TA Triumph-Adler DC 6025 User Manual

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Page 1

Instruction Manual

Fax System (U)

Digital Multifunctional

System

Page 2

Page 3

Safety Conventions in This Guide

NOTE

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.

WARNING : Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

Due to performance updating, information in this Operation Guide is subject to change without notice.

Page 4

Contents

1 Before Using the Fax Machine ............................................. 1-1

Part Names and Functions ................................................................................................... 1-2

Machine ...................................................................................................................... 1-2

Operation Panel ......................................................................................................... 1-4

Touch Panel ............................................................................................................... 1-5

Enter key and Quick No. Search key ......................................................................... 1-5

Quick Setup Wizard (Fax Setup) .......................................................................................... 1-7

Fax setup items .......................................................................................................... 1-7

Fax setup procedure .................................................................................................. 1-8

Setting Date and Time ........................................................................................................ 1-10

PBX Setting (Europe only) ................................................................................................. 1-12

2 Registering Destinations ..................................................... 2-1

Registering Destinations in the Address Book ..................................................................... 2-2

Adding a contact ........................................................................................................ 2-2

Adding a Group .......................................................................................................... 2-6

Editing and Deleting Address Book Entries ............................................................... 2-9

Printing Address List ................................................................................................ 2-11

Adding a Destination on One Touch Key ........................................................................... 2-12

Adding a Destination ................................................................................................ 2-12

Editing and Deleting One Touch Key ....................................................................... 2-14

3 Methods For Entering the Destination ................................. 3-1

Entering the destination fax number with the numeric keys ................................................. 3-2

Choosing from the Address Book ......................................................................................... 3-4

Choosing by One Touch Key ............................................................................................... 3-6

Using the Speed Dial key ..................................................................................................... 3-7

Broadcast Transmission ....................................................................................................... 3-8

Using redial ........................................................................................................................ 3-10

Using chain dial .................................................................................................................. 3-11

Using favorites .................................................................................................................... 3-13

4 Sending Faxes ......................................................................4-1

Basic transmission procedure .............................................................................................. 4-2

Checking the Send Status .......................................................................................... 4-3

Priority Override Send ................................................................................................ 4-4

Cancelling the Transmission ...................................................................................... 4-5

Fax transmission functions ................................................................................................... 4-7

Original scan settings ........................................................................................................... 4-8

Original Size Selection ............................................................................................... 4-8

Original Orientation .................................................................................................... 4-9

Mixed Sized Originals ................................................................................................ 4-9

2-sided/Book Original ............................................................................................... 4-10

Sending Size Selection ............................................................................................ 4-11

Selecting the FAX Resolution .................................................................................. 4-11

Selecting the Density ............................................................................................... 4-12

Selection of Original Image ...................................................................................... 4-12

Zoom ........................................................................................................................ 4-13

Continuous Scan ...................................................................................................... 4-13

Direct Transmission ............................................................................................................4-14

Cancelling Direct Transmission ................................................................................ 4-14

Manual Send ...................................................................................................................... 4-15

Delayed Transmission ........................................................................................................ 4-16

Cancelling and Sending Delayed Transmissions (Queued) ..................................... 4-18

Page 5

Standby Transmission ........................................................................................................ 4-19

Interrupt Send ..................................................................................................................... 4-20

Job Finish Notice ................................................................................................................ 4-21

File Name ........................................................................................................................... 4-22

5 Receiving Faxes ...................................................................5-1

Fax reception ........................................................................................................................ 5-2

Reception Method ...................................................................................................... 5-2

Checking and Changing the Reception Method ......................................................... 5-3

FAX Automatic Reception .................................................................................................... 5-4

Flow of reception ........................................................................................................ 5-4

Canceling reception (Disconnection of communication) ............................................ 5-6

Manual Reception ................................................................................................................ 5-7

Flow of reception ........................................................................................................ 5-7

Fax reception functions ........................................................................................................5-8

Fax reception settings .......................................................................................................... 5-9

Duplex Print Output .................................................................................................... 5-9

2 in 1 Print .................................................................................................................. 5-9

Batch Print .................................................................................................................. 5-9

Reduced Reception .................................................................................................... 5-9

Reception Date/Time ................................................................................................. 5-9

Media Type for Print Output ..................................................................................... 5-10

6 Using Convenient Fax Functions ......................................... 6-1

Memory Forwarding ............................................................................................................. 6-2

Type of Forwarding Destination ................................................................................. 6-2

Setting Forwarding ..................................................................................................... 6-2

Registering Forwarding Destination ........................................................................... 6-3

Changing and Deleting Registration Contents ........................................................... 6-4

Forwarding Time Setting ............................................................................................ 6-5

File Format Setting ..................................................................................................... 6-6

File Separation ........................................................................................................... 6-7

E-mail Subject Add. Info Setting ................................................................................ 6-8

FTP Encrypted TX Setting ......................................................................................... 6-9

Print Setting .............................................................................................................. 6-10

File Name Registration ............................................................................................. 6-10

Settings for Forwarding from

Sub Address Box Function ................................................................................................. 6-13

Sub Address Box ..................................................................................................... 6-13

Sub Address Communication ................................................................................... 6-13

Registering a Sub Address Box ............................................................................... 6-14

Changing/Deleting Sub Address Box ....................................................................... 6-16

Printing Originals from a Sub Address Box .............................................................. 6-18

Checking Details ...................................................................................................... 6-19

Deleting Originals after Printing from a Sub Address Box ....................................... 6-21

Deleting Originals from a Sub Address Box ............................................................. 6-21

Printing a Sub Address Box List ............................................................................... 6-22

Sub Address Transmission ...................................................................................... 6-23

Polling Communication ....................................................................................................... 6-26

Polling Transmission ................................................................................................ 6-26

Polling Reception ..................................................................................................... 6-30

Printing from a Polling Box ....................................................................................... 6-33

Checking Details ...................................................................................................... 6-34

Deleting Originals in a Polling Box ........................................................................... 6-35

Encryption .......................................................................................................................... 6-36

Registering an Encryption Key ................................................................................. 6-36

Changing and Deleting Registration Contents of Encryption Key ............................ 6-38

Using the Encrypted Transmission .......................................................................... 6-39

Embedded Web Server (RX/Forward Requirements) 6-12

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Setting the Encrypted Reception .............................................................................. 6-42

Network FAX ...................................................................................................................... 6-43

Flow of Network FAX Sending ................................................................................. 6-43

Flow of Network FAX Receiving ............................................................................... 6-43

Setup ........................................................................................................................ 6-44

Installing the Network Fax Driver ............................................................................. 6-45

Basic Transmission .................................................................................................. 6-46

Configuring the Driver Default Settings .................................................................... 6-49

7 Using a Connected Telephone ............................................. 7-1

FAX/TEL Auto Switch Reception .......................................................................................... 7-2

FAX/Answering Machine Auto Switch Reception ................................................................. 7-4

DRD Reception (Available for inch versions only) ................................................................ 7-6

Manual Send ........................................................................................................................ 7-8

Manual Reception ................................................................................................................ 7-9

Remote Switch Function .................................................................................................... 7-10

8 Checking Transmission Results and Registration Status .. 8-1

Various Tools for Checking Transmission Results and Registration Status ......................... 8-2

Checking FAX Job History ................................................................................................... 8-3

Displaying Job Log Screen ........................................................................................ 8-3

Printing Administrative Reports ............................................................................................ 8-4

Send Result Reports .................................................................................................. 8-4

Report for Job Canceled before Sending ................................................................... 8-5

FAX RX Result Reports ............................................................................................. 8-6

Activity Report ...................................................................................................................... 8-7

Printing Activity Reports ............................................................................................. 8-7

Automatic Printout ...................................................................................................... 8-8

Status Page .......................................................................................................................... 8-9

Reporting FAX Receipt Result by E-mail ........................................................................... 8-10

Confirmation Screen of Destinations .................................................................................. 8-12

9 Fax Settings ......................................................................... 9-1

Default fax settings ............................................................................................................... 9-2

Operation method ...................................................................................................... 9-2

System Menu Settings ............................................................................................... 9-3

Report ........................................................................................................................ 9-4

Cassette/MP Tray Settings ........................................................................................ 9-5

Common Settings ....................................................................................................... 9-5

FAX ............................................................................................................................9-6

Adjustment/Maintenance ............................................................................................ 9-8

Transmission Restriction ...................................................................................................... 9-9

Registering Permit FAX No. ..................................................................................... 9-10

Changing and Deleting Permit FAX No. ................................................................... 9-11

Registering Reject FAX No. ..................................................................................... 9-13

Changing and Deleting Reject FAX No. ................................................................... 9-14

Registering Permit ID No. ........................................................................................ 9-15

Changing and Deleting Permit ID No. ...................................................................... 9-16

Setting Send Restriction ........................................................................................... 9-18

Setting Reception Restriction ................................................................................... 9-19

Unknown Number Reception ................................................................................... 9-20

Unusable Time ................................................................................................................... 9-21

Account Management ........................................................................................................ 9-23

Logging in when User Accounting has been Enabled .............................................. 9-24

Logging in when Job Accounting has been Enabled ............................................... 9-26

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10 Troubleshooting ................................................................. 10-1

Indicators During Sending/Receiving Operation ................................................................ 10-2

Responding to an Attention Indicator Flashes .................................................................... 10-2

Precautions When Turning Power OFF ............................................................................. 10-3

Error Messages .................................................................................................................. 10-4

Error Code List ................................................................................................................... 10-6

Troubleshooting .................................................................................................................. 10-8

11 Appendix ............................................................................. 11-1

Character Entry Method ..................................................................................................... 11-2

Entry Screens ........................................................................................................... 11-2

Entering Characters ................................................................................................. 11-4

Specifications ..................................................................................................................... 11-5

Menu Map .......................................................................................................................... 11-6

Received FAX Sizes and Paper Priority (Inch Model) ...................................................... 11-11

Received FAX Sizes and Paper Priority (Metric Model) ................................................... 11-14

Index ...............................................................................................................................Index-1

Page 8

Safety Information

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

Environment

Precautions for Use

Loading Paper

Toner Container Replacement

Waste Toner Box Replacement

Cleaning

Solving Malfunctions

Responding to Error Messages

Clearing Paper Jams

Page 9

General Notice

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

Trademark Information

• Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation in the U.S. and other countries.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this guide.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.

1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet

basement or near a swimming pool.

2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of

electric shock from lightning.

3 Do not use the telephone to report a gas leak in the vicinity of the leak.

4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may

explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

IMPORTANTES MESURES DE SECURITE

Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes:

1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à

laver, dans un sous-sol humide ou près d'une piscine.

2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un

risque de choc électrique causé par la foudre.

3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.

4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le

feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.

CONSERVER CES INSTRUCTIONS

Page 10

Declarations to European Directives

DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity characteristics of information technology equipment

Limits and methods of measurement for radio interference characteristics of information technology equipment

Limits for harmonic currents emissions for equipment input current 16A per phase

Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current 16A

Safety of information technology equipment, including electrical business equipment

Terminal Equipment (TE);

Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling

EN55024

EN55022 Class B

EN61000-3-2

EN61000-3-3

EN60950-1

TBR 21

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Technical regulations for terminal equipment

This terminal equipment complies with:

• TBR21 • DE 08R00 National AN for D

• AN 01R00 AN for P • DE 09R00 National AN for D

• AN 02R01 AN for CH and N • DE 12R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D

• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E

• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR

• AN 09R00 AN for D • GR 03R00 National AN for GR

• AN 10R00 AN for D • GR 04R00 National AN for GR

• AN 11R00 AN for P • NO 01R00 National AN for N

• AN 12R00 AN for E • NO 02R00 National AN for N

• AN 16R00 General Advisory Note • P 03R00 National AN for P

• DE 03R00 National AN for D • P 04R00 National AN for P

• DE 04R00 National AN for D • P 08R00 National AN for P

• DE 05R00 National AN for D

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries:

Austria France Liechtenstein Slovakia

Belgium Germany Lithuania Slovenia

Bulgaria Greece Luxembourg Spain

Cyprus Hungary Malta Sweden

Czech Iceland Norway Switzerland

Denmark Ireland Poland The Netherlands

Estonia Italy Portugal United Kingdom

Finland Latvia Romania

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Introduction

About this Operation Guide

This Operation Guide contains the following chapters.

Chapter Contents

1 Before Using the Fax Machine Explains the part names and the quick setup wizard.

2 Registering Destinations Explains the procedures for registering destinations in the

address book and one-touch keys.

3 Methods For Entering the

Destination

4 Sending Faxes Explains the general methods for sending faxes and

5 Receiving Faxes Explains the general methods for receiving faxes and

6 Using Convenient Fax Functions Explains convenient fax functions such as storing received

7 Using a Connected Telephone Explains convenient functions that use an external

8 Checking Transmission Results

and Registration Status

9 Fax Settings Explains various settings for controlling fax usage, such as

10 Troubleshooting Explains what to do when errors are displayed or other

Explains the procedures for entering destination fax numbers.

transmission functions.

reception functions.

faxes in boxes in the memory, forwarding received faxes, and polling communication (a function that allows the receiving party to call and initiate fax reception).

telephone.

