TA Triumph-Adler P-4035 MFP User Manual

EN

Fax System

P-4035 MFP

User Manual

P-4035 MFP

Fax System

Copy / Print / Scan / Fax

A4

Contents

	Contents ....................................................................................................................................	i
	Preface .....................................................................................................................................	v
	About the FAX Operation Guide (this Guide) ...........................................................................	v
	Structure of the guide .....................................................................................................	v
	Conventions in This Guide ............................................................................................	vi
1	Legal and Safety Information ..............................................	1-1
	Notice ...................................................................................................................................	1-2
	Safety Conventions in This Guide ..............................................................................	1-2
	About this Operation Guide ........................................................................................	1-3
	Legal Notice ...............................................................................................................	1-3
	IMPORTANT SAFETY INSTRUCTIONS ...................................................................	1-3
	IMPORTANTES MESURES DE SECURITE .............................................................	1-3
	Declarations to European Directives ..........................................................................	1-4
	Technical regulations for terminal equipment ............................................................	1-4
	Network Compatibility Declaration .............................................................................	1-5
	Trademark Information ...............................................................................................	1-5
2	Before Using the Fax Machine .............................................	2-1
	Part Names and Functions ...................................................................................................	2-2
	Machine ......................................................................................................................	2-2
	Operation Panel .........................................................................................................	2-4
	Operation Method ......................................................................................................	2-5
	Setting Date and Time ..........................................................................................................	2-6
	Local FAX Information Entry ................................................................................................	2-8
	TTI (Transmit Terminal Identification) ........................................................................	2-8
	Local FAX Name ........................................................................................................	2-8
	Local FAX Number .....................................................................................................	2-9
	Local FAX ID ............................................................................................................	2-10
	FAX Dialing Mode ....................................................................................................	2-10
	ECM TX ....................................................................................................................	2-11
	TX Start Speed .........................................................................................................	2-12
	PBX Setting (Europe only) .......................................................................................	2-13
	Registering Destinations in the Address Book ...................................................................	2-14
	Adding a Destination (Address Book) ......................................................................	2-14
	Adding a Destination on One Touch Key .................................................................	2-24
3	Sending Faxes ......................................................................	3-1
	Basic transmission procedure ..............................................................................................	3-2
	Checking and Editing Destinations ............................................................................	3-5
	Checking the Send Status ..........................................................................................	3-7
	Priority Override Send ................................................................................................	3-7
	Cancelling the Transmission ......................................................................................	3-9
	Using redial ..............................................................................................................	3-11
	Methods For Entering the Destination ................................................................................	3-12
	Entering the destination fax number with the numeric keys .....................................	3-12
	Choosing from the Address Book ............................................................................	3-13
	Choosing by One Touch Key ...................................................................................	3-15
	Login/Logout .......................................................................................................................	3-16
	Logging in when User Accounting has been Enabled ..............................................	3-16
	Logging in when Job Accounting has been Enabled ...............................................	3-18
	Fax transmission functions .................................................................................................	3-19
	Quiet Mode .........................................................................................................................	3-20
	Original Size .......................................................................................................................	3-20
	Original Image ....................................................................................................................	3-20

i

	FAX Resolution ..................................................................................................................	3-21
	Orig.Orientation ..................................................................................................................	3-21
	Continuous Scan ................................................................................................................	3-21
	File Name Entry ..................................................................................................................	3-21
	JobFinish Notice .................................................................................................................	3-21
	FAX Delayed Transmission ................................................................................................	3-22
	Cancelling and Sending Delayed Transmissions (Queued) .....................................	3-22
	FAX Direct Transmission ....................................................................................................	3-23
	Cancelling Direct Transmission ................................................................................	3-24
	FAX TX Report ...................................................................................................................	3-24
	Density ...............................................................................................................................	3-24
	Duplex ................................................................................................................................	3-24
	Manual Send ......................................................................................................................	3-25
	Using Chain Dial .................................................................................................................	3-26
	Program ..............................................................................................................................	3-28
	Registering Programs ..............................................................................................	3-28
	Confirming the Registered Program .........................................................................	3-29
	Recalling Program ....................................................................................................	3-29
	Overwriting Program ................................................................................................	3-29
	Deleting Program .....................................................................................................	3-30
4	Receiving Faxes ...................................................................	4-1
	FAX Automatic Reception ....................................................................................................	4-2
	Reception Method ......................................................................................................	4-2
	Checking and Changing the Reception Method .........................................................	4-2
	Flow of reception ........................................................................................................	4-3
	Canceling reception (Disconnection of communication) ............................................	4-4
	Manual Reception ................................................................................................................	4-5
	Flow of reception ........................................................................................................	4-5
	Fax reception functions ........................................................................................................	4-6
	Fax reception settings ..........................................................................................................	4-7
	FAX Media Type ........................................................................................................	4-7
	RX Date/Time .............................................................................................................	4-8
	2 in 1 Printing .............................................................................................................	4-8
	Batch Print ..................................................................................................................	4-8
	Duplex Printing ...........................................................................................................	4-9
5	Using Convenient Fax Functions .........................................	5-1
	Forward Settings ..................................................................................................................	5-2
	Type of Forwarding Destination .................................................................................	5-2
	Setting Forwarding .....................................................................................................	5-2
	Registering Forwarding Destination ...........................................................................	5-3
	Changing and Deleting Registration Contents ...........................................................	5-5
	Forwarding Time Setting ............................................................................................	5-6
	File Format Setting .....................................................................................................	5-7
	E-mail Subject Add. Info Setting ................................................................................	5-8
	FTP Encrypted TX Setting .........................................................................................	5-9
	File Name Entry .........................................................................................................	5-9
	Print Setting ..............................................................................................................	5-10
	Settings for Forwarding from Embedded Web Server RX (Forward Settings) .........	5-11
	Sub Address Box Function .................................................................................................	5-12
	Sub Address Box .....................................................................................................	5-12
	Sub Address Communication ...................................................................................	5-12
	Registering a Sub Address Box ...............................................................................	5-13
	Changing/Deleting Sub Address Box .......................................................................	5-14
	Printing Originals from a Sub Address Box ..............................................................	5-15
	Checking Details ......................................................................................................	5-17
	Deleting Originals after Printing from a Sub Address Box .......................................	5-17

ii

	Deleting Originals from a Sub Address Box .............................................................	5-18
	Printing a Sub Address Box List ...............................................................................	5-19
	Sub Address Transmission ......................................................................................	5-20
	Polling Communication .......................................................................................................	5-22
	Polling Transmission ................................................................................................	5-22
	Polling Reception .....................................................................................................	5-25
	Printing from a Polling Box .......................................................................................	5-27
	Checking Details ......................................................................................................	5-28
	Deleting Originals in a Polling Box ...........................................................................	5-28
	Encryption ..........................................................................................................................	5-30
	Registering an Encryption Key .................................................................................	5-31
	Changing and Deleting Registration Contents of Encryption Key ............................	5-31
	Using the Encrypted Transmission ..........................................................................	5-32
	Setting the Encrypted Reception ..............................................................................	5-34
	Using a Connected Telephone ...........................................................................................	5-36
	FAX/TEL Auto Switch Reception .............................................................................	5-36
	FAX/Answering Machine Auto Switch Reception .....................................................	5-38
	DRD Reception (Available for inch versions only) ...................................................	5-40
	Manual Send ............................................................................................................	5-41
	Manual Reception ....................................................................................................	5-42
	Remote Switch Function ..........................................................................................	5-43
6	Sending Faxes from PC ........................................................	6-1
	Flow of Sending Faxes from PC ...........................................................................................	6-2
	Flow of Network FAX Receiving ...........................................................................................	6-2
	Setup ....................................................................................................................................	6-3
	Installing the FAX Driver ............................................................................................	6-3
	Uninstalling the FAX Driver ........................................................................................	6-5
	Basic Transmission ..............................................................................................................	6-6
	Configuring the Driver Default Settings ......................................................................	6-9
	Default Settings Dialog Box .....................................................................................	6-10
	Changing Transmit Settings .....................................................................................	6-13
	Using Cover Pages ..................................................................................................	6-17
	Cover Page Registration (Default Settings) .............................................................	6-22
	Transmission Control ...............................................................................................	6-27
7	Managing Jobs .....................................................................	7-1
	Various Reports for FAX ......................................................................................................	7-2
	Checking FAX Job History ...................................................................................................	7-3
	Send Job Log and Print Job Log ................................................................................	7-3
	Outgoing FAX Log and Incoming FAX Log ................................................................	7-4
	Printing Administrative Reports (Result Rpt Set.) ................................................................	7-5
	Send Result Reports (Send Result) ...........................................................................	7-5
	Report for Job Canceled before Sending ...................................................................	7-6
	Recipient Format ........................................................................................................	7-6
	FAX RX Result Reports .............................................................................................	7-7
	Activity Report (Outgoing FAX Rpt and Incoming FAX Rpt) ................................................	7-9
	Printing Activity Reports .............................................................................................	7-9
	Automatic Printout ......................................................................................................	7-9
	Status Page ........................................................................................................................	7-11
	Reporting FAX Receipt Result by E-mail ...........................................................................	7-12
	Confirmation Screen of Destinations ..................................................................................	7-14
8	Fax Settings .........................................................................	8-1
	Default fax settings ...............................................................................................................	8-2
	System Menu Settings ...............................................................................................	8-2
	Report ........................................................................................................................	8-3

iii

	Common Settings .......................................................................................................	8-3
	FAX ............................................................................................................................	8-4
	Adjust/Maint. .............................................................................................................. 8-8
	Transmission Restriction ......................................................................................................	8-9
	Registering Permit FAX No. .....................................................................................	8-10
	Changing and Deleting Permit FAX No. ...................................................................	8-11
	Registering Reject FAX No. .....................................................................................	8-11
	Changing and Deleting Reject FAX No. ...................................................................	8-12
	Registering Permit ID No. ........................................................................................ 8-13
	Changing and Deleting Permit ID No. ......................................................................	8-14
	Setting Send Restriction ...........................................................................................	8-15
	Setting Reception Restriction ...................................................................................	8-16
	Unknown Number Reception ...................................................................................	8-16
	Unusable Time ...................................................................................................................	8-18
	Account Management ........................................................................................................	8-20
9	Troubleshooting ...................................................................	9-1
	Indicators During Sending/Receiving Operation ..................................................................	9-2
	Responding to an Attention Indicator Flashes ......................................................................	9-2
	Precautions When Turning Power OFF ...............................................................................	9-3
	Messages .............................................................................................................................	9-4
	Error Code List .....................................................................................................................	9-6
	Troubleshooting ....................................................................................................................	9-9
10	Appendix .............................................................................	10-1
	Character Entry Method .....................................................................................................	10-2
	Using the Keys .........................................................................................................	10-2
	Selecting Type of Characters ...................................................................................	10-3
	Characters That Can be Entered Using the Numeric Keys ......................................	10-3
	Entering Symbols .....................................................................................................	10-4
	Entering Characters .................................................................................................	10-4
	Specifications .....................................................................................................................	10-6
	Menu Map ..........................................................................................................................	10-8
	Received FAX Sizes and Paper Priority (Metric Model) ...................................................	10-12
	Received FAX Sizes and Paper Priority (Inch Model) ......................................................	10-13
	Index ...............................................................................................................................	Index-1

iv

Preface

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition.

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

About the FAX Operation Guide (this Guide)

Structure of the guide

This Operation Guide contains the following chapters.

	Chapter	Contents
1	Legal and Safety Information	Provides precautions regarding use of the machine and
		trademark information.
2	Before Using the Fax Machine	Explains the part names and the settings required before
		using fax.
3	Sending Faxes	Explains the general methods for sending faxes and
		transmission functions.
4	Receiving Faxes	Explains the general methods for receiving faxes and
		reception functions.
5	Using Convenient Fax Functions	Explains convenient fax functions such as storing received
		faxes in boxes in the memory, forwarding received faxes,
		and polling communication (a function that allows the
		receiving party to call and initiate fax reception).
6	Sending Faxes from PC	Explains how to send a FAX from a PC.
7	Managing Jobs	Explains how to check the status of recently performed
		transmission and reception operations in the message
		display. Also explains how to print administrative reports
		showing communication results, machine settings, and
		registered information.
8	Fax Settings	Explains various settings for controlling fax usage, such as
		restricting transmission destinations, blocking fax
		reception, and setting prohibited use times.
9	Troubleshooting	Explains what to do when errors are displayed or other
		problems occur.
10	Appendix	Explains how to enter characters, and lists the fax
		specifications.

v

Conventions in This Guide

Adobe Reader X is used as an example in the explanations below.

Click an item in the Table of Contents to jump to the corresponding page.

Click to move from the current page to the previously displayed page. This is convenient when you want to return to the page from which you jumped to the current page.

IMPORTANT

Indicates operational requirements and restrictions to operate the machine correctly, and avoid damage to the machine or property.

NOTE

Indicates supplemental explanations and reference information for operations.

Refer to

Click the underlined text to jump to the corresponding page.

Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

NOTE

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention	Description	Example
[Bold]	Indicates keys on the operation panel and buttons on	Press the [Start] key.
	your computer screen.	Click [OK].
[Regular]	Indicates a message or setting displayed on the	[Ready to copy.] appears in the message display.
	message display.	Press the [▲] or [▼] key to select [On].
"Regular"	Indicates a message or setting displayed on the	You can select from the "Print size" menu.
	computer screen.

vi

Conventions used in procedures for operating the machine

Operation panel keys that are pressed are outlined in red.

Procedures consisting of a sequence of operation panel or touch panel operations are numbered as shown below.

1

2

vii

1Legal and Safety Information

Please read this information before using your machine. This chapter provides information on the following topics.
Notice .................................................................................................................................................................	1-2
Safety Conventions in This Guide ...........................................................................................................	1-2
About this Operation Guide .....................................................................................................................	1-3
Legal Notice .............................................................................................................................................	1-3
IMPORTANT SAFETY INSTRUCTIONS .................................................................................................	1-3
IMPORTANTES MESURES DE SECURITE ...........................................................................................	1-3
Declarations to European Directives .......................................................................................................	1-4
Technical regulations for terminal equipment ..........................................................................................	1-4
Network Compatibility Declaration ...........................................................................................................	1-5
Trademark Information .............................................................................................................................	1-5

1-1

Legal and Safety Information > Notice

Notice

Safety Conventions in This Guide

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

NOTE

Due to performance updating, information in this Operation Guide is subject to change without notice.

1-2

Legal and Safety Information > Notice

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

Environment

Precautions for Use

Loading Paper

Cleaning

Toner Container Replacement

Waste Toner Box Replacement

Solving Malfunctions

Responding to Messages

Clearing Paper Jams

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.

1Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

2Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

3Do not use the telephone to report a gas leak in the vicinity of the leak.

4Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

IMPORTANTES MESURES DE SECURITE

Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes:

1Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine.

2Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.

1-3

Legal and Safety Information > Notice

3Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.

4Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.

CONSERVER CES INSTRUCTIONS

Declarations to European Directives

DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity					EN55024
characteristics of information technology
equipment
Limits and methods of measurement for radio					EN55022 Class B
interference characteristics of information
technology equipment
Limits for harmonic currents emissions for					EN61000-3-2
equipment input current				16A per phase
Limitation of voltage fluctuations and flicker in low-					EN61000-3-3
voltage supply systems for equipment with rated
current		16A
Safety of information technology equipment,					EN60950-1
including electrical business equipment
Terminal Equipment (TE);					TBR 21
Attachment requirements for pan-European
approval for connection to the analogue Public

Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling

Technical regulations for terminal equipment

This terminal equipment complies with:

•	TBR21		•	DE 05R00	National AN for D
•	AN 01R00	AN for P	•	DE 08R00	National AN for D
•	AN 02R01 AN for CH and N		•	DE 09R00	National AN for D
•	AN 05R01 AN for D, E, GR, P and N		•	DE 12R00	National AN for D
•	AN 06R00 AN for D, GR and P		•	DE 14R00	National AN for D
•	AN 07R01	AN for D, E, P and N	•	ES 01R01	National AN for E
•	AN 09R00	AN for D	•	GR 01R00	National AN for GR

1-4

Legal and Safety Information > Notice

•	AN 10R00	AN for D	•	GR 03R00	National AN for GR
•	AN 11R00	AN for P	•	GR 04R00	National AN for GR
•	AN 12R00	AN for E	•	NO 01R00	National AN for N
•	AN 16R00	General Advisory Note	•	NO 02R00	National AN for N
•	DE 03R00	National AN for D	•	P 03R00	National AN for P
•	DE 04R00	National AN for D	•	P 08R00	National AN for P

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries:

Austria	France	Liechtenstein	Slovakia
Belgium	Germany	Lithuania	Slovenia
Bulgaria	Greece	Luxembourg	Spain
Cyprus	Hungary	Malta	Sweden
Czech	Iceland	Norway	Switzerland
Denmark	Ireland	Poland	The Netherlands
Estonia	Italy	Portugal	United Kingdom
Finland	Latvia	Romania

Trademark Information

•Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7, Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

•Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

•Ethernet is a registered trademark of Xerox Corporation.

•IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this guide.

1-5

2Before Using the Fax Machine

This chapter explains the following topics:
Part Names and Functions ................................................................................................................................	2-2
Machine ...................................................................................................................................................	2-2
Operation Method ....................................................................................................................................	2-5
Setting Date and Time .......................................................................................................................................	2-6
Local FAX Information Entry ..............................................................................................................................	2-8
TTI (Transmit Terminal Identification) ......................................................................................................	2-8
Local FAX Name ......................................................................................................................................	2-8
Local FAX Number ...................................................................................................................................	2-9
FAX Dialing Mode ..................................................................................................................................	2-10
ECM TX ..................................................................................................................................................	2-11
TX Start Speed .......................................................................................................................................	2-12
PBX Setting (Europe only) .....................................................................................................................	2-13
Registering Destinations in the Address Book .................................................................................................	2-14
Adding a Destination (Address Book) ....................................................................................................	2-14
Adding a Destination on One Touch Key ...............................................................................................	2-24

2-1

Before Using the Fax Machine > Part Names and Functions

Part Names and Functions

Machine

This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.

3

4 1

2

1	Operation panel	Perform the fax operation with this panel.
2	Power switch	Set this switch to the ON side when performing the fax or copier operation.
3	LINE connector	Connect the modular cord for the telephone line to this connector.
4	TEL connector	When using a commercially available telephone set, connect the modular cord to this
		connector.

IMPORTANT

You cannot automatically receive a fax when the power switch is turned off.

2-2

Before Using the Fax Machine > Part Names and Functions

Document Processor (DP)

5 6

9	7
	8

5	Top Cover	Open this cover when the original jammed in the Document Processor.
6	Original Width Guides	Adjust these guides according to the original width.
7	Original Table	Stack the sheet originals on this table.
8	Original Eject Table	Read originals are ejected onto this table.
9	Open/Close Handle	Hold this handle when opening or closing the Document Processor.

2-3

Before Using the Fax Machine > Part Names and Functions

Operation Panel

Displays the Status/Job

Cancel screen.

Displays the Document

Box screen.

Displays the System

Menu/Counter screen.

Displays the Copy screen.

Displays the screen for sending. You can change it to display the Address Book screen.

Displays the FAX screen.

Displays the function menu for copy, print, transmission and document box.

Increments or decrements numbers, or selects menu in the message display. In addition, moves the cursor when entering the characters

Finalizes a function or menu, and numbers that have been entered.

Returns to the previous display.

Message display.

Displays the setting menu, machine status, and error messages.

Numeric keys.

Enter numbers and symbols.

Clears entered numbers and characters.

Returns settings to their default states.

Cancels or pauses the job in progress.

Starts copying and scanning operations and processing for setting operations.

Displays the Address Book screen.

Calls the previous destination. Also used to enter a pause when entering a FAX number.

Confirms the destination or adds a destination.

Switches between on-hook and off-hook when manually sending a FAX.

Recalls the destination registered for One Touch Keys.

Select Key: Selects the menu displayed at the bottom of the message display.

Processing: Blinks while printing or sending/receiving.

Memory: Blinks while the machine is accessing the machine memory, fax memory or USB memory (general purpose item).

Attention:Lights or blinks when an error occurs and a job is stopped.

Used to register or recall programs.

Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

Authenticates user switching, and exits the operation for the current user (i.e. log out).

2-4

Before Using the Fax Machine > Part Names and Functions

Operation Method

This section explains how to operate the setting menus on the message display.

Displaying the Menus and Configuring Settings

Press the [System Menu/Counter] key, or [Function Menu] key to display the setting menus. Press the [▲] key, [▼] key, [◄] key, [►] key, [OK] key, or [Back] key to select a menu, and perform settings.

Ready to send.		Ready to send.
2013/08/08 10:10		2013/08/08 10:10
Off	200x100dpi	Off	200x100dpi
Quiet	FAX Res.	Quiet	FAX Res.

Normal screen

Press the [System Menu/Counter] key,

[Function Menu] key, or function keys to

display the setting menus.

Setting menus

The directions of usable arrow keys

are shown on the screen displayed.

Sys. Menu/Count.:

01	Report
02	Counter
03	System/Network

Exit

Sys. Menu/Count.:

04 User/Job Account

05 User Property

06 Common Settings

Exit

When the [▲] or [▼] key is pressed, the selection moves line by line.

When the [◄] or [►] key is pressed, the selection moves in units of one page.

When [OK] is displayed, press the [OK] key to confirm the selection.

Press the [OK] key to display the selected menu.

The selected item is displayed with [*] (asterisk) at the beginning.

Sys. Menu/Count.:

01 Report

02 Counter

03 System/Network

Canceling the menu operation

When [Exit] is displayed, press [Exit] to exit the setting menu and return to the normal screen.

When other function keys are pressed, the menu operation is canceled and the screen of the corresponding function appears.

When the [▲] or [▼] key is pressed, the selection moves line by line.

Common Settings:

01 Language

02 Default Screen

03 Sound

Exit

Language:
	English
	Deutsch
03	Francais

Language:

Press the [Back] key to return to the screen one level higher.

Press the [OK] key to confirm the selected setting.

2-5

Before Using the Fax Machine > Setting Date and Time

Setting Date and Time

Set the local date and time at the place of installation.

When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax. Set the date, time and time difference from GMT of the region where the machine is used.

NOTE

Be sure to set the time difference before setting the date and time.

If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for Administrator User Name and Password.

The factory default login user name and login password are set as shown below.

	Login User Name	Login Password
	4000	4000
1 Display the screen.

1Press the [System Menu/Counter] key.

2Press the [▲] or [▼] key to select [Common Settings].

3Press the [OK] key.

4Press the [▲] or [▼] key to select [Date Setting].

5Press the [OK] key.

2 Set the time difference.

1Press the [▲] or [▼] key to select [Time Zone].

2Press the [OK] key.

3Press the [▲] or [▼] key to set the time zone.

4Press the [OK] key.

3 Set the date and time.

1Press the [▲] or [▼] key to select [Date/Time].

2Press the [OK] key.

3Press the [▲] or [▼] key to set the year, month, and day. Press the [◄] and [►] key to move the cursor right and left.

Date/Time:

Year Month Day

2013 01 01

(Time Zone:Pfic Time )

2-6

Before Using the Fax Machine > Setting Date and Time

4Press the [OK] key.

5Press the [▲] or [▼] key to set the hour, minute, and second. Press the [◄] and [►] key to move the cursor right and left.

Date/Time:			Second
Hour		Min.
10	:	10:	50

(Time Zone:Pfic Time )

6 Press the [OK] key.

4 Set the Date Format.

1Press the [▲] or [▼] key to select [Date Format].

2Press the [OK] key.

3Press the [▲] or [▼] key to select the display format of year, month, and date.

Date Format:

01*Month/Day/Year

02 Day/Month/Year

03 Year/Month/Day

NOTE

The following date formats are available.

•[Month/Day/Year]

•[Day/Month/Year]

•[Year/Month/Day]

4 Press the [OK] key.

5 Set the Summer Time.

NOTE

Summer Time can be set according to the region set in Time Zone.

1Press the [▲] or [▼] key to select [Summer Time].

2Press the [OK] key.

3Press the [▲] or [▼] key to select [On] or [Off].

4Press the [OK] key.

2-7

Before Using the Fax Machine > Local FAX Information Entry

Local FAX Information Entry

Register the local FAX information below.

TTI (Transmit Terminal Identification)

Select whether or not to print the local fax information on the fax on the receiving system.

1 Display the screen.

1Press the [System Menu/Counter] key.

2Press the [▲] or [▼] key to select [FAX].

3Press the [OK] key.

4Press the [▲] or [▼] key to select [Transmission].

5Press the [OK] key.

6Press the [▲] or [▼] key to select [TTI].

7Press the [OK] key.

2 Set the TTI.

1Press the [▲] or [▼] key to select the desired location for printing the information or [Off] if you don't want to print it.

2Press the [OK] key.

Local FAX Name

Register the local fax name printed on the fax on the receiving system.

1 Display the screen.

1Press the [System Menu/Counter] key.

2Press the [▲] or [▼] key to select [FAX].

3Press the [OK] key.

4Press the [▲] or [▼] key to select [Transmission].

5Press the [OK] key.

6Press the [▲] or [▼] key to select [Local FAX Name].

2-8

Before Using the Fax Machine > Local FAX Information Entry

7 Press the [OK] key.

2 Set the Local FAX Name

1 Use the numeric keys to enter the local fax name.

Local FAX Name:

Sales department

Common SettingsABC

Text

NOTE

Refer to Character Entry Method on page 10-2 for details on entering characters.

2 Press the [OK] key.

Local FAX Number

Enter the local fax number to be printed on the fax on the receiving system.

1 Display the screen.

1Press the [System Menu/Counter] key.

2Press the [▲] or [▼] key to select [FAX].

3Press the [OK] key.

4Press the [▲] or [▼] key to select [Transmission].

5Press the [OK] key.

6Press the [▲] or [▼] key to select [Local FAX Number].

7Press the [OK] key.

2 Local FAX Number Entry

1 Use the numeric keys to enter the local fax number.

Local FAX Number: 0123456789

NOTE

Up to 20 digits can be entered as the local fax number.

Press the [*/.] keys on numeric keys to enter "+".

2 Press the [OK] key.

2-9

Before Using the Fax Machine > Local FAX Information Entry

Local FAX ID

Enter the local fax ID. The local fax ID can limit other parties with which you can communicate. The Local FAX ID is used for transmission limit purposes. (Refer to Transmission Restriction on page 8-9.)

1 Display the screen.

1Press the [System Menu/Counter] key.

2Press the [▲] or [▼] key to select [FAX].

3Press the [OK] key.

4Press the [▲] or [▼] key to select [Transmission].

5Press the [OK] key.

6Press the [▲] or [▼] key to select [Local FAX ID].

7Press the [OK] key.

2 Local FAX ID Number Entry

1 Press the [▲] or [▼] key or numeric keys to enter the four-digit local FAX ID number.

Local FAX ID:

(0000 - 9999)

0000

2 Press the [OK] key.

FAX Dialing Mode

Select the dialing mode according to the line type.

NOTE

This setting does not appear in some regions.

1 Display the screen.

1Press the [System Menu/Counter] key.

2Press the [▲] or [▼] key to select [FAX].

3Press the [OK] key.

4Press the [▲] or [▼] key to select [Transmission].

2-10

Before Using the Fax Machine > Local FAX Information Entry

5Press the [OK] key.

6Press the [▲] or [▼] key to select [FAX Dialing Mode].

7Press the [OK] key.

2 Set the FAX Dialing Mode.

1 Press [▲] or [▼] to select [Tone(DTMF)] or [Pulse(10pps)].

FAX Dialing Mode:

01*Tone(DTMF)

02 Pulse(10pps)

2 Press the [OK] key.

ECM TX

Set whether ECM TX is performed. ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.

NOTE

When there is a large amount of noise on the line, communication may take slightly longer than when [Off] is selected.

1 Display the screen.

1Press the [System Menu/Counter] key.

2Press the [▲] or [▼] key to select [FAX].

3Press the [OK] key.

4Press the [▲] or [▼] key to select [Transmission].

5Press the [OK] key.

6Press the [▲] or [▼] key to select [ECM TX].

7Press the [OK] key.

2 Configure the settings.

1Press [▲] or [▼] to select [On] or [Off].

2Press the [OK] key.

2-11

Before Using the Fax Machine > Local FAX Information Entry

TX Start Speed

Set the TX Start Speed. When communication conditions are bad, the fax may not be transmitted correctly. In that case, set a lower TX Start Speed.

NOTE

Normally this should be used with the default setting.

1 Display the screen.

1Press the [System Menu/Counter] key.

2Press the [▲] or [▼] key to select [FAX].

3Press the [OK] key.

4Press the [▲] or [▼] key to select [Transmission].

5Press the [OK] key.

6Press the [▲] or [▼] key to select [TX Start Speed].

7Press the [OK] key.

2 Configure the settings.

1 Press [▲] or [▼] to select [9600bps], [14400bps] or [33600bps].

TX Start Speed:

01 9600bps

02 14400bps

03*33600bps

2 Press the [OK] key.

2-12

Before Using the Fax Machine > Local FAX Information Entry

PBX Setting (Europe only)

When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting.

NOTE

Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine. Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted.

Item	Setting value	Description
Exchange Select.	PSTN	Use when connecting this machine to a public switched
		telephone network (default).
	PBX	Use when connecting this machine to PBX.
Dial No. to PSTN	0-9	Set a number to access an outside line. For the number,
	00-99	contact the PBX administrator.

For more information about configuring settings, refer to Service Setting on page 8-8.

2-13

Before Using the Fax Machine > Registering Destinations in the Address Book

Registering Destinations in the Address Book

Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission.

NOTE

Contact addresses can also be registered with Embedded Web Server RX. For details, refer to the machine’s

Operation Guide.

Adding a Destination (Address Book)

Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book.

Adding a contact

A maximum of 200 contact addresses can be registered. Contact name, fax number, sub address communication, encryption, transmission start speed, and ECM can be registered for each destination.

NOTE

If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.

1 Display the screen.

1Press the [System Menu/Counter] key.

2Press the [▲] or [▼] key to select [Edit Destination].

3Press the [OK] key.

4Press the [▲] or [▼] key to select [Address Book].

5Press the [OK] key.

2 Adds a new destination.

1 Press [Menu].

Address Book:

Sales Department 1

Sales Group

Support Department

Menu

2 Press the [▲] or [▼] key to select [Add Address].

2-14

Before Using the Fax Machine > Registering Destinations in the Address Book

Menu:

01 Detail/Edit

02 Delete

03 Add Address

3 Press the [OK] key.

3 Select the registration method.

1Press the [▲] or [▼] key to select [Contact].

2Press the [OK] key.

4 Enter the contact name.

1 Press the [] or [] key to select [Contact Name].

Detail:

Contact Name

1/ 6

Edit

2Press [Edit].

3Enter the destination name.

Contact Name:

Sales department

Common SettingsABC

Text

Up to 32 characters can be entered.

For details on character entry, refer to Character Entry Method on page 10-2.

4 Press the [OK] key.

5 Enter the fax number.

1 Press the [] or [] key to select [FAX Number].

Detail:

FAX Number: 2/ 6 0123456789

Edit

2 Press [Edit].

2-15

Before Using the Fax Machine > Registering Destinations in the Address Book

3 Enter the fax number.

FAX No. Entry: 0123456789

Detail

Enter the fax number of the receiving system using the numeric keys. Up to 32 digits can be entered as the fax number of the receiving system.

Pressing the [Address Recall/Pause] key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.

6 Select transmission settings.

Sub address communication, encrypted transmission, transmission start speed and ECM can be set.

1 Press [Detail].

FAX No. Entry: 0123456789

Detail

2Press [] or [] to select the item to change the settings for and then press [Edit] or [Change].

FAX Detail:
Sub Address:	1/ 6
1234567890
		Edit

Item	Description
Sub Address	Set this to transmit using a Sub Address. For details, refer to Sub Address
	Transmission on page 5-20.
Encrypted TX	This is set when using encrypted transmission to send the data. For details, refer
	to Using the Encrypted Transmission on page 5-32.
TX Start Speed	This is set to change the transmission start speed. Select the speed from 33,600
	bps, 14,400 bps, and 9,600 bps.

		NOTE
	Normally the default setting should be used.
ECM	ECM is a communication mode specified by the ITU-T (International
	Telecommunication Union) that retransmits data when an error occurs. Fax
	machines that have ECM mode check for errors as they communicate,
	preventing distortion of the image due to noise on the line and other conditions.

3 Press the [OK] key.

2-16

Before Using the Fax Machine > Registering Destinations in the Address Book

4 Press the [OK] key.

FAX No. Entry: 0123456789

Detail

7 Enter the address number.

1 Press the [] or [] key to select [Address Number].

Detail:

Address Number: 6/ 6

053

Edit

2Press [Edit].

3Enter the address number.

Address Number: (001 - 250)

053

Press the [▲], [▼] key or numeric keys to enter a particular Address Number (001-250). Address Number is an ID for a destination.

4 Press the [OK] key.

8 Register the destination.

1 Press the [OK] key.

Detail:

Address Number: 6/ 6

053

Edit

[Completed.] is displayed and the destination is registered.

2-17