Sony IT-M704 User Manual

4-Line Telephone

3-047-337-12 (1)

Operating Instructions Manual de instrucciones

US ES

IT-M704

2000 Sony Corporation

Owner’s Record

The model and the serial numbers are located at the bottom of the unit. Record the serial number in the space provided below. Refer to these numbers whenever you call upon your Sony dealer regarding this product.

Model No. IT-M704 Serial No. ________________

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on the product.

3. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink, or laundry tub, in a wet basement, or near a swimming pool.

5. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.

6. Slots and openings in the cabinet and the back or bottom are provided for ventilation. To protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on the bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heat register. This product should not be placed in a built-in installation unless proper ventilation is provided.

7. This product should be operated only from the type of power source indicated on the marking label. If you are not sure of the type of power supply to your home, consult your dealer or local power company.

8. Do not allow anything to rest on the power cord. Do not locate this product where the cord will be abused by persons walking on it.

9. Do not overload wall outlets and extension cords as this can result in the risk of fire or electric shock.

10. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

11. To reduce the risk of electric shock, do not disassemble this product, but take it to a qualified service personnel when some service or repair work is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the appliance is subsequently used.

12. Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A. When the power cord or plug is damaged or frayed.

B. If liquid has been spilled into the product.

C. If the product has been exposed to rain or water.

D. If the product does not operate normally by following the operating instructions. Adjust only those controls that are covered by the operating instructions because improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

E. If the product has been dropped or the cabinet has been damaged.

F. If the product exhibits a distinct change in performance.

13. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

14. Do not use the telephone to report a gas leak in the vicinity of the leak.

SA VE THESE INSTRUCTIONS

CAUTION:

To reduce the risk of fire or injury to persons by battery, read and follow these instructions.

1. Use only the following type and size battery: 6F22/6LR61 9V.

2. Do not dispose of the battery pack in a fire. The cell may explode. Check with local codes for possible special disposal instructions.

3. Do not open or mutilate the battery pack. Released electrolyte is corrosive and may cause damage to the eyes or skin. It may be toxic if swallowed.

4. Exercise care in handling battery pack in order not to short the battery with conducting materials such as rings, bracelets, and keys. The battery or conductor may overheat and cause burns.

5. Do not attempt to recharge the batteries provided with or identified for use with this product. The batteries may leak corrosive electrolyte or explode.

6. Do not attempt to rejuvenate the batteries provided with or identified for use with this product by heating them. Sudden release of the battery electrolyte may occur causing burns or irritation to the eyes or skin.

7. Remove the batteries from this product if the product will not be used for a long period of time (several months or more) since during this time the battery could leak in the product.

8. Discard “dead” batteries as soon as possible since “dead” batteries are more likely to leak in a product.

9. Do not store this product, or the batteries provided with or identified for use with this product, in high-temperature areas. Batteries that are stored in a freezer or refrigerator for the purpose of extending shelf life should be protected from condensation during storage and defrosting. Batteries should be stabilized at room temperature prior to use after cold storage.

INFORMATION FOR GENERAL TELEPHONES

1. This equipment complies with Part 68 of the FCC rules. On the bottom of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

2. The applicable registration jacks (connectors) USOC-RJ11C/RJ14C are used for this equipment.

3. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant.

The FCC compliant telephone cord and modular plug is provided with this equipment.

4. The REN is used to determine the quantity of devices which may be connected to the telephone line. Excessive RENs on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the RENs should not exceed five (5.0).To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company.

USUS

5. If your equipment (IT-M704) causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn’t practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

6. The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

7. If trouble is experienced with this equipment (IT-M704), for repair or warranty information, please contact Sony Direct Response Center: Tel 1-800-222-7669. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

8. All repairs will be performed in an authorized Sony service station.

9. This equipment cannot be used to party lines or coin lines.

10.This equipment is hearing aid compatible.

If your telephone is equipped with automatic dialers

When programming emergency numbers and (or) making test calls to emergency numbers:

1. Remain on the line and briefly explain to the dispatcher the reason for the call.

2. Perform such activities in the off-peak hours, such as early morning or late evenings.

Note

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

– Reorient or relocate the receiving antenna. – Increase the separation between the

equipment and receiver.

– Connect the equipment into an outlet on a

circuit different from that to which the receiver is connected.

– Consult the dealer or an experienced radio/

TV technician for help.

Caution

You are cautioned that any changes or modifications not expressly approved in this manual could void your authority to operate this equipment.

Getting Started

6 Read this first 7 Step 1: Checking the package

contents

8 Step 2: Setting up the phone 17 Step 3: Setting the day and time 19 Step 4: Changing the display

language

20 Identifying the parts 22 Lamp indications

Basics

23 Making calls

26 Redialing 27 Making another call while

talking

28 Receiving calls

30 Receiving a call while talking

Telephone Features

31 One-touch dialing 31 Storing phone numbers 33 Erasing a stored phone

number

33 Making calls with one-touch

dialing

34 Having a three-way conference

call

34 Making another call while

talking

35 Receiving a call while talking 36 Using visual message waiting

service

Intercom Operation

Talking between the phones (Intercom)

Voice paging (PAGE)

Paging all phones (ALL PAGE)

ving an intercom conference

call

42 Transferring a call 43 To transfer during an

intercom call 43 To transfer during a page 43 To transfer during an all

page

Additional Information

44 Mounting the phone on a wall 45 Using the phone during a power

failure

46 Maintenance 47 Troubleshooting 49 Specifications 50 Index

Back cover LIMITED WARRANTY

Table of contents

Getting Started

Read this first

Before you use your phone, you must first set it up. Here’s a quick way to set up your phone: Steps 1 and 2.

Step 1 (page 7)

First, unpack the phone and the supplied accessories.

Step 2 (pages 8 to 16)

Next, you need to do four things to set up the phone, including finding the best location for the phone.

That’s it!

Getting Started

For the date and time setting, follow the procedure in “Step 3 Setting the day and time” on page 17.

For changing the display language, follow the procedure in “Step 4 Changing the display language” on page 19.

Step 1

Checking the package contents

Make sure you have received the following items in the package. If anything is missing, contact your local Sony dealer.

PhoneAC power adaptor (AC-T71) Handset

Getting Started

Handset cord

Wall bracket/stand for phone

Telephone line cords (3)

Quick sheet

Pads (4)

Assignment of using line sticker

Getting Started

Step 2

Setting up the phone

Do the following steps:

• Connect the phone

• Assigning station number

• Choose the dialing mode

• Enabling/disabling the line

Note on installation

Install the unit:

• on a level surface

• away from heat sources, such as radiators, airducts, and sunlight

• away from excessive moisture, extremely low temperatures, dust, mechanical vibration, or shock

Connect the phone

You can connect a maximum of 16 phones (IT-M704 or IT-M804) to use your phone as an intercom phone, in addition to using as the 4-line telephone.

To use the intercom features, you must connect all phones (IT-M704 or IT-M804) to the LINE 1 jack correctly.

If you set the dialing mode and date and time on this phone after connecting other phones, these settings will be set automatically to every phone.

If you want to hang the phone on the wall, mount the phone first (see page 44).

300 feet

L1 L2 L3 L4

TEL-1 TEL-2 TEL-3 TEL-4 TEL-16

Note

If the each line is not connected correctly, you cannot use the functions of this phone.

Getting Started

The connection method differs according to the conditions of indoor wiring.

[Wiring 1]

Conduct connections follow the procedure in “To connect the phone to two outlets having two lines” on page 10.

To a telephone To a telephone To a telephone

Line1, 2

Telephone

Office

Line1 Line2 Line3 Line4

Getting Started

Line3, 4

[Wiring 2]

Conduct connections follow the procedure in “To connect the phone to four separate outlets” on page 11.

Telephone

Office

Line1 Line2 Line3 Line4

To a telephone

Line1 Line2 Line3 Line4

To a telephone

Line1 Line2 Line3 Line4

To a telephone

Line1 Line2 Line3 Line4

[Wiring 3, 4]

When there is only one outlet for one telephone, wiring work is necessary.

To a telephone

Line1 Line2 Line3 Line4

Telephone

Office

Line1 Line2 Line3 Line4

To a telephone

Line1, 2

Line3, 4

Telephone

Office

Line1 Line2 Line3 Line4

To connect the handset

Connect one end of the handset cord to the handset and the other end to the HANDSET jack on the phone.

To HANDSET jack

continued

Getting Started

Step 2: Setting up the phone (continued)

To connect the phone to two outlets having two lines

To the telephone outlets

Line 1, 2

Line 3, 4

To an AC outlet

Telephone line cords (supplied)

AC power adaptor (supplied AC-T71)

Hook the cord.

To “LINE 1/ LINE 1+2”

To DC IN 12V To “LINE 3/ LINE 3+4”

1 Connect the telephone line cords to the “LINE

1/LINE 1+2” and “LINE 3/LINE 3+4” jacks and to the telephone outlets.

2 Connect the AC power adaptor to the DC IN

12V jack and to an AC outlet.

Tips

• If your telephone outlet is not modular, contact your telephone service company for assistance.

• L1 is the first phone line connected to center pair of wires. L2 is the second phone line connected to outer pair of wires.

Getting Started

Modular

To connect the phone to four separate outlets

If you have single line outlet, you need two Two-Line adaptors (not supplied) to connect the phone to the four separate outlets.

To the telephone outlets

Two-Line adaptors (not supplied)

Getting Started

Line 2

Line 1

Line 3

Line 4

Telephone line cord (not supplied)

AC power adaptor (supplied AC-T71)

To an AC outlet

Two-Line adaptor

LINE 2 PHONE

LINE 1

Hook the cord.

2, 3

Telephone line cords (supplied)

To “LINE 1/ LINE 1+2”

To DC IN 12V To “LINE 3/ LINE 3+4”

1 Connect the Two-Line adaptors to

the line 1 and line 3 outlets.

2 Connect the telephone line cords to

the “LINE 1/LINE 1+2” and “LINE 3/LINE 3+4” jacks and to the TwoLine adaptors.

3 Connect the telephone line cords to

the Two-Line adaptors and to the line 2 and line 4 outlets.

LINE 2 PHONE

Two-Line adaptor interconnection

Note

The Duplex Jack adaptor cannot be used as the adaptor, which is used in step1.

4 Connect the AC power adaptor to

the DC IN 12V jack and to an AC outlet.

continued

Getting Started

Step 2: Setting up the phone (continued)

LINE SELECTDATA

L2 L3 L4

DATA LINE SELECTDATA

L2 L3 L4

Notes

• Conduct connections instructed on page 10 or 11 first, when inserting battery for backup (not supplied) in case for a power failure. If “POWER FAILURE” remains displayed when you connect the AC power adaptor to an AC outlet for the first time, remove the battery from the phone and unplug the AC power adaptor, then plug it into an AC outlet.

• Use only the supplied AC-T71 AC power adaptor. Do not use any other AC power adaptor.

• Connect the AC power adaptor to a continuous power supply.

• Place the phone close to the AC outlet so that you can unplug the AC power adaptor easily.

Tips

• Phones other than the IT-M704 and IT-M804 phones cannot be connected to LINE 1 jack.

• Connection and utilization of Private Branch Exchange (PBX) is not possible.

Connecting a computer or FAX

You can connect a computer or FAX, etc. to the DATA jack.

For the line to be used for data communication, select L2, L3 or L4 using the DATA LINE SELECT switch.

Notes

• “LINE 2”, “LINE 3” or “LINE 4” is used for receiving or sending computer or FAX data in addition to making or receiving calls.

If a call comes in on the line selected with the “call waiting” service while a computer or FAX connected to the “DATA” jack is receiving or sending data, that data may be effected.

If you have data communication frequently, we recommend that you and your callers use the line selected for data communication only.

• Connection to ADSL devices is not possible.

• Noise may occasionally be heard on other lines during data communication depending on the condition of the indoor wiring.

To “DATA”

Computer

FAX

Polarity of the plug

To “LINE 1/LINE 1+2” and “LINE 3/LINE 3+4”

Getting Started

To attach the quick sheet

Attach the supplied quick sheet on the bottom of the phone.

To attach assignment of using line sticker

Attach the supplied assignment of using line sticker under the speaker of the phone.

To tilt the phone

If you want to tilt the phone, attach the supplied wall bracket on the bottom of the phone.

Getting Started

Wall bracket

Pad

groove

1 Put the four pads into the

hollows of the wall bracket.

2 Attach the wall bracket to the

telephone.

3 Connect the telephone line

cords and AC power adaptor by following the procedure on page 10 or 11.

continued

Getting Started

Step 2: Setting up the phone (continued)

Assigning station number

Ensure to connect all phones (IT-M704 or IT-M804) to LINE 1 jack correctly, and then assign the station number to all phones. To confirm the assigned station number is set correctly, make an intercom call one another. See “Talking between the phones” on page 37.

1 Press (PROGRAM). 2 Press b(*) or (#)B until

“STATION #” appears on the display.

3 Press (PROGRAM).

STATION #=??

4 Enter the two digits station

number (01 to 16) by pressing the dialing keys.

5 Press (PROGRAM).

You will hear a long confirmation beep.

Note

If the number already used for other phone or a number except for 01 to 16 is entered in step 4, “INVALID NUMBER” will be displayed. Enter the different number.

Getting Started

Choose the dialing mode

For the telephone to work properly, select an appropriate dialing mode (tone or pulse).

When other phones (IT-M704 or IT-M804) are connected to the LINE 1 jack, the same dialing mode is automatically set to all the phones. Be sure to connect the phones beforehand, and set the dialing mode.

1 Press (PROGRAM). 2 Press b(*) or (#)B until

“DIAL MODE” appears on the display.

3 Press (PROGRAM).

TONE PULSE

4 Press b(*) or (#)B to choose

the dialing mode (“TONE” or “PULSE”), and then press (PROGRAM).

You will hear a long confirmation beep.

Getting Started

Notes

• Do not allow more than 20 seconds to elapse between each step of the procedure.

• The dialing mode cannot be set for every line.

If you aren’t sure of your dialing system

Make a trial call with the dialing mode set to “TONE”. If the call connects, leave the setting as is; otherwise, set to “PULSE”.

continued

Getting Started

Step 2: Setting up the phone (continued)

Enabling/disabling the line

When you may not use all four lines, you need to disable the unused line for the telephone to work properly.

This setting can be set up at each phone separately.

1 Press (PROGRAM). 2 Press b(*) or (#)B until

“DISABLE LINE” appears on the display.

Note

You cannot disable the line 1.

(ERASE/CLEAR)

3 Press (PROGRAM).

LINE2

4 Press b(*) or (#)B to choose

the line you want to change, and then press (PROGRAM).

ENABLE DISABLE

5 Press b(*) or (#)B to choose

“ENABLE” or “DISABLE”, and then press (PROGRAM).

The line next to the selected line will flash and you will hear a long confirmation beep.

Repeat steps 4 and 5 for other line setting, if necessary.

To end the setting, press (ERASE/CLEAR).

Getting Started

Step 3

Setting the day and time

When other phones (IT-M704 or IT-M804) are connected to the LINE 1 jack, the day and time is automatically set to all the phones. Be sure to connect the phones beforehand, and set the day and time.

1 Press (PROGRAM). 2 Press b(*) or (#)B until

“DATE TIME” appears on the display.

3 Press (PROGRAM).

MONTH=01

4 Enter the two digits for the

month (01 to 12 for January to December) by pressing the dialing keys.

Getting Started

5 Press (PROGRAM).

DAY=01

6 Enter the two digits for the day

(01 to 31) by pressing the dialing keys.

continued

Getting Started

Step 3: Setting the day and time (continued)

7 Press (PROGRAM).

8 Enter the two digits for the hour (01 to 12) by

pressing the dialing keys. The hour is on a 12-hour cycle.

9 Press (PROGRAM).

10Enter the two digits for the minute (00 to 59)

by pressing the dialing keys.

11Press (PROGRAM).

HOUR=01

MINUTE=01

AM PM

12Press b(*) or (#)B to choose “AM” or

“PM”, and then press (PROGRAM). You will hear a long confirmation beep.

Note

Do not allow more than 20 seconds to elapse between each step of the procedure in steps 1 to 11 and 60 seconds in step 12.

Getting Started

Step 4

Changing the display language

You can choose English or Spanish as the display language by following the procedure below.

1 Press (PROGRAM). 2 Press b(*) or (#)B until

“LANGUAGE” appears on the display.

Display “IDIOMA” when you want to change the display language from Spanish to English.

3 Press (PROGRAM).

The currently selected language flashes.

ENGLISH ESPA OL

4 Press b(*) or (#)B to change

the display language, and then press (PROGRAM).

You will hear a long confirmation beep.

Getting Started

Note

Do not allow more than 20 seconds to elapse between each step of the procedure.

Getting Started

Identifying the parts

Refer to the pages indicated in parentheses for details.

2 3

4 5 6 7 8 9

q; qa

qs qd qf qg

qh qj

qk ql

w; wa ws

wd wf wg

1 Display window 2 One-touch dial buttons (p. 31)

Used to store numbers on the onetouch dial.

3 Speaker 4 Handset (p. 9, 23, 28) 5 PROGRAM button

(p. 14, 31)

Used to access the menu.

6 LINE buttons (1, 2, 3, 4)

(p. 23, 28)

Lets you make or receive a call.

7 INTERCOM button (p. 37, 42)

Used to make an intercom call.

8 ALL PAGE button (p. 40)

Used to page all phones through the speakerphone.

9 CONF (conference) button

(p. 34, 41)

Lets you talk with two parties at the same time.

Getting Started

q; PAGE button (p. 39)

Used to page the other phone.

qa VOLUME +/- button (p. 24, 29) qs TONE b button (p. 24)

Allows you to switch temporarily to tone dialing.

qd MIC (microphone) qf Dialing keys (p. 23) qg # B button (p. 14) qh ERASE/CLEAR button (p. 33, 36)

Used to erase a stored one-touch dialing memory, end the operation during the procedure.

qj FLASH button (p. 29)

Switches to a second call if you have “call waiting” service, or lets you make a new call.

qk LOWER button (p. 31)

Used to store numbers in the second memory of a one-touch dial button.

L2 L3 L4

wlwk

DATA LINE SELECTDATA

e;ea es

Getting Started

ed ef eg

ql HOLD button (p. 24, 29)

Puts a call on hold.

w; TRANSFER button (p. 42)

Used to transfer a call.

wa REDIAL/PAUSE button (p. 26)

Redials the last number called, inserts a pause in the dialing sequence.

ws BUSY REDIAL button (p. 27)

Redials the last number called automatically when the line is busy.

wd MUTING button (p. 24, 29)

Mutes your voice during a conversation.

wf DO NOT DISTURB button

(p. 30)

Used to turn off the call ringing and voice from the speaker.

wg SPEAKERPHONE (HEADSET)

button (p. 23, 24)

Used to make or receive a call through the speakerphone or the headset.

wh DATA jack (p. 12) wj DATA LINE SELECT switch

(p. 12)

Used to select the line for data communication.

wk LINE 1/LINE 1+2 jack (p. 10, 44) wl LINE 3/LINE 3+4 jack (p. 10, 44) e; DC IN 12V jack (p. 10) ea Battery compartment (p. 45) es Hook for AC power adaptor

cord (p. 10)

ed RESET button (p. 48) ef HANDSET jack (p. 9) eg I (HEADSET) jack (p. 24, 29)

continued

Getting Started

Identifying the parts (continued)

Lamp indications

el r;

ra rs rd

Lamp/button Lighting pattern Status

Lights up OFF

eh INTERCOM Lights up Calling extension from your phone or

Flashes Receiving an intercom call.

Flashes Other phone using extension.

ej CONF Lights up This function is activated. ek MESSAGES Flashes There are voice mail messages.

conversation available.

el LOWER Lights up Selecting the second memory of the

r; LINE 1 to 4 Lights up You are using this line.

Flashes Receiving a call.

Flashes Call being held on your phone line or

Flashes Call being held on other phone line.

Flashes Receiving a transferred call.

Flashes Line is used by other phone.

ra BUSY REDIAL Lights up This function is activated. rs MUTING Lights up This function is activated. rd DO NOT DISTURB Lights up This function is activated. rf SPEAKERPHONE Lights up Talking through the speakerphone or

(HEADSET) headset, paging or busy redialing.

Getting Started

one-touch dial button.

transferred call being made.

Basics

Making calls

TONE b(*)

(VOLUME)

(LINE 1) (LINE 2) (LINE 3) (LINE 4)

(HOLD)

(REDIAL/PAUSE)

(BUSY REDIAL)

(MUTING)

(SPEAKERPHONE)

1 Pick up the handset (or press

(SPEAKERPHONE)). “=== TALK ===” appears on

the display, and then the operation duration in hours, minutes and seconds is displayed.

The connected line button lights up.

When you want to select the line beforehand, press (LINE 1), (LINE 2), (LINE 3) or (LINE 4).

The corresponding line button lights up.

2 Dial the phone number.

The phone number dialed appears on the display.

Basics

3 When you’re done talking,

replace the handset in the cradle (or press (SPEAKERPHONE)).

The disconnected line button goes off.

Note

If there is a line put on hold, you cannot make a call by just picking up the handset and pressing (SPEAKERPHONE) in step 1. Press a line button that is not used first, and then dial the phone number.

Tip

If you pick up the handset during speakerphone conversation, it will change to handset conversation, and conversely when you press (SPEAKERPHONE) during handset conversation, it becomes speakerphone conversation.

continued

Basics

Making calls (continued)

HANDSET

Making calls when the headset is connected

When the TL-HD1 headset (not supplied) is connected to the I (HEADSET) jack, you can talk through the headset.

1 Press (SPEAKERPHONE) (HEADSET).

The SPEAKERPHONE lamp lights up.

2 Dial the phone number. 3 When you’re done talking, press

(SPEAKERPHONE) (HEADSET). The SPEAKERPHONE lamp goes off.

Notes

• If the headset is not connected, you will make a call through the

speakerphone in step 1.

• If there is a line put on hold, you cannot make a call by just pressing

(SPEAKERPHONE) (HEADSET) in step 1. Press a line button that is not used first, and then dial the phone number.

Additional tasks

To Do this

Adjust the handset or During phone conversation, press (VOLUME) headset volume (+) or (--). Each press of (VOLUME)(+) or (--)

switches the handset or headset volume between “HIGH”, “MID” (middle) and “LOW”.

Adjust the speaker volume During speakerphone conversation, press

(VOLUME)(+) or (--). Each press of (VOLUME)(+) or (--) switches the speaker

volume by one of 16 levels.

Put a call on hold Press (HOLD). The line button on which a call is

put on hold will flash. Press (LINE 1), (LINE 2), (LINE 3) or (LINE 4) that is flashing to resume the conversation. The corresponding line button can be pressed on every phone.

Mute your voice Press (MUTING) to disable the microphone. The

MUTING lamp lights up. Press (MUTING) again to cancel.

Switch to tone dialing Press TONE b(*) after you’re connected. temporarily The line will remain in tone dialing until

disconnected.

Basics

Notes

• When another extension connected to line is in use, the line button flashes .

• When another call comes in on the other line, the corresponding line button flashes and two beeps are heard from the speaker, but the phone won’t ring. (see page 30).

• If a call is put on hold for more than about three minutes, you will hear an alarm.

Tips

• You can switch to speakerphone during conversation by pressing (SPEAKERPHONE). Then you can replace the handset in the cradle.

To switch back to the handset, pick up the handset again.

• When you pick up the handset or press (SPEAKERPHONE), the vacant line is automatically connected from line 1 to line 4. When neither line is in use, line 1 is connected.

To obtain the best speakerphone performance

• You may not be able to hear the other party’s voice in a noisy place. Therefore, use the speakerphone in a quiet room.

• Do not bring your hand or other objects too close to the microphone or you will hear a shrill noise (“feedback”).

• When the speaker volume is loud, or the telephone has been placed close to a wall, you may find that the volume drops suddenly. This is due to a circuit in the telephone designed to protect against feedback. In such cases, lower the speaker volume slightly.

Basics

continued

Basics

Making calls (continued)

Redialing

1 Pick up the handset (or press (SPEAKERPHONE)).

“=== TALK ===” appears on the display. Press (LINE 1), (LINE 2), (LINE 3) or (LINE 4) to select the

line, if necessary. The corresponding line button lights up.

2 Press (REDIAL/PAUSE) to redial the last number dialed.

The last number dialed appears on the display and is automatically redialed.

Notes

• The last number dialed cannot be stored separately for each line. It is the very

last one you have dialed using any line.

• If the last number dialed exceeds 32 digits or if it is erased, the number

cannot be redialed.

Tip

When the redialed number exceeds 16 digits, the first 16 digits are displayed, and then the remaining digits are displayed one by one while the displayed numbers move from right to left across the display.

To check the last phone number dialed

When not making a call, press (REDIAL/PAUSE). The number appears on the display for 20 seconds. To dial the number, pick up the handset (or press (SPEAKERPHONE))

while the number is displayed.

Note

“NO DATA” will appear on the display if the last dialed number exceeds 32 digits or if it is erased.

To erase the last phone number dialed

While the phone is not in use, press (REDIAL/PAUSE) twice within 20 seconds.

The number will be erased from the memory.

Basics

Busy redialing

If the other line you called is busy, the phone will automatically redial the last number dialed up to 10 times every 30 seconds until the call is connected.

When not making a call, press (BUSY REDIAL). The BUSY REDIAL lamp, MUTING lamp, SPEAKERPHONE lamp

and selected line button light up and the last number dialed appears on the display.

Notes

• Busy redialing is canceled when you press (BUSY REDIAL), or receive or make a call during busy redialing.

• If the last number dialed exceeds 32 digits or if it is erased, the number cannot be redialed.

Making another call while talking

Example: Making a call on line 2 while talking on line 1

1 Press (HOLD) while talking.

The line 1 is put on hold and the LINE 1 button flashes slowly.

2 Press (LINE 2). 3 Dial a phone number for the second party.

Now you can talk to the second party on line 2. To disconnect line 2, press (LINE 1).

Basics

Notes

• If you do not press (HOLD) in step 1, line 1 will be disconnected.

• If a call is put on hold for more than about three minutes, you will hear an alarm.

To talk with two parties at the same time using two lines, see “Having a three-way conference call” on page 34.

Basics

Receiving calls

(PROGRAM)

(HOLD)

b(*)

(#)B

(VOLUME)

(MUTING) (DO NOT DISTURB)

(SPEAKERPHONE)

(FLASH)

(LINE 1) (LINE 2) (LINE 3) (LINE 4)

1 When you hear the phone ring;

• Pick up the handset from the phone (or press (SPEAKERPHONE)).

• Press (LINE 1), (LINE 2), (LINE 3) or (LINE 4) whichever button is flashing.

The SPEAKERPHONE lamp lights up and you can talk through the speakerphone. To talk through the handset, pick up it from the cradle.

The connected line button lights up. “=== TALK ===” appears on the display and the display also shows the operation duration in hours, minutes and seconds.

2 When you’re done talking,

replace the handset in the cradle (or press (SPEAKERPHONE)).

The disconnected line button goes off.

When calls come in on two or more lines at the same time

Press (LINE 1), (LINE 2), (LINE 3) or (LINE 4) whichever button is flashing.

To put a call on hold or disconnect the line, see “Receiving a call while talking” on page 30.

Basics

Receiving calls when the headset is connected

HANDSET

When the TL-HD1 headset (not supplied) is connected to the I (HEADSET) jack, you can talk through the headset.

1 When you hear the phone ring, press

(SPEAKERPHONE) (HEADSET). The SPEAKERPHONE lamp lights up.

2 When you’re done talking, press

(SPEAKERPHONE) (HEADSET). The SPEAKERPHONE lamp goes off.

Note

If the headset is not connected, you will receive a call through the speakerphone in step 1.

Additional tasks

To Do this

Adjust the handset or During phone conversation, press (VOLUME) headset volume (+) or (--). Each press of (VOLUME)(+) or (--)

switches the handset or headset volume between “HIGH”, “MID” (middle) and “LOW”.

Adjust the speaker volume During speakerphone conversation, press

(VOLUME)(+) or (--). Each press of (VOLUME)(+) or (--) switches the speaker

volume by one of 16 levels.

Put a call on hold Press (HOLD). The line button on which a call is

put on hold will flash. Press (LINE 1), (LINE 2), (LINE 3) or (LINE 4) that is flashing to resume the conversation. The corresponding line button can be pressed on every phone.

Adjust the ringer volume Press (PROGRAM). Press b(*) or (#)B up

until “RING VOLUME” appears on the display, and then press (PROGRAM). Press b(*) or (#)B to choose “HIGH”, “MID” (middle), “LOW” or “OFF”, and then press (PROGRAM). You will hear (monitor) the phone ring with the adjusted level. While the phone is ringing, you can adjust the ringer volume by pressing (VOLUME)(+) or (--), however, the ringer volume cannot be set to “OFF”.

Mute your voice Press (MUTING) to disable the microphone. The

MUTING lamp lights up. Press (MUTING) again to cancel.

Switch to another call on Press (FLASH). (“call waiting” service*) Press (FLASH) again to return to the first caller.

* You need to subscribe to the service from your telephone company.

continuedcontinued

Basics

Receiving calls (continued)

Notes

• When another phone connected to line is in use, the line button flashes slowly.

• If a call is put on hold for more than about three minutes, you will hear an alarm.

Using Do Not Disturb

You can turn off the outside call and intercom call ringing of all the lines and voice from the speaker during a Page and an All Page using this function. However, when a call comes in, “** RINGING **” will be displayed even if this function is activated.

Making calls is available even if this function is activated. While the phone is not in use or the phone is ringing, you can press

(DO NOT DISTURB). The DO NOT DISTURB lamp lights up. To cancel this function, press (DO NOT DISTURB) again.

Note

An outside call cannot be transferred to the phone with the “DO NOT DISTURB” function activated.

Receiving a call while talking

If another call comes in while talking on the other line, the corresponding line button will flash and two beeps will be heard from the speaker.

Example: Receiving a call on line 2 while talking on line 1

1 Press (HOLD).

Line 1 is put on hold and the LINE 1 button flashes slowly.

2 Press (LINE 2).

Now you can talk to the other caller on line 2. To disconnect line 2, press (LINE 1).

Note

If you do not press (HOLD) in step 1, line 1 will be disconnected.

To talk with two parties at the same time using both line 1 and line 2, see “Having a three-way conference call” on page 34.

Basics

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