Sony Telephone with Answering Machine User Manual

Telephone with answering machine

Operating instructions and warranty

Brief overview of the handset

Reception strength

Tal k key

◆ Accept a call

◆ Dial number

◆ Switch from handsfree

to "handset"

Control key

Opens the menu, directory, Navigation in entry field

Handsfree key

◆ Switch from "handset"

to handsfree talking

◆ Illuminated: Handsfree

talking is activated

◆ Flashes: incoming call,

automatic redial

Open directory

Key 1

Select answering machine/network mailbox

Star key

◆ Ringer tones on/off

(press for about 2seconds)

◆ Switch between upper-

case, lowercase and number mode

R key

Enter pause (hold key down)

Display (display field)

Charging status

× ×

almost flat or battery being charged

Current functions and

ÐÙ

INT 1

20.05.04 09:45

• §§§§§§§SMS§§§§§§

display keys

The display keys give you access to the functions displayed.

End call key and On/Off key

◆ End call

◆ Cancel function

◆ One menu level back

◆ Return to idle state

◆ Handset on/off (press

Message key

◆ Access to the lists of

◆ Flashes: new SMS,

Microphone

Hash key

Keypad protection on/off (press for about 1 second)

Speed dial key

Open speed dial list (press briefly)

flat

full

flashes: Battery

(press briefly)

(press for about 1 second)

for about 2 seconds)

SMS messages, network mailbox, caller/ answering machine

message, calls

Contents

Brief overview of the handset . . . . . . . . . . . . . . . . . 1

Safety precautions . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Preparing the telephone . . . . . . . . . . . . . . . . . . . . . . 7

Installing the base station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Connecting the base station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Operating the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Attaching the belt clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Activating/deactivating the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Activating/deactivating keypad protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Using the telephone and menus . . . . . . . . . . . . . . 12

Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Correcting entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Idle state . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Graphic main menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Example for menu operation: "Set volume for handsfree talking" . . . . . . . . . . . . . . . 14

Date and time functions . . . . . . . . . . . . . . . . . . . . . 15

Setting the date and the time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Setting the alarm clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Setting appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Displaying and deleting missed appointments and anniversaries . . . . . . . . . . . . . . . 18

Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Making and ending external calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Calling line identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Handsfree talking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Activating/deactivating listening in (at the base station) . . . . . . . . . . . . . . . . . . . . . . 22

Muting the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Network mailbox features . . . . . . . . . . . . . . . . . . . 23

Function set for the next call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Functions set for all following calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Functions during a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Function set after a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Contents

Using the directory and other lists . . . . . . . . . . . . 26

Directory and speed dial list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Redialling list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Email directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Displaying available memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Displaying lists via the message key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Caller list and message list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Making cost-effective calls . . . . . . . . . . . . . . . . . . 41

Linking a call-by-call number and a telephone number . . . . . . . . . . . . . . . . . . . . . . . 41

Automatic network provider selection (Preselection) . . . . . . . . . . . . . . . . . . . . . . . . . 41

SMS (text messages) . . . . . . . . . . . . . . . . . . . . . . . 44

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Prerequisites for sending and receiving text messages (SMS) . . . . . . . . . . . . . . . . . . 45

Sending and receiving text messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Sending text messages (SMS) and outgoing list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Sending text messages (SMS) to an email address . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Receiving text messages (SMS) and incoming list . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Using several SMS mailboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using new ring tones for the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Text messages (SMS) on PABX systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Errors when sending and receiving text messages (SMS) . . . . . . . . . . . . . . . . . . . . . 62

Using the base station answering machine . . . . 64

Operating the answering machine via the base station . . . . . . . . . . . . . . . . . . . . . . . 64

Operating the answering machine via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Playing back messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Recording infotexts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Operating the answering machine by voice command . . . . . . . . . . . . . . . . . . . . . . . 74

Operating the answering machine away from home (remote operation) . . . . . . . . . 75

Setting the base station answering machine . . . 77

Ring delay and charge saving function for remote operation . . . . . . . . . . . . . . . . . . 77

Setting the message length and recording quality . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Listening in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Resetting the answering machine for fast access . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Using the network mailbox . . . . . . . . . . . . . . . . . . 80

Setting the network mailbox for speed dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Checking the network mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Contents

Registering and de-registering handsets . . . . . . . 81

Automatic registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Manual registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Manual registration of handsets from other manufacturers . . . . . . . . . . . . . . . . . . . . 82

De-registering handsets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Looking for handsets ("Paging") . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Switching base stations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Operating several handsets . . . . . . . . . . . . . . . . . . 84

Making internal calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Changing the name of the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Changing a handset's internal number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Internal enquiry calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Accepting or rejecting a waiting call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Listening in on an external call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Using direct inward dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Using a handset as a room monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Setting the Walk and Talk mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Setting the handset . . . . . . . . . . . . . . . . . . . . . . . . . 94

Changing the display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Setting the display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Logo display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Activating/deactivating Auto talk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Changing the handsfree speaking volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Changing ringer melodies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Activating/deactivating advisory tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Resetting a handset to the factory setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Setting the base station . . . . . . . . . . . . . . . . . . . . 101

Protecting your telephone from unauthorised access . . . . . . . . . . . . . . . . . . . . . . . . 101

Emergency numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Changing the loudspeaker volume of the base station . . . . . . . . . . . . . . . . . . . . . . 103

Changing the base station ringer tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Activating/deactivating the base station key beep . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Changing the base station name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Repeater support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Resetting the base station to the factory setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Connecting the base station to a PABX . . . . . . . . 107

Dialling mode and flash time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Saving the prefix (APL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Setting pauses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Switching temporarily to tone dialling (DTMF) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Contents

Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Contact with liquid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Questions and answers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Authorisation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Technical data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Answering machine remote operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Character map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Predictive text entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Menu table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Main menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Directory key and speed dialling list key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Caller list/message list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Safety precautions

Only use the power supply unit supplied, as indicated on the underside of the

base station.

Only use approved rechargeable batteries (page 113) of the same type! I. e. no other type of rechargeable batteries or non-rechargeable batteries because otherwise health risks and personal injuries cannot be excluded.

‹

Insert rechargeable batteries in accordance with the polarity symbols and use the battery type recommended in these operating instructions (the symbols

can be found on the handset

Medical equipment can be affected by the use of the telephone. Observe the conditions of your environment (e. g. doctor's practice).

The handset can cause an unpleasant humming sound in hearing aids.

Do not install the base station in bathrooms or showers (page 110). The handsets and base station are not splashproof.

Do not use the telephone while driving (Walk and Talk function).

battery compartment)

Telephones must be switched off at all times while in an aircraft (Walk and Talk function). Prevent accidental activation.

Do not use the telephone in environments where there is a risk of explosions (e.g.paint shops).

Ensure that the operating instructions are included when passing on your

base station and handset to a third party.

Dispose of batteries and telephone in an environmentally friendly manner.

Not all functions described in these operating instructions are available in all countries.

Preparing the telephone

The package contains the following:

◆ one base station,

◆ one handset,

◆ one power supply unit and cable,

◆ one telephone cord,

◆ one belt clip for the handset,

◆ two batteries,

◆ one set of operating instructions.

Installing the base station

Notes on installation

The base station is designed for operation in dry rooms with a temperature range of +5 °C to +45 °C. Install the base station in a central location in the home, e. g. in the hall.

◆ Never expose the telephone to the following: heat sources, direct

Range and reception strength

sunlight, other electrical equipment.

◆ Protect your base station and handset against moisture, dust,

corrosive liquids and vapours.

The base station range is approx. 300 m outdoors and up to 50 m indoors. The receive strength display shows the quality of the radio contact between the base station and the handset:

Ð receive strength 100% i receive strength 75% Ñ receive strength 50% Ò low receive strength | no reception (flashes)

Preparing the telephone

Connecting the base station

Cable duct

Underneath of base station (magnified)

Tel ephone pl ug with telephone cable

◆ Insert the small plug on the telephone cable into the jack (clicks into place),

◆ place cable in the cable duct,

◆ insert telephone jack into the telephone socket.

Cable duct

Tel ep hon e socket

Socket

Underneath of base station (magnified)

◆ Insert the small plug on the mains cable into the jack,

◆ place cable in the cable duct,

◆ insert power supply unit into mains socket.

Tel ephon e ja ck ass ignment:

◆ The power supply unit must be plugged in at all times for the

◆ If you buy another telephone cable, ensure that the telephone leads

3 2 1

telephone to work.

have 3-4 assignment.

1 2

5 6

free free a b free free

2. Power sup ply unit

(230V) with mains cable

Preparing the telephone

Operating the handset

Remove the protective plastic film

The display is protected by a plastic film.

Remove the protective plastic film!

Insert the batteries

◆ Insert the batteries ensuring correct polarity – see figure on left.

◆ Place the cover about 3 mm down lower and then push upwards until it clicks into

place,

◆ To o pen, press the grooved area on the cover and slide back.

Only use the chargeable batteries recommended on page 113! Never use ordinary (non-rechargeable) batteries or a different type of rechargeable

batteries because this may lead to serious health risks or personal injuries. For example the battery casing may be destroyed (dangerous). The telephone itself may not work properly or be damaged.

Preparing the telephone

Placing the handset into the base station and charging the batteries

If you place the handset on the base station, it automatically registers. This can be done as follows:

1. Place the handset in the base station with the display facing upward.

2. Wait until the handset has automatically registered with the base station (page 81): This takes about a minute. During registration the display shows Regstr.Proce- dure and it flashes Base 1. After registration you will see "INT 1" in the display, which means that the handset has been assigned the first internal number. You can change the handset name "INT 1" (page 84).

3. Leave the handset in the base station to charge the batteries, because they are not charged at the factory. The charging is indicated in the upper right of the display where the charging status Ù flashes:

× Batteries flat Ù Batt. Ø Batteries 1/3 charged Ú Batt. fully charged

If automatic registration is interrupted, you can register the handset manually as described from page 81. There is a table of the most important questions and answers to help you (page 110).

/3 charged

The battery charging status is correctly displayed only after uninterrupted charging/dis- charging. Therefore you should not remove the batteries unnecessarily or terminate the charging process early.

If you want to register further handsets, please turn to page 81.

For initial charging we recommend a continous, uninterrupted charging period of seven hours, whatever charge level is indicated! The battery charge capacity decreases after a few years for technical reasons.

◆ Once the initial charging operation is completed you can replace your

handset in the base station after each call. Charging is controlled electronically. This ensures optimum charging.

◆ The batteries heat up during charging. This is normal and not

dangerous.

Note:

Your telephone is now ready for operation. The answering machine with the prerecorded announcement has also been switched on. All you have to do is set the date and time, so the time of incoming calls and messages can be noted correctly (page 15).

Preparing the telephone

Push the belt clip onto the back of the handset until the side protrusions click into place.

Activating/deactivating the handset

To activate the handset hold down the end call key a. You will hear a confirmation beep (rising tone sequence).

To deactivate the handset while in the idle state hold down the end call key a again (confirmation beep).

Placing the handset in the base station or charging unit automatically activates it.

Activating/deactivating keypad protection

You can disable the handset keys, e. g. when carrying it in your pocket or bag. This protects the keypad against inadvertent activation.

To deactivate hold down the hash key R again (confirmation beep).

◆ The keypad protection is automatically deactivated when you receive

a call. After the call it is automatically activated again.

◆ Emergency numbers cannot be dialled if the keypad protection has

been activated.

◆ The keypad protection is still indicated if you have loaded a logo as

display graphic (page 61).

Hold down the hash key (confirmation beep). The display shows the icon Ø.

Using the telephone and menus

Keys

Control key

The control key with four direction arrows and associated icons is the central operating element. Pressing the various icons (up, down, right or left) opens a different function. The side you have to press is shown by a black triangle in the operating instructions, e.g.: v key for right = open menu. Navigating in the graphic main menu (see page 14) is always displayed with the down key s.

Example:

Control key

Functions of the control key.

In idle state In lists and menus In an entry field

Scroll up Move the cursor one line up Open directory Scroll down Move the cursor one line

Open graphic main menu Confirm selected entry

Open handset list Scroll one menu level back

Use the control key to navigate through the icons that appear in the graphic main menu (page 14).

(as )

(cancel)

down Move the cursor to the right

Move the cursor to the left

You can often use the control key to carry out functions assigned to the right display key.

Using the telephone and menus

Display keys

The display keys are the horizontal buttons directly below the display. Their functions depend on the operating situation. The current function is shown directly above the button in the display.

Example:

• §§§§§§§SMS§§§§§

Display keys

The various displays have the following meaning:

Display

If you press the key

icon



Redial key: Opens the list of the last 10 telephone numbers. OK key: Confirm menu function or entry.

Menu key: In idle state opens the main menu. While telephoning, opens context sensitive menu.

Delete key: Deletes input character by character from right to left. Escape key: One menu level back (cancel). Open email directory.

Correcting entries

After a correct entry you will hear a confirmation beep (rising tone sequence), after an incorrect entry an error beep (falling tone sequence). You can repeat the entry.

If you have entered the wrong character in a text, you can correct it as follows:

Delete characters to the left of the cursor with

To correct a telephone number or text, move the cursor to the right of the incorrect character or number with the control key. Then press the display key . This deletes the character. Now enter the correct character.

Inserting characters to the left of the cursor

If you have left out a character, use the control key to move the cursor to where you want to insert the character and then enter it.

Overwriting characters to the right of the cursor

When entering Cost per Unit: the number of digits is fixed and there is a default entry in the field. Use the control key to move the cursor to the left of the wrong digit and then overwrite it.

Using the telephone and menus

Idle state

Display in idle state (example)

Ð × Ù

INT 1

20.05.04 09:45

The date and time have already been set

• S M S

Returning to the idle state from anywhere in the menu:

◆ Hold down the end call key a for about 1 second or

◆ do not press any key: After about 2 minutes the display automatically returns to the

idle state.

Changes you have not confirmed or saved by pressing , Save Entry will be discarded.

Yes, Save, Send or with

Graphic main menu

SMS 1

î ê

§§§§§§§§§OK§§§§§§§§

The icons actually displayed will depend on your base.

The display shows all the menu options from the main menu as coloured icons. Use the control key to select the required icon - this is now highlighted by a border. The name of the selected menu appears at the top of the screen. To open the menu, press the display

key . If the main menu has three lines, then either the top two or the bottom two lines will

be displayed.

Example for menu operation: "Set volume for handsfree talking"

1. v Press the right side of the control key. This opens the menu.

ê Navigate with the control key (up, down, right or left) until the icon

ê is framed in the display.

3. Confirm with the display key.

4. v or Confirm the first display entry, Handset Volume

5. r Press the left or right side of the control key to set the volume you

7. a Hold the end call key down to return to the idle state.

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Save

, with the right side

of the control key or with the display key.

want (1–5).

Press the display key to save the setting.

Date and time functions

Setting the date and the time

You need to set the date and time so that they can be displayed correctly when calls / messages are received.

You can set the clock mode to either 12 hour (factory setting) or 24 hour (am = 1st part of the day; pm = 2nd part of the day).

Open the menu.

[______________________________________________]

Date/Time

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Save

Select the menu item and confirm.

Enter the date:

In the Date: line, enter day/month/year.

Enter the time:

Scroll to the Time: line and enter the hours/minutes.

Select the display mode:

Scroll to the Time Mode: line if you want to choose between 12 hour and 24 hour mode.

Press the display key to save the entry.

With 12-hour mode you can scroll to Time: and then use the display key am/pm to switch between am and pm.

Setting the alarm clock

You can use your handset as an alarm clock.

Prerequisite: You have set the date and time (page 15).

Date and time functions

Activating and setting the alarm clock

If you want to use your handset as an alarm clock, you have to set the alarm time, choose a melody and activate the alarm clock.

Open the menu.

[______________________________________________]

Alarm Clock

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am/pm

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Save

◆ The alarm clock will ring only if the handset is in the idle state. The

alarm clock will not ring if the room monitor function is activated, a call is being made or during automatic redialling.

◆ How to change the volume and melody is explained on page 96.

Select the menu item and confirm.

The current setting is displayed.

Switching the alarm clock on:

In the Room M.: line select On.

Enter the time for alarm call:

Scroll to the Time: line and enter the hours/minutes, e.g. QM15 for "7.15 am".

When in 12 hour mode, press the display key if you want to switch between am and pm.

Press the display key to save the entry.

Hold down (return to idle). You will see the icon ¼.

Switching the alarm clock off

The alarm clock is set to a particular time, but you do not want it to ring.

Open the menu.

[______________________________________________]

Alarm Clock

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Save

Select the menu item and confirm.

In the Room M.: line select Off.

Press the display key to save the setting.

Hold down (return to idle).

Deactivating the alarm call

An alarm call with deactivated ringer melody is signalled on the handset and the display shows Alarm Clock. Press the display key The alarm call will ring for 30 seconds if it is not answered sooner.

Silence or any key to turn off the alarm call.

Date and time functions

Setting appointments

You can have your handset remind you of up to five appointments. To do this you have to save the times.

Activating and setting appointments

Open the menu.

[______________________________________________]

Set Appoints.

[______________________________________________]

Appoint. 2

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am/pm

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Edit

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Save

Select the menu item and confirm.

Confirm.

Select the appointment (1 - 5) and confirm.

Activating the appointment:

In the Room M.: line select On.

Enter the date:

Scroll to the Date: line and enter the day/month.

Example: For 20.05 enter 2QQ5.

Enter the time:

Scroll to the Time: line and enter the hours/minutes. Example: For 9:05 am enter QOQ5.

If in 12h mode (page 15): you can switch between am and pm

Specifying the appointment:

Scroll to the Notes: line and press the display key.

Enter a name (max. 16 characters) (for entering letters and characters see page 114) and confirm.

Press the display key to save the entry. Hold down (return to idle). You will see the icon ¼.

◆ If you do not enter a name, the display will then show

"Appointment

◆ How to change the volume and melody is explained from page 96.

◆ An appointment will be displayed only if the handset is in the idle

…".

state. It will not be displayed if the room monitor function is activated, a call is being made or during automatic redialling.

Date and time functions

Cancelling an appointment

Open the menu.

Select the menu item and confirm.

Confirm.

Select the appointment (1 - 5) and confirm.

Select setting Off.

Press the display key to save the setting.

[______________________________________________]

Set Appoints.

[______________________________________________]

Appoint. 2

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Save

Switching off or answering an appointment alarm

An appointment is signalled with the selected ringer melody (page 97) and in the display you will see for example Appoint. 2. Once it has been signalled you can switch it off or answer with an SMS. The appointment call will ring for 30 seconds if it is not answered sooner.

Displaying and deleting missed appointments and anniversaries

If you do not accept an appointment or anniversary alarm when it rings (page 32), it will be saved in a list.

Open the menu.

[______________________________________________]

Missed Dates

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Delete

... then

Select the menu item and confirm.

Select the menu item and confirm. The list of

appointments/anniversaries will open.

Select appointment/anniversary. This will display information about the appointment/

anniversary. A missed appointment is marked with ¼, a missed anniversary with ‚.

Press the display key.

Hold down (return to idle).

◆ If there is a new appointment/anniversary in the list, the display

Appoint. You can also use this display key to open the list of

shows

appointments/anniversaries. Once you have looked at all the new appointments,

◆ If the list is empty, you can close it with Go Back.

Appoint will disappear from the display.

Making calls

Making and ending external calls

External calls are calls into the public telephone network.

Enter the telephone number and press the talk key. The telephone number is dialled.

Ending a call:

Press the end call key.

◆ You can also first press the talk key c (you will hear the dial tone)

Dialling pause

You can insert a pause between the dialling code and the telephone number. Hold down the key S for about 2 seconds. Then enter the telephone number.

and then enter the telephone number.

◆ You can cancel the dialling operation with the end call key a.

How to call another handset is explained on page 84.

Answering a call

Your handset rings, the call is shown in the display and the handsfree key d flashes. Press the talk key c, the display key If the handset is in the base station/charging unit and the function Auto Answer is activated (page 95), you only have to take the handset from the base station/charging unit to answer the call.

If the ringer tone disturbs you, press the display key Silence. You can accept the call as long as it is shown in the display.

Accept or the handsfree key d to accept the call.

Making calls

Calling line identification

The caller's number or name will be shown. Prerequisites:

1. You have asked your network provider to have the caller's telephone number (CLIP) or name (CNIP) shown on your display.

2. The caller has asked his or her network provider to have the telephone number shown (CLI).

3. Your network provider supports CLIP, CLI and CNIP.

CLI Calling Line Identification = transmission of the caller's telephone number CLIP Calling Line Identification Presentation = display of the caller's telephone

number

CNIP Calling Name Identification Presentation = display of the caller's name

Display with CLIP/CLI

The caller's telephone will be shown in the display. If you have saved an entry in your directory for this number, then the directory entry will be shown instead of the number, e. g. "Anna".

1234567890

Accept Silence

The display will show External if no telephone number is transmitted. The display will show Withheld if the caller has suppressed transmission of the number

(page 23) or Unavailable if it has not been ordered.

Bell icon

telephone number or "Anna"

Display with CNIP

If you have CNIP, you will also see the name (place) registered with your network provider for this telephone number.

Anna Smith, London

1234567890

Accept Silence

The display will show External if no telephone number is transmitted. The display will show Withheld if the caller has suppressed transmission of the number

(page 23) or Unavailable if it has not been ordered.

Calling line identification may be a chargeable function. Please contact your network provider for more information.

Name and place

Telephone number

Making calls

Handsfree talking

Activating/deactivating handsfree talking

Activating while dialling:

Enter the telephone number and press the handsfree key (instead of the talk key c).

Activating during a call:

Press the handsfree key.

Deactivating handsfree talking:

Press the talk key

As soon as you end handsfree talking, you switch to "handset operation" for the rest of the call.

◆ If you want to put the handset back in the base station during a call,

Changing the volume during handsfree talking

You are making a call and handsfree talking d is activated.

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Save

keep the handsfree key d pressed while you do so.

◆ Before you use the handsfree function, you should inform your caller

about your intention.

Press the handsfree key again.

Raise or lower the volume.

Press the display key to save the setting.

Making calls

Activating/deactivating listening in (at the base station)

You can switch on the base station loudspeaker so that other people in the room can hear what your external caller on the telephone is saying.

Prerequisite: You are making a call (handsfree talking).

Open the menu.

[______________________________________________]

Open Listen. On

Ending the call deactivates the function.

◆ Before you use this function, you should inform your caller about your

intention.

◆ You can adjust the volume directly on the base station with the keys

Select the menu item and confirm.

ð and ñ (page 64).

Muting the handset

You can deactivate your microphone during external calls in order to talk confidentially to another person in the room, for example. The external caller cannot hear your conversation during this time (waiting melody). You cannot hear your caller either.

Open the handset list. The call is "parked" (waiting melody).

Reactivating the microphone:

Press the display key.

Network mailbox features

Network mailbox features are functions made available by your network provider. You can only use these features if you have ordered them from your network provider. Please contact the provider to find out which functions can be activated free of charge and which are chargeable.

If you have any problems with these features please contact your network provider.

Function set for the next call

Before the following procedure press the keys:

v (open menu); s which you can then see in the handset display.

Suppressing the telephone number for the next call (CLIR):

î [. Once the procedure is completed, a code will be sent

Withhold No. [

~ (enter the telephone number); c

Functions set for all following calls

Before each of the following procedures press the keys: v (Open menu);

î [; s All Calls [ Once a procedure is completed, a code will be sent which

you can then see in the handset display. You can quit the current procedure by pressing the end call key a after the confirma-

tion from the telephone network.

Activating/deactivating call waiting (only during an exter-

nal call):

Activating/deactivating and setting general call diversion:

(Menu operation see page 23)

Call Waiting [

s r (activate/deactivate);

Call Divert All [

r (select variant

Busy

s ~ (enter the telephone number)

sr (activate/deactivate);

[

)

Edit

Save Entry [

Send

All Calls, No Answer or When

Send

Network mailbox features

Activating/deactivating and setting selective call diversion:

(Menu operation see page 23)

Entering the telephone number for selective call diversion:

(Menu operation see page 23)

Call Divert

Settings [

r (select variant); s

[

Selective [

Edit

~ (enter the telephone number)

Save Entry [

sr (activate/deactivate);

Call Divert

s s

[

Selective [ Number List [

~ (enter the list position); s

Send

Edit

~ (enter the telephone number)

Save Entry [; Send

Network mailbox features

Functions during a call

Activating callback: You hear the busy tone: v (open menu)

Ringback [; a

Initiating an enquiry call: Ext.Call, ~ (enter the number of the user)

Ending an enquiry call: v (open menu)

s End Active Call [

Tog gli ng: q (Toggling between two callers)

Ending toggling: v (open menu)

s End Active Call [

Accepting a waiting call: Accept

Rejecting a waiting call: v (open menu)

Reject Call Wait [

Function set after a call

Before the procedure press the keys: v (open menu); s î [.

Cancelling callback: s Ringback Off [;

Using the directory and other lists

Directory and speed dial list

The directory and speed dial list can store up to 200 telephone numbers depending on the length of the entries, the number of entries in the speed dial list and the email directory (page 34).

The directory makes dialling numbers much easier. Open the directory with the s key. For each directory entry you can add an anniversary and mark the entry as "VIP".

The speed dial list is a special directory you can use to store especially important numbers, e.g. private telephone numbers, prefixes of network providers (so-called "call-bycall numbers") etc. Open the speed dial list with the C key.

You can create a directory, email directory and speed dial list individually for your handset. If you want to make the lists or individual entries available to other handsets, you can send them to the handset(s) (page 31).

Apart from the storing of entries, the operating of speed dial lists is identical to that for the directory.

◆ Entering names can be made easier with EATONI predictive text entry

(page 116, factory setting deactivated).

◆ Please see the character map (page 114) on how to enter text

correctly.

◆ You can enter up to 32 digits for a number and 16 letters for a name.

◆ When entering a number you can use , s Insert Pause or

press the S key for about 2 seconds to add the appropriate pause.

à OK

Saving telephone numbers in the directory

Open the directory.

[______________________________________________]

New Entry

either ...

[______________________________________________]

Save Entry

or ...

Confirm.

Write the entry

Enter the telephone number.

Scroll to the next line and enter the name.

Saving the telephone number:

Press the display key to open the menu.

Confirm. The entry is saved.

Entering an anniversary before saving:

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Save

... then

Using the directory and other lists

Scroll to the line Annivers.: if you want to enter an anniversary, as described on page 32. Then:

Press the display key to save the entry.

Hold down (return to idle).

If your telephone is connected to a PABX, you may have to enter the external call prefix (APL) as the first digit of your directory entry (page 108).

Saving numbers in the speed dial list

You can assign up to nine entries in the speed dial list to one of the numbers 0, 2 to 9. Already assigned numbers will not be offered. If you hold down one of these numbers in the idle state and press the talk key c you will be immediately connected to the telephone number assigned to that number.

The maximum number of entries in the speed dial list depends on the number of entries in the directory and the email directory.

Open the speed dial list.

[______________________________________________]

New Entry

either ...

[______________________________________________]

Save Entry

or ...

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Save

... then

Confirm.

Write the entry

Enter the telephone number.

Scroll to the PublicKey: line and enter the name.

Saving the telephone number:

Press the display key to open the menu.

Confirm. The entry is saved.

Saving a speed dial number:

Scroll to the Enter key: line and select a number (0, 2–9) for this telephone number.

Press the display key to save the setting.

Hold down (return to idle).

◆ Already assigned speed dial numbers will not be offered.

◆ Sorting sequence: Entries with speed dial numbers will appear at the

head of the list.

Using the directory and other lists

Dialling with the directory/speed dial list

either ...

Open the directory/speed dial list.

Scroll to the entry:

Select the entry.

Press the talk key The telephone number is dialled.

or ...

Enter the first letter:

Enter the first letter of the name you are looking for, e.g. "N".

You can also enter the next letter(s): The line directly above the display keys (entry field) contains "N". Enter the second letter, e.g. "i". You will now see the name closest to this combination. The entry field now contains "Ni". Keep on entering letters (max.

10) until the right name appears.

Press the talk key. The telephone number is dialled.

Displaying and changing an entry in the directory/speed dial list

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View

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Edit

Proceed as described on page 26 (directory) or page 27 (speed dial list) under "Write the entry".

Open the directory/speed dial list.

Select the entry and press the display key.

Press the display key to start making the changes.

Using the directory and other lists

Copying and changing a directory entry

To avoid having to enter two very similar entries twice, you can make and edit a copy.

Open the directory.

Select the entry and open the menu.

[______________________________________________]

Copy and Edit

either ...

[______________________________________________]

Save Entry

or ...

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Edit

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Save

... then

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Yes

Select the menu item and confirm.

Change the telephone number.

If necessary, scroll to the next line and edit the name.

Saving the changes:

Press the display key to open the menu.

Confirm. The entry is saved.

Editing the anniversary before saving:

Scroll to the Annivers.: line and press the display key.

Change and confirm the anniversary (see page 32).

Press the display key to save the entry.

If you do not change the number, you will be warned that the number already exists. Press the display key to confirm the prompt.

Press key (return to idle).

The VIP settings and voice patterns are not copied.

Marking an directory entry as VIP

You can mark the directory entries for callers who are particularly important as VIP (Very Important Person) using Æ . You can assign a particular ringer melody to a VIP number so you can tell from the tone who is phoning. The VIP melody starts after the first ringer tone. Prerequisite: The incoming call number has been transmitted (page 20).

Open the directory.

Select the entry and open the menu.

[______________________________________________]

VIP Entry

Select the menu item and confirm.

In the VIP: line activate the function.

Scroll down a line. The current melody rings and its number is shown at the end of the line. Select a melody (1–10) (page 96).

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Save

Press the display key to save the setting.

Hold down (return to idle).

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