TA Triumph-Adler DC 6025 User Manual

Instruction Manual

Fax System (U)

Digital Multifunctional

System

Safety Conventions in This Guide

NOTE

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.

WARNING : Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required).

Due to performance updating, information in this Operation Guide is subject to change without notice.

Contents

1 Before Using the Fax Machine ............................................. 1-1

Part Names and Functions ................................................................................................... 1-2

Machine ...................................................................................................................... 1-2

Operation Panel ......................................................................................................... 1-4

Touch Panel ............................................................................................................... 1-5

Enter key and Quick No. Search key ......................................................................... 1-5

Quick Setup Wizard (Fax Setup) .......................................................................................... 1-7

Fax setup items .......................................................................................................... 1-7

Fax setup procedure .................................................................................................. 1-8

Setting Date and Time ........................................................................................................ 1-10

PBX Setting (Europe only) ................................................................................................. 1-12

2 Registering Destinations ..................................................... 2-1

Registering Destinations in the Address Book ..................................................................... 2-2

Adding a contact ........................................................................................................ 2-2

Adding a Group .......................................................................................................... 2-6

Editing and Deleting Address Book Entries ............................................................... 2-9

Printing Address List ................................................................................................ 2-11

Adding a Destination on One Touch Key ........................................................................... 2-12

Adding a Destination ................................................................................................ 2-12

Editing and Deleting One Touch Key ....................................................................... 2-14

3 Methods For Entering the Destination ................................. 3-1

Entering the destination fax number with the numeric keys ................................................. 3-2

Choosing from the Address Book ......................................................................................... 3-4

Choosing by One Touch Key ............................................................................................... 3-6

Using the Speed Dial key ..................................................................................................... 3-7

Broadcast Transmission ....................................................................................................... 3-8

Using redial ........................................................................................................................ 3-10

Using chain dial .................................................................................................................. 3-11

Using favorites .................................................................................................................... 3-13

4 Sending Faxes ......................................................................4-1

Basic transmission procedure .............................................................................................. 4-2

Checking the Send Status .......................................................................................... 4-3

Priority Override Send ................................................................................................ 4-4

Cancelling the Transmission ...................................................................................... 4-5

Fax transmission functions ................................................................................................... 4-7

Original scan settings ........................................................................................................... 4-8

Original Size Selection ............................................................................................... 4-8

Original Orientation .................................................................................................... 4-9

Mixed Sized Originals ................................................................................................ 4-9

2-sided/Book Original ............................................................................................... 4-10

Sending Size Selection ............................................................................................ 4-11

Selecting the FAX Resolution .................................................................................. 4-11

Selecting the Density ............................................................................................... 4-12

Selection of Original Image ...................................................................................... 4-12

Zoom ........................................................................................................................ 4-13

Continuous Scan ...................................................................................................... 4-13

Direct Transmission ............................................................................................................4-14

Cancelling Direct Transmission ................................................................................ 4-14

Manual Send ...................................................................................................................... 4-15

Delayed Transmission ........................................................................................................ 4-16

Cancelling and Sending Delayed Transmissions (Queued) ..................................... 4-18

Standby Transmission ........................................................................................................ 4-19

Interrupt Send ..................................................................................................................... 4-20

Job Finish Notice ................................................................................................................ 4-21

File Name ........................................................................................................................... 4-22

5 Receiving Faxes ...................................................................5-1

Fax reception ........................................................................................................................ 5-2

Reception Method ...................................................................................................... 5-2

Checking and Changing the Reception Method ......................................................... 5-3

FAX Automatic Reception .................................................................................................... 5-4

Flow of reception ........................................................................................................ 5-4

Canceling reception (Disconnection of communication) ............................................ 5-6

Manual Reception ................................................................................................................ 5-7

Flow of reception ........................................................................................................ 5-7

Fax reception functions ........................................................................................................5-8

Fax reception settings .......................................................................................................... 5-9

Duplex Print Output .................................................................................................... 5-9

2 in 1 Print .................................................................................................................. 5-9

Batch Print .................................................................................................................. 5-9

Reduced Reception .................................................................................................... 5-9

Reception Date/Time ................................................................................................. 5-9

