TA Triumph-Adler DC 2020 User Manual

Instruction Handbook

DC 2020

Fax system (B)

Digital Multifunctional

System

NOTICE

This Instruction Handbook contains information that corresponds to using both the inch and metric versions of fax machines using this Fax System. Since the messages and terminology for keys and indicators on those respective operation panels differs between these two versions, for purposes of clarification and easier understanding we have listed the names used in BOTH types of machine in the section herein titled Names of Parts. However, in the main text of this handbook, when the difference in a name or message is only one of upper- and lowercase spelling, we have listed the information as it specifically pertains to the inch version of this machine. When there is even a slight difference in the message, key/indicator name or other specifications, we have listed the information for the inch version followed, in brackets, by the corresponding information for the metric version.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

...........[General warning]

...........[Warning of danger of electrical shock]

...........[Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

...........[Warning of prohibited action]

...........[Disassembly prohibited]

The ● symbol indicates that the related section includes information on actions

which must be performed. Specifics of the required action are indicated inside the symbol.

...........[Alert of required action]

...........[Remove the power plug from the outlet]

...........[

Always connect the facsimile to an outlet with a ground connection

]

Please contact your service representative to order a replacement if the safety warnings in the handbook are illegible or if the handbook itself is missing. (fee required)

Please read the instruction handbook before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

DANGER: Indicates that serious injury or even death will very possibly result from

insufficient attention to or incorrect compliance with the related points.

WARNING: Indicates that serious injury or even death may result from insufficient

attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

<Note>

Due to performance updating, information in this instruction handbook is subject to change without notice.

This section contains notes and cautions on installation and operation that should be read prior to using this fax machine for the first time and then strictly obeyed in order to ensure its safe and proper operation. BE SURE to read the notes and cautions contained in the Instruction Handbook for your copier as well.

Introduction

Important!

Please read first.

The explanations contained in this Instruction Handbook have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference. Refer to the related section when using this fax.

This section contains explanations on the names of parts and their functions, as well as basic instructions on fax operation. Reading this section alone will make it possible for you to perform basic fax transmission and fax reception procedures.

This section contains explanations on attempting procedures that will enable more effective use of this fax by those individuals who have already become somewhat familiar with its basic operation. It includes such instructions as setting the time for a transmission to begin, transmitting the same documents automatically to multiple destinations and for transmitting both sides of duplex (2-sided) documents.

Section 2

Various Functions

of this Fax

This section contains explanations on handling problems that may occur during operation of this fax. It includes information on responding to error messages that are displayed as well as check points regarding the various settings made. BE SURE to read this section carefully and follow all procedures and cautions precisely.

Section 3

Troubleshooting

This section contains explanations on using the more specialized functions of this fax for those individuals who have become knowledgeable about and quite comfortable with its operation. It includes such special instructions as how to limit who can transmit and receive documents with this machine as well as on the procedures for receiving confidential documents that should not be seen by third parties. In addition, this fax contains F-Code Based Communication capabilities that enable more functional compatibility with other companies’ fax machines and a Restricted Access function that enables the convenient control of fax communication performed with this machine.

Section 4

Other Features of this Fax

Section 1

Basic Use of this Fax

iii

Introduction

This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception. In addition, it includes explanations on how to print out the management reports and lists that contain information about the result of fax communications and other settings made in this fax.

Section 5

Managing Information

About Your Fax

Communications

This section contains explanations on certain settings and registration such as adjusting the volume of the alarm that sounds in the event of some sort of error. Use this section to perform the settings and registration most appropriate to how you use this fax.

Section 6

Various Settings and

Registration in this Fax

This section contains explanations on the functions available when each of the various optional equipment is installed in this fax. It includes an explanation on Duplex Reception – in which paper is turned over inside the fax machine and printing accomplished on the back side – as well as on the Ultra Fine resolution that enables even clearer transmission and reception of documents.

Section 7

Optional Equipment

This section contains information on the specifications for this fax machine, a flowchart of the menus that are shown in the message display and tables with explanations related to various error codes. Use this section as reference when using this fax.

Section 8

Reference Information

Contents

Important! Please read first...............................................vi

INSTALLATION PRECAUTIONS............................................vi

PRECAUTIONS FOR USE......................................................vi

Section

Basic Use of this Fax .......................................1-1

Names of Parts............................................................................1-2

(1) Main Body Parts and their Functions...................................1-2

(2) Operation Panel Parts and their Functions..........................1-3

Preparations................................................................................1-6

(1) Setting the Type of Phone Line ...........................................1-6

(2) Turning TTI Transmission ON/OFF .....................................1-7

(3) Setting the Date and Time...................................................1-8

(4) Registering Your Self-Station Information ...........................1-10

1 Registering your fax number...........................................1-10

2 Registering your station name........................................1-11

3 Registering your station ID..............................................1-12

Features and Functions of this Fax ..........................................1-14

(1) Switching from the Copy Operation Mode to

the Fax Operation Mode......................................................1-14

(2) Initial Mode ..........................................................................1-14

● Message display in the initial mode.................................1-14

(3) When You Press the Reset Key..........................................1-15

(4) Auto Clear Function.............................................................1-15

(5) Document Number...............................................................1-15

(6) Auto Shut-Off Function........................................................1-15

(7) Dual Access Function..........................................................1-16

(8) Batch Transmission Function ..............................................1-18

(9) Rotate & Transmit Function.................................................1-18

(10) F-Code Communication.....................................................1-18

(11) Memory Reception Function..............................................1-18

(12) Rotate Received Documents.............................................1-19

(13) Imaging Memory Back-Up Function ..................................1-19

Sending Documents ...................................................................1-20

● Acceptable documents..........................................................1-22

● Notes on acceptable documents...........................................1-22

● Resolutions............................................................................1-23

● One-touch keys.....................................................................1-24

● Abbreviated numbers............................................................1-24

Receiving Documents (Automatic Fax Reception)..................1-26

● Making copies during a reception..........................................1-26

● Memory Reception................................................................1-26

Canceling a Communication......................................................1-27

(1) Canceling a Memory Transmission .....................................1-27

(2) Canceling a Direct Feed Transmission................................1-27

(3) Canceling a Reception.........................................................1-28

(4) Canceling a Polling Transmission in Memory or a

Communication That is Waiting for a Start Time .................1-28

Entering Characters....................................................................1-30

(1) Character Table...................................................................1-30

(2) Procedure............................................................................1-30

One-Touch Keys .........................................................................1-32

(1) Registering...........................................................................1-32

(2) Modifying and Deleting........................................................1-35

(3) Dialing..................................................................................1-36

(4) Printing Out a One-Touch Key List......................................1-36

Abbreviated Numbers.................................................................1-38

(1) Registering...........................................................................1-38

(2) Modifying and Deleting........................................................1-41

(3) Dialing..................................................................................1-41

(4) Printing Out an Abbreviated Dial List...................................1-42

Directory ......................................................................................1-43

(1) Search Criteria.....................................................................1-43

