Sharp Retail PLUS User Manual
These buttons currently appear greyed out and cannot be clicked upon. When stock appears in
the list, the buttons will appear in black and can then be clicked on.
Click on ‘OK’.
If you want to print a report, click on ‘YES’. If you do not want to print a report, click on
‘NO’.
From here, click on either screen or printer. After you have done this, click on ‘OK’.
Set Stock Transfer:
Click here if you want to save the details of your transfer and update your stock.
Clear Stock Transfer Values:
Click here if you want to clear the details you have entered and not update your stock.
Once you have added the relevant products to your list, your screen will look something like
this:
From here, you can enter the quantity of stock that you want to transfer. To do this, click on
‘TAB’ on the keyboard until the ‘trans stock’ column is highlighted, and then type in the
quantity being transferred.
As you do this the ‘total value of transfer’ amounts and the ‘current stock’ total will be
automatically updated.
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
• The Product List Options also be used to show the Product Code, Barcode or Both, as
shown below:
Once you have entered all of the stock to be transferred, you can either:
• Click on the Set Stock Transfer button to save the changes you have made. This
displays the following pop-up screen:
If you choose to print a report, another pop-up screen appears:
An example of a stock transfer report is shown below:
OR
• Click on the Clear Stock Transfer Values to delete the changes you have made.
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
8.6 Run an Unstocked Core Range Products Report
To get to the
Core Range
unstocked core range products report
. This displays the following screen:
screen, navigate to
Stock→Unstocked
Lets look at this screen in more detail:
•
Product restrictions
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
If you want to run the report on products in a particular category, click on ‘just those in a
specific category’, and then click on the Select button. This displays the category selection
common function screen. For more details on the category selection common function
screen, refer to page 13.
If you want to run the report on a specific range, click on ‘match a specific range’, and then
click on the Select button.
This displays the pop-up screen below:
• Print to
The unstocked core range products report can either be printed to the screen or to a printer.
From here, click on either screen or printer, and then click on the Print button at the bottom
of the screen.
This displays a report similar to the one below:
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
8.7 View the Suggested Deletions Product List
This section displays a list of products suggested for deletion by your preferred supplier.
To get to the
displays the following screen:
suggested deletions
screen, navigate to
Stock→Suggested Deletions
. This
If the screen is blank, it means that your preferred supplier suggests that no products should
be deleted at this time.
NOTE: The yellow colour change indicates that there are some products still in stock.
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
8.8 Run a Stock List Report
To get to the
screen:
stock list
screen, navigate to
Stock→Stock List
. This displays the following
Lets look at this screen in more detail:
•
Product restrictions
From here you can choose what products you want to appear in the
list to show products in a specific category, or products supplied by a particular supplier, just
click on the respective button.
• If you selected
products in a specific category
, click on the
stock list
Select
. If you want the
button.
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
This displays the category selection common function screen. For more details on common
functions and how to use them, refer to Chapter 2 – ‘COMMON FUNCTIONS’.
• If you selected products by a particular supplier, click on the Select button.
This displays the supplier box pop-up screen. For more details on how to use the supplier
box, refer to page 31.
• Print to
The stock list can either be printed to the screen or to a printer. From here, click on either
screen or printer, and then click on the Print button at the bottom of the screen.
If you wish to show the existing level of stock in the report, click on the ‘show stock levels
with report’ box.
A list similar to the one below is then displayed:
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
8.9 Run a Stock Audit Report
To get to the
following screen:
stock audit
screen, navigate to
Stock→Stock Audit
. This displays the
Lets look at this screen in more detail:
•
Product restrictions
From here you can choose what products you want to appear in the
want the report to show products in a specific category, products supplied by a particular
supplier, or even a single product, just click on the respective button.
• If you selected
products in a specific category
, click on the
stock audit
button.
Select
report. If you
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
This displays the category selection common function screen. For more details on common
functions and how to use them, refer to Chapter 2 – ‘COMMON FUNCTIONS’.
• If you selected products by a particular supplier, click on the Select button.
This displays the supplier box pop-up screen. For more details on how to use the supplier
box, refer to page 31.
• If you selected a single product, click on the Select button.
This displays the products search common function screen. For more details on how to use
the product search common function, refer to page 8.
• Print to
The stock audit report can either be printed to the screen or to a printer. From here, click on
either screen or printer, and then click on the Print button at the bottom of the screen.
This displays a report similar to the one below:
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
8.10 Run a Stock Value Adjustment Report
To get to the
This displays the following screen:
stock value adjustment
screen, navigate to
Stock→Stock Value Adjustment
.
To print the stock value adjustment report, click on either screen or printer, and then click on
the
Click on ‘OK’.
