TA Triumph-Adler DC 2116 User Manual

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Instruction Handbook

DC 2116 | 2120 | 2125

Fax system (L)

Digital Multifunctional

System

NOTICE This Operation Guide contains information for using this FAX System that relates to both the

inch and metric versions of this machine. The content of the message display as indicated in this guide is fundamentally that for inch specification machines. However, when a message that is shown within an explanatory text or procedure is different in the inch and metric versions, the information for the inch version will be listed and then followed, in brackets, by the corresponding information for the metric version. If that difference is only one of upper- and lowercase spelling, however, it will be the message for the inch version of this machine that will be indicated.

Trademark Information

• Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of the US and other countries.

• Windows ME and Windows XP are trademarks of Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.

• Adobe and Acrobat are registered trademarks Adobe Systems Incorporated

All other company and product names contained in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® will not be used in this guide.

Please read the Operation Guide before using the facsimile.Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

DANGER: Indicates that serious injury or even death will very possibly result from insufficient attention to or incorrect compliance with the related points.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

The z symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

.... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in the guide are illegible or if the guide itself is missing. (fee required)

<Note>

Due to performance updating, information in this Operation Guide is subject to change without notice.

Introduction

The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first time, as well as those familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference. Refer to the related section when using this fax.

Important! Please read first.

This section contains notes and cautions on installation and operation that should be read prior to using this fax machine for the first time and then strictly obeyed in order to ensure its safe and proper operation. BE SURE to read the notes and cautions contained in the Basic Edition of the Operation Guide for your machine as well.

1 Names of Parts / Preparations / Features and Functions

of this Fax

This section contains explanations on the names of the various parts of this fax and their functions, as well as certain settings and preparations required before you actually use the fax for the first time.

Reading the explanations regarding the various features and functions of this fax as well will assist you in its overall use.

2 Basic Use of this Fax

This section contains explanations on such basic fax operations as “Sending Documents” and “Receiving Documents Automatically”. Reading this section will make it possible for you to perform the basic procedures required to operate this fax machine.

3 Various Functions of this Fax

This section contains explanations on attempting procedures that will enable more effective use of this fax by those individuals who have already become somewhat familiar with its basic operation. It includes such instructions as setting the time for a transmission to begin, transmitting the same documents automatically to multiple destinations and for transmitting both sides of duplex (2-sided) documents.

4 Troubleshooting

This section contains explanations on handling problems that may occur during operation of this fax. It includes information on responding to error messages that are displayed as well as check points regarding the various settings made.BE SURE to read this section carefully and follow all procedures and cautions precisely.

Introduction

5 Other Features of this Fax

This section contains explanations on using the more specialized functions of this fax for those individuals who have become knowledgeable about and quite comfortable with its operation. It includes such special instructions as how to limit who can transmit and receive documents with this machine as well as on the procedures for receiving confidential documents that should not be seen by third parties.In addition, this fax contains Subaddress Communication capabilities that enable more functional compatibility with other companies’ fax machines and a Restricted Access function that enables the convenient control of fax communication performed with this machine.

6 Managing Information About Your Fax

Communications

This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception.In addition, it includes explanations on how to print out the management reports and lists that contain information about the result of fax communications and other settings made in this fax.

7 Various Settings and Registration in this Fax

This section contains explanations on certain settings and registration such as adjusting the volume of the alarm that sounds in the event of some sort of error. Use this section to perform the settings and registration most appropriate to how you use this fax.

8 Optional Equipment

This section contains an explanation on the addition of Optional Memory, something that enables the use of the Ultra fine resolution mode and thus allows even clearer fax transmission and reception of documents.

9 Network FAX Settings (Option)

This section contains explanations on the setup procedure and settings to be performed on the machine in order to use the Network FAX functions available when the optional Network scanner is installed on this fax machine. Be sure to read the On-Line Manual on the included CD-ROM as well.

10 Reference Information

This section contains information on the specifications for this fax machine, a flowchart of the menus that are shown in the message display and tables with explanations related to various error codes. Use this section as a reference when using this fax.

IMPORTANT! PLEASE READ FIRST. ........................................................................vii

INSTALLATION PRECAUTIONS ..........................................................................vii

PRECAUTIONS FOR USE.....................................................................................viii

1 Fax Operation

(Names of Parts / Preparations / Features and Functions of this Fax) 1-1

Names of Parts ........................................................................................................................ 1-1

Main Body Parts and their Functions ................................................................................. 1-1

Operation Panel and their Functions ................................................................................. 1-3

Preparations ............................................................................................................................ 1-7

Designating the Type of Phone Line Being Used ("Line Type" setting) (Inch version only)

Turning TTI Transmission ON/OFF ("TTI" setting) ............................................................. 1-8

Registering the Information Identifying Your Facsimile ("Location Info." setting) ............... 1-9

Setting the Current Date and Time ("Date & Time" setting) ..............................................1-11

Features and Functions of this Fax ....................................................................................... 1-12

Switching from the Copy Operation Mode to the Fax Operation Mode ........................... 1-12

What is the “Initial Mode”? ............................................................................................... 1-13

What is the Administrator Password Used For? .............................................................. 1-13

When You Press the Reset Key... .................................................................................... 1-14

Automatically Clearing the Current Settings (Auto Clear function) .................................. 1-14

Using a 3-digit Document Number to Manage Fax Communications (Document Number)

Automatically Engaging the Energy Saving Mode (Auto sleep function) ......................... 1-15

Sending a Fax Directly from a Network Computer (Network FAX functions [option]) ...... 1-16

Handling 2 Jobs Simultaneously (Dual Access function) ................................................. 1-17

Sending Multiple Sets of Documents in One Batch (Batch Transmission function) ......... 1-20

Rotating the Document Image for Transmission (Rotate & Transmit function) ................ 1-20

Verifying IDs With the Other Party Using Subaddresses (Subaddress Communication) Receiving Documents Even When Paper Has Run Out (Memory Reception function) Backing Up Memory Even During a Power Failure (Image Memory Backup function)

Rotating Received Data to Fit the Available Paper (Rotate Received Data function) ...... 1-21

..... 1-7

........ 1-14

......... 1-20

....... 1-21

........ 1-21

2 Fax Operation (Basic Use) ............................................................................ 2-1

Sending Documents ................................................................................................................ 2-1

Receiving Documents Automatically (Automatic Fax Reception) ........................................... 2-9

Canceling a Communication ...................................................................................................2-11

Canceling a Memory Transmission ...................................................................................2-11

Canceling a Direct Feed Transmission ............................................................................ 2-12

Canceling a Reception ..................................................................................................... 2-12

Printing Out Received Documents Even During Copying(Fax Priority Printout function) ...... 2-14

Make Copies Even During Printing of an Incoming Fax (Copy Priority Printout function) ..... 2-14

Entering Characters ............................................................................................................... 2-15

Character Table ............................................................................................................... 2-15

Procedure ........................................................................................................................ 2-15

Dialing the Destination Using Only One Key (One-Touch Keys) .......................................... 2-18

Registering New One-Touch Keys ................................................................................... 2-18

Modifying and Deleting Registered Information ............................................................... 2-21

Dialing With a One-Touch Key ......................................................................................... 2-22

Printing Out a One-Touch Key List .................................................................................. 2-23

Using a 3-Digit Number to Select the Destination (Abbreviated Numbers) .......................... 2-24

Registering New Abbreviated Numbers ........................................................................... 2-24

Modifying or Deleting Registered Information .................................................................. 2-27

Dialing with an abbreviated number ................................................................................ 2-28

Printing Out an Abbreviated Dial List ............................................................................... 2-29

iii

CONTENTS

Dialing the Destination Using the Address Book (Address Book) .........................................2-30

Searching for a Destination with the Address Book .........................................................2-30

How Do I Find a Destination in the Address Book? ..........................................................2-30

Printing Out a Telephone Directory List ............................................................................2-31

Dialing the Same Number Again (Redailing functions) .........................................................2-32

Automatic Redialing ..........................................................................................................2-32

Manual Redialing ..............................................................................................................2-32

3 Various Functions of this Fax ....................................................................... 3-1

Sending 2-Sided Documents (Duplex Transmission) ...............................................................3-1

Preparing the Next Documents During Another Communication(Standby Transmission) .......3-3

Sending the Same Documents to Multiple Destinations (Broadcast Transmission) ...............3-5

Sending Important Documents Before Others (Interrupt Transmission) .................................3-7

Sending Documents at a Specified Time (Communication Using the Timer) ..........................3-8

Dialing the Destination With A Registered Number and the Keypad (Chain Dial Keys) .......3-10

Registering New Chain Dial Keys .....................................................................................3-10

Modifying or Deleting Registered Information ..................................................................3-11

Dialing With a Chain Dial Key ...........................................................................................3-12

Managing Information for a Scheduled Communication (Editing a Communication in Memory)

Printing Out a Sample Image of Waiting Documents .......................................................3-13

Force-Starting the Communication ...................................................................................3-14

Modifying the Contents of the Communication .................................................................3-15

Deleting the Communication ............................................................................................3-20

Initiating the Fax Connection Manually (Manual Fax Transmission) ......................................3-21

Initiating the Fax Connection Manually (Manual Fax Reception) ...........................................3-22

.3-13

4 Troubleshooting ............................................................................................. 4-1

When the Fax Data Indicator is Lit... ........................................................................................4-1

CAUTIONS before Disconnecting the Power Cord ............................................................4-1

If a Power Failure Report is Printed Out... ..........................................................................4-1

If an Error Occurs... ............................................................................................................4-1

When One of These Message is Displayed... ..........................................................................4-2

Troubleshooting Tables ............................................................................................................4-4

5 Other Features of this Fax ............................................................................ 5-1

Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching) ........5-1

Automatically Switching Between the Fax and an Answering Machine (TAD Reception) .......5-3

Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only]

Initiating Fax Reception From a Connected Telephone (Remote Switching) ..........................5-7

Changing the Remote Switching Number ..........................................................................5-7

Initiating the Reception .......................................................................................................5-8

Allowing the Receiving Party to Initiate Communication (Polling Communication) ..................5-9

Preparing Documents for a Polling Transmission ...............................................................5-9

Receiving Documents Using Polling Reception ...............................................................5-10

Communicating Using Subaddresses (Subaddress Communication) ...................................5-13

What Subaddresses are used in this fax? ........................................................................5-13

Communicating Confidentially (Subaddress-based Confidential Communication) ...............5-15

Registering New Subaddress Confidential Boxes ............................................................5-15

Modifying or Deleting Subaddress Confidential Boxes .....................................................5-16

Sending Documents Using Subaddress-based Confidential Transmission ......................5-18

Printing Out Documents from a Subaddress Confidential Box .........................................5-20

Printing Out a Subaddress Confidential Box List ..............................................................5-21

Entering Documents into a Subaddress Confidential Box ................................................5-22

Receiving Documents from a Subaddress-based Bulletin Board .....................................5-23

.5-5

CONTENTS

Using a Relay Station to Send Your Documents

(Subaddress-based Relay Broadcast Communication) ........................................................ 5-24

Registering New Subaddress Relay Boxes ..................................................................... 5-24

Modifying or Deleting Subaddress Relay Boxes .............................................................. 5-27

Sending Documents as a Subaddress-based Relay Broadcast Transmission ................ 5-28

Printing Out a Subaddress Relay Box List ....................................................................... 5-30

Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding) ................... 5-31

Registering the Fax Forwarding Information .................................................................... 5-31

Modifying Registered Fax Forwarding Information .......................................................... 5-33

Turning Fax Forwarding ON/OFF .................................................................................... 5-34

Dialing Multiple Destinations as a Group (Group Dial Keys) ................................................ 5-35

Registering New Group Dial Keys ................................................................................... 5-35

Modifying or Deleting Registered Information .................................................................. 5-37

Dialing With a Group Dial Key ......................................................................................... 5-38

Printing Out a Group Dial List .......................................................................................... 5-38

Saving Specific Communication Settings as a Single Program (Program Keys) ................. 5-40

Registering New Program Keys ....................................................................................... 5-40

Modifying or Deleting Registered Information .................................................................. 5-46

Using a Program Key ....................................................................................................... 5-47

Printing Out a Program Dial List ...................................................................................... 5-48

Enabling Communication Only When Certain Passwords Match

(Password Check Communication) ...................................................................................... 5-49

Registering New Permit Telephone Numbers .................................................................. 5-49

Modifying or Deleting Permit Telephone Numbers .......................................................... 5-50

Registering New Permit IDs ............................................................................................. 5-51

Modifying or Deleting Permit IDs ..................................................................................... 5-52

Turning Password Check Communication ON/OFF ........................................................ 5-53

Communicating with Encrypted Documents (Encrypted Communication) ........................... 5-55

Registering New Encryption Keys ................................................................................... 5-55

Modifying or Deleting Encryption Keys ............................................................................ 5-58

Registering New Encryption Boxes ................................................................................. 5-59

Modifying or Deleting Encryption Boxes .......................................................................... 5-60

Performing the Operation at the Transmitting Fax ........................................................... 5-61

Performing the Operation at the Receiving Fax ............................................................... 5-62

Printing Out Documents from an Encryption Box ............................................................ 5-63

Printing Out an Encryption Key List ................................................................................. 5-64

Printing Out an Encryption Box List ................................................................................. 5-65

Managing Fax Use by Each Department (Restricted Access) ............................................. 5-66

Sending a Fax under Restricted Access .......................................................................... 5-67

Printing Out a Restricted Access Report ......................................................................... 5-68

6 Managing Information About Your Fax Communications ......................... 6-1

Checking the Result of Each Communication (Communication Result Display) ..................... 6-1

Checking the Result of Transmissions ............................................................................... 6-1

Checking the Result of Receptions .................................................................................... 6-2

Printing the Different Management Reports/List (Management Reports/Lists Printout) .......... 6-3

Printing Out an Activity Report ........................................................................................... 6-3

Printing Out a Confirmation Report .................................................................................... 6-3

Printing Out a User Setting List ......................................................................................... 6-4

CONTENTS

7 Various Settings and Registration ............................................................... 7-1

Turning Print Out of Each Report ON/OFF ("Print Report" setting) .........................................7-1

Turning the Bulletin Board ON/OFF ("Bulletin Board" setting) ................................................7-3

Setting the Number of Rings [Auto Fax Reception] ("Number of Rings" setting) ....................7-4

Setting the Number of Rings [TAD Reception] ("Number of Rings" setting) ...........................7-5

Setting the Number of Rings [FAX/TEL Switching] ("Number of Rings" setting) .....................7-6

Confirming the Destination Information Before Dialing ("Dial Confirm” setting) .......................7-7

Making Volume Settings ("Volume" setting) ............................................................................7-8

Setting the Document Size for Scanning from the Document Processor ("Scan from DP" setting) .7-10

Setting the Default Transmission Mode ("TX Mode/Default" setting) ....................................7-11

Selecting the Automatic Reception Mode ("Receive Mode" setting) .....................................7-12

Turning Reception Date & Time Print Out ON/OFF ("RX Date/Time" setting) .......................7-13

Selecting the Paper Feed Selection Mode ("Fax Paper Feeding Tray" setting) .....................7-14

Turning 2 in 1 Reception ON/OFF ("2 in 1 RX" setting) .........................................................7-16

Turning Remote Diagnosis ON/OFF ("Remote Diagnosis" setting) .......................................7-17

Registering the Remote Test ID ("Remote Test ID" setting) ..................................................7-18

Receiving Faxes at the Same Size or a Reduced Size (“Reception size” setting) ................7-19

Turning Bulk Fax Reception ON/OFF ("Fax bulk reception” setting) ......................................7-20

8 Optional Equipment ....................................................................................... 8-1

Duplex Unit ...............................................................................................................................8-1

Turning Duplex Reception ON/OFF (Duplex RX setting) ...................................................8-1

Optional Memory ......................................................................................................................8-2

9 Network FAX Settings (Option) ..................................................................... 9-1

Performing the Setup Procedure ..............................................................................................9-2

Connecting the Fax Machine and the Computer ......................................................................9-3

Making the Initial Settings on the Fax Machine ........................................................................9-4

Turning Network FAX Reception ON/OFF ..........................................................................9-4

Turning the Save Transmitted Documents Function ON/OFF ............................................9-5

Selecting the File Type .......................................................................................................9-6

Printing Out a Network FAX Settings List .................................................................................9-7

10 Reference Information ................................................................................. 10-1

Specifications .........................................................................................................................10-1

Menu Flow Charts ..................................................................................................................10-2

Paper Size and Priority Feed Chart (Inch version) .................................................................10-5

Paper Size and Priority Feed Chart (Metric version) ..............................................................10-6

Error Code Tables ..................................................................................................................10-7

Index ....................................................................................................................................10-10

IMPORTANT! PLEASE READ FIRST.

