TA Triumph-Adler DC 2242 User Manual

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Instruction Handbook

Faxsystem (S)

Digita l Multifunctional

System

Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

The

z symbol indicates that the related section includes information on actions which must be performed.

Specifics of the required action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

[Always connect the machine to an outlet with a ground

....

connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required)

OPERATION GUIDE i

<Note>

Due to performance updating, information in this Operation Guide is subject to change without notice.

ii OPERATION GUIDE

Contents

1 Part Names and Functions

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

2 Preparation Before Use

Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Date and Time Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

3 FAX Operation (Basic)

Enter key and Quick No. Search key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Automatic Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

FAX Automatic Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Canceling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Using One-touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Using the Speed Dial key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

Dialing the Same Receiving System (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

Previewing Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-34

4 FAX Operation (Advanced)

Long Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Interrupt Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Chain Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Manual Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Manual Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Remote Switch Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Printing/Sending Received Faxes by Requirements (Memory Forwarding) . . . . . . . . . . . . . . 4-17

FAX Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Sub Address Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37

Program Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-39

Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-41

Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-51

Other Convenient Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-55

5 Checking Transmission Results and Registration Status

Various Tools for Checking Transmission Results and Registration Status . . . . . . . . . . . . . . . . 5-2

Checking FAX Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Printing Administrative Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Reporting FAX Receipt Result by E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

OPERATION GUIDE iii

6 Setup and Registration

FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Retry Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Media Type for Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

MP Tray Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

DRD Reception (Available for inch versions only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24

Reduced Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29

Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-30

2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-31

Remote Diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32

Prohibiting FAX Printing at Specified Times (Unusable Time) . . . . . . . . . . . . . . . . . . . . . . . . . 6-33

7 Optional Equipment

Internet FAX Kit (A) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Expansion Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Dual FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

8 Internet Faxing (i-FAX) (Option)

What is i-FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

i-FAX Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

i-FAX Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

i-FAX Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12

9 About Network FAX

What is Network FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

10 Troubleshooting

Indicators During Sending/Receiving Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Precautions When Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Appendix

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-5

Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6

Received FAX Sizes and Paper Priority (Inch Model) . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-10

Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . .Appendix-13

Error Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-16

iv OPERATION GUIDE

Safety Information

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. Keep it close to the machine for easy reference.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

• Caution Labels

• Installation Precautions

• Precautions for Use

• Loading Paper

• Toner Container and Waste Toner Box Replacement

• Clearing Paper Jams

• Solving Malfunctions

• Cleaning

Installation Precautions

Environment

Avoid installing this machine in locations where the top or upper rear portion of the unit will be exposed to direct sunlight. Such conditions might adversely effect the unit’s ability to detect the correct size of originals and documents. When such a location cannot be avoided, change the direction the unit is facing in order to eliminate exposure to direct sunlight.

Precautions for Use

CAUTION

Do not leave the document processor open as there is a danger of personal injury.

Other precautions

Do not open the front cover or left cover, turn off the main power switch, or pull out the power plug while transmitting, receiving, or copying.

This machine may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.)

This machine may be inoperable in areas with poor telephone lines or communication conditions.

‘CALL WAITING’ or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications.

OPERATION GUIDE v

No matter what the status of the unit, if the sound of the motor within the unit is audible, never open either the front cover or the left cover, nor turn off the main power switch.

vi OPERATION GUIDE

General Notice

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

Trademark Information

• Microsoft, Windows, Windows NT, and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S. and other countries.

• Windows ME and Windows XP are trademarks of Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this guide.

OPERATION GUIDE vii

Declarations to European Directives

DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity characteristics of information technology equipment

Limits and methods of measurement for radio interference characteristics of information technology equipment

Limits for harmonic currents emissions for equipment input current 16A per phase

Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current 16A

Safety of information technology equipment, including electrical business equipment

The common technical regulation for the attachment requirements for connection to the analogue public switched telephone networks (PSTNs) of terminal equipment (excluding terminal equipment supporting the voice telephony justified case service) in which network addressing, if provided, is by means of dual tone multi-frequency (DTMF) signaling

EN55024

EN55022 Class B

EN61000-3-2

EN61000-3-3

EN60950-1

CTR 21

viii OPERATION GUIDE

Technical regulations for terminal equipment

This terminal equipment complies with:

• TBR21 • DE 08R00 National AN for D

• AN 01R00 AN for P • DE 09R00 National AN for D

• AN 02R01 AN for CH and N • DE 12R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D

• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E

• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR

• AN 09R00 AN for D • GR 03R00 National AN for GR

• AN 10R00 AN for D • GR 04R00 National AN for GR

• AN 11R00 AN for P • NO 01R00 National AN for N

• AN 12R00 AN for E • NO 02R00 National AN for N

• AN 16R00 General Advisory Note • P 03R00 National AN for P

• DE 03R00 National AN for D • P 04R00 National AN for P

• DE 04R00 National AN for D • P 08R00 National AN for P

• DE 05R00 National AN for D

OPERATION GUIDE ix

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries:

Austria France Liechtenstein Slovakia

Belgium Germany Lithuania Slovenia

Bulgaria Greece Luxembourg Spain

Cyprus Hungary Malta Sweden

Czech Iceland Norway Switzerland

Denmark Ireland Poland The Netherlands

Estonia Italy Portugal United Kingdom

Finland Latvia Romania

x OPERATION GUIDE

Introduction

About This Guide

This guide consists of the following chapters.

Chapter 1 - Part Names and Functions

Explains the parts of the machine and keys on the operation panel.

Chapter 2 - Preparation Before Use

Explains the settings required before using fax.

Chapter 3 - FAX Operation (Basic)

Explains general usage of the fax function such as sending originals and receiving originals.

Chapter 4 - FAX Operation (Advanced)

Explains convenient fax functions such as setting the transmission time, continuous sending of the same originals to multiple recipients and scheduling the next transmission. Also explains advanced fax communication such as limiting the destinations and systems from which you receive originals, as well as forwarding, saving, and printing the received originals for each requirement. Furthermore, explains sub address communication functions of the machine that are compatible with other makers’ systems and job accounting functions convenient for checking the communication status of fax.

Chapter 5 - Checking Transmission Results and Registration Status

Explains how to check the status of recent transmissions on the touch panel. Also, explains how to print administrative reports to check communication results and settings and registration status of the machine.

Chapter 6 - Setup and Registration

Explains various settings and registration pertaining to functions, such as adjusting the volume of the alarm sound.

Chapter 7 - Optional Equipment

Introduces the optional Internet FAX Kit(A), Expansion Memory and Dual FAX and explains how to use the machine when optional features are installed.

Chapter 8 - Internet Faxing (i-FAX) (Option)

Explains how to use the i-FAX function and the settings required for Internet faxing.

Chapter 9 - About Network FAX

Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included CDROM (online manual) as well.

OPERATION GUIDE xi

Chapter 10 - Troubleshooting

Explains how to respond to error indications and trouble.

Appendix

Explains character entry and the specifications of the machine.

NOTE: This Operation Guide contains information for using both the inch and metric versions of this machine.

The inch version of this machine is shown in the screens in this guide. If you are using the metric version, you should use the messages provided for the inch version as reference only.

xii OPERATION GUIDE

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention Description Example

Bold Indicates the operation

panel keys, the buttons and messages displayed on the PC screen.

[Regular] Indicates the touch panel

keys.

Italic Indicates the messages

displayed on the touch panel.

Note Indicates supplemental

information or operations for reference.

Important Indicates items that are

required or prohibited so as to avoid problems.

Press the Start key.

Press [OK].

Ready to copy is displayed.

NOTE: —

IMPORTANT: —

Description of Operation Procedure

In this Operation Guide, the continuous operation of the keys on the touch panel is as follows:

Actual procedure

Press [FAX].

Press [Next] of Transmission.

Press [Next] of Basic.

Press [Change] of TTI.

OPERATION GUIDE xiii

Press [FAX], [Next] of Tran smis sion , [Next] of Basic, and then [Change] of TTI.

Description in this

Operation Guide

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes.

As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals/paper.

Placement direction

Vertical direction

Original Paper

For the originals/paper, dimension A is longer than B.

Horizontal direction

Original Paper

For the originals/paper, dimension A is shorter than B.

Indicated size

†

A4, B5, A5, B6, A6, Letter, Statement

A4-R, B5-R, A5-R, B6-R, A6-R, Letter-R, Statement-R

†. The size of the originals/paper that can be used depends on the

function and source tray. For details, refer to the appropriate pages of the function or source tray.

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement directions on the touch panel.

Placement direction Originals Paper

Vertical direction

Horizontal direction

xiv OPERATION GUIDE

This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit.

For other parts, refer to the machine’s Operation Guide.

• Operation Panel ..................................................................................................... 1-2

• Machine ................................................................................................................. 1-4

Part Names and Functions

OPERATION GUIDE 1-1

Part Names and Functions

Operation Panel

For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s

Operation Guide.

Displays the Status/Job Cancel screen.

Displays the System Menu.

Displays number of sheets printed and number of pages scanned.

Displays help guidance.

Blinks during printing operation.

Blinks while data is transmitted.

Displays the Copy screen.

Displays the screen for sending. You can also change this to show the address book screen.

Switches the touch panel display to enlarged display in the Copy screen or Send screen.

Displays the Document Box screen.

Displays the Program screen.

* The operation panel may differ from the above illustration depending on the type of your machine.

1-2 OPERATION GUIDE

Part Names and Functions

Blinks while data is received.

Blinks while the machine is accessing the hard disk, fax memory or USB memory (general-purpose item).

Lights or blinks when an error occurs and a job is stopped.

Displays the Interrupt Copy screen.

Ends operation (logs out) on the Administration screen.

Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

Lit when the machine's main power is on.

Numeric keys. Enter numbers and symbols.

Clears entered numbers and characters.

Recalls already registered destinations and programs for sending.

Finalizes numeric key entry, and finalizes screen during setting of functions. Operates linked with the on-screen [OK].

* The operation panel may differ from the above illustration depending on the type of your machine.

OPERATION GUIDE 1-3

Starts copying and scanning operations and processing for setting operations.

Returns settings to their default states.

Pauses the printing job in progress.

Part Names and Functions

Machine

This chapter explains the names of parts when the machine is used as a fax machine.

For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.

4 6

* The operation panel may differ from the above illustration depending on the type of your machine.

1 Operation panel Perform the fax operation with this panel.

2 Main power

switch

Set this switch to the ON (|) side when performing the fax or copier operation. The touch panel lights to enable operation.

3MP (Multi

Purpose) tray

Set the paper in this tray when using a type of paper other than the cassette (e.g., when using special paper).

4 LINE connector

(L1)

5 LINE connector

(L2)

Connect the modular cord for the telephone line to this connector. This connector is Port 1.

If you install 2 optional FAX Kits (Dual FAX option), you can use Port 2. Connect the modular cord for the telephone line to this connector.

6 TEL connector

(T1)

When using a commercially available telephone set, connect the modular cord to this connector.

IMPORTANT: You cannot automatically receive a fax when the main power switch is turned off. To receive faxes with the power turned off, press the Power key on the operation panel.

1-4 OPERATION GUIDE

Document Processor (optional)

Part Names and Functions

7 8 9

10 11

7Original

placement indicator

8 Top cover Open this cover when the original jammed in

9 Original width

guides

10 Original table Stack the sheet originals on this table.

11 Original eject

table

12 Opening handle Hold this handle when opening or closing the

Indicates the original status in the Document Processor. The left indicator lights in green when the original is correctly set.

the Document Processor.

Adjust these guides according to the original width.

Read originals are ejected onto this table.

Document Processor.

NOTE: The Original placement indicator shows the original status.

Left indicator is lit in green: Originals are set correctly.

Left indicator is blinking in green: Place the originals correctly.

Right indicator is blinking in red: The original jammed.

OPERATION GUIDE 1-5

Part Names and Functions

1-6 OPERATION GUIDE

2 Preparation Before Use

This chapter explains the preparation necessary before the machine is used for the first time after the FAX kit is installed in the machine.

There is no need for the customer to undertake this preparation if it has already been carried out by a service representative.

• Selection of Telephone Line (Inch version only) .................................................... 2-2

• Selection of Transmit Terminal Identification (TTI) ................................................. 2-3

• Setting the TTI information ..................................................................................... 2-4

• Date and Time Entry .............................................................................................. 2-6

OPERATION GUIDE 2-1

Preparation Before Use

Selection of Telephone Line (Inch version only)

Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax.

