Sharp ZR-5700, ZR-5800 Owner's Manual

Page 1

Dear Loyal Customer: First, thank you for purchasing the Zaurus K-PDA and

welcome to the Zaurus family. We are sure you will soon find that your new assistant will change your life and the way you do business. We would briefly like to share with you our vision.

Your Zaurus exists today thanks to an incredible amount of effort and determination from our entire Zaurus team (not to mention numerous pots of black coffee). Our team at Sharp has a dream to change the way we all do business. As a business person, you already know that access to information and people anytime, anywhere is the key to gaining a competitive edge in this fast-paced information age. We feel Zaurus is the tool that can deliver this to you. It is simple to use, has months of battery life, and fits in your pocket.

How did we come up with the idea for Zaurus? Many of us found that we were lugging around notebook computers to take notes, generate summaries, and report back to our office and clients. We also found that we had a lot of "down time" that could be put to better use; sitting on trains and planes, waiting for clients, and even in meetings. Now that we are using the Zaurus, we travel lighter, work smarter, and stay more in touch with our contacts and each other. Best of all, we have very little "down time" as our "Zauri" are always with us. Now you know why we say that "Zaurus means business anytime, anywhere".

We need your help to spread the word. Show a friend or someone at work how you use your Zaurus and what it can do for them. As more and more people start using the Zaurus, we can spend even more resources on developing new accessories, add-on software programs, and new versions of the Zaurus. Better yet, if you have a mobile staff or sales force that you would like to equip with Zauri, give us a call at 800-BE-SHARP. We'll show you how you can improve their efficiency and productivity as well as enable them to better keep in touch with their clients and each other.

Finally, let us know how you feel about your Zaurus. We look forward to getting letters from our users about how you use it and improvements you would like to see. We cannot promise to answer every letter, but you can be sure we read all of the suggestions you send us. We value feedback from our customers and try to incorporate as many requests as we can in our new products. Each of us takes an incredible amount of personal pride in our work and the Zaurus. We are all Zaurus users. We believe this makes a difference in the products we create. After using the Zaurus, we think you'll agree.

Thanks again for purchasing the Zaurus and sharing our dream. We look forward to shaping the future of the information age with you.

Sincerely, The Z Team

Page 2

Notices

• For any electronic memory device, data may be lost or altered under certain circumstances. Sharp strongly recommends that you keep separate written records of all important data.

• Sharp assumes no responsibility for data lost or altered as a result of improper use, repairs, defects, battery replacement/failures or any other cause.

• Sharp assumes no responsibility, directly or indirectly , for financial losses or claims from third parties resulting from the use of this product and any of its functions, such as stolen credit card numbers, loss or alteration of stored data, etc.

• Information provided in this manual is subject to change without notice.

• All company and/or product names are trademarks and/or registered trademarks of their respective holders.

• There are only two differences between the ZR5700 and ZR-5800 models:

Memory capacity: ZR-5700 ... 1 MB

ZR-5800 ... 2 MB

Backlight: ZR-5700 ... Not supported

ZR-5800 ... Supported

• The display examples and keyboard illustrations used in this manual are taken from the ZR-5800, although they apply equally to both models.

• Unless otherwise specified, the information in this manual applies to both models.

The Zaurus will be referred to as the "unit" throughout this manual.

Check the contents

Please check the contents carefully . Your unit should come with the following:

• ZR-5700/ZR-5800 Main Unit

• Touch pen (installed)

• Operating batteries: LR6(AA) x 2

• Memory backup battery (installed): CR2032 x 1

• ZR-5700/ZR-5800 Operation Manual

• Spreadsheet and Communications Manual

• Registration Card

If there are problems with any of these contents, contact your Sharp dealer.

Page 3

Contents

Quick Start ..................................................9

Important things to do....................................9

Installing the batteries ................................. 10

Initializing..................................................... 11

Adjust LCD contrast.....................................12

Adjusting the touch panel ............................ 13

Setting the time and date.............................14

Setting the start-up display..........................15

Making your first entry ................................. 16

Entering an appointment ............................. 17

Entering a To Do item .................................. 18

Using the Calendar Views ........................... 19

Taking notes ................................................ 20

Making a letter ............................................. 21

Searching for information ............................ 22

Finding an entry from the Index view........... 23

Editing an entry ........................................... 24

Deleting entries ........................................... 25

Assigning an entry to Filer folders ............... 26

Using Filer ................................................... 27

Sending a fax............................................... 28

Copying and pasting text ............................. 29

Tools ............................................................ 30

Drawing pictures.......................................... 32

Using the Calculator .................................... 33

Commonly asked Questions & Answers ..

What your unit can do................................. 41

About this Manual....................................... 42

Chapters .......................................................42

Conventions used....................................... 44

Caring for your unit ..................................... 45

CHAPTER 1 Getting Started................. 47

Before Use.................................................. 47

Part Names and Functions ......................... 48

Touch pen .....................................................50

Display angle adjustment..............................50

GUI operations ........................................... 51

Display layout ............................................. 52

Touch panel display .................................... 52

Display symbols.......................................... 53

Keyboard layout ............................................53

Page 4

Detail View and Index View......................... 54

Tool bar ......................................................... 54

Help Function ............................................. 55

Key Sound .................................................. 55

Save Battery Life ........................................ 56

Sleep function ...............................................56

External power supply...................................56

Backlight Function ...................................... 56

CHAPTER 2 Desk Accessories ............ 57

Calculator ................................................... 57

Movable window display................................58

Paperless printer...........................................58

Date calculations...........................................60

Data from other entries .................................62

Error indicator E ............................................62

Scrapbook .................................................. 63

Drawing tools ................................................ 64

Finding entries ..............................................64

Selecting an area .......................................... 65

Moving or copying graphics ..........................65

Adding text strings to Scrapbook .................. 66

The Stamps tool............................................67

Deleting Scrapbook entries...........................69

Filer............................................................. 69

Assigning entries to folders...........................69

Collect related entries to one folder ..............70

Viewing entries via Filer................................ 72

Editing folder entries .....................................73

New Assigned Entry...................................... 73

Delete an entry from Filer ............................. 74

Removing entries from folders ......................74

Empty a folder...............................................75

Merging (Moving) folders ..............................75

Sending folders .............................................76

Generate a Report ........................................77

Search ........................................................ 78

Help ............................................................ 79

Tools ........................................................... 80

Utilities ..........................................................80

Preferences................................................... 80

Personal ........................................................80

Memory.........................................................81

Display .......................................................... 82

Sound............................................................82

Start-up .........................................................83

Sleep.............................................................84

Secret............................................................85

Word List.......................................................88

RAM Card .....................................................90

Backlight set-up ............................................90

Page 5

Clock........................................................... 91

Daylight Saving Time ....................................91

World City .....................................................91

User's City..................................................... 92

Setting daily alarms ...................................... 93

Disabling alarm sound ..................................94

MORE......................................................... 95

Spreadsheets ............................................. 95

CHAPTER 3 General Operations ......... 97

Opening Applications and Accessories ...... 97

Tool Bar Functions...................................... 98

Views/Index................................................... 98

To change Index/Detail View .........................99

Filter ..............................................................100

Show .............................................................102

Set Up ...........................................................102

Edit................................................................103

Link To...........................................................104

Links..............................................................104

File It .............................................................105

Send..............................................................105

General Editing Techniques........................ 105

Fields ............................................................105

Resume.........................................................106

Cursor ...........................................................106

Entering text..................................................106

Moving around the display ............................107

Moving between fields ..................................107

Inserting text ................................................. 107

Deleting text ..................................................107

Blocks of text.................................................108

Deleting blocks of text ...................................108

Cut, Copy and Paste .....................................108

Scroll bars .....................................................108

Finding Specific Entries.............................. 109

Index View.....................................................109

Keyword Search............................................110

Global Search ...............................................111

Using Filer.....................................................112

By Date .........................................................112

Deleting Entries .......................................... 112

Deleting single entries from the keyboard..... 112

Deleting single entries .................................. 113

Deleting group entries...................................113

Cut, Copy and Paste................................... 114

Copying or moving blocks of text ..................114

Copying or moving entries ............................ 115

Time Stamp and Date Stamp ..................... 116

Symbols and Special Characters ............... 116

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CHAPTER 4 Time Management............ 119

Calendar views ........................................... 119

Calendar view format ....................................119

Changing Activities Setup ............................. 120

Calendar views .............................................120

Accessing entries using calendar views .......124

Selecting a date ............................................124

Appointments.............................................. 125

Making new Appointment entries..................125

Making an Appointment entry.......................125

Finding entries ..............................................126

Editing Appointment entries ..........................127

Deleting a single entry .................................. 128

Deleting group entries...................................128

Making entries for recurring or extended events...

Using the Appointment Repeat function .......130

Appointment alarms......................................131

Clearing a set alarm......................................131

Birthday/Anniversary .................................. 132

Reminder function.........................................132

Making new entries in Birthday/Ann..............132

Finding Birthday/Ann entries......................... 133

Editing an deleting entries ............................133

Holiday........................................................ 134

Making new entries .......................................134

Finding Holiday entries .................................135

Editing and deleting entries .......................... 135

129

To Do .......................................................... 136

Making a new To Do entry.............................137

Entering a Monthly Goal ............................... 138

Finding To Do entries ....................................138

Checking off completed entries.....................139

Using Labels .................................................140

Making To Do entries with labels...................140

Reviewing the To Do list by Labels................ 142

Editing labels.................................................142

Copying a To Do entry...................................142

Editing and deleting To Do entries ................144

Changing Activity type ..................................144

CHAPTER 5 Databases......................... 145

Contacts and Data Files ............................. 145

Selecting a file...............................................146

Making a new Contacts entry........................146

Finding entries ..............................................147

Using Index View ..........................................147

Keyword search ............................................148

Direct search.................................................149

Filter function ................................................149

Link function ............................................... 150

Linked Entries ...............................................150

New Linked Entry..........................................150

Link by Searching .........................................151

Viewing linked entries ...................................152

Page 7

Link To function ............................................. 153

Jump T o function........................................... 154

Breaking Links ..............................................155

Editing Contacts and Data Files entries ..... 155

Deleting Groups of entries ............................156

Picture fields ............................................... 156

Adding a picture to an entry.......................... 157

Editing contents of picture fields ...................158

Setup for Contacts and Data Files.............. 159

Configuring Contacts and Data Files ............159

Fax number field ...........................................160

CHAPTER 6 Writing and Letters .......... 161

Notes .......................................................... 161

Taking Notes ................................................. 161

Notes window................................................163

Changing Notes Setup..................................163

Review Notes ................................................164

Edit Notes .....................................................165

Documents ................................................. 165

Making a new entry based on an existing entry....