Media Type for Print Output ..................................................................................... 5-10

6 Using Convenient Fax Functions ......................................... 6-1

Memory Forwarding ............................................................................................................. 6-2

Type of Forwarding Destination ................................................................................. 6-2

Setting Forwarding ..................................................................................................... 6-2

Registering Forwarding Destination ........................................................................... 6-3

Changing and Deleting Registration Contents ........................................................... 6-4

Forwarding Time Setting ............................................................................................ 6-5

File Format Setting ..................................................................................................... 6-6

File Separation ........................................................................................................... 6-7

E-mail Subject Add. Info Setting ................................................................................ 6-8

FTP Encrypted TX Setting ......................................................................................... 6-9

Print Setting .............................................................................................................. 6-10

File Name Registration ............................................................................................. 6-10

Settings for Forwarding from

Sub Address Box Function ................................................................................................. 6-13

Sub Address Box ..................................................................................................... 6-13

Sub Address Communication ................................................................................... 6-13

Registering a Sub Address Box ............................................................................... 6-14

Changing/Deleting Sub Address Box ....................................................................... 6-16

Printing Originals from a Sub Address Box .............................................................. 6-18

Checking Details ...................................................................................................... 6-19

Deleting Originals after Printing from a Sub Address Box ....................................... 6-21

Deleting Originals from a Sub Address Box ............................................................. 6-21

Printing a Sub Address Box List ............................................................................... 6-22

Sub Address Transmission ...................................................................................... 6-23

Polling Communication ....................................................................................................... 6-26

Polling Transmission ................................................................................................ 6-26

Polling Reception ..................................................................................................... 6-30

Printing from a Polling Box ....................................................................................... 6-33

Checking Details ...................................................................................................... 6-34

Deleting Originals in a Polling Box ........................................................................... 6-35

Encryption .......................................................................................................................... 6-36

Registering an Encryption Key ................................................................................. 6-36

Changing and Deleting Registration Contents of Encryption Key ............................ 6-38

Using the Encrypted Transmission .......................................................................... 6-39

Embedded Web Server (RX/Forward Requirements) 6-12

Setting the Encrypted Reception .............................................................................. 6-42

Network FAX ...................................................................................................................... 6-43

Flow of Network FAX Sending ................................................................................. 6-43

Flow of Network FAX Receiving ............................................................................... 6-43

Setup ........................................................................................................................ 6-44

Installing the Network Fax Driver ............................................................................. 6-45

Basic Transmission .................................................................................................. 6-46

Configuring the Driver Default Settings .................................................................... 6-49

7 Using a Connected Telephone ............................................. 7-1

FAX/TEL Auto Switch Reception .......................................................................................... 7-2

FAX/Answering Machine Auto Switch Reception ................................................................. 7-4

DRD Reception (Available for inch versions only) ................................................................ 7-6

Manual Send ........................................................................................................................ 7-8

Manual Reception ................................................................................................................ 7-9

Remote Switch Function .................................................................................................... 7-10

8 Checking Transmission Results and Registration Status .. 8-1

Various Tools for Checking Transmission Results and Registration Status ......................... 8-2

Checking FAX Job History ................................................................................................... 8-3

Displaying Job Log Screen ........................................................................................ 8-3

Printing Administrative Reports ............................................................................................ 8-4

Send Result Reports .................................................................................................. 8-4

Report for Job Canceled before Sending ................................................................... 8-5

FAX RX Result Reports ............................................................................................. 8-6

Activity Report ...................................................................................................................... 8-7

Printing Activity Reports ............................................................................................. 8-7

Automatic Printout ...................................................................................................... 8-8

Status Page .......................................................................................................................... 8-9

Reporting FAX Receipt Result by E-mail ........................................................................... 8-10

Confirmation Screen of Destinations .................................................................................. 8-12

9 Fax Settings ......................................................................... 9-1

Default fax settings ............................................................................................................... 9-2

Operation method ...................................................................................................... 9-2

System Menu Settings ............................................................................................... 9-3

Report ........................................................................................................................ 9-4

Cassette/MP Tray Settings ........................................................................................ 9-5

Common Settings ....................................................................................................... 9-5

FAX ............................................................................................................................9-6