From here, click on either screen or printer. After you have done this, click on ‘OK’.
To select a range, click on its left-hand box (next to
This returns you to the
If you want the reports to show the Current stock prices, Click on:
If you want the report to show the old stock prices, Click on:
button. This displays the report below:
Print
unstocked core range products
), and then click on ‘OK’.
range
screen.
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
8.11 View a PLU List
To get to the
screen:
PLU list
screen, navigate to
Stock→PLU List
. This displays the following
Lets look at this screen in more detail:
•
Product restrictions
From here you can choose what products you want to appear in the
list to show products in a specific category, or products supplied by a particular supplier, just
click on the respective button.
• If you selected
This displays the
functions
and how to use them, refer to
category selection common function
products in a specific category
Chapter 2
, click on the
screen. For more details on
– ‘
COMMON FUNCTIONS
PLU list
Select
. If you want the
button.
common
’.
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
• If you selected products by a particular supplier, click on the Select button.
This displays the supplier box pop-up screen. For more details on how to use the supplier
box, refer to page 31.
• Print to
The PLU list can either be printed to the screen or to a printer. From here, click on either
screen or printer, and then click on the Print button at the bottom of the screen.
A list similar to the one below is then displayed:
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
8.12 Run a Minus Stock Report
To get to the
following screen:
minus stock
screen, navigate to
Stock→Minus Stock
. This displays the
Lets look at this screen in more detail:
•
Product restrictions
From here you can choose what products you want to appear in the
you want the report to show products in a specific category, or products supplied by a
particular supplier, just click on the respective button.
• If you selected
products in a specific category
, click on the
minus stock
button.
Select
report. If
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
This displays the category selection common function screen. For more details on common
functions and how to use them, refer to Chapter 2 – ‘COMMON FUNCTIONS’.
• If you selected products by a particular supplier, click on the Select button.
This displays the supplier box pop-up screen. For more details on how to use the supplier
box, refer to page 31.
• Print to
The minus stock report can either be printed to the screen or to a printer. From here, click on
either screen or printer, and then click on the Print button at the bottom of the screen.
A report similar to the one below is then displayed :
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
8.13 Run a Stock Valuation Report
To get to the
following screen:
stock valuation
screen, navigate to
Stock→Stock Valuation
. This displays the
To print the stock valuation report, click on either screen or printer, and then click on the
button.
Print
An example of a stock valuation report is shown below:
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
8.14 Run a Stock Valuation (Individual Category) Report
To get to the
Valuation (Individual Category)
stock valuation individual category
screen, navigate to
. This displays the following screen:
Stock→Stock
Lets look at this screen in more detail:
•
Product restrictions
Click on the
For more details on the
button. This displays the
Select
category selection common function
category selection common function
screen, refer to
page 13
screen.
.
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
• Print to
The stock valuation individual category report can either be printed to the screen or to a
printer. From here, click on either screen or printer, and then click on the Print button at the
bottom of the screen.
A report similar to the one below is then displayed :
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
8.15 View Stock Details
The stock details section enables you to find out information about a particular product,
including:
• The product’s supplier
• How many you currently have in stock
• How many you should have in stock
• How many are on order
To get to the
the following screen:
stock details report
screen, navigate to
Stock→Stock Details
. This displays
From here, you can select if you want the report to be printed to the screen or to a printer. To
do this, click on the relevant button in the ‘
After you have done this, click on the
search common function
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
screen:
print to
Select Stock Item
’ box.
button. This displays the
product
Once you have selected a product, click on the Print button at the bottom of the screen. A
report will be printed similar to the one below:
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
8.16 Summary
Well done, in this section of the User Manual you have covered the following sections:
• Recorded DAMAGED STOCK into the system
• GENERATED a REPORT on DAMAGED STOCK
• INPUT STOCK AMOUNTS after a STOCK TAKE
• TRANSFERRED STOCK to another store
• VIEWED the SUGGESTED DELETIONS list
• DELETED products from the SUGGESTED DELETIONS list
• GENERATED the STOCK LEVEL REPORT
• GENERATED the UNSTOCKED CORE RANGE PRODUCTS REPORT
• GENERATED the STOCK LIST REPORT
• GENERATED the STOCK AUDIT REPORT
• GENERATED the STOCK VALUE ADJUSTMENT REPORT
• GENERATED the PLU LIST REPORT
• GENERATED the MINUS STOCK REPORT
• GENERATED the STOCK VALUATION REPORT
• GENERATED the STOCK VALUATION by INDIVIDUAL CATEGORY REPORT
• VIEWED details on an item of stock (enquiry on an item of stock)
• PRINTED details about an item of stock
.
