Sharp ZQ-800 User Manual

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ELECTRONIC ORGANIZER

MODEL

ZQ-800

OPERATION MANUAL

• Getting Started .................................. 9

• Basic Operation ............................... 17

• E-Mail................................................ 33

• Attachment Viewer .......................... 49

• Schedule & Calendar ...................... 55

• Address Book .................................. 71

• To Do List......................................... 79

• Memo ................................................ 87

• NotePad............................................ 91

• Other Applications .......................... 97

• Exchanging Information with

Your PC (PC-Link)

• Appendix ........................................ 115

.......................... 113

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Introduction

Congratulations and thank you for choosing the ZQ-800!

Please read this operation manual thoroughly to familiarize yourself with all the features of the unit and to ensure years of reliable operation. You may also find it useful to keep this operation manual on hand for reference.

Some accessories described in this manual may not be available at the time of purchasing this unit.

Check with your local SHARP dealer concerning availability.

NOTICE

• SHARP strongly recommends that you keep separate permanent written records

of all important data. Data may be lost or altered in virtually any electronic memory product under certain circumstances. Therefore, SHARP assumes no responsibility for data lost or otherwise rendered unusable, whether as a result of improper use, repairs, defects, battery replacement, use after the specified battery life has expired, or any other cause.

• SHARP assumes no responsibility, directly or indirectly, for financial losses or claims from third parties resulting from the use of this product and any of its functions, such as stolen credit card numbers, the loss or alteration of stored data, etc.

• The information provided in this manual is subject to change without notice.

• Screen layouts illustrated in this manual may differ from the actual one.

The information described in this manual is subject to change without notice.

• Microsoft, Powerpoint, Outlook, and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

• All company and/or product names are trademarks and/or registered trademarks of their respective holders.

Introduction 1

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2 Introduction

About this manual

Operation procedure

This product can be operated by the following three ways.

• Press keys to operate.

• Tap keys on tablet keyboard with the attached stylus.

• Tap buttons, icons and entries on screens with stylus.

This manual explains the basic operation for using keys.

Buttons and keys

: Alphabetic Q key

: SHIFT key

: Escape key

: Scroll keys

: Scroll up key

: Scroll down key

: Scroll left key

: Scroll right key

: Enter key

: Power (ON/OFF) key

: Menu key

: Backlight key

Operation buttons on the screen

• These buttons, such as “OK button” for executing operation, are indicated as “OK”

etc.

• The application icons, such as [Address], are indicated as “Address” etc.

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Table of Contents

Introduction............................................................ 1

About this manual..............................................................2

Caring for the unit..................................................7

Getting Started....................................................... 9

Part names and Functions................................................. 9

Using the stylus ............................................................... 10

Attaching the hand strap.................................................. 11

Installing the batteries and Initializing..............................11

Setting up the unit............................................................ 13

Basic Operation ................................................... 17

Common operations ........................................................ 17

Entering data ................................................................... 26

Operations using the menu .............................................26

Main menu screen ........................................................... 31

E-Mail .................................................................... 33

An overview of the E-Mail application.............................. 33

Inbox folder......................................................................35

Outbox folder ...................................................................38

Mybox folder .................................................................... 40

Creating an e-mail message............................................ 42

Browsing an e-mail attachment .......................................44

Easy reply function .......................................................... 44

Creating PIM data from e-mail messages ....................... 45

Operations using the menu .............................................45

Attachment Viewer .............................................. 49

An overview of the Attachment Viewer application.......... 49

Viewing Index screen ......................................................51

Viewing Details screen .................................................... 52

Operations using the menu .............................................54

Schedule & Calendar........................................... 55

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An overview of the Schedule & Calendar application......55

Creating a new Schedule & Calendar entry ....................57

Viewing a Daily schedule................................................. 60

Viewing a Weekly schedule.............................................62

Viewing a Monthly schedule ............................................63

Viewing the details of a Schedule & Calendar entry........ 65

Modifying a Schedule & Calendar entry ..........................66

Operations using the menu .............................................68

Address Book ...................................................... 71

An overview of the Address Book application .................71

Creating a new Address Book entry ................................72

Viewing a list of Address Book entries ............................73

Viewing the details of an Address Book entry ................. 74

Modifying an Address Book entry....................................75

Changing the sorting order ..............................................75

Creating an e-mail message from an Address Book entry .. 77

Operations using the menu .............................................78

To Do List ............................................................. 79

An overview of the To Do List application .......................79

Creating a new To Do List entry ......................................81

Viewing a list of To Do List entries ..................................82

Viewing the details of a To Do List entry ......................... 83

Modifying a To Do List entry............................................83

Changing the sorting order ..............................................84

Operations using the menu .............................................84

Memo ....................................................................87

An overview of the Memo application..............................87

Creating a new Memo entry ............................................88

Viewing a list of Memo entries.........................................88

Viewing the details of a Memo entry................................ 89

Modifying a Memo entry .................................................. 89

Changing the sorting order ..............................................89

Operations using the menu .............................................90

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NotePad ................................................................ 91

An overview of the NotePad application..........................91

Creating a new NotePad entry ........................................92

Viewing a list of NotePad entries.....................................93

Viewing the details of a NotePad entry............................ 94

Modifying a NotePad entry .............................................. 94

Changing the sorting order ..............................................94

Operations using the menu .............................................95

Other Applications............................................... 97

Calculator ........................................................................97

Clock................................................................................ 99

Customizing the unit (Settings)...................................... 103

Checking memory information (Memory) ......................107

Setting a password (Secret) .......................................... 107

Entering owner information............................................ 111

About Add-on software .................................................. 112

Exchanging Information with

Your PC (PC-Link)..............................................113

PC software set up ........................................................ 113

Appendix ............................................................115

Resetting the unit........................................................... 115

Battery replacement ......................................................116

Specifications ................................................................118

Index ...................................................................121

Troubleshooting ................................................ 123

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Caring for the unit 7

Caring for the unit

The unit contains sophisticated circuitry and a glass display panel, which can be damaged if not handled with care. A few precautions should be taken regarding the unit’s care to ensure it gives you many years of reliable use.

• Keep the unit away from extreme heat. Do not leave it on the dashboard of a car or near any heat source. Do not leave it in any place that is extremely damp or dusty.

• Do not drop the unit or subject it to severe impact or extreme force.

• Do not use force when pressing on the touch panel. Do not use any sharp or

pointed objects, or even your fingernails, to press on it.

• Sharp or hard objects can scratch or damage the unit. Make sure it is adequately protected when carried with other objects. Do not carry it loose in a bag or briefcase. Put it in a pocket or secure compartment within your bag.

• Clean the unit only with a soft, dry cloth. Do not use solvents.

• Do not carry the unit in your back pocket, as it may break when you sit down. The

display is made of glass and is very delicate.

• This product is not waterproof. Do not use it or store it near liquids or where it can be subject to extreme moisture. Rain, juice, coffee, steam and perspiration can also cause malfunctions.

• Replace the battery as soon as it becomes weak. Failing to replace a weak battery may result in loss of data or damage from battery leakage.

• Do not throw or swing the unit around by its hand strap, as this may cause injury or result in malfunction or damage to the unit.

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8 Caring for the unit

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Getting Started

Part names and Functions

Getting Started 9

8 7

Display: Displays information, selects operations, data

entry, etc.

Tablet keyboard: Used to input characters and execute quick

search.

Menu key: Opens the application menu window.

Backlight key: Turns the backlight on and off.

Scroll keys: Scrolls up, down, left and right through items

(icons). Scrolls index, detailed text view, etc.

Enter key: Selects item. Goes to next screen. (Starts

application or displays the Details screen from the Index screen etc.)

Power (ON/OFF) key: Turns the unit on and off.

Esc key: Returns to the previous screen. Closes a

current menu window. Jumps to the Main menu screen when pressed and held for 1 second.

3 4

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10 Getting Started

Eyelet for the hand strap: Attach the hand strap here.

Battery replacement switch: Locks the battery compartment to prevent

10.

access to the batteries.

Battery compartment lid: Open it when installing/removing the batteries.

11.

PC-Link port: Connects PC-Link cable.

12.

RESET button: Resets the unit.

13.

Stylus: Use to tap buttons and input data.

14.

Using the stylus

This unit comes equipped with a telescopic stylus. Remove and extend the stylus as illustrated below. To replace it, insert it until the pointed end locks into place. .

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Attaching the hand strap

Pass the small loop of the hand strap through the eyelet and pass the other end through the loop as illustrated below.

Installing the batteries and Initializing

Getting Started 11

Installing the batteries

Slide the battery replacement switch on the back of the unit to the “REPLACE BATTERIES” position.

Open the battery compartment lid, then gently remove it.

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12 Getting Started

Insert two AAA batteries, making sure to position them correctly according to the plus (+) and minus (-) terminals, as illustrated below.

Replace the battery compartment lid.

Slide the battery replacement switch to the “NORMAL OPERATION” position.

Follow the setup procedures described in “Setting up the unit” on page 13.

Initializing

While pressing and holding , press and release the RESET button on the back of the unit using the stylus or similar object.

A message appears.

Release .