(2) Searching with the Directory................................................1-43

(3) Printing Out a Telephone Directory List...............................1-44

Redialing Functions....................................................................1-46

(1) Automatic Redialing.............................................................1-46

(2) Manual Redialing.................................................................1-46

Section

Various Functions of this Fax .......................2-1

Duplex Transmission..................................................................2-2

Standby Transmission ...............................................................2-4

Broadcast Transmission............................................................2-5

Interrupt Transmission...............................................................2-7

Chain Dial Keys...........................................................................2-8

(1) Registering...........................................................................2-8

(2) Modifying and Deleting........................................................2-9

(3) Using a Chain Dial Key........................................................2-10

Communication Using the Timer...............................................2-11

Editing a Communication in Memory........................................2-13

(1) Print Out a Sample Image of Waiting Documents...............2-13

(2) Force-Starting the Communication......................................2-14

(3) Modifying the Contents of the Communication....................2-14

(4) Deleting the Communication................................................2-18

Manual Fax Transmission..........................................................2-19

Manual Fax Reception................................................................2-20

Section

Troubleshooting................................................3-1

When the Document in Memory [MEMORY] Indicator is Lit...3-2

(1) CAUTIONS before Disconnecting the Power......................3-2

(2) If a Power Failure Report is Printed Out..............................3-2

When an Error Occurs................................................................3-2

When One of These Message is Displayed... ...........................3-3

Troubleshooting Tables .............................................................3-5

Section

Other Features of this Fax..............................4-1

Auto FAX/TEL Switching............................................................4-2

TAD Reception ............................................................................4-3

D.R.D. Reception.........................................................................4-4

Remote Switching.......................................................................4-5

(1) Changing the Remote Switching Number............................4-5

(2) Operation.............................................................................4-5

Polling Communication..............................................................4-6

(1) Polling Transmission............................................................4-6

(2) Polling Reception.................................................................4-7

Contents

F-Code Based Communication..................................................4-9

(1) What is the purpose of an F-Code Box?..............................4-9

(2) Registering F-Code Based Confidential Boxes ...................4-10

(3)

Modifying and Deleting F-Code Based Confidential Boxes

...4-11

(4) F-Code Based Confidential Communication........................4-11

1 F-Code Based Confidential Transmission......................4-12

2 Printing Out Documents from an F-Code Based

Confidential Box..............................................................4-13

(5) Printing Out an F-Code Based Confidential Box List...........4-14

(6) F-Code Based Bulletin Board Communication....................4-14

1 Entering Documents into an F-Code Based

Confidential Box..............................................................4-15

2 F-Code Based Bulletin Board Reception........................4-16

(7) Registering F-Code Based Relay Boxes.............................4-16

(8) Modifying and Deleting F-Code Based Relay Boxes...........4-18

(9) F-Code Based Relay Broadcast Transmission....................4-19

(10) Printing Out an F-Code Based Relay Box List...................4-20

Fax Forwarding ...........................................................................4-21

(1) Registering...........................................................................4-21

(2) Modifying Registered Information........................................4-23

(3) Turning Fax Forwarding ON/OFF........................................4-23

Group Dial Keys..........................................................................4-24

(1) Registering...........................................................................4-24

(2) Modifying and Deleting........................................................4-26

(3) Dialing..................................................................................4-27

(4) Printing Out a Group Dial List..............................................4-27

Program Keys..............................................................................4-28

(1) Registering...........................................................................4-28

(2) Modifying and Deleting........................................................4-32

(3) Using a Program Key...........................................................4-33

(4) Printing Out a Program Dial List ..........................................4-34

Password Check Communication.............................................4-35

(1) Registering Permit Telephone Numbers..............................4-35

(2) Modifying and Deleting Permit Telephone Numbers...........4-36

(3) Registering Permit IDs.........................................................4-37

(4) Modifying and Deleting Permit IDs ......................................4-38

(5) Turning Password Check Transmission ON/OFF................4-39

(6) Turning Password Check Reception ON/OFF.....................4-40

Encrypted Communication ........................................................4-41

(1) Registering Encryption Keys................................................4-41

(2) Deleting Encryption Keys.....................................................4-43

(3) Registering Encryption Boxes..............................................4-43

(4) Modifying and Deleting Encryption Boxes...........................4-44

(5) Required Operation (Transmitting party) .............................4-45

(6) Required Operation (Receiving party).................................4-46

(7) Printing Out Documents from an Encryption Box................4-46

(8) Printing Out an Encryption Key List.....................................4-47

(9) Printing Out an Encryption Box List.....................................4-48

Restricted Access.......................................................................4-49

(1) Preparations Before Use .....................................................4-49

(2) Message Display in the Initial Mode

(Restricted Access is turned ON).........................................4-49

(3) Entering Your Access Code.................................................4-50

(4) Turning Restricted Access OFF...........................................4-50

(5) Registering Access Codes...................................................4-50

(6) Changing a Department Name............................................4-51

(7) Deleting Access Codes........................................................4-52

(8) Turning Restricted Access ON/OFF....................................4-52

(9) Printing Out a Restricted Access Report.............................4-53

(10) Printing Out a Department List ..........................................4-54

Section

Managing Information About Your Fax

Communications

...............................................5-1

Communication Result Display.................................................5-2

(1) Transmission result display .................................................5-2

(2) Reception result display.......................................................5-2

Printing the Management Reports/Lists...................................5-3

(1) Activity Report......................................................................5-3

(2) Confirmation Report.............................................................5-3

(3) User Setting List ..................................................................5-4

Section

Various Settings and Registration

in this Fax

............................................................6-1

Turning Report Print Out ON/OFF.............................................6-2

Turning the Bulletin Board ON/OFF..........................................6-3

Setting the Number of Rings (Auto Fax Reception) ................6-4

Setting the Number of Rings (TAD Reception) ........................6-5

Setting the Number of Rings (FAX/TEL Switching).................6-6

Turning Dial Confirmation ON/OFF...........................................6-7

Making Volume Settings ............................................................6-8

Setting the Document Size for Scanning from

the Document Feeder .................................................................6-9

Selecting the Reception Mode...................................................6-10

Turning Reception Date & Time Print Out ON/OFF..................6-11

Selecting the Paper Feed Selection Mode................................6-12

Turning 2 in 1 Reception ON/OFF .............................................6-13

Turning Remote Diagnosis ON/OFF..........................................6-14

Setting the Default Transmission Mode ...................................6-15

Registering the Remote Test ID.................................................6-16

Registering the Management Password...................................6-17

Section

Optional Equipment..........................................7-1

Duplex Unit..................................................................................7-2

● Turning Duplex Reception ON/OFF......................................7-2

Adding Additional Memory ........................................................7-2

Section

Reference Information.....................................8-1

Specifications..............................................................................8-2

Menu Flow Charts.......................................................................8-3

Available Characters Table........................................................8-6

Paper Size and Priority Feed Chart (Inch version) ..................8-7

Paper Size and Priority Feed Chart (Metric version) ...............8-8

Error Code Tables.......................................................................8-9

■ Environment

• Avoid installing this product in locations where the top or upper rear portion of the unit will be exposed to direct sunlight. Such conditions might adversely effect the unit’s ability to detect the correct size of originals and documents. When such a location cannot be avoided, change the direction the unit is facing in order to eliminate exposure to direct sunlight.

■ Power supply/Grounding the product

• DO NOT connect this product to the same outlet as an air conditioner or copier, etc.

• To protect the equipment from electrical surges that can be caused by, among other things, lightning strikes and utility company switching, a quality surge suppressor should be installed. This should provide protection on both the power line and the telephone line. (Contact an authorized service center for a recommendation of the type of surge suppressor required.)

INSTALLATION PRECAUTIONS

CAUTION

• DO NOT leave the document feeder open as

there is a danger of personal injury. .........................

Other precautions

• DO NOT open the front cover or left cover, turn off the main switch, or pull out the power plug while transmitting, receiving, or copying.

• This product may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.)

• This product may be inoperable in areas with poor telephone lines or communication conditions.

• “CALL WAITING” or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications.

• No matter what the status of the unit, if the sound of the motor within the unit is audible, never open either the front cover or the left cover, nor turn off the main switch.

• ATTENTION: The product that you have purchased contains a rechargeable battery. The battery is recyclable. At the end of it's useful life, under various state and local laws, it may be illegal to dispose of this battery into the municipal waste stream. Check with your local solid waste officials for details in your area for recycling options or proper disposal. * The above warning is valid only in United States of

America.

This Instruction Handbook contains information on using the facsimile functions of this machine. BE SURE to read the Instruction Handbook for your copier as well and maintain both handbooks in good condition in a location close to the machine. During use, refer to the Instruction Handbook for your copier for information regarding the sections listed at right.

CAUTION LABELS INSTALLATION PRECAUTIONS

PRECAUTIONS FOR USE How to load paper Replacing the toner cartridge When Paper Misfeeds Troubleshooting Cleaning the copier

Important! Please read first.

PRECAUTIONS FOR USE

1-1

Section

Basic Use of this Fax

1-2

Section 1 Basic Use of this Fax

1 RADF (Reversing Automatic Document Feeder)

[option]…Documents will be automatically fed one by one onto

the platen for scanning. Duplex (2-sided) documents will be flipped over automatically for scanning the back side as well.

2 Original table…Set the documents you want to transmit on this

table. Up to 70 sheets of up to 81/2" x 11" [A4] size plain paper (81/2" x 14" [B4] or 11" x 17" [A3] : up to 50 sheets) can be set at one time.

3 Original insert guides…Adjust these guides to match the width

of the documents.

4 Left cover…Open this cover when a document jams. 5 Top cover…Documents are ejected onto this cover after being

scanned.

6 Eject guide…Open this guide when transmitting documents of a

large size such as 81/2" x 14" [B4] or 11" x 17" [A3].

7 DF open/close lever…Operate this lever when opening and

closing the DF.

8 Original set indicator…This indicator indicates the status of the

documents set in the DF. Documents are set properly when the indicator is lit green.

9 Operation panel…Use the operation panel to perform the

procedures required for fax communication.

0 Cover plate…This plate can be raised or lowered by grasping the

tab in order to access the desired one-touch key number. Raise this plate as well in order to use the various “function” keys (Broadcast [BROADCAST] key, etc.).

! Copy store section…Received documents are ejected and

stored face-down in the copy store section. Up to 250 sheets of plain paper (75 g/m2- 80 g/m2) can be stored in this section.

@ Drawers…This fax machine comes standard with two drawers

installed. Each drawer can hold up to 250 sheets of plain paper (75 g/m2- 80 g/m2). The Multi-Bypass can be used as well to feed paper. Refer to the Instruction Handbook for your copier for more detailed information regarding the use of tqhe drawers and the Multi-Bypass.

# Telephone jack (T)…Use this jack when connecting a separately

purchased telephone to the fax. [NOTE] This jack is not available in the Netherlands or in lreland.

$ Line jack (L)…Use those jacks to connect the fax to a telephone

line using the modular cord.

% ADF (Automatic Document Feeder) [option]…Documents will

be automatically fed one by one onto the platen for scanning.

^ Main switch…Turn this switch ON ( | ) in order to perform fax

and copy operations. The message display will light and operation will be possible.

Names of Parts

(1) Main Body Parts and their Functions

The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Instruction Handbook for your copier for information on other parts of this machine.

1-3

Section 1 Basic Use of this Fax

(2) Operation Panel Parts and their Functions

The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile. Refer to the Instruction Handbook for your copier for information on the keys and indicators that are utilized when this machine is used as a copier.

* Key and indicator names which are listed in brackets refer to those

names used in the metric version of this machine.

1 Message display…Operation procedures and indications of

trouble, etc., are shown in the message display.

2 Cursor left key…Press this key when you want to move the

cursor in the message display to the left.

3 Cursor right key…Press this key when you want to move the

cursor in the message display to the right.

4 Cursor down key…Press this key when you want to move the

cursor downward in the message display.

5 Cursor up key…Press this key when you want to move the

cursor upward in the message display.

6 Enter ( ) key…Press this key when you want to advance to the

next step in an operation or when you want to register the entered data during setting and registration procedures.

7 Interrupt key & indicator…Press this key when you want to

interrupt a fax reception in order to make copies. The Interrupt indicator will light when the machine is in the Interrupt mode.

8 Keypad…Use the keypad to enter fax numbers, etc.

Even if your telephone service is for pulse dialing, press the star ( ) key after connecting to the other party and any key pressed on the keypad after that will transmit the related tone signal.(inch version only)

9 Reset key…Press this key when you want to cancel an operation

in progress and have the operation panel return to the initial mode settings.

0 Stop/Clear key…Press this key when you want to revise data

that you have entered and return the message display to the previous step. (The message display will NOT, however, return to the previous step if the Enter key has already been pressed in order to register that data.) Press this key also during registration, modification or deletion procedures when you want to delete the data that is currently displayed.

! Start key…Press this key when you want to initiate fax

transmission and manual fax reception.

@ COPY/FAX switching key / COPY & FAX indicators …Press

this key when you want to switch between the Copy Operation and Fax Operation modes. When the COPY indicator is lit the machine is in the Copy Operation mode and when the FAX indicator is lit the machine is in the Fax Operation mode.

# Communication Error [ERROR] indicator…When this indicator

is lit, a communications error has occurred.

$ Communicating [COMMUNICATING] indicator…When this

indicator is lit, a fax communication is currently in progress. When a separately purchased telephone is connected to this fax machine, this indicator will flash while it’s being used.

% Document in Memory [MEMORY] indicator…

When this indicator is lit, there are documents in memory that are waiting to be printed or communications that are waiting for their appointed start time. When this indicator is flashing, documents are currently being scanned or received into memory.

