TA Triumph-Adler DC 6140L User Manual

DC 6140L/6240L

User Manual

DC 6140L/6240L

Digital Multifunctional Systems

Copy / Print / Scan / Fax

Introduction

Thank you for your purchase of this model.

This Operation Guide is intended to help you operate the machin a simple troubleshooting action as necessary, so that you can always use the machine in good condition.

Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy reference.

We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine.

e correctly, perform routine maintenance and take

Included Guides

The following guides are supplied with the machine. Refer to them as necessary.

Quick Installation Guide

Describes frequently-used operations, convenient operations, routine maintenance, and troubleshooting action.

Safety Guide

Provides safety and cautionary information for the installation and use of the machine. Be sure to read this guide before using the machine.

Safety Guide (for this machine only)

Describes the machine installation space, cautionary lab using the machine.

els, and other information. Be sure to read this guide before

DVD-ROM (Product Library)

Operation Guide (This Guide)

Describes how to load paper, basic copy, print and scan operations, and troubleshooting.

FAX Operation Guide

Describes how to operate FAX, check transmission results, print reports, and use Network FAX.

Embedded Web Server Operation Guide

Printing System Driv

Network FAX Driver Operation Guide

Network Print Monitor Viewer User Guide

Network Tool

PRESCRIBE Commands Technical Reference

PRESCR

for Direct Printing Operation Guide

IBE Commands Command Reference

er User Guide

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The U symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

The z symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

[Always connect the machine to an outlet with a ground

....

connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

NOTE: An original which resembles a bank note closely may not be copied properly in some rare cases because

this machine is equipped with a counterfeiting prevention function.

Contents

Quick Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .v

Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

Cautions when handling consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

Laser Safety (Europe) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii

Legal Restriction on Copying/Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii

Legal and Safety Information . . . . . . . . . . . . . . . . . . . . . . .

1Part Names

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

2 Preparation before Use

Check bundled items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Determining the Connection Method and Preparing Cables. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Connecting Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Power On/Off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Auto Low Power Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Sleep and Auto Sleep . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Switching the Language for Display [Language]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Setting Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Network Setup (LAN Cable Connection). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

Installing Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

Embedded Web Server (Settings for E-mail). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

Sending E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-29

Preparation for sending a document to a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-41

Loading Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-54

Contents

. . . . . . . . . . . . . . . . . . . . . . . . . . . xviii

3 Basic Operation

Login/Logout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

One-Touch Keys and Program Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Message Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Printing - Printing from Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Confirm Destination Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25

Specifying Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Canceling Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Checking Remaining Toner and Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

4 Copying Functions

Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Paper Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

EcoPrint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Combine Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Job Finish Notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

File Name Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Print Override . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

5 Sending Functions

Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Sending Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Duplex Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8

File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Original Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

Adjusting Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13

Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14

Color / Grayscale / Black and White Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15

Continuous Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16

File Name Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17

Subject and Body Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18

WSD Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19

Job Finish Notice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21

FTP Encrypted TX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23

File Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24

Scanning Image using Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25

6 Document Box

Printing Documents Stored in USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Saving Documents to USB Memory (Scan to USB) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Removing USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-8

Printing from a Job Box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Contents

7 Status / Job Cancel

Checking Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Checking Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Sending the Job Log History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-13

Pause and Resumption of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-18

Canceling of Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-18

Device/Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19

8 Default Setting (System Menu)

Common Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-68

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-74

Sending Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-86

Document Box Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-88

Printing Reports/Sending Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-93

Adjustment/Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-98

Editing Destination (Address Book/Adding One-Touch Keys). . . . . . . . . . . . . . . . . . . . . . . . . 8-105

Restarting the System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-119

Network Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-120

Network Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-139

Interface Block Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-146

Security Level (Security Level setting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-150

Optional Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-150

9 Maintenance

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Toner Container Replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-5

Replacing the Waste Toner Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

Replacing the maintenance kit (MK-370) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-8

10 Troubleshooting

Solving Malfunctions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

iii

Responding to Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Clearing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-13

11 Management

User Login Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-15

Checking the Counter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-37

Appendix

Optional Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-2

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-5

Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-9

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-18

EN ISO 7779 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-21

EK1-ITB 2000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-21

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appendix-22

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Index-1

Contents

Quick Guide

Be sure to read Legal and Safety Information

before using this machine.

It copies.

It prints.

To make copies To print

Simply press the Start key to make copies. You can also fine tune the copy settings by changing the paper size, adjusting the density, etc.