Highlight “OK” by pressing and press (or tap “OK”).

The following data will be lost when the batteries are replaced or

Note:

extremely low. It is recommended to copy important data to the Mybox folder. (See page 34, 50)

• E-Mail messages in the Inbox folder (E-Mail application).

• Attachments in the Inbox folder (Attachment Viewer application).

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Getting Started 13

Setting up the unit

After battery installation, the unit takes you through various steps needed to setup the unit before use. It is recommended to complete the entire setup procedures described below.

Adjusting the touch panel

The Calibration screen appears.

Tap the center of the target with the stylus.

The target moves to another position.

Repeat step 1 until you tap the target at the bottom right of the screen.

Tap “Q” followed by “P” on the tablet keyboard according to the instructions displayed on the screen.

Adjusting the LCD contrast

After adjusting the touch panel, the Contrast screen appears.

Press or tap icons on the screen to adjust the LCD contrast.

Tap “NEXT”.

Setting the CLOCK

After setting the LCD contrast, the Time/Date Setting screen appears.

City:

Highlight “City” by pressing and press .

Select the desired city by pressing and press .

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14 Getting Started

If you type the first letter of the desired city on the tablet keyboard, a list

Note:

of cities that begin with that letter appears.

Format:

Highlight “Format” by pressing .

Select the desired format by pressing .

Press .

Date:

Highlight “Date” by pressing and press to display the pop-up calendar.

Select the month by tapping “ ” “ ”.

Select the date by using .

Press .

Time:

Highlight “Time” by pressing and press .

Press , adjust the hour by pressing , then press .

Press , adjust the first digit of the minute by pressing , then press .

Press , adjust the second digit of the minute by pressing , then press .

Press , select AM or PM by pressing , then press .

(The AM/PM menu does not appear if you have selected “24hr” for format.)

Press .

After setting the above, press .

Turning the unit on and off

Press to turn the unit on.

If you want to turn the unit off, press .

Note:

• If you cannot turn the unit on, check that the battery replacement switch is set

to the “NORMAL OPERATION” position.

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• If a message appears saying there is a problem, see page 123 “Troubleshooting” or page 116 “Battery replacement”.

• If you do not tap the screen or operate the buttons and keys for more than the set number of minutes, the unit will automatically turn off to save the battery. For details on setting the Auto-off function, see page 104 “Adjusting the Autooff function:”.

• Restarting the unit will restore the most recently used screen to the display when the resume function is turned on.

• Restarting the unit while an entry is edited will restore that entry to the display when the resume function is turned on.

Getting Started 15

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16 Getting Started

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Basic Operation 17

Basic Operation

Common operations

This section explains how to select applications, entries and items, how to enter characters, and how to scroll through screens.

• Highlight the selected application, entry or item.

• Using the scroll keys moves the highlighted position.

• Pressing executes the selected operation.

• Pressing returns to the previous screen or closes a current menu window.

The Address Book application is used in the following examples. These techniques can be applied to all of the applications.

Pressing keys and tapping buttons/icons and tablet keys

You can operate the unit by pressing keys on the unit and selecting commands from menus. The unit can be operated by pressing the keys or tapping on-screen with the stylus.

To open an application on the Main menu screen

The Main menu screen displays all major applications. This outlines, how to display the Main menu screen, and how to select applications are explained here.

You can customize the Main menu screen. See page 31 “Main menu

Note:

screen” for further details.

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18 Basic Operation

Press to display the Main menu screen.

Move the highlight by using to select the desired icon, and press .

Tap the desired application icon.

The selected application opens.

If you press , the screen returns to the Main menu screen.

Note:

• If you press and hold for 1 second in any screen, the screen returns to

the Main menu screen.

• Pressing on the Main menu screen switches the screen in the following

My Menu screen → Main menu screen

order: Add-on menu screen

→

Entering characters

This section explains general data entry techniques used to edit an existing entry or create a new one in each application. The unit has two types of keyboards: tablet keyboard and on-screen keyboard.

The Tablet keyboard

You can input alphabet letters, commas and periods by tapping the tablet keyboard. The keyboard corresponds to a QWERTY keyboard.

The On-screen keyboard

When you tap “New” or “Edit” in an application, the on-screen keyboard appears at the bottom of the screen, allowing you to input certain types of characters and symbols.

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12 3 4

On-screen keyboard

Basic Operation 19

Tablet keyboard

5 6

1. SMBL: Enters symbols or foreign language characters.

2. Words & Phrases: Activates the Words & Phrases function.

3. : Enters uppercase (capital) letters on the tablet keyboard. To cancel the function, tap “ ” again.

4. SHIFT: Shifts to enter uppercase or lowercase letters when Caps lock is turned on.

5. (Back space): Deletes the character to the left of the cursor.

6. (Carriage return): Starts a new line.

7. : Inserts a space.

Symbols

Tap “SMBL” to display the symbol keyboard. Select the symbol display containing the desired symbol by tapping “ ” or “ ”, then tap on it. The unit automatically displays the 18 characters most recently selected.

Close box (Tap here to return the keyboard to the previous mode.)

Scroll buttons (Tap to scroll the symbol display.)

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20 Basic Operation

Word completion feature

The word completion feature helps you enter characters by giving you four word suggestions that begin with the letters you have entered on the keyboard. In addition to easy character input, you can also store frequently used words and phrases in the user dictionary. See page 103 “Customizing the unit (Settings)” for further details.

Words and phrase function

You can enter a word or phrase by selecting from the preset text.

Tap “Words & Phrases”.

The Words and Phrases screen appears.

Select the desired word or phrase by pressing and press .

Note: You can quickly find a word or phrase by typing it in the “Find” field.

Adding a new word or phrase:

Tap “Words & Phrases”.

The Words and Phrases screen appears.

Tap “New”.

The Enter Word/Phrase screen appears.

Enter the word or phrase you want to store.

Tap “SAVE”.

The field

Most applications divide the display into field boxes. The number and types of fields varies in each application. The field types include text, date, time, and pop-up menus. You can enter any character in a text field.

The cursor

The cursor indicates the position where text will be entered or deleted.

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Basic Operation 21

Text input

Text input is simple. Tapping a key enters the corresponding standard letter.

To enter a lowercase letter “h”, tap . To enter an uppercase letter “H”, tap SHIFT to turn the keyboard to shift mode, then tap .

While Caps lock is active, functions in reverse.

Note:

Deleting text

If you make a mistake while entering text, you can erase as follows:

Move the cursor to the right of the character to be deleted.

Press to delete a character to the left of the cursor.

Working with blocks of text

Working with a block of text is sometimes easier than working with individual characters.

Selecting text:

Drag the stylus over the entire text you want to work with in the Edit screen of an application. The selected text is highlighted.

You can now perform the following operations on the highlighted text.

While the text is selected:

Note:

• Pressing deletes the text.

• Entering a character deletes the text and inserts the character.

• Moving the cursor de-selects the text.

Screens and elements in applications

You can switch screens in any application. For example, you can see the following screens in the Address Book application.

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22 Basic Operation

• The Index screen shows a list of entries within the application.

This screen allows you to easily find a desired entry.

Name of the application

Category menu (See page 23)

Operation buttons

Scroll up/down

• The Details screen allows you to see the details of the entry.

Scroll buttons

• The Edit screen allows you to modify an existing entry.

Save (Saves the modified data.)

Close (Tap this box to cancel the modification.)

Data

Field name

Scroll buttons

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Operations in the Index screen

When you select the Address Book application from the Main menu screen, the Address Book Index screen appears.

Highlight an entry by using .

Press to open the Details screen of the highlighted entry.

Tapping an entry also opens the Details screen.

Address Book Index screen

Press

Category menu (See below)

Press .

Basic Operation 23

Press .

Tapping an entry directly opens the Details screen.

Press

• Each time you press , the highlight moves one line at a time up or down.

• Pressing displays the commands of menus available in the present screen.

(See page 26)

• Tapping the operation button (ex. “New” ) executes the command (ex. creating a

new entry).

• Pressing returns to the Main menu screen.

• Refer to the description of the respective application regarding the screen opened

by pressing .

Selecting a Category

In the “All” category, all entries are displayed. You can limit the entries displayed by selecting other categories.

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24 Basic Operation

Select categories one by one by pressing .

Tap the category menu and then tap a category name.

The entries in the selected category appears.

Note:

• In the default setting, you can select the categories “All”, “UNFILED”,

“PERSONAL”, or “BUSINESS”.

• If you are using the E-Mail or Attachment Viewer application, you can select a category only with Mybox folder. To set a category, press and select “Categorize...”.

• You can create or edit a category. (See page 30)

• If you do not set a category, the category becomes “UNFILED” by default.

• You can also set a category by pressing and selecting “Categorize...”.

• You cannot categorize an entry into more than one category.

Operations for pop-up menu, radio buttons, and check boxes

When you carry out a certain operation, screens that contain pop-up menu, radio buttons and check boxes may appear for selecting settings. For example, the operations in Settings screen are as follows.

Start-up/Auto-off screen (example of pop-up menu)

E-Mail Index View Setting screen (example of check box and radio button)

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Basic Operation 25

Pop-up menu

The operations for pop-up menu in the example on the previous page are as follows.

