Sharp ZQ-650 User Manual

SHARR

ELECTRONIC ORGANIZER

OPERATION MANUAL

Getting Started .......................................

General Operation.. ...............................

Time Management.. ...............................

Creating Your Own Database.. ..............

Memo..................................................... 47

Desk Accessories.. .................................

Separate the Quick Reference Guide from this manual and keep for reference.

.17 .31 .41

.51

Expense.. ...............................................

Features & Utilities for Added Power.....6 9

Using the Optional Peripherals..

Personalizing Your Organizer.. ..............

Appendices.. ..........................................

.63

............. .73

.81 .89

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Introduction

Congratulations on purchasing the ZQ-63O/ZQ-64Q/ZQ-650 Electronic Organizer.

Please read this operation manual thoroughly to familiarize yourself with all the features of the unit and to ensure years of reliable operation. You may also find it useful to keep this operation manual on hand for reference.

One of the models described in this manual may not be available in some countries.

Some of the accessories described in the manual may be unavailable in some countries.

NOTICE

SHARP strongly recommends that you keep separate permanent written records of all important data. Data may be lost or altered in virtually any electronic memory product under certain circumstances. Therefore, SHARP assumes no responsibility for data lost or otherwise rendered unusable whether as a result of improper use, repairs, defects, battery replacement, use after the specified battery life has expired, or any other cause.

Some of the accessories described in this manual may not be available at the time you purchase this product.

Check with your local SHARP dealer concerning availability.

All company and/or product names are trademarks and/or registered trademarks of their respective manufacturers.

Note: *

The differences between memory capacity. Also, the ZQ-650 Organizer has an optical communication terminal ZQ-640 do not. The remainder of the functions are common.

Unless otherwise specified, the text and material in this manual apply to both models.

ZQ-630/ZQ-640/Z&650

(IrDA),

while ZQ-630 and

are

SHARP assumes no responsibility, directly or indirectly, for financial losses or claims from third persons resulting from the use of this product and any of its functions, such as stolen credit card numbers, the loss or alteration of stored data, etc.

The information provided in this manual is subject to change without notice.

Contents

Chapter

3 Time The Calendar Application The Schedule Application The To Do Application The ANN (Anniversary) Application

Management

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31-40

Introduction

Contents

Caring for the Organizer

Chapter1Getting

Chapter 2 General

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16

Part Names and Functions Getting the Organizer Up and Running Setting up the Organizer after Initialization Getting to Know Your Organizer

Operation Opening an Application Selecting the Display Modes Creating a New Entry Editing an Existing Entry Editing Techniques Finding Specific Entries in Your Organizer Deleting Entries Checking the Time and Date

Checking the Memory The TOOLS Menu -the Organizer’s Basic Utilities

Chapter 4 Creating Your Own

The Tel Application User File Application

2-3

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

17-30

Customizing the User File Application

Chapter5Memo

The Memo Application

Chapter 6 Desk Accessories

The

Calc

The Clock Application

Chapter 7 Expense

The Expense Application

The Expense Report Application

Chapter 6 Features and Utilities for Added Power

Copying or Moving Blocks of Text Copying or Moving Entries Special Characters

Chapter 9 Using the Optional Peripherals

The Peripherals Menu Transferring Data Exchanging Information with a Personal Computer Points to remember when using peripherals

Database . . . . . . . . . . . . . . . . . . . 41-46

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47-50

(Calculator) Application

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63-66

. . . . . . . . . . . . . . . . 73-60

51-62

I..

69-72

Chapter 10 Personalizing Your Organizer . . . . . . . . . . . . . . . . . 81-88

The Start-Up Display Setting the Owner’s Information Locking the Organizer Changing the Calendar Display Format Selecting the large font view

Appendices

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

89-93

A. Resetting the Organizer

All reset operation

B. Battery Replacement

General guidelines

Replacing the operating batteries

C. Specifications

Index

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

94-98

Caring for the Organizer

The Organizer contains sophisticated circuitry and a glass

display panel which can be damaged if not handled with care.

A few

precautions should be taken regarding the Organizer’s care to ensure it gives you many years of reliable and trouble- free use.

Keep the Organizer away from extreme heat. Do not leave it on the dashboard of a car or near any source of heat. Do not leave it in any place that is extremely damp or dusty.

Do not drop the Organizer or subject it to severe impact or extreme force. Bending the Organizer unduly can damage it.

