Sharp MX-M354N, MX-M314N, MX-M264N User Manual

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OPERATION GUIDE

Search based on what you want to do

MAKE A COPY PRINT A DOCUMENT SEND A FAX

Search using the table of contents

BEFORE USING THE MACHINE

COPIER

PRINTER

FACSIMILE

SCANNER / INTERNET FAX

DOCUMENT FILING

SCAN AN IMAGE /

SEND AN INTERNET FAX

SAVE A JOB AND

REUSE IT LATER

SYSTEM SETTINGS

MAINTAIN

THE MACHINE

TROUBLESHOOTING

About Operation Guide

MAKE A COPY

Conserve Reduce copy

mistakes

2012/04/04

Add the date or

page numbers

Other convenient functions

Assemble output

into a pamphlet

Make a copy of this

type of original

Make a copy on

this type of paper

Conserve

Copy multiple pages on

Copy on both sides of the paper

Copy on the front and back of a card

one side of one sheet of paper

Reduce copy mistakes

Check the number of

Print one set of copies for proofing

scanned pages before making copies

Make a copy of this type of original

More original pages than can be loaded at once

Bulky original (shadows appear at edges)

Book or pamphlet (make facing page copies)

Mixed-size originals

Bound original such as a book (one page at a time)

Make a copy on this type of paper

Envelopes and other special media

Transparency film

Tab Paper

Add the date or page numbers

2012/04/04

Add the date

Add the page number

Add a stamp

Add text

ABCDEFG

Assemble output into a pamphlet

Create a stapled pamphlet

Create a blank margin

Staple output

Other convenient functions

Functions used for specific purposes

z Make a copy of arranged photos z Create a large poster z Make a mirror-image copy z Copy onto the centre of the paper z Make a negative copy

Convenient functions

z Use two machines simultaneously z Give priority to a copy job z Check the status of a reserved job z Insert covers/inserts in copy output z Copy a thin original

PRINT A DOCUMENT

Conserve Print without a

Print on this type

of paper

Other convenient functions

computer

Add text or an

image

Print attractive

output

Assemble output

into a pamphlet

Conserve

Print on both sides of the paper

Print multiple pages on one side of the paper

FTP

Print without a computer

Print a file on an FTP

Print a file in a network folder

Print a file in a USB memory device

Print a file stored in the machine

Print attractive output

Print matching the size of the paper

Bring out faint text and lines

Select the print mode

Adjust the brightness and contrast

Adjusting line width when printing a file such as CAD data

Assemble output into a pamphlet

Create a stapled pamphlet

Create a blank margin Print specific pages on the

Staple output

front side of the paper

Print on this type of paper

Envelopes

Transparency film Print specific pages on

Rotate the image 180 degrees

Tab Paper

different paper

Add text or an image

Add a watermark to print data

Overlay a fixed form on the print data

Overlay an image on the print data

Other convenient functions

Correct the size or orientation of the print data

z Enlarge or reduce the print image z Print a mirror-image

Security is important

z Print confidentially z Print an encrypted PDF file

Functions used for specific purposes

z Print an "invoice copy" z Create a large poster

Convenient functions

z Give priority to a print job z Use two machines simultaneously z Store frequently used print settings z Store a print job

SEND A FAX

Conserve Send this type of

document

Save trouble Security is

important

Other convenient functions

Prevent transmission to

the wrong destination

Send a clear

document

Conserve

Send when the rate is lowest

Send two original pages as a single page

Check received data before printing

Relay a transmission through a branch office

Send this type of document

Bulky original (shadows appear at edges)

More original pages than can be loaded at once

Original printed on both sides

Bound original such as a book (one page at a time)

Mixed-size originals

ID card or other card

Prevent transmission to the wrong destination

Check the destination once more before sending

Check the log of previous transmissions

Check the result of transmission

Stamp scanned original pages

Send a clear document

Adjust the exposure

Specify the size before sending

Adjust the image quality

Send without shadows at the edges

Save trouble

12 3

XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999

Store frequently used settings

View the transmission log

Bound original such as a book (one page at a time)

XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999

Send to multiple destinations

Easily specify an address (search number)

Security is important

Check the destination once more before sending

Print protected reception data

Send a document at the other machine's request

Send confidentially

Initiate reception of a document from a sending machine

Other convenient functions

Convenient management functions

z Forward a received fax to a network address z Print a list of addresses

Convenient functions

z Send a thin original z Select a transmission destination from a global address book z Give priority to a transmission z Use an extension phone

SCAN AN IMAGE / SEND AN INTERNET FAX

Send a clear

image

Save trouble Scan from my

Other convenient functions

Send this type of

document

computer

Prevent transmission to

the wrong destination

Send a smaller

file

Send a clear image

Adjust the contrast or image quality

Send without shadows at the edges

Adjust the resolution before sending

Suppress the background of a transmitted document

Send this type of document

Bulky original (shadows appear at edges)

More original pages than can be loaded at once

Original printed on both sides

Bound original such as a book (one page at a time)

Mixed-size originals

Original with background

Prevent transmission to the wrong destination

Check the result of transmission

Stamp scanned original pages

Check the log of previous transmissions

Send a smaller file

Send at low resolution

Reduce an image before sending

Send two original pages as a single page

Compress a file before sending

Send an image in black & white

ID or other card

Save trouble

12 3

aaa@aa.aa.c bbb@bb.bb. ccc@cc.cc.c ddd@dd.dd. eee@ee.ee.c

Store frequently used settings

View the transmission log

Send an Internet fax from a computer

aaa@aa.aa.c bbb@bb.bb. ccc@cc.cc.c ddd@dd.dd. eee@ee.ee.e

Send to multiple destinations

Easily specify an address (search number)

Bound original such as a book (one page at a time)

Other convenient functions

Convenient management functions

z Forward a received fax to a network address z Print a list of transmission destinations

Convenient functions

z Scan a thin original z Select a transmission destination from a global address book z Send at a specified time z Give priority to a transmission z Send in USB memory mode

SAVE A JOB AND REUSE IT LATER

Search for a file Organize my files

Save an important

document

Print a batch of

files

abc

Search for a file

Search for a file using a

Search by checking the

keyword

contents of files

Organize my files

Delete a file

Periodically delete files Change the folder

Delete all files

MAINTAIN THE MACHINE

Clean the

machine

Replace a toner

cartridge

Replace the

staple cartridge

Replace the

stamp cartridge

Clean the machine

Clean the document glass and automatic document feeder

Clean the bypass feed roller

Clean the original feed roller

ABOUT OPERATION GUIDE

There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).

Return to top page ( )

Search based on what you

want to do

Menu page Table of

Return to previously displayed page ( )

Search using the table of

contents

contents page

Body page

HOW TO USE THIS MANUAL

Click a button below to move to the page that you wish to view.

(1) (2) (3) (4)

(5)

(1) Return to top page button

If an operation does not proceed as expected, click this button to start over again.

(2) Back one page button

Displays the previous page.

(3) Forward one page button

Displays the next page.

• If a button does not appear, refer to Adobe Reader Help to display the button.

• Caution when printing If all pages are printed, the menu pages of the "I want to..." menu will also be printed. To print only the pages that contain

the explanation of a function, specify a page range.

(6)

(4) Return to previously displayed page button

Displays the page that was displayed before the current page.

(5) Adobe Reader Help button

Opens Adobe Reader Help.

(6) Contents button

Displays the contents of each chapter.

MANUALS PROVIDED WITH THE MACHINE

Operation manuals in PDF format (this manual)

The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. The manuals in PDF format are on the CD-ROM that accompanies the machine.

1. BEFORE USING THE MACHINE

This chapter provides information, such as basic operation procedures, how to load paper, and machine maintenance.

2. COPIER

This chapter provides detailed explanations of the procedures for using the copy function.

3. PRINTER

This chapter provides detailed explanations of the procedures for using the print function.

4. FACSIMILE

This chapter provides detailed explanations of the procedures for using the fax function.

Printed manual

5. SCANNER / INTERNET FAX

This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function.

6. DOCUMENT FILING

This chapter provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive. The file can be called up as needed.

7. SYSTEM SETTINGS

This chapter explains the "System Settings", which are used to configure a variety of parameters to suit the aims and the needs of your workplace. Current settings can be displayed or printed out from the "System Settings".

8. TROUBLESHOOTING

This chapter explains how to remove paper misfeeds and provides answers to frequently asked questions regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using the machine.

Manual name Contents

Start Guide

This manual contains instructions for using the machine safely, describes preparations that must be made before using the machine, and lists the specifications of the machine and its peripheral devices.

iii

ABOUT OPERATION MANUAL

This manual explains how to use the MX-M264N/MX-M314N/MX-M354N digital multifunctional system.

Please note

• For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide.

• For information on your operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in a Windows environment are primarily for Windows vary depending on the version of the operating system or the software application.

• The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.4 in the case of Mac OS X. The screens may vary depending on the version of the operating system or the software application.

• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".

• This manual contains references to the fax function. However, please note that the fax function is not available in some countries and regions.

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest authorised service representative.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest authorised service representative.

• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws.

• All information in this manual is subject to change without notice.

Vista®. The screens may

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a right tray and paper drawer are installed on the MX-M354N. For some functions and procedures, the explanations assume that devices other than the above are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

Icons used in the manuals

The icons in the manuals indicate the following types of information:

Warning

Caution

This alerts you to a situation where there is a risk of machine damage or failure.

This provides a supplemental explanation of a function or procedure.

This explains how to cancel or correct an operation.

This alerts you to a situation where there is a risk of human death or injury.

This alerts you to a situation where there is a risk of human injury or property damage.

This indicates the name of a system setting and provides a brief explanation of the setting.

When "System Settings:" appears:

A general setting is explained.

When "System Settings (Administrator):" appears:

A setting that can only be configured by an administrator is explained.

CHAPTER 1 BEFORE USING THE MACHINE

This chapter provides information, such as basic operation procedures, how to load paper, and machine maintenance.

