Sharp FO-475 User Manual

MODEL

FO-475

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering Machine

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

WARRANTY

Facsimile Products

Congratulations on Your Purchase!

This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase.

In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.

The owner is responsible for any transportation and insurance costs if the product has to be returned for repair.

This warranty does not extend to accessories or defects or injuries caused by or resulting from causes not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any alterations made to the product which are not authorised by Sharp.

Please retain your sales documentation, as this should be produced to validate a warranty claim.

This warranty is in addition to and in no way limits, varies or excludes any express and implied rights and remedies under any relevant legislation in the country of sale. However, to the extent permitted by such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the purchase or use of the product.

To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the product is one that is not normally required for personal, domestic or household use, Sharp limits its liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by Sharp to be defective.

For your reference, please enter the particulars of your purchase below and retain, with your purchase documentation.

Model No. Serial No. Date of Purchase Place of Purchase

SPform046 (2Sept97)

FOR LOCATION ENQUIRIES WITHIN

AUSTRALIA

REGARDING YOUR LOCAL

SHARP APPROVED SERVICE CENTRE

SHARP SERVICE REFERRAL CENTRE

FREECALL:

DURING NORMAL BUSINESS HOURS

SHARP CORPORA TION OF A USTRALIA PTY. LIMITED

1 Huntingwood Drive, Huntingwood NSW 2148

CALL THE

FACSIMILE: (02) 9672 1210

1 800 807 820

A.C.N. 003 039 405

FOR THE SERVICING OF PRODUCTS

PURCHASED IN

CONT ACT Y OUR SELLING DEALER/RETAILER

SHARP CORPORA TION OF NEW ZEALANDLIMITED

NEW ZEALAND

OR FOR REFERRAL TO A

SERVICE CENTRE,

CALL SHARP CUSTOMER SERVICES

TELEPHONE:

FACSIMILE: 09 636 6972

Cnr Mahunga Drive & Hastie Avenue,

09 634 2059

Mangere, AUCKLAND

Important Notice: This warranty applies only to products sold in Australia & New Zealand

QUICK REF ERENCE GUIDE

INSTALLATION

Australia

New Zealand

1. Connect the handset as shown.

2. Plug the power cord int o an earthed, 230-240 V outlet.

Plug one end of the telephone line into the

LINE

socket on the rear of the fax, and the

other end into yo ur tele ph on e wall socket .

Caution : When disconnecting the fax, unplug

the telephone line before the power cord.

4. If desired, connect an extension phone to the

TEL. SET socket on the rear of the fax.

TEL. SET

TEL. LINE

TEL.

RECORDING AN OUTGOING

MESSAGE

1. Press:

FUNCTION

2. Press a number to select the type of outgoing message (OGM):

General OGM: Box 1 OGM: Box 2 OGM: Box 3 OGM: Transfer OGM:

Pick up the handset, press the

0 1 2 3 4

START/MEMORY key, and speak into the

handset.

4. When finished, replace the handset or press the

STOP key. Press the STOP key twice to

return to the date and time display.

START/MEMORY

ENTERING YOU R

NAME AND NUMBER

1. Press:

Display shows:

2. Press:

3. Enter your fax number (max. of 20 digits) by pressing the numb er keys.

♦If you make a mistake, press the HOLD/SEARCH

key to move the cursor back to the mistake, then enter the correct number or letter.

4. Press:

5. Enter your name by pressing the appropriate number keys as shown below.

♦To enter two letters in succession that require

the same key, press the entering the first letter.

A = B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

Press either key one or more times to select and enter a symbol.

6. When finished, press:

FUNCTION

START/MEMORY

ABC

JKL

TUV

OWN NUMBER SET

SPEAKER key after

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

DEF

SPEED DIAL

MNO

REDIAL

WXYZ

HOLD/ SEARCH

SPEAKER

START/MEMORY

T = U =

V =

W =

X =

Y =

Z =

SPACE =

Deletes highlighted letter Upper/lower case shift key Moves cursor to the left. Moves cursor to the right.

