Sony DS-2 User Manual

DIGITAL VOICE

RECORDER

DS-2

INSTRUCTIONS

MODE D’EMPLOI

INSTRUCCIONES

Thank you for purchasing an Olympus

Please read these instructions for information

about using the product correctly and safely.

Keep the instructions handy for future reference.

recommend that you test the record function

Digital Voice Recorder.

To ensure successful recordings, we

and volume before use.

Table of Contents

Table of Contents ...................................... 2

Safe and Proper Usage ............................. 4

General Precautions .................................. 5

1 Getting Started

Main Features ............................................ 6

Identification of Parts ................................. 9

Inserting Batteries ................................... 11

Hold..........................................................12

Setting Time/Date (TIME&DATE) ............ 13

2 Menu Setting

Menu List ................................................. 15

3 About Recording

Recording ................................................ 17

Recording Modes (REC MODE) ............. 19

Using the Variable Control

Voice Actuator (VCVA) ...................... 20

Microphone Sensitivity (MIC SENSE) ..... 22

4 About Playback

Playing ..................................................... 23

Repeat Playback ..................................... 28

Noise Cancel Function ............................ 30

5 Other functions

Erasing ..................................................... 31

Index Marks ............................................. 35

LCD Display Information ......................... 37

Formatting the Recorder (FORMAT)....... 39

6 Preparation Before Using

DSS Player

Using DSS Player Software .................... 41

Operating Environment ........................... 42

Installing Software ................................... 43

Using Online Help ...................................46

Connecting to Your PC ............................ 47

Running DSS Player ...............................52

7 DSS Player Expanded

Functions

Upgrade Function .................................... 54

8 Other Practical Use Methods

Using as External Memory

of the Computer ................................ 56

9 Other Information

Alarm Message List .................................57

Troubleshooting .......................................59

Accessories (optional) .............................61

Specifications .......................................... 62

Technical Assistance and Support .......... 63

Safe and Proper Usage

Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference.

• The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always read the warnings and information provided.

Using the Online Manual

When you install the DSS Player on your PC from the CD-ROM, you can use an online expanded version of this instruction manual, allowing you to learn more about the digital voice recorder. If the DSS Player is installed, click on the [Start] button, select [All Programs], then [ OLYMPUS DSS Player], then click on [DS-2 ONLINE INSTRUCTIONS]. You can read more about the items listed below.

Power Supply .............................................. 12

Menu Setting Method .................................. 16

Recording from External Microphone

or Other Devices ................................... 26

Timer Recording (TIMER REC) .................. 28

Listening While Audio is Recorded

(Recording Monitor) .............................. 32

Changing the Playback Speed

(PLAY SPEED) ..................................... 39

Continuous Playback (ALL PLAY) .............. 41

Auto Backspace Review

(BACK SPACE)..................................... 44

Skip Interval Setting (SKIP SPACE) ........... 45

Alarm Playback Function (ALARM) ............ 48

Locking Files (LOCK) .................................. 55

LCD Contrast Adjustment

(CONTRAST) ........................................ 58

Backlight (BACKLIGHT) .............................. 59

System Sounds (BEEP) .............................. 60

Assigning Folder Names

(FOLDER NAME) ................................. 61

Assigning File Comments

(COMMENT) ......................................... 64

Moving Files Across Folders ....................... 65

Uninstalling Software .................................. 75

Window Names (DSS Player) ..................... 85

Download Voice Files

from the Recorder ................................. 86

Play a Voice File .......................................... 88

Upload Voice Files to the Recorder ............ 89

Send Voice Files with E-mail....................... 91

Changing User ID ........................................ 91

Changing a Folder Name ............................ 92

Editing File Comments ................................ 92

Editing a Template ....................................... 93

USB Microphone/USB Speaker .................. 94

Using Voice Recognition Software.............. 98

Joining Files............................................... 106

Splitting Files ............................................. 108

Menu Setting of this Recorder ................... 110

Changing the USB Class

(USB CLASS) ...................................... 111

General Precautions

● Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer.

● Do not store the recorder in places exposed to excessive moisture or dust.

● Do not use organic solvents such as alcohol and lacquer thinner to clean the unit.

● Do not place the recorder on top of or near electric appliances such as TVs or refrigerators.

● Avoid recording or playing back near cellular phones or other wireless equipment, as they may cause interference and noise. If you experience noise, move to another place, or move the recorder further away from such equipment.

● Avoid sand or dirt. These can cause irreparable damage.

● Avoid strong vibrations or shocks.

● Do not disassemble, repair or modify

the unit yourself.

● Do not operate the unit while operating a vehicle (such as a bicycle, motorcycle, or go-cart).

● Keep the unit out of the reach of children.

<Warning regarding data loss> Recorded content in memory may be

destroyed or erased by operating mistakes, unit malfunction, or during repair work. It is recommended to back up and save important content to other media such as a computer hard disk.

Batteries

Warning

• Batteries should never be exposed to flame, heated, short-circuited or disassembled.

• Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries.

• Never use any battery with a torn or cracked outer cover.

• Keep batteries out of the reach of children.

• If you notice anything unusual when using this product such as abnormal noise, heat, smoke, or a burning odor:

1 remove the batteries immediately

while being careful not to burn yourself, and;

2 call your dealer or local Olympus

representative for service.

1 Getting Started

Main Features

This product is equipped with the following features.

● Connect the cradle and the USB

connection cable to this recorder, and high speed data transfer to a computer can be performed. (☞ P.47)

● This recorder can also be utilized as

external memory of a computer. (☞ P.56)

• By connecting the computer with the USB,

pictures, text data, etc. can be saved, and utilized to carry data.

● It has a large backlight full-dot display

(LCD display screen).

• The screen displays information about

recorded voice files and easily understood operational messages.

● The recorder stores highly compressed

DSS and WMA format voice messages in internal flash memory.*

● By using the built-in stereo microphone, 2

types of stereo recording modes, which are Stereo HQ (stereo high quality sound recording) and Stereo SP (stereo standard recording) and 3 types of monaural recording modes, which are HQ (high quality sound recording), SP (standard recording), and LP (long-term recording) can be selected.*1(☞ P.19)

Recording time

STEREO HQ mode : 1 hours 5 minutes STEREO SP mode : 2 hours 10 minutes HQ mode : 4 hours 20 minutes SP mode : 10 hours 25 minutes LP mode : 22 hours 20 minutes

• Available recording time for one continuous file. Available recording time may be shorter if many short recordings are made. (The displayed available recording time and recorded time are approximate indications.)

● You may assign your own names to

folders.

● The five folders can hold 199 files each,

for the maximum of 995 recordings. (☞ P.17)

● It has a built-in Variable Control Voice

Actuator (VCVA) function. (☞ P.20)

● A timer recording function is built-in, which

can record at a set time.

● You can input file comments.*

• You can add comments of up to 100 characters

to each recorded file.

• This recorder has 10 pre-set comment

templates.

● The recorder has a Noise Cancel Function.*

(☞ P.30)

• Ruwisch & Kollegen GmbH Noise Suppression

Technology reduces noise in files and enables clear sound playback.

● Recorded files may be moved from one

folder to another.

● You can insert or delete index marks. *

(☞ P.35)

• If you insert index marks during recording or

playback, you will later be able to quickly find the recording you want to hear.

● The playback speed can be controlled as

preferred.

● Fast forward and rewind are possible at a

set interval.

● Comes with DSS Player software. (☞ P.41)

• If you transfer voice files recorded with the recorder to a PC, you can easily play back, organize, and edit the files.

• If you connect the recorder to a computer, you can use it as a USB microphone or USB speaker.

● The “DSS Player” can be upgraded to a

“DSS Player Plus”, which is equipped with

a enhanced functionality (Option). (☞ P.54)

• If a commercial voice recognition software is

utilized, the recorded voice file can be converted to characters automatically.*

• In addition to the “DSS Player” functions,

joining and splitting of the files and configuring the menu settings of this recorder, etc. can be performed.

The “DSS Player” can be upgraded

Plus

to “DSS Player Plus”, which is equipped with enhanced functionality (paid option). (☞P.54)

Main Features

*1: DSS format in SP and LP mode recording, and

WMA format in stereo HQ and stereo SP and HQ mode recording.

Main Features

*2: For WMA files, these functions are only

available for files recorded with this recorder or the IC recorders from Olympus.

*3: In a quiet environment, it is necessary to set

this recorder to stereo HQ, stereo SP, HQ mode or SP mode, and that the person whose voice is registered in the speech recognition software speak with the constant tone of voice when recording.

The voice file recorded under the following conditions is not suitable for character conversion, since the software may have difficulty in recognizing the voice.

— Meetings, discussions where voices of more

than one person can be recorded

— Conferences, lectures where the

surrounding noise can be recorded

IBM, PC/AT, and ViaVoice are the trademarks or registered trademarks of International Business Machines Corporation.

Microsoft, Windows and Windows Media are registered trademarks of Microsoft Corporation.

Apple, Macintosh, iMac, Mac, and PowerMac are trademarks or registered trademarks of Apple Computer, Inc.

Intel and Pentium are registered trademarks of Intel Corporation.

CORTOLOGIC is a registered trademark of Ruwisch & Kollegen GmbH.

Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners.

ScanSoft and Dragon NaturallySpeaking are the trademarkes or registerd trademarks of ScanSoft, Inc

Identification of Parts

# @

! 0 9

1 MIC (Microphone) jack 2 Built-in stereo microphone 3 INDEX/2 button 4 DISPLAY/MENU/SET button 5 FOLDER/REPEAT/3 button 6 ERASE button 7 VOL (+) button 8 VOL (–) button 9 FF (Fast Forward) button 0 PLAY button ! REW (Rewind) button

3 4 5 6

7 8

@ STOP button # REC (Record) button $ Display (LCD panel) % Record/Play indicator lamp ^ Built-in speaker & HOLD switch * EAR (Earphone) jack ( Strap Hole ) Battery cover

- Cradle attachment point/PC (USB)

terminal

(

)

Identification of Parts

Display (LCD Panel)

Identification of Parts

6 7

1 2 3 4

1 Battery indicator 2 VCVA (Variable Control Voice Actuator)

indicator

3 Timer recording display 4 Alarm indicator 5 Microphone sensitivity display 6 Stereo display 7 Record mode indicator 8 Current file number 9 Total number of recorded files in the folder 0 Erase lock indicator ! Repeat play indicator @ Character Information display

8 9 0 !

Inserting Batteries

Lightly press down on the arrow and slide the battery cover open.

Insert two AAA alkaline batteries, observing the correct polarity.

Close the battery cover completely.

Replacing batteries

The battery indicator on the display changes as the batteries lose power.

➜ ➜ ➜

When appears on the display, replace the batteries as

....................................................................................................................................................

Notes

• Be sure to stop the recorder before replacing the batteries. Unloading the batteries while the recorder is in use may corrupt the file. If you are recording into a file and the batteries run out, you will lose your currently recorded file because the file header will not be able to close. It is crucial to change the batteries once you see only one Hash mark in the battery icon.

• Be sure to replace both batteries at the same time.

• Never mix old and new batteries, or batteries of different types and/or brands.

• If it takes longer than 1 minute to replace dead batteries, you may have to reset the time when you load

fresh batteries (☞ P.13).

• Remove the batteries if you are not going to use the recorder for an extended period of time.

soon as possible. When the batteries are too weak, the recorder shuts down and “BATTERY LOW” appears on the display. AAA alkaline batteries are recommended.

An optional Ni-MH Rechargeable Battery from Olympus can be used for the recorder (☞ P.61).

Inserting Batteries

Hold

If you set the recorder to HOLD status by sliding the HOLD switch in the direction of the arrow, the current conditions will be preserved, and all buttons and switches except the HOLD switch will be disabled. This feature is useful when the recorder has to be carried in a bag or pocket.

Remember to reset the HOLD switch when using the recorder.

....................................................................................................................................................

Notes

• The display will flash if the switch is moved to hold in the stop status. At this time, if any button is pressed the clock display will flash for about 2 seconds, but will not operate.

• If the switch is moved to hold during playback (or recording), the playback (recording) status will stay and cannot be operated. (When playback has ended and the recording has ended due the remaining memory being used up, it will be in the stop state.)

• The alarm will sound at the scheduled time even if the recorder is set to hold. The recorder begins to play the file associated with the alarm when you press any button.

• Recording will start when the set time of the timer recording comes even while in hold.

Setting the HOLD switch to the HOLD position.

Setting Time/Date (TIME&DATE)

If you have set the time and date, information as to when an audio file is recorded is stored automatically with that file. The time and date should be set to ease file management tasks. Also, it is required when performing timer recording and alarm playback.

The hour indicator will flash automatically when you load batteries before using the recorder for the first time, or after the recorder hasn’t been used for a long time. Proceed from step 1.

Set the hour.

1 Press the 3 button or 2 button to set

the hour.

2 Press the MENU/SET button to accept

MENU/SET

button

(Accepts a choice

and moves on to

the next item)

PLAY button

(Switching the

data displayed.)

STOP button

(Exits the menu)

2 button

(Alters a choice)

3 button

(Alters a choice)

the hour.

• You can choose between 12 and 24 hour display by pressing the PLAY button while setting the hour and minute.

Example: 5:45 P.M.

Set the minute.

1 Press the 3 button or 2 button to set

the minute.

2 Press the MENU/SET button to accept

the minute.

Set the year.

1 Press the 3 button or 2 button to set

the year.

2 Press the MENU/SET button to accept

the year.

• You can choose the order of the year, month, day by pressing the PLAY button while setting them.

5:45 PM ←→ 17:45

(Initial setting)

Setting Time/Date (TIME&DATE)

Example: January 14, 2005

Setting Time/Date (TIME&DATE)

1M 14D 2005Y (Initial setting)

↓

14D 1M 2005Y

↓

2005Y 1M 14D

Set the month.

1 Press the 3 button or 2 button to set

the month.

2 Press the MENU/SET button to accept

the month.

Set the date.

1 Press the 3 button or 2 button to set

the date.

2 Press the MENU/SET button to accept

the date.

Changing the Time/Date

Press the STOP button to close the menu.

When the date is confirmed, the recorder’s clock will start to move. Set the time according to the time signal and press the MENU/SET button.

........................................................................

Note

If you press the STOP button during the setup operation, the recorder will save the items that were set to that point.

Press the 3 or 2 button in the sub menu screen, and select the

“TIME&DATE”.

See ☞ P.16 regarding the sub menu.

Press the MENU/SET button.

Time/Date screen appears. The hour

indicator flashes, indicating the start of the Time/Date setup process.

Follow the same steps starting at step 1 in “Setting Time/Date” (☞ P.13).

2 Menu Setting

Menu List

Main Menu

Press and hold the MENU/SET button for 1secomd or longer.

P.19

P.22

Playback Speed Setting Screen

Press and hold the MENU/SET button for 1 second or longer.

Press the 3 or 2 button.

Switches to the sub menu.

P.16

....................................................................................................................................................

Notes

• If you press the STOP button or the REC button, during a menu setup operation, the recorder will stop and apply the items that were set to that point. The set contents of the timer recording will be set, and goes to OFF.

• The recorder will stop if you leave it idle for 3 minutes during a menu setup operation, when a selected item is not applied.

P.20

Press the MENU/SET button.

Initial setting

Menu List

Sub Menu

Switches to the main menu.

Menu List

....................................................................................................................................................

Notes

• If you press the STOP button or the REC button, during a sub menu setup operation, the recorder will stop and apply the items that were set to that point.

• The recorder will stop if you leave it idle for 3 minutes during a sub menu setup operation, when a selected item is not applied.

P.15

Time/Date setting. In order of hour, minute, year, month and day.

P.13

LCD contrast adjustment

Folder naming.

Assigning file comments.

P.39

Press the 3 or 2 button.

Press the MENU/SET button.

Initial setting

3 About Recording

Recording

The recorder provides five folders, A, B, C, D and E, and each message recorded in a folder is saved as a Digital Speech Standard (DSS) file or a Windows Media Audio (WMA) file. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private information, while Folder B might be dedicated to holding business information. Up to 199 messages can be recorded per folder. Stereo recording is possible, only when set to stereo HQ and stereo SP mode.

Recording

Built-in stereo microphone

Press the FOLDER button to choose a folder.

The folder name is displayed.

a Total number of recorded files in the

folder

b Current file number c Current folder

Press the REC button to start recording.

The record/play indicator lamp glows red. Turn the built-in stereo microphone in the direction to be recorded. The display changes depending on the recording mode (☞ P.19).

d Current recording mode e Recording time f Remaining recording time

Press the STOP button to stop recording.

Display in the stereo recording mode

Display in the monaural recording

Using the Variable Control Voice Actuator (VCVA)

Notes

• To ensure recording from the beginning, start speaking after you see the red record/play indicator lamp on.

• A beep will sound when remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds while recording.

•“MEMORY FULL” or “FOLDER FULL” will be

displayed when the memory or folder capacity is

Recording

full. Delete any unnecessary files before recording any further (☞ P.31) or transfer voice files to your computer using DSS Player Software.

• DSS format in SP and LP mode recording, and WMA format in stereo HQ and stereo SP and HQ mode recording.

• While recording, pressing the PLAY button stops recording and plays back the current file.

Recording functions

Pause

Press the REC button while recording.

“REC PAUSE” will flash on the display.

➥

• The recorder will time out after 2 hours when left in “REC PAUSE”.

Resume Recording

Press the REC button again.

Recording will resume at the point of

➥

interruption.

Recording Modes (REC MODE)

The recording mode can be chosen from Stereo HQ (stereo high quality sound recording) and Stereo SP (stereo standard recording), HQ (high quality sound recording), SP (standard recording), and LP (long-term recording).

Press and hold the MENU/SET button for 1 second or longer.

“REC MODE” will be displayed on the screen (☞ P.15).

Recording Modes (REC MODE)

1,2,4

....................................................................................................................................................

Note

When a meeting and lecture is to be recorded clearly, set other than LP mode to record.

Press the MENU/SET button.

The recording mode setup process

begins.

Press the 3 or 2 button to choose from “STEREO HQ”,

“STEREO SP”, “HQ”, “SP” and “LP”.

Press the MENU/SET button to complete the setup screen.

Press the STOP button to close the main menu.

Using the Variable Control Voice Actuator (VCVA)

When the microphone senses that sounds have reached a preset threshold volume level, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops below the threshold level. The VCVA feature extend recording time and conserve memory by turning off recording during silent periods. This helps make the playback, with no lulls or dead space, more efficient and convenient.

Using the Variable Control Voice Actuator (VCVA)

1,3,5

2,4

Press and hold the MENU/SET button for 1 second or longer.

The main menu opens (☞ P.15).

Press the 3 or 2 button to choose “VCVA”.

Press the MENU/SET button.

The VCVA setup process begins.

Press the 3 or 2 button to choose between “ON” and “OFF”.

ON: Will start recording in VCVA

mode.

OFF: Will resume recording in normal

mode.

Press the MENU/SET button to complete the setup screen.

Press the STOP button to close the main menu.

When “ON” is selected, a VCVA indication will be displayed on the screen.

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