Explains how to check the status of recently performed transmission and reception operations in the touch panel. Also explains how to print administrative reports showing communication results, machine settings, and registered information.

restricting transmission destinations, blocking fax reception, and setting prohibited use times.

problems occur.

11 Appendix Explains how to enter characters, and lists the fax

specifications.

Page 13

Conventions in This Guide

NOTE

IMPORTANT

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

Functions

Original Size

Auto

10:10

Original Orientation

Top Edge on Top

1-sided

Off

Mixed Size Originals

2-sided/Book Original

1/4

Add/Edit

Shortcut

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_00

The following conventions are used depending on the nature of the description.

Convention Description Example

Bold Indicates the operation panel keys or a

computer screen.

[Regular] Indicates the touch panel keys. Press [OK].

Italic Indicates a message displayed on the touch

panel.

Used to emphasize a key word, phrase or references to additional information.

NOTE Indicates supplemental information or

operations for reference.

IMPORTANT Indicates items that are required or

prohibited so as to avoid problems.

Caution

Indicates what must be observed to prevent injury or machine breakdown and how to deal with it.

In this guide, steps where touch panel keys are used are outlined in red.

E.g.) Select [One Touch Key].

Press the Start key.

Ready to copy is displayed.

For more information refer to Sleep and Auto Sleep on page 2-9.

Caution

Procedures consisting of a series of operation panel and/or touch panel operations are numbered as follows:

E.g.) Select [Functions] and then [Original Size].

Page 14

Originals and Paper Sizes

Original Paper

This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals/paper.

Placement

direction

Vertical direction

Horizontal direction

For the originals/paper, dimension A is longer than B.

Indicated size

A4, B5, A5, Letter, Statement

A4-R, B5-R, A5-R, Letter-R, Statement-R

For the originals/paper, dimension A is shorter than B.

* The size of the originals/paper that can be used depends on the function and source tray. For de-

tails, refer to the appropriate pages of the function or source tray.

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement directions on the touch panel.

Placement

direction

Vertical direction

Horizontal direction

Originals Paper

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1 Before Using the Fax

Machine

This chapter explains the following topics:

Part Names and Functions ................................................................................................................................ 1-2

Machine ................................................................................................................................................... 1-2

Operation Panel ....................................................................................................................................... 1-4

Touch Panel ............................................................................................................................................. 1-5

Enter key and Quick No. Search key ....................................................................................................... 1-5

Quick Setup Wizard (Fax Setup) ....................................................................................................................... 1-7

Fax setup items ....................................................................................................................................... 1-7

Fax setup procedure ................................................................................................................................ 1-8

Setting Date and Time ..................................................................................................................................... 1-10

PBX Setting (Europe only) ............................................................................................................................... 1-12

1-1

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Before Using the Fax Machine > Part Names and Functions

IMPORTANT

3 4

* The operation panel may differ from the above

illustration depending on the type of your machine.

Part Names and Functions

Machine

This chapter explains the names of parts when the machine is used as a fax machine.

For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.

1 Operation panel Perform the fax operation with this panel.

2 Main power switch Set this switch to the ON (|) side when performing the fax or

3 LINE connector (L1) Connect the modular cord for the telephone line to this

4 TEL connector (T1) When using a commercially available telephone set, connect

You cannot automatically receive a fax when the main power switch is turned off. To receive faxes with the power turned off, press the Power key on the operation panel.

copier operation. The touch panel lights to enable operation.

connector.

the modular cord to this connector.

1-2

Page 18

Before Using the Fax Machine > Part Names and Functions

NOTE

756

* The operation panel may differ from the

above illustration depending on the type of your machine.

Document Processor

5 Original loaded indicator Indicates the original status in the Document Processor. The

indicator lights in green when the original is correctly set.

6 Top cover Open this cover when the original jammed in the Document

Processor.

7 Original width guides Adjust these guides according to the original width.

8 Original table Stack the sheet originals on this table.

9 Original eject table Read originals are ejected onto this table.

10 Opening handle Hold this handle when opening or closing the Document

Processor.

The Original loaded indicator shows the original status.

The indicator is lit in green: Originals are set correctly.

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Before Using the Fax Machine > Part Names and Functions

Touch panel. Displays buttons for configuring machine settings.

Lights when there is paper in the job separator tray.

Processing: Blinks during fax transmission and reception. Memory: Blinks while the machine is accessing the fax memory or USB memory (general-purpose item). Attention: Lights or blinks when an error occurs and a job is stopped.

Displays the System Menu/Counter screen.

Displays the Status/Job Cancel screen.

Displays the Copy screen.

Displays the Favorites screen.

Displays the screen for sending. You can send the FAX on the basic send screen.

Displays the Document Box screen.

Displays the FAX screen.

Displays the Interrupt Copy screen.

Ends operation (logs out) on the Administration screen.

Puts the machine into Low Power Mode.

Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

Lit when the machine's main power is on.

Numeric keys. Enter numbers and symbols.

Clears entered numbers and characters.

Returns settings to their default states.

Press to specify a registered destination by a number, such as a speed dial or address number.

Cancels or pauses the printing job in progress.

Finalizes numeric key entry, and finalizes screen during setting of functions. Operates linked with the on-screen [OK].

Starts fax transmission and processing of settings.

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

* The operation panel may differ from the above

illustration depending on the type of your machine.

Operation Panel

For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation Guide.

1-4

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Before Using the Fax Machine > Part Names and Functions

Functions

Original Size

Auto

10:10

Original Orientation

Top Edge on Top

1-sided

Off

Mixed Size Originals

2-sided/Book Original

1/4

Add/Edit

Shortcut

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

FavoritesShortcut 1 Shortcut 2

Ready to send.

Displays the status of the equipment as well as necessary operation messages.

Enters destinations.

Configures function settings.

Displays the date and time and number of destinations.

Displays shortcuts.

Displays the status of the equipment as well as necessary operation messages.

Displays available functions and settings.

Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen.

Registers functions as shortcuts.

GB0669_03GB0673_00

Density

10:10

Lighter

Cancel

Normal

-3

Darker

-2 -1 0

Ready to send.

+1 +2 +3

GB0008_01

Touch Panel

Enter key and Quick No. Search key

This section explains how to use the Enter key and Quick No. Search key on the operation panel.

Using the Enter key

The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close].

The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the

Enter key (e.g. [OK ], [Close ]).

Pressing the Enter key on the operation panel has the same effect as touching [OK] on the touch panel.

Using the Quick No. Search key

The Quick No. Search key is used to specify a transmission destination by speed dial, or by directly entering the fax number with the numeric keys.

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Before Using the Fax Machine > Part Names and Functions

One Touch Key No. Entry

10:10Enter Destination.

(001 - 100)

Cancel OK

One Touch Key

10:10Ready to send.

None

123456

Cancel

None

1/9

001

004

007

010 011

008

005

002

012

009

006

003

GB0095_01

GB0718_00

Touching the Quick No. Search key in the one-touch screen displays the number entry screen.

1-6

Page 22

Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)

NOTE

Quick Setup Wizard (Fax Setup)

In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system.

Fax setup items

Step Setting item Description Reference

Page

1.Dialing/RX Mode Dialing Mode Select the dialing mode according to the line type. 9-7

Reception Mode Select the reception mode. 9-8

Auto (DRD) Select the reception pattern. 9-8

2.Local Fax Info. Local FAX Name Register the local fax name printed on the fax on the receiving system.

Local FAX Number Enter the local fax number to be printed on the fax on

the receiving system.

Local FAX ID Enter the local fax ID. The local fax ID can limit other

parties with which you can communicate. Enter the four-digit local FAX ID number.

Print Position (Transmit Terminal Identification :TTI)

3.Sound Volume Speaker Volume Set the volume when pressing [On Hook].

Monitor Volume Set the monitor volume.

4.Rings Normal Set number of times to let phone ring before answering

Answering Machine Set number of times to let phone ring before taking over

Select whether or not to print the local fax information on the fax on the receiving system.

Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook].

Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory transmission.

a call.

from the answering machine.

9-6

9-5

9-7

FAX/TEL Switch Set number of times to let phone ring before switching

the FAX and the phone.

5.Output Paper Output Select paper output for the received FAX. 9-6

Reduced RX Size Reduces the received FAX size before printing if the

size is larger than the current paper size.

6.Redial Retry Times Set the number of redials. 9-7

9-8

9-7

The settings can be changed in the system menu. Refer to Default fax settings on page 9-2 or the Operation Guide for the machine.

1-7

Page 23

Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)

System Menu/Counter. System Menu

Quick Setup Wizard

10:10

Language

Report

Counter

1/5

GB0054_00

FAX Setup

10:10System Menu/Counter.

Paper Setup

< Back

1/1

Energy Saver Setup

Quick Setup Wizard

GB0840_00

FAX Setup

10:10

This wizard will help you set the basic settings to use the fax.

End Next >

1. Dialing/RX Mode

2. Local FAX Info.

3. Sound Volume

4. Rings

5. Output

6. Redial

System Menu/Counter.

GB0841_00

Local Fax Info.

10:10

Set the dialing and reception mode.

End Next >

1. Dialing/RX Mode

2. Local FAX Info.

3. Sound Volume

4. Rings

5. Output

6. Redial

System Menu/Counter.

Skip >>

GB0846_00

Fax setup procedure

Display the screen.

Select a function.

Configure the function.

Start the wizard. Follow the instructions on the screen to configure settings.

End Exits the wizard.

<< Previous Returns to the previous item.

Skip >> Advances to the next item without setting the current item.

Next > Advances to the next screen.

< Back Returns to the previous screen.

1-8

Page 24

Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)

5. Complete

10:10

To close this wizard, press [Finish].

* All items can be changed in the System menu.

<< Previous Finish

GB0879_00

Finsh

When setup is finished, press [Finish].

1-9

Page 25

Before Using the Fax Machine > Setting Date and Time

NOTE

System Menu/Counter. System Menu

User Login/Job Accounting

10:10

Printer

System

Date/Timer

4/5

GB0054_03

Use [ ] or [ ] to scroll up and down.

System Menu/Counter. Date/Timer - Time Zone

-12:00 International Date Line West

10:10

-11:00 Samoa

-11:00 Universal Coordinated Time-11

-10:00 Hawaii

1/24

Cancel OK

System Menu/Counter. Date/Timer

Date/Time

10/10/2010 10:10

10:10

Date Format

DD/MM/YYYY

+09:00 Osaka, Sapporo, Tokyo

Time Zone

Auto Panel Reset

1/3

< Back

GB0610_00

GB0614_00

Use [ ] or [ ] to scroll up and down.

Date/Timer - Date/Time

10:10System Menu/Counter.

Month

Cancel

Next >

Year

Day

System Menu/Counter. Date/Timer

Date/Time

10/10/2010 10:10

10:10

Date Format

DD/MM/YYYY

+09:00 Osaka, Sapporo, Tokyo

Time Zone

Auto Panel Reset

1/3

< Back

GB0610_00

GB0611_00

Setting Date and Time

Set the local date and time at the place of installation. When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax. Set the date, time and time difference from GMT of the region where the machine is used.

The user authentication screen appears. Enter your login user name and password, and press [Login]. Refer to Adding a User in the machine's Operation Guide for the default login user name and password.

Be sure to set the time difference before setting the date and time.

The date and time are set using the Quick Setup Wizard when the machine is turned on for the first time after installation.

Display the screen.

Set the time difference.

Select the region.

If you have selected an area that observes daylight savings time, the Daylight Savings Time Setup screen will be displayed. Press [On] or [Off].

Set the date.

Press [+] or [-] to set each of Year, Month, and Day.

1-10

Page 26

Before Using the Fax Machine > Setting Date and Time

Date/Time - Time

10:10System Menu/Counter.

Minute

< Back

Hour

Second

Cancel

:::

GB0612_00

Set the time.

Press [+] or [-] to set each of Hour, Minute, and Second.

1-11

Page 27

Before Using the Fax Machine > PBX Setting (Europe only)

NOTE

PBX Setting (Europe only)

When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting.

Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine. Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted.

Item Setting value Description

Exchange Selection

Outside call number setting

For more information about configuring settings, refer to Default fax settings on page 9-2.

PSTN Use when connecting this machine to a public switched

telephone network (default).

PBX Use when connecting this machine to PBX.

0-9 00-99

Set a number to access an outside line. For the number, contact the PBX administrator.