Finding entries ..............................................167

Editing a Documents entry............................ 167

Deleting Documents entries.......................... 167

Changing display character size ...................168

Find T ext........................................................168

Text styles .....................................................169

166

Tabs and indents...........................................170

Word wrap.....................................................173

Document size ..............................................173

Display size................................................... 173

Page Setup ................................................... 174

Inserting a page break ..................................175

Print Preview.................................................176

Check Spelling ..............................................176

Make a Letter function ..................................177

Documents with pictures...............................180

Headers and Footers .................................... 180

Exchange Documents with PC Files.............181

Outlines ...................................................... 182

Example outline ............................................183

Creating an Outlines entry ............................183

Finding outlines.............................................184

Full Topics or 1 Line Topics ...........................184

Revising outlines...........................................185

Outline deletion .............................................188

Using subtopics (children).............................188

Expanding and Collapsing ............................189

CHAPTER 7 Optional Accessories ....... 191

Tools Utilities .................................................191

Preferences................................................... 191

Printing ....................................................... 192

Paper source................................................. 192

Printer connection ......................................... 192

Page 8

Printing restrictions ....................................... 193

Printing the current display ...........................194

Faxes .......................................................... 195

Fax Directory.................................................196

Setting fax options ........................................197

Cover sheets and headers............................ 198

Speed buttons...............................................199

Sending a fax ................................................200

Manual fax dialing .........................................202

Fax Log .........................................................202

About fax numbers........................................ 203

Conditions for sending faxes.........................203

Optional Cards............................................ 203

Using PC cards .............................................205

SRAM and FLASH Memory Cards ............... 206

SRAM cards..................................................207

FLASH cards.................................................210

Fax/Modem cards .........................................212

More ........................................................... 213

Add-on software programs............................ 213

PC Files ........................................................215

Data Exchange ........................................... 217

Data Transfer with Other Sharp Devices..... 219

Data transfer between ZR-5700/ZR-5800s or with ZR-5000 ...

Wireless infrared transfer (Beaming) ............219

Quick transfer................................................220

Unit to Unit transfer .......................................220

219

Data Transfer with Other Computers .......... 223

PC Link .........................................................223

Organizer Link software for Other Sharp Products ...

224

Special Communications Applications........ 226

Remote Link..................................................226

Terminal Mode ..............................................226

Message .......................................................226

CompuServe Access ....................................227

AT&T Mail Access .........................................227

ZR-Pager ......................................................228

Appendices.............................................. 229

A. Key Notations ......................................... 229

B. Reset...................................................... 234

All Reset operation........................................234

C. Troubleshooting...................................... 235

D. Battery Replacement ............................. 236

General guidelines ........................................236

Replacing operating batteries .......................236

Replacing the memory backup battery ......... 238

E. Specifications ......................................... 240

Index......................................................... 245

Page 9

Quick Start

his section should be read and all necessary operations performed before you start using your unit.

Important things to do

Complete and send in the registration card. This registers your purchase and allows us to notify you of new developments and products as they become available.

Read through this Quick Start section. It will quickly get you up and running. Refer to the rest of the manual for more details about particular operations.

If you have any particular questions about your unit, read through the list of commonly asked questions and answers. There is a good chance that any questions you have will be answered there.

When you need help with any operation, touch

screen help is a topic-specific quick reference guide that explains features and their functions.

at the left of the display. On-

HELP

Page 10

Installing the batteries

Before operation you will need to install the two operating batteries. The memory backup battery (CR2032) is installed at the factory and should last five years if operating batteries are replaced as required.

Set the battery replacement switch on the back to "REPLACE BA TTERIES" (expose the red dot).

Slide the operating battery cover off.

Insert the two LR6(AA) operating batteries. Make sure the batteries are correctly aligned for polarity (+ and -).

Battery replacement switch

Replace the operating battery cover.

Set the battery replacement switch to "NORMAL OPERATION".

On average, you can expect to get about two months of battery life. Actual battery life will vary depending on individual use.

If this is the first time you have installed batteries, you must also initialize your unit.

Page 11

Initializing

Y our unit must be initialized the first time it is used.

Press the lock button and open the display .

Remove the touch pen.

While holding down the

key, push the

RESET button on the back with the touch pen.

Touch to initialize.

After initialization, the Start-up display appears.

Open

Press

Page 12

Adjust LCD contrast

LCD contrast may sometimes need adjustment to suit certain lighting conditions.

Touch

Touch (under Preferences) twice.

To adjust LCD contrast, touch or .

When you are satisfied with the setting, touch

If LCD contrast is too light or dark to see the display , you can adjust the contrast directly. Turn the unit off, hold down the

at the left of the display .

TOOLS

key and then press

. Press and to adjust the contrast.

Page 13

Adjusting the touch panel

Each person holds a pen differently. The touch panel can be adjusted to respond correctly to your individual style of writing, drawing and selecting touch buttons.

Touch

Touch (under Preferences) twice.

Touch . Press the key .

Touch the exact center of all four cross-points with the touch pen.

• As each cross-point is touched it will turn grey. When all four are touched, "Adjusted!" is displayed.

• If for some reason the adjustment fails, a "Sorry, please try again..." message is displayed. Touch the centers of all four cross-points again until "Adjusted!" is displayed.

TOOLS

Page 14

Setting the time and date

For time-based functions to be effective, the built-in clock must be set to the correct Home City time and date.

Touch

To select a different Home city , touch the Home City name.

New York, USA is the default Home City.

Select your city (if available) or a city in your time zone and then touch .

Use the scroll bars to see more cities. By default, all cities are set to observe daylight saving time (DST). If your city does not use DST, touch the check box to disable it.

Touch to set the time and date for your Home City .

Touch each time/date field box and then use to change the value. Alternately , you can enter the values from the keyboard.

and then touch

TOOLS

Clock

twice.

When you are finished touch .

Page 15

Setting the start-up display

Each time the unit is turned on, it can display your name, telephone number and address on one of two graphic backgrounds.

Touch

Select the required setting in each field.

Select User's Picture when you want to use your own original start-up picture.

For details, see p. 83.

Touch to save your settings.

and then touch twice.

TOOLS

Page 16

Making your first entry

Your first entry will be a Contacts entry. The procedures described below can be used with other applications.

To make a new Contact 1 entry:

Touch

Touch and select "New Business(1)".

“Business“ is the default file name of Contact 1.

Enter a name.

• Select the Company field and enter a company name.

• Select the Address field and enter an address.

When you complete the entry , press it.

at the right of the display.

CONTACTS

Touch a field name to select the field for data entry. Dark outlines around a field indicate that it is selected.

ENTER

to save

Page 17

Entering an appointment

Touch

Touch displayed.

Touch and drag the pen across the start and end times of the appointment on the time bar.

When you lift the pen, a new appointment will appear.

Touch the text box and enter a description.

at the right of the display .

ACTIVITIES

again if the Day view has not been

ACTIVITIES

When you complete your entry, press

ENTER

Page 18

Entering a T o Do item

To Do lets you organize tasks and objectives.

Touch

Touch and select "New To Do".

Touch the date box and then use to select the due date (if the To Do item has one).

You can assign up to five labels to a task, then later use these to filter the item in a To Do list.

Enter a priority level (number or letter) as required.

Move to the text box and enter a description.

at the right of the display.

ACTIVITIES

When you complete your entry, press save it.

ENTER

Page 19

Using the Calendar Views

Activities has five different calendar views: Day (initial default view), Week, Weekly Graph, Month and Year. These calendar views can be used to show Appointment, Birthday/Ann, Holiday and To Do entries.

T o use the calendar views:

Touch

Touch and, if necessary, select "Day" view.

The time bar shows your appointments and free time.

Touch any entry twice to see details or make

at the right of the display.

ACTIVITIES

changes.

Touch any date to select that day. The flashing date indicates the currently selected date.

This box indicates today's date.

Touch here to view a week at a glance.

Touch here to see a month at a glance.

Touch here to see a year at a glance.

To Do list

Displays Birthday/Ann, Holiday and Appointment entries for the Selected day.

Page 20

Taking notes

DEL

Notes is an electronic writing pad that lets you make handwritten notes during meetings and appointments.

Touch

Touch and select "New Note".

Use the touch pen to make your Notes entry.

The entire keyboard including disabled when entering Notes, so operations like

at the right of the display.

NOTES

OFF

and others is

CANCEL

Touch The keyboard is automatically unlocked when you select another application.

When you complete your Notes entry, touch to

and

do not work.

to unlock the keyboard.

unlock the keyboard (unless it is already unlocked) then press

To give your entry a text title, touch and select "T opic Title".

ENTER

Page 21

Making a letter

The "Make a Letter" feature converts an unformatted Documents entry into a professional looking business letter.

Touch

For details on making a Documents entry, see Documents on p. 165.

Select the entry you want to make into a letter, or create a new entry .

Touch and select "Make a Letter".

• Touch to select a recipient.

• Adjust other settings or simply accept the defaults.

For details, see Make a Letter function on p. 177.

Touch and the Documents entry will be converted into a letter.

at the right of the display.

DOCUMENTS

When you complete your letter, press save it.

ENTER

Page 22

Searching for information

The search function lets you search for a keyword in the entries of selected applications.

Touch

Enter a keyword in the "Only Entries Containing" field.

Select "Limit by Date Range" as required.

Select the applications you want to search.

All applications are selected for the search by default.

Touch .

Matching entries are assigned temporarily to the Search folder in Filer.

Touch the entry you want to view twice.

at the left of the display .

Page 23

Finding an entry from the Index view

Keyword search lets you search for entries containing any word in Activities, Contacts, Data Files, Notes, Outline and Documents.

Select the application and go to the Index View .

Press

Enter the first few letters of the keyword (the word

2nd

then F

you are searching for).

Touch to jump to the first entry that contains the keyword.

Touch or until you see the entry you are looking for.

Touch to end the search.

Page 24

Editing an entry

Entries can be edited quickly and easily.

Display the entry you wish to edit in Detail View.

Make any necessary changes.

Use the scroll bars and cursor keys to move within the display , use

new entries from the keyboard.

You can also drag the pen over text to select it, then cut the text and paste it elsewhere, or just delete it.

and

DEL

to delete text, and make

When you complete your changes, press save them.

If you want to save these changes as a new entry (and preserve the original) press

2nd

ENTER

Page 25

Deleting entries

Y ou can delete single entries or specific groups of entries.

To delete a single entry:

Select the entry that you wish to delete in Index View or display it in Detail View .

Touch and select "Delete Entry".

("Delete Note" in Notes; "Delete Document" in Documents; "Delete Outline" in Outline)

Touch to confirm the deletion.

Single entries can also be deleted by selecting the entry in Index View and pressing

To delete multiple entries:

Select the application that you want to delete entries from.

Touch and select "Delete Group".

Use the pop-up menus to select the group entries for deletion.

Touch .

DEL

Touch to confirm the deletion.

Page 26

Assigning an entry to Filer folders

Filer allows you to group entries into folders. Filer entries are not copied or moved to the folder, they are just assigned to the folder.

Display the entry you wish to assign to a folder in Index or Detail View .

Touch .

Touch the folder(s) you want to assign the entry to.

• Y ou can select multiple folders.

• Touch once to select a folder. Touch again to cancel the selection.

Touch when you finish selecting the folder(s).

Page 27

Using Filer

Filer allows you to manage information by subject instead of by entry type. Filer entries can be accessed and changed using the original application.

Touch

Touch a folder tab twice to view entries assigned to that folder.

at the left of the display .

FILER

You can also select a folder tab and press view entries.

Touch an entry twice to examine it in Detail View.

You can also select the entry and press it in Detail View.

ENTER

to see

Page 28

Sending a fax

With the optional CE-FM4 Fax/Modem connected to your unit, you can fax Filer, Documents, Notes or Scrapbook entries to a remote facsimile machine.

