Sharp MX-4501N, MX-4500N, MX-3501N, MX-3500N, MX-2300G User Manual

Copier Guide

MODEL:

MX-2300G MX-2300N MX-2700G MX-2700N

MX-3500N MX-3501N MX-4500N MX-4501N

ABOUT THIS MANUAL

Please note

• Where this manual shows the "MX-2300/2700 series" or the "MX-3500/4500 series", the following models are indicated: MX-2300/2700 series: MX-2300G, MX-2300N, MX-2700G, MX-2700N MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N

• This manual contains references to the fax function. However, please note that the fax function is not available in some countries and regions.

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest authorised service representative.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest authorised service representative.

• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws.

• All information in this manual is subject to change without notice.

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N

(equipped standard with an automatic document feeder). To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

MANUALS PROVIDED WITH THE MACHINE

Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using.

Printed manuals

Manual name Contents

Safety Guide

Software Setup Guide

Quick Start Guide

Troubleshooting

Facsimile Quick Reference Guide

This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices.

This manual explains how to install the software and configure settings to use the machine as a printer or scanner.

This manual provides easy-to-understand explanations of all the functions of the machine in a single volume. Detailed explanations of each of the functions can be found in the manuals in PDF format.

This manual explains how to remove paper misfeeds and provides answers to frequently asked questions regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using the machine.

This manual explains the basic procedures for using the fax function of the machine, and provides an overview of the features of the fax function, troubleshooting procedures, and specifications. For detailed information on using the fax function and the system settings for fax, see the "Facsimile Guide" in PDF format.

3

Operation manuals in PDF format

The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide.

Manual name Contents

User's Guide

Copier Guide (This manual)

Printer Guide This manual provides detailed explanations of the procedures for using the printer function.

Facsimile Guide

Scanner Guide

Document Filing Guide

System Settings Guide

This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance.

This manual provides detailed explanations of the procedures for using the copy function.

This manual provides detailed explanations of the procedures for using the fax function and the "System Settings" that are related to fax.

This manual provides detailed explanations of the procedures for using the scanner function and the Internet fax function.

This manual provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive. The file can be called up as needed.

This manual explains the "System Settings", which are used to configure a variety of parameters to suit the aims and the needs of your workplace. Current settings can be displayed or printed out from the "System Settings".

Icons used in the manuals

The icons in the manuals indicate the following types of information:

This alerts you to a situation where there is a risk of machine damage or failure.

This provides a supplemental explanation of a function or procedure.

This explains how to cancel or correct an operation.

This indicates the name of a system setting and a provides a brief explanation of the setting. For detailed information on each system setting, see the System Settings Guide.

When "System Settings:" appears:

A general setting is explained.

When "System Settings (Administrator):" appears:

A setting that can only be configured by an administrator is explained.

4

BASIC PROCEDURE FOR

1

MAKING COPIES

This chapter explains the basic procedures for making copies, including selection of the copy ratio and other copy settings.

BASE SCREEN OF COPY MODE

When the [COPY] key is pressed on the operation panel, the base screen of copy mode appears. The base screen shows messages and keys necessary for copying, and settings that have been selected. Selections are made by touching the displayed keys.

PRINT READY DATA

LINE DATA

SYSTEM

SETTINGS

Output

File

Quick File

LOGOUT

•

The screen at left shows the machine with the saddle stitch

0

(10)

(11)

(12)

(13)

finisher, stand/2 x 500 sheet paper drawer, large capacity tray and right tray installed. The image will vary depending on the equipment installed.

•

The indicators of the operation panel and screen may differ depending on the country and region.

(1)

(2)

(3)

(4)

(5)

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

(6)

1.

2.

3.

4.

Original

A4

A4R

B4 A3

(8)

5.

DOCUMENT FILING

IMAGE SEND

A4

Plain

A4

COPY

JOB STATUS

(9)(7)

2-Sided Copy

Special Modes

(1) [Colour Mode] key

Touch this to change the colour mode.

☞ COPY COLOUR MODES (page 21)

(2) [Job Detail Settings] key

Touch this key to select original settings, paper settings, and special modes.

☞ [Job Detail Settings] key (page 6)

(3) [Exposure] key

This shows the current copy exposure and exposure mode settings. Touch this key to change the exposure or exposure mode setting.

☞ CHANGING THE EXPOSURE AND EXPOSURE

MODE (page 23)

(4) [Copy Ratio] key

This shows the current copy ratio. Touch this key to adjust the copy ratio.

☞ REDUCTION/ENLARGEMENT/ZOOM (page 26)

(5) key

This key appears when a special mode is selected. Touch this key to display a list of the selected modes and settings.

☞

Checking which special modes are selected (page 58)

(6) Output display

When one or more output functions such as sort, group, staple sort, or saddle stitch have been selected, this shows the icons of the selected functions.

☞ OUTPUT (page 42)

(7) Original feed display

This appears when an original has been inserted in the document feeder tray.

(8) Original size display

This shows the size of the original. When the original size is set manually, the display shows "Manual". When an original is not placed, nothing appears.

☞ ORIGINAL SIZES (page 33)

5

(9) Paper select display

Job Detail

Settings

Plain

A4

This shows the size of paper loaded in each tray. In the bypass tray area, the paper type appears above the paper size. The selected tray is highlighted. The approximate amount of paper in each tray is indicated by . To display the paper tray selection screen for a tray, touch the tray.

(10) Number of copies display

This shows the number of copies set.

(11) [2-Sided Copy] key

Touch this to make 2-sided copies.

☞ AUTOMATIC 2-SIDED COPYING (page 15)

(12) [Output] key

Touch this to select an output function such as sort, group, offset, staple sort, saddle stitch, or punch.

☞ OUTPUT (page 42)

When the system settings screen is displayed, the base screen of copy mode will not appear even if the [COPY] key is pressed.

[Job Detail Settings] key

(13) Customized keys

These 3 keys can be changed to show any 3 settings or functions that you like. The keys are changed in "Customize Key Setting" in the system settings (administrator). Normally the following keys appear:

☞ Customizing displayed keys (page 7)

• [Special Modes] key This is the same [Special Modes] key that appears when the [Job Detail Settings] key is touched.

☞ SPECIAL MODES (page 54)

• [File] key, [Quick File] key Touch either key to use the Quick File or File of the document filing functions. These are the same [File] and [Quick File] keys that appear when the [Special Modes] key is touched. For information on the document filing function, see the Document Filing Guide.

When the [Job Detail Settings] key is touched, keys for selecting the original size and paper settings appear. The [Special Modes] key also appears to allow the selection of special modes. To close the job detail settings screen and return to the base screen, touch the [Job Detail Settings] key once again.

(1) (2) (3)

Full Colour

Colour Mode

Auto

Exposure

100%

Copy Ratio

(1) [Original] key

Touch this key to select the original size setting.

☞ ORIGINAL SIZES (page 33)

(2) [Paper Select] key

Touch this key to change the paper (tray) that is used. When the key is touched, each tray and the size and type of paper in that tray will appear . Touch the key of the paper tray that you wish to use and then touch the [OK] key. The paper size and paper type settings for trays 1 to 5 are configured in the system settings.

Auto

Original

Auto A4

Paper Select

Special Modes

(3) [Special Modes] key

Touch this key to select special modes such as Margin Shift, Edge Erase, and Dual Page Copy.

☞ SPECIAL MODES (page 54)

2-Sided Copy

Output

Special Modes

File

Quick File

☞ System Settings Guide "Paper Tray Settings"

For information on the paper size and paper type settings for the bypass tray, see the "MAKING COPIES USING THE

BYPASS TRAY (Copying on special papers)" (page 46).

Paper Select

A4

A4R

B4

A3

Plain

A4

Plain

A4

Plain

OK

6

Customizing displayed keys

Keys of convenient functions (such as special modes) can be displayed in the lower right corner of the screen. Set these keys to functions that you frequently use to access the functions with a single touch. The functions that are shown in the keys are selected with "Customize Key Setting" in the system settings (administrator).

The screen when the customized keys are set to [Special Modes], [Margin Shift], and [Brightness]

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Plain

A4

B5

1.

A4

2.

A4R

3.

B4

4.

A3

5.

A4

2-Sided Copy

Output

Special Modes

Margin Shift

Brightness

These 3 keys can be changed as desired.

System Settings (Administrator): Customize Key Setting

This is used to select the customized keys that appear in the base screen. For the procedure for configuring "Customize Key Setting", see the System Settings Guide.

7

COPYING SEQUENCE

11

2-Sided Copy

Output

Special Modes

File

Quick File

Full Colour

Colour Mode

Auto

Exposure

100%

Copy Ratio

Plain

A4

Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this guide.

Place the original.

Place the original in the document feeder tray of the automatic document feeder, or on the document glass.

* Depending on the copy functions used, there are also cases

where functions are selected before the original is placed.

Basic copy settings

Job Detail

Settings

2-Sided Copy

Auto

Original Paper Select

Auto A4

Special Modes

Select the basic copy settings. The main settings are as follows:

• Colour mode

• Exposure and exposure mode

☞CHANGING THE EXPOSURE AND EXPOSURE MODE

(page 23)

•Copy ratio

☞REDUCTION/ENLARGEMENT/ZOOM (page 26)

• Original size

• Paper settings

2-sided copy settings

OK

Select settings as needed for 2-sided copying and 2-sided scanning of the original.

☞ AUTOMATIC 2-SIDED COPYING (page 15)

☞COPY COLOUR MODES (page 21)

☞ORIGINAL SIZES (page 33)

8

Output settings

7

Output

Sort

Staple

Sort

Group

Special Modes

Margin Shift

Pamphlet Copy

Offset Tray

Offset

Erase

Job

Build

Right Tray

Dual Page

Copy

Tandem

Copy

OK

Select copy output settings. The main settings are as follows:

•Sort mode

Saddle Stitch

Punch

• Group mode

• Offset mode

• Staple sort mode

☞Staple sort function / Saddle stitch function (page 44)

• Punch function

• Pamphlet staple function

☞Staple sort function / Saddle stitch function (page 44)

Special mode settings

OK

1/4

Select special modes such as "Margin Shift" and "Erase".

☞ SPECIAL MODES (page 54)

☞Sort mode (page 43)

☞Group mode (page 43) ☞Offset function (page 43)

☞Punch function (page 45)

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Number of copies (sets) setting

2-Sided Copy

Original

A4

Plain

1.

A4

2.

A4R

3.

B4

4.

A3

A4

Set the number of copies (number of sets).

Document filing settings

0

2-Sided Copy

Output

Special Modes

File

Quick File

Select document filing settings. For more information on the document filing function, see the Document Filing Guide.

9

Start copying.

Start scanning the original(s) and making copies.

Start colour copying. Start black and

white copying.

When one or more special modes are selected, the key appears in the base screen. Touch the key to display a list of the selected special modes. This lets you check what special modes are selected and the settings of each mode.

To cancel all settings, press the [CLEAR ALL] key ( ).

When the [CLEAR ALL] key ( ) is pressed, all settings selected to that point are cleared and you will return to the base screen.

To stop scanning of the original and copying, press the [STOP] key ( ).

When the [STOP] key ( ) is pressed, a message will appear asking you if you want to cancel the job. Touch the [Yes] key in the message screen.

10

MAKING COPIES

11

USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES

This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder.

Place the originals face up in the

Indicator line

1

document feeder tray with the edges aligned evenly.

Place the originals face up. Insert the originals all the way into the document feeder tray. The stack must not be higher than the indicator line.

2

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Make sure that the automatically selected paper size is the same size as the original.

The selected tray is highlighted. You can also copy onto paper that is a different size than the original.

(A)

• Depending on the size of the placed original, there may be cases where the same size of paper as the original is not selected automatically. In this event, change the paper size manually.

• To change the paper size selection, touch the [Job Detail Settings] key and then the [Paper Select] key, or touch the paper size display (A). The following screen appears when the [Paper Select] key or the paper size display (A) is touched. Touch the tray key that has the desired paper size and then touch the [OK] key.

Paper Select

A4

A4R

B4

A3

Plain

A4

Plain

OK

3

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Check the colour mode.

The currently selected colour mode appears. To change the colour mode, touch the [Colour Mode] key, touch the [Full Colour] key, [Auto] key, [Single Colour] key or [2 Colour] key, and touch the [OK] key.

☞ COPY COLOUR MODES (page 21)

Full Colour: The original is copied in full colour. Auto: Colour or black and white is automatically selected when

the original is scanned. Single Colour: The original is copied in the selected colour only. 2 Colour: Only the red areas of the original are changed to the

selected colour; colours other than red are scanned in black.

11

4

7

Set the number of copies (sets) with the numeric keys.

2-Sided Copy

• Up to 999 can be set.

• A single copy can be made even if "0" appears for the number of copies.

If an incorrect number of copies is set...

Press the [CLEAR] key ( ) and then enter the correct number.

Press the [COLOUR START] key ( )

or

or the [BLACK & WHITE START] key ().

5

Even if a colour mode is selected, copying will take place in black and white if the [BLACK & WHITE START] key ( ) is pressed.

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

MAKING A COPY USING THE DOCUMENT GLASS

To make a copy of a book or other thick original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass.

Original size detector

Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.

Document glass scale

mark

Document glass scale

mark

1

A5 or 5-1/2" x 8-1/2"

B4 or 8-1/2" x 14"

B5

A4 or 8-1/2" x 11"

• Align the corner of the original with the tip of the arrow mark on the document glass scale.

• Place the original in the appropriate position for its size as

shown above.

Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size.

A3 or 11" x 17"

A4R or 8-1/2" x 11"R

B5R

12

2

7

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Make sure that the automatically selected paper size is the same size as the original.

The selected tray is highlighted. You can also copy onto paper that is a different size than the original.

(A)

• Depending on the size of the placed original, there may be cases where the same size of paper as the original is not selected automatically. In this event, change the paper size manually.

• To change the paper size selection, touch the [Job Detail Settings] key and then the [Paper Select] key, or touch the paper size display (A). The following screen appears when the [Paper Select] key or the paper size display (A) is touched. Touch the tray key that has the desired paper size and then touch the [OK] key.

Paper Select

A4

A4R

B4

A3

Plain

A4

Plain

OK

3

4

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Original

A4

Plain

1.

A4

2.

A4R

3.

B4

4.

A3

A4

2-Sided Copy

0

2-Sided Copy

Output

Special Modes

File

Quick File

Check the colour mode.

The currently selected colour mode appears. To change the colour mode, touch the [Colour Mode] key, touch the [Full Colour] key, [Auto] key, [Single Colour] key or [2 Colour] key, and touch the [OK] key.

☞ COPY COLOUR MODES (page 21)

Full Colour: The original is copied in full colour. Auto: Colour or black and white is automatically selected when

the original is scanned. Single Colour: The original is copied in the selected colour only. 2 Colour: Only the red areas of the original are changed to the

selected colour; colours other than red are scanned in black.

Set the number of copies (sets) with the numeric keys.

• Up to 999 can be set.

• A single copy can be made even if "0" appears for the number of copies.

If an incorrect number of copies is set...

Press the [CLEAR] key ( ) and then enter the correct number.

13

5

6

Press the [COLOUR START] key ( )

or

or the [BLACK & WHITE START] key ().

Scanning begins. If group copy is selected, copying begins. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.

Even if a colour mode is selected, copying will take place in black and white if the [BLACK & WHITE START] key ( ) is pressed.

Remove the original and place the next original, and then press the [COLOUR

or

START] key ( ) or the [BLACK & WHITE START] key ( ).

If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals. Repeat this step until all originals have been scanned.

7

Place next original. Press [Start]. When finished, press [Read-End].

Read-End

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

Touch the [Read-End] key.

14

AUTOMATIC 2-SIDED COPYING

11

USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES

The following 2-sided copying can be performed automatically. The originals and paper are turned over automatically, allowing easy 2-sided copying.

Originals

Copies

Automatic 2-sided copying of 1-sided originals

Indicator line

1

Ready to scan for copy.

2

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

Originals

Copies

Automatic 2-sided copying of 2-sided originals

Place the originals face up in the document feeder tray with the edges aligned evenly.

Place the originals face up. Insert the originals all the way into the document feeder tray. The stack must not be higher than the indicator line.

Touch the [2-Sided Copy] key.

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Originals

Copies

1-sided copying of 2-sided originals

3

2-Sided Copy

OK

Select the 2-sided copy mode.

Touch the key of the 2-sided copy mode that you wish to use.

: Automatic 2-sided copying of 1-sided originals

: Automatic 2-sided copying of 2-sided originals

: 1-sided copying of 2-sided originals

When making automatic 2-sided copies of a 1-sided A3 (11" x 17") or B4 (8-1/2" x 14") size portrait original, or when you wish to vertically invert the reverse side of a 2-sided original, touch the [Binding Change] key.

☞ Using the [Binding Change] key (page 17)

2-Sided Copy

OK

Binding

Change

15

4

2-Sided Copy

OK

Binding

Change

Touch the [OK] key.

5

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Make sure that the automatically selected paper size is the same size as the original.

The selected tray is highlighted. You can also copy onto paper that is a different size than the original.

(A)

• The 2-sided copy setting appears at the top of the paper size display (A).

• Depending on the size of the placed original, there may be cases where the same size of paper as the original is not selected automatically. In this event, change the paper size manually.

• To change the paper size selection, touch the [Job Detail Settings] key and then the [Paper Select] key, or touch the paper size display (A). The following screen appears when the [Paper Select] key or the paper size display (A) is touched. Touch the key of the tray that has the desired paper size and then touch the [OK] key.

Paper Select

A4

A4R

B4

A3

Plain

A4

Plain

OK

6

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Check the colour mode.

The currently selected colour mode appears. To change the colour mode, touch the [Colour Mode] key, touch the [Full Colour] key, [Auto] key, [Single Colour] key or [2 Colour] key, and touch the [OK] key.

☞ COPY COLOUR MODES (page 21)

Full Colour: The original is copied in full colour. Auto: Colour or black and white is automatically selected when

the original is scanned. Single Colour: The original is copied in the selected colour only. 2 Colour: Only the red areas of the original are changed to the

selected colour; colours other than red are scanned in black.

16

7

8

Set the number of copies (sets) with the numeric keys.

2-Sided Copy

• Up to 999 can be set.

• If you are only making a single copy, the copy can be made with the copy number display showing "0".

If an incorrect number of copies is set...

Press the [CLEAR] key ( ) and then enter the correct number.

Press the [COLOUR START] key ( )

or

or the [BLACK & WHITE START] key ().

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

Using the [Binding Change] key

Originals Binding Change is used Binding Change is not used

A

12

A

The reverse side is upside down.

A

Select this when the pages will be bound into a tablet.

3

A

The reverse side is not upside down.

Select this when the pages will be bound into a booklet.

17

AUTOMATIC 2-SIDED COPYING USING THE

Original

C

DOCUMENT GLASS

The following 2-sided copying can be performed automatically. The paper is turned over automatically, allowing easy 2-sided copying.

1

s

opies

Automatic 2-sided copying of 1-sided originals

Original size detector

Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.

Document glass scale

mark

A5 or 5-1/2" x 8-1/2"

B5

A4 or 8-1/2" x 11"

B4 or 8-1/2" x 14"

A3 or 11" x 17"

Document glass scale

mark

A4R or 8-1/2" x 11"R

B5R

2

• Align the corner of the original with the tip of the arrow mark on the document glass scale.

• Place the original in the appropriate position for its size as

shown above.

Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size.

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Touch the [2-Sided Copy] key.

18

3

2-Sided Copy

OK

Touch the [1-Sided to 2-Sided] key.

The [2-Sided to 2-Sided] key and [2-Sided to 1-Sided] key cannot be used when copying from the document glass.

4

5

2-Sided Copy

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

OK

Binding

Change

0

2-Sided Copy

Output

Special Modes

File

Quick File

Touch the [OK] key.

Make sure that the automatically selected paper size is the same size as the original.

The selected tray is highlighted. You can also copy onto paper that is a different size than the original.

(A)

• The "1-Sided to 2-Sided" copy setting appears at the top of the paper size display (A).

• Depending on the size of the placed original, there may be cases where the same size of paper as the original is not selected automatically. In this event, change the paper size manually.

• To change the paper size selection, touch the [Job Detail Settings] key and then the [Paper Select] key, or touch the paper size display (A). The following screen appears when the [Paper Select] key or the paper size display (A) is touched. Touch the tray key that has the desired paper size and then touch the [OK] key.

Paper Select

A4

A4R

B4

A3

Plain

A4

Plain

OK

6

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Check the colour mode.

The currently selected colour mode appears. To change the colour mode, touch the [Colour Mode] key, touch the [Full Colour] key, [Auto] key, [Single Colour] key or [2 Colour] key, and touch the [OK] key.

☞ COPY COLOUR MODES (page 21)

Full Colour: The original is copied in full colour. Auto: Colour or black and white is automatically selected when the

original is scanned. Single Colour: The original is copied in the selected colour only. 2 Colour: Only the red areas of the original are changed to the

selected colour; colours other than red are scanned in black.

19

7

8

Set the number of copies (sets) with the numeric keys.

2-Sided Copy

• Up to 999 can be set.

• A single copy can be made even if "0" appears for the number of copies.

If an incorrect number of copies is set...

Press the [CLEAR] key ( ) and then enter the correct number.

Press the [COLOUR START] key ( )

or

or the [BLACK & WHITE START] key ().

Scanning begins. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.

9

10

or

Place next original. Press [Start]. When finished, press [Read-End].

Read-End

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

Remove the original and place the next original, and then press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).

If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals. Repeat this step until all originals have been scanned.

Touch the [Read-End] key.

20

COPY COLOUR MODES

11

This section explains how to select the colour mode. For a colour original, set the colour mode to Full Colour. If colour originals and black and white originals are mixed together, set the colour mode to Auto.

Full Colour

The original is copied in full colour.

The original is copied in the selected colour only.

Single Colour

All colours in the original are changed to the selected colour, which can be selected from red, green, blue, cyan, magenta, or yellow.

Only the red areas of the original are changed to the selected colour; colours other than red are

2 Colour

copied in black. This lets you make copies that are more expressive than black and white copies. Red, green, blue, cyan, magenta, or yellow can be selected.

A colour original is normally copied in Full Colour mode when the [COLOUR START] key ( ) is pressed.

Auto

However, if colour originals and black and white originals are mixed together, follow the steps below to set the colour mode to [Auto]. The discrimination point for detecting whether originals are colour or black and white can be set using "Detect Standard in Auto Colour Mode" in the system settings (administrator).

SELECTING THE COLOUR MODE

Place the original.

Place the original face up in the document feeder tray, or face down on the document glass.

1

2

3

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Colour Mode

Full Colour

Auto

Original

1.

A4

2.

A4R

3.

B4

4.

A3

Single Colour

2 Colour

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

OK

Touch the [Colour Mode] key.

Set the colour mode.

(1) Select the colour mode.

(2) Touch the [OK] key.

(1) (2)

When auto mode is used, there may be some originals for which the mode is not correctly switched between full colour mode and black and white mode. In this event, press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ) as appropriate to manually switch between colour copying and black and white copying.

21

4

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

Even if a colour mode is selected, copying will take place in black and white if the [BLACK & WHITE START] key ( ) is pressed.

System Settings (Administrator): Detect Standard in Auto Colour Mode

When the colour mode is set to auto, the discrimination point for detecting whether originals are colour or black and white can be set to one of 5 levels.

Selecting single colour copying

Press the [COLOUR START] key ( ).

Scanning begins.

• If the originals were placed in the document feeder tray, the originals are copied.

• If you are using the document glass, copy each page one page at a time.

When [Single Colour] is selected for the colour mode, the following screen appears. Touch the desired colour and touch the [OK] key.

Colour Mode

Single Colour

R(Red)

C(Cyan)

G(Green)

M(Magenta)

Y(Yellow)

OK

B(Blue)

Selecting 2 colour copying

When [2 Colour] is selected for the colour mode, the following screen appears. Touch the desired colours and touch the [OK] key.

Colour Mode

2 Colour

Select a colour other than black.

R(Red)

C(Cyan)

G(Green)

M(Magenta)

Y(Yellow)

OK

B(Blue)

22

CHANGING THE EXPOSURE AND

11

EXPOSURE MODE

The exposure level and exposure mode can be selected to obtain a clear copy.

AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND EXPOSURE MODE

Automatic exposure adjustment operates by default to automatically adjust the exposure level and mode as appropriate for the original being copied. ("Auto" is displayed.) When a black and white or full colour copy is made, the exposure is automatically adjusted to obtain the best image quality.

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

2-Sided Copy

Special Modes

Quick File

0

Output

File

SELECTING THE EXPOSURE MODE AND MANUALLY ADJUSTING THE EXPOSURE LEVEL

To select the exposure mode, or to manually adjust the exposure level, follow the steps below.

Place the original.

Place the original face up in the document feeder tray, or face down on the document glass.

1

2

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

2-Sided Copy

Output

Special Modes

File

Quick File

Touch the [Exposure] key.

23

Exposure

Manual

Auto

Text/

Prtd.Photo

Printed

Photo

Text

Text/Photo

Photo

OK

1/2

Select the exposure mode.

Touch the appropriate original type key to select the exposure mode.

Exposure

Manual

● Selecting the exposure mode

Mode Description

Auto

3

Te xt

Text/Prtd. Photo

Text/Photo

Printed photo

Photo

Map

OK

Map

Light

Original

2/2

Normally this setting is selected. When a black and white or full colour copy is made, the exposure is automatically adjusted to obtain the best image quality.

Use this mode for regular text documents.

This mode provides the best balance for copying an original which contains both text and printed photographs, such as a magazine or catalogue.

This mode provides the best balance for copying an original which contains both text and photographs, such as a text document with a photo pasted on.

This mode is best for copying printed photographs, such as photos in a magazine or catalogue.

Use this mode to copy photos.

This mode is best for copying the light colour shading and fine text found on most maps.

Light Original

Use this mode for originals with light pencil writing.

If [Auto] is selected but the darkness or lightness of the image does not seem quite right...

If the image seems too light or too dark when [Auto] is selected, the exposure level can be adjusted using "Copy Exposure Adjustment" in the system settings (administrator).

24

4

Exposure

Copy of Copy

Colour Tone Enhancement

Manual

Auto

Text/

Prtd.Photo

Printed

Photo

Text/Photo

Photo

Text

OK

1/2

Adjust the exposure level.

Touch the key to make the copy darker. Touch the key to make the copy lighter.

• Using a copy or printed page as an original When using a copy or printed page from the machine as an original, touch the [Copy of Copy] checkbox so that a checkmark appears. When [Copy of Copy] is selected, only [Text], [Printed Photo], or [Text/Prtd.Photo] can be selected for the exposure mode.

• To enhance the colour of a colour copy... Touch the [Colour Tone Enhancement] checkbox so that a checkmark appears.

• Exposure levels when [Text] is selected: 1 to 2: Dark originals such as a newspaper 3: Normal density originals 4 to 5: Originals written in pencil or light coloured text

• Restrictions when Colour Tone Enhancement is selected When [Colour Tone Enhancement] is selected in step 4, the following functions cannot be used:

• [Copy of Copy]

• [Auto] or [Light Original] exposure

• [Intensity] in the special modes

• [2 colour] or [Single Colour] in the colour mode

Press the [COLOUR START] key ( )

or

or the [BLACK & WHITE START] key ().

Scanning begins.

• If the originals were placed in the document feeder tray, the

• If you placed the original on the document glass, scan each

5

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

System Settings (Administrator): Copy Exposure Adjustment

The exposure level used for automatic exposure adjustment can be adjusted.

originals are copied.

page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.

25

REDUCTION/ENLARGEMENT/ZOOM

11

2-Sided Copy

Output

Special Modes

File

Quick File

Full Colour

Colour Mode

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Plain

A4

AUTOMATIC RATIO SELECTION (Auto Image)

This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. The reduction or enlargement ratio is selected automatically based on the original size and the selected paper size.

Place the original.

Place the original face up in the document feeder tray, or face down on the document glass.

1

Automatic ratio selection cannot be used if the original size or paper size is a non-standard size. If the original size is a non-standard size, automatic ratio selection cannot be used unless the original size is entered manually.

2

3

4

Auto

Original

(1)

Paper Select

A4

A4R

B4

A3

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Auto

Image

Auto A4

Paper Select

Special Modes

Plain

1.

A4

2.

A4R

3.

B4

4.

A3

Original

A4

Plain

A4

Plain

A4

(2)

2-Sided Copy

Output

Special Modes

File

Quick File

Open the paper settings screen.

(1) Touch the [Job Detail Settings] key.

(2) Touch the [Paper Select] key.

OK

(2)(1)

0

Set the paper size.

(1) Touch the tray that has the desired paper

size.

(2) Touch the [OK] key.

When the [OK] key is touched, you will return to the job detail setting screen. Touch the [Job Detail Settings] key to return to the base screen of copy mode.

Touch the [Auto Image] key.

A suitable ratio for the original size and the selected paper size will be selected. (The selected ratio will appear in the ratio display.)

If the message "Rotate original from to " is displayed, change the orientation of the original as indicated in the message.

26

5

11

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

• To cancel automatic ratio selection... Touch the [Auto Image] key so that it is no longer highlighted.

• To return the ratio to 100%... To return the ratio setting to 100%, touch the [Copy Ratio] key to display the ratio menu and then touch the [100%] key.

or

Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ().

Scanning begins.

• If the originals were placed in the document feeder tray, the originals are copied.

• If you placed the original on the document glass, scan each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.

MANUALLY SELECTING THE RATIO (Preset ratios/Zoom)

The enlargement and reduction keys can be used to select five preset ratios each (from a maximum of 400% to a minimum of 25%). In addition, the zoom keys can be used to select any ratio from 25% to 400% in increments of 1%.

Place the original.

Place the original face up in the document feeder tray, or face down on the document glass.

1

When the automatic document feeder is used, the ratio selection range is 25% to 200%.

2

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Touch the [Copy Ratio] key.

27

Touch the [Menu] key to select copy

2-Sided Copy

Output

Special Modes

File

Quick File

Full Colour

Colour Mode

Auto

Exposure

70%

Copy Ratio

Job Detail

Settings

Plain

A4

ratio menu " " or " ".

● Menu

3

Copy Ratio

B4

B5

70%

A4

A3

A5

B5

81%

A4

B4

B5

A4

86%

A3 B4

Auto Image XY ZoomMenu

100

Zoom

100%

%

1 2

B5 B4

A5 A4

B5 A4 A3

OK

A4

115%

A3

B5

122%

B4

141%

• Enlarge keys: 115%, 122% and 141% (for the AB system). 121% and 129% (for the inch system).

• Reduction keys: 70%, 81% and 86% (for the AB system). 77% and 64% (for the inch system).

• Full size key: 100%

● Menu

Copy Ratio

Auto Image

100

%

Menu

Zoom

100%

1 2

50%25% 400%

150%75% 350%

200%

300%

OK

XY Zoom

(A)

Keys marked (A)

The keys marked (A) can be set to show any ratio using "Add or Change Extra Preset Ratios" in the system settings (administrator).

• Enlargement keys (2 to 4 ratios) 200%, 400%, any ratio (max. of two)

• Reduction keys (2 to 4 ratios) 25%, 50%, any ratio (max. of two)

• Full size key 100%

4

5

Copy Ratio

B4

B5

70%

A4

A3

A5

B5

81%

A4

B4

B5

A4

86%

A3 B4

Auto Image XY ZoomMenu

70

Zoom

100%

%

1 2

B5 B4

A5 A4

B5 A4 A3

OK

A4

115%

A3

B5

122%

B4

141%

Touch a preset ratio key and zoom key to select the desired ratio and touch the [OK] key.

After touching the [OK] key, make sure that a paper size suitable for the ratio is selected.

• To quickly select a ratio, touch a reduction or enlargement key to select a ratio close to the desired ratio and then use the zoom keys for fine adjustment.

• The zoom keys can be used to select any ratio from 25% to 400% in increments of 1%.

• Touch the key to increase the ratio, or the key to decrease the ratio. (If you continue to touch the

/ key, the ratio will change automatically. After 3 seconds, the ratio will change rapidly.)

• If the message "Image is larger than the copy paper." appears when an enlargement ratio is selected, the image may not fit on the paper.

(B)

Auto

Original Paper Select

Auto A4

Special Modes

Touch the [Job Detail Settings] key and make sure that a suitable paper size is selected for the ratio.

If "Auto" appears in the [Paper Select] key (B), auto paper selection is enabled. If auto paper selection is not enabled, select the paper size manually.

28

Press the [COLOUR START] key ( )

or

or the [BLACK & WHITE START] key ().

Scanning begins.

• If the originals were placed in the document feeder tray, the originals are copied.

• If you placed the original on the document glass, scan each

6

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

To return the ratio to 100%...

To return the ratio setting to 100%, touch the [Copy Ratio] key to display the ratio menu and then touch the [100%] key.

System Settings (Administrator): Add or Change Extra Preset Ratios

Two enlargement preset ratios (101% to 400%) and two reduction preset ratios (25% to 99%) can be added. An added preset ratio can also be changed.

page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.

29

ENLARGING/REDUCING THE LENGTH AND WIDTH

11

SEPARATELY (XY Zoom)

The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 25% to 400% in increments of 1%.

When 50% is selected for the horizontal ratio and 70% is selected for the vertical ratio

1

2

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

Originals

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Copies

Place the original.

Place the original face up in the document feeder tray, or face down on the document glass.

Touch the [Copy Ratio] key.

3

4

Copy Ratio

B4

B5

70%

A4

A3

A5

B5

81%

A4

B4

B5

A4

86%

A3 B4

Auto Image XY ZoomMenu

Copy Ratio

70%

64%

50%

100

%

Zoom

100%

1 2

X

100

Y

100

Zoom

100%

B5 B4

A5 A4

B5 A4 A3

%

OK

A4

115%

A3

B5

122%

B4

141%

OK

141%

200%

400%

XY ZoomCancel

Touch the [XY Zoom] key.

Touch the [X] key.

The initial state of the [X] key is selected (highlighted), so this step is normally not necessary. Touch the [X] key only if it is not highlighted.

30

5

Plain

4

(A) (B)

Copy Ratio

70%

64%

50%

X

100

%

Y

Zoom

100%

OK

141%

200%

400%

XY ZoomCancel

Touch one of the preset ratio keys (A) and the zoom keys (B) to set the horizontal (X) ratio.

(A) A preset ratio key will not become highlighted when

touched.

(B) The zoom keys can be touched to set the ratio from 25% to

400% in increments of 1%.

To quickly select a ratio, touch a preset ratio key (A) to select a ratio close to the desired ratio and then use the zoom keys (B) for fine adjustment.

6

7

8

Copy Ratio

70%

64%

50%

Copy Ratio

70%

64%

50%

X

Y

Zoom

100%

50

100

%

(B)(A)

X

50

%

Y

100

%

Zoom

100%

Cancel

141%

200%

400%

XY ZoomCancel

141%

200%

400%

XY Zoom

OK

Touch the [Y] key.

Touch one of the preset ratio keys (A)

OK

and the zoom keys (B) to set the vertical (Y) ratio.

(A) A preset ratio key will not become highlighted when

touched.

(B) The zoom keys can be touched to set the ratio from 25% to

400% in increments of 1%.

If needed, you can touch the [X] key once again to readjust the X zoom.

Copy Ratio

70%

64%

50%

X

Y

Zoom

100%

Cancel

50

70

%

141%

200%

400%

XY Zoom

OK

Touch the [OK] key.

9

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

X 50% Y 70%

Copy Ratio

(C)

Auto

Original Paper Select

Auto A4

Special Modes

2-Sided Copy

Output

Special Modes

File

Quick File

Touch the [Job Detail Settings] key and make sure that a suitable paper size is selected for the ratio.

If "Auto" appears in the [Paper Select] key (C), auto paper selection is enabled. If auto paper selection is not enabled, select the paper size manually.

31

Press the [COLOUR START] key ( )

or

or the [BLACK & WHITE START] key ().

Scanning begins.

• If the originals were placed in the document feeder tray, the originals are copied.

• If you placed the original on the document glass, scan each

10

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

When the automatic document feeder is used, the vertical and horizontal ratio selection ranges are both 25% to 200%.

To cancel an XY zoom setting...

To cancel an XY Zoom setting, touch the [XY Zoom] key or the [Cancel] key.

page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.

32

ORIGINAL SIZES

2-Sided Copy

Output

Special Modes

File

Quick File

Full Colour

Colour Mode

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Plain

A4

CHECKING THE ORIGINAL SIZE

When the original is placed, the original size is automatically detected and displayed in the base screen. If [Auto] appears in the [Original] key that is displayed when the [Job Detail Settings] key is touched, the size of the placed original is automatically detected. (Automatic original detection function)

Example of base screen

The original size is displayed. An icon shows the

Example of the [Original] key display

(B)

orientation of the original. If the original size is not a standard size, it will not be automatically detected. In this case, specify the original size.

(A)

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

2-Sided Copy

Special Modes

Quick File

0

Output

File

Auto

Original

Auto A4

Paper Select

Special Modes

(A) The original size is displayed. (B) "Auto" appears when the automatic original detection function is operating.

List of original size detector settings

The standard sizes are set in "Original Size Detector Setting" in the system settings (administrator). The factory default setting is "AB-1 (Inch-1)".

Detectable original sizes

Selections

Document glass

Document feeder tray (automatic document feeder)

AB-1 A3, A4, A4R, A5, B4, B5, B5R A3, A4, A4R, A5, B4, B5, B5R, 8-1/2" x 11",

8-1/2" x 14", 11" x 17"

AB-2 A3, A4, A4R, A5, B5, B5R, 216 mm x 330 mm

(8-1/2" x 13")

A3, A4, A4R, A5, B4, B5, B5R, 8-1/2" x 11", 11" x 17", 216 mm x 330 mm (8-1/2" x 13")

AB-3 A4, A4R, A5, B4, 8K, 16K, 16KR A3, A4, A4R, A5, B4, 8K, 16K, 16KR, 8-1/2" x 11",

11" x 17", 216 mm x 330 mm (8-1/2" x 13")

Inch-1 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,

5-1/2" x 8-1/2"

Inch-2 11" x 17", 8-1/2" x 13" (216 mm x 330 mm),

8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2"

11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", A4, A3

11" x 17", 8-1/2" x 13" (216 mm x 330 mm), 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", A4, A3

• When the automatic original detection function is operating and the original is a non-standard size (an inch size or special size), the closest standard size may be displayed or the original size may not appear. In this event, manually set the correct original size.

☞ SPECIFYING THE ORIGINAL SIZE (page 35)

• When placing a non-standard size original on the document glass, you can make it easier for the size to be detected by placing a blank sheet of A4, B5 (8-1/2" x 11", 5-1/2" x 8-1/2"), or other standard size of paper on top of the original.

33

Standard original placement orientations

Place originals in the document feeder tray or on the document glass so that the top and bottom of the original are oriented as shown below. If originals are placed in the wrong orientation, staples will be incorrectly positioned and some special features may not give the expected result. For more information on placing the original, see "3. ORIGINAL" in the User's Guide.

[Example 1]

Document glassDocument feeder tray

Place the original with the corners

[Example 2]

abc

aligned here.

Document glassDocument feeder tray

abc

Place the original with the corners aligned here.

abc

Automatic copy image rotation (Rotation Copy)

If the orientation of the original and paper are different, the original image will be automatically rotated 90º to match the paper. (When an image is rotated, a message will be displayed.)

[Example]

The image is rotated 90 degreesOrientation of placed original Orientation of paper

The original seen from behind

The paper seen from behind

This function operates in either auto paper selection mode or auto image mode. Rotation can be disabled using "Rotation Copy Setting" in the system settings (administrator).

34

SPECIFYING THE ORIGINAL SIZE

2-Sided Copy

Output

Special Modes

File

Quick File

Full Colour

Colour Mode

Auto

Exposure

100%

Copy Ratio

Plain

A4

When the original size is a non-standard size or is not detected correctly, manually specify the original size.

1

2

3

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Original

A5 B5R B4

A5R A4

B5 A4R

Standard Size Size Input

Original

AB Inch

Auto

1.

A4

2.

A4R

3.

B4

4.

A3

Auto A4

Paper Select

Special Modes

Original

(1)

A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

(2)

OK

Auto

Manual

Custom

Size

Touch the [Job Detail Settings] key.

Touch the [Original] key.

Specify the original size.

● Specifying an AB original size

(1) Touch the appropriate original size key.

(2) Touch the [OK] key.

(1)

Original

5 x8 R

AB Inch

1

/

2

8 x13(216x330)

8 x11R

1 / 2

8 x14

1

/

2

1

/

2

/

5 x8 11x17

2

1

/

2

1

/

8 x11

2

Standard Size Size Input

(2)

(3)

OKOK

Auto

Manual

Custom

Size

● Specifying an inch original size

(1) Touch the [AB Inch] key.

(2) Touch the appropriate original size key.

(3) Touch the [OK] key.

35

● Specifying a non-standard original size

Original

X

Y

Standard Size Size Input

420

297

(64 432) mm

(64 297) mm

(2), (3) (1)

(4)

OKOK

Auto

Manual

Custom

Size

(1) Touch the [Size Input] tab.

(2) Enter the X (horizontal) dimension of the

original.

With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. When the document glass is used, a dimension from 64 mm to 432 mm (2-1/2" to 17") can be entered. When an automatic document feeder is installed, a dimension from 140 mm to 432 mm (5-1/2" to 17") can be entered. If the length or width of the original is less than 140 mm (5-1/2"), use the document glass.

(3)

Enter the Y (vertical) dimension of the original.

Touch the [Y] key and enter the Y (vertical) dimension of the original with the keys. When the document glass is used, a dimension from 64 mm to 297 mm (2-1/2" to 11-5/8") can be entered. When an automatic document feeder is installed, a dimension from 131 mm to 297 mm (5-1/8" to 11-5/8") can be entered. If the length or width of the original is less than 131 mm (5-1/8"), use the document glass.

(4) Touch the [OK] key.

When the [OK] key is touched, you will return to the job detail setting screen. Touch the [Job Detail Settings] key to return to the base screen of copy mode.

4

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

X 420

0

Y 297

Plain

A4

2-Sided Copy

Output

Special Modes

File

Quick File

Manual

1.

A4

2.

A4R

3.

B4

4.

A3

Verify that the correct original size is entered.

• Make sure that the entered numbers appear in the [Original] key. If the numbers are not correct, touch the [Original] key again and enter the correct numbers.

• If the correct numbers appear, touch the [Job Detail Settings] key to return to the base screen of copy mode. The original size display in the base screen will show "Manual".

STORING FREQUENTLY USED ORIGINAL SIZES

You can save special original sizes that you frequently use. This section explains how to store, call up, change, and delete special original sizes.

Storing original sizes

Up to 9 special original sizes can be stored.

1

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Touch the [Job Detail Settings] key.

36

2

2-Sided Copy

Output

Special Modes

File

Quick File

Full Colour

Colour Mode

Auto

Exposure

100%

Copy Ratio

Plain

A4

Job Detail

Settings

Auto

Original

Auto A4

Paper Select

Special Modes

Touch the [Original] key.

3

4

5

Original

X254 Y210mm

AB Inch

A5 B5R B4

A5R A4

B5 A4R

Standard Size Size Input

Recall Store/Delete

(2) (1)

Original

X

Y

Recall Store/Delete

420

297

(64 432) mm

(64 297) mm

(1), (2)

A3

Cancel

OK

Auto

Manual

Custom

Size

OK

Auto

Manual

Custom

Size

Touch the [Custom Size] key.

Select a key for storing a custom original size.

(1) Touch the [Store/Delete] tab.

(2) Touch a key for storing a custom original

size.

Touch a key that does not show a size ( ).

OK

Auto

Manual

Custom

Size

Enter the original size.

(1) Enter the X (horizontal) dimension of the

original.

With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. A

(3)

dimension from 64 mm to 432 mm (2-1/2" to 17") can be entered.

(2) Enter the Y (vertical) dimension of the

original.

Touch the [Y] key and enter the Y (vertical) dimension of the original with the keys. A dimension from 64 mm to 297 mm (2-1/2" to 11-5/8") can be entered.

(3) Touch the [OK] key.

Touch the [OK] key.

37

6

Original

X254 Y210mm

Recall

X420 Y297mm

Store/Delete

OKOK

Auto

Manual

Custom

Size

The stored original size will be retained even if an interruption in the power supply occurs.

To cancel the operation...

Press the [CLEAR ALL] key ( ).

Using a stored original size

2-Sided Copy

Output

Special Modes

File

Quick File

Full Colour

Colour Mode

Auto

Exposure

100%

Copy Ratio

Plain

A4

1

2

3

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Original

A5 B5R B4

A5R A4

B5 A4R

Standard Size Size Input

Original

AB Inch

Auto

1.

A4

2.

A4R

3.

B4

4.

A3

Auto A4

Paper Select

Special Modes

Original

A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

OK

Auto

Manual

Custom

Size

Touch the [Job Detail Settings] key.

Touch the [Original] key.

Touch the [Custom Size] key.

Original

X254 Y210mm

4

Recall Store/Delete

(2) (1)

To cancel the operation...

Press the [CLEAR ALL] key ( ).

(3)

OK

Auto

Manual

Custom

Size

Call up the stored original size.

(1) Touch the [Recall] tab.

(2) Touch the key of the original size that you

wish to call up.

(3) Touch the [OK] key.

38

Changing a stored original size

2-Sided Copy

Output

Special Modes

File

Quick File

Full Colour

Colour Mode

Auto

Exposure

100%

Copy Ratio

Plain

A4

1

2

3

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Original

A5 B5R B4

A5R A4

B5 A4R

Standard Size Size Input

Original

AB Inch

Auto

1.

A4

2.

A4R

3.

B4

4.

A3

Auto A4

Paper Select

Special Modes

Original

A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

OK

Auto

Manual

Custom

Size

Touch the [Job Detail Settings] key.

Touch the [Original] key.

Touch the [Custom Size] key.

4

5

Original

X254 Y210mm

Recall Store/Delete

(1)(2)

A custom size has already been stored in this location.

Cancel Delete Amend

OK

Auto

Manual

Custom

Size

Select the original size key that you wish to change.

(1) Touch the [Store/Delete] tab.

(2) Touch the original size key that you wish to

change.

Touch the key ( ) that shows the original size that you wish to change.

X254 Y210mm

Touch the [Amend] key.

39

6

Original

X

Y

Cancel

420

297

(64 432) mm

(64 297) mm

X

Y

Recall Store/Delete

(1), (2)

OK

Auto

Manual

Custom

Size

Change the original size.

(1) Enter the X (horizontal) dimension of the

original.

With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. A

(3)

dimension from 64 mm to 432 mm (2-1/2" to 17") can be entered.

(2) Enter the Y (vertical) dimension of the

original.

Touch the [Y] key and enter the Y (vertical) dimension of the original with the keys. A dimension from 64 mm to 297 mm (2-1/2" to 11-5/8") can be entered.

(3) Touch the [OK] key.

Original

X420 Y297mm

7

Recall

To cancel the operation...

Press the [CLEAR ALL] key ( ).

Store/Delete

OKOK

Auto

Manual

Custom

Size

Touch the [OK] key.

40

Deleting a stored original size

2-Sided Copy

Output

Special Modes

File

Quick File

Full Colour

Colour Mode

Auto

Exposure

100%

Copy Ratio

Plain

A4

1

2

3

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Original

A5 B5R B4

A5R A4

B5 A4R

Standard Size Size Input

Original

AB Inch

Auto

1.

A4

2.

A4R

3.

B4

4.

A3

Auto A4

Paper Select

Special Modes

Original

A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

OK

Auto

Manual

Custom

Size

Touch the [Job Detail Settings] key.

Touch the [Original] key.

Touch the [Custom Size] key.

4

5

6

Original

X254 Y210mm

Original

Recall Store/Delete

(1)(2)

A custom size has already been stored in this location.

Cancel Delete Amend

Recall

Store/Delete

OK

Auto

Manual

Custom

Size

OKOK

Auto

Manual

Custom

Size

Select the original size key that you wish to delete.

(1) Touch the [Store/Delete] tab.

(2) Touch the original size key that you wish to

delete.

Touch the key ( ) that shows the original size that you wish to delete.

X254 Y210mm

Touch the [Delete] key.

Touch the [OK] key.

To cancel the operation...

Press the [CLEAR ALL] key ( ).

41

OUTPUT

To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, staple sort, saddle stitch, and punch. All settings are explained in this section based on the assumption that a saddle stitch finisher, punch module and right tray are installed.

Output

Sort

Staple

Sort

Group

(1) [Group] key

This is used to group copies by page.

☞ Group mode (page 43)

(2) [Staple Sort] key

This is used to sort the output into sets, staple each set, and deliver the sets to the tray. (Note that the sets will not be offset in the output tray.) When this function is selected, three keys will appear for selecting the staple position.

☞ Staple sort function / Saddle stitch function (page 44)

(3) [Sort] key

This is used to sort (collate) output into sets.

☞ Sort mode (page 43)

(4) Output display

An icon will appear to indicate the output mode.

(5) [Offset Tray] key ([Centre Tray] key*)

This is used to offset each set of output from the previous set in the offset tray (centre tray). The [Offset Tray] key is automatically selected when the [Staple Sort] key is selected. * When only a right tray is installed, this appears as the

"Centre tray".

(4) (6)

(5)(3)(2)(1)

Offset Tray

Offset

Right Tray

(8)

(6) [Right Tray] key

Select this key to have output delivered to the right tray. When the right tray is selected, offset, staple sort, saddle stitch, and punch cannot be selected.

(7) [OK] key

Touch this key to close the output screen and return to the base screen.

(8) [Offset] key

This is used to offset each set of output from the previous set. The offset function operates when the checkbox is selected and does not operate when the checkbox is not selected . (The offset checkmark is automatically cleared when the staple sort function is selected.)

☞ Offset function (page 43)

(9) [Saddle Stitch] key

This is used to staple and fold each set of copies at the centreline.

☞ Staple sort function / Saddle stitch function (page 44)

When this key is touched, the saddle stitch setting screen appears. (Only when "Automatic Saddle Stitch" is enabled in the system settings (administrator).)

(10) [Punch] key

This is used to punch holes in the output.

☞ Punch function (page 45)

Saddle Stitch

(9)

(7)

OK

Punch

(10)

The keys that appear and that can be selected will vary depending on what peripheral devices are installed. Depending on what peripheral devices are installed, it may not be possible to select certain keys. If your screen is different from the above screen, see the screens below.

Display example 1

The screen when a right tray, finisher, and saddle stitch finisher are not installed.

Output

Sort

Group

Offset

Display example 2

The screen when a right tray is installed.

OK

Output

Sort

Group

Centre Tray

Offset

Right Tray

Display example 3

The screen when a right tray, finisher and punch module are installed.

OK

Output

Sort

Staple

Sort

Group

Offset Tray

Offset

Right Tray

OK

Punch

42

OUTPUT MODES

This section explains the output functions.

Sort mode

This is used to sort (collate) output into sets.

Example: Sorting the originals into 5 sets

Originals Output

Set the number of copies (5).

LOGOUT

Output

Touch the [Output] key.

Group mode

This function groups copies by page.

Example: Groups of 5 copies of each page

Originals Output

Set the number of copies (5).

LOGOUT

Output

Touch the [Output] key.

Sort

•

The sort function is automatically selected when originals are placed in the automatic document feeder.

•

When the Quick File Folder for document filing is full, copying of a large number of originals using the sort function will be affected. Delete unneeded files from the Quick File Folder.

Touch the [Sort] key.

Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).

Group

The group function is automatically selected when an original is placed on the document glass.

Touch the [Group] key.

Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).

Offset function

This function offsets each set of copies from the previous set in the output tray, making it easy to separate sets of copies.

Offset function "ON" Offset function "OFF"

• The offset function cannot be used in the right tray.

• The offset function cannot be selected when the staple sort function is selected.

43

Staple sort function / Saddle stitch function

The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The saddle stitch function staples each set in 2 places at the centreline and folds the stapled set. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below. For original placement orientations, see "Original placement orientation (for the staple sort and punch functions)" (page 45).

4

Saddle stitch

5

Stapling positions Vertically-oriented paper Horizontally-oriented paper

One staple at top left corner

One staple at bottom left corner

Two staples at left edge

Applicable paper sizes

A4, B5, 8-1/2" x 11", 16K

Number of sheets that can be stapled:

• Saddle stitch finisher Max. 30 sheets*

•Finisher Max. 50 sheets*

• Saddle stitch finisher

Applicable paper sizes

A3, B4, A4R, B5R, 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11"R, 8K, 16KR

Number of sheets that can be stapled

A3, B4, 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8K: Max. 25 sheets* A4R, B5R, 8-1/2" x 11"R, 16KR: Max. 30 sheets*

• Finisher

Applicable paper sizes

A3, B4, A4R, 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11"R, 8K, 16KR

Number of sheets that can be stapled

A3, B4, 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8K: Max. 30 sheets* A4R, 8-1/2" x 11"R, 16KR: Max. 50 sheets*

Saddle stitch (only with saddle stitch finisher)

Saddle stitch cannot be used when the paper is oriented vertically

Applicable paper sizes

A3, B4, A4R, 11" x 17", 8-1/2" x 11"R

Number of sheets that can be stapled:

Max. 10 sheets*

*Two 209g/m2 (56 lbs.) sheets can be inserted as covers and stapled (only 1 sheet when saddle stitch is used). When

this is done, the number of sheets that can be used is two less (one less for saddle stitch) than the stated maximum.

• When Mixed Size Original in the special modes is used with the "Same Width" setting, the maximum number of sheets that can be stapled is 25 for a saddle stitch finisher or 30 for a finisher regardless of the paper size.

• The saddle stitch function can only be used when a saddle stitch finisher is installed.

44

Punch function

If an optional punch module is installed, holes can be punched in output. Paper that can be punched is A3 to B5R (60 to 209 g/m A3W (12" x 18") sized paper, transparency film, tab paper and other special types of paper cannot be used.

2

) (11" x 17" to 8-1/2" x 11" (16 lbs. to 56 lbs.)).

[Examples]

The saddle stitch and hole punch functions cannot be selected at the same time.

[Original 1] [Punch positions]

[Original 2] [Punch positions]

Original placement orientation (for the staple sort and punch functions)

When using the staple sort function or the punch function, the original must be placed as shown below to enable stapling or punching in the desired position on the paper.

Staple sort Punch

Document feeder tray Document glass Document feeder tray Document glass

abc

45

MAKING COPIES USING THE BYPASS TRAY

11

2-Sided Copy

Output

Special Modes

File

Quick File

Full Colour

Colour Mode

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Plain

A4

(Copying on special papers)

In addition to plain paper, the bypass tray allows you to make copies on transparency film, tab paper, and other special papers. For detailed information on paper that can be loaded in the bypass tray, see the Safety Guide. For precautions and other important information when loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in the User's Guide.

Place the original.

Place the original face up in the document feeder tray, or face down on the document glass.

1

Place paper in the bypass tray.

Insert the paper with print side face down.

2

3

4

Paper Select

A4

A4R

B4

A3

Original

(1)

Auto

Auto A4

Paper Select

Special Modes

Plain

When loading paper larger than A4R or 8-1/2" x 11"R, be sure to pull out the bypass tray extension. Pull the bypass tray extension all the way out. If the bypass tray extension is not pulled all the way out, the size of the loaded paper will not be correctly displayed.

Open the paper settings screen.

(1) Touch the [Job Detail Settings] key.

(2) Touch the [Paper Select] key.

(2)

OK

A4

Plain

(B)(A)

Set the type and size of paper loaded in the bypass tray.

(A) Shows the size of paper loaded in the bypass tray. (B) The currently selected paper type will be displayed.

If you wish to use the paper size and paper type shown in (A) and (B), touch (A) and touch the [OK] key. Go to step 8. To change the paper size or paper type, touch (B) and go to the next step.

46

5

Bypass Tray Type/Size Setting

Select the paper type.

Plain

Pre-Printed

Recycled

Letter Head

Pre-Punched

Colour

Thin Paper

Heavy Paper

Labels

Transparency

Tab Paper

Envelope

Cancel

1/2

Select the type of paper used in the bypass tray.

Select the paper type used.

1/2

6

Bypass Tray Type/Size Setting

Type

Plain

Bypass Tray Type/Size Setting

Type

Plain

Auto-Inch

Auto-AB

Custom Size

Auto-Inch

Auto-AB

Custom Size

Type

Size

1

/

2

1

/

2

1

/

2

X 17

Y

AB

/

2

1

/

2

11

1

/

2

1

/

2

Type

((148 432)

mm

(100 297) mm

12x18,11x17,8 x14

1

/

8 x11,8 x11R,5 x8 R

2

1

/

7 x10 R,A3,A4,B4,B5

4

A3W,A3,A4,A4R,A5R,B4 B5,B5R,216x330(8 x13) 11x17,8 x11

X420 Y297

16K

16KR

Inch

OK

8K

Set the paper size.

To use a paper size used in China on the MX-2300/2700 series, touch the [8K], [16K], or [16KR] key to select the paper size. On the MX-3500/4500 series, touch the [Manual] key, touch the

2/2

[8K], [16K], or [16KR] key in the screen that appears, and then touch the [OK] key.

[Auto-Inch] key

Touch this key when the loaded paper is an inch size (8-1/2" x 11", etc.). When the paper placed in the bypass tray is an inch size, the paper size will be detected automatically and an appropriate size set.

[Auto-AB] key

Touch this key when the loaded paper is an AB size (A4, etc.). When the paper inserted in the bypass tray is an AB size, the

OK

paper size will be detected automatically and an appropriate size set.

[Custom Size] key

Touch this key when you know the size of the inserted paper but it is not one of the inch or AB sizes. When the key is touched, the paper size entry screen appears. To set a paper size in millimetres, touch the [AB] tab. To set a paper size in inches, touch the [Inch] tab. Touch the [X] key and enter the horizontal dimension of the paper with the keys, and then touch the [Y] key and enter the vertical dimension. When finished, touch the [OK] key.

7

8

Paper Select

A4

A4R

B4

A3

Plain

A4

Tab Paper

OK

(1) (2)

or

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

Select the bypass tray.

(1) Touch the paper size key of the bypass tray.

(2) Touch the [OK] key.

When the [OK] key is touched, you will return to the job detail setting screen. Touch the [Job Detail Settings] key to return to the base screen of copy mode.

Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).

Scanning begins.

• If the originals were placed in the document feeder tray, the originals are copied.

• If you placed the original on the document glass, scan each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.

47

INTERRUPTING A COPY RUN

11

(Interrupt copy)

When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job.

1

2

3

Copies in progress from tray 1. Ready to scan for next copy job.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

A4

2.

A4R

3.

B4

4.

A3

or

Interrupt

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Touch the [Interrupt] key.

Place the original.

Place the original face up in the document feeder tray, or face down on the document glass.

Select copy settings for the interrupt copy job and start copying.

The interrupt copy job begins.

After the interrupt copy job is printed, the job that was interrupted resumes.

4

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

• If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in.

• Depending on the settings of the job in progress, the [Interrupt] key may not appear.

• Depending on the settings of the job in progress, the [Reserve] key may appear instead of the [Interrupt] key. Unlike interrupt copy, reserve copy does not temporarily stop the job in progress. Instead, the reserve copy job begins when the job in progress is finished.

• Interrupt copy cannot be used in combination with the following special modes: Job Build, Tandem Copy, Book Copy, Card Shot, Multi-Page Enlargement, Proof Copy

• If the document glass is used for an interrupt copy job, 2-sided copying, sort copying, and staple sort copying cannot be selected. If any of these functions are necessary, use the automatic document feeder.

48

JOB STATUS SCREEN

The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.

Example: Pressing the key in copy mode

JOB STATUS

Job Queue Sets / Progress Status

Copy 020 / 001 Copying

Copy 020 / 000 Waiting

Computer01 020 / 000 Waiting

0312345678 002 / 000 Waiting

1/1

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

Internet FaxFax JobScan toPrint Job

The left edge of the job status screen appears at the left edge of the touch panel screen The left edge of the job status screen can be touched to display the job status screen.

Ready to scan for copy.

Full Colour

1

Colour Mode

2

Job Detail

Settings

3

4

Auto

Exposure

100%

Copy Ratio

2-Sided Copy

Plain

A4

1.

A4

2.

A4R

3.

B4

4.

A3

Special Modes

0

Output

File

Quick File

JOB QUEUE SCREEN AND COMPLETED JOB SCREEN

The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting to be printed. This section explains the job queue screen and the completed jobs screen, which are related to copy mode. The job status screen switches between the job queue screen and the completed jobs screen each time the job status screen selector key is touched.

(1)

Job Queue Sets / Progress Status

Copy 020 / 001 Copying

Copy 020 / 000 Waiting

Computer01 020 / 000 Waiting

0312345678 002 / 000 Waiting

1/1

Job Queue

Complete

Priority

Stop/Delete

Internet FaxFax JobScan toPrint Job

(1) Job list (job queue screen)

This shows the jobs that are waiting to be printed and the job in progress as keys (job keys). The jobs are printed in order from the job at the top of the queue. Each job key shows information on the job and the current status of the job.

(2) Job status screen selector key

Touch this key to switch through the job queue screen, the completed jobs screen, and the spool screen.

Spool

Detail

(2)

(3) (4) (5)

(6)

(7)

Complete Set Time Sets Status

Computer01

Copy

Computer02

Copy

14:38 12/09 010/010

14:38 12/09

14:09 12/09

13:27 12/09

(3) [Detail] key (job queue screen)

Touch this key to display detailed information on a job.

(4) [Priority] key

Touch this key to give priority to a selected job.

(5) [Stop/Delete] key

Touch this key to stop or delete a selected job.

49

005/005

002/002

003/003

Spool

Job Queue

OK

1/8

Complete

Detail

Call

Internet FaxFax JobScan toPrint Job

(8)

(9)

(6) Mode switch keys

Use these keys to select the mode that is shown in the job status screen. The status of copy jobs can be checked by touching the [Print Job] key.

(7) Job list (completed jobs screen)

This shows up to 99 completed jobs. The result (status) of each completed job is shown. Copy jobs that used the document filing function are indicated as keys.

For information on the spool screen, see the Printer Guide.

(8) [Detail] key (completed jobs screen)

When a job is shown as a key in the job list, the [Detail] key can be touched to show detailed information on the job.

(9) [Call] key

Touch this key to call up and use a copy job stored using the document filing function.

Job key display

Each job key shows the position of the job in the job queue and the current status of the job.

Copy 020 / 000 Waiting

(1) (2) (3)

(1) Indicates the number (position) of the job in the job

queue.

When the job currently being printed is finished, the job moves up 1 position in the job queue.

(2) Mode icon

The icon appears when the job is a copy job.

(3) Job name

"Copy" appears for a copy job. When user authentication is enabled, the name of the user that performed the job appears.

(4) Number of copies (sets) entered

This shows the number of copies (sets) specified.

(5) Number of completed copies

This shows the number of copies (sets) completed. "000" appears while the job is waiting in the job queue.

(4) (5)

(6) Job Status

(6)

Shows the job status.

Message Status

"Copying" Copying is in progress.

"Waiting" The job is waiting to be printed.

"Paper Empty"

"Error" An error occurred while the job was

The paper used for the job has run out. Add paper or change to a different paper tray.

being executed. Clear the error condition.

50

Cancelling a job that is waiting in the queue

To cancel a job that is waiting in the queue, touch the job key and then the [Stop/Delete] key. The following screen will appear. Touch the [Yes] key. The job will be deleted from the queue.

Delete the job?

Copy

No Yes

If the job in progress is a copy job, you can also press the [STOP] key ( ) to display the above screen. To cancel, touch the [Yes] key.

Giving priority to a job in the queue

If a copy job is performed when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. Touch the key of the urgent job and then touch the [Priority] key. The job will move to the top of the queue and copying will begin.

Job Queue Sets / Progress Status

Computer01 020 / 001 Printing

Copy 020 / 000 Waiting

0312345678 002 / 000 Waiting

1/1

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

Internet FaxFax JobScan toPrint Job

Job Queue Sets / Progress Status

Copy 020 / 001 Copying

Computer01 020 / 000 Waiting

Copy 020 / 000 Waiting

0312345678 002 / 000 Waiting

1/1

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

Internet FaxFax JobScan toPrint Job

(2)(1)

The job that was in progress will be moved to the second position in the queue and will wait. The job will resume when the priority job is finished.

51

Checking information on a copy job waiting in the queue

Detailed information can be displayed on a copy job waiting in the queue. Touch the key of the job that you wish to check and then touch the [Detail] key. The job information screen will appear.

Job Queue Sets / Progress Status

Computer01 020 / 001 Printing

Copy 020 / 000 Waiting

0312345678 002 / 000 Waiting

1/1

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

Internet FaxFax JobScan toPrint Job

Detail of

Copy

Colour / B/W: Full Colour

Exposure:

A4

Paper:

Plain

Copy Ratio:

020/000 Waiting

1 5

3

Paper Select

X100% Y100%

2-Sided Copy:

Output

Special Modes:

OK

(2)(1)

[Paper Select] key

If a copy job is stopped because the paper ran out, the [Paper Select] key can be pressed to change to a different paper tray. When the [Paper Select] key is pressed, the paper tray selection screen appears.

Paper Select

A4

A4R

B4

A3

Plain

A4

Plain

OK

Touch the tray that has the size of paper that you wish to use and then touch the [OK] key. The stopped copy job will resume.

52

WHEN THE DOCUMENT FILING FUNCTION IS USED

When a copy job has been saved using the [Quick File] key or [File] key of the document filing function, the job can be called up and reused from the job status screen. Touch the job status screen selector key to display the completed jobs screen.

Job Queue Sets / Progress Status

Computer01 020 / 001 Printing

Copy 020 / 000 Waiting

0312345678 002 / 000 Waiting

1/1

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

Internet FaxFax JobScan toPrint Job

Complete Set Time Sets Status

Computer01

Copy

Computer02

Copy

14:38 12/09 010/010

14:38 12/09

14:09 12/09

13:27 12/09

005/005

002/002

003/003

OK

1/8

Spool

Job Queue

Complete

Detail

Call

Internet FaxFax JobScan toPrint Job

Copy jobs saved with the document filing function will appear as keys. To call up and reuse a job, touch the job key and then the [Call] key. The job selection screen of the document filing function will appear.

Job Settings

Copy_08012005_134050PM

Select the job.

Print Send

User1 A4

Delete

Property

Change

DetailMove

Cancel

F. Colour

Manipulate the job from this screen. For more information on manipulating called up jobs, see the Document Filing Guide.

If you touch a key in the job list followed by the [Detail] key, the following screen will appear.

Detail of

Copy

File Name: Copy_01082005_134050

Size:A4

Resolution:600X600dpi

OK

Call

1/2

Date:01/08/2005 13:40

Colour / B/W:Full Colour

The [Call] key can be touched in this screen to open the job selection screen of the document filing function.

53

CONVENIENT COPY FUNCTIONS

2-Sided Copy

Output

Special Modes

File

Quick File

Full Colour

Colour Mode

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Plain

A4

2

This chapter explains special-purpose functions, storing of copy settings, and other convenient functions.

SPECIAL MODES

There are 2 ways to open the special modes screen from the base screen of copy mode.

1. Touch the [Special Modes] key in the base screen of copy mode.

The explanations in this guide generally assume that this method is used.

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

A4R

A4

B4 A3

Original

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Special Modes

Margin Shift

Pamphlet Copy

Erase

Job

Build

Dual Page

Copy

Tandem

Copy

2. Touch the [Job Detail Settings] key in the base screen of copy mode and then touch the [Special Modes] key in the job detail settings screen.

OK

1/4

OK

1/4

Auto

Original

Auto A4

Paper Select

Special Modes

Margin Shift

Pamphlet Copy

Erase

Job

Build

Dual Page

Copy

Tandem

Copy

(2)(1)

Use either method to open the special modes screen. The same screen appears regardless of which method is used. The special modes screen consists of four screens. Use the keys to switch through the screens.

• The displayed menu will vary depending on the country and regions.

• The displayed menu will vary depending on the equipment installed.

54

1st screen

(1) (2) (3)

Special Modes

Margin Shift

Pamphlet Copy

(4) (5) (6)

(1) [Margin Shift] key

Use this to shift the image on the paper to create binding margins.

☞ ADDING MARGINS (Margin Shift) (page 59)

(2) [Erase] key

This is used to erase peripheral shadows that occur when making copies of books and thick originals.

☞

ERASING PERIPHERAL SHADOWS (Erase) (page 61)

(3) [Dual Page Copy] key

This is used to make separate copies of the left and right pages of a book or other bound document.

☞ COPYING EACH FACING PAGE OF A BOUND

DOCUMENT (Dual Page Copy) (page 63)

(4) [Pamphlet Copy] key

This is used to make pamphlet-style copies of 1-sided or 2-sided originals.

☞ MAKING COPIES IN PAMPHLET FORMAT

(Pamphlet Copy) (page 65)

Erase

Job

Build

Dual Page

Copy

OK

(7)

1/4

(8)

Tandem

Copy

(5) [Job Build] key

When you have a very large number of originals, this can be used to scan the originals in separate sets.

☞ COPYING A LARGE NUMBER OF ORIGINALS AT

ONCE (Job Build) (page 69)

(6) [Tandem Copy] key

Two machines connected to the same network can be used to run a large copy job in parallel.

☞ USING TWO MACHINES TO COPY A LARGE

NUMBER OF ORIGINALS (Tandem Copy) (page 71)

(7) [OK] key

Touch this to close the special modes screen.

(8) / keys

Touch these to switch through the special modes screens.

2nd screen

Special Modes

Covers/Inserts

Book Copy

(4) (5) (6)

(1) [Covers/Inserts] key

Front covers, back covers, and inserts can be added. The covers and inserts can be copied on.

☞ USING A DIFFERENT PAPER TYPE FOR COVERS

(Covers/Inserts) (page 74)

(2) [Transparency Inserts] key

Inserts can be automatically inserted between sheets of transparency film.

☞ ADDING INSERTS WHEN COPYING ON

TRANSPARENCY FILM (Transparency Inserts)

(page 85)

(3) [Multi Shot] key

Multiple original pages can be copied onto a single sheet of paper in a uniform layout.

☞ COPYING MULTIPLE PAGES ONTO ONE SHEET

OF PAPER (Multi Shot) (page 88)

(2) (3)(1)

Transparency

Inserts

Tab Copy Card Shot

Multi Shot

(4) [Book Copy] key

Books and other bound originals can be copied pamphlet style.

(5) [Tab Copy] key

Use this to copy onto the tabs of tab paper.

(6) [Card Shot] key

The front and reverse sides of a card can be copied onto one sheet of paper.

OK

2/4

☞ COPYING A PAMPHLET (Book Copy) (page 91)

☞ COPYING CAPTIONS ONTO TAB PAPER (Tab

Copy) (page 95)

☞ COPYING BOTH SIDES OF A CARD ON ONE

SHEET OF PAPER (Card Shot) (page 99)

55

3rd screen

Special Modes

Stamp

Quick File

(4) (5) (6)

(1) [Stamp] key

Use this to print the date, a stamp, the page number and/or text on copies.

☞ PRINTING THE DATE AND A STAMP ON COPIES

(Stamp) (page 102)

(2) [Image Edit] key

Touch this key to display the image edit menu screen. This allows you to select special image editing functions.

☞ [Image Edit] KEY AND [Colour Adjustments] KEY

(page 57)

(3) [Colour Adjustments] key

Touch this key to display the colour adjustment menu screen. This allows you to select special colour adjustment functions when making colour copies.

☞ [Image Edit] KEY AND [Colour Adjustments] KEY

(page 57)

(1)

(2) (3)

Image Edit

File

(4) [Quick File] key

(5) [File] key

(6) [Proof Copy] key

OK

Colour

Adjustments

Proof Copy

3/4

This saves a job in the Quick File folder of the document filing function. For more information on Quick File, see the Document Filing Guide.

This saves a job in a folder of the document filing function. For more information on File, see the Document Filing Guide.

This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed.

☞ CHECKING COPIES BEFORE PRINTING (Proof

Copy) (page 151)

4th screen

Special Modes

Mixed Size

Original

(1) [Mixed Size Original] key

This is used to make copies of mixed size originals. The mixed size originals can be inserted together in the automatic document feeder.

☞ COPYING ORIGINALS OF DIFFERENT SIZES

(Mixed Size Original) (page 154)

Special modes can generally be combined with other special modes, however, there are some combinations that are not possible. If a prohibited combination of special modes is selected, a message will appear on the touch panel.

(2)(1)

Slow Scan

Mode

OK

4/4

(2) [Slow Scan Mode] key

This is used to copy thin-paper originals using the automatic document feeder.

☞ COPYING THIN ORIGINALS (Slow Scan Mode)

(page 157)

56

[Image Edit] KEY AND [Colour Adjustments] KEY

A menu screen appears when the [Image Edit] key or [Colour Adjustments] key is touched in the 3rd special modes screen.

Image edit menu screen

Special Modes

Stamp

Quick File

Image Edit

File

Colour

Adjustments

Proof Copy

(1) [Photo Repeat] key

This prints repeated copies of a photo on a single sheet of paper.

☞ REPEATING PHOTOS ON A COPY (Photo Repeat)

(page 124)

(2) [Multi-Page Enlargement] key

This enlarges an original image and prints it as a composite image using multiple sheets of paper.

☞ CREATING A LARGE POSTER (Multi-Page

Enlargement) (page 127)

(3) [Mirror Image] key

This is used to print a mirror image of the original.

☞ REVERSING THE IMAGE (Mirror Image) (page 130)

(1) (2)

Image Edit

OK

3/4

Photo Repeat

A3

Full Bleed

Multi-Page

Enlargement

Centring

(3)

Mirror

Image

B/W

Reverse

OK

(4) (5) (6)

(4) [A3 Full Bleed] key ([11x17 Full Bleed] key)

This is used to copy an entire A3 (11" x 17") original at full size without the cutting off the edges.

☞ COPYING A3 (11" x 17") SIZE ORIGINAL

WITHOUT CUTTING OFF THE EDGES (A3 (11x17) Full Bleed) (page 132)

(5) [Centring] key

This is used to centre the copied image on the paper.

☞ COPYING IN THE CENTRE OF THE PAPER

(Centring) (page 135)

(6) [B/W Reverse] key

This is used to reverse black and white in a copy to create a negative image. This function can only be used for black and white copying.

☞ REVERSING BLACK AND WHITE IN A COPY (B/W

Reverse) (page 137)

Colour adjustments menu screen

Special Modes

Stamp

Quick File

Image Edit

File

Colour

Adjustments

Proof Copy

(1) [RGB Adjust] key

This is used to strengthen or weaken one of the three primary colours, red (R), green (G), or blue (B).

☞ ADJUSTING RED/GREEN/BLUE IN COPIES (RGB

Adjust) (page 139)

(2) [Sharpness] key

This is used to sharpen an image or make it softer.

☞ ADJUSTING THE SHARPNESS OF AN IMAGE

(Sharpness) (page 141)

(3) [Suppress background] key

This is used to suppress unwanted light background areas on copies.

☞ WHITENING FAINT COLOURS IN COPIES

(Suppress Background) (page 143)

(1) (2)

Colour

OK

3/4

Adjustments

Colour Balance

RGB Adjust

Sharpness

Brightness

(4) (5)

(3)

Suppress

Background

Intensity

(6)

OK

(4) [Colour Balance] key

The colour, tone, and density of colour copies can be adjusted.

☞ ADJUSTING THE COLOUR (Colour Balance) (page

145)

(5) [Brightness] key

This is used to adjust the brightness of colour images.

☞ ADJUSTING THE BRIGHTNESS OF A COPY

(Brightness) (page 147)

(6) [Intensity] key

This is used to adjust the intensity (saturation) of colour images.

☞ ADJUSTING THE INTENSITY OF A COPY

(Intensity) (page 149)

57

[OK] keys in the special modes screen

Two [OK] keys may appear in the special modes screen. The [OK] keys are used as follows:

Special Modes

Erase

Edge

Erase

Centre

Erase

Edge+Centre

Erase

Edge

10

(0 20) mm

OK

OKCancel

(A)

(B)

(A) Enter the selected special mode settings and return to the base screen of copy mode or to the job detail settings

screen.

(B) Enter the selected special mode settings and return to the special modes menu screen. Touch this key when you

wish to continue selecting other special mode settings.

Checking which special modes are selected

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

2-Sided Copy

Special Modes

Quick File

Output

File

0

Function Review

Margin Shift

Erase

Covers/Inserts

Shift:Right

:

Front:10mm/Back:10mm

Edge:10mm

:

Centre:10mm

Front:2-Sided/Back:Insert

:

Insertion A:10Page/B:10Page

OK

1/3

When one or more special modes are selected, the key appears in the base screen.

The key can be touched to display a list of the selected special modes.

58

ADDING MARGINS (Margin Shift)

11

This function is used to shift the copy image right, left or down to adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder.

Shifting the image to the right so the copies can be bound at the left edge with a string

Not using margin shift Using margin shift

1

Margin shift positions

Left edge

1

The punch holes cut off part of the image

The image is shifted to the right to allow space for the

1

string holes so the image is not cut off.

Top edge

Right edge

Place the original.

Place the original face up in the document feeder tray, or face down on the document glass.

2

3

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Special Modes

Margin Shift

Pamphlet Copy

1.

2.

3.

4.

Erase

Job

Build

Original

A4

A4R

B4 A3

A4

Plain

A4

Dual Page

Copy

Tandem

Copy

0

2-Sided Copy

Output

Special Modes

File

Quick File

OK

1/4

Touch the [Special Modes] key.

Touch the [Margin Shift] key.

59

(1) (2) (3)

Set the margin shift.

4

5

Special Modes

Margin Shift

Right

Left

Down

Side 1 Side 2

(0 20)

10 10

mm

or

OK

OKCancel

(0 20) mm

(1) Touch the margin shift position.

Select one of the three positions.

(2) Set the amount of the margin shift with

.

0 mm to 20 mm (0" to 1") can be entered.

(3) Touch the [OK] key.

You will return to the base screen of copy mode.

Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).

Copying will begin.

• If the originals were placed in the document feeder tray, the originals are copied.

• If you are using the document glass, copy each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

Rotation copy cannot be used in combination with margin shift.

To cancel the margin shift setting...

Touch the [Cancel] key in the screen of step 4.

System Settings (Administrator): Initial Margin Shift Setting

The default margin shift setting can be set from 0 mm to 20 mm (0" to 1"). The factory default setting is 10 mm ("1/2")".

60

ERASING PERIPHERAL SHADOWS (Erase)

11

The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books.

When a thick book is copied...

Shadows appear here

Erase modes

Edge erase Centre erase Edge + Centre erase

Not using the erase

function

Shadows appear on the copy.

Using the erase

function

Shadows do not appear on the copy.

1

2

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Place the original.

Place the original face up in the document feeder tray, or face down on the document glass.

Touch the [Special Modes] key.

61

3

Special Modes

Margin Shift

Pamphlet Copy

Erase

Job

Build

Dual Page

Copy

Tandem

Copy

OK

1/4

Touch the [Erase] key.

4

5

Special Modes

Erase

Edge

Erase

Centre

Erase

Edge+Centre

Erase

or

(2)(1) (3)

OK

OKCancel

Edge

(0 20)

10

mm

Select the erase settings.

(1) Touch the desired erase mode.

Select one of the three positions.

(2) Set the erasure width with .

0 mm to 20 mm (0" to 1") can be entered.

(3) Touch the [OK] key.

You will return to the base screen of copy mode.

Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).

Copying will begin.

• If the originals were placed in the document feeder tray, the originals are copied.

• If you are using the document glass, copy each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

When the erase function is used, erase takes place at the edges of the original image. If you also use a ratio setting, the erase width will change according to the selected ratio. For example, if the erase width setting is 20 mm (1") and the copy is reduced to 50%, the erase width will be 10 mm (1/2").

To cancel the erase setting...

Touch the [Cancel] key in the screen of step 4.

System Settings (Administrator): Erase Width Adjustment

The default erase width can be set from 0 mm to 20 mm (0" to 1"). The factory default setting is "10 mm (1/2")".

62

COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy)

The dual page copy function produces separate copies of 2 document pages placed side by side on the document glass. This function is useful when making copies of the facing pages of a book or other bound document.

Copying the facing pages of a book or bound document

1

5

6

Book or bound document

56

The facing pages are separated into 2 copy pages.

Place the original on the document glass.

Size mark

A4

A4 (8-1/2" x 11")

Place the original with the page that you wish to copy first on the right. Align the centreline of the original with the size mark.

The page on this side

1

/

2

8

is copied first.

Centreline of original

A3 (11" x 17")

2

3

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Auto

Image

1.

2.

3.

4.

1.

2.

3.

4.

Original

A4

A4R

B4

A3

Original

A4

A4R

B4 A3

A3

Plain

A4

A3

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

0

2-Sided Copy

Output

Special Modes

File

Quick File

Select A4 (8-1/2" x 11") size paper.

Paper Select

A4

A4R

B4

A3

Plain

A4

Plain

Touch the [Special Modes] key.

63

OK

4

5

Special Modes

Margin Shift

Pamphlet Copy

Erase

Job

Build

Dual Page

Copy

Tandem

Copy

OK

1/4

(1) (2)

or

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

Select Dual Page Copy.

(1) Touch the [Dual Page Copy] key so that it is

highlighted.

(2) Touch the [OK] key.

You will return to the base screen of copy mode.

Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).

Copying will begin. If you are using the document glass, copy each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.

• When using dual page copy, the original must be placed on the document glass.

• Only A4 (8-1/2" x 11") paper can be used.

• To erase shadows caused by the binding of a book or other bound document, use the erase function. Note that the centre erase and edge + centre erase modes of the erase function cannot be used with dual page copy.

To cancel dual page copy...

Touch the [Dual Page Copy] key in the screen of step 4 so that it is not highlighted.

64

MAKING COPIES IN PAMPHLET FORMAT

11

(Pamphlet Copy)

This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centreline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.

Pamphlet copy using 8 original pages

Binding side

Originals

2 3 4

1st page 2nd page 3rd page 4th page

5 6 7

5th page 6th page 7th page 8th page

Left binding Right binding

5

4

2

7

3

5

7

In pamphlet form

5

4

7

2

3

5

7

5

4

7

2

3

5

7

1

2

Place the original.

Place the original face up in the document feeder tray, or face down on the document glass.

If the originals are 2-sided, place them in the document feeder tray.

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Touch the [Special Modes] key.

65

3

Special Modes

Margin Shift

Pamphlet Copy

Erase

Job

Build

Dual Page

Copy

Tandem

Copy

OK

1/4

Touch the [Pamphlet Copy] key.

4

5

6

Special Modes

Pamphlet Copy

Special Modes

Pamphlet Copy

Special Modes

Pamphlet Copy

Original

2-Sided1-Sided

Original

2-Sided1-Sided

Original

2-Sided1-Sided

Left

Binding

Left

Binding

Left

Binding

Right

Binding

Right

Binding

Right

Binding

OK

OKCancel

Cover

Setting

OK

OKCancel

Cover

Setting

OK

OKCancel

Cover

Setting

Specify whether the original is a 1-sided or 2-sided original.

Select the binding edge ([Left Binding] or [Right Binding]).

Specify whether or not a cover will be added.

If a different type of paper will be used for the cover, touch the [Cover Setting] key. If a cover will not be added, go to step 10.

7

Cover Setting

Print on Cover

OKCancel

Paper Tray

Bypass

NoYes

Tray

A4

Plain

If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] key.

66

8

Cover Setting

Print on Cover

Cancel

Paper Tray

2-Sided

NoYes

(A)

(B)

Bypass

Tray

A4

Plain

OK

Select the paper tray for the cover.

(A) The currently selected paper tray for the cover is displayed. (B) The size and type of paper in the currently selected tray is

displayed. In the example screen, A4 (8-1/2" x 11") size plain paper is loaded in the bypass tray. To change the paper tray for the cover, touch the tray selection key. (In the screen example, the "Bypass Tray" display is the tray selection key.) The tray selection screen appears when the tray selection key is touched. Select the paper tray for the cover in the tray selection screen and touch the [OK] key.

Cover Setting

A4

A4R

B4

A3

Plain

If the cover will be copied on, label sheets, transparency film, and tab paper cannot be used.

OK

A4

Plain

9

10

Cover Setting

Print on Cover

2-Sided

NoYes

To cancel cover settings...

Touch the [Cancel] key.

Special Modes

Pamphlet Copy

Original

2-Sided1-Sided

Left

Binding

Paper Tray

Right

Binding

Bypass

Tray

A4

Plain

OKCancel

OK

OKCancel

Cover

Setting

Touch the [OK] key.

You will return to the base screen of copy mode.

67

Press the [COLOUR START] key

or

( ) or the [BLACK & WHITE START] key ( ).

Copying will begin.

• If the originals were placed in the document feeder tray, the originals are copied.

• If you are using the document glass, copy each page one

11

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

• To make pamphlet copies of a book or other bound original, use the book copy function.

• When the pamphlet copy function is selected, 2-sided copying mode is automatically selected. When settings are selected that prevent 2-sided copying, the pamphlet copy function cannot be used.

• Scan the originals in order from the first page to the last page. The order of copying will be automatically adjusted by the machine. Four original pages will be copied onto each sheet of paper. Blank pages may be automatically produced at the end depending on the number of original pages.

• When a saddle stitch finisher is installed, saddle stitch can be used. When pamphlet copy is used in combination with the saddle stitch function and the number of originals is greater than the number of sheets that can be stapled, a message will appear showing the [Cancel] key, the [Continue] key, and the [Divide] key. To cancel the job, touch the [Cancel] key. To make pamphlet copies without stapling, touch the [Continue] key. To divide the pages into sets that can be stapled, touch the [Divide] key. If you selected settings for adding a cover, it will not be possible to select "Divide". You can either continue pamphlet copying without stapling, or cancel the job.

page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.

To cancel pamphlet copy...

Touch the [Cancel] key in the screen of step 4.

System Settings (Administrator): Automatic Saddle Stitch

When a saddle stitch finisher is installed, this setting can be enabled to have saddle stitch take place automatically when the pamphlet copy function is selected.

68

COPYING A LARGE NUMBER OF

11

ORIGINALS AT ONCE (Job Build)

When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted. This function is convenient when you wish to sort copies of a large number of originals into multiple sets because all originals are copied as a single job, which saves you the trouble of sorting the copies that would be required if the originals were divided into separate copy jobs. When scanning the original in sets, divide the sheets so that no set has more than the number of paper that can be

loaded and then scan from the set with the first page. The settings that you select for the first set can be used for all remaining sets.

Sorting the copies of a large number of originals into 2 sets

1

2

Originals

1

Indicator line

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

1

101

A4

Plain

A4

Originals are scanned in separate sets

0

2-Sided Copy

Output

Special Modes

File

Quick File

1

Place the originals face up in the document feeder tray with the edges aligned evenly.

Place the originals face up. Insert the originals all the way into the document feeder tray. The stack must not be higher than the indicator line.

Touch the [Special Modes] key.

3

Special Modes

Margin Shift

Pamphlet Copy

Erase

Job

Build

(1) (2)

Dual Page

Copy

Tandem

Copy

OK

1/4

Select Job Build.

(1) Touch the [Job Build] key so that it is

highlighted.

(2) Touch the [OK] key.

You will return to the base screen of copy mode.

69

4

101101

5

or

To cancel scanning...

Press the [STOP] key ( ).

To cancel scanning...

Press the [STOP] key ( ).

or

Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ) to scan the first set of originals.

Scanning begins.

Insert the next set of originals and press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).

You must use the same [START] key that you used to scan the first set of originals to scan each of the remaining sets. Repeat this step until all originals have been scanned.

Place next original. Press [Start]. When finished, press [Read-End].

Read-End

Touch the [Read-End] key.

6

To cancel copying...

Press the [STOP] key ( ).

If the Quick File Folder of the document filing function is full, copying in job build mode will be affected. Delete unneeded files from the Quick File Folder.

To cancel the job build setting....

Touch the [Job Build] key in the screen of step 3 so that it is not highlighted.

70

USING TWO MACHINES TO COPY A LARGE

11

NUMBER OF ORIGINALS (Tandem Copy)

Two machines connected to the same network can be used to run a large copy job in parallel. Each machine prints half of the copies, reducing the time required to complete the job.

Master machine and slave machine

In the following explanation, the master machine is the machine that is used to scan the originals. The slave machine is another machine specified in the master machine that only helps print the copies; it is not used to scan the originals.

Master machine

2 sets of copies

4 sets of copies are made

2 sets of copies

Slave machine

Network environment

Before using tandem copy

• To use this function, two machines must be connected to your network. Even if more machines are connected to the network, this function can only be used to have one other machine share a job.

•

To use the tandem copy function, "Tandem Connection Setting" must be configured in the system settings (administrator).

• When configuring the system settings in the master machine, the IP address of the slave machine is required. For the port number, it is best to use the initial setting (50001). Unless you experience difficulty with this setting, do not change the port number. The tandem settings should be configured by your network administrator. If the master machine and slave machine will change roles, configure the IP address information of the master machine in the slave machine. Both machines can use the same port number.

Place the original.

Place the original face up in the document feeder tray, or face down on the document glass.

1

2

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Touch the [Special Modes] key.

71

3

)

OK

C

l

4

Special Modes

Margin Shift

Pamphlet Copy

Erase

Job

Build

Dual Page

Copy

Tandem

Copy

OK

1/4

Select tandem copy.

(1) Touch the [Tandem Copy] key so that it is

(2) Touch the [OK] key.

(1) (2)

Set the number of copies with the numeric keys.

Up to 999 can be set. When the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ) is pressed, the copies will automatically be divided between the master and slave machines. If an odd number of copies is set, the master machine will print the extra set.

If an incorrect number of copies is set...

Press the [CLEAR] key ( ) and then enter the correct number.

highlighted.

You will return to the base screen of copy mode.

5

or

Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).

Copying will begin.

• If the originals were placed in the document feeder tray, the originals are copied.

• If you are using the document glass, copy each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.

The following screen appears when the [START] key is pressed.

Starting tandem operation. Please wait.

After the message appears, tandem copying begins.

If tandem copying is not possible, the following screen appears.

Tandem output is not allowed. Output all sets using master machine? (Cancel will delete the job.

ance

To have the master machine make all copies, touch the [OK] key. To cancel the job, touch the [Cancel] key.

• To cancel scanning... Press the [STOP] key ( ).

• To cancel tandem copying... Touch the [STOP] keys ( ) on both the master machine and the slave machine.

72

In this situation...

A saddle stitch finisher is installed on the master machine but not on the slave machine.

• Copying without stapling: tandem copy is possible.

• Copying with stapling: tandem copy is not possible. In this way, if tandem copying is executed using a function that the slave machine does not have, a message will appear. To have the master machine make all copies, touch the [OK] key. To cancel the job, touch the [Cancel] key.

If a machine runs out of paper

If either the master machine or the slave machine run out of paper, the machine that ran out of paper will hold the job while the machine that still has paper continues the job. When paper is added to the machine that ran out, the job resumes.

When user authentication is enabled

User authentication is enabled in the master machine: tandem copying is possible. User authentication is enabled in the slave machine but not in the master machine: tandem copying is not possible.

To cancel tandem copy...

Touch the [Tandem Copy] key in the screen of step 3 so that it is not highlighted.

System Settings (Administrator): Tandem Connection Setting

This must be configured to use the tandem function. This can also be used to disable the tandem function.

73

USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts)

A different type of paper can be inserted in positions corresponding to front and back covers of a copy job when the automatic document feeder is used. A different type of paper can also be automatically added as an insert at specified pages.

Example of adding covers

Originals

Front cover

Example of adding covers/inserts

Originals

Front cover

Back cover

Example of adding inserts

Originals

Inserts

About the explanations of covers and inserts

There are various ways of using covers and inserts. To keep the explanations simple, covers and inserts are explained separately. Refer to "Examples of covers and

inserts" (page 163) as needed.

Inserts

Preparations for using covers and inserts

• Load the cover/insert paper in the tray before using the cover/insert function.

• Before selecting the cover/insert function, place the originals in the document feeder tray, select 1-sided or 2-sided copying, and select the number of copies and any other desired copy settings. When these settings have been completed, perform the procedure to select covers/inserts.

• The originals must be scanned using the automatic document feeder. The document glass cannot be used.

• Up to 100 cover/insert sheets can be inserted. Note that two insert sheets cannot be inserted between the same pages.

• This function cannot be used in combination with the saddle stitch function.

• When performing 2-sided copying of 2-sided originals, an insert cannot be added between the front and reverse sides of an original page.

74

INSERTING COVERS IN COPIES (Cover Settings)

11

A different type of paper can be inserted at the positions corresponding to the front and back covers of a copy job. This is useful for arranging documents in an attractive format and for using a different type of paper as a cover on an estimate sheet. Covers can be used in combination with inserts.

Copying on a front cover and inserting together with a back cover

AAA

2 3 4 51

Originals

Front cover paper Back cover paper

Indicator line

1

The document glass cannot be used.

AAA

1

2

3

4

Front cover

Back cover

5

Copies

Place the originals face up in the document feeder tray with the edges aligned evenly.

Place the originals face up. Insert the originals all the way into the document feeder tray. The stack must not be higher than the indicator line.

2

3

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Special Modes

Covers/Inserts

Book Copy

(2)

Original

A4

Plain

1.

A4

2.

A4R

3.

B4

4.

A3

Transparency

Inserts

Tab Copy Card Shot

A4

Multi Shot

0

2-Sided Copy

Output

Special Modes

File

Quick File

OK

2/4

(1)

Touch the [Special Modes] key.

Select Covers/Inserts.

(1) Touch the keys to switch through

the screens.

(2) Touch the [Covers/Inserts] key.

75

4

Special Modes

Covers/Inserts

Front Cover

Back Cover

Insertion

Type A Setting

Insertion

Type B Setting

Insertion

Settings

OK

OKCancel

Paper Tray

Settings

Page Layout

Touch the [Front Cover] key.

5

Front Cover Setting

Print on Front Cover

NoYes 2-Sided1-Sided

(1) (2) (3)

Paper Tray

Bypass

Tray

A4

Plain

(A) (B)

OKCancel

Select front cover settings.

In the example screen, A4 (8-1/2" x 11") size plain paper in the bypass tray is selected.

(1) If you wish to copy on the front cover, touch

the [Yes] key.

(4)

(2) If you touched [Yes] in (1), touch the

[1-Sided] key if copying will be 1-sided or the [2-Sided] key if copying will be 2-sided.

(3) To change the paper tray used for the front

cover, touch the tray select key.

(A) The currently selected paper tray for the cover is

displayed.

(B) The size and type of paper in the currently selected

tray is displayed. In the example screen, A4 (8-1/2" x 11") size plain paper is loaded in the bypass tray. To change the paper tray for the cover, touch the tray selection key. (In the screen example, the "Bypass Tray" display is the tray selection key.) The tray selection screen appears when the tray selection key is touched. Select the paper tray for the cover in the tray selection screen and touch the [OK] key.

Front Cover

A4

A4R

B4

A3

Plain

A4

Plain

OK

6

(4) Touch the [OK] key.

If both sides of the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. Tab paper can only be inserted.

Special Modes

Covers/Inserts

Front Cover

Back Cover

Insertion

Type A Setting

Insertion

Type B Setting

Cancel

Insertion

Settings

OK

Paper Tray

Settings

Page Layout

If you wish to insert a back cover, touch the [Back Cover] key.

The screen of step 5 appears. The procedures are the same as for the front cover. Follow the procedures in step 5. When following the procedures, substitute "Back Cover" for "Front Cover".

76

Touch the [OK] key.

You will return to the base screen of copy mode. To check your settings, touch the [Page Layout] key.

☞ CHANGING COVER/INSERT SETTINGS (Page Layout)

(page 81)

7

Special Modes

Covers/Inserts

Front Cover

Back Cover

Insertion

Type A Setting

Insertion

Type B Setting

Cancel

Insertion

Settings

OK

Paper Tray

Settings

Page Layout

Press the [COLOUR START] key

or

( ) or the [BLACK & WHITE START] key ( ).

8

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

• This function cannot be used in combination with the saddle stitch function.

• The document glass cannot be used.

• Cover settings cannot be selected if insertion of covers and inserts is disabled in the System Settings (Administrator).

Copying of the originals in the document feeder tray begins.

To cancel cover sheet insertion...

Touch the [Cancel] key in the screen of step 4.

77

INSERTING INSERT SHEETS IN COPIES (Insert Settings)

11

You can have different paper automatically inserted as an insert at specified pages of copies. Two types of paper can be used as inserts, and the insertion positions can be specified separately for each. Covers can be used in combination with inserts.

Example: Insert A after page 3 and insert B after page 5.

1

Originals

1

Indicator line

2 3 4 5 61

The document glass cannot be used.

1

2

3

4

5

6

Insert A

Insert B

Copies

Place the originals face up in the document feeder tray with the edges aligned evenly.

Place the originals face up. Insert the originals all the way into the document feeder tray. The stack must not be higher than the indicator line.

2

3

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Special Modes

Covers/Inserts

Book Copy

(2)

Original

A4

Plain

1.

A4

2.

A4R

3.

B4

4.

A3

Transparency

Inserts

Tab Copy Card Shot

A4

Multi Shot

0

2-Sided Copy

Output

Special Modes

File

Quick File

OK

2/4

(1)

Touch the [Special Modes] key.

Select Covers/Inserts.

(1) Touch the keys to switch through

the screens.

(2) Touch the [Covers/Inserts] key.

78

4

Special Modes

Covers/Inserts

Front Cover

Back Cover

Insertion

Type A Setting

Insertion

Type B Setting

Insertion

Settings

OK

OKCancel

Paper Tray

Settings

Page Layout

Touch the [Insertion Type A Setting] key.

5

Insertion Type A Setting

Print on Insert Sheets

NoYes 2-Sided 1-Sided

(1) (2) (3)

Paper Tray

Bypass

Tray

A4

Plain

(A) (B)

OK

Select settings for insert type A.

In the example screen, A4 (8-1/2" x 11") size plain paper in the bypass tray is selected.

(1) If you wish to copy on insert type A, touch

the [Yes] key.

(4)

(2) If you selected [Yes] in (1), touch the

[1-Sided] key if copying will be 1-sided or the [2-Sided] key if copying will be 2-sided.

(3) To change the paper tray used for insert

type A, touch the tray select key.

(A) The currently selected paper tray for the insert is

displayed. (B) The size and type of paper in the currently selected

tray is displayed. In the example screen, A4 (8-1/2" x 11") size plain paper is loaded in the bypass tray. To change the paper tray for the inserts, touch the tray selection key. (In the screen example, the "Bypass Tray" display is the tray selection key.) The tray selection screen appears when the tray selection key is touched. Select the paper tray for the inserts in the tray selection screen and touch the [OK] key.

Insertion Type A

A4

A4R

B4

A3

Plain

A4

Plain

OK

6

(4) Touch the [OK] key.

If both sides of the insert will be copied on, label sheets, transparency film, and tab paper cannot be used. Tab paper can only be inserted.

Special Modes

Covers/Inserts

Front Cover

Back Cover

Insertion

Type A Setting

Insertion

Type B Setting

Insertion

Settings

OK

OKCancel

Paper Tray

Settings

Page Layout

If you wish to insert a different type of insert sheet, touch the [Insertion Type B Setting] key.

The screen of step 5 appears. Settings are selected in the same way as for insert type A. Follow the procedures in step 5. When following the procedures, substitute "Insert Type B" for "Insert Type A".

79

7

Special Modes

Covers/Inserts

Front Cover

Back Cover

Insertion

Type A Setting

Insertion

Type B Setting

Insertion

Settings

OK

OKCancel

Paper Tray

Settings

Page Layout

Touch the [Insertion Settings] key.

Insertion Settings

Insertion Page

Insertion

Total:2

(2)

8

● Insertion settings screen

Insertion Settings

Insertion

Total:2

4

Enter

(3)

Insertion Page

4

Enter

Insertion

Type A

Bypass

Tray

A4

Plain

Insertion

Type A

Bypass

Tray

A4

Plain

(B) (C)(A)

(1)

(5)

OK

Insertion

Type B

Bypass

Tray

A4

Plain

OK

Insertion

Type B

Bypass

Tray

A4

Plain

Specify the pages where inserts A and B will be inserted.

(1) Touch the [Insertion Type A] key or the

[Insertion Type B] key.

Specify the page where the highlighted insert will be inserted.

(2) Enter the page number where the insert

sheet will be inserted with the numeric keys.

(3) Touch the [Enter] key.

(4) To insert another insert sheet, repeat steps

(1) to (3).

(5) Touch the [OK] key.

(A) This shows the total number of inserts. Up to 100 insert

sheets can be inserted. To insert multiple inserts, touch the [Enter] key after entering each insertion page number (insertion position) with the numeric keys.

(B) This shows the tray selected for insert type A and the paper

size and type.

(C) This shows the tray selected for insert type B and the paper

size and type. When the [Insertion Type A] key is highlighted, the insert settings are applied to [Insertion Type A Setting]. When the [Insertion Type B] key is highlighted, the insert settings are applied to [Insertion Type B Setting].

9

If both sides of the insert will be copied on, label sheets, transparency film, and tab paper cannot be used. Tab paper can only be inserted.

Special Modes

Covers/Inserts

Front Cover

Back Cover

Insertion

Type A Setting

Insertion

Type B Setting

Insertion

Settings

OK

OKCancel

Paper Tray

Settings

Page Layout

Touch the [OK] key.

You will return to the base screen of copy mode. To check your settings, touch the [Page Layout] key.

☞ CHANGING COVER/INSERT SETTINGS (Page Layout)

(page 81)

80

Press the [COLOUR START] key

or

( ) or the [BLACK & WHITE START] key ( ).

10

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

• Use the same size of paper for the inserts as for the copies.

• Up to 100 insert sheets can be added. Note that two insert sheets cannot be inserted between the same pages.

• When performing 2-sided copying of 2-sided originals, an insert cannot be added between the front and reverse sides of an original page.

• This function cannot be used in combination with the saddle stitch function.

• Insert settings cannot be selected if insertion of covers and inserts is disabled in the system settings (administrator).

To cancel insert sheet insertion...

Touch the [Cancel] key in the screen of step 4.

Copying of the originals in the document feeder tray begins.

CHANGING COVER/INSERT SETTINGS (Page Layout)

Cover settings and insert settings can be combined. This section explains how to check cover and insert insertion pages, and change or delete insertion pages.

Changing insert A from page 4 to page 5

1

2

3

4

5

6

7

8

9

10

11

12

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

4th page, insert A

7th page, insert B

9th page, insert B

12th page, insert A

Original

A4

Plain

1.

A4

2.

A4R

3.

B4

4.

A3

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Touch the [Special Modes] key.

1

2

3

4

5

6

7

8

9

10

11

12

5th page, insert A

7th page, insert B

9th page, insert B

12th page, insert A

81

2

Special Modes

Covers/Inserts

Book Copy

Transparency

Inserts

Tab Copy Card Shot

Multi Shot

OK

2/4

Select Covers/Inserts.

(1) Touch the keys to switch through

the screens.

(2) Touch the [Covers/Inserts] key.

3

4

(2)

Special Modes

Covers/Inserts

Front Cover

Back Cover

Page Layout

Insertion

Type A

4/-

Insertion

Type A Setting

Insertion

Type B Setting

Insertion

Type B

7/-

Insertion

Settings

Insertion

Type B

9/-

Paper Tray

Settings

Page Layout

Insertion

Type A

12/-

(1)

OK

OKCancel

OK

1/1

Touch the [Page Layout] key.

Check the currently specified cover/insert page layout.

Each key shows a print image icon and the insertion page. If there are multiple screens, touch the keys to change screens. If you are only checking the layout, touch the [OK] key and go to step 8.

● Icons

: Copy on front side only : Copy on reverse side only : 2-sided copy : Do not copy

For inserts, the insertion page also appears.

represents a page number.

/-: Copy only on front side at page / : Two-sided copy at page /

< : Insert without copying at page

Example: Touch insert A at page 4

Page Layout

Insertion

Type A

4/-

Insertion

Type B

7/-

5

Insertion

Type B

9/-

Insertion

Type A

12/-

Touch the key of the page that you wish

OK

1/1

to delete or change.

The following screen will appear.

• To delete the page, touch the [Delete] key. After deleting the key, touch the [OK] key and go to step 8.

• To change the page, touch the [Amend] key. To edit a cover, touch the [Front Cover] key or the [Back Cover] key and go to step 6. To edit an insert, touch the [Insertion Type A] key or the [Insertion Type B] key and go to step 7.

• To cancel, touch the [Cancel] key.

Amend the insertion?

Cancel Delete Amend

82

6

Front Cover Setting

Print on Front Cover

NoYes 2-Sided1-Sided

(1) (2) (3)

Paper Tray

Bypass

Tray

A4

Plain

(A) (B)

OKCancel

Change the cover settings.

The procedure for changing a front cover is explained below. A back cover is changed in the same way.

(1) If you wish to copy on the front cover, touch

the [Yes] key.

(4)

(2) If you touched [Yes] in (1), touch the

[1-Sided] key if copying will be 1-sided or the [2-Sided] key if copying will be 2-sided.

(3) To change the paper tray used for the front

cover, touch the tray select key.

(A) The currently selected paper tray for the cover is

displayed.

(B) The size and type of paper in the currently selected

tray is displayed. In the example screen, A4 (8-1/2" x 11") size plain paper is loaded in the bypass tray. To change the paper tray for the cover, touch the tray selection key. (In the screen example, the "Bypass Tray" display is the tray selection key.) The tray selection screen appears when the tray selection key is touched. Select the paper tray for the cover in the tray selection screen and touch the [OK] key.

Front Cover

A4

A4R

B4

A3

Plain

A4

Plain

OK

If both sides of the cover will be copied on, label sheets, transparency film, and tab paper cannot be used. Tab paper can only be inserted.

Example: Changing the insertion page from page 4 to

page 5

(1) (3)(2)

Insertion Amend

7

Insertion

Total:4

Insertion Page

4

Enter

Insertion

Type A

Bypass

Tray

A4

Plain

OK

Insertion

Type B

Bypass

Tray

A4

Plain

(4) Touch the [OK] key.

You will return to the screen of step 5.

Change the insert settings

(1) If you wish to change to the other insert

type, touch the [Insertion Type A] key or the [Insertion Type B] key.

The paper setting for insert A and insert B cannot be changed.

(2) If you wish to change the insertion page of

the insert, enter the desired page number with the numeric keys and touch the [Enter] key.

(3) Touch the [OK] key.

You will return to the screen of step 5.

83

8

Special Modes

Covers/Inserts

Front Cover

Back Cover

Insertion

Type A Setting

Insertion

Type B Setting

Insertion

Settings

OK

OKCancel

Paper Tray

Settings

Page Layout

Touch the [OK] key.

You will return to the base screen of copy mode.

84

ADDING INSERTS WHEN COPYING ON

2-Sided Copy

Output

Special Modes

File

Quick File

Full Colour

Colour Mode

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Plain

A4

TRANSPARENCY FILM (Transparency Inserts)

When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle. It is also possible to copy on the inserts.

1

2

Auto

Original

Oriented horizontally

Auto A4

Paper Select

Special Modes

A

Oriented vertically

B

Inserts

C

Place the transparency film in the bypass tray.

Place the transparency film face down on the bypass tray. Transparency film can only be placed in the bypass tray. When transparency film is oriented horizontally, the rounded corner should be at the front left. When oriented vertically, the round corner should be at the rear left.

Open the paper settings screen.

(1) Touch the [Job Detail Settings] key.

(2) Touch the [Paper Select] key.

(1)

(2)

85

3

11

Paper Select

A4

A4R

B4

A3

plain

A4

Plain

(1)

OK

Select the settings for using transparency film.

(1) Touch the appropriate paper type key. (2) Touch the [Transparency] key.

Tab Paper

Envelope

Type

Cancel

1/2

OK

2/2

Bypass Tray Type/Size Setting

Select the paper type.

Plain

Pre-Printed

Recycled

Letter Head

Pre-Punched

Colour

Thin Paper

Heavy Paper

Labels

Transparency

(3) Specify the size of the transparency film.

Bypass Tray Type/Size Setting

Type

Transparency

Auto-Inch

Auto-AB

Custom Size

Size

1

/

2

8 x11,8 x11R

A4,A4R

X420 Y297

4

5

6

Paper Select

A4

A4R

B4

A3

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Auto

Image

plain

1.

2.

3.

4.

Original

A4

A4R

B4 A3

OK

A4

Transparency

(1) (2)

2-Sided Copy

A4

OHP

A4

Output

Special Modes

File

Quick File

Select the bypass tray.

(1) Touch the paper size key of the bypass tray.

(2) Touch the [OK] key.

When the [OK] key is touched, you will return to the job detail setting screen. Touch the [Job Detail Settings] key to return to the base screen of copy mode.

Place the original.

Place the original face up in the document feeder tray, or face down on the document glass.

0

Touch the [Special Modes] key.

7

Special Modes

Covers/Inserts

Book Copy

Transparency

Inserts

Tab Copy Card Shot

(2)

Multi Shot

OK

2/4

Select Transparency Inserts.

(1) Touch the keys to switch through

the screens.

(2) Touch the [Transparency Inserts] key.

(1)

86

8

Special Modes

Transparency Inserts

Print on Insert Sheets

Yes No

(1) (2) (3)(A) (B)

OK

OKCancel

Insertion Sheet

Tray 1

A4

Plain

Set the insertion conditions for the inserts.

(1) Select whether or not the insert paper will

be copied on ([Yes] or [No]).

(2) Specify the tray name (tray position)

selected for the inserts, the paper size, and the paper type.

(A) The currently selected paper tray for the insert is

displayed. (B) The size and type of paper in the currently selected

tray is displayed. In the example screen, A4 (8-1/2" x 11") size plain paper is loaded in tray 1. To change the paper tray for the inserts, touch the tray selection key. (In the screen example, the "Tray 1" display is the tray selection key.) The tray selection screen appears when the tray selection key is touched. Select the paper tray for the inserts in the tray selection screen and touch the [OK] key.

Insertion Sheet

A4

A4R

B4

A3

Plain

A4

Transparency

OK

9

(3) Touch the [OK] key.

You will return to the base screen of copy mode.

Select insert paper that is the same size as the transparency film.

Press the [COLOUR START] key

or

( ) or the [BLACK & WHITE START] key ( ).

Copying will begin.

• If the originals were placed in the document feeder tray, the originals are copied.

• If you are using the document glass, copy each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

• The number of copies cannot be selected in this mode.

• When performing 2-sided copying, only "2-sided to 1-sided" mode can be used.

To cancel the transparency inserts setting...

Touch the [Cancel] key in the screen of step 8.

87

COPYING MULTIPLE PAGES ONTO ONE

11

SHEET OF PAPER (Multi Shot)

Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to copy two original pages onto one sheet, or 4in1 to copy four original pages onto one sheet. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document. This function can also be used with 2-sided originals.

2in1 copying 4in1 copying

1

2

A

B

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Original

A4

A4R

B4 A3

A B

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

A

AB

B

C

D

Place the original.

Place the original face up in the document feeder tray, or face down on the document glass.

Touch the [Special Modes] key.

CD

3

Special Modes

Covers/Inserts

Book Copy

Transparency

Inserts

Tab Copy Card Shot

Multi Shot

(2) (1)

OK

2/4

Select Multi Shot.

(1) Touch the keys to switch through

the screens.

(2) Touch the [Multi Shot] key.

88

Special Modes

Multi Shot

2in1 4in1

Layout Border

(1) (2) (3)

OK

OKCancel

Select the number of originals to be copied onto one sheet of paper, the layout, and the border.

(1) Touch the [2in1] or the [4in1] key.

(4)

If needed, the images will be rotated.

(2) Select the layout.

Select the order in which the originals will be arranged on the copy.

4

Shot number

2in1

4in1

The arrows in the above diagram indicate how the images are arranged.

Layout

(3) Select the border.

Solid lines, broken lines, or no lines can be selected.

(4) Touch the [OK] key.

You will return to the base screen of copy mode.

5

or

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

89

Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).

Copying will begin.

• If the originals were placed in the document feeder tray, the originals are copied.

• If you are using the document glass, copy each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.

When using the multi shot function, the appropriate copy ratio will be automatically set based on the original size, paper size, and the number of originals to be copied onto one sheet. The minimum possible reduction ratio is 25%. The original size, paper size, and selected number of original pages may require that the ratio be less than 25%. As copying will take place at 25% in this case, part of the original images may be cut off.

To cancel the multi shot setting...

Touch the [Cancel] key in the screen of step 4.

90

COPYING A PAMPHLET (Book Copy)

This function is used to make a copy of the two facing pages of an open book or other bound document. Copies made with this function can be folded at the centre to create a booklet. This function is convenient for arranging copies into an attractive booklet or pamphlet.

How to place the original

Originals

Place the original

Cover

A

B

1

Inside of cover 3rd page

1st page

2nd pageBack cover

A

1

C

3

2

C

3

B

2

The copies are in the same layout as the original.

1

3

D

4

4th page Inside of back

cover

D

4

1

2

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

Special Modes

Covers/Inserts

Book Copy

(2)

Plain

1.

A4

2.

A4R

3.

B4

4.

A3

Transparency

Inserts

Tab Copy Card Shot

A4

Multi Shot

0

2-Sided Copy

Output

Special Modes

File

Quick File

OK

2/4

(1)

Touch the [Special Modes] key.

Select Book Copy.

(1) Touch the keys to switch through

the screens.

(2) Touch the [Book Copy] key.

91

3

Special Modes

Book Copy

Left

Binding

Right

Binding

OK

OKCancel

Cover

Setting

Select the binding position ([Left Binding] or [Right Binding]).

4

5

6

Special Modes

Book Copy

Left

Binding

Right

Binding

OK

OKCancel

Cover

Setting

Select cover settings if needed.

If a different type of paper will be used for the cover, touch the [Cover Setting] key. If a cover will not be added, go to step 8.

Cover settings cannot be selected if insertion of covers and inserts is disabled in the system settings (administrator).

Cover Setting

Print on Cover

Cover Setting

Print on Cover

Cancel

Paper Tray

NoYes

Cancel

Paper Tray

2-Sided

NoYes

(A)

(B)

Bypass

Tray

A4

Plain

Bypass

Tray

A4

Plain

OK

If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] key.

OK

Select the paper tray for the cover.

(A) The currently selected paper tray for the cover is displayed. (B) The size and type of paper in the currently selected tray is

displayed. In the example screen, A4 (8-1/2" x 11") size plain paper is loaded in the bypass tray. To change the paper tray for the cover, touch the tray selection key. (In the screen example, the "Bypass Tray" display is the tray selection key.) The tray selection screen appears when the tray selection key is touched. Select the paper tray for the cover in the tray selection screen and touch the [OK] key.

Cover Setting

A4

A4R

B4

A3

Plain

A4

Plain

OK

If the cover will be copied on, label sheets, transparency film, and tab paper cannot be used.

92

7

Cover Setting

Print on Cover

2-Sided

NoYes

To cancel cover settings...

Touch the [Cancel] key.

Cancel

Paper Tray

Bypass

Tray

A4

Plain

OK

Touch the [OK] key.

8

9

10

Special Modes

Book Copy

or

Left

Binding

Cancel

Right

Binding

or

OK

Cover

Setting

Touch the [OK] key.

You will return to the base screen of copy mode.

Place the original face down on the document glass.

Place the opened front cover and back cover face down.

Scan the original.

(1) Press the [COLOUR START] key ( ) or

the [BLACK & WHITE START] key ( ).

(2) Place the next opened pages and press the

[COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).

You must use the same [START] key that you used to scan the first set of originals to scan each of the remaining sets. Repeat this step until all original pages have been scanned. Scan the original pages in the following order: Opened inside of front cover and 1st page Opened 2nd and 3rd page

·

Opened last page and inside of back cover

93

Place next original. Press [Start]. When finished, press [Read-End].

Read-End

Touch the [Read-End] key.

Copying will begin.

11

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

• Scan the originals from the first page to the last page. The order of copying will be automatically adjusted by the machine.

• Four original pages will be copied onto each sheet of paper. Blank pages may be automatically added at the end depending on the number of original pages.

• If a saddle stitch finisher is installed, the book copy function can be used in combination with the saddle stitch function.

• When book copy is selected, 2-sided copying is automatically selected. When settings that prevent 2-sided copying are selected, the book copy function cannot be used.

To cancel book copy...

Touch the [Cancel] key in the screen of step 3.

94

COPYING CAPTIONS ONTO TAB PAPER (Tab Copy)

Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the tab captions.

ABC

DEF

GHI

Prepare originals that match the tab heights

The image is shifted with the width of the tab

ABC

DEF

GHI

RELATION BETWEEN THE ORIGINALS AND THE TAB PAPER

Tab copying with a left binding

Originals Placing the originals Loading tab paper

• Document feeder tray

1

Final image

1

Originals

Insert the originals so that the side with no tab text enters first

• Document glass

1

Place so that the side with the tab text is on the left

Face down

Load the tab paper so that the tab on the first sheet is toward you.

95

Tab copying with a right binding

11

Originals Placing the originals Loading tab paper

• Document feeder tray

1

2

Final image

1

Originals

Ready to scan for copy.

Full Colour

Colour Mode

Job Detail

Settings

Auto

Exposure

100%

Copy Ratio

1.

2.

3.

4.

Insert the originals so that the side with no tab text enters first

• Document glass

1

Place so that the side with the tab text is on the left

Place the original.

Place the original face up in the document feeder tray, or face down on the document glass.

Touch the [Special Modes] key.

Original

A4

A4R

B4 A3

A4

Plain

A4

0

2-Sided Copy

Output

Special Modes

File

Quick File

Face down

Load the tab paper so that the tab on the first sheet is away from you.

3

Special Modes

Covers/Inserts

Book Copy

Transparency

Inserts

Tab Copy Card Shot

(2) (1)

Multi Shot

OK

2/4

Select Tab Copy.

(1) Touch the key.

(2) Touch the [Tab Copy] key.

96

4

2-Sided Copy

Output

Special Modes

File

Quick File

Full Colour

Colour Mode

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Plain

A4

Special Modes

Tab Copy

Original Copy

Cancel

Image Shift

(0 20)

10

mm

OK

Set the tab width.

(1) Set the image shift width (tab width) with

the keys.

0 mm to 20 mm (0" to 5/8") can be entered.

5

6

(1)

(2)

You will return to the base screen of copy mode.

Place tab paper in the bypass tray.

(2) Touch the [OK] key.

Face down

The width of the tab paper can be up to the width of A4 width (210 mm) plus 20 mm (or 8-1/2" x 11" paper (8-1/2") plus 5/8").

Auto

Original

A4

Paper Select

Special Modes

Place tab paper face down on the bypass tray. Tab paper can only be placed in the bypass tray. Place the paper so that the sides with the tabs enter the machine last.

Open the paper settings screen.

(1) Touch the [Job Detail Settings] key.

(2) Touch the [Paper Select] key.

(1)

(2)

97

Paper Select

A4

A4R

B4

A3

Plain

OK

A4

Plain

Select settings for using tab paper.

(1) Touch the appropriate paper type key.

(2) Touch the [Tab Paper] key.

Tab Paper

Envelope

Cancel

1/2

Bypass Tray Type/Size Setting

Select the paper type.

Plain

Pre-Printed

Recycled

Letter Head

Pre-Punched

Colour

Thin Paper

Heavy Paper

Labels

Transparency

(3) Touch the [OK] key.

7

8

or

Bypass Tray Type/Size Setting

Type

Tab Paper

Auto-Inch

Auto-AB

1

/

8 x11

2

A4

Type

Size

OK

2/2

(4) Touch the [OK] key.

Paper Select

A4

A4R

B4

A3

Plain

A4

Tab Paper

When the [OK] key is touched, you will return to the job detail setting screen. Touch the [Job Detail Settings] key to return to the base screen of copy mode.

OK

Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).

Copying will begin.

• If the originals were placed in the document feeder tray, the originals are copied.

• If you are using the document glass, copy each page one page at a time. If you are using the sort function or other function that requires all originals to be scanned before the copies are printed, you must use the same [START] key that you used to scan the first original to scan each of the remaining originals.

To cancel scanning of the original and copying...

Press the [STOP] key ( ).

To cancel tab copy...

Touch the [Cancel] key in the screen of step 4.

System Settings (Administrator): Initial Tab Copy Setting

The default image shift width can be set from 0 mm to 20 mm (0" to 5/8"). The factory default setting is "10 mm (1/2")".

98

COPYING BOTH SIDES OF A CARD ON ONE

2-Sided Copy

Output

Special Modes

File

Quick File

Full Colour

Colour Mode

Auto

Exposure

100%

Copy Ratio

Job Detail

Settings

Plain

A4

SHEET OF PAPER (Card Shot)

When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper.

Copies

Originals

Front

Back

Example of an A4 (8-1/2" x 11")

Example of an A4 (8-1/2" x 11") size portrait copy

size landscape copy

1

2

3

Paper Select

A4

A4R

B4

A3

Original

(1)

Auto

Auto A4

Paper Select

Special Modes

plain

A4

Plain

(2)

Open the paper settings screen.

(1) Touch the [Job Detail Settings] key.

(2) Touch the [Paper Select] key.

OK

Select the paper to be used.

(1) Touch the key of the desired paper size.

(2) Touch the [OK] key.

When the [OK] key is touched, you will return to the job detail setting screen. Touch the [Job Detail Settings] key

(2)(1)

to return to the base screen of copy mode.

Place the original face down on the document glass.

99

Sharp MX-4501N, MX-4500N, MX-3501N, MX-3500N, MX-2300G User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

TABLE OF CONTENTS

ABOUT THIS MANUAL

MANUALS PROVIDED WITH THE MACHINE

BASE SCREEN OF COPY MODE

COPYING SEQUENCE

MAKING COPIES

USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES

MAKING A COPY USING THE DOCUMENT GLASS

AUTOMATIC 2-SIDED COPYING

USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES

COPY COLOUR MODES

SELECTING THE COLOUR MODE

AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND EXPOSURE MODE

SELECTING THE EXPOSURE MODE AND MANUALLY ADJUSTING THE EXPOSURE LEVEL

REDUCTION/ENLARGEMENT/ZOOM

AUTOMATIC RATIO SELECTION (Auto Image)

MANUALLY SELECTING THE RATIO (Preset ratios/Zoom)

ORIGINAL SIZES

CHECKING THE ORIGINAL SIZE

SPECIFYING THE ORIGINAL SIZE

STORING FREQUENTLY USED ORIGINAL SIZES

OUTPUT

OUTPUT MODES

JOB STATUS SCREEN

JOB QUEUE SCREEN AND COMPLETED JOB SCREEN

WHEN THE DOCUMENT FILING FUNCTION IS USED

CONVENIENT COPY FUNCTIONS

Special Modes

[Image Edit] KEY AND [Colour Adjustments] KEY

ADDING MARGINS (Margin Shift)

ERASING PERIPHERAL SHADOWS (Erase)

COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy)

USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts)

INSERTING COVERS IN COPIES (Cover Settings)

INSERTING INSERT SHEETS IN COPIES (Insert Settings)

CHANGING COVER/INSERT SETTINGS (Page Layout)

COPYING A PAMPHLET (Book Copy)

COPYING CAPTIONS ONTO TAB PAPER (Tab Copy)

RELATION BETWEEN THE ORIGINALS AND THE TAB PAPER