BEFORE USING THE MACHINE

PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . 1-2

• EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

• INTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

• AUTOMATIC DOCUMENT FEEDER AND

DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . . 1-5

• SIDE AND BACK . . . . . . . . . . . . . . . . . . . . . . . . 1-6

• OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . 1-7

TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

• STATUS DISPLAY . . . . . . . . . . . . . . . . . . . . . . 1-11

• SYSTEM BAR . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

TURNING THE POWER ON AND OFF . . . . . . . . . 1-14

• ENERGY SAVE FUNCTIONS . . . . . . . . . . . . . 1-15

• [POWER SAVE] KEY . . . . . . . . . . . . . . . . . . . . 1-15

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . 1-16

• AUTHENTICATION BY USER NUMBER. . . . . 1-16

• AUTHENTICATION BY LOGIN NAME /

PASSWORD. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18

HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21

REMOTE OPERATION OF THE MACHINE. . . . . . 1-22

ITEMS RECORDED IN THE JOB LOG . . . . . . . . . 1-23

ABOUT THE WEB PAGES OF THIS

MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-26

SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-27

LOADING PAPER

ORIGINALS

PLACING THE ORIGINAL . . . . . . . . . . . . . . . . . . . 1-36

• PLACING ORIGINALS IN THE

AUTOMATIC DOCUMENT FEEDER . . . . . . . . 1-36

• PLACING THE ORIGINAL ON THE

DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . 1-38

PERIPHERAL DEVICES

PERIPHERAL DEVICES . . . . . . . . . . . . . . . . . . . . 1-40

FINISHER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-42

• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . 1-42

• SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-42

• FINISHER MAINTENANCE . . . . . . . . . . . . . . . 1-43

SHARP OSA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-45

• APPLICATION COMMUNICATION

MODULE (MX-AMX2) . . . . . . . . . . . . . . . . . . . 1-45

• EXTERNAL ACCOUNT MODULE

(MX-AMX3) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-46

MAINTENANCE

REGULAR MAINTENANCE . . . . . . . . . . . . . . . . . . 1-48

• CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER . . . 1-48

• CLEANING THE BYPASS FEED ROLLER . . . 1-50

• CLEANING THE ORIGINAL FEED

ROLLER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-50

IMPORTANT POINTS ABOUT PAPER . . . . . . . . . 1-28

• NAMES AND LOCATIONS OF TRAYS . . . . . . 1-28

• THE MEANING OF "R" IN PAPER SIZES . . . . 1-28

• USEABLE PAPER . . . . . . . . . . . . . . . . . . . . . . 1-29

TRAY SETTINGS FOR TRAY 1 TO 4 . . . . . . . . . . 1-31

• LOADING PAPER AND CHANGING THE

PAPER SIZE . . . . . . . . . . . . . . . . . . . . . . . . . . 1-31

LOADING PAPER IN THE BYPASS TRAY . . . . . . 1-33

• IMPORTANT POINTS WHEN USING THE

BYPASS TRAY. . . . . . . . . . . . . . . . . . . . . . . . . 1-34

REPLACING THE TONER CARTRIDGES. . . . . . . 1-51

REPLACING THE STAMP CARTRIDGE . . . . . . . . 1-54

ENTERING TEXT

FUNCTIONS OF THE MAIN KEYS . . . . . . . . . . . . 1-55

1-1

BEFORE USING THE MACHINE

This section provides basic information about the machine. Please read this chapter before using the machine.

PART NAMES AND FUNCTIONS

EXTERIOR

(4)

(2)(1)

(1) Job separator (upper tray)*

Received faxes and printed papers are delivered to this tray.

(2) Automatic document feeder

This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be automatically scanned.

(3)

PLACING THE ORIGINAL (page 1-36)

(3) Front cover

Open this cover to replace a toner cartridge.

REPLACING THE TONER CARTRIDGES (page

1-51)

(4) Output tray (centre tray)

Output is delivered to this tray.

(5)

(6) (7)

When an exit tray unit is installed

When a finisher is installed

(5) Operation panel

This is used to select functions and enter the number of copies.

OPERATION PANEL (page 1-7)

(6) Exit tray unit (right tray)

When installed, output can be delivered to this tray. When a finisher is installed.

(7) Finisher*

This can be used to staple output.

FINISHER (page 1-42)

* Peripheral device.

1-2

Contents

BEFORE USING THE MACHINE

(8) (9)

When a keyboard is installed

(8) USB connector (A type)

Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. For the USB cable, use a shielded cable.

(9) Keyboard*

This is a keyboard that is incorporated into the machine. When not used, it can be stored under the operation panel.

ENTERING TEXT FROM A KEYBOARD (page 1-57)

(10) Main power switch

This is used to power on the machine. When using the fax or Internet fax functions, keep this

switch in the "on" position.

TURNING THE POWER ON AND OFF (page 1-14)

* Peripheral device.

(12)(11)(10) (13) (14)

(11) Tray 1

This holds paper.

TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-31)

(12) Tray 2

This holds paper.

TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-31)

(13) Tray 3 (when a paper drawer is installed)*

This holds paper.

TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-31)

(14) Tray 4 (when a paper drawer is installed)*

This holds paper.

TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-31)

1-3

Contents

INTERIOR

BEFORE USING THE MACHINE

(15) Toner cartridges

These contain toner for printing. When the toner runs out in a cartridge, the cartridge must be replaced.



REPLACING THE TONER CARTRIDGES (page 1-51)

(16) Upper right side cover

If a paper misfeed occurs while outputting to the job separator or the finisher (sold separately), open this cover to remove the misfed paper.



Paper misfeed in the upper exit area (when a job

separator/finisher (MX-FN23) is installed) (page 8-10)

(17) Fusing unit

Heat is applied here to fuse the transferred image onto the paper.

(15) (16) (17) (18)

(23) (24)(22)(21)(20)

(22) Right cover of paper drawer

(when a paper drawer is installed)

Open this to remove a paper misfeed in tray 3 or tray 4.

(23) Paper tray right side cover

Open this to remove a paper misfeed in tray 1 or tray 2.

(24) Bypass tray

Use this tray to feed paper manually. When loading a large sheet of paper, be sure to pull out the bypass tray extension.



LOADING PAPER IN THE BYPASS TRAY (page 1-33)

(19)

Caution

The fusing unit is hot. Take care not to burn yourself when removing a paper misfeed.

(18) Right side cover

Open this cover to remove a misfeed.

(19) Paper reversing section cover

This is used when 2-sided printing is performed. Open this cover to remove a paper misfeed.

(20) Photoconductive drum

This is a drum with a photoconductor coating. The images are produced on this photoconductor. (The photoconductor is green.)

Do not touch or damage the photoconductive drum. This may cause a defective image.

(21) Handle

Pull this out and grasp it when moving the machine.

1-4

Contents

BEFORE USING THE MACHINE

AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS

Automatic document feeder

(2)

(3) (4) (5) (6) (7)(1)

(1) Paper feed roller

This roller rotates to automatically feed the original.

(2) Document feeding area cover

Open this cover to remove an original misfeed or clean the paper feed roller.

(3) Original guides

These help ensure that the original is scanned correctly. Adjust the guides to the width of the original.

PLACING THE ORIGINAL (page 1-36)

(4) Document feeder tray

Place originals in this tray. 1-sided originals must be placed face up.

PLACING THE ORIGINAL (page 1-36)

(5) Original exit tray

Originals are delivered to this tray after scanning.

(8)

(6) Scanning area

Originals placed in the document feeder tray are scanned here.

REGULAR MAINTENANCE (page 1-48)

(7) Original size detector

This detects the size of an original placed on the document glass.

PLACING THE ORIGINAL ON THE DOCUMENT

GLASS (page 1-38)

(8) Document glass

Use this to scan a book or other thick original that cannot be fed through the automatic document feeder.

PLACING THE ORIGINAL ON THE DOCUMENT

GLASS (page 1-38)

1-5

Contents

SIDE AND BACK

BEFORE USING THE MACHINE

(1)

(2) (3)

(4)

(5)

(1) Service-only connector

Caution

This connector is for use only by service technicians. Connecting a cable to this connector may cause the machine to malfunction.

Important note for service technicians: The cable connected to the service connector must be less than 3 m (118") in length.

(2) LAN connector

Connect the LAN cable to this connector when the machine is used on a network. For the LAN cable, use a shielded type cable.

(3) USB connector (B type )

Supports USB 2.0 (Hi-Speed). A computer can be connected to this connector to use the machine as a printer. For the USB cable, use a shielded cable.

(4) USB connector (A type)

Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine.

When the fax expansion kit is installed

(6) (7)

(5) Power plug.

(6) Extension phone socket

When the fax function of the machine is used, an extension phone can be connected to this socket.

(7) Telephone line socket

When the fax function of the machine is used, the telephone line is connected to this socket.

1-6

Contents

OPERATION PANEL

JOB STATUS

SYSTEM

SETTINGS

(7)

READY DATA

IMAGE SEND

LINE

DATA

(8)

BEFORE USING THE MACHINE

(5)(4) (6)(3)(2)(1)

LOGOUTHOME

(1) Touch panel

Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted. This provides confirmation as you perform an operation.

TOUCH PANEL (page 1-9)

(2) [SYSTEM SETTINGS] key

Press this key to display the system settings menu screen. The system settings are used to configure paper tray settings, store addresses for transmission operations, and adjust parameters to make the machine easier to use.

(3) [JOB STATUS] key

Press this key to display the job status screen. The job status screen is used to check information on jobs and to cancel jobs. For details, see the chapters for each of the functions in this manual.

(4) PRINT mode indicators

• READY indicator Print jobs can be received when this indicator is lit.

• DATA indicator This blinks while print data is being received and lights steadily while printing is taking place.

(9)

(5) Numeric keys

These are used to enter the number of copies, fax numbers, and other numerical values. These keys are also used to enter numeric value settings (except for the system settings).

(6) [CLEAR] key ( )

Press this key to return the number of copies to "0".

(7) [HOME] key

Touch this key to display the home screen. Frequently used settings can be registered in the home screen to enable quick and easy operation of the machine.

HOME SCREEN (page 1-21)

(8) IMAGE SEND mode indicators

• LINE indicator This lights up during transmission or reception of a fax or Internet fax. This also lights during transmission of an image in scan mode.

• DATA indicator This blinks when a received fax or Internet fax cannot be printed because of a problem such as out of paper. This lights up when there is a transmission job that has not been sent.

(9) Stylus pen

This can be used to touch a key displayed on the touch panel.

1-7

Contents

JOB STATUS

SYSTEM

SETTINGS

READY DATA

IMAGE SEND

LINE

DATA

BEFORE USING THE MACHINE

(10) (11) (12)

LOGOUTHOME

(16) (15)(17)(13) (14)

(10) [STOP] key ( )

Press this key to stop a copy job or scanning of an original.

(11) Main power indicator

This lights up when the machine's main power switch is in the "on" position.

TURNING THE POWER ON AND OFF (page 1-14)

(12) [POWER] key ( )

Use this key to turn the machine power on and off.

TURNING THE POWER ON AND OFF (page 1-14)

(13) [LOGOUT] key ( )

Press this key to log out after you have logged in and used the machine. When using the fax function, this key can also be pressed to send tone signals on a pulse dial line.

USER AUTHENTICATION (page 1-16)

(14) [#/P] key ( )

When using the copy function, press this key to use a job program. When using the fax function, this key can be used when dialling.

(15) [START] key

Press this key to copy or scan an original. This key is also used to send a fax in fax mode.

(16) [CLEAR ALL] key ( )

Press this key to return to the initial operation state. Use this key when you wish to cancel all settings that have been selected and start operation from the initial state.

(17) [POWER SAVE] key ( ) / indicator

Use this key to put the machine into auto power shut-off mode to save energy. The [POWER SAVE] key ( ) blinks when the machine is in auto power shut-off mode.

[POWER SAVE] KEY (page 1-15)

The indicators of the operation panel may differ depending on the country and region.

1-8

Contents

BEFORE USING THE MACHINE

TOUCH PANEL

This section explains how to use the touch panel.

• To enter text, see "ENTERING TEXT" (page 1-55).

• For information on the screens and procedures for using the system settings, see "Common Operation Methods" (page 7-4) in "7. SYSTEM SETTINGS".

Using the touch panel

Example 1

002 / 000

Beep Tone

DOCUMENT FILING

Waiting

Stop/Delete

Spool

Job Queue

Complete

Detail

Priority

(3)

(1)

(2)

COPY

Job status screen.

Print Job

Job Queue Sets / Progress Status

Copy1 020 / 001 Copying

Copy2

Computer01 002 / 000

0312345678 001 / 000

IMAGE SEND

Scan to Fax Job

(1) Mode select keys

Use these keys to switch between copy, image send, and document filing modes.

(2) Settings for each function are easily selected and cancelled by touching the keys on the screen with your finger.

When an item is selected, a beep will sound and the item will be highlighted to confirm the selection.

(3) Keys that are greyed out cannot be selected.

If you touch a key that cannot be selected, a double beep will sound.

Example 2

Example 3

(3) (4)(2)(1)

Side 2

OKCancel

(0~20) mm

Special Modes

Margin Shift

Right Left Down Side 1

(0~20) mm

(1) If the initial state of a key in a screen is highlighted,

the key is selected. To change the selection, touch one of the other keys to highlight that key.

(2) The keys can be used to increase or

decrease a value. To make a value change quickly,

keep your finger on the key. (3) Touch this key to cancel a setting. (4) Touch the [OK] key to enter and save a setting.

(1) (2)

Special Modes

Margin Shift

Pamphlet Copy

Covers/Inserts

Book Copy

Erase

Job

Build

Transparency

Inserts

Tab Copy

Dual Page

Copy

Tandem

Copy

Multi Shot

Card Shot

(1) Some items in the special modes screen are selected

by simply touching the key of the item. To cancel a selected item, touch the highlighted key once again so that it is no longer highlighted.

(2) When settings extend over multiple screens, touch

the key or the key to switch through the screens.

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Contents

Example 4

BEFORE USING THE MACHINE

Special Modes

2-Sided Copy

Output

File

Quick File

Preview

Exposure

Auto

Copy Ratio

100%

Original

Auto

A4R

B4 A3

Plain

Paper Select

Auto

Plain

When at least one special mode is selected, the

key appears in the base screen.

Example 5

Original

Size Input

Cancel

(25 432)

420

297

(25 297) mm

Function Review

Margin Shift

Erase

Covers/Inserts

Shift:Right Front:10mm/Back:10mm

Edge:10mm Centre:10mm

Front:2-Sided/Back:Insert Insertion A:10 Page/B:10 Page

The key can be touched to display a list of the selected special modes.

Enter value via the 10-key.

297

(25-297)

Cancel

Touch a numeric value display key to directly enter a

value with the numeric keys.

Press the numeric keys to enter any numeric value and then touch the [OK] key.

The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different.

System Settings (Administrator): Keys Touch Sound

This is used to adjust the volume of the beep that sounds when keys are touched. The key touch sound can also be turned off.

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Contents

BEFORE USING THE MACHINE

STATUS DISPLAY

When the base screen of a mode appears, the right side of the touch panel shows the machine's status. The information shown is explained below.

Example: Basic screen of copy mode

Copies in progress from tray 1. Ready to scan for next copy job.

Exposure

Auto

Copy Ratio

100%

Original

Auto

A4R

B4 A3

Interrupt

Plain

Paper Select

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

Preview

Job Status

MFP Status

020/015

Copying

020/015

Waiting

020/015

Waiting

020/015

Waiting

(1)

Maintenance Information

(2) (3)

Job Status

MFP Status

DC DC DC

(1) Display selection key

The status display can be switched between "Job Status" and "MFP Status". If the job status screen is displayed, the status display automatically changes to "MFP Status".

(2) "Job Status" display

This shows the first 4 print jobs in the print queue (the job in progress and jobs waiting to be printed). The type of job, the set number of copies, the number of copies completed, and the job status appear. Jobs cannot be manipulated in this screen. Jobs can only be manipulated in the job status screen. For details, see the chapters for each of the functions in this manual.

(3) "MFP Status" display

This shows machine system information. "Maintenance Information" This shows machine maintenance information by means of codes.

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Contents

SYSTEM BAR

The system bar appears at the bottom of the touch panel. The items that appear in the system bar are explained below.

Exposure

Auto

Copy Ratio

100%

Tray1

Original

Auto

A4R

B4 A3

Paper Select

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

Preview

BEFORE USING THE MACHINE

MFP Status

020/015

Copying

020/015

Waiting

020/015

Waiting

020/015

Waiting

(1) (2)

(1) Job status display

The job in progress or reserved are indicated by icons. The icons are as follows.

Print job Copy job

Scan to E-mail

Scan to FTP job

job

Scan to Network Folder

Scan to Desktop job

job

Fax transmission

Fax reception job

job

PC-Fax transmission job

Internet fax transmission job (Including Direct SMTP)

Internet Fax reception job (Including

PC-I-Fax transmission job

Direct SMTP)

Broadcast job* Inbound routing

Scan to HDD file print job

job

Tandem copy/print job

Metadata send job

(3)

When a base screen other than that of image send mode appears, the number of the tray being used to feed paper appears during paper feeding. The colour appearing in the job status display depends on the job status as indicated in the table below. The job status display can be touched to show the job status screen.

Job status display

Green

Yellow

Red

Machine Configuration

A print, scan or other job is being executed normally.

The machine is warming up or on standby, or a job is being cancelled.

A paper misfeed or other error condition has occurred.

Grey The machine has no jobs.

(2) Icon display

This icon appears when data is being sent or received.

This icon appears when fax, scan, or Internet fax data is stored in the machine's memory. When data to be transmitted is stored, appears. When received data is stored, appears. When both data to be transmitted and received data are stored,

appears.

* This appears in a multi-mode broadcast job.

This appears when a service technician has activated simulation mode.

This appears when a USB memory or other USB device is connected to the machine.

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Contents

This appears when the data security kit is being used.

The icon appears when the machine is communicating with an external application.

(3) Brightness adjustment key

Touch this key to adjust the brightness of the touch panel. When touched, the following screen appears next to the key.

Touch the [+] key or the [-] key to adjust the brightness. When finished, touch the brightness adjustment key again to close the screen.

BEFORE USING THE MACHINE

1-13

Contents

BEFORE USING THE MACHINE

TURNING THE POWER ON AND OFF

The machine has two power switches. The main power switch is towards the rear on the left side. The other power switch is the [POWER] key (

) on the operation panel at the top right.

Main power switch

When the main power switch is switched on, the main power indicator on the operation panel lights up.

"On" position

"Off" position

Turning on the power

(1) Switch the main power switch to the "on"

position.

[POWER] key

Main power indicator

[POWER] key

Turning off the power

(1) Press the [POWER] key ( ) to turn off the

power.

(2) Press the [POWER] key ( ) to turn on the

power.

• If the main power indicator is blinking, press the [POWER] key ( ) after it becomes steadily lit.

• When turning off the main power switch, ensure that each of the lamps on the operation panel has been turned off.

• In the event that the main power is suddenly interrupted due to a power failure or other reason, turn the machine power back on and then turn it off in the correct order. If the machine is left for a long time with the main power having been turned off prior to the [POWER] key ( ), abnormal noises, degraded image quality, and other problems may result. Switching off the main power switch or removing the power cord from the outlet while any of the indicators are lit or blinking may damage the hard drive and cause data to be lost.

• Switch off both the [POWER] key ( ) and the main power switch and unplug the power cord if you suspect a machine failure, if there is a bad thunderstorm nearby, or when you are moving the machine.

• The main power indicator blinks when a print job is received. Once the print job data is received and the printing starts, the PRINT DATAT indicator becomes lit.

• When using the fax or Internet fax function, always keep the main power switch in the "on" position.

(2) Switch the main power switch to the "off"

position.

Restarting the machine

In order for some settings to take effect, the machine must be restarted. If a message in the touch panel prompts you to restart the machine, press the [POWER] key ( ) to turn off the power and then press the key again to turn the power back on.

In some states of the machine, pressing the [POWER] key ( ) to restart will not make the settings take effect. In this case, use the main power switch to switch the power off and then on.

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Contents

BEFORE USING THE MACHINE

ENERGY SAVE FUNCTIONS

This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution.

Preheat Mode (Low power mode)

Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting" in the system settings (administrator). This keeps the fusing unit at a lower temperature and reduces power consumption while the machine is on standby. The machine automatically wakes up and returns to normal operation when a print job is received, a key is pressed on the operation panel, or an original is placed.

Auto power shut-off mode (Sleep mode)

Auto power shut-off mode automatically shuts off power to the display and the fusing unit if the machine remains in the standby state for the interval of time set in "Auto Power Shut-Off Timer" in the system settings (administrator). This mode provides the lowest level of power consumption. Considerably more power is saved than in preheat mode, however, the wakeup time is longer. This mode can be disabled in the system settings (administrator). The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking [POWER SAVE] key

( ) is pressed.

[POWER SAVE] KEY

Press the [POWER SAVE] key ( ) to put the machine in auto power shut-off mode or wake it up from auto power shut-off mode. The [POWER SAVE] key ( ) has an indicator that indicates whether or not the machine is in auto power shut-off mode.

When the [POWER SAVE] key ( ) indicator is off in the standby state

When the [POWER SAVE] key ( ) indicator is blinking

The machine is ready to be used. If the [POWER SAVE] key ( ) is pressed when the indicator is off, the indicator will blink and the machine will enter auto power shut-off mode after a brief interval.

The machine is in auto power shut-off mode. If the [POWER SAVE] key ( ) is pressed when the indicator is blinking, the indicator will turn off and the machine will return to the ready state after a brief interval.

[POWER SAVE] key / indicator

1-15

Contents

BEFORE USING THE MACHINE

USER AUTHENTICATION

User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine. There are different types of user authentication, and each type has a different login method. For more information, see the explanations of the login methods.

AUTHENTICATION BY USER NUMBER (see below) AUTHENTICATION BY LOGIN NAME / PASSWORD (page 1-18)

AUTHENTICATION BY USER NUMBER

The following procedure is used to log in using a user number received from the administrator of the machine.

User Authentication

When controlled by user number

Enter your user number (5 to 8 digits) with the numeric keys.

Each entered digit will be displayed as " ".