Connect your unit and the CE-FM4 Fax/Modem. Make sure the Fax/Modem is plugged into a wall jack.

For details about connecting the CE-FM4, see the CEFM4 manual.

Select a single entry or a Filer folder to be sent.

Touch and select "Fax".

Touch and select a recipient from your Contacts file.

Touch .

For details, see Faxes on p. 195.

Page 29

Copying and pasting text

Y ou can copy text from one place to another.

Display the entry you want to copy text from in Detail View .

Drag the touch pen over a word or sentence.

The text will be displayed in reverse (white on black) to indicate it is selected. To cancel the selection, touch any unhighlighted area.

Touch and select "Copy".

Display the entry you want to add the text to in Detail View .

Touch the required place of insertion.

(In Scrapbook, use the area tool to select an area to paste into.)

Touch and select "Paste".

Page 30

Tools

Tools provides a range of utilities that let you customize your unit to your personal taste. Tools is also used to set up communications and peripheral operations.

Transfer data with a remote computer via a modem and phone line.

Send/receive messages (email) to a remote computer.

Connect to CompuServe.

Exchange data with a personal computer or use PC Link for the Sharp Electronic Organizer (OZ-7000/OZ-8000/YO-600/ZQ-5000 series).

Access and exchange data with a remote PC via a modem and phone line.

Check the time at home and abroad.

Check the status of sent faxes.

Make a backup copy of main memory onto a memory card.

Send and receive AT&T Mail messages.

Send and (with Pager card) receive Pager messages.

Enter your name, etc. and set your password and signature.

Check the amount of storage memory available.

Adjust the screen contrast and calibrate the touch panel.

Page 31

Turn key and alarm sounds on and off.

Set the start-up display.

Set the sleep interval.

Show/hide secret entries.

Stores commonly used words or phrases.

Select the data source for applications.

Control duration of the ZR-5800's Backlight.

Page 32

Drawing pictures

Scrapbook lets you make quick handwritten notes, drawings and maps directly on the display.

Touch

Touch and select "New Entry".

You can also just start drawing.

Write whatever you like directly on the display with the touch pen.

You can also use the stamp function to insert some useful built-in pictures.

at the left of the display .

SCRAP BOOK

Press

ENTER

when you are finished

drawing.

A similar drawing capability is available in Documents and the picture fields of Contacts and Data Files.

Page 33

Using the Calculator

Calculator works as a standard 10-digit calculator.

Touch

Enter calculations by touching the key pad.

Touch when finished.

at the left of the display .

CALC

Page 34

Page 35

Commonly asked Questions & Answers

Q: I currently also own a Sharp Wizard and

would like to move my information from my Sharp Wizard to the ZR-5700/ZR-5800. How can I do it?

A: If you own an OZ-5000/OZ-6000/OZ-9000 series

you can use wireless infrared transfer to move the information over:

• Line up the two units so the infrared ports are facing each other.

• On the ZR-5700/ZR-5800, select an application (e.g. Activities) and display the index of that application. (Note: Select "Holiday Yearly by Day Index" when transferring "Ann2" from the Organizer.)

• Select "Unit to Unit" from the SEND menu.

Touch "Receive" and then "OK".

• On the Wizard, select the application (e.g. Schedule) and select "VIA INFRARED PORT" in SET UNIT TO UNIT PATH from the Global setting, then select "SEND ALL IN THIS MODE (FILE)" in UNIT TO UNIT TRANSFER.

• Repeat for each application you want to transfer. (See p. 218 for details.)

Be sure that the sending unit does not have a blank (no characters) Telephone/Contact or User File/Data File be able to receive information (an error message will appear).

If you own an OZ-8000/OZ-7000 series or YO-600/ ZQ-5000 series Electronic Organizer you can get information using PC/Macintosh link software kits (OZ-791/792/793/890/892/893/895).

PC/Macintosh Link instructions:

• Transfer the data from the OZ-8000/7000, YO600/ZQ-5000 series to the PC or Macintosh using the above software.

• Connect your cable to the PC and the ZR-5700/ ZR-5800.

• Put your ZR-5700/ZR-5800 into a special import mode by touching TOOLS, and selecting PC-Link and Cable (Import).

• Select the PC/Macintosh Link command to "Send data" to your Wizard. The ZR-5700/ZR-5800 will "pretend" to be a Wizard for purposes of receiving the information.

• When finished, disconnect the ZR-5700/ZR-5800 and press ON to cancel PC-Link mode. (See p. 223 for details.)

field name

or else the Zaurus will not

Page 36

Q: What does PC card mean?

Can I use any PC card I find on the market on my ZR-5700/ZR-5800?

A: PC card (formally "PCMCIA") is an industry

standard card format. Many popular PC cards available on the market are compatible with your ZR-5700/ZR-5800. Check with your Sharp dealer for more information, or call our automated fax-ondemand service (612-397-8601) to obtain a complete and up-to-date list of

ZR-5700/ZR-5800 compatible PC cards.

Warning

Use only recommended PC cards. Attempt to use cards that are not recommended may result in damage to the main unit and/or data loss.

Memory cards:

Memory cards are good for backups because you can make multiple backups (space permitting) and they are more reliable than SRAM cards (they require no backup battery).

Communication cards, etc.: Sharp has provided a number of drivers for many

of the input/output cards. Note that certain high power cards require that you use the EA-23E AC adaptor in conjunction with these cards in order to prevent excessive battery consumption. Other cards require an add-on software program to be loaded onto the ZR-5700/ZR-5800.

Q: I am using the CE-FM4 attachable Fax/

modem for my ZR-5700/ZR-5800. Exactly where can I fax from?

In general, you will find that you can use most SRAM memory cards and Flash Memory cards. You can use SRAM cards for additional memory storage (for the built-in application's data) or for making a single complete backup of that data. In addition, you can load add-on software programs onto a memory card. Flash Memory cards can be used to store multiple archives of the built-in application data (for backup purposes) as well as for loading add-on software programs. Flash

A: You can use virtually any standard phone line. This

includes a jack on:

• The wall of your home or office

• New public pay phones found at hotels, airports, convention centers, etc.

• Many hotel room phones (commonly labeled "Data jack")

• GTE and AT&T air phones found on many commercial jets.

Page 37

Just plug the included RJ-11 phone cable into the CE-FM4 modem and the phone jack. Note that you cannot use this device with digital phone lines. Digital phone lines are likely to be found at your office, typically when you have a PBX system installed. The basic rule to follow is that if you can use a standard fax machine on the phone line, then it is analog and can be used with the ZR-5700/ZR5800/CE-FM4. Check with the proper facilities personnel in your company to be sure.

Q: My batteries only lasted about one month.

Is this normal? How long should I expect them to last?

A: There is probably nothing wrong with your unit.

Battery life will vary from user to user. A number of factors will affect battery life, including how much the unit is used. The battery life is rated at 70 hours of continuous use. Assuming an average of one hour per day of continuous use, you would get about two months of battery life. You can also use the optional EA-23E AC Adaptor or the CE-BK1 battery pack.

Q: How do I add software to my ZR-5700/ZR-

5800 to expand its capabilities?

A: In general, ZR-5700/ZR-5800 Add-on software

come on computer floppy disks (PC format). You will need a computer, of course, and either the ZR-5700/ZR-5800 PC-Link cable (see registration card special offer) or an infrared adaptor (such as CE-IR4). Note that if you own either the cable or an infrared adaptor for one of Sharp's various Wizards, it will also work.

To download an Add-on software program simply start the installation program included on the computer floppy disk. Follow the on-screen instructions to install the software. Once installed, you can access any Add-on software program by simply touching MORE and then touching the program icon in the MORE screen. Note that these Add-on software programs can be downloaded to the unit's internal memory or onto an optional PC memory card.

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Q: How do I backup my important

information?

A: It is important to always have a back-up of your

important electronic information. Here are some ways to do this:

• You can print out a hard copy using the Sharp CE-IR1 infrared adaptor for printing. You will also need a PC-compatible printer (see page 192 for details).

• You can backup your entire unit using either a PC SRAM Memory card or a PC Flash Memory card. Flash Memory cards (space permitting) can hold multiple back-ups and require no battery backup system. In both cases, be sure the capacity of the card can handle the roughly 650 KB of user storage on ZR-5700 and 1700 KB on ZR-5800 (i.e. use 1 MB cards or higher).

• You can use an MS Windows or Macintosh data transfer utility program to back-up your data onto either a hard drive or a floppy disk. See the enclosed registration card for details about the free ($6.95 S&H) software offer from Sharp as well as details about a transfer cable offer .

MS Windows is a registered trademark of Microsoft Corporation. Macintosh is a registered trademark of Apple Computer, Inc.

Q: How do I exchange information with my

personal computer? For example, can I take telephone numbers I already have in another software program and load them into my ZR-5700/ZR-5800? Can I take letters I have written on my ZR-5700/ZR5800 and send them to my favorite word processing program?

A: Sharp offers both MS Windows and Macintosh

transfer utility software that allows you to easily exchange information with your personal computer. This software can convert your ZR5700/ZR-5800 information into computer formats that many popular software programs can read. In addition, you can save information from your favorite software programs using one of these formats and then transfer the information to the ZR-5700/ZR-5800 using this utility software. Formats supported include: .RTF (Rich Text Format), which many word

processors support (e.g. MS Word).

.TXT (text), which almost all text-oriented pro-

grams support.

.CSV (Comma Separated Values), which many

databases, PIMs, etc. support.

Note: CSV is for multi-field/multi-record informa-

Page 39

tion. This utility software also allows you to "map" the fields to fit almost any program that supports CSV formats. .BMP/PICT, which is used by many programs to

exchange graphics files.

dropped, for example, it may have to be reset. This will not delete your data. If for any reason data is missing after resetting the unit, it was lost before you pressed the RESET switch, which simply re-starts the unit.

You can, of course, also use this software to backup your information to your personal computer.

To get this software for just $6.95 S&H, see the enclosed Registration Card for details.

Q: I can't seem to turn my unit on. I changed

the batteries but still nothing happens. What should I do?

A: Check the following before sending the ZR-5700/

ZR-5800 in for service: Check that the battery replacement switch on the

back of the unit is in the "NORMAL OPERATION" position. If the switch is in the "REPLACE BATTERIES" position, the unit cannot be turned on. Check or replace the operating batteries, even if you have just replaced the batteries. It is possible that the batteries were not fresh when you purchased them. Press the RESET switch. If the unit has been

If none of the procedures above help, you should send the unit to a service center. Call 800-BESHARP for the nearest service center. Give the service center a call and ask for more information about getting your ZR-5700/ZR-5800 repaired.

Q: Why should I send in the registration

card?

A: This is your way of registering your product with

Sharp, and allows us to keep you informed about new products and software available for your unit. It also gives us valuable information about our users so that we can design products that continue to meet your needs. Sharp never sells its customer list, so registering your unit will not result in you receiving loads of new junk mail from other companies.

Page 40

Q: I would like to use the Filer feature but I

am afraid of using up memory. How does the Filer work? Does it make a copy of each entry?