Administrator tasks

You can print via a network or print a PDF file directly from USB memory.

What

you want

to do

Setup

Copying with

specific

settings

Placing Originals on

the Platen...2-54

Printing Documents

Stored in Removable

USB Memory

Loading Paper...2-41

Print via a

network

Connecting Cables

Network Setup

(LAN Cable Connection)

Install the printing

system driver on your

computer...2-16

Operation

Copying Functions

...4-1

Documents Stored

in USB Memory

Printing

...

6-2

Printing -

Printing from

Applications

...3-16

To send documents

It sends.

Connecting Cables

Network Setup (LAN Cable Connection)

Place the originals on the platen

Plug the USB

memory

*1: If the destination is not stored in the address book, you can send by entering the address directly.

Setup

Send

E-mail

Send to

Folder (SMB)

Saving

Documents to

USB Memory

What

you want

to do

Sending ...3-18

Sending Functions ...5-1

Operation

Saving Documents

to USB Memory

(Scan to USB)

...6-6

Editing Destination (Address Book/Adding

One-Touch Keys)...8-105

Create a shared folder on the destination

computer....2-31

You can send scanned images via a network. Or, you can also store scanned images in USB memory.

Administrator tasks

It faxes.

Selection of Transmit Terminal Identification

(TTI)...2-3

on the FAX Operation Guide

Place the originals on the platen

FAX Operation

(Basic) ...3-1

on the FAX Operation

Guide

Operation

About Network

FAX ...7-1

on the FAX Operation

Guide

To send a FAX (Only on products with the fax function installed)

As well as sending a FAX via the telephone lines, you can also send a FAX via a network.

NOTE: For more information on setting up and sending a FAX, refer to the FAX Operation

Guide.

FAX directly

What

you want

to do

Send a FAX

Connect the modular cord for the

telephone line to this machine.

Selection of Telephone Line

(Inch version only)

from a

computer

Network Setup

(LAN Cable Connection)

Install the Network FAX

Driver on your computer *1

Setup

*1: For more information, refer to the Network FAX Driver Operation Guide. *2: If the destination is not stored in the address book, you can send the FAX by entering the address directly.

vii

Menu Map

Copy key Function Menu key

Paper Selection

Collate

Duplex

Zoom

Combine

Original Size

Orig.Orientation

Original Image

Density

EcoPrint

Continuous Scan

File Name Entry

JobFinish Notice

Print Override

...page 4-3

...page 3-15

...page 3-12

...page 3-10

...page 4-9

...page 4-2

...page 4-6

...page 3-9

...page 3-8

...page 4-8

...page 4-13

...page 4-16

...page 4-14

...page 4-17

Send key

Function Menu key

Color Selection

Original Size

Original Image

Scan Resolution

Sending Size

Zoom

Orig.Orientation

Continuous Scan

File Format

File Name Entry

Subject/Body

JobFinish Notice

FAX Resolution

FAX Delayed TX

FAX Direct TX

...page 5-15

...page 5-2

...page 5-12

...page 5-14

...page 5-3

...page 5-5

...page 5-8

...page 5-16

...page 5-10

...page 5-17

...page 5-18

...page 5-21

...Refer to the FAX Operation Guide

(Continued on next page)

FAX RX Polling

Density

viii

...Refer to the FAX Operation Guide

...page 5-13

Send key (Continued from previous page)

Function Menu key (Continued from previous page)

Duplex

FTP Encrypted TX

File Separation

...page 5-7

...page 5-23

...page 5-24

Document Box key

(When printing from USB memory)

Sub Address Box

Polling Box

Job Box

USB Memory

Function Menu key

...Refer to the FAX Operation Guide

...page 6-9

...page 6-2

Collate

Paper Selection

Duplex

File Name Entry

JobFinish Notice

Print Override

Encrypted PDF

TIFF Print

XPS FitTo Page

...page 3-15

...page 4-3

...page 3-12

...page 5-17

...page 4-14

...page 4-17

—

...page 6-3

...page 6-4

Document Box key (When saving to USB memory)

Function Menu key

Color Selection

Original Size

Original Image

Scan Resolution

Storing Size

Zoom

Orig.Orientation

Continuous Scan

File Format

File Name Entry

JobFinish Notice

Density

Duplex

...page 5-15

...page 5-2

...page 5-12

...page 5-14

—

...page 5-5

...page 5-8

...page 5-16

...page 5-10

...page 5-17

...page 5-21

...page 5-13

...page 5-7

Status/Job Cancel key

Print Job Status

...page 7-2

System Menu/ Counter key

Send Job Status

Store Job Status

Scheduled Job

Print Job Log

Send Job Log

Store Job Log

Scanner

Printer

FAX

Toner Status

Paper Status

USB Memory

Report Report Print Menu Map

...page 7-2

...page 7-8

...page 7-19

...page 3-30

...page 7-20

Status Page

...page 8-93

Font List

Admin Rpt Set. Outgoing FAX Rpt

Incoming FAX Rpt

Result Rpt Set.

Job Log History

Send Result E-mail/Folder

FAX RX Result

JobFinish Notice

Auto Sending

Send History

Destination Confirmation

FAX

CancelBeforeSe nd

...page 8-93

...Refer to the FAX

Operation Guide

...Refer to the FAX Operation Guide

...page 8-96

...Refer to the FAX

Operation Guide

...Refer to the FAX Operation Guide

...page 7-13

(Continued on next page)

Subject

SSFC Log Subject

...page 7-13

System Menu/ Counter key

(Continued from previous page)

Counter

System Network

Setting

TCP/IP Settings

TCP/IP

IPv4 Setting

...page 11-37

...page 8-121

User/Job Account

I/F Block Set.

Security Level

Restart

Op Functions

User Login Set.

NetWare

AppleTalk

WSD-SCAN

WSD-PRINT

IPSec

Secure Protocol

Host Name

LAN Interface

User Login

Local User List

IPv6 Setting

Protocol Detail

...page 8-130

...page 8-136

...page 8-131

...page 8-132

...page 8-133

...page 8-134

...page 8-139

—

...page 8-120

...page 8-146

...page 8-150

...page 8-119

...page 8-150

...page 11-2

...page 11-6

(Continued on next page)

Job Account.Set.

Unknown ID Job

IC Card Setting

Group Auth.

NW User Property

Job Accounting

Account. Report

Total Accounting

Each Job Account

Account. List Detail/Edit

Delete

Add Account

Default Setting

Apply Limit

Copy/Print Count

Counter Limit

—

...page 11-11

...page 11-12

...page 11-15

...page 11-35

...page 11-31

...page 11-19

...page 11-18

...page 11-26

...page 11-22

...page 11-28

...page 11-13

System Menu/ Counter key

(Continued from previous page)

User Property

Common Settings

Language

Default Screen

—

...page 8-3

...page 8-5

Sound Buzzer

FAX Speaker

FAX Monitor

Display Bright.

Orig./Paper Set.

Custom Orig.Size

Def. Orig. Size

Custom PaperSize

Cassette 1 Set.

Cassette 2 Set.

Cassette 3 Set.

Cassette 4 Set.

MP Tray Set.

Media Type Set.

Media for Auto

Def. PaperSource

...page 8-6

...page 8-7

...page 8-9

...page 8-10

...page 8-12

...page 8-14

...page 8-16

...page 8-19

...page 8-20

(Continued on next page)

SpcialPaper Act.

Preset Limit

Measurement

Error Handling

Date Setting

Timer Setting Err. Clear Timer

Sleep Timer

PanelReset Timer

Low Power Timer

Auto Err. Clear

Auto Sleep

Auto Panel Reset

Unusable Time

...page 8-21

...page 8-23

...page 8-24

...page 8-25

...page 8-27

...page 8-32

...page 8-34

...page 8-37

...page 8-39

...page 8-32

...page 8-34

...page 8-37

...page 8-40

xii

System Menu/ Counter key

(Continued from previous page)

Common Settings

(Continued from previous page)

Function Default

Color Selection

Scan Resolution

FAX Resolution

...page 8-42

...page 8-43

...Refer to the FAX

Operation Guide

Original Image

Density

Zoom

Collate

Orig.Orientation

EcoPrint

File Name Entry

Subject/Body

Continuous Scan

File Format

File Separation

TIFF Print

XPS FitTo Page

Detail Setting 2 in 1 Layout

4 in 1 Layout

...page 8-44

...page 8-45

...page 8-46

...page 8-47

...page 8-48

...page 8-49

...page 8-50

...page 8-51

...page 8-52

...page 8-53

...page 8-54

...page 8-55

...page 8-56

...page 8-57

...page 8-58

(Continued on next page)

RAM Disk Mode

Copy Photo Processing

Paper Selection

AutoPaperSelect.