Highlight a pop-up menu by using .

Press .

Tap the pop-up menu.

Select the desired item by pressing and press .

The new setting will be activated.

Press (or tap “Cancel”) to cancel the selected setting.

Radio buttons and Check boxes

The operations for radio buttons and check boxes in the example on the previous page are as follows.

Highlight a check box or a radio button by using .

Press .

Tap the box or the button.

The selected item is turned on or .

Highlight “OK” by using and press (or tap “OK”) to store the selected setting.

The new setting will be activated.

Press (or tap “Cancel”) to cancel the selected setting.

The former setting will continue to be active.

• In selecting a radio button, you can select only one item out of many. When you select an item , other items become unselectable .

• In selecting a check box, each time you press it switches between on and off .

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26 Basic Operation

Entering data

Creating a new entry

On the Index or Details screen, tap “New”.

The New Entry screen appears.

The following steps vary depending on the applications. E-Mail application: page 42 Schedule & Calendar application: page 57 Address Book application: page 72 To Do List application: page 81 Memo application: page 88 NotePad application: page 92

Modifying an entry

On the Index screen, highlight the entry you want to modify by using .

Open the Details screen of the entry you want to modify.

Tap “Edit”.

The Edit screen of the highlighted entry appears.

Modify the entry.

Press (or tap “SAVE”) to store the modification.

If you press (or tap the close box), a confirmation message appears asking you if you really want to throw away all of the changes. To cancel the modification, highlight “OK” by pressing and press (or tap “OK”).

Operations using the menu

The menu system is a quick way to issue commands and perform operations. Pressing displays the specific menu. Each menu contains various commands. The menus and commands differ by application or mode currently in use.

e00_zq800(introduction)60.book Page 27 Wednesday, April 24, 2002 8:45 PM

Press on the Address Book Index screen as an example.

The menu window appears.

Select a menu command (ex. “Data Deletion” command) by pressing and press .

Tap a menu command.

If a menu command line has “ ” mark, the sub menu will be displayed.

If a menu command name has an ellipsis “...”, the related screen will be displayed.

Basic Operation 27

Note:

• Press (or tap the close box or outside of the menu window) to return to

the previous screen.

• If the menu window consists of two pages, the 1/2 page is displayed when you press . To display the 2/2 page, press again.

Copying and moving text

Select the text at first. Then press and select the following commands by pressing . Then press .

• Cut: Cuts the selected text.

• Copy: Copies the selected text.

• Paste: Pastes the text that you have copied or cut at a selected point in a field.

Duplicating an entry

You can duplicate an existing entry.

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28 Basic Operation

This function is convenient to create a new entry using an existing entry.

On the Index screen, highlight the entry you want to duplicate by pressing

Display the Details screen of the entry you want to duplicate.

Press .

Select “Duplicate” by pressing and press .

The selected entry will be duplicated.

Deleting entries

You can delete unnecessary entries. For example, you can perform the following deletion in the Address Book application for deleting a single entry.

On the Index screen, highlight the entry you want to delete by pressing .

Press .

Select “Data Deletion” by pressing and press .

Select “Selected Entry” by pressing and press .

The confirmation message appears before the entry is deleted.

Highlight ”OK” by pressing and press (or tap “OK”).

The selected entry will be deleted.

If you press (or tap “Cancel”), the deletion is canceled.

The sub menus of “Data Deletion” differ by application.

Note:

Finding entries

If you know a particular entry is in the unit, but cannot remember where, you can use the Find function.

Press on the Address Book Index screen as an example.

Select “Find...” by pressing and press .

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The Find screen appears.

Enter the keywords and press to start searching.

The unit will display entries that contain the keywords you entered.

Select the entry by pressing and press .

The Details screen appears.

Basic Operation 29

Changing the character size

The character size of the Index and Details screens can be changed between Large and Small. The default character size is set to Small.

Press on the Address Book Index screen as an example.

Select “View Setting...” by pressing and press .

The Index View Setting screen appears.

Highlight “Font” by using , select the desired font size by pressing , and then press .

Highlight “OK” by using and press (or tap “OK”).

The Index View Setting screen returns to the previous screen.

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30 Basic Operation

Note:

• The font size setting is only active in the current application.

• Font size cannot be changed in some of the applications and screens.

Setting secret entries

You can mark entries as secret or non-secret. Secret entries will be hidden from screens (“Lock”) in the Secret application. (See page 107) For example, you can perform the following steps in the Address Book application.

On the Index screen, select the entry you want to hide from the screen by pressing .

Press .

Select “Secret...” by pressing and press .

Select “ON” by pressing and press .

Highlight “OK” by using and press (or tap “OK”).

The secret status icon appears to the left of the close box.

Editing a Category

You can classify entries into a category for easy review. You can also rename an existing category. “PERSONAL” and “BUSINESS” are default categories and you can use up to 12 categories.

Editing of categories in one application does not affect those in other

Note:

applications.

To rename an existing category

On the Index, Details screen, press .

Select “Edit Categories...” and press .

The Edit Categories screen appears.

Move the cursor to the category you want to rename by pressing .

Rename the category using up to 20 characters.

Tap “SAVE” to store the name.

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Main menu screen

The unit displays the Main menu screen when you turn on the unit.

Application menu

Basic Operation 31

Application icons

Clock

Alarm icon

Scroll up/down

Secret icon

• Use to move the highlight.

• Press to scroll.

• Press or tap the desired application icon to launch it.

• Battery indicator appears only when the battery level becomes low. See

page 116 “Battery replacement” for further details.

• Alarm icon appears only when a schedule alarm is set in the Schedule & Calendar application.

• Secret icon appears only when you lock the unit with a password.

Changing the Application menu

The unit has three Application menu screens. You can select the desired screen by using the application menu at the top of the screen.

Press to turn the unit on.

Main menu

Add-on software menu (See page 112)

User defined menu (See page 32)

Tap the desired application menu.

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32 Basic Operation

Note:

• You can also select the menu by pressing . Each time you press ,

the screen switches in the following order:

My Menu screen → Main menu screen

Add-on menu screen

• You can also select the menu by pressing and selecting “Go to Add-on” or “Go to My Menu”.

→

Customizing My Menu

You can copy application icons that you frequently use on the Main menu and Addon menu screens into the My Menu screen.

On the Main menu or Add-on menu screen, highlight the application icon you want to copy by using .

Press , select “Copy to My Menu” by pressing , then press .

A confirmation message appears asking you if you really want to copy the selected application icon to the My Menu screen. Press (or tap “OK”).

The selected application icon is now copied into the My Menu screen. You can confirm it by displaying the My Menu screen.

Moving application icons on the screen

You can move an application icon on the screen by performing the following steps.

Tap and hold the application icon you want to move.

Drag the selected icon to the desired position.

When the dragged icon comes to a position where you are able to drop it, a box appears around it.

Release the stylus.

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E-Mail

You can synchronize e-mail messages between the unit and your PC by installing the PC software (ZQ-800 Synchronization Software and Desktop Software) on the supplied CD-ROM. (See page 113) You can view e-mail messages or browse the attachments such as Microsoft documents on the unit’s display. The E-Mail application provides you with the following functions:

• Viewing e-mail messages for the Inbox, Outbox, or Mybox folder: page 35, 38, 40

• Creating an e-mail message: page 42

• Browsing e-mail attachments: page 44

• Easy reply function: page 44

• Creating PIM data from e-mail messages: page 45

An overview of the E-Mail application

E-Mail 33

Word

There are three main screens in the E-Mail application. Index screen - you can check e-mail messages for the Inbox, Outbox, or Mybox folder. Details screen - you can read e-mail messages that are selected on the Index screen. Edit screen - you can create a new e-mail message or edit an existing one.

To use the E-Mail application

Highlight the “E-Mail” icon on the Main menu screen by using .

Press .

The Index screen appears.

If you press (or tap the close box), the Index screen returns to the Main menu screen.

About folders

The Index screen has three types of folder.

• Inbox folder: Stores incoming e-mail messages from your PC.

• Outbox folder: Stores outgoing e-mail messages.

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34 E-Mail

• Mybox folder: Stores e-mail messages that are copied from Inbox or Outbox folder as important e-mail messages.

Index screens are related with each other in the following way.

Inbox Outbox Mybox

Press .

E-mail messages stored in the Inbox folder and any attachments that

Note:

Press .

accompany the e-mail message will be lost when the batteries are replaced or the batteries are extremely low. It is recommended to copy important messages from the Inbox folder to the Mybox folder.

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Inbox folder

Screens associated with the Inbox folder are related to each other in the following way.

Index screen Details screen

Tap “Reply”.

Tap “Del”.

Press or tap “ ”.

Reply to the sender of the e-mail message.

Delete the current e-mail message.

Tap “New”.

Press .

Press or tap the close box.

Press or tap “ ”.

E-Mail 35

Edit screen for a new e-mail message

Attachment screen

* Where an e-mail message has one

The Inbox Index screen

Unread message counter

Message icons

New button

Reply button

attachment.

Folder menu

Message categories box

Scroll up/down Total message number

Delete button

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36 E-Mail

• Every time you press , the highlight moves up or down one line.

• Unread messages are displayed in bold font.

The message icons

The message icon at the left of each e-mail message indicates the respective message status.

This icon Indicates

Unread Unread (with attachment) Read Read (with attachment)

Message has been replied Message has been forwarded

The message categories box

You can limit the displayed e-mail messages by using the message categories box. You can select a filter from “All”, “Unread”, and “Read”.

Open the Index screen.

Select the Inbox folder by pressing .

Tap the message categories box.

The category list appears.

Tap the desired category command.

The e-mail messages are now limited according to the chosen category.

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The Inbox Details screen

Headers

E-Mail 37

Contents

Reply button

Delete button

Scroll bar

Attachment icon

• To read the entire contents of the e-mail message, use or scroll bar.

The attachment icon

When the e-mail message has an attachment(s), the attachment icon appears at the bottom of the Details screen.

This icon Indicates

One attachment accompanies the e-

Several attachments accompany the e-

mail message. Tap this icon to view the contents of the attachment.

mail message. Tap “ ” or “ ” to view the contents of the respective attachments.

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38 E-Mail

Outbox folder

Screens associated with the Outbox folder are related to each other in the following way.

Index screen Details screen

Press .

Press or tap the close box.

Tap “New”. Tap “New”.

Edit screen for a new

e-mail message

• Tapping “Edit” on the Index or Details screen displays the Edit screen for editing an existing message.

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The Outbox Index screen

Folder menu

Unsent message counter

Message icons

New button

E-Mail 39

Close Message categories box

Scroll up/down

Total message number

Edit button

Delete button

• Every time you press , the highlight moves up or down one line.

• Unsent messages are displayed in bold font.

The message icons

The message icon at the left of each e-mail message indicates the respective message status.

This icon Indicates

Unsent (will be sent in next PC-Link

connection)

Sent

Draft

The message categories box

You can limit the displayed e-mail messages by using the message categories box. You can select a category from the following: “All”, “Unsent”, “Sent”, and “Draft”.

Open the Index screen.

Select the Outbox folder by pressing .

Tap the message categories box.

The category list appears.

Tap the desired category command.

The e-mail messages are now limited according to the chosen category.

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40 E-Mail

The Outbox Details screen

Headers

Contents

New button

Edit button

Scroll bar

Delete button

• To read the entire contents of the e-mail message, use or scroll bar.

Mybox folder

Screens associated with the Mybox folder are related to each other in the following way.

Index screen

Press .

Press or tap the close box.

Details screen

Tap “New”.

Edit screen for a new

e-mail message

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The Mybox Index screen

Folder menu

Close Message categories box

Message icons

Scroll up/down

New button

• Every time you press , the highlight moves up or down one line.

• Unread messages are displayed in bold font.

• Draft message in the Outbox folder cannot be copied to the Mybox folder.

Total message number Delete button

E-Mail 41

Setting a category

On the Index screen of the Mybox folder, highlight the e-mail message you want to categorize and press .

Select “Categorize...” by pressing and press .

The Select Category screen appears.

Select the desired category by pressing and press .

The highlighted e-mail message is now categorized.

The Mybox Details screen

The Details screen of the Mybox folder is common to the Details screen of the Inbox or Outbox folder.

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42 E-Mail

Creating an e-mail message

The E-Mail application allows you to create an e-mail message.

• To create a new e-mail message, open the Index or Details screen of the Outbox folder and tap “New”, or open the Index screen of the Inbox or Mybox folder and tap “New”.

• To reply to an e-mail message, open the Index or Details screen of the Inbox folder and tap “Reply”.

• To forward an e-mail message, press on the Index or Details screen of the Inbox folder and select “Forward”.

You can also reply to an e-mail message by selecting “Reply...” from the

Note:

menu window.

Creating a new e-mail message

See page 113 “Exchanging Information with Your PC (PC-Link)” and the supplied Quick Start Guide and Software Guide for details on the PC-Link. You can create new e-mail messages to be sent. To send the message, you must transfer the message to your PC by using the PC software (ZQ-800 Synchronization Software and Desktop Software), and then send it from your PC. You can also create draft messages.

Open the Index or Details screen of the Outbox folder or open the Index screen of the Inbox or Mybox folder.

Tap “New”.

The New Message screen appears.

Enter the following items:

TO: Recipient address (Main recipient)

CC: (Carbon copy) Enter other recipient addresses (Sub recipients), if

needed.

BCC: (Blind carbon copy) Can be entered when you press and tap

“Enable BCC”.

SUB: (Subject) Enter the mail title.

Message: Enter the mail message.

Note:

When entering more than one recipient in each recipient field, enter a semicolon (;) between each address.

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Press (or tap “SEND”).

The e-mail message will be stored in the Outbox folder.

If you want to save the e-mail message as a draft, select “Save as Draft”

Note:

from the menu window.

To enter the e-mail address by using Address Book

Perform steps 1 and 2 in “Creating a new e-mail message” and then carry out the following steps.

Press .

Select “Add Recipients...” and press .

The Add Recipients screen appears.

Select the recipient by pressing and press .

The selected recipient will be entered in the “TO” field.

E-Mail 43

Note:

• The recipient selected in step 3 will be entered in the field where the cursor

has been placed. If you want to enter the recipient in the “CC” or “BCC” field, move the cursor to the desired field before performing the above steps.

• Tapping the “TO” field in the New Message screen also opens the Add Recipients screen.

• You can quickly find the recipient you are looking for by typing it in the “FIND:” field.

• Tapping any part of the recipient’s entry brings the full-length e-mail address into view.

Input a recipient name using the stylus.

The recipient name that begins with the input character will be found from the Address Book and displayed in the field where the cursor has been placed.

Press (or tap the return key).

Replying to a message

You can reply to a message that is stored in the Inbox folder. The reply message you create will be stored in the Outbox folder.

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44 E-Mail

Open the Details screen of the Inbox folder.

Tap “Reply”.

The New Message (Reply) screen appears with the “TO” field automatically filled in.

Create a reply and press .

Note:

• You can also create a reply by selecting “Reply...” from the menu window.

• If you want to reply to all persons who received the e-mail message, press

, select “Reply...”, and then select “Reply To All” on the Reply screen.

Forwarding a message

You can forward a message that is stored in the Inbox folder. The forwarded message you create will be stored in the Outbox folder.

Open the Index or Details screen of the Inbox folder.

Press .

Select “Forward” by pressing and press .

The Edit screen for forwarding appears.

Enter the “TO” and “Message” field.

Press (or tap “SEND”).

You cannot forward the attachments that accompany the forwarded

Note:

message.

Browsing an e-mail attachment

If a message in the Inbox folder has an attachment, you can view it using the Attachment Viewer application. See the next chapter “Attachment Viewer”.

Easy reply function

In addition to the one-hand operation of the unit, the words and phrase function provides you with an easy way to reply to messages.

Open the Index or Details screen of the Inbox folder.

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Press .

Select “Reply...” by pressing and press .

The Reply screen appears.

Select “Easy Reply” by pressing and press .

The Words and Phrases screen appears.

Select the desired word or phrase by pressing and press .

The selected word or phrase will be entered in the “Message” field.

If necessary, tap “Words & Phrases” again and enter another word or phrase or type the sentence(s) using the tablet keyboard to complete the e-mail message.

Press (or tap “SEND”).

The message will be stored in the Outbox folder.

If you select “Easy Reply To All” in step 4, you can reply to all persons

Note:

who received the e-mail message.

E-Mail 45

Creating PIM data from e-mail messages

You can save time creating PIM data (Schedule & Calendar, Address Book, To Do List, Memo) by copying the desired block of text from an e-mail message to a PIM application.

Open the Details screen of the Inbox, Outbox, or Mybox folder.

Drag the stylus over the desired block of text of the e-mail message and release the stylus.

The pop-up menu appears.

Select the application where you want to copy the dragged text by tapping “Create Schedule”, “Create Address”, “Create ToDo”, or “Create Memo”.

The Edit screen for a new entry of the selected application appears with the text copied into it.

Modify the text (if necessary) and create a new entry.

Operations using the menu

If you press when you are using the E-Mail application, the menus available for the E-Mail application appear in the menu window. The menus, unique to the E-

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46 E-Mail

Mail application, are explained as follows. See page 26 for general operations using the menu.

Data Deletion

Selected Message

Deletes the highlighted e-mail message.

All read in Inbox

Deletes all read messages in the Inbox folder.

All sent in Outbox

Deletes all sent messages in the Outbox folder.

All In this Category

Deletes all e-mail messages in the selected category.

All in Inbox

Deletes all e-mail messages in the Inbox folder.

All in Outbox

Deletes all e-mail messages in the Outbox folder.

All in Mybox

Deletes all e-mail messages in the Mybox folder.

All E-Mail Messages

Deletes all e-mail messages in the E-Mail application.

Reply...

Creates a reply.

Forward

Forwards message stored in the Inbox folder.

Add to Address Book

Sender of the selected e-mail message is added to the Address Book.