A: When you assign an entry to a folder in the Filer, it

uses only a negligible amount of extra memory . The unit doesn't actually make a copy of the entry, it simply assigns the entry to a folder. Entries are still stored in each individual application (Contacts, Documents, etc.). The Filer is a great way to organize your information and there is no reason not to use it.

Q: What is the Outlines application? Why

would I want to use it sometimes instead of Documents?

A: The Outlines application allows you to group and

categorize information using a hierarchical structure. Everyone has a lot of small but important pieces of information that have to be memorized or kept track of in a written record; for example, important personal information such as Social Security number, credit card numbers, various ID numbers, account numbers, clothing sizes, etc. Using the unit, you could make a number of Documents entries for each piece of

information, but a better way to manage the information would be to make a single Outlines file called "Personal information". This file could then contain a number of headings (such as Car info., Travel info., Health info., Financial info., etc.), under which relevant pieces of information could be stored. This makes it easier to access information and prevents your unit from becoming cluttered with hundreds of individual entries. Additional Outlines files could also be made, including a favorite movies list, project management file, price lists, product line-up and specification files, business plans, product proposals, and meeting notes. Many types of information can be more easily and efficiently managed in an Outline structure.

Another use of Outlines is document preparation. Many times you might want to write a memo, letter, proposal, marketing plan, etc., but find it difficult to write an entire document from scratch. Outlines allows you to capture your thoughts and ideas, then rearrange and categorize them at any time. You can also copy an Outlines file and paste it into Documents to finish the document there, adding text to the major topics.

Page 41

What your unit can do

Y our new ZR-5700/ZR-5800 is a full-featured, pocketsized information manager, designed to enhance any information-based task, whether in the home, at the office or on the road. Its large, easy-to-read screen and graphical user interface makes it very easy to use for novices and experienced users alike. Pen-based touchpanel operation offers tremendous user-friendliness in a pocket-size device.

Time Management

The ACTIVITIES application helps you manage your time better than ever:

• Appointment lets you record appointments, meetings and other date-based events

• Birthday/Ann lets you record anniversaries, birthdays and other important annual events

• Holiday lets you record your planned vacations and public holidays

• To Do helps you track tasks and goals according to priorities you assign

• Calendar displays all your Appointment, Birthday/ Ann, Holiday and To Do items in convenient daily, weekly, monthly or yearly formats

Information Databases

Your unit allows you to store a wide range of information according to your needs:

• Contacts is used to store names, phone numbers and other information

• Data Files lets you set up custom databases

• Spreadsheets provides a full-featured spreadsheet utility

Letters & Documents

The unit offers powerful facilities for creating documents, letters and even hand-written notes:

• Documents provides sophisticated word processing and document formatting features

• Outlines lets you organize your ideas and information using topics and sub-topics

• Notes lets you make hand-written notes directly onto the screen using the touch-pen.

Desk Accessories

A variety of other functions are provided to make common tasks quick and convenient:

• Calculator performs standard mathematical and date calculations

• Scrapbook lets you create and edit pictures, drawings and maps

• Filer lets you group together entries from any applications except Spreadsheets

Page 42

About this Manual

Fax & Information Exchange

Your unit allows you to send and receive information via a wide range of popular data methods and information services, including:

• Fax

• AT&T Mail

• CompuServe

• Pager

• Other systems and networks

Utilities

The unit offers additional utilities to manage and access your data easily:

• Clock displays both local and international time

• Filter selects only those entries you specify

• Search helps you find particular entries

• Cut & Paste lets you conveniently copy text and graphics between different applications

Y our new unit of fers even more features too numerous to mention here. But you can extend its capabilities even further by adding new functions via Add-on software. Features and enhancements such as these, together with remarkable userfriendliness, make the ZR-5700/ZR-5800 among the world's most powerful and sophisticated handheld information managers.

You will find two manuals with your unit. This manual is designed to help you quickly learn and understand the capabilities and operation of your unit. The other manual contains detailed explanations of Spreadsheets, Terminal, CompuServe, AT&T Mail and ZR-Pager.

Chapters

The chapters are organized by task type so you can focus your attention on the features that meet your needs.

Quick Start Commonly asked Questions & Answers

These sections show you how to quickly set up and use the essential features of your unit.

Getting Started

Introduces part names and functions, and GUI features.

Desk Accessories:

Explains the desk accessories: Calculator; Scrapbook; Filer; Search; Help; Tools; and More. These are located at the left of the display, and can be selected whenever they are needed.

Page 43

General Operations:

Optional Accessories:

Introduces operations that are common to all of the built-in applications. These operations are accessed through the tool bar at the top of the display and change to suit the application.

Time Management:

Explores Activities operations: Appointment; Birthday/Ann; Holiday; To Do; and the Calendar views. Activities helps you manage your time and keep track of important events.

Databases:

An introduction to Contacts and Data Files, personal databases which store information such as addresses and phone numbers, but can also be configured to manage other types of information.

Writing and Letters:

Shows you how to manage handwritten notes and create professional looking documents using the Notes and Documents features. Also explains how to use the Outlines feature.

Introduces peripheral operations including: printing; data transfer with other units; sending faxes; data exchange with personal computers; optional Add-on software programs; and PC cards.

Appendices

A. Key Notations B. Reset C. Troubleshooting D. Battery Replacement E. Specifications

Page 44

Conventions used

The following keyboard and symbol conventions are used in this manual:

• ACTIVITIES, CALC, SEARCH, ON, MENU, ENTER Done, Cancel and other bold notations indicate buttons on the display that are touched with the touch pen, or keys on the keyboard that are pressed with a finger.

• Letters and numbers to be entered in examples are shown in italics, for example that "Lunch at 12:00" should be entered from the keyboard.

• Activities, Notes, Filer, Search and similar notations written with initial capitals are names of applications and accessories. If the associated touch buttons on the display are to be touched as part of a procedure, they will be written in bold uppercase, for example: touch ACTIVITIES, touch NOTES or touch SEARCH.

• Some keys have other functions that are accessed by pressing the key in combination with the 2nd key . For example: pressing the Return (

) key inputs a tab.

"Lunch at 12:00"

(Shift) or

and also pressing

indicates

• For a full list of key notations, see Appendix A. Indicates a tip or important point. Indicates alternative methods. There is often more than one way that you can perform an operation.

Page 45

Caring for your unit

This unit contains delicate circuitry and a glass display panel which can be damaged if not cared for properly. The following precautions should ensure your unit gives you many years of reliable use.

• Keep your unit away from extreme heat. Do not leave it on the dashboard of a car or near a heater. Do not leave it in any place that is extremely damp or dusty.

• Do not drop your unit or subject it to severe impacts. Bending the body can damage the circuitry. Do not use extreme force when pressing the display or keys.

• Do not use sharp, pointed objects or your fingernails to touch the display screen. We recommend you use only the supplied touch pen to touch or write on the screen.

• Hard, sharp objects can scratch your unit, so ensure it is closed and/or protected when carried with other objects.

Wrong

• Do not use solvents to clean your unit. Use only a soft, dry cloth.

• Do not carry your unit in your back pocket as it may break when you sit down. The display is made of glass and is particularly fragile.

• Replace the batteries as soon as they become weak. Failing to replace weak batteries may result in lost data or damage from battery leaks.

Wrong

Page 46

Page 47

CHAPTER 1

Getting Started

A major feature of the unit is its graphical user interface (GUI) which makes operation easy to understand through a combination of graphic images and text. The GUI is easy to use and provides a great deal of versatility. Operations can be entered using the touch pen on the display, pressing keys on the keyboard, or a combination of both.

Before Use

Before using your unit, the following operations are required. If you have not performed these operations, read the Quick Start section.

Battery installation ... see "Installing the batteries" on page 10.

Initializing ... see "Initializing" on page 11.

Adjusting the LCD contrast ... see "Adjust LCD contrast" on page 12.

Adjusting the touch panel ... see "Adjusting the touch panel" on page 13.

Setting the Clock ... see "Setting the time and date" on page 14.

Page 48

Part Names and Functions

CALC

SCRAP BOOK

FILER

HELP

TOOLS

QUIT

CANCEL

SEND

SMBL

OFF

GET

COMPUTER LINK

ASDFG

WORD

2nd

CAPS

BackLight

NEW

ENTRY

SPACE

(

9087654321

DEL

)

ACTIVITIES

CONTACTS

DATA FILES

NOTES

DOCUMENTS

OUTLINES

SPREADSHEET

ADAPTOR

TAB

ENTER

EJECT PC CARD

Accessory buttons

Touch to select the accessory.

Display

Shows information and also functions as a "touch panel" for selecting operations, data entry, etc.

Application buttons

Touch to select the application.

OFF key Press to turn the unit off.

ON key

Press to turn the unit on.

ADAPTOR

Connector for the optional EA-23E AC Adaptor or the CE-BK1 battery pack.

Keyboard

For entry of characters and commands.

Touch pen holder

Holds the touch pen when not in use.

Touch pen

Selects touch buttons and writes on the touch panel.

Lock button

Press to open the unit.

Computer Link

A 15-pin connector for the optional CE-FM4 Fax/Modem, CE-315L Data Transfer Cable, or CE-137T Level Converter for other fax/modem connections, computer links, etc.

Page 49

Memory back-up battery compartment

Holds memory back-up battery: CR2032 x 1

Reset button

Press to reset and initialize the unit.

Battery replacement switch

Allows access to the battery compartment.

Operating battery compartment

Holds operating batteries: LR6(AA) x 2

Infrared port

For wireless infrared communications with other units (including ZR-5700/ZR-5800, ZR-5000, OZ-9000/OZ-6000/OZ-5000 series) and optional Wireless Interfaces CE-IR1/IR4.

Serial number

Indicates you unit's serial number. (on some units may be within the battery compartment)

PC card slot

For inserting a PC card.

PC card eject button

Press to eject a PC card.

The unit will not operate if the battery replacement switch is in the "REPLACE BATTERIES" position.

Page 50

T ouch pen

Display angle adjustment

The touch pen is stored at the right front of the keyboard.

To remove the touch pen, pull it in the direction shown by the arrow. To replace the touch pen, push the pen back into place (in the opposite direction to the arrow). Check the ridge grip on the touch pen aligns correctly with the mounting slot.

Caution:

Use only the supplied touch pen to operate the display. Do not use pens, pencils or other sharp, pointed objects. Keep the touch pen and display clean to avoid scratches and damage to the display .

The display can be adjusted to any angle that suits your reading style.

3/4 position

When attempting a wireless infrared transfer, be sure not to open the display more than 3/4 of the way, or the IR port may become blocked.

Page 51

GUI operations

A key feature of the graphical user interface (GUI) is its system of displays and menus which can be used to quickly execute commands and perform operations.

• Insertion mode is used for all text input except time and dates. There is no overwrite mode.

• All Detail Views (except Notes and Scrapbook) have a blinking cursor.

• Selecting an application (except Activities and Spreadsheets) containing no entries brings up a New Entry display with a blinking cursor.

• Cut, Copy and Paste from the tool bar EDIT menu can be used to copy or move entries.

• In Detail View, the cursor can be moved to another field by touching the field or pressing the cursor keys.

• Selected text is indicated by highlighted (reverse) text.

• Detail View supports rapid cursor movements as follows:

2nd 2nd 2nd 2nd

• Pop-up menus, radio buttons and check boxes can only be used by touch operations.

• Touch scroll bars to move through displayed information. In Notes, one grid block is scrolled as one line.

Moves cursor to top of field Moves cursor to bottom of field Moves cursor to beginning of line Moves cursor to end of line

Index View

Detail View

Scroll screen one line up. Scroll screen one line down.

Scroll up one display "page". Scroll display by dragging.

Scroll down one display "page".

Scroll screen one line up. Scroll screen one line down.

Scroll up one display "page". Scroll display by dragging.

Scroll down one display "page".

Change display font size (zoom). Display previous entry.

Display next entry.

Page 52

Display layout

Touch panel display

The display layout has the following features:

• The touch buttons at the left of the display provide access to accessories and utilities. TOOLS provides access to communications utilities and user settings. MORE provides access to optional Add-on software (if installed) in either the main memory or in a PC card.

• The touch buttons at the right of the display provide access to applications.

• The touch buttons along the top of the display are called the "tool bar" (application-specific tools).

Tool bar

CALC

SCRAP BOOK

FILER

HELP

TOOLS

ACTIVITIES

CONTACTS

DATA FILES

NOTES

DOCUMENTS

OUTLINES

SPREADSHEET

The display not only shows information, it is also a "touch panel" that lets the touch pen select functions and enter information. Some operations which are carried out by touch buttons can also be carried out by pressing keys on the keyboard. The touch button in bold at the right of the display has the same function as pressing the ENTER key (see Fig.) To store a setting for example, you can touch OK on the display or press ENTER on the keyboard. When a display symbol matches a key or symbol on the keyboard, either can be used. For example, touching Cancel functions the same as pressing CANCEL.

Touching this button is the same as pressing the ENTER key.

1-2-6

1-2-5

Page 53

Display symbols

The following display symbols appear at the top right of the display to indicate various conditions:

XX:XX Real time and date display. Touch to toggle

between time and date display .

BATT Operating batteries are weak and need

replacing.

CARD A PC card (RAM card) is currently selected

as the data source.

2nd 2nd key has been pressed. CAPS CAPS has been pressed, the keyboard is in

caps lock mode, and all letters will be entered in uppercase. Press CAPS again to turn caps lock off.

Indicates the current entry is secret and can only be accessed when the unit is unlocked. The unit is locked. Entries marked as secret cannot be recalled until your unit is unlocked by entering a password. Alarm sound is enabled.

The display symbols may be hidden in some dialogue.

Keyboard layout

The keyboard is laid out in a standard QWERTY format, like a typewriter or computer.

• The

• The CAPS key has the same function as a Caps

• The unit operates permanently in insertion mode

• Symbols in white above a key, such as ' or :, can

• Special symbols and characters, such as ù and Ç,

QUIT

OFF

COMPUTER LINK

ASDFG

2nd

CAPS

BackLight

key has the same function as the Shift key

on a typewriter or computer.

Lock key.

except for entering the time and date (there is no overwrite mode).

be used by holding down required key. Refer to Appendix A Key Notations.

can be entered using the SMBL key. (See p. 116 for details.)

SEND

GET

WORD

SMBL

CANCEL

NEW

ENTRY

SPACE

and pressing the

(

9087654321

DEL

)

ENTER

ADAPTOR

TAB

EJECT PC CARD

Page 54

Detail View and Index View

The application tool bar across the top of the display normally offers a choice of either Detail View or Index View for examining unit entries. For a particular application, Detail View lets you examine the detailed contents of an entry, and Index View lets you examine a list of entry titles.

1-2-9

Detail View

1-2-10

Tool bar

There is a special tool bar for each application. The tool bar is located across the top of the display and has the following features:

• A small pointer (" bar item indicates a menu will be displayed if it is touched.

• For some tool bar menus;, current settings are indicated by a check mark "

• Menus may be separated into categories by dashed lines.

• Menu items that lead to dialogue are followed by "...".

• If a particular tool bar item cannot be used for a specific screen, it is "faded" out.

• Tool bar menus can be accessed from the keyboard by pressing MENU then using the PREV, NEXT,

") in the upper right of a tool

, , ENTER and CANCEL keys.

1-2-11

Index View

Page 55

Help Function

Key Sound

The built-in Help feature is a convenient, topic-specific, on-line reference source. You can view Help at any time by touching HELP at the left of the display. Messages are also displayed during normal operations for your guidance.

1-2-12

A sound (beep) is made each time a key or button is pressed or the display is touched. Key Sound enabled as the default setting.

T o turn the key sound off:

Touch TOOLS and then touch Sound twice.

1-2-13

The Key Sound box is checked to show it is on.

Touch Key Sound (so the cross disappears) to turn the key sound off.

Touch Done to save the setting.

Page 56

Save Battery Life

Sleep function

To conserve battery power, the Sleep function turns your unit off if it is not used for a set time period (the default setting is 15 minutes).

• Sleep is disabled when communicating with other devices to avoid interrupting data transfers.

• If you are storing an entry and the Sleep function turns off power before the entry is finished, data will not be lost. When you press ON, operation resumes from the state before power was turned off.

• When the unit is connected to the AC adaptor or battery pack, the Sleep function is disabled.

External power supply

Power can be supplied to your unit from the optional EA-23E AC adaptor or the CE-BK1 battery pack. The AC adaptor can be used whenever a normal AC electricity outlet is nearby. The battery pack can be used as an alternative power source when no AC power supply is available. This greatly increases your unit's portability by allowing you to operate your unit for long periods of time without depleting the operating batteries, e.g., while traveling on long journeys or working outdoors.

To use the EA-23E AC adaptor or CE-BK1 battery pack, first turn off the unit, then connect the plug to the ADAPTOR socket at the right of the keyboard, then turn your unit back on.

• When using the CE-BK1 battery pack, make sure the mode switch is set to OPERATION.

• If the operating batteries are not installed, or are depleted, the AC adapter or battery pack will not supply power to the unit.

• Be sure to turn your unit off before disconnecting the AC adaptor or battery pack.

• Check that the AC adaptor or battery pack is connected when the unit is on, especially during data transfer. Disconnecting the unit will abort the data transfer.

Backlight Function

The ZR-5800 provides a built-in Backlight, which allows you to view the display and use the unit even in low-light conditions, eg. in a theater, restaurant, or business presentation. Press 2nd and CAPS to illuminate the display. You can set up the Backlight duration. See page

90.

Page 57

CHAPTER 2

Desk Accessories

he desk accessories along the left side of the display are handy utilities that round off the Application suite:

• Calculator can perform calculations on numbers entered from the display, keyboard, or from other entries.

• Scrapbook lets you make quick handwritten notes and drawings directly on the display. Scrapbook entries can be attached to Contacts or Data Files entries, or integrated into a document.

• Filer lets you manage your data and information by topic rather than by entry type.

• Search lets you locate a particular keyword from among many different entries.

• Help provides quick access to topic-specific help messages at any time.

• Tools provides many utilities such as Clock and PC Link.

• More accesses the PC card and the Add-on software setup functions. Full details are given in chapter 7.

Calculator

Calculator is a standard 10-digit calculator which:

• Performs mathematical operations, including square root, percentage and memory (R•CM, M- and M+).

• Can calculate dates and time durations, such as the number of days to project completion.

• Has a paperless printer mode which shows all calculations in a vertical column on the display.

• Performs operations on data copied from other entries.

T o perform calculations:

Touch CALC at any time.

The calculator's key pad appears on the display.

2-1-1

Enter the calculation by touching the display keypad or using the keyboard number and symbol keys.

• To clear an entered value, touch C•CE once. To clear a calculator operation, touch C•CE twice.

• Calculations are performed in order of entry, not by algebraic convention, i.e. 8+2x3 = (8+2)x3, not 8+(2x3).

Page 58

• M on the display indicates a number is stored in memory . Touch R•CM twice to clear the memory.

• Press

• E on the display indicates an error. Touch C•CE to clear errors.

• Touch +/- to change the sign of a displayed value.

To quit Calculator, touch QUIT.

to erase the last digit entered.

Movable window display

Calculator opens as a movable window over the last display that was used. To move the Calculator display, touch the top left corner and drag it to the new location. After moving the Calculator display, make sure to return it to its original location. Otherwise, it may hide the paperless printer display when that mode is selected.

• =, M-, M+ and % terminate a calculation sequence. Any value entered after these keys begins a new calculation.

• Calculation steps are retained and can be recalled with PREV or NEXT (even after the display has been cleared with C•CE), until a new sequence is entered or all steps are deleted using DEL.

• Up to 50 steps can be stored in a calculation sequence.

• Functions are the same as for the basic calculator, except power calculations must be performed using repeated multiplication.

Using the paperless printer calculator:

Touch CALC and select PRINT.

Paperless printer

In the basic calculator mode, only calculation results are displayed. In paperless printer mode, the calculation steps are retained and you can edit the sequence:

• This allows you to change numbers and opera-

tors (

, x, , =) and return to intermediate

results so that you do not have to reenter entire calculations.

2-1-2

Page 59

Enter the calculation.

• marks the starting entry.

• The value on the key pad display is the value just entered or the final calculation result (indicated by ENTRY or ANSWER shown above the value).

Touch "=" to get the result.

Using intermediate results:

Touch PREV or NEXT until you reach the calculation line you want to check. The result up to and including the highlighted line is displayed.

Inserting new values:

Move to the line above the point where you want to insert the new value.

Touch Insert.

Enter the operator and value to be inserted, then press ENTER.

Press ENTER again to get the new result.

Changing part of a calculation:

Move to the entry you want to change by touching PREV or NEXT (or pressing PREV or NEXT keys).

2-1-2A

Touch C•CE once to return to the display of the final result, and touch C•CE again to clear the display .

Make sure that the Entry radio button is selected, then enter the new operator and value, and press ENTER.

Press ENTER again to get the new result.

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Deleting a line:

Move to the line you want to delete using

PREV or NEXT.

Press DEL.

Press ENTER to get the new result.

Touch CANCEL to clear the current date and enter a different start date, if desired.

• Prefix single-digit months or dates with 0.

• You can modify part of a date by touching it and then entering the required numbers.

Touch TO.

Enter the end date.

Date calculations

Calculator can calculate the period of time (in days) between two specified dates. It can also calculate the date a specified number of days before or after a set start date.

Calculating the number of days between two dates:

Touch DATE to switch to the date calculator.

The current date is the default start date.

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Touch CALCULA TE.

The number of days between the two dates is shown.

If you enter an invalid date, for example if you forget to enter the year, the operation will not be recognized and nothing will happen when you touch CALCULATE. If you make a mistake, touch

CANCEL to return to the previous step.

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Calculating the date from the number of days:

Touch DATE to switch to the date calculator.

The current date is the default start date.

Touch CANCEL to clear the current date and enter a different start date, if desired.

• Prefix single-digit months or dates with 0.

• You can modify part of a date by touching it and then entering the required numbers.

Touch AFTER to get a date in the future. Touch BEFORE to get a date in the past.

Enter the number of days in the past or future.

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Touch CALCULATE and the final date is displayed.

Y ou can continue to calculate other dates using the calculated date as a new start date. Press or - keys and the calculated date is automatically entered in the FROM field. If you make a mistake, touch CANCEL to return to the previous step.