This Operation Guide contains information on using the facsimile functions of this machine. BE SURE to read the Basic Edition of the Operation Guide for your machine as well and maintain both guides in good condition in a location close to the machine.

During use, refer to the Basic Edition of the Operation Guide for your machine for information regarding the sections listed below.

CAUTION LABELS

INSTALLATION PRECAUTIONS

PRECAUTIONS FOR USE

Loading Paper

Replacing the Toner Container and Waste Toner Box

Paper Jams

If Trouble Occers

Cleaning the Machine

INSTALLATION PRECAUTIONS

 Environment

Avoid installing this product in locations where the top or upper rear portion of the unit will be exposed to direct sunlight. Such conditions might adversely effect the unit’s ability to detect the correct size of originals and documents. When such a location cannot be avoided, change the direction the unit is facing in order to eliminate exposure to direct sunlight.

 Power supply/Grounding the product

DO NOT connect this product to the same outlet as an air conditioner or copier, etc.

vii

IMPORTANT! PLEASE READ FIRST.

PRECAUTIONS FOR USE

CAUTION

DO NOT leave the Document Processor open as

there is a danger of personal injury. .............................................................................

Other precautions

• DO NOT open the front cover or left cover, turn off the power switch, or pull out the power plug while transmitting, receiving, or copying.

• This product may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.)

• This product may be inoperable in areas with poor telephone lines or communication conditions.

• “CALL WAITING” or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications.

• No matter what the status of the unit, if the sound of the motor within the unit is audible, never open either the front cover or the left cover, nor turn off the power switch.

• Return used battery to point of sales.

viii

1 Fax Operation (Names of Parts / Preparations /

Features and Functions of this Fax)

Names of Parts

Main Body Parts and their Functions

The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Basic Edition of the Operation Guide for your machine for information on other parts of this machine.

1 Operation panel—Use the operation panel to perform the procedures required for fax

communication.

2 Telephone jack (T)—Use this jack to connect a separately purchased telephone to the fax.

3 Line jack (L)—Use this jack to connect the fax to a telephone line using the modular cord.

4 Power switch—Turn this switch ON ( | ) in order to perform fax and copy operations. The

message display will light and operation will be possible.

5 Fax storage area—Received faxes are stored here.

Important! • Be aware that fax reception is not possible while the power switch is turned OFF (O). In order

to continue to receive faxes, you should press the Power key to turn off the power.

• When using this machine as a facsimile, it is not possible to feed paper from the Multi-bypass tray.

1-1

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

z Document Processor

This unit is a duplex document feeder from which you can fax both 1-sided and 2-sided originals.

6 Document table—Set the documents you want to transmit on this table. Up to 50 sheets of up

to 17" x 11" – 5

1/2" x 8 1/2"[A3 – A5] size paper can be set at one time.

7 Document insert guides—Adjust these guides to match the width of the documents.

8 Document Processor reversing cover—Open this cover if a document jams.

9 Document eject cover—Documents are ejected onto this cover after being scanned.

10 Eject guide—Open this guide when transmitting documents of a large size such as 8

1/2"x 14"

or 11" x 17" [A3 or Folio].

11 Document Processor open/close lever—Operate this lever when opening and closing the

Document Processor.

1-2

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Operation Panel and their Functions

The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile. Refer to the Basic Edition of the Operation Guide for your machine for information on the keys and indicators that are utilized when this machine is used as a copier

512111098

1 Message display—Operation procedures and indications of trouble, etc., are shown in the

message display.

2 Start key—Press this key when you want to initiate fax transmission and manual fax reception.

3 Stop/Clear key—Press this key when you want to revise data that you have entered and return

the message display to the previous step. (The message display will NOT, however, return to the previous step if the Enter key has already been pressed in order to register that data.) Press this key also during registration, modification or deletion procedures when you want to delete the data that is currently displayed.

4 Reset key—Press this key when you want to cancel an operation in progress and have the

operation panel return to the initial mode settings.

5 Keypad—Use the keypad to enter fax numbers, etc.

Even if your telephone service is for pulse dialing, press the star (*) key after connecting to the other party and any key pressed on the keypad after that will transmit the related tone signal.

6 Interrupt key & indicator—Press this key when you want to interrupt a fax reception in order

to make copies. The Interrupt indicator will light when the machine is in the Interrupt mode.

7 Job Accounting—Press this key at the end of copying to return to the ID-code entry screen

when you are using Restricted Access. (Refer to the Advanced Edition of the Operation Guide for your machine for more detailed information.)

8 < (Cursor left) key—Press this key when you want to move the cursor in the message display

to the left.

9 T(Cursor down) key—Press this key when you want to move the cursor downward in the

message display.

10 S(Cursor up) key—Press this key when you want to move the cursor upward in the message

display.

11 > (Cursor right) key—Press this key when you want to move the cursor in the message

display to the right.

12 Enter (OK) key—Press this key when you want to advance to the next step in an operation or

when you want to register the entered data during setting and registration procedures.

1-3

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

181716 21 20 19

1413

13 Resolution select key & indicators—Press this key when you want to select the degree of

resolution at which the documents will be transmitted. Select among the 5 available resolution settings: Normal, Fine, Super Fine, Ultra Fine and Half Tone. Ordinarily, all of the resolution indicators will be out; and the Normal resolution is thus selected. If you want to use any resolution other than Normal, press the resolution select key until the resolution indicator that corresponds to the desired resolution is lit.

14 Contrast select keys & indicators—Press these keys when you want to select the degree of

contrast, darker or lighter, at which the documents will be scanned. These indicators display the 3 available levels of scanning contrast. Ordinarily, the middle indicator will be lit. If you want to increase (darken) the contrast at which documents are scanned, press the right contrast select key to move the lit indicator towards the right. If you want to reduce (lighten) the contrast at which documents are scanned, press the left contrast select key to move the lit indicator towards the left.

15 Memory Tx. indicator—When this indicator is lit, the fax is in the Memory Transmission mode.

When the indicator is out, the fax is in the Direct Feed Transmission mode.

16 On-Hook indicator—This indicator will light when the On-Hook key has been pressed and the

telephone receiver is still “on the hook” (dialing will be possible without picking up the receiver).

17 TAD indicator—When this indicator is lit, the fax is in the TAD Reception mode.

18 Auto Rx. indicator—When this indicator is lit, the fax is in the Auto Fax Reception mode.

19 Document in Memory indicator—When this indicator is lit, there are documents in memory

that are waiting to be printed or communications that are waiting for their appointed start time. When this indicator is flashing, documents are currently being scanned or received into memory.

20 Communicating indicator—When this indicator is lit, a fax communication is currently in

progress. When a separately purchased telephone is connected to this fax machine, this indicator will flash while it’s being used.

21 Communication Error indicator—When this indicator is lit, a communications error has

occurred.

1-4

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

2726252429

222328

22 Cover plate— Pinch the tab between your fingers and open this plate to the right or left in order

to access the desired one-touch key number. Open this plate to the left in order to use the various “function” keys (Broadcast key, etc.).

23 One-touch keys (No. 1 – No. 32)—32 one-touch keys are available for use with this fax. Open

the cover plate to the right when you want to access one-touch keys No. 1 – No. 20 and open it to the left in order to access one-touch keys No. 21 – No. 32. You can designate each of the keys to function as either a one-touch key, a program key, a group dial or a chain dial key. Use these keys as well during the registration of destination names, etc.

24 Memory Tx. key—Press this key when you want to switch between the Memory Transmission

and Direct Feed Transmission modes.

25 On-Hook key—Press this key when you want to dial without picking up the telephone receiver.

Press the key again to cancel that state.

26 Pause/Redial key—Press this key when the fax is in the Direct Feed Transmission mode and

you want to have the fax automatically redial the most recently dialed number. Press this key also while entering a fax number when you want to insert a pause of a few seconds at that point in dialing. A pause is indicated by a dash ( - ) in the message display.

27 Abbr./Directory key—Press this key when you want to dial with abbreviated numbers or you

want to access the directory.

28 Fax key & indicator—Press this key when you want to switch to the Fax Operation mode.

When the Fax indicator is lit, the machine is in the Fax Operation mode.

29 System Menu / Counter & indicator—Press this key when you want to make machine

settings related to Restricted Access and other default settings. (Refer to the Advanced Edition of the Operation Guide for your machine for more information.)

1-5

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

33323130

4039353834 36 37

30 Register key—Press this key when you want to register information related to facsimile use.

31 TAD/Auto Rx. key—Press this key when you want to change the reception mode. When the

TAD indicator is lit, the fax is in the TAD Reception mode. When the Auto Rx. indicator is lit, the

fax is in the Auto Fax Reception mode. When both indicators out, the fax is in the Manual Fax Reception mode.

32 Information key—Press this key when you want to find out whether a certain fax transmission

or fax reception was carried out properly. The status of the 50 most recent fax transmissions and the 50 most recent fax receptions can be checked in the message display. Press this key also when you want to cancel, or modify information related to, communications that are in memory waiting for a start time.

33 Print Report key—Press this key when you want to print out a desired report or list.

34 Duplex Tx. key—Press this key when you want to transmit duplex (2-sided) documents.

35 Polling key—Press this key when you want to perform Polling Communication procedures.

36 Delayed Tx. key—Press this key when you want to perform procedures for communications

that use the timer.

37 Sub-Address key—Press this key when you want to perform Subaddress Communication

procedures.

38 Broadcast key—Press this key when you want to perform Broadcast Transmission

procedures.

39 Confidential key—Press this key when you want to enter documents into a Subaddress

Confidential Box or print out documents from an Encryption Box.

40 Alternate Display key—If you press and hold this key when carrying out 2 operations

simultaneously (Dual Access function) – such as copying during a fax transmission – the message display will be switched to show the status of the additional (background) operation for as long as the key is held down.

1-6

Note For information on entering characters, see Entering Characters on page 2-15.

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Preparations

When using the fax functions of this machine for the first time after purchasing your Fax System, perform the procedures as explained in "Designating the Type of Phone Line Being Used ("Line Type" setting)" through "Setting the Current Date And Time ("Date & Time" setting)".

Note If your service representative performs these settings during set-up of your Fax System, there is no

further need for you to perform these procedures.

Designating the Type of Phone Line Being Used ("Line Type" setting) (Inch version only)

Set the type of phone line here to correspond to the type of telephone service that you are using. BE SURE the type of phone line you select here is correct because, if the setting is incorrect, dialing – and therefore fax communication – will be impossible.

Notes • Prior to operation, check the message display to make sure that the touch panel is in the initial

mode for fax operation. (See What is the “Initial Mode”? on page 1-13.)

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Press the System Menu key.

Press the T key to select Fax Default.

System Menu / Counter

Machine Default Printer Default Fax Default

Press the Enter key.

Make sure that Line Type is selected in the message

display and press the Enter key.

The asterisk (*) in the message display indicates the current setting.

Press the S key or the T key to select the type of

phone line that you are using.

Select between Tone(DTMF) Line and Pulse(10PPS) Line.

Press the Enter key. The Setting for the type of phone line is completed.

Press the S key or the T key to select End and press the Enter key. To finish the setting and turn

to the initial mode settings, press the Reset key.

Fax Default:

End Line Type TTI

Line Type:

Tone(DTMF) Line Pulse(10PPS) Line

:Tone Dial :Outside P.

1-7

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Turning TTI Transmission ON/OFF ("TTI" setting)

The TTI (Transmit Terminal Identifier) refers to information – such as the time of the transmission, the number of pages, your station name and fax number, etc. – that is automatically sent to the receiving party's fax and printed out on the received documents. With this fax, you can select here whether or not that TTI information will be sent to the receiving party's fax, and – if it is – whether it will be printed inside or outside the border of the transmitted page.

Notes • Prior to operation, check the message display to make sure that the touch panel is in the initial

mode for fax operation. (See What is the “Initial Mode”? on page 1-13.)

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Press the System Menu key.

Press the T key to select Fax Default.

System Menu / Counter

Machine Default Printer Default Fax Default

Press the Enter key.

Press the T key to select TTI.

Fax Default:

End Line Type TTI

Press the Enter key.

Press the S key or the T key to select whether or not

you want the TTI information to be sent and, if so, the location where it will be printed.

If you selected Outside Page, the TTI information will be printed outside the border of the transmitted page.

Press the Enter key. The setting for TTI Transmission is complete.

Press the S key or the T key to select End and press the Enter key. To finish the setting and return

to the initial mode settings, press the Reset key.

TTI:

Outside Page Inside Page Do not Print

:Tone Dial :Outside P.

1-8

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Registering the Information Identifying Your Facsimile ("Location Info." setting)

If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party's fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission.

Notes • Use the following procedure as well when you want to change information that is already

registered.

• Prior to operation, check the message display to make sure that the touch panel is in the initial mode for fax operation.

•(See What is the “Initial Mode”? on page 1-13.)

• If you want to cancel the procedure part way through, press the Reset key.

Open the cover plate to the left and press the Register

key.

Press the S key or the T key to select Program Fax

Parameter.

Press the Enter key.

> To register your fax number, go to step 4. > To register your station name, go to step 7. > To register your station ID, go to step 11.

Registering your fax number

Press the Enter key again.

Use the keypad to enter your fax number.

The fax number can be up to 20 digits in length.

If you want to clear the currently displayed number from the message display, simply press the Stop/Clear key.

Program:

Program encryption box Program Encryption ID Program Fax Parameter

Program Fax Parameter:

End

Own Name :

20 Digits

Enter Fax No.

Press the Enter key. Registration of your fax number is complete.