Admin Login

1-16

Contents

BEFORE USING THE MACHINE

User Authentication

When the user number is an 8-digit number, this step is not necessary. (Login takes place automatically after the user number is entered.)

Admin Login

Touch the [OK] key.

After the entered user number is authenticated, the user count screen will appear briefly.

Usage status: used/remaining pages Black-white : 87,654,321/12,345,678

When page limits have been set in "Pages Limit Group List" in the system settings (administrator), the number of pages remaining will appear. (The remaining number of pages that the user can use in each mode (copy, scan, etc.) appears.) The amount of time that this screen appears can be changed using "Message Time Setting" in the system settings (administrator).

When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ).

LOGOUT

• However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the key is used for fax number entry.

• If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto Clear activates, logout takes place automatically. However, when PC Scan mode is used, logout does not take place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on the machine and then log out.

If an incorrect user number is entered 3 times in a row...

If "A Warning when Login Fails" is enabled in the system settings (administrator), the machine will lock for 5 minutes if an incorrect user number is entered 3 times in a row. Verify the user number that you should use with the administrator of the machine.

The administrator can clear the locked state. This is done from [User Control] and then [Default Settings] in the Web page menu.

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Contents

BEFORE USING THE MACHINE

AUTHENTICATION BY LOGIN NAME / PASSWORD

The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. The LDAP certification requires the hard disk drive.

(Different items will appear in the screen when LDAP authentication is used.)

User Authentication

User Name

Password

Auth to:

User Authentication

User Name

Password

Auth to:

When controlled by login name and password

Touch the [Login Name] key or the key.

If the [Login Name] key is touched, a screen for selecting the user name appears. Go to the next step. If the key is touched, an area for entering a "Registration No." appears [---]. Use the numeric keys to enter your registration number that has been stored in "User List" in the system settings (administrator). After entering the registration number, go to step 3.

(A)

Device Account Mode User Selection

12 186

Admin Login

Direct Entry

ABC

User

User 0001

User 0003

User 0005

User 0007

User 0009

All

ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

(B) (C)

Back

User 0002

User 0004

User 0006

User 0008

User 0010

User 0012User 0011

Select the user name.

(A) [Direct Entry] key

Use this key if you have not been stored in "User List" in

the system settings (administrator) and are only using LDAP authentication. A text entry screen will appear. Enter your login name.

(B) User selection keys

Touch your user name that has been stored in "User List" in the system settings (administrator).

Touch this key to return to the login screen.

(D) Index tabs

(D)

All users appear on the [All] tab. Users are grouped on the other tabs according to the search characters entered when each user was stored.

LDAP authentication can be used when the administrator of the server provides LDAP service on the LAN (local area network).

1-18

Contents

BEFORE USING THE MACHINE

User Authentication

Touch the [Password] key.

A text entry screen for entering the password will appear.

User Name

Password

Auth to:

User 0001

Enter your password that is stored in "User List" in the system settings (administrator).

If you are logging in to an LDAP server, enter the password that is stored with your LDAP server login name. Each entered character will be displayed as " ". When you have finished entering the password, touch the [OK] key. When authentication is by LDAP server and you have different passwords stored in "User List" in the system settings (administrator) and in the LDAP server, use the password stored in the LDAP server.

• When an LDAP server has been stored, [Auth to:] can be changed.

• If you are logging in using a user selection key... The LDAP server was stored when your user information was stored, and thus the LDAP server will appear as the authentication server when you select your login name. Go to step 4.

• When logging in using the [Direct Entry] key... Touch the [Auth to:] key.

User Authentication

User Name

Password

Auth to:

Direct Entry

Select the LDAP server and touch the [OK] key.

Authenticate to:

Server 1

Server 2

Server 3

Server 4

Server 5

Server 6

Server 7

1-19

Contents

BEFORE USING THE MACHINE

User Authentication

User Name

Password

Auth to:

User 0001

(Different items will appear in the screen when LDAP authentication is used.)

LOGOUT

Touch the [OK] key.

After the entered login name and password are authenticated, the user count screen will appear briefly.

Usage status: used/remaining pages Black-white : 87,654,321/12,345,678

When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ).

• However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the key is used for fax number entry.

If an incorrect login name or password is entered 3 times in a row...

If "A Warning when Login Fails" is enabled in the system settings (administrator), the machine will lock for 5 minutes if an incorrect login name or password is entered 3 times in a row. Verify the login name and password that you should use with the administrator of the machine.

• The administrator can clear the locked state. This is done from [User Control] and then [Default Settings] in the Web page menu.

• When LDAP authentication is used, the [E-mail Address] key may appear, depending on the authentication method. If the [E-mail Address] key appears in step 3, touch the key. A text entry screen will appear. Enter your e-mail address.

User Authentication

User Name

E-mail Address

Password

Auth to:

User 0002

Server 2

System Settings (Administrator): User List

This is used to store names of users of the machine. Detailed information such as the login name, user number, and password are also stored. Ask the administrator of the machine for the information that you need to use the machine.

1-20

Contents

BEFORE USING THE MACHINE

HOME SCREEN

When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. Mode selection keys appear in the home screen. These keys can be touched to open the base screen of each mode. The [My Menu] key can be touched to display shortcuts to functions stored in "My Menu".

1st screen 2nd screen

(1) (1)

IMAGE SEND

COPY

App 01 App 02 App 03 App 04

DOCUMENT

FILING

My Menu

(1) Mode select keys

Use these keys to switch between copy, image send, document filing, and Sharp OSA modes. Key names and images can be changed. (1st screen only)

(2) Background Image

Background image of the home screen. The background image can be changed.

(3) [My Menu] key

Touch to go to your my menu screen. Key names and images can be changed.

(4) Application Keys*

It is possible to display a combined total of eight Sharp OSA application shortcuts and my menu shortcuts.

(3)(2)

COPY

My Menu

(5)

IMAGE SEND

Total Count

Document Filing Control

(6)(4)

DOCUMENT FILING

Address Control

Paper Tray Settings

04/04/2012 11:40

(7)

(5) Title

This shows the title of the my menu screen.

(6) Shortcut key

A registered function appears as a shortcut key. The key can be touched to select the registered function.

(7) User name

This shows the name of the logged in user. The user name appears when user authentication is enabled on the machine.

* This function requires the hard disk drive.

Shortcuts to functions can be registered as keys in the my menu screen. When a shortcut key is touched, the screen for that function appears. Register frequently used functions in the my menu screen to quickly and conveniently access those functions. When user authentication is used, the my menu screen of "Favourite Operation Group" can be displayed.

Use the Web page to configure the following settings:

• Changing the name of the home screen key, changing the image, storing an application key

• Storing keys that appear in the my menu screen.

• System Settings (Administrator): My Menu Settings Registration is performed in [System Settings] - [Operation Settings] - [My Menu Settings] in the Web page menu.

• System Settings (Administrator): My Menu List When user authentication is enabled, a my menu screen can be set for each "Favourite Operation Group List". Registration is performed in "My Menu List" in [User Control] in the Web page menu.

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Contents

BEFORE USING THE MACHINE

REMOTE OPERATION OF THE MACHINE

The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine.

The machine

Your computer

Operation panel

Operate the

Operate the machine using your

machine using your

machine using your computer screen.

computer screen.

Network

The remote operation function can only be used on one computer at a time.

How to use the remote operation function

Before using this function, set "Operational Authority" to "Allowed" in "Remote Software Operation" of "Remote Operation Settings" in the system settings (administrator).

7. SYSTEM SETTINGS "Remote Operation Settings" (page 7-66)

To use the remote operation function, the machine must be connected to a network and a VNC application must be installed on your computer (recommended VNC software: RealVNC). The procedure for using this function is as follows:

Example: RealVNC

Connect from the computer to the machine.

(1) Start the VNC viewer

(2)(3)

Follow the prompts on the operation panel of the machine to permit the connection.

(2) Enter the IP address of the machine in the

"Server" entry box.

(3) Click the [OK] button.

When the machine is connected to the remote software, appears on the system bar of the machine's touch panel. If you wish to disconnect, exit the remote software or touch .

Use the operation panel in the same way as you would on the machine. Note that a key cannot be held down to continuously change a value being entered. For detailed procedures, see the chapters for each of the functions in this manual.

System Settings (Administrator): Remote Operation Settings

Set the operation authority for the remote operation function.

1-22

Contents

BEFORE USING THE MACHINE

ITEMS RECORDED IN THE JOB LOG

This function requires the hard disk drive. The machine records the jobs that are performed in the job log. The main information that is recorded in the job log is described below.

• To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording.

• In some cases, job information may not be correctly recorded, such as when a power failure occurs during a job.

No. Item name Description

1 Main items Job ID The job ID is recorded.

Job IDs appear in the log as consecutive numbers up to a maximum of 999999, after which the count resets to 1.

2 Job Mode

3 Computer Name

4 User Name The user name when the user authentication function is used.

5 Login Name The login name when the user authentication function is used.

6 Starting Date & Time The date and time the job was started.

7 Completing Date &

Time

8 Black & White Total

Count

12 Invalid Paper

Full Colour Total Count

Count according to size

Number of sheets according to size

Count(Black & White)

The job mode, such as copy or print.

The name of the computer that sent a print job.*

The date and time the job was completed.

For a print job, the total count is recorded. For a send job, the number of transmitted black & white pages is recorded. number of pages is recorded. For a scan to HDD job, the number of stored black & white pages is recorded.

For a send job, the total number of transmitted full colour pages is recorded. number of pages is recorded. For a scan to HDD job, the number of stored full colour pages is recorded.

Counts by original/paper size in colour mode and black & white mode.

Indicates the sheet count by paper type.

Indicates the black & white invalid sheet count.

When a broadcast transmission is summarized, the total

13 Main items Number of Reserved

Sets

14 Number of Completed

Sets

15 Number of Reserved

Pages

16 Number of Completed

Pages

17 Result The result of a job.

18 Error Cause

Number of specified sets or reserved destinations.

Number of completed sets or number of destinations to which transmission was successfully completed.

Number of reserved original pages of a copy, print, scan job, or other job.

Number of completed pages of a set.

When an error occurs during a job, the cause of the error.

1-23

Contents

BEFORE USING THE MACHINE

No. Item name Description

20 Staple The status of stapling.

22 Printer Tone The tone used for a print job.

23 Image Send Related

24 Sender Name Sender name of an image send job.

25 Sender Address Sender address of an image send job.

26 Transmission Type Transmission type of an image send job.

27 Administrative Serial

28 Broadcast number Broadcast number of an image send job.

29 Entry Order Reservation order for broadcast transmission of an image send job.

30 File Type File format of an image send job.

31 Compression

32 Communication Time Indicates the communication time of image send jobs.

Print Job Related Item

Item

Output The output mode of a printed job.

Staple Count

Direct Address Address of an image send job.

Number

Mode/Compression Ratio

The staple count.

Administrative serial number of an image send job.

For a serial polling job, this is used to correlate communication with printing.

Compression mode and compression ratio of the file of an image send job.

33 Fax No. Indicates the stored sender's number.

34 Document Filing

35 Storing Mode Document filing storing mode.

36 File Name 2 File name of a file stored by document filing or retention print.*

37 Data Size [KB] File size.

38 Common Functionality Colour Setting Colour mode selected by user.

39 Special Modes Special modes selected when the job was executed.

40 File Name 2 Records the file names of print jobs.*

41 Detailed Items Original Size Size of scanned original.

42 Original Type Original type (text, printed photo, etc.) set in the exposure settings

43 Paper Size For a print job, the paper size.

44 Paper Type The paper type used for printing.

45 Paper Property:

46 Paper Property: Fixed

Related Item

Document Filing Status of document filing.

For a document filing print job, the paper size of the file.

screen.

For a send job, the transmitted paper size. For a Scan to HDD job, the paper size of the stored file.

Indicates that duplex was disabled in "Paper Type".

Disable Duplex

Indicates that fixed side was specified in "Paper Type".

Paper Side

47 Paper Property:

Disable Staple

48 Duplex Setup Indicates the duplex setting.

49 Resolution Indicates the scanning resolution.

Indicates that stapling was disabled in "Paper Type".

1-24

Contents

BEFORE USING THE MACHINE

No. Item name Description

50 Machine Item Model Name Indicates the model name of the machine.

51 Unit Serial Number Indicates the serial number of the machine.

52 Name Indicates the name of the machine that is set in the Web pages.

53 Machine Location Indicates the installation location of the machine that is set in the Web

pages.

*In some environments this is not recorded.

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Contents

BEFORE USING THE MACHINE

ABOUT THE WEB PAGES OF THIS MACHINE

This machine has a Web server, and you can access it from your computer to configure the machine. You can also download this guide from the Web page.

How to check the IP address

You can check the IP address by printing out a list of all settings from the system settings of this machine.

Press the [SYSTEM SETTINGS] key.

JOB STATUS

READY DATA

SYSTEM

IMAGE SEND

SETTINGS

LINE

HOME

DATA

LOGOUT

(1) Touch the [List Print (User)] key.

(2) Touch the [Print] key in [All Custom Setting

List].

The machine's IP address can be confirmed from the printed list.

System Settings

Total Count Default Settings

Paper Tray

Settings

Printer Condition

Settings

Address

Document Filing

Control

(1)

List Print (User)

Fax Data

Receive/Forward

USB-Device Check

ExitAdmin Password

(2)

System Settings

List Print (User)

All Custom Setting List:

Printer Test Page:

PCL Symbol Set List

Sending Address List:

Individual List

Document Filing Folder List:

Back

User verification may be required depending on the machine’s settings. Please check with the machine’s administrator to obtain the account information necessary for verification.

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Contents

BEFORE USING THE MACHINE

SUPPLIES

Standard supplies for this product that can replaced by the user include paper, toner cartridges, and staple cartridges for the finisher. Be sure to use only SHARP-specified products for the toner cartridges, finisher staple cartridge, and transparency film.

For best copying results, be sure to use only Sharp Genuine Supplies which are designed, engineered, and tested to maximize the life and performance of Sharp products. Look for the Genuine Supplies label on the toner package.

GENUINE SUPPLIES

Proper storage

Store the supplies in a location that is:

• clean and dry,

• at a stable temperature,

• not exposed to direct sunlight. Store paper in the wrapper and lying flat. Paper stored in packages standing up or out of the wrapper may curl or become damp, resulting in paper misfeeds.

Storing toner cartridges

Store a new toner cartridge box horizontally with the top side up. Do not store a toner cartridge standing on end. If stored standing on end, the toner may not distribute well even after shaking the cartridge vigorously, and will remain inside the cartridge without flowing out.

Staple cartridge

The finisher require the following staple cartridge: MX-SCX1 (for finisher) Approx. 5000 per cartridge x 3 cartridges

Supply of spare parts and consumables

The supply of spare parts for repair of the machine is guaranteed for at least 7 years following the termination of production. Spare parts are those parts of the machine which may break down within the scope of the ordinary use of the product, whereas those parts which normally exceed the life of the product are not to be considered as spare parts. Consumables too, are available for 7 years following the termination of production.

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Contents

BEFORE USING THE MACHINE

LOADING PAPER

IMPORTANT POINTS ABOUT PAPER

This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper.

NAMES AND LOCATIONS OF TRAYS

The names of the trays are as follows.

Bypass tray

Tray 1 Tray 2 Tray 3*

Tray 4*

*Optional paper drawer is installed.

THE MEANING OF "R" IN PAPER SIZES

Some original and paper sizes can be placed in either the vertical or the horizontal orientation. To differentiate between vertical and horizontal orientations, paper sizes in the horizontal orientation will be followed by an "R" (for example, A4R,

x 11"R).

8-1/2" Sizes that can be placed only in the horizontal orientation (A3, B4, 12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 13") do not include the "R" in their size indication.

A4R

(8-½" x 11"R)

Horizontal orientation

"R" is appended.

(8-½" x 11")

Vertical orientation

"R" is not appended.

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(11" x 17")

Can be placed only in the

horizontal orientation

"R" is not appended.

Contents

BEFORE USING THE MACHINE

USEABLE PAPER

Various types of paper are sold. This section explains what plain paper and what special media can be used with the machine. For detailed information on the sizes and types of paper that can be loaded in each tray of the machine, see the specifications in the Start Guide and "

Plain paper, special media

Plain paper that can be used

• SHARP standard plain paper (80 g/m2 (21 lbs.)). For paper specifications, see the specifications in the Start Guide.

• Pain paper other than SHARP standard paper (60 g/m

Recycled paper, coloured paper and pre-punched paper must meet the same specifications as plain paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.

Types of paper that can be used in each tray

The following types of paper can be loaded in each tray.

Plain paper Permitted Permitted

Paper Tray Settings" (page 7-13) in "7. SYSTEM SETTINGS".

to 105 g/m2 (16 lbs. to 28 lbs.))

Trays 1 to 4 Bypass tray

Pre-printed Permitted Permitted

Recycle Paper Permitted Permitted

Letter head Permitted Permitted

Pre-punched Permitted Permitted

Colour Permitted Permitted

Heavy paper*

Labels – Permitted

Transparency film – Permitted

Tab paper*

Envelopes – Permitted

Thin paper*

*1 "Heavy paper 1" is heavy paper up to 200 g/m2 (110 lbs. index). *2 Tab paper cannot be used when the finisher is installed. *3 Thin paper from 56 g/m2 to 59 g/m2 (13 lbs. to 16 lbs.) can be used.

– Permitted

Permitted Permitted

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Contents

BEFORE USING THE MACHINE

Print side face up or face down

Paper is loaded with the print side face up or face down depending on the paper type and tray.

Trays 1 to 4

Load the paper with the print side face up. However, if the paper type is "Letter Head" or "Pre-Printed", load the paper with the print side face down*.

Bypass tray

Load the paper with the print side face down. However, if the paper type is "Letter Head" or "Pre-Printed", load the paper with the print side face up*. * If "Disabling of Duplex" is enabled in the system settings (administrator), load the paper in the normal way (face up in

trays 1 to 4; face down in the bypass tray).

Paper that cannot be used

• Special media for inkjet printers

(fine paper, glossy paper, glossy film, etc.)

• Carbon paper or thermal paper

• Pasted paper

• Paper with clips

• Paper with fold marks

• Torn paper

• Oil-feed transparency film

• Thin paper less than 55 g/m

• Paper that is 257 g/m

(15 lbs.)

(69 lbs.) or heavier

Non-recommended paper

• Iron-on transfer paper

• Japanese paper

• Perforated paper

• Various types of plain paper and special media are sold. Some types cannot be used with the machine. Contact your dealer or nearest authorised service representative for advice on using these types of paper.

• The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.

• The use of non-recommended or prohibited paper may result in skewed feeding, misfeeds, poor toner fusing (the toner does not adhere to the paper well and can be rubbed off), or machine failure.

• The use of non-recommended paper may result in misfeeds or poor image quality. Before using non-recommended paper, check if printing can be performed properly.

• Irregularly shaped paper

• Stapled paper

• Damp paper

• Curled paper

• Paper on which either the print side or the reverse side has been printed on by another printer or multifunction device.

• Paper with a wave-like pattern due to moisture absorption

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Contents

BEFORE USING THE MACHINE

TRAY SETTINGS FOR TRAY 1 TO 4

LOADING PAPER AND CHANGING THE PAPER SIZE

A maximum of 500 sheets of paper from size B5R to A3 (8-1/2" x 11R to 11" x 17") can be loaded in trays 1 to 4.

Pull out the paper tray.

Gently pull the tray out until it stops. To load paper, go to step 3. To load a different size of paper, go

to the next step.

Adjust the guide plates A and B by squeezing their lock levers and sliding them to match the vertical and horizontal dimensions of the paper to be loaded.

• Guide plate A is an insertion-type plate. Remove it and insert it where the tick mark is located for loading the papers.

• Guide plate B is a slidable plate. Slide it while squeezing its lock lever.

• When loading 11"x17" papers, insert guide plate A on the front left side of the tray.

Fan the paper.

Fan the paper well before loading it. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed.

Insert the paper into the tray.

Load the paper with the print side face up. The stack must not be higher than the indicator line (maximum of 500 sheets).

Indicator line

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Contents

Gently push the paper tray into the machine.

Push the tray firmly all the way into the machine.

If you loaded a different type or size of paper than was loaded previously, be sure to change the "Paper Tray Settings" in the system settings. If these settings are not configured correctly, automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper, or a misfeed may occur.

Do not place heavy objects on the tray or press down on the tray.

System Settings: Paper Tray Settings (page 7-13)

Change these settings when you change the size or type of paper loaded in a tray.

BEFORE USING THE MACHINE

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Contents

BEFORE USING THE MACHINE

LOADING PAPER IN THE BYPASS TRAY

The bypass tray can be used to print on plain paper, envelopes, label sheets, tab paper, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays.

Open the bypass tray.

When loading a large sheet of paper, be sure to pull out the

bypass tray extension. Pull the bypass tray extension all the way out.

Do not place heavy objects on the bypass tray or press down on the tray.

Set the bypass tray guides to the width of the paper.

Insert the paper along the bypass tray guides all the way into the bypass tray until it stops.

Load the paper with the print side face down.

• Do not force the paper in.

• If the bypass tray guides are set wider than the paper, move the bypass tray guides in until they correctly fit the width of the paper. If the bypass guides are set too wide, the paper may skew or be creased.

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BEFORE USING THE MACHINE

IMPORTANT POINTS WHEN USING THE BYPASS TRAY

• When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time. Loading more than one sheet at a time will cause misfeeds.

• Before loading paper, straighten any curling in the paper.

• When adding paper, remove any paper remaining in the bypass tray, combine it with the paper to be added, and reload as a single stack. If paper is added without removing the remaining paper, a misfeed may result.

Inserting paper

Place paper that is A5 (5-1/2" x 8-1/2") or smaller in the horizontal orientation.

Inserting tab paper

To print on tab paper, load tab paper in the bypass tray with the print side face down.

Face down

• Use only tab paper that is made of paper. Tab paper made of a material other than paper (film, etc.) cannot be used.

• To print on the tabs of tab paper... In copy mode, use "Tab Copy" in the special modes. In print mode, use the tab print function.

Inserting transparency film

• Use SHARP-recommended transparency film. When inserting transparency film in the bypass tray, the rounded corner should be at the front left when the film is oriented horizontally, or at the far left when the film is oriented vertically.

• When loading multiple sheets of transparency film in the

Horizontally Vertically

bypass tray, be sure to fan the sheets several times before loading.

• When printing on transparency film, be sure to remove each sheet as it exits the machine. Allowing sheets to stack in the output tray may result in curling.

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Contents

BEFORE USING THE MACHINE

Loading envelopes

When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down.

Important points when using envelopes

• Do not print on both sides of an envelope. This may result in misfeeds or poor print quality.

• Restrictions apply to some types of envelopes. For more information, consult a qualified service technician.

• Some operating environments may cause creasing, smudging, misfeeds, poor toner fusing, or machine failure.

• Do not use the following envelopes: Envelopes with metal clasps, plastic hooks, or ribbon hooks; envelopes closed with string, envelopes with windows or backing, envelopes with an uneven front surface due to embossing, double-layer envelopes, envelopes with an adhesive for sealing, hand-made envelopes, envelopes with air inside, envelopes with creases or fold marks, torn or damaged envelopes

• Envelopes with an incorrectly aligned corner gluing position on the back cannot be used as creasing may result.

• Print quality is not guaranteed in the area 10 the envelope.

• Print quality is not guaranteed on parts of envelopes where there is a large step-like change of thickness, such as on four-layer parts or parts less than three layers.

• Print quality is not guaranteed on envelopes having peel off flaps for sealing the envelopes.

mm (13/32") around the edges of

Can be used

Cannot be used

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Contents

BEFORE USING THE MACHINE

ORIGINALS

This section explains how to place originals in the automatic document feeder and on the document glass.

PLACING THE ORIGINAL

PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER

This section explains how to place originals in the automatic document feeder.

Allowed original sizes

Minimum original size Maximum original size

Standard sizes

(Minimum size that can be automatically detected) A5: 148 mm (height) x 210 mm (width) 5-1/2" (height) x 8-1/2" (width)

Non-standard sizes

(Minimum size that can be specified manually) 131 mm (height) x 140 mm (width) 5-1/8" (height) x 5-1/2" (width)

When the original is a non-standard size, see the appropriate explanation below for the mode you are using.

Standard sizes

(Maximum size that can be automatically detected) A3: 297 mm (height) x 420 mm (width)

12" x 18" size paper (A3W) cannot be used.

11" (height) x 17" (width)

Non-standard sizes

(Maximum size that can be specified manually) Copy mode: 297 mm (height) x 432 mm (width)

11-5/8" (height) x 17" (width)

Image send mode: 297 mm (height) x 1000 mm (width)

11" (height) x 39-3/8" (width)

2. COPIER "SPECIFYING THE ORIGINAL SIZE" (page 2-27) 4. FACSIMILE "IMAGE SETTINGS" (page 4-46) 5. SCANNER / INTERNET FAX "IMAGE SETTINGS" (page 5-53)

Allowed original weights

1-sided copying: 35 g/m2 to 128 g/m2 (9 lbs. to 34 lbs.) 2-sided copying: 50 g/m

To scan originals from 35 g/m2 to 49 g/m2 (9 lbs. to 14 lbs.), use "Slow Scan Mode" in the special modes. Scanning without using "Slow Scan Mode" may result in original misfeeds. When "Slow Scan Mode" is selected, automatic 2-sided scanning is not possible.

to 105 g/m2 (15 lbs. to 28 lbs.)

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Contents

BEFORE USING THE MACHINE

Make sure an original does not remain on the document glass.

Open the automatic document feeder, make sure that an original is not on the document glass, and then gently close the automatic document feeder.

Adjust the original guides to the size of the originals.

Place the original.

Indicator line

• Originals of different sizes can be placed together in the automatic document feeder. In this case, select "Mixed Size Original" in the special modes of the mode you are using.

• Before inserting originals into the document feeder tray, be sure to remove any staples or paper clips.

• If originals have damp spots due to correction fluid, ink or pasteup glue, wait until the originals are dry before making copies. Otherwise the interior of the document feeder or the document glass may be soiled.

• Do not use the following originals. Incorrect original size detection, original misfeeds, and smudges may result.

Transparency film, tracing paper, carbon paper, thermal paper or originals printed with thermal transfer ink ribbon should not be fed through the document feeder. Originals to be fed through the feeder should not be damaged, crumpled, folded, loosely pasted together, or have cut-out holes. Originals with multiple punched holes other than two-hole or three-hole punched paper may not feed correctly.

• When using originals with two or three holes, place them so that the punched edge is at a position away from the feed slot of the document feeder tray.

Make sure the edges of the originals are even. Insert the originals face up all the way into the document feeder tray. Insert a number of originals that does not exceed the indicator line on the document feeder tray. Up to 100 sheets can be inserted. Be sure to remove originals that have been finished scanning from the original exit tray.

Feed slot

Hole positions

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Contents

BEFORE USING THE MACHINE

PLACING THE ORIGINAL ON THE DOCUMENT GLASS

This section explains how to place the original on the document glass.

Allowed original sizes

Maximum original size

Standard sizes

A3: 297 mm (height) x 420 mm (width) 11" (height) x 17" (width)

Non-standard sizes

297 mm (height) x 432 mm (width) 11-5/8" (height) x 17" (width)

When the original is a non-standard size, see the appropriate explanation below for the mode you are using.

2. COPIER "SPECIFYING THE ORIGINAL SIZE"

(page 2-27)

4. FACSIMILE "IMAGE SETTINGS" (page 4-46) 5. SCANNER / INTERNET FAX "IMAGE

SETTINGS" (page 5-53)

Open the automatic document feeder.

Place the original.

Place the original face down in the far left corner of the document glass.

Original size detector

Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector and prevent correct detection of the original size.

If you are placing a small non-standard size original on the document glass, it is convenient to place a blank sheet of A4 or B5 (8-1/2" x 11" or 5-1/2" x 8-1/2") paper on top of the original to facilitate detection of the original size.

Document glass scale

mark

(5-1/2" x 8-1/2")

A4 (8-1/2" x 11")

The original should always be placed in the far left corner, regardless of its size.

Align the top left corner of the original with the tip of the mark.

Document glass scale

mark

A4R (8-1/2" x 11"R)

B5R

B4 (8-1/2" x 14")

A3 (11" x 17")

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Contents

BEFORE USING THE MACHINE

Close the automatic document feeder.

After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original will be copied black, causing excessive use of toner.

Placing a thick book

When scanning a thick book or other thick original, follow the steps below to press the book down.

(1) Push up the far side of the automatic

document feeder.

The hinges supporting the automatic document feeder will release and the rear side of the automatic document feeder will rise.

(2)

(1)

(2) Slowly close the automatic document

feeder.

Caution

• Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it.

• Take care that your fingers are not pinched when closing the automatic document feeder.

The automatic document feeder cannot be closed correctly in this state. To return the automatic document feeder to its normal state, open it completely and then close it.

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Contents

BEFORE USING THE MACHINE

PERIPHERAL DEVICES

This section describes the peripheral devices that can be used with the machine and explains how to use the finisher, as well as Sharp OSA (application communication module and external account module).

PERIPHERAL DEVICES

Peripheral devices can be installed on the machine to increase its range of functionality. The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.

(As of March, 2012)

Product name Product number Description

Document cover MX-VR11 This holds down the original.

Reversing single pass feeder (Automatic document feeder)

Stand/500 sheet paper drawer MX-DE17 Additional tray. A maximum 500 sheets of paper can be loaded.

Stand/2x500 sheet paper drawer MX-DE18

Low stand MX-DS16

High stand MX-DS17

JOB SEPARATOR MX-TR11

Exit tray unit (Right tray)

Finisher MX-FN23

Printer expansion kit MX-PB15

Network scanner expansion kit MX-NSX1 Adds a network scanner function.

Barcode font kit MX-PF10 Adds barcode fonts to the machine.

PS3 expansion kit MX-PK11

MX-RP15

MX-TE10

This automatically turns the original over to enable scanning of both sides.

Additional tray. A maximum 500 sheets of paper can be loaded in each tray.

These are stands on which the machine is set.

This enables separation of output locations by mode (copy, printer, etc.).

When a finisher is installed, this can be added to the right side of the machine.

Output device that enables the use of the staple function and offset function.

Adds a PCL6 printer function. To install this kit, the hard disk drive is required.

Enables the machine to be used as a Postscript compatible printer.

Internet fax expansion kit MX-FWX1 Enables Internet Fax.

Facsimile expansion kit MX-FX11 Adds a fax function.

Application integration module MX-AMX1

Application communication module MX-AMX2

External account module MX-AMX3

The application integration module can be combined with the network scanner function to append a metadata file to a scanned image file.

This allows the machine to be linked over a network to an external software application.

This is required to use an external account application on the machine.

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Contents

Product name Product number Description

Sharpdesk 1 licence kit MX-USX1

Sharpdesk 5 licence kit MX-USX5

Sharpdesk 10 licence kit MX-US10

Sharpdesk 50 licence kit MX-US50

Sharpdesk 100 licence kit MX-USA0

BEFORE USING THE MACHINE

This software enables integrated management of documents and computer files.

Sharp OSA network scanner tool 1 licence kit

Sharp OSA network scanner tool 5 licence kit

Sharp OSA network scanner tool 10 licence kit

Sharp OSA network scanner tool 50 licence kit

Sharp OSA network scanner tool 100 licence kit

Stamp unit AR-SU1

Stamp cartridge AR-SV1 Two stamp cartridges are included.

Hard disk expansion kit MX-HD12 Add a hard disk drive and add functions.

Keyboard MX-KB14

Some options may not be available in some countries and regions.

MX-UN01A

MX-UN05A

MX-UN10A

MX-UN50A

MX-UN1HA

This is an application for making scanning-related tasks more efficient, by automatically sorting scanned data into folders, etc. To use this, the application communication module (MX-AMX2) is required.

This stamps each original page after it is scanned in image send mode.

This is a keyboard that is incorporated into the machine. When not used, it can be stored under the operation panel.

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Contents

BEFORE USING THE MACHINE

FINISHER

The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled.

PART NAMES

The following parts can be accessed when the finisher is open.

(1) (2) (3) (4)

(1) Output tray

Stapled and offset output is delivered to this tray. The tray is slidable. Extend the tray for large output (A3, A4R, B4, B5R, 12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 13-1/2", 8-1/2" x 13-2/5", 8-1/2" x 11"R, 8K and 16KR sizes).

(2) Lever

Use this to move the finisher in order to remove a paper misfeed, replace staples, or remove a staple jam.

Use caution when you turn on the power and when printing is taking place, as the tray may move up and down.

SUPPLIES

The finisher requires the following staple cartridge:

Staple cartridge (approx. 5000 staples per cartridge x 3 cartridges) MX-SCX1

(5)

(3) Staple case

This holds the staple cartridge. Pull the case out to replace the staple cartridge, remove a staple jam, or remove the punch scrap case.

(4) Staple case release lever

Use this to remove the staple case.

(5) Front cover

Open this cover to remove a paper, replace staples, or remove a staple jam.

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Contents

BEFORE USING THE MACHINE

FINISHER MAINTENANCE

When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge.

Replacing the staple cartridge

Open the cover.

While pressing the lever over to the left, slide the finisher to the left until it stops.

Gently slide the finisher until it stops.

Lower the staple case release lever and remove the staple case.

Pull the staple case out to the right.

Remove the empty staple cartridge from the staple case.

Insert a new staple cartridge into the staple case as shown.

Push the staple cartridge in until it clicks into place.

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Contents

BEFORE USING THE MACHINE

Replace the staple case.

Push the staple case in until it clicks into place.

Slide the finisher back to the right.

Gently slide the finisher back to the right until it locks into its original position.

Close the cover.

Make a test print or copy in staple sort mode to verify that stapling takes place correctly.

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Contents

BEFORE USING THE MACHINE

SHARP OSA

This function requires the hard disk drive. Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the operation panel controls and functions of the machine such as scan send can be linked to an external application. There are two types of external applications: "standard application" and "external account application". An "external account application" is used for centralized account management of a multifunction machine on a network. A "standard application" refers to all other applications.

APPLICATION COMMUNICATION MODULE (MX-AMX2)

The application communication module is required to use a "standard application" on the machine. When a previously registered standard application is selected in the Web pages of the machine, the machine retrieves the operation screen from the registered URL. Control of the operation screen is performed by the standard application, and Scan to FTP, Scan to Network Folder, and HTTPS transmission can be executed.

Standard application setup

To enable a general application in the Web pages of the machine, click [Application Settings] in the administrator menu frame, and then [External Applications Settings] and [Standard Applications]. Configure settings for the standard application in the screen that appears.

Selecting a standard application

The procedure for selecting a general application that has been enabled in the Web pages of the machine is explained below.

COPY

Ready to scan for copy.

Exposure

Auto

Copy Ratio

IMAGE SEND

Original

100%

Auto

DOCUMENT FILING

Special Modes

Plain

A4R

Paper Select

Auto

Plain

2-Sided Copy

Output

File

Quick File

Preview

Touch the [Sharp OSA] key in the mode select keys.

If no standard applications have been stored in the Web pages, the key cannot be touched.

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Contents

BEFORE USING THE MACHINE

Select the standard application.

If two or more standard applications have been stored in the Web pages, the screen to select the standard application will appear. Touch the standard application that you wish to use. If only one standard application has been stored in the Web pages, connection to the standard application will begin.

Select External Application

App 00

App 03App 02App 01

App 07App 06App 05App 04

The machine connects to the standard application.

The message "Connecting to the external application." appears while the machine communicates with the standard

application.

The mode select key cannot be used during scanning.

EXTERNAL ACCOUNT MODULE (MX-AMX3)

The external account module is required to use a "external account application" on the machine. An external account application can be used in "external authentication mode" or "external count mode". When external authentication mode is used, the login screen is retrieved from the application when the machine is started. When a job ends, a job notification screen is sent to the application to enable counts to be kept for each authenticated user. When "external count mode" is used, the login screen is not displayed when the machine is started. Only a job result notification is sent to the application. User authentication by the external account application cannot be used, however, the external account application can be used in combination with the internal account function.

External account application setup

To enable an external account application in the Web pages of the machine, click [Application Settings] in the administrator menu frame, and then [External Applications Settings] and [External Accounting Application Settings]. Configure settings for the external account application in the screen that appears. The setting change will take effect after the machine is restarted. To restart the machine, see "

TURNING THE POWER ON AND OFF" (page 1-14).

Operation in external account mode

The two modes for using an external account application operate as explained below.

External authentication mode

When the [Enable Authentication by External Server] checkbox is selected in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external authentication mode. When the machine is powered on in external authentication mode, the machine accesses the external account application and displays the login screen. The login screen also appears when the [Call] key is touched to run a job in the job status complete screen. (The login screen does not appear if the user has already logged in by the normal method.) The [JOB STATUS] key can be pressed while the login screen appears to show the job status screen. To return to the previous state, press the mode select key.

• The user control function of the machine cannot be used in external authentication mode. However, "User Registration", "User Count Display", "User Count Reset", "User Information Print", and "The Number of User Name Displayed Setting" can be used.

• The mode select key cannot be used while the login screen appears.

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Contents

BEFORE USING THE MACHINE

If login fails

If the login screen fails to appear or the application does not operate correctly, the machine may also stop operating correctly. In this event, it is recommended that you quit external account mode from the Web pages of the machine. For more information, see [Help] in the Web pages. If it is necessary to forcibly terminate external account mode using the operation panel of the machine, follow the steps below. Press the [SYSTEM SETTINGS] key and change "External Account Setting" in the system settings (administrator). The setting change will take effect after the machine is restarted. To restart the machine, see "

AND OFF" (page 1-14).

TURNING THE POWER ON

External count mode

When only the [External Account Control] setting is enabled in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external count mode. Unlike external authentication mode, when the machine is started in "external count mode", the login screen of the external account application is not displayed. Only the job result is sent to the external account application. External count mode can be used together with the user control function of the machine. (External count mode can also be used when the user control function is disabled.)

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BEFORE USING THE MACHINE

MAINTENANCE

This section explains how to clean the machine and replace the toner cartridge and the stamp cartridge.

REGULAR MAINTENANCE

To ensure that the machine continues to provide top quality performance, periodically clean the machine.

Warning

Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result.

• Do not use thinner, benzene, or similar volatile cleaning agents to clean the machine. These may degrade or discolour the housing.

• Use a soft cloth to gently wipe off dirt from the area on the operation panel with a mirror-like finish (shown at right). If you use a stiff cloth or rub hard, the surface may be damaged.

The area with a mirror-like finish is the area that is .

CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER

If the document glass or document backplate sheet becomes dirty, the dirt will appear as dirty spots, coloured lines, or white lines in the scanned image. Always keep these parts clean. Wipe the parts with a clean, soft cloth. If necessary, moisten the cloth with water or a small amount of neutral detergent. After wiping with the moistened cloth, wipe the parts dry with a clean dry cloth.

Document glass Document backplate sheet

Scanning area

If coloured lines or white lines appear in images scanned using the automatic document feeder, clean the scanning area (the thin long glass next to the document glass). To clean this area, use the glass cleaner that is stored in the automatic document feeder. After using the glass cleaner, be sure to return it to its storage position.

Examples of lines in the image

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Black lines White lines

Contents

BEFORE USING THE MACHINE

Open the automatic document feeder and remove the glass cleaner.

Clean the document scanning area on the document glass with the glass cleaner.

Replace the glass cleaner.

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BEFORE USING THE MACHINE

CLEANING THE BYPASS FEED ROLLER

If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent.

CLEANING THE ORIGINAL FEED ROLLER

If lines or other dirt appear on the scanned original when the automatic document feeder is used, wipe the surface of the roller with a clean soft cloth moistened with water or a neutral detergent.

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Contents

BEFORE USING THE MACHINE

REPLACING THE TONER CARTRIDGES

Be sure to replace the toner cartridge when the message "Change the toner cartridge." appears.

In copy mode

Ready to scan for copy.

(Prepare a new toner.)

Ready to scan for copy. (Toner supply is low.)

If you continue to use the machine without replacing the cartridge, the following message will appear when the toner runs out. When the message appears in the message display, replace the toner cartridge.

Change the toner cartridge.

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Contents

Lock release lever

BEFORE USING THE MACHINE

Open the front cover.

Press the lock release lever, then place your other hand on the toner cartridge and pull it out.

Gently pull the toner cartridge horizontally toward you. If the cartridge is pulled out abruptly, toner may spill out.

Hold the toner cartridge with both hands as shown and pull it out of the machine.

• After pulling out the toner cartridge, do not shake or tap it, as this will cause the toner to spill out. Promptly place the used cartridge into the bag that is inside the box.

• For information on discarding the cartridge, contact your place of purchase.

Securely hold both ends of the toner cartridge that you removed from the bag, and shake it horizontally 20 times.

Push the cartridge in until it locks securely in place.

Push the cartridge firmly in until it clicks into place.

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Contents

BEFORE USING THE MACHINE

Close the front cover.

Caution

• Do not throw a toner cartridge into a fire. Toner may fly and cause burns.

• Store toner cartridges out of the reach of small children.

• If a toner cartridge is stored on end, the toner may harden and become unusable. Always store toner cartridges on their

side.

• If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality

and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge.

• Keep the used toner cartridge in a plastic bag (do not discard it). Your service technician will collect the used toner cartridge.

• To view the approximate amount of toner remaining, continually touch the [COPY] key during printing or when the machine is idle. The percentage of toner remaining will appear in the display while the key is touched. When the percentage falls to "25-0%", obtain a new toner cartridge and keep it ready for replacement.

• When the toner cartridge provided with the machine is installed, the percentage of toner remaining displayed from the beginning is "50-25%".

• Depending on your conditions of use, the colour may become faint or the image blurred.

• When copying continuously for a long time, or when copying a document with large areas of black, the machine may display the message "Toner replenishment in progress." and pause the copy job, even though there is still toner left. In such a case, the machine will replenish the toner for approximately three minutes, and will resume copying once the toner is replenished.

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Contents

BEFORE USING THE MACHINE

REPLACING THE STAMP CARTRIDGE

If a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp has become faint, replace the stamp cartridge (AR-SV1).

Supplies

Stamp cartridge (2 in package) AR-SV1

Open the document feeder tray

Remove the stamp cartridge while pushing it downwards

Install a new stamp cartridge.

Close the document feeder tray.

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Contents

BEFORE USING THE MACHINE

ENTERING TEXT

This section explains the text entry screen.

FUNCTIONS OF THE MAIN KEYS

Key Description

Caps

Shift

Enter

Other Language

Space

AltGr

This changes the text entry screen from the lower case screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. The [Caps] key is convenient when you wish to enter all capital letters. country or region.)

This key temporarily changes the keys in the text entry screen to upper case when lower case letters appear, or to lower case when upper case letters appear. Touch a letter key after touching the [Shift] key to enter that letter. After the letter is entered, the [Shift] key will no longer be highlighted and the original text entry screen will appear. The [Shift] key is convenient when you only need to enter one upper case letter or one lower case letter, or when you need to enter one of the symbols assigned to the numeric keys. To cancel selection of the [Shift] key, touch the [Shift] key again. The [Shift] key will no longer be highlighted. (This key will vary depending on your country or region.)

Touch this key to enter a line break when entering the body text of an e-mail message. depending on your country or region.)

Touch this key to delete the characters to the left of the cursor one character at a time.

Touch this key to temporarily change the key layout of character entry mode to a different language. Select the key layout that you wish to use.

Touch this key to enter a space between letters.

This temporarily changes the entry screen to the accented letter and symbol entry screen. Touch a letter key after touching the [AltGr] key to enter that letter. After the letter is entered, the [AltGr] key will no longer be highlighted and the original text entry screen will appear. To cancel selection of the [AltGr] key, touch the [AltGr] key again. The [AltGr] key will no longer be highlighted.

(This key will vary depending on your

(This key will vary

Characters

Symbols

Pre-Set Select

These keys move the cursor left and right.

These keys move the cursor to the line above or below the current line during entry of the body text of an e-mail message.

Touch this key to select character entry mode.

Touch this key to select symbol entry mode. Symbol mode is used to enter symbols and accented letters.

Use this to retrieve a previously stored subject for e-mail or other pre-set text.

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Contents

Key Description

BEFORE USING THE MACHINE

Help

.net .org

.com

.biz .info http:

Cancel

• Some keys described above may not appear in certain key layouts or in the keyboards of certain countries or regions.

• " " in the text entry screen indicates how many characters can be entered. A number of characters greater than " " cannot be entered.

• On some keyboards that show the English alphabet, the [AltGr] screen continues to appear until the [AltGr] key is touched to remove the highlighting.

• The key is only displayed in limited countries and regions. The key is a shortcut key to switch the keyboard between the language of your region and English.

• The key layouts that can be selected vary depending on the language selected in "Display Language Setting" in the system settings (administrator).

• The following symbols cannot be used when entering a file name or folder name. \ ? / " ; : , < > ! * | & # Some computer environments may not allow the use of spaces and the symbols indicated below. For example, hyperlinks will not operate correctly or nonsense characters may appear. $ % ' ( ) + - . = @ [ ] ^ ` { } _ ~

Shows explanations of each key.

Use this to enter a previously stored text string such as ".com". Text strings are stored in the system settings.

7. SYSTEM SETTINGS "Soft Keyboard Template Setting" (page 7-66)

Touch this key to return to the previous setting screen without entering text.

Touch this key to enter the text that currently appears and return to the previous setting screen.

Search results will appear based on the entered characters.

ABC/abc ABC/abc

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Contents

BEFORE USING THE MACHINE

ENTERING TEXT FROM A KEYBOARD

Entering text from an external keyboard

An external keyboard can only be used as a alternative for the text entry screen that appears in the machine's touch panel. The layout of the keys in the text entry screen in the touch panel differs slightly from the layout of the keys on the external keyboard. Use a SHARP-recommended external keyboard. For the recommended keyboards, please contact your dealer or nearest authorised service representative.

Entering text from a keyboard (MX-KB14)

A keyboard can only be used as a alternative for the text entry screen that appears in the machine's touch panel. The layout of the keys in the text entry screen in the touch panel differs slightly from the layout of the keys on the keyboard. For details on using the keys, press the F1 key to view an explanation of each key.

To use the keyboard, pull it out from under the operation panel. When not in use, store the keyboard under the operation panel. Always hold the keyboard by the handle when storing it. You may pinch your fingers if you hold the keyboard elsewhere.

• MX-KB14 may not be available in some countries and regions.

• Do not place heavy objects on the keyboard or press down on the keyboard.

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Contents

CHAPTER 2 COPIER

This chapter provides detailed explanations of the procedures for using the copy function.

BEFORE USING THE MACHINE AS A COPIER

BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . 2-3

COPYING SEQUENCE . . . . . . . . . . . . . . . . . . . . . . 2-6

ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

• CHECKING THE ORIGINAL SIZE . . . . . . . . . . . 2-9

PAPER TRAYS. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

BASIC PROCEDURE FOR MAKING COPIES

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

• USING THE AUTOMATIC DOCUMENT

FEEDER TO MAKE COPIES . . . . . . . . . . . . . . 2-12

• MAKING A COPY USING THE

DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . 2-14

AUTOMATIC 2-SIDED COPYING . . . . . . . . . . . . . 2-16

• USING THE AUTOMATIC DOCUMENT

FEEDER TO MAKE 2-SIDED COPIES . . . . . . 2-16

• AUTOMATIC 2-SIDED COPYING USING

THE DOCUMENT GLASS . . . . . . . . . . . . . . . . 2-18

CHANGING THE EXPOSURE AND

ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . 2-21

• AUTOMATIC ADJUSTMENT OF THE

EXPOSURE AND ORIGINAL TYPE . . . . . . . . 2-21

• SELECTING THE ORIGINAL TYPE AND MANUALLY ADJUSTING THE

EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

REDUCTION/ENLARGEMENT/ZOOM . . . . . . . . . 2-23

• AUTOMATIC RATIO SELECTION (Auto

Image) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

• MANUALLY SELECTING THE RATIO

(Preset ratios/Zoom) . . . . . . . . . . . . . . . . . . . . . 2-24

• ENLARGING/REDUCING THE LENGTH

AND WIDTH SEPARATELY (XY Zoom) . . . . . 2-26

ORIGINAL SIZES . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27

• SPECIFYING THE ORIGINAL SIZE . . . . . . . . 2-27

• STORING FREQUENTLY USED

ORIGINAL SIZES . . . . . . . . . . . . . . . . . . . . . . . 2-28

OUTPUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31

• OUTPUT MODES. . . . . . . . . . . . . . . . . . . . . . . 2-32

MAKING COPIES USING THE BYPASS

TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35

SPECIAL MODES

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . 2-38

ADDING MARGINS (Margin Shift) . . . . . . . . . . . . 2-41

ERASING PERIPHERAL SHADOWS (Erase)

COPYING EACH FACING PAGE OF A

BOUND DOCUMENT (Dual Page Copy). . . . . . . . 2-45

MAKING COPIES IN PAMPHLET FORMAT

(Pamphlet Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-47

COPYING A LARGE NUMBER OF

ORIGINALS AT ONCE (Job Build) . . . . . . . . . . . . 2-50

USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy)

USING A DIFFERENT PAPER TYPE FOR

COVERS (Covers/Inserts). . . . . . . . . . . . . . . . . . . 2-56

• INSERTING COVERS IN COPIES (Cover

Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-57

• INSERTING INSERT SHEETS IN COPIES

(Insert Settings) . . . . . . . . . . . . . . . . . . . . . . . . 2-60

• CHANGING COVER/INSERT SETTINGS

(Page Layout) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-64

ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency

Inserts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-67

COPYING MULTIPLE ORIGINALS ONTO

ONE SHEET (Multi Shot). . . . . . . . . . . . . . . . . . . . 2-69

COPYING A PAMPHLET (Book Copy) . . . . . . . . . 2-71

COPYING CAPTIONS ONTO TAB PAPER

(Tab Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-75

• RELATION BETWEEN THE ORIGINALS

AND THE TAB PAPER. . . . . . . . . . . . . . . . . . . 2-75

. . . . . . . . . . . . 2-53

. . . . . 2-43

2-1

COPIER

COPYING BOTH SIDES OF A CARD ON ONE

SHEET OF PAPER (Card Shot) . . . . . . . . . . . . . . 2-77

PRINTING THE DATE AND A STAMP ON

COPIES (Stamp) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-80

• GENERAL PROCEDURE FOR USING

STAMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-81

• ADDING THE DATE TO COPIES (Date) . . . . . 2-84

• STAMPING COPIES (Stamp) . . . . . . . . . . . . . 2-86

• PRINTING PAGE NUMBERS ON COPIES

(Page Numbering) . . . . . . . . . . . . . . . . . . . . . . 2-88

• PRINTING TEXT ON COPIES (Text). . . . . . . . 2-92

• CHECKING THE STAMP LAYOUT

(Layout) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-96

• ADDING A WATERMARK TO A COPY

(Watermark) . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-98

[Image Edit] KEY . . . . . . . . . . . . . . . . . . . . . . . . . 2-100

• REPEATING PHOTOS ON A COPY

(Photo Repeat) . . . . . . . . . . . . . . . . . . . . . . . . 2-101

• CREATING A LARGE POSTER

(Multi-Page Enlargement). . . . . . . . . . . . . . . . 2-103

• REVERSING THE IMAGE (Mirror Image) . . . 2-106

• COPYING IN THE CENTRE OF THE

PAPER (Centring) . . . . . . . . . . . . . . . . . . . . . 2-107

• REVERSING WHITE AND BLACK IN A

COPY (B/W Reverse) . . . . . . . . . . . . . . . . . . . 2-108

ADJUSTING THE SHARPNESS OF AN

IMAGE (Sharpness). . . . . . . . . . . . . . . . . . . . . . . 2-109

• ADJUSTING THE SHARPNESS OF AN

IMAGE (Sharpness) . . . . . . . . . . . . . . . . . . . . 2-109

CHECKING COPIES BEFORE PRINTING

(Proof Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-110

CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING

(Original Count). . . . . . . . . . . . . . . . . . . . . . . . . . 2-113

CONVENIENT COPY FUNCTIONS

INTERRUPTING A COPY RUN (Interrupt

copy). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-119

CHECKING A PREVIEW IMAGE OF A COPY

(Preview) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-121

• PREVIEW SCREEN . . . . . . . . . . . . . . . . . . . . 2-123

JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . 2-124

• JOB QUEUE SCREEN AND COMPLETED

JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . 2-125

• CANCELLING A JOB THAT IS WAITING

IN THE QUEUE . . . . . . . . . . . . . . . . . . . . . . . 2-127

• GIVING PRIORITY TO A JOB IN THE

QUEUE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-128

• CHECKING INFORMATION ON A COPY

JOB WAITING IN THE QUEUE . . . . . . . . . . . 2-129

STORING COPY OPERATIONS (Job

Programs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-130

• STORING (EDITING/DELETING) A JOB

PROGRAM . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-131

APPENDIX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-133

COPYING ORIGINALS OF DIFFERENT

SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . 2-114

COPYING THIN ORIGINALS (Slow Scan

Mode) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-117

2-2

Sharp MX-M354N, MX-M314N, MX-M264N User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

BEFORE USING THE MACHINE