TA Triumph-Adler DC 2020 User Manual

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Instruction Handbook

DC 2020

Fax system (B)

Digital Multifunctional

System

NOTICE

This Instruction Handbook contains information that corresponds to using both the inch and metric versions of fax machines using this Fax System. Since the messages and terminology for keys and indicators on those respective operation panels differs between these two versions, for purposes of clarification and easier understanding we have listed the names used in BOTH types of machine in the section herein titled Names of Parts. However, in the main text of this handbook, when the difference in a name or message is only one of upper- and lowercase spelling, we have listed the information as it specifically pertains to the inch version of this machine. When there is even a slight difference in the message, key/indicator name or other specifications, we have listed the information for the inch version followed, in brackets, by the corresponding information for the metric version.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

...........[General warning]

...........[Warning of danger of electrical shock]

...........[Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

...........[Warning of prohibited action]

...........[Disassembly prohibited]

The ● symbol indicates that the related section includes information on actions

which must be performed. Specifics of the required action are indicated inside the symbol.

...........[Alert of required action]

...........[Remove the power plug from the outlet]

...........[

Always connect the facsimile to an outlet with a ground connection

]

Please contact your service representative to order a replacement if the safety warnings in the handbook are illegible or if the handbook itself is missing. (fee required)

Please read the instruction handbook before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

DANGER: Indicates that serious injury or even death will very possibly result from

insufficient attention to or incorrect compliance with the related points.

WARNING: Indicates that serious injury or even death may result from insufficient

attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

<Note>

Due to performance updating, information in this instruction handbook is subject to change without notice.

This section contains notes and cautions on installation and operation that should be read prior to using this fax machine for the first time and then strictly obeyed in order to ensure its safe and proper operation. BE SURE to read the notes and cautions contained in the Instruction Handbook for your copier as well.

Introduction

Important!

Please read first.

The explanations contained in this Instruction Handbook have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference. Refer to the related section when using this fax.

This section contains explanations on the names of parts and their functions, as well as basic instructions on fax operation. Reading this section alone will make it possible for you to perform basic fax transmission and fax reception procedures.

This section contains explanations on attempting procedures that will enable more effective use of this fax by those individuals who have already become somewhat familiar with its basic operation. It includes such instructions as setting the time for a transmission to begin, transmitting the same documents automatically to multiple destinations and for transmitting both sides of duplex (2-sided) documents.

Section 2

Various Functions

of this Fax

This section contains explanations on handling problems that may occur during operation of this fax. It includes information on responding to error messages that are displayed as well as check points regarding the various settings made. BE SURE to read this section carefully and follow all procedures and cautions precisely.

Section 3

Troubleshooting

This section contains explanations on using the more specialized functions of this fax for those individuals who have become knowledgeable about and quite comfortable with its operation. It includes such special instructions as how to limit who can transmit and receive documents with this machine as well as on the procedures for receiving confidential documents that should not be seen by third parties. In addition, this fax contains F-Code Based Communication capabilities that enable more functional compatibility with other companies’ fax machines and a Restricted Access function that enables the convenient control of fax communication performed with this machine.

Section 4

Other Features of this Fax

Section 1

Basic Use of this Fax

iii

Introduction

This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception. In addition, it includes explanations on how to print out the management reports and lists that contain information about the result of fax communications and other settings made in this fax.

Section 5

Managing Information

About Your Fax

Communications

This section contains explanations on certain settings and registration such as adjusting the volume of the alarm that sounds in the event of some sort of error. Use this section to perform the settings and registration most appropriate to how you use this fax.

Section 6

Various Settings and

Registration in this Fax

This section contains explanations on the functions available when each of the various optional equipment is installed in this fax. It includes an explanation on Duplex Reception – in which paper is turned over inside the fax machine and printing accomplished on the back side – as well as on the Ultra Fine resolution that enables even clearer transmission and reception of documents.

Section 7

Optional Equipment

This section contains information on the specifications for this fax machine, a flowchart of the menus that are shown in the message display and tables with explanations related to various error codes. Use this section as reference when using this fax.

Section 8

Reference Information

Contents

Important! Please read first...............................................vi

INSTALLATION PRECAUTIONS............................................vi

PRECAUTIONS FOR USE......................................................vi

Section

Basic Use of this Fax .......................................1-1

Names of Parts............................................................................1-2

(1) Main Body Parts and their Functions...................................1-2

(2) Operation Panel Parts and their Functions..........................1-3

Preparations................................................................................1-6

(1) Setting the Type of Phone Line ...........................................1-6

(2) Turning TTI Transmission ON/OFF .....................................1-7

(3) Setting the Date and Time...................................................1-8

(4) Registering Your Self-Station Information ...........................1-10

1 Registering your fax number...........................................1-10

2 Registering your station name........................................1-11

3 Registering your station ID..............................................1-12

Features and Functions of this Fax ..........................................1-14

(1) Switching from the Copy Operation Mode to

the Fax Operation Mode......................................................1-14

(2) Initial Mode ..........................................................................1-14

● Message display in the initial mode.................................1-14

(3) When You Press the Reset Key..........................................1-15

(4) Auto Clear Function.............................................................1-15

(5) Document Number...............................................................1-15

(6) Auto Shut-Off Function........................................................1-15

(7) Dual Access Function..........................................................1-16

(8) Batch Transmission Function ..............................................1-18

(9) Rotate & Transmit Function.................................................1-18

(10) F-Code Communication.....................................................1-18

(11) Memory Reception Function..............................................1-18

(12) Rotate Received Documents.............................................1-19

(13) Imaging Memory Back-Up Function ..................................1-19

Sending Documents ...................................................................1-20

● Acceptable documents..........................................................1-22

● Notes on acceptable documents...........................................1-22

● Resolutions............................................................................1-23

● One-touch keys.....................................................................1-24

● Abbreviated numbers............................................................1-24

Receiving Documents (Automatic Fax Reception)..................1-26

● Making copies during a reception..........................................1-26

● Memory Reception................................................................1-26

Canceling a Communication......................................................1-27

(1) Canceling a Memory Transmission .....................................1-27

(2) Canceling a Direct Feed Transmission................................1-27

(3) Canceling a Reception.........................................................1-28

(4) Canceling a Polling Transmission in Memory or a

Communication That is Waiting for a Start Time .................1-28

Entering Characters....................................................................1-30

(1) Character Table...................................................................1-30

(2) Procedure............................................................................1-30

One-Touch Keys .........................................................................1-32

(1) Registering...........................................................................1-32

(2) Modifying and Deleting........................................................1-35

(3) Dialing..................................................................................1-36

(4) Printing Out a One-Touch Key List......................................1-36

Abbreviated Numbers.................................................................1-38

(1) Registering...........................................................................1-38

(2) Modifying and Deleting........................................................1-41

(3) Dialing..................................................................................1-41

(4) Printing Out an Abbreviated Dial List...................................1-42

Directory ......................................................................................1-43

(1) Search Criteria.....................................................................1-43

(2) Searching with the Directory................................................1-43

(3) Printing Out a Telephone Directory List...............................1-44

Redialing Functions....................................................................1-46

(1) Automatic Redialing.............................................................1-46

(2) Manual Redialing.................................................................1-46

Section

Various Functions of this Fax .......................2-1

Duplex Transmission..................................................................2-2

Standby Transmission ...............................................................2-4

Broadcast Transmission............................................................2-5

Interrupt Transmission...............................................................2-7

Chain Dial Keys...........................................................................2-8

(1) Registering...........................................................................2-8

(2) Modifying and Deleting........................................................2-9

(3) Using a Chain Dial Key........................................................2-10

Communication Using the Timer...............................................2-11

Editing a Communication in Memory........................................2-13

(1) Print Out a Sample Image of Waiting Documents...............2-13

(2) Force-Starting the Communication......................................2-14

(3) Modifying the Contents of the Communication....................2-14

(4) Deleting the Communication................................................2-18

Manual Fax Transmission..........................................................2-19

Manual Fax Reception................................................................2-20

Section

Troubleshooting................................................3-1

When the Document in Memory [MEMORY] Indicator is Lit...3-2

(1) CAUTIONS before Disconnecting the Power......................3-2

(2) If a Power Failure Report is Printed Out..............................3-2

When an Error Occurs................................................................3-2

When One of These Message is Displayed... ...........................3-3

Troubleshooting Tables .............................................................3-5

Section

Other Features of this Fax..............................4-1

Auto FAX/TEL Switching............................................................4-2

TAD Reception ............................................................................4-3

D.R.D. Reception.........................................................................4-4

Remote Switching.......................................................................4-5

(1) Changing the Remote Switching Number............................4-5

(2) Operation.............................................................................4-5

Polling Communication..............................................................4-6

(1) Polling Transmission............................................................4-6

(2) Polling Reception.................................................................4-7

Contents

F-Code Based Communication..................................................4-9

(1) What is the purpose of an F-Code Box?..............................4-9

(2) Registering F-Code Based Confidential Boxes ...................4-10

(3)

Modifying and Deleting F-Code Based Confidential Boxes

...4-11

(4) F-Code Based Confidential Communication........................4-11

1 F-Code Based Confidential Transmission......................4-12

2 Printing Out Documents from an F-Code Based

Confidential Box..............................................................4-13

(5) Printing Out an F-Code Based Confidential Box List...........4-14

(6) F-Code Based Bulletin Board Communication....................4-14

1 Entering Documents into an F-Code Based

Confidential Box..............................................................4-15

2 F-Code Based Bulletin Board Reception........................4-16

(7) Registering F-Code Based Relay Boxes.............................4-16

(8) Modifying and Deleting F-Code Based Relay Boxes...........4-18

(9) F-Code Based Relay Broadcast Transmission....................4-19

(10) Printing Out an F-Code Based Relay Box List...................4-20

Fax Forwarding ...........................................................................4-21

(1) Registering...........................................................................4-21

(2) Modifying Registered Information........................................4-23

(3) Turning Fax Forwarding ON/OFF........................................4-23

Group Dial Keys..........................................................................4-24

(1) Registering...........................................................................4-24

(2) Modifying and Deleting........................................................4-26

(3) Dialing..................................................................................4-27

(4) Printing Out a Group Dial List..............................................4-27

Program Keys..............................................................................4-28

(1) Registering...........................................................................4-28

(2) Modifying and Deleting........................................................4-32

(3) Using a Program Key...........................................................4-33

(4) Printing Out a Program Dial List ..........................................4-34

Password Check Communication.............................................4-35

(1) Registering Permit Telephone Numbers..............................4-35

(2) Modifying and Deleting Permit Telephone Numbers...........4-36

(3) Registering Permit IDs.........................................................4-37

(4) Modifying and Deleting Permit IDs ......................................4-38

(5) Turning Password Check Transmission ON/OFF................4-39

(6) Turning Password Check Reception ON/OFF.....................4-40

Encrypted Communication ........................................................4-41

(1) Registering Encryption Keys................................................4-41

(2) Deleting Encryption Keys.....................................................4-43

(3) Registering Encryption Boxes..............................................4-43

(4) Modifying and Deleting Encryption Boxes...........................4-44

(5) Required Operation (Transmitting party) .............................4-45

(6) Required Operation (Receiving party).................................4-46

(7) Printing Out Documents from an Encryption Box................4-46

(8) Printing Out an Encryption Key List.....................................4-47

(9) Printing Out an Encryption Box List.....................................4-48

Restricted Access.......................................................................4-49

(1) Preparations Before Use .....................................................4-49

(2) Message Display in the Initial Mode

(Restricted Access is turned ON).........................................4-49

(3) Entering Your Access Code.................................................4-50

(4) Turning Restricted Access OFF...........................................4-50

(5) Registering Access Codes...................................................4-50

(6) Changing a Department Name............................................4-51

(7) Deleting Access Codes........................................................4-52

(8) Turning Restricted Access ON/OFF....................................4-52

(9) Printing Out a Restricted Access Report.............................4-53

(10) Printing Out a Department List ..........................................4-54

Section

Managing Information About Your Fax

Communications

...............................................5-1

Communication Result Display.................................................5-2

(1) Transmission result display .................................................5-2

(2) Reception result display.......................................................5-2

Printing the Management Reports/Lists...................................5-3

(1) Activity Report......................................................................5-3

(2) Confirmation Report.............................................................5-3

(3) User Setting List ..................................................................5-4

Section

Various Settings and Registration

in this Fax

............................................................6-1

Turning Report Print Out ON/OFF.............................................6-2

Turning the Bulletin Board ON/OFF..........................................6-3

Setting the Number of Rings (Auto Fax Reception) ................6-4

Setting the Number of Rings (TAD Reception) ........................6-5

Setting the Number of Rings (FAX/TEL Switching).................6-6

Turning Dial Confirmation ON/OFF...........................................6-7

Making Volume Settings ............................................................6-8

Setting the Document Size for Scanning from

the Document Feeder .................................................................6-9

Selecting the Reception Mode...................................................6-10

Turning Reception Date & Time Print Out ON/OFF..................6-11

Selecting the Paper Feed Selection Mode................................6-12

Turning 2 in 1 Reception ON/OFF .............................................6-13

Turning Remote Diagnosis ON/OFF..........................................6-14

Setting the Default Transmission Mode ...................................6-15

Registering the Remote Test ID.................................................6-16

Registering the Management Password...................................6-17

Section

Optional Equipment..........................................7-1

Duplex Unit..................................................................................7-2

● Turning Duplex Reception ON/OFF......................................7-2

Adding Additional Memory ........................................................7-2

Section

Reference Information.....................................8-1

Specifications..............................................................................8-2

Menu Flow Charts.......................................................................8-3

Available Characters Table........................................................8-6

Paper Size and Priority Feed Chart (Inch version) ..................8-7

Paper Size and Priority Feed Chart (Metric version) ...............8-8

Error Code Tables.......................................................................8-9

■ Environment

• Avoid installing this product in locations where the top or upper rear portion of the unit will be exposed to direct sunlight. Such conditions might adversely effect the unit’s ability to detect the correct size of originals and documents. When such a location cannot be avoided, change the direction the unit is facing in order to eliminate exposure to direct sunlight.

■ Power supply/Grounding the product

• DO NOT connect this product to the same outlet as an air conditioner or copier, etc.

• To protect the equipment from electrical surges that can be caused by, among other things, lightning strikes and utility company switching, a quality surge suppressor should be installed. This should provide protection on both the power line and the telephone line. (Contact an authorized service center for a recommendation of the type of surge suppressor required.)

INSTALLATION PRECAUTIONS

CAUTION

• DO NOT leave the document feeder open as

there is a danger of personal injury. .........................

Other precautions

• DO NOT open the front cover or left cover, turn off the main switch, or pull out the power plug while transmitting, receiving, or copying.

• This product may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.)

• This product may be inoperable in areas with poor telephone lines or communication conditions.

• “CALL WAITING” or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications.

• No matter what the status of the unit, if the sound of the motor within the unit is audible, never open either the front cover or the left cover, nor turn off the main switch.

• ATTENTION: The product that you have purchased contains a rechargeable battery. The battery is recyclable. At the end of it's useful life, under various state and local laws, it may be illegal to dispose of this battery into the municipal waste stream. Check with your local solid waste officials for details in your area for recycling options or proper disposal. * The above warning is valid only in United States of

America.

This Instruction Handbook contains information on using the facsimile functions of this machine. BE SURE to read the Instruction Handbook for your copier as well and maintain both handbooks in good condition in a location close to the machine. During use, refer to the Instruction Handbook for your copier for information regarding the sections listed at right.

CAUTION LABELS INSTALLATION PRECAUTIONS

PRECAUTIONS FOR USE How to load paper Replacing the toner cartridge When Paper Misfeeds Troubleshooting Cleaning the copier

Important! Please read first.

PRECAUTIONS FOR USE

1-1

Section

Basic Use of this Fax

1-2

Section 1 Basic Use of this Fax

1 RADF (Reversing Automatic Document Feeder)

[option]…Documents will be automatically fed one by one onto

the platen for scanning. Duplex (2-sided) documents will be flipped over automatically for scanning the back side as well.

2 Original table…Set the documents you want to transmit on this

table. Up to 70 sheets of up to 81/2" x 11" [A4] size plain paper (81/2" x 14" [B4] or 11" x 17" [A3] : up to 50 sheets) can be set at one time.

3 Original insert guides…Adjust these guides to match the width

of the documents.

4 Left cover…Open this cover when a document jams. 5 Top cover…Documents are ejected onto this cover after being

scanned.

6 Eject guide…Open this guide when transmitting documents of a

large size such as 81/2" x 14" [B4] or 11" x 17" [A3].

7 DF open/close lever…Operate this lever when opening and

closing the DF.

8 Original set indicator…This indicator indicates the status of the

documents set in the DF. Documents are set properly when the indicator is lit green.

9 Operation panel…Use the operation panel to perform the

procedures required for fax communication.

0 Cover plate…This plate can be raised or lowered by grasping the

tab in order to access the desired one-touch key number. Raise this plate as well in order to use the various “function” keys (Broadcast [BROADCAST] key, etc.).

! Copy store section…Received documents are ejected and

stored face-down in the copy store section. Up to 250 sheets of plain paper (75 g/m2- 80 g/m2) can be stored in this section.

@ Drawers…This fax machine comes standard with two drawers

installed. Each drawer can hold up to 250 sheets of plain paper (75 g/m2- 80 g/m2). The Multi-Bypass can be used as well to feed paper. Refer to the Instruction Handbook for your copier for more detailed information regarding the use of tqhe drawers and the Multi-Bypass.

# Telephone jack (T)…Use this jack when connecting a separately

purchased telephone to the fax. [NOTE] This jack is not available in the Netherlands or in lreland.

$ Line jack (L)…Use those jacks to connect the fax to a telephone

line using the modular cord.

% ADF (Automatic Document Feeder) [option]…Documents will

be automatically fed one by one onto the platen for scanning.

^ Main switch…Turn this switch ON ( | ) in order to perform fax

and copy operations. The message display will light and operation will be possible.

Names of Parts

(1) Main Body Parts and their Functions

The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Instruction Handbook for your copier for information on other parts of this machine.

1-3

Section 1 Basic Use of this Fax

(2) Operation Panel Parts and their Functions

The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile. Refer to the Instruction Handbook for your copier for information on the keys and indicators that are utilized when this machine is used as a copier.

* Key and indicator names which are listed in brackets refer to those

names used in the metric version of this machine.

1 Message display…Operation procedures and indications of

trouble, etc., are shown in the message display.

2 Cursor left key…Press this key when you want to move the

cursor in the message display to the left.

3 Cursor right key…Press this key when you want to move the

cursor in the message display to the right.

4 Cursor down key…Press this key when you want to move the

cursor downward in the message display.

5 Cursor up key…Press this key when you want to move the

cursor upward in the message display.

6 Enter ( ) key…Press this key when you want to advance to the

next step in an operation or when you want to register the entered data during setting and registration procedures.

7 Interrupt key & indicator…Press this key when you want to

interrupt a fax reception in order to make copies. The Interrupt indicator will light when the machine is in the Interrupt mode.

8 Keypad…Use the keypad to enter fax numbers, etc.

Even if your telephone service is for pulse dialing, press the star ( ) key after connecting to the other party and any key pressed on the keypad after that will transmit the related tone signal.(inch version only)

9 Reset key…Press this key when you want to cancel an operation

in progress and have the operation panel return to the initial mode settings.

0 Stop/Clear key…Press this key when you want to revise data

that you have entered and return the message display to the previous step. (The message display will NOT, however, return to the previous step if the Enter key has already been pressed in order to register that data.) Press this key also during registration, modification or deletion procedures when you want to delete the data that is currently displayed.

! Start key…Press this key when you want to initiate fax

transmission and manual fax reception.

@ COPY/FAX switching key / COPY & FAX indicators …Press

this key when you want to switch between the Copy Operation and Fax Operation modes. When the COPY indicator is lit the machine is in the Copy Operation mode and when the FAX indicator is lit the machine is in the Fax Operation mode.

# Communication Error [ERROR] indicator…When this indicator

is lit, a communications error has occurred.

$ Communicating [COMMUNICATING] indicator…When this

indicator is lit, a fax communication is currently in progress. When a separately purchased telephone is connected to this fax machine, this indicator will flash while it’s being used.

% Document in Memory [MEMORY] indicator…

When this indicator is lit, there are documents in memory that are waiting to be printed or communications that are waiting for their appointed start time. When this indicator is flashing, documents are currently being scanned or received into memory.

(Inch version)

(Center portion)

(Metric version)

1-4

Section 1 Basic Use of this Fax

^ Memory Tx. [MEMORY TX.] indicator…When this indicator is lit,

the fax is in the Memory Transmission mode. When the indicator is out, the fax is in the Direct Feed Transmission mode.

& On-Hook [ON-HOOK] indicator…When a separately purchased

telephone is connected to this fax machine and this indicator is lit, the On-Hook [ON-HOOK] key has been pressed while the telephone receiver is still “on the hook”, thereby enabling dialing without the need to pick up the receiver.

* TAD [MESSAGE TEL.] indicator…When this indicator is lit, the

fax is in the TAD Reception mode.

( Auto Rx. [MANUAL RX.] indicator

• Inch version: When this indicator is lit, the fax is in the Auto Fax Reception mode.

• Metric version: When this indicator is lit, the fax is in the Manual Fax Reception mode].

) Memory Tx. [MEMORY TX.] key…Press this key when you want

to switch between the Memory Transmission and Direct Feed Transmission modes.

⁄ On-Hook [ON-HOOK] key…When a separately purchased

telephone is connected to this fax machine, press this key when you want to dial without picking up the telephone receiver.

¤ Pause/Redial [PAUSE/REDIAL] key…Press this key when the

fax is in the Direct Feed Transmission mode and you want to have the fax automatically redial the most recently dialed number. Press this key also while entering a fax number when you want to insert a pause of a few seconds at that point in dialing. A pause is indicated by a dash ( - ) in the message display.

‹ Abbr./Directory [ABBR./DIRECTORY] key…Press this key

when you want to dial with abbreviated numbers or you want to access the directory.

› One-touch keys (No. 1 - No. 32)…32 one-touch keys are

available for use with this fax. Lower the cover plate when you want to access one-touch keys No. 1 - No. 20 and raise the cover plate in order to access one-touch keys No. 21 - No. 32. You can designate each of the keys to function as either a one-touch key, a program key, a group dial or a chain dial key. Use these keys as well during the registration of destination names, etc.

ﬁ Resolution select key…Press this key when you want to select

the degree of resolution at which the documents will be transmitted.

ﬂ Resolution indicators…Select among the 5 available resolution

settings: Normal, Fine [FINE], Super Fine [SUPER FINE], Ultra Fine [ULTRA FINE] and Half Tone [PHOTO MODE]. Ordinarily, all of the resolution indicators will be out; and the Normal resolution is thus selected. If you want to use any resolution other than Normal, press the resolution select key until the resolution indicator that corresponds to the desired resolution is lit.

‡ Contrast select keys…Press these key when you want to select

the degree of contrast, darker or lighter, at which the documents will be scanned.

° Contrast indicators…These indicators display the 3 available

levels of scanning contrast. Ordinarily, the middle indicator will be lit. If you want to increase (darken) the contrast at which documents are scanned, press the right contrast select key to move the lit indicator towards the number “5”. If you want to reduce (lighten) the contrast at which documents are scanned, press the left contrast select key to move the lit indicator towards the number “1”.

· Machine Error indicator…When this indicator is lit, a paper jam or a mechanical error has occurred.

(Metric version)(Inch version)

(Right portion, with cover plate lowered)

(Left portion)

‚ Configure [CONFIGURE] key…Press this key when you want to

configure settings related to facsimile use.

Œ Register [REGISTER] key…Press this key when you want to

„ TAD/Auto Rx. [MESSAGE TEL./MANUAL RX.] key

• Inch version: Press this key when you want to change the reception mode. When the TAD indicator is lit, the fax is in the TAD Reception mode. When the Auto Rx. indicator is lit, the fax is in the Auto Fax Reception mode. When both indicators are out, the fax is in the Manual Fax Reception mode.

• Metric version: Press this key when you want to change the reception mode. When the MESSAGE TEL. indicator is lit, the fax is in the TAD Reception mode. When the MANUAL RX. indicator is lit, the fax is in the Manual Fax Reception mode. When both indicators are out, the fax is in the Auto Fax Reception mode.

´ Duplex Tx. [DUPLEX TX.] key…Press this key when you want to

transmit duplex (2-sided) documents.

‰ Broadcast [BROADCAST] key…Press this key when you want

to perform Broadcast Transmission procedures.

ˇ Print Reports [PRINT REPORTS] key…Press this key when you

want to print out a desired report or list.

Á Information [INFORMATION] key…Press this key when you

want to find out whether a certain fax transmission or fax reception was carried out properly. The status of the 10 most recent fax transmissions and the 10 most recent fax receptions can be checked in the message display. Press this key also when you want to cancel, or modify information related to, communications that are in memory waiting for a start time.

¨ Polling [POLLING] key…Press this key when you want to

perform Polling Communication procedures.

ˆ Confidential [CONFIDENTIAL] key…Press this key when you

want to enter documents into an F-Code Based Confidential Box or print out documents from an Encryption Box.

Ø Delayed Tx. [DELAYED TX.] key…Press this key when you

want to perform procedures for communications that use the timer.

∏ F-Code [SUBADDRESS] key…Press this key when you want to

perform F-Code Based Communication procedures.

Å Alternate Display [ALTERNATE DISPLAY] key…When carrying

out 2 operations simultaneously (Dual Access function) – such as copying during a fax transmission – the message display can be switched during the time that this key is held down to enable monitoring of the background operation.

Í Label seals (Metric version only)…

Label seals that indicate the meanings of the symbols beside each key and indicator are included with this machine. It is the terminology on these label seals that is used in this handbook in place of the symbols. Attach the label seal that corresponds to the language you are using in an easily viewable location on the fax machine. * The special characters seals for each language are on the same

sheet as the key-indicator seals and the seal that corresponds to the language in use in the message display should be attached to the top of the upper cover plate, directly under one-touch key No.15.

1-5

Section 1 Basic Use of this Fax

(Metric version)(Inch version)

(Right portion, with cover plate raised)

1-6

Section 1 Basic Use of this Fax

Preparations

When using the fax functions of this machine for the first time after purchase, perform the procedures as explained in “(1) Setting the Type of Phone Line” through “(4) Registering Self-Station Information”.

(1) Setting the Type of Phone Line (Inch

version only)

Set the type of phone line here to correspond to the type of telephone service that you are using. BE SURE the type of phone line you select here is correct because, if the setting is incorrect, dialing – and therefore fax communication – will be impossible. *

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode”, page 1-14.)

Entering the “Set Fax” mode

Press the Configure key. The “Set Fax” menu will appear in the message display.

Switching to the Fax Operation mode

Press the COPY/FAX switching key to light the FAX indicator. * When the FAX indicator is lit, the machine is in the Fax

Operation mode.

Make sure that “Line Type” is selected in the message display and press the Enter key. * The asterisk (*) in the message display indicates the current

setting.

Selecting the type of phone line

Use the cursor up or the cursor down key to select the type of phone line that you are using. *

Select between “Tone(DTMF) Line” and “Pulse(10PPS) Line”.

Raising the cover plate

Raise the cover plate that is located over the one-touch keys on the right side of the operation panel.

Press the Enter key. The setting for the type of phone line is complete. * To return to the initial mode settings, use the cursor up or the

cursor down key to select “End”. Then press the Enter key.

JUL-07-2001 10:00

Set Document

Set Fax:

End

➪

Line Type :Tone Dial TTI :Outside P.

Line Type:

➪

*Tone(DTMF) Line

Pulse(10PPS) Line

Line Type:

*Tone(DTMF) Line

➪

Pulse(10PPS) Line

1-7

Section 1 Basic Use of this Fax

(2) Turning TTI Transmission ON/OFF

The TTI (Transmit Terminal Identifier) refers to information – such as the time of the transmission, the number of pages, your station name and fax number, etc. – that is automatically sent to the receiving party’s fax and printed out on the received documents. With this fax, the user can select here whether or not that TTI information will be sent to the receiving party’s fax, and – if it is – whether it will be printed inside or outside the border of the transmitted page. *

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode”, page 1-14.) * If the fax is not in the Fax Operation mode, press the

COPY/FAX switching key to light the FAX indicator.

Raising the cover plate

Raise the cover plate that is located over the one-touch keys on the right side of the operation panel.

JUL-07-2001 10:00

Set Document

07-JUL-2001 10:00

Set original

(Inch)

(Metric)

Entering the “Set Fax” mode

Press the Configure key. The “Set Fax” menu will appear in the message display.

Set Fax:

End

➪

Line Type :Tone Dial TTI :Outside P.

Use the cursor up or the cursor down key to select “TTI”.

Set Fax:

End Line Type :Tone Dial

➪

TTI :Outside P.

Press the Enter key. * The asterisk (*) in the message display indicates the current

setting.

TTI:

➪

*Outside Page

Inside Page Do not Print

(Inch) (Metric)

Set fax:

End

➪

TTI :Outside p. Print report

Set fax:

End

➪

TTI :Outside p. Print report

(Inch)

(Metric)

(Inch)

(Metric)

1-8

Section 1 Basic Use of this Fax

(3) Setting the Date and Time

Set the date and the time that will appear in the message display here. BE SURE that the date and time that you set here are correct since they will serve as a basis for all communications that use the timer. *

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

COPY/FAX switching key to light the FAX indicator.

Entering the “Program” mode

Raise the cover plate that is located over the one-touch keys and press the Register key. The “Program” menu will appear in the message display.

Scroll through the menu with the cursor up or the cursor down key and select “Program Fax Parameter”.

JUL-07-2001 10:00

Set Document

Program:

End

➪

Program Abbreviated Dial Program 1-Touch Key

Program:

Program encryption box Program Encryption ID

➪

Program Fax Parameter

07-JUL-2001 10:00

Set original

Program:

End

➪

Program abbreviated dial Program one-touch key

Program:

Encryp. code box regist. Program encryption code

➪

Program fax parameter

Press the Enter key. The setting for TTI Transmission is complete. * To return to the initial mode settings, use the cursor up or the

cursor down key to select “End”. Then press the Enter key.

Set Fax:

End Line Type :Tone Dial

➪

TTI :Inside P.

Selecting transmission and location of the TTI information

Use the cursor up or the cursor down key to select whether or not you want the TTI information to be sent and, if so, the location where it will be printed. * If you selected “Outside Page”, the TTI information will be

printed outside the border of the transmitted page.

TTI:

*Outside Page

➪

Inside Page Do not Print

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch) (Metric)

Set fax:

End

➪

TTI :Inside p. Print report

(Inch)

(Metric)

1-9

Section 1 Basic Use of this Fax

Press the Enter key.

Entering the date and time

Use the keypad to enter the present date and time. * If you want to advance the cursor to the next space,

simply press the cursor right key.

* If you want to clear the currently displayed date and time

from the message display and enter it once again from the beginning, simply press the Stop/Clear key.

Press the Enter key. The “Program Fax Parameter” menu will appear in the message display.

Scroll through the menu with the cursor up or the cursor down key and select “Date & Time”.

Program Fax Parameter:

End

➪

v : Own Name :

Program Fax Parameter:

Remote Switch :55 Remote Test ID:0000

➪

Date & Time :10:00

Date & Time:07-07-2001 10:00

Set Date & Time

Date & Time:0

7-08-2001 12:00

Set Date & Time

Program fax parameter:

Remote switch :55 Remote test ID:0000

➪

Date and time :10:00

Date and time:07-07-2001 10:00

Set date and time

Date and time:0

8-07-2001 12:00

Set date and time

(Inch)

(Metric)

(Inch)

(Metric)

Press the Enter key. The setting of the time and date is complete. * If you are finished making settings, press the Reset key.

The operation panel will return to the initial mode settings.

Program Fax Parameter:

Remote Switch :55 Remote Test ID:0000

➪

Date & Time :12:00

Program fax parameter:

Remote switch :55 Remote test ID:0000

➪

Date and time :12:00

(Inch)

(Metric)

(Inch) (Metric)

(Inch)

(Metric)

1-10

Section 1 Basic Use of this Fax

Press the Enter key again.

v :_

20 Digits

Enter Fax No.

v :_

20 digits

Enter fax number

Entering the “Program” mode

Raise the cover plate that is located over the one-touch keys and press the Register key. The “Program” menu will appear in the message display.

Scroll through the menu with the cursor up or the cursor down key and select “Program Fax Parameter”.

Press the Enter key. The “Program Fax Parameter” menu will appear in the message display.

Program:

End

➪

Program Abbreviated Dial Program 1-Touch Key

Program:

Program encryption box Program Encryption ID

➪

Program Fax Parameter

Program Fax Parameter:

End

➪

v : Own Name :

Program:

End

➪

Program abbreviated dial Program one-touch key

Program:

Encryp. code box regist. Program encryption code

➪

Program fax parameter

1 Registering your fax number

* Use the following procedure as well when you want to

change information that is already registered.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

COPY/FAX switching key to light the FAX indicator.

(4)

Registering Your Self-Station Information

If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party’s fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission.

JUL-08-2001 12:00

Set Document

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch) (Metric)

1-11

Section 1 Basic Use of this Fax

2 Registering your station name

If you register your name here, it will be shown in the message display of the other party’s fax, as well as on the Reception Report that they print out. (This function is only guaranteed to work when the other party’s fax is one of our models.) * Use the following procedure as well when you want to

change information that is already registered.

* If you want to cancel the procedure part way through,

press the Reset key. The operation panel will return to the initial mode settings.

Perform steps 1 - 4 of “1 Registering your fax number”, page 1-9.

Use the cursor up or the cursor down key to select “Own Name”.

Press the Enter key.

Program Fax Parameter:

End

➪

v : Own Name :

Program Fax Parameter:

End v :

➪

Own Name :

Enter Own Name

Press the Enter key. Registration of your fax number is complete. * To return to the initial mode settings, press the Reset key.

Program Fax Parameter:

End

➪

v :684256 Own Name :

Entering your fax number

Use the keypad to enter your fax number. * The fax number can be up to 20 digits in length. * If you want to clear the currently displayed number from the

message display, simply press the Stop/Clear key.

v :684256_

20 Digits

Enter Fax No.

v :684256_

20 digits

Enter fax number

(Inch)

(Metric)

(Inch) (Metric)

1-12

Section 1 Basic Use of this Fax

Press the Enter key. Registration of your station name is complete. * To return to the initial mode settings, press the Reset key.

3 Registering your station ID

* Use the following procedure as well when you want to

change information that is already registered.

* If you want to cancel the procedure part way through,

press the Reset key. The operation panel will return to the initial mode settings.

Perform steps 1 - 4 of “1 Registering your fax number”, page 1-10.

Use the cursor up or the cursor down key to select “Own ID”.

Program Fax Parameter:

End v :

➪

Own Name :S-Pjt

Program Fax Parameter:

End

➪

v : Own Name :

Program Fax Parameter:

v : Own Name :

➪

Own ID :0000

(Inch) (Metric)

Entering your station name

Enter the desired name for your station. (Refer to “Entering Characters”, page 1-30.) * Your station name can be up to 32 characters in length. * The station name registered here will be shown in the

message display of the other party’s fax, as well as on the Reception Report that they print out. (This function is only guaranteed to work when the other party’s fax is one of our models.)

* If you want to clear the currently displayed name from the

message display, simply press the Stop/Clear key.

S-Pjt

(Lower case)

Enter Own Name

S-Pjt

(Small letter mode)

Enter own name

(Inch)

(Metric)

(Inch) (Metric)

1-13

Section 1 Basic Use of this Fax

Press the Enter key.

Use the keypad to enter the desired station ID (4 digits). * If you want to reset the displayed number to “0000”,

simply press the Stop/Clear key.

Press the Enter key. Registration of your station ID is complete. * To return to the initial mode settings, press the Reset key.

Own ID:0000

Enter ID No.

Own ID:3324

Enter ID No.

Program Fax Parameter:

v : Own Name :

➪

Own ID :3324

Own ID:0000

Enter ID-code

Own ID:3324

Enter ID-code

(Inch)

(Metric)

(Inch)

(Metric)

(Inch) (Metric)

1-14

Section 1 Basic Use of this Fax

● Message display in the initial mode

The message display in the initial mode for fax operation will differ according to whether Restricted Access (page 4-49) is turned ON or OFF. The specific message displayed in each of these situations is shown below. MAKE SURE that the appropriate message is displayed PRIOR to performing any fax operation.

When Restricted Access is turned OFF…

When Restricted Access is turned ON…

In this case, it is necessary to enter your access code or the registered management password in order to use the fax. If a viable access code or the registered management password is entered, the message display will change to the initial mode for fax operation.

Features and Functions of this Fax

The following contains explanations about features and functions that should be understood when this machine is used as a facsimile.

(1) Switching from the Copy Operation

Mode to the Fax Operation Mode

This machine was fundamentally designed for use as a copy machine and the default setting is the Copy Operation mode. Therefore, if you want to send a fax to another party it is first necessary to switch to the Fax Operation mode. However, since the Automatic Fax Reception mode is the default setting for receiving a fax, fax reception is possible and the documents will be printed out automatically even when the machine is in the Copy Operation mode.

(2) Initial Mode

Check the message display to make sure that the operation panel is in the initial mode for fax operation PRIOR to performing any facsimile operation. The initial mode refers to the operational status of the fax while it is waiting for some operation to begin. The operation panel will return to this initial mode and the accompanying default settings at the end of each successful fax operation as well as when the Auto Clear function engages.

When the machine is in the Copy Operation mode, the COPY indicator will be lit and a message distinctive to the Copy Operation mode will appear in the message display.

To switch to the Fax Operation mode, simply press the COPY/FAX switching key. Once the machine is in the Fax Operation mode, the FAX indicator will light and a message distinctive to the Fax Operation mode will appear in the message display.

CAUTION

When Restricted Access is turned ON, it is necessary to enter the registered management password in order to access the various setting and registration procedures of this fax. Even if a viable access code is entered and fax operation is performed, the menus that correspond to the various setting and registration procedures of this fax will not be available. (Refer to “Restricted Access”, page 4-49.)

JUL-08-2001 12:00

Set Document

Enter Access Code

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

(Inch) (Metric)

1-15

Section 1 Basic Use of this Fax

(4) Auto Clear Function

The Auto Clear function will clear all entered settings and the operation panel will return to the initial mode settings after any type of transmission or print out, or if you do not press any keys within 90 seconds during any procedure. * If, however, documents are set when the Auto Clear function

engages, the displayed size of those documents will remain in the message display.

(5) Document Number

The fax uses a 3-digit document number in order to manage each fax communication. This document number is assigned during the procedure in the order that each communication that uses the timer and each transmission or reception is accomplished. In addition to appearing in the message display, this document number can be verified by checking the Delayed Communication Report that is printed out for each communication that uses the timer or by printing out a Confirmation Report. (Refer to “Turning Report Print Out ON/OFF”, page 6-2, and “(2) Confirmation Report”, page 5-3.)

(6) Auto Shut-Off Function

Anytime there is no operation of or activity with this fax (no keys are pressed, no documents are set, nothing is printed out, etc.) for a designated period of time, the Auto Shut-Off function will engage for energy saving purposes and the fixing section heater and fan inside the machine will shut down. The amount of time most copy or fax machines spend waiting for some operation to begin is generally greater than the time actually spent on copying or fax communication. Thus, the energy consumed during that time is a great percentage of the overall energy used by the machine. Shutting down the fixing section heater and fan enables energy and cost reductions by minimizing energy consumption while the machine is in this waiting state. *

It is recommended that the amount of time that will elapse before the Auto Shut-Off function is to engage (factory default: 30 minutes) be set to a longer period of time if the machine is used frequently during the day, and to a shorter time if there are normally long periods between use. (Refer the Instruction Handbook for your copier.)

* Once the Auto Shut-Off function engages, the main switch will turn

OFF ( ) and all indications on the operation panel will go out. It is necessary to turn the main switch back ON ( | ) in order to send a fax or perform other fax operations on this machine. Even after the main switch is turned OFF, all transmissions that were scheduled using the timer will be carried out as scheduled.

(3) When You Press the Reset Key…

When you want to cancel a procedure part way through, simply press the Reset key. The operation panel will automatically return to the initial mode for fax operation. * If, however, documents have already been set when you press the

Reset key, the displayed size of those documents will remain in the message display.

* Depending on the status of the operation, there are occasions

when pressing the Reset key may have no effect.

v :13579 01Page Doc # :056 E F Document:8

/2x11

Storing

v :13579 01Page Doc. nr :056 E F Document :A4

Now scanning

(Inch)

(Metric)

(Inch) (Metric)

1-16

Section 1 Basic Use of this Fax

(7) Dual Access Function

The Dual Access function allows the machine to simultaneously process 2 operations. For example, you can perform the procedure to transmit documents even during transmission of other documents. It is also possible to receive a fax during copying with the received document(s) printed out automatically once the copy operation is completed. Because the Dual Access function is constantly enabled, no matter what operation is currently in progress, you can perform fax transmission procedures anytime that “Set Document” [“Set Original”] appears in the message display. No special settings are required to use the Dual Access function.

Checking the status of a fax communication in progress

Raise the cover plate and hold down the Alternate Display key.

* The status of the background operation currently in progress

will be shown in the message display during the time that the Alternate Display key is held down. If you want to cancel the background operation, simply press the Stop/Clear key while you are still holding the Alternate Display key down. Once you release the Alternate Display key, the message display will return to its previous state.

There are cases in which the Dual Access function is not available. For example, during a fax communication to one party, you will not be able to receive a fax from another party, nor can you perform setting or registration procedures during any fax transmission or reception. In such cases, perform the desired operation after the current communication is completed. Refer to “● Table of Operations Available/Unavailable under Dual Access”, for more detailed information regarding which operations can and cannot be performed simultaneously. * Communications that use the timer will not be accomplished, even

upon reaching the designated time for the communication to begin, until the current operation has been completed.

* If you press one of the “function” keys during a state when it is not

possible to perform two operations simultaneously, the alarm will sound and a message will appear informing you that the operation is not possible.

● Table of Operations Available/Unavailable

under Dual Access

v :MKC 01Page

Receive

During set-up for sending documents in the Direct Feed Transmission mode*

During set-up for sending documents in the Memory Transmission mode

During scanning of documents in the Memory Transmission mode

During transmission in the Direct Feed Transmission mode

During direct reception of documents (w/o using the memory)

During transmission in the Memory Transmission mode

During Memory Reception

During direct print out of received documents (w/ the transmitting party still connected)

During print out of received documents from memory (after being disconnected from the transmitting party)

During print out of a Transmission or Reception Report, or an Activity Report, AFTER a communication

During manual print out of a Report or List

During procedures for fax-related settings or registration

During use of both the Scanning and Printing sections when the machine is used as a copier

During use of the Printing section when the machine is used as a copier

During use of the Printing section when the machine is used as a printer

Initial operation

Additional operation

(Inch) (Metric)

1-17

Section 1 Basic Use of this Fax

The numbers and symbols shown in the table above refer to the following:

* : During procedures that use the message display but are not

included in the initial procedures listed in the table above, the procedure will work just like this operation.

O: The additional operation will work unconditionally with the initial

operation.

- : Unrelated to fax operation.

X: The additional operation will NOT work with the initial operation.

m: The additional operation will work with the initial operation

under certain conditions. The adjoining numerals refer to the following conditions: 1: Print out will be accomplished once printing is possible and

the fax is in the Fax Operation mode.

2: Direct Reception will switch to Memory Reception and print

out will be accomplished once printing is possible and the

fax is in the Fax Operation mode. 3: Printing can be stopped and copies made. 4: Settings made in the Fax Operation mode will be deleted

once the machine is switched to the Copy Operation mode.

1234

567890!@#$%

X XXOOOOOOXX

1-18

Section 1 Basic Use of this Fax

(9) Rotate & Transmit Function

If 11" x 81/2" [A4] (width-wise) size documents are set in the DF or on the platen, this function will automatically rotate the scanned data 90° counter-clockwise and transmitted them as 81/2" x 11" [A4R] (length-wise) documents. * To enable the Rotate & Transmit function for documents set in the

SRDF, you must select “Standard size original” when setting the document size for scanning from the Document Feeder. (Refer to “Setting the Document Size for Scanning from the Document Feeder”, page 6-9.)

* The Rotate & Transmit function will only engage for 11" x 81/2" [A4]

size documents.

(10) F-Code Based Communication

F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well. By using these codes, methods of confidential communication – previously available only between facsimiles that were both from the same manufacturer – are now becoming possible between models from different manufacturers. This fax has such F-Code capabilities. By using an F-Code Box that has been registered in this machine and designated for F-Code Based Communication to transmit and receive documents, you can perform Confidential and Bulletin Board Communications, as well as Relay Broadcast Transmissions, between this machine and models from other manufacturers. In order to perform an F-Code Based Communication, the other party’s fax must have F-Code Based capabilities specific to the communication you are attempting. Therefore, you should thoroughly discuss in advance with the party you plan to communicate with the capabilities of your respective models before attempting to transmit or receive using F-Code Based Communications. Refer to “F-Code Based Communication”, page 4-9, for a more detailed information regarding the F-Code Based Communication capabilities of this fax.

(11) Memory Reception Function

When you cannot print out because paper has run out or a paper jam occurs, the data for all received documents will be temporarily stored in memory and will then be printed out automatically once printing is enabled. * If, for any reason, power to the fax is disconnected or lost, a portion

of the first data received into memory may be lost. Ask the other party to retransmit any documents for which data was lost. (Refer to “● Memory Reception”, page 1-26.)

(8) Batch Transmission Function

Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory, up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication. This Batch Transmission function eliminates the need for you to dial the same destination multiple times, thereby lowering communication costs. * Direct Feed Transmissions will not be included in a Batch

Transmission.

* If you register the same destination fax number under both a one-

touch key and an abbreviated number and both of these have been used to schedule different transmissions, those transmissions will not be included in a Batch Transmission even if they are scheduled for the same time.

* If you register the same destination fax number for two separately

scheduled Broadcast Transmissions, those transmissions will not be included in a Batch Transmission even if they are scheduled for the same time.

* When the start time for a scheduled communication arrives and

another communication to the same party is currently waiting for automatic redialing, both communications will be grouped together and sent using Batch Transmission.

* When Restricted Access is turned ON, only communications that

were scheduled using the same access code will be sent using Batch Transmission. Therefore, if different access codes were used when scheduling two separate communications, those documents will be transmitted separately even if the destination and the scheduled time of transmission are the same.

1-19

Section 1 Basic Use of this Fax

(12) Rotate Received Documents

Even if the orientation of the received documents and of the paper set in the drawers differs, if their size is the same (11" x 81/2" [A4] or 81/2" x 51/2" [A5]), this function will automatically rotate the received data

90° counter-clockwise before printing it out. This is a standard

function

of this machine and no special settings are required for its use. * Depending on the type of communication that is involved,

there are times when rotation of the received data is not possible.

(13) Imaging Memory Back-Up Function

If, for any reason, power to the fax is disconnected or lost, the back-up battery in this machine will protect all data related to documents that were already received into the optional Memory, or that are waiting for transmission, for up to 60 minutes. Thus, if power is restored to the fax within that time period, those communications that were scheduled and waiting in memory prior to the failure will be carried out as scheduled. If power cannot be restored in time and data is lost, a Power Failure Report that indicates what information was lost will be automatically printed out once power is restored to the fax. * The actual length of time the back-up battery will protect the data in

memory may differ depending on the conditions and environment of use of this machine.

* Depending on certain conditions in this machine, a portion of the

first data received into memory may be lost. Ask the other party to retransmit any documents for which data was lost.

1-20

Section 1 Basic Use of this Fax

Sending Documents

The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation.

Switching to the Fax Operation mode

Press the COPY/FAX switching key to switch to the Fax Operation mode. * When the FAX indicator is lit, the machine is in the Fax

Operation mode.

* Check the message display to make sure that the operation panel

is in the initial mode for fax operation. If the operation panel is not in the initial mode, press the Reset key.

Selecting the transmission mode

Select the desired transmission mode. * There are two transmission modes available in this fax:

Memory Transmission and Direct Feed Transmission. Memory Transmission is the default setting in this fax and, in this case, the Memory Tx. indicator will be lit.

* To switch between the Memory Transmission and Direct Feed

Transmission modes, press the Memory Tx. key.

* If the Memory Tx. indicator is NOT lit, the fax is in the Direct

Feed Transmission mode.

JUL-08-2001 12:00

Set Document

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

* It is also possible to select which transmission mode will be the

default setting for the initial mode. Refer to “Setting the Default Transmission Mode”, page 6-15.

(Inch) (Metric)

1-21

Section 1 Basic Use of this Fax

● Memory Transmission mode

(Transmitting from the DF)

In this method of transmitting with the Memory Transmission mode, the destination fax number is dialed automatically AFTER the documents are set in the DF, scanned and then entered into memory. In this way, your documents are returned to you, ready to use, without making you wait until the actual transmission is complete. This is an extremely convenient method to use when transmitting multiple page documents. * Memory Transmission is the default setting in this fax and the

Memory Tx. indicator is lit when the fax is in this mode. If the indicator is NOT lit, press the Memory Tx. key until it IS lit.

● Memory Transmission mode (Transmitting from the platen)

This method of transmitting with the Memory Transmission mode is ideal for transmitting books and the like that cannot be placed in the DF. Documents are set one at a time directly on the platen and, after all the documents are scanned and entered into memory, the destination fax number is then dialed. In this case, it is necessary – after each page is scanned – to select whether or not you want to transmit more pages. Refer to “<When the documents are set on the platen…>”, page 1-25. * The Memory Tx. indicator is lit when the fax is in the Memory Transmission mode.

If the indicator is NOT lit, press the Memory Tx. key until it IS lit.

● Direct Feed Transmission mode

(Transmitting from the DF)

In this method of transmitting with the Direct Feed Transmission mode, the destination fax number is dialed first, and – once the connection with the other fax machine is established – the documents that are set in the DF are scanned and then transmitted. If the transmission involves a multi-page document, the second page is scanned after the data for the first page is transmitted. * To use the Direct Feed Transmission mode when the Memory

Tx. indicator is lit, press the Memory Tx. key until the indicator goes out.

* To cancel the transmission, press the Stop/Clear key.

● Direct Feed Transmission mode (Transmitting from the platen)

This method of transmitting with the Direct Feed Transmission mode is ideal for transmitting books and the like that cannot be placed in the DF. Documents are set one at a time directly on the platen, the destination fax number is then dialed first, and – once the connection with the other fax machine is established – scanning of the document begins and the document is transmitted. This process is carried out for each page that you want to transmit and it is necessary, after each page is scanned, to select whether or not you want to transmit more pages. Refer to “<When the documents are set on the platen…>”, page 1-25. * After each page is transmitted, the alarm will sound to inform you that you may set the next page.

If you do not set another document within a predetermined period of time after the alarm stops, the transmission will be terminated at that point.

* To use the Direct Feed Transmission mode when the Memory Tx. indicator is lit, press the Memory Tx.

key until the indicator goes out.

(Inch) (Metric)

1-22

Section 1 Basic Use of this Fax

Setting the documents

● RADF

1 Adjust the original insert

guides to match the width of the documents you want to transmit.

● ADF

1 Adjust the original insert

guides to match the width of the documents you want to transmit.

2 Open the eject guide when

transmitting documents of a large size such as 81/2" x 14" [B4] or 11" x 17" [A3].

● Acceptable documents

> When set in the DF…

• Type: Plain paper, colored paper, recycled paper

• Size: 51/2" x 81/2" [A5R] - 11" x 17" [A3,Folio] (Width: 51/2" [148mm] - 1015/16" [297mm], Length: 51/2" [148mm] - 63" [1600mm]) *

If you attempt to transmit a document over 63" [1600mm] in length, a message indicating that a document jam has occurred in the DF will appear in the message display.

• Paper weight… 1-sided documents: 35 g/m2- 160 g/m

Duplex (2-sided) documents: 50 g/m2120 g/m

• Number (plain paper): Under 81/2" x 11" [A4]: 70 sheets 81/2" x 14" [B4] or 11" x 17" [A3]: 50 sheets

> When set on the platen…

• Maximum size: 11" x 17" [A3]

● Notes on acceptable documents

• If documents with very low contrast images or light colored text are transmitted, they may not be received clearly by the other party.

• MAKE SURE that documents written in ink or containing glue, etc., have dried COMPLETELY before setting them for transmission.

• When setting documents in the DF, ALWAYS set documents AFTER removing any clips and staples as they can cause damage to the machine.

• Documents of sizes outside the prescribed range may not be transmitted successfully.

•

If documents with punch holes are set in the DF for transmission,

gray streaks may appear on the documents received by the other party. In this case, set the documents in a different direction and try to transmit them again.

3 Set the documents face-up on

the original table. * If the documents are set

properly, the original set indicator will be lit green.

2 Set the documents face-up on

the original table.

* DO NOT set more documents

than indicated by the paper volume lines that are located on the inside of the rear original insert guide. Setting more than the acceptable number of documents can be the cause of document jams.

* Refer to the Instruction

Handbook for your RADF for more detailed information regarding use of the RADF.

* It is possible to set duplex

(2-sided) documents and have both the front and back sides of those documents transmitted. (refer to “Duplex Transmission”, page 2-2.)

* DO NOT set more documents

than indicated by the paper volume lines that are located on the inside of the rear original insert guide. Setting more than the acceptable number of documents can be the cause of document jams.

* For more detailed information

regarding use of the ADF, refer to the Instruction Handbook for your copier.

Documents can also be transmitted by lifting open the DF and setting one document at a time directly on the platen. ALWAYS use the platen when transmitting pages from books and the like.

1 Set the document face-down and align it properly

with the lines on the original size scales.

2 When transmitting single-sheet documents directly

from the platen, BE SURE to close the DF.

CAUTION

DO NOT leave the document feeder open as there is a danger of personal injury.

1-23

Section 1 Basic Use of this Fax

<Notes>

• The Fine and Super Fine resolutions reproduce clearer images in comparison to transmission with the Normal resolution, but transmission time is longer.

• The Half Tone [PHOTO MODE] resolution reproduces grays clearly, but transmission time is longer than with the Normal or Fine resolutions.

• To transmit with the Ultra Fine resolution, 8 MB of additional memory must be installed. If the additional memory is not installed, documents will be transmitted with the Super Fine resolution even if Ultra Fine is selected.

• To transmit with the Super Fine or Ultra Fine resolutions, the receiving fax must have the corresponding resolution capabilities in order to benefit from their features. If the receiving fax does not have the corresponding capability, transmission will be accomplished with the Fine resolution.

Selecting the resolution

It is possible to select a resolution from among the 5 available settings. * Ordinarily, all of the resolution indicators are out; and the

Normal resolution is thus selected. If you want to use the Normal resolution, there is no need to change this setting.

* If you want to change the resolution, press the resolution

select key until the resolution indicator that corresponds to the desired resolution is lit.

● Resolutions

• Normal: For transmitting documents with standard size characters

• Fine: For transmitting documents with relatively small characters or thin lines

• Super Fine: For transmitting documents with detailed lines and characters

• Ultra Fine: For transmitting the clearest reproduction of documents with detailed lines and characters

• Half Tone [PHOTO MODE]: For transmitting the clearest reproduction of documents containing both photographs as well as text

Selecting the contrast

Press the contrast select key to select, from among the 3 available settings, the degree of contrast at which the documents will be scanned. * Ordinarily, the middle indicator (No. “3”) will be lit. If you want

the darkest possible contrast, make sure the number “5” indicator is lit. If you want the lightest possible contrast, make sure the number “1” indicator is lit.

(Inch) (Metric)

1-24

Section 1 Basic Use of this Fax

● One-touch keys

* To use the one-touch keys for dialing, it is necessary to register, in

advance, the desired destination fax number under one of the onetouch keys.

* If the alarm sounds and an error message appears in the message

display, an unregistered one-touch key was pressed. Check the correct one-touch key and press that key.

You can also enter the destination fax number with an abbreviated number. Simply press the Abbr./Directory key and then use the keypad to enter the 2-digit abbreviated number (00 - 99) under which the destination fax number is registered. * The transmission operation will begin automatically; there is

no need to press the Start key.

● Abbreviated numbers

* To use abbreviated numbers for dialing, it is necessary to register,

in advance, the desired destination fax number under an abbreviated number.

* If the alarm sounds and an error message appears in the message

display, an unregistered abbreviated number was entered. Check the correct abbreviated number and enter that number.

Dialing a destination fax number

Use the keypad to enter the destination fax number. * The destination fax number can be up to 32 digits in length.

* If a mistake is made at any point in entering the fax number,

press the cursor left or the cursor right key to move the cursor to the desired position and enter the desired number, or press the Stop/Clear key and enter the full number once again from the beginning.

If you want to cancel the operation in progress, press the Reset key. The information entered up to that point will be cleared and the operation panel will return to the initial mode settings. If you stopped the operation because you made a mistake in the procedure, perform the procedure once again from the beginning.

You can also enter the destination fax number with a onetouch key. Simply press the one-touch key under which the desired fax number is registered. * The transmission operation will begin automatically; there is

no need to press the Start key.

v :13579

Document:81/2x11

Press START key.

(Inch) (Metric)

v :13579

Document:A4

Press START key

(Inch)

(Metric)

1-25

Section 1 Basic Use of this Fax

Initiating the fax transmission

Press the Start key. * The transmission operation will begin automatically.

> Checking the status of the transmission

Raise the cover plate and hold down the Alternate Display key. The status of the transmission currently in progress will be shown in the message display during the time that this key is held down. Once you release the Alternate Display key, the message display will return to its previous state.

> Stopping the transmission in progress

To stop the transmission in progress, raise the cover plate, hold down the Alternate Display key and press the Stop/Clear key. The transmission will be canceled.

Whenever you set the documents that you want to transmit on the platen, close the DF in order to allow the machine to detect the size of those documents. If you are transmitting information from books or other types of documents that will not allow you to close the DF, press the Original key to manually select the correct size of the documents to be transmitted. * In addition, any time you set documents on the platen a menu like

that shown below will appear in the message display once you press the Start key. In this case, perform the following procedure.

> If you want to scan more pages…

1 Replace the scanned document with the next one you want to

scan. * It is also possible to set the next document(s) in the DF.

2 Make sure that “Yes” is selected and press the Enter key.

3 Press the Start key.

* If you set the next document(s) in the DF, scanning will begin

and, once it is finished, the fax will automatically transmit all of the documents scanned into memory.

* If there are still further documents to be scanned, repeat steps

1 to 3 until all documents are scanned in.

> Once there are no more pages to be scanned…

1 Press the cursor down key to select “No”.

2 Press the Enter key. The fax will automatically begin

transmission of all of the documents scanned into memory.

v :13579 01Page Doc # :056

Communicating

Continue Scanning:

Yes

➪

Continue Scanning:

➪

Yes No

v :13579 01Page Doc # :056 E F Document:8

/2x11

Storing

(Inch) (Metric)

v :13579 01Page Doc. nr :056

Communicating

(Inch)

(Metric)

(Inch) (Metric)

v :13579 01Page Doc. nr :056 E F Document:A4

Now scanning

(Inch)

(Metric)

1-26

Section 1 Basic Use of this Fax

Receiving Documents (Automatic Fax Reception)

Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use. * Fax reception is possible even if the main switch is turned OFF ( ).

This fax machine offers the following 4 (or) 5 ways to receive a fax.

• Automatic Fax Reception

• Manual Fax Reception

• Auto FAX/TEL Switching

• TAD Reception

• D.R.D. Reception (Inch version only)

Receiving a fax

When a fax comes in, fax reception will begin automatically after the amount of time equal to a designated number of rings. * Once fax reception begins, the Communicating indicator will

light but the message display itself will not show any indication of the reception in progress.

> Checking the status of the reception

Raise the cover plate and hold down the Alternate Display key. The status of the reception currently in progress will be shown in the message display during the time that this key is held down. Once you release the Alternate Display key, the message display will return to its previous state.

> Stopping the reception in progress

To stop the reception in progress, raise the cover plate, hold down the Alternate Display key and press the Stop/Clear key. The reception will be canceled.

● Making copies during a reception

It is possible to make copies even during a reception in which documents are being directly printed out.

• Press the Interrupt key during a reception. The fax will switch to Memory Reception and copying will be possible.

● Memory Reception

Printing out the received documents

Received document(s) will be printed out and ejected facedown in the copy store section.

* Up to 250 sheets of plain paper (75 g/m

- 80 g/m2) can be stored in the copy store section. When the maximum number of sheets has been reached, remove all of the documents from the copy store section.

* Even if you cannot print out because paper has run out or a paper

jam occurs, reception is still possible (Memory Reception).

* If neither drawer contains paper of the same size as the received

documents, reception will accomplished into memory.

* 8 MB of additional memory must be installed in order to print out

documents received with the Ultra Fine setting at their intended resolution.

v :

07654321

01Page Doc # :001

Receive

Receive Doc.in Mem.

Add Paper in drawer.

(Inch) (Metric)

v : 01Page

Receive

(Inch)

(Metric)

Receive document in memory

Add paper

(Inch)

(Metric)

(Inch) (Metric)

1-27

Section 1 Basic Use of this Fax

Canceling a Communication

You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode. The following contains explanations on the various methods used for canceling communications.

(1) Canceling a Memory T ransmission

All transmissions accomplished in the Memory Transmission mode are handled as operations in the background of the message display. In order to cancel a background operation, it is first necessary to make that operation appear in the message display. Perform the following procedure to cancel this type of transmission.

Raise the cover plate and h

old down the Alternate Display key.

The background operation

currently in progress will appear in

the message display.

(2) Canceling a Direct Feed Transmission

All transmissions accomplished in the Direct Feed Transmission mode are handled as operations in the foreground of the message display. Therefore, the status of these transmissions are always shown in the message display. Perform the following procedure to cancel this type of transmission.

Check the status of the transmission currently in progress in the message display.

Press the Stop/Clear key while you are still holding the Alternate Display key down. The transmission will be canceled.

The following types of transmission can be canceled using this procedure: Memory Transmission to a single destination, Broadcast Transmission, Relay Broadcast Transmission, Polling Transmission, F-Code Based Transmission and F-Code Based Bulletin Board Transmission.

Press the Stop/Clear key. The transmission will be canceled.

The following types of transmission can be canceled using this procedure: Direct Feed Transmission to a single destination

and

Direct Feed F-Code Based Transmission.

* If the transmission is still waiting to be initiated, press the

cursor down key to select “No” and then press the Enter key. The transmission will be canceled.

* If the documents are being transmitted from the DF, that

document currently being transmitted will be ejected onto the top cover of the DF.

* If you attempt to cancel a transmission that is scheduled to

multiple destinations (such as a Broadcast Transmission) and there were destinations still remaining to be transmitted to, a message will appear in the message display asking whether or not you want to continue the transmissions to the remaining destinations. > If you select “Yes”, transmissions will be carried out to the

remaining destinations.

> If you select “No”, or if you make no selection and the Auto

Clear function engages and clears the message display, transmission to the remaining destinations will also be canceled as well.

v :13579 01Page Doc # :056

Communicating

v :13579 01Page Doc # :056

Communicating

v :13579 01Page Doc. nr :056

Document:A4

Communicating

(Inch) (Metric)

v :13579 01Page Doc. nr :056

Document:A4

Communicating

(Inch)

(Metric)

(Inch)

(Metric)

(Inch) (Metric)

1-28

Section 1 Basic Use of this Fax

(3) Canceling a Reception

All fax receptions are handled as operations in the background of the message display. In order to cancel a background operation, it is first necessary to make that operation appear in the message display. Perform the following procedure to cancel this type of communication.

Raise the cover plate and press the Alternate Display key. The background operation currently in progress will appear in the message display.

Press the Stop/Clear key while you are still holding the Alternate Display key down. The reception will be canceled.

* If you attempt to cancel a reception that is scheduled from

multiple transmitting faxes (such as a Polling Reception) and there were fax machines still remaining to be received from, a message will appear in the message display asking whether or not you want to continue the receptions from the remaining faxes. > If you select “Yes”, receptions will be carried out from the

remaining faxes.

> If you select “No”, or if you make no selection and the Auto

Clear function engages and clears the message display, reception from the remaining faxes will also be canceled as well.

The following types of reception can be canceled using this procedure: Reception from a single party, Polling Reception, F-Code Based Relay Broadcast Reception, F-Code Based Confidential Reception and F-Code Based Bulletin Board Reception.

(4) Canceling a Polling Transmission in

Memory or a Communication That is Waiting for a Start Time

Perform the following procedure to cancel a communication that is in memory waiting for a start time or to cancel a Polling Transmission. * You CANNOT cancel a communication that is in memory waiting to

be forwarded to a destination fax.

If you want to cancel the procedure part way through, press the

Reset key. The operation panel will return to the initial mode settings.

Entering the “Communication information” mode

Raise the cover plate and press the Information key. The “Communication information” menu will appear in the message display.

Use the cursor up or the cursor down key to select “Edit”.

v :07654321 01Page Doc # :001

Receive

Communication information:

➪

Tx result on LCD Rx result on LCD Edit

Communication information:

Tx result on LCD Rx result on LCD

➪

Edit

(Inch) (Metric)

v : 01Page

Receive

(Inch)

(Metric)

(Inch) (Metric)

Communication information:

➪

TX result display RX result display Edit

(Inch) (Metric)

Communication information:

TX result display RX result display

➪

Edit

(Inch)

(Metric)

(Inch)

(Metric)

1-29

Section 1 Basic Use of this Fax

Press the Enter key.

Use the cursor up or the cursor down key to select “Delete”.

Press the Enter key. * If there are no related communications in memory, an error

message will appear and then the message display will return to the “Edit” menu.

Selecting the communication you want to cancel

Use the cursor up or the cursor down key to select the communication you want to cancel.

Press the Enter key. The selected communication will be canceled.

Edit:

➪

Print Immediate TX Program/Change

Edit:

Immediate TX Program/Change

➪

Delete

Delete:List

➪

Doc # :005 v :YDK P03

13:00 Send

Delete:List

➪

Doc # :026 v :YBS P04

15:00 Send

JUL-08-2001 12:00

Set Document

(Inch) (Metric)

Edit:

➪

Print Immediate transmission Program/Change

(Inch)

(Metric)

Edit:

Immediate transmission Program/Change

➪

Delete

Delete: list

➪

Doc. nr :005 v :YDK P03

13:00 Send

Delete: list

➪

Doc. nr :026 v :YBS P04

15:00 Send

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(2) Procedure

Refer to the following example when entering characters during the registration procedure for one-touch keys, abbreviated numbers, etc.

[Ex.] To enter “Km-3”

Press one-touch key No. 4 (marked with the letters “JKL”) twice. An uppercase “K” will appear in the message display . * You CANNOT enter a space as the first character.

1-30

Section 1 Basic Use of this Fax

Entering Characters

(1) Character Table

Character entry is carried out with the one-touch keys. The characters registered under each one-touch key are as shown in the following table.

One-touch key

No.

1 A B C

Press to move the cursor

one space to the right

/ ( ) :13

* #14

• Inch version: ; ? [ ] % ! @ =

• Metric version: Press to enter special characters (Refer to “Available Characters Table”, page 8-6.)

Press to move the cursor

one space to the left

2 D E F 3 G H I 4 J K L 5 M N O 6 P Q R

Press to enter a single space

7S T 8 U V W

Press to switch between input of

upper- and lowercase letters

9 10 11

X Y Z

0 - 9

. , ' "

Character Character

One-touch key

No.

Enter Destination Name

(Inch) (Metric)

_ - + &12

1-31

Section 1 Basic Use of this Fax

Press one-touch key No. 12 twice. A hyphen “-” will appear in the message display.

Press one-touch key No. 18 to move the cursor to the next space.

Press one-touch key No. 10 (marked with the numerals “0 - 9”) until the number “3” appears in the message display.

Press one-touch key No. 18 to move the cursor to the next space.

Press one-touch key No. 20 to switch to entry of lowercase letters. * A message will appear in the message display to indicate

that entry will be accomplished in lowercase letters.

Press one-touch key No. 5 (marked with the letters “MNO”). A lowercase “m” will appear in the message display.

Press one-touch key No. 18 to move the cursor to the next space.

Enter Destination Name

(Lower Case)

Enter Destination Name

(Lower Case)

Enter Destination Name

(Lower Case)

Enter Destination Name

Km-

(Lower Case)

Enter Destination Name

Km-

(Lower Case)

Enter Destination Name

Km-3

(Lower Case)

Enter Destination Name

Press the Enter key. Character entry is complete. * To cancel character entry, press the Stop/Clear key before

pressing the Enter key.

(Inch) (Metric)

(Small letter mode)

Enter destination name

(Small letter mode)

Enter destination name

(Small letter mode)

Enter destination name

Km-

(Small letter mode)

Enter destination name

Km-

(Small letter mode)

Enter destination name

Km-3

(Small letter mode)

Enter destination name

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

1-32

Section 1 Basic Use of this Fax

One-Touch Keys

If you register a fax number under a one-touch key in advance, you will be able to dial that number with the touch of a key. You can also use one-touch keys to dial the destination fax number for Encrypted Transmissions.

(1) Registering

* You can designate any number of the 32 one-touch keys for use in

one-touch dialing.

* You CANNOT designate a one-touch key for Encrypted

Transmission once you press the F-Code [SUBADDRESS] key and enter a subaddress during registration of that key.

* If you want to check the information already registered under each

one-touch key, print out a One-Touch Key List.

* It is recommended that you register the name of the other party as

well as the fax number under each one-touch key. If you register the other party’s name as well, you will be able to use the directory to search for their fax number.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

COPY/FAX switching key to light the FAX indicator.

Entering the “Program” mode

Raise the cover plate that is located over the one-touch keys and press the Register key. The “Program” menu will appear in the message display.

Use the cursor up or the cursor down key to select “Program 1-Touch Key” [“Program one-touch”].

Press the Enter key.

JUL-08-2001 12:00

Set Document

Program:

End

➪

Program Abbreviated Dial Program 1-Touch Key

Program:

End Program Abbreviated Dial

➪

Program 1-Touch Key

1-Touch Key:

Press 1-Touch Key

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

Program:

End

➪

Program abbreviated dial Program one-touch key

(Inch)

(Metric)

(Inch) (Metric)

Program:

End Program abbreviated dial

➪

Program one-touch key

(Inch) (Metric)

One-touch key:

Press one-touch key

(Inch)

(Metric)

(Inch)

(Metric)

1-33

Section 1 Basic Use of this Fax

Selecting the one-touch key

Press an unregistered one-touch key.

v :

Enter Fax No.

(Inch) (Metric)

v :

Enter fax number

(Inch)

(Metric)

Entering the fax number

Use the keypad to enter the fax number you want to register under that one-touch key. * The fax number can be up to 32 digits in length.

Designating the one-touch key for F-Code Based Communication

> If you want to designate this key for F-Code Based

Communication, press the F-Code [SUBADDRESS] key and then proceed to step 8.

> If you DO NOT want to designate this key for F-Code Based

Communication, proceed to step 11.

v :

012345

Enter Fax No.

SubAddress:

20 Digits

Enter SubAddress.

v :

012345

Enter fax number

(Inch)

(Metric)

(Inch) (Metric)

Subaddress:

20 digits

Enter subaddress numbers

(Inch)

(Metric)

(Inch) (Metric)

Entering a subaddress

Use the keypad to enter the corresponding subaddress. *

A subaddress is required during F-Code Based Communication in order to designate the other party’s F-Code Box. The subaddress can be up to 20 digits in length and can include any combination of the numerals 0 - 9.

Press the Enter key.

SubAddress: 66385

20 Digits

Enter SubAddress.

Password:

20 Digits

Enter Your Password

Subaddress: 66385

20 digits

Enter subaddress numbers

(Inch)

(Metric)

1-34

Section 1 Basic Use of this Fax

Press the Enter key.

Entering the other party’s name

Enter the name of the other party. * The name of the other party can be up to 20 characters in

length. (Refer to “Entering Characters”, page 1-30.)

Press the Enter key.

> If you pressed the F-Code [SUBADDRESS] key in step 7,

proceed to step 21 on page 1-35.

> If you DID NOT press the F-Code [SUBADDRESS] key in

step 7, press the Enter key and proceed to step 16.

Selecting the transmission speed

Use the cursor up or the cursor down key to select the desired transmission speed. * If communication errors occur frequently at “33600bps”,

change the setting to “14400bps” or “9600bps”. However, in this case, transmission time will be increased.

Enter Destination Name

M.K.W

Enter Destination Name

TX Start Speed:

➪

33600bps 14400bps 9600bps

TX Start Speed:

33600bps

➪

14400bps 9600bps

Entering an F-Code password

An F-Code password is used during F-Code Based Communication. However, you do not have to enter an F-Code password here if you have determined in advance with the other party not to use one. > If you want to register an F-Code password, it can be up to

20 digits in length and include any combination of the numerals 0 - 9 and the symbols “ ” and “#”.

> If you DO NOT need to register an F-Code password,

proceed to step 11.

Designating the one-touch key for Encrypted Transmission

Use the cursor up or the cursor down key to select whether or not you want to designate this key for Encrypted Transmission.

> If you want to designate this key for Encrypted

Transmission, select “On” and proceed to step 17.

> If you DO NOT want to designate this key for Encrypted

Transmission, select “Off” and proceed to step 21.

Press the Enter key.

Encryption:

➪

On Off

Encryption Key ID:00

Enter 2-Digit Key ID

Encryption code:00

Enter 2-digit ID-code

(Inch)

(Metric)

Use the keypad to enter the 2-digit key ID-code (01 - 20) that corresponds to the Encryption Key you want to use for this one-touch key.

Press the Enter key.

Encryption Key ID:15

Enter 2-Digit Key ID

Box. No.:0000

Enter Box No.

Encryption code:15

Enter 2-digit ID-code

(Inch)

(Metric)

Box nr:0000

Enter box nr

(Inch)

(Metric)

1-35

Section 1 Basic Use of this Fax

Enter the number of the destination party’s Encryption Box.

Box. No.:1357

Enter Box No.

Press the Enter key. Registration of that one-touch key is complete. > If you want to continue registering other one-touch keys,

return to step 5 on page 1-33.

> If you are finished registering one-touch keys, press the

Reset key. The operation panel will return to the initial mode settings.

Box nr:1357

Enter box nr

(Inch)

(Metric)

(2) Modifying and Deleting

* If the one-touch key that you want to modify is designated for

F-Code Based Communication, you will not be able to change the designation of that key into one for Encrypted Transmission. Likewise, if it is designated for Encrypted Transmission, you CANNOT change the designation into one for F-Code Based Communication.

Perform steps 1 - 4 of “(1) Registering”, page 1-32.

Press the one-touch key containing the information you want to modify or delete.

1-Touch Key:

Press 1-Touch Key

1-Touch Key:01

End

➪

v :012345 New York

One-touch key:

Press one-touch key

One-touch key:01

End

➪

v :012345 New York

(Inch)

(Metric)

(Inch)

(Metric)

> Modifying registered information

1 Scroll through the menu with the cursor up or the cursor

down key and select the information you want to modify.

2 Press the Enter key.

* Follow the steps related to the desired information in

“(1) Registering”, page 1-32, and change the information as desired.

> Deleting registered information

1 Press the Stop/Clear key.

* If you want to cancel the deletion procedure, simply press

the Stop/Clear key again.

2 Press the Enter key.

1-Touch Key:01

End v :012345

➪

New York

Enter Destination Name

1-Touch Key:01

Press ENTER key

Delete

1-Touch Key:01

Deleted

If you are finished modifying and/or deleting one-touch keys, press the Reset key. The operation panel will return to the initial mode settings.

One-touch key:01

End v :

012345

➪

New York

One-touch key:01

Press ENTER key.

Delete

One-touch key:01

Deleted

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

1-36

Section 1 Basic Use of this Fax

(4) Printing Out a One-Touch Key List

Print out this list in order to check the fax numbers registered under one-touch keys. * If there are no one-touch keys registered in this fax, a One-Touch

Key List will not be printed out.

If you want to cancel the procedure part way through, press the

Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation panel is in the initial mode for fax operation.

Entering the “Print Report” mode

Raise the cover plate that is located over the one-touch keys and press the Print Reports key. The “Print Report” menu will appear in the message display.

Use the cursor up or the cursor down key to select “Speed Dial List” [“Speed-dial list”].

JUL-08-2001 12:00

Set Document

Print Report:

➪

Activity Report Confirmation Report User Setting List

Print Report:

Subaddress box list

Encryption box list

➪

Speed Dial List

(3) Dialing

You can dial a fax number by simply pressing the one-touch key under which that number is registered. * It is also possible to prevent the problems associated with

mistakenly pressing the wrong one-touch key by checking the destination name and/or number in the message display once before dialing occurs.

Checking the initial mode display

COPY/FAX switching key to light the FAX indicator.

Set the documents you want to transmit and press the one-touch key under which the desired fax number is registered. * Any time you set documents on the platen, after each

document is scanned you will need to select whether or not you want to scan more pages into memory. (Refer to page 1-

25.)

> If the destination IS the one desired, press the key on the

keypad that corresponds to the number indicated in the message display. The transmission operation will begin automatically.

> If the destination is NOT the one desired, press the Reset

key. The operation panel will return to the initial mode settings.

* The transmission operation will begin automatically; there is

no need to press the Start key.

* If an unregistered one-touch key was pressed, an error

message will appear in the message display and then the operation panel will return to the initial mode settings.

* If “Press "

" key.” [“Press X-key”] appears in the bottom line of the message display, Dial Confirmation is turned ON. In this case, check that the destination name and/or number displayed is actually the one desired.

JUL-08-2001 12:00

Set Document

v :New York

Document:8

/2x11

Press "5" key.

08-JUL-2001 12:00

Set original

(Inch) (Metric)

v :New York

Document :A4

Press 5-key

(Inch)

(Metric)

(Inch)

(Metric)

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

Print report:

Subaddress box list

Encryption box list

➪

Speed-dial list

(Inch)

(Metric)

(Inch) (Metric)

1-37

Section 1 Basic Use of this Fax

Press the Enter key.

Use the cursor up or the cursor down key to select “1-Touch Key List” [“One-touch key list”]. Then press the Enter key. A One-Touch Key List will be printed out. * The operation panel will return to the initial mode settings. * If there are no one-touch keys registered in the fax, an error

message will appear in the message display and then the operation panel will return to the initial mode settings.

Print Speed Dial List:

➪

Abbreviated Dial List 1-Touch Key List Tel Directory List

Print speed-dial list:

➪

Abbreviated dial list One-touch key list Telephone directory list

(Inch)

(Metric)

1-38

Section 1 Basic Use of this Fax

Use the cursor up or the cursor down key to select “Program Abbreviated Dial” and press the Enter key.

Selecting the abbreviated number

Use the keypad to enter the 2 digits (00 - 99) that corresponds to the desired abbreviated number.

Abbreviation:

Enter Abbreviated #

Abbreviation:0

Enter Abbreviated #

Abbreviated Numbers

If you register a fax number under a 2-digit abbreviated number in advance, you will be able to dial that number by simply entering the corresponding abbreviated number. You can also use abbreviated numbers to dial the destination fax number for Encrypted Transmissions.

(1) Registering

* You can register up to 100 abbreviated numbers (00 - 99) in this

fax.

* You CANNOT designate an abbreviated number for Encrypted

Transmission once you press the F-Code [SUBADDRESS] key and enter a subaddress during registration of that abbreviated number.

* If you want to check the information already registered under each

abbreviated number, print out an Abbreviated Dial List.

* It is recommended that you register the name of the other party as

well as the fax number under each abbreviated number. If you register the other party’s name as well, you will be able to use the directory to search for their fax number.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

COPY/FAX switching key to light the FAX indicator.

Entering the “Program” mode

Raise the cover plate that is located over the one-touch keys and press the Register key. The “Program” menu will appear in the message display.

JUL-08-2001 12:00

Set Document

Program:

End

➪

Program Abbreviated Dial Program 1-Touch Key

08-JUL-2001 12:00

Set original

Program:

End

➪

Program abbreviated dial Program one-touch key

(Inch)

(Metric)

(Inch)

(Metric)

(Inch) (Metric)

Abbreviation:

Enter abbreviated nr

Abbreviation:05

Enter abbreviated nr

(Inch)

(Metric)

(Inch) (Metric)

(Inch)

(Metric)

1-39

Section 1 Basic Use of this Fax

Entering the fax number

Use the keypad to enter the fax number you want to register under that abbreviated number.

* The fax number can be up to 32 digits in length.

Press the Enter key.

v :

Enter Fax No.

v :012345

Enter Fax No.

v :

Enter fax number

v :

012345

Enter fax number

(Inch)

(Metric)

(Inch)

(Metric)

Designating the abbreviated number for F-Code Based Communication

> If you want to designate this abbreviated number for F-Code

Based Communication, press the F-Code [SUBADDRESS] key and then proceed to step 8.

> If you DO NOT want to designate this abbreviated number

for F-Code Based Communication, proceed to step 11.

SubAddress:

20 Digits

Enter SubAddress.

(Inch) (Metric)

Subaddress:

20 digits

Enter subaddress numbers

(Inch)

(Metric)

Press the Enter key.

Entering a subaddress

Use the keypad to enter the corresponding subaddress. *

SubAddress: 66385

20 Digits

Enter SubAddress.

Password:

20 Digits

Enter Your Password

Subaddress: 66385

20 digits

Enter subaddress numbers

(Inch)

(Metric)

Entering an F-Code password

An F-Code password is used during F-Code Based Communication. However, you do not have to enter an F-Code password here if you determine in advance with the other party not to use one. > If you want to register an F-Code password, it can be up to

20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “ ” and “#”.

> If you DO NOT want to register an F-Code password,

proceed to step 11.

Press the Enter key.

Enter Destination Name

Entering the other party’s name

Enter the name of the other party. * The name of the other party can be up to 20 characters in

length. (Refer to “Entering Characters”, page 1-30.)

M.K.W

Enter Destination Name

1-40

Section 1 Basic Use of this Fax

Press the Enter key.

Use the keypad to enter the 2-digit key ID-code (01 - 20) that corresponds to the Encryption Key you want to use for this abbreviated number.

Press the Enter key.

Enter the number of the destination party’s Encryption Box.

Press the Enter key. Registration of that abbreviated number is complete. > If you want to continue registering other abbreviated

numbers, return to step 4 on page 1-38.

> If you are finished registering abbreviated numbers, press

the Reset key. The operation panel will return to the initial mode settings.

Encryption Key ID:00

Enter 2-Digit Key ID

Encryption Key ID:15

Enter 2-Digit Key ID

Box. No.:0000

Enter Box No.

Box. No.:1357

Enter Box No.

Press the Enter key.

Selecting the transmission speed

Use the cursor up or the cursor down key to select the desired transmission speed. * If communication errors occur frequently at “33600bps”,

change the setting to “14400bps” or “9600bps”. However, in this case, transmission time will be increased.

Designating the abbreviated number for Encrypted Transmission

Use the cursor up or the cursor down key to select whether or not you want to designate this abbreviated number for Encrypted Transmission.

> If you want to designate this abbreviated number for

Encrypted Transmission, select “On” and proceed to step 17.

> If you DO NOT want to designate this abbreviated number

for Encrypted Transmission, select “Off” and proceed to step 21.

> If you pressed the F-Code [SUBADDRESS] key in step 7,

proceed to step 21.

> If you DID NOT press the F-Code [SUBADDRESS] key in

step 7, press the Enter key and proceed to step 16.

TX Start Speed:

➪

33600bps 14400bps 9600bps

TX Start Speed:

33600bps

➪

14400bps 9600bps

Encryption:

➪

On Off

Encryption code:00

Enter 2-digit ID-code

(Inch)

(Metric)

Encryption code:15

Enter 2-digit ID-code

Box nr:0000

Enter box nr

Box nr:1357

Enter box nr

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

1-41

Section 1 Basic Use of this Fax

(2) Modifying and Deleting

* If the abbreviated number that you want to modify is designated for

F-Code Based Communication, you will not be able to change the designation of that number into one for Encrypted Transmission. Likewise, if it is designated for Encrypted Transmission, you CANNOT change the designation into one for F-Code Based Communication.

Perform steps 1 - 3 of “(1) Registering”, page 1-38.

Enter the 2-digit number that corresponds to the abbreviated number containing the information you want to modify or delete. Then press the Enter key.

> Modifying registered information

1 Scroll through the menu with the cursor up or the cursor

down key and select the information you want to modify.

2 Press the Enter key.

* Follow the steps related to the desired information in

“(1) Registering”, page 1-38, and change the information as desired.

> Deleting abbreviated numbers

1 Press the Stop/Clear key.

* If you want to cancel the deletion procedure, simply press

the Stop/Clear key again.

2 Press the Enter key.

If you are finished modifying and/or deleting abbreviated numbers, press the Reset key. The operation panel will return to the initial mode settings.

Abbreviation:

Enter Abbreviated #

Abbreviation:05

End

➪

v :012345 New York

Abbreviation:05

End v :012345

➪

New York

Enter Destination Name

Abbreviation:05

Press ENTER key

Delete

Abbreviation:05

Deleted

Abbreviation:

Enter abbreviated nr

(Inch)

(Metric)

(3) Dialing

You can dial a fax number by simply entering the 2-digit abbreviated number under which that number is registered.

Checking the initial mode display

COPY/FAX switching key to light the FAX indicator.

Entering the abbreviated number

Set the documents you want to transmit and press the Abbr./Directory key. * Any time you set documents on the platen, after each

document is scanned you will need to select whether or not you want to scan more pages into memory. (Refer to page 1-

25.)

JUL-08-2001 12:00

Set Document

Abbreviation:

Document:81/2x11

Enter Destination

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

(Inch) (Metric)

Abbreviation:

Document :A4

Enter destination

(Inch)

(Metric)

1-42

Section 1 Basic Use of this Fax

(4) Printing Out an Abbreviated Dial List

Print out this list in order to check the fax numbers registered under abbreviated numbers. * If there are no abbreviated numbers registered in this fax,

an Abbreviated Dial List will not be printed out.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation panel is in the initial mode for fax operation.

Entering the “Print Report” mode

Raise the cover plate that is located over the one-touch keys and press the Print Reports key. The “Print Report” menu will appear in the message display.

Use the cursor up or the cursor down key to select “Speed Dial List” [“Speed-dial list”].

Press the Enter key.

Make sure that “Abbreviated Dial List” is selected in the message display and press the Enter key. An Abbreviated Dial List will be printed out. * The operation panel will return to the initial mode settings. * If there are no abbreviated numbers registered in the fax,

an error message will appear in the message display and then the operation panel will return to the initial mode settings.

JUL-08-2001 12:00

Set Document

Print Report:

➪

Activity Report Confirmation Report User Setting List

Print Speed Dial List:

➪

Abbreviated Dial List 1-Touch Key List Tel Directory List

Print Report:

Subaddress box list

Encryption box list

➪

Speed Dial List

Use the keypad to enter the 2-digit abbreviated number under which the desired fax number is registered.

* The transmission operation will begin automatically; there is

no need to press the Start key.

* If an unregistered abbreviated number was entered, an error

message will appear in the message display and then the operation panel will return to the initial mode settings.

v :New York

Document:8

/2x11

Enter Destination

v :New York

Document :A4

Enter destination

(Inch)

(Metric)

(Inch) (Metric)

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

Print report:

Subaddress box list

Encryption box list

➪

Speed-dial list

Print speed-dial list:

➪

Abbreviated dial list One-touch key list Telephone directory list

(Inch)

(Metric)

(Inch)

(Metric)

1-43

Section 1 Basic Use of this Fax

Redialing Functions

Redialing refers to dialing the most recently dialed number once again.

(1) Automatic Redialing

When attempting to transmit documents, etc., the other party’s fax machine may be busy with another communication and may not respond. In this type of situation, your fax machine will automatically attempt to redial that same number. * Automatic Redialing is performed automatically by this fax and no

special settings are required for its use. As redialing will be performed a number of times at a set interval, this function is effective even if the other party’s communication takes an extended period of time.

* Automatic Redialing will not engage when documents are being

transmitted in the Direct Feed Transmission mode from the DF or the platen.

(2) Manual Redialing

What if you try to transmit documents but the other party’s fax line is busy and can’t answer your call? In this type of situation, you will be able to redial that last number dialed once again by simply pressing the Pause/Redial key.

Press the Pause/Redial key. The fax will automatically begin redialing the most recently dialed number.

(Inch) (Metric)

2-1

Section

Various Functions of this Fax

2. Raise the cover plate and press the Duplex Tx. key. * You can cancel a Duplex Transmission by simply pressing the

Duplex Tx. key again.

3. Enter the destination fax number. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys, program keys, group dial keys or the directory. Chain dial keys can be used as well.

4. Press the Enter key.

2-2

Section 2 Various Functions of this Fax

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Set the 2-sided documents in the RADF.

Duplex Transmission

Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents when the optional RADF document feeder is installed. Duplex transmission is always accomplished by setting the documents you want to transmit in the RADF and scanning them into memory in the Memory Transmission mode. It is also possible to use Duplex Transmission capabilities in combination with each of the other various types of fax communication available in this fax. The following method explains the procedure for sending duplex documents to a single destination.

* To enable Duplex Transmission, you must select “Standard

size original” when setting the document size for scanning from the Document Feeder. Duplex Transmission will not be available if the document size is set to “Long original”. (Refer to “Setting the Document Size for Scanning from the Document Feeder”, page 6-9.)

* If you press the Duplex Tx. key during any operation,

Dial Confirmation for one-touch keys will not be available. It will also be necessary to press the Start key in order to initiate dialing for abbreviated numbers and one-touch keys.

* In order to schedule a start time for the transmission, press the

Delayed Tx. key at any point in the procedure PRIOR to entering the destination fax number.

JUL-08-2001 12:00

Set Document

JUL-08-2001 12:00

Document:8

/2x11

Enter Destination

v :

Document:81/2x11

Enter Destination

v :35642

Document:81/2x11

Enter Destination

Cover page:

Yes

➪

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

08-JUL-2001 12:00

Document :A4

Enter destination

(Inch)

(Metric)

(Inch) (Metric)

v :

Document :A4

Enter destination

(Inch)

(Metric)

v :35642

Document :A4

Enter destination

(Inch)

(Metric)

5. Use the cursor up or the cursor down key to select whether or not you want to include a cover page with the transmission. > If you want to include a 1-sided page as a cover sheet, select

“Yes”. In this case, the fax will first transmit only the front side of the first page of the documents PRIOR to transmitting the 2-sided documents.

> If you only want to transmit the 2-sided documents, select “No”.

6. Press the Enter key.

7. Use the cursor up or the cursor down key to select whether or not you want the data for the rear side of the documents to be inverted to match the orientation of the front side during transmission. > If you set the documents as shown in the illustration immediately

below, select “On”. The fax will then invert the image of the rear side of each document in memory 180°.

> If you set the documents as shown in the illustration below,

select “Off”.

8. Press the Enter key. The documents will be scanned into memory and the transmission operation will begin automatically.

2-3

Section 2 Various Functions of this Fax

Rotate back side image:

➪

On Off

(Direction of document feed)

<Printout at the

destination fax>

(Direction of document feed)

<Printout at the

destination fax>

Top binding:

➪

On Off

(Inch)

(Metric)

2-4

Section 2 Various Functions of this Fax

Standby Transmission

Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication. If, during that communication, the documents you want to transmit are set in the DF or on the platen and the destination fax number is entered, those documents will be automatically transmitted once the current communication has been completed.

* You can schedule up to 50 Standby Transmissions

(including communications that use the timer and Interrupt Transmissions) at one time.

* You can also designate each of the various types of fax

communication available in this fax such as Broadcast Transmission as a Standby Transmission.

* To cancel a Standby Transmission when using the Direct

Feed Transmission mode, simply remove the documents from the DF or the platen.

●

If you press the Stop/Clear key during a Standby Transmission in the Direct Feed Transmission mode…

a message will appear in the message display in order to check whether or not you really want to cancel the Standby Transmission.

1 Use the cursor up or the cursor down key to select whether or

not you want to cancel the Standby Transmission. > If you want to continue the current Standby Transmission,

select “Yes”.

> If you want to cancel the transmission, select “No”.

2 Press the Enter key.

* If you do not press the Enter key, the Standby Transmission

will be canceled automatically after a designated period of time.

* The fax is currently occupied with a communication in the

background.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Set the documents you want to transmit in the DF or on the platen.

2. Enter the destination fax number. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys, program keys, group dial keys or the directory. Chain dial keys can be used as well.

3. Press the Start key. The documents will be scanned into memory. * If the fax is in the Direct Feed Transmission mode, the

documents will remain in the DF or on the platen waiting for the transmitting operation to begin.

• Once the other communication is completed, the transmission

operation will begin automatically.

JUL-08-2001 12:00

Set Document

JUL-08-2001 12:00

Document:8

/2x11

Enter Destination

v :3323

Document:81/2x11

Press START key.

Continue TX:

➪

Yes No

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

(Inch)

(Metric)

v :3323

Document :A4

Press START-key

(Inch)

(Metric)

Continue transmission:

➪

Yes No

(Inch)

(Metric)

(Inch) (Metric)

08-JUL-2001 12:00

Document :A4

Enter destination

2-5

Section 2 Various Functions of this Fax

Broadcast Transmission

Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another, in a single operation. If, for example, you want to transmit the same documents from a central office to multiple branch offices, this function is quite convenient as it only requires you to perform the transmission operation one time. The documents you want to transmit are first entered in memory, and dialing and transmitting operations are repeated automatically for each destination.

* If you enter all of the destination numbers using abbreviated

numbers, one-touch keys or group dial keys, this fax can automatically transmit the same documents to up to 132 different destinations in a single operation.

* During a Broadcast Transmission, documents will be

transmitted using the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

* When you want to transmit duplex (2-sided) documents, press

the Duplex Tx. key at any point in the procedure PRIOR to entering the last destination fax number.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Set the documents you want to transmit in the DF or on the platen. * When the documents are set on the platen, it is necessary,

after each page is scanned, to select whether or not you want to transmit more pages. (Refer to page 1-25.)

2. Raise the cover plate and press the Broadcast key.

3. Enter a destination fax number. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys, group dial keys or the directory. Chain dial keys can be used as well.

JUL-08-2001 12:00

Set Document

JUL-08-2001 12:00

Document:8

/2x11

Enter Destination

v :

1358

Document:81/2x11

Enter Destination

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

08-JUL-2001 12:00

cument :A4

Enter destination

(Inch) (Metric)

v :1358

Document :A4

Enter destination

(Inch)

(Metric)

(Inch)

(Metric)

2-6

Section 2 Various Functions of this Fax

4. If you want to designate the communication for this fax number as an F-Code Based Communication, press the F-Code [SUBADDRESS] key. > If you pressed the F-Code [SUBADDRESS] key, proceed to

step 5.

> If you DID NOT press the F-Code [SUBADDRESS] key, proceed

to step 8.

5. Enter the subaddress you want to use for this F-Code Based Communication. * The subaddress can be up to 20 digits in length and can include

any combination of the numerals 0 - 9.

6. Press the Enter key.

7. If necessary, enter the predetermined F-Code password. * The password can be up to 20 digits in length and can include

any combination of the numerals 0 - 9 and the symbols “ ” and “#”. You do not have to enter an F-Code password here if you agree in advance with the destination party not to use one.

* If you DO NOT need to enter an F-Code password, proceed to

step 8.

8. Press the Enter key. * If the fax number you entered has already been registered for

this operation or too many numbers were entered, an error message will appear in the message display. In this case, press the Enter key and the message display will return to a display that allows you to enter the destination fax number again.

9. Select whether or not you want to continue entering other destination fax numbers. > If you DO want to enter more fax numbers, return to step 3 on

page 2-5.

> If you are finished entering fax numbers, proceed to step 10.

10. If you want to designate a time for the transmission to begin,

press the Delayed Tx. key. * If the maximum allowable number of communications that use

the timer (max: 50) is reached, an error message will appear in the message display. In this case, press the Enter key and the operation panel will return to the initial mode settings.

* If you want the transmission to begin right away, this step is not

necessary. Proceed to step 13.

11. Press the Enter key.

12. Use the keypad to enter the desired time for the transmission to

begin. * If you want to reset the displayed time to “00:00”, simply press

the Stop/Clear key.

13. Press the Enter key. The documents will be scanned into

memory and the transmission operation will begin automatically. * If a time for the transmission to begin was designated,

the transmission operation will begin when the appointed time is reached.

SubAddress: 66385

20 Digits

Enter SubAddress.

Password:

20 Digits

Enter Your Password

Password: 38566

20 Digits

Enter Your Password

v :

Document:81/2x11

Enter Destination

TX Time:20:00

Enter TX Time

● If you are going to designate this fax number for as

an F-Code Based Transmission…

• You CAN enter the same destination fax number more than once as long as the destination F-Code Boxes are different.

• If you enter both fax numbers with the keypad, you CAN enter the same destination fax number as one that has already been entered (as long as one number was designated for F-Code Based Transmission and the other was NOT).

• If you entered one fax number with the keypad and designate it for F-Code Based Transmission, you CAN enter the same destination fax number as long as you use an abbreviated number or one-touch key that was designated for F-Code Based Communication for the other number.

• You CAN enter the same destination fax number more than once as long as you enter the number with different abbreviated numbers or one-touch keys that were designated for F-Code Based Communication.

Subaddress: 66385

20 digits

Enter subaddress numbers

(Inch)

(Metric)

v :

Document :A4

Enter destination

(Inch)

(Metric)

(Inch) (Metric)

TX time:20:00

Enter transmission time

(Inch)

(Metric)

2-7

Section 2 Various Functions of this Fax

* The fax is currently occupied with a communication in the

background.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Press the Memory Tx. key.

* Make sure the Memory Tx. indicator is out (the fax is in the

Direct Feed Transmission mode).

Interrupt Transmission

Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications (Broadcast Transmission or Polling Reception, etc.), or there are other communications already scheduled in memory ahead of yours.

* Interrupt Transmission may only be accomplished to a single

destination.

You can schedule up to 50 Interrupt Transmissions (including communications that use the timer and Interrupt Transmissions) at one time.

* Depending on the timing of when you perform the Interrupt

Transmission procedure, there are occasions where your documents may not be send immediately after the current communication.

* If you want to cancel an Interrupt Transmission, simply remove

the documents from the DF or the platen.

* If you press the Stop/Clear key while an Interrupt Transmission

is waiting to start, perform the same procedure as in “● If you press the Stop/Clear key during a Standby Transmission in the Direct Feed Transmission mode…”, page 2-4.

JUL-08-2001 12:00

Set Document

2. Set the documents you want to transmit in the DF or on the platen. * When the documents are set on the platen, it is necessary, after

each page is scanned, to select whether or not you want to transmit more pages. (Refer to page 1-25.)

3. Enter the destination fax number.

4. Press the Start key. The documents will remain in the DF or on the platen, without being scanned, waiting for the transmitting operation to begin. Once the operation currently in progress is completed, the transmission operation for your documents will begin automatically.

JUL-08-2001 12:00

Document:8

/2x11

Enter Destination

v :3323

Document:81/2x11

Press START key.

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

(Inch) (Metric)

08-JUL-2001 12:00

Document :A4

Enter destination

(Inch)

(Metric)

v :

3323

Document :A4

Press START-key

(Inch)

(Metric)

(Inch) (Metric)

3. Press the Enter key.

4. Press an unregistered one-touch key.

5. Use the keypad to enter the desired chain dial number. * The chain dial number can be up to 32 digits in length.

2-8

Section 2 Various Functions of this Fax

(1) Registering

* You can register any number of the 32 one-touch keys for use as

chain dial keys.

* If you want to cancel the procedure part way through, press the

Reset key. The operation panel will return to the initial mode settings.

1. Raise the cover plate and press the Register key. The “Program” menu will appear in the message display.

2. Use the cursor up or the cursor down key to select “Program Chain Dial”.

Chain Dial Keys

If you register a chain dial number under a one-touch key in advance, that one-touch key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party’s fax number.

* You can only use chain dial keys once in a dialing sequence:

to enter the initial digits of the other party’s fax number.

* You can use chain dial keys when entering destination fax

numbers in each of the various types of fax communication available in this fax such as Broadcast Transmission.

* You CANNOT use chain dial keys in combination with group

dial keys.

Program:

Program Program Key Program Group Key

➪

Program Chain Dial

Chain:

Press 1-Touch Key

v :0777

Enter Fax No.

v :

Enter Fax No.

JUL-08-2001 12:00

Set Document

Program:

End

➪

Program Abbreviated Dial Program 1-Touch Key

Program:

End

➪

Program abbreviated dial Program one-touch key

08-JUL-2001 12:00

Set original

Chain:

Press one-touch key

(Inch)

(Metric)

(Inch) (Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch) (Metric)

v :

Enter fax number

(Inch)

(Metric)

v :0777

Enter fax number

(Inch)

(Metric)

2. Press the one-touch key (chain dial key) containing the chain dial information you want to modify or delete.

3. Perform the following procedure that corresponds to what you want to do:

> Modifying registered information

Use the cursor up or the cursor down key to select the information you want to modify. Then press the Enter key. * Follow the steps related to the desired information in

“(1) Registering”, page 2-8, to change that information.

> Deleting the chain dial key

1 Press the Stop/Clear key.

* If you want to cancel the deletion procedure, simply press the

Stop/Clear key again.

2 Press the Enter key.

4. If you are finished modifying and/or deleting chain dial keys, press the Reset key. The operation panel will return to the initial mode settings.

6. Press the Enter key.

7. Enter the desired name for the chain dial key. * The name for the chain dial key can be up to 20 characters in

length. (Refer to “Entering characters”, page 1-30.)

8. Press the Enter key. Registration of that chain dial key is complete. > If you want to continue registering other chain dial keys, repeat

steps 4 - 8.

> If you are finished registering chain dial keys, press the Reset

key. The operation panel will return to the initial mode settings.

(2) Modifying and Deleting

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Perform steps 1 - 3 of “(1) Registering”, page 2-8.

2-9

Section 2 Various Functions of this Fax

Enter Chain Name

DDL-Chicago

(Lower case)

Enter Chain Name

JUL-08-2001 12:00

Set Document

Chain:

Press 1-Touch Key

Chain:05

End v :0777

➪

DDL-Chicago

Chain:05

Deleted

Chain:05

Press ENTER key

Delete

Enter chain dial name

(Inch)

(Metric)

DDL-Chicago

(Small letter mode)

Enter chain dial name

(Inch)

(Metric)

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

Chain:

Press one-touch key

(Inch)

(Metric)

(Inch) (Metric)

3. Enter the other party’s fax number. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys or the directory.

* Once the other party’s fax number is entered, the displayed

chain dial number or name will be replaced in the message display by the other party’s fax number or name.

* If you want to enter the fax number once again from the

beginning, simply press the Stop/Clear key.

4. Press the Start key. The communication operation will begin automatically.

2-10

Section 2 Various Functions of this Fax

(3) Using a Chain Dial Key

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. If the operation involves the transmission of documents, set the documents you want to transmit.

2. Press the desired one-touch key that was registered as a chain dial key.

JUL-08-2001 12:00

Set Document

v :DDL-Chicago

Document:8

Enter Destination

v :02468

Document:8

Press START key.

JUL-08-2001 12:00

Document:8

/2x11

Enter Destination

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

08-JUL-2001 12:00

Document :A4

Enter destination

(Inch)

(Metric)

(Inch) (Metric)

v :DDL-Chicago

Document :A4

Enter destination

(Inch)

(Metric)

v :02468

Document :A4

Press START-key

(Inch)

(Metric)

3. Enter the destination fax number. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys or the directory.

4. Press the Enter key or the Start key.

* The letter “T” will be displayed in the first line of the message

display to indicate this is a communication that is using the timer.

* If the maximum allowable number of communications that use

the timer (max: 50) is reached, an error message will appear in the message display. In this case, press the Enter key and the operation panel will return to the initial mode settings.

* If you want to cancel the procedure part way through, press the

Reset key. The operation panel will return to the initial mode settings.

1. Set the documents you want to transmit in the DF or on the platen. * When the documents are set on the platen, it is necessary, after

each page is scanned, to select whether or not you want to transmit more pages. (Refer to page 1-2.)

2. Raise the cover plate and press the Delayed Tx. key.

2-11

Section 2 Various Functions of this Fax

Communication Using the Timer

If you designate in advance the time for a communication to begin, that communication will be carried out automatically once the appointed time is reached. You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax such as Broadcast Transmission. The example in the procedure below is for the transmission of documents to a single destination using the timer function.

* All transmissions that use the timer will be accomplished in the

Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

* Each communication that uses the timer can be set to begin at

any minute between 00:00 - 23:59.

* You can schedule up to 50 communications that use the timer

(including Standby Transmissions and Interrupt Transmissions) at one time.

* When 2 communications that use the timer are scheduled to

begin at the same time, fundamentally the communication that was registered first will be accomplished first. However, even if it has been registered later, any communication scheduled with a single location will take priority over a communication to multiple locations.

* Dial Confirmation is not available for communications that use

the timer.

* If you want to cancel or change the contents of a

communication that is waiting for a start time, refer to “Editing a Communication in Memory”, page 2-13.

JUL-08-2001 12:00

Set Document

JUL-08-2001 12:00

Document:8

Enter Destination

v :

Document:8

Enter Destination

v :13579

Document:8

Enter Destination

TX Time:12:00

Enter TX Time

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

08-JUL-2001 12:00

cument :A4

Enter destination

(Inch)

(Metric)

(Inch) (Metric)

v :

cument :A4

Enter destination

(Inch)

(Metric)

v :13579

Document :A4

Enter destination

(Inch)

(Metric)

TX time:12:00

Enter transmission time

(Inch)

(Metric)

2-12

Section 2 Various Functions of this Fax

5. Use the keypad to enter the desired time for the transmission to begin. * If you want to reset the displayed time to “00:00”, simply press

the Stop/Clear key.

6. Press the Enter key. The documents will be scanned into memory, and the transmission operation will begin when the appointed time is reached.

* If the Delayed Communication Report print out setting is turned

ON, a Delayed Communication Report will be printed out. (Refer to page 6-2.)

13579 01Page Doc # :056 E F Document:81/2x11

Storing

TX Time:20:00

Enter TX Time

TX time:20:00

Enter transmission time

(Inch)

(Metric)

v:13579 01Page Doc. nr :056 E F Document:A4

Now scanning

(Inch)

(Metric)

3. Use the cursor up or the cursor down key to select “Print”. Then press the Enter key. * If there are no communications that are using the timer currently

in memory, an error message will appear and then the message display will return to the “Edit” menu.

4. Use the cursor up or the cursor down key to select the document number that corresponds to the desired communication.

5. Press the Enter key. A sample image of the corresponding documents will be printed out.

2-13

Section 2 Various Functions of this Fax

(1) Print Out a Sample Image of Waiting

Documents

If you want to check the documents that correspond to a specific transmission that is in memory and waiting for transmission, you can print out a sample page of those documents. * Even if you print out a sample image of the documents, the

transmission will be carried out on schedule.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Raise the cover plate and press the Information key. The “Communication information” menu will appear in the message display.

2. Use the cursor up or the cursor down key to select “Edit”. Then press the Enter key.

Editing a Communication in Memory

You can perform various actions relating to a scheduled communication that uses the timer. For example, you can modify certain information relating to the communication or even cancel the communication completely. You can also print out a sample image of the corresponding documents as well as initiate (force-start) the communication without waiting for the actually scheduled start time.

JUL-08-2001 12:00

Set Document

Communication information:

➪

Tx result on LCD Rx result on LCD Edit

Edit:

➪

Print Immediate TX Program/Change

Print: List

➪

Doc # :005 v :YDK P03

13:00 Broadcast

Print: List

➪

Doc # :014 v :RRD P02

14:30 Send

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

(Inch) (Metric)

Communication information:

➪

TX result display RX result display Edit

(Inch)

(Metric)

Edit:

➪

Print Immediate transmission Program/Change

(Inch)

(Metric)

Print: list

➪

Doc. nr :005 v :YDK P03

13:00 Broadcast

(Inch)

(Metric)

Print: list

➪

Doc. nr :014 v :RRD P02

14:30 Send

(Inch)

(Metric)

If you want to cancel the procedure part way through, press the

Reset key. The operation panel will return to the initial mode settings.

2-14

Section 2 Various Functions of this Fax

5. Press the Enter key. The corresponding operation will begin automatically.

You can enter fax numbers using the keypad, abbreviated numbers, one-touch keys, group dial keys and the directory. Chain dial keys can be used as well.

JUL-08-2001 12:00

Set Document

(2) Force-Starting the Communication

You can force-start a communication that is waiting in memory, without having to wait for the scheduled start time. * A communication force-started through the following procedure will

then begin before any other communication.

* You can also force-start a communication that is waiting for

Automatic Redialing.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Raise the cover plate and press the Information key. The “Communication information” menu will appear in the message display.

2. Use the cursor up or the cursor down key to select “Edit”. Then press the Enter key.

Use the cursor up or the cursor down key to select “Immediate TX” [“Immediate transmisson”].

Then press the Enter key.

* If there are no communications that are using the timer currently

in memory, an error message will appear and then the message display will return to the “Edit” menu.

4. Use the cursor up or the cursor down key to select the document number that corresponds to the communication that you want to force-start.

JUL-08-2001 12:00

Set Document

Communication information:

➪

Tx result on LCD Rx result on LCD Edit

Edit:

➪

Print Immediate TX Program/Change

Immediate TX: List

➪

Doc # :005 v :YDK P03

13:00 Broadcast

Immediate TX: List

➪

Doc # :007 v :KKD P01

19:00 Send

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

Communication information:

➪

TX result display RX result display Edit

(Inch)

(Metric)

Edit:

➪

Print Immediate transmission Program/Change

Immediate transmission: list

➪

Doc. nr :005 v :YDK P03

13:00 Broadcast

(Inch)

(Metric)

(Inch)

(Metric)

Immediate transmission: list

➪

Doc. nr :007 v :KKD P01

19:00 Send

(Inch)

(Metric)

(3)

Modifying the Contents of the Communication

You can modify the information relating to a scheduled communication that uses the timer. Information can be changed, added, or the communication can be canceled completely. The actual procedure and information available for modification is slightly different depending on the type of communication involved. The example in the procedure below is for a scheduled Broadcast Transmission that uses the timer. If you want to modify the information relating other types of communications, simply refer to this example but follow the flow of the message display in order to perform the actual procedure. *

Documents that are stored in a Confidential Box or that were received

directly into memory CANNOT be deleted using this procedure.

* You CANNOT modify a scheduled communication that is waiting

for Automatic Redialing, nor is it possible to modify a scheduled Polling Communication.

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

Use the cursor up or the cursor down key to select “Program/Change”. Then press the Enter key. * If there are no communications that are using the timer currently

in memory, an error message will appear and then the message display will return to the “Edit” menu.

● Selecting the related communication

4. Use the cursor up or the cursor down key to select the document number that corresponds to the communication you want to modify.

1. Raise the cover plate and press the Information key. The “Communication information” menu will appear in the message display.

2. Use the cursor up or the cursor down key to select “Edit”. Then press the Enter key.

5. Press the Enter key. The items available for modification will appear in the message display.

● Changing the scheduled start time

6. If you want to change the scheduled start time, use the cursor up or the cursor down key to select “TX Time”. Then press the Enter key. * If you DO NOT want to change the start time, this step is not

necessary. Proceed to step 9.

7. Use the keypad to enter the desired time for the communication to begin. * If you want to reset the displayed time to “00:00”, simply press

the Stop/Clear key.

8. Press the Enter key. The new time for the communication to begin will be registered. * If you are finished modifying the contents of the communication,

proceed to step 38 on page 2-18.

● Adding fax numbers

Use the cursor up or the cursor down key to select “Broadcast List”. Then press the Enter key.

10. If you want to add fax numbers, use the cursor up or the cursor

down key to select “Add destination” [“Add attention”]. * If you DO NOT want to add fax numbers, this step is not

necessary. Proceed to step 19.

2-15

Section 2 Various Functions of this Fax

Communication information

➪

Tx result on LCD Rx result on LCD Edit

Edit:

➪

Print Immediate TX Program/Change

TX Time:18:30

Enter TX Time

TX Time:20:00

Enter TX Time

Program/Change: List

➪

Doc

:005

v :YDK P03

13:00 Broadcast

Program/Change: List

➪

Doc

:017

v :CRC P05

18:30 Broadcast

Program/Change Broadcast:

End

➪

Broadcast List

TX Time :18:30

Program/Change Broadcast:

End Broadcast List

➪

TX Time :20:00

(Inch) (Metric)

Communication information:

➪

TX result display RX result display Edit

(Inch)

(Metric)

Edit:

➪

Print Immediate transmission Program/Change

(Inch)

(Metric)

Program/Change: list

➪

Doc. nr :005 v :YDK P03

13:00 Broadcast

(Inch)

(Metric)

Program/Change: List

➪

Doc. nr :017 v :CRC P05

18:30 Broadcast

(Inch)

(Metric)

TX time:18:30

Enter transmission time

(Inch)

(Metric)

TX time:20:00

Enter transmission time

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

Broadcast List:

End

➪

Add destination Change/Delete

Broadcast List:

End

➪

Add destination Change/Delete

Broadcast list:

➪

End Add attention Change/Delete

Broadcast list:

➪

End Add attention Change/Delete

2-16

Section 2 Various Functions of this Fax

11. Press the Enter key.

12. Enter the additional fax number.

13. If you want to designate the communication for this fax number as an F-Code Based Communication, press the F-Code [SUBADDRESS] key. * If you DID NOT press the F-Code [SABADDRESS] key,

proceed to step 16.

14. Enter the subaddress you want to use for this F-Code Based Communication. Then press the Enter key. * The subaddress can be up to 20 digits in length and can

include any combination of the numerals 0 - 9.

15. If necessary, enter the predetermined F-Code password. * The password can be up to 20 digits in length and can include

any combination of the numerals 0 - 9 and the symbols “ ” and “#”.

* If you DO NOT need to enter an F-Code password, proceed to

step 16.

v :

Enter Fax No.

v :55367

Enter Fax No.

SubAddress: 66385

20 Digits

Enter SubAddress.

Password: 3856

20 Digits

Enter Your Password

v :

Enter fax number

(Inch)

(Metric)

v :55367

Enter fax number

(Inch)

(Metric)

(Inch) (Metric)

Subaddress: 66385

20 digits

Enter subaddress numbers

(Inch)

(Metric)

16. Press the Enter key. * If the fax number you entered has already been registered for

this operation, an error message will appear in the message display. In this case, press the Enter key and then proceed to step 17.

* If you have entered too many fax numbers, an error message

will appear in the message display. In this case, press the Enter key and then proceed to step 18.

17. Select whether or not you want to continue adding fax numbers. > If you DO want to add more fax numbers, return to step 12. > If you are finished adding fax numbers, proceed to step 18.

18. Press the Enter key. * If you are finished modifying the contents of the communication,

proceed to step 36 on page 2-18.

● Deleting fax numbers

19.

Use the cursor up or the cursor down key to select “Change/Delete”.

20. Press the Enter key.

21. Use the cursor up or the cursor down key to select the fax number you want to delete. * If you DO NOT want to delete fax numbers, proceed to step 23

on page 2-17.

22. Press the Stop/Clear key. The selected fax number will be deleted from this communication. * If you want to continue deleting other fax numbers, repeat

steps 21 and 22 until all desired numbers have been deleted.

* If you are finished modifying the contents of the communication,

proceed to step 34 on page 2-17.

Broadcast List:

End Add destination

➪

Change/Delete

v :

Enter Fax No.

Change/Delete Broadcast:

End

➪

v :OSS v :OKS

Change/Delete Broadcast:

v :SDS

➪

v :TMS v :NGYS

Change/Delete Broadcast:

v :SDS

➪

v :NGYS v :HSS

v :

Enter fax number

(Inch)

(Metric)

Broadcast list:

End Add attention

➪

Change/Delete

(Inch)

(Metric)

30. Enter the subaddress you want to use for this F-Code Based Communication. Then press the Enter key. * The subaddress can be up to 20 digits in length and can

include any combination of the numerals 0 - 9.

31. If necessary, enter the predetermined F-Code password. * The password can be up to 20 digits in length and can include

any combination of the numerals 0 - 9 and the symbols “ ” and “#”.

* If you DO NOT need to enter an F-Code password, proceed to

step 32.

32. Press the Enter key. * If the fax number you entered has already been registered for

this operation, an error message will appear in the message display. In this case, press the Enter key and then proceed to step 33.

33. Select whether or not you want to continue changing destination fax numbers. > If you DO want to continue changing fax numbers, return to

step 23.

> If you are finished changing fax numbers, proceed to step 34.

● Completing the procedure

34. Select “End”.

35. Press the Enter key.

2-17

Section 2 Various Functions of this Fax

● Changing fax numbers

23. Use the cursor up or the cursor down key to select the fax number you want to change.

24. Press the Enter key.

25. Press the Stop/Clear key.

26. Enter the new destination fax number.

27. Press the Enter key. > If you used the keypad to enter the fax number in step 26,

proceed to step 28.

> If you entered the fax number in step 26 with an abbreviated

number or one-touch key, proceed to step 32.

28. Select whether or not you want to register the new destination fax number for F-Code Based Communication.

29. Press the Enter key. > If you selected “On” in step 28, proceed to step 30. > If you selected “Off” in step 28, proceed to step 33.

Subaddress communication

➪

On Off

Subaddress TX

➪

On Off

v :

Enter Fax No.

v :23452

Enter Fax No.

v :FOS

Enter Fax No.

SubAddress: 66385

20 Digits

Enter SubAddress.

Change/Delete Broadcast:

v :NGYS v :HSS

➪

v :FOS

Enter fax number

(Inch)

(Metric)

v :

Enter fax number

(Inch)

(Metric)

v :23452

Enter fax number

(Inch)

(Metric)

Subaddress: 66385

20 digits

Enter subaddress numbers

(Inch)

(Metric)

(Inch)

(Metric)

Password: 3856

20 Digits

Enter Your Password

Change/Delete Broadcast:

v :NGYS v :HSS

➪

v :23452

Broadcast List:

End Add destination

➪

Change/Delete

Change/Delete Broadcast:

➪

End

v :OSS v :OKS

Broadcast list:

End Add attention

➪

Change/Delete

(Inch)

(Metric)

2. Use the cursor up or the cursor down key to select “Edit”. Then press the Enter key.

3. Use the cursor up or the cursor down key to select “Delete”.

4. Press the Enter key. * If there are no communications that are using the timer currently

in memory, an error message will appear and then the message display will return to the “Edit” menu.

Use the cursor up or the cursor down key to select the document number that corresponds to the communication you want to delete.

6. Press the Enter key. The selected communication will be deleted.

36. Select “End”.

37. Press the Enter key.

38. Select “End”.

39. Press the Enter key. If the Delayed Communication Report print out setting is turned ON, a Delayed Communication Report will be printed out. (Refer to page 6-2.)

2-18

Section 2 Various Functions of this Fax

Program/Change Broadcast:

End

➪

Broadcast List

TX Time :20:00

Program/Change Broadcast:

➪

End Broadcast List

TX Time :20:00

(4) Deleting the Communication

You can delete a scheduled communication that is in memory and waiting for a start time. * You CANNOT delete a scheduled communication that is in memory

waiting to be forwarded to a destination fax.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Raise the cover plate and press the Information key.

The “Communication information” menu will appear in the message display.

JUL-08-2001 12:00

Set Document

Communication information:

➪

Tx result on LCD Rx result on LCD Edit

Edit:

➪

Print Immediate TX Program/Change

Edit:

Immediate TX Program/Change

➪

Delete

Delete: List

➪

Doc # :005 v :YDK P03

13:00 Broadcast

Delete: List

➪

Doc

:008

v :KRC P05

18:30 Send

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

(Inch) (Metric)

Communication information:

➪

TX result display RX result display Edit

(Inch)

(Metric)

Edit:

➪

Print Immediate transmission Program/Change

(Inch)

(Metric)

Edit:

Immediate transmission Program/Change

➪

Delete

(Inch)

(Metric)

Delete: list

➪

Doc. nr :005 v :YDK P03

13:00 Broadcast

(Inch)

(Metric)

Delete: list

➪

Doc. nr :008 v :KRC P05

18:30 Send

(Inch)

(Metric)

Broadcast List:

➪

End Add destination Change/Delete

Broadcast list:

➪

End Add attention Change/Delete

(Inch)

(Metric)

2-19

Section 2 Various Functions of this Fax

Manual Fax Transmission

Once you are connected with the destination party, transmission can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual transmission of the documents, or when the other party must manually switch to fax reception.

* Manual Fax Transmission is only possible if a separately

purchased telephone is connected to this fax machine.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Set the documents you want to transmit.

JUL-08-2001 12:00

Set Document

2. Pick up the telephone receiver or press the On-Hook key.

JUL-08-2001 12:00

Document:8

Enter Destination

* If you press the On-Hook key, the On-Hook indicator will light.

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

08-JUL-2001 12:00

cument :A4

Enter destination

(Inch)

(Metric)

(Inch) (Metric)

3. Dial the destination fax number.

4. Check whether or not you are connected to a fax machine.

> If you hear a fax tone…

You are connected to a fax machine. Press the Start key. Fax transmission will begin.

> If the other party answers…

You are connected to a telephone. Press the Start key at the end of the conversation to initiate transmission. Fax transmission will begin.

v :36852

Document:8

Enter Destination

v :36852

Document

:A4

Enter destination

(Inch)

(Metric)

(Inch) (Metric)

5. Hang up the receiver when “Communicating” appears in the message display.

2-20

Section 2 Various Functions of this Fax

1. When a call comes in, the separately purchased phone will ring.

Manual Fax Reception

Once you are connected with the other party, reception can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual reception of the documents.

* Manual Fax Reception is only possible if a separately

purchased telephone is connected to this fax machine.

* Auto Fax Reception is the default setting in this fax, so,

in order to manually initiate reception, it is usually necessary to change the reception mode to Manual Fax Reception.

3. Check whether or not the call is from a fax.

> If you hear a fax tone…

You are connected to a fax machine. Press the Start key. Fax reception will begin.

> If the other party’s voice can be heard…

You are connected to a telephone. Press the Start key at the end of the conversation to initiate reception. Fax reception will begin.

4. Hang up the receiver once the reception begins.

2. Pick up the telephone receiver.

● Preparation

• Inch version: Raise the cover plate and press the TAD/Auto Rx. key until both the TAD and Auto Rx. indicators are out.

• Metric version: Raise the cover plate and press the MESSAGE TEL./MANUAL RX. key to light the MANUAL RX. indicator.

(Inch) (Metric)

3-1

Section

Troubleshooting

3-2

Section 3 Troubleshooting

When the Document in Memory [MEMORY] Indicator is Lit…

During a fax communication that uses the memory, documents will be entered into memory and, to indicate this, the Document in Memory [MEMORY] indicator will light. The Document in Memory [MEMORY] indicator will also light when documents are received directly into memory (Memory Reception) because paper has run out or a paper jam has occurred. * The Document in Memory [MEMORY] indicator will flash while

documents are being scanned or are being received into memory.

(1)

CAUTIONS before Disconnecting the Power

• As electricity is necessary to retain documents in memory, BE SURE to check whether the Document in Memory [MEMORY] indicator is lit or not BEFORE intentionally disconnecting power to this machine. If there are documents in memory and the indicator IS lit, print out all important documents from memory and then make sure that the Document in Memory [MEMORY] indicator is out BEFORE disconnecting the power. * The Imaging Memory back-up function of this machine will protect

the contents of memory for up to 60 minutes

even if, for any

reason, power to the fax is disconnected

or lost. However, depending on certain conditions in this machine, a portion of the first data received may be lost. Ask the other party to retransmit any documents for which data was lost.

• NEVER disconnect the power to this machine while the sound of the internal motor can be heard. If power is disconnected while the motor is running, there is a danger of damaging or contaminating the inside of the machine.

(2)

If a Power Failure Report is Printed Out…

If documents or other information contained in memory are lost because power to the fax is disconnected or lost, a Power Failure Report will be printed out once power is restored. Refer to this report to find out what information was lost. * If no data or information was lost, a Power Failure Report will not

be printed out.

When an Error Occurs…

In the event of trouble during a communication, the alarm will sound and the ERROR indicator will first flash and will then light continuously. In the event of a paper jam or a mechanical error, the Machine Error indicator will light. Refer to the message display for an explanation in regard to the error and follow the necessary procedure to eliminate the trouble. (Refer to “When One of These Message is Displayed…”, page 3-3, and “Troubleshooting Tables”, page 3-5.) * In order to delete the error indications, press the Stop/Clear key.

(Inch) (Metric)

3-3

Section 3 Troubleshooting

When One of These Message is Displayed…

When any of the following messages appear in the message display, follow the corresponding procedure.

Message Procedure Page

“Close XXCover.” The cover indicated in the message display is open. Close it securely.

___

“Add Paper in drawer.” [“Add paper”]

• There is no paper in the selected drawer. Refer to the Instruction Handbook for your copier and add paper to the drawer indicated in the message display.

• This message will also be displayed when one or more of the drawers is not set properly. Insert the drawers securely into the machine.

___

“Load XXpaper in cassette.” [“Set XXpaper”]

• The Fixed Size mode is selected in the Paper Feed Selection setting. Load paper of the size indicated in the message display.

• The sizes of the received documents and the paper in the selected drawer are not compatible for printing. Load paper of the same size as that of the received documents.

___

“Receive Doc. in Mem.” [“Receive document in memory”]

Data for received documents was stored in memory (Memory Reception) because there was no paper in any of the drawers. Once you load paper into one of the drawers, the documents that were stored in memory will be printed out. If “Load XXpaper in cassette.” [“Set XXpaper”] is also displayed at the same time, load paper of the size indicated in the message display.

___

“Add Toner.”

There is insufficient toner left in the toner cartridge. Refer to the Instruction Handbook for your copier and replace the toner cartridge as soon as possible.

___

“Document in memory. Add Toner.” [“New receiving doc./Toner empty”]

Toner has run out during printing of received documents, so that no more documents can be printed out. The rest of the documents will be entered into memory. Refer to the Instruction Handbook for your copier and replace the toner cartridge as soon as possible. Once you replace the toner cartridge and printing is enabled, the documents that were stored in memory will be printed out.

___

“Paper Misfeed.”

Paper has jammed somewhere in the fax machine. Refer to the Instruction Handbook for your copier and remove the jammed paper from the fax machine without leaving any loose scraps.

___

3-4

Section 3 Troubleshooting

Message Procedure Page

“Communication Error.”

An error has occurred during a fax transmission or fax reception. Check the error code – that indicates the origin of the error – on the corresponding Transmission Report (or Reception Report) that is printed out after the error.

8-9

“Continue TX” [“Continue transmission”]

This message will appear in response to pressing the Stop/Clear key while the Alternate Display key is held down during a communication to multiple destinations, such as Broadcast Transmission or Polling Reception.

• Use the cursor up or the cursor down key to select “Yes” if you want to continue the current operation. However, the individual communication in progress at the time the Stop/Clear key was pressed will be canceled.

• Use the cursor up or the cursor down key to select “No” if you want to cancel the communication to all remaining destinations.

___

“Call for Service”

Maintenance by qualified service personnel is required. Contact your service representative, an authorized service center or the place of purchase. If “C” and a 3-digit number are displayed as well, inform the service personnel of the displayed number.

___

“Time for maintenance.”

Maintenance by qualified service personnel is required. Contact your service representative, an authorized service center or the place of purchase.

___

“Misfeed in feeder. Remove original(s).”

___

1-26 4-13 4-46

A document has jammed in the DF. Refer to the included Instruction Handbook for your DF or copier and remove the jammed document. Then, reset all of the documents in the DF. The fax will recount the number of documents that were already scanned and will start the scanning operation once again from the document that jammed.

The memory has reached its capacity while scanning in documents. Press the Enter key and then select “Yes” if you want to transmit those documents that have already been completely scanned. If you want to completely cancel the transmission, use the cursor up or the cursor down key to select “No” and then press the Enter key. * If you do not press the Enter key within a certain amount of time, the Auto Clear

function will engage and all corresponding data will be erased from memory.

* In order to transmit all of the documents after you have completely canceled the

operation, try transmission procedure again after memory becomes available or after you create available space in memory.

“Memory Full”

You attempted to use the DF to transmit a document that was over 63" [1600 mm] in length. Press the Enter key to eject the documents remaining in the DF. The operation panel will return to the initial mode settings.

“Original is too long.” [“Original sheet is too long”]

1-22

3-5

Section 3 Troubleshooting

Troubleshooting Tables

If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service center or the place of purchase.

Problem Check point PageProcedure

I am not able to send my documents.

Is the modular cord connected correctly?

1-2

Connect the modular cord correctly.

Is “Communication Error.” displayed?

8-9

___

Perform the necessary procedure to correct the error and try to transmit the documents again.

Is Password Check Transmission turned ON?

4-39

Turn Password Check Transmission OFF.

Is the type of phone line setting set correctly?

1-6

Make sure the telephone line setting is correct.

I am not able to perform Broadcast Transmission.

Is the memory in your fax machine full?

1-26 4-13 4-46

Try the Broadcast Transmission procedure again after memory becomes available or after you create available space in memory.

Is the box number you are trying to enter the same as the subaddress already registered for an F-Code Based Relay Box (or F-Code Based Confidential Box)?

You CANNOT register an Encryption Box number that is identical to a registered F-Code Box subaddress. Select a different Encryption Box number.

I am not able to print out documents from my Encryption Box.

___

Are the Encryption Box number and ID that you entered correct?

Check the registered Encryption Box information.

The detected document size is often wrong.

Is the machine installed in a location where it is exposed to strong light from directly overhead, or from above and behind?

If the machine is installed in such a location, document size detection may be influenced. Consult with your service representative, an authorized service center or the place of purchase.

During registration of an Encryption Box, an error occurs when I enter the box number and I cannot register the Encryption Box.

3-6

Section 3 Troubleshooting

Problem Check point PageProcedure

I am not able to perform Remote Switching.

4-5

Did the receiving party perform the appropriate registration procedure for the appropriate Encryption Box as decided in advance with the transmitting party?

4-43

Check the information to be registered once again with the other party.

Is the Encryption Key you used correct?

4-41

Check the Encryption Key to be registered once again with the other party.

___

1-2

___

I am not able to receive documents.

4-40

1-26 4-13 4-46

___

4-23

I am not able to perform Encrypted Communication.

Did the transmitting party perform the appropriate registration procedure for the abbreviated number or one-touch key (designated for Encrypted Transmission) as decided in advance with the receiving party?

Check the information to be registered once again with the other party.

1-34 1-40

Is your telephone service set for pulse dialing?

Some telephones allow you to transmit the desired tone signals. Refer to the Instruction Manual for the telephone being used.

Did you use the correct Remote Switching number?

Check the registered number. (Factory default setting: 55)

I was able to receive a fax, but it was not printed out and the documents are not in memory.

Is Fax Forwarding turned ON?

Check the Fax Forwarding setting.

Is the modular cord connected correctly?

Connect the modular cord correctly.

Is “Communication Error.” displayed?

Perform the necessary procedure to correct the error and try to receive the documents again.

Is Password Check Reception turned ON?

Turn Password Check Reception OFF.

Is the memory in your fax machine full?

Try to receive the documents once again after memory becomes available or after you create available space in memory.

I am not able to perform Memory Reception.

I am not able to perform Polling Reception.

Did the transmitting party perform the Polling Transmission procedure correctly?

Check with the transmitting party.

3-7

Section 3 Troubleshooting

___

Is the subaddress you are trying to enter the same as the subaddress already registered for another F-Code Box or the same as a registered Encryption Box number?

4-10 4-16 4-43

You CANNOT register an F-Code Box subaddress that is identical to a registered F-Code Box subaddress or a registered Encryption Box number. Select a different subaddress.

Does the destination party’s fax machine have the same F-Code Based Confidential Communication capabilities as your fax machine?

___

If the destination fax machine does not have the same F-Code Based Confidential Communication capabilities as your machine, F-Code Based Confidential Transmission will NOT be possible. Check with the destination party.

I am not able to perform F-Code Based Confidential Transmission.

Is the subaddress and the F-Code password that you entered correct?

If you think the information you entered IS correct, check with the other party.

___

Is the memory in the transmitting party’s fax full?

Check with the transmitting party.

Page

I am not able to perform F-Code Based Relay Broadcast Transmission.

Problem

Check point

Procedure

Does the relay station fax machine have the same F-Code Based Relay capabilities as your fax machine?

If the relay station fax machine does not one have the same F-Code Based Relay capabilities as your fax machine, Relay Broadcast Transmission will NOT be possible. Check with the relay station.

Is there an appropriate box (equal to an F-Code Based Relay Box) registered in the relay station’s fax machine?

Check with the relay station.

Does the subaddress and the F-Code password that you entered match the corresponding subaddress and F-Code password that is registered in the relay station’s fax machine?

If you think the information you entered IS correct, check with the other party.

Is the memory in the relay station’s fax machine full?

Check with the relay station.

During registration of an F-Code Box, an error occurs when I enter the subaddress and I cannot register the F-Code Box.

Is there an appropriate box (equal to an F-Code Based Confidential Box) registered in the destination fax?

Check with the destination party.

4-16

4-10

3-8

Section 3 Troubleshooting

I am not able to perform F-Code Based Bulletin Board Reception.

Does the transmitting party’s fax machine have the same F-Code Based Bulletin Board Communication capabilities as your fax machine?

If the transmitting party’s fax machine does not have the same F-Code Based Bulletin Board Communication capabilities as your machine, F-Code Based Bulletin Board Reception will NOT be possible. Check with the transmitting party.

___

Is there an appropriate box (equal to an F-Code Box) registered in the transmitting party’s fax?

Check with the transmitting party.

Is the subaddress and the F-Code password that you entered correct?

If you think the information you entered IS correct, check with the other party.

___

I am not able to enter documents into my F-Code Based Confidential Box.

Is the subaddress that you entered correct?

Check the registered F-Code Based Confidential Box information.

4-11

Problem Check point Procedure Page

I am not able to print out documents from my F-Code Based Confidential Box.

Are the subaddress and the F-Code password that you entered correct?

Check the registered F-Code Based Confidential Box information.

4-11

4-10

4-1

Section

Other Features of this Fax

4-2

Section 4 Other Features of this Fax

● Preparation

* Refer to “Selecting the Reception Mode”, page 6-10, and select the

Auto FAX/TEL Switching mode.

• Inch version: Confirm that the Auto Rx. indicator is lit. If it is not lit, press the TAD/Auto Rx. key until the Auto Rx. indicator lights.

• Metric version: Confirm that the MANUAL RX. and MESSAGE TEL. indicators are both out. If either of them are lit, press the MESSAGE TEL./MANUAL RX. key until they are both out.

2. Answering the call...

> If the call is from a telephone…

1 The fax will ring to let you know that you should answer.

Pick up the telephone receiver within 30 seconds after the ringing starts. * If the telephone receiver is not picked up within 30 seconds,

the fax machine will switch to fax reception.

Auto FAX/TEL Switching

This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line. If an incoming call is from a fax machine, fax reception will start automatically. If the call is from a telephone, the fax will ring to let you know that you should answer.

* Auto FAX/TEL switching is only possible if a separately

purchased telephone is connected to this fax machine.

* Even if you do not answer the telephone, the calling party will

incur telephone charges after the telephone rings a designated number of times.

1. When a call comes in, the telephone will ring.

* You can set the number of times the telephone will ring.

Refer to “Setting the Number of Rings (FAX/TEL Switching)”, page 6-6.

2 Speak with the other party.

* At the end of the conversation, fax reception can be initiated

manually. (Refer to “Manual Fax Reception”, page 2-20.)

> If the call is from a fax…

Fax reception will start automatically.

(Inch) (Metric)

4-3

Section 4 Other Features of this Fax

● Preparation

Raise the cover plate and press the TAD/Auto Rx. [MESSAGE

TEL./MANUAL RX.] key to light the TAD [MESSAGE TEL.] indicator.

