Sharp ZQ-570 Operation Manual

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Page 1

ELECTRONICC ORGANIZER

OPERATION MANUAL

GettingStarted.................................

GeneralOperation.............................

TimeManagement.............................

CreatingYour OwnDatabase..

..........

Memo................................................

DeskAccessories...............................

......

....

.19

......33

......45

...

..51

......55

ExpenseFunction...................................

Features & Utilities for Added Power..... 73

Using

theOptionalPeripherals...............

PersonalizingYourOrganizer................

Appendices............................................

Separate the Quick Reference Guide from this manual and keep for reference.

Page 2

This equipment complies with the requirements of Directive

89/336/EEC

amended by

93/68/EEC.

Dieses Gerlt entspricht den Anforderungen der EC-Richtlinie

89/336/EWG

mit

iinderung

93/68/EWG.

Ce materiel repond aux exigences contenues dans la directive

89/336/CEE

modifiee

par la directive

93/68/CEE.

Dit apparaat voldoet

aan

de eisen van de richtlijn

89/336/EEG,

gewijzigd door

93/68/EEG. Dette udstyr overholder kravene i direktiv

nr. 89/336/EEC

med

tillieg nr

93/68/EEC.

Quest’ apparecchio i: conforme ai requisiti della direttiva

89/336/EEC

come

emendata dalla direttiva

93/68/EEC.

H cTicar&oraoq

aurfi avranorcpcpiverat

ort$

anatr$sctS rev o&nT& rn<

Eupoxai’r&

Evwsqs

89/336lEOK, 6nw$

o tcavovtop6s

au&s oupxhnpc$3qK& ax6

qv o6q$a 93/68/EOK.

Este equipamento obedece as exigencias da directiva

89/336/CEE

na sua

versa0

corrigida pela directiva

93/68/CEE.

Este aparato satisface

las

exigencias de la Directiva

89/336/CEE

modificada por

medio de la

93/68/CEE.

Denna utrustning uppfyller kraven enligt riktlinjen

89/336/EEC SS

som

kompletteras av

93/68/EEC.

Dette produktet oppfyller betingelsene i direktivet

89/336/EEC

i endringen

93/68/EEC. Tarn%

laite tayttal direktiivin

89/336/EEC

vaatimukset, jota on

muutettu

direktiivilla

93/68/EEC.

Page 3

Introduction

Congratulations on purchasing the ZQ-570 Electronic Organizer.

Please read this operation manual thoroughly to familiarize yourself with all the features of the unit and to ensure years of reliable operation. You may also find it useful to keep this operation manual on hand for reference.

Some of the accessories described in this manual may not be available at the time you purchase this product.

Check with your local SHARP dealer concerning availability.

All company and/or product names are trademarks and/or registered trademarks of their respective manufacturers.

NOTICE

SHARP strongly recommends that you keep separate permanent written records of all important data. Data may be lost or altered in virtually any electronic memory product under certain circumstances. Therefore, SHARP assumes no responsibility for data lost or otherwise rendered unusable whether as a result of improper use, repairs, defects, battery replacement, use after the specified battery life has expired, or any other cause.

SHARP assumes no responsibility, directly or indirectly, for financial losses or claims from third persons resulting from the use of this product and any of its functions, such as stolen credit card numbers, the loss or alteration of stored data, etc.

The information provided in this manual is subject to change without notice.

The functions such as Calendar and Schedule in this product can handle dates from January 1, 1901 to December

31,2099.

Some of the accessories described in the manual may be unavailable in some countries.

Page 4

Contents

Introduction

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Contents

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2-3

Caringfor the

Organizer

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Chapter1 Getting

Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18

Part Names and Functions Getting the Organizer Up and Running Setting up the Organizer after Initialization Getting to Know Your Organizer

Chapter 2General

Operation

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

19-32 Opening an Application Selecting the Display Modes Creating a New Entry Editing an Existing Entry Editing Techniques Finding Specific Entries in Your Organizer Deleting Entries Checking the Time and Date Checking the Memory

The TOOLS Menu -the Organizer’s Basic Utilities

Chapter 3 Time Management

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

33-44 The Calendar Application The Schedule Application The To Do Application The ANN (Anniversary) Application

Chapter 4 Creating Your Own

Database . . . . . . . . . . . . . . . . . . 45-50

The Tel Application The User File Application Customizing the User File Application

Chapter 5 Memo

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

51 - 54

The Memo Application

Chapter 6 Desk Accessories

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

55-66 The Calc (Calculator) Application The Clock Application

Chapter 7 Expense Function

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

67-72 Entering Expense Record Expense Report

Chapter 6 Features and Utilities for Added Power . . . 73-76

Copying or Moving Blocks of Text Copying or Moving Entries Special Characters

Chapter 9 Using the Optional

Peripherals

. . . . . . . . . . . . . . . . 77-82

The Peripherals Menu Transferring Data Exchanging Information with a Personal Computer Points to Remember when Using Peripherals

Page 5

Chapter 10 Personalizing Your Organizer

. . . . . . . . . . . . . . . . 83-88

Setting the Owner information Locking the Organizer Changing the Calendar Display Format Selecting the Large Font View

Appendices

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

89-93

A. Resetting the Organizer

All reset operation

B. Battery Replacement

General guidelines Replacing the operating batteries

C. Specifications

Index

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . .

94-98

Page 6

Caring for the Organizer

The Organizer contains sophisticated circuitry and a glass display panel which can be damaged if not handled with care. A few precautions should be taken regarding the Organizer’s care to ensure it gives you many years of reliable and

trouble-

free use. *

Keep the Organizer away from extreme heat. Do not leave it on the dashboard of a car or near any source of heat. Do not leave it in any place that is extremely damp or dusty.

Do not drop the Organizer or subject it to severe impact or extreme force. Bending the Organizer unduly can

damage it.

Do not use extreme force when pressing the keys. Do not use any sharp, pointed object or even your

fingernails to press them.

Sharp or hard object can scratch

and damage the Organizer. Make sure it is adequately protected when carried with other objects. Do not carry it loose in a bag or briefcase: find a pocket or secure compartment within your bag.

Clean the Organizer only with a soft, dry cloth. Do not use solvents.

Do not carry the Organizer around in your back pocket, as it may break when you sit down. The display is made of glass and is very delicate.

Since this product is not waterproof, do not use it or store it where fluids, for example water, can splash onto it. Raindrops, water spray, juice, coffee, steam, perspiration, etc. will also cause malfunction.

Replace the batteries as soon as they become weak (see

p.90). Failing to replace weak batteries may result in

leakage or lost data.

Page 7

CHAPTER 1

Getting Started

This chapter explains everything you need to know to set up and begin working with your Organizer, from installing the batteries to initialization. The chapter also includes a labeled illustration of the parts of the Organizer, and basic explanation of its key features, from the keyboard to the display and its symbols.

Page 8

Part Names and Functions

Display Shows information, and is used for navigating the various functions.

Numeric keypad Used for operating the calculator and entering numbers in other

applications.

Application keys Starts appropriate applications.

Arrow (cursor) keys

Keyboard For entry of characters and commands.

4-pin cable jack Connects 4 pin Communication Cable for other interfaces, etc.

Page 9

Connects the

docking

Reset button Initializes and resets the Organizer.

station for PC corn

Opens the Organzier.

Battery replacement switch Locks the battery compartment to prevent access to the batteries

Operating battery compartment

Holds operating battery

Getting the Organizer Up and Running

Installing the batteries

Set the battery replacement switch on the bottom of the Organizer to REPLACE BATTERIES (the red dot becomes visible).

Slide off the operating batteries cover.

Insert

two

batteries on top of the ribbon tab, making sure

they are positioned correctly according to plus (+) and

minus

(-)

polarity, as shown below.

Page 10

4. Replace the cover.

Set the battery replacement switch back to NORMAL OPERATION (the red dot disappears).

The Organizer will not function unless the battery replacement switch is in the NORMAL OPERATION position.

Initializing

The Organizer must be initialized when it is used for the first

time.

Press and hold the [ON] key.

While holding down the [ON] key, push the RESET button on the bottom of the Organizer using a pen or some other pointed object. The following message will appear.

Do you rea lly want to initialize the organizer's

memory (this will delete all data)?

Press [Y] to initialize the Organizer.

The message “Working...Please Wait.” appears while the Organizer proceeds with the initialization procedure.

The LCD Contrast screen then appears.

If the display is not clear, press

]

and

[v]

[PREV]

and

[NEXT]

until the display is satisfactory.

Press [ENTER] when ready.

The Replacing Batteries Alert message will be shown. Press

[ENTER] and the Organizer will automatically start the SETUP utility, so that the owner information, the time and date and various other settings are defined before use.

Page 11

Setting

the Organizer after Initialization

The Organizer takes you through the various steps needed to set up the Organizer before use. These steps are described below. We strongly recommend that you complete the entire SET UP procedure before starting to actually use your Organizer.

Welcome messages

Name Field Setting

User Setup Introduction

Setting the Owner Information

Setting

the Clock

Advanced Setup

Welcome messages

After completing the LCD Contrast setting, the Organizer displays the following welcome message, briefly outlining its functions.

Look what

your

new

organizer can do: *Track

your

expense!

*Store

hundreds of

names

and numbers

When 7 and 4 are displayed, hidden entries can be displayed by pressing

[NEXT] (IV

I) or [PREV]

([A I).

Press [ENTER] once or twice to proceed with the Name Field Setting.

Name Field Setting

Press

[NEXT’j[NEXT

to turn to next page.

option

[ll

[2]

and

press

[ENTER].

Od,“L‘ast”r

“First”

0 “First” “Last”

Press

[l]

[2]

to select the desired name order. Press

[ENTER] when you have finished.

The User Setup introduction appears to explain the operations you are about to carry out.

User Setup Introduction

Press [ENTER] to continue.

The User Setup Basic Instructions appear to instruct you how to move around the screen during User Setup and normal use.

You can use

[A]

[V] [ +] [ .]

to move around the screen.

Page 12

You can also use

[PREV]

and

[NEXT]

to move cursor to previous

or next page.

Press [ENTER] to proceed with setting the Owner Information (or [CANCEL] to exit the SETUP procedure).

Setting the Owner Information

The Owner Information comprises your name, address and telephone number.

If you make a mistake while entering the Owner Information, don’t worry! You can amend the Owner Information easily during normal use, so just proceed with

the rest of the User Setup. (see PREFERENCES, p.83)

After pressing [ENTER] after the previous Basic Instructions screen, the Set Owner Information screen appears.

NUMBER: ADDRESS:

Press

IENTERI

to set

UP the CLOCK.

Enter your name, then press [v

The cursor moves to the NUMBER field.

Enter your number an example, tel number, mobile phone number, etc. Then press

[VI.

The cursor moves to the

ADDRESS field.

4. Enter your full address,

Press

[J]

to move the start of the next line in ADDRESS.

Press [ENTER] when done.

Press [ENTER] to proceed with setting up the Clock as described below (or [CANCEL] to quit the User Setup procedure).

Setting the Clock

In order for the Calendar, Schedule, To Do, and other time- based applications to work correctly, the built-in clock must be set to the correct time, date and city. The Clock application displays the time in two different cities: the Local city, where the user normally lives or works, and the World city, which is any other city of the user’s choice. When the Organizer is first initialized, the Local city is automatically set to New York, and the World city is London. Before setting the Clock’s correct time, you should first select the Local City for which you want to set the time.

After entering the Owner Information above, the following list of cities appears:

Page 13

If the desired city does not appear, press

[PREV]

[NEXT]

to display more cities.

You can jump to a particular country by pressing the first

letter of that country’s name.

Select the desired city by moving the cursor to it and then

press [ENTER] to confirm. Or select numbers

[l] - [4]

directly.

The Daylight Saving Time screen appears.

If your city is currently on Daylight Saving Time, press

[y],

otherwise press [N].

TheADJUSTTIME/DATEwindowthen appears.

Select the time system you want the Clock to use by pressing

[+I

[,I,

then press

[y].

In the DATE field, press [ y ] to display the pop-up

calendar. Use

[PREV]

and

[NEXT]

to select the current

month, then use the arrow keys to select today’s date.

Press [ENTER] once the date has been selected. The pop-up calendar disappears and the date now appears in the DATE field.

Press [ 7 ] to move to TIME field. Enter the local time, preceding single-digit hours and minutes with “0”.

Press [PM] to select PM or [AM] for AM, then press

[ENTER].

A new screen then appears to inform you that the basic setup procedure is now completed, and the Organizer is ready for use. However, there are other areas in which you can customize your Organizer further by setting various options. You can select START ORGANIZING to start using the Organizer. Or you can choose ADVANCED SETUP to further customize your Organizer.

To start working with the Organizer

After initialization and the User Setup has been set, the Organizer is ready to be used for normal work, such as the entry of information.

Select START ORGANIZING from the User Setup screen.

The Calendar application opens in the P-Month view.

Select any application you wish to use by pressing the corresponding key.

Advanced Setup

Select ADVANCED SETUP from the User Setup screen.

The User Setup display then appears. There are two choices

available.

CHANGE WORLD CITY

q LOCK ORGANIZER

If you do not wish to set the Advanced Setup at this time, press

Page 14

[ENTER] to exit set up. The Calendar application display then

appears, and you can begin to use your Organizer.

To set one of the Advanced Setup, select the appropriate

option.

Setting the World City

As well as setting the Local City previously, you can also select the world city, used to display the time in another city of your choice alongside the Local time. When the Organizer is

initialized, the World city is set to London.

To select the World city:

Select CHANGE WORLD CITY from the Advanced Setup screen.

The CHANGE WORLD CITY screen appears. A list of six capital cities is given, with four cities displayed at one time.

If the city you wish to select does not appear in the list,

type the first letter of the desired country.

Select the desired city by moving the cursor to it and then press [ENTER]. Or select numbers

[l] - [4]

directly.

Setting the Password and Locking the Organizer

The Organizer allows you to keep selected entries in your Organizer secure by locking it with a password. Once the

Organizer is locked, the Secret entries cannot be accessed until the Organizer is Unlocked, for which the password must be given.

Select this option if you want to define a password and lock the Organizer.

From the Advanced Setup screen, select LOCK ORGANIZER.

The Lock Organizer screen appears.

Enter the password you wish to use then press [ENTER].

3. Re-type the password to confirm and then press [ENTER].

A message appears reminding you to remember your password or keep it in a safe place.

Press [ENTER].

The Advanced Setup screen reappears. Press [ENTER] to exit setup.

Turning the Organizer on and off

Press [ON] to turn the power on and [OFF] to turn the power off. The Organizer will not operate if the battery replacement switch is in the REPLACE BATTERIES position.

Page 15

Auto power off

To conserve battery power, the Organizer will turn itself off if it has not

been used

for about 7 consecutive minutes. However, in order to avoid accidentally interrupting data transfers, the auto power-off function is disabled while communicating with other devices.

If the Organizer’s power goes off automatically before an entry you have been working with is stored in an application, the data will not be lost. When you press [ON], the Organizer will return to the same operating state as before the power turned off automatically.

Setting the LCD contrast to suit various lighting conditions

From time to time, the contrast of the LCD display may have to be adjusted for ideal readability. You may find, for example, that a contrast setting that was fine for the home or office is not adequate when outdoors or when traveling on public transport. Follow the procedure below to adjust the LCD contrast.

Press [MENU] three times to open the TOOLS menu.

Select LCD CONTRAST.

Adjust the contrast by pressing

[A]

and

[v]

[PREV]

and

[NEXTI.

Press [ENTER] when you are satisfied with the contrast.

Turning the key beep on and off

The Organizer can be set to make a sound (a beep) each time

a key is pressed. This may help you to know whether a key has been pressed properly. The default setting is on, indicated by a musical

symbol>

on the bottom of the display. You can

use the TOOLS menu to change the setting.

Press [MENU] three times to open the TOOLS menu.

Select KEY

SOUND ON ( J

indicates that the option is

currently set.)

The key beep is now turned off and the musical symbol

disappears from the bottom line of the display.

Backlight

The Organizer provides a built-in Backlight, which allows you

to view the display and use the Organizer even in low-light

conditions, eg. in a theater, restaurant, or business presentation. When already on, press [BACKLIGHT] again to

turn it off.

If you press [BACKLIGHT], the Backlight will remain on for as long as you continue to use the Organizer, until you have not typed any key for a set time duration. This is useful if you want to enter or access some information that will take longer than a set time duration.

You can set how many seconds the Backlight to be turned off after finishing operation.

Page 16

Press [MENU] twice to open the PREFERENCES menu.

Select BACKLIGHT SETUP.

A submenu appears,

TURN OFF AFTER:

15 38 45

Getting to Know Your Organizer

ZQ-570 Organizer is a compact yet sophisticated information

management device that you can use anytime, anywhere. Their applications and utilities allow you to enter and organize information, and it has powerful communications facilities that enable you to put that information to optimum use when you return to your home or office. You can quickly update your computerized mailing lists, for example, or even transfer your notes, letters and memos onto a PC for further processing.

Applications

Select an option by pressing

[q]

and

[,I.

Press [ENTER] when you have finished.

The Backlight may remain on for less than a set time duration if the battery level

is very

low.

Note: Do not use the Backlight unnecessarily.

Since the Backlight drains power from the operating batteries, excessive use of the Backlight will significantly reduce your battery life.

Continuous use of the Backlight will, over time, lead to gradual loss of brightness.

Operations on the Organizer are performed using applications. The Organizer’s Calendar and Schedule, for example, are applications that record and display time related information. To start an application, press the corresponding key on the top of the keyboard.

When working in one application, you can switch to another application simply by pressing that application key. Data being

processed in the first application will be kept, even if the entry

is not complete.

Menu operations

Another powerful aspect of using the Organizer is its menu

system, which can be used to quickly issue commands and

perform operations. Two universal menus, PREFERENCES

and TOOLS, are available from all applications. In addition, all

applications have a menu for functions and commands that

are specific to each application.

Page 17

Press [MENU] once displays the application menu, which contains the operations and commands specific to the particular application. Pressing [MENU] successively displays the PREFERENCES, TOOLS and PERIPHERALS menus.

I PREFERENCES

zE;RzfCRET STATUS

OWNER

INFORMATION

r-l

B DhTE FORMFlT 0 WEEKLY FORMAT I CALENDFlR

SETUP

I BACKLIGHT SETUP

Pop-up menus

The Organizer’s pop-up menus offer a convenient and efficient method of selecting options from pre-defined lists, similar to many of the latest personal computer application software packages. Most applications and functions contain some pop

fields.

When the user moves to one of these fields, the

pop-

up symbol

appears on the right ofthefield. Pressing

[y]

causes

the

pop-up

menu to appear, containing a list of options or values currently available for that field. You can then select the desired item from the list without having to type any text.

In addition, all date fields function as pop-up fields. Whether a date can be entered, the user can press

[ y ]

to display the

special pop-up one-month calendar. You can use

[PREV]

and

jNEXTj

to select

the

desired month, then the arrow keys to

select

thedesired date. You

may

find this more convenient than typing in the date directly, since the pop-up calendar also shows the days of the week.

The keyboard

The Organizer’s keyboard has a standard layout, just like a typewriter or computer.

[Q]

works just like the Shift key on a

typewriter or computer, and [2nd]

[Q]

is like the Caps Lock

key.

Above the keyboard are the special keys used to start the Organizer’s various applications, work with the various menus and control the cursor on the screen.

Symbols in white above a key such as

’

or : can be accessed by

holding down

[Q ]

and then pressing the appropriate key.

Functions in blue above a key, such as HELP, can be accessed by pressing the particular key after pressing

[2nd].

There is no

need to hold down

[2nd]

while you press the desired key.

The

[2nd]

key can also be used as a convenient way of entering some alternative characters commonly used in European languages. To enter one of these characters (appearing in blue above certain keys on the keyboard), press the

[2nd]

key

followed by the corresponding key.

Page 18

Special symbols and characters, such as

‘I&“, “?”

and

“J”, can also be entered by using [SMBL]. For a full explanation, see P.75.

Display symbols

The following symbols appear at the bottom of the screen to indicate various operating conditions.

tre-b

2nd

CAPS

This symbol appears at the bottom of the display to indicate that the current entry (in View or Edit

mode) has been marked as Secret.

These symbols indicate that all information in an entry cannot be shown simultaneously on the display. The additional entries or fields which cannot fit onto the display can be viewed by pressing the displayed arrow keys.

The

[2nd]

key has been pressed.

The operating batteries are weak and need to be replaced (see

p.90)

[2nd]

[Q]

has been pressed. In caps lock mode,

all typed letters will be in upper case. Press

[2nd]

[Q]

again to turn off caps lock.

The Organizer is locked. Entries marked as secret cannot be accessed without first entering the password and unlocking the Organizer (see p.65).

EDIT

The entry on the display can be edited.

All alarms are enabled. When this symbol is not

shown, the alarm sound for any alarms that have been set is disabled (see

p.65).

The key sound is on (see p.13).

This symbol appears at the bottom of the display

while the backlight is on.

Built-in help and other messages

The Organizer has a built-in help feature which acts as a convenient, on-line reference manual. You can call up the Help feature at any time simply by pressing [2nd] [HELP]. On-line help is quite extensive, so you may have to call up more than one screen to find the information you require.

When built-in help is not available

On-line help is only available when called from an application screen, ie. not while performing a menu command, opening message box or some other operation. Pressing

[2nd]

[HELP] when there is no application display on the screen will have no effect

How to use built-in Help

If you press

[2nd]

[HELP] from any application screen, the

HELP INDEX appears:

Page 19

display information for you to read. In most cases, you must make a selection or simply acknowledge the message before continuing.

Other messages may display information briefly before disappearing.

To get Help, press the number corresponding to the menu option describing the kind of Help you want. Pressing [CANCEL] takes you back to the display you were in previously. After selecting a number, the first page of help for corresponding topic is displayed.

If you make a selection from the above menu, the display that appears will resemble the following example:

.Uie

INEXTI or

In this type of display, pressing [NEXT] takes you to the next page of the display, pressing [PREV] takes you to the previous page, and pressing [CANCEL] takes you back to the HELP INDEX menu.

From time to time during normal operation, the Organizer will

display messages to guide you through necessary tasks. Many of these messages will give you a choice of commands or ask you to confirm important operations, while others will simply

Page 20

Chapter 2

General Operation

This chapter introduces most of the Organizer’s basic operations. The Tel application will be used

for the examples. However, most of the techniques

described here can be applied to all of the Organizer’s applications.

Opening an Application

To start an application, simply press the corresponding key, located on the top of the keyboard. Each time you press [CALENDAR], [SCHEDULE],

[TO

DO], [ANN], [CLOCK],

[TEL],

[USER FILE], [MEMO], [EXPENSE],

[DAlLY]

[CALC/CONV],

the selected application will appear. Any application already being displayed will be hidden whenever a new application is selected. You can always return to another application at the exact point where you left off simply by pressing its key again. However, only one application at a time can ever be displayed.

Page 21

Selecting the Display Modes

Once an application is open, you can switch between three

basic display modes: Index, View and Edit. Each display mode has its own unique appearance and particular purpose. Index mode is normally the default view when an application is opened, and provides a summary of the individual entries that have been created. Pressing [ENTER] after selecting a particular entry causes the entry to be displayed in View mode, which shows the full details of the entry.

Pressing [EDIT], either when an entry is displayed in View mode or is selected in Index Mode, causes the entry to be displayed in Edit mode. The entry’s details can then be altered as desired. Edit mode is also used when an entry is being created (by pressing

[NEW).

The Calc (except Conversion function) and Clock applications do not have Index, View or Edit modes.

Index

mode

Other operations:

[NEW]

Creates a new entry for the current application

(in Edit mode).

[EDlT]

Displays the currently selected entry and edits it (Edit mode).

[DELI

Deletes the currently selected entry.

[PPEVI

Displays any previous/subsequent entries not

[Nucrl

shown.

[Al [VI

Selects an entry.

The Index mode of Tel and User File shows you a two lines view of each entry within the application while the Index mode of the rest of the applications shows you a one line view of each entry. This allows you to easily find a particular entry, which you can then display in full (View mode) by pressing

[ENTER].

tT1

Displays category menu and user can select a category.

Under the Index mode of Tel

application,m andm

will

be shown to indicate office phone number and home

phone number respectively.

Page 22

View mode

Edit mode

View mode allows you to see the full details of an entry, without

Edit mode is used to create a new entry or edit an existing

being able to edit or change it.

entry.

201-654-6545

PatCinfo.nara.shaw. SHFlRP

CORPORfiTION

SUPERVISOR

httr:,/www.sharP.co.

Other operations:

[NEW]

Creates a new entry for the current application (in Edit mode).

[EDlTl

[DEL]

[PREV]

[NEXT]

IA1 [VI

Edits the currently displayed entry.

Deletes the currently selected entry.

Displays any previous/subsequent entries not shown.

Displays any information not shown within an entry.

[Tl

Displays field names.

Under the View mode of Tel application,

andm

will be shown to indicate office phone number,

fax number, home phone number, mobile phone number and pager number respectively.

Other operations:

[CANCEL]

[ENTER]

[!!I

PRW [Nucrl

When user cancel to edit the data in edit mode, “Do you really want to throw away all of these changes? Yes/No” will be shown for confirmation.

Stores an entry in the Organizer’s memory or initiates an operation.

Activates the pop-up menu for a field

displaying the “pop-up” symbol.

Moves the cursor.

Move cursor to previous or next page.

Page 23

Creating a New Entry

In Index or View mode, pressing [NEW] opens a blank form for creating a new entry

Make the following new Tel entry:

CATEGORY

BUSINESS

LAST NAME

Jones

FIRST NAME Pat

COMPANY

SHARP CORPORATION

TITLE

SUPERVISOR

OFFICE#

201-654-6546

FAX#

201-654-6547

Press [TEL] to open the application.

The application opens in Index mode. The alert message

“Press [NEW] to make a new entry” is shown when there is no data registered.

Press [NEW] on the keyboard.

A blank form opens in Edit mode.

TEL

CBIEGORY:

PERSONCIL

LfiST WAtlE

FIRST WIIIE:

HOtlEO

Press

[A]

to move to the CATEGORY field. Press

[y]

10.

11.

12.

13.

14.

15.

open the pop-up menu. Select BUSINESS.

Press

[v]

to move to the LAST NAME field. Type in the

last nameJones.

Press

[v]

to move to the FIRST NAME field.

Type

in Pat.

Press

[v]

to move to the COMPANY field.

Type in SHARP CORPORATION.

Press

[v ]

to move to the TITLE field.

Type in SUPERVISOR.

Press

[v]

to move to the

OFFICE#

field.

Type in 201-654-6546.

Press

[v]

move to the

FAX#

field.

Type in 201-654-6547.

Press [ENTER] to store the entry.

The message “Stored!” appears briefly. The entry is now stored

in the Organizer’s memory and displayed in View mode. *

For other useful methods available in Edit mode, see below.

Press

[2nd]

[ENTER] to store an edited entry as new,

leaving the original unchanged.

Page 24

Editing an Existing Entry

edit

an entry already stored in memory, you must first access

the entry in Edit mode (in which it was originally created).

Press

[TEL]

to open the application.

Select the desired entry in Index mode.

Press [EDIT] to open the entry in Edit mode.

Make any necessary changes.

Press [ENTER] to store the changes when you are finished.

The new, edited entry is now stored, replacing the original entry.

Editing Techniques

This section explains all the general editing techniques used in Edit mode when making a new entry or editing an existing entry in all of the applications. (The Memo application has many additional features for working with text; see p.51 for more

information.)

Fields

Most applications divide the display into field boxes. The number of fields in each application varies, as do the types of fields. The different types of field include text fields, a date field, time fields and pop-up fields. There are also a few special types of

text

fields. In the User Files application, you can define the

names of fields according to your preferences (see p.48).

You can type any character into a text field. The size of a text field is limited only by the size of the entry. Text fields adjust their size automatically to accommodate the number of lines entered.

Only a date can be entered in a date field, usually in the format

MM/DD/YYYY.

For example, you would type 01011999 to enter

JANUARY 1.1999.

Only a time of day can be entered in the time field, in the format of HH:MM followed by [AM] or [PM] (for AM and PM). For example, to enter 9:00 AM, you would type 0900 then press

WI.

Page 25

When the pop-up symbol IJ appears by a field while editing an entry, this indicates that a pop-up menu is available for the field. The pop-up menu contains a list of values available for the field, and is used by pressing

[I]

and selecting the desired value from the pop-up list. Note that the pop-up symbol only appears next to a field in Edit mode, when the field is selected. When you move out of a pop-up field, the pop-up symbol disappears.

The cursor

The cursor is used to work with text, indicating the position where text will be entered or deleted. It is also used to select

items from menus or lists. In text fields, where there is no restriction on the type of text (letters or numbers) that can be entered, the cursor appears

in insertion mode,

orI

as in overwrite mode (see p.25).

In the date and time fields, the cursor appears

asl,

indicating that numbers only should be entered in a specified format (see above).

In text fields or boxes when there is no character at the

cursor position, the cursor appears as_.

Typing in text

Typing in text is simple and straightforward. The Organizer’s

keyboard layout is just like the keyboard on a typewriter or computer.

Letters (lower-case and upper-case)

Any of the standard letters (A to 2) can be entered by pressing the corresponding key. All letters will normally appear in lower case. Hold down either of the

[Q ]

keys while pressing letter

key(s) to enter upper-case letters. [2nd]

[Q]

functions like a “Caps lock” key on a typewriter or computer. Once pressed, the symbol CAPS will appear in the display. Any letters typed while the Organizer is in CAPS mode will appear in upper case.

To switch back to lower-case mode, simply press [2nd]

[Q]

again. To enter lower-case letters while in CAPS mode, hold down

[ 0 ]

while pressing a letter key.

Numbers

Numbers are entered using the numeric keypad located to the right of the display. The numbers are entered regardless of whether CAPS mode is on or off.

Symbols

The symbols that appear in white above certain keys can be entered directly from the keyboard. Holding down [

0 ]

while

pressing the appropriate key will allow you to enter these

symbols. Colons can be entered by holding down [

]

and

pressing the [ l ] key. In addition, a large number of special

Page 26

When the pop-up symbol y appears by a field while editing an entry, this indicates that a pop-up menu is available for the field. The ppp-up menu contains a list of values avaiiablefor the field, and is used by pressing

[lJ]

and selecting the desired

value from the pop-up list. Note that the pop-up symbol only

appears next to a field in Edit mode, when the field is selected. When you move out of a pop-up field, the pop-up symbol

disappears.

The cursor

The cursor is used to work with text, indicating the position where text will be entered or deleted. It is also used to select

items from menus or lists.

In text fields, where there is no restriction on the type of text

(letters or numbers) that can be entered, the cursor appears as

in insertion mode,

ori

as in overwrite mode (see p.25).

In the date and time fields, the cursor appears

asl,

indicating

that numbers only should be entered in a specified format (see

above).

In text fields or boxes when there is no character at the

cursor position, the cursor appears as

Typing in text

Typing in text is simple and straightforward. The Organizer’s keyboard layout is just like the keyboard on a typewriter or computer.

Letters (lower-case and upper-case)

Any of the standard letters (A to 2) can be entered by pressing the corresponding key. All letters will normally appear in lower case. Hold down either of the [

+ ]

keys while pressing letter key(s) to enter upper-case letters. [2nd] [Q ] functions like a “Caps lock” key on a typewriter or computer. Once pressed, the symbol CAPS will appear in the display. Any letters typed while the Organizer is in CAPS mode will appear in upper case. To switch back to lower-case mode, simply press [2nd]

[Q]

again. To enter lower-case letters while in CAPS mode, hold down

[ 0 ]

while pressing a letter key.

Numbers

Numbers are entered using the numeric keypad located to the right of the display. The numbers are entered regardless of whether CAPS mode is on or off.

Symbols

The symbols that appear in white above certain keys can be

entered directly from the keyboard. Holding down

]

while pressing the appropriate key will allow you to enter these symbols. Colons can be entered by holding down

]

and

pressing the

[

]

key. In addition, a large number of special

Page 27

symbols are available by pressing [SMBL] (see

p.75)

Moving around the display

You

can move the cursor around the display with the arrow

keys

141, PI, [Al, [VI, PREVI

and

LEVI. In

addition,

you can

hold any arrow key down for continuous rapid

movement.

The following convenient keyboard shortcuts are also available

in Edit mode:

Pndl [b

Moves the cursor to the end of the line.

Pndl [ 4 1

Moves the cursor to the beginning of the line.

Pndl

1 A

Moves the cursor to the first line of a field.

t2ndl t y

Moves the cursor to the last line of a field.

[2nd] [PREVJ

Moves the cursor to the first field.

[2nd] [NEXT)

Moves the cursor to the last field.

Inserting and overwriting text

To insert text into some existing text, move the cursor past the character after which you wish to insert text and begin typing.

Insertion mode is the Organizer’s default setting, indicated by

the

triangle cursor 4. To switch to the overwriting mode, press

[INS]. Any text you enter will replace the existing text. The cursor

appears as 1 in the overwrite mode. To switch back to the previous mode, press [INS] again.

Deleting text

If you make a mistake while entering text, use the following keys to erase the incorrect text, then enter the correct text:

PI [DELI

Deletes the character before the cursor Deletes the character at the cursor’s current location.

Working with blocks of text

Working with a block of text is sometimes easier and more convenient than working with characters one by one. The first step is to select the text to work with.

Hold down the [ Q ] key while using the arrow keys to move over the entire text that you want to work with. This will “highlight” the text (display it in reverse white on black).

LAST

WME

SHARP

CORPORQTION

You can now perform a number of operations on the

selected text:

Page 28

[ES]

or [DEL]

[2nd]

[COPY]

Pndl [CUT]

[2nd]

[PASTE]

Deletes the selected text.

Copies the selected text to the clipboard so

that it can later be pasted to another location.

Deletes the selected text from its current

location and moves it to the clipboard.

Replaces the selected text with whatever is

currently in the clipboard.

Once text is selected, any new text that is typed in will replace

the selected text. This can be useful if you are replacing one

block of text with another, as selecting the old text and then

;pJrg

the new text saves you the trouble of actually deleting it

For a full explanation of the Cut/Copy/Paste functions, see p.73.

Scrolling the display

If there is more information than can be displayed at one time, an arrow will appear at the bottom of the display. The arrows

indicate the direction you need to scroll in. Press

[v]

[A]

to scroll the information one line at a time.

Finding Specific Entries iu Your Organizer

There are a number of ways that you can locate entries and

information in your Organizer. One is to scroll between entries using the

[NEXT]

and

[PREV]

keys. Others are as follows.

Using index mode

Index mode gives you a listing of all the entries in a particular application. It is useful for providing a summary list of the entries contained for that application, from which a desired entry may be selected.

Many applications open in whichever mode was active when

they were last used, ie. View, Edit or Index mode.

Press the desired application key.

If it is not already displayed, switch to Index mode by pressing [ENTER] or [CANCEL].

A list of the existing entries appears.

3. If the desired entry is not displayed, you can scroll the list

of entries by pressing

[v]

and [A].

Page 29

When the desired entry is displayed, select it and press

[ENTER] to see the entry in full.

You can also press any letters/symbols/numbers, then the

most relevant entry will be highlighted. Press [ENTER] to see the details of the entry. (Only Tel, User File and MEMO applications provide this function.)

Using keywords

If you know a particular entry is in your Organizer, but you

don’t remember where, you can use the Search command to

find it.

Press [SEARCH].

The Search window will open.

COllTIIItlIllG:

Enter the name you are looking for. For example, type

SUMMER.

select the appropriate application.

ALL

0 SCHEDULE

C i $N;XERS”RY

0 TEL i #;J[

FILE

I 0

EXPENSE

Press [ENTER] when ready.

To search only secret entries (see p.85), press [2nd] [ -

]

to check the SECRET ONLY item.

The Organizer will now display the first entry that contains the “keyword” that you entered.

Summer, Keith SHARP CORPORATION

If there is more than one entry that contains the keyword, press [NEXT]

until you find the entry you are looking for. Then press

[ENTER] when you have finished searching.

Press [y ] to open the pop-up menu. Press

[l] - [8]

Page 30

Bv date

Press [ENTER] again to see the Weekly Graph.

You can usefhe various Calendar views to quickly and easily find information related to a time and/or date.

Press [CALENDAR].

The calendar appears in the preset view.

SMTWTFS

,I aI

Select a day using the arrow keys, then press [ENTER] to see the Weekly Calendar.

Press [ENTER] again to return to P-Month Calendar.

For more information about using the Calendar

application, see p.33.

You can open the Calendar menu by pressing [MENU] to select the desired Calendar

view.

Page 31

Deletes a selected

Deleting Entries

Entries

in the Organizer can be deleted using either the [DEL]

key or the application menu.

Deleting single entries

Open the desired application.

Deletes all

entries in

TEL application.

Select the entry in Index mode.

Press [DEL] on the keyboard.

A confirmation message appears asking if you are sure you want to delete the selected entry.

Press

[VI

(or [N] to cancel the deletion).

Deleting entries using the application menu

Select SELECTED DATA.

A warning message appears asking if you are sure you want to delete the entry.

Press

[VI

(or [N] to cancel the deletion).

You can also make deletions using the application menu. The DATA DELETION submenu allows you to do this flexibly and easily.

Open the desired application.

Select the entry in Index mode or display it in View mode.

Press [MENU] to open the application menu.

Select DATA DELETION.

Page 32

Checking the Time and Date

Checking the Memory

To check the current date and time, press [CLOCK].

The Organizer has a certain memory capacity in which

operations are carried out and data that has been entered,

FRI JAN

131999

such as phone numbers and memos, are stored. When the

amount of data already stored approaches the Organizer’s

UNITED KINGDOM FRI JAN

ir1999

maximum memory capacity, you may not be able to store an entry or the data being processed may be lost when you change applications. To avoid these problems, you should check the remaining memory space regularly and free up space

Press any other application key to close the Clock

when necessary by deleting out-of-date entries. The Check

application.

Memory function allows you to easily check the amount of free

memory available in the Organizer, and thus avoid the

For a full explanation of the Clock application, see p.61.

inconvenience of running out of memory and losing data.

Press [MENU] three times to display the TOOLS menu.

Select CHECK MEMORY.

The display shows the summary of the Organizer’s memory

usage and availability.

SCHEDULE : ANN BY DATE

Press [ENTER] or [CANCEL] to close the display.

Page 33

Even if the display shows a small amount of free memory

available, that amount may be insufficient for certain

The TOOLS Menu

the Organizer’s Basic Utilities

operations to work properly. You are strongly

recommended to carry out regular “housekeeping” by deleting unwanted or out-of-date information to prevent the memory becoming full.

Many of the basic utilities are accessed through the TOOLS

menu. The menu is also used to set up and configure certain features, such as the display contrast. An illustration and summary of the TOOLS menu (including page references where full explanations can be found) are provided below.

Shows the amount of free and

used memory (see

p.30)

- Adjusts the contrast of the LCD

TOOLS

CHECK MEMORY

LCD CONTRAST

O--KEY SOUND ON WRLARM

SOUND ON

display (see

p.13)

Turns the key beep on and off

(see p.13)

Sets the alarm sound on and

off (see p.66)

Other important facilities and functions are provided via the

PREFERENCES menu, which allows you to tailor the Organizer and is described in Chapter 10, and the PERIPHERALS menu, which provides commands for data transferring, described in Chapter 9.

Page 34

Chapter 3

Time

Management

The Organizer’s Calendar, Schedule, To Do, Daily Calendar and Ann (Anniversary) applications let you structure and manage your time easily, whether scheduling appointments or giving

reminders about important people and events. The explanations and examples in this chapter will give you the information you need to make all of the time management features of these applications work for you on a daily basis.

The Calendar Application

The Calendar represents the Organizer’s most central utility. It serves as a calendar that you can reference at any time for the correct date, and also as a time management utility, indicating

important dates so that you can keep track of your time and appointments. The application performs as a highly sophisticated calendar that can display details of any month from January 1901 to December 2999. The Calendar also provides you with a convenient way of accessing, viewing and making new entries in the Ann, Schedule and To Do applications.

The Calendar provides you several Calendar views: l-Month

Calendar, 2-Month Calendar, Weekly Calendar and

Weekly Graph.

You can also jump to Daily Calendar just by pressing

[DAlLY]

key.

1 -Month Calendar:

The specified month is shown on the screen.

P-Month Calendar:

The specified month is shown at the top

of the screen and the next month is shown at the bottom of the screen.

Weekly Calendar:

The specified week is shown on the screen.

Weekly Graph:

The date and the day of the week are shown as a vertical axis, hours are shown as a horizontal axis and the specified day is reversed.

Daily Calendar:

A time bar of the specified day is shown.

You can use the Calendar menu to select a particular Calendar

view directly, regardless of which view you are already using.

Page 35

Press [MENU] to open the Calendar menu.

Select VIEWS.

Select the desired view in the VIEWS menu.

You can also jump to Daily Calendar by pressing

[DAILY] directly. In the Daily Calendar, highlight an entry and press [ENTER] to display the details of the entry.

Setting

the Calendar view

You can switch between l-Month Calendar view and P-Month Calendar view.

Press [MENU] twice to open the PREFERENCES menu.

Select CALENDAR SETUP.

A submenu appears. The current setting is indicated by a tick.

Select 1 MONTH CALENDAR to switch to l-Month Calendar view. Or select 2 MONTH CALENDAR to

change into P-Month Calendar view.

Selecting a date

From any view, you can scroll to

the

previous or next time period

(whether the next month, week, or day) by pressing

[PREV]

[NEXT], then moving the cursor to a specific date to select it for display in another Calendar view. However, another convenient way of selecting a date that is not on the display is using SPECIFIC DATE in the Calendar application menu.

Press [MENU] in any Calendar view, and select

SPECIFIC

DATE.

0 GO TO TODAY 0 SPECIFIC DATE I DClTR

DELETION

A date entry window appears.

Enter the date you want to select in the order of month, day, and year. Single-digit months and days should be preceded by a

“0”.

Press [ENTER].

The selected date will appear in the current Calendar view.

Go to today

You can go to today directly just by selecting GO TO TODAY in the Calendar application menu.

Press [MENU] in any Calendar view, and select GO TO TODAY.

The today’s date will appear in the current Calendar view. *

You can press

[2nd]

[CALENDAR] to directly skip to today.

You can press

[2nd] [DAILY]

to jump to today’s

Daily Calendar

Page 36

In l-Month Calendar, P-Month Calendar, Weekly Calendar, Weekly Graph and Daily Calendar, you can press [NEW] to open a new Schedule Edit mode.

Date Calculating Y

can find and display any date a given number of days

before or after a particular date. The date calculating function

only available in 1 -Month Calendar view.

Example: View the calendar 60 days from today.

Enter into the 1 -Month view.

Press

[2nd][CALENDAR]

to make

the

today’s date blinking.

Press

[+]

60 [=] to specify the date 60 days in the future. The calendar for the corresponding month appears, with the appropriate date selected.

Press [

to specify a number of days in the past, [+] for

a number of days in the future.

Any entries, whether or not they are registered as secret, can be accessed in 1 -Month and P-Month views.

The Calendar application menu

Select the Calendar view (see

I~CALENDAR MENU -I

I-

P.39

The Schedule Application

The Schedule application allows you to enter appointments, times and dates for meetings, parties and events, and also to set an alarm to sound prior to or at the time of a scheduled entry. This makes it easy to organize your entire day and manage your appointments. Schedule entries are indicated on the Calendar’s l-Month Calendar view, P-Month Calendar view, Weekly Calendar view, Weekly Graph view and Daily Calendar view.

Selecting a specific date

If you want to jump to a specific date to find entries or make a

new entry, you can do it easily using the application menu.

In Index or View mode of the Schedule application, press [MENU], and select SPECIFIC DATE.

A date entry window appears.

Enter the date you want to go to.

Press [ENTER].

Page 37

The first entry on that day is selected in Index mode, or displayed in View mode.

If you would like to make a new entry, press [NEW], or if you would like to view other entries on that date, press

[NEXT]

[PREV]

Making

entries for recurring and extended events

Using the Schedule application’s Repeat function, you can

copy entries to other days or dates without having to type in each one individually. This is convenient for those appointments, meetings, and other events that are held regularly. The Repeat function can also be used to enter an event that spans a period of a few days or a few weeks, such as a business trip or vacation. Six different types of repeating events include:

Daily Repeats on the following one or more days for events that span consecutive days.

Work day The same as Daily repeat, but excludes weekends.

Weekly Repeats the same day each week for regular weekly events.

Bi-weekly Repeats every other week.

Monthly by day Repeats the same day of each month (for example, the first Tuesday) for regular monthly events on a specific day.

Monthly by date Repeats the same date each month (for example, the 16th) for regular monthly events on a specific date.

For example, if you have a five-day vacation beginning on JAN 1st:

Press [NEW].

Enter

01011999

in the DATE field.

Move to the DESCRIPTION field.

Enter the description. Type Vacation.

Press [ENTER].

Press [MENU] and select REPEATTHIS ENTRY.

Press [ y ] to display the pop-up list, then select DAILY.

Page 38

Enter the number of additional days on which the event

will be repeated. An entry can be repeated up to 999 times.

In this case, type 4 (together with the original entry, the

event will occur on five days).

Press [ENTER].

Your five-day vacation is now stored.

You can confirm that your vacation has been entered by

checking the Calendar monthly view.

To repeat any entry that has already been stored, select it

in Index mode, then precede from step 6 above.

Events like the second and fourth Thursday of each month can be generated by making two different schedule entries and repeating each one.

Setting a Schedule alarm

A Schedule alarm can be set to remind you of scheduled events such as appointments and meetings. You can set an alarm for any entry that has a starting time set. Alarms that have been set will sound even if the unit is turned off.

Enter the following information with an alarm set for one hour in advance:

Date

July

16,1999.

Time

1:OO -

2:00 pm

Description

Lunch with Sally

Press [NEW] to open a new entry.

Enter the Date and then move to the TIME field.

Enter the starting time and ending time, each followed by

WI.

The cursor moves to the alarm time field. Alarm time will

automatically be set 15 minutes before the schedule starting

time.

Enter the desired alarm. Type 1200 and press [PM].

If you want to set the alarm 15 minutes before the schedule’s starting time, skip step 4 above and press

[2nd]

[ALARM].

Page 39

Enter the number of additional days on which the event will be repeated. An entry can be repeated up to 999 times. In this case, type 4 (together with the original entry, the event will occur on five days).

JAN

171999

CFRI)

REPERT

THIS

ENTRY:

9. Press [ENTER].

Your five-day vacation is now stored.

You can confirm that your vacation has been entered by checking the Calendar monthly view.

To repeat any entry that has already been stored, select it in Index mode, then precede from step 6 above.

Events like the second and fourth Thursday of each month can be generated by making two different schedule entries and repeating each one.

Setting a Schedule alarm

Enter the following information with an alarm set for one hour in advance:

Date

July

16,1999.

Time

1:OO -

2:00 pm

Description

Lunch with Sally

Press [NEW] to open a new entry.

Enter the Date and then move to the TIME field.

Enter the starting time and ending time, each followed by

W-4.

The cursor moves to the alarm time field. Alarm time will

automatically be set 15 minutes before the schedule starting

time.

Enter the desired alarm. Type 1200 and press [PM].

If you want to set the alarm 15 minutes before the schedule’s starting time, skip step 4 above and press

[2nd]

[ALARM].

Page 40

Note that the alarma symbol is different

from

the bell which appears at the bottom of the display to indicate that any alarm already marked as set throughout the Organizer will sound at the designated time.

Move to the DESCRIPTION field and type lunch

with Sal/y.

Press [ENTER].

To set an alarm for any entry that has already been stored, display the entry in Edit mode and enter the desired alarm time in the alarm field or press

[2nd]

[ALARM] to set the alarm

15 minutes before the entry’s starting time.

If the start time of a Schedule entry is before

0:14

and [2nd]

[ALARM] are pressed,

0:00

will be set as the alarm time

automatically.

Clearing a set alarm

To clear an alarm that has been set for a Schedule entry, display the entry in Edit mode, then press [2nd] [ALARM].

The Schedule application menu

Selects

the

Calendar view

(see p.33)

SCHEDULE MENU

0 VIEWS 0 GO TO

TOIMY

0 SPECIFIC

IJF1TE

REPERT THIS ENTRY

DfiTA DELETION

Shows today’s Schedule

entries

Goes

directly to particular

date

_ Uses to enter events that

occur regularly, or makes an event that spans a period of time (see

p.36)

Selects the specific entries for deletion (see p.29)

Page 41

The To Do application

The To Do application is a valuable organizational tool to help

you meet deadlines and to add structure and efficiency to your

work that you set for yourself. This application allows you to

organize and track task and objectives, assign them priorities. To help you in this task, entries are identified as TO BE DONE or DONE.

Making new entries

Entries in the To Do application contain five fields: Category, Description, Due Date, Priority and Done indicator. The

category field, which you can define yourself and assign as you like, can be used to manage tasks according to project, the personnel involved in them, or any other groupings you

wish to define.

Assigning priority to entries

In the PRIORITY field you can enter a number

(1 -

5) or letter N,

which then indicates the importance of a task or project.

Enter the following information:

Description

Make comparison chart

Priority

1. Press FO DO].

Press [NEW].

The To Do entry display opens.

DESCRIPTION ?

Enter the description of the entry. Type Make comparison

chart.

Skip the DUE DATE field and move to the PRIORITY field.

Select 1 with

[+I

[,I.

DESCRIPTIDR:

M/D/Y= / ,’

PRIORITY ?

Press [ENTER].

The entry is now stored.

Page 42

Assigning due dates to entries

A To Do entry must be given a due date (or month) so the

Organizer knows how to classify it and the Calendar knows when it becomes due. The due date can be entered either by typing in the actual date, or by selecting the date from the

pop-up calendar and using the arrow keys to select the desired

month and day.

Enter

the

following information:

Description

Sales report

Due Date

Sept

2,1999.

In the To Do application:

Press [NEW].

Type Sales Report.

Move to the DUE DATE field. Enter the due date in the order of the month, day, year. Type 09021999, or press

[ 11,

use

[PREV]

and

[NEXTj

to display September 1999,

thenuse[A] [y] [A] [,]andtomovetothe2ndof

the month.

Press [ENTER].

At index view, a

“!‘I

mark will be displayed beside an overdue entry (ie. an entry for which the due date has passed).

Findincl

entries using Index mode

Go to Index mode.

There are two Index modes in the To Do application. One is TO BE DONE and the other is DONE. You can press [TO DO] or select VIEWS from the application menu to switch between TO BE DONE index mode or DONE index mode. Index mode

in the To Do application can show entries based either on their priority level or their due date. In the default setting, entries are

arranged in chronological order based on the due date. Select

INDEX BY from the To Do application menu, then PRIORITY from the submenu to display entries based on priority. To display entries in chronological order based on due date, select

INDEX BY from the menu, then DATE from the submenu. This

means you can access entries in the way that is most

convenient for you.

Press

[A]

and

[v]

to select the entry you want to review.

Press [ENTER] to see the entry in full.

The entry is displayed in View mode.

Page 43

Checking off completed entries

Once you have reached a target you set for yourself, it is a good idea to check off the entry as completed so that you can concentrate on things still to be done.

This operation can be done either using the Daily Calendar, which makes it easy to check completed entries when you

check

your schedule for the day, or in the To Do application, which lets you check off a task that you have completed before its due date.

Checking off entries using the Calendar

Press

[DAILY].

Display the date you want to check.

If the entry you want to check off is not displayed, press

[v]

until it appears.

Go to the entry you have completed and press [

]

[SMBL].

The entry is checked off and marked

with/,

and the completed

entry will be kept under today’s day.

Check off entries in the To Do application

Select the entry in Index mode.

Press

[Q]

[SMBL].

The entry is checked off and marked

with/.

The DUE DATE

field name changes to DONE DATE and today’s date appears

in it. The completed entry will be kept under DONE index mode. *

If you mistakenly check off an entry as completed, you can uncheckthe entry by pressing

[Q]

[SMBL] again.

However, if you do this, the entry will be stored without a

due date.

Page 44

Once a project or task is completed, and you no longer

The To Do application menu

need the To Do reminder, you can delete the entry, or

groups of entries, which will free up memory in the

Organizer.’

Selects TO BE DONE or

Updating the Category list

You may wish to edit the names of existing categories.

From the To Do application’s Indexview, press [MENU].

Select CATEGORIES.

The CATEGORIES window appears.

Make the desired change to the category list.

Press [ENTER] to store the edited entry.

The To Do Index view appears.

Setsthelndexsortingorder

by date or by priority (see P.40)

Selects the specific entries for deletion (see p.29)

When you edit a category name, any To Do entries that refer to that category are automatically updated to reflect

the change.

Page 45

The ANN (Anniversary) Application

The Ann (Anniversary) application makes it easy for you to

keep track of annual events, such as wedding anniversaries and birthdays of friends, relatives and business associates. Once entered, the dates of annual events are displayed on the Calendar, giving you plenty of warning to prepare for them well in advance every year.

The Ann application menu

Page 46

Chapter

Creating Your Own Database

This chapter describes using the Tel (Telephone) and

User File applications. These two applications are actually identical in the way that they function, except that they have different default file and field names

designed to handle different types of information. The flexibility of these applications allows you to manage

a wide range of information, from simple address

book to an extensive restaurant guide or even a listing

of your important business contacts.

The Tel Application

The Tel application stores the names, telephone numbers, and addresses of business clients, companies, personal friends and so on.

Updating the Category list

You may wish to edit the names of existing categories.

’

From the TEL application’s Index view, press [MENU].

Select CATEGORIES.

The CATEGORIES window appears.

Make the desired change to the category list.

Press [ENTER] to store the changes.

The TEL Index view appears. *

When you edit a category name, any TEL entries that refer to that category are automatically updated to reflect the change.

Changing the Index Items

You can specify either Name and Office# or Name and

Home??

to be displayed on the Index mode of the Tel application.

Page 47

Press [TEL] to open the application.

Press [MENU], select INDEX ITEMS.

The INDEX ITEMS window opens.

0 NAME AND

HOMEft

The current setting is indicated by a tick.

Select the desired index item.

Then Name and Office# or Name and Home# will be displayed

on the Index mode of the Tel application.

Modifying the Field Order

The Tel application also allow you to define the field order of each category. You can assign a kind of field order for each category. Two kinds of field order: “Personal” and “Business” are available for you to choose.

Press [TEL] to open the application,

Press [MENU], select FIELD ORDER.

The FIELD ORDER window appears,

Assign a kind of field order for each category.

Press [ENTER] when you have finished. (Or [CANCEL] to

cancel the changes.)

For the details of the Tel application, see p.19

The Tel application menu

Opens the CATEGORIES

window so you can edit the

category names.

0 FIELD ORDER

Modifies the Index display

Edits the field order

Selects the specific entries

for deletion (see

p.29)

Page 48

Press [TEL] to open the application.

Press [MENU], select INDEX ITEMS.

The INDEX ITEMS window opens.

NFlME FlND HOME#

The current setting is indicated by a tick.

Select the desired index item.

Assign a kind of field order for each category.

Press [ENTER] when you have finished. (Or [CANCEL] to

cancel the changes.)

For the details of the Tel application, see p.19

The Tel application menu

Then Name and Office# or Name and Home# will be displayed

on the Index mode of the Tel application.

Modifying the Field Order

Press [TEL] to open the application.

Press [MENU], select FIELD ORDER

The FIELD ORDER window appears,

Opens the CATEGORIES

window so you can edit the

category names.

0 FIELD ORDER

Modifies the Index display

Edits the field order

Selects the specific entries

for deletion (see p.29)

Page 49

The User File Application

Customizing the User File Application

The User File application allows you to manage different information. Each entry comprising 16 text fields. Note that you can rename the file name and the field names according to your preferences. See p.46 for more information on customizing this application.

You can customize the User File application in the following four ways:

Category:

You can update the category list.

File name:

You can rename the file name of your choice.

Fields:

You can change the field names.

Sorting order:

You can specify which fields are used to sort

the entries displayed in Index mode.

Updating the Category list

You may wish to edit the names of existing categories.

From the USER FILE application’s Index view, press [MENU].

Select CATEGORIES.

The CATEGORIES window appears.

Make the desired change to the category list.

Press [ENTER] to store the edited entry.

The USER FILE Index view appears.

Page 50

When you edit a category name, any USER FILE entries that refer to that category are automatically updated to reflect the change.

Changing file name

Press [USER FILE] to start the application.

Press [MENU], select FILE NAME.

The FILE NAME window appears.

FILE

HAlIE

FILE

HAtIE:

]@SER

FILE

-$---

Current file name

Change the file name according to your preferences. (up

to 10 characters). Letters, numbers, and symbols can all

be entered.

Press [ENTER] to store the new name. (or [CANCEL] to

cancel any changes and leave the original file name.)

Configuring fields

Press [USER FILE] to open the application.

Press [MENU], select FIELD NAME.

The FIELD NAME window opens.

Move to the desired fields and change them as required.

Enter the new name (up to 12 characters). The name can contain letters, numbers, and symbols.

Press [ENTER] when you have finished. (Or [CANCEL] to

cancel the changes and leave the fields as they were.)

Modifying the index display and the Index sort

order

You can set up a different Index format for the User File

application, designating two fields you want to display in Index

mode. The User File application also allow you to define the way in which your entries are sorted in Index mode. You can specify which of the displayed fields should be used as the sorting key.

For example, in the User File application, you might decide you

want

your Restaurant list (initially configured as USER FILE)

to be displayed by NAME and NUMBER respectively in the

Index mode. Also you might want your Restaurant list to be sorted alphabetically first by NAME.

Page 51

~ 1.

Press [USER FILE] to open the application.

Press [MENU], select INDEX ITEMS.

The INDEX ITEMS window appears.

In INDEX 1 field, press [

!J]

to select the field name that you want it to be displayed in the first field of the Index mode and the sorting key.

If the desired fields are not all displayed, use

[PREV]

and

[NEXTJ

to scroll between pages.

Press

[v]

and use the same methods to enter INDEX 2.

Press [ENTER] when you have finished (or [CANCEL] to

cancel the changes).

The

Index view reappears with the entries sorted by Name.

The User File application menu

iUSER FILE MENU

ChTEGORIES

0 FILE NAME

0 FIELD

NMIE

INDEX ITEMS

DATR

DELETION

Opens the CATEGORIES window so you can edit category names.

Edits the File name (see

P.W.

Edits the field names (see

PW.

Modifies the Index display

and the Index sort order (see p.48).

Selects the specific entries

for deletion (see p.29)

Page 52

Chapter 5

Memo

The Memo Application

The Organizer’s Memo application provides you with a simple yet powerful means of recording information, from meeting notes to memorandums and letters.

This chapter explains the features of the Memo application, the Organizer’s basic word processing utility. This application provides powerful word processing capability in a hand-held device.

Before reading this chapter, be sure you have read Editing Techniques in Chapter 2. More advanced editing features are used in this chapter. Be sure you have a good understanding of the Organizer’s basic editing procedures before beginning to use the Memo application.

Creating documents

Press [MEMO] to open the application.

The Memo application opens in Index mode.

Type in the title Letter to Frank.

Press [

]

to move to the DESCRIPTION field. Type in

the following letter (pressing

[,A]

to move to a new line):

Page 53

July 10, 1999

Finding entries

Mr. Frank Smith Chairman

ABC Co. Ltd.

Dear Mr. Smith:

Memo entries are sorted for display according to their title alphabetically. Therefore you can find out the desired entry as easy as possible.

Thank you for your fax of July

5th,

1999 regarding the Alpha

Project.

We agree that it is too difficult to answer your questions about

our new project properly based on the available information.

We will receive the proper documentation within the

week.

Turning word wrap on and off

Word wrap automatically moves text which will not fit onto the end of a line to a new line, preventing words from being split when you type.

This

allows you to type text without having to

worry about when to insert a carriage return to move to the

This shouldn’t cause any delay in ourproduction schedules.

next line. The default setting for the Organizer’s word wrap function is on. There may be times, however, when you want

Sincerely,

to turn off the word wrap function. This can be done for each individual entry.

It is not necessary to press

[cl]

at the end of each line.

The unit will automatically perform word wrapping onto

’

In Index, View or Edit mode, press [MENU].

the next line when the current line is full.

Select WORD WRAP ON.

tlEll0

TITLE:

Letter to

Frmk

DESCRIPTION ?

A J will now appear next to WORD WRAP ON whenever you

Julr 10,

19994

view the application menu in Edit mode.

Mr. Frank Smith4

Chairman4

?""

c0.

Ltd.4

To turn word wrap back on for any entry, repeat the procedure.

The/

next to WORD WRAP ON will no longer

appear.

Press [ENTER] when you have finished entering the text.

The entry is then stored and displayed in View mode.

Page 54

The Memo application menu

Selects specific entries for

deletion (see p.29)

Page 55

Chapter 6

Desk Accessories

The Organizer’s desk accessories are a set of valuable utilities for everyday use. The Calc (Calculator) can perform calculations on figures

entered by using the number keys. The Clock can

simultaneously display the day, date, and time in any two cities of your choice. This chapter provides

all the information you need to enjoy full use

these

very useful applications.

The Calc (Calculator) Application

The Organizer provides a 12-digit calculator which performs

mathematical operations, including square root and percentage calculations. The Calc application also provides support for cost/selling price markup and margin calculations. In addition, it has a powerful currency/units conversion function.

There are four different display options in the

Calc

application, and the application always opens with the most recently used display.

To move between the different calculator modes, either press [CALC/CONV] repeatedly until the desired mode appears, or select VIEWS from the calculator menu and

then select the desired mode.

Using the arithmetic calculator

Press

[CALClCONVJ

to start the application.

Perform the calculation using the numeric and mathematical symbol keys on the keyboard, just as you would with a regular electronic calculator.

Page 56

To quit the

Calc

application, simply change to any other

application by pressing the corresponding key. *

To clear an entered value, press [CCE] once. To clear an entire calculator operation, press [CCE] twice.

Calculations are performed in the order of entry, not according to algebraic operator precedence, ie., the calculation 8 + 2 x 3 is performed as: (8 + 2) x 3 not 8 + (2 x 3). This is just as for a regular electronic calculator.

An M shown on the display indicates that a value is stored in the calculator’s memory. Press [RCM] twice to clear the memory.

Press

[b]

or [BS] to erase the last digit typed.

An E shown on the display indicates an error, usually an overflow error (when no more digits can be displayed). When this happens, the calculator will usually ignore any subsequent input until the error is cleared. press [CCE] to clear the error.

press

[+/-I

to change the sign of a displayed value.

For further information on other calculator operations, see p.58.

When E appears

When any of the following situations occur, the error indicator E is displayed and calculations are suspended. Press [CCE]

to clear the error.

The integer part of the calculation result is exceeds 12 digits (a rough calculation is obtained).

Example:

4567890123 [x] 458 [ =]

2.08295789608 is displayed with E, which indicates that the rough result is :

2.08295789608 x 10” (ie. 2,082,957,896,080)

The integer part of the calculation result exceeds 24 digits.

The integer part of the numerical value in the memory exceeds 12 digits.

A number is divided by

“0”.

Cost/Selling price/Markup and Cost/Selling price/Margin calculations

The Calc application provides a useful function for making

markup and margin calculations, based on figures that you supply via the keyboard. The way it works is simple: you enter

two of the values that you already know for either the cost,

selling price or markup/margin, and the calculator works out and displays the missing value. For example, if you enter the cost and the selling price, it will tell you the percentage markup or margin based on those two values. If you enter the selling price and the markup or margin, it will tell you the cost.

Page 57

Press [CALClCONV] several times until the COST/

S.Pl?ICE/MARKUP

display or the

COST/S.PRICE/MARGIN

display appears, as required.

SELLING PRICE MARGIN

<%)

Use [ A ] [ v ] or

[PREV] [NEXT]

to move to the fields

whose values you already know, and enter the values.

Press [SOLVE] to calculate the missing value.

The missing value is displayed in the appropriate field.

Re-calculating using different values

Once you have made a Mark/Margin calculation, you can recalculate using new values without having to start from the beginning.

I i

Move to whichever fields(s) whose values you want to change, and enter the new values.

Press [CCE] to clear the contents of a field before entering

a new value.

Move to the field whose new value you want to calculate, and press [ ?] to indicate the missing value.

Press [SOLVE].

The new value is calculated and appears in the field.

Setting the number of decimal places

When using the Cost/Selling price/Markup and Cost/Selling price/Margin calculator, you can choose whether the number of decimal places used in calculations is 0 or 2.

In either Cost/Selling price/Markup or Cost/Selling price/Margin calculator mode:

Press [MENU], select DECIMAL POINT.

Select the desired setting and press [ENTER].

The desired number of decimal points is applied. *

Note that when no decimal points are used (ie. DECIMAL POINT: 0 is selected), pressing the decimal point key will have no effect, but any numbers entered subsequently

will be treated as integers. For example, typing 12.75 will

be treated as 1,275, which will produce a very different

calculation result.

Page 58

Calculation examples

Conversion function

CalCUl?.tlOn Example Operation

Display (answer)

Arlthmetlc

12x3 +5=

12[x]3[115[=1

(-24)

: 4 ~ 2

24[+/-~]

(-141-12

L-1

-8

Constant

341

34[+]57[-]Theaddend

45i

becomes

[-I aconstant.

(Subtract,an and

dwwon

are

performed in the same manner

)

102

gS 25

[

[ = ]

The

multlpkand

1.700

~‘6

Yhat percentage

Q ,”

]

36 ,%]

sQof38 nJtlat

rCFlllts

from

1200

I+ 1 10

I%1

a10%lncreaseof (Or2~0’[Xl~o’[%] [+I

[

,LVV :

,nt IWhat IS

500

dter

a 1500

I 120

[%I

400

The Organizer can be used to perform conversions between

different currencies and units of length, area, volume, mass, temperature and energy. There are 3 conversion index groups. The first index group comprises eight currency conversion

screens in which you can set and edit the exchange rates yourself. The other two index groups have preset conversion factors so conversion can be performed right away.

Changing the currency rate

Press [CALCCONVJ several times until the Conversion index display appears. Select the desired item and press

[ENTER] to confirm.

i25.M

28M 85*”

182M

Temporary

CM] [R CM]

14[Mt]3[X]Z[M-1

memory

(14

3X23X

52[

135[~l[RCMll 1

136"

(52 35)

For example, you want to set one Canadian dollar equal to

0.45 pounds Sterling:

Press

[EDIT]

in order to change the rate.

Page 59

CONVERSION

CURRENCY

Press [CCE] to clear the original rate first. Then enter the rate 0.45.

Make sure that a maximum of 10 digits can be entered.

Performing a conversion

CONVERSION

CURRENCY

B+f

RATE= 0.45

Press

[A]

to move to the currency name field and then

change what you want.

Example:

STRf

Amaximum

of seven characters can be entered on each side.

Press [ENTER] when you have finished (or [CANCEL] to cancel the changes).

If you want to set another currency exchange rate, start again

from step 1 above. You can use each currency conversion at

any time once it has been set.

You can press [ENTER] to switch between conversion display

and conversion index display.

For example, you want to find out how many liters there are in 10 gallons:

Press

[CALClCONv]

several times until the Conversion

index display appears.

Press

[PREY’)

[NEXTj

to move through three conversion

index groups until you find out the units conversion of

volume.

Select gal+ I and then press [ENTER].

Enter 10 gallons and then press

[A,

B] to convert it.

Page 60

The answer is displayed under the unit rate.

The Calc application menu

COWERS IOR

VOLUMEW

sal b

RATE=

3.78541

;W&ONV

MENU-

DECIMAL POINT

Selects the

basic, cost/sell/

margin, cost/sell/markup or

If you want to know how many gallons are equal to 10 liters, press [A4 B] key to change from gal + I to gal + I

The method of converting currencies, units of length/area/

mass/temperature/energy is the same as above.

The following table shows the conversion factors that are preset in your Organizer.

conversion calculator mode.

Sets the number of decimal places (see p.57)

Page 61

The Clock Application

The unit’s built-in clock makes it possible not only to know the correct time and date in your area, but also to know the time in other cities or any region around the world. The Clock is used as the reference time by the Calendar, Schedule, and To Do applications. In addition to

these

features, daylight saving time

(DST)

can be enabled for any city your designate, for those

countries that use an annual Daylight Saving Time adjustment.

As an aid to international business and travel, the Organizer is

setto

display the time in any other city you choose (called the

World City) as well as your own city (the Local city).

Toview

the Clock, simply press [CLOCK].

UNITED KINGDOM FRI

JAN

131999

Changing the Local city

The Local city is the city selected to provide the local time.

When you first use your Organizer, the default Local city is set

New

York. To change this setting:

Press [MENU] to open the Clock menu.

Select CHANGE LOCAL CITY.

A list of cities appears. The currently selected city is at the top of the list. The cities are listed in alphabetical order by country

and then by city name.

Type the first letter of the name of the country in which the target city is located. (For example, if you wanted to select San Francisco, you would type U for United States.) Then use

[PREVJ

and

[NEXT’J

to display the city you want.

Use

[A ]

and

]

or number 1 to 4 to select a city. You

can also use

[PREV]

and

[NEXTJ

to move up and down

the list.

If the selected city observes Daylight Saving Time

(DST),

press

[+J]

to indicate this.

This advances the Local time by one hour. A symbol appears

beside the city to indicate that daylight saving time has been set.

Press [ENTER].

The Clock window appears briefly, showing the new Local city. The time is automatically adjusted.

Page 62

Certain countries will be abbreviated as follows:

Federal Republic of Germany

GERMANY, F.R.

Papua New Guniea

PAPUA N.GUINEA

Czech Republic

CZECH REP.

Republic of Trinidad and Tobago

TRINID. 81 TOB.

Dominican Republic

DOMINICAN REP.

French Polynesia

FR. POLYNESIA

United Arab Emirates

U.A. EMIRATES

United States of America

USA

Country and city names in the list and their relative time differences are current as of July 1997.

Setting the time and date

Press

[+I

[,]

to indicate whether you want the time

shown in

12-

or 24-hour format.

Move to the DATE field. Enter the current month and day in two digits, and the year in four digits. You can also select

the date by pressing [ 11 to display the pop-up calendar.

(Use

[PREV]

and [NEXT] to display the desired month,

then [A ] [v ] [ 4 ]

]

to move to the current day.)

You can set any date from January lst, 1901 to December

31 st, 2099.

Move to the TIME field, enter the current time and press

[AM] or [PM] (for AM or PM). Be sure to enter a 0 before

a single-digit hour or minute entry.

Press [MENU] to open the Clock menu.

Press [ENTER] (or [CANCEL] to cancel the changes).

Select ADJUSTTIME/DATE.

The time and date are now stored.

The ADJUST TIME/DATE window opens.

Because the Organizer automatically adjusts the time after the Local city is changed, you should select the Local city before setting the time and date.

TINE SrSTEtl ?

M/D/Y= 11

l/1999

Changing the setting in the TIME SYSTEM field also changes the time display format for all the Organizer’s time-related applications and functions, such as Schedule.

The window has three fields: TIME SYSTEM, DATE, and TIME.

Page 63

Checking the time in a city

You can find out the time anywhere in the world

using

the

Clock application by selecting another city, called the World city. Selecting a city as the World city will display the time in that city as well as the Local city when you press [CLOCK]. The Organizer also shows you the time difference between the

current World city and the Local city. When you first use the Organizer, the default World city is London.

To change the World city:

Press [MENU] to open the Clock menu.

Select CHANGE WORLD CITY.

A list of four cities appears. These will be the 6 cities you most

recently selected, or checked the time in. The currently selected World city appears at the top of the list.

If the city you want to select as your World city is on the list, select it and then press proceed from step 6 below. If not, type the first letter of the country containing the target

City.

A list of cities appears. Just as for the LOCAL CITY list, all cities

in this list are in alphabetical order according to country name.

Use

[PREV]

and [NEXT] to display the city you want.

Select the desired city.

If Daylight Saving Time

(DST)

is observed by the selected

city,

press[d]

to indicate this.

A symbol appears beside the city, indicating that DST has been set.

Press [ENTER].

The city is selected as the World city and the window closes.

The Clock window briefly appears, indicating the time in the selected World city. The time difference relative to the Local city is displayed below the World city time.

Page 64

Daylight Saving Time (DST)

Assigning DST to a city

Designating Daylight Saving Time

(DST)

for a city automatically

sets the time for that city one hour ahead of its regular time.

Press [MENU] to open the Clock menu.

Select either CHANGE LOCAL

CITY

or CHANGE WORLD

CITY (it doesn’t matter which you choose).

Select the desired city using [ A

[ 7

[PREV]

and

jNEXT-7

Press

[cl].

A symbol appears to the left of the city, indicating that DST is in effect.

Press [ENTER].

To de-assign a city’s DST setting, simply follow the above procedure and press

[cl]

again (this toggles DST between

on and off).

Enabling and disabling DST

Once DST is assigned to a city, it remains in effect until it is de- assigned. Rather than having to de-assign DST for each city

separately, you can simply disable the Organizer’s DST feature

itself, which then applies to all cities within the Organizer. When these cities switch back to DST, you can simply re-enable the feature without having to change any city’s entry.

Press [MENU] to open the Clock menu.

Select ENABLE DST.

The current DST

setting

(enabled or disabled) is indicated

by a tick. Select ENABLE DST to change the setting.

When DST is disabled, the DST symbol disappears from the

Clock display.

Setting daily alarms You

can set alarms just like on a regular clock, separately from Schedule events, using the Clock menu. Set alarms will sound even if the Organizer is turned off.

This can be especially convenient, for example, when you need an alarm as a simple reminder or to wake you up, but do not want to make a full Schedule entry.

Press [MENU] to open the Clock menu and select SET

DAILY ALARMS.

The SET DAILY ALARMS window opens. You can set up to five alarms.

Page 65

DAILY

nLnRnS

UNSET

: UNSET

: UNSET :

IdI

to SET/UNSET

GlGnn status.

Enter the time for the desired alarm, followed by [AM] or

[PM] for AM or PM.

Press

[+I]

to set the alarm.

Move to the next field and set any other alarms you want using the same procedure.

Press [ENTER] (or [CANCEL] to cancel the setting).

Turning alarms on and off

turn off an alarm that is sounding, press [CANCEL]. Alarms

will turn off automatically after sounding for 15

seconds.

unset an alarm,

select SET DAILY ALARMS from the Clock

menu, select the alarm you want to turn off, and press [+.I].

Disabling all alarms

Once you have set an alarm, it will sound at the appropriate lime whether the Organizer is turned on or off. When the

organizer is on, Q at the bottom of the display indicates that any alarm that is set will sound at the appropriate time.

There may be times when you do not want to hear any of the set alarms. You can disable all Schedule and Daily alarms sound easily with a single operation.

Press [MENU] three times to open the TOOLS menu.

Select

ALARM

SOUND ON.

The Q disappears from the display. All alarm sounds are now turned off, ie. no audible alarm will sound, until you use the above procedure to turn them on again by re-selecting ALARM SOUND ON. However, each alarm will still be displayed when

it reaches its set time, even when the unit is turned off. This means the alarm sounds are disabled, but not the alarms themselves.

The Clock application menu

Sets the time and date

Sets the local city

Sets the world city

Sets and controls up to five alarms to sound daily

Turns all DSTsettings on and off

Page 66

Chapter

Expense Function

The Expense function is an easy way to track

expense information for the traveling business person. Each record can contain the category, date, amount, payment type (AMEX, Visa, Mastercard, Diners Club, check, cash or two other types of your

choice), status and a description of the expenses.

In addition, the EXPENSE REPORT option allow you to see the total expenses for a single day or for a certain period.

Entering Expense Record

Press [EXPENSE] to open the application.

The Expense application opens in Index mode.

Press [NEW].

A blank form opens in Edit mode.

EXPENSE CATEGORY:

PERSONAL

DATE ?

rvD/Y=Ii/ i/1999

AIIOUWT:

0.m

PBVliEHT

TWE:

Enter the date in the order of month, day, year. Type in the

date 08101999, or press

[y],

use

[PREV)

and [NEXT] to

display August 1999, then use

[A] [v] [+I [b]

and

to move to 10th of the month.

SMTWTFS

Press

[v]

to move to the Amount field.

Type in the amount 100.

Page 67

The expense amount can be up to 10 digits including up to two decimal places.

Move to the Payment Type field. Press

[Jr]

to select the

desired payment type. Press

[l] - [8]

to select the desired

item.

Select AMEX.

Move to the Memo field and use the keyboard to input

the description of the expense.

For example: Type in Car rental at ABC RENTAL

SERWCE

Move to the Status field. Press [y ] to select the desired

status mode. Press

[l] - [4]

toselect.

Select TO BE SUBMITTED

Press

[A]

to move to the Category field. Press

[ AJ ]

select the desired category. Press

[l] - [8]

to choose item.

Select BUSINESS

PAWEHT TYPE:

10.

Press [ENTER] to store the entry.

The message “Stored!” appears briefly. The entry is now stored and displayed in view mode.

EXPENSE

AUG

10r1999 ITUE)

100.00

AMEX

r-l

Car

rental

at ABC

RENTAL SERVICE TO BE SUBMITTED

Press [ENTER] or [CANCEL] to switch to Index mode.

Simple Calculation in Amount Field

Simple calculation like addition, subtraction, multiplication, division can be performed in the AMOUNT field by using the numeric keypad.

Page 68

Expense Report

blank

form is displayed.

A summary is a collection of records in the EXPENSE REPORT mode. Daily or Period expense summaries for entire records or for each payment type can be obtained.

Records marked as secret are not included in summaries

if the SECRET function is on.

Press

[2nd]

[EXPENSE] to jump to Expense Report

function directly.

Summarizing expense records for a specific date

To summarize all records in the Business category for AMEX

on Aug 151999, for example:

Press [EXPENSE] to open the application.

Press [MENU] to open the Expense menu.

Select EXPENSE REPORT.

Press

[YJ]

to select BUSINESS.

Press [ v ] to move to the Period field. Enter the From

date or the To date.

Type in 08151999.

Move to the Payment Type field. Press [

]

to select

AMEX.

Move to the Status field and select TO BE SUBMITTED.

Press [ENTER] when you have finished. The day’s AMEX expense total is displayed.

DATE :RUG 15r1999

Page 69

Summarizing expense records for a certain period

For example, you want to find out the total amount of all expenses from Aug 10 to Aug

17,1999:

Press [EXPENSE] to open the application.

Press [MENU] to open the Expense menu.

Select EXPENSE REPORT.

A blank form is displayed.

Select BUSINESS.

Press

[ v ]

to move to the Period field. Enter the From

and To date.

Type in 08101999 and 08171999 respectively.

PERIOD

tldVY

Move to the Payment Type field and select AMEX.

Move to the Status field and select TO BE SUBMITTED.

amount for the specified period is calculated and displayed.

:AUG 1791999

Entering and changing category and payment

type settings

In the CATEGORIES and PAYMENTTYPE reference lists, there are 12 types of categories and 8 types of payments. You can change the order of these existing categories and payment

types or use another name or enter some new names.

Press [EXPENSE] to open the application.

Press [MENU] to open the Expense menu.

Select CATEGORIES or PAYMENT TYPE.

Make any changes as you like.

Press [ENTER] to save the changes (or [CANCEL] to

cancel the changes).

Press [ENTER] when you have finished. The total expense

Page 70

Expense application menu

Selects

the Expense

Repott

function.

Selects the specific entries for deletion. (see p.29)

Page 71

Chapter 8

Features and Utilities for Added

Power’

In addition to its basic functions, the Organizer also

provides a wide range of utilities and features to give you even greater control over your information. This chapter introduces and describes these features, which include text cutting, copying,

pasting and many more. Most people will not need

to use all of these features on a daily basis. You can

pick and choose from among them to find the

features that best suit your current task and your own way of working.

In general, Schedule, To Do, Ann, Expense, Tel, User

File, Memo applications share the features

explained in this chapter, while exceptions are clearly noted.

Copying or Moving Blocks of Text

The Organizer lets you cut, copy, or paste blocks of text using the keyboard. The first step in cutting, copying, and pasting is to select the block of text you want to work with.

Text that has been cut or copied is stored on the unit’s internal clipboard. Only one block of text can be stored in the clipboard at a time, and it will remain there until a new block of text is cut or copied. There is no limit to the number of times you can paste the same text from the clipboard.

Select an entry in its application’s Index mode then display it in Edit mode.

Make sure the cursor is placed at the start of the text you want to select.

Hold [ 9 ] down while moving the cursor across the desired text to select it.

Press

[2nd]

[CUT] to move the selected text to a new

location (ie. remove it from itsoriginal location).

Press

[2nd]

[COPY] if you want to make a copy of the text

(and leave the original text unchanged).

The selected text is stored in the clipboard.

Page 72

Press [ENTER] if you want to store the original entry with any changes you have made (including moving or copying the selected text), or press [CANCEL] to discard all the

changes you have made to the original entry. Note that

even if you press [CANCEL], the text you selected will

remain in the clipboard for you to use.

Open an entry in which you want to place the text.

Press [2nd][PASTE].

The text you selected is now pasted into the new location.

6. Press [ENTER] to store the amended entry with the pasted text.

Pasted text is inserted into existing text regardless of

whether the insertion or overwriting mode is selected.

However, by highlighting some text before pressing

[2nd]

[PASTE], it can be replaced with the pasted text. Thus you can easily replace one block of text with another by highlighting it before pasting.

Copying or Moving Entries

The CUT/COPY/PASTE operations provide a quick, convenient way for you to copy or move an entire entry to another location. Entries have to be in the same file and same application.

Select an entry that you want to copy or move in Index mode.

Press

[2nd]

[CUT] if you want to move the entry. A message will ask if you are sure you want to delete the entry from its present location. Press pl] to proceed (or [N] to cancel the operation).

Press

[2nd]

[COPY] if you want to make a copy of the entry.

Press [NEW] in the application you want to move or copy

the entry to.

Press

[2nd]

[PASTE].

Make any necessary changes to the moved/copied entry. Press [ENTER] to store the entry when you have finished.

The entry you selected is now moved or copied to the new location.

Page 73

Special Characters

The Organizer has a list of 153 symbols and accented characters, such as

“&“, “?“,

and

“/“.

These symbols and accented characters can be easily accessed and inserted into an entry. Selecting any of these special characters inserts it at the cursor’s current location.

When entering data or

editing

an entry in any application in Edit mode, position the cursor where you want to insert a symbol or special character.

Press [SMBL] on the keyboard.

The Symbol window appears.

Press

[PREV]

or [NEXT] until you see the character you

want to enter.

Press numeric key

“0” - “9”

to get the selected symbol.

The symbol window closes and the selected character is entered at the current cursor position.

If the symbol you just selected is an accent mark

((0 A,

. ,

or - ). Type the letter for which you want that accent

mark to be used.

When you next open the Symbol menu, the character you selected will be selected again as the default. The Organizer automatically displays the ten characters most recently selected from the Symbol menu in its first page, making it easy to quickly access characters that you use frequently.

You can use the following keyboard shortcuts:

Accent

Keyboard shortcut (followed by the desired letter)

13ndl

PM [Jl

PM WI

Pndl

PM WI

Non-English

character

Keyboard shortcut

[3ndl [Ml Dd]

Note: You cannot use J in this organizer.

Page 74

Chapter

Using the, Optional Peripherals

Your Organizer is a powerful pocketsize computer with built-in functions that make it possible to accomplish a broad range of tasks. It has the flexibility to connect to other Organizers and transfer data to desktop computers using data transfer facilities, which are accessed through the

PERIPHERALS menu. This chapter provides descriptions and examples to get you up and running quickly with these powerful features.

The Peripherals Menu

Page 75

Transferring Data

There are several ways to transfer information -whether specific entries or entire files - between the Organizer and other

information processing devices, including personal computers and other SHARP Organizers. In this way, you can back up your information to guard against losing it, or copy information so that you or someone else can work with it on another device.

A summary of transfer devices, transferable data, and tasks to

which a transfer device is most suited is provided in the table below.

Depending upon the SHARP or third-party software you are using, some features and capabilities

may

vary.

The Auto power off function (see p.12) is disabled in all transfer modes.

When transferring data from other models, only entries in a

mode (application) supported on the ZQ-570 Organizer can be sent.

Transferring between two ZQ-570 Organizers

Data can be transferred directly between two

ZQ-570

Organizers via a 4-pin cable. Single entry or all the entries in an application can be transferred in the Schedule, To Do, Ann,

Memo, Expense, Tel and User File applications.

The transfer procedure diiers according to

whether

single entry

or complete files are to be transferred.

Press [ON] at any time to interrupt and cancel a transfer.

After a transfer, the display returns to the application being used before the transfer procedure was begun.

To set up the Organizers for data transfer via 4-pin cable:

Turn off both Organizers.

Open the cover of the

4-pin

cable jack on each Organizer.

Plug each end of the cable into the jack on each Organizer.

Page 76

Turn on both Organizers and select the entries that you want to transfer

To conserve battery power, disconnect the cable as soon as a transfer is completed.

Trakferring single entry

Single entry can be transferred in all applications.

Turn on both Organizers.

Open the same application on each Organizer.

On the receiving Organizer, press [MENU] four times to open the PERIPHERALS menu. Select

UNITTO

UNIT.

A submenu opens.

iUNIT

UNIT-

0 SEND SELECTED

DATfi

0 SEND

fiLL

THIS MODE

0 GET

DATh (RPPEND)

Select GET DATA (APPEND).

On the sending Organizer, select the entry you want to

send. Press

[MENU]

four times to open the PERIPHERALS

menu. Select

UNITTO

UNIT.

A submenu opens.

Select SEND SELECTED DATA.

The selected entry is transferred and appended to data in the appropriate application.

Transferring all entries in an application

All entries in Schedule, To Do, Ann, Memo, Expense, Tel and

User File applications can be transferred.

Turn on both Organizers.

Open the same application on each Organizer.

On the receiving Organizer, press [MENU] four times to open the PERIPHERALS menu. Select UNIT TO UNIT.

Page 77

A submenu opens.

iUNIT

UNIT-

SEND SELECTED DATA

SEND ALL THIS MODE

GET DATA

(RPPEND)

Select GET DATA (APPEND).

On the sending Organizer, press [MENU] four times to

open the PERIPHERALS menu. Select UNIT TO UNIT

A submenu opens.

6..

Select SEND ALL THIS MODE.

All entries in the application are transferred.

Exchanging data with other Organizers

You can receive information from other SHARP Organizers.

However, ZQ-570 Organizer cannot handle graphic data from other Organizer models. This type of transfer requires the optional cable.

Initial set-up

Turn off both Organizers.

Open the cover of the

4-pin

cable jack on each Organizer.

Plug each end of the cable into the cable jack on each

Organizer.

To conserve battery power, disconnect the cable as soon as a transfer is completed.

Transferring data

Turn on both Organizers.

On ZQ-570 Organizer, open the application in which you want to receive the data.

Only data corresponding to the application selected on the receiving Organizer will be transferred (regardless of which applications were selected on the sending unit).

On ZQ-570 Organizer:

Press [MENU] four times to open the PERIPHERALS menu.

Select

UNITTO

UNIT.

A submenu opens.

Select GET DATA (APPEND).

A message appears, informing you that the Organizer is attempting to make a connection and receive data from the

sending unit.

On the sending unit:

Page 78

Press [MENU] and select SEND, or select SEND by pressing

pnd]

[OPTION] depending on the model.

Repeat the steps above for all applications you want to import

to your Organizer.

After transferring an Expense record to ZQ-570, the error

indicator E will be displayed in the Amount field of the receiving unit if the data in the Amount field of an Expense record in other SHARP Organizer is over 8 digits.

After transferring a To Do record to

ZQ-570,1,2,3,4,5

will be shown in the Priority field of the receiving unit respectively if the data in the Priority field of an To Do record in other SHARP Organizer is 0, 1, 2, 3, 4. Other characters such as 59, A-Z, J, etc will not be shown on

the Priority field of the receiving unit.

Symbols.likeBOQO~OBBI~F~~l*~Ey

)~l!ll~tcar~2o.~B ~fi,s;#:Q<~~:ii

I,.!,:<

.['I

m in other SHARP Organizer

cannot be transferred to ZQ-570 Organizer and space will be shown in the receiving unit instead.

After transferring a Memo record to ZQ-570 from other

SHARP Organizer, nothing will be shown on the Title field of the receiving unit.

There are some other restrictions. See p.82

Exchanging Information with a Personal Computer

Using SHARP’s optional Organizer Link software and cable package or certain third-party software packages, you can exchange data with a personal computer. Certain software will allow you to exchange data with a personal computer via the

Docking Station. This makes it possible, for example, to use the unit when outside your home or office, then later transfer the data you have entered on the Organizer to your desktop computer.

To setup the Organizer for use with the Organizer Link:

5. *

Make sure the unit is turned off.

Plug the Organizer into the Docking Station. (See the Organizer Link manual for details.)

Press [ON].

Press [MENU] four times to display the PERIPHERALS menu.

Select PC-LINK.

You can also press

[2nd]

[MENU] to access the PC-LINK.

Page 79

Your Organizer is now ready to transfer data. Consult the Organizer Link manual regarding subsequent transfer

procedures.

Press [ON] at any time to exit the PC Link mode. If you leave the Organizer in PC Link mode, more power is consumed from the batteries than usual, and the auto power off function does

not work. To conserve battery power, always press [ON] to leave the PC

Link mode as soon as you have finished transferring data.

Points to Remember when Using Peripherals

When using Organizer Link software deslgned for an Organizer other than

ZQ-570

Organizer:

Data in applications that are not compatible with the Organizer

Link

cannot be transferred.

When receiving data from an Organizer other than

ZQ-570

Organizer or when using an Organizer Link designed for

another Organizer:

Only data in applications/modes can be transferred.

Page 80

Chapter 10

Personalizing Your Organizer

Now that you have an understanding of all of the Organizer’s functions and its operation, let’s take a look at the various ways you can customize the Organizer to suit your personal preferences: entries can be made secure through password protection and by marking them as secret; the Calendar display can be set to a default view that you prefer: and a large font view can be selected for the Organizer’s display.

The Organizer offers a level of security for its entries

and operations.

is to

define

particular

entries

within

various applications as secret, and then enable the

LOCK ORGANIZER option within the PREFERENCES menu.

Setting the Owner Information

The Owner Information comprises your name, address and number.

Press [MENU] twice to display the PREFERENCES menu.

Select OWNER INFORMATION.

The cursor starts in the NAME field.

Enter your name, then press [ 7

The cursor moves to the NUMBER field.

Enter your number, then press

[V].

The cursor moves to the ADDRESS field.

Enter your full address.

Press

[+.J]

to move the start of the

line.

Press [ENTER] when done.

Page 81

Locking the Organizer

The Organizer’s LOCK function allows you to keep selected information in your Organizer secure by locking it with a

password that you specify. Entries that you have marked as

secret cannot be accessed

until

the Organizer is unlocked using

the Password. Individual entries can be marked as secret, so

that only someone who knows the password can access them

by unlocking the Organizer. Marking entries as secret has no

effect until the Organizer is locked.

Turning on the LOCK

Press [MENU] twice to open the PREFERENCES menu.

Select SECRET from the menu.

The SECRET submenu appears

Select LOCK ORGANIZER.

The LOCK ORGANIZER window appears prompting you to enter a password.

Enter any password up to sixteen characters long. Letters and numbers can all be used. This text box is casesensitive, which means that upper- and lower-case letters are treated differently. The password ‘SHARP”, for example, is different from the passwords “Sharp” or “sharp”.

Choose your password carefully. If you forget your

password, there is no way to bypass the Secret function or enter a new password without losing all data marked as Secret. It is strongly recommended that you use a

password that you will always be able to remember, but which other people will be unable to guess.

Re-type the password to confirm and then press [ENTER] to store the password (or [CANCEL] to cancel the operation).

‘All entries marked as secretthroughoutthe Organizer will then be hidden and will not be accessible until the Organizer is

unlocked by giving the correct password.

A message appears warning you not to forget the password. If you have any doubt about whether or not you will always be able to recall this password, write it down and keep it in a safe place.

Press [ENTER].

appears on the display, indicating that any information you

mark as secret will now be hidden.

Page 82

Marking/unmarking entries as Secret

You can mark or unmark any entry as secret in Edit mode.

Open the application containing the

entry

you want to mark

as secret.

Display the entry in Edit mode.

Press [MENU] twice to display the PREFERENCES menu, select SET SECRET STATUS.

If the Organizer has been locked (which hides all secret entries), an entry which has just been marked as secret will be hidden together with all other secret entries (for more information, see the next section).

Accessing Secret entries

Entries marked as secret are not shown in any of the Organizer’s display modes when it is locked, and cannot be accessed using any of the search methods. To be able to recall and access secret entries, the Organizer

must first

be unlocked.

Press [MENU] twice to open the PREFERENCES menu. Select SECRET

The

Secret submenu appears.

Select LOCK ORGANIZER.

A window appears, prompting you to enter your password.

Enter your password exactly as you registered it.

Press [ENTER].

If the password is correct,

disappears.

If the password is incorrect, a message appears indicating this.

After unlocking the Organizer, access any entry you want using the normal procedures.

If you forget your password, you will not be able to unlock the

Organizer

and access your secret information. If this happens, you will have to delete all entries marked as secret. For a full explanation of what to do if this occurs, see p.66.

You can press [SEARCH] and then press

[2nd]

[

-1

to find only those entries marked as secret once the Organizer is unlocked (see p.27).

Automatic Relocking

Once a password has been registered, even if you unlock the Organizer using the procedure above, the Organizer will automatically lock itself each time you turn it on. This automatic relock feature protects your secret data in case you forget to relock the unit. The feature remains in effect as long as a

’

password is registered. To disable this feature, the password must be deleted once the Organizer is unlocked.

Page 83

You can also lock the Organizer yourself at any time:

Press [MENU] twice to open the PREFERENCES menu.

2. Select SECRET.

The SECRET submenu appears.

Select LOCK ORGANIZER.

appears, indicating that the Organizer is now locked.

Changing or deleting the password

To register a new password, the current one must first be

deleted.

Press [MENU] twice to open the PREFERENCES menu.

2. Select SECRET

The SECRET submenu appears.

Select DELETE PASSWORD.

DELETE

PASSWDRD

Enter hour password:

This will delete

your password.

Enter your password exactly as you registered it.

Press [ENTER].

A message appears indicating that the Organizer is unlocked.

Entries that were marked as secret can be accessed until a new password is registered (to register a new password, use the procedure for Registering a password on

p-84).

If you forget your password...

If you have forgotten your password, the only way you will be able to delete it and continue to use the Secret function Is to delete all entries marked as secret.

Press [MENU] twice to open the PREFERENCES menu.

Select SECRET

The SECRET submenu appears.

Select DELETE ALL DATA.

A warning message appears asking if you are sure you want to delete all the secret entries. If you have forgotten your

password, you have no choice but to proceed.

Press M to delete all secret entries. This will then allow you to enter a new password.

Page 84

Changing the Calendar Display Format

In the Calendar application:

The Organizer lets you change the default Calendar display to one you find more convenient. There are three aspects to change the display: setting the Calendar view, setting the

weekly

format, and setting the date format. You can use these

options to set up a way of working that you prefer.

Setting the Calendar view

Press [MENU] twice to open the PREFERENCES menu.

2. Select WEEKLY FORMAT.

A submenu appears. The current setting is indicated by a tick.

Select the desired format.

Then the 1-Month/2-Month Calendar View will show the weeks

You can set up the Calendar to show either 1 -Month Calendar view or P-Month Calendar view each time the Calendar application is opened. The default setting after initialization is the

2-Month

Calendar view.

in your desired format.

Setting up the date format

Press [MENU] twice to open the PREFERENCES menu. Select CALENDAR SETUP.

A submenu appears. The current setting is indicated by a tick.

Select the desired calendar view.

Almost all Organizer applications require a date to be entered at some point. The default format for date entry is

“MM/DD/

YYYY”,

where MM is the two-digit month, DD is the two-digit day of the month and YYYY is the four-digit year. The date will be displayed as “MMM DD, YYYY”, where MMM is the threecharacter abbreviation for the month name. However, you can choose instead to have the date entered in the format

“DD.

Setting the weekly format

MM. YYYY”, which will then be displayed in the format

“DD

MMMYYYY”.

You can set the 1-Month/2-Month view in the Calendar application to show the weeks in either a Sunday-to Saturday

For example, in

MM/DD/YYYY

format, the date January lst,

format (this is the default) or a Monday-to Sunday format.

1999 will be entered as “01011999” and displayed as

‘3AN

1, 1999”. However in DD. MM. YYYY format, the same date will be entered as “01011999” and displayed as “1 JAN 1999”.

Page 85

Press [MENU] twice to display the PREFERENCES menu.

Selecting the Large Font View

Select DATE FORMAT

Since the Organizer’s display is fairly small, you may find the

A submenu appears. The current selection is marked with a

tick.

displayed information easier to read if it is changed into a large

font view.

Select the desired format.

In general, all of the Organizer’s applications (except Clock, Calc,

Calendar, Expense Report applications) share this feature. If you want to change the screen to be a larger font view, just press

[ A+A]

key on the keyboard. If you want to resume it,

press

[A+]

again.

Page 86

Appendices

A. Resetting the Organizer

A strong

impact, exposure to an electrical field, or other unusual

conditions may render the unit inoperative, and pressing the

keys

will have no effect. If this occurs, you will have to press the RESET switch at the bottom of the unit using a pen or similar object to be able to continue to use the unit.

A condition that makes the unit inoperative may erase some or all of the data stored in memory.

Do not use anything breakable, anything with a sharp tip or anything that might break to press the RESET switch.

All reset operation

If the unit still fails to function after it has been reset using the procedure above, you will have to reset it using a slightly more

complicated procedure:

While pressing and holding [ON], press and release the RESET switch.

A message appears.

Press [N].

Do not press

[VI

in step2. Doing so will delete all data in

the unit.

Page 87

B. Battery Replacement

General guidelines

The Organizer uses the following type of battery:

Use

Type

Size/Model

1 Qw

General operation Alkaline batteries

LR03

(L30)

There are some extremely important points to remember when installing new batteries:

Replace the

two

operating batteries at the same time with

new batteries of the same type.

Caution:

Keep batteries out of the reach of children.

Remove batteries from the unit when they become weak or when the unit will not be used for a long period of time. Leaving weak batteries in the unit may cause battery leakage and damage from corrosion.

Do not dispose of batteries by fire as they may explode.

Replacing the operating batteries

appears.

In fatal level, the organizer will turn off automatically without indication. If

them

symbol still appears or nothing is shown, replace

both of the operating batteries immediately.

Turn off the Organizer.

Set the battery replacement switch on the bottom of the Organizerto REPLACE BATTERIES (a red

dot will

appear).

Slide off the operating batteries cover.

Remove the old batteries by pulling the ribbon tab.

The Organizer detects two low battery levels which are warning and fatal. When the batteries is in warning level, the

symbol appears at the bottom of the display and a message

Page 88

Insert the two new batteries on top of the ribbon tab, taking

care to position them correctly according to the plus (+) and minus

(-)

terminals, as shown below.

Replace the cover.

Set the battery replacement switch to NORMAL OPERATION.

If nothing happens when you press [ON]: *

Setting the battery replacement switch to REPLACE BATTERIES shuts off power to the unit. Check that the battery replacement switch is set to NORMAL OPERATION.

Repeat the above battery replacement procedure step by

step.

After following the above battery replacement procedure, the LCD contrast setting which is set by user will be back to its default mode.

Page 89

C. Specifications

Model

ZQ-570

Display

119 x 80 dot matrix liquid crystal

display plus LCD flag

Electronic unit section

Applications

Calendar, Schedule, To Do, Anniversary, Telephone, User File, Memo, Expense,

Expense Report, Clock, Calculation,

Conversion.

Memory capacity

256KB (User area: Approx.

21OKbytes)

Schedule application capacity: Approx. 2830 entries Tel application capacity: Approx. 2750 entries These capacities assume

the

following

average entry sizes and only apply when all the available memory is

committed.

Schedule: 32 characters/entry Tel:

16 characters/entry in the name field 12 characters/entry in the number field

Maximum data size per entry

User interfaces

Other

features

Calculator digits

Functions

Addition, subtraction, multiplication, division, constant, square root, percent, memory calculation,

cost/sell/ margin calculation, cost/sell/markup calculation, conversion calculation.

Clock

Crystal oscillation frequency

Accuracy

Display information

Time system

Other functions

Approx. 2000 bytes

Keyboard

Secret function, data transfer, search function, help function, et al.

32,768 Hz

Average variance per day, 2 seconds

(at

25”C/77”F)

Year, month, day, day of the week, hours, minutes, AM/PM, city names.

12-hour or 24-hour

Display of date and time for various cities around the world. Enable/disable daylight saving time.

Page 90

Peripherals and data transfer interface

Cable jack

4-pin

connector

B-pin Docking Station connector

Power

Battery:

3Vrr;

DC, alkaline batteries

(LR03 x 2)

Backlight life may vary depending on usage. If the Backlight is on for 10 minutes

per day (ag. 1 minute 10 times a day), the brightness will be reduced by half after

lO*

years (at an ambient temperature of 25°C and 65% humidity). *

This figure may vary depending on the surrounding environment.

Power consumption

0.25W

Operating temperature 0°C to 40°C (32°F to 104°F)

Battery life

Battery life may vary depending on usage. Operating batteries: * Approx. 70 hours (2.3 months of 1

hour continuous use per day). Continuous display at an ambient temperature of 25°C (77°F)

Dimensions

Open 139(W)

x 146(D) x 17(H)mm

5l~(W)x5+qD)x2l~(H)

Closed

139(W) x60(D)

x 20.1 (H)mm

51532’(W)x3@32’0xzqHj

Weight

17Og (0.38lb.) (including batteries)

* Approx. 65 hours (2 months of 1

hour continuous use par day). Using the Backlight for 2 minutes per hourly use at an ambient

temperature of 25°C (77°F)

Accessories

Alkaline batteries LR03 x 2, operation manual

* Approx. 55 hours (1.6 months of 1

hour continuous use per day). Using the Backlight for 2 minutes per hourly use and searching for 5 minutes per hourly use at an ambient temperature of

25°C (77°F)

Backlight life

Page 91

Index

Accessing

Secret entries 85

Alarms

Daily 64 Schedule 37

Disable all alarms 65 All reset 89

Ann(iversary)

application 43

Application 14

Opening 19

Keys 6 Assigning

Duedate

Priority 39 Auto power off

Backlight 13 Battery

Installing 7

Life 93

Operating 90

Replacement 90

Blocks

Copying/moving 73 Working with blocks of text 25

Calc(ulator)

application 55

Date calculations 35

Calculations

Examples 58 Performing 59 Date calculation 35 Conversion 58 Cost/price/margin calculations 56 Cost/price/markup calculations 56

Calendar application

Setting up the initial display

Calendar view

Daily 33

l-Month 33 Selecting 34 P-Month 33 Weekly 33

Caring for the Organizer