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Data from other entries

You can perform calculations on numbers contained in other entries. You can also transfer calculated values into another entry .

From another entry to Calculator:

Select the entry with the data you want to calculate.

Drag the touch pen to highlight the calculation data.

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Touch EDIT and select "Copy" to copy the data.

Touch CALC to open Calculator, then press 2nd V to paste the calculation data. The

copied calculation is performed and the result is displayed.

From Calculator to another entry:

After a calculation, touch the result to highlight it, then press 2nd C to copy it.

Open an entry in Detail View, and touch the position where you want to enter the calculated value.

Touch EDIT and select "Paste".

The copied value is now included in the entry.

Error indicator E

The error indicator, E, appears when any of the following situations occur:

• Integer part of the rough result has 11 to 20 digits. For example: 4567890123 x 456 =

208.2957896 is displayed with E to indicate that

208.2957896 x 10 rough result. Rough results are not available in paperless printer mode.

• Integer part of the result exceeds 20 digits.

• Integer part of the value in memory exceeds 10 digits.

• A number has been divided by 0.

Touch C•CE to clear the error indicator.

= 2,082,957,896,000 is the

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Scrapbook

Scrapbook lets you make quick hand-written notes, sketches and maps directly on the display. The stamp function lets you add built-in images of buildings, intersections and railways to make your maps more accurate and clear. Scrapbook entries can be added to Contacts and Data Files entries as part of those databases, or can be included in Documents entries. For more information on adding Scrapbook entries to other entries, see p. 157 and p. 180. Scrapbook entries take up much more space in memory than text, so it is a good idea to delete unwanted Scrapbook entries or copy them to a RAM card. When Scrapbook is in Detail View and you can scroll the entries by touching Touching the upper left corner of previous entry, and touching the lower right corner moves to the next entry. Touching the display makes change an entry. If Scrapbook is currently displayed and you select another application (or you touch SMALL), the Scrapbook display is reduced to a movable window. To move this window, touch the top left corner and drag it to the new location. To enlarge the Scrapbook window and continue drawing, touch LARGE. Scrapbook will remain on the display until you touch QUIT.

is displayed at the lower right of the display,

moves to the

disappear so you can

Making a new Scrapbook entry:

Touch SCRAPBOOK.

A "blank" page is displayed.

Use the touch pen to write or draw on the display .

• Select drawing tools on the left.

• Default drawing tool width is medium.

When you complete your entry, press ENTER.

The entry is saved and the display changes to Detail View. To make another entry, touch EDIT and select "New Entry" (or press NEW ENTRY).

To close Scrapbook, touch QUIT.

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Drawing tools

Finding entries

The Scrapbook drawing tools add versatility to creating graphics. The pencil tool is the default selection when you first touch the display with the touch pen.

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[Pencil] Draws freehand lines. [Ruler] Draws straight lines. [Grid] Draws the lines vertically or

holizontally. [Stamp] Inserts built-in stamps. [Area] Defines areas for editing opera-

tions. [Eraser] Deletes graphics. [Pattern] Selects drawing pattern from

white, hatch or black. White is

useful for deleting details that

cannot be easily removed by the

eraser. [Width] Sets width of drawing tools.

Scrapbook entries are saved in the order entered.

• To find a Scrapbook entry, touch through all the entries (or press PREV or NEXT).

• Y ou can also touch SHOW and select "First Entry" or "Last Entry" to move to the top or bottom of the entry list.

To edit an entry:

Display the entry you want to edit.

Select the drawing tool you want to use.

Make any required changes.

To save the changes and quit Scrapbook, touch QUIT. To save the changes and remain in Scrapbook, press ENTER.

to step

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Selecting an area

Moving or copying graphics

The area tool lets you select a Scrapbook area for copying, deleting and other operations.

To select an area:

Display the entry you want to revise and select the area tool ( ).

Area tool

Drag the touch pen from the upper left to the lower right of the area you wish to select. A rectangular outline will indicate the selected area.

Perform the required operation on the selected area (as shown below). To deselect the area, touch anywhere in the drawing area or select another tool.

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Graphics sections can only be moved or copied within Scrapbook.

T o move or copy graphics:

Touch the area tool and select the graphics area you want to copy or move.

Touch EDIT and select "Cut" (to move) or "Copy".

Select the area where you want to paste the graphics.

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Complete your changes, then press ENTER.

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Touch EDIT and select "Paste".

Deleting sections of graphic entries:

Use the area tool to select the area to be deleted.

Press DEL to delete the selection.

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Adding text strings to Scrapbook

You can import text into Scrapbook from other application entries.

To add text strings to a Scrapbook entry:

Display the entry with the text you want to import.

Highlight the required text by dragging the touch pen.

Touch EDIT and select "Copy".

Touch SCRAPBOOK and display an entry.

For a new entry, touch EDIT and select " New Entry".

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Select the area where you want to place the text.

Touch EDIT and select "Paste".

Text is pasted to fit the area you specify, and it is split over several lines if necessary. If the area is not large enough, only part of the text is pasted.

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The Stamps tool

You can use the Stamp tool to add one of the 64 built-in stamps to your Scrapbook entry.

To use the stamp tool:

Display the entry you want to add a stamp to.

Touch the Stamp tool at the left.

The stamp menu appears at the top of the display.

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Touch the stamp you desire to select.

To scroll the stamp menu, touch or ( or press

PREV or NEXT).

Touch the location where you want the stamp inserted.

• The stamp can be dragged to any location until the pen is lifted from the display . Once the pen is lifted, the stamp is set and cannot be moved.

• A stamp can be inserted in multiple locations.

• To remove a stamp, select the stamp with the area tool, then press DEL.

• The stamp menu is a movable window. To move the stamp menu, touch the left corner and drag to the new location.

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When you complete your entry, press ENTER.

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Filer

Deleting Scrapbook entries

Deleting a single Scrapbook entry:

Display the Scrapbook entry you want to delete.

Touch EDIT and select "Delete Entry". Press DEL.

Touch Yes to confirm the deletion.

Deleting all Scrapbook entries:

Touch SCRAPBOOK.

Touch EDIT and select "Delete Group".

Touch Delete.

Touch Yes to confirm the deletion.

Filer is a unique, easy-to-use accessory that helps you manage your information by topics rather than by entry type. Filer folders let you organize information in a similar way to office folders. For example, suppose you have a project called "Andromeda". You might have the names and phone numbers of three project personnel in a Contacts file, two pages of meeting notes in Notes, a project outline in Outlines, three To Do action items, and five meeting dates in Appointments. With Filer, you can assign all entries related to the Andromeda project to a single folder. This folder can then be selected when you want to work specifically on Andromeda project information.

Y ou cannot assign Spreadsheets entries to Filer.

Assigning entries to folders

Before using Filer, you must first assign entries to the folders. There are three ways of assigning entries to a folder: you can assign a group of entries to one folder, you can assign individual entries to one or more folders, or you can make a new assigned entry . With all methods, the entries themselves are not moved or stored in the folder, they are just assigned to it. (Entries are retained in the applications that created them).

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Collect related entries to one folder

The Collect function is used to assign entries linked by a common keyword to a specified folder. You can select the applications that are searched for the keyword.

T o collect related entries to one folder:

Touch a tab to specify the folder to hold the collected entries, then touch COLLECT in the tool bar.

Touch FILER.

• Note the Search and Garbage folders at the front of Filer Drawer. The Search folder provides temporary storage for entries that match the keyword Search criteria. The Garbage folder provides temporary storage for deleted folder entries.

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If the selected folder contains entries and you touch COLLECT, a message indicates that if you proceed all existing entries will be unassigned from that folder. Touch Yes to proceed (or touch

No to cancel and choose another folder).

Complete the Collect Entries display as required.

• Enter a keyword of up to 16 characters in the "Only Entries Containing" field, using letters, numbers and symbols.

• Check the Limit by Date Range box to set a date range (only for Appointments and To Do entries). The keyword is optional in this case.

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• Touch the Only Secret Entries check box to collect only secret entries (not displayed if the unit is locked.) The keyword is optional in this case.

All applications are selected by default. Deselect any applications you do not need.

Touch Collect.

A "Collecting" message appears.

• A message indicates if no entries contain the keyword. You can try again using a different keyword, or touch Cancel to close the box.

• All entries containing the keyword are assigned to the specified folder. The first ten characters of the keyword are displayed as the folder name (Untitled is displayed when entries are collected without specifying a keyword).

• The folder name can be easily changed, see p.

72.

Assigning a single entry to multiple folders:

Display the entry that you want to assign to a folder.

Touch FILE IT.

Touch all the folders the entry is to be assigned to. Touch any folder again to deselect it.

Touch File.

The "Filed!" message is displayed and the entry is assigned to the selected folder(s).

If you assign the entry to an empty folder, the first ten characters from the first text field of the entry are shown on the name tab.

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Naming or renaming folders:

In Filer Drawer, touch a tab to select the folder (except IN folder) that you want to name (or rename).

Touch EDIT and select "Folder Name".

Enter any folder name of up to ten characters using letters, numbers and symbols.

Touch OK to save the folder name.

Viewing entries via Filer

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T o view an entry from Filer:

Touch FILER and touch twice the tab of the folder that contains the entries you want to view.

• Only one folder can be opened at a time.

• Folder entries are sorted by entry type.

• If the folder has more than eleven entries, use the scroll bar to move to other entries.

Touch the desired entry twice. It will be shown in the entry mode of the original application.

Touch FILER to return to the Filer Index.

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Once an entry has been assigned to a Filer folder, it can be easily viewed so you can access information by topic rather than by entry type.

Touch VIEWS and select "Drawer" to return to Filer Drawer.

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Editing folder entries

New Assigned Entry

Once an entry is assigned to a Filer folder (or folders), any changes made to the entry in its source application will be reflected in all related folders. The entry is edited in the entry mode of the source application.

To edit a folder entry:

Open the desired folder.

Touch the entry to be edited twice. The display changes to the entry mode of the original application.

Make the desired changes to the entry .

When you complete your changes, press ENTER then touch FILER to return to the Filer Index.

Y ou can create a new assigned entry in another application directly from within Filer.

To make a new assigned entry:

Open the Filer Drawer then touch a tab.

Touch EDIT and select "New Assigned Entry".

The new entry will be assigned in the currently selected folder.

Select the new entry type and then touch

NEW.

Create your new entry .

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When you complete the entry, press ENTER. The new entry appears in the Index of the selected application and the entry is automatically assigned to the folder.

Touch FILER to see the new entry in the Filer Index.

Removing entries from folders

If you assign an entry to the wrong folder, or no longer require a particular entry to be assigned to a folder, you can remove (unassign) single entries from folders. Removed entries are not deleted from the source application.

Delete an entry from Filer

Folder entries can be deleted directly from the Filer Index. The deleted entry will be deleted from the original application and the Filer Index.

To delete a Filer Index entry:

In Filer Index, select the entry to be deleted.

Touch EDIT and select "Delete Entry".

Touch Yes to confirm the deletion. The entry is deleted and disappears from the Filer Index.

T o remove a single entry from a folder:

From Filer Drawer, select the folder that contains the entry you want to remove.

In Filer Index, select the entry to be removed.

Touch UTILS and select "Remove This Entry".

A message indicates the entry has been removed.

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Empty a folder

Merging (Moving) folders

Y ou can empty a folder. This will remove (unassign) all entries from the folder. Removed entries are not deleted from the original application.

To empty a folder:

In Filer Drawer, select the folder you want to empty .

Touch UTILS and select "Empty This Folder".

Touch Yes to confirm the folder is to be emptied.

The folder contents are removed and the name tab becomes blank, indicating an empty folder.

At times, you may have two folders whose contents, names or purpose are duplicated. You might want to merge (combine) the two folders into a single folder.

• To delete all entries in a folder, an alternate method is to merge that folder with the Garbage folder, then touch EDIT and select "Delete Garbage Contents".

• To undo the deletion of a folder you can merge the Garbage folder with an empty folder.

T o merge folders:

From Filer Drawer, select the first folder to be merged.

Touch MERGE.

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Select the second (destination) folder that will be merged, and touch Merge. The contents of the first folder will be appended to the destination folder.

• The name of the destination folder has priority.

• If the folder contains duplicate entries, the duplicates will be removed.

Sending folders

You can send all entries assigned to a folder to another unit via infrared transmission or via optional cable. Sent folder entries will be assigned to the IN folder of the receiving unit. For more information about Unit to Unit transfers, see p. 220.

To send a folder to another unit via infrared transmission:

Press GET on the receiving unit.

Touch SEND in the tool bar, select "Unit to Unit", and then select Receive and touch OK.

Touch FILER on the sending unit.

Select the folder in Filer Drawer.

Press SEND.

The folder entries will be sent to the receiving unit and assigned to the IN folder.

Touch SEND in the tool bar and select "Unit to Unit", then select Send and touch OK.

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Generate a Report

Generate a Report makes a new Documents based on the contents of a Filer folder. This makes a new Document entry containing information on entries assigned to a particular folder. For example, you might want to fax a report on your activities for a specified week. The Collect tool can be used to gather your activities into a single folder with a set date range. You can then touch SEND and select "Generate a Report" to make a Documents report entry. In Documents, edit the report and then send it by fax.

2-4-8

Report format

Please note the following important points:

• The generated report page format is letter size, with all margins set at 1 inch and uses Elite (12 cpi) font.

• For Appointment, alarm time and repeat information are not included.

• For Birthday/Ann, reminder information is not included.

• For Contacts/Data Files, pictures and link information are not included.

• For Notes, drawings and modified time information are not included in the report.

• For Documents, pictures and header, footer and text style information are not included.

• For Outlines, topic text is not indented in accordance with the topic level.

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The Search function lets you locate entries containing a specific keyword, even if you do not know the entry title or the application it was created in. The search can be limited to a specific date range for Appointments and To Do entries, or limited to secret entries. The Search function selects all applications as a default setting for the search, but you can deselect applications as desired. When the search is completed, entries that match the search criteria are assigned to the Search folder in Filer.

You cannot use the search function in the Spreadsheets application.

T o use the Search keyword function:

From any application, touch SEARCH at the left.

Enter the search keyword in the "Only Entries Containing" field. You can use up to 16 characters (letters, numbers and symbols).

Check the Limit by Date Range box to enter a search date range for Appointment and To Do entries.

Check the Only Secret Entries box to limit the search to Secret Entries.

Select the applications you want searched. All applications is the default selection.

Touch Search. All entries that match the search criteria are assigned to the Search folder in Filer. The Search folder is displayed, and you can view its contents with Filer.

N2-5-1

In the application's Index View, it is also possible to use the Keyword Search function without touching SEARCH. See details in General Operations.

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Help

The built-in Help feature is a convenient, on-line help and reference source. You can access Help at any time by touching the HELP button on the left of the display.

To use Help:

Touch HELP.

Applications and accessories list

Help item list

Select an application or accessory from the top list.

The current application is initially selected.

Select the Help item from the bottom list.

Use the scroll bars to move through the list.

When you complete your selection, touch

Details.

Touch Index to return to the previous display.

Touch Cancel to exit the Help function.

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Tools

Touching the Tools accessory produces the following display:

2-6-1

Utilities

The communications utilities ensure your unit is much more than just a hand-held personal information manager. They make your unit a powerful management and communications tool that links you to your busy world through PC links, terminal mode, data transfers, backups, faxes, messages, etc. The utilities shown in the top half of the TOOLS display are: PC Link; Remote; Clock; Fax Log; Backup; Terminal; Message; CompuServe; AT&T Mail; and ZR-Pager. Clock is described on page 91 in this chapter and other Tools utilities are described in chapter 7, "Optional Accessories".

Terminal, CompuServe, AT&T Mail and ZR-Pager are described in the manual provided separately.

Preferences

Preferences let you configure your unit to suit your own personal requirements.

Personal

Personal lets you enter your personal information for use at start-up, when sending faxes, making letters, etc.

T o enter your personal information:

Touch TOOLS and touch Personal twice.

2-6-2

Enter your own information for owner (your name), company , position, phone number, fax number and address.

Touch Password to set the password. For more information on the password function, see p. 85.

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Touch Sign to enter your signature for use with the Make a Letter function in Documents. For more information on the signature function, see p. 179.

When you complete your Personal entry , touch OK.

Memory

The memory in your unit (ZR-5700: 1MB; ZR5800: 2MB) provides you with a certain amount (ZR-5700: approx. 600 KB; ZR-5800: approx. 1,624 KB) to store your entries and Add-on software. If you get close to using all the available memory , certain features may not function. To avoid such problems, you should regularly check the available memory and free up space if necessary by deleting unwanted entries. The Memory function allows you to check the amount of memory available in the main unit (and the RAM card if installed).

T o check the memory:

Touch TOOLS and touch Memory twice.

If a RAM card is installed, you can select Card Memory to check available memory on the card. If there is no RAM card installed, this button will be disable (unavailable).

When you complete your memory check, touch Done.

• The Memory display might show a small amount of free memory available, but this may not be enough for some features to function.

• If you set a value for Extra Workspace for Spreadsheets using the Setup menu (in Index View), this is indicated by the gray shaded portion in the memory graph.

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Display

Sound

The Tools Display accessory can be used to:

• Adjust the contrast of the LCD display

• Adjust the touch panel display for best touch pen operation.

LCD contrast

The LCD contrast may sometimes require adjustment. For example, a setting that is good indoors may not be adequate when outside.

• You can also adjust the LCD contrast directly at start-up. Turn the unit of f, hold down the MENU key then press ON.

• Press SP ACE to go to Adjust Touch panel. For more information, see Quick Start.

T ouch panel

The touch panel should be adjusted to suit your style of writing, drawing and touching the display . For more information, see Quick Start.

The Tools Sound accessory is used to set Key Sound and Alarm Sound. Key Sound is set on as the default setting, so a beep sound is made each time a key or touch button is pressed or the display is touched. Alarm Sound is off as a default setting, but if you set a schedule or daily alarm, it is automatically turned on.

To change sound settings:

Touch TOOLS and touch Sound twice.

2-6-7

Touch Key Sound to turn it on or off.

Touch Alarm Sound to turn it on or off.

• Y ou must also set Daily alarms, see p. 93 or Appointment alarms, see p. 131.

When you complete your settings, touch Done.

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Start-up

Start-up lets you configure the start-up display to suit your own requirements.

2-6-3

The Start-up display can be used to set the following:

• Start-up: Can be set to On, Off.

• Picture: Globe is the default picture graphics. You can also touch User's Picture to make a graphic entry or load an entry through Scrapbook.

• Ask password at start-up: Start-up display can be set to ask for a password at start-up, thus protecting all entries. You must first register a password by touching Password in TOOLS Personal.

• Show Owner's Information: Start-up can be set to Show Owner's Information (increasing the chances of your unit being returned if it is lost). Y our personal information must first be registered with TOOLS Personal, see p. 80.

T o display owner's information at start-up:

Touch TOOLS and touch Start-up twice.

Touch On to set Start-up to On.

The start-up display picture will be the default Picture. To use a User's Picture, check the Use box and then touch User's Picture. You can then draw pictures or paste a picture from Scrapbook.

You can check the Ask password at start-up box. For more information on the Secret Password function, see p. 85.

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Check the Show box, then touch the Owner's Information button.

N2-6-4

Select the owner's information to be shown at start-up. When you complete your selection, touch OK.

• Selecting the owner's information is only useful if you first use Tools Personal to enter your personal information.

Complete your Start-up display settings and touch OK. Your owner's information will now be shown at start-up.

Sleep

Sleep turns the unit off if there is no activity within a set time period. This extends the life of the operating batteries.

• Default Sleep time period is 15 minutes.

• Sleep function is disabled if the unit is powered by the optional AC Adaptor EA-23E or the CE-BK1 battery pack.

To change the Sleep time period setting:

Touch TOOLS and touch Sleep twice.

Use the touch pen to touch and drag the Sleep setting. Sleep time can be set to 1, 5, 15 or 30 minutes.

When you complete your setting, touch OK.

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Secret

The Secret function keeps your information secure (hidden) requiring a password that you specify. Entries marked as secret are hidden until the password is entered. Individual entries can be marked as secret, or you can simply prevent access to the entire machine by requiring a password each time the unit is turned on. Marking entries as secret has no effect until a password is registered.

If you forget your password, you will not be able to unlock your unit. To use the Secret function, you must delete the old password, and this will also delete all entries marked as secret. If you are worried you might forget your password, write it down and keep it in a safe place.

To register a password:

Touch TOOLS and touch Personal twice.

T ouch Password.

2-6-9

Enter a password of up to seven characters using letters, numbers and symbols.

• Choose your password carefully. W e recommend you use an easy to remember word.

• Password recognizes uppercase and lowercase. For example:

secret

Touch Set to store the password.

Touch OK.

Marking entries as secret

Y ou can mark any entry (except those in Scrapbook) as secret.

To mark an entry as secret:

Open the application and select the entry.

Open the entry you want to mark as secret.

Touch EDIT and select "Secret Entry".

An asterisk (*) appears in the top right corner to indicate this is a secret entry.

SECRET

is different from

Secret

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If your unit is locked to hide secret entries, an entry which has just been marked as secret will still be displayed until you select another entry. Once you leave the entry marked as secret, it will be hidden with all other secret entries.

Accessing secret entries

Entries marked as secret are not shown in any application Index, and they cannot be accessed by any search method. To view secret entries, your unit must first be unlocked.

To change a secret entry to a normal entry:

Unlock your unit with the procedure above.

Display the secret entry you want to make normal.

Touch EDIT and select "Normal Entry".

The asterisk disappears from the top right corner and the entry is no longer secret.

Locking your unit

T o unlock the unit:

Touch TOOLS and touch Secret twice.

Select Unlock and touch OK.

Enter your password and touch Unlock.

The "Unlocked!" message is displayed.

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When a password has been registered, even if you unlock your unit using the procedure above, it will automatically lock itself each time you turn it off. This feature guards your secret entries in case you forget to lock your unit, and remains in effect as long as a password is registered.

T o lock your unit:

Touch TOOLS and touch Secret twice.

Touch Lock.

is displayed to indicate your unit is locked.

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Changing the password

If you forget your password

To register a new password, you must first enter the current password, then enter the new password. To delete the current password, leave the new password field blank.

T o change your password:

Touch TOOLS and touch Personal twice.

T ouch Password.

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Enter your current password and enter the new password.

Leave New password blank if deleting the current password.

Touch Set.

Touch OK.

If you delete the current password, a message indicates that your unit is unlocked. Entries marked as secret are unprotected until a new password is registered.

If you forget your password, to use the Secret function again you must delete all entries marked secret.

If you have installed an optional RAM card which has the same password as the main unit, secret data on the card will also be deleted by this operation.

To delete all secret entries:

Touch TOOLS and touch Secret twice.

Touch Delete Secret Data.

Touch Yes to confirm deletion of all secret entries.

Y ou will now be able to enter a new password.

If you set the Start-up display to Ask password at start-up, and then forget your password, you will be required to do an All Reset operation, which will cause the loss of all data on your unit. (See p. 234 for details).

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RAM cards and the Secret function

If you use a RAM card in your unit, that card is also protected by your password. If you remove a RAM card and change your password, or register a password for the first time, you will not be able to use the card in your unit unless you re-register the original password, or delete your current password. It is therefore crucial to keep track of passwords used with specific RAM cards. Also, before you use a new RAM card for the first time, you must delete your current password or unit will not recognize the card.

Word List

You may find that you must enter the same word many times, for example in lists, or you may need to write several memos or letters on the same topic. The WORD key lets you easily insert words, numbers, or phrases (up to 32 characters long) in any entry with the press of a key.

Word List entries

The Word list has no default words, so you must first register your own words or phrases.

You cannot register a password for a Flash Memory card. However, if you archive unit data that includes a password into a Flash Memory card, the password is also stored in the card.

T o make Word list entries:

Touch TOOLS and touch Word List twice.

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Touch New.

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Enter a word, phrase or numbers (up to 32 characters) you want to recall with the WORD key .

Touch OK.

Repeat steps 2 and 3 to make other Word list entries. The entries are registered and sorted alphabetically.

When you complete your entries, touch

Close.

Select the word, phrase or number you want to insert. Use the scroll bar to move through the list.

Touch Recall. The Word window closes and the word is inserted in the entry at the cursor position.

In step 3 above, touching the word twice also inserts it into the entry.

Editing a Word list entry

Using the WORD key:

When entering or editing an entry, place the cursor where you want to enter a word.

Press the WORD key .

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Y ou can edit any Word list entry using a similar procedure to making Word list entries, but instead of touching New in step 2 on page 88, touch the word you want to edit twice.

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Make any changes and then touch OK.

Deleting Word list entries

If you find you no longer need a particular Word list entry, it is easy to delete it from the Word list. Select the Word List entry in step 2 on page 88, press DEL, and then touch Yes to confirm.

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RAM Card

Backlight set-up

When a RAM card is installed in the unit, you can select the RAM card or main unit to save and retrieve data.

Touch TOOLS and touch RAM Card twice.

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Select Main Unit or PC Card.

Touch OK.

You can specify how you want the Backlight of your ZR-5800 to operate.

Touch TOOLS and then touch Backlight twice.

Using the pen, drag the slider to the desired number of seconds after which you want the Backlight to turn off automatically.

OPTION: Touch the check box if you want the Backlight to come on automatically whenever you type or touch the display. This would be useful when using the unit for long periods in a dark location. If you turn off the unit, the Options box will be unchecked the next time you use the unit.

Touch OK.

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Clock

Clock is a built-in, dual-display clock that shows the current time and date in your Home City and the time and date in another World City . When Clock is selected from Tools, the clock remains displayed until another application is selected. Y ou can choose from a built-in list of 212 cities. If you cannot find the city you require, you can make your own customized list of three User's Cities. Clock Home City time is used for all time-based operations.

• Home City selection is described in the Quick Start section. A similar procedure is used for World City.

• Daylight saving time (DST) is set as the default for all cities. You can change this setting for any city.

Daylight Saving Time

Cities that use daylight saving time (DST) normally set their time ahead one hour in the summer. If Uses DST is selected in either Change Home City or Change World City , and Summer is selected in World Clock display, the time will be advanced one hour. To disable DST, select Winter.

World City

World City display is very handy for international phone calls and overseas travel. Once you make your selection, World City time and date are automatically calculated from the time difference to your Home City.

T o select your World City:

Touch TOOLS and then touch Clock twice.

London, UK is the default World City .

To select your own world city, touch the World City name button of the lower clock.

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If World City has been set before, a list of the last six cities selected will be displayed.

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Select your World City .

If the city you want is not on the list, touch More Cities and another list will appear.

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The first three cities are User's Cities you can specify. The rest of the list is in alphabetical order by country and by city.

Use the scroll bar to find your world city, then touch and highlight it. As a shortcut, enter the first letter of the country, e.g. enter U for United Kingdom.

As a default setting, Uses DST is set to on for all cities. If your world city doesn't use daylight saving time, touch the box to turn it off.

Complete your World City selection, then touch Select.

World Clock is displayed with Home City time on the upper clock and World City time on the lower clock.

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If DST is currently in use for your World City, select Summer. If DST is not currently in use, select W inter.

User's City

To use cities that are not already listed, you can enter three cities of your own choice as User's Cities. These cities can then be selected as your Home City or World City.

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To enter User's Cities:

Touch TOOLS and then touch Clock twice.

Touch USER'S at the top of the Clock display.

Setting daily alarms

Daily alarms are set like a regular alarm clock and sound even if your unit is turned off. You can set up to seven daily alarms (and these are separate from Activities alarms). This is handy when you need to quickly set a wake-up alarm, but do not want to make an Activities entry.

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New York, USA is set as the default User's City 1.

Enter User's City names, countries and GMT values from the keyboard.

• GMT value is the time difference between the User's City time and Greenwich Mean Time (international time reference). Enter a value from

-11.5 to +12, with 0.5 hours precision.

• Uses DST is the default setting. If the city doesn't use DST, touch the box to deselect it.

Complete your User's City settings, then touch OK.

You can now select a User's City as Home or World City .

T o set daily alarms:

Touch TOOLS and then touch Clock twice.

Touch ALARM at the top of the Clock display.

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Touch and highlight the alarm you want to set.

• Touch the Set box (a cross appears).

• Touch

to set the alarm time.

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When you complete your daily alarm settings, touch OK.

appears at the top right of the display to show

that alarms will sound at the set alarm times.

Press DEL.

The set alarm time disappears.

When you complete your setting changes, touch OK.

When an alarm sounds:

• Press ON to stop the alarm.

• After turning off the alarm, press CANCEL to go back to the previous screen.

• Alarms turn off automatically after 15 seconds.

T o remove a set alarm:

Touch TOOLS and then touch Clock twice.

Touch ALARM at the top of the Clock display.

Touch and highlight the set alarm you want to remove.

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Disabling alarm sound

Once you have set alarms, they will sound at the set times whether your unit is on or off. top right of the display indicates if alarms are set. There may be times when you want to disable all set alarms.

T o disable alarm sound:

Touch TOOLS and touch Sound twice.

Touch the Alarm Sound box to disable the alarm sound for all of the alarms.

disappears from the top right of the display and all set alarms will no longer be heard. However, alarms will still be indicated on the display at the set time, even if your unit is turned off.

You can enable and disable each alarm by touching the corresponding check box. Even if an alarm time is set, the alarm will not sound if the box is unchecked.

at the

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Y ou can install and manage add-on software and load PC files received via data transfer by touching MORE. For example, you could install some new software located on your PC card, use it for a while, then delete it if you decide not to use it anymore. Or you could convert a text file received by PC data transfer into a Documents entry. For full details of using MORE, see p. 213.

Spreadsheets

The unit's Spreadsheets application is a sophisticated utility for managing financial, statistical and other numeric data in a flexible spreadsheet format. With its worksheets and editing features, Spreadsheets looks and feels similar to most of the popular spreadsheet programs currently available, so you can get used to it in no time. It even allows Spreadsheets data to be imported and exported between Microsoft Excel for compatibility with your home or office PC.

Spreadsheets offers a comprehensive range of powerful built-in functions, as well as built-in worksheet templates. You can use these together to quickly and easily:

• Create expense reports

• Analyze budgets

• Run a scenario analysis for forecasts

• Tabulate, summarize and chart data for any purpose.

For full details and instructions for using Spreadsheets, see the manual provided separately .

Page 96

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CHAPTER 3

General Operations

his section describes general operations that can be used with your unit. Contacts and Scrapbook are normally used for

examples of these operations. However, the operations described can be applied to most applications and accessories (which are described in detail elsewhere in this manual). For a full explanation of Contacts, see Section 5 Databases. For a full explanation of Scrapbook, see Section 2 Desk Accessories.

Opening Applications and Accessories

To start using an application or accessory, touch the required touch button at the right or left side of the display. Each time you touch a button, the selected application or accessory will appear.

• Any application that is currently open on the display will be hidden when a new application is selected.

• You can return to any application at the exact point where you left off by touching it again.

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Tool Bar Functions

The tool bar across the top of the display has many common functions as follows:

VIEWS/INDEX

FIL TER

SHOW

LINKS

SET UP

EDIT

LINK TO

FILE IT

SEND

A small pointer (" ") on the upper right of a tool bar item indicates a menu will be displayed if touched.

Views/Index

VIEWS/INDEX in the tool bar is used to select the display mode. Once an application is open, you can use VIEWS/INDEX to switch display modes. Each display mode has its own unique variations, functions and purposes.

Detail View

Detail View allows you to see the details for an entry . A basic Detail View is available for Contacts, Data Files, Documents and Outlines. More advanced Detail Views are available for Activities, Notes and Filer.

Index View

Index View shows a one line view for each entry , making it easier to find a particular entry.

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T o change Index/Detail View

To change the display mode for Activities:

Touch ACTIVITIES.

Touch VIEWS in the tool bar at the top of the display .

Use the touch pen to select the Detail View from the list in the menu.

For example, select "Weekly Graph". The display should now be similar to that shown below.

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Touch VIEWS and select an Index View from the list.

For example: touch VIEWS and select "To Do Index". The display should now be similar to that shown below.

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100

Filter

The Filter function lets you focus on entries that contain specific information. For example, you could recall all entries related to a particular company name. The Filter function does this by hiding all entries that do not match the filter criteria.

• Only Filtered entries can then be viewed or edited.

• The Filter function is available only for Appointments, Contacts and Data Files.

To turn on the filter for Appointments:

Touch ACTIVITIES and select Index or Detail View of Appointments.

Touch FILTER and select "Filter".

Enter the filter keyword.

• For Appointments the keyword must be in the description field.

• If a block of text is selected before touching FILTER, the text will be automatically displayed as the filter description.

• Check the "Secret Only" box to filter only secret entries (not displayed if the unit is locked).

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Touch Filter.

Filtered entries that match your criteria can be viewed in Index View. A message indicates if no entries match your request.

T o turn on the filter for Contacts and Data Files:

Open Contacts or Data Files in the Index or Detail View .

T ouch FIL TER and select "Filter".

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Select any field and enter the filter keyword.

• Check the "Secret Only" box to extract only secret entries (not displayed if the unit is locked.)

Touch Filter.

Filtered entries that match your criteria can be viewed in Index View. A message indicates if no entries match your request.