1-12

Page 28

2 Registering

Destinations

This chapter explains the following topics:

Registering Destinations in the Address Book ................................................................................................... 2-2

Adding a contact ...................................................................................................................................... 2-2

Adding a Group ........................................................................................................................................ 2-6

Editing and Deleting Address Book Entries ............................................................................................. 2-9

Printing Address List ............................................................................................................................... 2-11

Adding a Destination on One Touch Key ......................................................................................................... 2-12

Adding a Destination .............................................................................................................................. 2-12

Editing and Deleting One Touch Key ..................................................................................................... 2-14

2-1

Page 29

Registering Destinations > Registering Destinations in the Address Book

NOTE

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

Address Book (All)

10:10

OKMenu

1/1

001 123456 123456

Cancel < Back

789012 789012

ABCDEF 567890

GHIJKL 111111

002

003

004

Ready to send.

GB0669_00

GB0426_03

Sort (No.)

10:10

㪚㫃㫆㫊㪼

Add

Edit

Delete

2/2

GB0396_01

Use [ ] or [ ] to scroll up and down.

Add - Address Type

10:10Select the address type.

Group

Contact

㪚㪸㫅㪺㪼㫃

1/1

㪥㪼㫏㫋㩷㪕

GB0419_01

Registering Destinations in the Address Book

Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book.

Adding a contact

A maximum of 200 contact addresses can be registered. Destination name, fax number, sub address communication, encryption, transmission start speed, and ECM communication can be registered for each destination.

If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.

Contact addresses can also be registered in the system menu.

Display the screen.

Adds a new destination.

Select the registration method.

2-2

Page 30

Registering Destinations > Registering Destinations in the Address Book

GB0057_11

Address Number

10:10Ready to send.

(000 - 250)

㪚㪸㫅㪺㪼㫃

㪦㪢

Add - Confirmation

Sales department 1

10:10

㪚㪸㫅㪺㪼㫃

Select the item that you want to change.

Address Number

FAX

Name

Auto

㪓㩷㪙㪸㪺㫂

1/2

㪪㪸㫍㪼

E-mail Address

GB0078_02

GB0217_01

Add - Confirmation

Sales department 1

10:10

㪚㪸㫅㪺㪼㫃

Select the item that you want to change.

Address Number

FAX

Name

Auto

㪓㩷㪙㪸㪺㫂

1/2

㪪㪸㫍㪼

E-mail Address

FAX

10:10Ready to send.

㪛㪼㫋㪸㫀㫃㩷㪪㪼㫋㫋㫀㫅㪾㫊

Backspace

㪚㪸㫅㪺㪼㫃㪦㪢

㪧㪸㫌㫊㪼㪪㫇㪸㪺㪼

㪪㫌㪹㩷㪘㪻㪻㫉㪼㫊㫊

GB0078_02

GB0075_02

Enter the destination name.

Up to 32 characters can be entered.

For details on character entry, refer to Character Entry Method on page 11-2.

Enter the address number.

Press [+], [-] or numeric keys to enter a particular Address Number (1-250).

Address Number is an ID for a destination. You can select any available number out of 250 numbers for contacts and 50 numbers for groups.

If you set “000” as the address number, the address is registered under the lowest available number.

Enter the fax number.

Key Description

Pause Pressing this key adds about three seconds of waiting time during dialing. For

example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.

Space Enters a space.

  Moves the cursor.

Backspace To correct the fax number, press [Backspace] on the touch panel, and delete the

digits one by one before reentering the fax number. To delete the number entirely, press the Clear key on the operation panel.

Enter the fax number of the receiving system using the numeric keys.

Up to 32 digits can be entered as the fax number of the receiving system.

2-3

Page 31

Registering Destinations > Registering Destinations in the Address Book

NOTE

FAX

10:10Ready to send.

㪚㪸㫅㪺㪼㫃

㪪㫌㪹㩷㪘㪻㪻㫉㪼㫊㫊

㪧㪸㫌㫊㪼㪪㫇㪸㪺㪼 Backspace

㪛㪼㫋㪸㫀㫃㩷㪪㪼㫋㫋㫀㫅㪾㫊

㪦㪢

0123456789

GB0075_03

TX Start Speed

10:10Ready to send.

ECM

㪚㪸㫅㪺㪼㫃

1/1

33600bps

Encrypted Transmission

Off

FAX - Detail Settings

㪦㪢

Detail Settings - TX Start Speed

10:10Ready to send.

14400bps

33600bps

9600bps

㪚㪸㫅㪺㪼㫃

1/1

㪦㪢

GB0168_01

GB0172_01

TX Start Speed

10:10Ready to send.

ECM

㪚㪸㫅㪺㪼㫃

1/1

33600bps

Encrypted Transmission

Off

FAX - Detail Settings

㪦㪢

Detail Settings - ECM

10:10Ready to send.

Off

㪚㪸㫅㪺㪼㫃

1/1

㪦㪢

GB0168_01

GB0173_01

Encryption

10:10

㪚㪸㫅㪺㪼㫃

1/1

Off

Detail Settings - Encrypted Transmission

㪦㪢

Ready to send.

TX Start Speed

10:10Ready to send.

ECM

㪚㪸㫅㪺㪼㫃

1/1

33600bps

Encrypted Transmission

Off

FAX - Detail Settings

㪦㪢

GB0168_01

GB0174_00

Select transmission settings

The transmission start speed, ECM communication, and encrypted transmission can be set.

1 Press [Detail Settings].

2 Configure the transmission start speed.

Normally the default setting should be used.

3 Turn on ECM communication.

ECM (error correction mode) is a function to automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission.

4 Turn on encrypted transmission.

To use encrypted communication for transmission, turn on encrypted transmission.

For the procedure for turning on encrypted transmission, refer to Encryption on page 6-36.

2-4

Page 32

Registering Destinations > Registering Destinations in the Address Book

TX Start Speed

10:10Ready to send.

ECM

㪚㪸㫅㪺㪼㫃

1/1

33600bps

Encrypted Transmission

Off

FAX - Detail Settings

㪦㪢

GB0168_01

Sub Address

10:10

Password

Cancel

1/1

FAX - Sub Address

**********

Ready to send.

FAX

10:10Ready to send.

㪚㪸㫅㪺㪼㫃

㪪㫌㪹㩷㪘㪻㪻㫉㪼㫊㫊

㪧㪸㫌㫊㪼㪪㫇㪸㪺㪼 Backspace

㪛㪼㫋㪸㫀㫃㩷㪪㪼㫋㫋㫀㫅㪾㫊

㪦㪢

0123456789

GB0075_03

GB0169_01

Add - Confirmation

Sales department 1

10:10

㪚㪸㫅㪺㪼㫃

Select the item that you want to change.

Address Number

FAX

Name

Auto

㪓㩷㪙㪸㪺㫂

1/2

㪪㪸㫍㪼

E-mail Address

FAX

10:10Ready to send.

㪚㪸㫅㪺㪼㫃

㪪㫌㪹㩷㪘㪻㪻㫉㪼㫊㫊

㪧㪸㫌㫊㪼㪪㫇㪸㪺㪼 Backspace

㪛㪼㫋㪸㫀㫃㩷㪪㪼㫋㫋㫀㫅㪾㫊

㪦㪢

0123456789

GB0075_03

GB0078_02

5 Press [OK].

Set a sub address.

To use sub address communication, a sub address and password must be registered.

For the procedure for setting a sub address, refer to Sub Address Transmission on page 6-23.

2-5

Page 33

Registering Destinations > Registering Destinations in the Address Book

NOTE

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

Address Book (All)

10:10

OKMenu

1/1

001 123456 123456

Cancel < Back

789012 789012

ABCDEF 567890

GHIJKL 111111

002

003

004

Ready to send.

GB0669_00

GB0426_03

Sort (No.)

10:10

㪚㫃㫆㫊㪼

Add

Edit

Delete

2/2

GB0396_01

Use [ ] or [ ] to scroll up and down.

Add - Address Type

10:10Select the address type.

Group

Contact

㪚㪸㫅㪺㪼㫃

1/1

㪥㪼㫏㫋㩷㪕

GB0419_01

Adding a Group

Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be added in the Address Book. Before adding a group in the Address Book, the contacts to be included in the group must be added first.

If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.

Designations in the group can also be registered in the system menu.

Display the screen.

Adds a new destination.

Select the registration method.

2-6

Page 34

Registering Destinations > Registering Destinations in the Address Book

GB0057_16

Address Number

10:10Ready to send.

(000 - 250)

㪚㪸㫅㪺㪼㫃

㪦㪢

Add - Confirmation

Support department

10:10

㪚㪸㫅㪺㪼㫃

Ready to send.

Address Number

Member

Name

Auto

㪓㩷㪙㪸㪺㫂

1/1

㪪㪸㫍㪼

Member:0

GB0420_02

GB0217_01

Member

10:10Ready to send.

㪤㪼㫅㫌

1/1

㪜㫅㪻

Add - Confirmation

Support department

10:10

㪚㪸㫅㪺㪼㫃

Ready to send.

Address Number

Member

Name

Auto

㪓㩷㪙㪸㪺㫂

1/1

㪪㪸㫍㪼

Member:0

GB0420_02

GB0114_03

Address Book (Contact)

10:10Ready to send.

1/2

001 Sales department 1 0123456

001 Sales department 1 abc

002 Support department 0234567

㪚㪸㫅㪺㪼㫃㪦㪢㪤㪼㫅㫌

002 Support department .BOX

Displays details for individual destinations.

Searches by destination name.

Advanced search by type of registered destination (Email, Folder (SMB/FTP) or FAX).

GB0428_01

Use [ ] or [ ] to scroll up and down.

Enter the group name.

Up to 32 characters can be entered.

For details on character entry, refer to Character Entry Method on page 11-2.

Enter the address number.

Press [+], [-] to enter a particular Address Number (1-250).

Address Number is an ID for a destination. You can select any available number out of 200 numbers for contacts and 50 numbers for groups.

If you set “000” as the address number, the address is registered under the lowest available number.

Select the members (destinations).

1 Display the screen.

2 Press the checkbox to select the desired destination from the list. The selected

destinations are indicated by a checkmark in the check box.

You can specify a destination by address number by pressing the Quick No. Search key.

2-7

Page 35

Registering Destinations > Registering Destinations in the Address Book

NOTE

Narrow Down

10:10

㪚㫃㫆㫊㪼

Search (Name)

Search(No.)

Sort (Name)

1/2

Address Book (Contact)

10:10Ready to send.

1/2

001 Sales department 1 0123456

001 Sales department 1 abc

002 Support department 0234567

㪚㪸㫅㪺㪼㫃㪦㪢㪤㪼㫅㫌

002 Support department .BOX

GB0428_01

GB0396_00

Use [ ] or [ ] to scroll up and down.

Address Book (Contact)

10:10Ready to send.

1/2

001 Sales department 1 0123456

001 Sales department 1 abc

002 Support department 0234567

㪚㪸㫅㪺㪼㫃㪦㪢㪤㪼㫅㫌

002 Support department .BOX

GB0428_01

Member

10:10Ready to send.

Sales department 1

㪤㪼㫅㫌

1/1

㪜㫅㪻

0123456

Support department 0234567

GB0114_04

Add - Confirmation

Support department

10:10

㪚㪸㫅㪺㪼㫃

Ready to send.

Address Number

Member

Name

Auto

㪓㩷㪙㪸㪺㫂

1/1

㪪㪸㫍㪼

Member:2

GB0420_03

You can also press [Menu] to perform a more detailed search.

Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP)

or FAX).

Search (Name) and Search (No.): Searches by destination name or address number.

Sort (Name) and Sort (No.): Sorts the list by destination name or address number.

To cancel a selection, press the corresponding checkbox to clear the check mark.

Accept the members.

2-8

Page 36

Registering Destinations > Registering Destinations in the Address Book

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

Address Book (All)

10:10

OKMenu

1/1

001 123456 123456

Cancel < Back

789012 789012

ABCDEF 567890

GHIJKL 111111

002

003

004

Ready to send.

GB0669_00

GB0426_03

GB0396_01

Sort (No.)

10:10

㪚㫃㫆㫊㪼

Add

Edit

Delete

2/2

Use [ ] or [ ] to scroll up and down.

GB0785_00

Address Book (All)

10:10Ready to send.

Sales department 1

㪤㪼㫅㫌

1/2

㪥㪼㫏㫋㩷㪕

Support department

SYSTEM DEP.

Sales department 1 Member:2

019

002

001

003

㪚㪸㫅㪺㪼㫃

GB0786_00

Edit - Confirm

Sales department 1

10:10

㪚㪸㫅㪺㪼㫃

Ready to send.

Address Number

FAX

Name

Auto

㪓㩷㪙㪸㪺㫂

1/2

㪪㪸㫍㪼

E-mail Address

Use [ ] or [ ] to scroll up and down.

Editing and Deleting Address Book Entries

Edit and delete the destinations (contacts) you added to the Address Book.

Display the screen.

Edit or delete the destination.

To edit the destination

Select the destination (contacts) or group to edit.

You can specify a destination by address number by pressing the Quick No. Search key.

Change the information as needed by pressing the item in question.

2-9

Page 37

Registering Destinations > Registering Destinations in the Address Book

GB0786_00

Edit - Confirm

Sales department 1

10:10

㪚㪸㫅㪺㪼㫃

Ready to send.

Address Number

FAX

Name

Auto

㪓㩷㪙㪸㪺㫂

1/2

㪪㪸㫍㪼

E-mail Address

Member

10:10Ready to send.

Sales department 1

㪤㪼㫅㫌

1/1

㪜㫅㪻

0123456

Support department 0234567

Edit - Confirm

Support department

10:10

㪚㪸㫅㪺㪼㫃

Ready to send.

Address Number

Member

Name

Auto

㪓㩷㪙㪸㪺㫂

1/1

㪪㪸㫍㪼

Member:2

GB0787_00

GB0114_04

Edit - Confirm

Support department

10:10

㪚㪸㫅㪺㪼㫃

Ready to send.

Address Number

Member

Name

Auto

㪓㩷㪙㪸㪺㫂

1/1

㪪㪸㫍㪼

Member:1

Member

10:10Ready to send.

㪤㪼㫅㫌

1/1

㪜㫅㪻

Support department 0234567

GB0114_05

GB0787_01

GB0396_01

Sort (No.)

10:10

㪚㫃㫆㫊㪼

Add

Edit

Delete

2/2

Use [ ] or [ ] to scroll up and down.

GB0788_00

Address Book (All)

10:10Ready to send.

Sales department 1

㪤㪼㫅㫌

1/2

㪛㪼㫃㪼㫋㪼

Support department

SYSTEM DEP.

Sales department 1 Member:2

019

002

001

003

㪚㪸㫅㪺㪼㫃

To delete a member (group)

To delete a member from a group, select the destination you wish to delete and press [(Delete)] (the trash can icon).

To delet e

Select the destination (contacts) or group to delete.

2-10

Page 38

Registering Destinations > Registering Destinations in the Address Book

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Address Book/One Touch

3/5

Address Book

10:10System Menu/Counter.

One Touch Key

< Back

1/1

Address Book Defaults

Print List

Address Book/One Touch

GB0054_02

GB0411_00

Use [ ] or [ ] to scroll up and down.

FAX List (Index)

10:10System Menu/Counter.

FAX List (No.)

< Back

1/1

Address Book/One Touch - Print List

GB0421_00

Printing Address List

You can print the list of destinations registered in the Address Book.

You can sort the list in the order of index or address numbers of the destinations.

Display the screen.

Select [FAX List (Index)] or [FAX List (No.)].

2-11

Page 39

Registering Destinations > Adding a Destination on One Touch Key

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Address Book/One Touch

3/5

Address Book

10:10System Menu/Counter.

One Touch Key

< Back

1/1

Address Book Defaults

Print List

Address Book/One Touch

GB0054_02

GB0411_00

Use [ ] or [ ] to scroll up and down.

Address Book/One Touch - One Touch Key

10:10System Menu/Counter.

None

Cancel

None

1/9

End

001

004

007

010 011

008

005

002

012

009

006

003

GB0422_00

Address Book (All)

10:10System Menu/Counter.

Sales department 1

1/2

Next >

0123456

Sales department 1 abc

Support department

0234567

Support department .BOX

Cancel < Back

Displays details for individual destinations.

Searches by destination name.

Advanced search by type of registered destination (Email, Folder (SMB/FTP) or FAX).

GB0429_00

Adding a Destination on One Touch Key

Add a new destination (contact or group) on One Touch Key.

Adding a Destination

Add a new destination (contact or group). A maximum of 100 destinations can be registered. To register a destination to a One Touch Key, it must first be registered in the Address Book. Register one or more destinations as needed before proceeding.

Display the screen.

Add a One-Touch Key.

Press the One-Touch key to be added and press [+].

Select the destinations.

Select one destination (contact or group) from the Address Book.

You can specify a destination by address number by pressing the Quick No. Search key.

2-12

Page 40

Registering Destinations > Adding a Destination on One Touch Key

Address Book (All)

10:10System Menu/Counter.

Sales department 1

1/2

Next >

0123456

Sales department 1 abc

Support department

0234567

Support department .BOX

Cancel < Back

Narrow Down

10:10

㪚㫃㫆㫊㪼

Search (Name)

Search(No.)

Sort (Name)

1/2

GB0429_00

GB0396_00

Use [ ] or [ ] to scroll up and down.

GB0057_18

Address Book (All)

10:10System Menu/Counter.

Sales department 1

1/2

Next >

0123456

Sales department 1 abc

Support department

0234567

Support department .BOX

Cancel < Back

GB0429_00

Add - Confirmation

Sales department 1

10:10

Cancel

System Menu/Counter.

FAX Number

Sub Address

TX Start Speed

Name

0123456

33600bps

< Back

1/2

Save

GB0754_00

You can also press [Menu] to perform a more detailed search.

Narrow Down: Advanced search by type of registered destination (E-mail, Folder (SMB/FTP) or FAX).

Search (Name) and Search (No.): Searches by destination name or address number.

Sort (Name) and Sort (No.): Sorts the list by destination name or address number.

Enter the One Touch Key name.

Up to 24 characters can be entered.

For details on character entry, refer to Character Entry Method on page 11-2.

2-13

Page 41

Registering Destinations > Adding a Destination on One Touch Key

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Address Book/One Touch

3/5

Address Book

10:10System Menu/Counter.

One Touch Key

< Back

1/1

Address Book Defaults

Print List

Address Book/One Touch

GB0754_02

GB0411_00

Use [ ] or [ ] to scroll up and down.

10:10

Edit

1/1

Delete

Address Book/One Touch - One Touch Key

10:10System Menu/Counter.

None

Sales department 1

None

1/9

End

001

004

007

010 011

008

005

002

012

009

006

003

GB0422_01

GB0430_00

Address Book/One Touch - One Touch Key

10:10System Menu/Counter.

None

Sales department 1

None

1/9

End

001

004

007

010 011

008

005

002

012

009

006

003

GB0422_01

Editing and Deleting One Touch Key

Edit and delete the destinations you added to One Touch Key.

Display the screen.

Edit or delete the destination.

To edit the destination

Select the One Touch Key you wish to edit and press [Menu] followed by [Edit].

To delet e

Select the One Touch Key you wish to delete and press [(Delete)] (the trash can icon).

2-14

Page 42

3 Methods For Entering

the Destination

This chapter explains the following topics:

Entering the destination fax number with the numeric keys ............................................................................... 3-2

Choosing from the Address Book ...................................................................................................................... 3-4

Choosing by One Touch Key ............................................................................................................................. 3-6

Using the Speed Dial key ................................................................................................................................... 3-7

Broadcast Transmission ..................................................................................................................................... 3-8

Using redial ...................................................................................................................................................... 3-10

Using chain dial ................................................................................................................................................. 3-11

Using favorites ................................................................................................................................................. 3-13

3-1

Page 43

Methods For Entering the Destination > Entering the destination fax number with the numeric keys

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

FAX

10:10

On Hook

Cancel

Sub Address

Pause Space Backspace

Detail Settings

OKMenu Next Dest.

1234567890

Ready to send.

GB0703_00

FAX

10:10

On Hook

Cancel

Sub Address

Pause Space Backspace

Detail Settings

OKMenu Next Dest.

1234567890

Ready to send.

GB0703_00

Entering the destination fax number with the numeric keys

The procedure for entering the destination fax number with the numeric keys is explained below.

Display the fax number entry screen.

Pressing the number with the numeric keys changes the screen to the fax number entry screen.

Enter the fax number of the receiving system.

Key Description

Pause Pressing this key adds about three seconds of waiting time during dialing. For

example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.

Space Enters a space.

  Moves the cursor.

Backspace To correct the fax number, press [Backspace] on the touch panel, and delete the

digits one by one before reentering the fax number. To delete the number entirely, press the Clear key on the operation panel.

Enter the fax number of the receiving system using the numeric keys.

Up to 64 digits can be entered as the fax number of the receiving system.

Select transmission settings.

3-2

Page 44

Methods For Entering the Destination > Entering the destination fax number with the numeric keys

NOTE

FAX

10:10

On Hook

Cancel

Sub Address

Pause Space Backspace

Detail Settings

OKMenu Next Dest.

1234567890

Ready to send.

GB0703_00

Key Description

Sub Address To communicate using the sub address, press this key. For

details, refer to Sub Address Transmission on page 6-23.

Detail Settings TX Start Speed To change the transmission start speed, press this key. Select

the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

ECM ECM (error correction mode) is a function to automatically

resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission.

Press [On Hook] to connect to the telephone line.

When the FAX number has been entered, the machine starts dialing to the receiving system.

After pressing this key, you can dial the number of the receiving system using the numeric keys. For details, refer to

Press [OK].

Entry of the destination finishes.

Encrypted Transmission

To send faxes using encryption, press this key. For details, refer to Encryption on page 6-36.

Manual Send on page 4-15.

When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest. in the Operation Guide for the machine.

Press [Next Dest.] to enter the next fax number. For details, refer to

on page 3-8

Broadcast Transmission

In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission to send as one job. For details, refer to the machine’s Operation Guide.

3-3

Page 45

Methods For Entering the Destination > Choosing from the Address Book

Choosing from the Address Book

Select a destination registered in the Address Book.

NOTE

For more information about how to register destinations in the Address Book, refer to Regi Address Book on page 2-2.

stering Destinations in the

For details on the external address book, refer to Embedded Web Server Operation

Display the screen.

Ready to send. FAX

On Hook Chain

Address Book

Functions

Select the destination.

Ready to send.

Address Book (All)

001 123456 123456

002

003

004

Ext Address Book

789012 789012

ABCDEF 567890

GHIJKL 111111

Direct

Recall

One Touch Key

Cancel < Back

Dest. :

Favorites

10:10

Check

Add Dest.

GB0669_00

10:10

1/1

OKMenu

GB0426_03

Guide.

Press the checkbox to select the desired destination from the list. The selected destinations are indicated by a checkmark in the check box.

Destination Search

Ready to send.

Address Book (All)

001 123456 123456

789012 789012

002

ABCDEF 567890

003

GHIJKL 111111

004

Cancel < Back

Displays details for individual destinations.

10:10

Searches by destination name.

Advanced search by type of registered destination (All, FAX or Group).

1/1

OKMenu

GB0426_03

You can specify a destination by address number by pressing the Quick No. Search key.

3-4

Page 46

Methods For Entering the Destination > Choosing from the Address Book

NOTE

Address Book (All)

10:10

OKMenu

1/1

001 123456 123456

Cancel < Back

789012 789012

ABCDEF 567890

GHIJKL 111111

002

003

004

Ready to send. Menu

Narrow Down

10:10

㪚㫃㫆㫊㪼

Search (Name)

Search(No.)

Sort (Name)

1/2

GB0426_03

GB0396_00

Address Book (All)

10:10

OKMenu

1/1

001 123456 123456

Cancel < Back

789012 789012

ABCDEF 567890

GHIJKL 111111

002

003

004

Ready to send.

GB0426_03

You can also press [Menu] to perform a more detailed search.

Narrow Down: Advanced search by type of registered destination (All, FAX or Group).

Search (Name) and Search (No.): Searches by destination name or address number.

Sort (Name) and Sort (No.): Sorts the list by destination name or address number.

You may choose multiple destinations.

To cancel a selection, press the corresponding checkbox to clear the check mark.

Accept the destinations.

3-5

Page 47

Methods For Entering the Destination > Choosing by One Touch Key

NOTE

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

One Touch Key

10:10Ready to send.

None

123456

Cancel

None

1/9

001

004

007

010 011

008

005

002

012

009

006

003

GB0095_00

Choosing by One Touch Key

Select the destination using the One Touch Keys.

For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12.

Display the screen.

Select the destination.

Press the One Touch Keys where the destination is registered.

You can specify a one-touch key by one-touch number by pressing the Quick No. Search key.

3-6

Page 48

Methods For Entering the Destination > Using the Speed Dial key

NOTE

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

One Touch Key No. Entry

10:10Enter Destination.

(001 - 100)

Cancel OK

One Touch Key

10:10Ready to send.

None

123456

Cancel

None

1/9

001

004

007

010 011

008

005

002

012

009

006

003

GB0095_01

GB0718_00

One Touch Key

10:10Ready to send.

None

123456

Cancel

None

1/9

001

004

007

010 011

008

005

002

012

009

006

003

GB0095_02

Using the Speed Dial key

You can designate a three-digit (001 to 100) One-touch key number (speed dial) to select the destination.

For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12.

Display the screen.

Enter a speed dial number.

Enter the one-touch key number (speed dial number) with the numeric keys. The entered destination is selected.

Accept the destinations.

3-7

Page 49

Methods For Entering the Destination > Broadcast Transmission

NOTE

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send. FAX

10:10

On Hook

Cancel

Sub Address

Pause Space Backspace

Detail Settings

OKMenu Next Dest.

1234567890

Ready to send.

GB0669_00

GB0703_00

FAX

10:10

On Hook

Cancel

Sub Address

Pause Space Backspace

Detail Settings

OKMenu Next Dest.

111111111

Ready to send.

GB0703_02

Broadcast Transmission

This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.

When using a group for the destination, you can send originals to up to 100 destinations in one operation.

You can use this function together with sub address communication and delayed transmission.

When direct transmission has been selected, it changes to memory transmission at the time of transmission.

Enter the fax number

Add a destination.

Press [Add Dest]. and enter the fax number with the numeric keys. To enter another fax number, press [Next Dest.].

Press [OK].

When all destinations have been entered, press [OK].

3-8

Page 50

Methods For Entering the Destination > Broadcast Transmission

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

Address Book (All)

10:10

OKMenu

1/1

001 123456 123456

Cancel < Back

789012 789012

ABCDEF 567890

GHIJKL 111111

002

003

004

Ready to send.

GB0669_00

GB0426_03

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

One Touch Key

10:10Ready to send.

None

123456

Cancel

None

1/9

001

004

007

010 011

008

005

002

012

009

006

003

GB0669_00

GB0095_02

Select the destination from the Address Book

Select the destination.

Select the checkboxes of all destinations and press [OK].

Select the destination from the One-touch keys

Select the destination.

Select all destinations and press [OK].

3-9

Page 51

Methods For Entering the Destination > Using redial

NOTE

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

Using redial

Redial is a function allowing you to dial the last entered number once again. Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press [Recall], and you can call the receiving system you dialed on the destination list.

Press [Recall].

Press the Start key.

The transmission will start.

Recall information is canceled in the following conditions.

• When you turn the power off

• When you send a next fax (new recall information is registered)

• When you log out

3-10

Page 52

Methods For Entering the Destination > Using chain dial

NOTE

One Touch Key

10:10

None

212

Cancel

None

1/9

001

004

007

010 011

008

005

002

012

009

006

003

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0095_04

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

212

Favorites

GB0669_02

Using chain dial

Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.

You can use the chain number at the head of the fax number of the receiving system.

It is convenient to register chain numbers that are used frequently to the Address Book or One-touch keys. For registration to the Address Book, refer to Registering Destinations in the Address Book on page 2-2. For registration to Onetouch keys, refer to Adding a Destination on One Touch Key on page 2-12.

As an example, when using ‘212’ as the chain number

Select the chain dial number

To use a one-touch key, select the destination in which "212"is registered.

To use the Address Book, select the destination in which "212" is registered as explained in Choosing from the Address Book on page 3-4.

To enter using the numeric keys, press [Add Dest.], enter "212", and press [OK].

Press [Chain].

3-11

Page 53

Methods For Entering the Destination > Using chain dial

NOTE

10:10

1/2

001 123456 123456

002 123456789 123456789

003 123456 123456

004 Abc 1234567890

< Back OKMenu Cancel

Ready to send. Chain

10:10

Ext. Address Book

One Touch

Address Entry

Address Book

< BackCancel

1/1

Next >

Ready to send.

GB0676_00

GB0426_02

One Touch Key

10:10Ready to send.

None

123456

Cancel

None

1/9

001

004

007

010 011

008

005

002

012

009

006

003

< Back

Chain

10:10

Ext. Address Book

One Touch

Address Entry

Address Book

< BackCancel

1/1

Next >

Ready to send.

GB0676_00

GB0095_03

FAX

10:10

Detail Settings

Backspace

< Back OK

Pause Space

Sub Address

On Hook

Ready to send.

212

Cancel

Chain

10:10

Ext. Address Book

One Touch

Address Entry

Address Book

< BackCancel

1/1

Next >

Ready to send.

GB0676_00

GB0703_01

Enter the fax number to be added to the chain number.

Select fax number from the Address Book

Multiple destinations can be selected. When [OK] is pressed, "212" is automatically added to all destinations.

For the procedure for selecting a destination in the address book, refer to Choosing from the Address Book on page 3-4.

Select fax number from One-touch key

Multiple destinations can be selected. When [OK] is pressed, "212" is automatically added to all destinations.

Use the numeric keys to enter a fax number

"212" is already entered, so continue by entering the fax number. To enter another destination, press [Menu] and then [Next Destination]. When all destinations have been entered, press [OK].

3-12

Page 54

Methods For Entering the Destination > Using favorites

NOTE

Favorites

㪤㪼㫅㫌

10:10

1/1

Select the function.

ID Card Copy Paper Saving Copy Scan to PC(Addre

ess Entry)

Scan to PC(Addre ss Book)

Scan to E-mail(A ddress Entry)

Scan to E-mail(A ddress Book)

GB0056_00

Set Combine. Combine

Off 2 in 1 4 in 1

Others

10:10

Next >Cancel

Density

10:10Adjust the density.

Lighter

< Back

Normal

-3

Darker

-2 -1 0

Next >Cancel

+1 +2 +3

GB0057_99

GB0008_99

GB0016_99

Confirmation

1Copies

10:10

Cancel

Paper Selection

Zoom

Density

Copies

Auto

100%

< Back

1/6

Start

Press [Start] to start copying.

Normal 0

GB0820_00

Use [ ] or [ ] to scroll up and down.

Using favorites

A destination, transmission time, and other transmission settings can be registered as a favorites. After a favorites has been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each setting when transmitting.

For the procedure for registering a favorites, refer to the machine’s Operation Guide.

Display the screen.

Select a favorite.

When using the wizard mode

1 The registered screens are displayed in order. Make the desired settings.

2 Confirm the settings and start the job.

To edit the settings, press [<Back] and make changes as desired.

3-13

Page 55

Methods For Entering the Destination > Using favorites

When using the program mode

Select a favorite to call up registered settings.

3-14

Page 56

4 Sending Faxes

This chapter explains the following topics:

Basic transmission procedure ............................................................................................................................ 4-2

Checking the Send Status ....................................................................................................................... 4-3

Priority Override Send ............................................................................................................................. 4-4

Cancelling the Transmission .................................................................................................................... 4-5

Fax transmission functions ................................................................................................................................ 4-7

Original scan settings ......................................................................................................................................... 4-8

Original Size Selection ............................................................................................................................. 4-8

Original Orientation .................................................................................................................................. 4-9

Mixed Sized Originals .............................................................................................................................. 4-9

2-sided/Book Original ............................................................................................................................ 4-10

Sending Size Selection ........................................................................................................................... 4-11

Selecting the FAX Resolution ................................................................................................................. 4-11

Selecting the Density ............................................................................................................................. 4-12

Selection of Original Image .................................................................................................................... 4-12

Zoom ...................................................................................................................................................... 4-13

Continuous Scan ................................................................................................................................... 4-13

Direct Transmission ......................................................................................................................................... 4-14

Cancelling Direct Transmission ............................................................................................................. 4-14

Manual Send .................................................................................................................................................... 4-15

Delayed Transmission ...................................................................................................................................... 4-16

Cancelling and Sending Delayed Transmissions (Queued) .................................................................. 4-18

Standby Transmission ...................................................................................................................................... 4-19

Interrupt Send .................................................................................................................................................. 4-20

Job Finish Notice ............................................................................................................................................. 4-21

File Name ......................................................................................................................................................... 4-22

4-1

Page 57

Sending Faxes > Basic transmission procedure

NOTE

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

Basic transmission procedure

The basic procedure for using the fax system is explained below.

Press the FAX key

The base screen for fax appears.

If the touch panel is turned off, press the Energy Saver key or the Power key and wait for the machine to warm up.

Place the originals

Refer to the machine’s Operation Guide for placing originals.

Specifing destination

Specify the transmission destination.

For details, refer to Methods For Entering the Destination on page 3-1.

Select the transmission method

There are two transmission methods: memory transmission and direct transmission.

Memory transmission: The original is scanned into memory before communication starts. Memory transmission is selected by default.

Direct transmission: The destination is dialed and communication starts before the original is scanned.

Press [Direct] to change the transmission method to direct transmission. The key will be highlighted on the touch panel. If the [Direct] is pressed in the highlighted state, the transmission method will change to memory transmission.

For details, refer to Direct Transmission on page 4-14.

4-2

Page 58

Sending Faxes > Basic transmission procedure

NOTE

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

Status/Job Cancel. Status

Print Job Status

10:10

Send Job Status

Store Job Status

Scheduled Job

Pause All Print Jobs

1/4

Send Job Status

10:10Status/Job Cancel.

0123456

Cancel CloseMenu

Process

1/1

0005

GB0052_02

GB0183_00

Selecting the functions

Send Start

Set functions such as the scanning density and fax resolution.

Press [Function Menu] to display all the functions.

For details, refer to Fax transmission functions on page 4-7.

When scanning finishes, transmission starts.

When originals are placedin the document processor

After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed.

When originals are placed on the glass surface

After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.

Checking the Send Status

Press the Status/Job Cancel key.

When continuous scan is set, you can continue with scanning of a next original after an original on the glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued scanning, and after all the originals have been stored in memory, the receiving system is dialed.

For details, refer to Continuous Scan on page 4-13.

Display the send job status screen.

The list of accepted time, destination, and status are displayed for each job.

4-3

Page 59

Sending Faxes > Basic transmission procedure

NOTE

10:10Status/Job Cancel.

Priority Override

1/1

Status/Job Cancel. Status

Print Job Status

10:10

Send Job Status

Store Job Status

Scheduled Job

Pause All Print Jobs

1/4

Send Job Status

10:10Status/Job Cancel.

0123456

Cancel CloseMenu

Sending

1/1

0005

Waiting

0006

0007

7890123

5678901

GB0052-00

GB0183-01

GB0203-00

Priority Override Send

A fax job waiting to be sent can be sent by priority override.

Press the Status/Job Cancel key.

Select the job to be sent by priority override.

Select the fax job to be sent by priority override and press [Menu] and then [Priority Override].

Press [Yes]. The selected fax job is sent by priority override and other fax jobs are moved down in the transmission queue.

If a fax job is in progress, the priority override fax job will be sent after the job in progress is completed.

If a broadcast transmission job is in progress...

If a fax job to multiple destinations (broadcast transmission) is in progress, the priority override job will be sent when transmission to the current destination is completed. When the priority override job is completed, transmission to the remaining destinations will resume.

However, if the priority override job is a broadcast transmission, the priority override job will not start until the current broadcast transmission job is finished.

4-4

Page 60

Sending Faxes > Basic transmission procedure

Status/Job Cancel. Status

Print Job Status

10:10

Send Job Status

Store Job Status

Scheduled Job

Pause All Print Jobs

1/4

Send Job Status

10:10Status/Job Cancel.

0123456

Cancel CloseMenu

Process

1/1

0005

GB0052_00

GB0183_00

Cancelling the Transmission

The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here.

Cancelling Memory Transmission (while originals are being scanned)

Press the Stop key.

During memory transmission, to cancel scanning while originals are being scanned, press the Stop key on the operation panel, or press [Cancel] on the touch panel.

Scanning of originals is canceled, and the originals are ejected. When originals remain in the document processor, take them out from the original output table.

Cancelling Memory Transmission (during communication)

Press the Status/Job Cancel key.

Canceling Transmission

Select the transmission job that you want to cancel and press [Cancel]. Select [Yes] to cancel the transmission.

4-5

Page 61

Sending Faxes > Basic transmission procedure

NOTE

Status/Job Cancel. Status

Printer

10:10

FAX

Toner Status

Paper Status

Pause All Print Jobs

3/4

No Paper

Waiting

Running

FAX

10:10Status/Job Cancel.

1/1

End

Receiving...

Menu Line Off

GB0052_02

GB0191_00

Use [ ] or [ ] to scroll up and down.

Cancelling Transmission (during communication)

Follow this procedure to break the connection and stop transmission/reception.

Press the Status/Job Cancel key.

Disconnection of communication.

When communication is disconnected, transmission stops.

To cancel direct transmission, delayed transmission, or polling transmission, refer to the section for that function.

To cancel direct transmission, refer to Cancelling Direct Transmission on page 4-14. To cancel a delayed transmission or send a fax by immediate transmission, refer to Cancelling and

Sending Delayed Transmissions (Queued) on page 4-18. To cancel polling transmission, refer to Polling Communication on page 6-26.

4-6

Page 62

Sending Faxes > Fax transmission functions

Fax transmission functions

Functions frequently used for transmission are shown at the bottom of the transmission screen. To show other functions, press [Functions]. Use [] or [] to select the function.

What do you want to do? Reference Page

Specify the original size. Original Size Selection  page 4-8

Specify the correct original orientation. Original Orientation  page 4-9

Send mixed size originals. Mixed Sized Originals  page 4-9

Automatically scan 2-sided originals. 2-sided/Book Original  page 4-10

Select the size of the image being sent. Sending Size Selection  page 4-11

Set the resolution at which to scan originals. Selecting the FAX Resolution  page

4-11

Adjust the density. Selecting the Density  page 4-12

Select original image type for best results. Selection of Original Image  page

4-12

Change the size of the image being sent. Zoom  page 4-13

Scan a large number of originals separately and then produce as one job. Continuous Scan  page 4-13

Add a file name to the job to easily check its status. File Name  page 4-22

Send notice by e-mail when a job is complete. Job Finish Notice  page 4-21

Specify a time for transmission. Delayed Transmission  page 4-16

Connect to the destination first and then scan the original. Direct Transmission  page 4-14

Set up another transmission while communication is taking place. Standby Transmission  page 4-19

Interrupt transmission and send another original. Interrupt Send  page 4-20

Send an original using a sub address. Sub Address Transmission  page

6-23

Initiate reception of a fax by controlling the receiving machine. Polling Communication  page 6-26

Encrypt an original to send it safely. Encryption  page 6-36

4-7

Page 63

Sending Faxes > Original scan settings

NOTE

Functions

Original Size

Auto

10:10

Original Orientation

Top Edge on Top

1-sided

Off

Mixed Size Originals

2-sided/Book Original

1/4

Add/Edit

Shortcut

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_00

Original Size

Auto Metric Inch

Others

10:10

Cancel OK

Size Entry

Ready to send.

GB0025_01

Original Size - Metric

10:10

1/4

OK< BackCancel

Ready to send. Original Size

Auto Metric Inch

Others

10:10

Cancel OK

Size Entry

Ready to send.

GB0025_01

GB0026_01

Original scan settings

Original Size Selection

Specify the original size to be scanned.

Auto Automatically detects size of the original.

Metric Select from A3, A4, A4-R, A5, A5-R, A6-R, B4, B5, B5-R, B6, B6-R, 216×340, or Folio.

inch Select from Ledger, Letter, Letter-R, Legal, Statement, Statement-R, 11×15", or Oficio II.

Others Select from 8K, 16K, 16K-R, Hagaki, Oufuku Hagaki, or Custom

Size Entry Enter the size.

Inch models — Horizontal: 2 to 17" (in 0.01" increments), Vertical: 2 to 11.69" (in 0.01" increments) Metric models — Horizontal: 50 to 432 mm (in 1 mm increments), Vertical: 50 to 297 mm (in 1 mm increments)

* For instructions on how to specify the custom original size, refer to the machine’s Operation Guide.

Be sure to always specify the original size when using custom size originals.

Display the screen.

Press [Functions] and then [Original Size].

Select the original size.

Auto

Metric, inch, or Others

Select the original size.

4-8

Page 64

Sending Faxes > Original scan settings

Original Size - Size Entry

10:10

X (50 - 432)

< BackCancel

Y (50 - 297)

Ready to send. Original Size

Auto Metric Inch

Others

10:10

Cancel OK

Size Entry

Ready to send.

GB0025_01

GB0029_01

Functions

Original Size

Auto

10:10

Original Orientation

Top Edge on Top

1-sided

Off

Mixed Size Originals

2-sided/Book Original

1/4

Add/Edit

Shortcut

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_00

Functions

Original Size

Auto

10:10

Original Orientation

Top Edge on Top

1-sided

Off

Mixed Size Originals

2-sided/Book Original

1/4

Add/Edit

Shortcut

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_00

Size Entry

Press the text box and use [-]/[+] to enter a value.

Original Orientation

To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided or book original, the orientation of the placed original must be set.

Display the screen.

For details, refer to the machine’s Operation Guide.

Mixed Sized Originals

Scans all sheets in the document processor, even if they are of different sizes. Up to 30 sheets can be placed in the document processor for mixed size originals.

Display the screen.

For details, refer to the machine’s Operation Guide.

4-9

Page 65

Sending Faxes > Original scan settings

NOTE

Functions

Original Size

Auto

10:10

Original Orientation

Top Edge on Top

1-sided

Off

Mixed Size Originals

2-sided/Book Original

1/4

Add/Edit

Shortcut

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_00

2-sided/Book Original

Select the type and orientation of the binding based on the original.

1-sided Set when using a 1-sided sheet original.

2-sided

Set when using a 2-sided sheet original that will be bound on the left or right.

Book Set when using a book original such as a magazine or book that is bound

on the left.

Other Settings

2-sided/ Book Original

1-sided Set when using a 1-sided sheet original.

2-sided (Binding Left/ Right)*

Set when using a 2-sided sheet original that will be bound on the left or right.

2-sided (Binding Top)* Set when using a 2-sided sheet original that will be bound at the top.

Book (Binding Left) Set when using a book original such as a magazine or book that is bound

on the left.

* Requires the document processor. ** This function is not displayed when 1-sided is selected.

Book (Binding Right) Set when using a book original such as a magazine or book that is bound

Original Orientation

For direct transmission, you cannot use [2-sided] and [Book].

Display the screen.

on the right.

Select the orientation of the original document top edge to scan correct direction.

For details, refer to the machine’s Operation Guide.

4-10

Page 66

Sending Faxes > Original scan settings

NOTE

Functions

Sending Size

Same as Original Size

10:10

FAX TX Resolution

200x100dpi Normal

Text+Photo

Normal 0

Density

Original Image

2/4

Add/Edit

Shortcut

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_01

Use [ ] or [ ] to scroll up and down.

Functions

Sending Size

Same as Original Size

10:10

FAX TX Resolution

200x100dpi Normal

Text+Photo

Normal 0

Density

Original Image

2/4

Add/Edit

Shortcut

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_01

Use [ ] or [ ] to scroll up and down.

Sending Size Selection

Select size of image to be sent.

Display the screen.

For details, refer to the machine’s Operation Guide.

Selecting the FAX Resolution

Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times.

Item Description

200 × 100 dpi Normal when sending originals with

200 × 200 dpi Fine when sending originals

200 × 400 dpi Super (Super Fine)

400 × 400 dpi Ultra (Ultra Fine)

The default setting is 200 × 100 dpi (Normal). The higher the resolution, the clearer the image , but the fax transmission time is longer.

The scan resolution must to equal to or higher than the fax resolution. If the fax resolution is higher than the scan resolution, the scan resolution will automatically change to the same setting as the fax resolution.

Display the screen.

standard size characters

with relatively small characters and thin lines

when sending originals with minute characters and lines

when sending originals with minute characters and lines more finely

Typical character size: 10.5 point (example:

Resolution Resolution)

Typical character size: 8 point (example:

Resolution Resolution)

Typical character size: 6 point (example: Resolution Resolution)

4-11

Page 67

Sending Faxes > Original scan settings

Ready to send. FAX TX Resolution

400x400dpi Ultra 200x400dpi Super 200x200dpi Fine

200x100dpi Normal

10:10

Cancel OK

GB0086_00

Functions

Sending Size

Same as Original Size

10:10

FAX TX Resolution

200x100dpi Normal

Text+Photo

Normal 0

Density

Original Image

2/4

Add/Edit

Shortcut

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_01

Use [ ] or [ ] to scroll up and down.

Functions

Sending Size

Same as Original Size

10:10

FAX TX Resolution

200x100dpi Normal

Text+Photo

Normal 0

Density

Original Image

2/4

Add/Edit

Shortcut

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_01

Use [ ] or [ ] to scroll up and down.

Select the resolution.

Selecting the Density

Adjust the density automatically or manually.

Display the screen.

For details, refer to the machine’s Operation Guide.

Selection of Original Image

Select original image type for best results.

Item Description

Text +Photo Best for originals which contain a mixture of text and photos.

Text Sharply renders pencil text and fine lines.

Photo Best for photographs.

Text (for OCR) For documents to be read by OCR.

Display the screen.

For details, refer to the machine’s Operation Guide.

4-12

Page 68

Sending Faxes > Original scan settings

NOTE

Ready to send. Functions

Zoom

100%

10:10

Continuous Scan

Off

doc

File Name Entry

Job Finish Notice

3/4

Add/Edit

Shortcut

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_02

Use [ ] or [ ] to scroll up and down.

Zoom

100% Auto

10:10

Cancel OK

Ready to send.

GB0087_00

Ready to send. Functions

Zoom

100%

10:10

Continuous Scan

Off

doc

File Name Entry

Job Finish Notice

3/4

Add/Edit

Shortcut

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_02

Use [ ] or [ ] to scroll up and down.

Zoom

Reproduces the original size. Adjust the image to match the send size.

100% Reproduces the original size.

Auto Adjust the image to match the send or store size.

Sending Size (page 4-11) and Zoom are related to each other.

Display the screen.

Configure the function.

Continuous Scan

Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you press [Scan Finish].

Display the screen.

For details, refer to the machine’s Operation Guide.

4-13

Page 69

Sending Faxes > Direct Transmission

NOTE

Ready to send. Functions

FAX Delayed Transmission

Off

10:10

FAX Direct Transmission

Off

FAX Polling RX

4/4

Add/Edit

Shortcut

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_04

Use [ ] or [ ] to scroll up and down.

Ready to send. FAX Direct Transmission

Off On

10:10

Cancel OK

GB0093_00

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

Direct Transmission

Scans all originals into memory, then dials and sends. Scanning of the originals starts after the connection is made with the receiving system, allowing you to verify that each page of the fax has been properly sent.

Setting for Direct

transmission

On Starts direct transmission.

Off Starts memory transmission.

In direct transmission, you can designate only one destination for one transmission.

Display the screen.

Description

Dials the receiving system, and after the communication has started, originals are scanned.

After originals are scanned into memory, the communication starts.

Configure the function.

In the basic screen for sending, press [Direct]. This selects the direct transmission method and the keys on the touch panel are highlighted.

Cancelling Direct Transmission

During direct transmission, to cancel communication during transmission, press the Stop key on the operation panel or [Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals remain in the document processor, take them out.

4-14

Page 70

Sending Faxes > Manual Send

NOTE

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

On Hook

10:10Ready to send.

0123456

Manual RX Line Off

GB0694_00

Manual Send

This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system.

Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.

Press the FAX key.

Place the originals.

Press [On Hook].

Dial the destination.

Use the numeric keys to enter the number of the receiving system.

To cancel the operation, press [Line Off].

Press the Start key.

When you hear the fax tone, the telephone line has connected to the receiving system. Press the Start key. Transmission begins.

4-15

Page 71

Sending Faxes > Delayed Transmission

IMPORTANT

NOTE

Ready to send. Functions

FAX Delayed Transmission

Off

10:10

FAX Direct Transmission

Off

FAX Polling RX

4/4

Add/Edit

Shortcut

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_04

Use [ ] or [ ] to scroll up and down.

Delayed Transmission

Set a send time. You can use delayed transmission together with the broadcast transmission function, etc.

The method for sending originals to one destination after setting the start time is explained here.

If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time. In this case, adjust the time. For details, refer to Setting Date and Time on page 1-10.

You cannot select direct transmission.

Set the time from between 00:00 and 23:59 in one-minute increments.

You can set up to 30 destinations for delayed transmission.

When two or more delayed transmissions are set for the same time, the communication will start in the order that the delayed transmissions have been set. When delayed transmissions have been set in reverse order, however, sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations.

You can cancel a delayed transmission any time before the specified transmission time. You can also send a delayed transmission before the specified time. (Refer to Cancelling and Sending Delayed Transmissions (Queued) on page 4-18.)

Batch Transmission Function

When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated communication to the same destination and reduces the communication cost.

You cannot send originals as a batch transmission in the case of direct transmission.

In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch transmission.

When the transmission start time has come, and there are fax originals waiting for redial to the same receiving system, the waiting originals are also sent together as a batch transmission.

When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a batch transmission.

Display the screen.

4-16

Page 72

Sending Faxes > Delayed Transmission

FAX Delayed Transmission - Start Time

10:10

(00 - 23)

< Back

(00 - 59)

OKCancel

Ready to send.

Ready to send. FAX Delayed Transmission

Off On

10:10

Cancel OK

GB0092_00

GB0218_00

Configure the function.

Use [+]/[-] or the numeric keys to enter the transmission start time.

4-17

Page 73

Sending Faxes > Delayed Transmission

Status/Job Cancel. Status

Print Job Status

10:10

Send Job Status

Store Job Status

Scheduled Job

Pause All Print Jobs

1/4

GB0052_00

Scheduled Job

10:10Status/Job Cancel.

1233

Cancel Close

04:00

1/1

0014

GB0185_00

Scheduled Job

10:10Status/Job Cancel.

1233

Cancel Close

04:00

1/1

0014

Start Now

10:10

1/1

GB0185_00

GB0219_00

Cancelling and Sending Delayed Transmissions (Queued)

To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below.

Display the screen.

Canceling a job and immediate transmission.

Canceling a job

Select the job you want to cancel and press [Cancel].

Immediate transmission

Select the job you want to send by immediate transmission, and press [Start Now] in the [Menu] screen.

4-18

Page 74

Sending Faxes > Standby Transmission

NOTE

Standby Transmission

During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission.

Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.

You can use other functions such as broadcast transmission.

Press the FAX key.

Place the originals.

Select the destination, and set transmitting functions if you want to use

any.

Press the Start key.

Scanning of the originals starts, and the next transmission is scheduled.

When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 8-12.

When the communication is completed, the scheduled transmission will

begin.

4-19

Page 75

Sending Faxes > Interrupt Send

NOTE

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

Interrupt Send

During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.

When the total number of standby transmissions and delayed transmissions has already reached 35, you cannot use interrupt send.

Press the FAX key.

Load the originals to be sent using Interrupt Send.

Press [Direct].

For operation of direct transmission, refer to Direct Transmission on page 4-14.

Set the destination, and press the Start key.

The originals are left in queue, and the transmission will start when transmission becomes possible.

When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 8-12.

To cancel transmission while waiting for interrupt send, press the Stop key on the operation panel or [Cancel] on the touch panel. For details, refer to Cancelling Direct Transmission on page 4-14.

When the interrupt send is completed, the canceled communication and standby transmission will automatically resume.

4-20

Page 76

Sending Faxes > Job Finish Notice

Ready to send. Functions

Zoom

100%

10:10

Continuous Scan

Off

doc

File Name Entry

Job Finish Notice

3/4

Add/Edit

Shortcut

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_02

Use [ ] or [ ] to scroll up and down.

Job Finish Notice

Send e-mail notice when a job is complete.

Display the screen.

For details, refer to the machine’s Operation Guide.

4-21

Page 77

Sending Faxes > File Name

Ready to send. Functions

Zoom

100%

10:10

Continuous Scan

Off

doc

File Name Entry

Job Finish Notice

3/4

Add/Edit

Shortcut

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_02

Use [ ] or [ ] to scroll up and down.

File Name

Add a file name. Additional information such as Job No. and Date and Time can also be set.

Display the screen.

For details, refer to the machine’s Operation Guide.

4-22

Page 78

5 Receiving Faxes

This chapter explains the following topics:

Fax reception ..................................................................................................................................................... 5-2

Reception Method .................................................................................................................................... 5-2

Checking and Changing the Reception Method ...................................................................................... 5-3

FAX Automatic Reception .................................................................................................................................. 5-4

Flow of reception ..................................................................................................................................... 5-4

Canceling reception (Disconnection of communication) .......................................................................... 5-6

Manual Reception .............................................................................................................................................. 5-7

Flow of reception ..................................................................................................................................... 5-7

Fax reception functions ...................................................................................................................................... 5-8

Fax reception settings ........................................................................................................................................ 5-9

Duplex Print Output ................................................................................................................................. 5-9

2 in 1 Print ................................................................................................................................................ 5-9

Batch Print ............................................................................................................................................... 5-9

Reduced Reception ................................................................................................................................. 5-9

Reception Date/Time ............................................................................................................................... 5-9

Media Type for Print Output ................................................................................................................... 5-10

5-1

Page 79

Receiving Faxes > Fax reception

Fax reception

When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes.

Reception Method

The methods for receiving faxes on the machine are shown below.

Reception Method Item Description Reference

Page

FAX Automatic Reception

FAX/TEL Auto Switch Reception

FAX/Answering Machine Auto Switch Reception

Manual Reception Manual This method allows you to receive faxes by pressing [Manual

DRD Reception (Available for inch versions only)

Auto (Normal) Faxes are automatically received. 5-4

Auto (FAX/TEL) This reception method is convenient when using both

telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.

Auto (Answering machine)

Auto (DRD) Select this if you use a Distinctive Ring Pattern service. 7-6

This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine. Therefore, when the user is absent, the other party can leave a message on the answering machine.

RX] after confirming that the telephone line has connected to the sending system. Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system.

7-2

7-4

5-7

5-2

Page 80

Receiving Faxes > Fax reception

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Address Book/One Touch

3/5

TX/RX Common

10:10System Menu/Counter.

Transmission

< Back

1/2

Reception

TX/RX Restriction

FAX

Rings (FAX/TEL)

10:10System Menu/Counter.

Encrypted Reception

< Back

3/3

2ring(s)

Auto(Normal)

FAX - Reception

Remote SW Dial

Reception Mode

Off

GB0054_02

GB0316_00

GB0327_02

Use [ ] or [ ] to scroll up and down.

10:10System Menu/Counter.

Auto (FAX/TEL)

Auto (Answering Machine)

Manual

Auto (Normal)

Cancel

1/1

Reception - Reception Mode

GB0337_00

Checking and Changing the Reception Method

Display the screen.

Select the reception method.

For FAX Automatic Reception, select [Auto (Normal)].

5-3

Page 81

Receiving Faxes > FAX Automatic Reception

NOTE

IMPORTANT

NOTE

FAX Automatic Reception

When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes.

Flow of reception

Reception Starts

When a fax has been sent to you, the machine rings the registered number of times, and then

starts receiving the fax.

After reception has started, the Processing indicator blinks.

You can change the number of times the ringing tone rings. (Refer to FAX on page 9-6.)

Reception Print

Received faxes are output to the inner tray or job separator tray with the printed side facing down. The inner tray can hold a maximum of 250 sheets of plain paper (80 g/m²). The job separator tray can hold a maximum of 100 sheets of plain paper (80 g/m²). However, the number of sheets varies with the condition of the paper to be used.

The number of sheets that can be held varies with the output tray. Refer to the machine’s Operation Guide. When the number of sheets to be printed exceeds the number of sheets that can be held, remove all the paper on the inner tray or job separator tray.

Even if the machine is not capable of printing due to paper running out or a paper jam, it can still receive faxes (memory reception).

The output tray for received faxes can be set. For details, refer to Default fax settings on page 9-2.

5-4

Page 82

Receiving Faxes > FAX Automatic Reception

Memory Reception

When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts.

During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen. To print the received originals, supply paper or remove jammed paper.

For the Status screen, refer to the machine’s Operation Guide.

5-5

Page 83

Receiving Faxes > FAX Automatic Reception

Status/Job Cancel. Status

Printer

10:10

FAX

Toner Status

Paper Status

Pause All Print Jobs

3/4

No Paper

Waiting

Running

FAX

10:10Status/Job Cancel.

1/1

End

Receiving...

Menu Line Off

GB0052_02

GB0191_00

Use [ ] or [ ] to scroll up and down.

Canceling reception (Disconnection of communication)

When you cancel receiving by disconnecting the telephone line during communication, use the following procedure.

Press the Status/Job Cancel key.

Disconnection of communication.

When communication is disconnected, reception stops.

5-6

Page 84

Receiving Faxes > Manual Reception

NOTE

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

On Hook

10:10Ready to send.

0123456

Manual RX Line Off

GB0694_00

Manual Reception

This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system.

To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Reception on page 9-8.

Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system.

Flow of reception

The machine receives a call.

When the machine receives a call, it rings.

Press [On Hook].

Press [On Hook] to establish the connection.

Press [Manual RX].

After the sending side has started transmission, the machine starts receiving the originals.

5-7

Page 85

Receiving Faxes > Fax reception functions

Fax reception functions

The reception method and fax printing method can be set.

What do you want to do? Reference Page

Print received faxes on both sides of the paper. Duplex Print Output  page 5-9

Receive a two-page fax on one page. 2 in 1 Print  page 5-9

Print received faxes together as a batch. Batch Print  page 5-9

Reduce received faxes that are larger than the paper. Reduced Reception  page 5-9

Print the date and time of reception and other information. Reception Date/Time  page 5-9

Restrict the type of paper that can be used. Media Type for Print Output  page

5-10

Connection to PBX (Private Branch Exchange) (Europe only) PBX Setting (Europe only)  page 1-

Forward received faxes to another fax machine or a computer. Memory Forwarding  page 6-2

Store received faxes in the machine without printing them. Sub Address Box Function  page 6-

Initiate reception of a fax by controlling the receiving machine. Polling Communication  page 6-26

Encrypt an original to send it safely. Encryption  page 6-36

5-8

Page 86

Receiving Faxes > Fax reception settings

NOTE

Fax reception settings

Duplex Print Output

When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data.

On Print on both sides.

Off Do not print on both sides.

For more information about configuring settings, refer to Default fax settings on page 9-2.

2 in 1 Print

When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper.

On Print 2 in 1.

Off Do not print 2 in 1.

For more information about configuring settings, refer to Default fax settings on page 9-2.

Batch Print

When a multi-page fax is received, the pages are printed in a batch after all pages are received.

On Print as a batch after all pages are received.

Off Print each page as it is received.

For more information about configuring settings, refer to Default fax settings on page 9-2.

Reduced Reception

When the reception size is larger than the paper size, you can reduce the print size.

On Print the received data by reducing the original size according to the

paper size.

Off Print the received data at 100% of the original size by dividing it into

several sheets of paper.

For more information about configuring settings, refer to Default fax settings on page 9-2.

Reception Date/Time

Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.

When the received data is printed on multiple pages, the reception date/time is printed on the fist page only. It is not printed on the pages that follow. When the received fax data is forwarded after retrieving it from memory, the reception date/time is not added to the forwarded data.

5-9

Page 87

Receiving Faxes > Fax reception settings

IMPORTANT

Cassette1

10:10System Menu/Counter.

Cassette2

< Back

1/1

Cassette3

Multi Purpose Tray

Cassette/MP Tray Settings

System Menu/Counter. System Menu

User Property

10:10

Cassette/MP Tray Settings

Common Settings

Copy

2/5

GB0054_01

GB0136_00

Use [ ] or [ ] to scroll up and down.

Cassette 1 - Paper Size

10:10System Menu/Counter.

Metric

Inch

Others

Auto

Cancel

1/1

Next >

Paper Size

10:10System Menu/Counter.

Media Type

< Back

1/1

Auto(Metric)

Plain

Cassette/MP Tray Settings - Cassette 1

GB0137_00

GB0140_00

On Print the reception date/time.

Off Do not print the reception date/time.

For more information about configuring settings, refer to Default fax settings on page 9-2.

Media Type for Print Output

Specify the paper type to be used for print output of the received fax.

Supported paper types All Media Types, Plain, Vellum, Rough, Recycled, Bond, Color, Thick,

High Quality, Custom 1-8

For more information about configuring settings, refer to Default fax settings on page 9-2.

Setting the cassette for the print output of received faxes

By specifying the media type, faxes can be received on the corresponding cassette. Faxes will be automatically reduced to the set paper size.

Display the screen.

Select the cassette that you want to use for fax reception.

Selecting the paper size.

Specify the paper size as follows for the cassette that you want to use for fax reception.

Inch models: Press [Auto] and then [Inch].

Metric models: Press [Auto] and then [Metric].

5-10

Page 88

Receiving Faxes > Fax reception settings

10:10System Menu/Counter.

Vellum

Recycled

Preprinted

Plain

Cancel

1/5

Cassette1 - Media Type

Paper Size

10:10System Menu/Counter.

Media Type

< Back

1/1

Auto(Metric)

Plain

Cassette/MP Tray Settings - Cassette 1

GB0137_00

GB0221_00

Use [ ] or [ ] to scroll up and down.

Selecting the paper type.

Set the paper type.

Configure paper settings for fax reception. When selecting the paper type, select the same paper type as you selected in step 3.

For more information about configuring settings, refer to Default fax settings on page 9-2.

5-11

Page 89

6 Using Convenient Fax

Functions

This chapter explains the following topics:

Memory Forwarding ........................................................................................................................................... 6-2

Type of Forwarding Destination ............................................................................................................... 6-2

Setting Forwarding ................................................................................................................................... 6-2

Registering Forwarding Destination ......................................................................................................... 6-3

Changing and Deleting Registration Contents ......................................................................................... 6-4

Forwarding Time Setting .......................................................................................................................... 6-5

File Format Setting .................................................................................................................................. 6-6

File Separation ......................................................................................................................................... 6-7

E-mail Subject Add. Info Setting .............................................................................................................. 6-8

FTP Encrypted TX Setting ....................................................................................................................... 6-9

Print Setting ........................................................................................................................................... 6-10

File Name Registration .......................................................................................................................... 6-10

Settings for Forwarding from

Sub Address Box Function .............................................................................................................................. 6-13

Sub Address Box ................................................................................................................................... 6-13

Sub Address Communication ................................................................................................................ 6-13

Registering a Sub Address Box ............................................................................................................. 6-14

Changing/Deleting Sub Address Box .................................................................................................... 6-16

Printing Originals from a Sub Address Box ........................................................................................... 6-18

Checking Details .................................................................................................................................... 6-19

Deleting Originals after Printing from a Sub Address Box ..................................................................... 6-21

Deleting Originals from a Sub Address Box .......................................................................................... 6-21

Printing a Sub Address Box List ............................................................................................................ 6-22

Sub Address Transmission .................................................................................................................... 6-23

Polling Communication .................................................................................................................................... 6-26

Polling Transmission .............................................................................................................................. 6-26

Polling Reception ................................................................................................................................... 6-30

Encryption ........................................................................................................................................................ 6-36

Registering an Encryption Key .............................................................................................................. 6-36

Changing and Deleting Registration Contents of Encryption Key .......................................................... 6-38

Using the Encrypted Transmission ........................................................................................................ 6-39

Setting the Encrypted Reception ........................................................................................................... 6-42

Network FAX .................................................................................................................................................... 6-43

Flow of Network FAX Sending ............................................................................................................... 6-43

Flow of Network FAX Receiving ............................................................................................................ 6-43

Setup ..................................................................................................................................................... 6-44

Installing the Network Fax Driver ........................................................................................................... 6-45

Basic Transmission ................................................................................................................................ 6-46

Configuring the Driver Default Settings ................................................................................................. 6-49

Embedded Web Server (RX/Forward Requirements) ............................. 6-12

6-1

Page 90

Using Convenient Fax Functions > Memory Forwarding

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Address Book/One Touch

3/5

Forward Rule

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

Forwarding

10:10System Menu/Counter.

Forward Destination

< Back

1/3

Off

TIFF

File Format

File Separation

FAX - Forward Rule

Off

Forward Rule - Forwarding

10:10System Menu/Counter.

Off

Cancel

1/1

GB0377_00

GB0378_00

Memory Forwarding

When you have received a fax, you can forward the received image to other fax machines or computers, or set printing.

Type of Forwarding Destination

Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination.

You can forward the document to other fax machines or Sub Address Boxes, or for e-mail transmission or folder (SMB or FTP) transmission.

Setting Forwarding

Use the procedure below to set forwarding.

Display the screen.

Configure the function.

Select [On] or [Off] whether to forward or not to forward the received documents.

6-2

Page 91

Using Convenient Fax Functions > Memory Forwarding

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Address Book/One Touch

3/5

Forward Rule

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

Forward Rule - Forward Destination

10:10System Menu/Counter.

1/1

End

test

Forwarding

10:10System Menu/Counter.

Forward Destination

< Back

1/3

Off

TIFF

File Format

File Separation

FAX - Forward Rule

Off

Add - Address Type

10:10System Menu/Counter.

Ext. Address Book

Address Entry (FAX)

Address Entry (E-mail)

Address Book

Cancel

1/2

Next >

GB0392_00

GB0377_00

GB0393_00

Registering Forwarding Destination

Use the procedure below to register a forwarding destination.

Display the screen.

Configure the function.

Display the add destination screen and follow the procedure below to register the forwarding destination. Only one destination can be registered.

Selecting Forwarding Destination from Address Book

1 Press [Address Book] or [Ext Address Book].

2 Select the destination(individual) you want to register as a forwarding destination.

Entering Forwarding Destination Directly

6-3

1 Press [Address Entry (FAX)], [Address Entry (Email)], [Address Entry (Folder)].

2 Enter the address to be registered as a forwarding destination.

Page 92

Using Convenient Fax Functions > Memory Forwarding

NOTE

Forward Rule - Forward Destination

10:10System Menu/Counter.

Sales department 1

1/1

End

123456789

GB0392_01

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Address Book/One Touch

3/5

Forward Rule

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

Forward Rule - Forward Destination

10:10System Menu/Counter.

Sales department 1

1/1

End

123456789

Forwarding

10:10System Menu/Counter.

Forward Destination

< Back

1/3

Off

TIFF

File Format

File Separation

FAX - Forward Rule

Off

GB0392_01

GB0377_00

If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination, refer to the Operation Guide for the machine to enter the address.

For details on character entry, refer to Character Entry Method on page 11-2.

Press [End].

Changing and Deleting Registration Contents

Use the procedure below to change or delete registration contents.

Display the screen.

Edit or delete the destination.

To edit the destination

Press […] and change the destination.

6-4

Page 93

Using Convenient Fax Functions > Memory Forwarding

Forward Rule - Forward Destination

10:10System Menu/Counter.

Sales department 1

1/1

End

123456789

Forwarding

10:10System Menu/Counter.

Forward Destination

< Back

1/3

Off

TIFF

File Format

File Separation

FAX - Forward Rule

Off

GB0392_01

GB0377_00

Forward Rule - Forward Destination

10:10System Menu/Counter.

1/1

End

test

GB0392_00

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Address Book/One Touch

3/5

Forward Rule

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

To delet e

Select the destination and press [(Delete)] (the trash can icon).

Press [End].

Forwarding Time Setting

Display the screen.

6-5

Page 94

Using Convenient Fax Functions > Memory Forwarding

NOTE

E-mail Subject Add. Info.

10:10System Menu/Counter.

FTP Encrypted TX

< Back

2/3

Schedule

FAX - Forward Rule

Off

All Day

Forward Rule - Schedule

10:10System Menu/Counter.

Preset Time

All Day

Cancel

1/1

Schedule - Start Time

10:10System Menu/Counter.

(00 - 23)

< Back

(00 - 59)

Next >Cancel

Schedule - End Time

10:10System Menu/Counter.

(00 - 23)

< Back

(00 - 59)

Cancel

GB0385_00

GB0377_01

GB0387_00

GB0386_00

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Address Book/One Touch

3/5

Forward Rule

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

Configure the function.

Select [All Day] or [Preset Time]. If Preset Time is selected, enter the [Start Time] and [End Time].

Enter the time on the 24 hours system.

File Format Setting

If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, or XPS as the file format.

Display the screen.

6-6

Page 95

Using Convenient Fax Functions > Memory Forwarding

Forwarding

10:10System Menu/Counter.

Forward Destination

< Back

1/3

Off

TIFF

File Format

File Separation

FAX - Forward Rule

Off

Forward Rule - File Format

10:10System Menu/Counter.

TIFF

XPS

PDF

Cancel

1/1

GB0379_00

GB0377_00

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Address Book/One Touch

3/5

Forward Rule

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

Forwarding

10:10System Menu/Counter.

Forward Destination

< Back

1/3

Off

TIFF

File Format

File Separation

FAX - Forward Rule

Off

Forward Rule - File Separation

10:10System Menu/Counter.

Each Page

Off

Cancel

1/1

GB0380_00

GB0377_00

Configure the function.

Select [PDF], [TIFF], or [XPS].

If PDF is selected, select [Off], [PDF/A-1a], or [PDF/A-1b].

File Separation

When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission, specify whether File Separation is performed.

Display the screen.

Configure the function.

To create one file per page, select [Each Page].

6-7

Page 96

Using Convenient Fax Functions > Memory Forwarding

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Address Book/One Touch

3/5

Forward Rule

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

E-mail Subject Add. Info.

10:10System Menu/Counter.

FTP Encrypted TX

< Back

2/3

Schedule

FAX - Forward Rule

Off

All Day

Forward Rule - E-mail Subject Add. Info.

10:10System Menu/Counter.

Sender Name

Sender FAX No.

Off

Cancel

1/1

GB0381_00

GB0377_01

Use [ ] or [ ] to scroll up and down.

E-mail Subject Add. Info Setting

Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender.

Display the screen.

Configure the function.

6-8

Page 97

Using Convenient Fax Functions > Memory Forwarding

NOTE

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Address Book/One Touch

3/5

Forward Rule

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

E-mail Subject Add. Info.

10:10System Menu/Counter.

FTP Encrypted TX

< Back

2/3

Schedule

FAX - Forward Rule

Off

All Day

Forward Rule - FTP Encrypted TX

10:10System Menu/Counter.

Off

Cancel

1/1

GB0382_00

GB0377_01

Use [ ] or [ ] to scroll up and down.

FTP Encrypted TX Setting

Specify whether to use FTP encryption when you send data.

To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to the Operation Guide for the machine.

Display the screen.

Configure the function.

6-9

Page 98

Using Convenient Fax Functions > Memory Forwarding

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Address Book/One Touch

3/5

Forward Rule

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Use [ ] or [ ] to scroll up and down.

Forward Rule - Print

10:10System Menu/Counter.

Off

Cancel

1/1

E-mail Subject Add. Info.

10:10System Menu/Counter.

FTP Encrypted TX

< Back

2/3

Schedule

FAX - Forward Rule

Off

All Day

GB0383_00

GB0377_01

Use [ ] or [ ] to scroll up and down.

System Menu/Counter. System Menu

Send

10:10

Document Box

FAX

Address Book/One Touch

3/5

Forward Rule

10:10System Menu/Counter.

< Back

2/2

FAX

GB0054_02

GB0316_01

Print Setting

You can set whether the machine should print received originals when forwarding them.

Display the screen.

Configure the function.

File Name Registration

You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number.

Display the screen.

6-10

Page 99

Using Convenient Fax Functions > Memory Forwarding

NOTE

File Name

10:10System Menu/Counter.

< Back

3/3

FAX - Forward Rule

doc

GB0057_45

GB0377_02

Use [ ] or [ ] to scroll up and down.

File Name - Add Sender Info.

10:10System Menu/Counter.

Add No./Addr to Front

Add No./Addr to Back

None

< Back

1/1

OKCancel

File Name - Additional Info

10:10System Menu/Counter.

Date and Time

Job No.

Job No. & Date and Time

None

< Back

1/2

Next >Cancel

GB0390_00

GB0388_00

Use [ ] or [ ] to scroll up and down.

Configure the function.

1 Enter the file name.

For details on character entry, refer to Character Entry Method on page 11-2.

Please note that when you have not add any additional information, file names become the same, and, therefore, old files are overwritten when received originals are forwarded with folder (SMB) transmission and folder (FTP) transmission.

2 Set additional information.

If you do not want to add information to the document name, select [None], and set [None] or [FAX No.] for sender name information addition.

To add document information, select [Date and Time], [Job No.], [Job No. & Date and Time], or [Date and Time & Job No.], and set [None], [Add No./Addr to Front], or [Add No./Addr to Back] for sender name information addition.

File name sample

Example: doc00352720100826181723.pdf

doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default setting is .pdf)

6-11

Page 100

Using Convenient Fax Functions > Memory Forwarding

Settings for Forwarding from Embedded Web Server (RX/ Forward Requirements)

You can use Embedded Web Server on a computer connected to the network to specify the forwarding settings on this machine.

Refer to the machine’s Operation Guide for information on the network settings.

Accessing Embedded Web Server

Display Embedded Web Server.

1 Open the web browser.

2 In the Address or Location bar, enter the machine’s IP address as the URL, e.g.

192.168.48.21/. The web page displays basic information about the machine and Embedded Web Server as well as the current status of the machine.

Select settings in Embedded Web Server.

Select a category from the navigation bar on the left to view and set values for that particular category.

If administrator privileges have been enabled on Embedded Web Server, remember to enter the correct user name an

For details, refer to the Embedded Web Server Operation Guide.

d password when trying to access the relevant screens.

6-12

TA Triumph-Adler DC 6025 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Part Names and Functions

Machine

Operation Panel

Touch Panel

Enter key and Quick No. Search key

Quick Setup Wizard (Fax Setup)

Fax setup items

Fax setup procedure

Setting Date and Time

PBX Setting (Europe only)

Registering Destinations in the Address Book

Adding a contact

Adding a Group

Editing and Deleting Address Book Entries

Printing Address List

Adding a Destination on One Touch Key

Adding a Destination

Editing and Deleting One Touch Key

Entering the destination fax number with the numeric keys

Choosing from the Address Book

Choosing by One Touch Key

Using the Speed Dial key

Broadcast Transmission

Using redial

Using chain dial

Using favorites

4 Sending Faxes

Basic transmission procedure

Checking the Send Status

Priority Override Send

Cancelling the Transmission

Fax transmission functions

Original scan settings

Original Size Selection

Original Orientation

Mixed Sized Originals

2-sided/Book Original

Sending Size Selection

Selecting the FAX Resolution

Selecting the Density

Selection of Original Image

Zoom

Continuous Scan

Direct Transmission

Cancelling Direct Transmission

Manual Send

Delayed Transmission

Cancelling and Sending Delayed Transmissions (Queued)

Standby Transmission

Interrupt Send

Job Finish Notice

File Name

5 Receiving Faxes

Fax reception

Reception Method

Checking and Changing the Reception Method

FAX Automatic Reception

Flow of reception

Canceling reception (Disconnection of communication)

Manual Reception

Flow of reception

Fax reception functions

Fax reception settings

Duplex Print Output

2 in 1 Print

Batch Print

Reduced Reception

Reception Date/Time

Media Type for Print Output

Memory Forwarding

Type of Forwarding Destination

Setting Forwarding

Registering Forwarding Destination

Changing and Deleting Registration Contents

Forwarding Time Setting

File Format Setting