Auto % Priority

Select Key Set.

Border Line

Orig. Binding

Finish. Binding

Image Quality

Color TIFF Comp.

...page 8-60

...page 8-61

...page 8-62

...page 8-63

...page 8-64

...page 8-66

...page 8-67

...page 8-68

...page 8-69

...page 8-70

...page 8-71

...page 8-72

xiii

System Menu/ Counter key

(Continued from previous page)

Printer Emulation Set.

EcoPrint

Override A4/LTR

...page 8-74

...page 8-77

...page 8-78

Duplex

Copies

Orientation

FormFeed TimeOut

LF Action

CR Action

Paper Feed Mode

Send Select Key Set.

Document Box Sub Address Box

Job Box

Polling Box

Select Key Set.

Edit Destination

Address Book

Print List

...page 8-79

...page 8-80

...page 8-81

...page 8-82

...page 8-83

...page 8-84

...page 8-86

...Refer to the FAX

Operation Guide

...page 8-88

...Refer to the FAX

Operation Guide

...page 8-90

...page 8-105

Adjust/Maint. Copy Denst. Adj.

Send/Box Density

Correct. Bk Line

Service Setting

Service Status

Network Status

New Developer

Auto DrumRefresh

Drum Refresh

FAX Country Code

FAX Call Set.

Remote Diag.Set.

Remote Diag. ID

...page 8-98

...page 8-99

...page 8-100

...page 8-95

...page 8-101

...page 8-102

...page 8-103

—

...Refer to the FAX

Operation Guide

...Refer to the FAX Operation Guide

xiv

Environment

The service environmental conditions are as follows:

• Temperature: 50 to 90.5 °F (10 to 32.5 °C)

• Humidity: 15 to 80 %

However, adverse environmental conditions may affect the image quality. Avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

Cautions when handling consumables

CAUTION

Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.

Keep the toner container and the waste toner box out of the reach of children.

If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy the toner container or the waste toner box.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose (MP) Tray, return it to its original package and reseal it.

If using the products with the fax function installed the main power switch is off, transmitting/receiving Fax is disabled. Do not turn off the main power switch, but press the Power key on the operation panel to enter Sleep mode..

xvi

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC 60825-1:2007.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

The label shown below is attached on the right side of the machine.

Legal Restriction on Copying/Scanning

• It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

• Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

Paper money Bank note Securities Stamp Passport Certificate

• Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

xvii

Legal and Safety Information

Please read this information before using your machine. This chapter provides information on the following topics.

• Legal Information........................................................... xix

• Regarding Trade Names............................................... xix

• Energy Saving Control Function.................................. xxiii

• Automatic 2-Sided Copy Function............................... xxiii

• Paper Recycling .......................................................... xxiii

• Energy Star (ENERGY STAR®) Program.................... xxiii

• About this Operation Guide......................................... xxiv

• Conventions in This Guide ...........................................xxv

xviii

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of the copyright owner is prohibited.

Regarding Trade Names

• PRESCRIBE is a trademark of Kyocera Corporation.

• KPDL is a trademark of Kyocera Corporation.

• Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• Windows Me, Windows XP and Windows Vista are trademarks of Microsoft Corporation.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• Novell and NetWare are registered trademarks of Novell, Inc.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• Power PC is a trademark of IBM in the U.S.A. and/or other countries.

• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

• TypeBankG-B, TypeBankM-M and Typebank-OCR are trademarks of TypeBank

• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc.

• Helvetica, Palatino and Times are registered trademarks of Linotype-Hell AG.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of International Type-face Corporation.

• UFST™ MicroType

• This machine contains the software having modules developed by Independent JPEG Group.

fonts by Monotype Imaging Inc. are installed in this machine.

All other brands and product names are registered trademarks or trademarks of their respective companies. The designations ™ and ® will not be used in this Operation Guide.

xix

GPL/LGPL

This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/ lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL.

Open SSLeay License

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the above copyright notice, this list of conditions and the following

disclaimer.

2 Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the

following disclaimer in the documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software must display the following

acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http:// www.openssl.org/)”

4 The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products

derived from this software without prior written permission. For written permission, please contact openssl-core@openssl.org.

5 Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their names

without prior written permission of the OpenSSL Project.

6 Redistributions of any form whatsoever must retain the following acknowledgment: “This product includes

software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)”

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE

IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Original SSLeay License

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com).

