TA Triumph-Adler DC 2025 User Manual

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Instruction Handbook

DC 2025 | 2035

Scan (N)

Digital Multifunctional

System

Operation Guide <Functions Edition>

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Using the Scanner Function

Sending Scanned Image Data to Your Computer

Sending Scanned Image Data by Email

Using TWAIN Capabilities

Sending Scanned Image Data to Your Computer (Scan to PC)

Create a destination folder in your computer and you can have scanned image data sent directly to that folder. The flowchart below shows a simple illustration of the steps required up to transmission of the data to the computer. For a more detailed explanation of each step, refer to the indicated reference page. Click on the reference page will take you directly to that page.

Making basic settings

In order to use the Scan to PC function it is necessary to utilize the included utilities and make network settings and register such information as the sender and destination addresses.

Settings and registration using Address Editor

See page

3-22

Settings and registration using Address Book

See page

3-63

Creating destination folders

Scanner File Utility

See page

3-4

Sending scanned image data

Use the scanner to designate a destination and have scanned image data sent directly to that location.

Settings and registration using an Internet Web browser

* Network settings as well

as the sender and destination address registration procedures can be accomplished at the scanner itself. For information on these procedures, refer to the <Setup Edition> of this Operation Guide.

See page

2-1

Sending Scanned Image Data by Email (Send E-mail)

Have scanned image data sent directly by email to a registered email address. The flowchart below shows a simple illustration of the steps required up to transmission of the email message. For a more detailed explanation of each step, refer to the indicated reference page. Click on the reference page will take you directly to that page.

Making basic settings

In order to use the Send E-mail function it is necessary to utilize the included utilities and make network settings and register such information as the sender and destination addresses.

Settings and registration using Address Editor

See page

3-22

Settings and registration using Address Book

See page

3-63

Sending scanned image data

Use the scanner to designate a destination and have scanned image data sent directly to that location.

Settings and registration using an Internet Web browser

* Network settings as well

as the sender and destination address registration procedures can be accomplished at the scanner itself. For information on these procedures, refer to the <Setup Edition> of this Operation Guide.

See page

2-1

Using TWAIN Capabilities (TWAIN)

Use scanner image data in TWAIN-compatible applications. The flowchart below shows a simple illustration of the steps required up to scanning of the data using the TWAIN source. For a more detailed explanation of each step, refer to the indicated reference page. Click on the reference page will take you directly to that page.

Making basic settings

In order to use the TWAIN source it is necessary to make certain scanner-related settings.

Settings related to the TWAIN source

See page

3-95

Starting the scanning operation

Use the TWAIN source to initiate the scanning operation.

Scanning with the TWAIN source

iii

See page

3-100

Trademark Information

• Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of America and other countries.

• Windows Me is a trademark of Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation of America.

• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

• PaperPort is a registered trademark of ScanSoft Inc. of America and other countries.

All other company and product names contained in this Instruction Handbook are trademarks or registered trademarks of their respective companies. The designations ™ and ® will not be used in this handbook.

What is the Network Scanning System? .................................................................... 1-1

Sending Scanned Image Data to Your Computer (Scan to PC).................................. i

Sending Scanned Image Data by Email (Send E-mail)............................................... ii

Using TWAIN Capabilities (TWAIN) ............................................................................ iii

Trademark Information ................................................................................................ iv

Contents ...................................................................................................................... v

1-1 Outline .................................................................................................................. 1-2

1-2 Using the Scanner Utilities CD-ROM ................................................................... 1-3

1-2-1 Contents of the CD-ROM ........................................................................ 1-4

(1) Scanner Utilities.............................................................................. 1-5

(2) TWAIN Source................................................................................ 1-6

(3) Documents ..................................................................................... 1-6

(4) Select Language............................................................................. 1-6

1-2-2 On-Line Manual ...................................................................................... 1-7

1-3 Using the Scanner Function ................................................................................. 1-8

1-3-1 Basic Settings ......................................................................................... 1-12

(1) Original size selection (“Select original size”) ................................. 1-12

(2) Image transmission size selection (“Select sending size”) ............. 1-13

(3) Scanning resolution selection (“Scanning resolution”) ................... 1-13

(4) Original orientation selection (“Orig. set direction”) ........................ 1-14

(5) Image file format selection (“File type”) .......................................... 1-14

1-3-2 Image Quality Settings ............................................................................ 1-15

(1) Scanning density adjustment (“Scanning density”) ........................ 1-15

(2) Original type selection (“Original image quality”) ............................ 1-15

(3) JPEG quality selection (“JPEG level set”) ...................................... 1-15

(4) Color mode selection (“Color mode”) ............................................. 1-16

1-3-3 Other settings.......................................................................................... 1-17

(1) Page separation mode (“Page separation”) ................................... 1-17

(2) Border erase mode (“Erase”).......................................................... 1-18

(3) Output by page function (“Output by page”) ................................... 1-18

(4) Continuous scanning function

(“Continuous scanning”) ................................................................. 1-19

(5) Filing mode (“Auto selection”) ......................................................... 1-19

(6) Default file name (“File name input”) .............................................. 1-19

Making Settings from a Web Browser ........................................................................ 2-1

2-1 WebPage Functions ............................................................................................. 2-2

2-2 Index of Objectives ............................................................................................... 2-3

2-3 Cautions ............................................................................................................... 2-4

2-3-1 If you are having trouble connecting to the scanner

from a Web browser… ............................................................................ 2-4

2-3-2 If a message appears which informs you that you can not connect,

such as “Could not open Internet Site XXXXX”... ................................... 2-4

2-3-3 If “Cannot Find Page” appears… ............................................................ 2-4

2-3-4 If a message appears which informs you that access is not allowed,

such as “xxx Access is not allowed”........................................................ 2-4

2-4 Using the WebPage Functions Interface .............................................................. 2-5

2-5 The Home Page ................................................................................................... 2-7

2-5-1 The Top Frame........................................................................................ 2-8

2-5-2 The Menu Frame .................................................................................... 2-9

2-5-3 The Main Frame...................................................................................... 2-10

2-6 System Setting ..................................................................................................... 2-11

2-6-1 Setting Conditions ................................................................................... 2-11

2-6-2 System Basic Setting .............................................................................. 2-12

2-6-3 Scanner Setting ...................................................................................... 2-16

2-6-4 Sender List .............................................................................................. 2-18

vii

2-7 Scan to PC Setting ............................................................................................... 2-21

2-7-1 Destination List ....................................................................................... 2-21

2-8 Send E-mail Setting.............................................................................................. 2-28

2-8-1 E-mail Basic Setting ................................................................................ 2-28

2-8-2 Destination List ....................................................................................... 2-31

viii

Additional Utilities ........................................................................................................ 3-1

3-1 What Utilities are Included with this Product? ...................................................... 3-2

3-2 Scanner File Utility ............................................................................................... 3-4

3-2-1 What is the Scanner File Utility? ............................................................. 3-4

(1) Preparations ................................................................................... 3-4

(2) Operation Flow ............................................................................... 3-5

3-2-2 Computer Environment ........................................................................... 3-6

3-2-3 Installation and Uninstallation ................................................................. 3-7

(1) Installing the Scanner File Utility .................................................... 3-7

(2) Uninstalling the Scanner File Utility ................................................ 3-8

3-2-4 Initial Dialogue Box for the Scanner File Utility ....................................... 3-9

(1) Accessing the Initial Dialogue Box for the Scanner File Utility ....... 3-9

(2) Contents of the Initial Dialogue Box for the Scanner File Utility ..... 3-10

3-2-5 Destination Folders for Scanned Data .................................................... 3-11

(1) The Setup Dialogue Box................................................................. 3-11

(2) Designating a New Destination Folder for

Receiving Scanned Data ................................................................ 3-13

(3) Changing Settings for a Registered Destination Folder ................. 3-16

(4) Removing a Destination Folder Designation .................................. 3-18

3-2-6 Saving Scanned Data as a File............................................................... 3-19

(1) Outline of the Procedure................................................................. 3-19

(2) The File Name ................................................................................ 3-20

(3) The Image Data .............................................................................. 3-21

(4) If an Error Occurs when Writing Data to the Hard Disk… .............. 3-21

3-3 Address Editor ...................................................................................................... 3-22

3-3-1 The Address Editor ................................................................................. 3-22

3-3-2 Computer Environment ........................................................................... 3-22

3-3-3 Installation and Uninstallation ................................................................. 3-23

(1) Installing the Address Editor ........................................................... 3-23

(2) Uninstalling the Address Editor....................................................... 3-24

3-3-4 Running Address Editor .......................................................................... 3-25

3-3-5 Editing Data Selection screen ................................................................. 3-27

(1) Scanner address settings ............................................................... 3-28

3-3-6 Scanner Search ...................................................................................... 3-30

3-3-7 Password Entry (when connected to the scanner) ................................. 3-32

3-3-8 System Setting ........................................................................................ 3-33

(1) System Basic Setting...................................................................... 3-33

(2) Administrator Tab............................................................................ 3-36

(3) Change Password .......................................................................... 3-37

(4) Default Setting ................................................................................ 3-38

(5) Sender (User) List .......................................................................... 3-40

(6) Registering and editing user information ........................................ 3-42

3-3-9 Send E-mail Setting ................................................................................ 3-44

(1) E-mail Basic Setting ....................................................................... 3-44

(2) Destination List (E-mail) ................................................................. 3-46

(3) Registering and Editing Destination Information

(Send E-mail function) .................................................................... 3-48

(4) Registering and Editing Destination Group Information ................. 3-49

3-3-10 Scan to PC Setting.................................................................................. 3-51

(1) Destination List (PC)....................................................................... 3-51

(2) Registering and Editing Destination Information

(Scan to PC function) ..................................................................... 3-53

(3) Registering and editing destination computer group information ... 3-54

3-3-11 Tool Bar ................................................................................................... 3-56

3-3-12 Importing Data from Address Editor ........................................................ 3-57

(1) Importing Address Data into the Sender (User) List

(Send E-mail and Scan to PC functions) ........................................ 3-57

(2) Making the corresponding field settings ......................................... 3-59

(3) Checking Information to be Imported ............................................. 3-60

3-3-13 Address Editor Version Information ........................................................ 3-62

xii

3-4 Address Book ....................................................................................................... 3-63

3-4-1 About the Address Book ......................................................................... 3-63

3-4-2 Computer Environment ........................................................................... 3-64

3-4-3 Installation and Uninstallation ................................................................. 3-65

(1) Installing the Address Book ............................................................ 3-65

(2) Uninstalling the Address Book ........................................................ 3-66

3-4-4 Initial Dialogue Box for the Address Book............................................... 3-67

(1) Accessing the Initial Dialogue Box for the Address Book ............... 3-67

(2) Contents of the initial dialogue box for the Address Book .............. 3-68

3-4-5 Destination List Settings ......................................................................... 3-69

(1) Contents of the Address Book Dialogue Box.................................. 3-69

(2) Destination List for the Send E-mail function.................................. 3-71

(3) Registering and editing destination information for

the Send E-mail function ................................................................ 3-73

(4) Registering and editing destination group information

for the Send E-mail function ........................................................... 3-75

(5) Adding destinations to or deleting destinations from

a destination group for the Send E-mail function............................ 3-77

(6) Destination List for the Scan to PC function ................................... 3-79

(7) Registering and editing destination information for

the Scan to PC function .................................................................. 3-81

(8) Registering and editing destination group information for

the Scan to PC function .................................................................. 3-83

xiii

(9) Registering or changing password of a destination group

for the Scan to PC function............................................................. 3-85

(10) Adding destinations to or deleting destinations from a

destination group for the Scan to PC function ................................ 3-86

3-4-6 Importing an Address Data File ............................................................... 3-88

(1) Importing from Address Book ......................................................... 3-88

(2) Importing a csv file.......................................................................... 3-90

xiv

3-5 TWAIN Source ..................................................................................................... 3-95

3-5-1 TWAIN source......................................................................................... 3-95

3-5-2 Computer Environment ........................................................................... 3-96

3-5-3 Installing the TWAIN source.................................................................... 3-97

3-5-4 Uninstalling the TWAIN source ............................................................... 3-98

3-5-5 Image Data ............................................................................................. 3-99

3-5-6 Scanning an Image ................................................................................. 3-100

(1) Starting the scanning operation at your computer… ...................... 3-100

(2) Starting the scanning operation at the scanner… .......................... 3-100

3-5-7 Main Dialogue Box .................................................................................. 3-101

3-5-8 Changing the Scanner’s IP Address ....................................................... 3-105

3-5-9 Copy Management Setting ..................................................................... 3-107

3-5-10 If You Can’t Connect to the Scanner... .................................................... 3-108

Section

What is the Network Scanning System?

Page 1-1

1-1 Outline

This Network Scanning System enables multiple computers to share the use of a scanner that is connected to their network. A Scanner Interface Card, Scanner Library CD-ROM and a TWAIN-compatible application CD-ROM are included as accessories with this product. The Scanner Interface Card should be installed in the scanner itself and the Scanner Library CD-ROM is for use in the computer(s). Refer to the User’s Guide included on the TWAIN-compatible application CD-ROM for information regarding to how to use the TWAIN-compatible application. This On-Line Manual contains explanations regarding the functions of the utility programs that are included on the Scanner Library CD-ROM (Scanner File Utility, Address Editor, Address Book and TWAIN Source) as well as the procedures for making scanner-related settings from a Web browser. For more information on using the scanner itself, refer to the Scanner Set-up Edition of the Operation Guide for your scanner.

Page 1-2

1-2 Using the Scanner Utilities CD-ROM

Included on the Scanner Utilities CD-ROM is the 4 other scanner utilities (Scanner File Utility, Address Editor, Address Book and TWAIN source) as well as an On-Line Manual. In order to use this Network Scanning System, it will be necessary for you to install the TWAIN source and other scanner utilities from the CD-ROM onto an appropriate computer. The following describes the procedure to access the Main Menu on the Scanner Utilities CD-ROM.

1. Insert the Scanner Utilities CD-ROM that is included with this product into the CD-ROM drive of the computer.

2. If the “Auto Run” function is turned on in the computer, the Main Menu screen for the Scanner Utilities CD-ROM will appear automatically. * If the “Auto Run” function is turned off, double-click on the Setup.exe file that is on the CD-ROM to run

that file. The Main Menu screen for the Scanner Utilities CD-ROM will appear.

Page 1-3

1-2 Using the Scanner Utilities CD-ROM

1-2-1 Contents of the CD-ROM

The contents of the Scanner Utilities CD-ROM that you can access are displayed as selectable items in the Main Menu screen.

Page 1-4

1-2 Using the Scanner Utilities CD-ROM

The following offers a basic outline of each of these available items. Click on the desired item to access it.

(1) Scanner Utilities

• Address Editor

This item installs the “Address Editor” in the computer. Using this utility enables you to register or edit the contents of the scanner’s Address Book (shared Address Book). This utility is used by the administrator in order to manage that Address Book. If there are multiple scanners accessing the Address Editor, the same destination list can be easily registered into all of these scanners. Network settings as well as scanner default settings can also be made using the Address Editor utility. This utility should be installed in one computer on the same network as the scanner. (Refer to page 3-22.)

• Scanner File Utility

This item installs the “Scanner File Utility” in the computer. Using this utility enables you to have scanned image data sent from the scanner to a network computer, with the resulting file then compressed and saved into the designated folder on that computer. If there are going to be multiple destination computers designated for reception of such data, this utility should be installed in each of those computer. (Refer to page 3-4.)

• Address Book

This item installs the “Address Book” in the computer. Using this utility enables you to create and use your own personal destination list. By selecting the [Private book] tab on the scanner’s operation panel, the personal Address Book that you are allowed to use will be displayed and you will be able to select the desired destinations from that data. This utility should be installed in each computer on the same network that will use the scanner. (Refer to page 3-63.)

Page 1-5

1-2 Using the Scanner Utilities CD-ROM

(2) TWAIN Source

This item installs the “TWAIN Source” in the computer. Once this driver is installed, you will be able to operate the scanner and use the scanned image data right away using a TWAIN-compatible application on the computer in which the TWAIN source is installed. If there are going to be multiple computers using this capability, the TWAIN source should be installed in each of those computers. (Refer to page 3-95.)

(3) Documents

This item allows you to view the On-Line Manual for the software that is included on the Scanner Utilities CD-ROM (Refer to page 1-7.)

(4) Select Language

This item lets you select the language that you want to be used on-screen.

Page 1-6

1-2 Using the Scanner Utilities CD-ROM

1-2-2 On-Line Manual

The On-Line Manual that is on this Scanner Utilities CD-ROM is prepared in a PDF (Printer Description File) format and can only be viewed using the Adobe Acrobat Reader application. Thus, prior to reading the On-Line Manual, you will first need to install Adobe Acrobat Reader on your computer. (The Adobe Acrobat Reader installer application is included on the CD-ROM as well.)

IMPORTANT! Adobe Acrobat Reader should be used in accordance with the contract conditions

set forth by Adobe Systems Incorporated.

Page 1-7

1-3 Using the Scanner Function

The following gives an explanation of the scanning functions of your copier. Make the appropriate settings according to your scanning needs. For more detailed information regarding the setting procedures for the functions in each different scanner, refer to the <Setup Edition> of your Operation Guide.

Basic settings

Select original size

Input size

Select sending size

Scanning resolution

Orig. set direction

File type

Selects the available original sizes (scanning area).

Selects the desired scanning area based on the entered original size.

Selects the available image transmission sizes (size of the transmitted image).

Sets the desired level of fineness (resolution) at which the original will be scanned.

Specifies the position of the top edge of the original once the original is set.

Sets the desired format of the image file.

Page 1-8

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1-12

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1-12

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1-13

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1-13

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1-14

See page

1-14

1-3 Using the Scanner Function

Image quality settings

Scanning density

Original image quality

JPEG level set

Color Mode

Adjusts the density of the scanned image to a desired value.

Sets the appropriate image quality mode in order to have the image processed according to the specific type of original being scanned.

Sets the desired JPEG quality level.

Sets the desired color mode.

See page

1-15

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1-15

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1-15

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1-16

Page 1-9

1-3 Using the Scanner Function

Other settings

Page separation

Erase

Output by page

Continuous scanning

Auto selection

File name input

With this mode, the two facing pages of an open-faced original such as a magazine, book or the like, as well as the two sides of a 2-sided original, can each be scanned separately.

With this mode, you can erase the dark shadows and lines that appear when scanning originals such as books, magazines, etc.

With this mode, the original is scanned and a file is created and sent for each individual page of the scanned original.

After scanning one original, other originals can be scanned under the same job.

With this mode, originals of different sizes can be set and scanned together.

Designate the file name.

See page

1-17

See page

1-18

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1-18

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1-19

See page

1-19

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1-19

Page 1-10

1-3 Using the Scanner Function

Note Available function symbols

Some functions can or can not be used depending on the transmission mode that is selected or the type of copier in use. The following symbols indicate the transmission modes and types of copiers under which that particular function can be used.

Transmission mode symbols

Send to PC .....................................................................

Send E-Mail ....................................................................

TWAIN (the Waiting Scan checkbox is selected) ..........

Symbols for functions that are only available in monochrome or color copiers.

For monochrome copiers only ........................................

For color copiers (color & monochrome) only .................

Page 1-11

1-3 Using the Scanner Function

1-3-1 Basic Settings

(1) Original size selection

(“Select original size”)

The original sizes (scanning area) available for selection are as follows.

• Inch specifications: Auto, 11" x 17", Computer Form (11" x 15"), 8-1/2" x 14", 8-1/2" x 11" and 5-1/2" x 8-1/2"

* A4 is also available in monochrome copiers.

• Metric specifications: Auto, A3, Computer Form (11" x 15"), B4, Folio, A4, B5, A5 and B6 * 11" x 8-1/2" is also available in monochrome copiers. * Factory default setting: Auto

• Custom original size (“Input size”)

Align the original with the left-rear portion of the platen and select the desired scanning area.

Acceptable scanning area ..... Length: 50 mm – 297 mm

Width: 50 mm – 432 mm

* The original size cannot be entered manually when using an optional Document Processor.

Page 1-12

1-3 Using the Scanner Function

(2) Image transmission size selection

(“Select sending size”)

The image transmission sizes (size of the transmitted image) available for selection are as follows.

• Inch specifications: Auto, 11" x 17", 8-1/2" x 14", 8-1/2" x 11" and 5-1/2" x 8-1/2"

* A4 is also available in monochrome copiers.

• Metric specifications: Auto, A3, B4, Folio, A4, B5, A5 and B6 * Factory default setting: Auto * 11" x 8-1/2" is also available in monochrome copiers. * This setting is not available when the original size is custom selected. * When you select a scanning resolution of 600 dpi, it is not possible to select an image transmission size

larger than the original size.

* If the width of any black and white original (any originals other than those containing color or grayscale)

that is being scanned is larger than 13-5/8" (346 mm) and the selected resolution is 600 dpi, the image data will be rotated 90 degrees.

(3) Scanning resolution selection

(“Scanning resolution”)

Sets the desired level of fineness (resolution) at which the original will be scanned. The higher the resolution value is, the finer the image will be. In this case, however, the size of the resulting file (data volume) will become larger and the scanning time will be increased.

•“600 dpi”, “400 dpi”, “300 dpi” or “200 dpi”

* The image resolution that is generally used for viewing on computer screens is 96 dpi for a Windows

environment and between 150 dpi and 600 dpi for printing.

* A high scanning resolution needs to be selected when enlarging or printing an image.

Page 1-13

1-3 Using the Scanner Function

(4) Original orientation selection

(“Orig. set direction”)

Specifies the position of the top edge of the original once the original is set.

•“Back Edge” or “Left top corner”

* If the original set direction is not selected, the scanning may not be performed correctly.

(5) Image file format selection (“File type”)

Sets the desired format of the image file.

Monochrome copiers “Black & White” ..... TIFF, PDF

“Full Color” .............................................. JPEG, PDF-JPEG, TIFF-JPEG

“Gray” ...................................................... JPEG, PDF-JPEG, TIFF-JPEG

Page 1-14

1-3 Using the Scanner Function

1-3-2 Image Quality Settings

(1) Scanning density adjustment

(“Scanning density”)

Adjusts the density of the scanned image to a desired value. (This setting will also affect the density of the machine’s copier functions.)

•“Original Image Type” (manual switching)

•“ACS Adjustment”

* “ACS Adjustment” is only selectable under the “Black & White” mode.

(2) Original type selection

(“Original image quality”)

Sets the appropriate image quality mode in order to have the image processed according to the specific type of original being scanned.

Photo mode ........................... Select this mode when the original contains mostly photographs.

* This setting is not available in the Send E-mail function.

Text+Photo mode .................. Select this mode when the original contains a mixture of both text and

photographs.

Text mode .............................Select this mode when the original contains mostly text.

OCR mode ............................ Select this mode when creating image data that will be used with OCR (Optical

Character Recognition) software for converting the characters into text data.

(3) JPEG quality selection (“JPEG level set”)

Sets the desired JPEG quality level.

1 .......... “Low” 4

2 5 ......... “High”

3 .......... “Middle”

The higher the image quality is, the larger the resulting file size (data volume) will become. Be sure to select the file type when you set the JPEG quality level.

Page 1-15

1-3 Using the Scanner Function

(4) Color mode selection

(“Color mode”)

Sets the desired color mode.

•“A.C.S” (Auto Color System) ... Automatically determines whether the original is a black and white or a

•“Full Color” .............................. Performs full color scanning.

•“Black & White” ....................... Performs monochrome scanning.*

*1: When a function other than those bearing the symbol [B/W] has been selected for the transmission

mode, scanning will be performed in grayscale (8 bit).

color original and selects the appropriate mode for scanning.

Page 1-16

1-3 Using the Scanner Function

1-3-3 Other settings

(1) Page separation mode

(“Page separation”)

With this mode, the two facing pages of an open-faced original such as a magazine, book or the like, as well as the two sides of a 2-sided original, can each be scanned separately.

“1 side” ..... Select this setting when you want to scan only one side of the original.

“2 side” ..... Select this setting when you want to scan the front and back sides of two-sided originals as

separate images.

•“Left/Right”•“To p” * When using originals where the top and bottom are reverse on the front and back sides

(“To p”), the image for the back side of the original will be rotated by 180 degrees before

scanning. * An optional Document Processor is required for page separation of 2-sided originals. * When setting the original, make sure that the positioning of the top edge is correct.

“Book” ...... Select this setting when you want to scan the two facing pages of an open-faced original such

as a magazine, book or the like into separate page data.

• Binding direction: Select here the direction that the book-type original is opened. For example,

if “Left” is selected, the left page will be scanned first and then the right page.

•“Right”•“Left”

* Set book-type originals with their top edge towards the rear of the scanner. * When using book-type originals, only 11" x 8-1/2", 11" x 17"R, B5R, B4, A5R, A4R

and A3 size originals and 8-1/2" x 5-1/2", 11" x 8-1/2", B6, B5 and A4 transmission sizes can be used with the page separation mode. When using a color copier, only 11" x 8-1/2"R, 11" x 17"R, B5R, B4, A5R, A4R and A3 size originals and 8-1/2" x 5-1/2", 11" x 8-1/2", B6, B5, A5 and A4 transmission sizes can be used with the “Full Color” or “Gray” modes.

Page 1-17

1-3 Using the Scanner Function

(2) Border erase mode (“Erase”)

With this mode, you can erase the dark shadows and lines that appear when scanning originals such as books, magazines, etc.

•“Sheet Erase” ......... Select this setting when you want to erase the surrounding border of the original.

Border

•“Book Erase” .......... Select this setting when you want to erase the surrounding border as well as the

center line of the original.

Border Center

* It is possible for you to select the size of the border that will be erased.

(3) Output by page function (“Output by page”)

With this mode, the original is scanned and a file is created and sent for each individual page of the scanned original. If this function is set to “off” when scanning multiple originals, all of the originals will be scanned and saved into a single file.

Page 1-18

1-3 Using the Scanner Function

(4) Continuous scanning function

(“Continuous scanning”)

After scanning one original, other originals can be scanned under the same job. When this function is turned ON, each time an original is scanned a screen will appear to ask you whether to continue scanning other originals or not. * This function can be used when the “Waiting Scan” checkbox is selected for scanning an image using a

TWAIN compatible application.

(5) Filing mode (“Auto selection”)

With this mode, originals of different sizes can be set and scanned together during continuous scanning (refer to “(4) Continuous scanning function” above) from an optional Document Processor. The following combinations of original sizes can be used in this mode.

• 11" x 17" and 11" x 8-1/2"

• A3 and A4

• B4 and B5

(6) Default file name (“File name input”)

In the initial mode, the default file name will be set automatically. Change the file name manually as necessary. * This function is only available with scanners that possess a touch panel.

Page 1-19

Section

Making Settings from a Web Browser

Page 2-1

2-1 WebPage Functions

The WebPage Functions interface enables the management of certain scanner functions using standard Internet Web browser software. Performing such tasks as changing network settings and basic scanner settings, in addition to performing settings related to email and data transmission to a computer and the like, can be easily accomplished over the network.

IMPORTANT! Cautions before use…

• The Internet Web browser software must be installed in your computer in advance. It is

recommended that you use version 4.0 or later of either Netscape Navigator or Internet Explorer.

• In order to use WebPage Functions, the TCP/IP address of the Scanner Interface Card must be

registered in advance. (Refer to page 2-13.)

Page 2-2

2-2 Index of Objectives

The following table lists, by objective, the different settings that are possible using the WebPage Functions interface. Use this table as a reference index when making the corresponding settings.

Make networkrelated settings

Set the administration password

Change scanningrelated default settings for the scanner

Contains explanations on the network-related settings for the Scanner Interface Card.

Contains explanations on the administration password that must be entered whenever you access the WebPage Functions interface.

Contains explanations on settings for scanning images, such as the type of originals and the scanning resolution.

Contains explanations on registering the transmitting site’s email address for sending email (scanned data) from the scanner to the computer.

Contains explanations on registering the destination computer for sending data from the scanner to the computer.

Contains explanations on registering the destination site’s email address for sending email (scanned data) from the scanner to the computer.

See page

2-13

See page

2-15

See page

2-16

See page

2-18

See page

2-21

See page

2-31

Page 2-3

2-3 Cautions

2-3-1 If you are having trouble connecting to the scanner from a Web browser…

2-3-2 If a message appears which informs you that you can not connect, such as

2-3-3 If “Cannot Find Page” appears…

2-3-4 If a message appears which informs you that access is not allowed, such as “xxx

If you are trying to make settings related to the Scanner interface Card or to utilities in the scanner itself from a Web browser and those settings are not being applied properly regardless of the fact that the network settings in the scanner itself are correct, turn the power to the scanner off and then back on again. The Scanner Interface Card will then reboot. This will take a few minutes, so please wait until the reboot is completed.

“Could not open Internet Site XXXXX”...

Check the following point:

• Is the initial mode screen (“Ready to copy.”) displayed on the scanner?

→ If the initial mode screen is NOT displayed, return to that mode screen.

Check the following point:

• Is the scanner fully up and running?

→ If NOT, wait for awhile before trying to connect again.

Access is not allowed”...

Check the following point:

• Is another operation in progress on the copier-scanner?

→ Confirm that the operation is completed and that the message display has returned to the Select

Scanner Function screen, and then attempt the desired scanning operation again.

Page 2-4

2-4 Using the WebPage Functions Interface

1. Start up your Internet Web browser software.

2. Type the IP address or host name of the Scanner Interface Card into the address field.

3. Press the Enter key on your computer keyboard.

4. The home page for WebPage Functions will appear. * The display will be in English at first, but you can select the language that you want to use. (Refer to

page 2-10.)

Page 2-5

2-4 Using the WebPage Functions Interface

5. If the administration password has been registered, the following dialogue box will appear when you click on one of the setting links in the menu frame, such as System Basic Setting or Scanner Default

Setting. In this case, type in the correct password and click on the OK button.

Page 2-6

2-5 The Home Page

The home page is constructed of 3 different frames.

• The top frame ..................... Displays the IP address of the Scanner Interface Card and the status of the

scanner. (Refer to page 2-8.)

The top frame

The menu frame

• The menu frame ................. Allows selection of various settings related to the Scanner Interface Card and

the scanner itself. (Refer to page 2-9.)

• The main frame ..................Displays system information in regard to the scanner. (Refer to page 2-10.)

Page 2-7

The main frame

2-5 The Home Page

2-5-1 The Top Frame

The top frame shows the IP address of the Scanner Interface Card and the status of the scanner.

• Displays the IP address that is registered for the Scanner Interface Card.

• If the scanner is in a “Ready” state, “O OK” will be displayed under Scanner Status.

• If the scanner is not “Ready”, “O OTHER” will be displayed.

* To check the status of the scanner when “O OTHER” is displayed, look under Scanner Status

Information.

* The scanner status will be checked and updated every minute.

Page 2-8

2-5 The Home Page

2-5-2 The Menu Frame

The menu frame allows selection of various settings related to the Scanner Interface Card and the scanner itself. * You can select each item in the menu frame one after another. However, if you happen to select an item in

the middle of setting that same item, the information that you have already entered will be deleted.

• Home

Select Home when you want to return to the home page while you are accessing the Scanner Interface Card with your Internet Web browser software.

• System Setting

This item consists of 3 settings which can be performed in relation to the Scanner Interface Card.

• System Basic Setting ............... For making network-related settings.

• Scanner Default Setting ........... For making the default settings for the main functions of the scanner.

• Sender (User) List .................... For registering the list of those users who will be allowed to use the

• Send E-mail Setting

This item consists of 2 basic settings which can be performed in relation to sending email (scanned data).

• E-mail Basic Setting ................. For making basic settings related to sending email (scanned data)

• Destination List (E-mail) .......... For registering destination email addresses

• Scan to PC Setting

Select when you want to make settings related to sending files to the computer where they will be saved.

• Destination List (PC) ................ This item allows you to register destination computers, etc.

network scanning functions (Send E-mail and Send to PC).

Page 2-9

2-5 The Home Page

2-5-3 The Main Frame

The main frame displays system information in regard to the scanner. Selecting the language that you want to use is also accomplished here. * The registered default values will be displayed during start up of WebPage Functions.

• Scanner Status Information

When “O OTHER” is displayed under Scanner Status on the home page, click on the Refresh button at the bottom of the screen and the status of the scanner will be displayed here. When “O OK” is displayed under Scanner Status, “Ready to Scan” will be displayed here.

The following 6 status indications can be received from the scanner: “Ready to Scan”, “Using Scanner”, “Paper Misfeed in Feeder”, “System Error”, “Processing” and “Energy Save Mode”

• Ethernet Address

Displays the MAC (Medium Access Control) address of the Scanner Interface Card.

• Scanner Firmware

Displays the firmware version of the scanner.

• Network Firmware

Displays the firmware version of the Scanner Interface Card.

• Language

You can select the language that you want to use in WebPage Functions.

Page 2-10

2-6 System Setting

Settings for the Scanner Interface Card are performed under the System Setting items. The settings for each item can only be changed when the scanner is in the “Ready” state.

2-6-1 Setting Conditions

It is necessary for you to enter the administrator’s password in order to access the settings related to either the Scanner Interface Card or to the scanner itself.

• The administration password can be changed through the Administrator item under System Basic

Setting. There is no password registered in the factory default settings for the Scanner Interface Card.

Page 2-11

2-6 System Setting

2-6-2 System Basic Setting

You can make network and administrator-related settings for the Scanner Interface Card here.

IMPORTANT! BE SURE to click on the Registration button after you have completed the desired

settings.

Page 2-12

2-6 System Setting

Network

• Host Name

• IP Address

• Subnet Mask

• Default Gateway

• DHCP/BOOTP

The DHCP and BOOTP can be set to either “DISABLE” or “ENABLE”. The factory default setting is “ENABLE”.

• RARP

The RARP can be set to either “DISABLE” or “ENABLE”. The factory default setting is “ENABLE”.

• DNS Server (Pri.)

When a Host Name is used for transmitting data under an environment that uses a DNS server, register the IP address of the primary DNS server in this field in the following form: XXX.XXX.XXX.XXX

Page 2-13

2-6 System Setting

• DNS Server (Sec.)

• DNS Domain Name

• WINS Server (Pri.)

When WINS (Windows Internet Name Service) is used to resolve the IP address using the name of the computer, register the IP address of the primary WINS server in this field in the following form: XXX.XXX.XXX.XXX

• WINS Server (Sec.)

• SMTP Server

• Registration button

Click on this button to have all of the selected settings registered in the Scanner Interface Card.

• Reset button

Click on this button to return all of the settings back to their factory default values.

IMPORTANT! If you go to another screen without clicking on the Registration button, any settings

that have not been properly registered will be deleted and, therefore, will NOT be registered in the Scanner Interface Card.

Page 2-14

2-6 System Setting

Administrator

• E-mail address

Type the email address of the administrator here.

• Change password

If you want to change the administration password, select “Ye s ”. If you do NOT want to change it, select “No”.

• New Password

If you want to change the administration password, type a new password into this field (up to 8 characters). * The password that you register here is NOT related to the 4-number password that is required in order to

access the Network screen in the scanner itself.

• Confirm new password

Type the same password as you did in the New Password field in here. * This procedure is necessary in order to ensure that the password was entered correctly.

• Registration button

Once you type the new administration password into both the New Password and Confirm new password fields and then click on this button, the new password will be registered in the Scanner Interface Card. * If you leave the Confirm new password field blank, or the password that you typed into that field does

not match the password that you typed into the Change admin password field, an error message will be displayed.

IMPORTANT! BE SURE to click on the Registration button after you set or change the password.

Page 2-15

2-6 System Setting

2-6-3 Scanner Setting

Default settings related to scanning in images at the scanner are performed under this item. You can also make settings related to certain scanning conditions and the default file name (for saving scanned data).

Page 2-16

2-6 System Setting

• Original Type

You can select from among the following 4 original types in order to suit the originals that are actually being scanned: Photo, Text, Text+Photo and OCR

• Resolution

You can select from among the following 4 scanning resolutions: 600 dpi, 400 dpi, 300 dpi and 200 dpi

• File Type

Sets the file format in which scanned data will be saved: TIFF and PDF

• Continuous scan

You can select whether to perform continuous scanning or not. Yes/No

• File Name

Sets the file name (up to 16 single-byte characters) for saving scanned data.

Page 2-17

2-6 System Setting

2-6-4 Sender List

You can register the list of those users who will be allowed to use the network scanning functions (Send E-mail and Send to PC).

• Sender (User) List

Click on this item when you want to access the Sender (User) List screen where you can register, confirm and edit information for up to 40 (Nos. 001 – 020 and Nos. 021 – 040) users. * If a registration name has already been registered for any number, it will be displayed in the

corresponding text box.

If you click on the number for which you want to register or edit the related information, the Sender (User)

Setting screen will appear and you will be able to perform the desired settings.

IMPORTANT! BE SURE to click on the Registration button after you have completed the desired

settings in the Sender (User) List.

Page 2-18

2-6 System Setting

• Sender (User) Setting

• Registration Number

The number that was selected in the Sender (User) List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.

• Registration Name

Type the desired registration name into this field. The name registered here will be displayed in the sender table and in the scanner’s operation panel. * The registration name can be up to 16 single-byte characters in length.

Page 2-19

2-6 System Setting

• E-mail address

The email address of the user can be up to 64 single-byte characters in length.

• Registration button

Click on this button to have all the selected settings registered in the scanner. If you move to the next page without clicking on the Registration button, any settings that have not been properly registered will be deleted.

• Reset button

Click on this button to return all of the settings back to their factory default values.

• Delete button

Click on this button to delete the displayed user.

Page 2-20

2-7 Scan to PC Setting

You can send scanned image files to a folder on a computer that was designated in advance, when you use the Scanner Interface Card. This items explains how to register the destination computer. * Refer to pages 3-3 through 3-20 for an explanation on the functions of the Scanner Delivery Utility.

2-7-1 Destination List

• Destination List (PC)

Click on this item when you want to access the destination address registration screen where you can register, confirm and edit information for up to 20 (No. 001 to No. 100) destination computers. * If a registration name has already been registered for any number, it will be displayed in the

corresponding text box.

If you click on the number for which you want to register the destination computer, the Destination PC screen will appear.

• No.

The registration number is displayed here. Click on the number for which you want to register or edit information in order to access the corresponding Destination Registration (PC) screen.

Page 2-21

2-7 Scan to PC Setting

• Class

The registration type (single or group) is displayed here.

: Displayed for group registration

: Displayed for single registration

• Registration Name

The registered name is displayed here.

IMPORTANT! BE SURE to click on the Registration button after you have completed the desired

settings for the destination PC.

Page 2-22

2-7 Scan to PC Setting

• Destination Registration (PC)

You can select the registration type (single registration or group registration).

If you click on the Single Regist. or the Group Regist. button, the corresponding Registration and Editing screen will appear.

Page 2-23

2-7 Scan to PC Setting

• Destination Registration (PC) [Single Registration]

You will be able to register and edit registration names, destination computers and destination “save numbers” for each folder.

• Registration Number

The number that you selected from the Destination List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.

• Registration Name

Type the desired registration name (name of the destination party) into this field. The name registered here will be displayed in the destination computer table and in the scanner’s operation panel. * The registration name can be up to 16 single-byte characters in length.

Page 2-24

2-7 Scan to PC Setting

• Destination PC

Enter the destination computer’s IP address or host name into this field. If you enter both, the IP address will normally be accessed prior to the host name. * The host name can be up to 32 single-byte characters in length.

• Save Number

If you want to designate multiple destination folders in a single computer, enter the corresponding “save number” of each folder. * You can designate up to 100 (save numbers “1” to “100”) folders per computer.

• Registration button

Click on this button to have all of the selected settings registered in the scanner. If you move to the next page without clicking on the Registration button, any settings that have not been properly registered will be deleted.

• Reset button

Click on this button to return all of the settings back to their factory default values.

• Delete button

Click on this button to delete the displayed destination.

Page 2-25

2-7 Scan to PC Setting

• Destination Group Registration (PC)

You will be able to register and edit information for groups of destination computers.

Choose the destinations that you want to register as a group and click on the checkbox next to the desired number. Type the registration name and password for that group and click on the Registration button to complete the registration of the destination group.

Page 2-26

2-7 Scan to PC Setting

• Registration Number

• Change Group Password

Register the group password into this field. If you want to change the password, select “Ye s ”. If you do NOT want to change it, select “No”.

• New Password

If you want to change the password number, type a new number into this field (up to 8 digits).

• Confirm new password

Type the same password as you did in the New Password field in here. * This procedure is necessary in order to ensure that the password was entered correctly.

• Registration button

• Reset button

Click on this button to return all of the settings back to their factory default values.

• Delete button

Click on this button to delete the displayed group.

Page 2-27

2-8 Send E-mail Setting

The following explains the various settings for sending scanned images by email to a computer.

2-8-1 E-mail Basic Setting

Make basic settings related to sending email (scanned data) here.

IMPORTANT! BE SURE to click on the Registration button after you have completed the desired

settings.

Page 2-28

2-8 Send E-mail Setting

• Item

1. Transmission Domain Setting .... Select from among Non-restricted sending, Permitted destination

* If you select Non-restricted sending, there will be no restriction under the Send E-mail function in

regard to the destination domain, and the information registered in the domain data field will be ignored.

* If you select Permitted destination domain names, sending email via the Send E-mail function will

only be permitted only to the addresses that have a domain matching one of the registered domains.

* If you select Restricted destination domain names, sending email via the Send E-mail function will

NOT be permitted to the addresses that have a domain matching one of the registered domains.

* By using an asterisk (*), you can designate a full range of domains in a single entry.

Example: *.co.jp

2. Domain Data .............................. Register the domain information here.

* Each domain must be separated by a return and can be up to 500 single-byte characters in length. * Up to 10 domains can be registered.

• Data Size

Designate the maximum image data size for each email sent under the Send E-mail function. Available settings are: Non-restricted, High (2048 KB), Mid. (1024 KB) and Low (512 KB)

• Subject

Type the subject of the email message (up to 32 single-byte characters) into this field.

• Body

Type the text (content) of the email message into this field (up to 64 single-byte characters).

domain names, and Restricted destination domain names.

Page 2-29

2-8 Send E-mail Setting

• Character Code

Designate the character code that will be used in the email message. You can select from among the following character codes: US-ASCII (English), Shift-JIS (Japanese) and ISO-8859-1 (West Europe)

• Registration button

• Reset button

Click on this button to return all of the settings back to their factory default values.

Page 2-30

2-8 Send E-mail Setting

2-8-2 Destination List

• Destination List (E-mail)

Click on this item when you want to access the destination address registration screen where you can register, confirm and edit information for up to 100 (No. 001 to No. 100) destination addresses. * If a registration name has already been registered for any number, it will be displayed in the

corresponding text box.

If you click on the number for which you want to register the destination address, the Destination

Registration (E-mail) screen will appear.

Page 2-31

2-8 Send E-mail Setting

• No.

The registration number is displayed here. Click on the number for which you want to register or edit information in order to access the corresponding Destination Registration (E-mail) screen.

• Class

The registration type (single or group) is displayed here.

: Displayed for group registration

: Displayed for single registration

• Registration Name

The registered name is displayed here.

IMPORTANT! BE SURE to click on the Registration button after you have completed the desired

settings.

Page 2-32

2-8 Send E-mail Setting

• Destination Registration (E-mail)

You can select the registration type (single registration or group registration).

If you click on the Single Regist. or the Group Regist. button, the corresponding Registration and Editing screen will appear.

Page 2-33

2-8 Send E-mail Setting

• Destination Registration (Single)

You will be able to register and edit registration names and destination email addresses for each number.

Page 2-34

2-8 Send E-mail Setting

• Registration Number

The number that you selected from the Destination Address List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.

• Registration Name

Type the desired registration name (name of the destination party) into this field. The name registered here will be displayed in the destination list (E-mail) and in the scanner’s operation panel. * The registration name can be up to 16 characters in length.

• E-mail address

Enter the destination’s email address into this field.

• Registration button

Click on this button to have all of the selected information registered in the scanner. If you do not click on the Registration button, any information that has not been properly registered will be deleted.

• Reset button

Click on this button to return all of the settings back to their factory default values.

• Delete button

Click on this button to delete the displayed destination.

Page 2-35

2-8 Send E-mail Setting

• Destination Group Registration (E-mail)

You will be able to register and edit information for destination groups (E-mail).

Choose the destinations that you want to register as a group and click on the check box next to the number. Type the registration name and click on the Registration button to complete the registration of the destination group.

Page 2-36

2-8 Send E-mail Setting

• Registration Number

• Registration button

• Reset button

Click on this button to return all of the settings back to their factory default values.

• Delete button

Click on this button to delete the displayed group.

Page 2-37

Section

Additional Utilities

Page 3-1

3-1 What Utilities are Included with this Product?

Scanner File Utility

The Scanner File Utility is used for sending graphic image data that is prepared by the scanner to a designated folder on a computer. This utility is also responsible for saving the received data in that computer. * Refer to pages 3-4 through 3-21.

Address Editor

The Address Editor is a utility tool that enables you to register or edit the contents of the scanner’s Address Book (the Shared Address Book). This utility should used by the administrator when managing information in the Address Book, etc. If there are multiple scanners accessing the Address Editor, the same destination list can be easily registered into all of these scanners. * Refer to pages 3-22 through 3-62.

Page 3-2

3-1 What Utilities are Included with this Product?

Address Book

The Address Book is the address directory utility that is installed in your computer. Using this utility enables you to create and use your own personal destination list. By selecting the [Private book] Tab on the scanner’s operation panel, the personal Address Book that you are allowed to use will be displayed and you will be able to select the desired destinations from that data. * Refer to pages 3-63 through 3-94.

TWAIN source

The TWAIN source is used for controlling the scanning operation with a TWAIN-compatible application and having that scanned image displayed in that application. The scanned data can then be edited and/or saved in your computer using that application. * Refer to pages 3-95 through 3-108.

Page 3-3

3-2 Scanner File Utility

3-2-1 What is the Scanner File Utility?

The Scanner File Utility is used to receive graphic image data from a scanner into a computer. This utility also compresses and saves the received data in the corresponding computer. Once the Scanner File Utility is installed and the computer booted up again, the utility will also be started up automatically. In this case, an icon that indicates the status of the Scanner File Utility will be displayed in the Windows Task Bar and the utility will remain in a waiting state for data to be sent from the scanner. Other than installation of the utility, the only operation necessary at the computer is to register in advance the desired destination folder and folder password. After that, you only need to perform the appropriate procedure at the scanner and the scanned image data will be saved into the designated folder. * In order to use the Scanner File Utility, it is necessary for you to use the Address Editor, Address Book or

WebPage Functions and register in the scanner, in advance, the information regarding the destination computer and designated folder.

(1) Preparations

First, perform the following set-up procedure in order to use the Scanner File Utility.

1. Install the Scanner File Utility into the desired computer. (Refer to page 3-7.)

2. Run the Scanner File Utility and register the folder into which you want the scanned data to be saved. (Refer to page 3-11.)

3. Use the Address Editor, Address Book or a Web browser to register the IP address of the destination computer, and the corresponding registration name and “save number”. * Be sure to enter the same number as the “save number” (1 – 100) that you registered in the Save

Number field of the Scanner File Utility.

Page 3-4

3-2 Scanner File Utility

(2) Operation Flow

The following illustrates the steps to save scanned image data in a computer using the Scanner File Utility.

Network Manager

Use the Address Editor, Address Book or a Web browser to register the destination computer.

Scanner

Scan the original.

Page 3-5

Destination Computer

The scanned data will be sent.

Use the Scanner File Utility to designate the

destination folder.

The transmitted data will be received.

3-2 Scanner File Utility

3-2-2 Computer Environment

• Hardware ............................ IBM PC/AT or compatible

• Interface ............................. 10BASE-T or 100BASE-TX

• OS ...................................... Windows NT 4.0 (Service Pack 5), Windows 2000,

Windows 98 (Second Edition), Windows 95 (OSR2) and Windows Me

Page 3-6

3-2 Scanner File Utility

3-2-3 Installation and Uninstallation

(1) Installing the Scanner File Utility

1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The following window will appear. * In order to access the Main Menu, refer to “1-2 Using the Scanner CD-ROM” on page 1-3.

2. Click on Scanner File Utility.

Page 3-7

3-2 Scanner File Utility

3. Follow the instructions indicated in the wizard to continue the installation procedure. * Once installation is complete, you will be able to use the Scanner File Utility once you reboot the

computer. After that, the Scanner File Utility will start up automatically with the computer and will run in the background. In addition, an icon that indicates that the utility is running will appear in the Windows Task Bar.

(2) Uninstalling the Scanner File Utility

Use the “Add/Remove Programs” function in Windows to uninstall the Scanner File Utility.

Page 3-8

3-2 Scanner File Utility

3-2-4 Initial Dialogue Box for the Scanner File Utility

The Scanner File Utility will automatically start up after installation. However, any time you want to quit the utility program, whenever you want to designate the folder into which data – received from the scanner – will be saved, as well as when you want to set a security password for that folder, you will need to access the initial dialogue box for the Scanner File Utility.

(1) Accessing the Initial Dialogue Box for the Scanner File Utility

• When the Scanner File Utility is running…

Double-click on the utility’s icon in the Task Bar. The initial dialogue box for the Scanner File Utility will appear.

• When the Scanner File Utility is NOT running…

Click on Start in the Windows Task Bar and then select Program -> Scanner User Software -> Scanner File Utility in that order from the successive menus. An icon that indicates that the utility is now running will

appear in the Windows Task Bar. Double-click on that icon and the initial dialogue box for the Scanner File Utility will appear.

Page 3-9

3-2 Scanner File Utility

(2) Contents of the Initial Dialogue Box for the Scanner File Utility

1. Status field ..................... Displays the current status of the scanner.

2. OK button ....................... Click on this button when you want to close the initial dialogue box.

3. Setup button ................... Click on this button when you want to designate a new destination folder for

4. Close button ................... Click on this button when you want to quit the Scanner File Utility.

2 3 4

receiving scanned data, or when you want to change settings or set a security password for any of the currently registered folders. (Refer to page 3-11.)

Page 3-10

3-2 Scanner File Utility

3-2-5 Destination Folders for Scanned Data

(1) The Setup Dialogue Box

When you want to select a new destination folder for receiving scanned data, or when you want to change settings or set a security password for any of the currently registered folders, click on the Setup button in the Start Dialogue Box. The Setup Dialogue Box will appear and the currently registered destination folders will be listed.

1 2

Page 3-11

3-2 Scanner File Utility

1. New button ..................... Click on this button when you want to designate a new destination folder for

2. Edit button ...................... Click on this button when you want to change the settings for any currently

3. Delete button .................. Click on this button when you want to remove the designation of any folder as

4. No. column ..................... Displays the designated number of the currently registered destination folders.

5. Folder column ................ Displays the currently registered destination folders.

6. Comment column ........... Displays any comments registered in regard to each folder.

7. Hard Disk

Warning (%) field ........... Once the volume of data on the hard disk reaches the percentage registered

8. Reception notice

checkbox ......................... Put a check mark in this checkbox if you want to receive notice whenever

receiving scanned data.

registered destination folder.

a destination folder for receiving scanned data.

here, a warning message will be displayed in the Status field of the Start Dialogue Box. * If the volume of data on the hard disk reaches the designated percentage,

the icon that is displayed in the Windows Task Bar whenever the Scanner File Utility is running will turn yellow as well in order to indicate that status.

scanned data has been received into your folder.

9. OK button ....................... Click on this button when you have completed registering or changing settings

related to destination folders. The initial dialogue box for the Scanner File Utility will be displayed once again.

Page 3-12

3-2 Scanner File Utility

(2) Designating a New Destination Folder for Receiving Scanned Data

When you want to designate a new destination folder for receiving scanned data, click on the New button in the Setup Dialogue Box. The Folder Setting Dialogue Box for making the corresponding settings will appear.

1. Enter an unregistered number (type in a number between 1 and 100) into the No. field. * The number that you enter here will be used as the designated number for that destination folder. It is

this number that you will have to register as the “save number” in the WebPage Functions interface and then select in the scanner in order to have data sent to that folder.

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3-2 Scanner File Utility

2. Click on the Browse button to the right of the Folder field in order to select the new folder that you want to use as a destination folder for receiving scanned data. The Select Folder Dialogue Box will appear. * You may also select the desired folder by typing the path for that folder directly into the Folder field.

A list of all of the folders available on the available hard disk(s) will be displayed in the Select Folder Dialogue Box. Select the folder that you want to designate as a destination folder for receiving scanned data and click on the OK button. * You WILL be able to switch among available drives, but you will NOT be able to select any removable

drive such as a Floppy Disk drive, an MO drive or a virtual drive on the network.

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3-2 Scanner File Utility

3. If you want to enter a comment about that folder, type the desired information directly into the Comment field (up to 32 characters).

4. You can also designate a password for that folder for security purposes. If you want to set a security password for that folder, type the desired password directly into the Folder Password field (up to 8 characters). * If you do not want to designate a security password for the folder, no special settings are required in

that field.

5. If you did enter a security password in the Folder Password field, type the same password into the Confirm New Password field. This step is necessary in order to ensure that the password was entered correctly. * If you did enter a security password, it will also be necessary to enter that password in the scanner

during the scanning procedure there.

6. Once you have completed all of the settings, click on the OK button. The selected folder will be registered with the entered information.

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3-2 Scanner File Utility

(3) Changing Settings for a Registered Destination Folder

When you want to change the settings of a destination folder currently registered to receive scanned data, select the folder you want from among the displayed list and then click on the Edit button in the Setup Dialogue Box. The Folder Setting Dialogue Box for making the corresponding settings will appear.

1. If you want to change the settings in the No. field, the Folder field or the Comment field, follow the corresponding procedure described in “(2) Designating a New Destination Folder for Receiving Scanned Data” on page 3-13.

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3-2 Scanner File Utility

2. If you want to change the security password for that folder, type the currently registered password into the Old Password field.

3. Type the new password that you want to register directly into the New Password field (up to 8 charac- ters).

4. In order to ensure that the new password was entered correctly, type the same password into the Confirm New Password field.

5. Click on the OK button. If there was no mistake in any of the password fields, the selected folder will be registered with the new information.

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3-2 Scanner File Utility

(4) Removing a Destination Folder Designation

Perform the following procedure when you want to remove the designation of any folder as a destination folder for receiving scanned data.

1. In the Folder field of the Setup Dialogue Box, click on the folder that you want to remove the destination folder designation for, in order to select it.

2. Click on the Delete button. The designation of that folder as a destination folder for receiving scanned data will be removed.

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3-2 Scanner File Utility

3-2-6 Saving Scanned Data as a File

(1) Outline of the Procedure

The following procedure explains in general how to use the Scanner File Utility to receive graphic image data from the scanner.

1. Make sure that the Scanner File Utility is running in the computer in which you want to receive the data. * If the Scanner File Utility is NOT running, refer to “(1) Accessing the Start Dialogue Box for the

Scanner File Utility” on page 3-9 and start up the utility.

2. Set the original that you want to scan into the scanner.

3. On the scanner’s operation panel, select the destination computer that you want to save the scanned data into.

4. If a security password has been registered for that folder, enter that password. * If no password has been registered, this step is not necessary. * If the entered password does not match the registered one, an error will occur and you will be unable

to continue the procedure.

5. Press the Start key on the scanner’s operation panel. The original that was set in the scanner will be scanned and the resulting data will be sent to the designated computer. The received image data will be compressed and then saved into the designated folder. * The saved file can then be used as desired. It can, for example, be sent to other parties via email, or

displayed and edited using any application that is commercially available for that purpose, etc.

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3-2 Scanner File Utility

(2) The File Name

Whenever a graphic image data is saved as a file on any computer, the file name (up to 16 characters + suffix) will be created based on information registered in advance using the WebPage Functions interface. If no settings have been made in advance, the file name will be automatically determined based on the following rules.

File name:

•

• nnnn ................................... Refers to document number (job number) designated in the scanner. This will

• mmm .................................. Refers to the page number within a set of multiple originals. Each page will be

• suffix ................................... Refers to the suffix that is added automatically by the Scanner File Utility

IMPORTANT! If the file name that is automatically assigned to a file is exactly the same name as a

................................. Refers to the file name that is registered in the scanner where the original was

*******

nnnn_mmm.suffix

*******

processed. This will be displayed in standard numbers, letters and/or symbols.

be displayed as a 4-digit number between “0000” and “9999”.

saved as an individual file and given it’s own page number. This will be displayed as a 3-digit number between “000” and “999”.

based on the file format of the saved file.

file that already exists in the same folder, the pre-existing file will be deleted and the new file written over it.

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3-2 Scanner File Utility

(3) The Image Data

• File format

Supports TIFF and PDF* formats. * Using PDF Convert Library by HyperGEAR, Inc.

• Image data size

Standard sizes: A3, A4, A5, B4, B5, B6, 11" x 17", 8-1/2" x 11", 8-1/2" x 14", 5-1/2" x 8-1/2"; 11" x 15" and Folio Custom sizes: Width - between 50 mm and 432 mm (17"); Length - between 50 mm and 297 mm (A4 length) * When multiple pages of image data are received in the computer, it is NOT possible to designate the page

size for each page individually.

• Resolution (dpi)

Supports 4 different scanning resolutions: 200 x 200, 300 x 300, 400 x 400 and 600 x 600 * When multiple pages of image data are received in the computer, it is NOT possible to designate the

scanning resolution for each page individually.

(4) If an Error Occurs when Writing Data to the Hard Disk…

If there is insufficient space on the hard disk to save any file that is sent from the scanner, reception of any subsequent data will be stopped and the data received up to the point that the hard disk becomes full will be deleted.

Caution If the Scanner File Utility icon turns yellow…

If the volume of data on the hard disk reaches a designated percent, the Scanner File Utility icon that is displayed in the Windows Task Bar will turn yellow to indicate that status. In this case, free up space on the hard disk by saving data to another disk or media, etc.

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3-3 Address Editor

3-3-1 The Address Editor

The Address Editor enables you to register or edit the contents of the scanner’s Address Book (the Shared Address Book) as well as selecting the network settings, initial settings for the scanning functions, etc. This utility should used by the administrator when managing information in the Address Book, etc. If there are multiple scanners allowing the use of the Address Editor, the same destination list can be easily registered into all these scanners.

3-3-2 Computer Environment

• Hardware ............................ IBM PC/AT or compatible

• Interface ............................. 10BASE-T or 100BASE-TX

• OS ...................................... Windows NT 4.0 (Service Pack 5), Windows 2000,

Windows 98 (Second Edition), Windows 95 (OSR2) and Windows Me

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3-3 Address Editor

3-3-3 Installation and Uninstallation

(1) Installing the Address Editor

1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM.

* In order to access the Main Menu, refer to “1-2 Using the Scanner CD-ROM” on page 1-3.

2. Click on Address Editor.

3. Follow the instructions indicated in the wizard to continue the installation procedure.

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3-3 Address Editor

(2) Uninstalling the Address Editor

Use the “Add/Remove Programs” function in Windows to uninstall the Address Book.

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3-3 Address Editor

3-3-4 Running Address Editor

1. Start up Address Editor.

* Click on Start in the Windows Task Bar and then select Program -> Scanner User Software ->

Address Editor in that order and the Address Book will start up.

2. The screen for the Main Menu of the Address Book will appear.

1 2

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3-3 Address Editor

1. Menu Bar ........................ Items displayed in the Tool Bar as well as by the buttons in the Menu Area can

2. Tool Bar ........................... Contains buttons for easy execution of tasks such as writing new or edited

3. Menu Area ...................... Enables actual selection of items such as scanning and Send E-mail related

4. Work Area ....................... Displays the settings window for the selected item and allows you to make the

be selected here as well.

data to the scanner, etc.

settings.

desired settings.

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3-3 Address Editor

3-3-5 Editing Data Selection screen

Select the Address Editor data that you want to edit. You can then connect to the scanner and edit or register the setting data directly in the scanner, or create and edit setting data without being connected to the scanner. In the latter case, once editing is complete, your computer will connect to the scanner and register the new or edited data there. * If the Address Book is running, select Connect (Scanner Address Setting) when you want to access the

Editing Data Selection screen.

Page 3-27

TA Triumph-Adler DC 2025 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Sending Scanned Image Data to Your Computer (Scan to PC)

Sending Scanned Image Data by Email (Send E-mail)

Using TWAIN Capabilities (TWAIN)

Trademark Information

Contents

1-1 Outline

1-2 Using the Scanner Utilities CD-ROM

1-2-1 Contents of the CD-ROM

(1) Scanner Utilities

(2) TWAIN Source

(3) Documents

(4) Select Language

1-2-2 On-Line Manual

1-3 Using the Scanner Function

1-3-1 Basic Settings

1-3-2 Image Quality Settings

1-3-3 Other settings

2-1 WebPage Functions

2-2 Index of Objectives

2-3 Cautions

2-4 Using the WebPage Functions Interface

2-5 The Home Page

2-5-1 The Top Frame

2-5-2 The Menu Frame

2-5-3 The Main Frame

2-6 System Setting

2-6-1 Setting Conditions

2-6-2 System Basic Setting

2-6-3 Scanner Setting

2-6-4 Sender List

2-7 Scan to PC Setting

2-7-1 Destination List

2-8 Send E-mail Setting

2-8-1 E-mail Basic Setting

2-8-2 Destination List

3-1 What Utilities are Included with this Product?

3-2 Scanner File Utility

3-2-1 What is the Scanner File Utility?

(1) Preparations

(2) Operation Flow

3-2-2 Computer Environment

3-2-3 Installation and Uninstallation

(1) Installing the Scanner File Utility

(2) Uninstalling the Scanner File Utility

3-2-4 Initial Dialogue Box for the Scanner File Utility

(1) Accessing the Initial Dialogue Box for the Scanner File Utility

(2) Contents of the Initial Dialogue Box for the Scanner File Utility

3-2-5 Destination Folders for Scanned Data

(1) The Setup Dialogue Box

(2) Designating a New Destination Folder for Receiving Scanned Data

(3) Changing Settings for a Registered Destination Folder

(4) Removing a Destination Folder Designation

3-2-6 Saving Scanned Data as a File

(1) Outline of the Procedure

(2) The File Name

(3) The Image Data

3-3 Address Editor

3-3-1 The Address Editor

3-3-2 Computer Environment

3-3-3 Installation and Uninstallation

(1) Installing the Address Editor

(2) Uninstalling the Address Editor

3-3-4 Running Address Editor

3-3-5 Editing Data Selection screen