NOTE: If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, select the option for

each line.

1 Press the System Menu key.

2 Press [FAX], [Next] of Transmission, [Next] of FAX ,

and then [Change] of Dialing Mode (Port 1) or Dialing Mode (Port 2).

FAX - FAX Port 1

Set FAX port.

Status

3 According to the type of telephone line you are

contracted with, press [Tone (DTMF)] or [Pulse (10PPS)].

Pulse(10PPS)Tone(DTMF)

Cancel OK

10/10/2008 10:10

4 Press [OK].

2-2 OPERATION GUIDE

Preparation Before Use

Selection of Transmit Terminal Identification (TTI)

The transmit terminal identification (TTI) is the information about the machine (transmit terminal) to be printed out on the fax on the receiving system. The information includes transmission date and time, the number of transmission pages, and the fax number. This machine enables the user to select if the TTI is printed out on the fax on the receiving system. Regarding the location of the information to be printed, you can select inside or outside of the page image being sent.

NOTE: You can specify the same TTI for FAX and Internet FAX (i-FAX) transmissions.

Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job accounting has been enabled, and you send originals after entering an Account ID, the Account Name is printed.

1 Press the System Menu key.

2 Press [FAX], [Next] of Transmission, [Next] of Basic

and then press [Change] of TTI.

FAX - TTI

Attach TTI (Transmit Terminal Identification) in transmitted documents.

Off

Status

Outside

3 Press the location for printing the information on

the fax. If you don’t want to print, press [Off].

Inside

Cancel OK

08/08/2009 10:10

4 Press [OK].

OPERATION GUIDE 2-3

Preparation Before Use

Setting the TTI information

Register the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal identification (TTI) area.

By registering the TTI data, the receiver can easily find out where the FAX came from.

Local FAX Name Registration

NOTE: To change the entry, follow the same operation.

1 Press the System Menu key.

2 Press [FAX], [Next] of Transmission, [Next] of

Basic, and then [Change] of Local FAX Name Entry. The entry screen will be displayed.

3 Enter the Local FAX Name to be registered. Up to

Use the keyboard to enter.

1 2 3 4 5 6 7 8 9 0 ! ^

q w e r t y u i o p [ ]

a s d f g h j k l ; :

z x c v b n m , . /

Upper-case No./Symbol Space

Lower-case

Status

Limit: characters

128

Input: characters

Cancel OK

08/08/2009 10:10

Backspace

32 characters can be entered.

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

4 Press [OK].

Local FAX Information Entry

Register the local FAX information (local FAX number/ID) printed on in the transmit terminal identification (TTI) area. The Local FAX ID is used for transmission limit purposes. (Refer to Transmission Restriction on page 6-

16.)

NOTE: If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, you can register Local

Fax Numbers for each of the lines.

To change the registration contents, follow the same operation.

1 Press the System Menu key.

2 Press [FAX], [Next] of Transmission, and then

[Next] of FAX.

When you register the Local FAX Number, go to next step. When you register the Local FAX ID, go to step 6.

2-4 OPERATION GUIDE

Local FAX Number Entry

Preparation Before Use

3 Press [Change] of Local FAX Number 1 or Local

FAX Number 2.

FAX - Local FAX Number 1

123456789

Status

Local FAX ID Entry

BackspaceSpace

Cancel OK

08/08/2009 10:10

If you have already registered a number, the current registered number is displayed.

4 Using the numeric keys, enter the local number to

• Up to 20 digits can be entered.

• Press [Space] to enter a space.

• Use [ ] or [ ] to move the cursor.

• Pressing [Backspace] deletes the character to the left of the cursor.

5 Press [OK].

6 Press [Change] of Local FAX ID.

The entry screen is displayed.

FAX - Local FAX ID

Set local FAX ID. Use [-]/[+] or the numeric keys to enter a number.

Status

7 Using the numeric keys or [+]/[-], enter the four-digit

Local FAX ID number to register.

(0000 - 9999)

0000

Cancel OK

08/08/2009 10:10

8 Press [OK].

OPERATION GUIDE 2-5

Preparation Before Use

Date and Time Entry

Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time.

IMPORTANT: Correct the time displayed on the touch panel of the operation panel regularly. Otherwise, the time displayed may eventually deviate from the current time.

1 Press the System Menu key.

2 Press [ ], [Date/Timer], and then [Change] of

Time Zone.

Date/Timer - Time Zone

Set time zone. Select the location nearest you.

-12:00 International Date Line West

-11:00 Midway Island, Samoa

-10:00 Hawaii

-09:00 Alaska

-08:00 Pacific Time (US & Canada)

-07:00 Arizona

Status 08/08/2009 10:10

Date/Timer - Date/Time

Set the date and time.

Time Zone

Cancel

ummer Time

1/13

Off

3 Select the region and press [OK].

NOTE: Press [ ] or [ ] to view the next region.

4 Press [Off] or [On] of Summer Time and then press

[OK].

NOTE: If you select a region that does not utilize

summer time, the summer time setting screen will not appear.

5 Press [Change] of Date/Time.

6 Enter the date and time using [+]/[-]. Enter the time

by a 24-hour system.

2008

10 10 31

Status

10 10

Cancel

DayMonthYear

SecondMinuteHour

08/08/2009 10:10

7 Press [OK].

2-6 OPERATION GUIDE

3 FAX Operation (Basic)

This chapter explains the following basic operations.

• Enter key and Quick No. Search key ..................................................................... 3-2

• Automatic Send ...................................................................................................... 3-4

• FAX Automatic Reception .................................................................................... 3-12

• Canceling Communication ................................................................................... 3-14

• Using the Address Book ...................................................................................... 3-17

• Using One-touch Keys ......................................................................................... 3-29

• Using the Speed Dial key ..................................................................................... 3-32

• Dialing the Same Receiving System (Redial) ...................................................... 3-33

• Previewing Images ............................................................................................... 3-34

OPERATION GUIDE 3-1

FAX Operation (Basic)

Enter key and Quick No. Search key

This section explains how to use the Enter key and Quick No. Search key on the operation panel.

Using the Enter ( ) key

The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close].

The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the Enter key (e.g. [ OK], [ Close]).

The operation of the Enter key is explained below using the time and date settings as an example. For details of the procedure, refer to Date and Time Entry on page 2-6.

Date/Timer - Date/Time

Set the date and time.

1 In the Date/Time settings screen, press [+] or [-] to

enter the date and time.

The Enter ( ) symbol appears on the [OK] on the touch panel, indicating that the Enter key performs the same action as [OK].

Status

2008

10 10 31

10 10

Cancel

DayMonthYear

SecondMinuteHour

/ / 10:10

2 Once you have set the date and time, press the

Enter (or [OK]) key.

Using the Quick No. Search ( ) key

Use the Quick No. Search keys to perform an action by simply entering a number directly using the numeric keys. For example, you can specify the speed dial for a transmission destination or recall a stored program by its program number.

The Quick No. Search key performs the same action as the [No.] displayed on the touch panel.

The use of the Quick No. Search key is explained below using an example in which a speed dial number is specified and used to select a destination. For more information on speed dialing, refer to Using the Speed Dial key on page 3-32.

1 Press the Quick No. Search key (or [No.]) in the

basic send screen.

3-2 OPERATION GUIDE

FAX Operation (Basic)

1/10

1/100

Destination

Address Book

E-mail Addr Entry

Folder Path Entry

FAX No. Entry

i-FAX Addr Entry

WSD Scan

Setup

Ready to send.

Place original.

Destination Detail

A OFFICE

B OFFICE

C OFFICE

DirectOn Hook

0001

AAA BBB

0006 0007 0008 0009 0010

FFF GGG HHH III JJJ

Status 08/08/2009 10:10

Quick SetupDestination Image Quality Advanced

1234567890

Enter One Touch key number using # keys.

(0001 - 1000)

0011

Cancel OK

Original/Sending

Data Format

2 In the number entry screen, use the numeric keys

to enter the speed dial number.

NOTE: If you enter a 4-digit speed dial number, the

operation in step 3 can be omitted. The basic send screen appears and the specified destination appears in the destinations list.

3 If you entered speed dial number between 1 and 3

digits long, press the Enter key (or [OK]).

The specified destination appears in the destination list.

OPERATION GUIDE 3-3

FAX Operation (Basic)

Automatic Send

General transmission using the numeric keys is explained.

NOTE: To send an Internet FAX (i-FAX), refer to i-FAX Transmission on page 8-7.

Switching to the Send Screen

Ready to send.

Place original.

Destination Detail

A OFFICE

B OFFICE

C OFFICE

Direct Delete RecallOn Hook Chain Detail/Edit

AAA BBB CCC DDD EEE

0006 0007 0008 0009 0010

FFF GGG HHH III JJJ

Quick SetupDestination Image Quality Advanced

Status

1234567890

1234568907

1234569078

Original/Sending

Data Format

00040003 00050001 0002

Selection of Transmission Method

No.

1/100

1/1

Destination

Address Book

E-mail Addr Entry

Folder Path Entry

FAX No. Entry

i-FAX Addr Entry

WSD Scan

Setup

08/08/2009 10:10

1 Check that the basic send screen is displayed.

If the basic send screen is not displayed, press the Send/FAX key.

The screen for sending appears.

NOTE: Depending on the settings, the address book

screen may appear. In this event, press [Cancel] to display the basic screen for sending.

2 There are two transmission methods - memory

transmission and direct transmission. The default is memory transmission.

To select direct transmission, use the following procedure.

1 Press [Advanced Setup], and then [FAX Direct

Transmission].

2 Press [On].

3 Press [OK].

Setting for Direct

transmission

Off Starts memory transmission.

After originals are scanned into memory, the communication starts.

3-4 OPERATION GUIDE

Description

FAX Operation (Basic)

Setting for Direct

transmission

Description

On Starts direct transmission.

Dials the receiving system, and after the communication has started, originals are scanned.

NOTE: In direct transmission, you can designate only

one destination for one transmission.

IMPORTANT: You cannot use direct transmission when the optional Printed Document Guard Kit is installed.

Selecting the transmission method on the basic send screen

You can also select the transmission method on the basic send screen.

Ready to send.

Place original.

Destination Detail

A OFFICE

B OFFICE

C OFFICE

Direct Delete RecallOn Hook Chain Detail/Edit

AAA BBB CCC DDD EEE

0006 0007 0008 0009 0010

FFF GGG HHH III JJJ

Quick SetupDestination Image Quality Advanced

Status

1234567890

1234568907

1234569078

Original/Sending

Data Format

00040003 00050001 0002

No.

1/100

1/1

Destination

Address Book

E-mail Addr Entry

Folder Path Entry

FAX No. Entry

i-FAX Addr Entry

WSD Scan

Setup

08/08/2009 10:10

In the basic screen for sending, press [Direct].

This selects the direct transmission method and the keys on the touch panel are highlighted.

Press the highlighted [Direct] key to change the transmission method to memory transmission.

Memory Transmission (When originals are placed in the document processor)

After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed. This method is very convenient because you can have originals returned to you without waiting for sending of the originals to be completed. It is suitable for sending multiple-page sheet originals.

Memory Transmission (When originals are placed on the glass surface)

This method is suitable for sending book originals that cannot be placed in the document processor. After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.

NOTE: When continuous scan is set, you can continue

with scanning of a next original after an original on the glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued scanning, and after all the originals have been stored in memory, the receiving system is dialed.

OPERATION GUIDE 3-5

FAX Operation (Basic)

Direct Transmission (When originals are placed in the document processor)

After the telephone line has connected with the receiving system, scanning of the originals placed in the document processor starts. When multiple-page originals are placed, each page is scanned after the previous one is sent.

Direct Transmission (When originals are placed on the glass surface)

This method is suitable for sending book originals that cannot be placed in the document processor. After the telephone line has connected with the receiving system, the originals placed on the glass surface are scanned and sent.

NOTE: When continuous scan is set, you can

continue with scanning of a next original after an original on the glass surface has been sent. Every time one page is scanned, you perform an operation to allow continued scanning.

Placing Originals

Dial the Receiving System

Ready to send.

Place original.

Destination Detail

A OFFICE

B OFFICE

C OFFICE

Direct Delete RecallOn Hook Chain Detail/Edit

AAA BBB CCC DDD EEE

0006 0007 0008 0009 0010

FFF GGG HHH III JJJ

Quick SetupDestination Image Quality Advanced

Status

1234567890

1234568907

1234569078

Original/Sending

Data Format

00040003 00050001 0002

No.

1/100

1/1

Destination

Address Book

E-mail Addr Entry

Folder Path Entry

FAX No. Entry

i-FAX Addr Entry

WSD Scan

Setup

08/08/2009 10:10

3 Place the originals on the glass surface or in the

optional document processor. Refer to the machine’s Operation Guide for placing originals.

1 Press [FAX No. Entry].

NOTE: When you press the numeric keys to enter

numbers, the screen changes to the entry screen for the fax number (the screen shown in the next step).

3-6 OPERATION GUIDE

FAX Operation (Basic)

Ready to send.

FAX No. Entry

Pause

Space

Add a new FAX destination. Enter FAX number with the numeric keys.

Add to Addr Book

Status

Backspace

Destination

2 Enter the fax number of the receiving system

using the numeric keys.

Sub Address

Transmission Start Speed

ECM

Encrypted Transmission

On Hook

NOTE: Up to 64 digits can be entered as the fax

number of the receiving system.

Press [Space] to enter a space.

Use [ ] or [ ] to move the cursor.

To correct the fax number, press [Backspace] on

Cancel OKNext Dest.

08/08/2009 10:10

the touch panel, and delete the digits one by one before reentering the fax number. To delete the number entirely, press the Clear key on the operation panel.

When [Add to Addr Book] is displayed, you can register entered contents to the Address Book.

[Pause]

Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.

Ready to send.

FAX No. Entry

Pause

Space

Add a new FAX destination. Enter FAX number with the numeric keys.

Add to Addr Book

Status

Destination

3 If necessary, make any detailed settings.

Press each key to change the setting, and press [OK].

Backspace

Sub Address

Transmission Start Speed

ECM

Encrypted Transmission

On Hook

Cancel OKNext Dest.

08/08/2009 10:10

Key Description

Sub Address To communicate using the sub address, press

this key. For details, refer to Sub Address Communication on page 4-37.

Transmission Start Speed

To change the transmission start speed, press this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

OPERATION GUIDE 3-7

FAX Operation (Basic)

ECM ECM (error correction mode) is a function to

Key Description

automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission. To change the ECM communication setting, press this key.

Encrypted Transmission

To send faxes using encryption, press this key. For details, refer to Encryption on page 6-24.

[On Hook]

Press this key to connect to the telephone line.

When the FAX number has been entered, the machine starts dialing to the receiving system.

After pressing this key, you can dial the number of the receiving system using the numeric keys. For details, refer to Manual Send on page 4-12.

Dialing methods without using the numeric keys

• Using the Address Book (Refer to page 3-17.)

• Using One-touch keys (Refer to page 3-29.)

• Using the Speed Dial key (Refer to page 3-32.)

• Manual Redial (recall) (Refer to page 3-33.)

NOTE: In addition to a fax, you can include e-mail

transmission and folder (SMB/FTP) transmission to send as one job. For details, refer to the machine’s Operation Guide.

When the destination includes FAX or i-FAX, the FAX or i-FAX jobs are printed in monochrome and the other sending jobs are printed as the same color as the scanned originals.

Selecting the Resolution

5 Select the resolution suitable for sending originals.

• 200 × 100 dpi (Normal): when sending originals

with standard size characters Typical character size: 10.5 point (example:

Resolution Resolution)

• 200 × 200 dpi (Fine): when sending originals

with relatively small characters and thin lines Typical character size: 8 point (example:

Resolution Resolution)

3-8 OPERATION GUIDE

FAX Operation (Basic)

• 200 × 400 dpi (Super Fine): when sending

originals with minute characters and lines Typical character size: 6 point (example:

Resolution)

Resolution

• 400 × 400 dpi (Ultra Fine): when sending

originals with minute characters and lines more finely Typical character size: 6 point (example:

Resolution)

Resolution

• 600 × 600 dpi (600dpi): when sending originals

with minute characters and lines as finely as possible Typical character size: 6 point (example:

Resolution)

Resolution

NOTE: The default setting is 200 × 100 dpi (Normal).

The higher the resolution, the clearer the image. However, higher resolution also means longer send times. Normally, up to 400 × 400 dpi (Ultra Fine) is recommended.

The machine does not support resolution of 300 × 300 dpi when sending faxes. If you have selected 300 × 300 dpi, the machine sends faxes after lowering the resolution to 200 × 200 dpi (Fine).

The scan resolution should be equal to or higher than the fax resolution. If the selected resolutions are not in this condition, the machine automatically adjusts the resolution and changes the selection.

Ready to send.

Place original.

FAX TX Resolution

Place original.

Original

Zoom

Paper

Preview

Status

--100%

---

Select fineness of scanning resolution. The larger the number, the better the image resolution.

600x600dpi

200x400dpi Super Fine

400x400dpi Ultra Fine

200x200dpi Fine

Cancel OKAdd Shortcut

200x100dpi Normal

Destination

08/08/2009 10:10

1 To change the resolution, press [Color/Image

Quality], and then [Scan Resolution].

NOTE: You can see a preview of the image to be

sent by pressing [Preview]. For details, refer to Previewing Images on page 3-34.

2 Select the resolution.

3 Press [OK].

OPERATION GUIDE 3-9

FAX Operation (Basic)

Selecting the Density

IMPORTANT:

• If you select a high resolution, the image

becomes clearer. However, the higher the resolution is, the longer the send time is.

• When you send originals at a resolution of 200

× 400 dpi (Super Fine) or higher, the fax machine on the receiving system needs to be capable of receiving the originals at such image quality. When the receiving system does not have such capability, originals are sent at an image quality of 200 × 200 dpi (Fine).

6 Adjusting the density when scanning originals

• Manual (-3 to +3): You can adjust the density

using seven levels or 13 levels.

• Auto: The optimal density is chosen according

to the density of the originals.

Ready to send.

Place original.

Density

Place original.

Original

---

Zoom

100%

Paper

---

Preview

Status

Auto

NormalLighter

-1

-2-3

-2.5 -1.5 -0.5 +0.5 +1.5 +2.5

0+1+2+3

Cancel OKAdd Shortcut

Destination

Darker

08/08/2009 10:10

1 To change the original density, press [Color/

Image Quality], and then [Density].

NOTE: You can see a preview of the image to be

sent by pressing [Preview]. For details, refer to Previewing Images on page 3-34.

2 Select the density.

3 Press [OK].

3-10 OPERATION GUIDE

Send Start

FAX Operation (Basic)

7 Press the Start key. Transmission begins.

Checking the Send Status

1 Press the Status/Job Cancel key.

Status

Job Type All

Job No.

Accepted Time

Cancel

Printing Jobs Sending Jobs Storing Jobs

Status

Job Type All

Job No.

Accepted Time

Cancel

Printing Jobs Sending Jobs Storing Jobs

Status

abc@def.com438 14:47

Status

abc@def.com438 14:47

Scheduled Job

User NameJob NameType

Device/

Communication

User NameJob NameType

Device/

Communication

Detail

Log

Status

InProcess

Log

Status

InProcess

2 Press [Sending Jobs].

The list of accepted time, destination, and status are displayed for each job.

1/1

Paper/Supplies

08/08/2009 10:10

Cancelling the Transmission

On the Sending Jobs screen above, select the job, and press [Cancel].

When the cancel confirmation screen appears, press [Yes].

1/1

NOTE: Pressing the Stop key on the operation

panel while originals are being scanned cancels the transmission.

Paper/Supplies

08/08/2009 10:10

OPERATION GUIDE 3-11

FAX Operation (Basic)

FAX Automatic Reception

When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX-dedicated reception. No special operation is required when receiving faxes.

NOTE: When you are receiving DRD service from a telephone company, change the reception method to

[Auto (DRD)]. For details, refer to DRD Reception (Available for inch versions only) on page 6-14.

Reception Method

This machine allows the following five reception methods.

• Auto (Normal)

• Auto (FAX/TEL) (Refer to page 6-2.)

•Auto (TAD) (Refer to page 6-4.)

• Auto (DRD) (Refer to page 6-14.)

• Manual (Refer to page 4-13.)

Checking and Changing the Reception Method

Reception Starts

1 Press the System Menu key.

2 Press [FAX], [Next] of Reception, [Next] of FAX ,

and then [Change] of RX Setting.

3 Select [Auto (Normal)].

4 Press [OK].

1 When a fax has been sent to you, the machine

rings the registered number of times, and then starts receiving the fax.

After reception has started, the Receive indicator blinks.

NOTE: You can change the number of times the

ringing tone rings. (Refer to Rings on page 6-6.)

To cancel the reception, refer to Cancelling

Transmission (Disconnection of Communication) on page 3-15.

3-12 OPERATION GUIDE

Memory Reception

FAX Operation (Basic)

When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts.

Reception Print

During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen. To print the received originals, supply paper or remove jammed paper.

NOTE: For the Status screen, refer to the machine’s

Operation Guide.

2 Received originals are output on the top tray with

the print side facing downward. Up to 250 sheets of plain paper (80 g/m²) can be held on the top tray. However, the number of sheets varies with the condition of the paper to be used.

IMPORTANT:

• The number of sheets that can be held varies with the output tray. Refer to the machine’s Operation Guide. When the number of sheets to be printed exceeds the number of sheets that can be held, remove all the paper on the top tray.

• Even if the machine is not capable of printing due to paper running out or a paper jam, it can still receive faxes (memory reception).

OPERATION GUIDE 3-13

FAX Operation (Basic)

Canceling Communication

The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here.

Cancelling Memory Transmission (while originals are being scanned)

During memory transmission, to cancel scanning while originals are being scanned, press the Stop key on the operation panel, or press [Cancel] on the touch panel. Scanning of originals is canceled, and the originals are ejected. When originals remain in the document processor, take them out from the original output table.

Cancelling Memory Transmission (during communication)

During memory transmission, to cancel communication after it has started following the completed scanning of originals, use the following procedure.

NOTE: You can cancel transmission by disconnecting the telephone line. For details, refer to Cancelling

Transmission (Disconnection of Communication) on page 3-15.

1 Press the Status/Job Cancel key.

2 Press [Sending Jobs].

Status

Job Type All

Job No.

Accepted Time

Cancel

Printing Jobs Sending Jobs Storing Jobs

Status

abc@def.com438 14:47

Scheduled Job

User NameJob NameType

Device/

Communication

Log

Status

InProcess

1/1

Detail

Paper/Supplies

08/08/2009 10:10

3 Select the job you want to cancel, and press

[Cancel].

When the cancel confirmation screen appears, press [Yes].

Communication is canceled.

3-14 OPERATION GUIDE

FAX Operation (Basic)

Cancelling and Sending Delayed Transmissions (Queued)

To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below.

1 Press the Status/Job Cancel key.

2 Press [Sending Jobs], and then [Scheduled Job].

Status

Status Scheduled Job Log

Job No. Accepted Time Type Destination User Name Start Time

12:000007 9:30 A OFFICE

3 To cancel a delayed transmission, select the job to

be cancelled and press [Cancel].

When the cancel confirmation screen appears, press [Yes].

1/1

Transmission is canceled.

Cancel

Printing Jobs Sending Jobs Storing Jobs Device/

Status

Start Now

Communication

Detail

Paper/Supplies

08/08/2009 10:10

To send delayed transmission immediately, select the job to be sent and press [Start Now].

When the send confirmation screen appears, press [Yes].

Transmission begins.

Cancelling Direct Transmission

During direct transmission, to cancel communication during transmission, press the Stop key on the operation panel or [Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals remain in the document processor, take them out.

Cancelling Transmission (Disconnection of Communication)

When you cancel sending or receiving by disconnecting the telephone line during communication, use the following procedure.

NOTE: When 2 optional FAX Kits (Dual FAX option) are installed, disconnect the line currently being used for

communication.

1 Press the Status/Job Cancel key.

2 Press [Device/Communication].

OPERATION GUIDE 3-15

FAX Operation (Basic)

Status

Scanner

Ready.

Printer

Ready.

Removable Memory

Not connected.

Format Remove

FAX Port 1

Dialing... Receiving

Line Off Manual RX

LogFAX

Printing Jobs Sending Jobs Storing Jobs

Status

Hard Disk

Overwriting...

FAX Port 2

Line Off

i-FAX

Device/

Communication

Check New FAX

Paper/Supplies

08/08/2009 10:10

3 Press [Line Off] of FAX Port 1 or FAX Port 2

(option).

When the cancel confirmation screen appears, press [Yes].