TAD Reception

This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax. If an incoming call is from a fax machine, fax reception will begin automatically. If the call is from a telephone, the functions of the answering machine will engage, so, even if you cannot answer, the caller will be able to leave a message.

* TAD reception is only possible if a separately purchased

telephone with answering machine capabilities is connected to this fax machine.

* Refer to the Instruction Manual for the telephone in use for

details on recording and listening to messages, etc.

* BE SURE that the number of times your answering machine is

set to ring is LESS than the number of times the fax is set to ring.

* If you have selected TAD reception as the current reception

mode, MAKE SURE that, in the first minute after the telephone answers the incoming call, there are no silent pauses of 9 seconds [Metric version: 6 seconds] or more in either the message you record or the message you receive. If there is such a pause, the silence detection function of this fax will be activated and the fax machine will switch to fax reception.

1. The telephone will ring a designated number of times.

* You can set the number of times the telephone will ring.

Refer to “Setting the Number of Rings (TAD Reception)”, page 6-5.

* If the telephone receiver is picked up while the telephone is still

ringing, the fax will deal with the call in the same manner as a standard Manual Fax Reception. Refer to “Manual Fax Reception”, page 2-20.

2. Your answering machine will answer the call as follows:

> If the call is from a telephone, but you do not answer…

The functions of the answering machine will engage, your message will be played and the caller will be able to leave a message. * If there is a silent pause of 9 seconds [Metric version: 6 seconds]

or more, the fax machine will switch to fax reception.

> If the call is from a fax…

Fax reception will start automatically.

(Inch) (Metric)

4-4

Section 4 Other Features of this Fax

● Preparation

* Refer to “Selecting the Reception Mode”, page 6-10, and select the

D.R.D. Reception mode.

• Confirm that the Auto Rx. indicator is lit. If it is not lit, press the TAD/Auto Rx. key until the Auto Rx. indicator lights.

D.R.D. Reception (Inch version only)

This reception mode utilizes the Distinctive Ring Pattern service available from some telephone companies. With this service, you can use two or more telephone numbers on a single telephone line. As each number is given a different ring pattern, the fax machine is able to differentiate between incoming calls. If one of these numbers is designated for this fax machine, and the desired ring pattern is designated for that number in advance, fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax.

* D.R.D. reception is only possible if you subscribe to the

Distinctive Ring Pattern service provided by your telephone company. Contact your telephone company for further information on the Distinctive Ring Pattern service available.

* Using D.R.D. Reception to receive a telephone call is only

possible if a separately purchased telephone is connected to this fax machine.

1. When a call comes in, the telephone will ring.

* If the telephone receiver is picked up while the telephone is still

ringing, the fax will deal with the call in the same manner as a standard Manual Fax Reception. Refer to “Manual Fax Reception”, page 2-20.

2. The fax machine will then ring using the ring pattern predetermined with the telephone company.

> If the call is from a telephone…

The bell distinctive to the telephone will ring in the fax machine. Pick up the telephone receiver and speak with the other party.

* At the end of the conversation, fax reception can be initiated

manually.

> If the call is from a fax…

The bell distinctive to the fax will ring in the fax machine and fax reception will start automatically.

4-5

Section 4 Other Features of this Fax

(1)

Changing the Remote Switching Number

The factory default setting for the Remote Switching Number is “55”, but you can change this if you want. *

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Raise the cover plate and press the Register key.

2. Use the cursor up or the cursor down key to select “Program Fax Parameter”.

3. Press the Enter key.

4. Use the cursor up or the cursor down key to select “Remote Switch”.

5. Press the Enter key.

Remote Switching

Remote Switching lets you initiate fax reception from a telephone that is connected to this fax machine. This function is thus convenient if you want to be able to initiate fax reception from a location separate from the fax machine itself.

* Remote Switching is only possible if a separately purchased

telephone with tone dialing capabilities is connected to this fax machine.

Program:

End

➪

Program Abbreviated Dial Program 1-Touch Key

Program:

Program encryption box Program Encryption ID

➪

Program Fax Parameter

Program Fax Parameter:

End

➪

v : Own Name :

Program Fax Parameter:

Permit ID No.

Fax Forwarding

➪

Remote Switch :55

Remote Switch:55

Enter Remote Switching No.

6. Use the keypad to enter the new Remote Switching Number (2 digits). * If you want to reset the displayed number to “00”, simply press

the Stop/Clear key.

7. Press the Enter key. Registration of the new Remote Switching Number is complete. * Press the Reset key. The operation panel will return to the initial

mode settings.

(2) Operation

When you want to initiate fax reception from a telephone that is connected to this fax machine, perform the following procedure.

1. When a call comes in, the telephone will ring.

2. Pick up the telephone receiver.

3. If you hear a fax tone, use the tone signal capabilities of the telephone to enter the 2-digit Remote Switching Number. * The factory default setting for the Remote Switching Number is

“55”.

4. The connection will switch to the fax machine and fax reception will start automatically.

Program:

End

➪

Program abbreviated dial Program one-touch key

Program:

Encryp. code box regist. Program encryption code

➪

Program fax parameter

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

Remote switch:55

Enter remote switching number

Remote Switch:11

Enter Remote Switching No.

(Inch)

(Metric)

Remote switch:11

Enter remote switching number

(Inch)

(Metric)

Program fax parameter:

Permit number

Fax forwarding

➪

Remote switch :55

4-6

Section 4 Other Features of this Fax

(1) Polling Transmission

The documents to be transmitted using the Polling Transmission procedure are first scanned into memory and then, when a polling request comes from the receiving party, those documents are transmitted automatically to that party. * During a Polling Transmission, documents will be transmitted using

the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

* Polling Transmission is not possible when the fax is in the Manual

Fax Reception mode. If the fax is in the Manual Fax Reception mode, change to another reception mode. (Refer to “Manual Fax Reception”, page 2-20.)

* It is possible to add documents to the Polling Transmission as long

as you are still waiting for the polling request.

* If you use Polling Transmission in combination with the Bulletin

Board function, the same documents can be made available and transmitted to an unlimited number of receiving parties. (Refer to “Turning the Bulletin Board ON/OFF”, page 6-3.)

* If you want to delete a scheduled Polling Transmission, refer to

“(4) Canceling a Polling Transmission in Memory or a Communication That is Waiting for a Start Time”, page 1-28, and perform the procedure described there.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Set the documents you want to transmit.

Polling Communication

Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and initiated at the convenience of the receiving party. The types of polling procedures available in this fax are: Polling Transmission and Polling Reception.

* Since the polling operation is initiated by a call from the

receiving party, telephone charges will be billed to the receiving party.

JUL-08-2001 12:00

Set Document

JUL-08-2001 12:00

Document:8

/2x11

Enter Destination

2. Raise the cover plate and press the Polling key. The “Polling Communication” menu will appear in the message display.

3. Make sure that “TX Polling” is selected in the message display and press the Enter key. > If the documents for this Polling Transmission have already

been saved into memory, proceed to step 4.

> If you are entering documents for this Polling Transmission for

the first time, proceed to step 6.

4. Use the cursor up or the cursor down key to select the desired method for adding new documents. > If you want simply to add documents to those already in

memory, select “Add”.

> If you want to delete all of the documents currently in memory

and replace them with new documents, select “Overwrite” [“Overlay”].

> If you want to cancel the procedure for adding documents,

select “Cancel”.

5. Press the Enter key. > If you selected “Add” in step 4, proceed to step 8. > If you selected “Overwrite” [“Overlay”] in step 4, proceed to

step 6.

> If you selected “Cancel” in step 4, the operation panel will return

to the initial mode settings.

Add Original:

➪

Add Overwrite Cancel

08-JUL-2001 12:00

Set original

08-JUL-2001 12:00

Document :A4

Enter destination

(Inch)

(Metric)

(Inch)

(Metric)

Polling Commnunication:

➪

TX Polling RX Polling

(Inch) (Metric)

Add Original:

➪

Add Overlay Cancel

(Inch)

(Metric)

● If you are going to designate this fax number for an

F-Code Based Bulletin Board Polling Reception…

• You CAN enter the same transmitting fax number more than once as long as the corresponding F-Code Boxes are different.

• If you enter both fax numbers with the keypad, you CAN enter the same transmitting fax number as one that has already been entered (as long as one number was designated for F-Code Based Reception and the other was NOT).

• If you entered one fax number with the keypad and designate it for F-Code Based Communication, you CAN enter the same transmitting fax number as long as you use an abbreviated number or one-touch key that was designated for F-Code Based Communication for the other number.

• You CAN enter the same transmitting fax number more than once as long as you enter the number with different abbreviated numbers or one-touch keys that were designated for F-Code Based Communication.

4-7

Section 4 Other Features of this Fax

6. If you want to limit who can request transmission of the documents from your fax, use the keypad to enter a 4-digit Polling ID (the selfstation ID of the receiving fax). * If you DO NOT want to designate any specific fax, do not enter a

Polling ID here.

* If a Polling ID other than “0000” is entered, the receiving fax

must be one of our models that has the corresponding capabilities.

7. Press the Enter key.

8. Press the Start key. The documents will be scanned and stored in memory where they will awaiting the polling request.

Polling ID:6543

Enter Polling ID

v :TX Polling

Document:8

/2x11

Press START key.

JUL-08-2001 12:00

Set Document

(2) Polling Reception

In Polling Reception, the receiving party dials the number of the transmitting fax, triggering transmission of the documents set in that other fax machine. If reception of documents from more than one transmitting fax is designated, those destinations will be dialed in order and reception will be carried out from each fax. It is possible for the receiving party to use the timer to have the documents received at a time convenient to them. * If you enter all of the transmitting fax numbers using abbreviated

numbers, one-touch keys and/or group dial keys, this fax can automatically receive documents from up to 132 different fax machines in a single operation. However, you CANNOT enter the number of a transmitting fax with abbreviated numbers or onetouch keys that have been designated for Encrypted Transmission.

* Polling Reception is only possible if the transmitting parties have

first performed the necessary Polling Transmission operation. (Refer to “(1) Polling Transmission”, page 4-6.)

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

v :1358

Enter Destination

1. Raise the cover plate and press the Polling key. The “Polling Communication” menu will appear in the message display.

2. Use the cursor up or the cursor down key to select “RX Polling”.

3. Press the Enter key.

4. Enter the fax number of the transmitting party. * You can enter the fax number using the keypad, abbreviated

numbers, one-touch keys, group dial keys or the directory. Chain dial keys can be used as well.

v :Transmission polling

Document :A4

Press START-key

(Inch)

(Metric)

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

(Inch) (Metric)

Polling Communication:

➪

TX Polling RX Polling

Polling Communication:

TX Polling

➪

RX Polling

4-8

Section 4 Other Features of this Fax

5. If you want to designate the communication for this fax number as an F-Code Based Bulletin Board Polling Reception, press the F-Code [SUBADDRESS] key. > If you pressed the F-Code [SUBADDRESS] key, proceed to

step 6.

> If you DID NOT press the F-Code [SUBADDRESS] key, proceed

to step 9.

6. Enter the subaddress you want to use for this F-Code Based Polling Reception. * The subaddress can be up to 20 digits in length and can include

any combination of the numerals 0 - 9.

7. Press the Enter key.

8. If necessary, enter the predetermined F-Code password. * The password can be up to 20 digits in length and can include

any combination of the numerals 0 - 9 and the symbols “ ” and “#”. You do not have to enter an F-Code password here if you agree in advance with the transmitting party not to use one.

* If you DO NOT need to enter an F-Code password, proceed to

step 9.

9. Press the Enter key. * If the fax number you entered has already been registered for

10. Select whether or not you want to continue entering other

transmitting fax numbers. > If you DO want to enter more fax numbers, return to step 4 on

page 4-7.

> If you are finished entering fax numbers, proceed to step 11.

v :

Enter Destination

11. If you want to designate a time for the reception to begin, press the Delayed Tx. key. * If the maximum allowable number of communications that use

the timer (max: 50) is reached, an error message will appear in the message display. In this case, press the Enter key and the operation panel will return to the initial mode settings.

* If you want the reception to begin right away, this step is not

necessary. Proceed to step 14.

12. Press the Enter key.

13. Use the keypad to enter the desired time for the reception to begin. * If you want to reset the displayed time to “00:00”, simply press

the Stop/Clear key.

14. Press the Enter key. The reception operation will begin automatically. *

If a time for the reception to begin was designated, the reception operation will begin when the appointed time is reached.

SubAddress: 6635

20 Digits

Enter SubAddress.

Password:

20 Digits

Enter Your Password

Password: 3856

20 Digits

Enter Your Password

Subaddress: 6635

20 digits

Enter subaddress numbers

(Inch)

(Metric)

TX Time:12:00

Enter TX Time

TX Time:20:00

Enter TX Time

(Inch) (Metric)

TX time:12:00

Enter transmission time

(Inch)

(Metric)

TX time:20:00

Enter transmission time

(Inch)

(Metric)

4-9

Section 4 Other Features of this Fax

F-Code Based Communication

Communications with facsimiles made by other manufacturers and, naturally, with our own models that have F-Code Based Communication capabilities. * In order to perform an F-Code Based Communication, the

other party’s fax must have F-Code Based capabilities specific to the communication you are attempting.

* F-Code Based Communication can be used in combination

with the other various types of fax communication available in this fax. In addition, if you register, in advance, the appropriate subaddress and F-Code password under an abbreviated number or one-touch key, you will not need to enter that information during the actual transmission or reception procedure. Refer to the procedures for each type of fax communication and for the related registration procedures for more detailed information.

In this fax there are two codes used for F-Code Based Communication: a “subaddress” and an “F-Code password”.

> Subaddress

This code must be entered by the transmitting party during an F-Code Based Confidential Transmission and by the receiving party during an F-Code Based Bulletin Board Reception. The subaddress is used to designate the desired box (equal to the F-Code Box in this fax) that is registered in the other party’s fax. The acceptable length of the subaddress differs depending on model and maker of the fax machine and, if the entered numbers do not match within the parameters of the fax machine that has the shortest acceptable length, F-Code Based Communication will not be successful. Consult with the other party and compare the parameters of both faxes before actually attempting an F-Code Based Communication. In this fax, the subaddress can be up to 20 digits in length and can include any combination of the numerals 0 - 9. When attempting an F-Code Based Confidential Communication or an F-Code Based Bulletin Board Communication with another fax of this same model, the last 4 digits of the subaddress that you enter must match the 4-digit subaddress that the other party has registered in their fax.

> F-Code password

This code must also be entered by the transmitting party during an F-Code Based Confidential Transmission and by the receiving party during an F-Code Based Bulletin Board Reception.

The F-Code password is used to designate the password of the desired box (equal to the F-Code Box in this fax) that is registered in the other party’s fax. The acceptable length of the F-Code password differs depending on model and maker of the fax machine and, if the entered numbers do not match within the parameters of the fax machine that has the shortest acceptable length, F-Code Based Communication will not be successful. Consult with the other party and compare the parameters of both faxes before actually attempting an F-Code Based Communication. In this fax, the F-Code password can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “ ” and “#”. * Depending on the parameters in the receiving fax,

the transmitting party may not need to enter the F-Code password during the actual transmission or reception procedure. If you are going to receive the documents with this fax, you can set up the procedure so that F-Code Based Confidential Communication will be possible even if the transmitting party does not enter an F-Code password.

* If you are going to transmit documents with this fax using the

F-Code Based Bulletin Board Communication procedure, the receiving party will not need to enter an F-Code password during the actual reception procedure if you register “0000” as the F-Code password for that operation.

(1) What is the purpose of an F-Code Box?

By using codes developed for F-code Based Communication, more functional fax communications such as Confidential Communication are possible with facsimiles made by other manufacturers. In order to accomplish this, you register in the memory of your fax, in advance, a memory box and use that box to transmit documents to, and receive documents from, the other party. That memory box is called an “F-Code Box” in this handbook and there are two such boxes in this fax: an “F-Code Based Confidential Box” and an “F-Code Based Relay Box”. Each F-Code Box is registered with a subaddress and an F-Code password. The subaddress is used to designate the desired box (equal to the F-Code Box in this fax) that is registered in the other party’s fax. In this fax, that box is registered as a 4-digit number from “0000” to “9999”. The F-Code password is used to retrieve the documents from the box (equal to the F-Code Box in this fax). In this fax, that password is registered as a 4-digit number that can include any combination of the numerals 0 - 9 and the symbols “ ” and “#”.

> In an F-Code Based Confidential Communication, an F-Code Box

registered in the receiving party’s fax is used to receive the confidential documents. If you are going to receive documents with this fax, you must register an F-Code Box in memory in this fax.

> In an F-Code Based Bulletin Board Communication, an F-Code

Box registered in the transmitting party’s fax is used to transmit the confidential documents. If you are going to transmit documents with this fax, you must register an F-Code Box in memory in this fax.

* You can register up to 15 F-Code Based Confidential Boxes (#01 -

#15) in this fax machine. (Refer to “(2) Registering F-Code Based Confidential Boxes”, page 4-10.)

* If you want to check the information in regard to each F-Code Box,

such as the box numbers and data regarding the existence of documents in each respective box, print out an F-Code Based Confidential Box List or an F-Code Based Relay Box List, as appropriate. (Refer to “(5) Printing Out an F-Code Based Confidential Box List”, page 14 and “(10) Printing Out an F-Code Based Relay Box List”, page 20.)

* If you receive an F-Code Based Relay Broadcast transmission

where your fax will act as the relay station and you have registered “0000” as the F-Code password for the corresponding F-Code Based Relay Box, a check of the passwords will not be performed.

4-10

Section 4 Other Features of this Fax

(2)

Registering F-Code Based Confidential Boxes

Perform the following procedure to register a new F-Code Based Confidential Box. * If, for any reason, you lose reference to an F-Code password, you

will not be able to print out documents that are received into the corresponding F-Code Based Confidential Box nor will you be able to delete that box. Therefore, you should exercise DUE CAUTION in the management of the F-Code password that you register in this procedure.

While both the box numbers used for the Encryption Boxes and the subaddress used for F-Code Based Confidential Boxes are created with a 4-digit number from “0000” to “9999”, the same number CANNOT be registered for any two of these boxes, regardless of the type of box. It is also necessary to use different numbers for the subaddress of each F-Code Based Relay Box as well. During registration, be sure to use different numbers for all of the subaddresses in F-Code Based Confidential and Relay Boxes and for the Encryption Box numbers.

3. Make sure that “Program Subad confi. box” [“Subad. confid. registry”] is selected in the message display and press the Enter key.

4. Scroll through the menu with the cursor up or the cursor down key and select an unregistered box.

5. Press the Enter key.

6. Enter the subaddress that you want to use for this F-Code Based Confidential Box. * Each subaddress is a 4-digit number from “0000” to “9999”. * If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

7. Press the Enter key.

8. Enter the F-Code password that you want to use for this F-Code Based Confidential Box. *

The password can be up to 4 digits in length and can include any combination of the numerals 0 - 9 and the symbols “ ” and “#”.

* If you register “0000” as the F-Code password, it will not be

necessary to enter a password when you print out documents from that F-Code Based Confidential Box.

* If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

9. Press the Enter key. Registration of that F-Code Based Confidential Box is complete. > If you want to continue registering other F-Code Based

Confidential Boxes, return to step 4.

> If you are finished registering F-Code Based Confidential Boxes,

press the Reset key. The operation panel will return to the initial mode settings.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Raise the cover plate and press the Register key. The “Program” menu will appear in the message display.

JUL-08-2001 12:00

Set Document

Program:

End

➪

Program Abbreviated Dial Program 1-Touch Key

Program Subad confi. box:

#01 1111 #02 2222

➪

#03

Program Subad confi. box:

End

➪

#01 1111 #02 2222

2. Scroll through the menu with the cursor up or the cursor down key and select “Program subadd.confi.box” [“Subaddress box register”]. Then press the Enter key.

Program subadd.confi.box:

➪

Program Subad confi. box Program Subad relay box

SubAddress:0000

Enter SubAddress.

SubAddress:3333

Enter SubAddress.

Password:0000

Enter Your Password

Password:0333

Enter Your Password

08-JUL-2001 12:00

Set original

Program:

End

➪

Program abbreviated dial Program one-touch key

Subaddress box register:

➪

Subad. confid. registry Subad. relay register

Subad. confid. registry:

End

➪

#01 1111 #02 2222

Subad. confid. registry:

#01 1111 #02 2222

➪

#03

Subaddress:0000

Enter subaddress numbers

Subaddress:3333

Enter subaddress numbers

(Inch)

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4-11

Section 4 Other Features of this Fax

6. Press the Enter key. The subaddress will be modified or the F-Code Based Confidential Box deleted, as appropriate.

* If you want to continue modifying and/or deleting other F-Code

Based Confidential Boxes, return to step 2.

7. Press the Reset key. The operation panel will return to the initial mode settings.

(4)

F-Code Based Confidential Communication

F-Code Based Confidential Communication involves the transmission of documents from, and the reception of documents into, an F-Code Based Confidential Box that is registered in memory in this fax. More specifically, if an F-Code Based Confidential Box is registered, in advance, in the receiving party’s fax, documents that are sent from the transmitting party are received into that box. Because it is necessary to enter a subaddress and F-Code password before you can print out the received documents, you can prevent those documents from being seen by others. Using certain codes (called the “subaddress” and “F-Code password” in this fax) – the base of a protocol that has been adopted for use with facsimiles made by other manufacturers as well – communication is possible with other facsimiles even if they are not one of our models, as long as they have the corresponding F-Code Based Confidential Communication capabilities.

(3) Modifying and Deleting F-Code Based

Confidential Boxes

* You CANNOT modify a registered F-Code password. If you want to

change an F-Code password, delete the corresponding F-Code Based Confidential Box and then register it again with the desired password.

* You CANNOT delete an F-Code Based Confidential Box which still

contains received documents.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Perform steps 1 - 3 of “(2) Registering F-Code Based Confidential Boxes”, page 4-10.

2. Use the cursor up or the cursor down key to select the F-Code Based Confidential Box you want to modify or delete.

3. If you want to modify the subaddress for that F-Code Based Confidential box, press the Enter key. If you want to delete the F-Code Based Confidential Box, press the Stop/Clear key.

4. Enter the 4-digit F-Code password that corresponds to that box. > If you pressed the Enter key in step 3, proceed to step 5 AFTER

you enter the password.

> If you pressed the Stop/Clear key in step 3, proceed to step 6

AFTER you enter the password. * If you want to cancel the deletion procedure, simply press the

Stop/Clear key again.

5. Press the Enter key. The information registered under that F-Code Based Confidential Box will be shown in the message display. Perform steps 1 - 4

below.

Use the cursor up or the cursor down key to select “SubAddress”. * You can also select to delete the F-Code Based Confidential

Box at this point by pressing the Stop/Clear key.

2 Press the Enter key.

3 Enter the desired subaddress (4-digits).

(Refer to “(2) Registering F-Code Based Confidential Boxes”, page 4-10.)

4 Use the cursor up key to select

“End”.

Program Subad confi. box:

End

➪

#01 1111 #02 2222

Program Subad confi. box:

End #01 1111

➪

#02 2222

● The other party’s fax must have the corresponding Confidential Communication capabilities for F-Code Based Communication. However, depending on the fax machine, only Confidential Transmission or only Confidential Reception capabilities may be available. Thus, you should consult with the other party and compare the parameters of both faxes before actually attempting an F-Code Based Confidential Communication. (For example, If the transmitting party wants to send an F-Code Based Confidential Transmission, the receiving party’s fax must have Confidential Communication capabilities for F-Code Based Reception. Even if the receiving party’s fax has F-Code Based Communication capabilities, if it is only for Confidential Transmission, reception will not be possible.)

● If you are going to transmit documents with this fax using the F-Code Based Confidential Transmission procedure, it is possible to register a subaddress of up to 20 digits in length, but this acceptable length may differ in the other party’s fax machine. Consult with the other party in advance and use a subaddress of a length that is appropriate to the limits of the other party’s fax.

Subad. confid. registry:

End

➪

#01 1111 #02 2222

Subad. confid. registry:

End #01 1111

➪

#02 2222

(Inch)

(Metric)

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4-12

Section 4 Other Features of this Fax

3. Use the keypad to enter the destination party’s fax number. *

You can enter the fax number using abbreviated numbers or one-touch keys that have been designated for F-Code Based Communication as well. If you do use such an abbreviated number or one-touch key, you do not need to perform steps 4 - 7.

4. Raise the cover plate and press the F-Code [SUBADDRESS] key .

5. Use the keypad to enter the appropriate subaddress. * This subaddress is required during an F-Code Based

Communication in order to designate the box in the destination party’s fax. It can be up to 20 digits in length and can include any combination of the numerals 0 - 9.

6. Press the Enter key.

7. If necessary, enter the predetermined F-Code password. * This password is used during an F-Code Based Communication,

but is not required if you agree in advance with the destination party not to use one.

The password can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “ ” and “#”.

> If you DO NOT need to enter an F-Code password, proceed to

step 8.

8. Proceed to the appropriate step as indicated below: > If you pressed the Delayed Tx. key in step 2, proceed to step 9. > If you DID NOT press the Delayed Tx. key, proceed to step 11.

9. Press the Enter key.

1 F-Code Based Confidential Transmission

It is necessary for the transmitting party to perform the following procedure in order to transmit documents to an F-Code Based Confidential Box that is registered in the destination party’s fax machine. * If you designate a time for the transmission to begin,

the Direct Feed Transmission mode will not be available.

● The transmitting party must… know, in advance, the number (in this fax, a 4-digit number called the “subaddress”) that corresponds to the desired box (in this fax, called the “F-Code Based Confidential Box”) in the receiving party’s fax and enter that, AND the related F-Code password, during the transmission procedure.

● The receiving party must… register, in advance, the corresponding box (in this fax, called the “F-Code Based Confidential Box”) in their fax, inform the transmitting party of the registered number (in this fax, a 4-digit number called the “subaddress”) for that box, and enter that number and the corresponding password during the procedure to print out the received documents. (Refer to “2 Printing Out Documents from an F-Code Based Confidential Box”, page 4-13.)

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Set the documents you want to transmit. * When the documents are set on the platen, it is necessary,

after each page is scanned, to select whether or not you want to transmit more pages. (Refer to page 1-25.)

2. If you want to designate a time for the transmission to begin, press the Delayed Tx. key. The letter “T” will be displayed on the first line of the message display. * If the maximum allowable number of communications that use

the timer (max: 50) is reached, an error message will appear in the message display. In this case, press the Enter key and the operation panel will return to the initial mode settings.

* If you want the transmission to begin right away, this step is not

necessary. Proceed to step 3.

JUL-08-2001 12:00

Set Document

JUL-08-2001 12:00

Document:8

/2x11

Enter Destination

v :08564

cument:8

/2x11

Enter Destination

SubAddress: 6635

20 Digits

Enter SubAddress.

Password:

20 Digits

Enter Your Password

08-JUL-2001 12:00

Set original

08-JUL-2001 12:00

Document :A4

Enter destination

v :08564

Document :A4

Press START-key

Subaddress: 6635

20 digits

Enter subaddress numbers

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(Metric)

(Inch)

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4-13

Section 4 Other Features of this Fax

2. Use the cursor up or the cursor down key to select “Print data in confi.box” [“Subad confid. box output”].

3. Press the Enter key.

4. Use the keypad to enter the subaddress (4 digits) that corresponds to the F-Code Based Confidential Box where the documents you want to print are stored.

5. Press the Enter key. * If you registered “0000” as the F-Code password, the documents

will be automatically printed out at this point; the procedure from step 6 will not be necessary.

* If there are no documents in the selected F-Code Based

Confidential Box, an error message will appear in the message display and then the operation panel will return to the initial mode settings.

* If the subaddress you entered is not registered in the fax,

an error message will appear and then the message display will return to a display that allows you to enter the subaddress again.

6. Enter the F-Code password (4 digits) that corresponds to that F-Code Based Confidential Box. * If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

7. Press the Enter key. The documents that are in your F-Code Based Confidential Box will be printed out. * If the F-Code password that you entered does not match the

registered one, an error message will appear and then the message display will return to a display that allows you to enter the F-Code password again. Check and enter the correct password.

10. Use the keypad to enter the desired time for the transmission to begin. * If you want to reset the displayed time to “00:00”, simply press

the Stop/Clear key.

11. Press the Enter key. The transmission operation will begin. * If a time for the transmission to begin was designated,

the transmission operation will begin when the appointed time is reached.

Printing Out Documents from an F-Code Based Confidential Box

Perform the following procedure to print out documents that have been received into your F-Code Based Confidential Box. If the documents are printed out correctly, the data will be deleted from that box. If you are using an F-Code Based Confidential Box for F-Code Based Bulletin Board Transmission and you want to delete that data, simply print out the documents and the data will be deleted from that box. * If you registered “0000” as the F-Code password for your F-Code

Based Confidential Box, it is not necessary to enter a password just to print out documents from that box. In this case, only the subaddress you enter needs to be correct in order to print out your documents.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Raise the cover plate and press the Confidential key.

The “Enter/Print data from box” [“Box input/output”] menu will appear in the message display.

SubAddress:0404

Enter SubAddress.

Password:0000

Enter Your Password

Password:4040

Enter Your Password

SubAddress:0000

Enter SubAddress.

TX Time:20:00

Enter TX Time

Subaddress:0000

Enter subaddress numbers

Subaddress:0404

Enter subaddress numbers

TX time:20:00

Enter transmission time

(Inch)

(Metric)

JUL-08-2001 12:00

Set Document

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch) (Metric)

Enter/Print data from box:

➪

Scan original to confi.box Print data in confi.box Prt encryption data box

Box input/output:

➪

Subad. confid. box input Subad. confid. box output Encrypt. code box output

Enter/Print data from box:

Scan original to confi.box

➪

Print data in confi.box Prt encryption data box

Box input/output:

Subad. confid. box input

➪

Subad. confid. box output Encrypt. code box output

4-14

Section 4 Other Features of this Fax

(5)

Printing Out an F-Code Based Confidential Box List

Print out this list in order to check the information in each F-Code Based Confidential Box as well as data regarding the existence of documents in each respective box. * If there are no F-Code Based Confidential Boxes registered in this

fax, an F-Code Based Confidential Box List will not be printed out.

* If you want to cancel the procedure part way through, press the

Reset key. The operation panel will return to the initial mode settings.

1. Raise the cover plate and press the Print Reports key. The “Print Report” menu will appear in the message display.

2. Use the cursor up or the cursor down key to select “Subaddress box list”.

3. Press the Enter key.

4. Use the cursor up or the cursor down key to select “Subad. confi. box list” [“Subad. confid. box list”] and then press the Enter key. An F-Code Based Confidential Box List will be printed out. * The operation panel will return to the initial mode settings. * If there are no F-Code Based Confidential Boxes registered in

this fax, an error message will appear in the message display before the operation panel returns to the initial mode settings.

08-JUL-2001 12:00

Set original

JUL-08-2001 12:00

Set Document

Print Report:

➪

Activity Report Confirmation Report User Setting List

Print Report:

Confirmation Report User Setting List

➪

Subaddress box list

Subaddress box list:

➪

Subadd. confi. box list Subadd. relay box list

Subaddress box list:

➪

Subad. confid. box list Subaddr. relay box list

(6)

F-Code Based Bulletin Board Communication

F-Code Based Bulletin Board Communication involves fax communication that uses an F-Code Based Confidential Box that is registered in memory in the transmitting fax machine and that works like a Bulletin Board server. The transmitting party registers, in advance, an F-Code Based Confidential Box in their fax, and enters the documents to be transmitted into that box. Until the data for those documents is deleted, the documents will remain in that box for transmission any time they are requested with the correct subaddress and F-Code password. Each receiving party can then simply perform the appropriate Polling Reception procedure and retrieve the documents from that box using the corresponding subaddress and F-Code password to designate and access that F-Code Based Confidential Box. Using certain codes (called the “subaddress” and “F-Code password” in this fax) – the base of a protocol that has been adopted for use with facsimiles made by other manufacturers as well – communication is possible with other facsimiles even if they are not one of our models, as long as they have the corresponding F-Code Based Bulletin Board Communication capabilities.

● The other party’s fax must have the corresponding Bulletin Board Communication capabilities for F-Code Based Communication. However, depending on the fax machine, they may not be able to enter documents in their box or may not be able to perform Polling Reception. (For example, even if you are going to transmit documents with this fax and you enters document into your F-Code

Based

Confidential

Box, the receiving party’s fax must have Polling Reception capabilities or Bulletin Board Communication will not be possible.)

● If you are going to transmit documents with this fax using the F-Code Based Bulletin Board Transmission procedure, you must register a 4-digit subaddress and 4-digit password for the F-Code Based Confidential Box. If you are going to receive documents with this fax using that function, the subaddress and password can be up to 20 digits in length, but this acceptable length may differ in the other party’s fax machine. Consult with the other party in advance and use a subaddress of a length that is appropriate to the limits of the other party’s fax.

(Inch)

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4-15

Section 4 Other Features of this Fax

3. Make sure that “Scan original to confi. box” [“Subad. confid. box input”] is selected in the message display and press the Enter key.

4. Use the keypad to enter the subaddress (4 digits) of the F-Code Based Confidential Box you want to put the documents in. * If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

5. If there are no other documents currently in this F-Code Based Confidential Box, proceed to step 8. If there ARE documents in the F-Code Based Confidential Box, proceed to step 6.

6. Press the Enter key.

7. Use the cursor up or the cursor down key to select the desired operation.

> If you want simply to add documents to those already in the

F-Code Based Confidential Box, select “Add”.

> If you want to delete all of the documents currently in the

F-Code Based Confidential Box and replace them with new documents, select “Overwrite” [“Overlay”]. * If you do select “Overwrite” [“Overlay”], BE AWARE that any

documents received using F-Code Based Confidential Communication will also be deleted.

> If you want to cancel the procedure for adding documents,

select “Cancel”.

8. Press the Enter key.

The documents will be scanned into memory. * Once all of the documents have been scanned into memory,

the operation panel will return to the initial mode settings.

* If the subaddress you entered is not registered in the fax,

an error message will appear and then the message display will return to a display that allows you to enter the subaddress again.

Add Original:

➪

Add Overwrite Cancel

SubAddress:0000

Enter SubAddress.

SubAddress:0404

Enter SubAddress.

Subaddress:0000

Enter subaddress numbers

Subaddress:0404

Enter subaddress numbers

Add Original:

➪

Add Overlay Cancel

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Entering Documents into an F-Code Based Confidential Box

Perform the following procedure when you want to enter documents into your F-Code Based Confidential Box. * You can add new documents to those currently in your F-Code

Based Confidential Box, and you can also delete all of the documents currently in that box and replace them with new documents.

* If you want to delete the data for documents stored in an F-Code

Based Confidential Box, simply print out those documents. (Refer to “2 Printing Out Documents from an F-Code Based Confidential Box”, page 4-13.)

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

1. Set the documents you want to transmit. * When the documents are set on the platen, it is necessary,

after each page is scanned, to select whether or not you want to transmit more pages. (Refer to page 1-25.)

JUL-08-2001 12:00

Set Document

2. Raise the cover plate and press the Confidential key. The “Enter/Print data from box” [“Box input / output”] menu will appear in the message display.

JUL-08-2001 12:00

Document:8

/2x11

Enter Destination

08-JUL-2001 12:00

Set original

08-JUL-2001 12:00

Document :A4

Enter destination

(Inch)

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(Metric)

(Inch)

(Metric)

(Inch) (Metric)

Enter/Print data from box:

➪

Scan original to confi.box Print data in confi.box Prt encryption data box

Box input/output:

➪

Subad. confid. box input Subad. confid. box output Encrypt. code box output

4-16

Section 4 Other Features of this Fax

2 F-Code Based Bulletin Board Reception

The receiving party performs the Polling Reception procedure and automatically retrieves documents from a box (called an F-Code Based Confidential Box in this fax) registered in the transmitting party’s fax. If reception of documents from more than one transmitting fax is designated, those destinations will be dialed in order and reception will be carried out from each fax. It is possible for the receiving party to use the timer to have the documents received at a time convenient to them. For more detailed information on the actual operation, refer to “(2) Polling Reception”, page 4-7, and perform the corresponding procedure.

● The transmitting party must… register a corresponding box (F-Code Based Confidential Box) and store the documents to be transmitted in that box. They must then inform the receiving party of the registered box number (a 4digit subaddress in this fax) and password (called the F-Code password in this fax) for that F-Code Based Confidential Box. (Refer to “1 Entering Documents into an F-Code Based Confidential Box”, page 4-25.)

● The receiving party must… enter – during the procedure for the Polling Reception – the box number (a 4-digit subaddress in this fax) and password (a 4-digit F-Code password in this fax) that corresponds to the box (F-Code Based Confidential Box) that the transmitting party registered in their fax. Thus, this information must be known in advance.

(7) Registering F-Code Based Relay Boxes

Perform the following procedure when you want to register a new F-Code Based Relay Box. * You can register up to 15 F-Code Based Relay Boxes in this fax

machine.

* If, for any reason, you lose reference to the F-Code password that

you register here, you will not be able to delete that box. Therefore, you should exercise DUE CAUTION in the management of the FCode password that you register in this procedure.

While both the subaddress of each F-Code Based Relay Box and the box numbers used for the Encryption Boxes are created with a 4-digit number from “0000” to “9999”, the same number CANNOT be registered for any two of these boxes, regardless of the type of box.

* If you want to cancel the procedure part way through, press the

Reset key. The operation panel will return to the initial mode settings.

1. Raise the cover plate and press the Register key. The “Program” menu will appear in the message display.

2. Scroll through the menu with the cursor up or the cursor down key and select “Program subadd.confi.box” [Subaddress box register”]. Then press the Enter key.

JUL-08-2001 12:00

Set Document

08-JUL-2001 12:00

Set original

Program:

End

➪

Program Abbreviated Dial Program 1-Touch Key

Program:

End

➪

Program abbreviated dial Program one-touch key

Program subadd.confi.box:

➪

Program Subad confi. box Program Subad relay box

Subaddress box register:

➪

Subad. confid. registry Subad. relay register

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4-17

Section 4 Other Features of this Fax

3. Use the cursor down key to select “Program Subad relay box” [Subad. relay register”]. Then press the Enter key.

4. Scroll through the menu with the cursor up or the cursor down key and select an unregistered box.

5. Press the Enter key.

6. Enter the subaddress that you want to use for this F-Code Based Relay Box. * Each subaddress is a 4-digit number from “0000” to “9999”. * If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

7. Press the Enter key.

8. Enter the F-Code password that you want to use for this F-Code Based Relay Box. * The password can be up to 4 digits in length and can include any

combination of the numerals 0 - 9 and the symbols “ ” and “#”.

* If you receive an F-Code Based Relay Broadcast transmission

where your fax will act as the relay station and you have registered “0000” as the F-Code password for the corresponding F-Code Based Relay Box, a check of the passwords will not be performed.

* If you want to reset the displayed number to “0000”, simply press

the Stop/Clear key.

9. Press the Enter key.

10. Repeat step 1 and 2 below until all of the final destination fax numbers are registered. (Max. 132 destinations)

1 Enter the fax number of a final destination.

* You can use the keypad, abbreviated numbers, one-touch

keys and group dial keys to enter the fax number. Chain dial keys can be used as well.

2 Press the Enter key.

11. Press the Enter key.

12. Use the cursor up or the cursor down key to select whether or not you want the documents to be printed out at the relay station. * If you want the documents to be printed out, select “On”.

13. Press the Enter key.

14. If you want to have a Transmission Report sent from the relay station, enter the fax number of the location that you would like that report to be sent to. If you do NOT want to have this report sent to anyone, this step is not necessary. Proceed to step 15. * You can use the keypad, abbreviated numbers and one-touch

keys to enter the fax number. Chain dial keys can be used as well.

15. Press the Enter key. Registration of that F-Code Based Relay Box is complete.

> If you want to continue registering other F-Code Based Relay

Boxes, return to step 4.

> If you are finished registering F-Code Based Relay Boxes,

press the Reset key. The operation panel will return to the initial mode settings.

Program Subad relay box:

End

➪

#01 1234 #02 2345

Subad. relay register:

End

➪

#01 1234 #02 2345

Program Subad relay box:

#01 1234 #02 2345

➪

#03

Subad. relay register:

#01 1234 #02 2345

➪

#03

SubAddress:0000

Enter SubAddress.

Subaddress:0000

Enter subaddress numbers

SubAddress:3456

Enter SubAddress.

Subaddress:3456

Enter subaddress numbers

Password:0000

Enter Your Password

Password:0333

Enter Your Password

v :

Enter Destination Station

v :0765432

Enter Destination Station

Print Here:

➪

Off

Print Here:

➪

On Off

v :

Enter Report Destination

v :023456

Enter Report Destination

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Section 4 Other Features of this Fax

(8)

Modifying and Deleting F-Code Based Relay Boxes

Perform the following procedure when you want to modify or delete final destinations or change other information registered under any F-Code Based Relay Box, as well as when you want to completely delete one of those boxes. * You CANNOT modify a registered F-Code password. If you want to

change an F-Code password, delete the corresponding F-Code Based Relay Box and then register it again with the desired password.

* You CANNOT delete an F-Code Based Relay Box which still

contains received documents.

* If you want to cancel the procedure part way through, press the

Reset key. The operation panel will return to the initial mode settings.

1. Perform steps 1 - 3 of “(7) Registering F-Code Based Relay Boxes”, page 4-16.

2. Use the cursor up or the cursor down key to select the F-Code Based Relay Box you want to modify or delete.

3. Select whether you want to modify information that is registered in that box or to completely delete the box, and then perform the corresponding procedure below.

> Modifying information in the box

1 Press the Enter key.

2 Enter the 4-digit F-Code password that corresponds to that

box.

3 Press the Enter key.

4 Use the cursor up or the cursor down key to select the item that

you want to modify and then press the Enter key.

Refer to “(7) Registering F-Code Based Relay Boxes”, page 4-16, for instructions in regard to each item.

5 After you have completed the desired modification and the

message display has returned to the same message as in step 4, press the cursor up key to select “End”.

> Deleting the box

1 Press the Stop/Clear key.

2 Enter the 4-digit F-Code password that corresponds to that

box.

4. Press the Enter key. The information for that box will be modified or the F-Code Based Relay Box completely deleted, as appropriate. > If you want to continue modifying and/or deleting other F-Code

Based Relay Boxes, return to step 2.

> If you are finished modifying and/or deleting F-Code Based

Relay Boxes, press the Reset key. The operation panel will return to the initial mode settings.

JUL-08-2001 12:00

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08-JUL-2001 12:00

Set original

Program Subad relay box:

End

➪

#01 1234 #02 2345

Subad. relay register:

End

➪

#01 1234 #02 2345

Program Subad relay box:

#01 1234 #02 2345

➪

#03 3456

Subad. relay register:

#01 1234 #02 2345

➪

#03 3456

Password:0333

Enter Your Password

Subaddress relay box:#03

End

➪

SubAddress:3456 Password:0333

Sub.rel.broadcast.box:#03

End

➪

Subaddress:3456 Password:0333

Subaddress relay box:#03

➪

SubAddress:3456 Password:0333 Destination Station List

Sub.rel.broadcast.box:#03

➪

Subaddress:3456 Password:0333 Destination list

Subaddress relay box:#03

➪

End SubAddress:3456 Password:0333

Sub.rel.broadcast.box:#03

➪

End Subaddress:3456 Password:0333

Password

Enter Your Password

Delete

Password

333

Enter Your Password

Delete

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TA Triumph-Adler DC 2020 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

INSTALLATION PRECAUTIONS

PRECAUTIONS FOR USE

Basic Use of this Fax

Names of Parts

(1) Main Body Parts and their Functions

(2) Operation Panel Parts and their Functions

Preparations

(2) Turning TTI Transmission ON/OFF

(3) Setting the Date and Time

1 Registering your fax number

2 Registering your station name

3 Registering your station ID

Features and Functions of this Fax

(2) Initial Mode

(4) Auto Clear Function

(5) Document Number

(6) Auto Shut-Off Function

(3) When You Press the Reset Key…

(7) Dual Access Function

(9) Rotate & Transmit Function

(10) F-Code Based Communication

(11) Memory Reception Function

(8) Batch Transmission Function

(12) Rotate Received Documents

(13) Imaging Memory Back-Up Function

Sending Documents

Receiving Documents (Automatic Fax Reception)

Canceling a Communication

(1) Canceling a Memory T ransmission

(2) Canceling a Direct Feed Transmission

(3) Canceling a Reception

(2) Procedure

Entering Characters

(1) Character Table

One-Touch Keys

(1) Registering

(2) Modifying and Deleting

(4) Printing Out a One-Touch Key List

(3) Dialing

Abbreviated Numbers

(1) Registering

(2) Modifying and Deleting

(3) Dialing

Directory

(1) Search Criteria

(2) Searching with the Directory

(3) Printing Out a Telephone Directory List

Redialing Functions

(1) Automatic Redialing

(2) Manual Redialing

Various Functions of this Fax

Duplex Transmission

Standby Transmission

Broadcast Transmission

Interrupt Transmission

(1) Registering

Chain Dial Keys

(2) Modifying and Deleting

(3) Using a Chain Dial Key

Communication Using the Timer

Editing a Communication in Memory

(2) Force-Starting the Communication

(4) Deleting the Communication

Manual Fax Transmission

Troubleshooting

When the Document in Memory [MEMORY] Indicator is Lit…

When One of These Message is Displayed…

Troubleshooting Tables

Other Features of this Fax

Auto FAX/TEL Switching

TAD Reception

D.R.D. Reception (Inch version only)

Remote Switching

(2) Operation

(1) Polling Transmission