STOP

QUICK REF ERENCE GUIDE

SETTING THE

DATE AND TIME

Press:

Press the

Enter two digits for the Day (01 through 31). Enter two digits for the Mont h (01 thro ug h 12). Enter four digit s for the Year (Ex: 1998). Enter two digits for the Hour (00 throu gh 23). Enter two digits for the Minute (00 throu gh 59). When finished, press:

FUNCTION

Display shows:

START/MEMORY key:

DATE & TIME SET

START/MEMORY

STOP

STORING AND CLEARING

NUMBERS FOR AUTO DIALLING

1. Press:

Display shows:

Press number.

3. Enter a 2-digit Speed Dial number (from 01 to 10 for Rapid Key Dial lin g, or 11 to 30 for Speed Dialing). (If you are clearing a number, go to Step 7.)

4. Enter the full telep hone /fax number.

5. Press:

6. Enter the name of the location by pressing number keys (max. of 20 characters). (Refer to the letter entr y table in

NAME AND NUMBER

7. Press:

FUNCTION

FAX/TEL # MODE

1 to store a number or 2 to clear a

START/MEMORY

ENTERING YOUR

START/MEMORY

STOP

SENDING DOCUMENTS

Place your document (up to 10 pages) face down in the document feeder.

Normal Dialling

1. Lift the handset or press

SPEAKER

2. Dial the fax number.

3. Wait for the reception tone (if a person answers, ask them to press their Start key).

4. Press:

START/MEMORY

Rapid Key Dial ling

Press the appropriate Rapid Key. Transmission will begin automati cally.

Speed Dialling

1. Press:

SPEED DIAL

2. Enter 2-digit Speed Dial number.

3. Press:

START/MEMORY

RECEIVING DOCUMENTS

FAX

TEL

20-FEB 10:30

TEL/FAX

RECEPTION

Press:

MODE

FAX mode: The fax automatically answers on two

rings and receives the incoming document.

TEL/FAX mode: The fax automatically answers

and receives incoming documents. Voice calls are signalled by a special ringing soun d.

TEL mode:

RECEIVING

ANS. mode: Select this mode when you want to re-

ceive voice messages in the answering machi ne .

20-FEB 10:30

Fax tone

ANS

FAX

TEL

ANS

TEL/FAX

FAX

TEL

ANS

TEL/FAX

FAX

TEL

ANS

TEL/FAX

START/MEMORY

Introduction

Welcome, and thank you for choosing a Sharp facsim ile! The features and specificat ions of your new Sharp fax are shown below.

Automa tic dialling Rapid Key Dialling: 10 numbers

Speed Dia ll ing : 20 numb ers

Memor y siz e* : 512 KB (approx. 20 avera ge page s with no voi ce

messages rec ord ed, or 24 minut es of voic e messages (including OGMs) with no documents in memory)

Fax paper Initial starter roll (included with fax machine):

10 m roll Recommended replacement roll: FO-40PR 50 m roll

Automatic document feeder

Paper cutting me thod: Autom a ti c cu tt er Modem speed 9600 bps with automatic fallback to 7200, 4800,

Transmissi on time * Approx. 15 seco nds (Sha rp speci al mode) Display 16-digi t LCD disp lay Reception mode s FAX, TEL, TEL/FAX, ANS. Resolutio n Horizontal:

* Based on ITU-T Test Chart #1 at standa rd re solu tion in Sharp specia l mode , excluding time for protocol signals (i.e., ITU-T phase C time only).

10 sheets m ax .

or 2400 bps

8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine/Halfto ne: 7.7 lines/ m m Super fine (transm ission only):

15.4 lines/mm

Halftone (g reysca le ) 64 levels Recording syste m Therma l re cor din g Applicable telephone line Public switched telephon e networ k Compatibility IT U-T (CCIT T ) G3 mode Configuratio n Half-duplex, desktop transceiver Compression sche me MH, MR, Sharp Scanning method Sheet-feeder CIS (Co ntact Im age Sensor) Effective pri nting width 210 mm max. Input document size Autom atic feeding:

Width: 148 to 216 m m Length: 140 to 297 mm

Manual feeding:

Width: 148 to 216 m m Length: 140 to 600 mm

Effective scanni ng width 210 mm max. Contrast control Automatic/Dar k sel ec table Copy function Standard Telephone function Standard (Ca nno t be used i f powe r fails) Power requirements 230-240 V AC, 50 Hz Operating temperature 5 to 35°C Humidity Maximum : 85 % Power consumption Stand-by: 6.0 W

Maximum: 120 W

Dimensions Width: 3 0 8 mm

Depth: 256 mm Height: 138 mm (wit hou t handse t in cradle )

Weight Approx. 2.6 kg

As a part of our policy of continuous improv em ent, SHARP rese rve s the right to make desig n and specifi cati on c han ges fo r product impro vem ent without prio r notic e. Th e perfor ma nce spe cific at ion fig ure s indi ca ted ar e nomina l va lu es of pr oduc ti on un it s. T he re m ay be some de vi at ion s from the se values in ind ivi dual units.

Important safety information

• For your safety, if any of your equipment is not operating properl y or should any

physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then t he power line and r eturned to a SHARP authorised Service Centre for inspection, repair, or disposal.

• In Australia, installing or modifying telephone lines should only be done by an

ACA licensed serviceman. In New Zealand, installing or modifying telephone lines shoul d be done i n accor dan ce with Tele com wir ing prac tice s.

• Do not disassemble this machin e or attempt any procedures no t described in this

manual. Refe r all servic in g to qualifi ed service personne l.

• This machine must only be conn ected to a 230-240 V, 50 Hz, g rounded ( 3-prong)

outlet. Connecting it to any other kind of outlet may damage the machine.

• Do not install or use the machine near water, or when you are wet. Take care

not to spill any liquid s o n the ma ch ine .

• Unplug the machine from the Telephone socket and then the power outlet and

consult a qua lified servi ce represen tative if any of the fo llowing situa tions occur:

- Liquid ha s bee n spi ll ed into the machine or the mach ine has been exposed to rain or water.

- The machine produc es od ors, smo ke, or un usua l noises.

- The power cord is fray ed or damag ed.

- The machine has been droppe d or the housing damag ed.

• Do not allow anyt hi ng t o r est on the power co rd, and do not i nst al l the m a chi ne

where people may walk on the powe r cord.

• Never insert objects of any kind into slots or ope nings on the machine. This co uld

create a risk of fire or elec tric sh ock. If an obj ect fall s int o the mach ine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machi ne on an unstab le cart, stand or table. Th e machine co uld

be seriously dama ged if it falls.

• Never install telep hone wiring durin g a light ni ng sto rm .

• Never install telepho ne socke ts in wet loca tions unl ess the socket is spe cifical ly

designed for wet location s.

• Never touch uninsula te d tele pho ne wires or ter mina ls unl ess t he tel ep hone line

has been disconn ecte d at the network i nterface.

• Use caution when insta llin g or modifying telepho ne line s.

• Avoid using a teleph one (othe r than a cor dle ss t ype ) durin g a n ele ctric al st orm .

There may be a remo te risk of electri c shoc k from lightning.

• Do not use a telephone in th e vici nit y of a gas le ak .

• The socket-outlet must be installed near the equipment and must be easily

accessible.

• To make emergency call s, any ot her calls i n prog ress m ust first be release d.

Important:

•• This fac sim i le ma chi ne is not desi gne d for use on a line which ha s cal l

waiting, call forwa rdi ng, or cert ain oth er special servic es offere d by your telephone comp any . If you attem pt to use t he fax mac hin e on a telep hone line using any of these servi ce s, you may ex per ience err ors dur ing transm issi on and reception of facsimile messages.

•• This facsimile machine is not compatible with digital telephone systems.

•• This facsim i le machine is desi gne d to oper at e in Austra li a and New Zea la nd

only.

WARNING NOTICE:

NO calls can be made to or fro m this fa x during a main s power failur e. WARNING  Australian Com m uni cati ons Aut hor ity (ACA) regul at io ns

state that no un aut hor ise d cha nge s or m odificatio ns to this e qui pment are permitted.

Note: Complies with ACA and NZ TELE COM standa rd AS/NZS35 48 regarding emissi on of e lect rom ag netic inter fer enc e.

These limits ar e design ed to prov ide reasona bl e protect ion against interfer ence in an install ation. This equ ipm e nt ge ne rat es, use s and c an ra di at e radio frequ enc y en erg y and , if not instal led and used i n accor dan ce with the instructions, may cause interfer enc e. However, there is no guarantee that interfer ence will not occu r in a part ic ular installat io n.

If this equip me nt does cause inter ference to radio or tel ev isi on re ce pti on, which can be det erm i ned by tur nin g the equ ipm e nt of f and on, the user is encourage d to try t o cor rect t he inte rference by one or more of the fol lowi ng measures:

 Reorient or re loc at e t he re ce iv ing ant enn a.  Increase the sepa ration bet wee n th e eq uip me nt and the rece iv er.  Connect t he e qui pm ent to an outlet on a diff ere nt cir cui t t o tha t whi ch

the receiver is connected.  Consult the deale r or an exp eri en ce d radio/ T V tec hni cian for he lp. For Australia: The Ringer Equivalence Number (RE N) for t his e qui pm ent is

written on t he ba ck of the machine. The sum of all the Ringe r Equi val en ce Numb ers (R EN’ s) on you r tele phon e line should not exceed 3 to assure correct servic e from your telepho ne company.

IMPORTANT NOTICE FOR NEW ZEALAND USERS

Please note: The grant of a Telepermit for any item of terminal equipment indi c ates only that Telecom has a ccepted that the item compl ies wit h th e minimu m conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom’s network services.

This equipment is not capable, under all operating condi tions, of correct operation at the higher speeds for which it is designed. Telecom will accept no responsibility shoul d difficulti es arise in such circumstances.

This equipment shall not be set up to make automati c calls to the Telecom ’111’ Emergency Service.

To avoid telephone charges for local calls, be sure to store numb ers "without area code in your rapid or speed dial locations.

If a charge for local calls is unacceptable, the "Dial" button should NOT be used for local calls. Only the 7-digi ts of the lo cal numb er shoul d be dialled from your telepho ne. DO NOT dial the area code digit or "0" prefix.

This equipment may not provid e for the effective hand-over of a call to another device connected to th e same l ine.

This device may be subject to ringin g or bell tinkle when certai n other devices are connected to the same line. If this occurs, the problem sho uld not be referred to the Telecom Faults Service.

All persons using this device for recording telephone conv ersatio ns shall comply with New Zealand law. This requires that at least one party to the conversation is to be aware that it is being recorded. In addition , the Principles enumerated i n the Privacy Act 1993 shall be compli ed wit h in respect to the nature of the personal in formati on coll e cted, the purpose for its collection, how it is used and what is discl osed to any other party.

Table of Contents

1 Installation 1

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Original Document Suppo rt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Loading the Fax Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Entering Your Name and Fax Number. . . . . . . . . . . . . . . . . . . . . . . . . 14

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

2 Using the Answering Machine 22

Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Operating the Answering Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Optional Answering Machine Set ti ngs. . . . . . . . . . . . . . . . . . . . . . . . . 29

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

3 Sending Documents 46

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Resolution and Contr ast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Sending a Fax by Normal Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Sending a Fax by Automati c Diall ing. . . . . . . . . . . . . . . . . . . . . . . . . . 54

4 Receiving Documents 63

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using ANS. Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

5 Making Copies 67

6 Making Telephone Calls 68

7 Special Functions 70

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Distinctive Ring. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Blocking Reception of Unwanted Faxes. . . . . . . . . . . . . . . . . . . . . . . . 77

Polling (Req uesti ng a Fax Transm iss ion ). . . . . . . . . . . . . . . . . . . . . . . 79

Timer Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Reminder Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

8 Option Settings 92

9 Printing Reports and Lists 98

10 Maintenance 103

11 Troubleshooting 105

Problems and Sol utions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Index 114

Chapter

Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Handset

1. Installation

If any are missing, contact your d ealer or retailer.

Rapid key labels

Operation manual

Handset lead

Fax pap er (sample roll)

Telephone line cord

Adapter (for Australia)

Adapter (for New Zealand)

Paper guide

Business products dealer insta l lation report

A Look at the Operation Panel

GHI

PQRS

TEL/FAX

DEF

ABC

MNO

JKL

WXYZ

TUV

TEL FAX

ANS

SPEED DIAL

HOLD/SEARCH

RECEPTION

MODE

DOWN VOLUME UP

REDIAL

SPEAKER

PANEL RELEASE

RESOLUTIONFUNCTION

DIGITAL

10/POLL

REPEAT

PLAY/SKIP

REC

ANSWERING SYSTEM

REMINDER

DELETE

STOP

COPY/HELP

START/MEMORY

Display

This displa ys messages and promp ts dur ing oper ation and pr ogra m ming.

PANEL RELEASE

Pull this release t owar d you t o open the operat io n pan el.

RECEPTION MODE ke y

Press this key to select the recep ti on m ode . An arrow in the displa y wil l point to the current ly sele ct ed rece pt ion mod e.

FUNCTION key

Press this key to select variou s spec ial fun ction s.

A Look at the Operation Panel

RESOLUTION key

Press this key to adjust t he resol uti on a nd co ntr ast befo re sendi ng or copying a document.

VOLUME keys

Press these keys to adjust the volum e of the speak er whe n the SPEAK ER key has been presse d, or the volum e of the ringe r at all other time s.

REC key

Press this key to record a phone conver sation or a message.

REPEAT key

Press this key to repeat playba ck of a message.

PLAY/SKIP key

Press this key to play recorded messa ge s. Dur ing playba ck, pre ss it to skip forward to the next messa ge.

DELETE key

Press this key to erase re cor ded message s.

REMINDER key

Press this key to send a fax and/or voi ce messag e to anothe r par ty or to yourself at a preset time.

1. Installation

STOP key

Press this key to stop op erati ons be for e they are com plete d.

Number keys

Use these keys t o dia l numb ers, and enter num ber s and l et te rs duri ng number/n am e storing procedure s.

SPEED DIAL key

Press this key to dial a 2-digit Speed Dia l numbe r.

REDIAL key

Press this key to autom atic ally redi al the last num ber dia lled .

A Look at the Operation Panel

SPEAKER key

Press this key to hear the li ne and fa x tones th roug h the speake r bef ore sending a docum ent , or diall in g a voice num be r. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

HOLD/SEARCH key

Press this key to search fo r an automa ti c dialli ng nu mb er, or, during a phone conversat ion , press th is ke y to put th e other party on ho ld.

Rapid Dial Keys

Press one of these key s to dial a fax or voice number autom at ical ly. (Note that you must attach the Rapid Key lab el s.)

START/MEMORY key

Press this key to send or recei ve a docu ment manua ll y when off hook.

COPY/HELP key

When a docu me nt is in t he fe ed er, press thi s key to make a co py. At an y other time, pres s thi s key to pri nt out the He lp List, a quick refe ren ce guid e to the operati on of your fa x.

Connections

Points to keep in mind w hen setting u p

Connections

1. Installation

Do not place the machine in dire ct sunlight.

Keep dust away from the m achine .

Do not place the machine near heaters or air conditioners.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensat io n may form on the scannin g gla ss, prevent in g proper sc ann ing of documen ts for transmission. To remove the condensation , t urn on the power and wait approxim ately two hours befor e usi ng the machin e.

Connections

Handset

Connect the handse t as shown and place it on the handset rest. ♦ The end s of the handset lead are identical, so they will go into either

socket.

Make sur e t he handset cord goes into the unmar ked socket on the side of the machine!

Use the handset to make ordinary phone calls, or to trans m it and receive documents manually.

Power lead

Connections

Plug the power l ead into a 230-24 0 V, 50 Hz, earthe d (3-pron g) AC out le t. ♦ Caution: When disconnecting the fax, unplug the telephone line cord

before unplugging the power lead.

♦ Caution: The mains outlet (socket outlet) should be installed near the

equipment and be easily accessable.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.

1. Installation

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Moving your fax and reconne c ting

Should it be necessary to move your fa x to a new locati on, fi rst disconnect the telephone line c ord be for e discon nec ting t he po wer lea d. When reconnect in g, it is necessa ry to connec t the power lead befo re conne ct in g the telephone line cord.

Connections

Telephone line cord

Insert one end of the telephone line cord into the adapt er. Inse rt the other en d of the line c ord into the socket on the back of th e fa x marke d TEL. LINE. Plug t he a dap te r into the tele ph o ne s oc ket on the wall .

For Australia

For New Zealand

Be sure to inser t the telep ho n e lin e cord into the

TEL. LINE socket.

TEL. SET

TEL. LINE

Do not insert it into th e TEL. SET socket.

Comments:

•• Your fa x is set for t one diall ing . If you ar e on a pulse only dia l l ine , you must

set the fax for pulse dialling by chan gin g Opti on Se tt ing 7. Thi s proc edu re i s described in Cha pt er 8, Option Settings.

•• If you inte nd t o use a com put er fax mode m on the sam e phone lin e, you m ust

reset Optio n Setti ng 12 (Fa x Sig nal Rec ei ve ) to NO in orde r to preve nt transmission a nd rece ption e rror s. Thi s proc edu re is desc rib ed in Cha pte r 8, Option Settings.

Extension phone (optional)

Connections

If desired, you can conne ct an extensio n phon e to the TEL. S E T socket on the fa x.

Remove the seal covering the TEL. SET socket.

Connect the extension phone line to the TEL. SET socket.

1. Installation

TEL. SET

TEL. LINE

Important: In New Zealan d, not all standar d telephones and answering machines wi ll respond to inc om ing ringing when connected to the ex tensio n socke t of the e quipment.

Loading the Fax Paper

Original Document Support

Rotate the original document sup port so that it points stra igh t out .

Paper Guide

Attach the pap er guide by insertin g the end s int o the hol es in the front of the fax as shown.

Loading the Fax Paper

Your fax machine prin ts incoming faxes on a special kind of paper called thermal paper .

Note: The power must be on (plu g in the power cord) when loading fax paper in the fax machine.

The fax’s prin t head creates text and images by applying heat to the thermal paper.

Loading the Fax Paper

Pull the release marked PANEL RELEASE toward you and open the operation panel.

Remove the packing paper from the paper compart ment .

Remove cardboard and tape

1. Installation

Unwrap the roll of fax paper and place it in the compartment.

YES NO!

•• Important: The roll must be placed so that the leading edge of the pap er

unrolls as shown. (The paper is only coated on one side for printing. If the roll is placed backwards, the paper will come out blank after printing.)

Loading the Fax Paper

Insert the leading edge of the paper into the paper inlet. Continue to push the paper through the inlet until it comes out of the opening in the front of the fax.

Paper inlet

The paper will reappear here. Make sure it is aligned between the arr ows on each side of the guide, and then passes under the plate and out the f ro nt of the fax.

Close the operation panel, making sure it clicks into place.

Press here to close

Click!

Loading the Fax Paper

A short length of the fax paper will feed out and be cut off. (If this doesn’t happen, repeat the loading procedure.)

Note: The fax has a built-in anti-curl mechanism that will help to reduce paper curling problems. The anti-curl mechanism will be more effective at the beginning of the paper roll and less effective towards the end.

Replacing the fax paper

When the paper runs out, OUT OF PAPER will appear in the display. Receptio n and copy ing will no longe r be possibl e. T o repla ce the pape r, fir st take out the old roll , then loa d th e ne w roll as de scri bed above.

To assure a long life for your fax and obtai n the best reprod uct io n quali ty, we recom mend t hat you use the followi ng Sha rp fa x (t her ma l) pape r whi ch i s avail abl e from your dealer :

1. Installation

FO-40PR THERMAL PAP ER (50 m roll)

♦ The use of any other paper may result in poor copy quality and excessive

build-up of residue on the head. This is due to the different thermal reactive characteristics of each manufacturer’s paper.

Handling fax pape r

Do not unpac k th e pa per unti l yo u are rea dy t o use it. It may bec om e discolo ured if:

♦ It is sto red at high humidity or high temperature. ♦ It is expo sed to direct sunlight. ♦ It comes in contact w ith glue, thinner, or a freshly copied blueprint. ♦ A rub ber eraser or adhesive tape is used on it, or it is scratched.

Entering Your Name and Fax Number

Before you can begin using your fa x, you ne e d to e nt er your nam e a n d th e telephone number of your fax. You also need to set t he dat e an d tim e.

3 key

# key

FUNCTION key

Once you ent er this information, it will automa tica lly appear at the top of each fax page you send.

STOP key

START/MEMORY key

Press these keys:

The display will show:

Press the # key twice:

FUNCTION

ENTRY MODE

The display will show: OWN NUMBER SET

Entering Your Name and Number

Press the START/MEMORY key.

The display will show: ENTER FAX #

Enter your fax number by pressing the number keys. Up to 20 digits can be entered.

•• To insert a space between digits, press the # key. To insert a "+", press

the * key.

•• If you make a mistake, press the HOLD\SEARCH key to move the

cursor back to the mistake and then enter the correct number. The new number will replace the old number.

Example:

Press START/MEMORY to enter the fax number in memory.

START/MEMOR Y

1. Installation

The display will show:

Cursor: A dark squar e mark in the di spla y that indica tes wher e a numb er or letter will be entered.

ENTER YOUR NAME

Entering Your Name and Fax Number

Enter your name by pressing the number keys as shown in the chart below. Up to 24 characters can be entered.

•• To enter two letters in succession that require the same key, press the

SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

A = B =

C =

D =

E =

F =

G =

H =

I =

ABC

GHI

JKL

DEF

MNO

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

SPEED DIAL

REDIAL

Press this key to delete the letter highlighted by the cursor.

SPEAKER

T = U =

V =

W =

X =

Y =

Z =

SPACE =

Press this key to cha nge ca se.

PQRS

WXYZ

TUV

HOLD/ SEARCH

Press this key to mov e the cursor to the lef t.

SPEAKER

Press this key to move the cursor to the right.

Press either key rep eat edly t o select one of the fol low ing sym bo ls : ./!"#$%&’()++,- :;<=>?@[ ¥]^_p{|}→←

Press the START/MEMORY key to save your name in memory.

The display will show:

Press the STOP key to return to the date and time display.

SECURITY SELECT

START/MEMOR Y

STOP

Setting the Date and Time

The date and time appear in the display and report s, and ar e pr in te d at the top of every page you tran smit.

3 key FUNCTI ON key

Setting the Date and Time

1. Installation

STOP key

key

Press these keys:

The display will show:

Press the * key three times.

The display will show:

Press the START/MEMORY key.

•• The currently set date will appear in the display.

FUNCTION

ENTRY MODE

DATE & TIME SET

START/MEMORY

START/MEMORY key

Setting the Date and Time

Enter a two-digit number for the day ("01" to "31").

Example: th e 5t h

Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

•• To correct a mistake, press the SPEED DIAL key to move the cursor

back to the mistake, and then enter the correct number.

Example: January

Enter the year (four digits).

Example: 1998

Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

Example: 9:25

Press the START/MEMORY key to start the clock.

The display will show:

Press the STOP key to return to the date and time display.

STORE JUNK #

START/MEMORY

STOP

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