TA Triumph-Adler DC 2242 User Manual

Instruction Handbook

Faxsystem (S)

Digita l Multifunctional

System

Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

The

z symbol indicates that the related section includes information on actions which must be performed.

Specifics of the required action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

[Always connect the machine to an outlet with a ground

....

connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required)

OPERATION GUIDE i

<Note>

Due to performance updating, information in this Operation Guide is subject to change without notice.

ii OPERATION GUIDE

Contents

1 Part Names and Functions

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

2 Preparation Before Use

Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Date and Time Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

3 FAX Operation (Basic)

Enter key and Quick No. Search key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Automatic Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

FAX Automatic Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Canceling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Using One-touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Using the Speed Dial key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

Dialing the Same Receiving System (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

Previewing Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-34

4 FAX Operation (Advanced)

Long Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Interrupt Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Chain Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Manual Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Manual Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Remote Switch Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Printing/Sending Received Faxes by Requirements (Memory Forwarding) . . . . . . . . . . . . . . 4-17

FAX Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Sub Address Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37

Program Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-39

Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-41

Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-51

Other Convenient Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-55

5 Checking Transmission Results and Registration Status

Various Tools for Checking Transmission Results and Registration Status . . . . . . . . . . . . . . . . 5-2

Checking FAX Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Printing Administrative Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Reporting FAX Receipt Result by E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

OPERATION GUIDE iii

6 Setup and Registration

FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Retry Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Media Type for Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

MP Tray Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

DRD Reception (Available for inch versions only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24

Reduced Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29

Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-30

2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-31

Remote Diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32

Prohibiting FAX Printing at Specified Times (Unusable Time) . . . . . . . . . . . . . . . . . . . . . . . . . 6-33

7 Optional Equipment

Internet FAX Kit (A) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Expansion Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Dual FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

8 Internet Faxing (i-FAX) (Option)

What is i-FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

i-FAX Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

i-FAX Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

i-FAX Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12

9 About Network FAX

What is Network FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

10 Troubleshooting

Indicators During Sending/Receiving Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Precautions When Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Appendix

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-5

Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6

Received FAX Sizes and Paper Priority (Inch Model) . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-10

Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . .Appendix-13

Error Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-16

iv OPERATION GUIDE

Safety Information

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. Keep it close to the machine for easy reference.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

• Caution Labels

• Installation Precautions

• Precautions for Use

• Loading Paper

• Toner Container and Waste Toner Box Replacement

• Clearing Paper Jams

• Solving Malfunctions

• Cleaning

Installation Precautions

Environment

Avoid installing this machine in locations where the top or upper rear portion of the unit will be exposed to direct sunlight. Such conditions might adversely effect the unit’s ability to detect the correct size of originals and documents. When such a location cannot be avoided, change the direction the unit is facing in order to eliminate exposure to direct sunlight.

Precautions for Use

CAUTION

Do not leave the document processor open as there is a danger of personal injury.

Other precautions

Do not open the front cover or left cover, turn off the main power switch, or pull out the power plug while transmitting, receiving, or copying.

This machine may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.)

This machine may be inoperable in areas with poor telephone lines or communication conditions.

‘CALL WAITING’ or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications.

OPERATION GUIDE v

No matter what the status of the unit, if the sound of the motor within the unit is audible, never open either the front cover or the left cover, nor turn off the main power switch.

vi OPERATION GUIDE

General Notice

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

Trademark Information

• Microsoft, Windows, Windows NT, and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S. and other countries.

• Windows ME and Windows XP are trademarks of Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this guide.

OPERATION GUIDE vii

Declarations to European Directives

DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity characteristics of information technology equipment

Limits and methods of measurement for radio interference characteristics of information technology equipment

Limits for harmonic currents emissions for equipment input current 16A per phase

Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current 16A

Safety of information technology equipment, including electrical business equipment

The common technical regulation for the attachment requirements for connection to the analogue public switched telephone networks (PSTNs) of terminal equipment (excluding terminal equipment supporting the voice telephony justified case service) in which network addressing, if provided, is by means of dual tone multi-frequency (DTMF) signaling

EN55024

EN55022 Class B

EN61000-3-2

EN61000-3-3

EN60950-1

CTR 21

viii OPERATION GUIDE

Technical regulations for terminal equipment

This terminal equipment complies with:

• TBR21 • DE 08R00 National AN for D

• AN 01R00 AN for P • DE 09R00 National AN for D

• AN 02R01 AN for CH and N • DE 12R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D

• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E

• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR

• AN 09R00 AN for D • GR 03R00 National AN for GR

• AN 10R00 AN for D • GR 04R00 National AN for GR

• AN 11R00 AN for P • NO 01R00 National AN for N

• AN 12R00 AN for E • NO 02R00 National AN for N

• AN 16R00 General Advisory Note • P 03R00 National AN for P

• DE 03R00 National AN for D • P 04R00 National AN for P

• DE 04R00 National AN for D • P 08R00 National AN for P

• DE 05R00 National AN for D

OPERATION GUIDE ix

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries:

Austria France Liechtenstein Slovakia

Belgium Germany Lithuania Slovenia

Bulgaria Greece Luxembourg Spain

Cyprus Hungary Malta Sweden

Czech Iceland Norway Switzerland

Denmark Ireland Poland The Netherlands

Estonia Italy Portugal United Kingdom

Finland Latvia Romania

x OPERATION GUIDE

Introduction

About This Guide

This guide consists of the following chapters.

Chapter 1 - Part Names and Functions

Explains the parts of the machine and keys on the operation panel.

Chapter 2 - Preparation Before Use

Explains the settings required before using fax.

Chapter 3 - FAX Operation (Basic)

Explains general usage of the fax function such as sending originals and receiving originals.

Chapter 4 - FAX Operation (Advanced)

Explains convenient fax functions such as setting the transmission time, continuous sending of the same originals to multiple recipients and scheduling the next transmission. Also explains advanced fax communication such as limiting the destinations and systems from which you receive originals, as well as forwarding, saving, and printing the received originals for each requirement. Furthermore, explains sub address communication functions of the machine that are compatible with other makers’ systems and job accounting functions convenient for checking the communication status of fax.

Chapter 5 - Checking Transmission Results and Registration Status

Explains how to check the status of recent transmissions on the touch panel. Also, explains how to print administrative reports to check communication results and settings and registration status of the machine.

Chapter 6 - Setup and Registration

Explains various settings and registration pertaining to functions, such as adjusting the volume of the alarm sound.

Chapter 7 - Optional Equipment

Introduces the optional Internet FAX Kit(A), Expansion Memory and Dual FAX and explains how to use the machine when optional features are installed.

Chapter 8 - Internet Faxing (i-FAX) (Option)

Explains how to use the i-FAX function and the settings required for Internet faxing.

Chapter 9 - About Network FAX

Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included CDROM (online manual) as well.

OPERATION GUIDE xi

Chapter 10 - Troubleshooting

Explains how to respond to error indications and trouble.

Appendix

Explains character entry and the specifications of the machine.

NOTE: This Operation Guide contains information for using both the inch and metric versions of this machine.

The inch version of this machine is shown in the screens in this guide. If you are using the metric version, you should use the messages provided for the inch version as reference only.

xii OPERATION GUIDE

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention Description Example

Bold Indicates the operation

panel keys, the buttons and messages displayed on the PC screen.

[Regular] Indicates the touch panel

keys.

Italic Indicates the messages

displayed on the touch panel.

Note Indicates supplemental

information or operations for reference.

Important Indicates items that are

required or prohibited so as to avoid problems.

Press the Start key.

Press [OK].

Ready to copy is displayed.

NOTE: —

IMPORTANT: —

Description of Operation Procedure

In this Operation Guide, the continuous operation of the keys on the touch panel is as follows:

Actual procedure

Press [FAX].

Press [Next] of Transmission.

Press [Next] of Basic.

Press [Change] of TTI.

OPERATION GUIDE xiii

Press [FAX], [Next] of Tran smis sion , [Next] of Basic, and then [Change] of TTI.

Description in this

Operation Guide

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes.

As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals/paper.

Placement direction

Vertical direction

Original Paper

For the originals/paper, dimension A is longer than B.

Horizontal direction

Original Paper

For the originals/paper, dimension A is shorter than B.

Indicated size

†

A4, B5, A5, B6, A6, Letter, Statement

A4-R, B5-R, A5-R, B6-R, A6-R, Letter-R, Statement-R

†. The size of the originals/paper that can be used depends on the

function and source tray. For details, refer to the appropriate pages of the function or source tray.

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement directions on the touch panel.

Placement direction Originals Paper

Vertical direction

Horizontal direction

xiv OPERATION GUIDE

This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit.

For other parts, refer to the machine’s Operation Guide.

• Operation Panel ..................................................................................................... 1-2

• Machine ................................................................................................................. 1-4

Part Names and Functions

OPERATION GUIDE 1-1

Part Names and Functions

Operation Panel

For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s

Operation Guide.

Displays the Status/Job Cancel screen.

Displays the System Menu.

Displays number of sheets printed and number of pages scanned.

Displays help guidance.

Blinks during printing operation.

Blinks while data is transmitted.

Displays the Copy screen.

Displays the screen for sending. You can also change this to show the address book screen.

Switches the touch panel display to enlarged display in the Copy screen or Send screen.

Displays the Document Box screen.

Displays the Program screen.

* The operation panel may differ from the above illustration depending on the type of your machine.

1-2 OPERATION GUIDE

Part Names and Functions

Blinks while data is received.

Blinks while the machine is accessing the hard disk, fax memory or USB memory (general-purpose item).

Lights or blinks when an error occurs and a job is stopped.

Displays the Interrupt Copy screen.

Ends operation (logs out) on the Administration screen.

Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

Lit when the machine's main power is on.

Numeric keys. Enter numbers and symbols.

Clears entered numbers and characters.

Recalls already registered destinations and programs for sending.

Finalizes numeric key entry, and finalizes screen during setting of functions. Operates linked with the on-screen [OK].

* The operation panel may differ from the above illustration depending on the type of your machine.

OPERATION GUIDE 1-3

Starts copying and scanning operations and processing for setting operations.

Returns settings to their default states.

Pauses the printing job in progress.

Part Names and Functions

Machine

This chapter explains the names of parts when the machine is used as a fax machine.

For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.

4 6

* The operation panel may differ from the above illustration depending on the type of your machine.

1 Operation panel Perform the fax operation with this panel.

2 Main power

switch

Set this switch to the ON (|) side when performing the fax or copier operation. The touch panel lights to enable operation.

3MP (Multi

Purpose) tray

Set the paper in this tray when using a type of paper other than the cassette (e.g., when using special paper).

4 LINE connector

(L1)

5 LINE connector

(L2)

Connect the modular cord for the telephone line to this connector. This connector is Port 1.

If you install 2 optional FAX Kits (Dual FAX option), you can use Port 2. Connect the modular cord for the telephone line to this connector.

6 TEL connector

(T1)

When using a commercially available telephone set, connect the modular cord to this connector.

IMPORTANT: You cannot automatically receive a fax when the main power switch is turned off. To receive faxes with the power turned off, press the Power key on the operation panel.

1-4 OPERATION GUIDE

Document Processor (optional)

Part Names and Functions

7 8 9

10 11

7Original

placement indicator

8 Top cover Open this cover when the original jammed in

9 Original width

guides

10 Original table Stack the sheet originals on this table.

11 Original eject

table

12 Opening handle Hold this handle when opening or closing the

Indicates the original status in the Document Processor. The left indicator lights in green when the original is correctly set.

the Document Processor.

Adjust these guides according to the original width.

Read originals are ejected onto this table.

Document Processor.

NOTE: The Original placement indicator shows the original status.

Left indicator is lit in green: Originals are set correctly.

Left indicator is blinking in green: Place the originals correctly.

Right indicator is blinking in red: The original jammed.

OPERATION GUIDE 1-5

Part Names and Functions

1-6 OPERATION GUIDE

2 Preparation Before Use

This chapter explains the preparation necessary before the machine is used for the first time after the FAX kit is installed in the machine.

There is no need for the customer to undertake this preparation if it has already been carried out by a service representative.

• Selection of Telephone Line (Inch version only) .................................................... 2-2

• Selection of Transmit Terminal Identification (TTI) ................................................. 2-3

• Setting the TTI information ..................................................................................... 2-4

• Date and Time Entry .............................................................................................. 2-6

OPERATION GUIDE 2-1

Preparation Before Use

Selection of Telephone Line (Inch version only)

Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax.

NOTE: If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, select the option for

each line.

1 Press the System Menu key.

2 Press [FAX], [Next] of Transmission, [Next] of FAX ,

and then [Change] of Dialing Mode (Port 1) or Dialing Mode (Port 2).

FAX - FAX Port 1

Set FAX port.

Status

3 According to the type of telephone line you are

contracted with, press [Tone (DTMF)] or [Pulse (10PPS)].

Pulse(10PPS)Tone(DTMF)

Cancel OK

10/10/2008 10:10

4 Press [OK].

2-2 OPERATION GUIDE

Preparation Before Use

Selection of Transmit Terminal Identification (TTI)

The transmit terminal identification (TTI) is the information about the machine (transmit terminal) to be printed out on the fax on the receiving system. The information includes transmission date and time, the number of transmission pages, and the fax number. This machine enables the user to select if the TTI is printed out on the fax on the receiving system. Regarding the location of the information to be printed, you can select inside or outside of the page image being sent.

NOTE: You can specify the same TTI for FAX and Internet FAX (i-FAX) transmissions.

Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job accounting has been enabled, and you send originals after entering an Account ID, the Account Name is printed.

1 Press the System Menu key.

2 Press [FAX], [Next] of Transmission, [Next] of Basic

and then press [Change] of TTI.

FAX - TTI

Attach TTI (Transmit Terminal Identification) in transmitted documents.

Off

Status

Outside

3 Press the location for printing the information on

the fax. If you don’t want to print, press [Off].

Inside

Cancel OK

08/08/2009 10:10

4 Press [OK].

OPERATION GUIDE 2-3

Preparation Before Use

Setting the TTI information

Register the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal identification (TTI) area.

By registering the TTI data, the receiver can easily find out where the FAX came from.

Local FAX Name Registration

NOTE: To change the entry, follow the same operation.

1 Press the System Menu key.

2 Press [FAX], [Next] of Transmission, [Next] of

Basic, and then [Change] of Local FAX Name Entry. The entry screen will be displayed.

3 Enter the Local FAX Name to be registered. Up to

Use the keyboard to enter.

1 2 3 4 5 6 7 8 9 0 ! ^

q w e r t y u i o p [ ]

a s d f g h j k l ; :

z x c v b n m , . /

Upper-case No./Symbol Space

Lower-case

Status

Limit: characters

128

Input: characters

Cancel OK

08/08/2009 10:10

Backspace

32 characters can be entered.

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

4 Press [OK].

Local FAX Information Entry

Register the local FAX information (local FAX number/ID) printed on in the transmit terminal identification (TTI) area. The Local FAX ID is used for transmission limit purposes. (Refer to Transmission Restriction on page 6-

16.)

NOTE: If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, you can register Local

Fax Numbers for each of the lines.

To change the registration contents, follow the same operation.

1 Press the System Menu key.

2 Press [FAX], [Next] of Transmission, and then

[Next] of FAX.

When you register the Local FAX Number, go to next step. When you register the Local FAX ID, go to step 6.

2-4 OPERATION GUIDE

Local FAX Number Entry

Preparation Before Use

3 Press [Change] of Local FAX Number 1 or Local

FAX Number 2.

FAX - Local FAX Number 1

123456789

Status

Local FAX ID Entry

BackspaceSpace

Cancel OK

08/08/2009 10:10

If you have already registered a number, the current registered number is displayed.

4 Using the numeric keys, enter the local number to

• Up to 20 digits can be entered.

• Press [Space] to enter a space.

• Use [ ] or [ ] to move the cursor.

• Pressing [Backspace] deletes the character to the left of the cursor.

5 Press [OK].

6 Press [Change] of Local FAX ID.

The entry screen is displayed.

FAX - Local FAX ID

Set local FAX ID. Use [-]/[+] or the numeric keys to enter a number.

Status

7 Using the numeric keys or [+]/[-], enter the four-digit

Local FAX ID number to register.

(0000 - 9999)

0000

Cancel OK

08/08/2009 10:10

8 Press [OK].

OPERATION GUIDE 2-5

Preparation Before Use

Date and Time Entry

Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time.

IMPORTANT: Correct the time displayed on the touch panel of the operation panel regularly. Otherwise, the time displayed may eventually deviate from the current time.

1 Press the System Menu key.

2 Press [ ], [Date/Timer], and then [Change] of

Time Zone.

Date/Timer - Time Zone

Set time zone. Select the location nearest you.

-12:00 International Date Line West

-11:00 Midway Island, Samoa

-10:00 Hawaii

-09:00 Alaska

-08:00 Pacific Time (US & Canada)

-07:00 Arizona

Status 08/08/2009 10:10

Date/Timer - Date/Time

Set the date and time.

Time Zone

Cancel

ummer Time

1/13

Off

3 Select the region and press [OK].

NOTE: Press [ ] or [ ] to view the next region.

4 Press [Off] or [On] of Summer Time and then press

[OK].

NOTE: If you select a region that does not utilize

summer time, the summer time setting screen will not appear.

5 Press [Change] of Date/Time.

6 Enter the date and time using [+]/[-]. Enter the time

by a 24-hour system.

2008

10 10 31

Status

10 10

Cancel

DayMonthYear

SecondMinuteHour

08/08/2009 10:10

7 Press [OK].

2-6 OPERATION GUIDE

3 FAX Operation (Basic)

This chapter explains the following basic operations.

• Enter key and Quick No. Search key ..................................................................... 3-2

• Automatic Send ...................................................................................................... 3-4

• FAX Automatic Reception .................................................................................... 3-12

• Canceling Communication ................................................................................... 3-14

• Using the Address Book ...................................................................................... 3-17

• Using One-touch Keys ......................................................................................... 3-29

• Using the Speed Dial key ..................................................................................... 3-32

• Dialing the Same Receiving System (Redial) ...................................................... 3-33

• Previewing Images ............................................................................................... 3-34

OPERATION GUIDE 3-1

FAX Operation (Basic)

Enter key and Quick No. Search key

This section explains how to use the Enter key and Quick No. Search key on the operation panel.

Using the Enter ( ) key

The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close].

The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the Enter key (e.g. [ OK], [ Close]).

The operation of the Enter key is explained below using the time and date settings as an example. For details of the procedure, refer to Date and Time Entry on page 2-6.

Date/Timer - Date/Time

Set the date and time.

1 In the Date/Time settings screen, press [+] or [-] to

enter the date and time.

The Enter ( ) symbol appears on the [OK] on the touch panel, indicating that the Enter key performs the same action as [OK].

Status

2008

10 10 31

10 10

Cancel

DayMonthYear

SecondMinuteHour

/ / 10:10

2 Once you have set the date and time, press the

Enter (or [OK]) key.

Using the Quick No. Search ( ) key

Use the Quick No. Search keys to perform an action by simply entering a number directly using the numeric keys. For example, you can specify the speed dial for a transmission destination or recall a stored program by its program number.

The Quick No. Search key performs the same action as the [No.] displayed on the touch panel.

The use of the Quick No. Search key is explained below using an example in which a speed dial number is specified and used to select a destination. For more information on speed dialing, refer to Using the Speed Dial key on page 3-32.

1 Press the Quick No. Search key (or [No.]) in the

basic send screen.

3-2 OPERATION GUIDE

FAX Operation (Basic)

1/10

1/100

Destination

Address Book

E-mail Addr Entry

Folder Path Entry

FAX No. Entry

i-FAX Addr Entry

WSD Scan

Setup

Ready to send.

Place original.

Destination Detail

A OFFICE

B OFFICE

C OFFICE

DirectOn Hook

0001

AAA BBB

0006 0007 0008 0009 0010

FFF GGG HHH III JJJ

Status 08/08/2009 10:10

Quick SetupDestination Image Quality Advanced

1234567890

Enter One Touch key number using # keys.

(0001 - 1000)

0011

Cancel OK

Original/Sending

Data Format

2 In the number entry screen, use the numeric keys

to enter the speed dial number.

NOTE: If you enter a 4-digit speed dial number, the

operation in step 3 can be omitted. The basic send screen appears and the specified destination appears in the destinations list.

3 If you entered speed dial number between 1 and 3

digits long, press the Enter key (or [OK]).

The specified destination appears in the destination list.

OPERATION GUIDE 3-3

+ 193 hidden pages