The line in transmission is disconnected.

Cancelling Polling or Sub Address Bulletin Board Transmissions

To cancel a polling or sub address bulletin board transmission, delete the polling transmission original saved in the polling box. For information on how to delete the saved original, refer to Deleting Originals in a Polling Box

on page 4-48.

3-16 OPERATION GUIDE

FAX Operation (Basic)

Using the Address Book

You can select the destination for a fax or i-FAX from the Address Book.

Registering a New Destination

You can register new destinations to the Address Book. There are two registration methods - contact registration; and, group registration for registering several contact registrations as a unit.

NOTE: To register an i-FAX address as a contact, refer to Contact Registration (i-FAX) on page 3-20.

Contact Registration (fax)

Up to 2,000 destinations can be registered. Destination name, fax number, sub address communication, encryption, transmission start speed, and ECM communication can be registered for each destination.

1 Press the System Menu key.

2 Press [Edit Destination], [Register/Edit] of Address

Book, [Add], [Contact], and then [Next].

Address:

Name

Address Number

Name Mike

Status

E-mail SMB FTP FAX i-FAX

0033

BackCancel

Change

3 Press [Change] of Address Number.

08/08/2009 10:10

4 Using [+]/[-] or the numeric keys, enter the custom

address number (0001 to 2,500).

NOTE: The address number is the identification

number for each destination. You can select a number available from a total of 2,500 numbers for registration 2,000 numbers for contact registration and 500 numbers for group registration.

When ‘0000’ is displayed, an available number is automatically assigned.

5 Press [OK].

6 Press [Change] of Name.

7 Enter the destination name to be displayed on the

Address Book, and press [OK]. Up to 32 characters can be entered.

OPERATION GUIDE 3-17

FAX Operation (Basic)

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

8 Press [FAX].

Address:

Name E-mail SMB FTP FAX i-FAX

Pause BackspaceSpace

Sub Address :

Encryption Key No.

TX Start Speed

ECM

Status

Change

Cancel Register

9 Use the numeric keys to enter the number of the

receiving system.

Change

Back

08/08/2009 10:10

NOTE: Up to 32 digits can be entered as the number

of the receiving system.

Press [Space] to enter a space.

Use [ ] or [ ] to move the cursor.

To correct the fax number, press [Backspace] on the touch panel, and delete the digits one by one before reentering the fax number. To delete the number entirely, press the Clear key on the operation panel.

[Pause]

FAX No. Entry - Sub Address

Sub Address

Password

Set sub address. Enter sub address and password using numeric keys. (Max. 20 digits)

Status

234567890

BackspaceSpace

Cancel OK

08/08/2009 10:10

10 Press [Change] of Sub Address. When you do not

use sub address communication, go to step 14.

11 Press [Sub Address] and enter the sub address

using the numeric keys.

NOTE: You can use up to 20 digits including the

numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.

Press [Space] to enter a space.

Use [ ] or [ ] to move the cursor.

Pressing [Backspace] deletes the character to the left of the cursor.

3-18 OPERATION GUIDE

FAX Operation (Basic)

12 Press [Password] and enter the sub address

password using the numeric keys.

NOTE: You can use up to 20 digits including the

numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address password. When the machine receives originals, a sub address password is not used.

13 Press [OK].

14 Press [Change] of Encryption Key No. If you are

not using encryption, go to step 19.

Ready to send.

FAX No. Entry - Encrypted Transmission

Off

Status

Key 01

Key 02

Key 03

Key 04

Key 05

Encryption Key No.

1/1

Cancel OK

Off

Encryption Box

08/08/2009 10:10

15 Press [On], and select Encryption Key No.

NOTE: Register the encryption key in advance. For

details, refer to Registering an Encryption Key on page 6-25.

16 To specify the FAX Box of the receiving system,

press [Encryption Box], and go to the next step.

To print originals in the receiving system, select [Off], press [OK], and go to Step 19.

17 Press [On], and enter the encryption FAX Box

number (four digits) with the numeric keys, and press [OK].

18 Press [OK].

19 If necessary, press [TX Start Speed] and [ECM] to

change the settings. Press [Change] of each key to change the settings, and press [OK].

Key Description

TX Start Speed To change the transmission start speed, press

this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

ECM ECM (error correction mode) is a function to

OPERATION GUIDE 3-19

FAX Operation (Basic)

20 Check if each item has been entered correctly.

21 Check if the destination has been set correctly, and

press [Register]. The destination is added to the Address Book.

Contact Registration (i-FAX)

Up to 2,000 contacts can be registered. Contact name, i-FAX address, transmission mode and the conditions for the destination machine can be registered for each contact.

1 Press the System Menu key.

2 Press [Edit Destination], [Register/Edit] of Address

Book, [Add], [Contact], and then [Next].

Address:

Name

Address Number

Name Mike

Status

E-mail SMB FTP FAX i-FAX

0033

BackCancel

Change

08/08/2009 10:10

3 Press [Change] of Address Number.

4 Using [+]/[-] or the numeric keys, enter the custom

address number (0001 to 2,500).

NOTE: The address number is the identification

number for each destination. You can select numbers available from a total of 2,500 numbers for registration 2,000 numbers for contact registration and 500 numbers for group registration.

When ‘0000’ is displayed, the number available is automatically assigned.

5 Press [OK].

6 Press [Change] of Name.

7 Enter the destination name to be displayed on the

Address Book, and press [OK]. Up to 32 characters can be entered.

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

8 Press [i-FAX].

3-20 OPERATION GUIDE

Address:

Name E-mail SMB FTP FAX i-FAX

Mode

Simple

i-FAX Address

Resolution

Compression

Paper Size

Change

Press [Change] of i-FAX Address.

FAX Operation (Basic)

Status

Cancel RegisterBack

08/08/2009 10:10

Enter the destination address and press [OK]. Up to 128 characters can be entered.

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

Press [ ] of Mode and select Simple or Full.

Transmission

mode

Simple mode Transmission confirmation is not sent to the

destination machine.

Full mode Transmission confirmation is sent to the

destination machine.

Description

Press [Change] of Paper Size.

Specify the destination conditions and press [OK].

Item Description

Resolution Specify the resolutions that can be received by

the destination fax machine. If you try to send an i-FAX using a prohibited resolution, it is automatically changed to a permitted resolution and then sent.

• 200 × 100 dpi: Permitted (fixed)

• 200 × 200 dpi: Permitted (fixed)

• 200 × 400 dpi: Permitted or prohibited

• 400 × 400 dpi: Permitted or prohibited

• 600 × 600 dpi: Permitted or prohibited To permit a resolution setting, press the key for that resolution so that it is highlighted. To prohibit a resolution, press the key again so that it is no longer highlighted.

OPERATION GUIDE 3-21

FAX Operation (Basic)

Compression Select a suitable file format for the destination

Paper Size Specify the suitable document size options for

Group Registration

Item Description

fax machine. MH, MR, MMR or JBIG

the destination fax machine.

• A4/Letter: Permitted (fixed)

• B4: Permitted or prohibited

• A3/Ledger: Permitted or prohibited To permit a document size setting, press the key for that size so that it is highlighted. To prohibit a setting, press the key again so that it is no longer highlighted.

Check if the destination has been set correctly, and press [Register].The destination is added to the Address Book.

You can register several destinations that have been registered to be contacted as a unit. This method is convenient because several destinations can be designated at one time. Up to 500 groups can be registered.

NOTE: Group registration requires destinations that have been registered as contact registration. Perform the

necessary contact registration in advance.

1 Press the System Menu key.

2 Press [Edit Destination], [Register/Edit] of Address

Book, [Add], [Group], and then [Next].

Address:

Name

Address Number

Name Mike

Status

E-mail SMB FTP FAX i-FAX

0033

BackCancel

Change

08/08/2009 10:10

3 Press [Change] of Address Number.

4 Use the numeric keys or [+]/[-] to enter the address

number (0001 to 2,500).

3-22 OPERATION GUIDE

FAX Operation (Basic)

NOTE: The address a number is the identification

number for each group. You can select a number available from a total of 2,500 numbers for registration 2,000 numbers for contact registration and 500 numbers for group registration.

When ‘0000’ is displayed, an available number is automatically assigned.

5 Press [OK].

6 Press [Change] of Name.

7 Enter the group name to be displayed on the

Address Book, and press [OK]. Up to 32 characters can be entered.

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

Address:

Name Member

Member: dest.

Destination Detail

CCC

Detail Delete Add

Status

ABC@DEF.com

Cancel

Back

1/1

08/08/2009 10:10

8 Press [Member].

9 Press [Add].

Select the destination (contact) to be registered to the group.

NOTE: You can search for destinations by name or

address number.

Press [OK].

To add a destination, repeat steps 8 to 11.

Check that the destination you selected has been added to the group and press [Register]. The group is added to the Address Book.

OPERATION GUIDE 3-23

FAX Operation (Basic)

Selecting a Destination from the Address Book

Select a destination registered in the Address Book.

NOTE: You can set the machine up so that the address book screen appears when you press the Send key.

For details, refer to Setting the Default Send Screen in the Operation Guide for the machine.

Ready to send.

Enter Destination.

Destination Detail

Direct Delete RecallOn Hook Chain Detail/Edit

AAA BBB CCC DDD EEE

0006 0007 0008 0009 0010

FFF GGG HHH III JJJ

Quick SetupDestination Image Quality Advanced

Status

Address Book

Dest.

ABC DEF JKL MNO PQRS TUVGHI WXYZ 0-9

Status

Address Book

No. Type Name Deta l

A OFFICE 1234567890

0001

B OFFICE 1234568907

0002

C OFFICE 1234569078

0003

D OFFICE

0004

E OFFICE

0005

E-mail

Folder

00040003 00050001 0002

Original/Sending

Data Format

SortAddr Book

192.168.1.54

192.168.1.76

Name

i-FAXFAX

Destination

1/1

No.

1/100

08/08/2009 10:10

Search(Name)

Search(No.)

1/2

Detail

Group

Cancel OK

08/08/2009 10:10

Address Book

E-mail Addr Entry

Folder Path Entry

FAX No. Entry

i-FAX Addr Entry

WSD Scan

Setup

1 Press [Address Book] on the basic send screen.

2 Select the destination from the list. You can select

several destinations. The checkbox of the destination selected is checked.

NOTE: To cancel the selection, press the checkbox to

erase the checkmark.

No.

1/100

1/1

Destination

Address Book

E-mail Addr Entry

Folder Path Entry

FAX No. Entry

i-FAX Addr Entry

WSD Scan

Setup

08/08/2009 10:10

Ready to send.

Place original.

Destination Detail

A OFFICE

Direct Delete RecallOn Hook Chain Detail/Edit

AAA BBB CCC DDD EEE

0006 0007 0008 0009 0010

FFF GGG HHH III JJJ

Quick SetupDestination Image Quality Advanced

Status

1234567890

Original/Sending

Data Format

00040003 00050001 0002

3-24 OPERATION GUIDE

3 Press [OK].

The destination you have selected is registered in the destination list.

NOTE: To delete the destination that has been

registered, select the destination, and press [Delete].

You can also change the default Sort order. For details, refer to Sort Settings in the Operation Guide for the

machine.

FAX Operation (Basic)

Searching for a Destination

You can search for a destination registered in the Address Book, and further refine your search if necessary.

Address Book

Dest.

No. Type Name Detail

0001

0002

0003

0004

0005

ABC DEF JKL MNO PQRS TUV WXYZGHI 0-9

E-mail

Status

ABCD

TUVW

Group1

Group2

Group3

Folder

SortAddr Book

abcd@efg.com

tuvw@xyz.com

Name

i-FAXFAX

Cancel OK

Group

1/2

Search(Name)

Search(No.)

Detail

08/08/2009 10:10

Keys used

Search method Search words, etc.

1 Search (Name) Search by the registered

name.

2 Search (No.) Search by the registered

address number.

3 Destination type search

refinement

Refine your search by using the type of destination registered (e-mail, folder (SMB/FTP), FAX, Internet FAX, and group) You can set this function up so that destination types are selected when the address book is displayed. For details, refer to Destination

Filter Settings in the Operation Guide for the machine.

4 Capital letter search

refinement

Refine your search by the capital letters of the registered name.

Search (Name)

Press [Search (Name)] and enter the name you want to search.

OPERATION GUIDE 3-25

FAX Operation (Basic)

Search (No.)

Press [Search (No.)] and enter the address number you want to search.

Destination type search refinement

Press [E-mail], [Folder], [FAX], [i-FAX] or [Group]. The destination by the destination type is displayed.

Capital letter search refinement

Press the key of the capital letter you want to search.

Changing/Deleting Registration Contents

You can change or delete the contents of destinations (contact) or groups.

1 Press the System Menu key.

2 Press [Edit Destination] and then [Register/Edit] of

Address Book.

Edit Destination - Address Book

No. Type

0001

ABC DEF JKL MNO PQRS TUVGHI WXYZ 0-9

Contact Group

Status

Name Deta l

ABCDE

BBBBB0002

CCCCC0003

Sort

Member: 3

BBBBB

CCCCC

Name

1/1

3 Select the destination or group to edit.

Search(Name)

Search(No.)

Add

Detail

Delete

08/08/2009 10:10

NOTE: The destinations and groups can be

rearranged and searched by destination name, group name, and address number.

4 Press [Detail].

5 When editing the destination of a contact

registration

Change Address Number, Name, the fax number of the destination, and the send details setting. For details, refer to steps 3 to 21 in Contact

Registration (fax) or steps 3 to 16 in Contact Registration (i-FAX).

When editing a group

1 Change Address Number and Name. For

details, refer to Group Registration steps 3 to

3-26 OPERATION GUIDE

FAX Operation (Basic)

2 Press [Member].

3 To add a contact to a group, press [Add]. Refer

to steps 10 and 11 in Group Registration for information how to add contacts. To remove a contact from a group, select the contact to be removed and press [Delete]. Press [Yes] in the confirmation screen to remove the contact. You can view detailed information on the selected contact by pressing [Detail].

When deleting the destination of a contact registration or group

Press [Delete]. Press [Yes] in the confirmation screen to delete the destination or group.

6 Press [Register]. When the change confirmation

screen appears, press [Yes]. Changes or deletions made to the registered details are applied in the Address Book.

OPERATION GUIDE 3-27

FAX Operation (Basic)

FAX Address List (Index)

FAX Address List (No.)

Printing Address List

You can print the list of destinations registered in the Address Book.

You can sort the list in the order of index or address numbers of the destinations.

1 Press the System Menu key.

2 Press [Edit Destination], and then [Next] of List

Print.

3 Press [Print] of FAX List (Index) or FAX List (No.).

4 When the printing confirmation screen appears,

press [Yes]. The machine prints a list.

3-28 OPERATION GUIDE

FAX Operation (Basic)

Using One-touch Keys

With One-touch keys on the [Destination] screen, you can access destinations in the Address Book.

Registering a New One-touch Key

You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 1,000 destinations can be registered.

1 Press the System Menu key.

2 Press [Edit Destination] and then [Register/Edit] of

One-touch Key.

Edit Destination - One Touch Key

0001

AAA BBB CCC

0006 0007 0008 0009 0010

0011

0016

Status

0002 0003 0004 0005

0012 0013 0014 0015

0017

0018

0019

0020

No.

1/50

Delete

Detail

08/08/2009 10:10

3 Select the One-touch key number to which to

register the destination (0001 to 1000). Pressing Quick No. Search key or [No.] directly selects the One-touch key number.

4 Press [Register/Edit].

5 Select the destination (contact or group) to register

to the One-touch key from the Address Book.

Pressing [Detail] shows the detailed information of the destination you have selected.

NOTE: You can rearrange or search for the

destination by destination name, group name, or address number.

6 Press [OK]. The destination is registered to the

One-touch key.

OPERATION GUIDE 3-29

FAX Operation (Basic)

Selecting a Destination by One-touch Key

Ready to send.

Place original.

Destination Detail

A OFFICE

B OFFICE

C OFFICE

Direct Delete RecallOn Hook Chain Detail/Edit

AAA BBB CCC DDD EEE

0006 0007 0008 0009 0010

FFF GGG HHH III JJJ

Quick SetupDestination Image Quality Advanced

Status

1234567890

1234568907

1234569078

Original/Sending

Data Format

00040003 00050001 0002

No.

1/100

1/1

Destination

Address Book

E-mail Addr Entry

Folder Path Entry

FAX No. Entry

i-FAX Addr Entry

WSD Scan

Setup

08/08/2009 10:10

Select a destination by a One-touch key.

On the [Destination] screen, press the One-touch key to which the destination is registered.

NOTE: When the One-touch key for the destination is

not displayed on the touch panel, press [ ]/[ ] on the right side. The next/previous One-touch keys are displayed.

Changing/Deleting Registration Contents

You can change the destination registered to a One-touch key to another destination, or delete the registration contents of the One-touch key.

NOTE: When changing the destination information in the Address Book, the information registered to the One-

touch key is updated.

1 Press the System Menu key.

2 Press [Edit Destination] and then [Register/Edit] of

One-touch Key.

3 Select the One-touch key number to edit (0001 to

1000). Pressing Quick No. Search key or [No.] selects the One-touch key number by direct input.

4 When changing the destination to another

destination

1 Press [Register/Edit].

2 Select the new destination (contact or group).

Pressing [Detail] shows the detailed information of the destination you have selected.

NOTE: You can rearrange or search for the

destinations by destination name, group name, or address number.

3 Press [OK].

4 Pressing [Yes] on the change confirmation

screen registers the destination to the Onetouch key.

3-30 OPERATION GUIDE

FAX Operation (Basic)

When deleting registration contents

1 Press [Delete].

2 Pressing [Yes] on the deletion confirmation

screen deletes the registration contents of the One-touch key.

OPERATION GUIDE 3-31

FAX Operation (Basic)

Using the Speed Dial key

You can designate a four-digit (0001 to 1000) One-touch key number (speed dial) to select the destination.

NOTE: For details, refer to Using One-touch Keys on page 3-29.

Ready to send.

Place original.

Destination Detail

A OFFICE

B OFFICE

C OFFICE

Direct Delete RecallOn Hook Chain Detail/Edit

AAA BBB CCC DDD EEE

0006 0007 0008 0009 0010

FFF GGG HHH III JJJ

Quick SetupDestination Image Quality Advanced

Status

1234567890

1234568907

1234569078

Original/Sending

Data Format

00040003 00050001 0002

No.

1/100

1/1

Destination

Address Book

E-mail Addr Entry

Folder Path Entry

FAX No. Entry

i-FAX Addr Entry

WSD Scan

Setup

08/08/2009 10:10

Press Quick No. Search key or [No.] in the [Destination] screen and enter one-touch key number in the number entry screen using the numeric keys.

NOTE: When entering a one, two, or three digits One-

touch key number, you don't need to enter zero (0) at the beginning. (For example, you can enter as 1 for One-touch key number 1.) In this case, press [OK] after entering the number.

3-32 OPERATION GUIDE

FAX Operation (Basic)

Dialing the Same Receiving System (Redial)

Redial is a function allowing you to dial the last entered number once again.

Automatic Redial

This function automatically redials a receiving system that does not respond when you try to send fax.

No particular setting is required for automatic redial. Because the machine redials repeatedly at a regular interval, you do not need to worry even when the communication by the receiving system is prolonged.

NOTE: When using direct transmission, the machine does not automatically redial.

You can change the number of automatic redials from between 0 and 14. For details, refer to Retry Times on page 6-8.

You cannot send delayed transmission immediately while the machine is waiting for redial.

Manual Redial (Recall)

Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press [Recall], and you can call the receiving system you dialed on the destination list.

Ready to send.

Place original.

Destination Detail

A OFFICE

B OFFICE

C OFFICE

Direct Delete RecallOn Hook Chain Detail/Edit

AAA BBB CCC DDD EEE

0006 0007 0008 0009 0010

FFF GGG HHH III JJJ

Quick SetupDestination Image Quality Advanced

Status

1234567890

1234568907

1234569078

Original/Sending

Data Format

00040003 00050001 0002

No.

1/100

1/1

Destination

Address Book

E-mail Addr Entry

Folder Path Entry

FAX No. Entry

i-FAX Addr Entry

WSD Scan

Setup

08/08/2009 10:10

1 Press [Recall]. The receiving system you dialed is

displayed on the destination list.

NOTE: When the last transmission included multi-

address transmissions and computers and e-mail destinations, they are also displayed. If necessary, add or delete the receiving system.

2 Press the Start key. The transmission will start.

NOTE: Recall information is canceled in the following

conditions.

• When you turn the power off

• When you send a next fax (new recall information is registered)

• When you log out

OPERATION GUIDE 3-33

FAX Operation (Basic)

Previewing Images

You can display a preview image of a scanned original on the panel to check the image to be sent.

1 Prepare to send the image as described in steps 1

to 6 in Automatic Send on page 3-4.

2 Press [Preview] on the left side of the [Quick

Setup], [Type of Original/Transmission], [Color/ Image Quality] or [Advanced Setup] screen.

Press Start key to start sending. Press [Cancel] to change settings.

Sending Image

Zoom Centering Border Erase FAX Delayed

Continuous Scan

Original Zoom Send

::100%

Cancel

Destinat on Quick Setup Original/Sending

Status

i-FAX Subject/Body

Data Format

Job Finish Notice

FAX Direct Transmission

Destination

Transmission

File Name Entry

FAX Polling RX

Image Quality Advanced

E-mail Subject/Body

Send and Print

1/2

Setup

08/08/2009 10:10

The machine scans the original and displays a preview image.

NOTE: If the transmission functions below are

modified, the results are applied in the preview image. For more information on the transmission functions, refer to Automatic Send on page 3-4 or FAX Operation (Advanced) on page 4-1.

• Scan Resolution

• Scan Density

•Original Size Selection

• Sending Size Selection

If you have placed a multiple-page original in the optional document processor, the machine scans all the originals but only the first page is previewed.

You cannot change the transmission functions while the preview image is displayed.

•Zoom

• Original Orientation

• Selection of Image Quality

• Border Erase

• Color Selection

3 Press the Start key to send the fax. Transmission

begins.

To change any of the transmission functions, press the Stop key or press [Cancel]. The preview image disappears and the destination is cancelled. To see the preview again, make the transmission function changes and select the destination.

3-34 OPERATION GUIDE

FAX Operation (Basic)

NOTE: To see a preview image when you are using

the optional document processor, place the originals in the document processor again.

You can also see a preview image in the same way with polling transmissions. When you press the Start key for a polling transmission, the machine scans the originals and saves the images in the polling box. For more information on polling transmissions, refer to Using Polling Transmission on page 4-42.

You cannot preview images in the following situations:

• When the original is a non-standard document size

• When you are using Mixed Sized Originals mode

• During a direct transmission

• During polling reception

• When On is selected in the Long Original setting

OPERATION GUIDE 3-35

FAX Operation (Basic)

3-36 OPERATION GUIDE

4 FAX Operation (Advanced)

This chapter explains the method to effectively use FAX.

• Long Originals ........................................................................................................ 4-2

• Delayed Transmission ........................................................................................... 4-3

• Broadcast Transmission ........................................................................................ 4-6

• Standby Transmission ............................................................................................ 4-8

• Interrupt Send ........................................................................................................ 4-9

• Chain Dial ............................................................................................................ 4-10

• Manual Send ........................................................................................................ 4-12

• Manual Reception ................................................................................................ 4-13

• Remote Switch Function ...................................................................................... 4-15

• Printing/Sending Received Faxes by Requirements (Memory Forwarding) ........ 4-17

• FAX Box Function ................................................................................................ 4-30

• Sub Address Communication .............................................................................. 4-37

• Program Dial ........................................................................................................ 4-39

• Polling Communication ........................................................................................ 4-41

• Account Management .......................................................................................... 4-51

• Other Convenient Functions ................................................................................ 4-55

OPERATION GUIDE 4-1

FAX Operation (Advanced)

Long Originals

Use the optional document processor to scan long originals (originals that are longer in the paper feeding direction).

NOTE: To send 2-sided originals, select [Off] (scan as standard size). (Refer to 1-sided / 2-sided Selection on

page 4-55.)

Originals of up to 1,600 mm/63" long can be scanned.

1 Press the Send/FAX key.

2 Place the originals in the optional document

processor.

3 Press [Original/Sending Data Format], and then

[Long Original].

4 To scan standard size originals, press [Off], and to

scan long originals, press [On].

5 Press [OK].

6 Set the destination, and press the Start key.

Transmission begins.

4-2 OPERATION GUIDE

FAX Operation (Advanced)

Delayed Transmission

When you have set a transmission start time, this function automatically sends originals at the preset time. You can use delayed transmission together with the broadcast transmission function, etc.

The method for sending originals to one destination after setting the start time is explained here.

IMPORTANT: If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time. In this case, adjust the time. For details, refer to Date and Time Entry on page 2-6.

NOTE: You cannot select direct transmission.

Set the time from between 00:00 and 23:59 in one-minute increments.

Together with standby transmission and interrupt send, you can set up to 200 destinations for delayed transmission.

When two or more delayed transmissions are set for the same time, the communication will start in the order that the delayed transmissions have been set. When delayed transmissions have been set in reverse order, however, sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations.

You can cancel a delayed transmission any time before the specified transmission time. You can also send a delayed transmission before the specified time. (Refer to Cancelling and Sending Delayed Transmissions (Queued) on page 3-15.)

You can change destinations of a delayed transmission any time before the specified transmission time. (Refer to Changing/Deleting Delayed Transmission on page 4-4.)

If you use delayed transmission when sending documents stored in the Custom Box by fax, you cannot move documents until sending is finished. For details on using Custom Boxes, refer to the machine’s Operation Guide.

Batch Transmission Function

When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated communication to the same destination and reduces the communication cost.

NOTE: You cannot send originals as a batch transmission in the case of direct transmission.

In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch transmission.

When the transmission start time has come, and there are fax originals waiting for redial to the same receiving system, the waiting originals are also sent together as a batch transmission.

When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a batch transmission.

1 Press the Send/FAX key.

2 Place the originals.

3 Press [Advanced Setup], and then [FAX Delayed

Transmission].

OPERATION GUIDE 4-3

FAX Operation (Advanced)

Ready to send.

Enter Destination.

FAX Delayed Transmission

Place original.

Original

---:

Zoom

100%

Send

---

Preview

Status

Destination

Off

Start Time

# Keys

Cancel OKAdd Shortcut

00:

# Keys

08/08/2009 10:10

4 Press [On] and use [+]/[-] to enter the transmission

start time.

NOTE: You can also press [# Keys] and use the

numeric keys to enter the transmission start time.

5 Press [OK].

6 Set the destination, and press the Start key.

Originals are scanned, and transmission begins at the preset time.

Changing/Deleting Delayed Transmission

You can change or delete the destinations of delayed transmission.

Use the procedure below to check a job's information.

Status

Status Scheduled Job Log

Job No. Accepted Time Type Destination User Name Start Time

Cancel

Printing Jobs Sending Jobs Storing Jobs Device/

Status

Start Now

12:000007 9:30 A OFFICE

Detail

Communication

1 Press the Status/Job Cancel key.

2 Press [Sending Jobs] and then [Scheduled Job].

3 Select the job you want to change or delete from

the list, and press [Detail].

Detailed information of the selected job is displayed.

1/1

Paper/Supplies

08/08/2009 10:10

4-4 OPERATION GUIDE

FAX Operation (Advanced)

Detail Job No.:

Job No.:

Job Type:

Sending Job - E-mail

User Name:

User1

Job Name:

doc10102008101010

Start Time:

10:10:10

Status

Detail Job No.:

Detail

Status

000080

000081

DestinationType Status

doc20070404131415

User01

Delete

Sending

Waiting

Status/Destination:

Processing000080

Destination:

ABCDE

1/2

Cancel

Address Book

FAX No. Entry

1/2

08/08/2009 10:10

Press [Register/Edit] in Status/Destination.

4 When changing the destination to another

destination

1 Press [ ] or [ ] to select the destination you

want to change.

2 Select the address to be added from the

Address Book or enter the fax number using the numeric keys. Pressing [Detail] shows the detailed information of the destination you have selected.

3 Press [OK].

4 Press [Yes] in the confirmation screen to

change the destination.

When deleting the destination or deleting the job

1 Press [ ] or [ ] to select the destination you

want to delete.

2 Press [Delete].

3 Press [Yes] in the confirmation screen to

delete the destination.

5 Press [OK].

OPERATION GUIDE 4-5

FAX Operation (Advanced)

Broadcast Transmission

This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.

NOTE: When using a group for the destination, you can send originals to up to 500 destinations in one

operation.

You can use this function together with sub address communication and delayed transmission.

When direct transmission has been selected, it changes to memory transmission at the time of transmission.

1 Press the Send/FAX key.

2 Place the originals.

3 Select the destination.

Enter the fax number

1 Press [FAX No. Entry], and use the numeric

keys to enter the fax number. Press [Next Dest.] to enter the next fax number.

2 After entering all the destinations, press [OK].

Enter the i-FAX address

1 Press [i-FAX Addr Entry].

2 Press [i-FAX Address], enter the i-FAX

address and then press [OK]. Press [Next Dest.] to enter the next i-FAX address.

3 After entering all the destinations, press [OK].

Select the destination from the Address Book

1 Press [Address Book].

2 Select the check boxes beside the

destinations to select from the list.

3 Press [OK].

Select the destination from the One-touch keys

Press all the One-touch keys to which necessary destinations are registered.

4-6 OPERATION GUIDE

FAX Operation (Advanced)

NOTE: For more information on sending an Internet

FAX (i-FAX), refer to i-FAX Transmission on page 8-7. For details of the Address Book, refer to Using the Address Book on page 3-17. For details of One-touch keys, refer to Using One-touch Keys on page 3-29.

You can select destinations using a combination of direct entry, the Address Book and One-touch keys.

4 After selecting all the destinations, press the Start

key. Transmission begins.

NOTE: In addition to a fax, you can include e-mail

transmission and folder (SMB/FTP) transmission to send as one job. For details, refer to the machine’s Operation Guide.

OPERATION GUIDE 4-7

FAX Operation (Advanced)

Standby Transmission

During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission.

NOTE: Together with delayed transmission and interrupt send, up to 200 transmissions can be scheduled.

You can use other functions such as broadcast transmission.

1 Press the Send/FAX key.

2 Place the originals.

3 Select the destination, and set transmitting

functions if you want to use any.

4 Press the Start key. Scanning of the originals

starts, and the next transmission is scheduled.

5 When the communication is completed, the

scheduled transmission will begin.

4-8 OPERATION GUIDE

FAX Operation (Advanced)

Interrupt Send

During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.

NOTE: When the number of standby transmissions and delayed transmissions has already reached 200, you

cannot use interrupt send.

Depending on the timing of the interruption, you may not be able to interrupt transmission immediately.

1 Press the Send/FAX key.

2 Load the originals to be sent using Interrupt Send.

3 Press [Advanced Setup], and then [FAX Direct

Transmission].

4 Press [On].

5 Press [OK].

6 Set the destination, and press the Start key. The

originals are left in queue, and the transmission will start when transmission becomes possible.

NOTE: For operation of direct transmission, refer to

Selection of Transmission Method on page 3-4.

To cancel transmission while waiting for interrupt send, press the Stop key on the operation panel or [Cancel] on the touch panel. For details, refer to Canceling Communication on page 3-14.

7 When the interrupt send is completed, the canceled

communication and standby transmission will automatically resume.

OPERATION GUIDE 4-9

FAX Operation (Advanced)

Chain Dial

Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting a toll free number and an area code to a chain number, you do not need to enter such numbers for each transmission.

NOTE: You can use the chain number at the head of the fax number of the receiving system.

It is convenient to register chain numbers that are used frequently to the Address Book or One-touch keys. For registration to the Address Book, refer to Registering a New Destination on page 3-17. For registration to One- touch keys, refer to Registering a New One-touch Key on page 3-29.

As an example, when using ‘212’ as the chain number

1 Press the Send/FAX key.

2 Place the originals.

3 Press [FAX No. Entry], and enter ‘212’ using the

numeric keys, and press [OK]. To use the Address Book or One-touch keys, select the destinations to which ‘212’ has been registered.

Ready to send.

Place original.

Destination Detail

A OFFICE

B OFFICE

C OFFICE

Direct Delete RecallOn Hook Chain Detail/Edit

AAA BBB CCC DDD EEE

0006 0007 0008 0009 0010

FFF GGG HHH III JJJ

Quick SetupDestination Image Quality Advanced

Status

1234567890

1234568907

1234569078

Original/Sending

Data Format

00040003 00050001 0002

No.

1/100

1/1

Destination

Address Book

E-mail Addr Entry

Folder Path Entry

FAX No. Entry

i-FAX Addr Entry

WSD Scan

Setup

08/08/2009 10:10

NOTE: For the Address Book and One-touch keys,

refer to Using the Address Book on page 3-17 and Using One-touch Keys on page 3-29.

4 From the destination display, select the destination

to which ‘212’ has been registered, and press [Chain].

5 Enter the fax number to connect to the chain

number.

Use the numeric keys to enter a fax number

1 Press [FAX No. Entry]. ‘212’ is already

entered, and then enter the fax number. Press [Next Dest.] to enter the next fax number.

2 After entering all the destinations, press [OK].

4-10 OPERATION GUIDE

FAX Operation (Advanced)

Select fax number from the Address Book

1 Press [Address Book].

2 Select the destination from the list. You can

select several destinations.

3 Press [OK]. The chain number ‘212’ is

automatically added to all the destinations.

Select fax number from One-touch key

Select the destination from One-touch keys. The chain number ‘212’ is automatically added to the destinations.

6 Press the Start key. Transmission begins.

OPERATION GUIDE 4-11

FAX Operation (Advanced)

Manual Send

This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system. Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.

Using after Confirming the Connection to the Receiving System

You can send originals after confirming that the telephone line has connected to the receiving system.

1 Press the Send/FAX key.

2 Set the originals.

3 Press [On Hook].

4 Use the numeric keys to enter the number of the

receiving system.

NOTE: To cancel the operation, press [Line Off].

5 When you hear the fax tone, the telephone line has

connected to the receiving system. Press the Start key. Transmission begins.

Using a Telephone to Send

When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals.

1 Set the originals.

2 Lift the handset, and dial the number of the

receiving system.

3 Check if the telephone line has connected to the

fax of the receiving system.

When you hear the fax tone

The receiving system is on fax.

1 Press the Send/FAX key.

2 Press [On Hook].

3 Press the Start key. Transmission begins.

When you hear a voice from the receiving system

The telephone line has connected to the telephone of the receiving system. When the conversation is over, follow steps 1 to 3 above.

4 When sending starts (when the Send indicator on

the operation panel starts blinking), return the handset to its original position.

4-12 OPERATION GUIDE

FAX Operation (Advanced)

Manual Reception

This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system. Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system.

NOTE: FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual

Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Receiving Mode on page 6-9.

When 2 optional FAX Kits (Dual FAX option) are installed, the only receiving mode available on port 2 is FAX Automatic reception.

Receiving after Confirming Connection to the Sending System

You can receive originals after confirming by sound that the telephone line has connected to the sending system.

1 When there is an incoming call, the machine makes

a ringing tone.

2 Press the Send/FAX key.

3 Press [On Hook], and then [Manual RX].

4 After the sending side has started transmission, the

machine starts receiving the originals.

Using the Telephone to Receive

Use this method when you want to receive originals after talking to the person at the sending system.

1 When there is an incoming call, the telephone

connected to the machine makes a ringing tone.

2 Lift the handset of the telephone.

3 Check if the telephone line has connected to the

fax of the sending system.

When you hear the fax tone

The sending system is on fax.

1 Press the Status/Job Cancel key.

OPERATION GUIDE 4-13

FAX Operation (Advanced)

Status

Scanner

Ready.

Printer

Ready.

Removable Memory

Not connected.

Format Remove

FAX Port 1

Dialing... Receiving...

Line Off Manual RX

LogFAX

Printing Jobs Sending Jobs Storing Jobs

Status

Hard Disk

Overwriting...

FAX Port 2

Line Off

i-FAX

Device/

Communication

Check New FAX

Paper/Supplies

08/08/2009 10:10

2 Press [Device/

Communication

], and then

[Manual RX]. Reception will start.

NOTE: When using a telephone set that can send

tone signals, use the telephone to start the reception of originals with the remote switch function. (Refer to Remote Switch Function on page 4-15.)

When you hear a voice from the receiving system

The telephone line has connected to the telephone of the sending system. When the conversation is over, follow steps 1 to 2 above.

After the sending system has started transmission, the machine starts receiving originals.

4 When reception starts (when the Receive indicator

on the operation panel starts blinking), return the handset to its original position.

4-14 OPERATION GUIDE

FAX Operation (Advanced)

Remote Switch Function

You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other.

To start fax reception by operation from the connected telephone set, use the following operation.

NOTE: In order to use remote switch, it is necessary to connect the tone signal-sending telephone set

(commercially available product) to the machine. However, even if it is a tone signal-sending telephone set, this function may not be used satisfactorily depending on the type of telephone set. For details, contact our agent or the store where you purchased this machine.

How to Register Remote Switch Dial

Remote switch dial is set to 55 at the factory, but you can change the dial number.

1 Press the System Menu key.

2 Press [FAX], [Next] of Reception, [Next] of FAX ,

and then [Change] of Remote SW Dial.

3 Press [+]/[-] or the numeric keys to enter the

number you newly register. (00 to 99)

4 Press [OK].

OPERATION GUIDE 4-15

FAX Operation (Advanced)

Using the Remote Switch Dial

To start fax reception by operation from the connected telephone set, use the following operation.

1 The connected telephone set makes a ringing tone.

2 Lift the handset of the telephone.

3 When you hear the fax tone from the handset, enter

the two-digit remote switch dial number using the dial button on the telephone set.

NOTE: The remote switch dial is set to 55 at the

factory.

4 The telephone line switches to the machine, and

reception starts.

4-16 OPERATION GUIDE

FAX Operation (Advanced)

Printing/Sending Received Faxes by Requirements (Memory Forwarding)

When you have received a fax, you can forward the received image to other faxes, computers, and FAX Boxes or specify a number of copies.

Type of Forwarding Destination and Requirements for Forwarding

You can set forwarding destinations and requirements for forwarding.

Type of Forwarding Destination

You can forward the received fax to other fax machines or FAX Boxes, send it as an i-FAX or E-mail attachment or transfer it to a folder (SMB or FTP).

External FAX

Telephone line

Network

FAX Box

External i-FAX

Requirements for Forwarding

IMPORTANT:

• If the forwarding requirements are specified, only one destination matching the requirements are printed from the registered destinations.

• If the priority of a registered requirement is specified (explained on page 4-26 ), a destination is searched in the priority order.

• If multiple destinations match the requirements, the first one is printed.

The forwarding requirements are as follows:

Network

External i-FAX

E-mail transmission

Folder (SMB) transmission

Folder (FTP) transmission

1 Sub address

2 Sender fax number

3 Port (when 2 optional FAX Kits (Dual FAX option) are installed)

4 Recipient’s address (i-FAX)

By using the memory forwarding function, you can perform the following communication.

OPERATION GUIDE 4-17

FAX Operation (Advanced)

Sub address confidential delivery

You can store the received originals in the FAX Box registered in advance without printing them, and output the originals without anyone seeing them.

Setting example

FAX Box registration

Sub Address transmission Sub Address:1234

Memory forwarding Sub Address:1234

001

1 Register the FAX Box. (Refer to page 4-30.)

2 Perform sub address transmission. (Refer to page 4-37.)

3 Store originals in the FAX Box with memory forwarding.

4 Print originals from the FAX Box. (Refer to page 4-32.)

Sub address relay broadcast communication

Received originals are forwarded to multiple fax machines. By setting a sub address as the forwarding requirement, you can restrict relay broadcasting to a specific communication.

NOTE: When forwarding is used, you can select whether to print or not to print the received originals. Also,

you can specify a number of copies when printing. Refer to Setting a Number of Copies on page 4-28.

Setting example

FAX reception

Sub Address: 3333

Sub Address transmission

Memory forwarding Sub Address: 3333

FAX reception

1 Perform sub address transmission. (Refer to page 4-37.)

2 Use memory forwarding to forward received originals to multiple fax machines.

3 Each forwarding destination receives the fax.

4-18 OPERATION GUIDE

FAX Operation (Advanced)

Using Requirements for All Receptions

To use requirements for all receptions, use the following procedure.

NOTE: To register setting by each reception requirement, refer to Registering Settings by Requirement on

page 4-21.

To change the entry contents, follow the same operation.

1 Press the System Menu key.

2 Press [FAX], and then [Next] of RX/Forward

Requirements.

3 Press [Use Requirements for All RX].

FAX - RX/Forward Requirements

Print or forward the received file according to requirements.

Off

Change Setting by Requirement

Use Requirements for All RX

Status

FAX - Forward Destination

Dest Detail

ABC 012345678

DEF 9876543210

GHI

Forward Setting:

Print:

Off

Activating Time:

All Day

abc@efg

Change

1/2

Cancel OK

08/08/2009 10:10

1/1

Address Book

E-mail Addr Entry

Folder Path Entry

FAX No. Entry

i-FAX Addr Entry

4 Press [Next] of Forward Setting.

5 Press [Change] of Forwarding.

6 Select [On] or [Off] whether to forward or not to

forward the received documents and press [OK].

7 Press [Change] of Forward Destination.

8 Set the Forwarding Destination. Select the other

party by pressing one of the following keys, and press [OK] to add the other party to the list.

NOTE: You can register multiple destinations. By

setting a group as the destination, you can specify up to 500 recipients.

Detail/Edit Delete

Cancel OK

Status

08/08/2009 10:10

Key Description

Address Book Select the destination registered in the Address

Book

OPERATION GUIDE 4-19

FAX Operation (Advanced)

E-mail Addr Entry Forward originals in e-mail transmission. Enter

Folder Path Entry Forward originals with folder (SMB)

FAX No. Entry Forward originals to another fax. Enter the

i-FAX Addr Entry Forward originals using i-FAX. Enter the Internet

Key Description

the e-mail address of the other party to which you will forward the received originals.

transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals.

recipient’s fax number using the numeric keys and set the transmission details.

FAX address of the recipient and set the conditions for the destination machine.

NOTE: To edit a registered destination, select the

destination to be edited from the list, press [Detail/Edit] and edit the information.

To remove a registered destination, select the destination to be removed from the list and press [Delete].

9 Press [OK].

10 You can change the following settings as

necessary.

• File format setting

• E-mail Subject Add. Info setting

• FTP Encrypted TX setting

NOTE: For details on above settings, refer to

Forwarding Detail Settings on page 4-26.

11 Press [OK].

You can change the following settings.

• Number of Copies

• Enable time setting

• File name registration

NOTE: For details on above settings, refer to

Forwarding Detail Settings on page 4-26.

4-20 OPERATION GUIDE

FAX Operation (Advanced)

Press [OK].

Registering Settings by Requirement

To register settings by each reception requirement, follow the steps below. Up to 100 requirements can be registered.

1 Press the System Menu key.

2 Press [FAX], and then [Next] of RX/Forward

Requirements.

3 Press [Change Setting by Requirement].

FAX - RX/Forward Requirements

Print or forward the received file according to requirements.

Off

Change Setting by Requirement

Use Requirements for All RX

Status

Detail

4 Press [Add].

Priority

1/1

Add

08/08/2009 10:10

FAX A

Delete

Requirement Name

Raise Priority

Cancel OK

5 Press [Change] of Requirement Number.

6 Press [+] or [-] or use the numeric keys to enter the

requirement number. You can enter the requirement number between 001 and 100.

7 Press [OK].

8 Press [Change] of Requirement Name.

9 Enter the requirvement name, and press [OK].

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

Up to 32 characters can be entered for the requirement name.

10 Press [Change] of Requirement.

11 To forward fax reception, select [FAX] and press

[Next].

To forward i-FAX reception, select [i-FAX] and press [Next].

12 Register the requirements.

OPERATION GUIDE 4-21

FAX Operation (Advanced)

When FAX was selected in step 11.

Requirements Registration method

Sub Address Press [Sub Address] and enter the sub address

using the numeric keys. You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.

Sender FAX Number

Port Press [Port] and select [Port 1] or [Port 2]. This

When i-FAX was selected in step 11.

Requirements Registration method

i-FAX Address Press [i-FAX Address]. Enter the destination

Press [Sender FAX Number] and enter the sender’s fax number using the numeric keys. You can enter up to 20 characters.

setting only appears when 2 optional FAX Kits (Dual FAX option) are installed.

Internet FAX address. You can enter up to 128 characters.

NOTE: When setting a forwarding condition by

selecting a sender’s FAX number (a local FAX information entry of the destination machine) but leaving blank to the sender’s FAX number, you can forward a FAX that is received from a sender whose number is not registered in the sender's FAX number entries.

When you set the sender fax number as a forwarding requirement, select the search requirement from Search by pull-down menu.

• Same as

• Starts with

• Ends with

•Includes

Press [OK].

Press [Next] of Forward Setting.

15 Press [Change] of Forwarding.

16 Select [On] or [Off] whether to forward or not to

forward the received documents and press [OK].

Press [Change] of Forward Destination.

4-22 OPERATION GUIDE

FAX Operation (Advanced)

Set the Forward Destination. Select the other party by pressing one of the following keys, and press [OK] to add the other party to the list.

Key Description

Address Book Select the destination registered in the Address

Book.

E-mail Addr Entry Forward originals with e-mail transmission.

Enter the e-mail address of the other party to which you forward the received originals.

Folder Path Entry Forward originals with folder (SMB)

transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals.

FAX No. Entry Forward originals to another fax. Enter the

recipient’s fax number using the numeric keys and set the transmission details.

i-FAX Addr Entry Forward originals using i-FAX. Enter the Internet

FAX address of the recipient and set the conditions for the destination machine.

NOTE: To edit a registered destination, select the

destination to be edited from the list, press [Detail/Edit] and edit the information.

To remove a registered destination, select the destination to be removed from the list and press [Delete].

Press [OK].

You can change the following settings as necessary.

• File format setting

• E-mail Subject Add. Info setting

• FTP Encrypted TX setting

NOTE: For details on above settings, refer to

Forwarding Detail Settings on page 4-26.

Press [OK].

Press [Change] of Storing in FAX Box.

OPERATION GUIDE 4-23

FAX Operation (Advanced)

To store the originals in the FAX Box, press [On]. If you do not want to store the originals in the FAX Box, select [Off], press [OK] and proceed to step

25.

NOTE: To set the FAX Box as the Forward

Destination, register the FAX Box in advance. For details, refer to FAX Box Function on page 4-30.

Select the FAX Box to be used to store the originals and press [OK].

You can change the following settings.

• Number of Copies

• Activating time setting

• File name registration

• Priority setting

NOTE: For details on above settings, refer to

Forwarding Detail Settings on page 4-26.

Press [Register]. The forwarding settings is registered.

To register another forwarding settings, repeat steps 4 to 26.

Select the checkbox beside the forwarding settings to be enabled from the list. The checkbox beside the forwarding setting to be enabled is checked.

NOTE: To disable the setting, press the checkbox to

delete the checkmark.

Press [OK] to save the settings by each requirement.

4-24 OPERATION GUIDE

Changing/Deleting Settings by Requirement

To change or delete the settings by requirement, follow the steps below.

1 Follow steps 1 to 3 of Registering Settings by

Requirement on page 4-21.

2 Select the requirement name to be deleted or

changed.

To delete the requirement name, go to the next step. To change the requirement name, go to step

3 Press [Delete]. When the confirmation screen is

displayed, press [Yes] and go to step 6.

4 Press [Detail].

5 Refer to steps 5 to 26 of Registering Settings by

Requirement on page 4-21 to change the settings.

6 When the deletion or change is completed, press

[OK].

FAX Operation (Advanced)

Raising the Priority of Settings by Requirement

To raise the priority of the settings by requirement, follow the steps below.

1 Follow steps 1 to 3 of Registering Settings by

Requirement on page 4-21.

2 Select the requirement name to be reprioritized.

3 Press [Raise Priority].

The priority of the selected requirement is raised.

OPERATION GUIDE 4-25

FAX Operation (Advanced)

Cancelling the Setting of RX/Forward Requirements

To cancel the memory forwarding, follow the steps below.

1 Press the System Menu key.

2 Press [FAX] and then [Next] of RX/Forward

Requirements.

3 Press [Off] and then [OK].

Forwarding Detail Settings

With the forwarding settings, you can change the following detail settings.

Activating Time Setting

Specify the times when the preset requirements are activated and deactivated.

1 Follow steps 1 to 3 of Using Requirements for All

Receptions on page 4-19.

2 Press [Change] of Activating Time.

Requirement: - Activating Time

Specify the time for activating the requirements. Print or forward the faxes received during the preset time according to the requirements.

All Day

Preset Time

Status

Start

End

Cancel OK

08/08/2009 10:10

Priority Setting

Set the priority of a registered forwarding requirement.