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
9 Suppliers
9.1 Introduction
As you are already aware, not all goods required for selling in your store are available from
your preferred supplier. Retail PLUS has completely taken care of that aspect of your
business by including the
component you are able to add new suppliers to the system so that you can use your
within many of the back office processes such as ordering and receiving deliveries.
box
suppliers
component in the Back Office. Within the
suppliers
supplier
You can have an
system.
You can allocate specific products to a supplier which will save you time and effort when
placing orders or performing various process involving stock. As new products or
promotions are released you can also add these to different suppliers.
Once a supplier has been added to the system you can make changes to their details as many
times as required.
Should you cease to use a supplier you can delete their details from the system
Within this section of the User Manual you will find a step-by-step guide on how to
perform the following func ti on s:
• ADD a NEW SUPPLIER to the system
• VIEW/MODIFY an EXISTING SUPPLIER’S details
• DELETE a SUPPLIER from the system
• ADD PRODUCTS to a SUPPLIER
unlimited
number of suppliers other than your preferred supplier on the
• DETETE PRODUCTS from a SUPPLIER
• REPORT on a SUPPLIER’S PRODUCTS
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
9.2 How to Add a New Supplier
To get to the ‘
displays the following screen:
add supplier details
’ screen, navigate to
Suppliers→New Supplier
. This
Lets look at this screen in more detail:
•
Supplier details
From here, you can enter the supplier’s details. Press ‘
forwards through the fields.
The fields that
must be completed
are:
’ on the keyboard to move
TAB
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
• Name - The supplier’s full name.
• Code - A shortened version of the supplier name for use in
the
supplier list.
The fields that do not have to be completed are:
• Contact - The name of the person who is the main
contact for the
supplier.
• Account No - The supplier’s account number.
• Telephone No - The supplier’s telephone number for voice calls.
• Address - The supplier’s full postal address.
• Modem 1 - The supplier’s telephone number to use for modem
calls.
• Modem 2 - The supplier’s telephone number to use for modem
calls, if the
main modem number fails or is busy.
• Fax - The supplier’s fax number to use for faxing orders.
• Delivery details
The fields that must be completed are:
• Delivery period - How frequently the supplier delivers to the
store. This is
measured in number of weeks between visits.
• Daily order - Whether or not the supplier delivers on a daily basis
The fields that do not have to be completed are:
• Orders ID - The service command for electronic order
communication
with the supplier.
• Discount (%) - The discount given by the supplier.
• Price changes ID - The service command for electronic order
communication
with the supplier.
Once all of the details have been entered, click on the Save button to add the supplier to the
system. This displays the pop-up screen below:
Click on ‘OK’.
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
Click on the Go Back button to return to the main navigation screen.
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
9.3 How to View / Modify Existing Suppliers
To get to the ‘
Maintenance
add/ modify supplier – supplier list
. This displays the following screen:
’ screen, navigate to
Suppliers→Supplier
Lets look at this screen in more detail:
•
Supplier list
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
The supplier list appears whenever there is the option to choose a supplier other than your
preferred supplier for various processes. You can use the scroll bar to view all suppliers in
the supplier list.
The list displays the supplier code, which is the short name that you gave the supplier when
adding it to the system.
• Search options
The search options box is used to search for suppliers that do not appear in the list of the left-
hand side of the screen.
From here, either type in the supplier code or supplier name, and then click on the Search
button.
The system then displays the supplier in the supplier list:
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
To view further information about a supplier, click on the supplier’s left-hand column, and
then on the Expand button.
This displays the modify supplier details screen:
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
Here you can view the supplier details and make changes if required to any of the fields on
screen.
Click on the Save button to save any changes made to the supplier’s details.
Click on the Go Back button to return to the main navigation screen,
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
9.4 How to Add Products to a Supplier
To get to the ‘
Products
. This displays the following screen:
supplier’s products – supplier list
’ screen, navigate to
Suppliers→Suppliers
For more details on the supplier list and the search options, refer to
From here, select a supplier that you want to add products to by clicking on its left-hand
column (next to
This displays the
), and then click on the
code
supplier’s products
screen:
Expand
button.
page 31
for more details.
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
This displays a list of products belonging to that supplier.
If you wish to show the product codes, click on the Show Product Code button.
If you then wish to remove the product codes, simply click on the Show Product Code
button again.
This box is used to add a product to the supplier. There are two ways of doing this.
• If you do not know the product code/ barcode, click on the Product Search button.
This displays the product search common function screen:
For more details on the product search common function, refer to page 8.
Sharp Electronics (UK) Ltd – Back Office User Manual 1999
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