File to “Mybox”

Selected e-mail message in the Inbox or Outbox folder is copied to the Mybox folder.

Categorize...

Sets category to the e-mail message selected in the Mybox folder.

View Setting...

On the Index screen, selects a sorting order for the e-mail message according to “From/To”, “Subject”, or “Date”, and changes the index item or font size. On the Details screen, changes the header display or the font size.

Reply Setting...

Selects whether the original message is included or not.

Signature...

Creates a signature and selects whether the created signature is added to the e-mail message or not.

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Add Recipients...

The selected recipient in the Address Book is entered in the “TO”, “CC”, or “BCC” field of the Edit screen for a new e-mail message.

Enable BCC

Enables you to enter the “BCC” field of the Edit screen for a new e-mail message.

Save as Draft

Saves the e-mail message as a draft.

E-Mail 47

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48 E-Mail

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Attachment Viewer 49

Attachment Viewer

The Attachment Viewer application allows you to view documents or spreadsheet files attached to e-mail messages.

An overview of the Attachment Viewer application

There are two main screens in the Attachment Viewer application. Index screen - you can view a list of attachments. Details screen - you can confirm the details of an attachment.

The following files can be viewed with the Attachment Viewer application.

Type of the file Extension

Microsoft Microsoft Microsoft

PowerPoint® file PDF format file .pdf Document type Text file .txt Document type HTML format file .html/.htm Document type

Word file .doc Document type

Excel file .xls Spreadsheet type

Note:

• You cannot edit attachments of any type.

• If the attachment contains information on a format (leading, track, tab, font,

ruled line, etc.) or images that the Attachment Viewer application does not support, the file may be laid out incorrectly.

• If an Excel file has more than one sheet, each sheet is handled as a separate file. (Empty sheets are removed.) Title (FileName) field has sheet order and number with original filename. (Example, “1/3-ZQ800 spec. xls”)

.ppt Document type

Typ e in the Attachment Viewer

Attachment icon

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50 Attachment Viewer

To use the Attachment Viewer application

Highlight the “Attach” icon on the Main menu screen by using .

Press .

The Index screen appears.

If you press (or tap the close box), the Index screen returns to the Main menu screen.

The two main screens are related to each other in the following way.

Index screen

Press or tap the attachment.

Press twice or tap the close box.

Details screen (xls file as an example)

About folders

The Attachment Viewer Index screen has 2 types of folders.

• Inbox folder: All of the attachments in this folder are linked with the e-mail messages in the E-Mail Inbox folder.

• Mybox folder: The attachments in this folder are linked with the e-mail messages in the E-Mail Mybox folder, except when separated from messages and solely copied.

Attachments in the Inbox folder will be lost when the batteries are

Note:

replaced or the batteries are extremely low. It is recommended to copy important attachments to the Mybox folder.

The Index screens are related to each other in the following way.

Inbox Mybox

Press .

Category box You can select a category. (See page 51)

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Viewing Index screen

Open the Index screen.

Attachments are displayed in date order.

Folder menu

Attachment icons

Attachment Viewer 51

Property button

• If you press (or tap the close box), the Main menu screen appears.

• If you press (or tap the file), the Details of the highlighted file appears.

• If you tap “Property”, the property of the highlighted file appears.

Scroll up/down

File name

E-mail subject

Sender’s name

Setting a category

On the Index screen of the Mybox folder, highlight the attachment you want to categorize and press .

Select “Categorize...” by pressing and press .

The Select Category screen appears.

Select the desired category by pressing and press .

The highlighted attachment is now categorized.

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52 Attachment Viewer

Viewing Details screen

In the Index screen, highlight the file of which you want to confirm the details by pressing and press .

Or tap the file.

The Details screen appears.

If you have selected a document file, the document details screen appears. If you have selected a spreadsheet file, the spreadsheet details screen appears.

Spreadsheet details screen

File name

Scroll bar

Worksheet name button Full screen view button

Large font view button Cell height button

Cell width button

E-Mail link icon

• Full screen view button Tap this button to turn the screen to the full screen view mode. Press to return to the normal view mode.

• Large font view button Tap this button to change the font size to large. To return to original size, tap this button again.

• Cell width button Tap this button to change the cell width in three steps.

• Cell height button Tap this button to change the cell height in four steps for the small font view mode and in three steps for the large font view mode.

• Worksheet name button Tap this button to display the worksheet name.

• Tapping the cell displays the Cell View screen that shows the content of the tapped cell.

• Use to move the highlight.

e00_zq800(introduction)60.book Page 53 Wednesday, April 24, 2002 8:45 PM

Attachment Viewer 53

• When the e-mail link icon is active (it appears with the box around it), pressing

brings you to the e-mail message or attachment that is linked to the current file. If you want to scroll through the worksheet, press to highlight the sheet cell and use . To make the e-mail link icon active, press .

Document details screen

File name

Scroll bar

Attachment icon

Full screen view button

Large font view button

• Full screen view button Tap this button to turn the screen to the full screen view mode. Press to return to the normal view mode.

• Large font view button Tap this button to change the font size to large. To return to original size, tap this button again.

E-mail link icon

About the attachment and e-mail link icons

By tapping these icons, you can jump to the e-mail message (E-Mail Details screen) that links to the current file, or, if that E-Mail Details screen links to another file, you can jump directly to that file (Attachment Viewer Details screen) from the current file.

This icon Indicates

Only the current file accompanies

Another file other than the current file

the e-mail message. Tap this icon to jump to the e-mail message that links to the current file.

accompanies the e-mail message. Tap “ ” to jump to the e-mail

message that links to the current file or tap “ ” to jump directly to another file.

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54 Attachment Viewer

Operations using the menu

If you press when you are using the Attachment Viewer application, the menus available for the Attachment Viewer application appear in the menu window. The menus, unique to the Attachment Viewer application, are explained as follows. See page 26 for general operations using the menu.

Data Deletion

Deletes the attachment stored in the unit. The following sub menus are available only for the attachment stored in the Mybox folder. To delete an attachment stored in the Inbox folder, delete the e-mail message that links to the attachment you want to delete using the Data Deletion menu in the E-Mail application.

Selected Entry

Deletes selected attachment in the Mybox folder.

All in this category

Deletes all attachments in the selected category of the Mybox folder.

All in Mybox

Deletes all attachments in the Mybox folder.

Property...

Displays properties of the selected attachment.

File to “Mybox”

Selected attachment in the Inbox folder is copied to the Mybox folder.

Categorize...

Sets category to the file selected in the Mybox folder.

View Setting...

Selects a sorting order of the attachment according to “File name”, “From”, or “Date”, and changes the font size on the Index screen.

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Schedule & Calendar 55

Schedule & Calendar

The Schedule & Calendar application allows you to organize your schedule and events. You can view your schedule by day, week, and month. The built-in alarm reminds you of important appointments and dates.

An overview of the Schedule & Calendar application

There are five main screens in the Schedule & Calendar application. Monthly Index screen (Calendar) - you can view the monthly calendar with various icons indicating your schedule. Daily Index screen - you can view a schedule list on a specified date. Weekly Index screen - you can view weekly schedules. Details screen - you can view the details of the schedule entry. Edit screen - you can create a new entry or modify an existing entry.

To use the Schedule & Calendar application

Highlight the “Schedule” icon on the Main menu screen by using .

Press .

The Monthly Index screen appears.

If you press (or tap the close box), the Monthly Index screen returns to the Main menu screen.

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56 Schedule & Calendar

The five major screens are related to each other in the following way.

Monthly Index screen Weekly Index screen

View mode menu

Tap “MONTH” and select “WEEK”.

Tap “WEEK” and select “MONTH”.

Press .

Daily Index screen

Edit screen

Press .

Tap “WEEK” and select “DAY”.

Tap “DAY” and select “WEEK”.

Press .

Press or tap a Schedule & Calendar entry.

Press .

Tap “Edit”.

Press

Details screen

• If you tap the view mode menu “MONTH”, “WEEK”, “DAY” in each Index screen, the corresponding Index screen appears.

• If you press and hold for 1 second in any Index screen, the screen returns to the Main menu screen.

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Schedule & Calendar 57

Creating a new Schedule & Calendar entry

On the Index screen, tap “New”.

The Edit screen for a new entry appears.

Today or the specified date on the Index screens is entered.

Press to display the category menu.

Select the category in which you want to store the entry by pressing and press .

Press .

The pop-up calendar appears, and you may enter the date (see the following “Entering the date“).

Press .

The Set Time screen appears, and you may enter the time (see the following “Entering the time“).

Select the “Title” field by pressing and enter the title.

Select the “Location” field by pressing and enter the location.

Select the “Note” field by pressing and enter the description.

Category menu

Date

Time

Alarm button (See page 66)

Tap “SAVE” to store the entry.

The Edit screen turns into the Details screen.

If you press (or tap the close box), a confirmation message appears asking you if you really want to throw away all of the changes. To cancel the new entry, highlight “OK” by pressing and press (or tap “OK”).

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58 Schedule & Calendar

Note:

• For an event entry, select “All Day” on the Set Time screen in step 5. (See

page 59)

Entering the date

Follow the steps below to enter the date.

Pop-up calendar

Select a month by tapping “ ” or “ ”.

Monthly calendar button

Current day button

• Tapping “ ” chooses the next month, and tapping “ ” chooses the previous month.

Select a date by using .

Press .

Tap the desired date.

If you press , the setting is canceled and the pop-up calendar is closed.

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Entering the time

Set Time screen

Select the “Timed” or “All Day” radio button by pressing and press

If you select the “All Day” radio button, the entry will be recognized as an event, and you may skip to step 6. (See page 58)

If you select “Timed” radio button, you may proceed to step 2.

Press , select the start time (hour) by pressing , then press

Schedule & Calendar 59

Time radio button

Start time menu (hour : minute)

End time menu (hour : minute)

Press , select the start time (minute) by pressing , then press

Press , select the end time (hour) by pressing , then press

Press , select the end time (minute) by pressing , then press

Press (or tap “OK”) to store the setting.

The Set Time screen turns into the Edit screen for the time.

If you press (or tap “Cancel”), the setting is canceled.

Creating an event entry

A schedule that will last all day and requires no specified time can be entered as an event.

Perform steps 1 to 5 in “Creating a new Schedule & Calendar entry” on page 57.

In the Set Time screen, select the “All Day” radio button and tap “OK”.

Perform steps 6 to 9 in “Creating a new Schedule & Calendar entry” on page 57.

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60 Schedule & Calendar

If you select the “All Day” radio button in the Set Time screen, the “Alarm”

Note:

button on the Edit screen will be replaced with the “Reminder” button. (See page 67)

Viewing a Daily schedule

Open the Daily Index screen after storing Schedule & Calendar entries.

Category menu

Daily calendar button

Schedule

New button

Current day button

Edit button

You can also open the Daily Index screen in the following ways:

Note:

View mode menu

• In the Monthly Index screen, press (or tap the desired date).

• In the Weekly Index screen, select “DAY” from the view mode menu.

• In the Details screen, press .

About the Daily Index Screen

• Entries are listed in the order of event (entry without a specified time), and

schedule.

• Pressing displays the Details screen for the highlighted entry (or tap an entry).

• Tapping “New” opens the Edit screen for a new entry.

• Tapping “Edit” opens the Edit screen for the selected entry.

• Tapping “Today” opens the Daily Index screen for today.

Pressing , selecting “Go to Specific Date...” by pressing , and then tapping “Today” followed by “OK” also opens the today screen.

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Displaying a schedule for another date

To display the next or previous day’s schedules

Press (or tap “ ”) to display the next day’s schedule.

Press (or tap “ ”) to display the previous day’s schedule.

To display the schedules of a desired date

Press , select “Go to Specific Date...” by pressing , then press

The Go to Specific Date screen appears.

Specify the month by tapping “ ” “ ”.

Specify the date by using .

Press (or tap “OK”).

The Go to Specific Date screen turns to the Daily Index screen for the specified date.

Schedule & Calendar 61

To display today’s schedule

Tap “Today”.

Press , select “Go to Specific Date...” by pressing , and then tap “Today” followed by “OK”.

Selecting a Category

In the “All” category, all entries are displayed. You can limit the entries displayed by selecting other categories. (See page 23)

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62 Schedule & Calendar

Viewing a Weekly schedule

Select “WEEK” from the view mode menu.

The Weekly Index screen appears.

Category menu

Weekly calendar button

Date box

New button

Current day button

Edit button

View mode menu

About the Weekly Index Screen

• Selecting “DAY” from the view mode menu displays the Daily Index screen for the

highlighted entry.

• Selecting “MONTH” from the view mode menu displays the Monthly Index screen including the highlighted entry.

• Tapping a Schedule & Calendar entry displays the Details screen for that entry.

• Tapping the date box displays the Daily Index screen for that date.

• Tapping “Today” opens the Weekly Index screen on which today’s date is

highlighted. Pressing , selecting “Go to Specific Date...” by pressing , and then tapping “Today” followed by “OK” also opens the today screen.

Displaying schedules for another week

To display the next or previous week’s schedule

Press (or tap ) to display the next week’s schedule.

Press (or tap ) to display the previous week’s schedule.

To display the schedule of a desired week

Press , select “Go to Specific Date...” by pressing , then press

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Schedule & Calendar 63

The Go to Specific Date screen appears.

Specify the month by tapping “ ” “ ”.

Specify the date of the desired week by using .

Press (or tap “OK”).

The Go to Specific Date screen turns into the Weekly Index screen of the specified week.

To display current schedule

Tap “Today”.

Press , select “Go to Specific Date...” by pressing , and then tap “Today” followed by “OK”.

Selecting a Category

In the “All” category, all entries are displayed. You can limit the entries displayed by selecting other categories. (See page 23)

Viewing a Monthly schedule

On any Index screen, select “MONTH” from the view mode menu. The Monthly Index screen appears.

Monthly calendar button

All day event

New button

Current day Number of Number of button the week the day

About the Monthly Index Screen

• Pressing displays the Daily Index screen for the highlighted day (or tap the

day).

Scheduled at AM Scheduled at PM

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64 Schedule & Calendar

• Tapping “New” opens the Edit screen for a new entry.

• Tapping “Today” opens the Monthly Index screen on which today’s date is

highlighted.

• Pressing , selecting “Go to Specific Date...” by pressing , and then tapping “Today” followed by “OK” also opens the Monthly Index screen for this month.

Displaying a schedule of another month

To display the next or previous month’s schedules

Tap “ ” to display the next month’s schedule.

Tap “ ” to display the previous month’s schedule.

To display the schedule of a desired month

Press , select “Go to Specific Date...” by pressing , then press

The Go to Specific Date screen appears.

Select the desired month by tapping “ ” or “ ” and press .

The Go to Specific Date screen turns into the Monthly Index screen of the specified month.

To display schedule of this month

Tap “Today”.

Press , select “Go to Specific Date...” by pressing , then tap “Today” followed by “OK”.

Selecting a Category

In the “All” category, all entries are displayed. You can limit the entries displayed by selecting other categories. (See page 23)

e00_zq800(introduction)60.book Page 65 Wednesday, April 24, 2002 8:45 PM

Viewing the details of a Schedule & Calendar entry

In the Weekly or Daily Index screen, press to display the Details screen for the highlighted entry.

New button

Schedule & Calendar 65

View mode menu

Edit button

Current day button Deletion button

About the Details Screen

• Pressing or selecting “DAY” from the view mode menu displays the Daily

Index screen.

• Tapping “New” opens the Edit screen for a new entry.

• Tapping “Edit” opens the Edit screen for the current entry.

• Tapping “Today” opens the Daily Index screen for today.

Pressing , selecting “Go to Specific Date...” by pressing , and then tapping “Today” followed by “OK” also opens the today screen.

Displaying a schedule of another date

To display the next or the previous day’s schedule

Press to display the next entry.

Press to display the previous entry.

To display the schedule of a desired date

Press , select “Go to Specific Date...” by pressing , then press

The Go to Specific Date screen appears.

Specify the month by tapping “ ” “ ”.

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66 Schedule & Calendar

Specify the date by using .

Press (or tap “OK”).

The Go to Specific Date screen turns into the Daily Index screen for the specified date.

To display the current schedules

Tap “Today”.

Press , select “Go to Specific Date...” by pressing , then tap “Today” followed by “OK” .

Modifying a Schedule & Calendar entry

See page 26 for the basic operations.

Setting a schedule alarm

You can set an alarm for each Schedule & Calendar entry.

Open the Edit screen.

Tap “Alarm”.

The Alarm screen appears.

Alarm check box

Alarm ON

Alarm OFF

Minutes box

Unit menu

Check the alarm check box by pressing .

Press and specify the reminder time in increments of ten by pressing (or by tapping “ ” “ ”).

The figure counts up each time is pressed (or “ ” is tapped) and counts down each time “ ” is tapped.

e00_zq800(introduction)60.book Page 67 Wednesday, April 24, 2002 8:45 PM

Press and specify the reminder time in single digit increments by pressing

(or by tapping “ ” “ ”).

The figure counts up each time is pressed (or “ ” is tapped) and counts down each time “ ” is tapped.

Press .

Select the unit by pressing and press .

Press (or tap “OK”) to complete the alarm setting.

• The Alarm will sound before the appointment according to your settings.

If you press , the setting is canceled.

Note:

• When the specified time before the Schedule & Calendar entry is reached, the

alarm will sound and the Schedule Alarm screen will be displayed. Press

(or tap “OK”) to stop the alarm. The Daily Index screen including that

schedule will be displayed.

• The title, date, and time for the appointment will be displayed in the Schedule Alarm screen. If the appointment has been designated as secret, only the date and time will be displayed.

Schedule & Calendar 67

Setting a reminder

You can set a reminder for all day event entries instead of an alarm setting. If you set a reminder, the following screens appear when the unit is turned on.

* Where the entry is not set

as secret.

Open the Edit screen for an all day event.

Tap “Reminder”.

* Where the entry is set as

secret.

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68 Schedule & Calendar

The Reminder screen appears.

Select “ON” by pressing and press .

Press and select the first digit for the number of day(s) before by pressing

The figure counts up each time is pressed.

Press and select the second digit for the number of day(s) before by pressing

The figure counts up each time is pressed.

Press (or tap “OK”).

The reminder is now set.

Operations using the menu

If you press when you are using the Schedule & Calendar application, the menus available for the Schedule & Calendar application appear in the menu window. The menus, unique to the Schedule & Calendar application, are explained as follows. See page 26 for general operations using the menu.

Data Deletion

Selected Day

Deletes all entries for the selected day.

All this Month

Deletes all entries for the selected month.

Delete to Last Month

Deletes all entries for the last month and before.

Go to Specific Date...

Brings you to the schedule for the specified date.

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View Setting...

Changes the font size on the Weekly/Daily Index or Details screen.

Alarm Tone...

You can select a desired alarm type.

Schedule & Calendar 69

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70 Schedule & Calendar

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Address Book

The Address Book application allows you to create, modify, and manage all contact information, such as addresses, phone numbers, and E-mail addresses. You can classify them into categories such as Personal or Business, or can customize them to suit your needs.

An overview of the Address Book application

There are three main screens in the Address Book application. Index screen - you can view Address Book entries displayed in alphabetical order by name. Details screen - you can review the details of an entry. Edit screen - you can create a new entry or modify an existing one.

Address Book 71

To use the Address Book application

Highlight the “Address” icon on the Main menu screen by using .

Press .

The Index screen appears.

If you press (or tap the close box), the Index screen returns to the Main menu screen.

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72 Address Book

The three main screens are related to each other in the following way.

Index screen Details screen

Press .

Tap “Edit”. Tap “SAVE”.

Press . Tap “Edit”.

Edit screen

• Tapping “New” on the Index or Details screen displays the Edit screen for creating a new entry.

Creating a new Address Book entry

In the Index or Details screen, tap “New”.

The Edit screen for a new entry appears.

Save

Category menu

Field names

Press to display the category menu.

Scroll buttons

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Select the category in which you want to store the entry by pressing and press (ex. “Business”).

Move the cursor to each field where you want to enter data by pressing .

Enter the data.

• You can enter data in the following fields:

Last name, First name, Company, Section, Title, Office # (number), Fax #, Home #, Mobile #, Pager #, Other #, E-mail 1, E-mail 2, URL, Address (W (Work)), City (W), State (W), Zip code (W), Country (W), Address (H (Home)), City (H), State (H), Zip code (H), Country (H), Birthday (M/D/Y or D.M.Y can be selected by changing the Date Format setting in the Settings application), Custom 1, Custom 2, Note.

Tap “SAVE” to store the new entry.

The Edit screen turns into the Details screen.

If you tap the close box, the new entry is canceled.

Address Book 73

Viewing a list of Address Book entries

Open the Index screen.

Address Book entries are displayed in alphabetical order according to the name under a specified category and list item.

Category menu

You can change the sorting order. (See page 75)

New button

Mail button

Edit button

• Each time you press the highlight moves one line up or down.

Scroll up/down

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74 Address Book

Searching for an entry (Direct search)

In the Index screen, you can recall entries by the first character(s) of the last name (or first name, or company).

Open the Index screen.

Tap the desired character(s) of the last name on the tablet keyboard.

• You can enter a maximum of 5 characters.

• If you tap the desired character(s) on the Index screen, the entries starting with

the characters will be displayed at the top of the entry list and the first entry will be highlighted.

• If the desired entry is not found, the subsequent entry will be displayed.

• Entries can also be recalled directly by using the first name or company by setting

the 1st field using the menu command (“View Setting...” menu).

Press when the desired listing or entry is recalled.

Note: On the Details screen, you can recall the entries only by the last name.

Selecting a Category

In the “All” category, all entries are displayed. You can limit the entries displayed by selecting other categories. (See page 23)

Viewing the details of an Address Book entry

On the Index screen, highlight the entry you want to review by pressing .

Press .

Tap the desired entry.

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The Details screen of the entry appears.

Address field icons

Address Book 75

Only the fields containing the data are displayed.

New button

Edit button

• On the Details screen, field names are represented by icons.

• Field data (Address, City, State, Zip code, Country) on the Index screen will be

displayed in one field on the Details screen.

Scroll buttons

Mail button

Delete button

Selecting the next or previous entry

Press to select the next entry and press to select the previous entry in alphabetical order under the same category.

Modifying an Address Book entry

See page 26 for the basic operations.

Changing the sorting order

You can change view on the Index screen.

Press and select “View Setting...”.

Press .

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76 Address Book

The Index View Setting screen appears.

1st field menu

2nd field menu

Press to display the 1st field menu.

Select the desired item for the 1st field of the Index screen by pressing and press .

• If you select “Last Name, First Name”, the last and first name will be displayed in the 1st field of the Index screen with a comma (,) inserted between them (default setting).

• If you select “First Name Last Name”, the first and last name will be displayed in the 1st field of the Index screen.

Press to display the 2nd field menu.

Select the desired item for the 2nd field of the Index screen by pressing and press .

Press twice and press (or tap “OK”) to save the setting.

The screen returns to the Index screen.

If you press (or tap “Cancel”), the setting is canceled.

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Creating an e-mail message from an Address Book entry

On the Index or Details screen, tap “Mail”.

• If you tap “Mail” on the Index screen, the e-mail address from the highlighted entry will be displayed.

• If you tap “Mail” on the Details screen, the e-mail address of the current entry will be displayed.

* Where both the

“E-mail 1” and “E-mail 2” fields for the Address Book entry are filled.

Address Book 77

Press .

Select the e-mail address you want to send a message to from “MAIL 1” or “MAIL 2” by pressing and press .

The New Message screen appears with the “TO” field filled with the selected e-mail address.

Enter the “CC”, “SUB”, “Message” field, and then press (or tap “SEND”).

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78 Address Book

Operations using the menu

If you press when you are using the Address Book application, the menus available for the Address Book application appear in the menu window. The menu, unique to the Address Book application, is explained as follows. See page 26 for general operations using the menu.

View Setting...

Selects the 1st and 2nd field view for the Index screen and changes the font size of the Index or Details screen.

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To Do List

The To Do List application allows you to manage tasks and reminds you to complete them before the due date. You can list them by due date or by priority.

An overview of the To Do List application

There are three main screens in the To Do List application. Index screen - you can view a list of To Do List entries. Details screen - you can confirm the details of an entry. Edit screen - you can create a new entry or modify an existing one.

To use the To Do List application

Highlight the “ToDo” icon on the Main menu screen by using .

To Do List 79

Press .

The Index screen appears.

If you press (or tap the close box), the Index screen returns to the Main menu screen.

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80 To Do List

The three main screens are related to each other in the following way.

Index screen

Tap “Edit”.

Edit screen

(To Be Done)

Press .

Press or tap the entry.

Details screen

(To Be Done)

Tap “SAVE”.

You can check or uncheck the status check box by pressing .

Tap “Edit”.

Details screen

(Done)

• Tapping “New” on the Index or Details screen displays the Edit screen for creating a new entry.

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Creating a new To Do List entry

On the Index or Details screen, tap “New”.

The Edit screen for a new entry appears.

Press to display the category menu.

Select the category in which you want to store the entry by pressing and press .

Press and enter the title of the entry.

Press , select the due date on the pop-up calendar by using , then press .

Press , select priority from 1 (most important) to 5 (least important) by pressing , then press .

To Do List 81

Category menu Due date pop-up calendar

Priority menu

Press and enter the description.

Press (or tap “SAVE”) to store the new entry.

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82 To Do List

Viewing a list of To Do List entries

Open the Index screen.

To Do List entries are displayed by “Date” or by “Priority” under a specified category. (See page 23)

Category menu

Index item pop-up menu

Finish check box

Priority

Due date

New button

Edit button

If you press , the Main menu screen appears.

Scroll up/down

Selecting an index item

You can limit the entries displayed to “All”, “Done”, or “To Be Done” by using the index item pop-up menu.

Tap the index item pop-up menu.

Tap the desired index item.

The desired index screen will be displayed.

Selecting a Category

In the “All” category, all entries are displayed. You can limit the entries displayed by selecting other categories. (See page 23)

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Viewing the details of a To Do List entry

On the Index screen, highlight the entry you want to confirm by pressing .

Press .

Tap the desired entry.

The Details screen of the selected entry appears.

To Be Done

Done

To Do List 83

To Do field icons

Status (To Be Done)

Due date

Status (Done)

Done date

Modifying a To Do List entry

See page 26 for the basic operations.

If you change the index item from “To Be Done” to “Done”, the “DUE

Note:

DATE” field changes to “DONE DATE” field.

Checking a finished entry

When you finish a To Do List task, check the Finish check box. If you do not check the box, the To Do List entry is recognized as unfinished.

To check on the Index or Details screen

On the Index screen, highlight the finished entry by pressing .

Open the Details screen.

Tap (check box).

“DUE DATE” will change to “DONE DATE” that has today’s date.

• Repeating the above procedures removes the check.