To return to the initial mode settings, press the Reset key.

1-9

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Registering your station name

Press the S key or the T key to select Own Name.

Program Fax Parameter:

End

Own Name :

Press the Enter key.

Enter the desired name for your station. The station

name registered here will be shown in the message display of the other party’s fax, as well as on the Reception Report that they print out. See Entering Characters on page 2-15.

Your station name can be up to 32 characters in length.

Press the Enter key. Registration of your station name is complete.

To return to the initial mode settings, press the Reset key.

Enter Own Name

Registering your station ID

Press the S key or the T key to select Own ID.

Program Fax Parameter:

Own Name

Own ID :0000

Press the Enter key.

Use the keypad to enter the desired station ID (4

digits).

If you want to reset the displayed number to “0000”, press the Stop/Clear key.

Press the Enter key. Registration of your station ID is complete.

Press the S key or the T key to select End and press the Enter key. To finish the setting and return

to the initial mode settings, press the Reset key.

Own ID:0000

Enter ID No.

1-10

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Setting the Current Date and Time ("Date & Time" setting)

Set the date and the time that will appear in the message display here. BE SURE that the date and time that you set here are correct since they will serve as a basis for all communications that use the timer.

Notes • Prior to operation, check the message1 display to make sure that the operation panel is in the

initial mode for fax operation. (See What is the “Initial Mode”? on page 1-13.)

• If you want to cancel the procedure part way through, press the Reset key.

Open the cover plate to the left and press the Register

key.

Press the S key or the T key to select Program Fax

Parameter.

Program:

Program encryption box Program Encryption ID Program Fax Parameter

Press the Enter key.

Press the S key or the T key to select Date & Time

[Date and Time].

Press the Enter key.

Use the keypad to enter the present date and time.

If you want to advance the cursor to the next space,

simply press the > key.

If you want to clear the currently displayed date and time from the message display and enter it once again from the beginning, simply press the Stop/Clear key.

Press the Enter key. The setting of the time and date is complete.

Press the S key or the T key to select End and press the Enter key. To finish the setting and return

to the initial mode settings, press the Reset key.

Program Fax Parameter:

Remote Switch Remote Test ID Date & Time

:55 :0000 :13:12

Date & Time:03-30-2004 13:29

Set Date & Time

1-11

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Features and Functions of this Fax

The following contains explanations about features and functions that should be understood when this machine is used as a facsimile.

Switching from the Copy Operation Mode to the Fax Operation Mode

This machine was fundamentally designed for use as a copy machine and the default setting is the Copy Operation mode. Therefore, if you want to send a fax to another party it is first necessary to switch to the Fax Operation mode.

However, since the Automatic Fax Reception mode is the default setting for receiving a fax, fax reception is possible and the documents will be printed out automatically even when the machine is in the Copy Operation mode.

When the machine is in the Copy Operation mode, the Copier indicator will be lit.

To switch to the Fax Operation mode, simply press the Fax key. Once the machine is in the Fax Operation mode, the Fax indicator will light and a message distinctive to the Fax Operation mode will appear in the message display.

MAR-30-2004 15:30

Set Document

1-12

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

What is the “Initial Mode”?

Check the message display to make sure that the operation panel is in the initial mode for fax operation PRIOR to performing any facsimile operation.

The initial mode refers to the operational status of the fax while it is waiting for some operation to begin. The operation panel will return to this initial mode and the accompanying default settings at the end of each successful fax operation as well as when the Auto Clear function engages.

Set Document

MAR-30-2004 15:30

Message display when Restricted Access is turned ON...

it is necessary to enter your ID-code or the registered administrator password in order to use the fax. If a viable ID-code or the registered administrator password is entered, the message display will change to the standard initial mode for fax operation.

:Confirm

Enter Account ID

Important! When Restricted Access is turned ON, it is necessary to enter the registered administrator

password in the Restricted Access Login Screen in order to access the various setting and registration procedures of this fax. Even if a viable ID-code that enables fax operation is entered, the menus that correspond to the various management-related setting and registration procedures of this fax will not be available. (See Managing Fax Use by Each Department (Restricted Access) on page 5-66, and the Advanced Edition of the Operation Guide for your machine.)

What is the Administrator Password Used For?

In order to manage each individual's or each department's use of this fax in the Fax Operation mode – and enhance security during Encrypted Communication as well – it is necessary to enter the registered administrator password in those cases noted in (1) and (2) below. As you can only register one administrator password, it is recommended that the person-in-charge of managing use of this fax be the one to register that number.

Enter Pin Code using # Key.

Notes The factory default administrator password is “1600” (for 16 sheets/min. machine), “2000” (for 20

sheets/min. machine) and “2500” (for 25 sheets/min. machine). To change the administrator password, refer to the Advanced Edition of the Operation Guide for your machine.

(1) You must enter the administrator password when...

• turning Restricted Access ON and OFF.

• registering ID-codes.

• registering Encryption Keys.

• printing out the Encryption Key List.

(2) If Restricted Access is turned ON, you must enter the administrator password when...

• printing out any report or list other than the Activity Report.

• performing any setting or registration procedure.

Important! It is suggested that you make some sort of note of the new administrator password after changing it.

If, for any reason, you lose reference to the number, you will not be able to access the various setting, registration, modification and deletion procedures of this fax.

1-13

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

When You Press the Reset Key...

When you want to cancel a procedure part way through, simply press the Reset key. The operation panel will automatically return to the initial mode for fax operation.

Notes • If, however, documents have already been set when you press the Reset key, the displayed

size of those documents will remain in the message display.

• Depending on the status of the operation, there are occasions when pressing the Reset key may have no effect.

Automatically Clearing the Current Settings (Auto Clear function)

The Auto Clear function will clear all entered settings and the touch panel will return to the initial mode settings after any type of transmission or print out, or if you do not press any keys within 10 – 270 seconds during any procedure.

Note Entered settings will NOT be cleared, however, if documents are set in the Document Processor.

Using a 3-digit Document Number to Manage Fax Communications (Document Number)

The fax uses a 3-digit document number in order to manage each fax communication. This document number is assigned during each procedure and in the order that each communication that uses the timer, as well as each transmission or reception, is accomplished.

The actual timing of the determination of each document number will differ depending upon the operation being carried out.

In addition to appearing in the message display, this document number can be verified by checking the Transaction Result display, the Delayed Communication Report that is printed out for each communication that uses the timer or by printing out a Confirmation Report. (See Checking the

Result of Transmissions on page 6-1, Printing Out a Confirmation Report on page 6-3, and Turning Print Out of Each Report ON/OFF ("Print Report" setting) on page 7-1.)

:5543

01Page

E F

Storing

Doc # Document

:002 :

1-14

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Automatically Engaging the Energy Saving Mode (Auto sleep function)

Any time there is no operation of or activity with this fax (no keys are pressed, no documents are set, nothing is printed out, etc.) for a designated period of time, the Auto sleep function will engage for energy saving purposes and the fixing section heater and fan inside the machine will shut down.

The amount of time most copy or fax machines spend waiting for some operation to begin is generally greater than the time actually spent on copying or fax communication. Thus, the energy consumed during that time is a great percentage of the overall energy used by the machine. Shutting down the fixing section heater and fan enables energy and cost reductions by minimizing unnecessary energy consumption while the machine is in this waiting state.

Notes • It is possible to change the amount of time that will elapse before the Auto sleep function is to

engage (factory default: 30 minutes). It is recommended that this be set to a longer period of time if the machine is used frequently during the day, and to a shorter time if there are normally long periods between use. (Refer to the Advanced Edition of the Operation Guide for your machine.)

• When the Auto sleep function engages, only the Main power switch will remain lit and everything else on the operation panel will go out. Fax reception is possible even in this state, but in order to send a fax you will need to press the Power key.

1-15

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Sending a Fax Directly from a Network Computer (Network FAX functions [option])

By installing the optional Network scanner, you will be able to use the Network FAX functions of this machine. Use these functions to send a document made on a network computer to the other fax machine, or to receive a document from the other fax machine onto your network computer. The main functions are as follows.

Transmission

When this fax machine and a computer are connected over the same network, the image data of a document created on the computer can be sent through the Network scanner that is installed on the fax machine and then transmitted to the other fax, etc.

Reception

Documents sent by the other fax machine, etc., will be received by this fax and saved via the Network scanner into a designated folder on the network’s server computer (the computer on which the included Scanner File Utility is installed). In this case, the received document will be saved as a PDF or a TIFF file.

Address Book

Destination fax numbers can be registered in advance for transmission. Groups of up to 80 fax numbers can be registered in this machine and can be used conveniently for Broadcast Transmission, etc. In addition, it is possible to import CSV format address books created with other applications.

Address Editor for FAX

This utility is an editor that uses your computer to register and change the self-station and dialing information which is stored in the fax machine itself. The Address Editor for FAX allows you to easily and conveniently register the information that will be used by the fax machine directly from your computer.

1-16

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Handling 2 Jobs Simultaneously (Dual Access function)

The Dual Access function allows the machine to simultaneously process 2 operations. For example, you can perform the procedure to transmit documents even during transmission of other documents. It is also possible to receive a fax during copying with the received document(s) printed out automatically once the copy operation is completed.Because the Dual Access function is constantly enabled, no matter what operation is currently in progress, you can perform fax transmission procedures anytime that Set Document [Set Original] appears in the message display. No special settings are required to use the Dual Access function.

> Checking the status of a fax communication in progress

Open the cover plate to the left and press the Alternate Display key.

:5543

Doc # :007

Dialing

Note The status of the background operation currently in progress will be shown in the message display

during the time that the Alternate Display key is held down. If you want to cancel the background operation, simply press the Stop/Clear key while you are still holding the Alternate Display key down. Once you release the Alternate Display key, the message display will return to its previous state.

There are cases in which the Dual Access function is not available. For example, during a fax communication to one party, you will not be able to receive a fax from another party, nor can you perform setting or registration procedures during any fax transmission or reception. In such cases, perform the desired operation after the current communication is completed. Refer to “zTable of Operations Available/Unavailable under Dual Access", for more detailed information regarding which operations can and cannot be performed simultaneously.

Notes • Communications that use the timer will not be accomplished, even upon reaching the

designated time for the communication to begin, until the current operation has been completed.

• If you press one of the “function” keys during a state when it is not possible to perform two operations simultaneously, the alarm will sound and a message will appear informing you that the operation is not possible.

1-17

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

zTable of Operations Available/Unavailable under Dual Access

1-18

The numbers and symbols shown in the table above refer to the following:

: During procedures that use the message display but are not included in the initial procedures

listed in the table above, the procedure will work just like this operation.

O : The additional operation will work unconditionally with the initial operation.

*1: NOT possible while entering fax settings. Possible during registration procedures. *2: When entering fax settings, printing will be carried out once the machine is in a print-ready

state of the printer operation mode. Possible during registration procedures.

– : Unrelated to fax operation.

X : The additional operation will NOT work with the initial operation.

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

U: The additional operation will work with the initial operation under certain conditions.

The adjoining numerals refer to the following conditions:

1: NOT possible under TWAIN. Possible only during transmission using the Scan to PC and E-mail functions.

2: It is NOT possible to add document to a Polling Transmission once the Polling communication has begun.

It is also NOT possible to enter documents into a Confidential Box that is receiving data during a Subadress Confidential reception.

3: Printing will be carried out once the initial operation is complete and the copier is in a print-ready state.

4: NOT available under TWAIN. Possible during transmission of individual documents using the Scan to PC and E-mail

functions, but NOT during the transmission of multiple documents.

5: When using TWAIN, printing will be carried out once the initial operation is complete and the copier is in a print-ready

state. Possible when using the Scan to PC and E-mail functions.

6: Additional operations are NOT possible under TWAIN. Additional operations using the Scan to PC and E-mail

functions are possible.

7: When transmitting multiple documents using the Scan to PC and E-mail functions, or when using TWAIN, printing will

be carried out once the current operation is complete and the machine is in a print-ready state. Possible also during transmission of individual documents using the Scan to PC and E-mail functions.

1-19

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Sending Multiple Sets of Documents in One Batch (Batch Transmission function)

Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory, up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication. This Batch Transmission function eliminates the need for you to dial the same destination multiple times, thereby lowering communication costs.

Notes • Direct Feed Transmissions will not be included in a Batch Transmission.

• If you register the same destination fax number for two separately scheduled Broadcast Transmissions, those transmissions will not be included in a Batch Transmission even if they are scheduled for the same time.

• When the start time for a scheduled communication arrives and another communication to the same party is currently waiting for automatic redialing, both communications will be grouped together and sent using Batch Transmission.

• When Restricted Access is turned ON, only communications that were scheduled using the same ID-code will be sent using Batch Transmission. Therefore, if different ID-codes were used when scheduling two separate communications, those documents will be transmitted separately even if the destination and the scheduled time of transmission are the same.

Rotating the Document Image for Transmission (Rotate & Transmit function)

If 11" x 8 1/2" [A4] (width-wise) size documents are set in the Document Processor or on the platen, this function will automatically rotate the scanned data 90° counter-clockwise and transmitted them

1/2" x 11" [A4] (length-wise) documents.

as 8

Notes • To enable the Rotate & Transmit function for documents set in the Document Processor, you

must select Standard size original when setting the document size for scanning from the Document Processor. (See Setting the Document Size for Scanning from the Document Processor ("Scan from DP" setting) on page 7-10.)

• The Rotate & Transmit function will only engage for 11" x 8

1/2" [A4] size documents.

Verifying IDs With the Other Party Using Subaddresses (Subaddress Communication)

Subaddress Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well. By using these codes, methods of confidential communication – previously available only between facsimiles that were both from the same manufacturer – are now becoming possible between models from different manufacturers. This fax has such Subaddress Communication capabilities. By using a Subaddress Communication Box that has been registered in this machine and designated Subaddress Communication to transmit and receive documents, you can perform Confidential and Bulletin Board Communications, as well as Relay Broadcast Communications, between this machine and models from other manufacturers.In order to perform a Subaddress Communication, the other party’s fax must have Subaddress Communication capabilities related to the type of communication you are attempting. Therefore, you should thoroughly discuss in advance with the party you plan to communicate with the capabilities of your respective models before attempting to transmit or receive using Subaddress Communications. See Communicating Using Subaddresses (Subaddress Communication) on page 5-13, for a more detailed information regarding the Subaddress Communication capabilities of this fax.

1-20

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Receiving Documents Even When Paper Has Run Out (Memory Reception function)

When you cannot print out because paper has run out or a paper jam occurs, the data for all received documents will be temporarily stored in memory and will then be printed out automatically once printing is enabled.

Important! If, for any reason, power to the fax is disconnected or lost, data received into memory may be lost.

Ask the other party to retransmit any documents for which data was lost. (See page 4-1.)

Backing Up Memory Even During a Power Failure (Image Memory Backup function)

If, for any reason, power to the fax is disconnected or lost, the back-up battery in this machine will protect all data related to documents that were already received into Image Memory, or that are waiting for transmission, for up to 60 minutes. Thus, if power is restored to the fax within that time period, those communications that were scheduled and waiting in memory prior to the failure will be carried out as scheduled. If power cannot be restored in time and data is lost, a Power Failure Report that indicates what information was lost will be automatically printed out once power is restored to the fax.

Note The actual length of time the back-up battery will protect the data in memory may differ depending

on the conditions and environment of use of this machine.

Rotating Received Data to Fit the Available Paper (Rotate Received Data function)

Even if the orientation of the received documents and of the paper set in the drawers differs, if their size is the same (11" x 8 1/2" [A4]), this function will automatically rotate the received data 90°counter-clockwise before printing it out. No special settings are required to use this function.

Notes • If paper of the same size is set in different orientations, depending on the type of

communication that is involved, there are times when rotation of the received data is not possible. For further information on paper orientation, see Paper Size and Priority Feed Chart (Inch version) on page 10-5 and 10-6.

• If the transmitting party’s TTI information is set to be printed outside the border of the transmitted page, received data cannot be rotated and the received image will be reduced slightly to enable the appropriate information to be printed out.

1-21

Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

1-22

2 Fax Operation (Basic Use)

Sending Documents

The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation.

Switching to the Fax Operation mode

Press the Fax key to switch to the Fax Operation mode.

When the Fax indicator is lit, the machine is in the Fax Operation mode.

Check the message display to make sure that the operation panel is in the initial mode for fax operation. If the operation panel is not in the initial mode, press the Reset key.

Selecting the transmission mode

Select the desired transmission mode.

There are two transmission modes available in this fax: Memory Transmission and Direct Feed Transmission. Memory Transmission is the default setting in this fax and, in this case, the Memory Tx. indicator is lit.

If the Memory Tx. indicator is NOT lit, the fax is in the Direct Feed Transmission mode.

MAR-30-2004 15:30

Set Document

2-1

Fax Operation (Basic Use)

To switch between the Memory Transmission and Direct Feed Transmission modes, press the Memory Tx. key.

It is also possible to select which transmission mode will be the default setting for the initial mode. See Setting the Default Transmission Mode ("TX Mode/Default" setting) on page 7-11.

O Memory Transmission mode (Transmitting from the Document Processor)

In this method of transmitting with the Memory Transmission mode, the destination fax number is dialed automatically AFTER the documents are set in the Document Processor, scanned and then entered into memory. In this way, your documents are returned to you, ready to use, without making you wait until the actual transmission is complete. This is an extremely convenient method to use when transmitting multiple page documents.

O Memory Transmission mode (Transmitting from the platen)

This method of transmitting with the Memory Transmission mode is ideal for transmitting books and the like that cannot be placed in the Document Processor. Documents are set one at a time directly on the platen and, after all the documents are scanned and entered into memory, the destination fax number is then dialed. In this case, it is necessary – after each page is scanned – to select whether or not you want to transmit more pages. See <When the documents are set on the platen...> on page 2-8.

O Direct Feed Transmission mode (Transmitting from the Document Processor)

In this method of transmitting with the Direct Feed Transmission mode, the destination fax number is dialed first, and – once the connection with the other fax machine is established – the documents that are set in the Document Processor are scanned and then transmitted. If the transmission involves a multi-page document, the second page is scanned after the data for the first page is transmitted.

O Direct Feed Transmission mode (Transmitting from the platen)

This method of transmitting with the Direct Feed Transmission mode is ideal for transmitting books and the like that cannot be placed in the Document Processor. Documents are set one at a time directly on the platen, the destination fax number is then dialed first, and – once the connection with the other fax machine is established – scanning of the document begins and the document is transmitted. This process is carried out for each page that you want to transmit and it is necessary, after each page is scanned, to select whether or not you want to transmit more pages. See <When the documents are set on the platen...> on page 2-8.

2-2

Fax Operation (Basic Use)

Setting the documents

O Acceptable documents

> When set in the Document Processor...

• Type...Standard sheet documents

• Size...5

1/2" x 8 1/2" – 11" x 17" [A5R – A3]

• If you attempt to transmit a document over 63" [1600 mm] in length, a message indicating that a

document jam has occurred in the Document Processor will appear in the message display.

• Paper weight...1-sided documents: 45 g/m² – 160 g/m²

Duplex (2-sided) documents: 50 g/m² – 120 g/m²

• Number (plain paper)... 5

1/2" x 8 1/2" – 11" x 17" [A5R – A3]: 50 sheets (50 g/m² – 80 g/m²)

> When set on the platen...

• Maximum size: 11" x 17" [A3]

O Notes on acceptable documents

• If documents with very low contrast images or light colored text are transmitted, they may not be received clearly by the other party.

• MAKE SURE that documents written in ink or containing glue, etc., have dried COMPLETELY before setting them for transmission.

• When setting documents in the Document Processor, ALWAYS set documents AFTER removing any clips and staples as they can cause damage to the machine.

• Documents of sizes outside the prescribed range may not be transmitted successfully.

• If documents with punch holes are set in the Document Processor for transmission, gray streaks may appear on the documents received by the other party. In this case, set the documents in a different direction and try to transmit them again.

(1) Adjust the document insert guides to match the

width of the documents you want to transmit.

(2) Open the eject guide when transmitting documents

of a large size such as 8

1/2" x 14" [Folio] or 11" x

17" [A3].

2-3

Fax Operation (Basic Use)

(3) Set the documents face-up on the document table.

DO NOT set more documents than indicated by the paper volume lines that are located on the inside of the rear document insert guide. Setting more than the acceptable number of documents can be the cause of document jams.

Refer to the Basic Edition of the Operation Guide for your machine for more detailed information on the Document Processor.

It is possible to set duplex (2-sided) documents and have both the front and back sides of those documents transmitted. (See page 3-1.)

Documents can also be transmitted by lifting open the Document Processor and setting one document at a time directly on the platen. ALWAYS use the platen when transmitting pages from books and the like.

(1) Set the document face-down and align it properly

with the lines on the original size scales.

(2) When transmitting single-sheet documents directly from the platen, BE SURE to close the

Document Processor.

If you want to transmit documents without closing the Document Processor, be sure to press the

Original Size key and manually select the size of the original

Caution

DO NOT leave the Document Processor open as there is a danger of personal injury.

2-4

Fax Operation (Basic Use)

Selecting the resolution

It is possible to select a resolution from among the 5 available settings.

• Normal: For transmitting documents with standard size characters

• Fine: For transmitting documents with relatively small characters or thin lines

• Super fine: For transmitting documents with detailed lines and characters

• Ultra fine: For transmitting the clearest reproduction of documents with detailed lines and

characters

• Half tone [Half-tone]: For transmitting the clearest reproduction of documents containing both

photographs as well as text

The default setting is for Normal resolution.

Ordinarily, all of the resolution indicators are out; and the Normal resolution is thus selected. If you want to use the Normal resolution, there is no need to change this setting.

If you want to change the resolution, press the resolution select key until the resolution indicator that corresponds to the desired resolution is lit.

Important! • The Fine and Super fine resolutions reproduce clearer images in comparison to transmission

with the Normal resolution, but transmission time is longer.

• The Half tone [Half-tone] resolution reproduces grays clearly, but transmission time is longer than with the Normal or Fine resolutions.

• To transmit with the Ultra fine resolution, 32 MB of optional memory must be installed. If the additional memory is NOT installed, the Ultra fine resolution will not selectable.

• To transmit with the Super fine or Ultra fine resolutions, the receiving fax must have the corresponding resolution capabilities in order to benefit from their features. If the receiving fax does not have the corresponding capability, transmission will be accomplished with the Fine resolution

Selecting the contrast

Press the contrast select key to select, from among the 3 available settings, the degree of contrast at which the documents will be scanned.

Ordinarily, the middle indicator is lit. If you want the darkest possible contrast, make sure the rightmost indicator is lit. If you want the lightest possible contrast, make sure the leftmost indicator is lit.

2-5

Fax Operation (Basic Use)

Dialing a destination fax number

Use the keypad to enter the destination fax number.

The destination fax number can be up to 32 digits in length.

If a mistake is made at any point in entering the fax number, press the < key or the > key to move the cursor to the desired position and enter the desired number, or press the Stop/Clear key and enter the full number once again from the beginning.

If you want to cancel the operation in progress, press the Reset key. The information entered up to that point will be cleared and the operation panel will return to the initial mode settings. If you stopped the operation because you made a mistake in the procedure, perform the procedure once again from the beginning.

Document:

Press START key.

Press this key to enter a 3-second pause at that point in dialing. This is useful, for example, if you need to dial a specific number first and then wait for the connection to an outside line before the actual destination number is dialed.

In addition to using the keypad, the following methods of dialing are possible.

• Dialing with a one-touch key...See page 2-18.

• Dialing with abbreviated numbers...See page 2-24.

• Dialing with a program key...See page 5-40.

• Dialing with a group key...See page 5-35.

• Redialing manually...See page 2-32.

2-6

Initiating the fax transmission

Press the Start key. The transmission operation will begin automatically.

> Checking the status of the transmission

Open the cover plate to the left and press the Alternate Display key. The status of the transmission currently in progress will be shown in the message display during the time that this key is held down. Once you release the Alternate Display key, the message display will return to its previous state.

Fax Operation (Basic Use)

> Stopping the transmission in progress

Open the cover plate to the left, hold down the Alternate Display key and press the Stop/Clear key. The transmission will be canceled.

:5543

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Communicating

Doc # :004

2-7

Fax Operation (Basic Use)

Whenever you set the documents that you want to transmit on the platen, close the Document Processor in order to allow the machine to detect the size of those documents. If you are transmitting information from books or other types of documents that will not allow you to close the Document Processor, press the Original Size key to manually select the correct size of the documents to be transmitted.

In addition, any time you set documents on the platen, a menu like that shown below will appear in the message display once you press the Start key. In this case, perform the following procedure.

Continue Scanning:

Yes No

> If you want to scan more pages...

(1) Replace the scanned document with the next one you want to scan.

It is also possible to set the next document(s) in the Document Processor.

(2) Make sure that Yes is selected and press the Enter key.

(3) Press the Start key.

If you set the next document(s) in the Document Processor, scanning will begin and, once it is finished, the fax will automatically transmit all of the documents scanned into memory.

If there are still further documents to be scanned, repeat steps (1) to (3) until all documents are scanned in.

> Once there are no more pages to be scanned...

(1) Press the T key to select No.

Continue Scanning:

Yes No

(2) Press the Enter key. The fax will begin transmission.

2-8

Fax Operation (Basic Use)

Receiving Documents Automatically (Automatic Fax Reception)

Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use.

Note In order to use the Automatic Fax Reception mode, it is necessary to select the Fax Reception

[Fax Rx] under Selecting the Automatic Reception Mode ("Receive Mode" setting) on page 7-12.

This fax machine offers the following ways to receive a fax.

• Automatic Fax Reception.

• Manual Fax Reception...See page 3-22.

• Auto FAX/TEL Switching...See page 5-1.

• TAD Reception...See page 5-3.

• D.R.D. Reception (Inch version only)...See page 5-5.

Checking the reception mode

Make sure that the Auto-Rx. Indicator is lit.

> Changing the reception mode

Open the cover plate to the left and press the

TAD/Manual-Rx. key to light the Auto-Rx. Indicator.

Receiving a fax

When a fax comes in, fax reception will begin automatically after the amount of time equal to a designated number of rings.

Note Once fax reception begins, the Communicating indicator will light but the message display itself

will not show any indication of the reception in progress.

2-9

Fax Operation (Basic Use)

> Stopping the reception in progress

Open the cover plate to the left, hold down the Alternate Display key and press the Stop/Clear key. The reception will be canceled.

It is possible to make copies even during a reception in which documents are being directly printed out (whereby Imaging memory is not used to save the documents).

Note Press the Interrupt key during a reception. The fax will switch to Memory Reception and copying

will be possible.

Printing out the received documents

Received document(s) will be printed out and ejected face-down in the copy store section.

Notes • The copy store section and the maximum number of sheets that can be stored there differ

depending upon the model of your copier. For more detailed information, refer to the Basic Edition of the Operation Guide for your machine. When the maximum number of sheets has

been reached, remove all of the documents from the copy store section.

• Even if you cannot print out because paper has run out or a paper jam occurs, reception is still possible (Memory Reception).

• 32 MB of optional memory must be installed in order to use the Ultra fine resolution.

2-10

Canceling a Communication

You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode. The following contains explanations on the various methods used for canceling communications.

Canceling a Memory Transmission

All transmissions accomplished in the Memory Transmission mode are handled as operations in the background of the message display. In order to cancel a background operation, it is first necessary to make that operation appear in the message display. Perform the following procedure to cancel this type of transmission.

Open the cover plate to the left and press the

Alternate Display key. The background operation

currently in progress will appear in the message display.

Fax Operation (Basic Use)

:5543

01Page

Doc # :004

Communicating

Continue holding the Alternate Display key down,

verify the document number of the transmission currently in progress and then press the Stop/Clear key. The transmission will be canceled.

If you attempt to cancel a transmission that is scheduled to multiple destinations (such as a Broadcast Transmission) and there were destinations still remaining to be transmitted to, a message will appear in the message display asking whether or not you want to continue the transmissions to the remaining destinations.

> If you select Yes, transmissions will be carried out to the remaining destinations.

> If you select No, or if you make no selection and the Auto Clear function engages and clears the

message display, transmission to the remaining destinations will also be canceled as well.

Continue TX:

Yes No

2-11

Fax Operation (Basic Use)

Canceling a Direct Feed Transmission

All transmissions accomplished in the Direct Feed Transmission mode are handled as operations in the foreground of the message display. Therefore, the status of these transmissions is always shown in the message display. Perform the following procedure to cancel this type of transmission.

Check the status of the transmission currently in

progress in the message display.

Press the Stop/Clear key. The transmission will be

canceled.

If the transmission is still waiting to be initiated, press the T key to select No and then press the Enter key. The transmission will be canceled.

If the documents are being transmitted from the Document Processor, that document currently being transmitted will be ejected onto the top cover of the Document Processor.

:5543

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Communicating

Doc # Document

:005 :

Canceling a Reception

All fax receptions are handled as operations in the background of the message display. In order to cancel a background operation, it is first necessary to make that operation appear in the message display. Perform the following procedure to cancel this type of communication.

Open the cover plate to the left and press the

Alternate Display key. The background operation

currently in progress will appear in the message display.

:5543

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Receive

2-12

Fax Operation (Basic Use)

Press the Stop/Clear key while you are still holding

the Alternate Display key down. The reception will be canceled.

If you attempt to cancel a reception that is scheduled from multiple transmitting faxes (such as a Polling Reception) and there were fax machines still remaining to be received from, a message will appear in the message display asking whether or not you want to continue the receptions from the remaining faxes.

Continue TX:

Yes No

> If you select Yes, receptions will be carried out from the remaining faxes.

> If you select No, or if you make no selection and the Auto Clear function engages and clears the

message display, reception from the remaining faxes will also be canceled as well.

2-13

Fax Operation (Basic Use)

Printing Out Received Documents Even During Copying (Fax Priority Printout function)

It is possible to have incoming faxes, which are received during a copy operation, printed out without having to wait for that copy operation to be completed.

When an incoming fax is received, the Communicating indicator will light.

Press the Interrupt key.

Press the T key or the S key to select Priority:

Fax and then press the Enter key. The received fax will be printed out.