Sharp or hard object can scratch and damage the Organizer. Make sure it is adequately protected when carried with other objects. Do not carry it loose in a bag or briefcase: find a pocket or secure compartment within your bag.

Clean the Organizer only with a soft,

dry cloth. Do not use solvents.

Do not carry the Organizer around in your back pocket, as it may break

when you sit down. The display is

made of glass and is very delicate.

Since this product is not waterproof, do not use it or store it where fluids, for example water, can splash onto it. Raindrops, water spray, juice, coffee, steam, perspiration, etc. will also cause malfunction.

WWlCl

Do not use extreme force when pressing the keys. Do not use any sharp, pointed object or even your fingernails to press them.

Replace the batteries as soon as they become weak (see

p.90). Failing to replace weak batteries may result in

leakage or lost data.

CHAPTER 1

Getting Started

This chapter explains everything you need to know to set up and begin working with your Organizer, from installing the batteries to initialization. The chapter also includes a labeled illustration of the parts of the Organizer, and basic explanation of its key features, from the keyboard to the display and its symbols.

Part Names and Functions

GET@?SEND

SYNC

[@iiq(A:A][MENU]

Display Shows information, and is used for navigating thevariousfunctions.

Numeric keypad Used for operating the calculator and entering numbers in other applications.

Application keys Starts appropriate applications.

L-

Infrared Transfer

(IRDA)

For data transfer between two ZQ-650 Organizers via the infrared port. (only ZQ-650 has the function of infrared transfer.)

Keyboard For entry of characters and commands.

4-pin

cable jack Connects 4 pin Communication Cable for other interfaces, etc.

-Reset button initializes and resets the Organizer.

Connects the docking

communication.

Getting the Organizer Up and Running

Installing the batteries

Battery replacement switch

Locks the battery compartment to prevent access to the batteries

Opens the Organzier.

For wireless communication with other ZQ-650 Organizers.

Operating battery compartment Holds operating battery

Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES (the red dot becomes visible).

Slide off the operating batteries cover.

Insert two batteries on top of the ribbon tab, making sure they are positioned correctly according to plus (+) and minus

(-)

polarity, as shown below.

4. Replace the cover.

Set the battery replacement switch back to NORMAL

OPERATION (the red dot disappears).

The Organizer will not function unless the battery replacement switch is in the NORMAL OPERATION

position.

Initializing

The Organizer must be initialized when it is used for the first time.

Press and hold the [ON] key.

2. While holding down the [ON] key, push the RESET button on the bottom of the Organizer using a pen or some other pointed object. The following message will appear.

CJOU t.hr orsanizer’s mrmnrr <this delete

reallr

all data)?

want

ini tCali?r

will

The Name Field Setting window appears.

Please

determinr

want. to view

Plrase +elect, either ortinn

the

t.hc First

otxkr that YOU

and Lost

Namrs

[

11 nr [ 2 1

Press 1 or 2 to select the desired name order. Press

4. [ENTER] when you have finished.

Or you can press [N] to initialize the Organizer rather than

to select the Name Field Setting. The LCD Contrast screen then appears.

If the display is not clear, press and

[NEXTJ

until the display is satisfactory.

Press [ENTER] when ready.

[A]

and

[v]

or [PREV]

The message “Working...Please Wait.” appears while the Organizer proceeds with the initialization procedure.

Press

[v]

to select the Name Field Setting.

The Organizer then automatically starts the SETUP utility, so that the owner information, the time and date and various other

settings are defined before use.

Setting up the Organizer after Initialization

The Organizer takes you through the various steps needed to set up the Organizer before use. These steps are described below. We strongly recommend that you complete the entire SET UP procedure before starting to actually use your Organizer.

Welcome messages and instructions Setting the Owner information Setting the Clock User’s Preferences

Welcome messaaes and instructions

After completing the LCD Contrast setting above, the Organizer displays the following welcome message, briefly outlining its functions.

Press [ENTER] to continue.

The User Setup Basic Instructions appear to instruct you how to move around the screen during User Setup and normal use.

You can use You can also use [PREV] and [NEXT] to move from field to field.

Press [ENTER] to proceed with setting the Owner Information (or [CANCEL] to exit the SETUP procedure).

Setting the Owner’s Information

The Owner Information comprises your name, address and telephone number.

[A] [v] [+I [b]

If you make a mistake while entering the Owner Information, don’t worry! You can amend the Owner Information easily during normal use, so just proceed with the rest of the User Setup. (see PREFERENCES, p.82)

After pressing [ENTER] after the previous Basic Instructions screen, the Set Owner Information screen appears.

to movearound thescreen.

Press [ENTER] to proceed with the User Setup.

The User Setup introduction appears to explain the operations

you are about to carry out.

Pnt Jones-

Enter your name, then press

The cursor moves to the NO. field.

Enter your number an example, tel number, mobile phone number, etc. Then press to the ADDRESS field.

Enter your full address.

Press

[+I]

to move the start of the next line in ADDRESS.

[v]

[y]

[NEXTJ.

or [NEXT].

The cursor moves

If the desired city does not appear, press

to display more cities.

[PR EVj

[NEXTI

Press [ENTER] when done.

Press [ENTER] to proceed with settina uo the Clock as described below (or procedure).

[CANCEL] to quit the User Setup

Setting the Clock

In order for the Calendar, Schedule, To Do, and other time- based applications to work correctly, the built-in clock must be set to the correct time, date and city. The Clock application displays the time in two different cities: the Local city, where the user normally lives or works, and the World city, which is any other city of the user’s choice. When the Organizer is first

initialized, the Local city is automatically set to New York, and the World city is London. Before setting the Clocks correct time, you should first select the Local City for which you want to set the time.

After entering the Owner Information above, the following list of cities appears:

You can jump to a particular country by pressing the first letter of that country’s name.

Select the desired city by moving the cursor to it and then press [ENTER] to confirm. Or select numbers directly.

The Daylight Saving Time screen appears.

If your city is currently on Daylight Saving Time, press

3. otherwise press [N].

The ADJUST TIME/DATE window then appears.

Select the time system you want the Clock to use by pressing

In the LOCAL DATE field, press [y ] to display the pop-

5. up calendar. Use month, then use the arrow keys to select today’s date.

[+]

[,I,

then press

[PREV]

and

[V]

or [NEXT].

[NEXT]

to select the current

[l] - [4]

[VI,

Press [ENTER] once the date has been selected. The pop-up calendar disappears and the date now appears in the LOCAL DATE field.

Enter the local time, preceding single-digit hours and

minutes with “0”.

Setting the World City

As well as setting the Local City previously, you can also select the world city, used to display the time in another city of your choice alongside the Local time. When the Organizer is

initialized, the World city is set to London.

Press [PM] to select PM or [AM] for AM, then press

[ENTER].

A new screen then appears to inform you that the basic setup procedure is now completed, and the Organizer is ready for

use. However, there are other areas in which you can customize

your Organizer further by setting various options.

Advanced Setup

Select ADVANCED SETUP from the User Setup screen.

The User Setup display then appears. There are three choices available.

Change World City

Set Start-up Display

Lock Organizer

If you do not wish to set the Advanced Setup at this time, press

[ENTER] to exit set up. The Calendar application display then

appears, and you can begin to use your Organizer.

To set one of the Advanced Setup, select the appropriate option.

To select the World city:

Select CHANGE WORLD

1. screen.

The CHANGE WORLD cities is given, with four cities displayed at one time.

If the city you wish to select does not appear in the list,

2. type the first letter of the desired country.

Select the desired city by moving the cursor to it and then

3. press [ENTER]. Or select numbers

CITY

from the Advanced Setup

CITY

screen appears. A list of six capital

[l] - [4]

directly.

Setting the Start-up Display You

can control the way Organizer behaves each time you turn it on, including the background that appears. The Start-up display offers four options:

STARTUP 1:

STARTUP 2: Air Plane

START-UP 3: START-UP 4:

Globe&SHARP logo

World Map Image NONE

In the START-UP field, you can choose a decorative background to be displayed each time the Organizer is

turned on.

Press number 1-4 to get the desired display.

Press [ENTER].

The Advanced Setup screen reappears.

To start working with the Organizer

The Advanced Setup screen reappears.

Setting the Password and Locking theorganizer

The Organizer allows you to keep selected entries in your Organizer secure by locking it with a password. Once the Organizer is locked, the Secret entries cannot be accessed

until the Organizer is Unlocked, for which the password must be given.

Select this option if you want to define a password and lock the Organizer.

From the Advanced Setup screen, select LOCK

ORGANIZER.

The Set Password and Lock Organizer screen appears.

Enter the password you wish to use then press [ENTER].

Re-type the password to confirm and then press [ENTER].

A message appears reminding you to remember your password or keep it in a safe place.

After initialization and the User Setup has been set, the Organizer is ready to be used for normal work, such as the entry of information.

Select STARTORGANIZING.

The Calendar application opens in the

Select any application you wish to use by pressing the

2. corresponding key.

3-Month

view.

Turning the Organizer on and off

Press [ON] to turn the power on and [OFF] to turn the power off. The Organizer will not operate if the battery replacement switch is in the REPLACE BATTERIES position.

Auto power off

To conserve battery power, the Organizer will turn itself off if it

has not been used for about 7 consecutive minutes. However, in order to avoid accidentally interrupting data transfers, the auto power-off function is disabled while communicating with other devices.

If the Organizer’s power goes off automatically before an entry

you have been working with is stored in an application, the

data will not be lost. When you press [ON], the Organizer will return to the same operating state as before the power turned off automatically.

Setting the LCD contrast to suit various lighting conditions

Select KEY SOUND ON (J indicates that the option is currently set.)

The key beep is now turned off and the musical symbol disappears from the bottom line of the display.

Backlight

From time to time, the contrast of the LCD display may have to

be adjusted for ideal readability. You may find, for example, that a contrast setting that was fine for the home or office is not adequate when outdoors or when traveling on public transport. Follow the procedure below to adjust the LCD contrast.

Press [MENU] three times to open the TOOLS menu.

Select ADJUST LCD CONTRAST

Adjustthe contrast by pressing and [NEXT].

Press [ENTER] when you are satisfied with the contrast.

[A]

and

[v]

or [PREV]

Turning the key beep on and off

The Organizer can be set to make a sound (a beep) each time a key is pressed. This may help you to know whether a key has been pressed properly. The default setting is on, indicated by a musical symbol .P on the bottom of the display. You can use the TOOLS menu to change the setting.

Press [MENU] three times to open the TOOLS menu.

The Organizer provides a built-in Backlight, which allows you to view the display and use the Organizer even in low-light conditions, eg. in atheater, restaurant, or business presentation. Pressing [BACKLIGHT] once illuminates the display for around

1 minute. When already on, press [BACKLIGHT] again to turn

it off.

If you press for as long as you continue to use the Organizer, until you have not typed any key for 1 minute. This is useful if you want to enter or access some information that will take longer than 1 minute.

The Backlight may remain on for less than 1 minute if the battery level

Note: Do not use the Backlight unnecessarily. *

[2nd]

[BACKLIGHT], the Backlight will remain on

isvery

low.

Since the Backlight drains power from the operating batteries, excessive use of the Backlight will significantly reduce your battery life.

Continuous use of the Backlight will, over time, lead to gradual loss of brightness.

Getting to Know Your Organizer

ZQ-630, ZQ-640, ZQ-650 Organizers are a compact yet

sophisticated information management device that you can use anytime, anywhere. Their applications and utilities allow you to enter and organize information, and it has powerful communications facilities that enable you to put that information to optimum use when you return to your home or office. You can quickly update your computerized mailing lists, for example, or even transfer your notes, letters and memos onto a PC for further processing.

applications have a menu for functions and commands that are specific to each application.

Press [MENU] once displays the application menu, which

contains the operations and commands specific to the

particular application. Pressing [MENU] successively displays

the PREFERENCES, TOOLS and PERIPHERALS menus.

PREFERENCES

Applications

Operations on the Organizer are performed using applications. The Organizer’s Calendar and Schedule, for example, are applications that record and display time related information. To start an application, press the corresponding key on the

top of the keyboard.

When working in one application, you can switch to another application simply by pressing that application key. Data being processed in the first application will be saved, even if the entry is not complete.

Menu operations

Another powerful aspect of using the Organizer is its menu system, which can be used to quickly issue commands and perform operations. Two universal menus, PREFERENCES and TOOLS, are available from all applications. In addition, all

Pop-up menus

The Organizer’s pop-up menus offer a convenient and efficient method of selecting options from pre-defined lists, similar to many of the latest personal computer application software packages. Most applications and functions contain some pop up fields. When the user moves to one of these fields, the up symbol appears on the right of the field. Pressing [ causes the pop-up menu to appear, containing a list of options or values currently available for that field. You can then select the desired item from the list without having to type any text.

In addition, all date fields function as pop-up fields. Whether a date can be entered, the user can press special pop-up one-month calendar. You can use [NEXT] to select the desired month, then the arrow keys to select the desired date. You may find this more convenient than typing in the date directly, since the pop-up calendar also shows the days of the week.

[I ]

to display the

[PREV]

pop-

and

]

Display symbols

DESCRIPTIONi

The keyboard

?&4--b

The Organizer’s keyboard has a standard layout, just like a

typewriter or computer.

typewriter or computer, and

Above the keyboard are the special keys used to start the

Organizer’s various applications, work with the various menus

and control the cursor on the screen.

Symbols in white above a key such as ’ or : can be accessed

by holding down

Functions in blue above a key, such as HELP: can be accessed

by pressing the particular key after pressing

need to hold down

The 2nd key can also be used as a convenient way of entering some alternative characters commonly used in European languages. To enter one of these characters (appearing in blue above certain keys on the keyboard), press the 2nd key followed by the corresponding key.

Special symbols and characters, such as can also be entered by using [SMBL]. For a full explanation, see

]

works just like the Shift key on a

[2nd] [Q]

[Q]

and then pressing the appropriate key.

[2nd]

while you press the desired key.

P.71.

is like the Caps Lock key.

[2nd].

There is no

“&“, “2”

and

2nd The [2nd] key has been pressed.

CAPS [2nd]

EDIT

“/“,

The following symbols appear at the bottom of the screen to indicate various operating conditions.

This symbol appears at the bottom of the display to indicate that the current entry (in View or Edit

mode) has been marked as Secret.

These symbols indicate that all information in an

entry cannot be shown simultaneously on the display. The additional entries or fields which cannot fit onto the display can be viewed by pressing the displayed arrow keys.

The operating batteries are weak and need to be

replaced (see p.90)

[Q]

all typed letters will be in upper case. Press [

The Organizer is locked. Entries marked as secret cannot be accessed without first entering the password and unlocking the Organizer (see

The entry on the display can be edited.

All alarms are enabled. When this symbol is not shown, the alarm sound for any alarms that have been set is disabled (see p.60).

has been pressed. In caps lock mode,

]

again to turn off caps lock.

[2nd]

~63).

c I,

The key sound is on (see p.13).

To get Help, press the number corresponding to the menu

option describing the kind of Help you want. Pressing This symbol appears at the bottom of the display while the backlight is on.

After selecting a number, the first page of help for

corresponding topic is displayed.

Built-in help and other messages

If you make a selection from the above menu, the display that

The Organizer has a built-in help feature which acts as a

appears will resemble the following example:

convenient, on-line reference manual. You can call up the Help

feature at any time simply by pressing

[2nd]

[HELP]. On-line help is quite extensive, so you may have to call up more than one screen to find the information you require.

When built-in help is not available

On-line help is only available when called from an application screen, ie. not while performing a menu command, opening message box or some other operation. Pressing

[2nd]

[HELP]

when there is no application display on the screen will have no

effect. Help is also not available within the Clock and Calculator

In this type of display, pressing [NEXT] takes you to the next page of the display, pressing page, and pressing [CANCEL] takes you back to the HELP INDEX menu.

applications.

From time to time during normal operation, the Organizer will

How to use built-in Help

display messages to guide you through necessary tasks. Many

of these messages will give you a choice of commands or ask

If you press

Clock and Calculator applications), the HELP INDEX appears:

[2nd]

[HELP] from any application screen (excluding

WHRT WOIJLU ‘I’OU LIKE

HELP ON’

you to confirm important operations, while others will simply

display information for you to read. In most cases, you must make a selection or simply acknowledge the message before

continuing.

Other messages may display information briefly before disappearing.

[CANCEL] takes you back to the display you were in previously.

:REHTING A NEW ENTRY - FROM SCHEDULEI1

IJ5-e [

NE:IT 1 ot-

cc.hrdule

Press [NEWI

Ent.er

thr

Enter w

T YPE. in a

Fress

[ENTER] ta

[PREVI t.o

and

dis~lor the

stnrt

and end t.im+

olnrm

time if desired

descriPtion

[PREV]

r-o1 1thr-ous

desired

z+kr+ t.hr entrr

dntr

takes you to the previous

Chapter 2

General Operation

This chapter introduces most of the Organizer’s

basic operations. The Tel application will be used

for the examples. However, most of the techniques

described here can be applied to all of the Organizer’s applications.

Opening an Application

To start an application, simply press the corresponding key,

located on the top of the keyboard. Each time you press [CALENDAR], [SCHEDULE], IJO DO], [ANN], [CLOCK],

[USER FILE], [MEMO], [EXPENSE],

the selected application will appear. Any application already

being displayed will be hidden whenever a new application is selected. You can always return to another application at the exact point where you left off simply by pressing its key again. However, only one application at a time can ever be displayed.

[DAILV]

or [CALClCONv],

FEL],

Selecting the Display Modes

Index mode

Once an application is open, you can switch between three

basic display modes: Index, View and Edit. Each display mode has its own unique appearance and particular purpose. Index mode is normally the default view when an application is opened, and provides a summary of the individual entries that have been created. Pressing [ENTER] after selecting a particular entry causes the entry to be displayed in View mode,

which shows the full details of the entry. During View mode, the word VIEW appears at the top of the screen, and no entry

details may be altered.

Pressing or is selected in Index Mode, causes the entry to be displayed in Edit mode. The entry’s details can then be altered as desired. During Edit mode, the word EDIT appears at the top of the

screen. Edit mode is also used when an entry is being created

(by pressing [NEW]).

[EDITJ,

either when an entry is displayed in View mode

The Calc (except Conversion function) and Clock applications do not have Index, View or Edit modes.

Index mode shows you a one line view of each entry within the application. This allows you to easily find a particular entry, which you can then display in full (View mode) by pressing

[ENTER].

Other operations:

[NEW]

PITI

[DELI

[PREVI tNEXTJ

[Al [VI [Tl

Creates a new entry for the current application (in Edit mode).

Displays the currently selected entry and edits it (Edit mode).

Deletes the currently selected entry.

Displays any previous/subsequent entries not shown.

Selects an entry

Displays category menu and user can select a category.

View mode

Edit mode

View mode allows you to see the full details of an entry, without being able to edit or change it.

Other operations:

[NEWI

[EDlTl

[DELI

PEVI [NExTI

Creates a new entry for the current application (in Edit mode).

Edits the currently displayed entry.

Deletes the currently selected entry.

Displays any previous/subsequent entries not shown.

Edit mode is used to create a new entry or edit an existing

entry.

Other operations:

[CANCEL]

[ENTER]

111

[Al [‘II

Displays any information not shown within an entry.

[Al 141 [,I

F’REVI [NEXT]

[Yl

When user cancels to edit the data in edit mode, “Do you really want to throw away all of these changes? Yes/No” will be shown for confirmation.

Stores an entry in the Organizer’s memory or initiates an operation.

Activates the pop-up menu for a field displaying the “pop-up” symbol.

Moves the cursor

Selects a field.

Cursor

Creating a New Entry

In Index or View mode, pressing [NEW] opens a blank form

for creating a new entry.

Make the following new Tel entry:

CATEGORY FIRST NAME Pat LAST NAME COMPANY TITLE

OFFICE#

FAX#

Press [TEL] to open the application.

The application opens in Index mode.

Press [NEW] on the keyboard.

A blank form opens in Edit mode.

Type in the last name Jones.

PERSONAL

Jones

SHARP CORPORATION SUPERVISOR 201-529-8200 201-529-9695

Press

[v’]

5. Type in Pat.

Press

Type in SHARP CORPORATION.

Press

Type in SUPERVISOR.

10.

Press

11. Type in 201-529-8200.

12.

Press

13. Type in 201-529-9695.

14.

Press Press select the appropriate option.

15.

Press [ENTER] to store the entry.

The message “Stored!” appears briefly. The entry is now stored in the Organizer’s memory and displayed in View mode.

For other useful methods available in Edit mode, see below.

Press leaving the original unchanged.

or [NEXT] to move to the FIRST NAME field.

[v]

or [NEXT] to move to the COMPANY field.

[v]

or [NEXT] to move to the TITLE field.

[v]

or [NEXT] to move to the

[v]

or [NEXT] to move to

[A]

or [PREV] to move to the CATEGORY field.

]

to open the pop-up menu. Press

[2nd]

[ENTER] to store an edited entry as new,

OFFICE#

the FAX#field.

field.

[l] - [8]

Editing an Existing Entry

Editing Techniques

To edit an entry already stored in memory, you must first access

the entry in Edit mode (in which it was originally created).

Press [TEL] to open the application.

Select the desired entry in Index mode.

This section explains all the general editing techniques used

in Edit mode when making a new entry or editing an existing entry in all of the applications. (The Memo application has many

additional features for working with text; see p.47 for more

information.)

Fields

Press [EDITI to open the entry in Edit mode.

Make any necessary changes.

Press [ENTER] to store the changes when you are

5. finished.

The new, edited entry is now stored, replacing the original entry.

Most applications divide the display into field boxes. The number of fields in each application varies, as do the types of fields. The different types of field include time fields and pop-up fields. There are also a few special types of text fields. In the User Files application, you can define the

number and names of fields according to your preferences

(see p.43).

You can type any character into a text field. The size of a text field is limited only by the size of the entry. Text fields adjust their size automatically to accommodate the number of lines entered.

Only a date can be entered in a date field, usually in the format

MM/DD/YYYY

JUNE

Only a time of day can be entered in the time field, in the format of HH:MM followed by [AM] or [PM] (for AM and PM). For example, to enter 9:00 AM, you would type 0900 then press

PM1

23,1998.

text

fields, a date field,

For example, you would type 06231998 to enter

When the pop-up symbol J! appears by a field while editing an entry, this indicates that a pop-up menu is available for the field. The pop-up menu contains a list of values available for the field, and is used by pressing value from the pop-up list. Note that the pop-up symbol only appears next to a field in Edit mode, when the field is selected. When you move out of a pop-up field, the pop-up symbol disappears.

[JV]

and selecting the desired

The cursor

The cursor is used to work with text, indicating the position where text will be entered or deleted. It is also used to select items from menus or lists. In text fields, where there is no restriction on the type of text (letters or numbers) that can be entered, the cursor appears as

[ 4 ]

in insertion mode, or 1 as in overwrite mode (see

p.23).

Typing in text

Typing in text is simple and straightforward. The Organizer’s

keyboard layout is just like the keyboard on a typewriter or computer.

Letters (lower-case and upper-case)

Any of the standard letters (A to 2) can be entered by pressing the corresponding key. All letters will normally appear in lower

case. Hold down either of the [Q ] keys while pressing letter key(s) to enter upper-case letters. [2nd]

“Caps lock” key on a typewriter or computer. Once pressed, the symbol CAPS will appear in the display. Any letters typed while the Organizer is in CAPS mode will appear in upper case. To switch back to lower-case mode, simply press [2nd]

again. To enter lower-case letters whiie in CAPS mode, hold

down [Q ] while pressing a letter key.

[Q]

functions like a

[Q]

In the date and time fields, the cursor appears that numbers only should be entered in a specified format (see above).

In text fields or boxes when there is no character at the cursor position, the cursor appears as

asl,

indicating

Numbers

Numbers are entered using the numeric keypad located to the right of the display. The numbers are entered regardless of whether CAPS mode is on or off.

Symbols

The symbols that appear in white above certain keys can be

entered directly from the keyboard. Holding down pressing the appropriate key will allow you to enter these symbols. Colons can be entered by holding down pressing the

[

]

key. In addition, a large number of special

[+;‘I

[+]

while

and

symbols are available by pressing [SMBL] (see p.71)

Deleting text

Moving around the display

You can move the cursor around the display with the cursor keys

[A],

cursor key down for continuous rapid movement.

The following convenient keyboard shortcuts are also available in Edit mode:

Pndl

[bl

Pndl

Pndl [A

PM WI

[,I, [A]

and

[VI.

In addition, you can hold any

Moves the cursor to the end of the line.

Moves the cursor to the beginning of the line.

Moves the cursor to the first line of a field.

Moves the cursor to the last line of a field.

If you make a mistake while entering text, use the following keys to erase the incorrect text, then enter the correct text:

PSI

[DELI

Working with blocks of text

Working with a block of text is sometimes easier and more convenient than working with characters one by one. The first step is to select the text to work with.

Inserting and overwriting text

To insert text into some existing text, move the cursor past the character after which you wish to insert text and begin typing. Insertion mode is the Organizer’s default setting, indicated by the triangle cursor+. To switch to the overwriting mode, press [INS]. Any text you enter will replace the existing text. The cursor appears as 1 in the overwrite mode. To switch back to the previous mode, press [INS] again.

Deletes the character before the cursor Deletes the character at the cursor’s current location.

Hold down the [Q ] key while using the cursor keys to move over the entire text that you want to work with. This will “highlight” the text (display it in reverse white on black).

You can now perform a number of operations on the

selected text:

[BS] or [DEL]

[2nd]

[COPY]

[2nd]

[CUT]

[2nd]

[PASTE]

For a full explanation of the Cut/Copy Paste functions, see p.69.

Deletes the selected text.

Copies the selected text to the clipboard so that it can later be pasted to another location.

Deletes the selected text from its current location and moves it to the clipboard.

Replaces the selected text with whatever is currently in the clipboard.

Scrolling the display

If there is more information than can be displayed at one time, an arrow will appear at the bottom of the display. The arrows indicate the direction you need to scroll in. Press to scroll the information one line at a time.

[v]

[A]

Finding Specific Entries in Your Organizer

There are a number of ways that you can locate entries and

information in your Organizer. One is to scroll between entries using the [NEXT] and

Using index mode

Index mode gives you a listing of all the entries in a particular

application.

Index mode gives you a listing of all the entries in a particular application. It is useful for providing a summary list of the entries contained for that application, from which a desired entry may be selected.

Many applications open in whichever mode was active when they were last used, ie. View, Edit or Index mode.

Press the desired application key.

If it is not already displayed, switch to Index mode by pressing [CANCEL].

A list of the existing entries appears.

3. If the desired entry is not displayed, you can scroll the list

of entries by pressing

[PREV]

keys. Others are as follows.

[v]

and [A].

When the desired entry is displayed, select it and press

[ENTER] to see the entry in full.

You can also press any letters/symbols/numbers, then the

5. most relevant entry will be highlighted. Press [ENTER] to

see the details of the entry. (Only Telephone and User File applications provide this function.)

Using keywords

If you know a particular entry is in your Organizer, but you don’t remember where, you can use the Search command to find it.

Press the desired application key.

Press [SEARCH].

The Search window will open.

‘IND

ALL ENTRIES

2ndl+[-1:

Enter the name you are looking for. For example, type

lSlJt9fIE~

SECRET

CUNTAINING:

OW:

SUMMER.

To search only secret entries (see p.84), press

check the SECRET ONLY item.

[2nd]

[

-1

The Organizer will now display the first entry that contains the

“keyword” that you entered.

If there is more than one entry that contains the keyword, press

[NEXTj

until you find the entry you are looking for. Then press

[ENTER] when you have finished searching.

By date

You can use the various Calendar views to quickly and easily find information related to a time and/or date.

1. Press [CALENDAR].

The calendar appears in the preset view.

Select a day using the cursor keys, then press [ENTER]

to see the Monthly Graph.

Press [ENTER] again to see the Weekly Calendar.

10,1998~

Press [ENTER] again to see the Yearly Graph.

For more information about using the Calendar

application, see p.31.

You can open the Calendar menu by pressing [MENU] to

select the desired Calendar view.

SCHEDULE: I

Deleting Entries

Entries in the Organizer can be deleted using either the [DEL]

key or the application menu.

Deleting single entries

Open the desired application.

Select the entry in Index mode.

Press [DEL] on the keyboard.

A confirmation message appears asking if you are sure you want to delete the selected entry.

Press M (or [N] to cancel the deletion).

Deleting entries using the application menu

You can also make deletions using the application menu. The

DATA DELETION submenu allows you to do this flexibly and easily.

Open the desired application.

Select the entry in Index mode or display it in View mode.

Press [MENU] to open the application menu.

Select DATA DELETION, then press [ENTER].

all

TELfiles.

Select SELECTED ENTRY, then press [ENTER].

A warning message appears asking if you are sure you want

to delete the entry.

Press

[VI

(or [N] to cancel the deletion).

Checking the Time and Date Checking the Memory

To check the current date and time, press [CLOCK].

Press any other application key to close the Clock application.

For a full explanation of the Clock application, see

p.57.

The Organizer has a certain memory capacity in which operations are carried out and data that has been entered, such as phone numbers and memos, are stored. When the amount of data already stored approaches the Organizer’s maximum memory capacity, you may not be able to store an entry or the data being processed may be lost when you

change applications. To avoid these problems, you should check the remaining memory space regularly and free up space when necessary by deleting out-of-date entries. The Check

Memory function allows you to easily check the amount of free

memory available in the Organizer, and thus avoid the

inconvenience of running out of memory and losing data.

Press [MENU] three times to display the TOOLS menu.

Select CHECK MEMORY, then press [ENTER].

The display shows the summary of the Organizer’s memory

usage and availability.

Press [ENTER] or [CANCEL] to close the display.

+ 70 hidden pages

Sharp ZQ-650 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual