.

SUPPLEMENT: You can press the [START] button to start sending the E-mail at this screen without

pressing the [ENTER] button.

13. Press the [SCAN!] button.

SUPPLEMENT: You can also set another scan agent, by pressing either the [SCAN TO E-FILING] but-

ton or [SCAN TO FILE] button to set the scanning conditions.

 P.22 "How to Perform Scan to e-Filing"  P.30 "How to Perform Scan to File"

Scanning Guide — How to Perform Scan to E-mail 45

4. Scan to E-mail

14. If the “To continue, place document on glass. And press

Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.

• When the original is set on the reversing automatic document feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.

• If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.

• You can change the setting of the original type and scanning conditions, using the [EDIT] button before pressing the [SCAN!] button.

Specifying Destinations

When pressing the [E-MAIL TO] button in the SCAN TO E-MAIL screen, the ADDRESS BOOK screen is displayed. You can specify E-mail addresses for Scan to E-mail by following methods:

 P.46 "Entering an E-mail address manually"  P.47 "Selecting from address book"  P.48 "Searching with ID number for a contact"  P.49 "Searching with search strings from address book"  P.51 "Searching with search strings from LDAP server"  P.53 "Selecting from groups"  P.54 "Searching with ID number of a group"  P.55 "Searching with group name"

Entering an E-mail address manually

1. Press the [E-MAIL ADDRESS] button.

• The letter entry screen is displayed.

46 Scanning Guide — How to Perform Scan to E-mail

4. Scan to E-mail

2. Enter the E-mail address that you want to send using the

keyboard and digital keys, and press the [ENTER] button to set the entry.

3. Press the [SETTINGS] button.

• The screen returns to the SCAN TO E-MAIL screen.

SUPPLEMENTS: • Before pressing the [SETTINGS] button, you can specify other E-mail addresses as

you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.57 "Confirming or removing E-mail addresses from destination"

Selecting from address book

1. Press the contacts that you want to send.

• The selected contacts are displayed as reversed buttons. To cancel the selection, press the contact again, then the button will be a normal button.

Scanning Guide — How to Perform Scan to E-mail 47

4. Scan to E-mail

2. Press the [SETTINGS] button.

• The screen returns to the SCAN TO E-MAIL screen.

SUPPLEMENTS: • Before pressing the [SETTINGS] button, you can specify other E-mail addresses as

you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.57 "Confirming or removing E-mail addresses from destination"

Searching with ID number for a contact

1. Press the [KNOWN ID] button.

• The KNOWN ID screen is displayed.

2. Enter the ID number of the contact that you want to search

using the digital keys, and press the [ENTER] button.

• The ADDRESS BOOK screen that contains the contact of the specified ID is displayed.

48 Scanning Guide — How to Perform Scan to E-mail

4. Scan to E-mail

3. Press the contact that you want to send, and press the [SET-

TINGS] button.

• The screen returns to the SCAN TO E-MAIL screen.

SUPPLEMENTS: • Before pressing the [SETTINGS] button, you can specify other E-mail addresses as

you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.57 "Confirming or removing E-mail addresses from destination"

Searching with search strings from address book

1. Press the [SEARCH ADDRESS] button.

• The ADDRESS SEARCH screen is displayed.

Scanning Guide — How to Perform Scan to E-mail 49

4. Scan to E-mail

2. Press the buttons to enter the search strings that you want

to specify, and then enter the [SEARCH] button.

• When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

SUPPLEMENT: It will search for the contacts that contain the search text in the specified items.

NOTE: If the [DIR SERVICE] button is displayed a selected button, this equipment will search

for contacts in the LDAP server. In that case, press the [DIR SERVICE] button to display the Directory Service Name screen and clear the selection of a directory service. Then press the [ENTER] button to return the ADDRESS SEARCH screen.

3. Press the contact that you want to send, and press the

[ENTER] button.

• The screen returns to the ADDRESS BOOK screen.

50 Scanning Guide — How to Perform Scan to E-mail

4. Scan to E-mail

4. Press the [SETTINGS] button.

• The screen returns to the SCAN TO E-MAIL screen.

SUPPLEMENTS: • Before pressing the [SETTINGS] button, you can specify other E-mail addresses as

you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.57 "Confirming or removing E-mail addresses from destination"

Searching with search strings from LDAP server

NOTE: To search contacts in the LDAP server, the directory service must be registered using

TopAccess by the network administrator.

1. Press the [SEARCH ADDRESS] button.

• The ADDRESS SEARCH screen is displayed.

Scanning Guide — How to Perform Scan to E-mail 51

4. Scan to E-mail

2. Press the [DIR SERVICE] button.

• The Directory Search Name screen is displayed.

SUPPLEMENT: When the [DIR SERVICE] button is displayed as a selected button, this equipment is

currently configured to search a default directory service.

3. Select the directory service name that you want to search

from, and press the [ENTER] button.

• The screen returns to the ADDRESS SEARCH screen.

4. Press the buttons to enter the search strings that you want

to specify, and then enter the [SEARCH] button.

• When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

SUPPLEMENT: It will search for the contacts that contain the search text in the specified items.

52 Scanning Guide — How to Perform Scan to E-mail

4. Scan to E-mail

5. Press the contact that you want to send, and press the

[ENTER] button.

• The screen returns to the ADDRESS BOOK screen.

6. Press the [SETTINGS] button.

• The screen returns to the SCAN TO E-MAIL screen.

SUPPLEMENTS: • Before pressing the [SETTINGS] button, you can specify other E-mail addresses as

you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.57 "Confirming or removing E-mail addresses from destination"

Selecting from groups

1. Press the [GROUP] button.

• The GROUP screen is displayed.

Scanning Guide — How to Perform Scan to E-mail 53

4. Scan to E-mail

2. Press the group buttons that you want to select as the desti-

nation, and press the [SETTINGS] button.

• The screen returns to the SCAN TO E-MAIL screen.

SUPPLEMENTS: • You can confirm the E-mail addresses that registered in the group by pressing the

[CONTENTS] button.

• Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.57 "Confirming or removing E-mail addresses from destination"

Searching with ID number of a group

1. Press the [GROUP] button.

• The GROUP screen is displayed.

2. Press the [KNOWN ID] button.

• The KNOWN ID screen is displayed.

54 Scanning Guide — How to Perform Scan to E-mail

4. Scan to E-mail

3. Enter the ID number of the group that you want to search

using the digital keys, and press the [ENTER] button.

• The GROUP screen that contains the group of the specified ID is displayed.

4. Press the group buttons that you want to select as the desti-

nation, and press the [SETTINGS] button.

• The screen returns to the SCAN TO E-MAIL screen.

SUPPLEMENTS: • You can confirm the E-mail addresses that registered in the group by pressing the

[CONTENTS] button.

• Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.57 "Confirming or removing E-mail addresses from destination"

Searching with group name

1. Press the [GROUP] button.

• The GROUP screen is displayed.

Scanning Guide — How to Perform Scan to E-mail 55

4. Scan to E-mail

2. Press the [SEARCH GROUP] button.

• The KNOWN ID screen is displayed.

3. Press the [GROUP NAME] button to enter the group name

that you want to search, and then press the [SEARCH] button.

• When pressing the [GROUP NAME] button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

SUPPLEMENT: It will search for the groups that contain the search text in the group name.

4. Press the group buttons that you want to select as the desti-

nation, and press the [ENTER] button.

• The screen returns to the GROUP screen.

56 Scanning Guide — How to Perform Scan to E-mail

4. Scan to E-mail

5. Press the [SETTINGS] button.

• The screen returns to the SCAN TO E-MAIL screen.

SUPPLEMENTS: • You can confirm the E-mail addresses that registered in the group by pressing the

[CONTENTS] button.

• Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.57 "Confirming or removing E-mail addresses from destination"

Confirming or removing E-mail addresses from destination

When you want to remove the E-mail addresses, contacts, or groups that are added as the destination, operate the following procedure.

1. Press the [DESTINATION] button.

• The DESTINATION screen is displayed.

Scanning Guide — How to Perform Scan to E-mail 57

4. Scan to E-mail

2. You can confirm the destinations that are currently specified.

To remove E-mail addresses, contacts, or groups that you selected for destination, select the name that you want to remove, and press the [DELETE] button.

58 Scanning Guide — How to Perform Scan to E-mail

5. Using Template

5.USING TEMPLATE

This section describes the instructions on how to use scan templates.

• Scanning Using Template ..............................................................................................................60

• Registering Scan Template ............................................................................................................68

Scanning Guide 59

5. Using Template

Scanning Using Template

Users can also use a template to operate scanning on this equipment. It enables users to register templates for scanning operations. Once registering a template, users can operate the scanning operation quickly without setting the scanning conditions.

NOTE: Before scanning using a template, users must register a template for scan operations.

For instructions on how to register a template, see the following section.  P.68 "Registering Scan Template"

SUPPLEMENT: The templates that the Scan to E-mail agent is set will be available after user authenti-

cates the access rights for the Scan to E-mail operation. For instructions on how to operate scan using a template, see the following section.  P.63 "Using Scan to E-mail template when SMTP Authentication is enabled"

Scan Procedure using a template

1. Place the original(s).

• For instruction about placing the originals, see Operator’s Manual for Basic Function.

2. Press the [TEMAPLATE] button on the control panel to enter

the template menu.

• The screen to select a template group is displayed.

60 Scanning Guide — Scanning Using Template

5. Using Template

3. Press the template group button that contains the template

that you want to recall.

• When you press the [PUBLIC TEMPLATE GROUP] button or user template group button that the password is not set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 5.

• If the password has been set to the selected user template group, the password input screen is displayed. If the password input screen is displayed, continue to next step.

SUPPLEMENT: If you cannot find the desired user template group button in the screen, press the [Next]

button to switch the screen to find the desired user template group button.

4. If the password entry screen displayed, enter the password

for the selected user template group using digital keys, and press the [ENTER] button.

• The screen to select a template is displayed.

Scanning Guide — Scanning Using Template 61

5. Using Template

5. Press the template button that you want to recall.

• If you select a template that the automatic start function is enabled (which the icon is displayed in the lower left corner of the button) and the password is not set, the scanning operation is automatically started and finish the

operation. If the password is set to the template, you must enter the password. In that case, continue to the next step.

• If you select a template that the automatic start function is disabled, the basic scan menu is displayed. In that case, continue the operation.

6. If the password is set to the selected template, the password

entry screen is displayed. Enter the 5-digit password using the digital keys and press the [ENTER] button.

• If you select the template that the automatic start function is enabled, the scanning operation is automatically started and finish the operation.

7. Press the [SCAN!] button.

SUPPLEMENT: If you want to change the scan conditions, press the desired agent button and set the

scan conditions as you require.

62 Scanning Guide — Scanning Using Template

5. Using Template

8. If the “To continue, place document on glass. And press

Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.

• When the original is set on the reversing automatic document feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.

• If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.

• You can change the setting of the original type and scanning conditions, using the [EDIT] button before pressing the [SCAN!] button.

Using Scan to E-mail template when SMTP Authentication is enabled

When the SMTP Authentication is enabled, operate the following procedure to use the template that is registered the Scan to E-mail agent.

1. Place the original(s).

• For instruction about placing the originals, see Operator’s Manual for Basic Function.

2. Press the [SCAN] button on the control panel to enter the

scan menu.

• The basic scan menu is displayed.

Scanning Guide — Scanning Using Template 63

5. Using Template

3. Press the [SCAN TO E-MAIL] button.

• The AUTHENTICATION screen is displayed.

4. Enter the user name and password by pressing the [USER

NAME] and [PASSWORD] buttons, and press the [ENTER] button.

• When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

5. Press the [TEMPLATE] button on the control panel to enter

the template menu.

• The screen to select a template group is displayed.

64 Scanning Guide — Scanning Using Template

5. Using Template

6. Press the template group button that contains the template

that you want to recall.

• When you press the [PUBLIC TEMPLATE GROUP] button or user template group button that the password is not set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 8.

• If the password has been set to the selected user template group, the password input screen is displayed. If the password input screen is displayed, continue to next step.

SUPPLEMENT: If you cannot find the desired user template group button in the screen, press the [Next]

button to switch the screen to find the desired user template group button.

7. If the password entry screen displayed, enter the password

for the selected user template group using digital keys, and press the [ENTER] button.

• The screen to select a template is displayed.

Scanning Guide — Scanning Using Template 65

5. Using Template

8. Press the Scan to E-mail template button that you want to

recall.

• If you select a template that the automatic start function is enabled (which the icon is displayed in the lower left corner of the button), the scanning operation is automatically started. In that case, finish the operation.

• If you select a template that the automatic start function is disabled, the basic scan menu is displayed. In that case, continue the operation.

9. Press the [SCAN!] button.

SUPPLEMENT: If you want to change the scan conditions, press the desired agent button and set the

scan conditions as you require.

66 Scanning Guide — Scanning Using Template

5. Using Template

10. If the “To continue, place document on glass. And press

Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.

• When the original is set on the reversing automatic document feeder, this screen is not displayed. However, this screen is displayed when you press the [CONTINUE] button during scanning the originals.

• If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.

• You can change the setting of the original type and scanning conditions, using the [EDIT] button before pressing the [SCAN!] button.

Scanning Guide — Scanning Using Template 67

5. Using Template

Registering Scan Template

To recall the template, you need to first register the setting combination as a template. It enables users to register templates for scanning operations. The template is registered either in “PUBLIC TEMPLATE GROUP” or “USER GROUP” depending on your purpose.

• PUBLIC TEMPLATE GROUP

Anyone can use the template when the setting combination of the functions frequently used throughout the company or organization have been registered in this group. Up to 60 combinations (templates) are available in this group. According to the purpose of use, you can restrict the use by entering the password.  P.68 "Registering a scan template in public template group"

• USER GROUP

Each department, section or person controls one user group and registers it as a template. It is easier to control it if you set the password for group registration. Up to 200 groups can be set and up to 60 combinations (templates) are available in this group.

NOTE: When registering the template in the public template group, entering the administrator

password is required.

Registering a scan template in public template group

1. Press the [SCAN] button on the control panel to enter the

scan menu.

• The basic scan menu is displayed.

68 Scanning Guide — Registering Scan Template

5. Using Template

2. Press the buttons of the agent and set the scanning condi-

tions.

• For instructions on how to set each scan agent, see the instructions for each scan mode.

 P.22 "How to Perform Scan to e-Filing"  P.30 "How to Perform Scan to File"  P.40 "How to Perform Scan to E-mail"

NOTE: Do not press the [ENTER] button at this time.

3. Press the [TEMPLATE] button on the control panel to enter

the template menu.

• The screen to select a template group is displayed.

4. Press the [REGISTRATION] button.

Scanning Guide — Registering Scan Template 69

5. Using Template

5. Select the “PUBLIC TEMPLATE GROUP” button, and press

the [ENTER] button.

• The ADMINISTRATOR PASSWORD screen is displayed.

6. Press the [PASSWORD] button.

• The letter entry screen is displayed.

7. Enter the administrator password using the keyboard and

the digital keys, and press the [ENTER] button.

• The screen to select a template is displayed.

70 Scanning Guide — Registering Scan Template

5. Using Template

8. Select the blank template button and press the [SAVE] but-

ton.

SUPPLEMENT: You can also select the existing template button to overwrite the template settings.

9. Specify the following items as you require and press the

[SAVE] button.

z [NAME 1]

Press this to enter the name that appears in the first line on the button.

z [NAME 2]

Press this to enter the name that appears in the second line on the button.

z [USER NAME]

Press this to enter the user name of the template.

z [PASSWORD]

Press this to enter the 5-digit password of the template. If the password is set, users must enter the password to apply the selected template.

z AUTOMATIC START

Select whether the automatic start function is enabled or disabled. If the automatic start function is enabled, the operation will be automatically start when user select the template button. The icon will be displayed in the lower left corner of the template button if this function is enabled.

Scanning Guide — Registering Scan Template 71

5. Using Template

10. Press the [FUNCTION CLEAR] button on the control panel to

clear the settings in the scan menu.

Registering a scan template in a user template group

1. Press the [SCAN] button on the control panel to enter the

scan menu.

• The basic scan menu is displayed.

2. Press the buttons of the agent and set the scanning condi-

tions.

• For instructions on how to set each scan agent, see the instructions for each scan mode.

 P.22 "How to Perform Scan to e-Filing"  P.30 "How to Perform Scan to File"  P.40 "How to Perform Scan to E-mail"

NOTE: Do not press the [ENTER] button at this time.

72 Scanning Guide — Registering Scan Template

5. Using Template

3. Press the [TEMPLATE] button on the control panel to enter

the template menu.

• The screen to select a template group is displayed.

4. Press the [REGISTRATION] button.

5. Select a user template group name where you want to regis-

ter a new template, and press the [ENTER] button.

• When you press the user template group button that the password is not set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 7.

• If the password has been set to the selected user template group, the password input screen is displayed. If the password input screen is displayed, continue to next step.

SUPPLEMENT: If you cannot find the desired user template group button in the screen, press the [Next]

button to switch the screen to find the desired user template group button.

Scanning Guide — Registering Scan Template 73

5. Using Template

6. If the password entry screen displayed, enter the password

for the selected user template group using digital keys, and press the [ENTER] button.

• The screen to select a template is displayed.

7. Select the blank template button and press the [SAVE] but-

ton.

SUPPLEMENT: You can also select the existing template button to overwrite the template settings.

8. Specify the following items as you require and press the

[SAVE] button.

z [NAME 1]

Press this to enter the name that appears in the first line on the button.

z [NAME 2]

Press this to enter the name that appears in the second line on the button.

z [USER NAME]

Press this to enter the user name of the template.

74 Scanning Guide — Registering Scan Template

5. Using Template

z [PASSWORD]

Press this to enter the 5-digit password of the template. If the password is set, users must enter the password to apply the selected template.

z AUTOMATIC START

Select whether the automatic start function is enabled or disabled. If the automatic start function is enabled, the operation will be automatically start when user select the template button. The icon will be displayed in the lower left corner of the template button if this function is enabled.

9. Press the [FUNCTION CLEAR] button on the control panel to

clear the settings in the scan menu.

Scanning Guide — Registering Scan Template 75

5. Using Template

76 Scanning Guide — Registering Scan Template

6. Copy & File

6.COPY & FILE

This section describes the instructions on how to perform Copy & File.

• How to Perform Copy & File...........................................................................................................78

Scanning Guide 77

6. Copy & File

How to Perform Copy & File

In this COPY & FILE function, the copied original data can be sent and stored to the Share folder of the hard disk in the equipment or the specified PC. You can access the data stored in the Share folder directly from the client PC via network.

NOTES: • The network administrator has to make settings for storing the original data to the

PCs. For details, see Network Administrator's Guide.

• It is recommended to back up the data stored in the Share folder of the hard disk with the client PC via network.

• The Copy & File operation does not allow you to select the resolutions and JPEG file format. A document that is stored by Copy & File is proper for output, and not for importing as an image into your computer. To get the best image quality for importing an image into your computer, please store the document by “Scan to File”.  P.29 "Scan to File"

Scanning Procedure for Scan to File

1. Place the original(s).

• For instruction about placing the originals, see Operator’s Manual for Basic Function.

2. Press the [E-FILING/FILE] button on the basic screen to enter

the filing menu.

3. Press the [COPY & FILE] button.

• The SAVE AS FILE screen is displayed.

78 Scanning Guide — How to Perform Copy & File

6. Copy & File

4. Press the [FILE NAME] button if you want rename the docu-

ment name of the scanned data.

• The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

5. If you want to store the scanned data in the shared folder of

the equipment, make sure the [MFP LOCAL] button is selected (displayed as reversed button).

NOTE: You can set up to two destinations for Save as File. If you select the [MFP LOCAL] but-

ton, you can specify only one more remote destination. If you want to specify the two remote destinations, press the [MFP LOCAL] button to disable it (displayed as normal button).

6. If you want to store the scanned data in network folder, press

the [REMOTE 1] or [REMOTE 2] buttons.

• If the selected remote destination (REMOTE 1 or REMOTE 2) is configured to save the scanned data in specified network folder by the administrator, the button will be the reversed button when you press it. In this case, users cannot change the destination.

• If the selected remote destination (REMOTE 1 or REMOTE 2) is configured for users to specify the desired network folder, the screen to set up the remote destination is displayed.

Scanning Guide — How to Perform Copy & File 79

6. Copy & File

7. If the screen to set up the remote destination is displayed by

pressing the [REMOTE 1] or [REMOTE 2] button, specify the remote destination. You can specify the remote destination using FTP or SMB.

When you want to store the data using FTP, select the [FTP] button and specify the following items as you require. Then press the [ENTER] button.

z [SERVER NAME]

Press this to enter the IP address of the FTP server. For example, if you want to store the data into “ftp://10.10.70.101/user01/scan/”, enter “10.10.70.101” here.

z [NETWORK PATH]

Press this to enter the folder path to the folder where you want to store the data in the FTP server. For example, if you want to store the data into “ftp://

10.10.70.101/user01/scan/”, enter “user01\scan” here. Make sure to use “\”

instead of “/” to specify the path.

z [LOGIN USER NAME]

Press this to enter the user name to login the FTP server if required.

z [PASSWORD]

Press this to enter the password to login the FTP server if required.

z [COMMAND PORT]

Press this to enter the port number to be used for command. Generally “-” is entered for the command port. When “-” is entered, the port number that is set by the administrator will be used. Change this option only when you want to use another port number.

SUPPLEMENT: When you press each button, the letter entry screen is displayed. Enter the value using

the keyboard and digital keys, and press the [ENTER] button to set the entry.

80 Scanning Guide — How to Perform Copy & File

6. Copy & File

When you want to store the data using SMB, select the [SMB] button and specify the following items as you require. Then press the [ENTER] button.

z [NETWORK PATH]

Press this to enter the network path to the folder where you want to store the data.

z [LOGIN USER NAME]

Press this to enter the user name to access the network folder if required.

z [PASSWORD]

Press this to enter the password to access the network folder if required.

SUPPLEMENT: When you press each button, the letter entry screen is displayed. Enter the value using

the keyboard and digital keys, and press the [ENTER] button to set the entry.

NOTE: [SERVER NAME] and [COMMAND PORT] are not required to set when selecting the

[SMB] button for protocol.

8. Select the file format in “FILE FORMAT” option.

[PDF] — Press this to store the scanned data as a PDF file. [TIFF (SINGLE)] — Press this to store the scanned data as a Single TIFF file.

When scanning several pages, this equipment will store each page as separate TIFF file. [TIFF (MULTI)] — Press this to store the scanned data as a Multiple page TIFF file. When scanning several pages, this equipment will store all pages as one TIFF file.

9. Press the [ENTER] button.

• The screen returns to the filing menu.

Scanning Guide — How to Perform Copy & File 81

6. Copy & File

10. Press the [START] button.

11. If the “NEXT ORIGINAL?” message is displayed, place

another original on glass and press the [YES] button to copy another original, or press the [FINISHED] button to finish copying.

• When the original is set on the reversing automatic document feeder, this screen is not displayed.

82 Scanning Guide — How to Perform Copy & File

7. Internet Fax

7.INTERNET FAX

This section describes about the Internet Fax functions.

• About Internet Fax ..........................................................................................................................84

• How to Perform Internet Fax ..........................................................................................................86

• Receiving Internet Fax..................................................................................................................101

Scanning Guide 83

7. Internet Fax

About Internet Fax

You can perform the Internet Fax function that provides the ability to transmit a scanned original as an E-mail, with an attached TIFF-FX (Profile S) file. Since an Internet line is used instead of a phone line, the communication cost can be reduced. In this function, an E-mail address is specified in place of a phone number to transmit a scanned original to the Internet Fax equipment or the client computers. When the Internet Fax is received, it is automatically output like regular Fax.

NOTE: The administrator needs to configure the network settings for Internet Fax to function.

See the Network Administration Guide.

Precaution for Internet Transmission

Transmissions using the Internet Fax function are the same as E-mail transmissions. Before you start to use the Internet Fax function, it is recommended that you read this section and understand the precautions for Internet transmission.

• The Internet Fax sends a document to the E-mail server of Internet and it does not send via the PSTN* alike regular facsimile transmissions.

• Internet transmission has low security. It is recommended that you use regular facsimile transmission when confidential document is sent.

• It may take a considerable amount of time for the recipient to receive the document because of the line traffic in the Internet.

• If the document being transmitted has a large amount of data, it may not be successfully sent due to the configuration of the E-mail server.

* PSTN (Public Switched Telephone Network) is a global telephone system enables

to communicate in worldwide using copper wires to transmit analog data.

Internet Fax Transmission Overview

The following is an overview of the various transmissions that can be performed using the Internet Fax function.

• Internet Fax to Internet Fax

The equipment can send a document to another Internet Fax equipment through the Internet or Intranet. The document is sent as an E-mail.

E-mail Server

E-mail Transmission

LAN

Internet Intranet

E-mail Server

84 Scanning Guide — About Internet Fax

7. Internet Fax

• Internet Fax to/from Client Computers

The equipment can send a document as an E-mail to client computers through the Internet or Intranet. The client computers can send an E-mail to the equipment as well.

Internet Intranet

E-mail Server E-mail Server Client ComputerClient Computer

E-mail Transmission

LAN

NOTES: • The client computer receives TIFF-FX (Profile S) images when the equipment

sends a document using the Internet Fax function.

• The equipment can only print out text files and TIFF images. When sending E-mail from the client computer to this equipment using the E-mail application, files other than text or TIFF images cannot be sent. For Available Format, see the following section.  P.101 "Receiving Internet Fax".

Scanning Guide — About Internet Fax 85

7. Internet Fax

How to Perform Internet Fax

In this function, the scanned data can be sent to the specified E-mail address as an attached file like Scan to E-mail function. However, the Internet Fax function allows to send originals as TIFF-FX (Profile S) file so that any Internet Fax compatible devices

NOTE: To use Internet Fax, the configuration of the equipment needs to be set by the network

administrator.

Sending Procedure for Internet Fax

1. Press the [FAX] button on the control panel.

2. Press the [ADDRESS] button to display the address menu,

and then press the [OPTION] button.

3. Specify the following items as you require and press the

[Next] button.

z RESOLUTION

Select the resolution before you scan the original to be sent.

86 Scanning Guide — How to Perform Internet Fax

7. Internet Fax

z MODE

Set the image quality mode before you scan the original to be sent.

[TEXT] — Press this when scanning the originals that contain texts. [TEXT/PHOTO] — Press this when scanning originals that contain texts and

photos. [PHOTO] — Press this when scanning originals that contain photos printed on photographic paper.

SUPPLEMENT: The transmission time may be longer than usual in case the PHOTO/TEXT or the

PHOTO mode is selected.

z EXPOSURE

Set the image density according to the contrast of the original to be sent. In the automatic exposure mode, the copier automatically judges the contrast of the original, and selects the optimum contrast. In the manual exposure mode, you can adjust the contrast manually in 11 steps.

z TX TYPE

When sending Internet Fax, you can only select the [MEMORY TX] button.

z ORIGINAL

Select the button of the original size, or select the [AUTO] button to automatically detects the original size. When placing the different width originals, select the [DIFFERENT WIDTH] button.

NOTE: For the Internet Fax, LT or LG size originals are sent in the same size as the originals.

Originals larger than those sizes are reduced to LT to be sent. Originals smaller than those sizes are sent in LT without being enlarged.

4. Specify the following items as you require and press the

[ENTER] button.

z [SUBJECT]

Press this to enter the subject of the Internet Fax to be sent.

z [BODY]

Press this to enter the body message of the Internet Fax to be sent.

SUPPLEMENT: When you press the [SUBJECT] or [BODY] button, the letter entry screen is displayed.

Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

NOTE: Other items such as “ECM”, “QUALITY TX”, “LINE SELECT”, “[SUB/SEP]”, “[SID/

PWD]” are only applied to the fax transmission. When you only perform the Internet Fax transmission, you do not need to specify these items.

Scanning Guide — How to Perform Internet Fax 87

7. Internet Fax

5. Specify the E-mail addresses that you want to send.

• You can specify the E-mail address by various ways. See the following procedures for each instruction.  P.88 "Specifying Destinations"

SUPPLEMENT: You can also set the advanced functions such as the 2-sided original transmission and

priority transmission.  P.98 "Advanced Function"

6. Press the [START] button.

7. If the “To continue, place document on glass. And press

[START]” message is displayed, place another original on glass and press [START] button to scan another original, or press the [JOB FINISH] button to finish scanning.

• When the original is set on the reversing automatic document feeder, this screen is not displayed.

• If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.

• You can change the setting of the transmission conditions, using the [OPTION] button before pressing the [START] button.

Specifying Destinations

You can specify E-mail addresses for Internet Fax by following methods:

 P.89 "Entering an E-mail address manually"  P.90 "Selecting from address book"  P.90 "Searching with ID number for a contact"  P.91 "Searching with search strings from address book"  P.92 "Searching with search strings from LDAP server"  P.94 "Selecting from groups"  P.95 "Searching with ID number of a group"

88 Scanning Guide — How to Perform Internet Fax

7. Internet Fax

 P.96 "Searching with group name"

Entering an E-mail address manually

1. Press the [E-MAIL ADDRESS] button.

• The letter entry screen is displayed.

2. Enter the E-mail address that you want to send using the

keyboard and digital keys, and press the [ENTER] button to set the entry.

• The screen returns to the address menu.

3. Press the [MULTI] button and then press the [E-MAIL

ADDRESS] button if you want to specify another E-mail address manually.

• If you press the [MULTI] button, the entered E-mail address is saved as the destination and you can enter another E-mail address using the [E-MAIL ADDRESS] button.

• If you press the [E-MAIL ADDRESS] button without pressing the [MULTI] button, you can edit the E-mail address that you entered.

Scanning Guide — How to Perform Internet Fax 89

7. Internet Fax

SUPPLEMENTS: • You can specify other E-mail addresses as you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.98 "Confirming or removing E-mail addresses from destination"

Selecting from address book

1. Press the [E-MAIL] button of the contacts that you want to

send.

• The selected contacts are displayed as reversed buttons. To cancel the selection, press the contact again, then the button will be a normal button.

SUPPLEMENTS: • You can specify other E-mail addresses as you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.98 "Confirming or removing E-mail addresses from destination"

Searching with ID number for a contact

1. Press the [KNOWN ID] button.

• The KNOWN ID screen is displayed.

90 Scanning Guide — How to Perform Internet Fax

7. Internet Fax

2. Enter the ID number of the contact that you want to search

using the digital keys, and press the [ENTER] button.

• The ADDRESS BOOK screen that contains the contact of the specified ID is displayed.

3. Press the [E-MIAL] button of the contact that you want to

send.

SUPPLEMENTS: • You can specify other E-mail addresses as you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.98 "Confirming or removing E-mail addresses from destination"

Searching with search strings from address book

1. Press the [SEARCH ADDRESS] button.

• The ADDRESS SEARCH screen is displayed.

Scanning Guide — How to Perform Internet Fax 91

7. Internet Fax

2. Press the buttons to enter the search strings that you want

to specify, and then enter the [SEARCH] button.

• When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

SUPPLEMENT: It will search for the contacts that contain the search text in the specified items.

NOTE: If the [DIR SERVICE] button is displayed a selected button, this equipment will search

for contacts in the LDAP server. In that case, press the [DIR SERVICE] button to display the Directory Service Name screen and clear the selection of a directory service. Then press the [ENTER] button to return the ADDRESS SEARCH screen.

3. Press the contact that you want to send, and press the

[ENTER] button.

• The screen returns to the ADDRESS BOOK screen.

SUPPLEMENTS: • You can specify other E-mail addresses as you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.98 "Confirming or removing E-mail addresses from destination"

Searching with search strings from LDAP server

NOTE: To search contacts in the LDAP server, the directory service must be registered using

TopAccess by the network administrator.

92 Scanning Guide — How to Perform Internet Fax

7. Internet Fax

1. Press the [SEARCH ADDRESS] button.

• The ADDRESS SEARCH screen is displayed.

2. Press the [DIR SERVICE] button.

• The Directory Search Name screen is displayed.

SUPPLEMENT: When the [DIR SERVICE] button is displayed as a selected button, this equipment is

currently configured to search a default directory service.

3. Select the directory service name that you want to search

from, and press the [ENTER] button.

• The screen returns to the ADDRESS SEARCH screen.

Scanning Guide — How to Perform Internet Fax 93

7. Internet Fax

4. Press the buttons to enter the search strings that you want

to specify, and then enter the [SEARCH] button.

• When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

SUPPLEMENT: It will search for the contacts that contain the search text in the specified items.

5. Press the [E-MAIL] button of the contact that you want to

send, and press the [ENTER] button.

• The screen returns to the ADDRESS BOOK screen.

SUPPLEMENTS: • You can specify other E-mail addresses as you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.98 "Confirming or removing E-mail addresses from destination"

Selecting from groups

1. Press the [GROUP] button.

• The GROUP screen is displayed.

94 Scanning Guide — How to Perform Internet Fax

7. Internet Fax

2. Press the group buttons that you want to select as the desti-

nation.

SUPPLEMENTS: • You can confirm the E-mail addresses that registered in the group by pressing the

[CONTENTS] button.

• You can specify other E-mail addresses as you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.98 "Confirming or removing E-mail addresses from destination"

Searching with ID number of a group

1. Press the [GROUP] button.

• The GROUP screen is displayed.

2. Press the [KNOWN ID] button.

• The KNOWN ID screen is displayed.

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7. Internet Fax

3. Enter the ID number of the group that you want to search

using the digital keys, and press the [ENTER] button.

• The GROUP screen that contains the group of the specified ID is displayed.

4. Press the group buttons that you want to select as the desti-

nation.

SUPPLEMENTS: • You can confirm the E-mail addresses that registered in the group by pressing the

[CONTENTS] button.

• You can specify other E-mail addresses as you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.98 "Confirming or removing E-mail addresses from destination"

Searching with group name

1. Press the [GROUP] button.

• The GROUP screen is displayed.

96 Scanning Guide — How to Perform Internet Fax

7. Internet Fax

2. Press the [SEARCH GROUP] button.

• The KNOWN ID screen is displayed.

3. Press the [GROUP NAME] button to enter the group name

that you want to search, and then press the [SEARCH] button.

• When pressing the [GROUP NAME] button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

SUPPLEMENT: It will search for the groups that contain the search text in the group name.

4. Press the group buttons that you want to select as the desti-

nation, and press the [ENTER] button.

• The screen returns to the GROUP screen.

SUPPLEMENTS: • You can specify other E-mail addresses as you require.

• You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button.  P.98 "Confirming or removing E-mail addresses from destination"

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7. Internet Fax

Confirming or removing E-mail addresses from destination

When you want to remove the E-mail addresses, contacts, or groups that are added as the destination, operate the following procedure.

1. Press the [DESTINATION] button.

• The DESTINATION screen is displayed.

2. You can confirm the destinations that are currently specified.

To remove E-mail addresses, contacts, or groups that you selected for destination, select the name that you want to remove, and press the [DELETE] button.

Advanced Function

The following advanced function can be used.

• 2-sided original TX: 2-sided originals can be sent using the reversing automatic document feeder.

• Priority TX: You can send originals prior to the reserved transmissions.

Sending 2-sided Originals

You can scan and send 2-sided originals using the reversing automatic document feeder. Whenever a transmission is completed, the condition will automatically return to the default setting.

• Setting originals when sending LT/A4 2-sided originals To set the originals on the reversing automatic document feeder, change the direction of original feeding depending on the bound position.

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7. Internet Fax

When sending 2-sided originals bound with open to left

When sending 2-sided originals bound with open to top

1. Press the [ADVANCED] button to display the advanced

menu, and then press the [2-SIDED SCAN] button.

• The 2-SIDED SCAN screen is displayed.

2. Select the original type either the [BOOK] or [TABLET] but-

ton, and then press the [ENTER] button.

• The screen returns to the advanced menu.

3. Press the [ADDRESS] button to return to the address menu.

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7. Internet Fax

Priority Transmission

Priority TX allows you to execute a transmission prior to the other reserved transmissions.

NOTES: • You can use 'Direct Entry' and 'Address Dialing' to specify the recipients.

• Priority TX can be performed only for 1 transmission.

1. Press the [ADVANCED] button to display the advanced

menu, and then press the [PRIORITY RESERVE] button.

• The PRIORITY RESERVE screen is displayed.

2. Press the [ENTER] button.

• The screen returns to the advanced menu.

3. Press the [ADDRESS] button to return to the address menu.

100 Scanning Guide — How to Perform Internet Fax

Toshiba 281C, 451C, 351C User Manual 2

Specifications and Main Features

Frequently Asked Questions

User Manual

SOFTWARE LICENSE AGREEMENT

TRADEMARKS AND COPYRIGHT

Preface

About This Guide

Conventions

About Other Manuals

Table of Contents

1.OVERVIEW

About Scan Mode

Scan to e-Filing Mode

Scan to File Mode

Scan to E-mail Mode

How to Perform Scan Operations

Confirming the Scan Job Status

Confirming the Scan Log

2.SCAN TO E-FILING

How to Perform Scan to e-Filing

How to Use Scanned Data Stored in e-Filing

Using Scanned Data in e-Filing from Touch Panel Display

Using Scanned Data in e-Filing from e-Filing Web Utility

3.SCAN TO FILE

How to Perform Scan to File

How to Use Scanned Data Stored as Files

When Scanned Data Is Stored in MFP LOCAL

When Scanned Data Is Stored in REMOTE 1 or 2

4.SCAN TO E-MAIL

How to Perform Scan to E-mail

Specifying Destinations

5.USING TEMPLATE

Scanning Using Template

Registering Scan Template

6.COPY & FILE

How to Perform Copy & File

7.INTERNET FAX

About Internet Fax

Precaution for Internet Transmission

Internet Fax Transmission Overview

How to Perform Internet Fax

Specifying Destinations

Advanced Function

Sending 2-sided Originals

Priority Transmission