TA Triumph-Adler DC 2018 User Manual

Instruction Handbook

DC 2018

Fax system (K)

Digital Multifunctional

System

Contents

General Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii

Legal and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Legal Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Safety Conventions in This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii

Important! Please Read First. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Installation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Precautions for Use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Overview of Operation Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

1 FAX System Parts

FAX System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

2 Preparing to Fax

Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Selecting the Line Type (Inch Model Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Configuring TTI Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Entering Fax Information (Local Information) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Setting the Current Date and Time (Date & Time Setting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

3 Basic Operation

Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Sending Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Select the Original Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Select the Size for Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Zoom Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Continuous Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Automatic Fax Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Canceling Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Entering Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39

4 Basic Functions

Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Direct Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Interrupt Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Timer-based Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Deleting a Job in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Manual Fax Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Manual Fax Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

OPERATION GUIDE i

One-Touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

5 Advanced Functions

Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Remote Switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Subaddress Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Subaddress-based Confidential Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

Fax Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24

Password-based Communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31

Encrypted Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-38

E-mail Notification of Job Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-45

Displaying Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-46

Printing Communication Management Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-53

User Login. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-55

Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-56

6Network Fax

Overview of Network Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Initial FAX System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

7 FAX System Settings

Menu Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-10

Fax Media Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11

Number of Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-12

Fax Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-14

Reception Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-18

2in1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-19

Bulk Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-20

Remote Diagnosis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-21

Remote Diagnosis ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22

8 Troubleshooting

Memory Indicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Warning and Maintenance Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Troubleshooting Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

9 Reference Information

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Menu Flowcharts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Error Code Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Index-1

ii OPERATION GUIDE

General Notice

Trademark Information

• Microsoft, Windows, Windows NT, and Internet Explorer are registered
trademarks of Microsoft Corporation in the U.S. and other countries.

• Windows ME and Windows XP are trademarks of Microsoft
Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business
Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems
Incorporated.

All other company and product names in this Operation Guide are
trademarks or registered trademarks of their respective companies. The
designations™ and ® are omitted in this guide.

OPERATION GUIDE iii

Declarations to European Directives

DECLARATION OF CONFORMITY TO 89/336/EEC, 73/23/EEC, 93/68/
EEC and 1999/5/EC

We declare under our sole responsibility that the product to which this
declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity
characteristics of information technology
equipment

Limits and methods of measurement for radio
interference characteristics of information
technology equipment

Limits for harmonic currents emissions for
equipment input current

Limitation of voltage fluctuations and flicker in low­voltage supply systems for equipment with rated
current

Safety of information technology equipment,
including electrical business equipment

The common technical regulation for the
attachment requirements for connection to the
analogue public switched telephone networks
(PSTNs) of terminal equipment (excluding terminal
equipment supporting the voice telephony justified
case service) in which network addressing, if
provided, is by means of dual tone multi-frequency
(DTMF) signaling

<
=

16A

<

16A per phase

=

EN55024

EN55022 Class B

EN61000-3-2

EN61000-3-3

EN60950

CTR 21

iv OPERATION GUIDE

Technical regulations for terminal equipment

This terminal equipment complies with:

•TBR21 • DE 08R00 National AN for D

• AN 01R00 AN for P • DE 09R00 National AN for D

• AN 02R01 AN for CH and N • DE 12R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D

• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E

• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR

• AN 09R00 AN for D • GR 03R00 National AN for GR

• AN 10R00 AN for D • GR 04R00 National AN for GR

•AN 11R00AN for P •NO 01R00National AN for N

• AN 12R00 AN for E •NO 02R00National AN for N

• AN 16R00 General Advisory Note • P 03R00 National AN for P

•DE 03R00National AN for D • P 04R00 National AN for P

•DE 04R00National AN for D • P 08R00 National AN for P

•DE 05R00National AN for D

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to
operate in the public switched telephone networks (PSTN) in the following
countries:

Austria Germany Liechtenstein Slovakia
Belgium Greece Lithuania Slovenia
Cyprus Hungary Luxembourg Spain
Czech Iceland Malta Sweden
Denmark Ireland Norway Switzerland
Estonia Italy Poland The Netherlands
Finland Latvia Portugal United Kingdom
France

Safety Instructions Regarding the Disconnection of Power

CAUTION: The power plug is the main isolation device! Other switches on

the equipment are only functional switches and are not suitable for
isolating the equipment from the power source.

VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen
Schalter auf dem Gerät sind nur Funktionsschalter und können nicht
verwendet werden, um den Stromfluß im Gerät zu unterbrechen.

OPERATION GUIDE v

This page intentionally left blank.

vi OPERATION GUIDE

Legal and Safety Information

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL,
OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY
DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR
EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY
ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED
OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED
MESSAGES RESULTING THEREFROM.

Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close
to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with
symbols are safety warnings meant to protect the user, other individuals
and surrounding objects, and ensure correct and safe usage of the
facsimile. The symbols and their meanings are indicated below.

DANGER: Indicates that serious injury or even death will
very possibly result from insufficient attention to or incorrect
compliance with the related points.

WARNING: Indicates that serious injury or even death may
result from insufficient attention to or incorrect compliance
with the related points.

CAUTION: Indicates that personal injury or mechanical
damage may result from insufficient attention to or incorrect
compliance with the related points.

OPERATION GUIDE vii

Symbols

The symbol indicates that the related section includes safety warnings.
Specific points of attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on
prohibited actions. Specifics of the prohibited action are indicated inside
the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

The z symbol indicates that the related section includes information on
actions which must be performed. Specifics of the required action are
indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

[Always connect the machine to an outlet with a ground

....

connection]

Please contact your service representative to order a replacement if the
safety warnings in the guide are illegible or if the guide itself is missing. (fee
required)

<Note>

Due to performance updating, information in this Operation Guide is
subject to change without notice.

viii OPERATION GUIDE

Important! Please Read First.

This Operation Guide includes information on using the facsimile functions
of this machine. Be sure to read the Operation Guide as well. Keep both
guides near the machine for ready reference.

During use, refer to the Operation Guide for your machine to obtain the
following information.

• Caution Labels

• Installation Precautions

• Precautions for Use

• Loading Paper

• Cleaning the Machine

• Toner Container Replacement

• Troubleshooting

• Paper Jam

OPERATION GUIDE ix

Installation Precautions

Power supply/Grounding the product

Precautions for Use

Do not connect this product to the same outlet as an air conditioner or

copier, etc.

• Do not open the top cover, turn off the power switch, or pull out the
power plug while transmitting, receiving, or copying.

• This product may only be used within the country of purchase due to
the different safety and communication standards in each country.
(International communication standards, however, make the
communication between countries possible.)

• This product may be inoperable in areas with poor telephone lines or
communication conditions.

• “CALL WAITING” or other telephone company optional services that
produce audible tones or clicks on the line can disrupt or cause
termination of facsimile communications.

• Be sure that the size of the paper loaded in the paper source matches
the size of the paper configured with the paper source size selection.
Failure to do so may cause the part of the received documents not
printed.

• Be sure that the size of original documents matches the size
configured with the original size selection. Failure to do so may cause
the bottom portion of the original document not scanned.

x OPERATION GUIDE

Introduction

Overview of Operation Guide

This Operation Guide has the following chapters:

Chapter 1: FAX System Parts

Identifies part names and functions.

Chapter 2: Preparing to Fax

Describes preliminary settings and how to prepare the FAX System for
use.

Chapter 3: Basic Operation

Describes basic fax operations, such as sending and receiving documents.

Chapter 4: Basic Functions

Describes basic functions provided by the FAX System.

Chapter 5: Advanced Functions

Describes more advanced fax functions.

Chapter 6: Network Fax

Describes the setup procedure and how to prepare the FAX System for
network fax.

Chapter 7: FAX System Settings

Describes mechanical and functional settings and usage reports.

Chapter 8: Troubleshooting

Describes how to resolve problems and respond to error messages.

Chapter 9: Reference Information

Provides FAX System specifications, menu flowcharts, and error code
tables.

OPERATION GUIDE xi

Conventions

Convention Description Example

This manual uses the following conventions:

Italic Typeface Used to emphasize a key word,

phrase, or message. (Also used
to indicate references to other
manuals.)

Notes Additional or useful information

about a function or feature. May
contain references to other
manuals.

Important Important information.

Caution Indicates the potential for

mechanical damage resulting
from a specific action.

Warning Warns users of the potential for

personal injury.

A Completed message is displayed, and
you are returned to the Copy Basic
screen.

NOTE: For information on storing the

pin, refer to step 10.

IMPORTANT: Make sure the paper is not
folded, curled, or otherwise damaged.

CAUTION: Do not hold the front of the

machine when pulling out the cassette.

WARNING: The charger section

contains high voltages.

xii OPERATION GUIDE

1 FAX System Parts

This chapter identifies and describes FAX System parts and
Operation Panel keys:

• FAX System.................................................................. 1-2

• Operation Panel ........................................................... 1-3

OPERATION GUIDE 1-1

FAX System Parts

FAX System

FAX System parts pertaining to fax are described below. For information
on other parts, refer to the Operation Guide.

1

5

3

2

1 Operation Panel

Use controls on this panel to fax documents.

2 Telephone jack

Plug commercially-available telephones into this jack.

3 LINE jack

Connect modular phone cables to this jack.

4 Main power switch

Turn on this switch (|) to send faxes or make copies. The
message display will light when the FAX System is ready for use.

5 Document output or stack area

Received fax documents are stored here.

6 Document Processor (Option)

Automatically feeds and scans multiple sheet documents.

6

4

IMPORTANT: Keep in mind that documents cannot be received when the

main power switch is off ({). Press the Power key to turn off the FAX
System.

1-2 OPERATION GUIDE

Operation Panel

FAX System Parts

The following keys and indicators are used to send or receive faxes. For
information on keys and indicators used to make copies, refer to the
Operation Guide.

2 3

4 7

61

5

16

15

17

1 Status/Job Cancel Key and Indicator

2 Send Key and Indicator

3 Document Box Key and Indicator

4 One-touch Keys (1 to 8)

5 Program Key and Indicator

6 Scan Resolution Key and Indicator

7 Function Key and Indicator

8 Send/Receive Indicator

1413108

2718 2119 20

28

Ready to send.

2005/01/08 11:09

Left Off

12119

Subjec tPlacemnt

26

23

22

24

25

Press this key to enter Status/Job Cancel mode and to check job
status or cancel jobs. The Status/Job Cancel indicator remains
on while in Status/Job Cancel mode.

Press this key to enter Send mode for fax and scanning. The
Send indicator remains on while in Send mode.

Press this key to enter Document Box mode. Use this mode to
send documents confidentially using subaddress communication
and for polling transmission. The Document Box indicator
remains on while in Document Box mode.

Each one-touch key can store a fax destination or chain dial
number. The keys can also be used to recall programmed
sequences.

Press this key to use a program.

Press this key to set the scanning resolution.

Press this key for additional function such as direct transmission,
timer-based transmission and fax polling reception.

This indicator flashes during fax transmission and reception.

OPERATION GUIDE 1-3

FAX System Parts

9 Memory Indicator

This indicator is lit when documents are temporarily stored in
memory before printing or fax. The indicator flashes during
scanning and reception when documents are stored in memory.

10 Error Indicator

This indicator is lit or flashes if an error occurs.

11 System Menu/Counter Key and Indicator

Press this key to change the initial settings or check the counter.

12 Log Out Key and Indicator

Press this key after completing a task using job accounting.

13 Numeric Keys

Use the numeric keys to enter the fax number of another party or
for other number input. Even with pulse dialing, you can press the

key after the other party responds to send the next number as

a tone signal.

14 Reset/Power Key

Press this key to cancel the setting and return to the basic screen.
Hold the key for more than 2 seconds to turn the FAX System into
Auto Sleep.

15 Original Quality Key and Indicator

Press this key to set the document image quality.

16 Original Size Key and Indicator

Press this key to select the document size.

17 Exposure Key and Indicator

Press this key to adjust the document exposure level.

18 Message Display

Displays procedures and error messages.

19 Left Select Key

Press this key to select the left item on the bottom of the message
display.

20 Right Select Key

Press this key to select the right item on the bottom of the
message display.

21 Back Key

Press this key to return to the previous, upper menu.

22 W Destination Key

Press this key to move the cursor to the left on the message
display or to enter a destination.

23 S Address Recall Key

Press this key to move the cursor up on the message display or
for Address Recall.

1-4 OPERATION GUIDE

24 T On-Hook/Pause Key

Press this key to move the cursor down on the message display
or to place the FAX System in off-hook mode when transmitting/
receiving the fax manually. You also can use this key to insert a
pause when entering another party’s number.

25 X Address Book Key

Press this key to move the cursor to the right on the message
display or to launch the Address Book when selecting the fax
destination.

26 Enter Key

Press this key to confirm your selection.

27 Stop/Clear Key

Press this key to cancel the job during scanning or clear entered
characters or numbers. On basic screen, press this key to delete
all the registered destination.

28 Start Key and Indicator

Press this key to start fax.

FAX System Parts

OPERATION GUIDE 1-5

FAX System Parts

1-6 OPERATION GUIDE

2 Preparing to Fax

Perform the required settings described in this chapter before
sending a fax for the first time.

This chapter discusses the following topics:

• Menu Table................................................................... 2-2

• Selecting the Line Type (Inch Model Only)................... 2-3

• Configuring TTI Settings............................................... 2-4

• Entering Fax Information (Local Information)............... 2-5

• Setting the Current Date and Time (Date & Time Setting)

..................................................................................... 2-7

OPERATION GUIDE 2-1

Preparing to Fax

Menu Table

For the system setting menu using in this chapter, refer to the Menu Table
below. To access the system setting menu, press System Menu/Counter.

NOTE: To perform these settings, press S or T to select the menu/

submenu/item and Enter to confirm your selection.

Main Menu Sub Menu1 Sub Menu2 Options Description

FAX Setting FAX TX

Setting

Date/Timer
Set

Time Zone – (Time Zone

Year /Time – Year: 2000 –

FAX Line
Setting

TTI Off, Outside,

Local FAX
Number

Local FAX
Name

Local FAX ID 0000 – 9999 Enter this fax ID.

Tone (DTMF),
Pulse (10pps)

Inside

(Numerical
Entry of Fax
No.)

(Text Entry of
the Fax Name)

Selection)

2037
Month: 01 – 12
Day: 01 – 31
Hour: 00 – 23
Minute: 00 – 59
Second: 00 – 59

Set up the FAX System
for the line type
corresponding to the
telephone service.

Set up printing details for
the Transmit Terminal
Identifier (TTI).

Enter this fax number. page 2-5

Enter this fax name.

Select the local time zone. page 2-7

Enter the current date and
time.

Reference

Page

page 2-3

page 2-4

page 2-7

2-2 OPERATION GUIDE

Selecting the Line Type (Inch Model Only)

Choose the line type corresponding to your telephone service. Note that
the FAX System cannot send or receive faxes if this setting is incorrect.

Press System Menu/Counter.

1

Press S or T to select FAX Setting. Press Enter.

2

Press S or T to select FAX TX Setting. Press Enter.

3

Press S or T to select FAX Line Setting. Press Enter.

4

Press S or T to select the line

5

type. Press Enter to complete the
setting.

Preparing to Fax

FAX Line Setting

*

Tone(DTMF)

Pulse(10pps)

Cancel

:

Press right Select to return to the basic screen.

6

OPERATION GUIDE 2-3

Preparing to Fax

Configuring TTI Settings

1

2

3

4

5

TTI (Transmit Terminal Identifier) information identifies the time of
transmission, number of pages, and your station name and fax number. It
can be sent automatically to the other party’s FAX System to be printed on
the faxed document. This FAX System lets you choose whether to send
TTI information. When selected, TTI information can be printed inside or
outside the border of the transmitted page.

Press System Menu/Counter.

Press S or T to select FAX Setting. Press Enter.

Press S or T to select FAX TX Setting. Press Enter.

Press S or T to select TTI. Press Enter.

Press S or T to select to print or
not print TTI information and the
position if printed. Next, press
Enter to complete the TTI setting.

TTI

:
Off

*

Outside

Inside

Cancel

NOTE: Select Outside to print TTI information outside the border of the

transmitted page. Select Inside to have TTI information printed inside the
border.

Press right Select to return to the basic screen.

6

2-4 OPERATION GUIDE

Entering Fax Information (Local Information)

Enter identifying information about your station (fax number, station name,
and station ID) here to send this information to the other party
automatically (it will be printed on the faxed documents).

Entering your fax number

Press System Menu/Counter.

1

Press S or T to select FAX Setting. Press Enter.

2

Press S or T to select FAX TX Setting. Press Enter.

3

Press S or T to select Local FAX Number. Press Enter.

4

Use the numeric keys to enter the

5

local station number. The
maximum length of the local FAX
number is 20 digits.

Preparing to Fax

Local FAX Number

:

NOTE: You can enter [+] by pressing the asterisk key for an international

telephone number.

Press Enter to complete the fax number setting.

6

Entering your station name

Press S or T to select Local FAX Name. Press Enter.

1

Enter your station name. The

2

maximum length of the local FAX
name is 32 characters.

Cancel

Local FAX Name

Cancel

:

ABC

Text

NOTE: For detailed information on entering characters, refer to Entering

Characters on page 3-20.

Press Enter to complete the station name setting.

3

OPERATION GUIDE 2-5

Preparing to Fax

Entering your station ID

NOTE: The local station ID is used for secure communications involving

passwords. For more information, refer to
Communications on page 5-31.

Press S or T to select Local FAX ID. Press Enter.

1

Use the numeric keys to enter a

2

four-digit station ID.

Password-based

Local FAX ID

*

(0000 ~ 9999)

1409

Cancel

:

Press Enter to complete the station ID setting.

3

Press right Select to return to the basic screen.

4

2-6 OPERATION GUIDE

Setting the Current Date and Time (Date & Time Setting)

Set the date and time to appear in the message display. Confirm that the
date and time set here are correct (they will serve as the basis for all
scheduled transmissions).

IMPORTANT: Periodically check the time that is shown in the message
display and adjust as necessary to match the current time.

NOTE: Set the time zone before setting the date and time.

Setting the time zone

Press System Menu/Counter.

1

Press S or T to select Date/Timer Set. Press Enter.

2

Press S or T to select Time Zone. Press Enter.

3

Preparing to Fax

Press S or T to select the

4

desired time zone. Press Enter to
complete the time zone setting.

Setting date and time

Press S or T to select Year/Time. Press Enter.

1

Press S or T to set the current

2

year. Press X.

Time Zone

-05:00

-05:00

-05:00

:

Indiana
Bogota

Estn Time

Cancel

Date Setting

:

Year Month Day

2005 01 08

Time Zone(Estn Time)

:

Cancel

Press S or T to set the current month. Press X.

3

Press S or T to set the current day. Press Enter.

4

OPERATION GUIDE 2-7

Preparing to Fax

Press S or T to set the current

5

hour. Press X.

Time Setting

:

Hour Min. Second

::

c 11 09 10

Time Zone(Estn Time)

:

Cancel

Press S or T to set the current minute. Press X.

6

Press S or Tto set the current second. Press Enter to complete the time

7

setting.

Press right Select to return to the basic screen.

8

2-8 OPERATION GUIDE

3 Basic Operation

This chapter discusses the following topics:

• Menu Table................................................................... 3-2

• Sending Documents ..................................................... 3-4

• Select the Original Size .............................................. 3-13

• Select the Size for Fax ............................................... 3-14

• Zoom Transmission.................................................... 3-15

• Continuous Scanning ................................................. 3-16

• Automatic Fax Reception ........................................... 3-17

• Canceling Communications........................................ 3-18

• Entering Characters ................................................... 3-20

• Address Book............................................................. 3-24

• Redialing .................................................................... 3-39

OPERATION GUIDE 3-1

Basic Operation

Menu Table

For the system setting menu using in this chapter, refer to the Menu Table
below. To access the system setting menu, press System Menu/Counter.

NOTE: To perform these settings, press S or T to select the menu/

submenu/item and Enter to confirm your selection.

Main Menu Sub Menu1 Sub Menu2 Options Description

Edit Address

†

book

Menu Add Address – Add a destination to the

Address Book.

(Text Entry) Enter recipient names. page 3-25

(Numerical
Entry)

Enter destination fax
numbers.

001 – 120 Assign addresses. page 3-25

(Numerical

Enter subaddresses. page 3-25

Entry)

(Numerical
Entry)

Enter subaddress
passwords.

On, Off Set up encrypted

communication.

Key01 –

Select the encryption key. page 3-25

Key20

On, Off Set up an encryption box. page 3-25

0000 – 9999 Select an encryption box. page 3-25

Reference

Page

page 3-25

page 3-25

page 3-25

page 3-25

33600bps,

Select a transmission speed. page 3-25
14400bps,
9600bps

On, Off Set up ECM communication. page 3-25

Edit Address
book

(Destination
Selection)

(Destination
Selection)

†

†

Detail

(Text Entry) Edit recipient names. page 3-32

(Numerical
Entry)

Change destination fax

numbers.

Menu – Delete a destination from the

Address Book.

page 3-32

page 3-33

3-2 OPERATION GUIDE

Basic Operation

Main Menu Sub Menu1 Sub Menu2 Options Description

Edit Address

†

book

Menu Add Address – Add a new group to the

Address Book.

(Text Entry) Enter group names. page 3-33

(Assigning

Assign group members. page 3-33
Members)

001 – 120 Assign addresses. page 3-33

Edit Address
book

(Group
Selection)

Detail

†

(Text Entry) Edit group names. page 3-37

(Editing

Edit group member names. page 3-37
Members)

(Group
Selection)

†. Press right Select.

Menu – Delete a group from the

†

Address Book.

Reference

Page

page 3-33

page 3-37

OPERATION GUIDE 3-3

Basic Operation

Sending Documents

The basic method for sending documents is described below.

Press Send. The Send indicator

1

is lit, and the FAX System enters
Send mode.

The Send screen is displayed on
the message display.

Ready to send.

2005/01/08 11:09

Left Off

SubjectPlacemnt

Choose the fax mode. Select from memory transmission mode or direct

2

transmission mode. (The default setting is memory transmission mode.)
To choose direct transmission mode, follow the procedure given in
Transmission on page 4-7.

Memory transmission mode

The FAX System scans the original document into memory before dialing
the other party’s fax number. You can choose multiple recipients in this
convenient mode. When the FAX System finishes scanning the original
document into memory, the document is ejected while transmission is
underway.

Direct transmission mode

The FAX System contacts the other party before scanning the original
document. When sending multiple pages, the FAX System sends one full
page before scanning the next.

Direct

3-4 OPERATION GUIDE

Basic Operation

Place the original document to

3

transmit in the document
processor or on the platen.

NOTE: To avoid the part of the original document from missing, confirm

that the size of original documents matches the size configured with the
original size selection. For details, refer to
page 3-13.

Press Original Quality.

4

Select the Original Size on

Press S or T to select the

5

document image quality. Press
Enter.

Original Quality

*Text+Photo

:

Photo
Text

Cancel

Item Description

Photo Select this mode if the original contains mainly

photographs. The scan resolution is set to 200
Fine. Document exposure must be set manually.

Text Select this mode if the original contains mainly text.

Text + Photo For fax transmissions, this setting is equivalent to

Text .

OCR For fax transmissions, this setting is equivalent to

Text .

× 200

OPERATION GUIDE 3-5

Basic Operation

Press Scan Resolution.

6

Press S or T to select the

7

desired scan resolution. Press
Enter.

Scan Resolution

*

*200x100 Normal

200x200 Fine

200x400 Sup Fine

Cancel

NOTE: Select a resolution from 200 × 100 Normal, 200 × 200 Fine,

200

× 400 Sup Fine or 400 × 400 Ult Fine.

If you select 300 × 300 or 600 × 600, scan resolution is automatically
changed to lower resolution (e.g. 300

Fine.) when you select fax as a destination. In addition, if you choose
Photo in original quality setting, the resolution is fixed to 200 × 200 Fine.

× 300 is changed to 200 × 400 Sup

:

Press Exposure.

8

Press S or T to select Auto or

9

Manual. Press Enter.

If you selected Manual, go to step

10.

If you selected Auto, skip to step

11.

Exposure

*

*

Auto

Manual

Cancel

:

3-6 OPERATION GUIDE

Basic Operation

Mode Description

Auto If you select this mode, the optimal document

exposure is set automatically for the particular
document. You cannot select Auto if Photo is
selected for document image quality.

Manual Select document exposure settings from seven

exposure levels if the grays are not clear.

10

11

Press S or T to select the
desired document exposure.
Press Enter.

Press W Destination.

NOTE: If you select FA X in the initial destination settings, the message

display changes to a fax number entry screen when you enter the first fax
number using the numeric keys. For details, refer to the Advanced
Operation Guide.

12

13

OPERATION GUIDE 3-7

Press S or T to select FAX. Press Enter.

Enter the fax number using the
numeric keys. The maximum
length of the fax number is 64
digits.

Press Stop/Clear to delete the
entire number.

Pressing T pause inserts a 3-
second pause when dialing the
fax number. Use this function to
set a waiting time for automatic response sequences.

Basic Operation

NOTE: To configure the detailed transmission settings such as

subaddresses, perform the procedure given in
Settings on page 3-8.

Besides entering the other party’s fax number using the numeric keys, you
can dial using the following methods:

• Dialing from the Address Book...page 3-24

• Manual redial...page 3-39

• One-touch dial...page 4-15

• Program...page 4-23

Detailed Transmission

14

Press Start to start fax.

NOTE: When you select

continuous scanning, a
confirmation screen will prompt
you to continue scanning the
original document after you press
Start.
To continue scanning, change
original document and press
Start.
If you are finished scanning,
press right Select.

Detailed Transmission Settings

Set original

*

and press start key.

Job No.
Page(s)

Cancel

:
:

End Scan

8
4

After entering the other party’s fax number, you can complete settings for
the subaddress, encrypted communication, transmission speed, and ECM
communication.

Entering the Subaddress

Enter the subaddress and the password for subaddress confidential
communication. For details on subaddress communication and
subaddress confidential communication, refer to chapter 5
Functions.

Press right Select on the destination fax input screen.

1

3-8 OPERATION GUIDE

Advanced

Press S or T to display Sub

2

Address. Press right Select.

FAX Detail

:

Sub Address

Basic Operation

:

1/ 4

Enter the number for Subaddress.

3

Press Enter.

Enter the number for Password.

4

Press Enter.

Cancel

Sub Address

1234567890123

Cancel

Password

:

Cancel

Edit

:

Press Enter to return to the destination fax input screen.

5

Setting encrypted communications

Enter the encryption key and encryption box for encrypted communication.
For details on encrypted communication, refer to chapter 5
Functions.

Press right Select on the destination fax input screen.

1

Press S or T to display

2

Encryption. Press right Select.

FAX Detail
Encryption

Off

Cancel

Advanced

:

:

2/ 4

Edit

OPERATION GUIDE 3-9

Basic Operation

Press S or T to select On. Press

3

Enter.

Press S or T to select the

4

desired encryption key. Press
Enter.

Press S or T to select On or Off.

5

Press

Enter.

Choose Off if the recipient does
not support encryption box.

Encryption

*

Off

:

On

Cancel

Encrypt. Key No.

Key02*

*

Key03

Key04

Cancel

Encryption Box

*

Off

On

:

:

Choose On if the recipient
supports encryption box. On the
next screen, use the numeric keys
to enter the box number. Press

Enter.

NOTE: When sending the documents to the same model as the FAX

System in encrypted communication, be sure the encryption box setting is
set to Off.

Press Enter to return to the destination fax input screen.

6

Setting the communication speed

Cancel

Box Number Entry

(0000

~ 9999)

0000

Cancel

:

Enter the initial transmission speed.

3-10 OPERATION GUIDE

Press right Select on the destination fax input screen.

1

Press S or T to display TX Start

2

Speed. Press right Select.

FAX Detail
TX Start Speed
33600bps

Basic Operation

:

:

3/ 4

Press S or T to select the

3

desired initial communication
speed. Press Enter.

Press Enter to return to the destination fax input screen.

4

Selecting ECM communication

Select whether to use ECM (Error Correction Mode) when sending
documents.

Press right Select on the destination fax input screen.

1

Cancel

TX Start Speed

*

9600bps
14400bps

*

33600bps

Cancel

Edit

:

Press S or T to display ECM.

2

Press right Select.

Press S or T to select On or Off.

3

Press Enter.

Select On to enable ECM
communication.

FAX Detail
ECM

:

On

Cancel

ECM

:

*

Off

On

Cancel

:

4/ 4

Edit

OPERATION GUIDE 3-11

Basic Operation

Press Enter to return to the destination fax input screen.

4

3-12 OPERATION GUIDE

Select the Original Size

1

2

3

Basic Operation

The original size is the physical size of the original. Since this setting
defines the area to be scanned, it must match the physical size of the
original. The following sizes are supported:

Letter, Legal, Statement, A4, A5, A6, B5, B6, Folio, OficioII, Executive, ISO
B5, 16K, Envelope #10, Envelope #9, Envelope Monarch, Envelope #6,
Envelope C5, Envelope DL, Hagaki, Oufukuhagaki, Youkei 2, Youkei 4,
and Custom

Press Send.

Press Original Size.

Press S or T to select the
original size. Press Enter to
return to the basic screen.

Original Size

Letter

*

*

:

Legal
Statement

Cancel

NOTE: Select Others to display the Others screen. Here, you can choose

postcard, envelope, or registered custom sizes.

OPERATION GUIDE 3-13

Basic Operation

Select the Size for Fax

1

2

3

You can specify the size at which the document will be faxed. Supported
sizes are as follows:

Same as Original, Letter, Legal, Statement, A4, A5, A6, B5, B6, Folio,
OficioII, Executive, ISO B5, 16K, Envelope #10, Envelope #9, Envelope
Monarch, Envelope #6, Envelope C5, Envelope DL, Hagaki,
Oufukuhagaki, Youkei 2, Youkei 4, and Custom

NOTE: When sending fax, we recommend you to select Same as

Original.

Press Send.

Press Function.

Press S or T to select Send Size. Press Enter.

Press S or T to select the size to

4

scan documents for transmission.
Press Enter.

Send Size

Same as Original

*

:

Letter

Legal

Cancel

NOTE: Select Others to display the Others screen. Here, you can choose

postcard, envelope, or registered custom sizes.

Press right Select to return to the basic screen.

5

3-14 OPERATION GUIDE

Zoom Transmission

Basic Operation

Follow these steps to scan the document in enlarged or reduced format for
fax. The following zoom options are available.

Mode Description

100% Fax at original size.

Auto Automatically adjust the size as faxed to match the

document size.

Place the original document to transmit in the document processor or on

1

the platen.

Press Send.

2

Press Function.

3

Press S or T to select Zoom. Press Enter.

4

Press S or T to select 100% or

5

Auto. Press Enter.

Press right Select to return to the basic screen.

6

Zoom

100%*

*

Auto

Cancel

:

OPERATION GUIDE 3-15

Basic Operation

Continuous Scanning

1

2

3

4

Use Continuous Scan to send multiple original document placing on the
platen.

NOTE: For instructions on using continuous scanning mode, refer to

Sending Documents on page 3-4.

Press Send.

Press Function.

Press S or T to select Continuous Scan. Press Enter.

Press S or T to select On. Press
Enter.

Continuous Scan

*

Off

*

:

On

Press right Select to return to the basic screen.

5

Cancel

3-16 OPERATION GUIDE

Automatic Fax Reception

Basic Operation

To use the FAX System for fax communications only, select Automatic Fax
Reception mode. In this mode, no user operations are required to receive
faxes.

NOTE: Before faxes can be received automatically, you must select Auto

(Normal) using the method described in

14.

The FAX System provides the following modes to receive a fax:

• Automatic Fax Reception

• Manual Fax Reception...page 4-14

• Auto FAX/TEL Switching...page 7-14

• Auto FAX/Answering Machine Switching...page 7-15

• DRD Reception...page 7-16

To change reception modes, follow the procedure given in Fax Reception

Mode on page 7-14.

Fax Reception Mode on page 7-

Delayed delivery

If received documents cannot be output because the FAX System has run
out of paper or due to paper jam, the FAX System will temporarily store
received documents in memory. The documents are printed later when
printing becomes available.

OPERATION GUIDE 3-17

Basic Operation

Canceling Communications

Enables canceling communication in progress. The method for canceling
depends on whether transmission was initiated from memory transmission
mode or direct transmission mode. Different methods for canceling
communications are described below.

NOTE: For instructions on canceling timer-based transmission jobs, refer

to Deleting a Job in Memory on page 4-11.

Canceling Memory Transmission

Transmissions initiated from memory transmission mode are processed in
the background. Background processes must be canceled in Status/Job
Cancel mode. Perform the following procedure to cancel the transmission.

Press Status/Job Cancel.

1

Press S or T to select Send Job Status. Press Enter.

2

Press S or T to select the job to cancel. Press left Select.

3

NOTE: To check transmission details, press right Select. Refer to Send

Job Status on page 5-47 for details.

Press left Select to cancel

4

transmission of that particular job.

Canceling Direct Transmission

All transmissions initiated from direct transmission mode are processed in
the foreground, and the status of these transmissions is always indicated
on the message display. Perform the following procedure to cancel the
transmission.

Press Send. The Send indicator is lit and the FAX System enters Send

1

mode.

Cancel Job.
Are you sure?

0010

NoYes

The transmission status is shown on the message display. Confirm the

2

details.

3-18 OPERATION GUIDE

Press left Select or Stop/Clear to

3

stop transmission. Any
documents placed in the
document processor are ejected.

Scanning.

*

Job No. 0007:

Job No.:

Cancel

Basic Operation

OPERATION GUIDE 3-19

Basic Operation

Entering Characters

Input screen and key functions

To edit Address book, etc., the characters are entered using the numeric
keys. To move the cursor, use W, X, S and T.

This section explains screen elements and the functions of keys on the
control panel during character entry.

21

Contact Name

h_offic

Cancel

56

:

ABC
Text

7

1 Cursor

Characters are entered at the cursor position. To delete a
character, move the cursor to the location of the corresponding
character and press Stop/Clear.

2 Character Limit Icon

Indicates when you have entered the maximum number of
characters. You can continue to enter characters until this icon
appears.

3 Numeric Keys

Use numeric keys to enter characters. Refer to Character Input
Modes on page 3-21 for a list of the characters available for each

key.

4 Reset/Power Key

Press this key to clear the entry and exit input mode.

5 Left Select Key

Press this key to access options displayed on the bottom of the
message display and to select the left item.

6 Right Select Key

Press this key to switch between character input modes.

7 W Key

Press this key to move the cursor left in the message display.

3

9

10

11 12

8

4

13

3-20 OPERATION GUIDE

8 Back key

Press this key to go one level back (higher) from the current
menu.

9 S Key

Press this key to move the cursor up in the message display.

10 T Key

Press this key to move the cursor down in the message display.

11 Enter Key

Press this key to enter the currently selected character.

12 X Key

Press this key to move the cursor to the right in the message
display.

13 Stop/Clear Key

Press this key to delete the currently selected character. If the
cursor is at an open position, the character to the left of the cursor
is deleted.

Basic Operation

Character Input Modes

Use one of these three character input modes to enter characters. Press
right Select to switch between character input modes.

Mode Available characters

Alphabetic/Symbol
Text Æ ABC

Numeric
Text Æ 123

Symbol
Text Æ Symbols

List of Character Assignments

The following characters can be entered using the numeric keys:

Refer to List of Character Assignments on page 3-21.

Numbers can be entered by pressing the corresponding key on
the numeric keys. This is convenient when entering long
numbers.

Special characters can be entered from the Symbol List.

(space)

!”#$%&’()

*+,-./:;<=

>?@[ \ ]^_`{

|}~

Key Input mode Available characters

Alphabetic/Symbol . @ - _ / : ~ 1

Numeric 1

OPERATION GUIDE 3-21

Basic Operation

Key Input mode Available characters

Alphabetic/Symbol a b c A B C 2

Numeric 2

Alphabetic/Symbol d e f D E F 3

Numeric 3

Alphabetic/Symbol g h i G H I 4

Numeric 4

Alphabetic/Symbol j k l J K L 5

Numeric 5

Alphabetic/Symbol m n o M N O 6

Numeric 6

Alphabetic/Symbol p q r s P Q R S 7

Numeric 7

Alphabetic/Symbol t u v T U V 8

Numeric 8

Alphabetic/Symbol w x y z W X Y Z 9

Numeric 9

Alphabetic/Symbol . , - _ ’ ! ? _ 0

Numeric 0

Alphabetic/Symbol Switch between upper/lower case

Numeric

Alphabetic/Symbol/Numeric #

Character Input Procedure

Follow the steps given below to enter characters for destination names and
other text input. This example uses the
page 3-21 to enter the destination name (h_office show room). The
character changes each time a particular key is pressed, so press X or
another numeric keys key to register individual characters. Repeat this
operation until all characters have been entered.

List of Character Assignments on

3-22 OPERATION GUIDE

The following procedure

1

illustrates how to enter a
destination name. (You must first
access the Contact Name
screen.) The procedure for
accessing the Contact Name
screen is described on

Press the f key 2 times. h is displayed.

2

Press the c key 4 times. _ is displayed.

3

Press the h key 3 times. o is displayed.

4

Press the e key 3 times. f is displayed.

5

Press X. The cursor moves one space to the right.

6

page 3-25.

Contact Name

Cancel

Basic Operation

:

ABC

Text

7

8

9

10

To enter the same character consecutively, press X to move the cursor.
Enter the character once again.

Press the e key 3 times. f is displayed.

Press the f key 3 times. i is displayed.

Press the d key 3 times. c is displayed.

Enter the rest of the characters in
the same way and press Enter.

Contact Name

:

h_office show room

Registered will appear before you
return to the basic screen.

ABC

Cancel

Text

OPERATION GUIDE 3-23

Basic Operation

Address Book

Searching for Destinations in the Address Book

Enables entering fax numbers in the Address Book to use them with
scanner functions. The Address Book is useful in managing fax numbers,
e-mail addresses, and the folders used with Scan to PC.

To select a fax destination from the Address Book, perform the following
procedure.

Press Send. The Send indicator is lit, and the FAX System enters Send

1

mode.

Press X Address Book.

2

NOTE: If external address books are used with the FAX System, a

screen for address book selection is displayed. Press S or T to select
the desired address book. Press Enter.

Press S or T to select the destination party and press Enter.

3

NOTE: To check the entered information, select the party to review and

press right Select.
Press S or T to select Detail. Press Enter to display the details.

After confirming the entered

4

information, press Enter to add
the party. To send a fax to another
party, repeat steps 2 to 4 to add
another party.

To search for the other party by name:

Press X Address Book.

1

ABCDE

*

0123456789

[e-mail]
ScanData

Cancel Menu

Press right Select to display the Menu screen.

2

3-24 OPERATION GUIDE

Press S or T to select Search

3

(Name). Press Enter.

Enter the first few characters of

4

the name of the party you are
searching for. Press Enter.

Menu

:

*

Select
Detail

Search(Name)

Cancel

Search(Name)
TTT

Basic Operation

:

This search is case-sensitive.

Press S or T to select the party.

5

Press Enter.

After confirming the information to be entered, press Enter to add the

6

party.

Entering Destinations in the Address Book

To enter fax recipients in the Address Book, perform the following
procedure.

Cancel

Address Book

*

TTT

:

UUU
VVV

Cancel Menu

ABC

Text

Press System Menu/Counter.

1

Press S or T to select Edit Addressbook. Press Enter.

2

Press right Select.

3

Press S or T to select Add Address. Press Enter.

4

OPERATION GUIDE 3-25

Basic Operation

Press S or T to select Contact.

5

Press Enter.

Press S or T to display Contact

6

Name. Press right Select.

Add Address

*

Contact

Group

Cancel

Detail

:

Contact Name

:

1/ 6

Enter the destination name. Press

7

Enter.

Cancel

Contact Name

Edit

:

ABC

Cancel

NOTE: For detailed information on entering characters, refer to Entering

Characters on page 3-20.

Press S or T to display FAX

8

Number. Press right Select.

Detail

:

FAX Number

Text

:

2/ 6

Cancel

3-26 OPERATION GUIDE

Edit

Enter the fax number using the

9

numeric keys.

Press Stop/Clear to delete the
entire number.

Basic Operation

FAX No. Entry:

10

11

12

Press T pause to insert a 3-
second pause when dialing the
fax number. Use this function to
set a wait time in an automatic
response sequence.

NOTE: To complete settings for subaddresses and other advanced

transmission settings, perform the procedures described in
Transmission Settings on page 3-28.

Press Enter.

Press S or T to display Address
Number. Press right Select.

Cancel

Detail

Detail:
Address Number:

Detailed

6/ 6

53

Cancel Edit

Enter the address number to be
registered using the numeric
keys. Press Enter.

Address Number:

*

(001 ~ 120)

53

Cancel

NOTE: If you enter a previously entered address number, an error

message is displayed. In this case, choose a different address number.

13

OPERATION GUIDE 3-27

Enter e-mail addresses and the folder for saving documents sent to
computers.

NOTE: For detailed information on entering e-mail addresses and folders

for saving documents sent to computers, refer to the Advanced
Operation Guide.

Basic Operation

14

15

Detailed Transmission Settings

Press Enter.

To enter another destination, repeat steps 3 to 14.

Press left Select to complete the entry. The message display returns to the
basic screen.

When entering fax number, you can also configure settings for the
subaddress, encrypted communication, transmission speed, and ECM
communication.

Setting the Subaddress

Detail:

FAX Number

0123456789

Cancel

2/ 6

Edit

Enter the subaddress and password required for subaddress confidential
communication.

Press right Select on the

1

destination fax input screen.

Press S or T to display Sub

2

Address. Press right Select.

Fax No. Entry

0123456789

*

Cancel

FAX Detail

:

Sub Address

Cancel

:

Detail

:

Edit

1/ 4

3-28 OPERATION GUIDE

Enter the number for Subaddress.

3

Press Enter.

Sub Address

Cancel

Enter the number for Password.

4

Press Enter.

Password

Cancel

Press Enter to return to the destination fax input screen.

5

Basic Operation

:

1234567890123

:

Setting up encrypted communication

Enter the encryption key and encryption box for use in encrypted
communication.

Press right Select on the

1

destination fax input screen.

Fax No. Entry

0123456789

*

Cancel

Press S or T to display

2

Encryption. Press right Select.

FAX Detail
Encryption

Off

Cancel

:

Detail

:

:

2/ 4

Edit

OPERATION GUIDE 3-29

Basic Operation

Press S or T to select On. Press

3

Enter.

Press S or T to select the

4

desired encryption key. Press
Enter.

Press S or T to select On or Off.

5

Press

Enter.

Choose Off if the recipient does
not support encryption box.

Encryption

*

Off

:

On

Cancel

Encrypt. Key No.

Key02*

*

Key03

Key04

Cancel

Encryption Box

*

Off

On

:

:

Cancel

Choose On if the recipient
supports encryption box. On the
next screen, use the numeric keys
to enter the box number. Press
Enter.

Box Number Entry

(0000

~ 9999)

0000

Cancel

NOTE: When sending the documents to the same model as the FAX

System in encrypted communication, be sure the encryption box setting is
set to Off.

Press Enter to return to the destination fax input screen.

6

Setting the communication speed

Set the initial fax transmission speed.

:

3-30 OPERATION GUIDE

Press right Select on the

1

destination fax input screen.

Fax No. Entry

0123456789

*

Basic Operation

:

Press S or T to display TX Start

2

Speed. Press right Select.

Press S or T to select the

3

desired initial transmission speed.
Press Enter.

Cancel

FAX Detail

:
TX Start Speed
33600bps

Cancel

TX Start Speed

*

9600bps
14400bps

*

33600bps

Cancel

Detail

:

Edit

:

3/ 4

Press Enter to return to the destination fax input screen.

4

Setting up ECM communication

For fax communication, enables or disables ECM (Error Correction Mode).

Press right Select on the

1

destination fax input screen.

Fax No. Entry

0123456789

*

Cancel

:

Detail

OPERATION GUIDE 3-31

Basic Operation

Press S or T to display ECM.

2

Press right Select.

FAX Detail

:

ECM
On

:

4/ 4

Press S or T to select On or Off.

3

Press Enter.

Select On to enable ECM
communication.

Press Enter to return to the destination fax input screen.

4

Editing Destinations in the Address Book

Edit destinations in the Address Book as follows:

Press System Menu/Counter.

1

Press S or T to select Edit Addressbook. Press Enter.

2

Cancel

ECM

*

Cancel

Edit

:

Off

On

Press S or T to select the destination to edit. Press Enter.

3

Press S or T to select Detail/Edit. Press Enter.

4

Press S or T to select the item to edit. Press right Select.

5

NOTE: For more information on editing each item, refer to Entering

Destinations in the Address Book on page 3-25.

After editing the items, press

6

Enter.

Detail

:
Contact Name
ABCDE

Cancel

:

1/ 6

Edit

3-32 OPERATION GUIDE

To edit another destination, repeat steps 3 to 5.

7

Press left Select to save your changes and return to the basic screen.

Deleting Destinations from the Address Book

Delete destinations from the Address Book as follows:

Press System Menu/Counter.

1

Press S or T to select Edit Addressbook. Press Enter.

2

Press S or T to select the destination to delete. Press right Select.

3

Press S or T to select Delete.

4

Press Enter.

Menu

:

*

Detail/Edit

Delete

Add Address

Cancel

Basic Operation

Press left Select.

5

To delete another destination, repeat steps 3 to 5.

6

Press Enter to finish the deletion and return to the Edit Addressbook

7

screen.

Entering Group Destinations in the Address Book

Enter a group of destinations in the Address Book as follows:

Press System Menu/Counter.

1

Press S or T to select Edit Addressbook. Press Enter.

2

Delete.
Are you sure?

ABCDE

NoYes

Press right Select.

3

Press S or T to select Add Address. Press Enter.

4

OPERATION GUIDE 3-33

Basic Operation

Press S or T to select Group.

5

Press Enter.

Press S or T to select Group

6

Name. Press right Select.

Add Address

*

Contact

Group

Cancel

Detail

:

Group Name

:

1/ 3

Cancel

Enter a group name. Press Enter.

7

Group Name

:

Cancel

NOTE: For more information on entering characters, refer to Entering

Characters on page 3-20.

Press S or T to select Group

8

Member. Press right Select.

Detail

:
Group Member
30

Edit

ABC

Text

:

2/ 3

Cancel

3-34 OPERATION GUIDE

Edit

Press right Select.

9

Group Member

*

Exit Menu

Basic Operation

:

10

11

12

Press S or T to select Add
Member. Press Enter.

Press S or T to select the
destination to register to the
group. Press Enter.

Press Enter.

Menu

:
Detail
Delete

Add Member

Cancel

Contacts

*

:

ABCDE

FGHIJ
TTT

Cancel Menu

ABCDE

*

0123456789

[e-mail]
ScanData

Cancel Menu

13

To delete a registered member,
press S or T to select the
member. Press right Select.

Group Member

*

ABCDE

:

Exit Menu

OPERATION GUIDE 3-35

Basic Operation

14

15

16

Press S or T to select Delete.
Press Enter.

Repeat steps 9 to 14 to register
other destinations to the group.

When you are finished registering
group destinations, press left
Select.

Press S or T to display Address
Number. Press right Select.

Menu

:
Detail

Delete

Add Member

Cancel

Group Member

*

ABCDE

Exit Menu

Detail

:
Address Number
19

:

3/ 3

:

17

Enter the address number to
register using the numeric keys.
Press Enter.

Cancel

Address Number:

*

(001 ~ 120)

Edit

53

Cancel

NOTE: An error message is displayed if you enter a previously entered

address number. In this case, choose a different address number.

3-36 OPERATION GUIDE

Basic Operation

18

19

Editing Group Destinations in the Address Book

Press Enter.

Press left Select to return to the basic screen.

Edit group destinations in the Address Book as follows:

Press System Menu/Counter.

1

Press S or T to select Edit Addressbook. Press Enter.

2

Press S or T to select the group destination to edit. Press Enter.

3

Press S or T to select the item to

4

edit. Press right Select.

Detail
Group Member
30

Detail
Group Name

:

Cancel

:

:

:

2/ 3

Edit

1/ 3

NOTE: For more information on editing each item, refer to Entering

Group Destinations in the Address Book on page 3-33.

After editing the items, press Enter.

5

To edit another group destination, repeat steps 3 to 5.

6

Press Enter to save your changes and return to the Edit Addressbook

7

screen.

Deleting Group Destinations from the Address Book

Delete group destinations from the Address Book as follows:

Press System Menu/Counter.

1

Press S or T to select Edit Addressbook. Press Enter.

2

Cancel

Edit

OPERATION GUIDE 3-37

Basic Operation

Press S or T to select the group destination to delete. Press right Select.

3

Press S or T to select Delete.

4

Press Enter.

Press left Select.

5

Menu

:

*

Detail/Edit

Delete

Add Address

Cancel

Delete.
Are you sure?

AAA

NoYes

To delete another group destination, repeat steps 3 to 5. Press left Select

6

to confirm the deletions and return to the basic screen.

3-38 OPERATION GUIDE

Redialing

Automatic Redialing

Address Recall

Basic Operation

Redialing means dialing the most recently dialed number once again.

If the other party’s fax machine is busy, it may not respond to your
transmission attempt, in which case the FAX System redials the number
automatically.

Automatic Redialing is performed automatically. No manual operation is
required. Since the FAX System dials for a specified number of times at
predetermined intervals, this function is useful even when the other party’s
line is busy for extended periods.

NOTE: Automatic Redialing is not available for direct transmission. You

can also adjust the number of redial attempts. Refer to
10 for more information.

Redial on page 7-

If the other party’s fax machine fails to respond to a transmission or if you
want to transmit another fax to the same party, press S Address Recall
to view the most recently dialed number.

Press Send.

1

Press S Address Recall.

2

The message display shows the
previous party.

Press Start to start fax.

3

Address Recall information is discarded in the following cases:

• When the FAX System is turned off

• When you try to send another fax (this stores new Address Recall
information)

• When a user logs off

OPERATION GUIDE 3-39

Basic Operation

3-40 OPERATION GUIDE

4 Basic Functions

This chapter discusses the following topics:

• Menu Table................................................................... 4-2

• Standby Transmission .................................................. 4-3

• Broadcast Transmission............................................... 4-4

• Direct Transmission...................................................... 4-7

• Interrupt Transmission.................................................. 4-8

• Timer-based Transmission ........................................... 4-9

• Deleting a Job in Memory............................................4-11

• Manual Fax Transmission .......................................... 4-13

• Manual Fax Reception ............................................... 4-14

• One-Touch Keys......................................................... 4-15

• Programs.................................................................... 4-23

OPERATION GUIDE 4-1

Basic Functions

Menu Table

For the system setting menu using in this chapter, refer to the Menu Table
below. To access the system setting menu, press System Menu/Counter.

NOTE: To perform these settings, press S or T to select the menu/

submenu/item and Enter to confirm your selection.

Main Menu Sub Menu1 Sub Menu2 Options Description

Common
Setting

One Touch
Keys

(Selection of
One-Touch

01 – 08 Assign a destination to a

one-touch key.

Key No.)

(Selection of
One-Touch
Key No.)

†

– Confirm information

registered to a one-touch
key.

– Clear a one-touch key. page 4-17

Common
Setting

One Touch
Keys

(Selection of
One-Touch

01 – 08 Assign a chain dial to a one-

touch key.

Key No.)

(Selection of
One-Touch
Key No.)

†

– Confirm information on the

chain dial registered to a
one-touch key.

– Clear chain dial details. page 4-20

Common
Setting

Program
Setting

One Touch
Set.

(Program
No.
Selection)

– Program,

Destination

Set up one-touch keys for
use in programs or dialing.

– 01 – 08 Assign a program. page 4-23

Copy, Send

Reference

Page

page 4-15

page 4-17

page 4-18

page 4-19

page 4-15

Program
Setting

†. Press right Select.

(Program
No.
Selection)

Menu – Delete a program. page 4-23

†

4-2 OPERATION GUIDE

Standby Transmission

1

Basic Functions

Standby Transmission refers to
loading another job while the FAX
System
job. After the destination fax
number is entered and the
documents are loaded, the
documents are faxed
automatically when the current
job is completed. In direct
communication mode, Standby
Transmission accepts and processes only one standby transmission task.

NOTE: You can schedule up to 10 reserved jobs at any given time

(including Standby Transmission, and Interrupt Transmission jobs).

Place the original documents to transmit in the document processor or on
the platen.

is processing the current

Press Send.

2

Enter the destination fax number.

3

You can use one-touch dial,
Address Book, or chain dial to
enter the destination fax number.

Press Start to load the documents into memory.

4

Fax No. Entry

0123456789

*

Cancel

:

Detail

OPERATION GUIDE 4-3

Basic Functions

Broadcast Transmission

Using the numeric keys to enter a destination fax number

1

Broadcast Transmission lets you
fax the same document or
documents to multiple
destinations in a single operation.
For example, a document can be
faxed from the head office to
several branch offices in a single
step. The FAX System
temporarily stores the documents
to be faxed in memory, then
automatically dials the fax numbers and transmits a copy to each
destination.

NOTE: Up to 100 destinations can be set for Broadcast Transmission.

Place the original documents to transmit in the document processor or on
the platen.

Press Send.

2

Press W Destination.

3

Press S or T to select FAX. Press Enter.

4

Enter the fax number using the

5

numeric keys. Press Enter.

Repeat steps 3 to 5 until all destinations have been entered for Broadcast

6

Transmission.

Fax No. Entry

0123456789

*

Cancel

:

Detail

4-4 OPERATION GUIDE

Using one-touch dial to specify a destination fax number

To register a destination fax

1

number, press the one-touch key
for the destination fax number.

Press the one-touch key for the next destination fax number.

2

Repeat until all desired destination fax numbers have been specified.

3

Using the Address Book to specify a destination fax number

NOTE: To use the Address Book to specify group destinations, refer to

Searching for Destinations in the Address Book on page 3-24.

Basic Functions

Press X Address Book.

1

NOTE: If the external address books are used with the FAX System, a

screen for address book selection is displayed. Press S or T to select
the desired address book. Press Enter.

Press S or T to select the

2

destination party. Press Enter.

Address Book

*

AAA

ABCDE

FGHIJ

Cancel Menu

Press S or T to select the

3

destination fax number. Press
Enter.

ABCDE

*

0123456789

[e-mail]
ScanData

Cancel Menu

Repeat steps 1 to 3 until all desired destination fax numbers have been

4

specified.

OPERATION GUIDE 4-5

Basic Functions

Press Start to start fax.

5

4-6 OPERATION GUIDE

Direct Transmission

Basic Functions

The FAX System starts scanning original documents after contacting the
destination fax. If a multi-page original document is loaded in the
processor
document at a time.

If the original document is placed on the platen, the alarm notifies to place
the next page when scanning the previous page is completed. If another
page is not loaded within 15 seconds after the
for Auto Reset), the
and ends the fax transmission.

NOTE: Automatic Redialing is not available during Direct Transmission.

Direct Transmission cannot be used with Broadcast Transmission, Timer­based Transmission, or Polling transmission.

Place the original documents to transmit in the document processor or on

1

the platen.

Press Send.

2

, the FAX System will scan and transmit one page of the

alarm (or within the time set

FAX System assumes that the job has no other pages

document

Press Function.

3

Press S or T to select FAX Direct TX. Press Enter.

4

Press S or T to select On. Press

5

Enter.

FAX Direct TX

*

Off*

On

Cancel

Press right Select.

6

Enter the destination fax number.

7

You can use one-touch dial, Address Book, or chain dial to enter the
destination fax number.

Press Start to start dialing the destination fax number.

8

The FAX System begins scanning the document after establishing a
connection.

:

OPERATION GUIDE 4-7

Basic Functions

Interrupt Transmission

1

2

If the fax is set up for Broadcast
Transmission or other jobs are
loaded before yours in memory,
Interrupt Transmission lets you
interrupt the queued jobs and
send your document before them.

NOTE: Interrupt Transmission is not possible if 10 jobs involving Standby

Transmission is queued.
Interrupt Transmission can be used for only one destination at a time.

Place the original documents to transmit in the document processor or on
the platen.

Press Send.

Press Function.

3

Press S or T to select FAX Direct TX. Press Enter.

4

Press S or T to select On. Press

5

Enter.

FAX Direct TX

*

Off*

On

Cancel

Press right Select.

6

Enter the destination fax number.

7

You can use one-touch dial, Address Book, or chain dial to enter the
destination fax number.

Press Start to start dialing the destination fax number.

8

The FAX System begins loading the document after establishing a
connection.

:

4-8 OPERATION GUIDE

Timer-based Transmission

Schedules fax transmission for
later. Timer-based Transmission
can be combined with various
other functions, including
sequential broadcast
transmission. This example
shows how to set up the FAX
System to fax documents to a
single destination at a specified
time.

NOTE: Timer-based Transmission is not available in Direct Transmission

mode. The fax memory can hold up to 30 jobs for timer-based
transmission at once.
Be sure that the correct time is set for the FAX System before sending
faxes using this method. To adjust the time, refer to

Date and Time (Date & Time Setting) on page 2-7.

Basic Functions

Setting the Current

Place the original documents to transmit in the document processor or on

1

the platen.

Press Send.

2

Press Function.

3

Press S or T to select FAX Delayed TX. Press Enter.

4

Press S or T to select On. Press

5

Enter.

FAX Delayed TX

*

Off*

:

On

Cancel

Press S or T to set Hour. Press

6

X.

Start Time

:

Hour Min.

c 11 : 45

Current Time(11:45)

Cancel

OPERATION GUIDE 4-9

Basic Functions

Press S or T to set Min. Press

7

Enter.

Start Time

:

Hour Min.

Current Time(11:45)

Cancel

Press right Select.

8

Enter the destination fax number.

9

You can use one-touch dial, Address Book, or chain dial to enter the
destination fax number.

c 11 : 45

10

Press Start to start loading the document and transmit the document at the
time specified.

4-10 OPERATION GUIDE

Deleting a Job in Memory

Reviewing the transmission details of jobs in memory

1

2

3

4

Basic Functions

Enables reviewing or deleting jobs in memory.

Check the details of jobs in memory.

Press Status/Job Cancel.

Press S or T to select Scheduled Job. Press Enter.

Press S or T to select the job whose transmission details to review. Press
right Select.

Press S or T to select Detail.
Press Enter.

Menu

*

Detail

Cancel Job

Press S or T to display

5

information on the jobs in memory
one after the other.

To finish reviewing the jobs, press Enter.

6

Press Reset to return to the basic screen.

7

Deleting a Job in Memory

Delete jobs in memory.

Press Status/Job Cancel.

1

Press S or T to select Scheduled Job. Press Enter.

2

0011
Status
Suspended

*

Detail:
:

1/ 7

OPERATION GUIDE 4-11

Basic Functions

Press S or T to select the job to

3

delete. Press left Select.

Press left Select once again. The

4

selected job is deleted.

Press Reset to return to the basic screen.

5

Scheduled Job

0011

*

0017

Broadcast

0324256345

:

0018 0756545865

Cancel

Menu

Cancel Job.
Are you sure?

0017

NoYes

4-12 OPERATION GUIDE

Manual Fax Transmission

After establishing a connection with the other party, begins transmission
manually by pressing Start. Use this mode if you want to talk to the other
party before sending documents or when the other party needs to change
fax reception settings manually.

Sending documents after talking to the other party

Place the original documents to

1

transmit in the document
processor or on the platen.

Pick up the receiver.

2

Basic Functions

Enter the destination number.

3

Perform the following procedure to talk to the other party before sending

4

document.

Press Send.

5

Press T On-Hook.

6

Press Start to start fax.

7

Sending documents without talking to the other party

Place the original documents to transmit in the document processor or on

1

the platen.

Press Send.

2

Press T On-Hook.

3

Enter the destination number.

4

When the other party’s fax machine responds, press Start to start fax.

5

OPERATION GUIDE 4-13

Basic Functions

Manual Fax Reception

1

2

After establishing a connection with the other party, initiates reception
manually by pressing Start. Use this mode to talk to the other party before
receiving their fax transmission.

NOTE: To receive documents manually, set Manual as described in Fax

Reception Mode on page 7-14.

When an incoming call arrives,
the telephone connected to the
FAX System will ring.

Pick up the receiver.

Confirm the connection with the other party.

3

If the calling machine is used to send faxes, perform the following
procedure

If the calling machine is used as a telephone, perform the following
procedure

Press Send.

4

Press T On-Hook.

5

Press left Select to start reception.

6

.

after talking to start receiving the fax transmission.

4-14 OPERATION GUIDE

One-Touch Keys

Setting Up One-Touch Keys

Basic Functions

To send documents to frequent recipients more convenient, assign one­touch keys to fax and scanning destinations in the Address Book. You can
also set one-touch keys for chain dialing.

One-touch keys can be used to recall destinations or programs.

NOTE: Program and Destination cannot be mixed to assign one-touch

keys.

Assign one-touch keys to specific destinations or programs.

Press System Menu/Counter.

1

Press S or T to select Common Setting. Press Enter.

2

Press S or T to select One Touch Set. Press Enter.

3

Destination

Press S or T to select Program

4

or Destination. Press Enter.

Press right Select to return to the basic screen.

5

You can assign destinations in the Address Book to one-touch keys.

Assigning Destinations

Perform the following procedure to assign one-touch keys.

Press System Menu/Counter.

1

Press S or T to select Common Setting. Press Enter.

2

One Touch Set.

*

Program

Destination

Cancel

:

Press S or T to select One Touch Keys. Press Enter.

3

OPERATION GUIDE 4-15

Basic Functions

Press S or T to select an

4

unassigned number for a one­touch key. Press Enter.
touch key number is displayed as

---.

Press S or T to select Address

5

Book

. Press Enter to display the

Address Book.

Press S or T to select the

6

destination party to assign. Press
Enter.

The one-

One Touch Keys

*

Key5
Key6

--------------

Exit Menu

Register

*

:

Address Book

Chain Dial

Cancel

Address Book

*

AAA

ABCDE

FGHIJ

Cancel Menu

:

Press S or T to select the

7

destination fax number. Press
Enter.

If you try to assign a one-touch
key that’s already assigned, a
dialogue will ask if you want to
overwrite the one already
assigned. In this case, press left
Select.

Press left Select to return to the basic screen.

8

ABCDE

*

0123456789

[e-mail]
ScanData

Cancel Menu

Overwrite.
Are you sure?

Key7

NoYes

4-16 OPERATION GUIDE

Checking Details of Assigned Keys

Perform the following procedure to check destinations assigned to one­touch keys.

Follow steps 1 to 3 in Assigning Destinations on page 4-15.

1

Press S or T to select the one-

2

touch key to check (1-8). Press
right Select.

Press S or T to select Detail.

3

Press Enter.

One Touch Keys

*

Back

Key1

Key2
Exit Menu

Menu

:

*

Register

Detail

Delete

Cancel

Basic Functions

:

After checking the details, press Enter.

4

Press left Select to return to the basic screen.

5

Clearing Assigned Keys

Perform the following procedure to clear destinations assigned to one­touch keys.

Follow steps 1 to 3 in Assigning Destinations on page 4-15.

1

Press S or T to select the one-

2

touch key to clear (1-8). Press
right Select.

One Touch Keys

*

Back

Key1

Key2
Exit Menu

:

OPERATION GUIDE 4-17

Basic Functions

Press S or T to select Delete.

3

Press Enter.

Press left Select to clear the

4

destination previously assigned.

Press left Select to return to the basic screen.

5

Menu

:
Register
Detail

Delete

Cancel

Delete.
Are you sure?

Key1

NoYes

Chain Dial

Recalling Destinations

Perform the following procedure to send a fax using one-touch keys.

Press a one-touch key previously

1

assigned to a destination.

Press Start to begin sending the fax.

2

Chain dial is a dialing function that adds a number (the chain number) for
dialing before the destination fax numbers assigned to one-touch keys.

For example, if you assign 800 for chain dial, to dial 800-XX-XXXX, simply
press the one-touch key assigned to 800 and enter the rest of the number
on the

numeric keys.

0123456789

Assigning Chain Dial

Perform the following procedure to set up chain dial for one-touch keys.

4-18 OPERATION GUIDE

Press System Menu/Counter.

1

Press S or T to select Common Setting. Press Enter.

2

Press S or T to select One Touch Keys. Press Enter.

3

Press S or T to select an

4

unassigned number for a one­touch key. Press Enter.
touch key number is displayed as

---.

Press S or T to select Chain

5

Dial. Press Enter.

The one-

One Touch Keys

Register

Basic Functions

:

*

Key5
Key6

--------------

Exit Menu

:

*

Address Book

Chain Dial

Use the numeric keys to enter the

6

number. Press Enter.

NOTE: If you try to assign the one-touch key that’s already assigned, a

dialogue will ask if you want to overwrite the one already assigned. In this
case, press left Select.

Press left Select to return to the basic screen.

7

Checking Details of Assigned Keys

Perform the following procedure to check numbers assigned for chain
dialing with one-touch keys.

Cancel

Chain Dial

Cancel

:

Follow steps 1 to 3 inAssigning Chain Dial on page 4-18.

1

OPERATION GUIDE 4-19

Basic Functions

Press S or T to select the one-

2

touch key to check (1-8). Press
right Select.

Press S or T to select Detail.

3

Press Enter.

Press Enter.

4

One Touch Keys

*

Back

Key1

Key2
Exit Menu

Menu

:

*

Register

Detail

Delete

Cancel

:

Press left Select to return to the basic screen.

5

Clearing Assigned Keys

Perform the following procedure to clear numbers assigned for chain
dialing with one-touch keys.

Follow steps 1 to 3 in Assigning Chain Dial on page 4-18.

1

Press S or T to select the one-

2

touch key to clear (1-8). Press
right Select.

Press S or T to select Delete.

3

Press Enter.

One Touch Keys

*

Back

Key1

Key2
Exit Menu

Menu

:
Register
Detail

Delete

Cancel

:

4-20 OPERATION GUIDE

Press left Select to clear the

4

assigned number.

Press left Select to return to the basic screen.

5

Dialing with Chain Dial

Perform the following procedure to dial using chain dial.

Chain dial key + one-touch dial key

Press the one-touch key set up for

1

chain dial.

Basic Functions

Delete.
Are you sure?

Key1

NoYes

Press the one-touch key assigned to a recipient.

2

Press Start to begin sending the fax.

3

Chain dial key + Address Book

Press a one-touch key previously

1

set up for chain dial.

Press S or T to select Address Book. Press Enter.

2

800

800

OPERATION GUIDE 4-21

Basic Functions

Press S or T to select the

3

recipient. Press Enter.

Press S or T to select the

4

number. Press Enter.

Press Start to begin sending the fax.

5

Address Book

*

ABCDE

:

FGHIJ
KLMNO

Cancel Menu

ABCDE

*

0123456789

Cancel Menu

Chain dial key + numeric keys

Press a one-touch key previously

1

set up for chain dial.

Press S or T to select FAX No. Entry. Press Enter.

2

Use the numeric keys to enter the

3

recipient’s number. Press Enter.

800

FAX No. Entry

800

Cancel

:

Detail

Press Start to begin sending the fax.

4

4-22 OPERATION GUIDE

Programs

Registering Programs

Basic Functions

Stores combinations of frequently used destinations and functions as
programs. Up to eight programs can be stored; up to four of these can
incorporate fax or scanning functions.

One-touch keys can be used to recall destinations or programs. For more
information, refer to

Perform the following procedure to register programs.

Set up the combination of destinations and functions to store as a program.

1

Press System Menu/Counter.

2

Press S or T to select Program Setting. Press Enter.

3

Press S or T to select an

4

unassigned number for a program
number. Press Enter.
touch key number is displayed as

---.

Setting Up One-Touch Keys on page 4-15.

The one-

Program Setting

*

Program5

:

Program6

--------------

Exit Menu

5

6

7

Deleting Programs

Press S or T to select Copy or
Send. Press Enter.

Register

*

Copy

:

Send

Cancel

Press left Select.

NOTE: If you try to assign the program number that’s already assigned, a

dialogue will ask if you want to overwrite the one already assigned. In this
case, press left Select.

Press left Select to return to the basic screen.

Perform the following procedure to delete programs.

OPERATION GUIDE 4-23

Basic Functions

Press System Menu/Counter.

1

Press S or T to select Program Setting. Press Enter.

2

Press S or T to select the program number to delete. Press right Select.

3

Press S or T to select Delete.

4

Press Enter.

Menu

*

:
Register

Delete

Cancel

Press left Select to delete the

5

program.

Delete.
Are you sure?

Program1

6

Recalling Programs

1

2

NoYes

Press left Select to return to the basic screen.

Perform the following procedure to recall programs.

NOTE: If you set up programs as described in Setting Up One-Touch

Keys on page 4-15, you can recall programs simply by pressing the one-

touch key of the program number.

Press Program.

Press S or T to select the
program number. Press Enter.

Program Call

*

Program1

:

Program2
Program3

Exit

4-24 OPERATION GUIDE

5 Advanced Functions

This chapter discusses the following topics:

• Menu Table................................................................... 5-2

• Remote Switching ........................................................ 5-5

• Polling Communication................................................. 5-7

• Subaddress Communications .....................................5-11

• Subaddress-based Confidential Communications ..... 5-12

• Fax Forwarding .......................................................... 5-24

• Password-based Communications............................. 5-31

• Encrypted Communication ......................................... 5-38

• E-mail Notification of Job Results............................... 5-45

• Displaying Job Status................................................. 5-46

• Printing Communication Management Reports.......... 5-53

• User Login .................................................................. 5-55

• Job Accounting........................................................... 5-56

OPERATION GUIDE 5-1

Advanced Functions

Menu Table

For the system setting menu using in this chapter, refer to the Menu Table
below. To access the system setting menu, press System Menu/Counter.

NOTE: To perform these settings, press S or T to select the menu/

submenu/item and Enter to confirm your selection.

Main Menu Sub Menu1 Sub Menu2 Options Description

FAX Setting FAX RX

Setting

Doc. Box
Setting

Polling
Setting

Remote SW

00 – 99 Specify the remote

Dial

– Remain File,

Delete File

switching number.

Keep or discard
documents after polling
transmission.

Sub Address
Box

Sub Address

†

Box

(Entering
Characters)

(Entering

Enter subaddresses. page 5-12

Enter box names. page 5-12

Characters)

01 – 20 Enter box numbers. page 5-12

(Subaddress
Box
Selection)

††

(Entering
Characters)

(Entering

Change subaddresses. page 5-13

Change box names. page 5-13

Characters)

(Numerical

Change passwords. page 5-13

Entry)

01 – 20 Change box numbers. page 5-13

Reference

Page

page 5-5

page 5-10

(User Selection) Change users. page 5-13

All, User Only Change usage

page 5-13

restrictions.

(Subaddress

– Delete subaddress boxes. page 5-17
Box
Selection)

†

5-2 OPERATION GUIDE

Advanced Functions

Main Menu Sub Menu1 Sub Menu2 Options Description

Doc. Box
Setting

Report Report Print SubAddr Box

FAX Setting FAX RX

Box Media
Type

Setting

– All Media Type,

Plain,

Transparency,

Rough, Vellum,

Labels,

Recycled,

Preprinted,

Bond,

Cardstock,

Color,

Prepunched,

Letterhead,

Envelope,

Thick, Custom

1

–8

– Print subaddress box
List

Forward
Setting

(Destination

Selection)

(Destination

Selection)

Specify the paper type for
jobs from the subaddress
box.

lists.

Specify forwarding
destinations to store.

Change stored forwarding
destinations.

Reference

Page

page 5-18

page 5-22

page 5-24

page 5-26

All day, Time

Specificat.

0:00 – 23:59 Schedule when

0:00 – 23:59 Schedule when

On, Off Print from the FAX

TIFF, PDF For designating the file

On, Off For fax forwarding (On/

Schedule the period for
forwarding.

forwarding starts.

forwarding ends.

System during forwarding.

format to forward.

Off).

page 5-27

page 5-27

page 5-27

page 5-29

page 5-29

page 5-30

OPERATION GUIDE 5-3

Advanced Functions

Main Menu Sub Menu1 Sub Menu2 Options Description

FAX Setting FAX RX

Setting

TX/RX
Restrict.

(Numerical

Entry of Fax

Register authorized
telephone numbers.

No.)

(Numerical

Entry of Fax

Change authorized
telephone numbers.

No.)

– Delete authorized

telephone numbers.

0000 – 9999 Register authorized ID

numbers.

0000 – 9999 Change authorized ID

numbers.

– Delete authorized ID

numbers.

User Permit

List, Off

User Permit

List, Off

Specify password-based
communication (for fax).

Specify password-based
communication (for
receiving faxes).

Reference

Page

page 5-31

page 5-32

page 5-33

page 5-34

page 5-35

page 5-35

page 5-36

page 5-36

FAX
Common

Encryption
Key

Set.

FAX RX
Setting

User/Job
Account

†. Press right Select.
††. If a password is set, it must be entered

Job Account.
Set

Encryption
RX

Account.
Report

(Entering

Register encryption keys. page 5-39

Characters)

(Entering

Change encryption keys. page 5-40

Characters)

– Delete encryption keys. page 5-40

On, Off For receiving encrypted

page 5-41

faxes (On/Off).

01 – 20 Specify encryption key

page 5-41

IDs.

– Print job accounting

page 5-56

report.

5-4 OPERATION GUIDE

Remote Switching

Changing the Remote Switching Number

Advanced Functions

Remote switching lets you receive faxes by forwarding the fax signal from
a telephone connected to the FAX System. This function is convenient if
you are using a regular phone at another location, allowing you to use that
phone to receive faxes as well.

NOTE: Remote switching requires a telephone provided by the user that

supports tone dialing. This phone must be connected to the FAX System.

Change the remote switching number (the default value is 55).

Press System Menu/Counter.

1

Press S or T to select FAX Setting. Press Enter.

2

Press S or T to select FAX RX Setting. Press Enter.

3

Press S or T to select Remote SW Dial. Press Enter.

4

Use the numeric keys to enter the

5

new remote switching number (2
digits). Press
number.

Press right Select to return to the basic screen.

6

Receiving Faxes Remotely

Perform the following procedure to initiate fax reception from a connected
telephone.

The telephone will ring for

1

incoming calls.

Enter to register the

Remote SW Dial

(00 ~ 99)

55

Cancel

:

OPERATION GUIDE 5-5

Advanced Functions

Pick up the receiver.

2

If you hear a fax tone, dial the two-digit remote switching number.

3

NOTE: The default remote switching number is 55.

The incoming fax will be switched to the FAX System, and reception will

4

start automatically.

5-6 OPERATION GUIDE

Polling Communication

Storing Documents for Polling

Advanced Functions

With polling, fax transmissions are initiated by the recipient, not the
sending party. The recipient can receive the fax at him/her convenience.

NOTE: Polling generally incurs telephone charges for the receiving

party, since they must make a call to receive the fax.

Documents to be sent using polling are scanned first. When a caller
requests polling, those documents are faxed to him/her automatically.

NOTE: For polling transmission, set the FAX System to the mode other

than Manual Fax Reception mode. For information on switching modes,
refer to
Before polling requests, you can add documents to the documents
already stored for polling. All stored documents will be faxed together on
request from the caller.
You can set the system to continue storing the documents stored for
polling transmission or to delete them after polling.
For more information, refer to Polling Transmission Settings on page 5-

10.
To check documents stored for polling transmission or delete them, refer
to
You cannot select resolutions of 300 × 300 or 600 × 600 when specifying
scanning resolutions for polling transmission.

Fax Reception Mode on page 7-14.

Store Job Status on page 5-48.

Place the original documents in the document processor or on the platen.

1

Press Document Box.

2

Press S or T to select FAX Polling Box. Press Enter.

3

Press right Select.

4

Press S or T to select New File.

5

Press

Enter.

Menu

:
Detail/Edit
Delete

New File

Cancel

Press Start to start scanning the documents.

6

OPERATION GUIDE 5-7

Advanced Functions

Printing the Documents Stored in Polling Box

Press left Select to return to the document box basic screen.

7

Perform the following procedure to print documents stored in polling box:

Press Document Box.

1

Press S or T to select FAX Polling Box. Press Enter.

2

Press S or T to select the file to

3

print. Press Enter.

FAX Polling Box

*

List

:

Common
Report
Exit Menu

Press Start to print the selected file.

4

To print all documents in the box,
press right Select. On the next
screen, press S or T to select
Print All File. Press
Start to print all documents in the
box.

Enter. Press

Editing the Documents Stored in Polling Box

Perform the following procedure to check or rename documents stored in
polling box:

Press Document Box.

1

Press S or T to select FAX Polling Box. Press Enter.

2

Press S or T to select the file to edit. Press right Select.

3

Menu

:
Delete
New File

Print All File

Cancel

5-8 OPERATION GUIDE