(Inch version)

(Center portion)

(Metric version)

1-4

Section 1 Basic Use of this Fax

^ Memory Tx. [MEMORY TX.] indicator…When this indicator is lit,

the fax is in the Memory Transmission mode. When the indicator is out, the fax is in the Direct Feed Transmission mode.

& On-Hook [ON-HOOK] indicator…When a separately purchased

telephone is connected to this fax machine and this indicator is lit, the On-Hook [ON-HOOK] key has been pressed while the telephone receiver is still “on the hook”, thereby enabling dialing without the need to pick up the receiver.

* TAD [MESSAGE TEL.] indicator…When this indicator is lit, the

fax is in the TAD Reception mode.

( Auto Rx. [MANUAL RX.] indicator

• Inch version: When this indicator is lit, the fax is in the Auto Fax Reception mode.

• Metric version: When this indicator is lit, the fax is in the Manual Fax Reception mode].

) Memory Tx. [MEMORY TX.] key…Press this key when you want

to switch between the Memory Transmission and Direct Feed Transmission modes.

⁄ On-Hook [ON-HOOK] key…When a separately purchased

telephone is connected to this fax machine, press this key when you want to dial without picking up the telephone receiver.

¤ Pause/Redial [PAUSE/REDIAL] key…Press this key when the

fax is in the Direct Feed Transmission mode and you want to have the fax automatically redial the most recently dialed number. Press this key also while entering a fax number when you want to insert a pause of a few seconds at that point in dialing. A pause is indicated by a dash ( - ) in the message display.

‹ Abbr./Directory [ABBR./DIRECTORY] key…Press this key

when you want to dial with abbreviated numbers or you want to access the directory.

› One-touch keys (No. 1 - No. 32)…32 one-touch keys are

available for use with this fax. Lower the cover plate when you want to access one-touch keys No. 1 - No. 20 and raise the cover plate in order to access one-touch keys No. 21 - No. 32. You can designate each of the keys to function as either a one-touch key, a program key, a group dial or a chain dial key. Use these keys as well during the registration of destination names, etc.

ﬁ Resolution select key…Press this key when you want to select

the degree of resolution at which the documents will be transmitted.

ﬂ Resolution indicators…Select among the 5 available resolution

settings: Normal, Fine [FINE], Super Fine [SUPER FINE], Ultra Fine [ULTRA FINE] and Half Tone [PHOTO MODE]. Ordinarily, all of the resolution indicators will be out; and the Normal resolution is thus selected. If you want to use any resolution other than Normal, press the resolution select key until the resolution indicator that corresponds to the desired resolution is lit.

‡ Contrast select keys…Press these key when you want to select

the degree of contrast, darker or lighter, at which the documents will be scanned.

° Contrast indicators…These indicators display the 3 available

levels of scanning contrast. Ordinarily, the middle indicator will be lit. If you want to increase (darken) the contrast at which documents are scanned, press the right contrast select key to move the lit indicator towards the number “5”. If you want to reduce (lighten) the contrast at which documents are scanned, press the left contrast select key to move the lit indicator towards the number “1”.

· Machine Error indicator…When this indicator is lit, a paper jam or a mechanical error has occurred.

(Metric version)(Inch version)

(Right portion, with cover plate lowered)

(Left portion)

‚ Configure [CONFIGURE] key…Press this key when you want to

configure settings related to facsimile use.

Œ Register [REGISTER] key…Press this key when you want to

„ TAD/Auto Rx. [MESSAGE TEL./MANUAL RX.] key

• Inch version: Press this key when you want to change the reception mode. When the TAD indicator is lit, the fax is in the TAD Reception mode. When the Auto Rx. indicator is lit, the fax is in the Auto Fax Reception mode. When both indicators are out, the fax is in the Manual Fax Reception mode.

• Metric version: Press this key when you want to change the reception mode. When the MESSAGE TEL. indicator is lit, the fax is in the TAD Reception mode. When the MANUAL RX. indicator is lit, the fax is in the Manual Fax Reception mode. When both indicators are out, the fax is in the Auto Fax Reception mode.

´ Duplex Tx. [DUPLEX TX.] key…Press this key when you want to

transmit duplex (2-sided) documents.

‰ Broadcast [BROADCAST] key…Press this key when you want

to perform Broadcast Transmission procedures.

ˇ Print Reports [PRINT REPORTS] key…Press this key when you

want to print out a desired report or list.

Á Information [INFORMATION] key…Press this key when you

want to find out whether a certain fax transmission or fax reception was carried out properly. The status of the 10 most recent fax transmissions and the 10 most recent fax receptions can be checked in the message display. Press this key also when you want to cancel, or modify information related to, communications that are in memory waiting for a start time.

¨ Polling [POLLING] key…Press this key when you want to

perform Polling Communication procedures.

ˆ Confidential [CONFIDENTIAL] key…Press this key when you

want to enter documents into an F-Code Based Confidential Box or print out documents from an Encryption Box.

Ø Delayed Tx. [DELAYED TX.] key…Press this key when you

want to perform procedures for communications that use the timer.

∏ F-Code [SUBADDRESS] key…Press this key when you want to

perform F-Code Based Communication procedures.

Å Alternate Display [ALTERNATE DISPLAY] key…When carrying

out 2 operations simultaneously (Dual Access function) – such as copying during a fax transmission – the message display can be switched during the time that this key is held down to enable monitoring of the background operation.

Í Label seals (Metric version only)…

Label seals that indicate the meanings of the symbols beside each key and indicator are included with this machine. It is the terminology on these label seals that is used in this handbook in place of the symbols. Attach the label seal that corresponds to the language you are using in an easily viewable location on the fax machine. * The special characters seals for each language are on the same

sheet as the key-indicator seals and the seal that corresponds to the language in use in the message display should be attached to the top of the upper cover plate, directly under one-touch key No.15.

1-5

Section 1 Basic Use of this Fax

(Metric version)(Inch version)

(Right portion, with cover plate raised)

1-6

Section 1 Basic Use of this Fax

Preparations

When using the fax functions of this machine for the first time after purchase, perform the procedures as explained in “(1) Setting the Type of Phone Line” through “(4) Registering Self-Station Information”.

(1) Setting the Type of Phone Line (Inch

version only)

Set the type of phone line here to correspond to the type of telephone service that you are using. BE SURE the type of phone line you select here is correct because, if the setting is incorrect, dialing – and therefore fax communication – will be impossible. *

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode”, page 1-14.)

Entering the “Set Fax” mode

Press the Configure key. The “Set Fax” menu will appear in the message display.

Switching to the Fax Operation mode

Press the COPY/FAX switching key to light the FAX indicator. * When the FAX indicator is lit, the machine is in the Fax

Operation mode.

Make sure that “Line Type” is selected in the message display and press the Enter key. * The asterisk (*) in the message display indicates the current

setting.

Selecting the type of phone line

Use the cursor up or the cursor down key to select the type of phone line that you are using. *

Select between “Tone(DTMF) Line” and “Pulse(10PPS) Line”.

Raising the cover plate

Raise the cover plate that is located over the one-touch keys on the right side of the operation panel.

Press the Enter key. The setting for the type of phone line is complete. * To return to the initial mode settings, use the cursor up or the

cursor down key to select “End”. Then press the Enter key.

JUL-07-2001 10:00

Set Document

Set Fax:

End

➪

Line Type :Tone Dial TTI :Outside P.

Line Type:

➪

*Tone(DTMF) Line

Pulse(10PPS) Line

Line Type:

*Tone(DTMF) Line

➪

Pulse(10PPS) Line

1-7

Section 1 Basic Use of this Fax

(2) Turning TTI Transmission ON/OFF

The TTI (Transmit Terminal Identifier) refers to information – such as the time of the transmission, the number of pages, your station name and fax number, etc. – that is automatically sent to the receiving party’s fax and printed out on the received documents. With this fax, the user can select here whether or not that TTI information will be sent to the receiving party’s fax, and – if it is – whether it will be printed inside or outside the border of the transmitted page. *

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

Check the message display to make sure that the operation panel is in the initial mode for fax operation. (Refer to “(2) Initial Mode”, page 1-14.) * If the fax is not in the Fax Operation mode, press the

COPY/FAX switching key to light the FAX indicator.

Raising the cover plate

Raise the cover plate that is located over the one-touch keys on the right side of the operation panel.

JUL-07-2001 10:00

Set Document

07-JUL-2001 10:00

Set original

(Inch)

(Metric)

Entering the “Set Fax” mode

Press the Configure key. The “Set Fax” menu will appear in the message display.

Set Fax:

End

➪

Line Type :Tone Dial TTI :Outside P.

Use the cursor up or the cursor down key to select “TTI”.

Set Fax:

End Line Type :Tone Dial

➪

TTI :Outside P.

Press the Enter key. * The asterisk (*) in the message display indicates the current

setting.

TTI:

➪

*Outside Page

Inside Page Do not Print

(Inch) (Metric)

Set fax:

End

➪

TTI :Outside p. Print report

Set fax:

End

➪

TTI :Outside p. Print report

(Inch)

(Metric)

(Inch)

(Metric)

1-8

Section 1 Basic Use of this Fax

(3) Setting the Date and Time

Set the date and the time that will appear in the message display here. BE SURE that the date and time that you set here are correct since they will serve as a basis for all communications that use the timer. *

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

COPY/FAX switching key to light the FAX indicator.

Entering the “Program” mode

Raise the cover plate that is located over the one-touch keys and press the Register key. The “Program” menu will appear in the message display.

Scroll through the menu with the cursor up or the cursor down key and select “Program Fax Parameter”.

JUL-07-2001 10:00

Set Document

Program:

End

➪

Program Abbreviated Dial Program 1-Touch Key

Program:

Program encryption box Program Encryption ID

➪

Program Fax Parameter

07-JUL-2001 10:00

Set original

Program:

End

➪

Program abbreviated dial Program one-touch key

Program:

Encryp. code box regist. Program encryption code

➪

Program fax parameter

Press the Enter key. The setting for TTI Transmission is complete. * To return to the initial mode settings, use the cursor up or the

cursor down key to select “End”. Then press the Enter key.

Set Fax:

End Line Type :Tone Dial

➪

TTI :Inside P.

Selecting transmission and location of the TTI information

Use the cursor up or the cursor down key to select whether or not you want the TTI information to be sent and, if so, the location where it will be printed. * If you selected “Outside Page”, the TTI information will be

printed outside the border of the transmitted page.

TTI:

*Outside Page

➪

Inside Page Do not Print

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch) (Metric)

Set fax:

End

➪

TTI :Inside p. Print report

(Inch)

(Metric)

1-9

Section 1 Basic Use of this Fax

Press the Enter key.

Entering the date and time

Use the keypad to enter the present date and time. * If you want to advance the cursor to the next space,

simply press the cursor right key.

* If you want to clear the currently displayed date and time

from the message display and enter it once again from the beginning, simply press the Stop/Clear key.

Press the Enter key. The “Program Fax Parameter” menu will appear in the message display.

Scroll through the menu with the cursor up or the cursor down key and select “Date & Time”.

Program Fax Parameter:

End

➪

v : Own Name :

Program Fax Parameter:

Remote Switch :55 Remote Test ID:0000

➪

Date & Time :10:00

Date & Time:07-07-2001 10:00

Set Date & Time

Date & Time:0

7-08-2001 12:00

Set Date & Time

Program fax parameter:

Remote switch :55 Remote test ID:0000

➪

Date and time :10:00

Date and time:07-07-2001 10:00

Set date and time

Date and time:0

8-07-2001 12:00

Set date and time

(Inch)

(Metric)

(Inch)

(Metric)

Press the Enter key. The setting of the time and date is complete. * If you are finished making settings, press the Reset key.

The operation panel will return to the initial mode settings.

Program Fax Parameter:

Remote Switch :55 Remote Test ID:0000

➪

Date & Time :12:00

Program fax parameter:

Remote switch :55 Remote test ID:0000

➪

Date and time :12:00

(Inch)

(Metric)

(Inch) (Metric)

(Inch)

(Metric)

1-10

Section 1 Basic Use of this Fax

Press the Enter key again.

v :_

20 Digits

Enter Fax No.

v :_

20 digits

Enter fax number

Entering the “Program” mode

Raise the cover plate that is located over the one-touch keys and press the Register key. The “Program” menu will appear in the message display.

Scroll through the menu with the cursor up or the cursor down key and select “Program Fax Parameter”.

Press the Enter key. The “Program Fax Parameter” menu will appear in the message display.

Program:

End

➪

Program Abbreviated Dial Program 1-Touch Key

Program:

Program encryption box Program Encryption ID

➪

Program Fax Parameter

Program Fax Parameter:

End

➪

v : Own Name :

Program:

End

➪

Program abbreviated dial Program one-touch key

Program:

Encryp. code box regist. Program encryption code

➪

Program fax parameter

1 Registering your fax number

* Use the following procedure as well when you want to

change information that is already registered.

If you want to cancel the procedure part way through, press the Reset key. The operation panel will return to the initial mode settings.

Checking the initial mode display

COPY/FAX switching key to light the FAX indicator.

(4)

Registering Your Self-Station Information

If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party’s fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission.

JUL-08-2001 12:00

Set Document

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch)

(Metric)

(Inch) (Metric)

1-11

Section 1 Basic Use of this Fax

2 Registering your station name

If you register your name here, it will be shown in the message display of the other party’s fax, as well as on the Reception Report that they print out. (This function is only guaranteed to work when the other party’s fax is one of our models.) * Use the following procedure as well when you want to

change information that is already registered.

* If you want to cancel the procedure part way through,

press the Reset key. The operation panel will return to the initial mode settings.

Perform steps 1 - 4 of “1 Registering your fax number”, page 1-9.

Use the cursor up or the cursor down key to select “Own Name”.

Press the Enter key.

Program Fax Parameter:

End

➪

v : Own Name :

Program Fax Parameter:

End v :

➪

Own Name :

Enter Own Name

Press the Enter key. Registration of your fax number is complete. * To return to the initial mode settings, press the Reset key.

Program Fax Parameter:

End

➪

v :684256 Own Name :

Entering your fax number

Use the keypad to enter your fax number. * The fax number can be up to 20 digits in length. * If you want to clear the currently displayed number from the

message display, simply press the Stop/Clear key.

v :684256_

20 Digits

Enter Fax No.

v :684256_

20 digits

Enter fax number

(Inch)

(Metric)

(Inch) (Metric)

1-12

Section 1 Basic Use of this Fax

Press the Enter key. Registration of your station name is complete. * To return to the initial mode settings, press the Reset key.

3 Registering your station ID

* Use the following procedure as well when you want to

change information that is already registered.

* If you want to cancel the procedure part way through,

press the Reset key. The operation panel will return to the initial mode settings.

Perform steps 1 - 4 of “1 Registering your fax number”, page 1-10.

Use the cursor up or the cursor down key to select “Own ID”.

Program Fax Parameter:

End v :

➪

Own Name :S-Pjt

Program Fax Parameter:

End

➪

v : Own Name :

Program Fax Parameter:

v : Own Name :

➪

Own ID :0000

(Inch) (Metric)

Entering your station name

Enter the desired name for your station. (Refer to “Entering Characters”, page 1-30.) * Your station name can be up to 32 characters in length. * The station name registered here will be shown in the

message display of the other party’s fax, as well as on the Reception Report that they print out. (This function is only guaranteed to work when the other party’s fax is one of our models.)

* If you want to clear the currently displayed name from the

message display, simply press the Stop/Clear key.

S-Pjt

(Lower case)

Enter Own Name

S-Pjt

(Small letter mode)

Enter own name

(Inch)

(Metric)

(Inch) (Metric)

1-13

Section 1 Basic Use of this Fax

Press the Enter key.

Use the keypad to enter the desired station ID (4 digits). * If you want to reset the displayed number to “0000”,

simply press the Stop/Clear key.

Press the Enter key. Registration of your station ID is complete. * To return to the initial mode settings, press the Reset key.

Own ID:0000

Enter ID No.

Own ID:3324

Enter ID No.

Program Fax Parameter:

v : Own Name :

➪

Own ID :3324

Own ID:0000

Enter ID-code

Own ID:3324

Enter ID-code

(Inch)

(Metric)

(Inch)

(Metric)

(Inch) (Metric)

1-14

Section 1 Basic Use of this Fax

● Message display in the initial mode

The message display in the initial mode for fax operation will differ according to whether Restricted Access (page 4-49) is turned ON or OFF. The specific message displayed in each of these situations is shown below. MAKE SURE that the appropriate message is displayed PRIOR to performing any fax operation.

When Restricted Access is turned OFF…

When Restricted Access is turned ON…

In this case, it is necessary to enter your access code or the registered management password in order to use the fax. If a viable access code or the registered management password is entered, the message display will change to the initial mode for fax operation.

Features and Functions of this Fax

The following contains explanations about features and functions that should be understood when this machine is used as a facsimile.

(1) Switching from the Copy Operation

Mode to the Fax Operation Mode

This machine was fundamentally designed for use as a copy machine and the default setting is the Copy Operation mode. Therefore, if you want to send a fax to another party it is first necessary to switch to the Fax Operation mode. However, since the Automatic Fax Reception mode is the default setting for receiving a fax, fax reception is possible and the documents will be printed out automatically even when the machine is in the Copy Operation mode.

(2) Initial Mode

Check the message display to make sure that the operation panel is in the initial mode for fax operation PRIOR to performing any facsimile operation. The initial mode refers to the operational status of the fax while it is waiting for some operation to begin. The operation panel will return to this initial mode and the accompanying default settings at the end of each successful fax operation as well as when the Auto Clear function engages.

When the machine is in the Copy Operation mode, the COPY indicator will be lit and a message distinctive to the Copy Operation mode will appear in the message display.

To switch to the Fax Operation mode, simply press the COPY/FAX switching key. Once the machine is in the Fax Operation mode, the FAX indicator will light and a message distinctive to the Fax Operation mode will appear in the message display.

CAUTION

When Restricted Access is turned ON, it is necessary to enter the registered management password in order to access the various setting and registration procedures of this fax. Even if a viable access code is entered and fax operation is performed, the menus that correspond to the various setting and registration procedures of this fax will not be available. (Refer to “Restricted Access”, page 4-49.)

JUL-08-2001 12:00

Set Document

Enter Access Code

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

(Inch) (Metric)

1-15

Section 1 Basic Use of this Fax

(4) Auto Clear Function

The Auto Clear function will clear all entered settings and the operation panel will return to the initial mode settings after any type of transmission or print out, or if you do not press any keys within 90 seconds during any procedure. * If, however, documents are set when the Auto Clear function

engages, the displayed size of those documents will remain in the message display.

(5) Document Number

The fax uses a 3-digit document number in order to manage each fax communication. This document number is assigned during the procedure in the order that each communication that uses the timer and each transmission or reception is accomplished. In addition to appearing in the message display, this document number can be verified by checking the Delayed Communication Report that is printed out for each communication that uses the timer or by printing out a Confirmation Report. (Refer to “Turning Report Print Out ON/OFF”, page 6-2, and “(2) Confirmation Report”, page 5-3.)

(6) Auto Shut-Off Function

Anytime there is no operation of or activity with this fax (no keys are pressed, no documents are set, nothing is printed out, etc.) for a designated period of time, the Auto Shut-Off function will engage for energy saving purposes and the fixing section heater and fan inside the machine will shut down. The amount of time most copy or fax machines spend waiting for some operation to begin is generally greater than the time actually spent on copying or fax communication. Thus, the energy consumed during that time is a great percentage of the overall energy used by the machine. Shutting down the fixing section heater and fan enables energy and cost reductions by minimizing energy consumption while the machine is in this waiting state. *

It is recommended that the amount of time that will elapse before the Auto Shut-Off function is to engage (factory default: 30 minutes) be set to a longer period of time if the machine is used frequently during the day, and to a shorter time if there are normally long periods between use. (Refer the Instruction Handbook for your copier.)

* Once the Auto Shut-Off function engages, the main switch will turn

OFF ( ) and all indications on the operation panel will go out. It is necessary to turn the main switch back ON ( | ) in order to send a fax or perform other fax operations on this machine. Even after the main switch is turned OFF, all transmissions that were scheduled using the timer will be carried out as scheduled.

(3) When You Press the Reset Key…

When you want to cancel a procedure part way through, simply press the Reset key. The operation panel will automatically return to the initial mode for fax operation. * If, however, documents have already been set when you press the

Reset key, the displayed size of those documents will remain in the message display.

* Depending on the status of the operation, there are occasions

when pressing the Reset key may have no effect.

v :13579 01Page Doc # :056 E F Document:8

/2x11

Storing

v :13579 01Page Doc. nr :056 E F Document :A4

Now scanning

(Inch)

(Metric)

(Inch) (Metric)

1-16

Section 1 Basic Use of this Fax

(7) Dual Access Function

The Dual Access function allows the machine to simultaneously process 2 operations. For example, you can perform the procedure to transmit documents even during transmission of other documents. It is also possible to receive a fax during copying with the received document(s) printed out automatically once the copy operation is completed. Because the Dual Access function is constantly enabled, no matter what operation is currently in progress, you can perform fax transmission procedures anytime that “Set Document” [“Set Original”] appears in the message display. No special settings are required to use the Dual Access function.

Checking the status of a fax communication in progress

Raise the cover plate and hold down the Alternate Display key.

* The status of the background operation currently in progress

will be shown in the message display during the time that the Alternate Display key is held down. If you want to cancel the background operation, simply press the Stop/Clear key while you are still holding the Alternate Display key down. Once you release the Alternate Display key, the message display will return to its previous state.

There are cases in which the Dual Access function is not available. For example, during a fax communication to one party, you will not be able to receive a fax from another party, nor can you perform setting or registration procedures during any fax transmission or reception. In such cases, perform the desired operation after the current communication is completed. Refer to “● Table of Operations Available/Unavailable under Dual Access”, for more detailed information regarding which operations can and cannot be performed simultaneously. * Communications that use the timer will not be accomplished, even

upon reaching the designated time for the communication to begin, until the current operation has been completed.

* If you press one of the “function” keys during a state when it is not

possible to perform two operations simultaneously, the alarm will sound and a message will appear informing you that the operation is not possible.

● Table of Operations Available/Unavailable

under Dual Access

v :MKC 01Page

Receive

During set-up for sending documents in the Direct Feed Transmission mode*

During set-up for sending documents in the Memory Transmission mode

During scanning of documents in the Memory Transmission mode

During transmission in the Direct Feed Transmission mode

During direct reception of documents (w/o using the memory)

During transmission in the Memory Transmission mode

During Memory Reception

During direct print out of received documents (w/ the transmitting party still connected)

During print out of received documents from memory (after being disconnected from the transmitting party)

During print out of a Transmission or Reception Report, or an Activity Report, AFTER a communication

During manual print out of a Report or List

During procedures for fax-related settings or registration

During use of both the Scanning and Printing sections when the machine is used as a copier

During use of the Printing section when the machine is used as a copier

During use of the Printing section when the machine is used as a printer

Initial operation

Additional operation

(Inch) (Metric)

1-17

Section 1 Basic Use of this Fax

The numbers and symbols shown in the table above refer to the following:

* : During procedures that use the message display but are not

included in the initial procedures listed in the table above, the procedure will work just like this operation.

O: The additional operation will work unconditionally with the initial

operation.

- : Unrelated to fax operation.

X: The additional operation will NOT work with the initial operation.

m: The additional operation will work with the initial operation

under certain conditions. The adjoining numerals refer to the following conditions: 1: Print out will be accomplished once printing is possible and

the fax is in the Fax Operation mode.

2: Direct Reception will switch to Memory Reception and print

out will be accomplished once printing is possible and the

fax is in the Fax Operation mode. 3: Printing can be stopped and copies made. 4: Settings made in the Fax Operation mode will be deleted

once the machine is switched to the Copy Operation mode.

1234

567890!@#$%

X XXOOOOOOXX

1-18

Section 1 Basic Use of this Fax

(9) Rotate & Transmit Function

If 11" x 81/2" [A4] (width-wise) size documents are set in the DF or on the platen, this function will automatically rotate the scanned data 90° counter-clockwise and transmitted them as 81/2" x 11" [A4R] (length-wise) documents. * To enable the Rotate & Transmit function for documents set in the

SRDF, you must select “Standard size original” when setting the document size for scanning from the Document Feeder. (Refer to “Setting the Document Size for Scanning from the Document Feeder”, page 6-9.)

* The Rotate & Transmit function will only engage for 11" x 81/2" [A4]

size documents.

(10) F-Code Based Communication

F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well. By using these codes, methods of confidential communication – previously available only between facsimiles that were both from the same manufacturer – are now becoming possible between models from different manufacturers. This fax has such F-Code capabilities. By using an F-Code Box that has been registered in this machine and designated for F-Code Based Communication to transmit and receive documents, you can perform Confidential and Bulletin Board Communications, as well as Relay Broadcast Transmissions, between this machine and models from other manufacturers. In order to perform an F-Code Based Communication, the other party’s fax must have F-Code Based capabilities specific to the communication you are attempting. Therefore, you should thoroughly discuss in advance with the party you plan to communicate with the capabilities of your respective models before attempting to transmit or receive using F-Code Based Communications. Refer to “F-Code Based Communication”, page 4-9, for a more detailed information regarding the F-Code Based Communication capabilities of this fax.

(11) Memory Reception Function

When you cannot print out because paper has run out or a paper jam occurs, the data for all received documents will be temporarily stored in memory and will then be printed out automatically once printing is enabled. * If, for any reason, power to the fax is disconnected or lost, a portion

of the first data received into memory may be lost. Ask the other party to retransmit any documents for which data was lost. (Refer to “● Memory Reception”, page 1-26.)

(8) Batch Transmission Function

Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory, up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication. This Batch Transmission function eliminates the need for you to dial the same destination multiple times, thereby lowering communication costs. * Direct Feed Transmissions will not be included in a Batch

Transmission.

* If you register the same destination fax number under both a one-

touch key and an abbreviated number and both of these have been used to schedule different transmissions, those transmissions will not be included in a Batch Transmission even if they are scheduled for the same time.

* If you register the same destination fax number for two separately

scheduled Broadcast Transmissions, those transmissions will not be included in a Batch Transmission even if they are scheduled for the same time.

* When the start time for a scheduled communication arrives and

another communication to the same party is currently waiting for automatic redialing, both communications will be grouped together and sent using Batch Transmission.

* When Restricted Access is turned ON, only communications that

were scheduled using the same access code will be sent using Batch Transmission. Therefore, if different access codes were used when scheduling two separate communications, those documents will be transmitted separately even if the destination and the scheduled time of transmission are the same.

1-19

Section 1 Basic Use of this Fax

(12) Rotate Received Documents

Even if the orientation of the received documents and of the paper set in the drawers differs, if their size is the same (11" x 81/2" [A4] or 81/2" x 51/2" [A5]), this function will automatically rotate the received data

90° counter-clockwise before printing it out. This is a standard

function

of this machine and no special settings are required for its use. * Depending on the type of communication that is involved,

there are times when rotation of the received data is not possible.