Copying will be resumed automatically once printing of the incoming fax is complete.

Select Interrupt mode.

Interrupt copy Priority:Fax

Make Copies Even During Printing of an Incoming Fax (Copy Priority Printout function)

It is possible to stop print out of an incoming fax and make copies without having to wait for that print job to end.

Press the Interrupt key.

Make sure that Interrupt copy is displayed and

then press the Enter key.

Perform the desired copy operation.

Once copying is completed, press the Interrupt key once again. Print out of the incoming fax will be resumed automatically.

Select Interrupt mode.

Interrupt copy Priority:Printer

2-14

Entering Characters

Character Table

Character entry is carried out with the one-touch keys. The characters registered under each one-touch key are as shown in the following table.

One-touch key No. Character

Fax Operation (Basic Use)

1 ABC 2DEF 3GHI 4JKL 5MNO 6PQR 7ST 8UVW

9 XYZ 10 0-9 11 ., ’” 12 - + & _ 13 / ( ) : 14 ; ? [ ] % ! @ = 15 * # 16 Press to enter a single space 17 Press to move the cursor one space to the left 18 19 Press to move the cursor one space to the right 20 Press to switch between input of upper- and

lowercase letters¶

Procedure

Refer to the following example when entering characters during the registration procedure for one-touch keys, abbreviated numbers, etc.[Ex.] To enter “Km-3”

Press one-touch key No. 4 (marked with the letters

“JKL”) twice. An uppercase K will appear in the

message display.

You CANNOT enter a space as the first character.

Enter Destination Name

2-15

Fax Operation (Basic Use)

2 Press one-touch key No. 19 to move the cursor to the

next space.

Press one-touch key No. 20 to switch to entry of

lowercase letters.

Enter Destination Name

Press one-touch key No. 5 (marked with the letters

“MNO”). A lowercase m will appear in the message

display.

Press one-touch key No. 19 to move the cursor to the

next space.

Press one-touch key No. 12 twice. A hyphen - will

appear in the message display.

Press one-touch key No. 19 to move the cursor to the

next space.

(Lower case)

Enter Destination Name

(Lower case)

Enter Destination Name

Km_

(Lower case)

Enter Destination Name

Km-

(Lower case)

Enter Destination Name

Km-_

(Lower case)

Enter Destination Name

2-16

Press one-touch key No. 10 (marked with the numerals

“0 – 9”) until the number 3 appears in the message

display.

Km-3

Enter Destination Name

Press the Enter key. Character entry is complete.

To cancel character entry, press the Stop/Clear key before pressing the Enter key.

Fax Operation (Basic Use)

(Lower case)

2-17

Fax Operation (Basic Use)

Dialing the Destination Using Only One Key (One-Touch Keys)

If you register a fax number under a one-touch key in advance, you will be able to dial that number with the touch of a key. You can also use one-touch keys to dial the destination fax number for Encrypted Transmissions.

Registering New One-Touch Keys

Notes

• You can designate any number of the 32 one-touch keys for use in one-touch dialing.

• You CANNOT designate a one-touch key for Encrypted Transmission once you press the Sub-Address key and enter a subaddress during registration of that key.

• If you want to check the information already registered under each one-touch key, print out a One-Touch Key List.

• It is recommended that you register the name of the other party as well as the fax number under each one-touch key. If you register the other party’s name as well, you will be able to use the directory to search for their fax number.

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Check the message display to make sure that the operation panel is in the initial mode for fax

operation. (See What is the “Initial Mode”? on page 1-13.)

If the fax is not in the Fax Operation mode, press the Fax key to light the Fax indicator.

Open the cover plate to the left and press the Register

key.

Press the S key or the T key to select Program

1-Touch Key [Program One-Touch Key].

Press the Enter key.

Press an unregistered one-touch key.

Use the keypad to enter the fax number you want to

The fax number can be up to 32 digits in length.

Program:

End Program Abbreviated Dial Program 1-Touch Key

Enter Fax No.

2-18

Fax Operation (Basic Use)

If you want to designate this key for Subaddress

Communication, press the Sub-Address key and then proceed to step 8.

If you DO NOT want to designate this key for Subaddress Communication, proceed to step 11.

Use the keypad to enter the corresponding

subaddress.

A subaddress is required during Subaddress Communication in order to designate the other party’s Subaddress Communication Box. The subaddress can be up to 20 digits in length and can include any combination of the numerals 0 – 9.

Press the Enter key.

Use the keypad to enter the Subaddress

Communication password. A Subaddress Communication password is used during Subaddress Communication. However, you do not have to enter a Subaddress Communication password here if you have determined in advance with the other party not to use one.

> If you want to register a Subaddress Communication password, it can be up to 20 digits in length

and include any combination of the numerals 0 – 9 and the symbols “*” and “#”.

> If you DO NOT need to register a Subaddress Communication password, proceed to step 11.

Subaddress:

Enter Subaddress

Password:

Enter Your Password

20 Digits

Press the Enter key.

Enter the name of the other party.

The name of the other party can be up to 20 characters in length. (See Entering Characters on page 2-15.)

Press the Enter key.

Press the S key or the T key to select the desired

transmission speed.

If communication errors occur frequently at

33600bps, change the setting to 14400bps or 9600bps.

> If you pressed the Sub-Address key in step7, proceed to step 20.

> If you DID NOT press the Sub-Address key in step 7, press the Enter key and proceed to step

15.

Press the S key or the T key to select whether or not

you want to designate this key for Encrypted Transmission.

Enter Destination Name

TX Start Speed:

33600bps 14400bps 9600bps

Encryption

On Off

> If you want to designate this key for Encrypted Transmission, select On and proceed to step 16.

> If you DO NOT want to designate this key for Encrypted Transmission, select Off and proceed to

step 20.

2-19

Fax Operation (Basic Use)

Press the Enter key.

Use the keypad to enter the 2-digit Encryption Key ID

(01 – 20) that corresponds to the Encryption Key you want to use for this one-touch key.

Press the Enter key.

Enter the number of the destination party’s Encryption

Box.

Press the Enter key. Registration of that one-touch key is complete.

> If you want to continue registering other one-touch keys, return to step 5.

> If you are finished registering one-touch keys, press the Reset key. The operation panel will return

to the initial mode settings.

Encryption Key ID:00

Enter 2-Digit Key ID

Box. No. :0000

Enter Box No.

2-20

Modifying and Deleting Registered Information

Fax Operation (Basic Use)

Note

If the one-touch key that you want to modify is designated for Subaddress Communication, you will not be able to change the designation of that key into one for Encrypted Transmission. Likewise, if it is designated for Encrypted Transmission, you CANNOT change the designation into one for Subaddress Communication.

Perform steps 1 – 4 of Registering New One-Touch Keys on page 2-18.

Press the one-touch key containing the information you

want to modify or delete.

> Modifying registered information

(1) Press the S key or the T key to select the

information you want to modify.

1-Touch Key:02

End

:2222222222

XYZ

(2) Press the Enter key.

Follow the steps related to the desired information in Registering New One-Touch Keys on page 2-18.

:2222222222

Enter Fax No.

> Deleting registered information

(1) Press the Stop/Clear key.

If you want to cancel the deletion procedure, simply press the Stop/Clear key again.

(2) Press the Enter key.

1-Touch key:02

Delete

Press ENTER key

If you are finished modifying and/or deleting one-touch keys, press the Reset key. The operation

panel will return to the initial mode settings.

2-21

Fax Operation (Basic Use)

Dialing With a One-Touch Key

You can dial a fax number by simply pressing the one-touch key under which that number is registered.

Check the message display to make sure that the operation panel is in the initial mode for fax

operation. (See What is the “Initial Mode”? on page 1-13.)

If the fax is not in the Fax Operation mode, press the Fax key to light the Fax indicator.

Set the documents you want to transmit.

Press the one-touch key under which the desired fax number is registered.

Notes • Any time you set documents on the platen, after each document is scanned you will need to

select whether or not you want to scan more pages into memory. (See page 2-8.)

• The transmission operation will begin automatically; there is no need to press the Start key.

• If Press "x" key. appears in the bottom line of the message display, Dial Confirmation is turned ON. (See page 7-7.)

• In this case, check that the destination name and/or number displayed is actually the one desired.

If the destination IS the one desired, press the key on the keypad that corresponds to the number indicated in the message display. The transmission operation will begin automatically.

:ABC

Document:

Press “1” key.

2-22

Printing Out a One-Touch Key List

Print out this list in order to check the fax numbers registered under one-touch keys.

Notes • If there are no one-touch keys registered in this fax, a One-Touch Key List will not be printed

out.

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Check the message display to make sure that the operation panel is in the initial mode for fax

operation.

Open the cover plate to the left and press the Print

Report key.

Fax Operation (Basic Use)

Press the S key or the T key to select Speed Dial

List.

Print Report:

Subaddress Box List Encryption Box List Speed Dial List

Press the Enter key.

Press the S key or the T key to select 1-Touch Key

List [One-Touch Key List] and then press the

Enter key. A One-Touch Key List will be printed out.

The operation panel will return to the initial mode settings.

If there are no one-touch keys registered in the fax, an error message will appear in the message display and then the operation panel will return to the initial mode settings.

Print Speed Dial List:

Abbreviated Dial List 1-Touch Key List Tel Directory List

2-23

Fax Operation (Basic Use)

Using a 3-Digit Number to Select the Destination (Abbreviated Numbers)

If you register a fax number under a 3-digit abbreviated number in advance, you will be able to dial that number by simply entering the corresponding abbreviated number. You can also use abbreviated numbers to dial the destination fax number for Encrypted Transmissions.

Registering New Abbreviated Numbers

Notes

• You can register up to 200 abbreviated numbers (000 – 199) in this fax.

• You CANNOT designate an abbreviated number for Encrypted Transmission once you press the Sub- Address key and enter a subaddress during registration of that abbreviated number.

• If you want to check the information already registered under each abbreviated number, print out an Abbreviated Dial List.

• It is recommended that you register the name of the other party as well as the fax number under each abbreviated number. If you register the other party’s name as well, you will be able to use the directory to search for their fax number.

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Check the message display to make sure that the operation panel is in the initial mode for fax

operation. (See What is the “Initial Mode”? on page 1-13.)

If the fax is not in the Fax Operation mode, press the Fax key to light the Fax indicator.

Open the cover plate to the left and press the Register

key.

Press the S key or the T key to select Program

Abbreviated Dial and press the Enter key.

Use the keypad to enter the 3 digits (000 – 199) that

corresponds to the desired abbreviated number.

Press the Enter key.

Use the keypad to enter the fax number you want to

The fax number can be up to 32 digits in length.

Program:

End Program Abbreviated Dial Program 1-Touch Key

Enter Fax No.

2-24

Fax Operation (Basic Use)

If you want to designate this abbreviated number for Subaddress Communication, press the

Sub-Address key and then proceed to step 8.

If you DO NOT want to designate this abbreviated number for Subaddress Communication, proceed to step 11.

Use the keypad to enter the corresponding

subaddress.

Subaddress:

Press the Enter key.

Use the keypad to enter the Subaddress

Communication password. A Subaddress Communication password is used during Subaddress Communication. However, you do not have to enter a Subaddress Communication password here if you determine in advance with the other party not to use one.

> If you want to register a Subaddress Communication password, it can be up to 20 digits in length

and can include any combination of the numerals 0 – 9 and the symbols “*” and “#”.

> If you DO NOT want to register a Subaddress Communication password, proceed to step 11.

Press the Enter key.

Enter the name of the other party.

The name of the other party can be up to 20 characters in length. (See Entering Characters on page 2-15.)

Enter Subaddress

Password:

Enter Your Password

Enter Destination Name

20 Digits

Press the Enter key.

Press the S key or the T key to select the desired

transmission speed.

If communication errors occur frequently at 33600bps, change the setting to 14400bps or 9600bps. However, in this case, transmission time will be increased.

> If you pressed the Sub-Address key in step 7, proceed to step 20.

> If you DID NOT press the Sub-Address key in step 7, press the Enter key and proceed to step

15.

Press the S key or the T key to select whether or not

you want to designate this abbreviated number for Encrypted Transmission.

> If you want to designate this abbreviated number for Encrypted Transmission, select On and

proceed to step 16.

> If you DO NOT want to designate this abbreviated number for Encrypted Transmission, select Off

and proceed to step 20.

Press the Enter key.

TX Start Speed:

33600bps 14400bps 9600bps

Encryption

On Off

2-25

Fax Operation (Basic Use)

Use the keypad to enter the 2-digit Encryption Key ID

(01 – 20) that corresponds to the Encryption Key you want to use for this abbreviated number.

Press the Enter key.

Enter the number of the destination party’s Encryption

Box.

Press the Enter key. Registration of that abbreviated number is complete.

> If you want to continue registering other abbreviated numbers, return to step 4.

> If you are finished registering abbreviated numbers, press the Reset key. The operation panel will

return to the initial mode settings.

Encryption Key ID:00

Enter 2-Digit Key ID

Box. No. :0000

Enter Box No.

2-26

Modifying or Deleting Registered Information

Fax Operation (Basic Use)

Note

If the abbreviated number that you want to modify is designated for Subaddress Communication, you will not be able to change the designation of that number into one for Encrypted Transmission. Likewise, if it is designated for Encrypted Transmission, you CANNOT change the designation into one for Subaddress Communication.

Perform steps 1 – 3 of Registering New Abbreviated Numbers on page 2-24.

Enter the 3-digit number that corresponds to the

abbreviated number containing the information you want to modify or delete. Then press the Enter key.

> Modifying registered information

(1) Press the S key or the T key to select the

information you want to modify.

Abbreviation:

End

:223355555

POR

(2)Press the Enter key.

Follow the steps related to the desired information in Registering New Abbreviated Numbers on page 2-24, and change the information as desired.

:223355555

Enter Fax No.

> Deleting abbreviated numbers

(1) Press the Stop/Clear key.

If you want to cancel the deletion procedure, simply press the Stop/Clear key again.

(2) Press the Enter key.

If you are finished modifying and/or deleting abbreviated numbers, press the Reset key. The operation panel will return to the initial mode settings.

Abbreviation:001

Delete

Press ENTER key

2-27

Fax Operation (Basic Use)

Dialing with an abbreviated number

You can dial a fax number by simply entering the 3-digit abbreviated number under which that number is registered.

Check the message display to make sure that the operation panel is in the initial mode for fax

operation. (See What is the “Initial Mode”? on page 1-13.)

If the fax is not in the Fax Operation mode, press the Fax key to light the Fax indicator.

Set the documents you want to transmit.

Any time you set documents on the platen, after each document is scanned you will need to select whether or not you want to scan more pages into memory. (See page 2-8.)

Open the cover plate to the right and press the Abbr.

Directory key.

Use the keypad to enter the 3-digit abbreviated number

under which the desired fax number is registered.

The transmission operation will begin automatically; there is no need to press the Start key.

If an unregistered abbreviated number was entered, an error message will appear in the message display and then the operation panel will return to the initial mode settings.

Abbreviation:

Document:

Enter Destination

2-28

Printing Out an Abbreviated Dial List

Print out this list in order to check the fax numbers registered under abbreviated numbers.