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84 To Do List

• On the Details screen, you can check or uncheck the check box by pressing

Changing the sorting order

You can sort To Do List entries by “Date” or by “Priority” and change the font size on the Index screen.

On the Index screen, press .

Select “View Setting...” by pressing and press .

The Index View Setting screen appears.

Select the “Date” or “Priority” radio button and press .

Select the “Small” or “Large” radio button and press .

Press (or tap “OK”) to store the setting.

The screen returns to the Index screen.

If you press (or tap “Cancel”), the setting is canceled.

You can also change the font size on the Details screen by pressing

Note:

and selecting “View Setting...” on the Details screen.

Operations using the menu

If you press when you are using the To Do List application, the menus available for the To Do List application appear in the menu window. The menus, unique to the To Do List application, are explained as follows. See page 26 for general operations using the menu.

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Data Deletion

Selected Entry

Deletes the selected entry.

All in this Category

Deletes entries in the selected category.

All Done Entries

Deletes all Done entries in the To Do List application.

All To Do Entries

Deletes all entries in the To Do List application.

View Setting...

Selects a sorting order for the To Do List entries by “Date” or by “Priority” on the Index screen and changes the font size on the Index or Details screen.

To Do List 85

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86 To Do List

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Memo

The Memo application allows you to make brief notes.

An overview of the Memo application

There are three main screens in the Memo application. Index screen - you can view a list of Memo entries. Details screen - you can confirm the details of an entry. Edit screen - you can create a new entry or modify an existing entry.

To use the Memo application

Highlight the “Memo” icon on the Main menu screen by using .

Press .

The Index screen appears.

Memo 87

If you press (or tap the close box), the Index screen returns to the Main menu screen.

The three main screens are related to each other in the following way.

Index screen Details screen

Press or tap the entry.

Press .

Edit screen for a new entry

Tap “New”.

• Tapping “Edit” on the Index or Details screen displays the Edit screen for editing an existing entry.

Tap “SAVE”.

Tap “New”.

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88 Memo

Creating a new Memo entry

On the Index or Details screen, tap “New”. The Edit screen for a new entry appears.

SAVE button

Title line

Enter your memorandum with the stylus.

• The first line becomes a title in both the Index and Details screen.

Press (or tap “SAVE”) to store the new entry.

If you press , the new entry is canceled.

Viewing a list of Memo entries

Open the Index screen.

Memo entries are displayed by “Title” or by “Date” under in a specified category. (See page 23)

Category menu

New button

Scroll up/down

Edit button

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• If you press , the Main menu screen appears.

• If you press , the Details screen of the highlighted entry appears.

Selecting a Category

In the “All” category, all entries are displayed. You can limit the entries displayed by selecting other categories. (See page 23)

Viewing the details of a Memo entry

On the Index screen, highlight the entry you want to confirm by pressing .

Press .

Tap the desired entry.

The Details screen of the selected entry appears.

Memo 89

Scroll buttons

• Press to scroll line.

Modifying a Memo entry

See page 26 for the basic operations.

Changing the sorting order

You can sort Memo entries by “Title” or by “Date” and change the font size on the Index screen.

On the Index screen, press .

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90 Memo

Select “View Setting...” by pressing and press .

The Index View Setting screen appears.

Select the “Title” or “Date” radio button and press .

• If you choose the “Title” radio button, memo entries are listed in the order of numbers, letters (uppercase, lowercase), or symbols.

• If you choose the “Date” radio button, Memo entries are listed by date. The oldest entry will be displayed on the top of the list.

Select the “Small” or “Large” radio button and press .

Press (or tap “OK”) to store the setting.

The screen returns to the Index screen.

If you press (or tap “Cancel”), the setting is canceled.

You can also change the font size on the Details screen by pressing

Note:

and selecting “View Setting...” on the Details screen.

Operations using the menu

If you press when you are using the Memo application, the menus available for the Memo application appear in the menu window. The menus, unique to the Memo application, are explained as follows. See page 26 for general operations using the menu.

Data Deletion

All Memo Entries

Deletes all Memo entries in the Memo application.

View Setting...

Selects a sorting order for Memo entries by “Title” or by “Date” on the Index screen and changes the font size on the Index or Details screen.

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NotePad

The NotePad application allows you to manually write notes using the stylus.

An overview of the NotePad application

There are three main screens in the NotePad application. Index screen - you can view NotePad entries. Details screen - you can review the details of an entry. Edit screen - you can create a new entry or modify an existing one.

To use the NotePad application

Highlight the “NotePad” icon on the Main menu screen by using .

Press .

The Index screen appears.

NotePad 91

If you press (or tap the close box), the Index screen returns to the Main menu screen.

The three main screens are related to each other in the following way.

Details screenIndex screen

Press or tap the entry.

Press .

Edit screen

Tap “Edit”.

• Tapping “New” on the Index or Details screen displays the Edit screen for creating a new entry.

Tap “SAVE”.

Tap “Edit”.

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92 NotePad

Creating a new NotePad entry

On the Index or Details screen, tap “New”.

The Edit screen for a new entry appears.

SAVE

Tool box

: Draws a free-hand line. You can select three types of lines. Tap this icon to

display line options and then select the desired line by tapping it.

: Draws a straight line starting from the point where the stylus is in contact with the

screen to the point where the stylus is released.

: Erases graphics on the screen. The eraser is available in three sizes.

: Draws a box whose line starts from the point where the stylus is in contact with

the screen to the point where the stylus is released.

: Draws a circle whose line starts from the point where the stylus is in contact with

the screen to the point where the stylus is released.

: Clears the screen.

Draw a desired line with the stylus by using the tool box.

Press (or tap “SAVE”) to store the new entry.

The entry will be saved as “Untitled”.

If you press , the new entry is canceled.

• To specify a title for an entry, tap “Title” on the Details screen.

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Viewing a list of NotePad entries

Open the Index screen.

NotePad entries are displayed by “Title” or by “Date” under a specified category.

Category menu

NotePad 93

New button

Edit button

Scroll up/down

Selecting a Category

In the “All” category, all entries are displayed. You can limit the entries displayed by selecting other categories. (See page 23)

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94 NotePad

Viewing the details of a NotePad entry

On the Index screen, highlight the entry you want to confirm by pressing .

Press .

Tap the desired entry.

The Details screen of the selected entry appears.

Modifying a NotePad entry

See page 26 for the basic operation.

Changing the sorting order

You can sort NotePad entries by “Title” or by “Date” and change the font size on the Index screen.

On the Index screen, press .

Select “View Setting...” by pressing and press .

The View Setting screen appears.

Select the “Title” or “Date” radio button.

Select the “Small” or “Large” radio button.

• If you choose the “Title” radio button, NotePad entries are listed in the order of numbers, letters (uppercase, lowercase), or symbols.

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• If you choose the “Date” radio button, NotePad entries are listed by date. The oldest entry will be displayed on the top of the list.

Press (or tap “OK”) to store the setting.

The screen returns to the Index screen.

If you press (or tap “Cancel”), the setting is canceled.

Operations using the menu

If you press when you are using the NotePad application, the menus available for the NotePad application appear in the menu window. The menus, unique to the NotePad application, are explained as follows. See page 26 for general operations using the menu.

Data Deletion

All Notepad Entries

Deletes all entries in the NotePad application.

Title

Edits the title of the selected entry.

View Setting...

Selects a sorting order for NotePad entries by “Title” or by “Date” and changes the font size on the Index screen.

NotePad 95

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96 NotePad

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Other Applications 97

Other Applications

Calculator

The unit provides a 12-digit calculator which allows you to perform mathematical operations, including percentage and square root calculations.

To use the Calculator application

Highlight the “Calc” icon on the Main menu screen by using .

Press .

The Calculator screen appears.

“+/-”:

Changes sign of “CM”: Clears the memory.

number.

“RM”: Displays the memory’s content.

“M-”: Subtracts a number from the memory.

“M+”: Adds a number to the memory.

If you press on the Calculator screen, the screen returns to the Main menu screen.

Perform a calculation by tapping the numeric and mathematical symbol keys on the screen.

“CE”:

Clears the number

entered last.

“C”:

Clears the current

calculation.

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98 Other Applications

Calculation examples

Before starting calculation, tap twice.

Note:

Calculation

Example Tap operation Display

Arithmetic (–24+2)÷4= 24 2 4 –5.5

Constant 34+57

34 57 The addend

91. becomes a constant.

45+57

102. (Subtraction and division are performed in the same manner.)

68×

25=

68 25 The

1,700. multiplicand becomes a constant.

Percentage

40=

68×

200×10%=

9÷36=

200 10

936

2,720.

20.

25.

Add-on 200+(200×10%)= 200 10 220.

Discount What is 500 after a

20% discount?

Square

=259 4.

25 9–

500 20 (or 500 20 )

400.

root

Power (4

3)2

= 4 4,096.

Reciprocal 1/8= 8 0.125

Memory Summation

25×5=125 –) 84÷3=28 +) 68+17=85

(Total)

(Clear the memory) 25 5 84 3 68 17

125.

M M M

182.

28.

85.

Temporary memory (14-3x2)x (52-35)=

1432 52 35

M M

136.

Sharp ZQ-800 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual