TA Triumph-Adler FAX 970 User Manual

INSTRUCTION HANDBOOK

FAX 970

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Scanning cover

Scanned document

tray

Adjustable paper guide

Document feeder

Control

panel

Chipcard reader

Printer top cover

Printer top cover

release button

Support (option)

3620 Model only

Printed sheet

output tray

Printer paper tray

Flat scanner flap

Flat scanner
window

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1. "Fax Messages" indicator:
On: the fax machine is set to fax-TAD mode
Blinking: message received in fax-TAD mode

2. "Line" icon:
On: communication in progress
Blinking: communication being established

3. Scanning resolution for fax transmission (Std,
Fine, SFine, Photo)

4. icon: manual reception mode

5. icon: automatic fax reception mode

6. Memory capacity (0 to 100%)

7. Printer "paper jam" icon

8. spare "Toner" icon:
On: No toner left

Blinking: toner near end

9. Contrast indicator

10."On" indicator:
Green: machine turned on
Red: problems

11. key: transmission scanning resolution

12. key: access to directory and quick-dial
numbers

13. key: attachment to a mail entered at the
keyboard.

14. key: contrast setting

15. key: print functions list

16. key: broadcast fax

17. key: Manual line taking

18. key: Redial

ECO key: low rate transmission

19.

20.Numerical keypad

21. key: stop current operation

22. key: fax transmission or black & white
local copy

@ key: Internet fax transmission

23.

24. key: photocopy

OK key: confirm displayed selection

25.

MENU key: access to functions

26.

27.Navigation keys

C key: return to previous menu and correct

28.
data entry

29.Alphabetic keypad

2.

3.

4.5.6.

1.

29.

8.

7.

9.

10.

28.

11.

12.

27.

13.

14.

26.

15.

25.

16.

17.

18.

24.

19.

23.

20.

21.

22.

Contents

217(176

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3ULQWHU 1-1

Unpacking the printer 1-1
Description 1-4
Installing your terminal 1-5

Installation requirements 1-5
Operational Precautions 1-5
Loading paper 1-7

Installing options 1-8

Second paper cassette unit 1-8
Installing the second paper cassette unit 1-9

6&$11(5 1-11

Unpacking the scanner 1-11
Scanner installation 1-11

Setting the detachable items 1-11

&RQQHFWLRQV 1-12

Printer connection 1-12
Telephone connection 1-13
Power line connection and switch on 1-13
Updating the consumales 1-13

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Presentation 2-1

The navigator 2-1
The display screen 2-3

Access to functions 2-3

Step by step function access 2-3
Direct access by number 2-4

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0DLQVHWWLQJV 3-1

Before transmission 3-1

Date/Time 3-1
Your fax number 3-1
Name 3-2
Type of network 3-2
Geographical settings (depending on model) 3-2

-1

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Local prefix 3-3
Transmission report and deposit notice 3-3
Economy period 3-4
Document feed types 3-4

Before reception 3-5

Reception modes 3-5
Fax answering machine 3-5
Reception without paper 3-6
Number of copies 3-6
Relay broadcast 3-6

Technical parameters 3-7

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Local network settings (Depending on model) 3-10

Automatic configuration 3-10
Manual configuration 3-10
IEEE address (or Ethernet address) 3-10
Netbios names 3-11

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Internet Registration 3-11
initialisation parameters 3-12

Access to connection and mailbox parameters 3-12
Access to servers parameters 3-12

Settings 3-13

Standard settings 3-13
Mail sorting 3-14
F@x™ to Fax 3-15
Selecting the economical transmission mode (Eco key) 3-16

Internet Connection 3-17

Immediate connection to the Internet 3-17
Programmed connection 3-17

Deactivate the Internet function 3-18

Contents

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&UHDWLQJVXEVFULEHUUHFRUGV 4-1

Adding a record 4-2

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Adding a list 4-3
Adding or deleting a number from the list 4-3

-2

Contents

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Positioning the document 5-1

Sheet feed scanner 5-2
Flat-bed scanner (On model 3620 only) 5-2

Choosing the resolution/the contrast 5-2

Resolution 5-2
Contrast 5-3

Dialling 5-3

From the directory 5-3
From the redial key 5-4
To multiple call numbers 5-4

Transmission via the Public Switched Telephone Network (PSTN) 5-4

Immediate transmission 5-4
Delayed transmission 5-5
Transmission with dialling follow-up 5-5

Transmission via the Internet 5-6

Sending a paper fax to E-Mail address 5-6
Sending a keyed-in message to an E-Mail address 5-6
Transmission of a document to a fax (F@x to Fax service) 5-7

Transmission waiting queues 5-7

Consult or modify the waiting queue 5-8
Immediately perform transmission from the waiting queue 5-8
Printing a document in waiting or in deposit 5-8
Print the waiting queue 5-8
Deleting a transmission on hold 5-9

Cancelling transmission in progress 5-9

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Reception via the Public Switched Telephone Network (PSTN) 5-9
Reception via the Internet 5-9

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Local copy 5-10

Standard copy 5-10
"Sophisticated" copy 5-10

Specific settings for the copy 5-11

Scanner settings 5-11
Printer settings 5-12

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Logs 5-13
Printing the functions list 5-14
Printing the machine settings 5-14

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

-3

Memorizing a sequence of keys 5-14
Counters 5-15
Deposit and polling 5-15

Place a document in deposit 5-16
Polling a deposited document 5-17

Interlock 5-17

Entering the interlock code 5-18
Keypad interlocking 5-18
Number interlocking 5-18

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MBX Management 5-19

Initialising a MBX 5-19
Modifying the features of an MBX 5-20
Print the contents of an MBX 5-20
Delete an MBX 5-20
Print the MBX list 5-20
MBX deposit in a remote fax 5-21
MBX polling from a remote fax 5-21

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0DLQWHQDQFH 6-1

General 6-1
Replacing the consumables 6-1

Replacing the cartridges 6-2

Cleaning 6-9

Cleaning the scanner’s reading devices 6-9
Cleaning the printer 6-9

Scanner calibration 6-11

,QFLGHQWV 6-12

Communication errors 6-12

Transmission from the feeder 6-12
Transmission from the memory 6-12
Communication error codes 6-13

Printer incidents 6-15

Error messages 6-15
Printer paper jam 6-16

Scanner incidents 6-18

Sheet-feed scanner paper jam 6-18

Miscellaneous incidents 6-20

&KDUDFWHULVWLFV 6-21

Unit characteristics 6-21
Consumable Characteristics 6-22

Contents

-4

Contents

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• This apparatus was designed in compliance with European Council decision N° 98/482/EC relative to
pan-European connection in view to its connection on the Public Switched Telephone Network (PSTN).

It is in conformity with Standards TBR21, TBR38
If problems arise, your supplier should be contacted first.

• The marking attests product conformity with the essential requirements in compliance with
Directives 73/23/EC for User safety, 89/336/EC for Electromagnetic perturbations and 98/13/EC for

Telecommunication network access.

• The manufacturer declares that the products have been manufactured in conformity with Annex III of
R&TTE Directive 99/05/EC.

1. Terminals integrating an analog handset function.

1

ETSI 201 121.

-5

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

:(/&20(

Thank you for purchasing this new generation communication terminal. Both a laser fax machine and
a terminal with access to the Internet, your machine is the answer to all your most demanding
professional needs.

This User’s Manual presents the two models in the range:

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It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and
direct access directory.

The laser printer lets you print all received documents.

Its two scanners (sheet-feed and flat-bed
black & white.

The flat-bed scanner lets you send portions of bound documents with a better resolution.

Open to the Internet, you can send faxes to E-mails and also receive them thanks to the F@x-to-E-mail
feature.

You can send to traditional fax machines via the Internet at a reduced cost thanks to the F@x-to-Fax
service. This service even gives you the possibility of receiving E-mail attachments thanks to its
attachment conversion function.

1

• 1 sheet-feed scanner (CIS type).

• 1 flat-bed scanner (CCD type).

• 1 sheet-feed scanner (CIS type).

), let you send a document and use your machine as a true

1. On model 3620 only

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1-1

+

Remove the plastic bag and peel off the shipping tape from the back of the printer.

+

Pull the Tray 1 from the printer with both hands and lie it down flat.

Installation

+

Pull out the two cush io ns f ro m the pape r fee d inle t.

1-2

Installation

+

Squeeze the right paper si ze guide and open the pap er size guid es. Pull out the pla stic-l ead
strip from the paper feed inlet.

1-3

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Installation

'

(6&5,37,21

Face-down tray

Manual feed tray

Paper guide

Top cover
release button

Power switch

Second paper cassette
unit (option)

Toner cartridge
(pre-installed)

Tray 1
(Multipurpose tray)

Paper support

Cassette cover

Tray 2
(500-sheet second
cassette)

Face-up/Face-down
selection switch

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Power cord socket

Printer’s port connector

Drum cartridge
(pre-installed)

1-4

Installation

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A proper location helps to ensure that your pr inter prov ides you with the long service li fe for
which it is designed. Double-check to make sure that the location you select has the following
characteristics.

• Choose a location that is well-ventilated.

• Make sure there is no chance of ammonia or other organic gasses being generated in the
area.

• The power outlet you plan to connect to for power should be nearby and unobstr ucted.

• Make s ur e that the printer is not exposed to direct su nlight.

• Avoid ar eas in the direct airf low of air cond ition ers, hea te rs, or vent ila tor s, and areas subjec­ted to temperature and humidity extremes .

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer a w ay f rom any objects th at might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possi bility of the printer bei ng splashed w ith water or
other l iquids.

• Make sure that the surrounding area is cl ean, dry, and free of dus t.

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Note the foll ow ing importa nt precaution s wh enever using the pr inter.

Operating Environment

The followi ng describes t he operating environment required when us ing the printer :

• Temperature:
10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity:
15% to 85% with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the printer.

• Never turn the printer off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the
printer.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A
damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of elec­trical shock.

• Always unplug the power cord before moving the printer. Failure to do so can damage the
power cord, cr eating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the printer for a long time.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

1-5

Installation

• Never try to remove any secured panel or cover. The interior of the printer contains
high-volta ge circuitry which creates th e danger of electrical shock whe n exposed.

• Never try to modify the printer. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the
danger of fire or electrical sho c k.

• Always make sure the printer is not placed on the electrical cord or the communications
cables of any other electrical equipment. Also make sure that cords and cables do not get
into the prin te r ’s mechanism. Any of these conditions create the danger of malfunction and
fire.

• Always take care so that paper clips, staples, or other small pieces of metal do not get into
the printer through its vent s or other openings. Such objects create t he danger o f fire or elec­trical shock.

• Do not allow w ater or other liquids to spill on or near the pri nter. Fire or electrical shock can
occur should water or liquid come into contact with the printer.

• Should liquid or any piece of met al accidently get inside the printer , immediatel y turn it off,
unplug the power cor d, and contact your dealer. Failure to take this immediate action cre ates
the dange r of fire or elec trical shoc k.

• Whenever the printer emits unusually high amounts of heat, smoke, an unusual odor, or
noise, imm edia te ly tu rn it o ff, un p lu g i t, an d c ont act y o ur de a ler. Failu re to ta ke th is i mme ­diate action creates the danger of fire or electrical shock.

Caution - Be sure to locate th e printer in a well -ventilated lo cation. A minima l amount of

ozone is generated during normal operation of this printer. Because of this, an unpleasant odor
may result when the printer is used for extensive printing in a poorly ventilated area. For
comfortable, healthy, and safe operation, be sure to locate the printer in a well-ventilated area.

1-6

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Installation

/RDGLQJSDSHU

+

Open the face-down tray.

+

Pull tray 1 from the printer with both hands and lie it down flat.

+

Squeeze the right paper guide and open the pap er guides.

1-7

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Installation

+

Place a stack of paper in the center of tray 1. Squeeze th e right paper guide and adjust the
paper guides so that both the left and r ight sides of th e paper stack are secur e .

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This section describes th e optional items that are availabl e for the printer .

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The second paper cassette u nit comes equipped with a cassette t hat can hold up to 500sheets of
A4 size paper called tray2.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

1-8

Installation

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Remove th e second paper c asset te uni t and
tray 2 from their packaging, including the
protectiv e tape used to hold the various
components in place.

Remove the cov er from tray 2. Press down on the paper lifting pl ate

Place the printer on top of the base unit.
Make sure to al ign the cou pling pins of the
base unit with the hole s located
underne ath th e print e r.

located inside of tray 2 until it locks.

1-9

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Installation

Place a stack of up to 500 sheets of pape r
into tray 2 so that the side that was facing
up when the paper was unwrapped is still
facing up.

Remark : Be sure to use both hands whenever tray 2 is removed from or inserted into the second paper cassette unit.

Replace the casse tte cover and insert
tray 2 into the second paper cassette unit.

+

Set the selector to position a.

+

Be sure the selecto r is alwa y s set to pos iti on a.

1-10

a

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

b

Installation

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Check the presence of the follo w ing items:

• Scanner

• Outlet tray for out going docu men t

• Mainpower cord

6

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• Printer connection cord

• Printer main power connection cord

• Telephone line cord

• Starting ga uge card (chipcard)

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+

Set the outlet tray on the left-hand side of
the fax machine by engaging the two
pins in their respective holes.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

1-11

Installation

&

211(&7,216

A

E

F

C

3

4

G

B

D

1

2

3

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+

Plug end of the connec ti on cord (3) into the ja ck of the fax machine (F) and the ot her end
into the printer’s jack (C).

+

Plug end of the main power cord (2) into its jack on the fax machine (A) and the other end
into the printer’s jack (D).

1-12

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Installation

.

+

Make sure that the power switch is in the I (On) position.

Caut i o n - Plu g onl y the powe r pack sup plie d with yo ur ma chine into t he port (A) by means of

the main power cord (2).

7

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+

Plug end of the telephone line (4) into its jack on the fax machine (E), and the other end
into the wall telephone socket.

3

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Caution - Refer to safety procedures in the Safety Chapter.

+

Plug end of the main power cord (1) into the jack of the fax (B), and the other end in the
wall outlet

+

Set the switch (G) (depending on model) ti position 1 (On).

After a few sec onds, when the printer has warmed up, the date and time will appear.

8

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A chip card is delivered with the consumables. This card initializes the system which enables you
to know at any time the tone r cart r id ges co nsu mp tio n le vel .

After installing all the consumables in the printer, you need to inform the machine about their
features.

For this purpose, you must read the chip car d pr ovided with the machine, before using it.
The screen indi cates:

INIT

INSERT GAUGE CARD

1-13

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Installation

+

Insert the chip card ( or gauge card) in the card reader as showen below:

+

The following indications appear on the screen of the scanner unit:

INIT
CONSUMABLES ?
CONFIRM = OK
CANCEL = C

+

As soon as the read ing operatio n is over, remove t he car d:

INITIALIZATION
CONSUMABLES
REGISTERED
REMOVE THE CARD

+

The operation is over, the card is no more necessary.

1-14

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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The navigator gives you access to the menus visible on screen.

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This navigator has 5 keys and allows you to move around within the menus of your machine.

2-1

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Enter the main menu. MENU

Quick usage

Select the next line in the menu.

Select the previous line in the menu.

Go to the following menu. OK

Return to the previous menu. C

Confirm and exit from the current menu.

Exit without confirming from the current
menu.

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Moving left or right. 3 4

6

5

Confirm your entry. OK

Delete a character by moving the cursor
to the left

2-2

Ì

Quick usage

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Delete a character on the left of the
cursor without moving the cursor.

Confirm your entry and return to the
initial screen.

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The screen has 4 lines of 20 characters.
The cursor shows the line you selected.

F

----

FUNCTION
1 DIRECTORY
2 SETUP
3 SEND

For menus with more than three choices, use the arrows
next (hidden) lines of the menu (4, 5, 6 etc.).

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Access to functions may be achieved in two ways.

• Step by step function access.

• Direct function access,

C

5 or 6 of the navigator to obtain the

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You may print the function list (key ) to know the number of a function.
The following example describes how to enter your name so that it prints out as a header on your

fax (name of this function S

+ Press the MENU key, the functions list appears, move the cursor , with the 5 or 6

navigator arrows to place it in front of the line desired..

F

----

FUNCTION
1 DIRECTORY
2 SETUP
3 SEND

+ Validate your choice by pressing OK.

ETUP / YOUR NAME).

2-3

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

+ In the selected menu, move the cursor , with the 5or 6arrows to place it in front of the

sub-function desired.

F2

----

SETUP
1 DATE TIME
2 YOUR NUMBER
3 YOUR NAME

+ Validate your choice by pressing OK.

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You may print the functions list (key ) to know the number of a function.
From the stand-by mode:

+ Press the MENU key, and enter the numbers of the require d functio n s one after ano ther .

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MENU PRINCIPAL 1 : DIRECTORY

Quick usage

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MENU : 11 - ADD NAME Phone number directory fill in p. 4/2
M

ENU : 12 - ADD LIST Enter the broadcasting list p. 4/3

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ENU : 13 - SEE OR MODIFY Name modification in the directory p. 4/3

M

ENU : 14 - CANCEL Name delection in the directory p. 4/4

M

ENU : 15 - PRINT Directory printing p. 4/5

M

ENU : 16 - SAVE/LOAD Store the directory on a chip card p. 4/1

161 S
162 L

AVE Save the directory on a chip card p. 4/1
OAD Load the directory from a chip card p. 4/1

MENU PRINCIPAL 2 : SETUP

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MENU : 21 - DATE TIME Date / time setting p. 3/1
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ENU : 22 - YOUR NUMBER Telephone or fax number p.3/1

M

ENU : 23 - YOUR NAME User name p. 3/2

M

ENU : 24 - SEND Send

241 S

242 M

243 E

244 E

M

ENU : 25 - RECEPTION Reception

END REPORT Sending report printing type (see

MENU 371)

EMORY SEND. Sending from scanner or memory (see

MENU 372)

CO PERIOD Setting economy period nbr (see

MENU 373)

CO FUNCTION Eco key functions (see MENU 374)

2-4

Quick usage

M

ENU PRINCIPAL 2 : SETUP

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251 MODE Choice of reception mode p. 3/5
253 R
254 N
255 F
256 A

M

ENU : 26 - NETWORKS Network

261 T

2611 N

262 L
2621 CONFIGURATION Configuration mode selection
2622 IP
2623 S
2624 G
2625 IEEE
2626 N
2627 N

M

ENU : 28 - PRINT Print settings list (see MENU 54)

M

ENU : 29 - TECHNICAL Technical parameters p. 3/7

M

ENU : 20 - GEOGRAPHIC Geographical settings

MENU : 201 COUNTRY The country you select will set the network

MENU : 202 NETWORK Sets the network individually
M

ENU : 203 LANGUAGE Sets the language individually

M

ENU : 204 KEYBOARD Sets the keyboard individuall y

EC. WITHOUT PAPER Acceptance of reception without paper p. 3/6
BR OF COPIES Nb of copies for received documents p. 3/6
AX TAD Fax answering activation p. 3/6
NSWER CODE Remote control enquiry code selection p. 3/5

EL. NETWORK p. 3/2

ETWORK TYPE Network type selection (PABX OR PSTN)p.3/2

OCAL NETWORK

ADDRESS IP address of the terminal

UBNET MASK Sub-network mask

ATEWAY Gateway address

ADDRESS IEEE address of the terminal
ETBIOS NAME 1 Netbios Name 1 p. 3/11
ETBIOS NAME 2 Netbios Name 2 p. 3/11

(a.)

(a.)

(a.)

(a.)

language and corresponding keyboard

(a.)

(a.)

(a.)

(a.)

(a.)

(a.)

(a.)

p. 3/10
p. 3/10
p. 3/10
p. 3/10
p. 3/10

p. 3/2
p. 3/2

p. 3/3
p. 3/3

MENU PRINCIPAL 3 : SEND

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MENU : 31 - TRANSMISSION Delayed transmission and broadcasting p. 5/5
M

ENU : 32 - POLLING RX Polling a document p. 5/17

M

ENU : 33 - POLLING TX Inserting a document to be polled p. 5/16

M

ENU : 34 - MBX SENDING Sending to a MBX p. 5/21

M

ENU : 35 - MBX POLLING Polling of a MBX p. 5/21

M

ENU : 36 - BROADCAST Sending of broadcasting p. 3/7

M

ENU : 37 - SETUP see MENU 24

371 S
372 M
373 E
374 E

END REPORT Sending report printing type p. 3/4

EMORY SEND. Sending from feeder or memory p. 3/5
CO PERIOD Setting economy period nbr p. 3/4
CO FUNCTION Eco key functions p. 3/17

MENU PRINCIPAL 4 : FAX TAD

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU : 41 - PRINT Print the received messages p. 3/6
M

ENU : 42 - ACTIVATION Fax tad activation p. 3/6

M

ENU : 43 - TAD CODE Remote access code selection p. 3/5

2-5

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

MENU PRINCIPAL 5 : PRINT

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU : 51 - FUNCTIONS LIST Functions list printing p. 5/14
M

ENU : 52 - LOGS Tx and Rx logs printing p. 5/14

M

ENU : 53 - DIRECTORY Print the directory p. 4/5

M

ENU : 54 - SETUP User parameters printing p. 5/14

M

ENU : 55 - COMMANDS Printing of the command list (see

M

ENU : 56 - MBX Print list of MBX (see MENU 75)

MENU 65)

MENU PRINCIPAL 6 : COMMANDS

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU : 61 - PERFORM Perform a command on hold p. 5/8
M

ENU : 62 - SEE OR MODIFY Update of a comman d on hold p. 5/8

M

ENU : 63 - CANCEL Delete a command on hold p. 5/9

M

ENU : 64 - PRINT Printing of a document in wait queue p. 5/8

M

ENU : 65 - PRINT LIST Printing of the command list p. 5/8

MENU PRINCIPAL 7 : MAILBOXES.

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU : 71 - INITIALISE Creatin g and modif i catio n of a MBX p. 5/19
M

ENU : 72 - POLLING TX Storing a document in a Mailbox p. 5/20

M

ENU : 73 - PRINT Print content of a Mailbox p. 5/20

M

ENU : 74 - CANCEL Suppress an empty mailbox p. 5/20

M

ENU : 75 - PRINT LIST Print list of MBX p. 5/20

Quick usage

MENU PRINCIPAL 8 : ADVANCED FCTS

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU : 80 - CALIBRATION Scanner calibration
M

ENU : 82 - LOCK Interlocking activation

821 L
822 L
823 L

M

ENU : 83 - PREFIX Dialing prefix activation

831 N
832 P

M

ENU : 84 - COUNTERS Seeing activity counters

841 P
842 L
843 S
844 R

M

ENU : 87 - SCAN. AND PRINT. Scanner(s) and printer setting p. 5/11

M

ENU : 871 - CIS SCANNER Sheet-feed scanner settings (CIS) (On

OCKING CODE Entering interlock code p. 5/18
OCK KEYBOARD Keypad interlocking activation p. 5/18
OCK NUMBER Number interlocking activation p. 5/18

UMBER SIZE Min. size number to be send with prefix p. 3/3

REFIX SETTING Entry of dialing prefix value p. 3/3

RINTED PAGES Printed apges counter p. 5/15
OCAL COPIES Local copies counter p. 5/15
ENT PAGES Sent pages counter p. 5/15
ECEIVED PAGES Received pages counter p. 5/15

model 3620 only)

2-6

Quick usage

M

ENU PRINCIPAL 8 : ADVANCED FCTS

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU : 872 - CCD SCANNER Flat-bed scanner settings (CCD)
M

ENU : 873 - PRINTER Printer settings

M

ENU : 88 - CONSUMABLES Consumables status p. 6/1

MENU PRINCIPAL 9 : INTERNET

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU : 91 - PROVIDER Select internet Service Provider p.3/12
M

ENU : 92 - INIT

921 CONNECTION Setting of internet service provider p. 3/12
922 M
923 S

M

ENU : 93 - IMMED ACCESS Immediate access to supplier p. 3/17

M

ENU : 94 - SETTINGS Internet settings

941 C
942 TX T
943 S

944 D
945 P

M

ENU : 95 - SEND E-MAIL Sending E-Mail p. 5/6

M

ENU : 96 - SORT MESSAGES Choose reception type p. 3/14

M

ENU : 97 - F@X TO FAX F@x to Fax service via the Internet p. 3/16

M

ENU : 99 - SUBSCRIPTION Internet subscription (depending on model) p. 3/11

991 R
992 N

ESS. SERVICE Setting the E_mail address p. 3/12

ERVERS Setting the SMTP, POP3 and DNS p. 3/12

ONNECT. TYPE Select type of connection p. 3/13

YPE Select type of transmission p. 3/14

ET TIMES

or

P

ERIOD

EPOSIT NOTICE Printing of deposit notice p. 3/4

RINT Pr int Internet parame ters p. 3/14

EGISTERING Send the Internet registration form p. 3/11
EW E-MAIL ADDR. Enter the E-Mail address p. 3/11

Change connection times

p. 3/14 or
p. 3/14

Installation

2-7

Operation Settings Quick usageDirectoryMaintenanceSafety Contents

Quick usage

2-8

(77,1*6

0$,16(77,1*6

To obtain quality transmissions (in-going and outgoing), it is recommended to properly set your
machine.

%()25(75$160,66,21

'DWH7LPH

At any moment you may change the date and time of your fax machine.

To change the date and time:

+ enter one after another the numbers of the required time and date,

(for example for november 8 2000 at 9h33, press 0,8,1,1,0,0,0,9,3,3) then validate by
pressing key O

<RXUID[QXPEHU

Your fax offers to print out your fax number on every docu ment it transmits if you saved this number
and if the machine is set with

To save your fax number:

+ enter your fax number (20 digits max.) and validate by pressing key OK.

M

ENU : 21 - SETUP / DATE TIME

K.

SENDING HEADER (refer to paragraph Technical parameters, page 3/7).

M

ENU : 22 - SETUP / YOUR NUMBER

3-1

1DPH

Your fax offers to print out your name on every document it transmits if you saved your name and
if the machine is set with

To save your name:

SENDING HEADER (refer to paragraph Technical parameters, page 3/7).

+ enter your name (20 characters max) then validate with the key OK.

7\SHRIQHWZRUN

You may connect your fax to either a PSTN or private network like auto switch exchange PABX.
You must define for example the network the most convenient.

To select the type of network:

ENU : 2611 - SETUP / NETWORKS / TEL. NETWORK / NETWORK TYPE

M

+ select option PABX or PSTN then validate your choice with OK.

*HRJUDSKLFDOVHWWLQJVGHSHQGLQJRQPRGHO

These settings will enable you to use your terminal in different preset countries and in different
languages.

&RXQWU\

By choosing a country, you initialise:

• the settings for its public telephone network

• its default language

• its default type of keyboard.

To select the country:

ENU : 201 - SETUP / GEOGRAPHIC / COUNTRY

M

+ Select the required option and press the OK key to confirm.

Settings

M

ENU : 23 - SETUP / YOUR NAME

1HWZRUN

This setting enables you to individually set the type of public telephone network so that your
terminal can communicate over the public network of the countr y you hav e chos en in comp liance
with the applicable standards.

Remark : This setting is different from the NETWORK TYPE setting (p. 3/2), which allows choosing between public and

private network.

To select the network:

ENU : 202 - SETUP / GEOGRAPHIC / NETWORK

M

+ Select the required option and press the OK key to confirm.

/DQJXDJH

This setting enables you to choose a language other than that imposed by the COUNTRY setting.

3-2

Settings

/RFDOSUHIL[

To select the language:

ENU : 203 - SETUP / GEOGRAPHIC / LANGUAGE

M

+ Select the required option and press the OK key to con f ir m.

.H\ERDUG

You should set this setting according to the type of keyboard of your terminal.

To select the keyboard:

ENU : 204 - SETUP / GEOGRAPHIC / KEYBOARD

M

+ Select the setting corresponding to the first 6 letters on the top left part of you keyboard

and press the O

This function is used when your fax is installed with a private network, behind an auto branch
exchange telephone company. It allows you to program an additional automatic local prefix (to
be defined), enabling you to automatically exit the company’s telephone network system, but
only under certain conditions:

• the company’s internal numbers, where a prefix is not required, must be short numbers less

than the minimal size (to be defined),

• the outside numbers requiring a prefix, must be long numbers greater or equal to the mini-
mal size (to be defined, for example France has 10 numbers).

Programming your fax with the local prefix consists of two steps:

• defining the minimal size (or equal) of the company’s outside numbers,

• defining the outgoing local prefix of the company’s telephone network. This prefix will
automatically be added as soon as an external number is dialled.

K key to confirm.

Caution - If you define a local prefix, do not add it to the numbers stored in the directory: it

will be dialled with each number.

'HILQLQJWKHPLQLPDOVL]H

MENU : 831 - ADVANCED FCTS / PREFIX / NUMBER SIZE

+ you can change the default value for the minimal size of the company’s outside numbers

and validate with O

K. The minimal size will range between 1 and 30.

'HILQLQJWKHORFDOSUHIL[

MENU : 832 - ADVANCED FCTS / PREFIX / PREFIX SETTING

+ enter the outgoing local prefix of the company’s telephone network (maximum 5

characters) and validate with O

K.

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You may print a transmission report for all communications via the telephone network (STN)
or a deposit sheet for all communications via Internet.

You may choose between more than one criteria for printing reports or deposit sheets:

WITH, a report is given when the transmission was properly performed or when it is

•

3-3

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

completely abandoned (but there is only one report per request),

WITHOUT, no transmission report, however, your fax notes all transmissions that took place in

•

its log, (refer to paragraph Logs, page 5/13)

•

ALWAYS, a report is printed with each transmission,
ON ERROR, a report is printed only if the transmissions failed or if completely abandonned.

•

At each transmission report from the memory, a reduced version of the first page is automatically
combined.

To select the report type:

+ Select the required option WITH, WITHOUT, ALWAYS, or ON ERROR and validate your choice

with O

To select the deposit notice type:

+ Select the required option WITH, WITHOUT, ALWAYS, or ON ERROR and validate your choice

with O

(FRQRP\SHULRG

This function allows you to defer a fax transmission to defer a fax transmisison to "off-peak hours"
and thus reduce the cost of your communications.

The economy period, giving you a more advantageous rate via the teleph one network (at off-peak
hours), is preset by default from 6.00 P.M to 8.00 A.M. Nevertheless you may change this time
slot.

Settings

M

ENU : 241 - SETUP / SEND / SEND REPORT

K.

M

ENU : 944 - INTERNET / SETTINGS / DEPOSIT NOTICE

K.

0RGLI\LQJWKHHFRQRP\SHULRG

MENU : 243 - SETUP / SEND / ECO PERIOD

+ Enter the hours of the new economy period and validate your selection with the key OK.

8VLQJWKHHFRQRP\SHULRG

To transmit in economy period, you just have to press the ECO key instead of the key. The fax
will automatically be transmitted during the economy period.

Remark : there are other economical transmission modes. For more details, refer to paragraph Selecting the economical

transmission mode (Eco key), page 3/16.

'RFXPHQWIHHGW\SHV

You may choose the way you want to feed your documents at transmission:

• from memory, transmission will take place only after memory storage of the document and

dialing. It allows you to recuperate originals more rapidly.

• from the feeder of the sheet-feed scanner (refer to paragraph Positioning the document,

page 5/1), transmission will occur after dialing. It allows transmission of bulky documents
(its size may exceed the memory capacity).

3-4

Settings

To select the way you want to feed your documents :

+ select the option MEMORY or FEEDER and validate your choice with OK.

5HFHSWLRQPRGHV

You may choose between 2 reception modes; the chosen mode is symbolized by the lighting of
the corresponding icons and on the screen of your machine.

• Manual Mode, symbolized by the icon, your fax doesn’t pick up automatically. An
external telephone must be connected to the line. To receive your faxes, you need to pick up
your receiver and press the key .

• Automatic Fax Mode, symbolized by the icon, allows your to receive faxes automati­cally, without any intervention. This mode is commonly used.

+ choose the required reception mode MANUAL or FAX desired and validate with the key OK.

)D[DQVZHULQJPDFKLQH

M

ENU : 242 - SETUP / SEND / MEMORY SEND.

%()25(5(&(37,21

M

ENU : 251 - SETUP / RECEPTION / MODE

The Fax answering machine allows you to keep confidential all documents in storage and to avoid
always printing them at reception.

The signal "Fax Messages" lets you know the state of your Fax answering machine:

• Light on: the answering machine is on.

• Flashing: Your fax has documents in storage or is in the process of receiving faxes.

• Light off: the answering machine is off.

You can assure document confidentiality by using the 4 digit access code. Once saved, you will
be asked this access code for:

• printing fax messages found in memory,

• activate or deactivate the Fax answering machine.

6DYLQJDQDFFHVVFRGH

MENU : 43 - FAX TAD / TAD CODE

or

ENU : 256 - SETUP / RECEPTION / TAD CODE

M

+ Enter the code (4 digits) and validate with the key OK.

3-5

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

$FWLYDWHRUGHDFWLYDWHWKHDQVZHULQJPDFKLQH

ENU : 255 - SETUP / RECEPTION / FAX TAD

M

+ select the required option WITH or WITHOUT and validate your choice with OK,
+ if you saved an access code for your Fax answering enter it and validate with OK.

Your Fax answering is either on with the signal light "Fax Messages" on, or off with the signal
light "Fax Messages" off.

3ULQWID[PHVVDJHVVWRUHGLQWKHPHPRU\

+ If you have defined an access code for your fax TAD, enter it and press OK to confirm.

Documents received and stored in the memory are printed.

5HFHSWLRQZLWKRXWSDSHU

Your fax offers you the possibility to either accept or refuse document reception if your printer is
unavailable.

If your fax printer is unavailable, you may choose between two modes of reception:

• reception mode

• reception mode

To select the reception mode :

+ Select the option WITH PAPER or WITHOUT PAPER and validate your choice with OK.

Remark : The lack of paper is indicated by a beep and a message on the screen.

Then received faxes are stored in memory (icon "Fax messages" flashing) to be printed as soon as you add paper
in the feeder.

WITHOUT PAPER, your fax saves the incoming messages in the memory,
WITH PAPER, your fax refuses all incoming subscribers.

M

ENU : 253 - SETUP / RECEPTION / REC. WITHOUT PAPER

Settings

MENU : 42 - FAX TAD / ACTIVATION

or

MENU : 41 - FAX TAD / PRINT

1XPEHURIFRSLHV

You may print incoming documents more than once (1 to 99).

To set the number of each document received:

+ Enter the wanted number of copies and validate with OK.

At each document reception, your fax will print the number of copies requested.

5HOD\EURDGFDVW

Your fax machine (initiator) can relay a document, in other words, transmit a document to your
subscribers via a remote fax and with a precise relay list.
To do this the initiator fax and the remote fax must both have the relay function.

To relay you need to supply the remote fax with the document and the relay list number. The
remote fax will then transmit this document to all subscribers belonging to the list.

3-6

M

ENU : 254 - SETUP / RECEPTION / NBR OF COPIES

Settings

Once the relay is activated by your fax and as soon as the document is received by the remote fax,
this document is first printed before relay to all subcribers on the list.

To activate relay from your fax machine:

+ insert the document to relay (refer to paragraph Positioning the document, page 5/1),
+ select MENU 36 - SEND / BROADCAST and validate your choice with OK,
+ enter the remote fax number where you will relay or choose your dialling mode (refer to

paragraph Dialling, page 5/3) and validate with O

K,

+ enter the relay list number used by the remote fax and press OK,
+ you may enter the time you wish to transmit the document next to the current time and

press O

K,

+ if you wish to modify the document feed type, select one of the options FEEDER or MEMORY

press OK,

+ if you wish, you may enter the number of pages of your document before transmitting,
+ activate relay by pressing key .

The document in the feeder will be relayed either immediately or at a later time (according to your
choice) to the remote fax which will relay the document.

7(&+1,&$/3$5$0(7(56

Upon arrival your fax has been preset by default. However, you may adjust it to meet your
requirements by resetting the technical parameters.

To set the technical parameters:

+ Select the desired parameter and validate with OK,
+ With the keys 5 or 6, modify the parameter settings by following the table below and

press O

K.

3 D U D P H W H U  6 H W W L Q J  6 L J Q L I L F D W L R Q

1 - SCANNING MODE

2 - S

ENDING HEADER

1 - NORMAL
2 - FINE
3 - SFINE
4 - PHOTO

1 - WITH
2 - WITHOUT

Default value of the scan mode resolution for the
documents to be transmitted.

If this parameter is on, your header will appear on all
documents sent to your subscribers with your name,
number, date and number of pages.

3-7

M

ENU : 29 - SETUP / TECHNICAL

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

3 D U D P H W H U  6 H W W L Q J  6 L J Q L I L F D W L R Q

Settings

3 - TRANSMISS. RATE

4 - E

CHO PROTECT

6 - E

CHO PROTECT TONE

7 - C

OM. DISPLAY

8 - S

TANDBY MODE

10 - R

ECEPTION HEADER

11 - R

ECEPTION RATE

1 - 33600
2 - 14400
3 - 12000
4 - 9600
5 - 7200
6 - 4800
7 - 2400

1 - WITH
2 - WITHOUT

1 - WITH
2 - WITHOUT

1 - RATE
2 - PAGE NUMBER

1 - WITHOUT
2 - DELAY 5 MINUTES

3 - DELAY 15 MINUTES
4 - DELAY 30 MINUTES
5 - PERIOD

1 - WITH
2 - WITHOUT

1 - 33600
2 - 14400
3 - 9600
4 - 4800
5 - 2400

Transmission speed for outgoing documents.
For a quality telephone line (compatible, no echo),
communications occur at maximum speed.

However, it may be necessary to restrict the
transmission speed for some calls.

If this parameter is on, the on-line echo will be reduced
during long distance calls.

For some long distance calls (satellite), the on-line
echo may disturb the call.

Choice between transmission speed displayed and
number of the page in progress.

Choosing the printer standby delay: the printer will
switch to standby after a delay (in minutes) of
NON-operation or during the period of time of your
choice

If this parameter is on, all documents received by your
fax will include the subscriber’s header with his name,
number (if available) fax print date and the page
number.

Transmission speed for incoming documents.
For a quality telephone line (compatible, no echo),
communications occur at maximum speed.

However, it may be necessary to restrict the
transmission speed for some calls.

12 - N

BR OF RINGS

20 - C

ORRECTION MODE

71 - I

NTERNET ACTIVE

72 - D

ATA RATE

2 TO 5

1 - WITH
2 - WITHOUT

1 - 7 DAYS WEEK
2 - MON TO FRI

1 - 56000
2 - 33600
3 - 14400
4 - 12000
5 - 9600
6 - 7200
7 - 2400
8 - 1200
9 - 600

Number of rings to automatically start your machine.

ON, this parameter helps correct the calls made on
disturbed telephone lines. It is used when the lines are

weak or too noisy. Transmission times may be longer.

Allows either an automatic 7 day connection or only
Monday to Friday, (prevents a weekend connection).

Choice of maximum Internet transmission speed.
For a quality telephone line (compatible, no echo),
communications occur at the maximum speed.

However, it may be necessary to restrict the
transmission speed for some Internet calls (bad line or
bad ISP settings).

3-8

Settings

3 D U D P H W H U  6 H W W L Q J  6 L J Q L I L F D W L R Q

73 - I

MPROVE E-MAIL

74 - E

RASE MAILBOX

(valid if not registered to
F@x™ to fax)

75 - T

EXT ATTACHMENT

1 - WITH
2 - WITHOUT

1 - WITH

2 - WITHOUT

1 - WITH
2 - WITHOUT

On, this parameter lets you automatically register the
Internet address of your subscriber fax during a call (if
available).

When the fax receives an e-mail with an attachment
and cannot treat it, it erases the message of the ISP
MBX, prints and transmits to the message sender, a
notice of uncomprehension.

At E-mail reception, the fax does not destroy the MBx
message, it prints a notice of uncomprehension
asking you to recuperate this message with your
computer equipment. This parameter is useful only if
you have PC equipment. The memory capacity is
limited, you need to empty your MBX or else new
messages may not be received.

Attachment with or without processing, and printing
of incoming Internet documents.

/2&$/1(7:25.6(77,1*6

Your Internet F@x™ is a new generation machine that will be part of your local network just like
a PC. Its built-in local network acccess card will enable you to send documents through an
SMTP/POP3 local message server (internally or externally, depending on the settings of your
message server).

To take advantage of all the available network options, you should make the following settings,
described in the sections below:

• local network settings, to introduce your fax machine into your local network.

• message service settings, for all your faxes and E-mails to be automatically managed by
your message server.

Caution - Although rather simple, network settings sometimes requires a sound knowledge of

your own computer configuration. If that is administrated by anyone in your company, we
recommend you ask that person for the settings described below.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

3-9

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We recommend you to carry out a manual configuration of your Internet F@x™ machine. The
automatic configuration of the local network settings may be considered if your local network
features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices
present on the LAN.

To automatically configure the local network settings

M

ENU : 2621 - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION

+ Choose AUTO and press OK to confirm. The Internet F@x™ scans the local networ k for a

DHCP or BOOTP server that can assign it its settings dynamically (the message
displayed).

+ Once the message SELF-CONF IN PROGR. has disappeared, check for the IP Address,

Sub-network mask and Gateway address. If these are missing, you should carry out a
manual configuration (see below).

0DQXDOFRQILJXUDWLRQ

To configure you Internet F@x™ manually, you should obtain the usual information used to set a
peripheral device (IP address, sub-network mask, network and gateway address).

To configure the local network settings manually

ENU : 2621 - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION

M

+ Choose MANUAL and press OK to confirm.

Settings

SS. is

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MENU : 2622 - SETUP / NETWORKS / LOCAL NETWORK / IP ADDRESS

+ Enter the IP address of your Internet F@x™ and press OK to confirm.

6XEQHWZRUNPDVN

MENU : 2623 - SETUP / NETWORKS / LOCAL NETWORK / SUBNET MASK

+ Enter the sub-network mask of your Internet F@x™ and press OK to confirm.

*DWHZD\DGGUHVV

MENU : 2624 - SETUP / NETWORKS / LOCAL NETWORK / GATEWAY

+ Enter the IP address of the newtork gateway and press OK to confirm.

,(((DGGUHVVRU(WKHUQHWDGGUHVV

MENU : 2625 - SETUP / NETWORKS / LOCAL NETWORK / IEEE ADDRESS

The Ethernet card of your Internet F@x™ already has an umodifiable, yet consultable, IEEE
address.

3-10

Settings

1HWELRVQDPHV

These names, which can be used with the network options, are used to identify your Internet
F@x™ machine from a PC connected to a local network (for instance with the name
"IMP-NETWORK-1"

M

ENU : 2626 - SETUP / NETWORKS / LOCAL NETWORK /NETBIOS NAME 1
ENU : 2627 - SETUP / NETWORKS / LOCAL NETWORK /NETBIOS NAME 2

M

+ Enter the selected name (15 characters max) and press OK to confirm.

0$,/6(59,&($1'7+(,17(51(7

Your F@x™ Internet lets you send and receive documents and E-mails from subscribers
throughout the world via the Internet network.
An E-mail is an electronic message sent by the Internet, to an E-mail address (which is a personal
Internet mailbox).
Access to the Internet is possible thanks to an Internet service provider (ISP). The provider puts
at your disposal a server or computer system which allows you to connect to the Internet and your
mailbox through your telephone line.

In addition, the "F@x™ to Fax

• save money when sending faxes through the Internet to any telecopy machine,

• convert at reception, unopenable E-mail attachments.

Before worldwide transmission, you must:

• subscribe to an Internet service provider (ISP),

• check that all initialisation parameters correspond to those provided by your I SP,

• perform the proper settings, if needed, for the Internet connection.

You may then connect yourself to the Internet via your ISP to send and receive fax-Internet or
E-mails. Both operations will be performed during an Internet connection.

1

" service lets you:

,17(51(75(*,675$7,21

Your machine is delivered ready to use and preset with an Internet registration and ISP.
To take advantage of this offer and cr eate your own E-mail address, all y ou have to d o is return

the registration form:

+ complete the Internet registration form provided with your machine,
+ insert this form in the feeder (as for a document transmission),
+ select MENU : 991 - INTERNET / SUBSCRIPTION / REGISTERING

Sending your registration form (to ISP), is automatic.

1. This service is available by a specific "F@x™ to Fax" registration.

3-11

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Your ISP will provide you with the initialisation parameters to ensure a proper identification with
the Internet.

When you receive your Internet address you may enter it by using MENU: 992 - I

S

UBSCRIPTION / NEW E-MAIL ADDR.

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You must define or at least check all the parameters needed to identity yourself with the Internet
Your ISP will provide you with these parameters as soon as you are registered with them.

The parameters are divided into 3 categories:

• connection, allows you to identify dial up number, identifier and password (hidden on

screen),

• E-mail address , allo ws you to identif y you r person al mailbox, p asswor d and E- mail address,

• server, allows you to identify IP address of Internet SMT P provider s (sen d) and POP3 (MBX

reception) and the address of DNS PRIMARY and DNS SECONDARY providers. The
server address is made up of 4 groups of 3 digits maximum separated by dots.

If the ISP is
parameters.

OTHER, the parameters are automatically given after the connection and mailbox

$FFHVVWRFRQQHFWLRQDQGPDLOER[SDUDPHWHUV

Settings

NTERNET /

+ select the Internet provider in the list NO ACCESS, PROVIDER_1, PROVIDER_2 or OTHER (for

providers not in the list) or
Choosing

NO ACCESS disables access to Internet functions.

LOCAL NETWORK, and press OK.

+ enter the CALLING NUMBER., press OK,
+ enter connection IDENTIFIER

1

, press OK,

+ enter connection PASSWORD, press OK,

+ enter Email IDENTIFIER, press OK,
+ enter Email PASSWORD, press OK,
+ enter E-MAIL ADDRESS, press OK.

$FFHVVWRVHUYHUVSDUDPHWHUV

+ enter Server SMTP, press OK,
+ enter Server POP3, press OK,

1. If the identifier has more than 16 characters, the text will automatically slide over to the left.

3-12

MENU : 91 - INTERNET / PROVIDER

M

ENU : 921 - INTERNET / INIT / CONNECTION

M

ENU : 922 - INTERNET / INIT / MESS. SERVICE

MENU : 923 - INTERNET / SETTINGS / SERVERS

Settings

+ enter PRIMARY DNS, press OK,
+ enter SECOND DNS, press OK,

The settings are divided into several categories.

• the standard settings define the connection type and frequence to the Internet as well as the
transmission type for your documents,

• the E-mail sorting defines treatment for all stored E-mail messages received,

• the "F@x to Fax" service (specific registration) allows you to send a document to any fax
machine and to convert all unopenable attachments received with your E-mails.

• the E

6WDQGDUGVHWWLQJV

Your machine has two types of settings:

• Connection type and frequency to your ISP.

6(77,1*6

CO key allows you to choose among the economical transmission modes.

DURING SET TIMES

PERIODIC

an Internet connection is established every day at 09h00,
12h30 and 17h00

(a)

(default values)

an Internet connection is established every 3 hours
(default value)

an Internet connection is established at your request by

ON DEMAND

IMMED. ACCESS (refer to paragraph Internet Connection,

page 3/17)

a. To avoid Internet access saturation, the automatic connection will occur in reality 12 minutes give

or take around the requested time.

• Type of transmission via the Internet.

IMMEDIATE

DURING CONNECTIONS

document transmission will occur immediately at each
transmission request

transmissions will only occur at programmed connections

DURING SET TIMES or PERIODIC

At any moment you may print the settings of your machine to know their status.

$FFHVVWRFKRLFHRIFRQQHFWLRQ

MENU : 941 - INTERNET / SETTINGS / CONNECT. TYPE

+ select one of the connection options DURING SET TIMES, PERIODIC or ON DEMAND press OK.

(a.)

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

3-13

Modify standard connection times on set times

M

ENU : 943 - INTERNET / SETTINGS / SET TIMES

+ having selected the DURING SET TIMES mode, choose the time to either modify or cancel,
+ press keys # or 5 or 6 to cancel the time,
+ enter the new connection time with the numeric keypad and press OK.

An Internet connection is established every day at 9:00, 12:00 and 17:00 (default values).

Modify periodic connection period

ENU : 943 - INTERNET / SETTINGS / PERIOD

M

+ having selected the PERIODIC mode, enter to new connection period with the numeric keypad

(value between 00h01 and 23h59) and press O

An internet connection is established every three hours (default value).

K.

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MENU : 942 - INTERNET / SETTINGS / TX TYPE

+ Select one of the options IMMEDIATE or DURING connections and press OK to confirm.

$FFHVVWRSULQWWKH,QWHUQHWVHWWLQJV

MENU : 944 - INTERNET / SETTINGS / PRINT

The Internet settings are printed.
These settings may also be printed with the machine’s other settings (refer to paragraph Printing

the machine settings, page 5/ 14).

Settings

0DLOVRUWLQJ

This function lets you choose the treatment mode for all Internet documents stored in your mail
box.

You have three choices,

•

•

• SHARE PC lets you:

0RGHRQO\)#[

+ select option F@X ONLY press OK.

All E-mails are polled and printed, including those with unopenable attachmenets and converted
by F@x™ à Fax (if on).

F@X ONLY, lets you poll and print E-mails in your machine, including those automatically

converted by the F@x™ to Fax service, if On and if you have subscribed.

PC ONLY, lets you keep your E-mails in your mailbox for later use with a computer (no

E-mail poll),

- if PC and fax have two different addresses, transfer all mail or only those with attachments
to a PC,

- if PC and fax share the same address, use the fax as a printer for E-mails for the PC.

MENU : 96 - INTERNET / SORT MESSAGES

3-14

Settings

0RGHRQO\3&

MENU : 96 - INTERNET / SORT MESSAGES

+ select option PC ONLY press OK.

The E-mails are neither polled nor printed and they may be used with a computer.
At each connection, the number of E-mails in your mailbox is displayed on the screen.

0RGHVKDUH3&

MENU : 96 - INTERNET / SORT MESSAGES

+ select option SHARE PC, press OK.

You may choose to transfer your E-mails to a PC or use the fax as an E-mail printer.

To transfer the E-mails to a PC:

+ select option WHITH PC TRANS. and press OK,
+ enter the E-mail address of the computer you wish to transfer your E-mails press OK,
+ select your option from the table below and press OK.

0HQX 'HVFULSWLRQ

SEND ALL MAILS All E-mails are sent to the PC.

The fax machine polls and prints the usable E-mails and

NUSABLE ATTACH.

U

transfers to the PC mailbox all the E-mails containing
attachments it cannot use.

To use the fax as an E-mail printer:

+ select option W/O PC TRANS. and press OK,
+ select your option from the table below and validate with OK.

DELETE MAILS

S

AVE MAILS The E-mails opened and read by the fax are not erased.

At each connection, the number of E-mails still present in your mailbox are displayed on the
screen.

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You must subscribe to this service and it must be switched-on to allow you to:

• send, via the Internet, a document to another fax (without "Internet" functions),

• convert the unopenable attachments of incoming E-mails.

The subscription form for F@x™ to Fax is provided with your machine. After subcription, the
operator will provide you with your access code.

0HQX 'HVFULSWLRQ

The E-mails opened and read by the fax (w/o attachment) are
erased after fax print.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

3-15

6ZLWFKRQVHUYLFH

MENU : 97 - INTERNET / F@X TO FAX

+ select your choice WITH and press OK,
+ type the access code to this service F@x™ to Fax (4 digits) and press OK.
+ type the prefix for international access (00 for example), and press OK.
+ type the country code (44 for example) and press OK.
+ type eventually the local prefix needed for faxes connected to a private auto switch (PABX)

(refer to paragraph Local prefix, page 3/3).

6ZLWFKRIIVHUYLFH

MENU : 97 - INTERNET / F@X TO FAX

+ Select WITHOUT and press OK.

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To transmit (via the Internet) a document to another fax (without "Internet" functions), just use
your subscriber’s number and press @ to validate your transmission (instead of key ).

You can also use the key E
(Eco key), page 3/16).

CO (refer to paragraph Selecting the economical transmission mode

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Settings

(FRNH\IXQFWLRQV

There are two possible options, depending on whether the F@ x™ to Fax option is activated or not
via menu 97 (for information relating to this option, refer to paragraph F@x™ to Fax, page 3/15):

• if the option F@x to Fax is activated:

Three possible transmission modes from key E
number of your subscriber.

1DWLRQDOQXPEHU ,QWHUQDWLRQDOQXPEHU

FAX MODE

F@

X TO FAX MODE Transmission via the F@x™ to Fax service

A

UTOMATIC MODE

• if the option F@x to Fax is not activated:

The only mode available is the FAX mode: all transmissons (to a national or international
number) are achieved via the telephone network (PSTN) at off-peak hours defined by the
time slot (M

ENU 243).

Transmission via the Switched Telephone Network (STN) at
off-peak hours defined by the time slot (Menu 243, E

Transmission via the Switched
Telephone Network (STN) at
off-peak hours defined by the
time slot (M

3-16

CO are available, depending on the type of

Transmission via the F@x™ to
Fax service

ENU 243)

CO period)

Settings

6HOHFWLQJWKHHFRQRPLFDOWUDQVPLVVLRQPRGH

The transmission mode (FAX, F@X TO FAX or AUTOMATIC) can be chosen manually for each
transmission or set for all transmissions:

Manual selection of the transmission mode.

+ Press key ECO before launching a transmission, select the desired mode then press OK to

enter the subscriber(s).

Set transmission mode.

ENU : 243 - SETUP / SEND / ECO PERIOD OR

M

ENU : 374 -SETUP / SETUP /ECO FUNCTION

M

+ Select the desired option FAX, F@X TO FAX or AUTOMATIC and press key OK to validate.

,17(51(7&211(&7,21

An Internet connection is made with an ISP. It allows both document sending and reception while
connected.

A connection takes place the following way:

• send to one or more of your subcriber’s Internet mailbox, all fax-Internet waiting for
transmission.
If your sending to a computer, the transmitted fax will be received as an attachment to an
E-Mail.

• reception of all fax-Internet and E-Mails deposited in your personal Internet mailbox.

You may connect either immediately or automatically depending on the time periods defined.
The triggering of a programmed Internet connection depends on the standard settings of your
machine.

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There are two methods to immediately connect to the Internet:

Access by the Menu,

Direct access,

+ Press twice on key @.

3URJUDPPHGFRQQHFWLRQ

An automatic connection to the Internet depends on how your machine is programmed and more
particularly on the standard settings. (refer to paragraph Standard settings, page 3/13 ).

3-17

M

ENU : 92 - INTERNET / INIT

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

'($&7,9$7(7+(,17(51(7)81&7,21

If you do not wish to use the Internet functions:

ENU : 91 - INTERNET / PROVIDER

M

• Select NO ACCESS in the ISP list and validate with OK.

Settings

3-18

,5(&725<

Your fax lets you create a directory by memorizing subscriber records and subscriber lists.

• Your machine can store up to 250 subscriber records with names and phone numbers.

• You may also group several names to build a subscriber list with up to 32 subscriber lists.

A subscriber list is made from the subscriber records already stored.

For all subscriber records or subscriber lists you may:

• create,

• consult,

• modify contents,

• delete,

• print the directory.

You may save and if needed load your directory. To proceed, you need to contact your distributor
and purchase the optional kit "Save". This gives you access to functions 161 and 162. refer to
paragraph Functions list, page 2/4

&5($7,1*68%6&5,%(55(&25'6

For each subscriber record you are not required to fill in each line, only name, tel or E-Mail address
are required:

NAME of your subscriber,

•

TEL, and fax number of your subscriber,

•

E-MAIL address, example : [e-mail],

•

• record

•

NUMBER ASSIGNED, this number is automatically assigned by the fax, it allows quick

access to the answering machine,

RATE, for each subscriber you may choose your fax transmission speed. The available rates are

4-1

2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits per second. With a good telephone
connection, well adapted and without echo, the appropriate rate is the highest one,

If your subscriber number has both
determine if the document will be sent via the telephone network or via Internet.

TEL and E-MAIL listed, the validation key ( or @) will

$'',1*$5(&25'

+ Your fax has just created a new record, fill in by first entering your subscriber’s name then

validate with O

Remark : You can stop record creation at any time by pressing .

+ enter fax
+ enter the E-Mail address of your subscriber,
+ your subscriber’s ID number will automatically appear on the screen, if you wish to modify

this number you may do so by choosing another free number and validate with O

+ select the appropriate fax transmission speed then validate with OK,.

0HQX 3URFHGXUH

K.

1

number of your subscriber,

Directory

MENU : 11 - DIRECTORY / ADD NAME

K,

W. ASSOC. KEY

+ enter a free letter as an associated key or select one letter

displayed on the screen then, validate with O

+ If need be, select the appropriate transmission speed to send your correspondents faxes, and

confirm your choice by pressing the O

K key.

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A subscriber list is made from the subscriber records already stored.
For each list fill in the following lines:

NAME of the list,

•

NUMBER ASSIGNED, this number is automatically assigned by the fax. It allows quick access to

•
the answering machine,

• LIST COMPOSITION, it lists the ID numbers assigned to the subscriber records included in the
list ,

•

LIST NUMBER, a number lets you identify the list filed under (L).

A list may include both fax and internet subscribers.
The same subscriber may be included in different lists.

1. If your unit is connected to a private autoswitch PABX, you may need to insert a pause for dial tone (symbolized by

the sigh / in the number) except if a local prefix is already programmed (see § Local Prefix)

4-2

K.

Directory

Caution - It is impossible to add one subscriber list to another subscriber list.

$'',1*$/,67

+ your fax machine has just created a new list, fill in by first entering the name of this list

then validate with O

Remark : You can stop list or record creation at any time by pressing .

+ your subscriber list ID number will automatically appear on the screen, if you wish to

modify this number you may do so by choosing another free number and validate with O

+ The cursor being on LIST COMPOSITION, press the 4key.

The empty line
subscriber records included in this list.

ENTER ELEMENTS appears, you must fill in the ID numbers assigned to the

+ There are three ways detailled in the table below, to choose and add one or more

subscribers to your list. Then validate your choice by pressing O

)URP 3URFHGXUH

K,

MENU : 12 - DIRECTORY / ADD LIST

K.

K.

subscriber’s name

subscriber ID number

subscriber directory

letters of your subscriber’s name and continue
until the whole name is displayed on the screen.

+ enter directly the subscriber’s ID number.

+ press key then select your subscriber.

+ for every subscriber included in this list repeat the above step then validate with OK,
+ the list ID number will automatically appear on the screen, if you wish to modify this

+ with the alphanumeric keypad enter the first

number you may do so by choosing another free number and validate with O

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MENU : 13 - DIRECTORY / SEE OR MODIFY

+ select the subscriber list (L) validate your choice with OK,

4-3

K.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

+ Select the LIST COMPOSITION menu and press the 3key, in order to display the field ENTER

ELEMENTS, and add or delete the correspondent as shown in the table hereafter:

)RU 3URFHGXUH

+ enter the subscriber ID number you wish to add and validate with

O

add

K,

+ repeat this step for each added subscriber.

+ place the keys3 or 4, on the number you wish to delete,

delete

+ press key C to delete the number assigned to the list,
+ repeat these 3 steps for each subscriber you wish to delete from the

list.

+ Validate the new list by pressing key .

&2168/7,1*$5(&25'25/,67

+ Press key ,

The directory appears in alphabetical order.

+ Select the subscriber record or subscriber list (L) you wish to consult.

Directory

02',)<,1*$5(&25'25$/,67

MENU : 13 - DIRECTORY / SEE OR MODIFY

The directory appears in alphabetical order.

+ select the subscriber record or subscriber list (L) you wish to modify and valildate with OK,
+ modify the line or lines in the subscriber record or subscriber list and validate each

modification with O

Remark : You may validate your modification by pressing key , but you will exit the menu and may not be able to

modify the following lines.

K.

'(/(7,1*$5(&25'25$/,67

MENU : 14 - DIRECTORY / CANCEL

The directory appears in alphabetical order.

+ select the subscriber record or subscribers list (L) you wish to delete and validate with OK.

4-4

Directory

+ Press again the OK key to confirm your deleting.

The record or list is deleted from the directory.

35,17,1*7+(',5(&725<

You may print all the numbers stored in the directory, including all the existing subscriber record
or subscribers lists.

To print the directory,

The directory is printed in alphabetical order.

M

ENU : 15 - DIRECTORY / PRINT

4-5

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Directory

4-6

3(5$7,21

6(1',1*

The faxes sent via the Switched Telephone Network STN are sent from the feeder or the memory.
Documents sent via Internet are first memorized and sent at the time of Internet connection.

326,7,21,1*7+('2&80(17

Your fax is composed of a scanner including two modes of reading original documents: the f lat-bed
scanner (On model 3620 only) and the sheet-feed scanner.
The flat-bed scanner allows scanning bound documents (books, encyclopedia, etc.).

5-1

6KHHWIHHGVFDQQHU

Operation

Paper guide

)ODWEHGVFDQQHU2QPRGHORQO\

Access cover to the flat-bed scanner

Flat-bed scanner top view

+ Place your original documents in the

document feeder:

- face down,

- first page under the stack.

+ Set the paper guide to the document

width.

+ Once the operation is over, take your

original documents back on the scanned
document receptacle.

+ Open the access cover of the flat-bed

scanner.

+ Put your original document respecting

its origin, scan side facing the machine.

+ Close the access cover of the flat-bed

scanner.

Caution - If you forgot to position the document to be transmitted, the addressee will

receive a blank page.

Remark : Since the addressee’s number is generally on the document to be transmitted, you may also dial before positio-

ning the document.

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5HVROXWLRQ

You have 4 test modes for document transmissions.
The mode choice depends on the type of document to be transmitted:

• Normal mode, symbolized by Std at the bottom of the display scr een. To be used for good
quality documents, without drawings or small details,

5-2

Operation

• Fine mode, symbolized by Fine at the bottom of the display screen. To be used for

documents with drawings or small characters,

• Super Fine mode, symbolized by SFine at the bottom of the display screen. To be used for

documents with very fine or small character drawings (only if fax reception can process),

• Photo mode symbolized by Photo at the bottom of the display screen. To be used for

photographic documents.

To select the resolution mode:

+ Press key as many times as necessary to select the required mode and thus place an

arrow above the symbol of the chosen mode.

&RQWUDVW

You can set the contrast if your document is too light or too dark . If the document is light, you
must raise the contrast and if it is dark, you must reduce it.

To set the contrast:

+ Press as many times as necessary to choose the desired contrast. A g icon on the screen

indicates the selected contrast.

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)URPWKHGLUHFWRU\

'LDOOLQJDOSKDEHWLFDOO\

+ Enter the first letters of your subscriber’s name with the alphanumeric keypad, then add

the remaining letters until your subscriber’s name is complete.

$VVLJQHGQXPEHUGLDOOLQJ

press key ,

+

Your fax lists the subscribers records and lists in the Directory in crescent alphabetical
order,

then

+ use keys 5 or 6of the navigator to scroll all subscribers and the list of subscribers for

choice, and choose the required subscriber or subscribers list,

or

+ enter the subscriber’s or subscriber list assigned number .

The screen displays the name of the subscriber or subscriber list assigned to this number.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

5-3

)URPWKHUHGLDONH\

You may call back a number among the last 10 subscribers fax numbers or Internet previous ly
dialled.

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+

Press key .
The screen displays the last number called.

+ Use keys 5 or 6of the navigator to eventually select another number.

)RUDQ(PDLODGGUHVV

+

Press key @ then .
The screen displays the last E-mail address used.

+ Use keys 5 or 6of the navigator to eventually select another E-mail address.

7RPXOWLSOHFDOOQXPEHUV

You may dial to send a document simultaneously to multiple call numbers.

Caution - This may be achieved only if the machine is parametered to send from the memory

(refer to paragraph Document feed types, page 3/4).

+ enter the fax or E-mail address, or use the Directory or key (refer to above paragraphs),
+ press key and enter the number of the second subscriber or second subscribers list,
+ repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers or

subscriber list).

Operation

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+ Position the document (refer to paragraph Positioning the document, page 5/1)
+ enter the fax number of your call number or choose your dialling mode ( refer to paragraph

Dialling, page 5/3) then press .
The "Line" icon flashes during the call phase, it stays lit when both faxes are in
communication.

+ at the end of transmission the initial screen is displayed.

5-4

Operation

'HOD\HGWUDQVPLVVLRQ

This function allows you to transmit a document at a different time.
To program a postponed transmission you need to identify the subscriber number, transmission

time, feeder type and number of pages.

To delay the transmission time of your document :

+ Position the document (refer to paragraph Positioning the document, page 5/1),
+ select MENU 31 -SEND / TRANSMISSION,
+ enter the subscriber number you wish to program at a different time or choose your dialling

mode (refer to paragraph Dialling, page5/3) and validate with O

+ next to the current time, enter the new time and validate with OK,
+ Adjust the contrast and confirm by pressing the OK key.
+ select the feed type, FEEDER or MEMORY and validate with OK (refer to paragraph

Document feed types, page 3/4),

+ you may enter the number of pages before transmission and validate with OK,
+ validate postponed transmission by pressing key .

Your document is stored and will be sent at the new time.

7UDQVPLVVLRQZLWKGLDOOLQJIROORZXS

K,

This function allows you to hear, thanks to the machine speaker, the dialling operation during a
fax transmission. In that case, the maximum transmission rate will be 14400 bps.

This function allows for example:

• to hear if the subscriber’s fax is engaged and so, choose the moment when the line is clear to
launch the document transmission,

• to control the communication progress in case of uncertain numbers, etc.

To take the phone line manually:

+ Place the document in the fax feeder.
+ Press

1

.

+ If necessary, set the sound level with navigator 5 or 6 keys.
+ If not already done, enter the subscriber number (or refer to paragraph From the redial

key, page 5/4 to call back the last subscriber).

As soon as you hear the remote fax tone, the line is clear and you can launch the transmission.

+ Press to launch the document transmission.

If your machine is set in order to print a transmission report (refer to paragraph Main settings,
page 3/1), for this one, the reduced copy of the document first page will not be printed and it
notifies you that the communication is manual.

1. To call back one of the last ten subscribers, press before pressing this key.

5-5

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

75$160,66,219,$7+(,17(51(7

6HQGLQJDSDSHUID[WR(0DLODGGUHVV

+ Position the document (refer to paragraph Positioning the document, page 5/1)
+ press the @ key and enter the addressee’s E-mail address,

or choose your dialling mode (refer to paragraph Dialling, page 5/3).

+ adjust the contrast and the resolution if necessary (refer to paragraph Choosing the

resolution/the contrast, page 5/2).

+ press the @ key.

The document is scanned and memorized, it will be sent at the time of Internet connection.

If your subscriber is equipped with a PC, he will receive an E-mail with your fax as an attachment
in the TIFF format.

If your subscriber has a fax internet, he will receive a paper fax.

6HQGLQJDNH\HGLQPHVVDJHWRDQ(0DLODGGUHVV

You can send a keyed-in message to an E-mail mailbox. You can also add an attachment to this
keypad message (the attachment is a scanned paper document).

Access by the menu.

Direct access.

+ Press key @.

Then, to send to E-mail address.

+ Enter the addressee’s E-mail address or choose yo ur dialling mode, (refer to paragraph

Dialling, page 5/3),

+ Enter the address of someone you want to receive a copy of the document (CC:),as

appropriate,

+ Enter the object for the mail (80 characters max.) and press OK,
+ Enter the text with the alphabetical keypad (100 lines of 80 characters) and validate with OK.

For this operation, you will get a true editor:

• for th e capital letters, use key Shift (key Ö) or key Caps lock (key ),

• to move, use keys of the navigator,

• to erase a character on the right of the cursor (without moving the cursor), use the key C,

• to erase a character (moving the cursor to the left), use the Ì key,

• to insert text, use key i,

• to insert a line, use key F1,

• to cut a text or a word, use key F2,

• to copy a text or a word, use key F3,

5-6

M

ENU : 95 - INTERNET / SEND E-MAIL

Operation

Operation

• to paste a text or a word, use key F4,

• to move in the text from one word to another, press key C
navigator.

• to go to the next line, use key .

Then, you can choose between two options:

+ Send directly the keypad mail. Press OK ; the mail is memorized and will be sent at the next

Internet connection.
Your subscriber will receive an E-mail.

+ Add an attachment (scanned document) to your mail:

- Place the document to be attached in the sheet-feed scanner (face down, first page under

the stack) or on the flat-bed scanner (On model 3620 only) (scan side facing the
machine).

- Press key :

- If needed, set the contrast with keys

The document is scanned and the mail is memorized. They will be sent at the next Internet
connection.
Your subscriber will receive an E-mail with an attached document.

3 and 4and validate with OK.

7UDQVPLVVLRQRIDGRFXPHQWWRDID[)#[WR)D[
VHUYLFH

TRL and one of the keys of the

You may send a paper fax to another fax (non-Internet) via Internet, if optio n F@x t o Fa x is on,
if you have a F@x to Fax subscription.

+ Position the document (refer to paragraph Positioning the document, page 5/1).
+ Enter the number of your subscriber (or use the Directory).
+ Press key @.

The document is scanned and memorized and will be sent at the next Internet connection.
The F@x to Fax service operator will take charge of this fax transmission toward the call
number (via telephone line) and an acknowledgment of receipt will notify you that your
fax reached destination.

Remark : You can also use key ECO (refer to paragraph Selecting the economical transmission mode (Eco key),

page 3/16).

75$160,66,21:$,7,1*48(8(6

This function lets you obtain a recap of all documents in queue, for transmission, including those
in deposit or in delayed transmission, etc.

It allows you to:

• consult or modify the waiting queue. In this waiting queue the documents are coded the
following way:
Order number in the queue / document status / subscriber’s telephone number.
Documents may have the following status:

5-7

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

- TX: transmission,

- DOC: in deposit,

- POL: polling,

- MBX: send to mailbox,

- PMB: mailbox polling,

- TR: ongoing commands,

- CNX: Internet connection,

- NET: Internet transmission.

• immediately perform a transmission from the waiting queue,

• print a document in storage, waiting to be transmitted or in deposit,

• print the waiting queue, to have the status of each document in queue, by either:

- queue order number,

- document name or number,

- time forecasted for transmission (fax),

- operation type regarding the document: transmission from the memory, delayed
transmission, deposit,

- number of pages of the document,

- document size (percentage of space stored in memory).

• cancel a transmission request in the waiting queue.

&RQVXOWRUPRGLI\WKHZDLWLQJTXHXH

Operation

MENU : 62 - COMMANDS / SEE OR MODIFY

+ in the waiting queue select the required document and validate your choice with OK,
+ you may now modify the parameters of the given document then validate your modifications

by pressing key .

,PPHGLDWHO\SHUIRUPWUDQVPLVVLRQIURPWKHZDLWLQJTXHXH

MENU : 61 - COMMANDS / PERFORM

+ select the document in the waiting queue and validate your choice with OK or to

immediateley perform the selected transmission.

3ULQWLQJDGRFXPHQWLQZDLWLQJRULQGHSRVLW

MENU : 64 - COMMANDS / PRINT

+ in the waiting queue select the desired document and validate your choice with OK.

3ULQWWKHZDLWLQJTXHXH

MENU : 65 - COMMANDS / PRINT LIST

The recap document called ** COMMAND LIST ** is printed.

5-8

Operation

'HOHWLQJDWUDQVPLVVLRQRQKROG

+ in the waiting queue select the desired document and validate your choice with OK.

&$1&(//,1*75$160,66,21,1352*5(66

Cancelling a transmission in progress is possible whatever the type of transmission but varies
depending on whether the transmission is a single call number or a multi call number.

• For a single call number from the memory, the document is erased from the memory.

• For a multi call number, only the call number in progress at the time of the cancellation is
erased from the transmission queue.

To cancel transmission in progress,

+ press key .

A message will ask you to confirm cancellation by pressing a second time on key ,
appears on the screen.

+ press key to confirm cancellation in progress.

If your machine is set to print a transmission report (refer to paragraph Transmission report and
deposit notice, page 3/3), it will print that the communication was cancelled by the user.

MENU : 63 - COMMANDS / CANCEL

5(&(37,21

Document reception via Internet is automatic at each Internet connection.
Reception of all documents via the telephone line is done one at a time at fax reception.

5(&(37,219,$7+(38%/,&6:,7&+('7(/(3+21(

1(7:25.3671

Fax reception depends on the parameter settings of your machine and the reception mode. (refer
to paragraph Reception modes, page 3/5):

5(&(37,219,$7+(,17(51(7

Whatever the document received, reception is automatic at each Internet connection.
You can receive black and white documents.

5-9

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Incoming documents other than fax files (Word process file, CAD, etc.) may not be open ed by your
fax. However, you may keep this (or these) document(s) in your Internet mailbox until it is
automatically converted by the F@x to Fax service, if you have a subscription or until computer
use or automatic transfer. (Refer to chapter Mail sorting, page 3/14 ).

&23<,1*

Your fax offers to print out one or many copies of one or more pages.

6WDQGDUGFRS\

+ Positon the document face down (refer to paragraph Positioning the document, page 5/1)

+ Press key twice or .

6RSKLVWLFDWHGFRS\

Operation

/2&$/&23<

+ Positon the document face down (refer to paragraph Positioning the document, page 5/1)

+ Press key or .
+ Enter the desired number of copies and press OK to validate.

+ Choose the FAST, QUALITY or PHOTO resolution with keys 3 and 4, then press OK to

validate.

+ Set the desired zoom value 25 % to 400 % with keys3 and 4 and the numerical keypad,

then press O

K to validate.

+ Set the required origin values with keys 3 and 4 the numerical keypad and press OK to

validate.

+ Set the required contrast value with keys 3 and 4 and press OK to validate.
+ Set the required brightness value with keys3 and 4 and press OK to validate.
+ Choose the type of paper, NORMAL, THICK with keys 3 and 4 and press OK to validate.
+ Choose the paper tray, AUTOMATIC, UPPER or LOWER with keys 3 and 4 and press OK to

validate.

+ Press key .

5-10

Operation

63(&,),&6(77,1*6)257+(&23<

When the copy quality is no longer staisfactory, you can perform a calibration. To do so, refer to
paragraph Scanner calibration, page 6/11

Moreover, a high number of controls let you improve the copy quality.

1

Setting parameters for for the scanner(s)

Each of the two scanners may be set separately.

RESOLUTION to set the photocopy resolution,

•

ZOOM and ORIGIN settings to reduce or magnify any portion of a document by choosing the

•
origin and value of the zoom to apply to that portion.

•

CONTRAST to choose the photocopy contrast.
BRIGHTNESS is used to make your original document lighter or darker.

•

L/R MARGINS to shift the margins of your original document to the left or to the right.

•

Setting parameters for the printer.

•

BRIGHTNESS is used to choose the copy quality on the printer.
PAPER is used to tell your machine what type of paper you use by default.

•

TRAY is used to tell your machine which paper tray shoud be used by default.

•

L/R MARGINS to shift the margins of your document to the left or to the right.

•

Caution - All the settings performed through this menu will become the machine's default

settings.
To access to the settings

+ Select the scanner (CIS SCANNER for the sheet-feed scanner, CCD SCANNER

scanner) or the

PRINTER to be set and pres Ok to confirm.

+ use keys 5 or 6 of the navigator to scroll the described hereafter setti ngs you want to

modify.

.

M

ENU : 87 - ADVANCED FCTS / SCAN. AND PRINT.

2

for the flat-bed

6FDQQHUVHWWLQJV

5HVROXWLRQ

+

Set the desired resolution FAST, QUALITY or PHOTO with keys 3 and 4.

+ Validate your setting by pressing key OK.

=RRPDQG2ULJLQ

Your fax offers you to reduce or magnify a determined part o f a document by 25 to 400 % (default
value).

+ Enter the desired zoom value with the numeric keypad (ZOOMING).

1. On model 3620 only

2. On model 3620 only

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

5-11

+ Validate your setting by pressing key OK.

Operation

If you wish, you can change the origin of the flat-bed scanner (by default, this is the front left angle
of the scanner window marked with two arrows

By entering new values of X and Y given in mm (X < 210 and Y < 297), you will move the scanned
zone as shown on the figure below

.

y

x

1

)

scanned area

+ Select the X and Y coordinates with keys 3 and 4.
+ Set the required coordinates with the numeric keypad.
+ Validate your setting by pressing the OK key.

&RQWUDVW

+ Set the desired contrast with keys 3 and 4.
+ Validate your setting by pressing key OK.

%ULJKWQHVV

+

Set desired brightness with keys 3 and 4.

+ validate your setting by pressing key OK.

0DUJLQV

If you want to shift the side margins of your document to the left or to the right:

+ Adjust the left / right margin shift (in steps of 0.5 mm) with keys3 and 4.
+ Validate your setting by pressing key OK.

3ULQWHUVHWWLQJV

%ULJKWQHVV

If the printed document still appears too dark after setting the scanner, you can make it lighter.

+ Set the desired brightness with keys 3 and 4.
+ Validate your setting by pressing OK.

1. Setting accessible on model 3610, yet the arrows are not visible

5-12

Operation

3DSHU

+

Select the type of paper NORMAL or THICK with keys 3 and 4.

+ Validate your setting by pressing key OK.

Remark : When the THICK type of paper is selcted, the printing speed is slowed down.

3DSHUWUD\

+

Select the paper tray to be used (AUTOMATIC, LOWER or UPPER) using keys 3 and 4.

+ Validate your setting by pressing key OK.

1LJKWVWDQGE\

If you want your printer to automatically switch to standby mode for the selected time slot:

+ Select YES or NO for standby with keys3 and 4(if you chose NO, the switching to

standby will be automatic all day long).

+ Validate your setting by pressing key OK.

27+(5)81&7,216

/2*6

The incoming and outgoing logs list the last 30 subscribers (ingoing and outgoing) made by your
fax.

An automatic print out will take place after every 30 subscribers. However, you may request a
print out at any time.

Each log (incoming or outgoing) contains a table with the following information:

• date and time of the ingoin g or outgoing document,

• subscriber’s number or E-mail address,

• transmission mode (Std, Fine, SFine or Photo),

• number of pages sent or received,

• call duration,

• incoming or outgoing results: noted

or

information codes for special calls (polling, manual subscribers, etc.)

• reason for call error (exemple: your subscriber does not answer).

CORRECT if properly transmitted

5-13

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

To print the logs :

The incoming and outgoing logs are printed on the same page.

35,17,1*7+()81&7,216/,67

Operation

M

ENU : 52 - PRINT / LOGS

The fax function list may be printed in two ways, by the menu or by the key .
Printing by the menu:

M

ENU : 51 - PRINT / FUNCTIONS LIST

Printing with the key:

i

+ press the key .

35,17,1*7+(0$&+,1(6(77,1*6

At any moment, you may print the list of your fax’s parameter settings to control any changes
possibly made to the default parameters.

Printing the machine settings:

M

ENU : 54 - PRINT / SETUP

Your fax prints the list of stored parameters.

0(025,=,1*$6(48(1&(2).(<6

You may memorize a sequence of keys (for example, to send directly a fax to one or multiple
subscribers, to call this subscriber or to get access to a specific menu, etc.).

This sequence is registered in one of the keys F1, F2, F3 or F4 (as you want).
Then, by pressing one of these keys, you will execute directly the registered sequence.

7RUHJLVWHUDVHTXHQFHIRUH[DPSOHLQNH\F1

+

Press key MENU, then F1: you enter in the menus.

From this moment, all the key pressings are memorized in the key F1.

+ Press key F1 to register the sequence if you are still in the menus. The sequence memorizing

is automatic if you have already exited the menu.

Example : to memorize a fax sending to various subscribers in key F1:

+ Press keys MENU then F1.
+ Press keys 3 then 1.
+ Enter the subscriber fax number.

5-14

Operation

+ Press key and enter the second subscriber fax number or subscribers list.

Repeat this last step for all subscribers or subscribers lists.
Press key F1: the sequence is memorized.

7RVHQGDID[GLUHFWO\WR\RXUVXEVFULEHUV
NH\F1SUHVHW

+

Press key F1.

+ Position the document (refer to paragraph Positioning the document, page 5/1)
+ Press the key .

&2817(56

At any time, you may consult the activity counters of your machine.

To get access to the counters of the machine:

These counters indicate the number of:

• printed pages,

ENU : 841 - ADVANCED FCTS / COUNTERS / PRINTED PAGES

M

• local copies,

ENU : 842 - ADVANCED FCTS / COUNTERS / LOCAL COPIES

M

• transmitted pages,

ENU : 843 - ADVANCED FCTS / COUNTERS / SENT PAGES

M

• received pages.

ENU : 844 - ADVANCED FCTS / COUNTERS / RECEIVED PAGES

M

M

ENU : 84 - ADVANCED FCTS / COUNTERS

'(326,7$1'32//,1*

You may deposit a document in your fax and keep it available to one or more subscribers who
can obtain a fax of this document by calling your fax with the POLL function.

Setting the machine for document deposits,
you must define the type:

SIMPLE, it may be polled only once from the memory or feeder,

•

MULTIPLE, it may be polled as many times as necessary from the memory

•

Setting the machine for polled documents,

you must define the poll number, then depending on the type of poll you may:

• launch an immediate poll,

• program a delayed poll with a chosen time,

• launch a multipoll, either immediateley or later.

5-15

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

3ODFHDGRFXPHQWLQGHSRVLW

+ insert the document to deposit in the feeder,
+ select MENU 33 - SEND / POLLING TX and validate with OK,

Operation

5-16

Operation

+ choose the type, according to the table below:

0HQX 3URFHGXUH

+ select FEEDER or MEMORY,

SIMPLE

+ select the black and white mode and validate with OK,
+ if necessary, adjust the contrast and validate with OK,
+ enter the number of pages that you wish to deposit,

+ select the black and white mode and validate with OK,

MULTIPLE

+ if necessary, adjust the contrast and validate with OK,
+ enter the number of pages that you wish to deposit,

+ confirm deposit pressing OK key.

3ROOLQJDGHSRVLWHGGRFXPHQW

+ Enter the number of the party whose document you want to poll or choose your dialling

mode (refer to paragraph Dialling, page 5/3).

Remark : You can poll several documents using the key.

+ Depending on type of poll you should:

MENU : 32 - SEND / POLLING RX

&KRLFH 3URFHGXUH

Immediate poll

Postponed poll

+ Press ,

+ Press OK,
+ Next to the current time, enter the time you wish to poll the

document and press O

K,

,17(5/2&.

There are three restrictions to the use of your fax:

• Interlocking of received documents printing,refer to paragraph Fax answering machine,
page 3/5,

• Keypad interlocking,

• Numbers interlocking.

5-17

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Operation

(QWHULQJWKHLQWHUORFNFRGH

The operator access parameters are condifential; they are protected by a four-digit interlock code
that the authorised operators must know.

To access the interlock code

ENU : 821 - ADVANCED FCTS / LOCK / LOCKING CODE

M

+ Enter your four-digit interlock code on the keypad.
+ Validate by pressing OK.
+ Confirm the interlock code by entering the code one more time.
+ Press OK to validate.

Remark : When a code is already registered, the machine asks you first to give the former code before allowing you to

modify it.

.H\SDGLQWHUORFNLQJ

This function allows you to prevent access to non-authorised persons. An access code must be
entered each time a person wants to use the machine.

To access the keypad unlocking menu

ENU : 822 - ADVANCED FCTS / LOCK / LOCK KEYBOARD

M

+ Enter the four-digit interlock code with the leypad.
+ Press key OK to validate.
+ With keys 5 or 6 of the navigator, select the option WITH.
+ Press key OK to validate.

Remark : After each operation, the machine interlocks automatically.

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This function locks dialling and the numerical keypad is disabled. Transmissions are only possible
from numbers included in the directory.

You can still send mails by typing in the addressee’s address (if this has no numbers in it).

To access the number interlocking option

+ Enter the four-digit interlock code with the keypad.
+ Press key OK to validate.
+ With keys 5 or 6 of the navigator, select the option DIRECTORY ONLY.
+ Press key OK to validate.

ENU : 823 - ADVANCED FCTS / LOCK / LOCK NUMBER

M

5-18

Operation

0$,/%2;0%;)$;

There are 32 mailboxes (MBX), enabling you to transmit documents in complete confidence
thanks to an access code (named code MBX), to all subscribers equipped with a fax compatible
to yours.
MBW 00 is public. It is handled directly by the terminal to record the messages of the fax TAD
as soon as this is put into service.

MBX’s 01 to 31 are private. Each is password-protected. They can be used to receive documents
confidentially.

The use and access to MBX 01 - 31 are conditionned by the initialisation, defined by a MBX
code (if needed) and a mnenonic (its S.I.D.).

Later you may:

• modify the features of an MBX,

• print the contents of an MBX, only possible if the MBX contains one or several documents
(with a star next to the MBX). When the contents of an MBX have been printed it becomes
empty,

• delete an MBX, only if the MBX is initialised and empty,

• print the MBX fax list.

You may receive and send through an MBX in complete confidentiality.
In deposit, the MBX are accessible without a MBX code and all documents deposited in an MBX
are added to the ones already present.

In polling, the MBX are only accessible with an MBX code.
You may perform MBX deposits or polls by:

• deposit a document in a fax MBX,

• transmit to deposit a document in a remote fax MBX,

• perform document poll from a remote fax

,QLWLDOLVLQJD0%;

+ select a free MBX out of the 31 MBX or directly enter the number of a free MBX and

validate with O

+ select option MAILBOX CODE and press OK.

Value 0000 is always displayed.

+ enter the code of your choice, if needed, and press OK,
+ select option S.I.D. and press OK,
+ enter this MBX ’s S.I.D. (20 characters max.) and press OK.

The MBX is initialised. If you wish to initialise another, press C and repeat the same procedure.

0%;0$1$*(0(17

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

MENU : 71 - MAILBOXES / INITIALISE

K,

5-19

+ To exit this menu MAILBOXES press .

0RGLI\LQJWKHIHDWXUHVRIDQ0%;

+ select one MBX out of the 31 MBX or enter directly the number of this MBX, validate yo ur

choice with O

K,

+ enter the code of this MBX, if there is one, and validate with OK,
+ select the menu MAILBOX CODE or S.I.D. then validate your choice with OK,
+ perform data modification of the menu and validate with OK,
+ if needed, repeat the last two steps for the other menu.

3ULQWWKHFRQWHQWVRIDQ0%;

+ select one MBX out of the 31 MBX or enter directly the number of this MBX, validate yo ur

choice with O

+ enter the code of this MBX, if there is one, and validate with OK.

All documents found in the MBX are printed and the MBX is emptied.

K,

Operation

MENU : 71 - MAILBOXES / INITIALISE

MENU : 73 - MAILBOXES / PRINT

'HOHWHDQ0%;

Before deleting an MBX, you need to make sure it is empty, by printing its contents.

+ select one MBX out of the 31 MBX or enter directly the number of this MBX, validate you

choice with O

+ enter the code of this MBX, if there is one, and validate with OK.

The MBX is deleted and will appear as a free MBX in the list.

3ULQWWKH0%;OLVW

The list gives the status of each MBX.

0%;GHSRVLWLQ\RXUID[

+

insert the document in the fax machine’s feeder,

+ select MENU 72 - MAILBOXES / POLLING TX and validate with OK,
+ select one MBX out of the 31 MBX or enter directly the number of this MBX , validate your

choice with O

The document is placed in the feeder and saved in the selected MBX.

ENU : 74 - MAILBOXES / CANCEL

M

K,

MENU : 75 - MAILBOXES / PRINT LIST

K.

5-20

Operation

0%;GHSRVLWLQDUHPRWHID[

+ insert the document in the fax machine’s feeder,
+ select MENU 34 - SEND / MBX SENDING and validate with OK,
+ enter your subscriber’s number for MBX de posit or choose your dialling mode (refe r

to paragraph Dialling, page 5/3) and validate with O

+ enter your subscriber’s MBX number and press OK,
+ if you wish to delay transmission, enter the new transmission time next to the current

time and press O

K,

+ if you wish to modify the document feed type, select one of the options FEEDER or

MEMORY, and press OK,

+ if you wish, you may enter the number of pages of your document before transmitting,
+ validate the transmission request to a remote MBX fax by pressing key .

In case of an immediate transmission, the document is sent immediately.
If the document is set for a postponed transmission the document will be stored in the
memory and sent at the requested time.

0%;SROOLQJIURPDUHPRWHID[

+ enter your subscriber’s number for MBX de posit or choose your dialling mode (refe r

to paragraph Dialling, page 5/3) and validate with O

+ enter the subscriber MBX number and press OK,
+ enter this MBX access code and press OK,
+ if you wish to delay the poll time, enter the departure time next to the current time,
+ validate the MBX poll request by pressing key .

As soon as the remote fax is subscribed, either immediately or later, the document(s) in the
remote fax MBX are received in your fax.

K,

Installation

MENU : 35 - SEND / MBX POLLING

K,

Operation Settings Quick usageDirectoryMaintenanceSafety Contents

5-21

Operation

5-22

$,17(1$1&(

0$,17(1$1&(

*(1(5$/

To ensure the best operating conditions for your fax, it is recommended to regularly clean the inside.
For normal usage, please respect the following rules:

• Never leave the cover open unless required.

• Protect the machine from direct sunlight.

• Do not attempt to oil the machine.

• Always gently close the cover and avoid vibrations.

• Do not open the cover while printing.

• Never try to dismantle the machine.

• Do not use paper that has stayed in the machine to long in the paper tray.

Report to the safety rules in Safety chapter at the end of the booklet.

5(3/$&,1*7+(&21680$%/(6

To access to available percentages:

6-1

ENU : 88 - ADVANCED FCTS / CONSUMABLES

M

5HSODFLQJWKHFDUWULGJHV

Caution - The fusing unit inside the printer can become very hot during operation. Do not touch

the area to avoid injury.

Follow the instructions as the steps shown below to replace the toner cartridge or drum cartridge.

To replace the toner cartridge: 1 ⇒ 2 ⇒ 3 ⇒ 4 ⇒ 7 ⇒ 8 ⇒ 9
To replace the drum cartridge: 1 ⇒ 2 ⇒ 3 ⇒ 4 ⇒ 5 ⇒ 6 ⇒ 8 ⇒ 9

+ 1- Turn off the printer and disconnect the power cord from the printer.
+ 2- Close the face-down tray.

Maintenance

Fusing unit

6-2

Maintenance

+ 3- Press the top cover release button and open the top cover.

2

1

+ 4- Remove the old toner cartridge.

6-3

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Maintenance

+ 5- Remove the old drum cartridge.

+ 6- Install the drum cartridge into the printer, aligning the guides of the cartridge with the

grooves inside the printer.

Remark : Colour coordinated "1" labels have been affixed to the drum cartridge and to the inside o f the printer. Install the

drum cartridge by aligning these labels.
Make sure the drum cartridge is inserted inside the printer as far as it will go.

6-4

Maintenance

.

+ 7- Remove the toner cartridge from the box it comes packed in. Holding it firmly with both

hands, rock it in the directions indicated by the arrows in the illustration.

6-5

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

+ 8- Holding onto the toner cartridge’s handle, lower it into the printer.

Make sure that the four pins (two on each side) fit into the grooves inside the printer.

Maintenance

Remark : Colour coordinated "2" labels have been affixed to the to ner cartridge and to t he inside of the printer. Install the

toner cartridge by aligning these labels.

.

6-6

Maintenance

The cartridge will click into place when it is completely installed.

1

2

+ 9- Close the top cover and press it down gently but firmly until it locks into place.

A chip card is provided with the toner cartridges.
After replacing a consumable in the printer, you need to inform the machine about its features.

For this purpose, you must read the chip card provided with each toner cartridge and each
drum cartridge before printing.

6-7

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Maintenance

+ Insert the chip card (or gauge card) in the reader, making sure that the chip is orientated as

shown below.

For the toner

+ The following indication is displayed on the scanner’s control panel screen (example for

black toner):

RENEW
BLACK (K) TONER ?
CONFIRM = OK
CANCEL = C

+ Remove the card on completion of reading:

RENEWAL
BLACK TONER
RECORDED
REMOVE THE CARD

+ The operation is over, the card is no longer necessary.

For the drum

+ The following indication is displayed on the scanner’s control panel screen:

RENEW
DRUM ?
CONFIRM = OK
CANCEL = C

+ Remove the card on completion of reading

RENEW
DRUM
RECORDED
REMOVE CARD

+ The operation is over, the card is no longer necessary.

6-8

Maintenance

Caution - If the following is displayed, make sure you have properly inserted the chipcard

supplied with the consumable. Otherwise, contact your dealer.

CARD INVALID
REMOVE CARD
CONTACT YOUR DEALER

&/($1,1*

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6KHHWIHHGVFDQQHU

When one or more vertical lines appear on transmitted copies or faxes, do the following steps:

A

+ Open the scanning cover of the

sheet-feed scanner by pressing
the open key (A).

B

+ Clean the transparent scanning

glass (B) with a soft lint-free cloth
soaked with alcohol.

+ Close the scanning cover.
+ Make a copy in order to make

sure that the symptoms are gone.

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For an aptimum scanning quality, make sure that the glass of the flat-bed scanner is clean.
Clean the glass with a solt lint-free cloth soaked with alcohol.

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

&OHDQLQJWKHSULQWHU

Dust, dirt and paper debris on the outer surfaces and inside the printer can interfere with printer
performance. Clean the printer regularly.

6-9

Caution - Use a soft cloth to clean the printer. Never use abrasives or corrosive detergents.

The fusing unit can become very hot during operation. Do not touch the area to avoid injury. Wait
for at least 10 minutes after the printer has been turned off and make sure that the fusing unit has
cooled before cleaning the interior of the printer.

&OHDQLQJWKHRXWVLGHRIWKHSULQWHU

Nettoyer l’extérieur de l’imprimante à l’aide d’un chiffon doux imbibé de détergent ménager
neutre.

&OHDQLQJWKHSDSHUIHHGUROOHU

+

1- Turn off the printer and unplug the power cord.

+ 2- Close the face-down tray.
+ 3- Press the top cover release button and open the top cover.
+ 4- Remove the toner cartridge and the drum cartridge.
+ 5- Pull back on the cover that protects the paper feed roller located at the bottom of the

printer chamber.

Fusing unit

Maintenance

6-10

Maintenance

+ 6- Use a soft cloth to wipe the paper feed roller.

Caution - The fusing unit inside the printer can become very hot during operation. Do not

touch the area to avoid injury.

+ 7- Reinstall the drum cartridge and the toner cartridge. refer to paragraph Replacing the

cartridges, page 6/2.

+ 8- Close the top cover and press it down gently but firmly until it locks into place.

6&$11(5&$/,%5$7,21

You can perform this operation when the quality of photocopied documents is no longer
satisfactory.

M

ENU : 80 - ADVANCED FUNCTIONS / CALIBRATION

+ Insert a blank page into the sheet-feed scanner and press OK to confirm.

Remark : Since the page you insert will be used to define the quality of s ubsequen t copies, it must be free from any

visible defects.

6-11

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

,1&,'(176

&20081,&$7,21(55256

If the communication fails, the fax advises you of an automatic retry later.

Example of what is displayed:

Current time - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Time of next try - - - - - - - - - - - - - - - - - - - - - - - - - - - - 0142685014 20:18

7UDQVPLVVLRQIURPWKHIHHGHU

You have the choice between:

• waiting until the transmission takes place at the given time,

• restarting the transmisssion immediately by pressing , the document still present,

• abandoning transmission by pressing . To eject the document, press again on .

Maintenance

FRI 11 SEP 20:13

7UDQVPLVVLRQIURPWKHPHPRU\

You have the choice between:

• waiting until the transmission takes place at the given time,

• restarting the transmission using the transmission queue (refer to paragraph Immediately
perform transmission from the waiting queue, page 5/8) . In this case, for a document
composed of several pages, the transmission will take place from the page where the error
occurred.

• abandoning the transm ission by deleting the corr espondin g command in the transmis sion line
(refer to paragraph Deleting a transmission on hold, page 5/9).

The fax machine makes at most 5 automatic redials.

GIVE UP DIALING:

Message
This message is displayed when transmission failed 12 times in a row. All the documents on hold

for transmission are then automatically cleared from the memory of the fax machine. To clear the
message

GIVE UP DIALING from the screen, press .

6-12

Maintenance

&RPPXQLFDWLRQHUURUFRGHV

The communication error codes appear in the logs and transmission reports.

*HQHUDOFRGHV

Code 01 - Busy or no fax answer

This code appears after 6 unsatisfactory attempts. Call later.

Code 02 - Burnt number

A number is burnt after 6 unsatisfactory transmission attempts. No recall is possible. You have to
validate the subscriber’s number a second time: refer to his record in the directory.

Code 03 - User break

A communication has been stopped by the user press ing the key .

Code 04 - Non programmed number

A number saved as a one-touch key or abbreviated number is not valid: check it. (Example: a
delayed transmission was programmed with a one-touch key and this key has been deleted in th e
meantime).

Code 05 - Scanning default

An incident occurred at the place where the document is placed to be scanned, for example, the
sheet is jammed.

Code 06 - Printer default

An incident occurred in the printer part: no paper, paper jam, opened cover. In the reception
mode, this incident appears only if the reception parameter no paper is switched to

APER (refer to paragraph Reception without paper, page 3/6).

P

Code 07 - Disconnected

The link has been cut (bad line). Check the call number.

Code 08 - Quality

The doucment you sent was badly received. Contact your subscriber to know if it must be sent
again. The disturbance may have occurred in an unimportant part of the document.

Code 0A - No document to be polled

You tried to poll a document from a subscriber who had not p repar ed hi s document ( no de posit)
or the password entered was incorrect.

Code 0B - Wrong number of pages

There is a difference between the number of pages indicated during preparation for the
transmission and the number of pages sent: check the number of pages in the document.

Code 0C - Received document error

Ask the subscriber who called you to check the length of his document (it is too long to be
completely received).

Code 0D - Transmission failed

Ask the sender to retransmit the document.

WITHOUT

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

6-13

Maintenance

Code 13 - Memory full

Your fax can no longer receive since its memory is full: there are too many received unprinted
documents or too many documents in the transmission line.
Print the received documents and delete or transmit immediately the documents in the transmission
line.

Code 14 - Memory full

Received document memory full. Put the printer back in working order.

Code 15 - Unknown mailbox number

You wish to deposit a document in a subscriber’s mailbox. The mailbox number does not exist.

Code 16 - No Relay Bcst list Nr x

You requested a document relay from a remote fax but the fax has not programmed the list of
subscribers requested.

Code 17 - Unknown mailbox number

You wish to recover a document from a subscriber’s mailbox. The mailbox number does not exist.

Code 18 - Relay Bcst impossible

You requested a document relay from a remote fax which does not have the relay broadcast
function.

Code 19 - Subscriber has stopped

The communication has been stopped by your subscriber. (Example: a fax wanted to p oll your fax
but there is no document deposited).

Code 1A - Disconnected

The transmission has not started. The telephone line is too busy.

Code 1B - Transmission failed

During transmission: start again.
During reception: ask your subscriber to resend the document.

,QWHUQHWFRGHV

Codes 40 and 41 - No answer from provider

The modem cannot connect to the Internet service provider. If the error always occurs, check the
supplier’s dial-up number.

Code 42 - Cannot acces provider

The service provider refuses the connection, the sercice is temporarily unavailable. if the error
always occurs, check the Internet connection parameters.

Code 43 - Transmiss. server unavailable

Cannot connect to the SMTP server for sending mail, the service is temporarily unavailable. If the
errors always occurs, check the Internet e-mail and server parameters.

Code 44 - Reception server unavailable

Cannot connect to the POP3 server for mail reception, the service is temporarily unavailable. If the
errors always occurs, check the Internet e-mail and server parameters.

Code 45 - Provider disconnected

The service is temporarily unavailable; try again later.

6-14

Maintenance

(UURUPHVVDJHV

Code 46 - Trans. server disconnected

The SMTP server for sending mail is disconnected. The service is temporarily unavailable; try
again later.

Code 47 - Reception server disconnected

The POP3 server for mail reception is disconnected. The service is temporarily unavailable; try
again later.

Code 48 - Disconnection from Internet

The service is temporarily unavailable; try again later.

Code 49 - Cannot connect to Internet

Check the call number and eventually the associated prefix of the machine.
To check the Internet parameters, print them by pressing in turn the keys M

ENU, 9, 4, 5 and OK.

35,17(5,1&,'(176

If the colour printer has one of the problems described below, the signal "On" flas hes red, and you
can’t use your fax temporarily. The corresponding message is displayed on the screen.

0HVVDJH $FWLRQ

REPLACE TONER
INSERT GAUGE CARD

CLOSE UPPER COVER Close the upper cover of the printer.

NO PRINTER

PAPER EMPTY

PAPER JAM
INSIDE

PAPER JAM
EXTERNAL TRAY

PAPER JAM
INTERNAL TRAY

Replace the toner cartridge.
To proceed, refer to paragraph Replacing the cartridges, page 6/2.

Check the printer to scanner connection.
(refer to paragraph Printer connection, page1/12).

Install the paper tray.
Fill in the tray with the required format paper.

Open the tray.
Remove the jammed sheet.

Open the cover.
Remove the sheet jammed in printing.

Open the cover.
Remove the sheet jammed between the tray and the heater.

6-15

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

0HVVDJH $FWLRQ

Maintenance

CHECK PRINTER:XX

3ULQWHUSDSHUMDP

Inside the printer

+ Use the following procedure to remove any sheets of paper jammed inside the printer.

Caution - The fusing unit inside the printer can become very hot during operation. Do not touch

the area to avoid injury.

+ Close the face-down tray.
+ Press the top cover release button and open the top cover.
+ Remove the toner cartridge and the drum cartridge.
+ Clear the paper misfeed using one of the following procedures depending upon the location

of the paper misfeed.

In the vicinity of the drum cartridge At the fusing unit

Disconnect the terminal and plug it back again.
If the problem persists, contact your dealer.

6-16

Maintenance

Between the drum cartridge and the fusing unit

1

2

Remark : Do not touch the image transfer roller (black roller at the bottom of the printer).

+ Reinstall the drum cartridge and the toner cartridge (refer to paragraph Replacing the

cartridges, page 6/2).

+ Close the top cover and press it down gently but firmly until it locks into place.

Face down tray

Tray 1 Manual feed tray

6-17

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Second paper cassette unit (option)

6&$11(5,1&,'(176

6KHHWIHHGVFDQQHUSDSHUMDP

When a paper jam occurs, the following message appears on the control panel screen REMOVE

OCUMENT.

D

If jams often occur in a specific part of the unit, the latter needs to be checked, cleaned or repaired.

Maintenance

A

+ Open the scanning cover of the sheet-feed scanner by pressing key (A).

6-18

Maintenance

B

+ Remove the jammed paper (B) without tearing it up.
+ Then, close the scanning cover of the sheet-feed scanner.

6-19

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Maintenance

0,6&(//$1(286,1&,'(176

At switch-on nothing appears on screen

Check that the mains cable is plugged in, and check the mains plug if necessary.

The message
Check that the power switch of the printer is in the I (On) position (refer to paragraph Printer

connection, page 1/12).
The fax does not detect the presence of your inserted document. The message

appear on the screen.
At the start and during scanning,

signal is red.

Remove the document or press key .
Check the thickness of the document (30 sheets of paper of 80 g/m
Iron out the sheets if needed.
Help the sheets along.

The fax machine does not receive any faxes

• If the icon "Fax" is off and the icon "Tel." is on, this means that the reception mode is set on

MANUAL. Set it to FAX (refer to paragraph Reception modes, page 3/5).

Check that the telephone line cable is correctly plugged in and that there is a tone signal on the
telephone line.

• If the message
that the printer connection cord is correctly plugged into the printer’s and fax’s jack.

You receive a blank page

Make a photocopy of a document ; if it is correct then your fax is functioning normally. Call back
the subscriber and have him resend the document. It was probably sent with the sheet inserted
backwards.

You cannot send a fax

Check that the telephone line cable is correctly plugged in.
Check tonality by pressing key .

NO PRINTER is displayed.

READY does not

REMOVE DOCUMENT appears on the screen and the "On"

2

).

NO PRINTER is displayed on the screen, check if it is switched on, and check

6-20

Maintenance

&+$5$&7(5,67,&6

Device type: Office colour fax machine, fast operation with all group 3 devices according to
ITU-T recommendations.

81,7&+$5$&7(5,67,&6

Dimensions, not including trays: Scanner

W: 495 mm D: 440 mm H: 180 mm Weight: 10 kg

Printer

W: 361 mm D: 283 mm H: 262 mm Weight: 7 kg

Power supply: 220-240 V - 50-60 Hz - 5 A
Power consumption (max values): 30 W (standby)

40 W (operation) (500 W during printing)

Operating temperature: +10°C to 35°C
Operating humidity : +20% to 80% RH (non condensing)
Original document size: Width: 216 mm max.

Height: 297 mm
Thickness :0.05 mm to 0.15 mm (1 sheet) 0.06 mm to

0.12 mm (several she ets )

Document feeder: Max. capacity : paper stack height 5 mm (i.e. 50 sheets

typically (80g/m

Reception format (A4): Width : 210 mm

Length : 297 mm

Paper reception: Plain paper (copier type (80g/m
Paper tray capacity: 150 sheets max. (80g/m
Additional tray (optional) 1 additional tray: 500 sheets

2

))

2

))

2

)

Transmission procedures: In accordance with UIT-T recommendations for group 3

Possible phone line connections: To all Public Switched Telephone Networks (or equivalent)
Scanned image analysis Sheet-feed scanner : 300 dpi

Reading system: Optronics reading, CIS (sheet-feed scanner) and CCD

(*) Model 3620 only

Print type: Laser printing on plain paper
Communication rate: For group 3:

fax machines

Flat-bed scanner
Printer : 600 x 600 dpi

(flat-bed scanner)

33600/14400/12000/9600/7200/4800/2400bps

6-21

(*)

: 600 dpi

(*)

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Maintenance

The effective transmission duration for an A4 page ranges from a few seconds to approx. one minute
(depending on the line quality, the modem speed, the quantity of information in the original and the
resolution)

Coding types: MH (Modified Huffman)

Internet general specifications: TCP/I P /PPP protocols

(*)

.

(*) Without taking into account the initialisation exchange procedure.

MR (Modified Read)
MMR (Modified Modified Read)

SMTP/POP3/MIME protocols for e-mail
TIFF-F file format

&21680$%/(&+$5$&7(5,67,&6

Black imaging toner cartridge: 6000 pages approx. (with a max. black/white ratio of

5%) or 10000 pages ITU no. 1 of continuous pr inting.
The imaging cartridge supplied with the printer has a
print capacity of approx. 2000 A4 size pages (5%).

Drum cartridge: 20000 pages

The drum cartridge supplied with the printer has a
print capacity of 2000 pages.

6-22

Safety

$)(7<

!

This unit must not be installed on the floor.

Before powering on your unit, make sure the mains outlet it is connected to meets
the requirements printed on the warning label on your unit, or on the separate power
supply (depending on the model).

If your unit works with a separate Power Supply, use only the one delivered with
your unit; never use another power supply.

If your unit works with a battery, replace it only with the same type of battery or an
equivalent type recommended by the manufacturer.

Warning: incorrect replacement of the battery may cause an explosion. Replace

Used batteries must be disposed of following the manufacturer’s instructions.
Depending on the model, the unit’s mains plug may be the only way to disconnect

the unit from the power network. Therefore you must respect the following:

• Your unit must be connected to a mains outlet located nearby.

• The mains outlet must remain easily accessible.
Your unit is delivered with a power cord including a plug which, depending on the

model, may be:

• without earth (the symbol on the warning label).

• with earth (no symbol on the warning label). It is imperative that a power plug

with an earth be connected to a wall outlet with an earth.

SAFETY WARNING

only with the same or equivalent type recommended by the manufac­turer. Dispose of used batteries according to the manufacturer’s
instructions.

Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

The European version of this unit includes the stamp, following the
73/23/CEE, 89/336/CEE and 93/68/CEE directives.

APPAREIL A RAYONNEMENT LASER
DE CLASSE 1
CLASS 1 LASER PRODUCT
LASER KLASSE 1
APPARECCHIO LASER DI CLASSE 1
PRODUCTO LASER DE CLASE 1
APARELHO A LASER DE CLASSE 1

23 260 871 - 1

Operation

If the machine is powered when you remove the

!

upper cover, be careful with the two following dan­gers:

• Laser beam interception by human eye can pro­duce irremediable injuries.

• Human contact with parts electrically powered
can produce a very dangerous electric shock.

7-1