Notes • If there are no abbreviated numbers registered in this fax, an Abbreviated Dial List will not be

printed out.

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Check the message display to make sure that the operation panel is in the initial mode for fax

operation.

Open the cover plate to the left and press the Print

Report key.

Fax Operation (Basic Use)

Registering New Abbreviated Numbers to select

Speed Dial List.

Print Report:

Subaddress Box List Encryption Box List Speed Dial List

Press the Enter key.

Make sure that Abbreviated Dial List is selected

in the message display and press the Enter key. An Abbreviated Dial List will be printed out.

The operation panel will return to the initial mode settings.

If there are no abbreviated numbers registered in the fax, an error message will appear in the message display and then the operation panel will return to the initial mode settings.

Print Speed Dial List:

Abbreviated Dial List 1-Touch Key List Tel Directory List

2-29

Fax Operation (Basic Use)

Dialing the Destination Using the Address Book (Address Book)

The directory searches for the name of the other party as it is registered under an abbreviated number, one-touch key, program key or group dial key and will dial the corresponding fax number(s) upon command. This function is extremely useful when a large number of fax numbers have been registered.

Notes • The directory may also be used during registration of program keys, group dial keys, Fax

Forwarding, etc., as well as for entering the fax number of the other party in each of the other various types of fax communication available in this fax.

• In order to use the directory, it is necessary that you register the name of the other party (or the group or program name) during registration of the abbreviated number, one-touch key, program key or group dial key.

Searching for a Destination with the Address Book

Directory searches are performed using the first three characters of the name as it is registered under the abbreviated number, one-touch key, program key or group dial key.

Notes • Directory searches will not differentiate between uppercase and lowercase letters.

• If the first 3 characters of any two destinations are the same, those names will be displayed in the numerical order of the abbreviated number and then the one-touch key number.

The search order is as follows and is carried out by reading the registered characters from left to right.

Alphabet (A - Z) J numerals (0 – 9) J Symbols ( ! # $ % & ’ ( ) + - ..... )

How Do I Find a Destination in the Address Book?

[Ex.] To search for “New York”

Check the message display to make sure that the operation panel is in the initial mode for fax

operation. (See What is the “Initial Mode”? on page 1-13.)

If the fax is not in the Fax Operation mode, press the Fax key to light the Fax indicator.

Set the documents you want to transmit.

Open the cover plate to the right and press the Abbr.

Directory key twice.

2-30

Press one-touch key No. 5 (marked with the letters

“MNO”) twice. All names beginning with “N” can now

be accessed in the message display in order from the first name down.

Press the S key or the T key to select New York.

Press the Enter key. The fax will automatically begin dialing the selected party.

Printing Out a Telephone Directory List

Print out this list in order to check the fax numbers that can be found in a directory search.

Notes • If there are no fax numbers registered that can be found in a directory search, a Telephone

Directory List will not be printed out.

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Check the message display to make sure that the operation panel is in the initial mode for fax

operation.

Fax Operation (Basic Use)

Dir. Search:N

Nard NBC New York

Dir. Search:N

Nard NBC New York

Open the cover plate to the left and press the Print

Report key.

Press the S key or the T key to select Speed Dial

List.

Print Report:

Subaddress Box List Encryption Box List Speed Dial List

Press the Enter key.

Press the S key or the T key to select Tel

Directory List. Then, press the Enter key. A Telephone Directory List will be printed out.

Print Speed Dial List:

Abbreviated Dial List 1-Touch Key List Destination List

The operation panel will return to the initial mode settings.

If there are no fax numbers registered that can be found in a directory search, an error message will appear in the message display and then the operation panel will return to the initial mode settings.

2-31

Fax Operation (Basic Use)

Dialing the Same Number Again (Redailing functions)

Redialing refers to dialing the most recently dialed number once again.

Automatic Redialing

When attempting to transmit documents, etc., the other party's fax machine may be busy with another communication and may not respond. In this type of situation, your fax machine will automatically attempt to redial that same number.

Notes • Automatic Redialing is performed automatically by this fax and no special settings are required

for its use. As redialing will be performed a number of times at a set interval, this function is effective even if the other party’s communication takes an extended period of time.

• Automatic Redialing will not engage when documents are being transmitted in the Direct Feed Transmission mode from the Document Processor or the platen.

Manual Redialing

What if you try to transmit documents but the other party's fax line is busy and can’t answer your call? In this type of situation, you will be able to redial that last number dialed once again by simply pressing the Pause Redial key.

Open the cover plate to the right and press the Pause Redial key. The fax will automatically begin redialing the most recently dialed number.

2-32

3 Various Functions of this Fax

Sending 2-Sided Documents (Duplex Transmission)

Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents when the optional Document Processor is installed. Duplex transmission is always accomplished by setting the documents you want to transmit in the Document Processor and scanning them into memory in the Memory Transmission mode. It is also possible to use Duplex Transmission capabilities in combination with each of the other various types of fax communication available in this fax. The following method explains the procedure for sending duplex documents to a single destination.

Notes • To enable Duplex Transmission, you must select Standard size original when setting

the document size for scanning from the Document Feeder. Duplex Transmission will not be available if the document size is set to Long original. (See Setting the Document Size for Scanning from the Document Processor ("Scan from DP" setting) on page 7-10.)

• If you press the Duplex Tx. key during any operation, Dial Confirmation for one-touch keys will not be available. It will also be necessary to press the Start key in order to initiate dialing for abbreviated numbers and one-touch keys.

• In order to schedule a start time for the transmission, press the Delayed Tx. key at any point in the procedure PRIOR to entering the destination fax number.

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Set the 2-sided documents in the Document Processor.

Open the cover plate to the left and press the Duplex

Tx. key.

The letter D will be displayed in the first line of the message display to indicate this is a duplex transmission.

You can cancel a Duplex Transmission by simply pressing the Duplex Tx. key again.

3-1

Various Functions of this Fax

Enter the destination fax number.

You can enter the fax number using the keypad, abbreviated numbers, one-touch keys, chain dial keys or the directory.

Press the Enter key.

Press the S key or the T key to select whether or not

you want to include a cover page with the transmission.

> If you want to include a 1-sided page as a cover sheet, select Yes. In this case, the fax will first

transmit only the front side of the first page of the documents PRIOR to transmitting the 2-sided documents.

> If you only want to transmit the 2-sided documents, select No.

Press the Enter key.

Press the S key or the T key to select whether or not

you want the data for the rear side of the documents to be inverted to match the orientation of the front side during transmission.

Document:

Enter Destination

Cover page:

Yes No

Rotate back side image:

On Off

> If you set the documents as shown in the illustration

immediately below, select On. The fax will then invert the image of the rear side of each document in memory 180°.

> If you set the documents as shown in the illustration

below, select Off.

Press the Enter key. The documents will be scanned into memory and the transmission operation

will begin automatically.

3-2

Preparing the Next Documents During Another Communication (Standby Transmission)

Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication. If, during that communication, the documents you want to transmit are set in the Document Processor or on the platen and the destination fax number is entered, those documents will be automatically transmitted once the current communication has been completed.

Notes • You can schedule up to 50 Standby Transmissions (including communications that use the

timer and Interrupt Transmissions) at one time.

• You can also designate each of the various types of fax communication available in this fax such as Broadcast Transmission as a Standby Transmission.

• To cancel a Standby Transmission when using the Direct Feed Transmission mode, simply remove the documents from the Document Processor or the platen.

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Various Functions of this Fax

Set the documents you want to transmit in the

Document Processor or on the platen.

Enter the destination fax number.

You can enter the fax number using the keypad, abbreviated numbers, one-touch keys, program keys, group dial keys, chain dial keys or the directory.

Press the Start key. The documents will be scanned

into memory.

If the fax is in the Direct Feed Transmission mode, the documents will remain in the Document Processor or on the platen waiting for the transmitting operation to begin.

Once the other communication is completed, the transmission operation will begin automatically.

Document:

Press START key.

3-3

Various Functions of this Fax

< If you press the Stop/Clear key during a Standby Transmission in the Direct Feed

Transmission mode… >

a message will appear in the message display in order to check whether or not you really want to cancel the Standby Transmission.

(1) Press the S key or the T key to select whether or

not you want to cancel the Standby Transmission.

Continue TX:

Yes No

> If you want to continue the current Standby Transmission, select Yes.

> If you want to cancel the transmission, select No.

(2) Press the Enter key.

If you do not press the Enter key, the Standby Transmission will be canceled automatically after a designated period of time.

3-4

Various Functions of this Fax

Sending the Same Documents to Multiple Destinations (Broadcast Transmission)

Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another, in a single operation. If, for example, you want to transmit the same documents from a central office to multiple branch offices, this function is quite convenient as it only requires you to perform the transmission operation one time. The documents you want to transmit are first entered in memory, and dialing and transmitting operations are repeated automatically for each destination.

Notes • If you enter all of the destination numbers using abbreviated numbers, one-touch keys or group

dial keys, this fax can automatically transmit the same documents to up to 232 different destinations in a single operation.

• During a Broadcast Transmission, documents will be transmitted using the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

• You can also perform Broadcast Transmission as a Subaddress Transmission or in conjunction with the timer.

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Set the documents you want to transmit in the

Document Processor or on the platen.

Open the cover plate to the left and press the

Broadcast key.

Enter a destination fax number.

You can enter the fax number using the keypad, abbreviated numbers, one-touch keys, group dial keys, chain dial keys or the directory.

Document:

Press START key.

Press the Enter key.

3-5

Various Functions of this Fax

Select whether or not you want to continue entering other destination fax numbers.

> If you DO want to enter more fax numbers, return to step 3.

> If you are finished entering fax numbers, proceed to step 6.

Press the Start key. The documents will be scanned

into memory and the transmission operation will begin automatically.

If a time for the transmission to begin was designated, the transmission operation will begin when the appointed time is reached.

3-6

Various Functions of this Fax

Sending Important Documents Before Others (Interrupt Transmission)

Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications (Broadcast Transmission or Polling Reception, etc.), or there are other communications already scheduled in memory ahead of yours.

Notes • Interrupt Transmission may only be accomplished to a single destination.

• You can schedule up to 50 Interrupt Transmissions (including communications that use the timer and Interrupt Transmissions) at one time.

• Depending on the timing of when you perform the Interrupt Transmission procedure, there are occasions where your documents may not be sent immediately after the current communication.

• If you want to cancel an Interrupt Transmission, simply remove the documents from the Document Processor or the platen.

• If you press the Stop/Clear key while an Interrupt Transmission is waiting to start, perform the same procedure as in < If you press the Stop/Clear key during a Standby Transmission in the Direct Feed Transmission mode… > on page 3-4.

Open the cover plate to the right and press the

Memory Tx. key.

Make sure the Memory Tx. indicator is out (the fax is in the Direct Feed Transmission mode).

Set the documents you want to transmit in the

Document Processor or on the platen.

Enter the destination fax number.

Document:

Press START key.

Press the Start key. The documents will remain in the Document Processor or on the platen, without

being scanned, waiting for the transmitting operation to begin. Once the operation currently in progress is completed, the transmission operation for your documents will begin automatically.

3-7

Various Functions of this Fax

Sending Documents at a Specified Time (Communication Using the Timer)

If you designate in advance the time for a communication to begin, that communication will be carried out automatically once the appointed time is reached. You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax such as Broadcast Transmission. The example in the procedure below is for the transmission of documents to a single destination using the timer function.

Notes • All transmissions that use the timer will be accomplished in the Memory Transmission mode

even if the fax is currently in the Direct Feed Transmission mode.

• Each communication that uses the timer can be set to begin at any minute between 00:00 23:59.

• You can schedule up to 50 communications that use the timer (including Standby Transmissions and Interrupt Transmissions) at one time.

• When 2 communications that use the timer are scheduled to begin at the same time, fundamentally the communication that was registered first will be accomplished first. However, even if it has been registered later, any communication scheduled with a single location will take priority over a communication to multiple locations.

• If you want to cancel or change the contents of a communication that is waiting for a start time, see Managing Information for a Scheduled Communication (Editing a Communication in Memory) on page 3-13.

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Set the documents you want to transmit in the

Document Processor or on the platen.

Open the cover plate to the left and press the Delayed

Tx. key.

The letter T will be displayed in the first line of the message display to indicate this is a communication that is using the timer.

If the maximum allowable number of communications that use the timer (max: 50) is reached, an error message will appear in the message display. In this case, press the Enter key and the operation panel will return to the initial mode settings.

3-8

Various Functions of this Fax

Enter the destination fax number.

You can enter the fax number using the keypad, abbreviated numbers, one-touch keys or the directory.

Document:

Enter Destination

Press the Enter key or the Start key.

Use the keypad to enter the desired time for the

transmission to begin.

If you want to reset the displayed time to 00:00, simply press the Stop/Clear key.

Press the Enter key. The documents will be scanned into memory, and the transmission operation

will begin when the appointed time is reached.

If the Delayed Communication Report print out setting is turned ON, a Delayed Communication Report will be printed out. (See page 7-1.)

TX Time:14:57

Enter TX Time

3-9

Various Functions of this Fax

Dialing the Destination With A Registered Number and the Keypad (Chain Dial Keys)

If you register a chain dial number under a one-touch key in advance, that one-touch key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party’s fax number.

Example:

If the number “800” is registered under a speed-dial key (which then functions as a chain dial key) and you want to dial the number 800-XX-XXXX, press the key under which “800” is registered and enter the rest of the number with the numeric keys.

Notes • You can only use chain dial keys once in a dialing sequence: to enter the initial digits of the

other party’s fax number.

• You can use chain dial keys when entering destination fax numbers in each of the various types

of fax communication available in this fax such as Broadcast Transmission.

• You CANNOT use chain dial keys in combination with group dial keys or program keys.

Registering New Chain Dial Keys

Notes

• You can register any number of the 32 one-touch keys for use as chain dial keys.

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings

Open the cover plate to the left and press the Register

key.

Press the S key or the T key to select Program

Chain Dial.

Program:

Program Program Key Program Group Key Program Chain Dial

Press the Enter key.

Press an unregistered one-touch key.

3-10

Use the keypad to enter the desired chain dial number.

The chain dial number can be up to 32 digits in length.

Press the Enter key.

Enter Fax No.

Enter the desired name for the chain dial key.

The name for the chain dial key can be up to 20 characters in length. (See Entering Characters on page 2-15.)

Press the Enter key. Registration of that chain dial key is complete.

> If you want to continue registering other chain dial keys, repeat steps 4 - 8.

> If you are finished registering chain dial keys, press the Reset key. The operation panel will return

to the initial mode settings.

Modifying or Deleting Registered Information

Various Functions of this Fax

Enter Chain Name

Note

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Perform steps 1 - 3 of Registering New Chain Dial Keys on page 3-10.

Press the one-touch key (chain dial key) containing the

chain dial information you want to modify or delete.

Perform the following procedure that corresponds to what you want to do:

> Modifying registered information

Press the S key or the T key to select the information you want to modify. Then press the Enter key.

Follow the steps related to the desired information in Registering New Chain Dial Keys on page 3-10, to change that information.

> Deleting the chain dial key

(1) Press the Stop/Clear key.

If you want to cancel the deletion procedure, simply press the Stop/Clear key again.

Chain:05

End

:0452

SXS

(2) Press the Enter key.

If you are finished modifying and/or deleting chain dial keys, press the Reset key. The operation

panel will return to the initial mode settings.

3-11

Various Functions of this Fax

Dialing With a Chain Dial Key

Note

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Set the documents you want to transmit.

Press the desired one-touch key that was registered as

a chain dial key.

Enter the other party’s fax number.

You can enter the fax number using the keypad, abbreviated numbers, one-touch keys or the directory.

Once the other party’s fax number is entered, the displayed chain dial number or name will be replaced in the message display by the other party’s fax number or name.

If you want to enter the fax number once again from the beginning, simply press the Stop/Clear key.

:PMD

Document:

Enter Destination

Press the Start key. The communication operation will

begin automatically.

3-12

Managing Information for a Scheduled Communication (Editing a Communication in Memory)

You can perform various actions relating to a scheduled communication that uses the timer. For example, you can modify certain information relating to the communication or even cancel the communication completely. You can also print out a sample image of the corresponding documents as well as initiate (force-start) the communication without waiting for the actually scheduled start time.

Printing Out a Sample Image of Waiting Documents

If you want to check the documents that correspond to a specific transmission that is in memory and waiting for transmission, you can print out a sample page of those documents.

Notes • Even if you print out a sample image of the documents, the transmission will be carried out on

schedule.

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Open the cover plate to the left and press the

Information key.

Various Functions of this Fax

Press the S key or the T key to select Edit and

press the Enter key.

Communication Information:

TX result on LCD TX result on LCD Edit

Press the S key or the T key to select Print and

press the Enter key.

If there are no communications that are using the timer currently in memory, an error message will appear and then the message display will return to the Edit menu.

Press the S key or the T key to select the document

number that corresponds to the desired communication.

Edit:

Print Immediate TX Program/Change

Print:List

Doc # :003

:26585632

22:22 Send

Press the Enter key. A sample image of the corresponding documents will be printed out.

P01

3-13

Various Functions of this Fax

Force-Starting the Communication

You can force-start a communication that is waiting in memory, without having to wait for the scheduled start time.

Notes • A communication force-started through the following procedure will then begin before any other

communication.

• You can also force-start a communication that is waiting for Automatic Redialing.

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Open the cover plate to the left and press the

Information key.

Press the S key or the T key to select Edit and

press the Enter key.

Communication Information:

TX result on LCD TX result on LCD Edit

Press the S key or the T key to select Immediate

TX [Immediate transmission] and press the

Enter key.

If there are no communications that are using the timer currently in memory, an error message will appear and then the message display will return to the Edit menu.

Press the S key or the T key to select the document

number that corresponds to the communication that you want to force-start.

Press the Enter key. The corresponding operation will begin automatically.

Edit:

Immediate TX:List

Print Immediate TX Program/Change

Doc # :003

:26585632

22:22 Send

P01

3-14

Modifying the Contents of the Communication

You can modify the information relating to a scheduled communication that uses the timer. Information can be changed, added, or the communication can be canceled completely. The actual procedure and information available for modification is slightly different depending on the type of communication involved. The example in the procedure below is for a scheduled Broadcast Transmission that uses the timer. If you want to modify the information relating to other types of communications, simply refer to this example, but follow the flow of the message display in order to perform the actual procedure.

Notes • Documents that are stored in a Confidential Box, or that were received directly into memory,

CANNOT be deleted using this procedure.

• You CANNOT modify a scheduled communication that is waiting for Automatic Redialing, nor is it possible to modify a scheduled Polling Communication.

• You can enter fax numbers using the keypad, abbreviated numbers, one-touch keys, group dial keys, chain dial keys and the directory.

• Changing the scheduled start time

• Adding fax numbers

• Deleting fax numbers

• Changing fax numbers

Various Functions of this Fax

• Turning Subaddress Communications ON/OFF

Note If you want to cancel the procedure part way through, press the Reset key. The operation panel will

return to the initial mode settings.

Open the cover plate to the left and press the

Information key.

Press the S key or the T key to select Edit and

press the Enter key.

Communication Information:

TX result on LCD TX result on LCD Edit

Press the S key or the T key to select

Program/Change and press the Enter key.

If there are no communications that are using the timer currently in memory, an error message will appear and then the message display will return to the Edit menu.

Edit:

Print Immediate TX Program/Change

3-15

Various Functions of this Fax

Press the S key or the T key to select the document

number that corresponds to the communication you want to modify.

Press the Enter key. The items available for modification will appear in the message display.

OChanging the scheduled start time

If you want to change the scheduled start time, press

the S key or the T key to select TX Time. Then press the Enter key.

If you DO NOT want to change the start time, this step is not necessary. Proceed to step 9.

Use the keypad to enter the desired time for the

communication to begin.

If you want to reset the displayed time to “00:00”, simply press the Stop/Clear key.

Press the Enter key. The new time for the communication to begin will be registered.

If you are finished modifying the contents of the communication, proceed to step 38.

Program/Change:List

Doc # :003

:26585632

22:22 Send

Program/Change TX:

End

:26585632

TX Time :22:22

TX Time:22:22

Enter TX Time

P01

O Adding fax numbers

Press the S key or the T key to select Broadcast

List and press the Enter key.

If you want to add fax numbers, press the S key or the

T key to select Add destination [Add attention].

If you DO NOT want to add fax numbers, this step is not necessary. Proceed to step 19.

Press the Enter key.

Enter the additional fax number.

If you want to designate the communication for this fax

number as a Subaddress Communication, press the Sub-Address key.

If you DID NOT press the Sub-Address key, proceed to step 16.

Program/Change Broadcast:

End Broadcast List TX Time :22:22

Broadcast List:

End Add destination Change/Delete

Enter Fax No.

3-16

Various Functions of this Fax

Enter the subaddress you want to use for this

Subaddress Communication. Then press the Enter key.

The subaddress can be up to 20 digits in length and can include any combination of the numerals 0 - 9.

If necessary, enter the predetermined Subaddress

Communication password.

The password can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “*” and “#”.

If you DO NOT need to enter a Subaddress Communication password, proceed to step 16.

Press the Enter key.

If the fax number you entered has already been registered for this operation, an error message will appear in the message display. In this case, press the Enter key and then proceed to step 17.

If you have entered too many fax numbers, an error message will appear in the message display. In this case, press the Enter key and then proceed to step 18.

Select whether or not you want to continue adding fax numbers.

> If you DO want to add more fax numbers, return to step 12.

> If you are finished adding fax numbers, proceed to step 18.

Subaddress:

Enter Subaddress

Password:

Enter Your Password

20 Digits

Press the Enter key.

If you are finished modifying the contents of the communication, proceed to step 36.

O Deleting fax numbers

Press the S key or the T key to select

Change/Delete.

Press the Enter key.

Press the S key or the T key to select the fax number

you want to delete.

If you DO NOT want to delete fax numbers, proceed to step 23.

Press the Stop/Clear key. The selected fax number

will be deleted from this communication.

> If you want to continue deleting other fax numbers,

repeat steps 21 and 22 until all desired numbers have been deleted.

> If you are finished modifying the contents of the

communication, proceed to step 34.

Broadcast List:

End Add destination Change/Delete

Change/Delete Broadcast:

End

:ABC :DEF

3-17

Various Functions of this Fax

O Changing fax numbers

Press the S key or the T key to select the fax number

you want to change.

Press the Enter key.

Press the Stop/Clear key.

Enter the new destination fax number.

Change/Delete Broadcast:

End

:ABC :DEF

Enter Fax No.

Press the Enter key.

> If you used the keypad to enter the fax number in step 26, proceed to step 28.

> If you entered the fax number in step 26 with an abbreviated number or one-touch key, proceed to

step 32.

Select whether or not you want to register the new

destination fax number for Subaddress Communication.

Press the Enter key.

> If you selected On in step 28, proceed to step 30.

> If you selected Off in step 28, proceed to step 33.

Enter the subaddress you want to use for this

Subaddress Communication. Then press the Enter key.

The subaddress can be up to 20 digits in length and can include any combination of the numerals 0 - 9.

If necessary, enter the predetermined Subaddress

Communication password.

The password can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “*” and “#”.

If you DO NOT need to enter a Subaddress Communication password, proceed to step 32.

Subaddress communication

On Off

Subaddress:

Enter Subaddress.

Password:

Enter Your Password

20 Digits

3-18

Various Functions of this Fax

Press the Enter key.

If the fax number you entered has already been registered for this operation, an error message will appear in the message display. In this case, press the Enter key and then proceed to step 33.

Select whether or not you want to continue changing destination fax numbers.

> If you DO want to continue changing fax numbers, return to step 23.

> If you are finished changing fax numbers, proceed to step 34.

O Completing the procedure

Press the S key to select End.

Press the Enter key.

Press the S key to select End.

Change/Delete Broadcast:

End

:ABC :DEF

Broadcast List:

End Add destination Change/Delete

Press the Enter key.

Press the S key to select End.

Program/Change Broadcast:

End Broadcast List TX Time :22:22

Press the Enter key. If the Delayed Communication Report print out setting is turned ON, a Delayed

Communication Report will be printed out. (See page 7-1.)

3-19

Various Functions of this Fax

Deleting the Communication

You can delete a scheduled communication that is in memory and waiting for a start time.

Notes • You CANNOT delete a scheduled communication that is in memory waiting to be forwarded to

a destination fax.

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Open the cover plate to the left and press the

Information key.

Press the S key or the T key to select Edit and

press the Enter key.

Communication Information:

TX result on LCD TX result on LCD Edit

Press the S key or the T key to select Delete.

Edit:

Immediate TX Program/Change Delete

Press the Enter key.

If there are no communications that are using the timer currently in memory, an error message will appear and then the message display will return to the Edit menu.

Press the S key or the T key to select the document

number that corresponds to the communication you want to delete.

Delete:List

Doc # :001

:2222222222

22:22 Send

Press the Enter key. The selected communication will be deleted.

P01

3-20

Various Functions of this Fax

Initiating the Fax Connection Manually (Manual Fax Transmission)

Once you are connected with the destination party, transmission can be initiated manually by pressing the Start key.

Use this mode when you want to talk to the other party prior to actual transmission of the documents, or when the other party must manually switch to fax reception.

Notes • Talking with the other party and/or performing Manual Fax Transmission is only possible if a

separately purchased telephone is connected to this fax machine.

• If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Set the documents you want to transmit.

Pick up the telephone receiver or press the On-Hook

key.

If you press the On-Hook key, the On-Hook indicator will be lit.

Dial the destination fax number.

Check whether or not you are connected to a fax machine.

> If you hear a fax tone...

You are connected to a fax machine.

Press the Start key. Fax transmission will begin.

> If the other party answers...

You are connected to a telephone.

Press the Start key at the end of the conversation to initiate transmission. Fax transmission will begin.

Hang up the receiver when Communicating appears

in the message display.

Document:

Press START key.

3-21

Various Functions of this Fax

Initiating the Fax Connection Manually (Manual Fax Reception)

Once you are connected with the other party, reception can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual reception of the documents.

Notes • Manual Fax Reception is only possible if a separately purchased telephone is connected to this

fax machine.

• Auto Fax Reception is the default setting in this fax, so, in order to manually initiate reception, it is usually necessary to change the reception mode to Manual Fax Reception.

O Preparation

Open the cover plate to the left and press the

TAD/Manual-Rx. key until both the TAD and the Auto-Rx. indicators go out.

When a call comes in, the separately purchased phone

will ring.

Pick up the telephone receiver.

Check whether or not the call is from a fax.

> If you hear a fax tone...

You are connected to a fax machine.

Press the Start key. Fax reception will begin.

3-22

> If the other party’s voice can be heard...

You are connected to a telephone.

Press the Start key at the end of the conversation to initiate reception. Fax reception will begin.

Hang up the receiver once the reception begins.

4 Troubleshooting

When the Fax Data Indicator is Lit...

During a fax communication that uses the memory, documents will be entered into memory and, to indicate this, the Document in Memory indicator will light. The Document in Memory indicator will also light when documents are received directly into memory (Memory Reception) because paper has run out or a paper jam has occurred.

Note The Document in Memory indicator will flash while documents are being scanned or are being

received into memory.

CAUTIONS before Disconnecting the Power Cord

As electricity is necessary to retain documents in memory, BE SURE to check whether the Document in Memory indicator is lit or not BEFORE intentionally disconnecting power to this machine. If there are documents in memory and the indicator IS lit, print out all important documents from memory and then make sure that the Document in Memory indicator is out BEFORE disconnecting the power.

Note The Image Memory back-up function of this machine will protect the contents of memory for up to

60 minutes even if, for any reason, power to the fax is disconnected or lost. However, depending on certain conditions in this machine, a portion of the first data received may be lost. Ask the other party to retransmit any documents for which data was lost.

If a Power Failure Report is Printed Out...

If documents or other information contained in memory are lost because power to the fax is disconnected or lost, a Power Failure Report will be printed out once power is restored. Refer to this report to find out what information was lost.

Note If no data or information was lost, a Power Failure Report will not be printed out.

If an Error Occurs...

In the event of trouble during a communication, the alarm will sound and the Communication Error indicator will first flash and will then light continuously. Refer to the message display for an explanation in regard to the error and follow the necessary procedure to eliminate the trouble. (See When One of These

Message is Displayed... on page 4-2, and Troubleshooting Tables on page 4-4.)

Note In order to delete the error indications, press the Stop/Clear key.

4-1

Troubleshooting

When One of These Message is Displayed...

When any of the following messages appear in the message display, follow the corresponding procedure.

Message Procedure Page

Close XX Cover. The cover indicated in the message display is open. Close it securely.

Close Document Processor. The document processor is open. Close it securely.

Add Paper. • There is no paper in the selected drawer. Refer to the Basic Edition

of the Operation Guide for your machine and add paper to the drawer indicated in the message display.

• This message will also be displayed when one or more of the drawers is not set properly. Insert the drawers securely into the machine.

Load XX paper in cass. [Set XX paper.]

Receive Doc. in Mem. [Receive document in memory.]

Set Toner Container. The toner container is either not set or is not set properly. Refer to the

Add toner. There is insufficient toner left in the indicated toner container. Refer to the

Add toner. Unable to copy.[CANNOT COPY.]

Docum. in memory. Add Toner. [Now receiv. Doc./Toner empty.]

Paper Misfeed. Paper has jammed somewhere in the fax machine. Refer to the Basic

Reset all origi in DP.

Misfeed in DP. Remove original(s).

• The Fixed Size mode is selected in the Paper Feed Selection setting. Load paper of the size indicated in the message display.

• The sizes of the received documents and the paper in the selected drawer are not compatible for printing. Load paper of the same size as that of the received documents.

Data for received documents was stored in memory (Memory Reception) because there was no paper in the drawer. Once you load paper into the drawer, the documents that were stored in memory will be printed out. If Add Paper (XX Cassette) is also displayed at the same time, load paper of the size indicated in the message display.

Basic Edition of the Operation Guide for your machine and set the toner container properly.