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the copyright notice, this list of conditions and the following

disclaimer.

2 Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the

following disclaimer in the documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software must display the following

acknowledgement: “This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)” The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related :-).

4 If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you

must include an acknowledgement: “This product includes software written by Tim Hudson (tjh@cryptsoft.com)”

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

xxi

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special

format as well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and

versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multi-user license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary

information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You

agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This

License may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with

Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and

Typefaces is repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9 Massachusetts U.S.A. law governs this Agreement.

10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior

written consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical

Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and

conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

xxii

Energy Saving Control Function

The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.

Low Power Mode

The device automatically enters Low Power Mode when 2 minutes have passed since the device was last used. The amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For more information refer to Auto Low Power Mode on page 2-8.

Sleep

The device automatically enters Sleep when 15 minutes have passed since the device was last used. The amount of time of no activity that must pass before Sleep is activated may be lengthened. For more information see Sleep and Auto Sleep on page 2-8.

Automatic 2-Sided Copy Function

This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information see Duplex Copying on page 3-12.

Paper Recycling

This device supports the recycled paper which reduces the load on the environment. Your sales or service representative can provide information about recommended paper types.

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program.

xxiii

About this Operation Guide

This Operation Guide contains the following chapters.

Chapter 1 - Part Names

Identifies machine parts and operation panel keys.

Chapter 2 - Preparation before Use

Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use.

Chapter 3 - Basic Operation

Describes the procedures for basic copying, printing and scanning.

Chapter 4 - Copying Functions

Describes the functions you can use when copying.

Chapter 5 - Sending Functions

Describes the functions you can use when sending originals.

Chapter 6 - Document Box

Provides a basic guide to using document boxes.

Chapter 7 - Status / Job Cancel

Explains how to check the job status and job history and how to pause or resume jobs being printed or waiting to print. Also explains how to check the device status.

Chapter 8 - Default Setting (System Menu)

Describes the System Menu options for general machine operation.

Chapter 9 - Maintenance

Describes cleaning and toner replacement.

Chapter 10 - Troubleshooting

Explains how to handle error messages, paper jams and other problems.

Chapter 11 - Management

Explains user login administration and job accounting.

Appendix

Explains how to enter characters, and lists the machine specifications. Introduces the convenient optional equipment available for this machine. Provides information on media types and paper sizes. Also includes a glossary of terms.

xxiv

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention Description Example

Bold Indicates the operation panel

keys or a computer screen.

[Regular] Indicates a selection item on the

Message Display.

Italic Indicates a message displayed

on the Message Display.

Used to emphasize a key word, phrase or references to additional information.

Note Indicates supplemental

information or operations for reference.

Important Indicates items that are required

or prohibited so as to avoid problems.

Caution Indicates what must be

observed to prevent injury or machine breakdown and how to deal with it.

Press the Start key.

Select [System].

Ready to copy is displayed.

For more information refer to Sleep and

Auto Sleep on page 2-8.

NOTE:

IMPORTANT:

CAUTION:

xxv

1Part Names

This chapter identifies the machine parts and operation panel keys.

• Operation Panel ........................................................... 1-2

• Machine........................................................................ 1-4

1-1

Operation Panel

Part Names

Displays the Address Book screen, where you can add, edit and delete destinations.

Displays the System Menu/Counter menu screen, where you can check the system settings and counters.

Displays the Status screen, where you can check the status, print a status report, and pause or cancel the job in process.

Displays the Copy screen, where you can make settings required for copying.

Calls the previous destination. Also used to enter a pause when entering a FAX number.*

Displays the Confirm Destination screen, where you can edit and delete destinations.

Displays the Add Destination screen, where you can add destinations.

Switches between on-hook and off-hook when manually sending a FAX.*

Message Display. Check what is shown here while operating the machine.

Selects the menu displayed at the lower right in the Message Display.

Displays the FAX screen, where you can send a FAX.*

Displays the Send screen, where you can send an e-mail, folder (SMB/FTP) or FAX.*

Displays the Document Box screen, where you can operate the document box and USB memory.

* Only on products with the fax function installed.

1-2

Selects the menu displayed at the lower left in the Message Display.

Used to register, call and delete destinations to the one-touch key numbers (1 to 22).

Shifts to switch the one-touch key numbers (1 to 11 and 12 to 22). Lamp is lit while shifted (12 to 22).

Blinks while data is transmitted.

Blinks during printing operation.

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