3 Select [All Day] or [Preset Time].

To forward received originals all day, select [All Day], press [OK] and then go to step 5.

To set the forwarding time, select [Preset Time] and go to the next step.

4 Press [+]/[-] to enter Start Time and End Time, and

then press [OK].

NOTE: Enter the time on the 24 hours system.

1 Follow steps 1 to 3 of Registering Settings by

Requirement on page 4-21.

2 Press [Change] of Priority.

3 Press [+] or [-] or use the numeric keys to enter the

priority.

4 Press [OK].

4-26 OPERATION GUIDE

FAX Operation (Advanced)

File Format Setting (for Each Requirement)

If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF or TIFF as the file format.

1 Follow steps 1 to 4 of Using Requirements for All

Receptions on page 4-19.

Follow steps 1 to 4 and 14 of Registering Settings by Requirement on page 4-21.

2 Press [Change] of File Format.

3 Press [PDF] or [TIFF], and then [OK].

NOTE: If you have selected PDF for file format, PDF

Encryption functions are available. For details, refer to the machine's Operation Guide.

4 Press [OK].

E-mail Subject Add. Info Setting

Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender.

1 Follow steps 1 to 4 of Using Requirements for All

Receptions on page 4-19.

Follow steps 1 to 4 and 14 of Registering Settings by Requirement on page 4-21.

2 Press [Change] of E-mail Subject Add. Info..

3 Press [Sender Name], [Sender FAX No./Address]

or [Off] and then press [OK].

FTP Encrypted TX Setting

Specify whether to use FTP encryption when you send data.

1 Follow steps 1 to 4 of Using Requirements for All

Receptions on page 4-19.

Follow steps 1 to 4 of Registering Settings by Requirement on page 4-21.

2 Press [Change] of FTP Encrypted TX.

3 Press [On] or [Off].

4 Press [OK].

NOTE: To enable FTP Encrypted TX setting, be sure

that SSL of Secure Protocol is On. For details, refer to the machine's Operation Guide.

OPERATION GUIDE 4-27

FAX Operation (Advanced)

Setting a Number of Copies

You can set whether the machine should print received originals when forwarding them. You can specify the number of copies.

1 Follow steps 1 to 3 of Using Requirements for All

Receptions on page 4-19.

Follow steps 1 to 4 of Registering Settings by Requirement on page 4-21.

2 Press [Change] of Print.

3 Press [On] or [Off].

If you selected [On], press [+] or [-] to set the number of copies.

4 Press [OK].

File Name Registration

You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number (address for an i-FAX).

1 Follow steps 1 to 3 of Using Requirements for All

Receptions on page 4-19.

Follow steps 1 to 4 of Registering Settings by Requirement on page 4-21 and move to step 3.

2 Press [ ].

3 Press [Change] of File Name.

4 Press [File Name].

5 Enter the file name and press [OK].

6 To insert additional information into the file name,

press [Job No.], [Date and Time], [Add No./Addr to Front] or [Add No./Addr to Back].

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

Please note that when you have not add any additional information, file names become the same, and, therefore, old files are overwritten when received originals are forwarded with folder (SMB) transmission and folder (FTP) transmission.

7 Press [OK].

4-28 OPERATION GUIDE

FAX Operation (Advanced)

Settings for Forwarding from Embedded Web Server (RX/Forward Requirements)

You can use Embedded Web Server on a computer connected to the network to specify the forwarding settings

on this machine.

Refer to the machine’s Operation Guide for information on the network settings.

Accessing

Embedded Web Server

1 Open the web browser.

2 In the Address or Location bar, enter the machine’s

IP address as the URL, e.g. http://192.168.48.21/. The web page displays basic information about the

machine and Embedded Web Server as well as the

current status of the machine.

3 Select a category from the navigation bar on the left

to view and set values for that particular category.

4 If administrator privileges have been enabled on

Embedded Web Server, remember

corr

ect user name and password when trying to

access the relevant screens.

For details, refer to the Operation Guide.

Embedded Web Server

to enter the

OPERATION GUIDE 4-29

FAX Operation (Advanced)

FAX Box Function

FAX Box

A FAX Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using the memory forwarding function, you can store received originals in a personal FAX Box.

Registering a FAX Box

Up to 100 FAX Boxes can be registered.

1 Press the System Menu key.

2 Press [Document Box/Removable Memory], [Next]

of FAX B o x and [Register/Edit] of Register/Edit Box.

Document Box/Removable Memory - Register/Ed t Box

No.

Name

0001 SALES Anonymous - - - -

Status

Owner Used Area

Detail/Edit Delete

1/1

3 Press [Add].

Search(Name)

Search(No.)

Add

08/08/2009 10:10

4 Press [Change] of the required items.

NOTE: The Owner and Permission are displayed

when the user login has been enabled.

When Box No. is selected

1 Press [+]/[-], or enter the Box No. by using the

numeric keys.

2 Press [OK].

NOTE: When "0000" is displayed, the machine

automatically assigns an empty number.

4-30 OPERATION GUIDE

FAX Operation (Advanced)

When Owner is selected

1 Select the box owner.

You can also search for the owner by using [Search (Name)] or [Search (Login)]. Press [Detail] to check User Name, Login User

Name, Access Level, Account Name and Email Address. When you have finished

checking the details, press [Close].

2 When you have finished selecting the owner,

press [OK].

When Box Name is selected

1 Enter the FAX Box name. Up to 32 digits can

be entered.

2 To complete the entry, press [OK].

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

When Box Password is selected

1 Press [Password] and enter the password. Up

to 16 digits can be entered.

2 For confirmation, press [Confirm Password]

and enter the same password.

3 To complete the entry, press [OK].

NOTE: A box password can be set if user login is

disabled or if user login is enabled but the FAX Box is shared by other users.

Set the password as necessary. If you set the password, the password entry is required when changing or deleting the box, or printing the documents.

When Permission is selected

1 To use a FAX Box personally, press [Private].

To share a FAX Box with other users, press [Shared].

2 To complete the selection, press [OK].

OPERATION GUIDE 4-31

FAX Operation (Advanced)

Changing/Deleting a FAX Box

5 To complete the registration of all contents, press

[Register]. To register other FAX Boxes, repeat steps 3 to 5.

1 Follow steps 1 to 2 of Registering a FAX Box on

page 4-30.

Document Box/Removable Memory - Register/Ed t Box

No.

Name

0001 SALES Anonymous - - - -

Status

Owner Used Area

Detail/Edit Delete

1/1

Search(Name)

Search(No.)

Add

08/08/2009 10:10

2 Select the box to be deleted or changed.

To delete the FAX Box, go to the next step, and to change the FAX Box, go to step 4.

3 Press [Delete]. When the deletion confirmation

screen appears, press [Yes]. Go to step 5.

4 Press [Detail/Edit] and change the FAX Box,

referring to steps 4 to 5 of Registering a FAX Box on page 4-30.

5 To delete or change other FAX Boxes, repeat steps

2 to 4.

6 After deleting and changing FAX Boxes, press

[Close].

Printing Originals from a FAX Box

To print the originals that have been sent to a FAX Box, use the following operation.

1 Press the Document Box key.

2 Press [FAX Box].

1/1

Free Space

Polling Box

08/08/2009 10:10

FAX Box

No. Name

0001

BOX

0002

BOX

Custom Box Removable MemoryJob Box

Status

Owner

Anonymous

Detail

Used Area

-----

Open

FAX Box

4-32 OPERATION GUIDE

3 Select a FAX Box and press [Open].

NOTE: You must enter a box password in the

following situations:

• If user login is disabled

• If user login is enabled but the FAX Box has been selected by another user when you login with user privileges

FAX Operation (Advanced)

4 Press the checkbox and select originals from the

list. The selected originals are check-marked.

NOTE: To cancel the selection, press the checkbox

and delete the checkmark.

To check the image of the originals, refer to the preview. For information on previewing images, refer to Previewing Images on page 4-35.

For information on working with lists in FAX Boxes, refer to the machine’s Operation Guide.

From a FAX Box, only printing is available. Sending cannot be done.

Box:

File Name

0001 1 10/10/2008 09:00 MB

Status

File

Date and Time

Size

100

DeletePrint

1/1

Detail

Preview

08/08/2009 10:10

5 Press [Print].

6 Select whether the originals are to be deleted from

the FAX Box after printing is completed. To delete the data, press [On].

7 Press [Start Print]. The print starts.

Deleting Originals from a FAX Box

Use the procedure below to delete an original that you have forwarded to a FAX Box.

1 Follow steps 1 to 4 in Printing Originals from a FAX

Box on page 4-32.

Box:

File Name

0001 1 10/10/2008 09:00 MB

Status

File

Date and Time

Size

100

DeletePrint

1/1

Detail

Preview

08/08/2009 10:10

2 Press [Delete].

3 When the deletion confirmation screen appears,

press [Yes]. The original is deleted.

OPERATION GUIDE 4-33

FAX Operation (Advanced)

Checking Details and Renaming Files

You can use the procedure below to check the details of documents forwarded to a FAX Box. You can also use this procedure to rename files.

1 Follow steps 1 to 4 in Printing Originals from a FAX

Box on page 4-32.

Box:

File Name

0001 1 10/10/2008 09:00 MB

Status

File

Date and Time

Size

100

DeletePrint

Item Description

File Name File name of the original

Number of Pages Number of pages in the original

Resolution Resolution of the original

2 Press [Detail].

1/1

Detail

Preview

08/08/2009 10:10

3 The details for the selected original are displayed.

Press [Change] to rename the file.

Date and Time The date and time the original was forwarded.

4 When you have finished checking the details, press

[Close].

4-34 OPERATION GUIDE

FAX Operation (Advanced)

Previewing Images

You can use the procedure below to preview an image of an original forwarded to a FAX Box on the touch panel.

1 Follow steps 1 to 4 in Printing Originals from a FAX

Box on page 4-32.

Box:

File Name

0001 1 10/10/2008 09:00 MB

Status

File

Date and Time

Using the Preview screen

Preview:

2007040410574501

Size :

Resol.

Color

Status

2 Press [Preview]. The preview screen appears.

Size

100

1/1

Detail

Preview

DeletePrint

08/08/2009 10:10

No.

1/6

08/08/2009 10:10

1 Press [ ] to zoom in and [ ] to zoom out.

2 When you zoom in, the displayed area changes.

3 If the original consists of multiple pages, press [ ]

or [ ] to move back or forward 1 page. Press [ ] to skip to the first page or [ ] to skip to the last page. You can also press [No.] to move to a specified page number.

4 Exit the Preview screen.

OPERATION GUIDE 4-35

FAX Operation (Advanced)

Printing a FAX Box List

You can print the FAX Box list in which the list of Box No.’s and Box names of the registered FAX Boxes are described. When there are originals in the FAX Boxes, the number of pages is displayed.

NOTE: The list can be printed when user login has been enabled and the machine is logged in with

administrator privileges.

1 Press the System Menu key.

2 Press [Document Box/Removable Memory], [Next]

of FAX Box, and then [Print] of FAX Box List.

3 When the printing confirmation screen appears,

press [Yes]. The machine prints a list of the FAX Boxes.

FAX Reception Box

4-36 OPERATION GUIDE

FAX Operation (Advanced)

Sub Address Communication

Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving system) and polling communication (reception of documents from a source machine that is controlled from the receiving machine). Using sub address communication and the memory forwarding function on this machine also allows advanced communication functions such as storing received originals in FAX Boxes and forwarding originals to other fax machines.

NOTE: In order to conduct sub address communication, the other party’s system also needs to be equipped

with sub address communication functions of the same type.

Sub address-based communication can be used together with various kind of functional communication. When registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their entry before transmission. For details, refer to the explanations in the procedure of each communication method and registration method.

Sub Address

With the machine, sub address and sub address passwords are called sub address.

Sub Address

Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the machine receives originals, the sub address is used as the forward requirement for memory forwarding.

Sub Address Password

Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to 20 digits. When the machine receives originals, a sub address password is not used.

Sub Address Transmission

To use sub address transmission, follow the steps below.

NOTE: To use sub address transmission, check that a sub address and password have been set in the

receiving system in advance.

For the setting method when the machine receives originals, refer to Printing/Sending Received Faxes by Requirements (Memory Forwarding) on page 4-17.

1 Press the Send key.

2 Place the originals.

3 Press [FAX No. Entry].

OPERATION GUIDE 4-37

TA Triumph-Adler DC 2242 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual