Toshiba 281C, 451C, 351C User Manual 2
MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS
Scanning Guide
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2 Scanning Guide — SOFTWARE LICENSE AGREEMENT
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Scanning Guide — SOFTWARE LICENSE AGREEMENT 3
TRADEMARKS AND COPYRIGHT
Trademarks
• The official name of Windows 98 is Microsoft Windows 98 Operating System.
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© 2005 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.
4 Scanning Guide — TRADEMARKS AND COPYRIGHT
Preface
Thank you for purchasing e-STUDIO451c Series Multifunctional Digital Color Systems.
This guide provides instructions on how to scan the originals using the equipment.
Read this guide before scanning on your e-STUDIO451c Series. Keep this guide within
easy reach, and use it to configure an environment that makes best of the e-STUDIO’s
functions.
About This Guide
This manual describes how to scan the originals using the equipment.
Conventions
• The term “this equipment” in this manual refers to the e-STUDIO451c Series.
• The term “e-Filing” in this manual is an abbreviation of “electronic filing”.
About Other Manuals
Other guides are included in the User Documentation CD-ROM provided with this system:
Printing Guide—explains how to install user software for the printer functions, including how to set up and manage print jobs from Microsoft Windows, Apple Mac OS, and
UNIX computers.
TopAccess Guide—explains how to set up and manage network functions using the
TopAccess user functions — such as network job management and template registration — from client computers via a network.
Network Administration Guide— explains the basic configuration and administration
of the equipment in supported platform and network environments. It also includes
guidelines for setting up network servers to provide various network services.
e-Filing Guide—explains how to operate the e-Filing features by using the TWAIN
driver, File Downloader and e-Filing web utility.
Network Fax Guide—explains how to use the network fax features that enable users
to operate fax and internet fax sending from a client computer via network.
Scanning Guide — Preface 5
6 Scanning Guide — Preface
Table of Contents
Scanning Guide
SOFTWARE LICENSE AGREEMENT ........................................................... 2
TRADEMARKS AND COPYRIGHT................................................................ 4
Preface ........................................................................................................... 5
About This Guide.......................................................................................5
Conventions .........................................................................................5
About Other Manuals.................................................................................5
Table of Contents ........................................................................................... 7
1. Overview.........................................................................................................9
About Scan Mode ......................................................................................... 10
Scan to e-Filing Mode.............................................................................. 10
Scan to File Mode.................................................................................... 10
Scan to E-mail Mode ............................................................................... 11
How to Perform Scan Operations................................................................. 12
Confirming the Scan Job Status ...................................................................18
Confirming the Scan Log .............................................................................. 19
2. Scan to e-Filing ............................................................................................21
How to Perform Scan to e-Filing...................................................................22
How to Use Scanned Data Stored in e-Filing ............................................... 28
Using Scanned Data in e-Filing from Touch Panel Display..................... 28
Using Scanned Data in e-Filing from e-Filing Web Utility........................ 28
3. Scan to File...................................................................................................29
How to Perform Scan to File......................................................................... 30
How to Use Scanned Data Stored as Files .................................................. 37
When Scanned Data Is Stored in MFP LOCAL.......................................37
When Scanned Data Is Stored in REMOTE 1 or 2..................................37
4. Scan to E-mail ..............................................................................................39
How to Perform Scan to E-mail .................................................................... 40
Specifying Destinations ........................................................................... 46
5. Using Template ............................................................................................59
Scanning Using Template ............................................................................ 60
Registering Scan Template .......................................................................... 68
6. Copy & File ...................................................................................................77
How to Perform Copy & File ......................................................................... 78
7. Internet Fax ..................................................................................................83
About Internet Fax ........................................................................................ 84
Precaution for Internet Transmission....................................................... 84
Internet Fax Transmission Overview ....................................................... 84
How to Perform Internet Fax ........................................................................ 86
Specifying Destinations ........................................................................... 88
Advanced Function..................................................................................98
Sending 2-sided Originals .................................................................. 98
Priority Transmission........................................................................100
Receiving Internet Fax................................................................................ 101
INDEX ................................................................................................................103
Scanning Guide
Scanning Guide — Table of Contents 7
.
8 —
1. Overview
1.OVERVIEW
This section describes the overview of the scan functions.
• About Scan Mode............................................................................................................................10
• How to Perform Scan Operations..................................................................................................12
• Confirming the Scan Job Status....................................................................................................18
• Confirming the Scan Log ...............................................................................................................19
Scanning Guide 9
1. Overview
r
r
r
About Scan Mode
If the scanning function is used, originals set on the reversing automatic document
feeder or on the original glass can easily be scanned as image data. Then this equipment can save scanned images into e-Filing or shared folder in the equipment. This
equipment also can send scanned images to e-mail addresses.
This equipment supports three scan modes, Scan to e-Filing, Scan to -File, and Scan to
E-mail.
Scan to e-Filing Mode
Scan to e-Filing mode allows users to store scanned images as e-Filing documents in
the equipment. Once users store the scanned images as e-Filing documents, the documents can be managed by creating boxes and folders. Users can work with e-Filing
documents such as printing them, merging them to create a new document, and so on,
using the e-Filing web utility. The e-Filing documents also can be retrieved into user’s
computer using TWAIN driver or File Downloader.
In the e-Filing boxes, up to 10 GB of data can be stored.
Scan to e-Filing
Managing e-Filing documents
using the Web browser
Windows
compute
e-Filinge-Filing
Retrieving e-Filing documents
as images using TWAIN driver
or File Downloader
For instructions on how to perform Scan to e-Filing, see the following section.
P.21 "Scan to e-Filing"
SUPPLEMENT: For more information about e-Filing, please see e-Filing Guide.
Scan to File Mode
Scan to File mode allows users to save scanned images as PDF, TIFF, or JPEG files
either the shared folder in the equipment, or network folder in another computer. Users
can use saved files by copying them from the folder where users save the scanned
images.
In the shared folder in the equipment, up to 5 GB of data can be stored.
Scan to File
Shared FolderShared Folder
Network FolderNetwork Folder
Copying Files from the shared
folder in the equipment
Copying Files from the
network folder
Windows
compute
Windows
compute
10 Scanning Guide — About Scan Mode
1. Overview
For instructions on how to perform Scan to File, see the following section.
P.29 "Scan to File"
SUPPLEMENT: The Copy & File function, which enables users to copy and store as file at the same
time, also will be available. For instruction on how to perform Copy & File, see the following section.
P.77 "Copy & File"
Scan to E-mail Mode
Scan to E-mail mode allows users to send scanned images to specified e-mail
addresses. When users perform Scan to E-mail, the scanned image will be converted
to a PDF, TIFF, or JPEG file and send them as an attached file of the E-mail message.
Scan to File
Send email to the Internet
via SMTP server
SMTP Server
Internet
For instructions on how to perform Scan to E-mail, see the following section.
P.39 "Scan to E-mail"
Scanning Guide — About Scan Mode 11
1. Overview
How to Perform Scan Operations
Users can scan originals not only by selecting one of the scan modes, but also by combining two scan modes at a single operation.
The following procedures describe about the basic instructions on how to perform the
scan operations.
P.12 "Scanning Procedure for Single Agent"
P.14 "Scanning Procedure for Multiple Agents"
SUPPLEMENTS: • Users can use a template to perform a scan operation as well. For more information
about a template, see the following section.
P.59 "Using Template"
• Users can perform Copy & File, which enables users to copy the originals as well as
storing the originals as a file. For more information about Copy & File, see the following section.
P.77 "Copy & File"
Scanning Procedure for Single Agent
1. Place the original(s).
• For instruction about placing the originals, see Operator’s Manual for
Basic Function.
2. Press the [SCAN] button on the control panel to enter the
scan menu.
• The basic scan menu is displayed.
12 Scanning Guide — How to Perform Scan Operations
1. Overview
3. Select a button of the desired scan mode.
[SCAN TO E-FILING] — Press this to store the scanned images to e-Filing.
When you store the scanned images to e-Filing, you can manage them using the
e-Filing web utility. You can also retrieve them into your computer using TWAIN
driver application or File Downloader.
[SCAN TO FILE] — Press this to save the scanned images into the shared
folder in the equipment or network folder as files.
[SCAN TO E-MAIL] — Press this to send the scanned images to specified Email addresses.
4. Set the scanning conditions using the buttons on the touch
panel and digital keys, and press the [ENTER] button to save
the settings.
• The above screen shows the example of the SCAN TO E-FILING screen.
The setting options vary depending on the scan mode that you selected. For
instructions on how to set them, see the instructions for each scan mode.
P.22 "How to Perform Scan to e-Filing"
P.30 "How to Perform Scan to File"
P.40 "How to Perform Scan to E-mail"
• When you press the [ENTER] button, the screen returns to the basic scan
menu, and the button that you set will be grayed out.
Scanning Guide — How to Perform Scan Operations 13
1. Overview
5. Press the [SCAN!] button.
6. If the “To continue, place document on glass. And press
Scan!” message is displayed, place another original on glass
and press [SCAN!] to scan another original, or press the
[JOB FINISH] button to finish scanning.
• When the original is set on the reversing automatic document feeder, this
screen is not displayed. However, this screen is displayed when you press
the [CONTINUE] button during scanning the originals.
• If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
• You can change the setting of the original type and scanning conditions,
using the [EDIT] button before pressing the [SCAN!] button.
Scanning Procedure for Multiple Agents
1. Place the original(s).
• For instruction about placing the originals, see Operator’s Manual for
Basic Function.
14 Scanning Guide — How to Perform Scan Operations
1. Overview
2. Press the [SCAN] button on the control panel to enter the
scan menu.
• The basic scan menu is displayed.
3. Select a button of the desired scan mode.
[SCAN TO E-FILING] — Press this to store the scanned images to e-Filing.
When you store the scanned images to e-Filing, you can manage them using the
e-Filing web utility. You can also retrieve them into your computer using TWAIN
driver application or File Downloader.
[SCAN TO FILE] — Press this to save the scanned images into the shared
folder in the equipment or network folder as files.
[SCAN TO E-MAIL] — Press this to send the scanned images to specified Email addresses.
Scanning Guide — How to Perform Scan Operations 15
1. Overview
4. Set the scanning conditions using the buttons on the touch
panel and digital keys, and press the [ENTER] button to save
the settings.
• The above screen shows the example of the SCAN TO E-FILING screen.
The setting options vary depending on the scan mode that you selected. For
instructions on how to set them, see the instructions for each scan mode.
P.21 "Scan to e-Filing"
P.29 "Scan to File"
P.39 "Scan to E-mail"
• When you press the [ENTER] button, the screen returns to the basic scan
menu, and the button that you set will be grayed out.
5. Select the other button of the desired scan mode.
NOTE: You can set two scan modes at a single operation. You cannot set all three scan modes
at a same time.
SUPPLEMENT: If you want to cancel a scan mode that you set, press the button the scan mode that you
want to cancel and press the [CANCEL] button in the screen. The screen returns to the
basic scan menu and the button will be unselected (not grayed out).
6. Press the [SCAN!] button.
16 Scanning Guide — How to Perform Scan Operations
1. Overview
7. If the “To continue, place document on glass. And press
Scan!” message is displayed, place another original on glass
and press [SCAN!] to scan another original, or press the
[JOB FINISH] button to finish scanning.
• When the original is set on the reversing automatic document feeder, this
screen is not displayed. However, this screen is displayed when you press
the [CONTINUE] button during scanning the originals.
• If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
• You can change the setting of the original type and scanning conditions,
using the [EDIT] button before pressing the [SCAN!] button.
Scanning Guide — How to Perform Scan Operations 17
1. Overview
Confirming the Scan Job Status
SCAN JOB displays its status and enables to delete the job. 4 jobs are listed on each
screen. The jobs for 250 pages (1,000 jobs) are available to display. Press the [Next]
button to display the 5th job or later, and press the [Prev] button to display the previous
page.
To display the scan job status screen, press the [JOB STATUS] button on the control
panel and press the [SCAN] button.
•Items of table
To: Display the name of the file created or the e-mail address of the recipient.
Agent: Display the function used for the scan job.
Date, Time: Display the date and time of the scan job.
Pages: Display the number of pages scanned or sent via E-mail.
Status: Display the status of jobs.
• Buttons
[Delete]: The button becomes active when the deletable job is selected. When this
button is pressed, the job is deleted.
18 Scanning Guide — Confirming the Scan Job Status
Confirming the Scan Log
SCAN LOG allows you to list the jobs that have finished being scanned to confirm the
results.
To display the scan log screen, press the [JOB STATUS] button on the control panel
and press the [LOG] button in the JOB STATUS screen. Then press the [SCAN] button.
When pressing the [SCAN] button on the log menu, the scanning status of the following
items is displayed.
• Storing status in e-Filing by copying
• Storing status in Share folder (SAVE AS FILE) by copying
• Storing status in e-Filing or Share folder (SCAN TO FILE) by scanning
• Sending status of E-mail (SCAN TO E-MAIL) by scanning
• Storing status in Share folder (SAVE AS FILE) by faxing
• Storing status in e-Filing or Share folder by Fax Received Forward
• Storing status in e-Filing or Share folder by Internet Fax Received Forward
1. Overview
• Items of list
To: Display the storing location of the scanned data or E-mail address of the recipi-
ent.
Agent: Display the scanned job in the scan menu.
Date, Time: Display the date and time at the time of scanning.
Pages: Display the number of pages scanned or sent E-mail.
Status: Display the status of job displayed with ‘OK’ or ‘Error code’
• Buttons
[ENTRY]: To register the E-mail address in the scanning status to the address book,
press this button.
[RETURN]: To return to the log menu, press this button.
SUPPLEMENT: For more information about the error code that is displayed in the Status section, see
Operator’s Manual for Basic Function.
Scanning Guide — Confirming the Scan Log 19
1. Overview
20 Scanning Guide — Confirming the Scan Log
2. Scan to e-Filing
2.SCAN TO E-FILING
This section describes the instructions on how to perform Scan to e-Filing and how to use the stored data in
e-Filing.
• How to Perform Scan to e-Filing....................................................................................................22
• How to Use Scanned Data Stored in e-Filing................................................................................28
Scanning Guide 21
2. Scan to e-Filing
How to Perform Scan to e-Filing
In this function, the scanned original data can be stored in the e-Filing. You can scan up
to 200 pages per 1 job.
In the e-Filing boxes, up to 10 GB of data can be stored.
After storing the original data, you can print it at any time from the touch panel. Also you
can manage stored documents using the e-Filing web utility. Using the e-Filing web utility, you can manage stored documents by creating user boxes and folders, printing documents, and merging several documents to create a new document.
To store the original data, you can specify the public box or one of user boxes. The public box is a pre-set box since the installation of the equipment, and it will be used to
store documents that any user may need to work with. The user box is the one created
by the user, and, if password is set, you need to enter the password correctly.
Before storing the original data in e-Filing, you need to set up the user boxes using the
touch panel or e-Filing web utility. For setting up the user boxes and printing the stored
documents from the touch panel or e-Filing web utility, see e-Filing Guide. (The
instruction on how to set up the user boxes using the touch panel also describes in
Operator’s Manual for Basic Function.)
NOTE: It is recommended to back up the data on the equipment's hard disk to prevent loss of
data. You can back it up with the client PC using the File Downloader or e-Filing
Backup/Restore Utility. See e-Filing Guide for details.
SUPPLEMENT: You can also store the copied original data in the e-Filing using the copy operation.
However, when you use the original data with the client PC via network, it is recommended to store the original data using the scanning operation explained here, rather
than using the copy operation because the data stored by the copy operation is proper
for output, but not for importing as an image into your computer.
Scanning Procedure for Scan to e-Filing
1. Place the original(s).
• For instruction about placing the originals, see Operator’s Manual for
Basic Function.
2. Press the [SCAN] button on the control panel to enter the
scan menu.
• The basic scan menu is displayed.
22 Scanning Guide — How to Perform Scan to e-Filing
2. Scan to e-Filing
3. Press the [SCAN TO E-FILING] button.
• The SCAN TO E-FILING screen is displayed.
4. Press the [BOX/FOLDER] button.
• The box list screen is displayed.
5. Select the box in which you want to store the data and press
the [ENTER] button.
• Select either the “Public Box” button or desired user box button.
• If the user box that you want to store the data is not shown in the list, press
the [Next] or [Prev] buttons to change the list on the screen.
SUPPLEMENT: If the user box that you want to store the data has not been registered, you must regis-
ter the user box first. For setting up the user boxes, see e-Filing Guide. (The instruction on how to set up the user boxes using the touch panel also describes in Operator’s
Manual for Basic Function.)
Scanning Guide — How to Perform Scan to e-Filing 23
2. Scan to e-Filing
6. If you select a user box that a password is set, the password
entry screen may be displayed. If the password entry screen
is displayed, enter the password using the digital keys and
press the [ENTER] button.
• The list of the documents and folders for the selected box is displayed.
7. When you want to store the original(s) in an existing folder,
select the folder and press the [OPEN FOLDER] button to
display the list in the folder, and then press the [ENTER] button.
If you want to store the original(s) in the selected box, press
the [ENTER] button.
• The screen returns to the SCAN TO E-FILING screen.
8. Press the [DOCUMENT NAME] button if you want rename the
document name of the scanned data.
• The letter entry screen is displayed. Enter the value using the keyboard and
digital keys, and press the [ENTER] button to set the entry.
24 Scanning Guide — How to Perform Scan to e-Filing
2. Scan to e-Filing
9. Press the [EDIT] button to set the scanning conditions.
• The screen to set the scan conditions is displayed.
10. Specify the following items as you require, and press the
[Next] button.
z SINGLE/2-SIDED SCAN
[SINGLE] — Press this when scanning only the front page of originals.
[BOOK] — Press this when scanning both side of originals in the same
direction.
[TABLET] — Press this when scanning front page in the general direction, and
scanning back page rotated 180 degree.
z ROTATION
[0 degree] — Press this not to rotate the scanned image.
[90 degree right] — Press this to rotate the scanned image 90 degree on the
right.
[180 degree] — Press this to rotate the scanned image 180 degree.
[90 degree left] — Press this to rotate the scanned image 90 degrees on the
left.
z COLOR MODE
Select the button of the color mode for scanning.
z ORIGINAL MODE
[TEXT] — Press this when scanning the originals that contain texts.
[TEXT/PHOTO] — Press this when scanning originals that contain texts and
photos.
[PHOTO] — Press this when scanning originals that contain photos printed on
photographic paper.
[PRTD IMAGE] — Press this when scanning originals as printed images. This
can be set only when [FULL COLOR] or [AUTO COLOR] is selected in the
“COLOR MODE” option.
NOTE: The “ORIGINAL MODE” option cannot be set when [GRAY SCALE] is selected in the
“COLOR MODE” option.
Scanning Guide — How to Perform Scan to e-Filing 25
2. Scan to e-Filing
z RESOLUTION
[600] — Press this when scanning originals in 600 dpi. This can be set only
when [BLACK] is selected in the “COLOR MODE” option. When the optional
expansion memory is installed, this can be set even if other than [BLACK] is
selected in the “COLOR MODE” option (However, only A4/LT originals can be
scanned).
[400] — Press this when scanning originals in 400 dpi.
[300] — Press this when scanning originals in 300 dpi.
[200] — Press this when scanning originals in 200 dpi.
[150] — Press this when scanning originals in 150 dpi.
[100] — Press this when scanning originals in 100 dpi. This cannot be set when
[BLACK] is selected in the “COLOR MODE” option.
11. Specify the following items as you require, and press the
[ENTER] button.
z ORIGINAL SIZE
Select the button of the original size, or select the [AUTO] button to
automatically detects the original size.
When placing the different size originals on the reversing automatic document
feeder, select the [MIXED ORIGINAL SIZE] button.
z EXPOSURE
Press light or dark buttons to specify the exposure for scanning manually, or
press the [AUTO] button to select auto mode for the exposure mode for
scanning. This can be set only when the [BLACK] button is selected at the
“COLOR MODE” option. When other than the [BLACK] button is selected at the
“COLOR MODE” option, the setting will be changed to “BACKGROUND
ADJUSTMENT”.
z BACKGROUND ADJUSTMENT
Press light or dark buttons to specify the background for scanning manually.
This can be set only when other than the [BLACK] button is selected at the
“COLOR MODE” option. When the [BLACK] button is selected at the “COLOR
MODE” option, the setting will be changed to “EXPOSURE”.
z JPEG COMPRESS
Select the JPEG compression for scan data. This cannot be set when the
[BLACK] button is selected at the “COLOR MODE” option.
26 Scanning Guide — How to Perform Scan to e-Filing
2. Scan to e-Filing
12. Press the [ENTER] button.
• The screen returns to the basic scan menu.
13. Press the [SCAN!] button.
SUPPLEMENT: You can also set another scan agent, by pressing either the [SCAN TO FILE] button or
[SCAN TO E-MAIL] button to set the scanning conditions.
P.30 "How to Perform Scan to File"
P.40 "How to Perform Scan to E-mail"
14. If the “To continue, place document on glass. And press
Scan!” message is displayed, place another original on glass
and press [SCAN!] to scan another original, or press the
[JOB FINISH] button to finish scanning.
• When the original is set on the reversing automatic document feeder, this
screen is not displayed. However, this screen is displayed when you press
the [CONTINUE] button during scanning the originals.
• If you want to cancel the storage of the scanned data, press the [JOB CANCEL] button.
• You can change the setting of the original type and scanning conditions,
using the [EDIT] button before pressing the [SCAN!] button.
Scanning Guide — How to Perform Scan to e-Filing 27
2. Scan to e-Filing
How to Use Scanned Data Stored in e-Filing
Scanned data that is stored in e-Filing can be listed from the touch panel or e-Filing web
utility.
Using Scanned Data in e-Filing from Touch Panel Display
The scanned data that is stored in e-Filing can be printed or deleted from the touch
panel. For instructions on how to print or delete scanned data in e-Filing from the touch
panel, see Operator’s Manual for Basic Function or e-Filing Guide.
Using Scanned Data in e-Filing from e-Filing Web Utility
The scanned data that is stored in e-Filing can be printed, deleted, copied to another
boxes or folders, and merged with other scanned data in e-Filing using the e-Filing web
utility. For instructions on how to print, delete, copy, or merge scanned data, see e-Fil-
ing Guide.
28 Scanning Guide — How to Use Scanned Data Stored in e-Filing
3. Scan to File
3.SCAN TO FILE
This section describes the instructions on how to perform Scan to File and how to use the stored files.
• How to Perform Scan to File ..........................................................................................................30
• How to Use Scanned Data Stored as Files ...................................................................................37
Scanning Guide 29
3. Scan to File
How to Perform Scan to File
In this SCAN TO FILE function, the scanned original data can be sent and stored to the
Share folder of the hard disk in the equipment or the specified PC. You can scan up to
1000 pages per 1 job. You can access the data stored in the Share folder directly from
the client PC via network.
In the shared folder in the equipment, up to 5 GB of data can be stored.
NOTES: • The network administrator has to make settings for storing the original data to the
PCs. For details, see Network Administrator's Guide.
• It is recommended to back up the data stored in the Share folder of the hard disk
with the client PC via network.
Scanning Procedure for Scan to File
1. Place the original(s).
• For instruction about placing the originals, see Operator’s Manual for
Basic Function.
2. Press the [SCAN] button on the control panel to enter the
scan menu.
• The basic scan menu is displayed.
3. Press the [SCAN TO FILE] button.
• The SCAN TO FILE screen is displayed.
30 Scanning Guide — How to Perform Scan to File
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