(13) Imaging Memory Back-Up Function

If, for any reason, power to the fax is disconnected or lost, the back-up battery in this machine will protect all data related to documents that were already received into the optional Memory, or that are waiting for transmission, for up to 60 minutes. Thus, if power is restored to the fax within that time period, those communications that were scheduled and waiting in memory prior to the failure will be carried out as scheduled. If power cannot be restored in time and data is lost, a Power Failure Report that indicates what information was lost will be automatically printed out once power is restored to the fax. * The actual length of time the back-up battery will protect the data in

memory may differ depending on the conditions and environment of use of this machine.

* Depending on certain conditions in this machine, a portion of the

first data received into memory may be lost. Ask the other party to retransmit any documents for which data was lost.

1-20

Section 1 Basic Use of this Fax

Sending Documents

The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation.

Switching to the Fax Operation mode

Press the COPY/FAX switching key to switch to the Fax Operation mode. * When the FAX indicator is lit, the machine is in the Fax

Operation mode.

* Check the message display to make sure that the operation panel

is in the initial mode for fax operation. If the operation panel is not in the initial mode, press the Reset key.

Selecting the transmission mode

Select the desired transmission mode. * There are two transmission modes available in this fax:

Memory Transmission and Direct Feed Transmission. Memory Transmission is the default setting in this fax and, in this case, the Memory Tx. indicator will be lit.

* To switch between the Memory Transmission and Direct Feed

Transmission modes, press the Memory Tx. key.

* If the Memory Tx. indicator is NOT lit, the fax is in the Direct

Feed Transmission mode.

JUL-08-2001 12:00

Set Document

08-JUL-2001 12:00

Set original

(Inch)

(Metric)

* It is also possible to select which transmission mode will be the

default setting for the initial mode. Refer to “Setting the Default Transmission Mode”, page 6-15.

(Inch) (Metric)

1-21

Section 1 Basic Use of this Fax

● Memory Transmission mode

(Transmitting from the DF)

In this method of transmitting with the Memory Transmission mode, the destination fax number is dialed automatically AFTER the documents are set in the DF, scanned and then entered into memory. In this way, your documents are returned to you, ready to use, without making you wait until the actual transmission is complete. This is an extremely convenient method to use when transmitting multiple page documents. * Memory Transmission is the default setting in this fax and the

Memory Tx. indicator is lit when the fax is in this mode. If the indicator is NOT lit, press the Memory Tx. key until it IS lit.

● Memory Transmission mode (Transmitting from the platen)

This method of transmitting with the Memory Transmission mode is ideal for transmitting books and the like that cannot be placed in the DF. Documents are set one at a time directly on the platen and, after all the documents are scanned and entered into memory, the destination fax number is then dialed. In this case, it is necessary – after each page is scanned – to select whether or not you want to transmit more pages. Refer to “<When the documents are set on the platen…>”, page 1-25. * The Memory Tx. indicator is lit when the fax is in the Memory Transmission mode.

If the indicator is NOT lit, press the Memory Tx. key until it IS lit.

● Direct Feed Transmission mode

(Transmitting from the DF)

In this method of transmitting with the Direct Feed Transmission mode, the destination fax number is dialed first, and – once the connection with the other fax machine is established – the documents that are set in the DF are scanned and then transmitted. If the transmission involves a multi-page document, the second page is scanned after the data for the first page is transmitted. * To use the Direct Feed Transmission mode when the Memory

Tx. indicator is lit, press the Memory Tx. key until the indicator goes out.

* To cancel the transmission, press the Stop/Clear key.

● Direct Feed Transmission mode (Transmitting from the platen)

This method of transmitting with the Direct Feed Transmission mode is ideal for transmitting books and the like that cannot be placed in the DF. Documents are set one at a time directly on the platen, the destination fax number is then dialed first, and – once the connection with the other fax machine is established – scanning of the document begins and the document is transmitted. This process is carried out for each page that you want to transmit and it is necessary, after each page is scanned, to select whether or not you want to transmit more pages. Refer to “<When the documents are set on the platen…>”, page 1-25. * After each page is transmitted, the alarm will sound to inform you that you may set the next page.

If you do not set another document within a predetermined period of time after the alarm stops, the transmission will be terminated at that point.

* To use the Direct Feed Transmission mode when the Memory Tx. indicator is lit, press the Memory Tx.

key until the indicator goes out.

(Inch) (Metric)

1-22

Section 1 Basic Use of this Fax

Setting the documents

● RADF

1 Adjust the original insert

guides to match the width of the documents you want to transmit.

● ADF

1 Adjust the original insert

guides to match the width of the documents you want to transmit.

2 Open the eject guide when

transmitting documents of a large size such as 81/2" x 14" [B4] or 11" x 17" [A3].

● Acceptable documents

> When set in the DF…

• Type: Plain paper, colored paper, recycled paper

• Size: 51/2" x 81/2" [A5R] - 11" x 17" [A3,Folio] (Width: 51/2" [148mm] - 1015/16" [297mm], Length: 51/2" [148mm] - 63" [1600mm]) *

If you attempt to transmit a document over 63" [1600mm] in length, a message indicating that a document jam has occurred in the DF will appear in the message display.

• Paper weight… 1-sided documents: 35 g/m2- 160 g/m

Duplex (2-sided) documents: 50 g/m2120 g/m

• Number (plain paper): Under 81/2" x 11" [A4]: 70 sheets 81/2" x 14" [B4] or 11" x 17" [A3]: 50 sheets

> When set on the platen…

• Maximum size: 11" x 17" [A3]

● Notes on acceptable documents

• If documents with very low contrast images or light colored text are transmitted, they may not be received clearly by the other party.

• MAKE SURE that documents written in ink or containing glue, etc., have dried COMPLETELY before setting them for transmission.

• When setting documents in the DF, ALWAYS set documents AFTER removing any clips and staples as they can cause damage to the machine.

• Documents of sizes outside the prescribed range may not be transmitted successfully.

•

If documents with punch holes are set in the DF for transmission,

gray streaks may appear on the documents received by the other party. In this case, set the documents in a different direction and try to transmit them again.

3 Set the documents face-up on

the original table. * If the documents are set

properly, the original set indicator will be lit green.

2 Set the documents face-up on

the original table.

* DO NOT set more documents

than indicated by the paper volume lines that are located on the inside of the rear original insert guide. Setting more than the acceptable number of documents can be the cause of document jams.

* Refer to the Instruction

Handbook for your RADF for more detailed information regarding use of the RADF.

* It is possible to set duplex

(2-sided) documents and have both the front and back sides of those documents transmitted. (refer to “Duplex Transmission”, page 2-2.)

* DO NOT set more documents

than indicated by the paper volume lines that are located on the inside of the rear original insert guide. Setting more than the acceptable number of documents can be the cause of document jams.

* For more detailed information

regarding use of the ADF, refer to the Instruction Handbook for your copier.

Documents can also be transmitted by lifting open the DF and setting one document at a time directly on the platen. ALWAYS use the platen when transmitting pages from books and the like.

1 Set the document face-down and align it properly

with the lines on the original size scales.

2 When transmitting single-sheet documents directly

from the platen, BE SURE to close the DF.

CAUTION

DO NOT leave the document feeder open as there is a danger of personal injury.

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