Basic Edition of the Operation Guide for your machine and replace the container as soon as possible .

The toner container has run out of toner. Refer to the Basic Edition of the Operation Guide for your machine and replace the toner container.

Toner has run out during printing of received documents, so that no more documents can be printed out. The rest of the documents will be entered into memory. Refer to the Basic Edition of the Operation Guide for your machine and replace the indicated toner container as soon as possible. Once you replace the toner container and printing is enabled, the documents that were stored in memory will be printed out.

Edition of the Operation Guide for your machine and remove the jammed paper from the fax machine without leaving any loose scraps.

Originals have not been fed properly from the Document Processor. Reset the originals in the initial state.

Remove the jammed document.

4-2

Troubleshooting

Message Procedure Page

Memory Full. The memory has reached its capacity while scanning in documents. Press

the Enter key and then select Yes if you want to transmit those documents that have already been completely scanned. If you want to completely cancel the transmission, press the S key or the T key to select No and then press the Enter key.

• If you do not press the Enter key within a certain amount of time, the Auto Clear function will engage and all corresponding data will be erased from memory.

• In order to transmit all of the documents after you have completely canceled the operation, try transmission procedure again after memory becomes available or after you create available space in memory.

Call for Service. Maintenance by qualified service personnel is required. Contact your

service representative, an authorized service center or the place of purchase. If C and a 3-digit number are displayed as well, inform the service personnel of the displayed number.

Time for maintenance. Maintenance by qualified service personnel is required. Contact your

service representative, an authorized service center or the place of purchase.

Communication Error. An error has occurred during a fax transmission or fax reception. Check

the error code – which indicates the origin of the error – on the corresponding Transmission Report (or Reception Report) that is printed out after the error.

Continue TX. [Continue transmission.]

Original is too long. [Original sheet is too long.]

This message will appear in response to pressing the Stop/Clear key while the Alternate Display key is held down during a communication to multiple destinations, such as Broadcast Transmission or Polling Reception.

• Press the S key or the T key to select Yes if you want to continue the current operation. However, the individual communication in progress at the time the Stop/Clear key was pressed will be canceled.

• Press the S key or the T key to select No if you want to cancel the communication to all remaining destinations.

You attempted to use the Document Processor to transmit a document that was over 63" [1600mm] in length. Press the Enter key to eject the documents remaining in the document processor. The operation panel will return to the initial mode settings.

3-20

5-20

5-63

10-7

2-3

4-3

Troubleshooting

Troubleshooting Tables

If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service center or the place of purchase.

Problem Check point Procedure Page

The detected document size is often wrong.

I am not able to send my documents.

I am not able to perform Memory Transmission.

During registration of an Encryption Box, an error occurs when I enter the box number and I cannot register the Encryption Box.

Is the machine installed in a location where it is exposed to strong light from directly overhead, or from above and behind?

Is the modular cord connected correctly? Connect the modular cord correctly. 1-1

Is Communication Error. displayed? Perform the necessary procedure to

Is Password Check Transmission turned ON?

Is the type of phone line setting set correctly?

Is the memory in your fax machine full? Try the Memory Transmission procedure

Is the box number you are trying to enter the same as the subaddress already registered for a Subaddress Relay Box (or Subaddress Confidential Box)?

If the machine is installed in such a location, document size detection may be influenced. Consult with your service representative, an authorized service center or the place of purchase.

correct the error and try to transmit the documents again.

Turn Password Check Transmission OFF.

Make sure the telephone line setting is correct.

again after memory becomes available or after you create available space in memory.

You CANNOT register an Encryption Box number that is identical to the subaddress of a registered Subaddress Relay Box (or Subaddress Confidential Box). Select a different Encryption Box number.

10-7

5-53

1-7

3-20 5-20 5-63

5-59

I am not able to print out documents from my Encryption Box.

I am not able to perform Encrypted Communication.

I am not able to perform Remote Switching.

Are the Encryption Box number and ID that you entered correct?

Did the transmitting party perform the appropriate registration procedure for the abbreviated number or one-touch key (designated for Encrypted Transmission) as decided in advance with the receiving party?

Did the receiving party perform the appropriate registration procedure for the appropriate Encryption Box as decided in advance with the transmitting party?

Is the Encryption Key you used correct? Check the Encryption Key to be

Is your telephone service set for pulse dialing?

Did you use the correct Remote Switching number?

Check the registered Encryption Box information.

Check the information to be registered once again with the other party.

registered once again with the other party.

Some telephones allow you to transmit the desired tone signals. Refer to the Instruction Manual for the telephone being used.

Check the registered number. (Factory default setting: 55)

5-63

2-18 2-24

5-59

5-55

5-7

4-4

Troubleshooting

Problem Check point Procedure Page

I was able to receive a fax, but it was not printed out and the documents are not in memory.

I am not able to receive documents.

Is Fax Forwarding turned ON? Check the Fax Forwarding setting. 5-34

Is the modular cord connected correctly? Connect the modular cord correctly. 1-1

Is Communication Error. displayed? Perform the necessary procedure to

correct the error and try to receive the documents again.

Is Password Check Reception turned ON?

Turn Password Check Reception OFF. 5-53

10-7

I am not able to perform Memory Reception.

I am not able to perform Polling Reception.

I am not able to perform Subaddress-based Relay Broadcast Transmission.

During registration of a Subaddress Relay Box (or Subaddress Confidential Box), an error occurs when I enter the subaddress and I cannot register the Subaddress Relay Box (or Subaddress Confidential Box).

Is the memory in your fax machine full? Try to receive the documents once again

after memory becomes available or after you create available space in memory.

Did the transmitting party perform the Polling Transmission procedure correctly?

Does the relay station fax machine have the same Subaddress-based Relay capabilities as your fax machine?

Is there an appropriate box (equal to a Subaddress Relay Box) registered in the relay station’s fax machine?

Does the subaddress and the Subaddress Communication password that you entered match the corresponding subaddress and Subaddress Communication password that is registered in the relay station’s fax machine?

Is the memory in the relay station’s fax machine full?

Is the subaddress you are trying to enter the same as the subaddress already registered for another Subaddress Relay Box (or Subaddress Confidential Box) or the same as a registered Encryption Box number?

Check with the transmitting party. 5-9

If the relay station fax machine does not have the same Subaddress-based Relay capabilities as your machine, Relay Broadcast Transmission will NOT be possible. Check with the relay station.

Check with the relay station. 5-28

If you think the information you entered IS correct, check with the other party.

Check with the relay station.

You CANNOT register a subaddress for a Subaddress Relay Box (or Subaddress Confidential Box) that is identical to the subaddress of a previously registered Subaddress Relay Box (or Subaddress Confidential Box) or a registered Encryption Box number. Select a different subaddress.

3-20 5-20 5-63

5-28

5-30

5-15

4-5

Troubleshooting

Problem Check point Procedure Page

I am not able to perform Subaddress-based Confidential Transmission.

Does the destination party’s fax machine have the same Subaddress-based Confidential Communication capabilities as your fax machine?

If the destination fax machine does not have the same Subaddress-based Confidential Communication capabilities as your machine, Subaddress-based Confidential Transmission will NOT be possible. Check with the destination party.

5-18

I am not able to print out documents from my Subaddress Confidential Box.

I am not able to perform

Subaddress-based Bulletin Board Reception.

I am not able to enter documents into my Subaddress Confidential Box.

Is there an appropriate box (equal to a Subaddress Confidential Box) registered in the destination fax?

Is the subaddress and the Subaddress Communication password that you entered correct?

Is the memory in the transmitting party’s fax full?

Are the subaddress and the Subaddress Communication password that you entered correct?

Does the transmitting party’s fax machine have the same Subaddress-based Bulletin Board Communication capabilities as your fax machine?

Is there an appropriate box (equal to a Subaddress Communication Box) registered in the transmitting party’s fax?

Is the subaddress and the Subaddress Communication password that you entered correct?

Is the subaddress that you entered correct?

Check with the destination party. 5-18

If you think the information you entered IS correct, check with the other party.

Check with the transmitting party.

Check the registered Subaddress Confidential Box information.

If the transmitting party’s fax machine does not have the same Subaddress-based Bulletin Board Communication capabilities as your machine, Subaddress-based Bulletin Board Reception will NOT be possible. Check with the transmitting party.

Check with the transmitting party. 5-23

If you think the information you entered IS correct, check with the other party.

Check the registered Subaddress Confidential Box information.

5-21

5-23

5-21

4-6

5 Other Features of this Fax

Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching)

This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line. If an incoming call is from a fax machine, fax reception will start automatically. If the call is from a telephone, the fax will ring to let you know that you should answer.

Notes • Auto FAX/TEL switching is only possible if a separately purchased telephone is connected to

this fax machine.

• Even if you do not answer the telephone, the calling party will incur telephone charges after the telephone rings a designated number of times.

[Reception flow]

O Preparation

See Selecting the Automatic Reception Mode ("Receive Mode" setting) on page 7-12 and select the Auto FAX/TEL Switching mode.

Make sure that the Auto-Rx. indicator is lit. If it is NOT lit, open the cover plate to the left and press the TAD/Manual-Rx. key to light that indicator.

5-1

Other Features of this Fax

The separately connected telephone will ring. (The

phone will not ring if the number of rings setting has not been changed from its factory default of "0".)

You can set the number of times the telephone will ring. (See Setting the Number of Rings [FAX/TEL Switching] ("Number of Rings" setting) on page 7-6.)

The fax will automatically detect whether the call is from a telephone or another fax.

> If the call is from a telephone...

(1) The fax will ring to let you know that you should

answer. Pick up the telephone receiver within 30 seconds after the ringing starts.

If the telephone receiver is not picked up within 30 seconds, the fax machine will switch to fax reception.

(2) Speak with the other party.

At the end of the conversation, fax reception can be initiated manually. (See Initiating the Fax Connection Manually (Manual Fax Reception) on page 3-22.)

> If the call is from a fax...

Fax reception will start automatically.

5-2

Other Features of this Fax

Automatically Switching Between the Fax and an Answering Machine (TAD Reception)

This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax. If an incoming call is from a fax machine, fax reception will begin automatically. If the call is from a telephone, the functions of the answering machine will engage, so, even if you cannot answer, the caller will be able to leave a message.

[Reception flow]

Notes • TAD reception is only possible if a separately purchased telephone with answering machine

capabilities is connected to this fax machine.

• Refer to the Instruction Manual for the telephone in use for details on recording and listening to messages, etc.

• BE SURE that the number of times your answering machine is set to ring is LESS than the number of times the fax is set to ring. You can set the number of times the fax will ring. (See Setting the Number of Rings [TAD Reception] ("Number of Rings" setting) on page 7-5.)

• If you have selected TAD reception as the current reception mode, MAKE SURE that, in the first minute after the telephone answers the incoming call, there are no silent pauses of 9 seconds or more [6 seconds or more for metric versions] in either the message you record or the message you receive. If there is such a pause, the silence detection function of this fax will be activated and the fax machine will switch to fax reception.

O Preparation

Open the cover plate to the left and press the TAD/Manual-Rx. key to light the TAD indicator.

5-3

Other Features of this Fax

The telephone will ring a designated number of times.

If the telephone receiver is picked up while the telephone is still ringing, the fax will deal with the call in the same manner as a standard Manual Fax Reception. See Initiating the Fax Connection Manually (Manual Fax Reception) on page 3-22.

Your answering machine will answer the call as follows:

> If the call is from a telephone, but you do not answer...

The functions of the answering machine will engage, your message will be played and the caller will be able to leave a message.

If there is a silent pause of 9 seconds or more [6 seconds or more for metric versions], the fax machine will switch to fax reception.

> If the call is from a fax...

Fax reception will start automatically.

5-4

TA Triumph-Adler DC 2116 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

CONTENTS

IMPORTANT! PLEASE READ FIRST.

INSTALLATION PRECAUTIONS

PRECAUTIONS FOR USE

Names of Parts

Main Body Parts and their Functions

Operation Panel and their Functions

Preparations

Designating the Type of Phone Line Being Used ("Line Type" setting) (Inch version only)

Turning TTI Transmission ON/OFF ("TTI" setting)

Registering the Information Identifying Your Facsimile ("Location Info." setting)

Setting the Current Date and Time ("Date & Time" setting)

Features and Functions of this Fax

Switching from the Copy Operation Mode to the Fax Operation Mode

What is the “Initial Mode”?

What is the Administrator Password Used For?

When You Press the Reset Key...

Automatically Clearing the Current Settings (Auto Clear function)

Using a 3-digit Document Number to Manage Fax Communications (Document Number)

Automatically Engaging the Energy Saving Mode (Auto sleep function)

Sending a Fax Directly from a Network Computer (Network FAX functions [option])

Handling 2 Jobs Simultaneously (Dual Access function)

Sending Multiple Sets of Documents in One Batch (Batch Transmission function)

Rotating the Document Image for Transmission (Rotate & Transmit function)

Verifying IDs With the Other Party Using Subaddresses (Subaddress Communication)

Receiving Documents Even When Paper Has Run Out (Memory Reception function)

Backing Up Memory Even During a Power Failure (Image Memory Backup function)

Rotating Received Data to Fit the Available Paper (Rotate Received Data function)

2 Fax Operation (Basic Use)

Sending Documents

Receiving Documents Automatically (Automatic Fax Reception)

Canceling a Communication

Canceling a Memory Transmission

Canceling a Direct Feed Transmission

Canceling a Reception

Printing Out Received Documents Even During Copying (Fax Priority Printout function)

Make Copies Even During Printing of an Incoming Fax (Copy Priority Printout function)

Entering Characters

Character Table

Procedure

Dialing the Destination Using Only One Key (One-Touch Keys)

Registering New One-Touch Keys

Modifying and Deleting Registered Information

Dialing With a One-Touch Key

Printing Out a One-Touch Key List

Using a 3-Digit Number to Select the Destination (Abbreviated Numbers)

Registering New Abbreviated Numbers

Modifying or Deleting Registered Information

Dialing with an abbreviated number

Printing Out an Abbreviated Dial List

Dialing the Destination Using the Address Book (Address Book)

Searching for a Destination with the Address Book

How Do I Find a Destination in the Address Book?

Printing Out a Telephone Directory List

Dialing the Same Number Again (Redailing functions)

Automatic Redialing

Manual Redialing

3 Various Functions of this Fax

Sending 2-Sided Documents (Duplex Transmission)

Preparing the Next Documents During Another Communication (Standby Transmission)

Sending the Same Documents to Multiple Destinations (Broadcast Transmission)

Sending Important Documents Before Others (Interrupt Transmission)

Sending Documents at a Specified Time (Communication Using the Timer)

Dialing the Destination With A Registered Number and the Keypad (Chain Dial Keys)

Registering New Chain Dial Keys

Modifying or Deleting Registered Information

Dialing With a Chain Dial Key

Managing Information for a Scheduled Communication (Editing a Communication in Memory)

Printing Out a Sample Image of Waiting Documents

Force-Starting the Communication

Modifying the Contents of the Communication

Deleting the Communication

Initiating the Fax Connection Manually (Manual Fax Transmission)

Initiating the Fax Connection Manually (Manual Fax Reception)

4 Troubleshooting