Sharp UX-500, UX 510 - B/W Thermal Transfer Operation Manual

WARNING  FCC Regulations state that any unauthori zed chang es or modificat ion s to this

equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Not e: This e qu ip ment has be en tested an d f ound to co m ply with the limit s for a Class B

digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and u sed in accordan ce with the instru ctions, may cau se harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or tele vision re cept ion, wh ich can b e determ ined b y turning th e equipm ent o ff and on, th e user is encouraged to try to correct the interference by one or more of the following measures:

 Reorient or relocate the receiving antenna.  Increa se the separa tio n betwee n the equipm ent an d the receive r.  Connect the equipment into an outlet on a circuit different from that to which the receiver

is connected.

 Consult the dealer or an experienced radio/TV technician for help.

NOTE  The laser com ponent of the UX-1000 /1100 is rated Cla ss 1 and complies with 21

CFR 1040.10 and 10 40.11 of the CDRH standards. Th is means that the machine does not produce hazardous laser radiation.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or o ther electronic de vice to send any messag e via a telephon e facsimile machine u nle ss such me ssage clea rly con tains in a marg in at the top or bo tto m of each transmi tte d pag e or on the fir st page of the tran sm i ssio n the follo win g info rm ati on :

(1) The date and time of transmission. (2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual."

As an ENERGY STAR

mined that this product meets the guidelines for energy efficiency.

partner, SHARP has d eter-

ENERGY STAR

FOR YOUR RECORDS

Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side of the unit. Space is also provide d for oth er rele va nt inform a tion.

Model Number____________________________________________________________ Serial Num ber ______ __ __ ____ __ __ __ __ ____ __ __ __ __ ____ __ __ __ __ ____ __ __ __ __ __ Date of Purchase__________________________________________________________ Place of Purchase _________________________________________________________

Quick Reference Guide

Insta lla tion

TEL. SET

TEL. LINE

EXT. PHONE

TEL. LINE

1. Connect the handset as shown.

2. Plu g on e e nd of the t el epho ne lin e into the TEL. LINE jack on the rear of the fax, and the other end into your telephone wall jack.

3. Plug the powe r cord int o a grou nd ed , 120 V outlet.

Installation with an answering machine and/or extension telephone

4. Remove the se al cove ring the TEL. SET jack on the rear of the fax. Connect an extension teleph on e or answering machin e to the TEL. SET jack.

5. If desired, connect an extension phone to the answe ring machi ne .

Entering your name and number

FCC regulations requ ire your name and fax number to appear on all documents you send. To program your fax to do this automatically, follow the steps below:

Press the "

3":

ENTRY MODE will appear in the display.

Press the "

FUNCTION key and then press

FUNCTION

#" key tw ice :

4. Enter your fax numbe r (max. of 20 digits) by pressing the number keys.

♦ If you make a mistake, press the

HOLD/SEARCH key to move the cursor

back to the mistake, then enter the correct number or letter. (To move the cursor forward, press the

Press the

SPEAKER key.)

START

START key:

6. Enter your name by pressing the appropriate number keys as shown below. Press each key one or more times until the desired letter appears in the display.

ABC DEF

123

GHI JKL MNO

TUV WXYZPQRS

8 0

SPEED

DIAL

Deletes highlighted letter

REDIAL

HOLD/

SPEAKER

Upper/lower case shift key Moves cursor to the left. Moves cursor to the right.

Press either key one or more times to select and enter a symbol.

♦ Enter a space with the "1" key. ♦ To enter two letters in succession which re-

quire using the same key, press the

SPEAKER key after entering the first let-

ter.

Example: To enter "ABZ Co.", press:

"2" twice for the letter A, Press

right, " " " " Press " "

When finished, press the then the

SPEAKER to move th e cursor to the

2" three times for the letter B, 9" five times for the letter Z, 1" twice for a space, 2" four times for the letter C,

REDIAL for a lower case letter, 6" four times for the letter o, #" once for a period.

START key and

STOP key.

START

STOP

OWN NUMBER SET will appear in the display.

Press the

START key:

START

(See Pages 14-15 of your operation manual.)

Quick Reference Guide

Setting the date and time

To set the date and time, press the following keys:

DATE & TIME SET will appear in the display. Press the Enter two digits for the Mo nt h (01 thro ugh 12 ). Enter two digits for the Day (01 throu gh 31). Enter two digits for the Yea r (00 through 99). Enter two digits for the Hou r (01 throu gh 12). Enter two digits for the Minu te (00 throu gh 59). Press the "*" key for A.M. or the "#" key for

P.M. When finished, press the

then the

(See Page 17 of your operation manual.)

FUNCTION

START key:

STOP key:

START

START key and

START

STOP

To clear a Speed Dial number, press the following seque nce of keys:

Press " Dial number.

Press:

2" and then enter the 2-digit Speed

START

STOP

FUNCTION

(See Pages 22-24 of your operation manual.)

Sending docume nts

Place your document (up to 20 pages) face down in the documen t feeder.

Normal Dialing

1. Lift the handset or press

SPEAKER

Storing and cle aring numbe rs for automatic dialing

To store a new number or change an existing number, press the foll owi ng sequence of keys:

FUNCTION

FAX/TEL # MODE will appear in the display.

Press the "

2. Enter a 2-digit number (from "01" to "99") by pressing the number keys. This will be the Speed Dial number.

3. En ter the full tel ep ho ne /fa x numb er.

Press the

5. Enter the nam e of the locatio n by pressing number keys (max. of 20 characters).

Press the

7. Return to Step 3 to store another number, or press

1" key:

START key:

STOP to exit.

START

2. Dial the fax number by pressing the number keys.

3. Wait for the reception tone (if a person answers, ask them to press their Start key).

Press your

START key and then replace

the handset.

Rapid Key Dial ing

Press the appropriate Rapid Key (if the Rapid Key is from 20 to 38 , press the

SHIFT key

first). Tran smi ssion will be gin.

Speed Dialing

Press the

SPEED DIAL key:

SPEED

DIAL

2. Enter the Speed Dial number by pressing the number keys.

3. Press:

START

Direct Keypad Dialing

1. Enter the fax number by pressing the number keys.

2. Press:

START

(See Pages 32-34 of your operation manual.)

Quick Reference Guide

Receiving Documents

RECEPTION

Press the RECEPTION

MODE

key until "AUTO"

MODE

or "MANU" appears in the display.

AUTO reception: The fax will automatically answer after four rings and receive the incoming document.

MANUAL receptio n: Lift the handset when the fax rings. If you hear a fax tone, wait until RECEIVING appears in the display, then hang up (if RECEIVING doesn’t appear, press the

START key) . If the calling party talks to you,

press your

START key to begin reception.

(See Pages 37-38 of your manual.)

Loading paper

1. Insert the paper tray into the fax if not yet installed.

2. Remove the paper cover if it is on the tray. (For legal paper, flip up the tray externder.)

3. Pull the paper release plate toward you.

♦ If any paper remains in

the tray, take it out and combine it into a single stack with the new paper.

4. I ns e r t th e s tac k of paper into the tray. Replace the tray cover and then push the paper release plate back down.

5. Press the following sequence of keys:

FUNCTION

Press "1" if you loaded letter size paper, or "

2" if you loaded legal size paper.

When finished, press:

STOP

LETTER LEGAL

Insta ll ing the imagi ng film

1. Press the release marked open the print compart ment cover.

2. I nsert two of the gears i nto the ends of the spool wit h film.

3. Hold the empty spool so that the end with only one slot is on the left, and lower the spools into the printing compartment so that the ge ar s fit into the slots on each side of the compartment.

4. Cut the band holding the spools together with scissors, and remove it. Insert the remaining gear into the right end of the empty spool and the flange into the left end of the empty spool.

5. Pull the empty spool toward the back of the compartment, unwinding the leader fro m the spool with film . Insert the empty spool into the compartment so that the gear and spool fit into the slots on each side of the compartment.

6. Wind the film slightly to remove slack and then close the printer compartment cover.

7. If you rep laced the film , press the foll owin g sequence of keys (this is not necessary for the samp le film inclu de d with the fax):

OPEN and

FUNCTION

START

(See pages 9-10 of your manual.)

(See Pages 2-5 of your operation manual.)

Quick Reference Guide

FUNCTION key menu

The fol low ing chart shows the layout of the functio ns and setting s accessed by pressing the FUNCTION key. First press the FUNCTION key, the ap propriate n um eric key as shown, and then "#" or "*" unt il the desired item appears.

Instruc tion s for makin g each setting appea r in the display. If you have any diff iculty , refer to the detailed inst r uctions on the page sh own below the se tting.

FUNCTION

Timer Mode

Send Mo de (66)

Poll Mode (66)

Listing Mode

Activity Report (77)

Timer List (79)

Telephone Number List (80)

Passcode List (80)

Option Setting List (80)

Anti Junk Number List (81)

Progra m and Group List (81)

Caller ID List (82)

Print Setup List (82)

Entry Mode

Fax/Tel Numbers for Auto Dialing (22)

Own Number and Name Set (14)

Polling Security Sele ct (64)

Passcode Numbers for Polling (65)

Date and Time Set (17)

Daylight Saving (18)

Store Junk Numbe r (57)

Priority Call Number (55)

Optional Settings

Fine Resolution Priority (73)

Number of Rings in Auto Mode (73)

Recall Wait Interval (74)

Recal l Times (74)

Tel/Fax Remote Number (74)

Remote Reception Select (74)

Transactio n Report Print Select (74)

Dial Mode (74)

TAD Connected (46, 75)

Fax Reception When TAD Fails (52, 75)

Distinctive Ring (20, 75)

Fax Signal Receive (75)

Junk Number Check (76)

Polling (76)

Caller ID (76)

Auto Cover Sheet (76)

Activit y Report Auto Print (76)

ECM (76)

Quiet Dete ct Time (47, 51, 75)

Quick Reference Guide

Cover Sheet

Cover Sheet Header (30)

Print Set-up

Initia lize Film (5)

Reception Rati o (39)

2 in 1 Print (39)

Paper Typ e Set (10)

Paper Size Set (10)

Copy Cut-o ff (42)

Progra m /Group

Program Entry Mode (68)

Group Entry Mode (25)

Introduction

Welcome to the UX-500/51 0 and thank you for choosi ng Sharp! In additi on to providing you with the ease an d con ven ie nce of pl ai n-pa pe r pri nting, the UX500/510 featur es a vari et y of speci al functi ons de sign ed to inc rease the range and power of your communications.

This manu al gives you e asy- to- fol low i nstr uct io ns for i nsta llin g and using the UX-500/51 0. The Tabl e of Content s will show you where inst ruc tions fo r usin g each fe at ure are loc at ed . While you may n o t ne ed t o rea d ev ery sect io n in de ta il at first, we recommend you at least look them ov er brie fly .

If you have any quest io ns or pro ble m s wh ich ca nnot be solve d by re adi ng t his manual, plea se conta ct Shar p’s Cust omer Infor mation Ce nt er. The numb er is 1800-BE SHARP.

Important:

•• This fa csi mi le ma ch ine is not desi gne d for use on a lin e which ha s ca ll

waiting, call forwa rdi ng, or certai n other spec ial servic es of fer ed by your telepho ne com pan y. If you attem pt to use the fax machi ne in con jun ct ion with any of these servi ces, you may experienc e errors du rin g transm issi on and recep ti on of fa csi m ile messages.

•• This fax machine is not compatible with digital telephon e system s. No other

fax ma ch ines ma y be conn ec ted to t he sa me line.

Note: The illustrations in this manual show the UX-500.

Important safety inform ation

• If your fac sim i le equip ment is not oper at ing prope rly, you should imme dia te ly

remove it from your telephone line, as it may cause harm to the telephone network.

• The power outlet must be installed near the equipment and must be easily

accessible.

• Never install telep hone wiring durin g a lightning sto rm .

• Never install telephone jacks in wet locations unless the jack is specifically

designed fo r wet loc ation s.

• Never touch bare telepho ne wires or t erminals unless th e tele phone line has been

disconnected at the net work interface.

• Use caut ion when installin g or modifyi ng tele pho ne line s.

• Avoid using a teleph one (othe r than a cordle ss t ype ) durin g a n ele ctric al st orm .

There may be a remote risk of electri c shock fro m ligh tni ng.

• Do not u se a tel eph one to report a gas lea k in the vic ini ty of the leak.

• Do not install or use the machine near water, or when you are wet. Take care

not to spill any liq uid s on the machine .

Table of Contents

1 Installat ion 1

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Loading the Imaging F ilm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Attachments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

2 Initial Settings 11

Setup Gu ide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Entering Your Name and Fax Number. . . . . . . . . . . . . . . . . . . . . . . . . 14

Entering Letters for Names. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Setting th e Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Distin ct ive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Storing Numbers for Auto mati c Diali ng . . . . . . . . . . . . . . . . . . . . . . . 22

Volume Adjustm ent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

3 Sending Documents 27

Transmittable Document s. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Optional Transmissio n Set ti ngs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Dialing and Transmiss ion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

4 Receiving Documents 37

Using Auto Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Using Manual Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

5 Making Copies 40

6 Making Telephone Calls 43

7 Answering Machine Hookup 45

Using the Hookup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Optional Hookup Sett in gs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

8 Special Functi on s 53

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 57

Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Polling (Req uesti ng a Fax Transm iss ion ). . . . . . . . . . . . . . . . . . . . . . . 63

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Entering and Using Program s. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

9 Opti onal Sett ings 73

10 Printing Report s and Lists 77

11 Mainten ance 83

12 Troubleshooting 85

Problems and Sol ut ions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Specificat ions 92

FCC Regulatory Informat ion 96

Guia de Consulta Rapida 97

Index 100

Chapter

Installation

Unpacking Checklist

After unpac kin g your fax, m ake sure you have all the items sh own below. If a ny are missing, contact your dealer or retailer.

Paper tray cover

Paper tray

Handset

3 gears and 1 flange

Sample imaging film

Rapid key labels

Operation manual

Handset cord

Telephone line cord

Original docum ent support (located between box and packing ca se)

Points to keep in mind when setting up

♦ The fax must be installed on a level surface. ♦ Keep the fax away from air conditioners, heaters, direct sunlight, and dust. ♦ Provide easy access to the front, back, and sides of the fax. In particular,

keep the area in front of the fax clear, or the orig inal document may jam as it comes out after scanning.