Adjustment/Maintenance ............................................................................................ 9-8

Transmission Restriction ...................................................................................................... 9-9

Registering Permit FAX No. ..................................................................................... 9-10

Changing and Deleting Permit FAX No. ................................................................... 9-11

Registering Reject FAX No. ..................................................................................... 9-13

Changing and Deleting Reject FAX No. ................................................................... 9-14

Registering Permit ID No. ........................................................................................ 9-15

Changing and Deleting Permit ID No. ...................................................................... 9-16

Setting Send Restriction ........................................................................................... 9-18

Setting Reception Restriction ................................................................................... 9-19

Unknown Number Reception ................................................................................... 9-20

Unusable Time ................................................................................................................... 9-21

Account Management ........................................................................................................ 9-23

Logging in when User Accounting has been Enabled .............................................. 9-24

Logging in when Job Accounting has been Enabled ............................................... 9-26

iii

10 Troubleshooting ................................................................. 10-1

Indicators During Sending/Receiving Operation ................................................................ 10-2

Responding to an Attention Indicator Flashes .................................................................... 10-2

Precautions When Turning Power OFF ............................................................................. 10-3

Error Messages .................................................................................................................. 10-4

Error Code List ................................................................................................................... 10-6

Troubleshooting .................................................................................................................. 10-8

11 Appendix ............................................................................. 11-1

Character Entry Method ..................................................................................................... 11-2

Entry Screens ........................................................................................................... 11-2

Entering Characters ................................................................................................. 11-4

Specifications ..................................................................................................................... 11-5

Menu Map .......................................................................................................................... 11-6

Received FAX Sizes and Paper Priority (Inch Model) ...................................................... 11-11

Received FAX Sizes and Paper Priority (Metric Model) ................................................... 11-14

Index ...............................................................................................................................Index-1

Safety Information

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

Environment

Precautions for Use

Loading Paper

Toner Container Replacement

Waste Toner Box Replacement

Cleaning

Solving Malfunctions

Responding to Error Messages

Clearing Paper Jams

General Notice

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

Trademark Information

• Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation in the U.S. and other countries.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this guide.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.

1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet

basement or near a swimming pool.

2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of

electric shock from lightning.

3 Do not use the telephone to report a gas leak in the vicinity of the leak.

4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may

explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

IMPORTANTES MESURES DE SECURITE

Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes:

1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à

laver, dans un sous-sol humide ou près d'une piscine.

2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un

risque de choc électrique causé par la foudre.

3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.

4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le

feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.

CONSERVER CES INSTRUCTIONS

Declarations to European Directives

DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity characteristics of information technology equipment

Limits and methods of measurement for radio interference characteristics of information technology equipment

Limits for harmonic currents emissions for equipment input current 16A per phase

Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current 16A

Safety of information technology equipment, including electrical business equipment

Terminal Equipment (TE);

Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling

EN55024

EN55022 Class B

EN61000-3-2

EN61000-3-3

EN60950-1

TBR 21

vii

Technical regulations for terminal equipment

This terminal equipment complies with:

• TBR21 • DE 08R00 National AN for D

• AN 01R00 AN for P • DE 09R00 National AN for D

• AN 02R01 AN for CH and N • DE 12R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D

• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E

• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR

• AN 09R00 AN for D • GR 03R00 National AN for GR

• AN 10R00 AN for D • GR 04R00 National AN for GR

• AN 11R00 AN for P • NO 01R00 National AN for N

• AN 12R00 AN for E • NO 02R00 National AN for N

• AN 16R00 General Advisory Note • P 03R00 National AN for P

• DE 03R00 National AN for D • P 04R00 National AN for P

• DE 04R00 National AN for D • P 08R00 National AN for P

• DE 05R00 National AN for D

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries:

Austria France Liechtenstein Slovakia

Belgium Germany Lithuania Slovenia

Bulgaria Greece Luxembourg Spain

Cyprus Hungary Malta Sweden

Czech Iceland Norway Switzerland

Denmark Ireland Poland The Netherlands

Estonia Italy Portugal United Kingdom

Finland Latvia Romania

viii

Introduction

About this Operation Guide

This Operation Guide contains the following chapters.

Chapter Contents

1 Before Using the Fax Machine Explains the part names and the quick setup wizard.

2 Registering Destinations Explains the procedures for registering destinations in the

address book and one-touch keys.

3 Methods For Entering the

Destination

4 Sending Faxes Explains the general methods for sending faxes and

5 Receiving Faxes Explains the general methods for receiving faxes and

6 Using Convenient Fax Functions Explains convenient fax functions such as storing received

7 Using a Connected Telephone Explains convenient functions that use an external

8 Checking Transmission Results

and Registration Status

9 Fax Settings Explains various settings for controlling fax usage, such as

10 Troubleshooting Explains what to do when errors are displayed or other

Explains the procedures for entering destination fax numbers.

transmission functions.

reception functions.

faxes in boxes in the memory, forwarding received faxes, and polling communication (a function that allows the receiving party to call and initiate fax reception).

telephone.

Explains how to check the status of recently performed transmission and reception operations in the touch panel. Also explains how to print administrative reports showing communication results, machine settings, and registered information.

restricting transmission destinations, blocking fax reception, and setting prohibited use times.

problems occur.

11 Appendix Explains how to enter characters, and lists the fax

specifications.

Conventions in This Guide

NOTE

IMPORTANT

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

Functions

Original Size

Auto

10:10

Original Orientation

Top Edge on Top

1-sided

Off

Mixed Size Originals

2-sided/Book Original

1/4

Add/Edit

Shortcut

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

GB0673_00

The following conventions are used depending on the nature of the description.

Convention Description Example

Bold Indicates the operation panel keys or a

computer screen.

[Regular] Indicates the touch panel keys. Press [OK].

Italic Indicates a message displayed on the touch

panel.

Used to emphasize a key word, phrase or references to additional information.

NOTE Indicates supplemental information or

operations for reference.

IMPORTANT Indicates items that are required or

prohibited so as to avoid problems.

Caution

Indicates what must be observed to prevent injury or machine breakdown and how to deal with it.

In this guide, steps where touch panel keys are used are outlined in red.

E.g.) Select [One Touch Key].

Press the Start key.

Ready to copy is displayed.

For more information refer to Sleep and Auto Sleep on page 2-9.

Caution

Procedures consisting of a series of operation panel and/or touch panel operations are numbered as follows:

E.g.) Select [Functions] and then [Original Size].

Originals and Paper Sizes

Original Paper

This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals/paper.

Placement

direction

Vertical direction

Horizontal direction

For the originals/paper, dimension A is longer than B.

Indicated size

A4, B5, A5, Letter, Statement

A4-R, B5-R, A5-R, Letter-R, Statement-R

For the originals/paper, dimension A is shorter than B.

* The size of the originals/paper that can be used depends on the function and source tray. For de-

tails, refer to the appropriate pages of the function or source tray.

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement directions on the touch panel.

Placement

direction

Vertical direction

Horizontal direction

Originals Paper

xii

1 Before Using the Fax

Machine

This chapter explains the following topics:

Part Names and Functions ................................................................................................................................ 1-2

Machine ................................................................................................................................................... 1-2

Operation Panel ....................................................................................................................................... 1-4

Touch Panel ............................................................................................................................................. 1-5

Enter key and Quick No. Search key ....................................................................................................... 1-5

Quick Setup Wizard (Fax Setup) ....................................................................................................................... 1-7

Fax setup items ....................................................................................................................................... 1-7

Fax setup procedure ................................................................................................................................ 1-8

Setting Date and Time ..................................................................................................................................... 1-10

PBX Setting (Europe only) ............................................................................................................................... 1-12

1-1

Before Using the Fax Machine > Part Names and Functions

IMPORTANT

3 4

* The operation panel may differ from the above

illustration depending on the type of your machine.

Part Names and Functions

Machine

This chapter explains the names of parts when the machine is used as a fax machine.

For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.

1 Operation panel Perform the fax operation with this panel.

2 Main power switch Set this switch to the ON (|) side when performing the fax or

3 LINE connector (L1) Connect the modular cord for the telephone line to this

4 TEL connector (T1) When using a commercially available telephone set, connect

You cannot automatically receive a fax when the main power switch is turned off. To receive faxes with the power turned off, press the Power key on the operation panel.

copier operation. The touch panel lights to enable operation.

connector.

the modular cord to this connector.

1-2

Before Using the Fax Machine > Part Names and Functions

NOTE

756

* The operation panel may differ from the

above illustration depending on the type of your machine.

Document Processor

5 Original loaded indicator Indicates the original status in the Document Processor. The

indicator lights in green when the original is correctly set.

6 Top cover Open this cover when the original jammed in the Document

Processor.

7 Original width guides Adjust these guides according to the original width.

8 Original table Stack the sheet originals on this table.

9 Original eject table Read originals are ejected onto this table.

10 Opening handle Hold this handle when opening or closing the Document

Processor.

The Original loaded indicator shows the original status.

The indicator is lit in green: Originals are set correctly.

1-3

Before Using the Fax Machine > Part Names and Functions

Touch panel. Displays buttons for configuring machine settings.

Lights when there is paper in the job separator tray.

Processing: Blinks during fax transmission and reception. Memory: Blinks while the machine is accessing the fax memory or USB memory (general-purpose item). Attention: Lights or blinks when an error occurs and a job is stopped.

Displays the System Menu/Counter screen.

Displays the Status/Job Cancel screen.

Displays the Copy screen.

Displays the Favorites screen.

Displays the screen for sending. You can send the FAX on the basic send screen.

Displays the Document Box screen.

Displays the FAX screen.

Displays the Interrupt Copy screen.

Ends operation (logs out) on the Administration screen.

Puts the machine into Low Power Mode.

Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

Lit when the machine's main power is on.

Numeric keys. Enter numbers and symbols.

Clears entered numbers and characters.

Returns settings to their default states.

Press to specify a registered destination by a number, such as a speed dial or address number.

Cancels or pauses the printing job in progress.

Finalizes numeric key entry, and finalizes screen during setting of functions. Operates linked with the on-screen [OK].

Starts fax transmission and processing of settings.

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

GB0669_00

* The operation panel may differ from the above

illustration depending on the type of your machine.

Operation Panel

For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation Guide.

1-4

Before Using the Fax Machine > Part Names and Functions

Functions

Original Size

Auto

10:10

Original Orientation

Top Edge on Top

1-sided

Off

Mixed Size Originals

2-sided/Book Original

1/4

Add/Edit

Shortcut

Ready to send. FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

FavoritesShortcut 1 Shortcut 2

Ready to send.

Displays the status of the equipment as well as necessary operation messages.

Enters destinations.

Configures function settings.

Displays the date and time and number of destinations.

Displays shortcuts.

Displays the status of the equipment as well as necessary operation messages.

Displays available functions and settings.

Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen.

Registers functions as shortcuts.

GB0669_03GB0673_00

Density

10:10

Lighter

Cancel

Normal

-3

Darker

-2 -1 0

Ready to send.

+1 +2 +3

GB0008_01

Touch Panel

Enter key and Quick No. Search key

This section explains how to use the Enter key and Quick No. Search key on the operation panel.

Using the Enter key

The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close].

The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the

Enter key (e.g. [OK ], [Close ]).

Pressing the Enter key on the operation panel has the same effect as touching [OK] on the touch panel.

Using the Quick No. Search key

The Quick No. Search key is used to specify a transmission destination by speed dial, or by directly entering the fax number with the numeric keys.

1-5

Before Using the Fax Machine > Part Names and Functions

One Touch Key No. Entry

10:10Enter Destination.

(001 - 100)

Cancel OK

One Touch Key

10:10Ready to send.

None

123456

Cancel

None

1/9

001

004

007

010 011

008

005

002

012

009

006

003

GB0095_01

GB0718_00

Touching the Quick No. Search key in the one-touch screen displays the number entry screen.

1-6

Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)

NOTE

Quick Setup Wizard (Fax Setup)

In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system.

Fax setup items

Step Setting item Description Reference

Page

1.Dialing/RX Mode Dialing Mode Select the dialing mode according to the line type. 9-7

Reception Mode Select the reception mode. 9-8

Auto (DRD) Select the reception pattern. 9-8

2.Local Fax Info. Local FAX Name Register the local fax name printed on the fax on the receiving system.

Local FAX Number Enter the local fax number to be printed on the fax on

the receiving system.

Local FAX ID Enter the local fax ID. The local fax ID can limit other

parties with which you can communicate. Enter the four-digit local FAX ID number.

Print Position (Transmit Terminal Identification :TTI)

3.Sound Volume Speaker Volume Set the volume when pressing [On Hook].

Monitor Volume Set the monitor volume.

4.Rings Normal Set number of times to let phone ring before answering

Answering Machine Set number of times to let phone ring before taking over

Select whether or not to print the local fax information on the fax on the receiving system.

Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook].

Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory transmission.

a call.

from the answering machine.

9-6

9-5

9-7

FAX/TEL Switch Set number of times to let phone ring before switching

the FAX and the phone.

5.Output Paper Output Select paper output for the received FAX. 9-6

Reduced RX Size Reduces the received FAX size before printing if the

size is larger than the current paper size.

6.Redial Retry Times Set the number of redials. 9-7

9-8

9-7

The settings can be changed in the system menu. Refer to Default fax settings on page 9-2 or the Operation Guide for the machine.

1-7

Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)

System Menu/Counter. System Menu

Quick Setup Wizard

10:10

Language

Report

Counter

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GB0054_00

FAX Setup

10:10System Menu/Counter.

Paper Setup

< Back

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Energy Saver Setup

Quick Setup Wizard

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FAX Setup

10:10

This wizard will help you set the basic settings to use the fax.

End Next >

1. Dialing/RX Mode

2. Local FAX Info.

3. Sound Volume

4. Rings

5. Output

6. Redial

System Menu/Counter.

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Local Fax Info.

10:10

Set the dialing and reception mode.

End Next >

1. Dialing/RX Mode

2. Local FAX Info.

3. Sound Volume

4. Rings

5. Output

6. Redial

System Menu/Counter.

Skip >>

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Fax setup procedure

Display the screen.

Select a function.

Configure the function.

Start the wizard. Follow the instructions on the screen to configure settings.

End Exits the wizard.

<< Previous Returns to the previous item.

Skip >> Advances to the next item without setting the current item.

Next > Advances to the next screen.

< Back Returns to the previous screen.

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Before Using the Fax Machine > Quick Setup Wizard (Fax Setup)

5. Complete

10:10

To close this wizard, press [Finish].

* All items can be changed in the System menu.

<< Previous Finish

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Finsh

When setup is finished, press [Finish].

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Before Using the Fax Machine > Setting Date and Time

NOTE

System Menu/Counter. System Menu

User Login/Job Accounting

10:10

Printer

System

Date/Timer

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Use [ ] or [ ] to scroll up and down.

System Menu/Counter. Date/Timer - Time Zone

-12:00 International Date Line West

10:10

-11:00 Samoa

-11:00 Universal Coordinated Time-11

-10:00 Hawaii

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Cancel OK

System Menu/Counter. Date/Timer

Date/Time

10/10/2010 10:10

10:10

Date Format

DD/MM/YYYY

+09:00 Osaka, Sapporo, Tokyo

Time Zone

Auto Panel Reset

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< Back

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Use [ ] or [ ] to scroll up and down.

Date/Timer - Date/Time

10:10System Menu/Counter.

Month

Cancel

Next >

Year

Day

System Menu/Counter. Date/Timer

Date/Time

10/10/2010 10:10

10:10

Date Format

DD/MM/YYYY

+09:00 Osaka, Sapporo, Tokyo

Time Zone

Auto Panel Reset

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< Back

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Setting Date and Time

Set the local date and time at the place of installation. When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax. Set the date, time and time difference from GMT of the region where the machine is used.

The user authentication screen appears. Enter your login user name and password, and press [Login]. Refer to Adding a User in the machine's Operation Guide for the default login user name and password.

Be sure to set the time difference before setting the date and time.

The date and time are set using the Quick Setup Wizard when the machine is turned on for the first time after installation.

Display the screen.

Set the time difference.

Select the region.

If you have selected an area that observes daylight savings time, the Daylight Savings Time Setup screen will be displayed. Press [On] or [Off].

Set the date.

Press [+] or [-] to set each of Year, Month, and Day.

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Before Using the Fax Machine > Setting Date and Time

Date/Time - Time

10:10System Menu/Counter.

Minute

< Back

Hour

Second

Cancel

:::

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Set the time.

Press [+] or [-] to set each of Hour, Minute, and Second.

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Before Using the Fax Machine > PBX Setting (Europe only)

NOTE

PBX Setting (Europe only)

When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting.

Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine. Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted.

Item Setting value Description

Exchange Selection

Outside call number setting

For more information about configuring settings, refer to Default fax settings on page 9-2.

PSTN Use when connecting this machine to a public switched

telephone network (default).

PBX Use when connecting this machine to PBX.

0-9 00-99

Set a number to access an outside line. For the number, contact the PBX administrator.

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2 Registering

Destinations

This chapter explains the following topics:

Registering Destinations in the Address Book ................................................................................................... 2-2

Adding a contact ...................................................................................................................................... 2-2

Adding a Group ........................................................................................................................................ 2-6

Editing and Deleting Address Book Entries ............................................................................................. 2-9

Printing Address List ............................................................................................................................... 2-11

Adding a Destination on One Touch Key ......................................................................................................... 2-12

Adding a Destination .............................................................................................................................. 2-12

Editing and Deleting One Touch Key ..................................................................................................... 2-14

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Registering Destinations > Registering Destinations in the Address Book

NOTE

FAX

On Hook Chain

Check

Address Book

Add Dest.

Direct

Ext Address Book

Functions

10:10

Dest. :

One Touch Key

Recall

Favorites

Ready to send.

Address Book (All)

10:10

OKMenu

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001 123456 123456

Cancel < Back

789012 789012

ABCDEF 567890

GHIJKL 111111

002

003

004

Ready to send.

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Sort (No.)

10:10

㪚㫃㫆㫊㪼

Add

Edit

Delete

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Use [ ] or [ ] to scroll up and down.

Add - Address Type

10:10Select the address type.

Group

Contact

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Registering Destinations in the Address Book

Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book.

Adding a contact

A maximum of 200 contact addresses can be registered. Destination name, fax number, sub address communication, encryption, transmission start speed, and ECM communication can be registered for each destination.

If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.

Contact addresses can also be registered in the system menu.

Display the screen.

Adds a new destination.

Select the registration method.

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Registering Destinations > Registering Destinations in the Address Book

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Address Number

10:10Ready to send.

(000 - 250)

㪚㪸㫅㪺㪼㫃

㪦㪢

Add - Confirmation

Sales department 1

10:10

㪚㪸㫅㪺㪼㫃

Select the item that you want to change.

Address Number

FAX

Name

Auto

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㪪㪸㫍㪼

E-mail Address

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Add - Confirmation

Sales department 1

10:10

㪚㪸㫅㪺㪼㫃

Select the item that you want to change.

Address Number

FAX

Name

Auto

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㪪㪸㫍㪼

E-mail Address

FAX

10:10Ready to send.

㪛㪼㫋㪸㫀㫃㩷㪪㪼㫋㫋㫀㫅㪾㫊

Backspace

㪚㪸㫅㪺㪼㫃㪦㪢

㪧㪸㫌㫊㪼㪪㫇㪸㪺㪼

㪪㫌㪹㩷㪘㪻㪻㫉㪼㫊㫊

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Enter the destination name.

Up to 32 characters can be entered.

For details on character entry, refer to Character Entry Method on page 11-2.

Enter the address number.

Press [+], [-] or numeric keys to enter a particular Address Number (1-250).

Address Number is an ID for a destination. You can select any available number out of 250 numbers for contacts and 50 numbers for groups.

If you set “000” as the address number, the address is registered under the lowest available number.

Enter the fax number.

Key Description

Pause Pressing this key adds about three seconds of waiting time during dialing. For

example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.

Space Enters a space.

  Moves the cursor.

Backspace To correct the fax number, press [Backspace] on the touch panel, and delete the

digits one by one before reentering the fax number. To delete the number entirely, press the Clear key on the operation panel.

Enter the fax number of the receiving system using the numeric keys.

Up to 32 digits can be entered as the fax number of the receiving system.

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