♦ If the fax is moved from a cold to a warm place, it is possible that condensa-

tion may form on the reading glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the po wer and wait approximately two hours before using the fax.

♦ If your area experiences a high incidence of lightning or power surges, we

recommend that you install surge protectors for the power and telepho ne lines. Surge protectors can be purchased at most telephon e specialty stores.

Chapter 1 Installation

Loading the Imaging Film

The prin te r uni t in your fax cr ea te s prin te d text a nd im ages by applyi ng heat to the imagi ng film , whic h causes i nk to be transf err ed from the film to the pag e. Follo w the step s bel ow to install or re pla ce the im ag ing fil m.

Press the release marked OPEN and open the print compartment cove r .

•• Caution! The printing head (the strip

of metal on the underside of the cover) applies heat to the printing film. It may be hot if a document has just been printed.

If you are replacing the imaging fil m, take the old film out of the printing compartment and remove the three (3) green gears and the green flange from the ends of the spools.

DO NOT DISCARD THE GREEN GEARS AND THE GREEN FLANGE!

Take the new film out of its package, and insert two of the gears provided with the fax into the ends of the spool with film. Make sure that the two tabs on the gears fit properly into the slots in the ends of the spool .

•• Do not yet remove the band which

holds the spools together.

Hold the empty spool so th at the end with only one slot is on the left, and lower the spools into the front of the printing compartment. The gears in the ends of the spool with film should fit into the slots on each side of the pr inting compartment.

Chapter 1 Installation

2 tabs

Cut the band which holds the spools together with sciss ors, and remove it. Insert the remaining gear into the right end of the empty spool and the flange into the left end of the empty spool. Make sure the tabs on the gear and the flange fit into the slots in the ends of the spool (the gear has two tabs and the flange has one tab).

Flange

1 tab

2 tabs

Gear

Chapter 1 Installation

Pull the empty spool toward the back of the compartment, unwinding the film as you pull.

Insert the empty spool into the back of the compartment so that the gear and the flange fit into the slots on the sides of the compartment.

•• Make sure that the gear engages with

the gear below it.

Wind the film slightly (rotate the gear on the right side of the empty spool) so that there is no slack in the film. Make sure that both edges of the film wind onto the spool evenly.

Close the print compartment cover , making sure it clicks into place.

•• Caution! Close the cover slowly to

make sure it doesn’t pinch your fingers.

Chapter 1 Installation

If you replaced the film , initialize the new film by pressing the FUNCTION key, the "6" key, and the "#" key on the operation panel. Make sure that INITIALIZE FILM appears in the display, and then press the START key. (Do not perform this step if you installed the initial sample roll of film.)

When to replac e the ima ging film

The sam pl e rol l of im agi ng fi lm pro vid ed wi th your fax is capa ble of pri nt ing approxi m atel y 65 pa ges of lette r size pa pe r. When it is used up, FIL M END wil l appear in the displa y. Repla ce it with the foll owin g imag ing film, whi ch is avail able at your dealer or retailer.

FUNCTION

START

UX-15CR Ima ging Film

One roll of UX-15CR imagi ng fi lm is c apabl e of pr intin g app roxi m at ely 500 pages of le tter size pap er whe n print ed continu ousl y.

Caution!

The text of documents printed with the imaging film is visible on the used film. If confidential information has been printed, dispose of the film appropriately.

Chapter 1 Installation

Connections

Connect the power cord, tele phon e line cord, and handse t as shown below. If desired, you can also c onne ct an answering machi ne or an extensi on tele pho ne to your fax.

♦ Connecting an answering machine to the fax will allow you to receive both

voice and fax messages on the same line while you are out. For details on using this feature, see Chapter 7. (Note: Do not connect an answering machine to your fax if you will be using the distinctive ring feature described in Chapter 2.)

♦ You can connect an extension phone to the fax to make and receive calls

like any other extension phone on your line. For details on receiving faxes from an extension phone, see Chapter 4, "Receiving Documents".

Plug the power cord in t o a 120 V, 60 Hz, grounded (3-pron g) outlet.

Caution: Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty.

To connect an answering machine or extension phone to the fax, first remove the seal covering the TEL. SET jack on the fax, and then insert the line for the answering machine or the extension phone into the TEL. SET jack. For an answering machine, the other end of the line should be connected to the answering machine’s telephone line jack, not its extension phone jack.

AC outlet

Extension telephone

Answering machine

EXT. PHONE

TEL. LINE

If desired, you can connect an answering machine to the fax first, and then connect an extension phone to the answering machine’s extension phone jack.

Chapter 1 Installation

Connect the handset as shown and place it on the handset rest .

Handset

Insert one end of the telephone line cord into the TEL . LINE jack. Insert the other end into a standard (RJ11C) single-line telephone wall jack.

Be sure to insert the telephone line cord into the TEL . LINE jack. Do not insert it into the TEL. SET jack.

Wall jack

Comments:

TEL. SET

TEL. LINE

•• Your fax is set for touch- ton e di aling . If you are on a pulse dial (rota ry) line,

you mu st set the fax for pul se di al in g by ch ang ing Option Setting 8. T his procedur e is descr ibed in Chap ter 9, "Opti ona l Setti ngs".

•• If you intend to use a computer fax modem on the same phon e line, you must

reset Opti on Sett ing 13 to OFF in order to prevent transm issi on and recep tion errors. T hi s proc edu re is desc rib ed i n Chapte r 9, "Optiona l Se tting s".

Chapter 1 Installation

Attachments

Insert the paper tray into the back of the fax as shown.

If desired , att ach the ori gin al docu me nt suppor t by inser ti ng the ends int o the holes in the bot tom of the fax as shown.

Chapter 1 Installation

Loading Printing Paper

The paper tra y hol ds the pap er on wh ich rec ei ve d doc um ents and copies a re printe d. Up to 200 shee ts of letter or l ega l si ze pape r fro m 16 to 20 lbs. (60 to 75

) can be loaded in the tray. Less shee ts c an be loade d when using heavie r

g/m paper. T he max im um allowe d pa per weig ht is 2 4 lbs. (90 g/m

Note: When receiving or copying documents, do not allow more than 100 pages to collect in the received document ou tlet. Otherwise, the outlet may become obstructed, causing paper jams.

Remove the paper cover if it is on the paper tray.

•• If you are going to load legal size pa-

per, flip up the paper tray extender.

Fan the paper, and then tap the edge against a flat surface to even the s tack.

Pull the paper release plate toward you and insert the stack of paper into the tray, print side down.

•• If paper remains in the tray, take it out

and combine it into a single stack with the new paper before adding the new paper.

Chapter 1 Installation

Replace the paper cover on the paper tray and then push the paper release plate back down.

•• Important: Be sure to replace the pa-

per cover before you push the paper release plate down.

LETTER

LEGAL

Your fax has been set a t the factory to scale the size of the printed image to letter size paper. If you have loaded legal paper, you must change this setting to legal. Press the FUNCTION key, the "6" key, the "*" key twice, and then press "1" to select letter, or "2" to select legal. When finished, press the STOP key. Be sure to change this setting every time you change the paper size.

Your fax has been set at the factory to print on regular paper. If you hav e loaded high quality thermal transfer pa per, you must change this setting to HIGH QUALITY. Press the FUNC- TION key, the "6" key, the "*" key three times, and then press "1" to select regular, or "2" to select high quality paper. When finished, press the STOP key. Be sure to change this setting again if you change back to regular paper.

FUNCTION

Letter Legal

STOP

Regular High quality

STOP

Initial

Chapter

Setup Guide

Before you can begin using your fa x, the re are some set ti ngs that must be mad e with the key s on the ope ratio n pan el. Som e of the set ti ngs ar e requi red for ba sic use of your fax, others m ay or may not be necessar y dep end ing on how you want to use the fax. The proc edu res fo r maki ng th e set tings a re described in this chapter in the order shown below (wit h the excepti on of Calle r ID).

Required settings:

♦ Entering your name and fax/telephone number in the fax ♦ Setting the fax to the current date and time ♦ Selecting the reception mode

Settings

Settings whic h ma y be nec es s a ry :

♦ Distinctive ring: If you subscribe to a distinctive ring service from your

telephone company (this is a service which allows you to use several different devices, each with its own phone number and ring pattern, on one line), you will want to select a ring pattern for your fax.

♦ Storing numbers for automatic dialing: Automatic dialing allows you to

dial a full fax or phone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a 2-digit number. To use automatic dialing, you must store the desired fax and phone numbers in the fax.

♦ Volume: Adjustment of th e volume of the speaker, handset, and ringer. ♦ Caller ID: If you subscribe to a Caller ID service from your telepho ne com-

pany, the fax will display and retain information which the telephone company provides about each call. To use this feature, set Option Setting 16 as described in Chapter 9, "Optional Settings". For information on using Caller ID, see "Caller ID" in Chapter 8.

Chapter 2 Initial Settings

A Look at the Operation Panel

Before you make the setti ngs, take a mom ent t o fami liari ze yoursel f wit h the operat io n pan el .

SPEED DIAL key

REDIAL key

Press this key to automatica lly redial the last number dialed.

Press this key to dial a 2-digit Speed Dial number.

Number keys

Use these keys to dial numbers, and enter numbers and letters during number/name storing proc edur es .

ABC DEF

123

GHI JKL MNO

456

TUV WXYZPQRS

789

HOLD/SEARCH key

Press this key to sear ch for an automatic dialing numb er, or, during a phone conver sat ion, press this key to put t he other party on ho ld .

SPEED

DIAL

REDIAL

HOLD/

SPEAKER

SPEAKER key

Press this key to dial a number without picking up the han dset .

Display

This displays various messages during operation and programming.

FUNCTION key

Press this key t o select various special func tion s.

DOWN

RECEPTION

MODE

COPY/

HELP

UP VOLUME

FUNCTION MEMORY

RESOLUTION

START

STOP

Chapter 2 Initial Settings

VOLUME keys

Press these keys to adjus t the vo lum e of the handset when the ha ndse t is lifted, the volume of the spe aker when the

SPEAKER key has been presse d, or

the volume of the r in ger at all other time s.

RESOLUTION key

Press this key to adjust th e re solution and contras t befo re sending or copying a docum e nt .

01 02 03

SHIFT

20 21 22

0504 06 07 2423 25 26

0908 10 11 2827 29 30

1312 14 15/POLL 3231 33 34

17/P216/P1 18/G1 19/G2 3635 37 38

MEMORY key

Press this key to scan a docum ent into memory before transm it tin g it.

Rapid Dial Keys

Press one of these keys to dial a fax or voice numb e r automatically. To dial the bottom number on a Rapid Key, press the

SHIFT key before

pressing the Rapid Key. (Note that you must attach the Rapid Key labels.)

COPY/HELP key

When a docum e n t is in the feeder, pr ess this key to make a co py. At an y other time , pres s this k e y to print out the Help List, a quick reference guide to the operation of your

RECEPTION MODE key

Press this key to selec t the mode of recep tion .

fax.

START key

Press this key to send or receive a docum e n t.

STOP key

Press this key t o stop operation s befor e they ar e completed .

Chapter 2 Initial Settings

Entering Your Name and Fax Number

To have your name and fa x/t el ep hone numbe r pri nte d at the top of eve ry pa ge you transmi t, pro gra m them by pr essi ng th e panel key s as shown belo w.

♦ You must program your name and fax number in order to comply with the

Consumer Protection Act of 1991 (see inside of f ront cover).

♦ If you make a mistake, press the HOLD/SEARCH key to move the cursor

back to the mistake, then enter the correct number or letter. (To move the cursor forward, press the SPEAKER key.)

Press the FUNCTION key and then the "3" key. ENTRY MODE will appear in the display.

Press the "#" key two times. OWN NUMBER SET will appear in the display.

Press the START key.

Enter your fax number (max. of 20 digits) by pressing the number keys. (To insert a space between digits, press the "#" key. To insert a "+", press the "*" key.)

Press the START key.

FUNCTION

START

(Example)

Note that there are letters marked abov e each of the number keys. Enter your name by pressing the appropriate number key for each letter several times until the letter appears in the display. (Max. of 24 characters.) For example, to enter "S" press "7" five times. See the following page for more details.

Press the START key and then the STOP key.

(Example: SHARP)

S: H:

A: R:

SPEAKER

START

7 7 7

4 4

7 7 7

(Move cursor)

STOP

Chapter 2 Initial Settings

Entering Letters for Names

Names are pr ogra m med by pr essi ng th e num ber ke ys. You wil l notic e that letters are ma rke d ab ove each of t he number keys " 2" throug h "9". To enter a letter (or number) , pr ess the ap prop riate key one or mor e times unt il the letter a ppe ars in the displ ay (the num ber will app ear fir st, fol lowe d by t he let ters in t he order marked above the key). The keys used for enteri ng let ters and editi ng are shown below.

Comments :

•• To enter two letters i n succ essi on whi ch requ ire usin g the same ke y, pre ss the

SPEAKE R key aft er ente ri ng th e first l et ter to move the cursor to the righ t.

•• To change a letter, move the cursor using the HOLD/SEARCH key or the

SPEAKE R key to th e lett er and ente r th e de sire d le tt er . The new le tt er will

replace the old o ne.

Space

Press this key twice to enter a spac e.

ABC DEF

123

GHI JKL MNO

TUV WXYZPQRS

Letters and numbers

To enter a lette r or num b er , pres s the approp riat e ke y re peat ed ly until the desired nu mber / letter appear s in the display (the num be r ap pear s first, then the letters in the order marked ab ove t he ke y) .

SPEED

DIAL

REDIAL

5 8

6 9

HOLD/

SPEAKER

Delete

Press this key to delete the letter highlight ed by the cursor (if the cursor is to the right of the last letter entered, it will backspace and delet e the last letter) .

Shift

Press this key once to change case (pr ess it again to change back) .

Cursor left

Press this ke y to move t he cursor to the left.

Symbols

Press either key rep e atedly unt il th e desired sym bol appe ar s (see the symbol list on the following page).

Cursor right

Press this key t o move the cursor to the right.

Chapter 2 Initial Settings

Symbol li st

To ent er a sym bol from the list below, press the "#" key or the "*" ke y repea tedly unti l the de sire d sym bol app ears.

# → ← *

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ p { | } → ←

Example

The following is an example of entering the name "ABC Co. #1". ♦ The cursor in the display is indicated below by a rectangle:

Step Press thes e keys: Display

ABC

SPEAKER

ABC

SPEAKER

ABC

REDIAL

MNO

ABC

MNO

ABC

MNO

ABC

MNO

ABC ABC

AB A

START

ABC Co.

Chapter 2 Initial Settings

Setting the Date and Time

The date and t ime appear in the disp la y and repo rts, an d are pri nte d at the top of every page you transmit. Set the date and time by pressin g the key s on the ope ration panel as shown below.

♦ To correct a mistake, press the SPEED DIAL key to move the cursor back

to the mistake, and then enter the correct number.

Press the FUNCTION key and then the "3" key. ENTRY MODE will appear in the display.

Press the "*" key four times. DATE & TIME SET will appear in the display.

FUNCTION

Press the START key.

Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

Enter a two-digit number for the day ("01" to "3 1").

Enter the last two digits of the year. (Note: In the year 2000, "00" will appear for the year.)

START

(Example: January)

(Example: th e 5t h)

(Example: 1997)

Enter a two-digit number for the hour ("01" to "12") and a two-digit number for the minute ("00" to "59").

(Example: 9:25)

Chapter 2 Initial Settings

Press "*" to select A.M., or "#" to select P.M.

Press the START key and then the STOP key.

START

Daylight Saving Time

If desired, you can ha ve the clock in your fax move forwa rd and ba ckwa rd a uto matica lly at the beginning and end of Da yli ght Savi ng T im e . To tu rn on t his function, press the panel keys as follows:

Press the FUNCTION key and then the "3" key. ENTRY MODE will appear in the display.

Press the "*" key three times. DAYLIGHT SAVING will appear in the display.

FUNCTION

Press "1" to turn on the Daylight Savin g Time function, or "2" to turn it off.

Press the STOP key.

Yes No

1 2

STOP

Chapter 2 Initial Settings

Selecting the Reception Mode

Your fax has two m ode s for re ce iving i nco mi ng c al ls an d faxes: AUTO mode: In AUTO mode, the fax will automatic ally answe r all calls after

four rings and rece iv e the incomi ng doc um en t. MANUAL mode: In MANUAL mode, you must answe r all calls, includ ing fax

messages, using the fax’s han dset or an extensi on ph one conn ecte d to the same line.

If you only intend to receive fax message s on th e line conn ecte d to your fax machine , sele ct AUTO m ode . In thi s case , you wil l proba bly want to chang e th e number of rings your fax waits bef ore answe rin g to one or two rin gs. This is done by setti ng Opt io n Setti ng 2 as de scr ibed in Chap ter 9, "Optiona l Set tings".

If you intend to receive both fax message s and voice c alls on the l ine con nec ted to your fax machine, you can use either AUTO or MANUAL mode. In the case of AUTO mod e, you must answe r incom ing call s befo re the fax doe s, but the fax will be able to receive fax messages at times when you are unable to answer personally. For more infor mati on on using AUTO and MANUAL mode s, see Chapte r 4, "Rec ei vi ng Doc ument s".

Setting the reception mode

Set the mode of reception with the RECEPTION MODE key on the panel.

•• To select AUTO, press the key until

"AUTO" appears in the display.

•• To select MANU AL, press the key un-

til "MANU" appears in the display.

RECEPTION

MODE

Chapter 2 Initial Settings

Distinctive Ring

Distinctive ring is a service offer ed by some local telephon e comp anies whi ch allows you to use up to four di ffe re nt telephone number s, e ach wit h a diffe ren t ring pattern, on your regular single line. If you subscri be to a distinctive ring service you can set your fax to auto mati cally an swer whe n it detects on e of those ring pa ttern s, all owin g you to use t he numb er corre spon din g to that pat tern as an exclusi ve fax numb er.

Important:

•• To use disti nct iv e ring, you must subscribe to a dist incti ve ring servi ce from

your local phone comp any . Do not make this set ting if you do not subscri be to a distin ct ive ring service.

•• Your fax may not be com pa tible wit h some di sti nctiv e ring services.

When using t his feature , you m ust se t the re ce pti on m ode of you r fax to AUT O as describe d in "Sele cting the Recept io n Mode" in this ch apt er . When your designated fax num be r is dial ed , your fa x will au toma ti call y answer an d beg in recepti on a fte r two ring s. Note that oth er de vi ce s on the sam e line wil l al so ri n g until your fa x an swers. If one of yo ur ot her num ber s is dia led, the fax will ring; however , it will not answer.

To use di sti nct iv e ri ng, sel ect one of th e ring pa tt ern s b elow for your fa x by pressing the panel keys as shown on the fol lowing page. The selec tions ar e as follows:

1. RING PATTERN 1: Two short rings.

2. RING PATTE RN 2: One short, one long, and one short ring.

3. RING PATTERN 3: Two sho rt rings and one long ring.

4. STANDARD RING: Your standard (normal) ring pattern.

5. OFF SETTING: Answer all ring patterns (this turns distinctive ring

off).

Your fax has been set to "5" at the fac tory.

Chapter 2 Initial Settings

Press the keys shown at right. OPTION SETTING will appear in the display.

Press the keys shown at right. DISTINCTIVE RING will appear in th e display.

Select a ring pattern by entering the appropriate number ("1" to "5" as shown in the list on the previous page).

Press the STOP key.

FUNCTION

(Example)

STOP

Note:If you are using an answering machine with your distinctive ring service, the answering machine must be connected to a separate wall jack. Do not connect it directly to your fax.

Chapter 2 Initial Settings

Storing Numbers for Automatic Dialing

Automati c dialin g is a quick and conveni en t way of dialing which is done by either pressin g a Rapid Key (Rapi d Key Di aling ), or pressing the SPEED DIAL key and ente ri ng a 2- dig it num ber (Spee d Dia ling). Autom at ic diali ng c an be used for both fax transm issions and voi ce call s.

To use au tom a tic di al ing , you mu st fi rst store the full num be r in yo ur fa x and assign a 2-digit Spe ed Dial num ber to it. You can also ent er a name whic h app ears in the di splay when th e num be r is di al ed. Up to 99 numbe rs ca n be store d.

♦ Speed Dial numbers from "01" to "38" can be used for both Rapid Key Di-

aling and Speed Dialing; Speed Dial numbers from "39" to "99" can only be used for Speed D ialing.

♦ To allow easy identification of the Rapid Keys, attach each strip of Rapid

Key labels above the appropriate row of Rapid Keys. The arrangement of the keys is shown in "A Look at the Operation Panel" in this chapter. Each time you store a number for Rapid Key Dialing, write the name of the party above the appropriate key.

Storing numbers

Comments:

•• You may need to add a pause be twe en certa in digi ts in the number to allow

time for connecti on. For exampl e, if you are on a PBX telephone syste m that requires a n acce ss number to be dialed (such as "9") t o access an out sid e line , you will nee d to enter a pause bet wee n th e access numbe r and the telephone/ fax num be r of the other party. Pause s are enter ed by pressi ng the REDIAL key (2 secon ds per pause). Seve ra l pauses c an be enter ed in a row.

♦ If you make a mistake, press the HOLD/SEARCH key to move the cursor

back to the mistake, then enter the correct number or letter. (To move the cursor forward, press the SPEAKER key.)

Press the keys shown at right. FAX/TEL. # MODE will appear in the display.

FUNCTION

Press "1" to select SET.

Enter a two-digit number (from "01" to "99") by pressing the number keys. This will be the Speed Dial number.

Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses).

Chapter 2 Initial Settings

(Example)

Press the START key.

Enter the name of the location or party by pressing the appropriate number key for each letter several times until the letter appears in the display (max. of 20 characters). (See "Entering Letters for Names" in this chapter for more details.) If you don’t wan t to enter a name, skip this step.

Press the START key.

START

PQRS7PQRS7PQRS

H: A:

GHI

ABC

PQRS7PQRS7PQRS

SPEAKER

PQRS7PQRS

START

GHI

ABC

(Move cursor)

(Example: SHARP)

PQRS

Return to Step 3 to store another number, or press STOP to exit. If the number will be used for Rapid Key Dialing, you can write the name on the label above the appropriate Rapid Key.

STOP

Step 3 or

Chapter 2 Initial Settings

Clearing numbe rs

Press the keys shown at right. FAX/TEL. # MODE will appear in the display.

Press "2" to select CLEAR.

Enter the Speed Dial number that you want to clear by pressing the number keys.

Press the START key.

Return to Step 3 to clear another number, or press STOP to exit.

FUNCTION

START

Step 3 or

(Example)

STOP

Making changes

To make chan ges in a num ber pre vi ousl y stor ed, repea t the stori ng pro ce dure . Select th e Speed Di al number for whi ch yo u want to mak e chang es in Step 3, and then change the num be r and /or name when th ey appe ar i n the displa y (Steps 4 and 6, respe ctively).

Number s and l ette rs are change d as de scr ibed in "Ent er ing lette rs for nam es" in this cha pt er.

♦ A lithium battery keeps aut oma tic dial ing number s in memo ry

Your fax uses a lithium battery to keep automatic dialin g numbe rs and other programme d data in memory when the power i s turn ed off. Batte ry powe r is consumed prim aril y when the power is off . With th e power kept continuously off, the life of the batte ry is abou t 5 years. If the batt er y dies, have your deale r or retailer replac e it. Do not try to repla ce it yourse lf.

Chapter 2 Initial Settings

Storing number s in Group Keys

Group Keys allo w you to dial a group of fax numb ers by sim ply pressi ng the a ppropriate Group Key once. They are convenient for the Broadcasting function, which is used to transm it a docum ent to a group of fax machi nes.

Rapid Keys 18/ G1 and 19/G2 can be progra mm ed as Grou p Keys. To prog ram or clear a Gro up Key , foll ow the ste ps bel ow. Note that on e key ca nnot be simu ltaneously progr amm ed as both a Rapid Key and a Group Key.

♦ Up to 20 fax numbers can be stored in one Group Key. ♦ Only Speed Dial nu mbers can be stored in a Group Key. Full numbers can-

not be stored.

♦ A Group Key cannot be cleared if it is has been programmed into a Pro-

gram Key. First clear the Program Key as described in "Entering and Using Programs" in Chapter 8, then clear the Group Key. If you need to check which Program Key th e Group Key is used in, print out the Program and Group List as described in Chapter 10.

Press the keys shown at right. GROUP ENTRY MODE will appear in the display.

Press "1" to program a Group Key, or "2" to clear a Group Key.

Press a Group Key (Rapid Key 1 8/G1 or 19/G2) to select it. If you are clearing the key, go to Step 5.

Enter the Speed Dial numbers of the receiving machines.

Press the START key.

FUNCTION

18/G1

0 1 0 2

START

(Example)

Return to Step 3 to prog ram or clear another Group Key, or press STOP to exit.

STOP

Step 3 or

Chapter 2 Initial Settings

Volume Adjustment

You can adjust the volum e of the spe ak er, ha ndse t, and ring er using t he UP and DOWN keys o n the operat ion panel .

Spea ke r

The speaker has three volum e level s: HIGH, MIDDL E, and LOW. To adjust t he volum e of the s pe aker, pre ss the SPEAKE R key and then pr ess the UP or DOWN key unti l the desir ed level appe ars i n the disp lay. Press th e SPEAK ER key again t o turn the spea ke r off.

Handset

The handset rece ive r has two vol um e levels: HIGH and MIDDLE . To adjust t he volume of the ha ndse t receiv er, lift the hand set and then press the UP or DOWN key unti l the desir ed level appe ars i n the disp lay.

Ringer

The ringer has fo ur vol um e levels: HIGH, MIDDLE , LOW, and OFF. T o adjust the volume of the ringer, pre ss the UP or DO W N key unt il the desired le vel appears in the display (make sure the SPEAKER has not been presse d and the handset is not lifte d). T he fax wil l ri ng a t the ne w volu me level ea ch tim e you change the le vel . If you select OFF, press the START key to confi rm your selection.

Sending

Chapter

Transmittable Documents

Your fax can transm i t most st and ard offi ce docume nt s. Spe cifi c gui deli nes a re as follo ws :

Size and weight

The size and weight of documen ts whi ch yo u can loa d in the docu me nt fee der depend on whethe r you l oad one sheet at a time or sev era l sheet s at once .

One sheet at a time :

Documents

14 lbs. 36 lbs.

(52 g/m

)

(135 g/m

)

5.0"

(128 mm )

5.8"

148 m m)

(

8.5"

(216 mm)

Several she ets at once :

14 lbs. 20 lbs.

(52 g/m2)

(75 g/m

)

5.0"

(128 mm)

5.8"

(148 mm)

8.5"

(216 mm)

Note: The area of the document which is scanned by the fax is slightly smaller than the actual document size. The scanning width is 8.3 inches, and the scanning length is the length of the document minus 0.32 inches.

Other restr ictions

♦ Documents written in yellow, greenish yellow, or light blue ink cannot be

transmitted, as the scanner does not recognize these colors.

39.4 "

(1.0 m)

11"

(279 mm)

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before trans-

mission. If these are not removed, they may damage the fax.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, or easily smudged should be photocopied, and the copy used for transmission.

Chapter 3 Sending Documents

Loading the Document

Up to 20 page s ca n be pl ac ed in th e fe ede r at one tim e . The page s will be aut o matica ll y fed int o th e fa x starti ng fr om the page on the bot to m.

♦ If you need to send or copy more than 20 pages, place the additional pages

gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick p ages which must be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

Place the document face down and push it gently into the document feeder. The top edge of the document should enter the fax first.

•• The feeder will draw the leading edge

of the document into the fax. READY TO SEND will appear in the display.

You can now either make resolution a nd/ or co ntr ast sett in gs as described in the follo wing sectio n, or dial the othe r par ty as described in the sect ion , "Dial ing and tran smi ssio n".

Important:

If you need to remove the document from the feeder before transmission or copying, first open the operation panel by pulling the front edge up (grasp it at the PANEL RELEASE mark), and then remove the document. If you try to pull the document out without opening the operation panel, you may damage the feeder mechanism.

Chapter 3 Sending Documents

Optional Transmission Settings

If desired, there are severa l transm i ssion settings whic h ar e possibl e before dialing and transmitting the document.

Note: To make the settings, the document must first be load ed in the feeder.

Resolution

Your fax has 4 resolutio n setti ngs. If you do not make a settin g, the fax will automatic al ly send th e doc um en t in STA ND ARD re s ol uti on.

STANDARD: Use STANDARD for ordinary documents. This setting

gives you the fastest and most economical transmission.

FINE: Use FINE for improved reproduction, especially with

documents containing small letters or fine drawings.

SUPER FINE: Use SUPER FINE when you need the highest quality of

reproduction.

HALF TONE: Use HALF TON E fo r photographs and illustrations. The

original will be reproduced in 64 shades of gray.

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your fax will automatically step down to the next best available setting.

Contrast

The cont rast is nor ma lly set to AUT O, which me an s tha t th e fax aut om at ic ally contr ols t he cont rast, but fo r fai nt docu ments you can ch ang e th e set ting t o DARK.

Setting the resolution and co ntrast

Press the RESOLUTION key one or more times until the desired resolu tion and contrast settings appear in the display.

RESOLUTION

•• The first time you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list , the contrast setting DARK will appear.

Chapter 3 Sending Documents

Cover Sheet

You can have your fa x generate a cove r sheet and sen d it as the last pa ge of the transmi ssion . The cover she et includ es the date and time, th e sender ’s nam e and numbe r, and the recei ver ’s name and nu mb er if an a uto ma tic di al in g num be r is used. The tot al num be r of pa ges sent is indi ca ted on t he bo tt om .

♦ Your name and number must be programmed in order for them to appear

on the cover sheet. (See "Entering Your Name and Fax Number" in Chapter 2.)

To include a cover she et with each transm i ssion , set Option Settin g 17 to YES as describe d in Chap te r 9, "Optiona l Set tings". Not e that once Option Se tt ing 17 is set to YES, cov er she ets wil l be autom at ic ally i ncl ude d wit h ev ery transm ission unt il you ch ang e th e set ting t o NO .

When the cover she et func ti on is turned on, you can also sele ct a messa ge whi ch will appear as a header at the top of the cover sheet. To do so, follow the steps below. Not e that the message selec tion is on ly effe ct ive for one transm i ssion .

Press the keys shown at right. COVER SHEET HEAD will appear in the display.

Select a message by entering a number from "1" to "4" as shown below: "1": URGENT "2": IMPORTANT "3": CONFIDENTIAL "4": PLS. DISTRIBUTE

Example

FUNCTION

(Example)

Chapter 3 Sending Documents

Batch Page Numbering

This sett ing is used to chang e the page numb eri ng of the transm it ted doc um ent from simple number ing ("P.1 ", "P.2", etc.) to batch numb ering, which mea ns that a slash and the total number of pages being sent are added after each page number (for example, "P. 1/5", "P.2/5", etc.). This allows the receiver to check for any missing page s.

♦ If you are sending a cover sheet, do not include the cover sheet in the total

number of pages. Your fax will adjust the number to include the cover sheet automatically.

♦ If you need to cancel a batch number entry, remove the do cument from the

feeder or press the STOP key.

♦ If the number of pages actually transmitted does not coincide with the

batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. "PAGE E." will also appear in the "NOTE" column of the Transaction Report if it has been set to print out.

Press the keys shown at right. PAGE COUNTER SET will appear in the display.

Enter the total number of pages ("01" to "99") by pressing the number keys.

FUNCTION

(Example)

Chapter 3 Sending Documents

Dialing and Transmission

Once you have loaded the docu me nt and mad e any desi re d transm issi on se ttings, you a re read y to dial the num be r of th e receivi ng fa x m achine and tran smit the d ocu m ent . T h e r e a re se veral ways of dialing , and yo u can se le ct the on e which best suits you r needs.

Normal Dialing

With Norm al Dial ing, you pi ck up the hand set (or press the SPE AKE R key) and dial as you woul d to make a telephone call. If the rece iv ing machine is set to receive faxes m an ual ly (this me an s that th e receivi ng pa rt y answe rs you r call by picking up the hand set and speak ing , and then pr esse s the ir Start key to begin fax recept ion), you can t al k wit h the m befo re sending th e fa x.

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

SPEAKER

Dial the number of the receiving machine by pressing the number keys.

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer.

ABC DEF

GHI JKL MNO

TUV WXYZPQRS

Beep

3 6 9

•• If the other party answers, ask them to

press their Start key (if you pressed the SPEAKER key, pick up the handset to speak with them). This causes the receiving machine to issue a reception tone.

Chapter 3 Sending Documents

When you hear the reception tone, press

COPY/

HELP

START

the START key. Replace the handset if you used it.

•• When transmission is completed, the

fax will beep.

Direct Keypad Dialing

If you do not nee d to talk wit h the other party before send ing the fax, you can just dial; it isn’t necessary to pick up the handset or press the SPEAKER key.

♦ Direct Keypad Dialing is a form of automatic dialing, so if you need to in-

sert a pause between any digits of the number, press the REDIAL key. (For more information on pauses, see "Storing Numbers f or Automatic Dialing" in Chapter 2.)

STOP

Enter the number of the receiving machine by pressing the number keys.

Check the display. If the number of the receiving machine shown is correct, press the START key.

•• If it is not correct, press the STOP key

to backspace and clear one digit at a time, and then re-enter the correct digit(s).

COPY/

HELP

ABC DEF

GHI JKL MNO

TUV WXYZPQRS

START

3 6 9

STOP

Chapter 3 Sending Documents

Rapid Ke y Dial ing

If the number you wan t to dia l has been stor ed fo r autom at ic diali ng a s a Speed Dial number from 01 to 38 (see "Storing Numb ers fo r Auto ma tic Di aling " in Chapter 2), you can dial it by pressing the corre spon din g Rap id Key. (If the Speed Dial number is from 20 to 38, press the SHIFT key an d then pre s s the Rapi d key .)

01 02 03 20 21 22

04 05 06 07 23 24 26

08 09 10 11 27 28 30

31 32

/P117/P2

35 36

SHIFT

/POLL

01 02 03 20 21 22

04 05 06 07 23 24 26

08 09 10 11 27 28 30

31 32

/P117/P2

35 36

/POLL

Example: To dial Speed Dial

Exam ple: To dial Speed Dial

number "02", press Rapid Key 02/21.

number "21", press the key and then pres s Rapid Key 02/21 .

SHIFT

♦ The name of the receiving party will appear in the display. If no name was

stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

♦ The document will be automatically transmitted once the connection is

made.

Spee d Dia ling

Speed Dial in g can be used to dial any num be r which ha s been stor ed for automatic diali ng (se e "St ori ng Num bers for Aut om at ic Dia li ng" in Chap ter 2).

Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys.

•• To enter numbers 1 through 9, first en-

ter 0 and then the number.

Check the display. If the name or number shown is correct, press the START key. (If not, press the STOP key and then repeat Step 1.)

SPEED

DIAL

COPY/

HELP

START

ABC DEF

GHI JKL MNO

TUV WXYZPQRS

STOP

3 6 9

Chapter 3 Sending Documents

Using the HOLD/ SEARCH ke y

If you don’t rem embe r the Rap id Key or Spe ed Dial num ber in which you hav e store d a particu la r fax num ber , you can sea rch for the num be r by foll owin g the steps be lo w. Onc e yo u have fou nd th e num be r, you can di al it and t ran smi t the loaded do cume nt by sim ply pressi ng the START key.

HOLD/

Press the HOLD/SEARCH key and then the "1" key.

Enter the first letter of the stored name by pressing the appropriate number key (the key below the marked letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press "1".

ABC DEF

GHI JKL MNO

TUV WXYZPQRS

3 6

•• If you don’t remember the first letter,

go to Step 3 (you will scroll through the list from the beginning).

•• If a name wasn’t stored for the num-

ber, press "0" . This will cause numbers, not names, to appear when you scroll.

Press the "#" key or the "*" key to scroll through the names (numbers if you pressed "0"). Stop when the desired name appears in the display.

•• If no names have been stored that be-

gin with the entered letter, you wil l scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START key. The document will be automatically transmitted once the connection is made.

START

Chapter 3 Sending Documents

Automatic re diali ng

If you use autom at ic diali ng (i ncl udi ng Direc t Keypad Diali ng) a nd th e line is busy, your fax wil l auto mati call y redia l the numb er. Your fax was set at the factory to ma ke 2 redi al in g at tempts at int er vals of 5 minu te s.

♦ To stop automatic redialing, press the STOP key. ♦ If desired, you can change the number of times the fax redials to any num-

ber from 0 to 15 with Option Setting 4, and the interval at wh ich redialing is done to any number of minu tes from 1 to 15 with Option Setting 3. See Chapter 9, "Optional Settings".

Using the REDI AL key

You can press the REDIAL key to red ia l th e la st nu mber di al ed . T o sen d a docume nt, pro ceed fr om Step 3 of Normal Diali ng. Note that the spe ak er will be automa tica lly acti va ted, so you do not need to pick up the handse t imm e diate ly .

Receiving

Chapter

Using Auto Mode

When the recept ion mode is se t to AUTO (pr ess th e RECEPTION M ODE key until AUTO ap pears in the displ ay ), your fax autom a tica lly answe rs all cal ls on 4 rings and rec eives t he i nco ming docum ents.

♦ You can change the number of rings on which the fax answers incoming

calls by changing Option Setting 2 (see Chapter 9, "Optional Settings"). Any number from 1 to 5 can be selected. No te, however, that reception of auto-dialed faxes may not be possible from certain fax machines if you s e lect a high number of rings.

♦ If you pick up the handset before your fax answers, you can talk to the

other party and/or receive a document as described below in "Using Manual mode". For example, with the fax set to answer on 4 rings, you can receive both voice calls and fax messag es in AUTO mode by answering before the fourth ring , but still have the fax answer calls automatically at times when you are unable to respond perso nally.

Documents

Note: If you are using dis tinctive ring, your fax will answer incoming calls a fter two rings regardless of the setting of Option Setting 2.

Using Manual Mode

When the receptio n mode is set to MANUAL (press t he RECEPTION M OD E key until MANU appe ars i n the disp lay), you m ust answer all calls (in cl udi ng fax transmissi ons) using the fax’s hand set or an extensi on pho ne conne cted to the same line.

To receive a document on your fax machine, pick up the handset when it rings.

•• If you hear a fax tone, wait until

RECEIVING appears in the disp lay, and then replace the handset.

•• If the other party f irst talks to you and

then wants to send a fax, press the

START key after speaking (press your START key before the sender presses

their Start key). Replace the handset.

Chapter 4 Receiving Documents

Note: If you have set Optio n Setting 13 (Fax Signal Receive) to NO an d you hear a fax tone when you pick up the handset, you must press the START key to begin reception.

Receivi ng docume nts on an exte ns ion phone

If you hear a soft fax tone when you answer a n exten sion phone , wait until your fax answers (th e exte nsio n phone wil l go dead if it is connect ed to your fax, or you will hear pron ounc ed high -pi tched fax tone s if th e phone is conn ec ted to a separa te wall jack) , and th en ha ng up. You r fax will automatic al ly rec ei ve the docum ent .

♦ If your fax does not respond within 5 seconds, noise on the line may be pre-

venting it from detecting the fax tone. In this case , manually activate fax reception as described in the following paragraph.

If the other part y fi rst t al ks to yo u and then want s to se nd a do cum e nt, pres s "5", "*" and "*" if you are on a touch tone phone. If you are on a pulse dial phone, set the hand set down (do not hang up ), walk over to the fax, pick up th e handset, and pre ss the START ke y.

Comments :

•• Your fax will not acce pt the signa l to beg in rece pt ion ("5", "*", and "*") i f

a document is loaded in its feeder.

•• If you have set Opti on Set ti ng 13 to NO and hear a fax ton e when you

answer the extensi on pho ne, you must pre ss "5", "*", and "*" if you are on a touch-t one phone , or walk ove r to the fax, pic k up the ha ndse t, an d pre ss the START key if you ar e on a pulse dial ph one .

•• The code used to activat e fax recep ti on fro m a touc h-t one exten sion phone

("5", "*", a nd " *") ca n be chan ged if desire d. See Opti on Set ting 5 ("Tel/Fa x Re mote Numb er") in Chapt er 9, "Option al Settin gs".

•• If you do not intend to use the code for a ctivating fa x re ce pti on, you can turn

detect ion of the code off by resett in g Option Se tt ing 6. Thi s will ensu re that the fax nev er m ist ak enly atte m pts t o beg in re ce pt ion if it det ec ts a signal simila r to "5", " *", and "*" while you are talking on a n exten sion phone .

Chapter 4 Receiving Documents

2 in 1 Print

To save pape r, you can ha ve the size of you r inc om in g fax es re duced by 55%. This wil l all ow you t o recei ve , fo r exa m ple , a 2-page docu me nt on one page (note that thi s may not be possibl e if the doc um ent pages ar e longer than you r printi ng pa pe r). To turn on this function, fol lo w the steps below.

Press the keys shown at right. 2 IN 1 PRINT will appear in the display.

FUNCTION

Press "1" to turn on the function, or "2" to turn it off.

Press the STOP key.

On Off

STOP

Reception Ratio

Your fax has been set at the factory to automa tica ll y reduce the siz e of rece ived document s to fi t the size of the printi ng pa pe r. This ensu res t hat dat a on the edges of the do cum e nt are no t cu t off. If desi red , yo u can tur n thi s func ti on of f and have received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note: Automatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Press the keys shown at right. RECEPTION RATIO will appear in the display.

Press "1" to turn automatic reduction on, or "2" to turn it off.

Press the STOP key.

FUNCTION

On Off

STOP

Making

Chapter

Your fax can also be used to make copi es. Single and multipl e co pies (up t o 99 per orig ina l) can be made, ena bli ng yo ur fa x to do ubl e as an offi ce copie r.

♦ The default resolution for copying is SUPER F INE. ♦ If you are making multiple copies of more than one original, you can

choose whether to have the copies sorted (SORT COPY) or not sorted (MULTI COPY). The following example shows how the copies are ordered in each case when 3 copies each of 3 originals are made.

Copies

Originals

Sorted

Load the document(s) f ace down.

(SORT COPY)

•• If desired, adjust the resolution and/or

contrast with the RESOLUTION key.

Press the COPY/HELP key.

•• If you are only making on e copy of the

original (or of each original) and don’t want to make a reduction or enlargement setting, press the START key twice. Copying will begin. If you are only making one copy and want to make a reduction or enlargement setting, press the START key once and go to Step 5.

Not sorted (MULTI COPY)

COPY/

HELP

START

STOP

Chapter 5 Making Copies

Press "1" (MULTI COPY) if you don’t want the copies sorted, or "2" (SORT COPY) if you want them sorted.

Enter the desired n umber of copies with the number keys.

•• If the desired number of copies is from

1 to 9, enter "0" first.

•• If you don’t want to make a reduction

or enlargement setting, press the START key. Copying will begin.

Set the amount of reduction or enlargement by entering a number from "1" to "5" as shown below. Copying will begin. 1: AUTO (automatic size adjustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or enlargement) 4: 125% 5: 135%

Multi

Sort

(Example)

Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

Chapter 5 Making Copies

Copy Cut-off

When mak ing a copy, your fa x ha s bee n set at the fact ory to not print t he re main ing part of a do cum e nt i f the doc um ent is lo nge r than th e printing pape r. If you want your fa x to always pri nt the re mai nin g par t of the do cum e nt on a second page , foll ow the ste ps bel ow.

Press the keys shown at right. COPY CUT-OFF will appear in the display.

Press "1" to turn copy cut-off on (the re- maining part of the document will not be printed), or "2" to turn it off (the remain- ing part will be printed on a second pag e).

FUNCTION

Press the STOP key.

STOP

Making

Chapter

Your fax can be used like a regul ar tel eph one to make and recei ve voic e calls.

♦ To make or receive a phone call, the power must be on. ♦ The fax may interrupt a voice call received on an extension phone if there

is a period of silence during the conversation, the fax’s reception mode is set to AUTO, and Option Setting 9 (TAD CONNECTED) is set to Y ES. If you are on a touch-tone extension phone, you can prevent this b y pressing any three keys on the phone immediately after you answer. (Note: Do not enter the code to activate fax reception: "5", "*", and "*".)

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Telephone Calls

SPEAKER

Dial the number using one of the following methods:

•• Normal Dialing: Enter the full tele-

phone number with the numeric keys.

•• Rapid Key Dialing: Press the appro-

priate Rapid Key (if the Rapid Key number is from 20 to 38, press the SHIFT key first).

•• Speed Dialing: Press the SPEED

DIAL key, and enter the 2-digit Speed

Dial number with the numeric keys.

Speak with the other party wh en they answer.

•• If you pressed the SPEAKER key,

pick up the handset to talk.

ABC DEF

GHI JKL MNO

TUV WXYZPQRS

6 9

Note: While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party.

Chapter 6 Making Telephone Calls

Using the HOLD/ SEARCH k ey

You can use the HOLD/SEARCH key to searc h for a Rapi d Key or Speed Dia l number. First search for the num be r as descr ibed in "Using the HOLD/SE ARCH key" in "Dialin g and Transm issi on" in Cha pter 3, then pick up the handset or press the SPEAK ER key. The number will be dialed automatically (do not press t he START key).

Redial

The last number called can be redialed by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the handset to talk.

Hold

You can put the other party on hold du rin g a conve rsat ion by pre ssin g the HOLD/SEARCH ke y. When th is is do ne, they cannot hear you. You can put the handset ba ck in the cradl e withou t break ing the conn ecti on. Wh en you are ready to speak with them again, pick up the handse t. If you did not put the han dset back in the cradle, press the HOLD/SEARCH key agai n to resum e conve r- satio n.

Answering

Chapter

Using the Hookup

If you have connected an answerin g mach ine to your fax as descri be d in "Connections" in Cha pte r 1, you can rece ive bot h voice messag es and fax transm issions on the same line while yo u are out. To use the hook- up, change your answering m ac hin e’s ou tgo ing message and then activat e the hookup befo re you go out as desc rib ed on the foll owi ng pa ge.

Note: If you are using dis tinctive ringing with an answering machine, do not follow the instructions in this chapter. (Note that when distinctive ringing is used, the answering machine must be connected to a separate wall jack, not to your fax.)

Changing the outgoing message

The outgoing message (OGM) of your answeri ng machine shou ld be changed to inform callers wh o want to send a fax to press th eir Sta rt key. For exam ple, your message might go as follows:

Machine Hookup

"Hello. You’ve reac hed the ABC co mpany . No on e is availabl e to take your call right now. Pl ease le av e a message after t he beep or press your fa csi m il e Start key to send a fax. Tha nk yo u for cal li ng. "

Comments:

•• Try to keep the length of the messag e under 10 seco nds. If it is too long, you

may ha ve diff ic ulty re ce ivi ng fa xes se nt by aut om at ic dia li ng.

•• We recom m end that you lea ve a pause of about four seco nds at the beginning

of the message. Thi s will make it easier fo r your fax machi ne to detect fax tones.

•• Your callers can even leave a voice messa ge and send a fax message on the

same call. Modi fy yo ur outgoi ng m essa ge to explain that they can first leave a voice message, and then press the ir Star t key to send a fax.

Chapter 7 Answering Machine Hookup

Activa ting the hookup

Befo re you go out, activate the answeri ng m achi ne hookup as follows:

Set Option Setting 9, TAD CONNECTED, to YES:

•• Press the FUNCTION key and then

the "4" key. OPTION SETTING will appear in the display.

•• Press the "#" key nine times.

TAD CONNECTED will appear in the display.

•• Press "1" to select YES. (To deactivate

the hookup, press "2" for NO.)

•• Press the STOP key to return to the

date and time display.

Set the reception mode of your fax to AUTO by pressing the RECEPTION MODE key.

•• Important: For the hook-up to operate

properly, the reception mode of your fax must be set to AUTO.

FUNCTION

STOP

RECEPTION

MODE

Set your answeri ng machi ne to auto answer. It must answe r on no more than two ri ngs (i f not, yo u may not be able to receiv e faxe s sent by au tom a ti c di aling).

•• If your answering machine has a toll saver function, make sure that it will

answer by the fourth ring.

When you return and tu rn off your a nswer ing machine , you must set TAD CONNECT ED to NO (see Step 1 above) if you will be usi ng your fa x in AUTO rec ep ti on m ode . If you wil l only be using MANUAL reception mode, you can leave TAD CONNECTED set to YES.

Note: The call counter on your answering machine may indicate that voice messages were received, when only fax messages were received.

Chapter 7 Answering Machine Hookup

How the hookup operates

While you a re out, all of yo ur in comi ng call s wil l be answered by your answering machi ne and its out goi ng m essa ge will play. Voice caller s can leave a message. During this time, your fax machine will quietly monitor the line. If your fax machine detects a fax tone or a duration of silence equal to four seconds (call ed "Quiet Detec t Tim e") , it will take ove r the line and be gin recept io n.

Your fa x ma ch ine li ste ns for a dura tion of silence bec au se som e t ran smi tt in g ma chines do not send a fa x tone whe n th e fa x is sen t manu al ly (t hi s me ans t hat the perso n faxing uses th e handse t to dial and then pre sses t heir Sta rt key after liste ning to your outg oin g messag e). Pressing the Start key in this case causes th e line to go sile nt. The t imin g for fa x rece ption i s sh own below.

10 sec.

Quiet Detect Time

(Initial setting: 4 sec.)

Sender presses start key

(Line goes silent)

Fax machine rings

0 sec.

Outgoing message

(10 sec. max)

Answering machine answers

Testing for proper ope ra tion

If neede d, test the ope ratio n of th e hookup a s foll ows.

Call you r fax machi ne from an outsi de ph one line. Cove r the mouthpiece to ensure that no sou nds ar e transm i tted t o the fax machine .

14 sec.

Fax reception begins

Your should hear your ou tgo ing message , the beep to leave a message , and then a fax tone four seco nds late r (four sec ond s is the initi al Quie t Dete ct Time setti ng). If yo u hea r a fax to ne, the hooku p is opera ting pro per ly.

If the line is d isc onne ct ed befo re yo u hea r a fax to ne, lo wer t he Quie t Detec t Tim e settin g to three second s and t hen call your fax m ac hine again.

Chapter 7 Answering Machine Hookup

If you still do not hear a fax tone, turn off the Quiet Detect Time funct ion and have calle rs sen d faxes by pressi ng "5", "*", "*" and t hen their St art key . For mor e inform a ti on on this method, see "If it still doesn’ t work" in this ch apter .

If you have proble m s

If you have pro blem s with the hooku p, first check the followi ng: ♦ Is the answering machine connected properly to the fax? One end of the an-

swering machine line should be inserted in the "TEL. SET" jack on the fax, and the other end in the answering machine’s telephone line jack.

♦ Have you set Option Setting 9, TAD CONNECTED, to YES on your fax as

described on the second page of this chapter, and is the reception mode set to AUTO?

If the above set tings an d con nec tions a re corre ct and the hooku p still doesn ’t operate proper ly, the opera ti on of the fax and the answe ri ng mac hin e are probab ly not synchron ized we ll. Some comm on proble ms and thei r soluti ons are describe d be low.

♦ Are callers who want to leave a voice message being interrupted by the fax

before they can do so?

The fax is se t to take ove r th e line and begi n rec ep ti on if it detect s a set dura tion of silence (called "Quiet Detect Time"). If your outgoing messag e contain s a pause or the calle r pauses whi le leaving a message , and the pause is longer than the set durati on, the fa x will in terrup t.

It is best to shorte n or elimi na te such pause s, bu t if necessa ry you can also try lengthenin g the Quiet De te ct Ti me set ti ng. Th is pro ce dure is de scri be d in "Optional Hook-up Settin gs" at the end of this chapter.

♦ Are callers who wan t to send a fax manually having trouble doing so after

your answering machine’s outgoing message plays?

If so, the answeri ng mac hine may be discon nec ting t he line (ha ngi ng up) before your fax has a chance to take over the line and begin reception. You can make your fax activate sooner by short ening t he Quiet Detect Tim e setting . This proc edure is describe d in "Opti ona l Hook-up Se tt ing s" at the end of this c hap ter.

Chapter 7 Answering Machine Hookup

♦ Are you having trouble receiving documents sent by automatic dialing? Make sure that you r answeri ng m achin e’s ou tgo ing message is less tha n 10 se c-

onds long, an d that your an sweri ng m achi ne is set to answe r on two rin gs. Inser ting a short pause (a bout four seco nds) a t the begin nin g of you r answeri ng machine’s out going messa ge might also help, as this giv es your fax a chance to clearly hea r and det ec t the fa x "ca lling" tone whic h th e tr ansm i tt ing machi ne sends in the case of automatic dialing.

♦ Is the fax interrupting voice calls taken on an extension phone? When Option Setting 9 (TAD CONNECTED) is set to YES and the reception

mode is set to AUTO, the fax may interrupt voice calls rec eived on an extensi on phone. If you want to use the answering mach ine hook up while you are in to monit or i nco mi ng c alls, you can pr eve nt fax inte rrupti on of voic e cal ls by pr es sing any 3 keys on the exte nsi on pho ne afte r an sweri ng. (Not e: Do not press "5", "*", and "*, the code to activate fax reception.)

♦ Is the fax interrupting when you enter your ans wering machine’s code to re-

trieve voice messages from an outside telephone?

Make sure your answer ing machine ’s remot e retr ie ve code is differ ent from th e code us e d to a ct iva te fax rec ept io n wi t h an e xte n sion te le phone ("5", "*", and "*"). If the y are the sam e, en te ring the rem ot e re tr ie ve c ode will ac ti vat e t he fa x mach ine .

If it still doesn’ t work

With certain answering machine s, it may not be possible to find a Quiet Detect Time set ting which will al low bo th fa x re ception and uni nterr upt ed vo ic e message record ing . In this case , callers on t one dia l line s can still se nd fa xes by pressing "5", "*", and "*" on their fax. This is the code for activating fax recep- tion (the c ode can be chang ed by changi ng Option Sett in g 5).

To use this m ethod, set Quie t Dete ct Time to "00" to turn it off (see "Qui et Detect Time" in "Optional Hooku p Settings" in this chapter), and then chang e your outgoi ng messa ge to inf orm callers t hat they can sen d a fax by pressin g "5", "*", " *", and then their Start key. Your message might go as follows:

"Hello. You’ve reac hed the ABC co mpany . No on e is availabl e to take your call right now. After the beep, please leave a message, or, if you want to send a fax, press ’fiv e’ once , ’aste ri sk’ twi ce , and then your fa csi m il e Start key."

Chapter 7 Answering Machine Hookup

How fax transmi s si ons are dete cte d:

Your fax detects fax tran smi ssio ns in two ways whe n an answerin g mach ine is connec te d, depend ing on whethe r the doc um ent is be ing sent aut om at ic ally or manually:

Automati c dialin g: If the docu me nt is sent using a form of automat ic dia ling, such as Rapid Key or Spe ed Dialing, the transmi tt in g fax machine will send a "calling tone " at 3-sec ond int erv al s for a peri od of a bout 30 to 40 sec onds a fte r dialing. When your fax de tect s thi s tone , it will disc onne ct the answe ri ng m achine, send a "reception tone" in response, and begin receiving the transmission.

If the transm i tt ing fax do es not recei ve a recep ti on to ne fr om your fa x wit hi n 30 to 40 seconds after diali ng, it wil l usually ha ng up and automa ti cally red ial sev era l m inutes la ter.

Since your fa x may not be able to dete ct the tra nsm itti ng fa x’s c alli ng to ne unti l after the outgoin g messag e ends, it is import ant that the answerin g mach ine answers the call withi n two ri ngs a nd th e outgoi ng m essa ge is less tha n 10 seconds. Otherwi se, you r fax may not be able to estab li sh comm uni ca tion with the transmit ting fa x before the latter hangs up .

Manual dia ling: If the docum ent is be ing sent by norma l (man ual ) di al ing , the transmit ti ng fa x mac hin e doe s not send a calli ng t one . In ste ad, th e person fa xi ng normall y wai ts unt il the y hear a rec eptio n ton e and then pre sses t hei r Start key. In the case of an answering machi ne hook-u p, they will hear yo ur outgoi ng m essage instea d of a recept io n ton e, and then pre ss the ir Start key .

However, this doe s not signa l a fax tran smi ssio n to your fax. Inste ad , your fax must use a functi on cal le d "Quiet De tect Time" to dete ct the transm issi on. This function c ause s your fax to disc onn ect th e answeri ng m achi ne and be gin rec eption if it detect s a ce rt ai n dura tion of silence.

Your fax is set to automati ca ll y be gin fax re ce pt ion if it det ec ts a dura tion of silence of four seconds. When the person faxing presse s the ir Start key , the line will go quiet, and the transmitting fax machine will wait for a reception tone from your fax. Your fax will disconne ct the answeri ng mac hin e four sec onds after the key is presse d, and send a recept io n ton e to tell the othe r fax machine to begin transm i ssion .

If your answe rin g mach ine has a fast disconnect time and disc onne ct s the li ne before four second s elapse s, fax reception will not be possible. In this case, you must short en the Quie t Detec t Time sett in g as descri be d on th e follo wing page. On the othe r ha nd, if the Qui et Det ec t Tim e sett ing is too sh ort , your fa x ma y interrupt voi ce calle rs if they pau se dur ing their message or if ther e is a period of silenc e in your ou tgo ing message .

Chapter 7 Answering Machine Hookup

Optional Hookup Settings

If necessary , you can use the foll owin g setti ngs to improv e the response of th e answering m ac hin e hookup t o incom in g call s.

Quiet Dete c t Time

This funct ion causes th e fax ma ch ine to take over the line and be gin recept io n if a certain duration of silenc e is detected after the answer ing machine answers.

Time selec tions for the period of sil enc e are 1 to 10 second s. Qui et Detec t Time has been set t o 4 seconds a t the fact ory. T his gi ve s the best perf orm an ce with most answeri ng m achi nes; howe ver , you may ne ed to adjust this sett in g depend ing on the disconn ec t time of yo ur an sweri ng m achi ne.

♦ Some answering machines may have unusually fast disconnect times (equal

to or very slightly less than 4 seconds), which means that the answering machine may disconnect the line before fax reception can begin. In this case, try a Quiet Detect Time setting of 3 seconds.

♦ If the fax machine is interrupting callers before they can leave a message,

try a longer Quiet Detect Time setting. If your outgoing message includes a period of silence, make sure that the setting is longer than that period of silence, or re-record your outgoing message to shorten the silence.

To change the Quie t Detec t Tim e sett in g, foll ow th e ste ps be low. Note: Quiet Detect Time can be turned off by entering "00" for the time.

Note, however, that the fax machine will not be able to receive manually dialed faxes.

Press the FUNCTION key and then the "4" key. OPTIO N SETTING will appear in the display.

Press the "*" key 10 times. QUIET DETECT TM. will appear in the display.

FUNCTION

Chapter 7 Answering Machine Hookup

Set the time in seconds by entering a twodigit number from "01" to "10" (enter "01" for 1 second, "02" for 2 seconds, etc.). To turn off the function, enter "00".

•• Note: We recommend that you do not

set Quiet Detect Time below 3 seconds.

(Example)

Press the STOP key to return to the date and time display.

STOP

Fax reception whe n the ans w er ing mac hine fail s

When this funct io n is turne d on, your fax will answer the call after 5 rings i f the answering m achin e for some reason fail s to answer before that time. This ensures that you will receive fax messa ges eve n if the answering machine’s ta pe fills up or the answeri ng mac hin e is not turne d on.

This fun ction has be en turne d off at the factory . If you want to turn it on, foll owing the steps below.

Note: When this function is tur ned on, make sure that the answering machine is set to answer on 4 rings or less. If it isn’t, the fax will always answer first, preventing callers from leaving voice messages.

Press the FUNCTION key and then the "4" key. OPTIO N SETTING will appear in the display.

Press the "*" key 9 times. FAX RX TAD FAILS will appear in the display.

Press "1" to turn the function on, or "2" to turn it off.

Press the STOP key to return to the date and time display.

FUNCTION

STOP

Special

Chapter

Caller ID

If you subscr ibe to a calle r ident if icat ion servi ce from you r tele phon e comp any , you can set your fax to display the na me and num ber of the ca ller whi le the fax rings. The fax will also stor e informati on ab out unan swere d call s whic h you can view in the display or prin t out as a list. Thi s allows you to screen your calls as they come in, an d make s it easy t o respond t o call ers who do not leave messages.

To use the Caller ID functio n, set Option Set ting 16 to YES and en ter your area code as describe d in Chap te r 9, "Optiona l Set tings".

Important:

•• To use this function, you must subscri be to a caller identification service

from your telepho ne com pan y.

Functions

•• Your fax may not be compa ti ble wit h some call er identi fi cati on ser vic es.

How Caller ID ope ra tes

When you receive a call, the nam e and phone num be r of the calle r will alternately ap pear in the displ ay , begi nning just be fore the sec ond ri ng. The information will c ont inu e to be displa ye d unt il you pi ck up the hand set , or unti l the fa x answers autom ati call y if it is in AUTO mode.

Note: Some caller ID services may not provid e the name of the caller. In this case, only the phone number will appear.

Chapter 8 Special Functions

Disp lay messages

One of the followi ng m essa ges wi ll appear whil e the fax rin gs if cal ler inf orm ation is no t av ai la ble .

NO SERVICE No caller information was received from your telephone

company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR

OUT OF AREA The call was made from an area which does not have a

PRIVATE CALL Caller information was not provided by the telephone

Noise on the telephone line prevented reception of caller information.

caller identification service, or the caller’s service is not compatible with that of your local phone company.

company at the caller’s request.

Viewing the Ca ll er ID list

If you subscribe to a caller ID service and have se t Option Settin g 16 to YES, your fax machine wi ll keep inf orm at io n on the most re cent 20 unanswer ed cal ls and/or unsuccessful faxes you have received . (Note that if the caller sends a fax or leaves a voice message in an answering machine connected to the fax machine, infor ma tion on tha t call wil l not be store d. ) You can vi ew th is in form ation, whic h consist s of th e na me and number of each cal le r, in the Call er ID List .

♦ After you have received 20 unanswered calls, each new call will delete the

oldest call.

Follow th e steps below to vie w the Calle r ID List in the display. If de sire d, you can immedi atel y dial a numbe r when it appears.

To print out the list, see Chap te r 10, "Prin ti ng Out Repo rts a nd Lists".

Press the keys shown at right. REVIEWING CALLS will appear in the display.

Press the "#" to scroll through the list from the most recent call, or the "*" key to scroll through the list from the oldest call.

HOLD/

If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.

•• If you want to send a fax, load the

document and then press the START key.

•• If you want to make a voice call, pick

up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

Chapter 8 Special Functions

START

Press the STOP key when you have finished viewing the list.

STOP

To delete call s from the Ca ller ID list

If you want to delete a single call from the caller list, press t he "0" key while the call appears in the display. If you want to dele te all calls from the list, hol d the "0" key down for at least 3 second s whil e you are viewing any number in the list.

Priori ty Cal l

If desire d, you c an set you r fax to make a speci al ring ing sound whe n you receive a call from a designat ed phone numbe r. This lets you know im med ia tely who is calli ng wit hou t havin g to look a t th e displa y. To use th is fun ct ion , ente r the desired phon e numbe r by fo llowing the steps bel ow (on ly one pho ne numb er can be entere d).

Note: This function cannot be us ed if you are using the Distinctive Ring function.

Press the keys shown at right. PRIORITY CALL # will appear in the display.

FUNCTION

Chapter 8 Special Functions

Press "1" to enter a number, or "2" to clear a number. (If you pressed "2", go to Step 4.)

Enter the phone number, including the area code, by pressing the number keys (the number must be 10 digits long).

Press the START key and then the STOP key.

4 5 5 5

START

5 5 1

2 3

(Example)

STOP

Blocking voice calls

With Ca ller ID turn ed on , you can use t he Ant i Jun k Fax fu nct io n desc ri bed in the foll owi ng sec ti on t o blo ck voic e call s as wel l as fax re ception s (the Anti Junk Fax function normally only blocks faxes).

In this case, when a voice call or a fax transm issi on come s in from a numbe r you have speci fied as a "Junk Numbe r", your fax will break the conne ct ion as soon as i t rece ive s the calling phone num be r from th e call er ID servi ce (be fore the second ring).

To use thi s func ti on, set Opti on Se tt ing 14 to YES as de scribe d in Chapt er 9, "Optiona l Setti ngs", and then ente r the numbe r in the Anti Junk Num ber List as desc rib ed in the fol lowi ng sect ion , "Bloc kin g Recep ti on of Unwant ed Faxes".

Note: This function cannot be used if you are using the Distinctive Ring function.

Chapter 8 Special Functions

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block receptio n of faxes fr om partie s which you sp ecify . Thi s sa ve s pape r by no t print ing out unwant ed "junk " faxe s.

To use this function, first turn it on by setting Option Setting 14 to YES as describe d in Chapter 9, and th en ente r th e fa x num be rs from whi ch yo u do not want to receive faxes a s shown be low. If yo u are usin g the Caller ID fun ct ion as described in the previ ous sec tion, you can also enter voic e numbe rs.

Comments :

•• Up to 5 numbers can be enter ed in the Anti Junk Numbe r L ist .

•• The Anti Junk function will not opera te for a number which has also been

stored as a Priori ty Call num be r.

•• To clear a number from the Anti Junk Numb er List , you need to know the

1-digit numb er whi ch identifi es it . If you have forgo tten this nu mb er, print out the Anti Junk Num be r List as desc ri bed in Chapt er 10.

Press the keys shown at right. STORE JUNK # will appear in th e display.

Press "1" to store a number in the Anti Junk Number List, or " 2" to clear a num- ber from the list.

Storing: Enter a 1-digit number from "1" to "5". This number identifies the fax/voice number you w ill store in the next step. Clearing: Enter the number which identifies the fax/voice number you want to clear, and go to Step 5.

FUNCTION

(Example)

Chapter 8 Special Functions

Enter the fax/voice number (max. of 20 digits).

(Examp le)

Press the START key.

Return to Step 3 to enter (or clear) another number, or p ress STOP to exit.

START

STOP

Step 3 or

Chapter 8 Special Functions

Memory

Your fax has a mem ory whi ch can be used to tempor ari ly store bot h incom in g and outgoing documents.

♦ Approximately 39 pag es of average content can be held in memory if they

are all going to be transmitted (27 pages if Option Setting 19, Error Cor rection Mode, is set to YES), or 30 p ages if they are all received (29 pages if Option Setting 19 is set to YES). Less can be held if any were scanned using fine or halftone resolution.

Sending docume nts from me m ory

With thi s f unction, the original d ocument is scanned immediately, stored in memory, an d the n tr ansm i tt ed once the connec ti on to the rec ei vin g mach ine is made. This is con ven ie nt when tr ansm i tt ing to pl aces where the line is often busy, as it saves you from wai ti ng to pick up th e origi nal doc um ent and free s the feeder for ot he r operat io ns. Afte r transm issi on, th e docum ent wil l be cleared from memory.

♦ Only one memory transmission can be set at a time. ♦ The amount of memory currently occupied appears as a percentage in the

display while the document is being scanned.

Load the document(s).

•• Set the resolution and /or contrast if de-

sired.

Press the MEMORY key and then "1".

MEMORY

Enter the number of the receiving machine using one of the following methods:

•• Press a Rapid Key.

•• Press the SPEED DIAL key and enter

a Speed Dial number.

01 20

•• Enter a full telephone number by press-

ing the number keys.

(Example)

Chapter 8 Special Functions

Press the START key if you entered a Speed Dial number or a full number.

•• The document will be scanned and

stored in memory. Your fax will then dial the receiving machine and transmit the document (redialling will be done automatically if necessary).

START

If the memory bec omes ful l. ..

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appe ar in the disp lay.

♦ Press the START key if you want to transmit the pages which have been

stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

Substitute reception to memory

This is a back-up func ti on whi ch is aut om atic ally a ctiva ted if your fa x runs out of paper , the pr int ing ribbon need s repl ac em e nt, or the pa pe r ja ms.

When you have received a docume nt in memory, FAX RX IN MEMOR Y will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAM. When you add pa per , repl ace the ima gin g film , or clear the jam, the stor ed docum ent s wil l au tom a ti call y pri nt ou t.

♦ If you received documents in memory because the fax ran out of paper, be

sure to add paper which is the same size as the paper previously used. If no t, the document print-out size may not match the size of the printing paper.

Caution!

•• When docum ents a re st ore d in memor y, do not turn the power off. This wil l

erase all of th e co nte nts.

•• If documen ts re ceive d in memo ry are lost due to a power failur e or othe r

interrupti on in the power suppl y, a "CLEAR REPOR T" will be printed out when the power is re stor ed. This gi ve s info rm ation abou t the recepti ons l ost, incl udi ng th e fa x num be rs of th e tr ansm i tt ing machine s if th ey are a vai la bl e.

Chapter 8 Special Functions

Broadcasting

This funct ion allows you to send the same docum e nt to as many as 20 different locatio ns with just one oper ation. First st ore the docume nt in mem ory , then enter the num be rs of th e re ceiving mac hi nes. T he document wi ll be transm i tt ed t o each l oca ti on.

♦ You can only use Rapid Keys or Speed Dial numbers to dial the numbers

of the receiving machines.

Load the document(s).

Press the MEMORY key and then "2".

Dial the receiving machines (maximum of 20) using one or both of the following methods:

•• Enter one or more Speed Dial numbers

by pressing the number keys.

•• Press one or more Rapid Keys.

Press the START key.

•• Set the resolution and /or contrast if de-

sired.

MEMORY

01 20

START

(Example)

Chapter 8 Special Functions

Press the START key. Transmission will begin.

•• A Transaction Report is automatically

printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

START

Broadcas ting using a Group Ke y

If the fa x ma ch ine s to w hi ch you wan t to broa dcast ha ve all bee n progra mm e d into one Group Key, you can pe rfo rm the broa dcasting op erati on usi ng t he following si mp li fie d pro cedure :

Load the document(s).

•• Make any desired transmission set-

tings (resolution, contrast, etc.).

Press the appropriate Group Key. Transmission will begin.

18/G1 37

(Example)

Chapter 8 Special Functions

Polling (Requesting a Fax Transmission)

Polling allows you to request a not her fax machi ne to send a document to your fax machine. In other words, the receiving fax machine, not the transm itting fax machine, initiates th e transm ission. You can use your fax to both pol l and be polled by ot hers.

To use th e polli ng fu nct ion, you m ust fi rst rese t Ra pid Key 15/ PO L L for use a s a polling ke y. This is do ne by rese tt ing Opti on Set ti ng 15 , as desc rib ed in Cha pter 9, "Optiona l Setti ngs".

Requesting trans mis sion

Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial location, press the SPEED DIAL key and then enter the 2-digit number corre- sponding to the Rap id Key.

Dial the fax machine you want to poll using one of the following methods:

•• Pick up the handset (or press the

SPEAKER key) and dial the full number. Wait for the fax answerback tone.

•• Press the SPEED DIAL key and enter

a 2-digit Speed Dial number.

•• Enter the full number us ing the nu-

meric keys.

Press Rapid Key 15/POLL.

•• If you used the handset, rep lace it

when POLLING appears in the display. Reception will begin.

SPEED

DIAL

15/POLL

(Example)

Chapter 8 Special Functions

Being polled (polling standby)

To let ano the r fax ma ch ine pol l your fax , si mp ly s e t th e re ception m ode to AUTO, and load the docum en t(s) to be sent.

Transmi ssion will take place whe n the other fax machine cal ls your fax and activates polling . Autom atic recepti on is possibl e while your fax is on polli ng standby .

Polling security

Polling Sec uri ty a llows you t o pre ven t unaut hori ze d pol ling of your fa x. When this func tion i s turn ed on , poll ing will only ta ke plac e whe n the fa x num be r of the polling fa x mach ine has be en ent ered in your fax’s l ist of per mitt ed fax numbers (called "passco de numb ers") . The number of the polling fax must also be programm ed in itsel f for identi fica tion.

To use Pol li ng Securi ty , fo ll ow the step s bel ow to turn the func ti on on, an d the n enter permi tted nu mb ers as shown on t he fo llowin g pag e.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the "#" key three times. SECURITY SELECT will appear in the display.

Press "1" to turn polling security on , or "2" to turn it off.

Press the START key and then the STOP key.

FUNCTION

START

STOP

Chapter 8 Special Functions

Storing and clearing fax numbers for polling permission

You can store up to 10 fax num be rs in your fax’s l ist of permi tted num ber s.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the "#" key four times. PASSCODE # MODE will appear in the display.

Press "1" to store a number, or "2" to clear a number.

FUNCTION

Storing: Enter a 2-digit number from "01" to "10". This number identifies the fax number you will store in the next step. Clearing: Enter the number which identifies the fax number you w ant to clear, and go to Step 6.

Enter the fax number (max. of 20 digits).

Press the START key.

Return to Step 4 to enter (or clear) another number, or p ress STOP to exit.

5 5 1 2 3 4

START

Step 4 or

(Example)

STOP

Chapter 8 Special Functions

Timer Operations

The Timer functi on allo ws you to set a transm issi on an d/o r pol ling ope ra tion to be performed auto ma ticall y at a time you specify . One transm issi on op erati on and one polling operation can be set at the same time, and the times they will be perform ed can be speci fi ed up to 24 hours in advanc e.

As an exampl e, you can use this func ti on to ta ke adva ntage of off- peak te lephone rates with out having t o be there whe n the operat io n is perfor me d.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

Press the keys shown at right. TIMER MODE will appear in the display.

FUNCTION

Press "#" to set a transmission oper ation (SEND MODE), or "*" to set a polling operation (POLLING MODE).

Press "1" to select SET.

Enter the time at which you want the operation to take place (2 digits for th e hour and 2 digits for the minute).

Press "*" to select A.M., or "#" to select P.M.

(Example: 9: 25)

Press the START key.

START

Enter the Speed Dial number of the receiving fax machine.

Chapter 8 Special Functions

•• If this is a polling operation, go to

Step 10.

Press the START key.

Adjust the reso lution and/or contrast (skip this step if you don’t want to change settings).

Press the START key and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.

(Example)

START

RESOLUTION

START

STOP

To cancel an operation

If you need to canc el an operation a fte r it has be en set, fol lo w the step s b elow.

Press the keys shown at right. TIMER MODE will appear in the display.

Press "#" to cancel a transmission operation, or "*" to cancel a polling opera- tion.

Press "2" to select CLEAR.

FUNCTION

Press the START key and then the STOP key.

START

STOP

Chapter 8 Special Functions

Entering and Using Programs

If you freque ntl y perform the same operat io n inv olv ing the sam e party , you can progra m all the step s of the ope ratio n into one Progr am Key. This a llows you t o perform the opera tion by simply pressi ng that key.

♦ Rapid Keys 16/P1 and 17/P2 can be used as Pr ogram Keys. However, a key

cannot be used if it is already being used for Rapid Key Dialing.

♦ Only Speed Dial number s can be used to enter fax numbers of receiving ma-

chines in the Program Keys. Full numbers cannot be entered.

♦ If the program is for a regular transmission or polling operation, a timer set-

ting can be included to have the operation per formed automatically at a selected time.

♦ To clear a mistake, press the STOP key.

Initia l proce dure

To program an operation , fi rst perf orm the fol lowing pr ocedure. After you have comp lete d it, go to the proce dure for t he speci fi c ope ra tion you want to progra m.

Press the keys shown at right. PRG. ENTRY MODE will appear in the

FUNCTION

display.

Press "1" to select SET.

Press a Program Key ("16/P1" or "17/P2") to select it.

16/P1

17/P2

Enter a name for the program (max. of 20 characters). (See "Entering Letters for Names" in Chapter 2). Skip this step if you don’t want to enter a name.

ABC

DEF

GHI

(Example)

……

WXY

Chapter 8 Special Functions

Press the START key.

Press the "#" key or the "*" until the de- sired operation appears in the display. The operations will appear in the following order:

•• Transmission ("SEND")

•• Polling

•• Broadcas ting

Press the START key and then continue with the specific procedure for your operation (see the following pages).

Transm ission

START

(Continued from "Initial procedure".)

Press "1" if you want the document to be scanned into memory and then transmitted, or "2" if you want the document to be transmitted directly from the feeder. (Note: If you select "2", you can include a timer setting in the program.)

•• If you pressed "1", go to Step 12. If

you pressed "2" and don’t want to make a timer setting, go to Step 11.

Enter the time at which you want the operation to take place (2 digits for th e hour and 2 digits for the minute).

0 9 2

(Example: 9: 25)

Press "*" to select A.M., or "#" to select P.M.

Press the START key.

START

Chapter 8 Special Functions

Enter the Speed Dial number of the receiving fax machine.

Press the START key.

If desired, set the resolution and /or contrast by pressing the RESOLUTION key (otherwise, skip this step).

Press the START key and then the STOP key.

Polli n g

START

RESOLUTION

START

(Example)

STOP

(Continued from "Initial procedure".)

Enter the time at which you want the operation to take place (2 digits for th e hour and 2 digits for the minute). If you don’t wan t to make a timer setting, go to Step 10.

Press "*" to select A.M., or "#" to select P.M.

Press the START key.

Enter the Speed Dial number of the receiving fax machine.

START

(Example: 9:25)

(Example)

Press the START key and then the STOP key.

START

STOP

Broadcasting

(Continued from "Initial procedure".)

Enter the Speed Dial numbers of the receiving machines.

Chapter 8 Special Functions

Press the START key.

If desired, set the resolution and /or contrast by pressing the RESOLUTION key (otherwise, skip this step).

Press the START key and then the STOP key.

Clearing a Program key

START

RESOLUTION

START

(Example)

STOP

To clear a Pro gra m ke y, follow t hese ste ps:

Press the keys shown at right. PRG. ENTRY MODE will appear in the display.

Press "2" to select CLEAR.

Press the Pr ogram Key you want to clear.

Press the START key and then the STOP key.

FUNCTION

16/P1

START

(Example)

STOP

Chapter 8 Special Functions

Using a Program key

A programm ed opera tion i s perf orm ed as follows:

Load the document.

Press the appr opriate Program Key.

16/P1

(Example)

Note: A maximum of 2 timer operations can be set at any one time, including both timer operations s et by pressing a Progr am Key and operations set as described in "Timer Operations" in this chapter.

To cancel a programmed timer operation

If a Progra m Key has been presse d for a timer ope rati on an d you need to canc el the operatio n bef ore it is perf orm ed , fo llow these st eps:

Press the Program Key.

16/P1

Press the START key.

(Example)

START

Optional

Chapter

A variety of opti ona l setti ngs are avai la ble whi ch you can use to cust om ize yo ur fax to better sui t your ne eds. The se tting s are made by pressing t he pane l ke ys, and each set ting i s d esc rib ed in the li st be low.

Accessing the Settings

Press the keys shown at right. OPTION SETTING will appear in the display.

Move through th e list of settings by pressing "#" to move forward, or "*" to move backward. The settings will appear in the order listed below.

Settings

FUNCTION

When the desired setting appears in the display, make a selection as described below. Your selection will be automatically stored.

Press the STOP key.

Settings

Setting 1: FINE RESOLUT ION PRIORITY This set s the def aul t resoluti on (t he resol ut ion used i f a setti ng i s not m ad e with the RESOLUTIO N key ) for tran smittin g doc um ents. Pr ess "1" (YES) to set it to FINE, or "2" (NO) to set it to STANDARD.

• Initial setting: "2"

Setting 2: NUMBER OF RINGS TO ANSWER

This set s the num be r of ri ngs th e fax mach ine wai ts be fore answe ri ng an incom in g ca ll in Auto rec ep ti on m ode. Ent er a ny numbe r from "1" t o "5".

(Example)

STOP

• Initial setting: "4"

Chapter 9 Optional Settings

Setting 3: RECALL INTERVAL This set s the amount of time yo ur fa x wil l wai t between autom at ic redi als when the line is busy. Enter "01" for 1 min ute , "02" for 2 minute s, etc. , up to a maxi mu m of 15 mi nut es.

• Initial setting: "05"

Setting 4: RECALL TIMES

This set s the maximu m numb er of time s your fax will a uto mati ca ll y re dia l if the line is b usy. Ente r any number from "00" to "15".

• Initial setting: "02"

Setting 5: TEL /FAX RE MOTE NUMBER

This set s the 1-di gi t num be r for activ at ing fax rece pt ion from an exte nsion telephone. Enter any number from "0" to "9".

• Initial setting: "5"

Setting 6: REMOTE RECEPTION SELECT

This turns de te ction of the cod e for activ at ing fax recept ion from an exte nsi on phone on or off. Press "1" to turn detection on , or "2" to turn detection off.

• Initial setting: "1"

Setting 7: TR ANSACTION REPORT PR INT SELECT

This set s the con dit io n for pr int ing out a Transactio n Rep ort. Ent er a num ber from "1" to "5" as follows:

"1" (ALWAYS PRINT): A report will be printed af ter each transmission,

reception, or error.

"2" (ERR/ TI M ER /ME M ): A report will be printed after an error, timer

operation, or memory operation.

"3" (SEND ONLY): A report will be printed only after a transmission. "4" (NEVER PRINT): A report will never be printed. "5" (ERROR ONLY): A report will be printed only after an error occurs.

• Initial setting: "5"

Setting 8: DIAL MODE

This sets the mo de of dialing. Press "1" if you a re on a touch-ton e line , or "2" if you are on a pulse di al line. (If you don’ t kno w which typ e of line you have , try makin g phone call s wit h bot h set tings an d see which one works. )

• Initial setting: "1"

Chapter 9 Optional Settings

Setting 9: TAD CONNECTED Press "1" (YES) if an answering machine is connected to the fax and turned on, or "2" (NO) if not. See Chapter 7 for more details on using an answering machine hook up. (Note: Select "NO" if you are using the distinctive ring function.)

• Initial setting: "2"

Setting 10 : QUIET DETE CT TIME

This sets the durati on of sile nce (i n seconds) after whi ch the fax will take ove r the line and begin recept ion when an answering m achi ne is connec ted. Enter a numbe r from "01" to " 10", or en ter "00" to turn off th e function. (This set ti ng is describe d in more det ail in "Opti ona l Hoo kup Se tt ing s" in Cha pt er 7.) (Note: We recom me nd t hat you do not set Qui et Dete ct Tim e below 3 se con ds. )

• Initial setting: "04"

Setting 11 : FAX RECEPTI ON WHE N TAD FAILS

Press "1" (YES) to have the fax answe r a call if an answering m achi ne connecte d to the fax does not answer wit hi n 5 rings. Press "2" (NO) to tur n the function of f. (This set ti ng is desc rib ed in more detail in "Optional Hookup Settings" in Chap ter 7.)

• Initial setting: "2"

Setting 12 : DIST INCTIVE RING

This sets the ring patte rn to whic h you r fax will answe r if you subsc ri be to a distinct ive rin g serv ice. Enter a numbe r fro m "1" to 5" t o s e lect a pattern. See "Distincti ve Ring " in Chapt er 2 for mo re detail s.

• Initial setting: "5"

Setting 13 : FAX SIGNAL RE CE IVE

Your fax is set to autom at ical ly begi n rec ep ti on if you hear a high -pi tc hed fax tone after answe ri ng a cal l on your fa x or an ext ensi on ph one . If you use a compute r fax mod em to send doc um en ts on the same line, you must tur n this setting off in ord er to pre ven t your fax from mistake nly attempt in g to re ceive document s from the comp ute r fax mo dem. Press "1" t o turn the set ti ng on, or "2" to turn it off.

• Initial setting: "1"

Chapter 9 Optional Settings

Setting 14 : JUNK NUMBER CHEC K Press "1" to preven t re ce pti on fr om fax nu mb ers (a nd voice num be rs if you ar e using Caller ID) entere d in the Anti Junk Number List. Press "2" to allow reception from all numbers.

• Initial setting: "2"

Setting 15 : POLL I NG

Press "1" if you want to use Rapi d Key 15 /POL L as a polling ke y. Press "2" if you want to use it as a regula r Rap id Ke y.

• Initial setting: "2"

Setting 16 : CAL LE R ID

If you subscribe to a caller ID service and wan t to use the Caller ID funct ion, press "1", enter your are a code by pressing the number keys, and the n press the START key. To turn Ca ll er ID o ff, pre ss "2".

• Initial setting: "2"

Setting 17 : AUTO COVER SHEE T

Press "1" (YES ) t o hav e th e fa x aut om at ic al ly gene ra te a cov er sheet and sen d it as the last page of each transmission . Press "2" (NO) to turn the func tion off .

• Initial setting: "2"

Setting 18 : ACTIVIT Y RE PORT AUTO PRINT OUT

Press "1" to have you r fax autom at ic al ly print out an Activity Rep ort once every 30 operat ion s. (The list can sti ll be printed out on deman d when desi red .) Press "2" to turn aut omatic pri nt- out off.

• Initial setting: "2"

Setting 19 : ERROR CORRECTION MODE (E CM)

Press "1" (YES) to hav e any distortions in a transm issi on due to noise on the telephon e line be correct ed befor e th e docum en t is print ed out. This i s only effec ti ve whe n the other machi ne has E CM as wel l. Pre ss "2" (NO) to turn t he function of f.

• Initial setting: "1"

Printing

Chapter

You can print out a variet y of list s showin g set tings an d inf orm atio n enter ed in the fax. You can also have the fax automatically print out a report on transactions afte r they are made . The lists an d the rep ort are desc rib ed belo w.

Printing a list

Reports and Lists

Press the keys shown at right. LISTING MODE will appear in the display.

Press the "#" key or the "*" key until the desired list appears in the display.

Press the START key.

Activity Re port

This report shows in form a tion on yo ur m ost re ce nt ly perfo rm ed send an d receive ope ratio ns (a c om bin ed max im um of 30 op erati ons c an appe ar) . The report is divided into two parts: the TRANSMISSIONS ACT IVIT Y REPORT , which shows infor mation on transm issi ons, and the RECEPT IONS ACT IVI TY REPORT, which shows inf orm at ion on recepti ons.

♦ If Option Setting 18 is set to YES, a report will be automatically printed

out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.)

FUNCTION

START

♦ All information is erased after a report is printed out. If automatic print-out

is turned off and print-out has not been done manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed.

Chapter 10 Printing Reports and Lists

Explanation of he ading s

SENDER/ RECEIVER

The fax number of the other machine involved in the transac tion. If this machi ne does not have an ID func tion, the com municat ion mod e will appear (for ex am ple, "G3").

PAGES Number of pa ges tra nsmi tt ed or rec ei ved. NOTE

OK - Transmission/reception was normal. P.FAIL - A power failure occurre d. JAM - A problem with the fax paper or document occurred. NO PAPER - You ran out of fax pape r during re cept io n. CANCEL - Transmission was cancelled because the STOP key was

pre ssed, no do cument was in the feede r, or the oth er ma chine reques ted transm i s si on us i ng a f unc t io n whi ch your fax doe s not ha ve.

COM.E-0 to COM.E-14 - A tel ephone line erro r pre vented the trans actio n.

Explanat ions of the e rror num bers are gi ven in the fol lowing table s, however, these are primarily for use by service engineers. In general, you will want to simply try the transaction again. If necessary, check with the other party to make sur e the i r ma chi ne is fu nct i oni ng pro per l y.

Transmission errors

E-0 E-1 E-2 E-3 E-4 E-6

E-7

E-8

E-11 E-12

Able to recognize handshake signal, but it has errors. Cannot recogn ize the handshake signa l from the receiver side. Line disconnected during transmission. Line disc on nected aft er m o de m sp ee d fall-back . Line disconnected during multi-page transmission. Cannot recogn ize the handshake signa l for next page at receiver side. No response from receiver side or "disconnect signal" is received at transmitter

side. Error was not corrected after the pred ete rmine d numb er of retries beca use of an

error in a part of a page. Error occurred after or while rece ption by the remote (rece iving ) machi ne was

revealed to be impossible. Error occurred just after fall-ba ck .

E-13

Error occurred after a response to a retransmi ssion end comm and was receive d.

Recept ion err ors

Chapter 10 Printing Reports and Lists

E-0 E-1 E-2 E-3

E-4

E-5 E-7 E-8

E-9 E-10 E-11

Able to recogni ze hand shake sig na l, but it has erro r s. Line disconnected during reception. Cannot recognize the handshake signal from the transmitter side. Cannot recognize the last handshake signal from the transmitter side. Cannot recognize the handshake signal for next page from the transmitter side in

the case of mode change. Cannot recognize the handshake signal for next page from transmitter side.

No respon se from tran smit ter or "di sconne ct signal" is received at receive r side. Error occurred upon completion of reception of all pages. Error occurred when mode was changed or transmission/recep tio n switching was

perf ormed. Error occurred during partial page or physical page reception.

Error occurred after or during inquiry from the remote (transmitting) machine as to whether reception was possible or not.

E-12 E-13 E-14

Error occurred during or just after fallback. Error occurred after retransmission end command was received. Error occurred after voice communication command was received.

Timer li st

This list shows the tim er operations whi ch are currently set.

Chapter 10 Printing Reports and Lists

Telephone Numbe r Lis t

This list s ho ws t he fax and voi ce numbers whic h ha ve been store d for autom at ic diali ng.

Passcode List

This list s ho ws sett in gs ma de for pol li ng se cur it y, your na m e an d fax/t el eph one numbe r as en te red in the mac hine, and a sampl e of t he he ad er p r int ed at the to p of every page you tran smit (HEADER PRINT).

Option Setting List

This list shows the current st atus of the opt ional setti ngs.

Anti Junk Number List

This list s ho ws the fax nu mb ers (a nd vo ic e numbe rs if the Calle r ID func tion i s being use d) fr om whic h rec ep ti on is no t allowed.

Program and Group Lis t

Chapter 10 Printing Reports and Lists

The top part of this l ist shows the prog ram s whi ch have been enter ed. The bo ttom part shows the fax numb ers whi ch have bee n sto red in each Group Ke y.

Chapter 10 Printing Reports and Lists

Calle r ID Lis t

This list shows inform ation abou t your most recent un answe red calls (ma ximu m of 20 calls). (Thi s list is onl y avai la ble if you are using the Caller ID fun ct ion .)

Print Setup List

This list shows the cur ren t statu s of the pri nti ng se ttings made by pressing t he FUNCTION key a nd th e "6" ke y.

Transaction Report

This re por t is printed out auto ma tica ll y af te r an opera ti on i s com pl et ed to al low you to check the result. Your fax is set at the factory to print out the repor t only when an error occ urs. If desire d, you can change the sett ing to have it print ed out under a va ri et y of ot her condit ion s. T hi s is done by ch ang ing Option Setting 7 as described in Chapter 9.

♦ The same headings appear in the Transaction Report as in the Activity Re-

port. See "Activity Report" in this chapter for an explanation of the headings.

♦ The Transaction report cannot be printed on demand.

Chapter

Fax print head

Clean the prin t head frequ ent ly to ensure opti mum prin ting pe rfor manc e. To clean the pri nt head , first unpl ug the powe r cord, ope n the print c om par tmen t cover (press t he rele ase marke d OPEN), and remove the imaging film.

Wipe the print head, frame and roller with a soft cloth dampened w ith denatured alcohol .

Maintenance

Print head

Frame

Rollers

Caution!

•• Do not use benzene or thinne r. Avoid tou ching t he print head wit h hard

objects.

•• The print head may be hot if your fax mac hine ha s just recei ve d a large

numbe r of do cum e nts. If this i s the case , allow th e pri nt head to cool prio r to cleaning.

Chapter 11 Maintenance

Scanning glas s and rollers

Clean the scanning glass and roller s freq uen tly to ensure the qua lity of transm itted imag es an d cop ie s. Ope n th e operation panel by pulli ng t he fr ont edge up (grasp it at the PANEL RELEASE mark), and clean the scanning glass and rollers as shown below.

Wipe the scanning glass, white backplate, and rollers with a soft cloth.

•• Make sure that all dirt and stains (such

as correcting fluid) are removed, as these will cause vertical lines on transmitted images and copies.

Document rollers

Scanning glass

The housi ng

Wipe t he externa l parts and surfac e of the machine with a dry clot h.

Cautio n!

•• Do not use ben ze ne or thi nne r. These sol ve nts m ay dam ag e or disco lor the

mach ine .

White backplate

Chapter

Problems and Solutions

Note: For problems with an answering machine hookup, see "If you have porblems" in Chapter 7, "Answering Machine Hookup".

Troubleshooting

Problem Check and remedy

Nothing appear s in the display.

The fax does not r espon d when you press an y of its keys.

Dialing is not possible.

The power is on, but no transmission take s place.

•• Make sure the power cord is proper ly plugg ed

into a power outlet .

•• Connect another electr ical appliance to the

outlet to see if it has power.

•• If a beep sound is not made when you press the

keys, unplug the po wer cord and then plug it back in several sec onds later.

•• Make sure the power cord is proper ly plugg ed

into a power outlet .

•• Make sure that the teleph one line is pr oper ly

connected to both the TEL. LINE jack and the wall jack.

•• Make su re that the f ax is set to th e cor r ect

dialing mode for your telephone line. See Optio n Setting 8 in Chapter 9.

•• Make sure that the rece ivin g machine has fax

paper.

•• Make sure that the teleph one line cor d is

plugged into the "TEL. LINE" jack, and not the "TEL. SET" jack.

•• If the receiving machine is in manua l mod e with

no attend ant, recept ion w ill not be po ssible.

•• If the receiving machine is not a Sharp mo d el,

make sure it is G3 com pa tible.

•• Check the display for error messages.

•• Pick up the handset and check for a dial tone.

Chapter 12 Troubleshooting

Automatic do cument fee ding does not work for transmission or copying.

Nothing is print ed at the receiving end.

A distorte d ima ge is re ceived at the other end.

The power is on, but no reception takes place.

The printing paper does not co me out.

•• Check the size and weight of the documen t (see

"Transmittable do cumen ts" in Chapter 3).

•• Make sure that the document for transmission is

placed face do wn in the feeder .

•• Make sure th at the fax paper is proper ly loade d

in the receiving machine.

•• Noise on the telephone line may cause

distortion. Tr y sendin g the docum ent again.

•• Make a copy of the doc um ent on yo ur fax. If the

copy is also distor t ed, your fax may h a ve a problem .

•• Make sure that the telephone line cord is

plugged into the "TEL. LINE" jack, and not the "TEL. SET" ja ck.

•• The print ing pa per m ay be jam me d . See

"Clearing Jamme d Printing Pap er " in this chapt er .

The printing paper comes out blank when you try to receive a document.

The received docum en t is faint.

Received images are distorted.

•• Make sur e that the print ing pa per is pro per ly

loaded in your mach in e.

•• Make sure th at the docum e nt is loaded prope rly

in the feeder of the t ra nsm itting ma chine. Make a copy to conf ir m the print ing ab ilit y of your machine.

•• Ask the othe r party to sen d higher con tras t

documents. If the contrast is still too low, your fax may have a prob le m. Mak e a copy to check it.

•• Noise on the telephone line may cause

distortion. Have the ot he r party tr y sending th e documen t again.

•• The print hea d m ay be dir ty. See "F ax pr int

head" in Chapt er 11.

•• Make a copy of another document on your fax. If

the copy is also dist or t ed, your fax m ay ha ve a problem .

Reception/copy ing is interrupted.

Voice calls taken on an ex tension phone are interrupted by the fax.

Chapter 12 Troubleshooting

•• If reception or copying has been done

continuous ly for a long tim e, the print head m ay have become ove rh eated. Tur n off the power and let it cool down.

•• The fax may interrupt during a voice call if

Option Set ting 9 is set to YES an d the recept i on mode is set to AUTO. To prev ent interr uption on a touch- tone ext e n sion pho ne, pr ess an y thre e keys on the exte nsion ph one aft er answe ring . (Note: Do not enter th e code to activa te fax recept ion.)

No reception occur s whe n polling is attempted.

•• Make sur e you ha ve not run out of prin ting paper .

•• Make sure the tran smitting m ac hine is in

automatic reception mode.

•• If the transm itt ing machine has polling secur ity,

make sur e t hat your f ax num b er has bee n ente re d bot h in your f ax and in the tr ansm it t in g machine.

Chapter 12 Troubleshooting

Messages and Signals

Display messages

The paper size setting is incorrect. Change the

CHECK PAPER SIZE

COVER OPEN The printing compartment cover is open. Close it.

paper size setting as described in "Loading the Paper" in Chapter 1.

DOCUMENT JAM

FAX RX IN MEMORY

FILM END

FUNCTION MODE

LINE ERROR

LINE IS IN USE

The origina l document is jammed. See t he followin g se ction , "Clearing Paper Jams ".

A fax has been received in memory beca use the imagi ng film need s repl acem en t, you have run out of printing paper, or the paper is jammed. The fax will print out automatically when the prob lem is fixed .

The imaging film may need replacement. Check the film and replace it if necessary.

The

FUNCTION key has been pressed.

Transmission or reception was not successful. Press again.

An extensio n phone conne cted to the fax is being used. Do not lift the fax’s handset or atte mpt tran smi s sion at thi s time, as thi s will interru pt the conversation on the extension phone.

STOP to clear the me ssag e, and t hen try

MEMORY IS FULL The memory is full. See "Memory" in Chapter 8.

MEMORY PRINTING

ON HOOK DIAL

OUT OF PAPER You are out of printing paper.

OVER HEAT

PAPER JAMMED

Note: If you have turned on the Caller ID function, see "Caller ID " in Chapter 8 for display messages related to Caller ID.

The fax is preparing to or printing out a document fro m memory.

The

SPEAKER key has been pressed and the

fax is waiting for you to dial.

The print head has overheated. Operation can be continue d once it cools.

The printing paper is jammed. See the following section, "Clearing Paper Jams".

Audible signals

Chapter 12 Troubleshooting

Continuou s tone 3 second s

Intermittent tone (3 beeps)

Rapid intermittent tone

5 seconds (1 second on, 1 second off)

35 se co nd s (0.7 seconds on,

0.3 second s off)

Ind ica te s the end of tran sm is sion , reception, or copying.

Indicates incomplete transmission, reception, or copying.

Indicates that the handset is off hook.

Chapter 12 Troubleshooting

Clearing Paper Jams

Clearing a jamme d docum e nt

If a document doesn’ t feed pr ope rly duri ng transm i ssion or copyin g, or DOCUMENT JAMMED appears in the display, first try pressing the START key. If the docum ent doe sn’t feed out , open t he opera tion pa ne l (gr asp the fr ont edge at the "PANE L RELEASE" ma rk an d pull up) and pu ll it ou t ge ntl y.

Clearing jammed fax paper

Press the release marked OPEN and open the print compartment cove r .

•• Caution! The printing head (the strip

of metal on the underside of the frame) applies heat to the printing film. It may be hot if a document has just been printed.

Remove the imaging film from the printing compartment and set it on a sheet of paper.

Sharp UX-500, UX 510 - B/W Thermal Transfer Operation Manual

Specifications and Main Features

Frequently Asked Questions

User Manual