Sharp FO-475 User Manual

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MODEL

FO-475

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering Machine

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

WARRANTY

Facsimile Products

Congratulations on Your Purchase!

This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase.

In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.

The owner is responsible for any transportation and insurance costs if the product has to be returned for repair.

This warranty does not extend to accessories or defects or injuries caused by or resulting from causes not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any alterations made to the product which are not authorised by Sharp.

Please retain your sales documentation, as this should be produced to validate a warranty claim.

This warranty is in addition to and in no way limits, varies or excludes any express and implied rights and remedies under any relevant legislation in the country of sale. However, to the extent permitted by such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the purchase or use of the product.

To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the product is one that is not normally required for personal, domestic or household use, Sharp limits its liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by Sharp to be defective.

For your reference, please enter the particulars of your purchase below and retain, with your purchase documentation.

Model No. Serial No. Date of Purchase Place of Purchase

SPform046 (2Sept97)

FOR LOCATION ENQUIRIES WITHIN

AUSTRALIA

REGARDING YOUR LOCAL

SHARP APPROVED SERVICE CENTRE

SHARP SERVICE REFERRAL CENTRE

FREECALL:

DURING NORMAL BUSINESS HOURS

SHARP CORPORA TION OF A USTRALIA PTY. LIMITED

1 Huntingwood Drive, Huntingwood NSW 2148

CALL THE

FACSIMILE: (02) 9672 1210

1 800 807 820

A.C.N. 003 039 405

FOR THE SERVICING OF PRODUCTS

PURCHASED IN

CONT ACT Y OUR SELLING DEALER/RETAILER

SHARP CORPORA TION OF NEW ZEALANDLIMITED

NEW ZEALAND

OR FOR REFERRAL TO A

SERVICE CENTRE,

CALL SHARP CUSTOMER SERVICES

TELEPHONE:

FACSIMILE: 09 636 6972

Cnr Mahunga Drive & Hastie Avenue,

09 634 2059

Mangere, AUCKLAND

Important Notice: This warranty applies only to products sold in Australia & New Zealand

QUICK REF ERENCE GUIDE

INSTALLATION

Australia

New Zealand

1. Connect the handset as shown.

2. Plug the power cord int o an earthed, 230-240 V outlet.

Plug one end of the telephone line into the

LINE

socket on the rear of the fax, and the

other end into yo ur tele ph on e wall socket .

Caution : When disconnecting the fax, unplug

the telephone line before the power cord.

4. If desired, connect an extension phone to the

TEL. SET socket on the rear of the fax.

TEL. SET

TEL. LINE

TEL.

RECORDING AN OUTGOING

MESSAGE

1. Press:

FUNCTION

2. Press a number to select the type of outgoing message (OGM):

General OGM: Box 1 OGM: Box 2 OGM: Box 3 OGM: Transfer OGM:

Pick up the handset, press the

0 1 2 3 4

START/MEMORY key, and speak into the

handset.

4. When finished, replace the handset or press the

STOP key. Press the STOP key twice to

return to the date and time display.

START/MEMORY

ENTERING YOU R

NAME AND NUMBER

1. Press:

Display shows:

2. Press:

3. Enter your fax number (max. of 20 digits) by pressing the numb er keys.

♦If you make a mistake, press the HOLD/SEARCH

key to move the cursor back to the mistake, then enter the correct number or letter.

4. Press:

5. Enter your name by pressing the appropriate number keys as shown below.

♦To enter two letters in succession that require

the same key, press the entering the first letter.

A = B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

Press either key one or more times to select and enter a symbol.

6. When finished, press:

FUNCTION

START/MEMORY

ABC

JKL

TUV

OWN NUMBER SET

SPEAKER key after

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

DEF

SPEED DIAL

MNO

REDIAL

WXYZ

HOLD/ SEARCH

SPEAKER

START/MEMORY

T = U =

V =

W =

X =

Y =

Z =

SPACE =

Deletes highlighted letter Upper/lower case shift key Moves cursor to the left. Moves cursor to the right.

STOP

QUICK REF ERENCE GUIDE

SETTING THE

DATE AND TIME

Press:

Press the

Enter two digits for the Day (01 through 31). Enter two digits for the Mont h (01 thro ug h 12). Enter four digit s for the Year (Ex: 1998). Enter two digits for the Hour (00 throu gh 23). Enter two digits for the Minute (00 throu gh 59). When finished, press:

FUNCTION

Display shows:

START/MEMORY key:

DATE & TIME SET

START/MEMORY

STOP

STORING AND CLEARING

NUMBERS FOR AUTO DIALLING

1. Press:

Display shows:

Press number.

3. Enter a 2-digit Speed Dial number (from 01 to 10 for Rapid Key Dial lin g, or 11 to 30 for Speed Dialing). (If you are clearing a number, go to Step 7.)

4. Enter the full telep hone /fax number.

5. Press:

6. Enter the name of the location by pressing number keys (max. of 20 characters). (Refer to the letter entr y table in

NAME AND NUMBER

7. Press:

FUNCTION

FAX/TEL # MODE

1 to store a number or 2 to clear a

START/MEMORY

ENTERING YOUR

START/MEMORY

STOP

SENDING DOCUMENTS

Place your document (up to 10 pages) face down in the document feeder.

Normal Dialling

1. Lift the handset or press

SPEAKER

2. Dial the fax number.

3. Wait for the reception tone (if a person answers, ask them to press their Start key).

4. Press:

START/MEMORY

Rapid Key Dial ling

Press the appropriate Rapid Key. Transmission will begin automati cally.

Speed Dialling

1. Press:

SPEED DIAL

2. Enter 2-digit Speed Dial number.

3. Press:

START/MEMORY

RECEIVING DOCUMENTS

FAX

TEL

20-FEB 10:30

TEL/FAX

RECEPTION

Press:

MODE

FAX mode: The fax automatically answers on two

rings and receives the incoming document.

TEL/FAX mode: The fax automatically answers

and receives incoming documents. Voice calls are signalled by a special ringing soun d.

TEL mode:

RECEIVING

ANS. mode: Select this mode when you want to re-

ceive voice messages in the answering machi ne .

20-FEB 10:30

Fax tone

ANS

FAX

TEL

ANS

TEL/FAX

FAX

TEL

ANS

TEL/FAX

FAX

TEL

ANS

TEL/FAX

START/MEMORY

Introduction

Welcome, and thank you for choosing a Sharp facsim ile! The features and specificat ions of your new Sharp fax are shown below.

Automa tic dialling Rapid Key Dialling: 10 numbers

Speed Dia ll ing : 20 numb ers

Memor y siz e* : 512 KB (approx. 20 avera ge page s with no voi ce

messages rec ord ed, or 24 minut es of voic e messages (including OGMs) with no documents in memory)

Fax paper Initial starter roll (included with fax machine):

10 m roll Recommended replacement roll: FO-40PR 50 m roll

Automatic document feeder

Paper cutting me thod: Autom a ti c cu tt er Modem speed 9600 bps with automatic fallback to 7200, 4800,

Transmissi on time * Approx. 15 seco nds (Sha rp speci al mode) Display 16-digi t LCD disp lay Reception mode s FAX, TEL, TEL/FAX, ANS. Resolutio n Horizontal:

* Based on ITU-T Test Chart #1 at standa rd re solu tion in Sharp specia l mode , excluding time for protocol signals (i.e., ITU-T phase C time only).

10 sheets m ax .

or 2400 bps

8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine/Halfto ne: 7.7 lines/ m m Super fine (transm ission only):

15.4 lines/mm

Halftone (g reysca le ) 64 levels Recording syste m Therma l re cor din g Applicable telephone line Public switched telephon e networ k Compatibility IT U-T (CCIT T ) G3 mode Configuratio n Half-duplex, desktop transceiver Compression sche me MH, MR, Sharp Scanning method Sheet-feeder CIS (Co ntact Im age Sensor) Effective pri nting width 210 mm max. Input document size Autom atic feeding:

Width: 148 to 216 m m Length: 140 to 297 mm

Manual feeding:

Width: 148 to 216 m m Length: 140 to 600 mm

Effective scanni ng width 210 mm max. Contrast control Automatic/Dar k sel ec table Copy function Standard Telephone function Standard (Ca nno t be used i f powe r fails) Power requirements 230-240 V AC, 50 Hz Operating temperature 5 to 35°C Humidity Maximum : 85 % Power consumption Stand-by: 6.0 W

Maximum: 120 W

Dimensions Width: 3 0 8 mm

Depth: 256 mm Height: 138 mm (wit hou t handse t in cradle )

Weight Approx. 2.6 kg

As a part of our policy of continuous improv em ent, SHARP rese rve s the right to make desig n and specifi cati on c han ges fo r product impro vem ent without prio r notic e. Th e perfor ma nce spe cific at ion fig ure s indi ca ted ar e nomina l va lu es of pr oduc ti on un it s. T he re m ay be some de vi at ion s from the se values in ind ivi dual units.

Important safety information

• For your safety, if any of your equipment is not operating properl y or should any

physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then t he power line and r eturned to a SHARP authorised Service Centre for inspection, repair, or disposal.

• In Australia, installing or modifying telephone lines should only be done by an

ACA licensed serviceman. In New Zealand, installing or modifying telephone lines shoul d be done i n accor dan ce with Tele com wir ing prac tice s.

• Do not disassemble this machin e or attempt any procedures no t described in this

manual. Refe r all servic in g to qualifi ed service personne l.

• This machine must only be conn ected to a 230-240 V, 50 Hz, g rounded ( 3-prong)

outlet. Connecting it to any other kind of outlet may damage the machine.

• Do not install or use the machine near water, or when you are wet. Take care

not to spill any liquid s o n the ma ch ine .

• Unplug the machine from the Telephone socket and then the power outlet and

consult a qua lified servi ce represen tative if any of the fo llowing situa tions occur:

- Liquid ha s bee n spi ll ed into the machine or the mach ine has been exposed to rain or water.

- The machine produc es od ors, smo ke, or un usua l noises.

- The power cord is fray ed or damag ed.

- The machine has been droppe d or the housing damag ed.

• Do not allow anyt hi ng t o r est on the power co rd, and do not i nst al l the m a chi ne

where people may walk on the powe r cord.

• Never insert objects of any kind into slots or ope nings on the machine. This co uld

create a risk of fire or elec tric sh ock. If an obj ect fall s int o the mach ine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machi ne on an unstab le cart, stand or table. Th e machine co uld

be seriously dama ged if it falls.

• Never install telep hone wiring durin g a light ni ng sto rm .

• Never install telepho ne socke ts in wet loca tions unl ess the socket is spe cifical ly

designed for wet location s.

• Never touch uninsula te d tele pho ne wires or ter mina ls unl ess t he tel ep hone line

has been disconn ecte d at the network i nterface.

• Use caution when insta llin g or modifying telepho ne line s.

• Avoid using a teleph one (othe r than a cor dle ss t ype ) durin g a n ele ctric al st orm .

There may be a remo te risk of electri c shoc k from lightning.

• Do not use a telephone in th e vici nit y of a gas le ak .

• The socket-outlet must be installed near the equipment and must be easily

accessible.

• To make emergency call s, any ot her calls i n prog ress m ust first be release d.

Important:

•• This fac sim i le ma chi ne is not desi gne d for use on a line which ha s cal l

waiting, call forwa rdi ng, or cert ain oth er special servic es offere d by your telephone comp any . If you attem pt to use t he fax mac hin e on a telep hone line using any of these servi ce s, you may ex per ience err ors dur ing transm issi on and reception of facsimile messages.

•• This facsimile machine is not compatible with digital telephone systems.

•• This facsim i le machine is desi gne d to oper at e in Austra li a and New Zea la nd

only.

WARNING NOTICE:

NO calls can be made to or fro m this fa x during a main s power failur e. WARNING  Australian Com m uni cati ons Aut hor ity (ACA) regul at io ns

state that no un aut hor ise d cha nge s or m odificatio ns to this e qui pment are permitted.

Note: Complies with ACA and NZ TELE COM standa rd AS/NZS35 48 regarding emissi on of e lect rom ag netic inter fer enc e.

These limits ar e design ed to prov ide reasona bl e protect ion against interfer ence in an install ation. This equ ipm e nt ge ne rat es, use s and c an ra di at e radio frequ enc y en erg y and , if not instal led and used i n accor dan ce with the instructions, may cause interfer enc e. However, there is no guarantee that interfer ence will not occu r in a part ic ular installat io n.

If this equip me nt does cause inter ference to radio or tel ev isi on re ce pti on, which can be det erm i ned by tur nin g the equ ipm e nt of f and on, the user is encourage d to try t o cor rect t he inte rference by one or more of the fol lowi ng measures:

 Reorient or re loc at e t he re ce iv ing ant enn a.  Increase the sepa ration bet wee n th e eq uip me nt and the rece iv er.  Connect t he e qui pm ent to an outlet on a diff ere nt cir cui t t o tha t whi ch

the receiver is connected.  Consult the deale r or an exp eri en ce d radio/ T V tec hni cian for he lp. For Australia: The Ringer Equivalence Number (RE N) for t his e qui pm ent is

written on t he ba ck of the machine. The sum of all the Ringe r Equi val en ce Numb ers (R EN’ s) on you r tele phon e line should not exceed 3 to assure correct servic e from your telepho ne company.

IMPORTANT NOTICE FOR NEW ZEALAND USERS

Please note: The grant of a Telepermit for any item of terminal equipment indi c ates only that Telecom has a ccepted that the item compl ies wit h th e minimu m conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom’s network services.

This equipment is not capable, under all operating condi tions, of correct operation at the higher speeds for which it is designed. Telecom will accept no responsibility shoul d difficulti es arise in such circumstances.

This equipment shall not be set up to make automati c calls to the Telecom ’111’ Emergency Service.

To avoid telephone charges for local calls, be sure to store numb ers "without area code in your rapid or speed dial locations.

If a charge for local calls is unacceptable, the "Dial" button should NOT be used for local calls. Only the 7-digi ts of the lo cal numb er shoul d be dialled from your telepho ne. DO NOT dial the area code digit or "0" prefix.

This equipment may not provid e for the effective hand-over of a call to another device connected to th e same l ine.

This device may be subject to ringin g or bell tinkle when certai n other devices are connected to the same line. If this occurs, the problem sho uld not be referred to the Telecom Faults Service.

All persons using this device for recording telephone conv ersatio ns shall comply with New Zealand law. This requires that at least one party to the conversation is to be aware that it is being recorded. In addition , the Principles enumerated i n the Privacy Act 1993 shall be compli ed wit h in respect to the nature of the personal in formati on coll e cted, the purpose for its collection, how it is used and what is discl osed to any other party.

Table of Contents

1 Installation 1

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Original Document Suppo rt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Loading the Fax Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Entering Your Name and Fax Number. . . . . . . . . . . . . . . . . . . . . . . . . 14

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

2 Using the Answering Machine 22

Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Operating the Answering Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Optional Answering Machine Set ti ngs. . . . . . . . . . . . . . . . . . . . . . . . . 29

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

3 Sending Documents 46

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Resolution and Contr ast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Sending a Fax by Normal Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Sending a Fax by Automati c Diall ing. . . . . . . . . . . . . . . . . . . . . . . . . . 54

4 Receiving Documents 63

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using ANS. Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

5 Making Copies 67

6 Making Telephone Calls 68

7 Special Functions 70

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Distinctive Ring. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Blocking Reception of Unwanted Faxes. . . . . . . . . . . . . . . . . . . . . . . . 77

Polling (Req uesti ng a Fax Transm iss ion ). . . . . . . . . . . . . . . . . . . . . . . 79

Timer Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Reminder Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

8 Option Settings 92

9 Printing Reports and Lists 98

10 Maintenance 103

11 Troubleshooting 105

Problems and Sol utions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Index 114

Chapter

Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Handset

1. Installation

If any are missing, contact your d ealer or retailer.

Rapid key labels

Operation manual

Handset lead

Fax pap er (sample roll)

Telephone line cord

Adapter (for Australia)

Adapter (for New Zealand)

Paper guide

Business products dealer insta l lation report

A Look at the Operation Panel

GHI

PQRS

TEL/FAX

DEF

ABC

MNO

JKL

WXYZ

TUV

TEL FAX

ANS

SPEED DIAL

HOLD/SEARCH

RECEPTION

MODE

DOWN VOLUME UP

REDIAL

SPEAKER

PANEL RELEASE

RESOLUTIONFUNCTION

DIGITAL

10/POLL

REPEAT

PLAY/SKIP

REC

ANSWERING SYSTEM

REMINDER

DELETE

STOP

COPY/HELP

START/MEMORY

Display

This displa ys messages and promp ts dur ing oper ation and pr ogra m ming.

PANEL RELEASE

Pull this release t owar d you t o open the operat io n pan el.

RECEPTION MODE ke y

Press this key to select the recep ti on m ode . An arrow in the displa y wil l point to the current ly sele ct ed rece pt ion mod e.

FUNCTION key

Press this key to select variou s spec ial fun ction s.

A Look at the Operation Panel

RESOLUTION key

Press this key to adjust t he resol uti on a nd co ntr ast befo re sendi ng or copying a document.

VOLUME keys

Press these keys to adjust the volum e of the speak er whe n the SPEAK ER key has been presse d, or the volum e of the ringe r at all other time s.

REC key

Press this key to record a phone conver sation or a message.

REPEAT key

Press this key to repeat playba ck of a message.

PLAY/SKIP key

Press this key to play recorded messa ge s. Dur ing playba ck, pre ss it to skip forward to the next messa ge.

DELETE key

Press this key to erase re cor ded message s.

REMINDER key

Press this key to send a fax and/or voi ce messag e to anothe r par ty or to yourself at a preset time.

1. Installation

STOP key

Press this key to stop op erati ons be for e they are com plete d.

Number keys

Use these keys t o dia l numb ers, and enter num ber s and l et te rs duri ng number/n am e storing procedure s.

SPEED DIAL key

Press this key to dial a 2-digit Speed Dia l numbe r.

REDIAL key

Press this key to autom atic ally redi al the last num ber dia lled .

A Look at the Operation Panel

SPEAKER key

Press this key to hear the li ne and fa x tones th roug h the speake r bef ore sending a docum ent , or diall in g a voice num be r. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

HOLD/SEARCH key

Press this key to search fo r an automa ti c dialli ng nu mb er, or, during a phone conversat ion , press th is ke y to put th e other party on ho ld.

Rapid Dial Keys

Press one of these key s to dial a fax or voice number autom at ical ly. (Note that you must attach the Rapid Key lab el s.)

START/MEMORY key

Press this key to send or recei ve a docu ment manua ll y when off hook.

COPY/HELP key

When a docu me nt is in t he fe ed er, press thi s key to make a co py. At an y other time, pres s thi s key to pri nt out the He lp List, a quick refe ren ce guid e to the operati on of your fa x.

Connections

Points to keep in mind w hen setting u p

Connections

1. Installation

Do not place the machine in dire ct sunlight.

Keep dust away from the m achine .

Do not place the machine near heaters or air conditioners.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensat io n may form on the scannin g gla ss, prevent in g proper sc ann ing of documen ts for transmission. To remove the condensation , t urn on the power and wait approxim ately two hours befor e usi ng the machin e.

Connections

Handset

Connect the handse t as shown and place it on the handset rest. ♦ The end s of the handset lead are identical, so they will go into either

socket.

Make sur e t he handset cord goes into the unmar ked socket on the side of the machine!

Use the handset to make ordinary phone calls, or to trans m it and receive documents manually.

Power lead

Connections

Plug the power l ead into a 230-24 0 V, 50 Hz, earthe d (3-pron g) AC out le t. ♦ Caution: When disconnecting the fax, unplug the telephone line cord

before unplugging the power lead.

♦ Caution: The mains outlet (socket outlet) should be installed near the

equipment and be easily accessable.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.

1. Installation

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Moving your fax and reconne c ting

Should it be necessary to move your fa x to a new locati on, fi rst disconnect the telephone line c ord be for e discon nec ting t he po wer lea d. When reconnect in g, it is necessa ry to connec t the power lead befo re conne ct in g the telephone line cord.

Connections

Telephone line cord

Insert one end of the telephone line cord into the adapt er. Inse rt the other en d of the line c ord into the socket on the back of th e fa x marke d TEL. LINE. Plug t he a dap te r into the tele ph o ne s oc ket on the wall .

For Australia

For New Zealand

Be sure to inser t the telep ho n e lin e cord into the

TEL. LINE socket.

TEL. SET

TEL. LINE

Do not insert it into th e TEL. SET socket.

Comments:

•• Your fa x is set for t one diall ing . If you ar e on a pulse only dia l l ine , you must

set the fax for pulse dialling by chan gin g Opti on Se tt ing 7. Thi s proc edu re i s described in Cha pt er 8, Option Settings.

•• If you inte nd t o use a com put er fax mode m on the sam e phone lin e, you m ust

reset Optio n Setti ng 12 (Fa x Sig nal Rec ei ve ) to NO in orde r to preve nt transmission a nd rece ption e rror s. Thi s proc edu re is desc rib ed in Cha pte r 8, Option Settings.

Extension phone (optional)

Connections

If desired, you can conne ct an extensio n phon e to the TEL. S E T socket on the fa x.

Remove the seal covering the TEL. SET socket.

Connect the extension phone line to the TEL. SET socket.

1. Installation

TEL. SET

TEL. LINE

Important: In New Zealan d, not all standar d telephones and answering machines wi ll respond to inc om ing ringing when connected to the ex tensio n socke t of the e quipment.

Loading the Fax Paper

Original Document Support

Rotate the original document sup port so that it points stra igh t out .

Paper Guide

Attach the pap er guide by insertin g the end s int o the hol es in the front of the fax as shown.

Loading the Fax Paper

Your fax machine prin ts incoming faxes on a special kind of paper called thermal paper .

Note: The power must be on (plu g in the power cord) when loading fax paper in the fax machine.

The fax’s prin t head creates text and images by applying heat to the thermal paper.

Loading the Fax Paper

Pull the release marked PANEL RELEASE toward you and open the operation panel.

Remove the packing paper from the paper compart ment .

Remove cardboard and tape

1. Installation

Unwrap the roll of fax paper and place it in the compartment.

YES NO!

•• Important: The roll must be placed so that the leading edge of the pap er

unrolls as shown. (The paper is only coated on one side for printing. If the roll is placed backwards, the paper will come out blank after printing.)

Loading the Fax Paper

Insert the leading edge of the paper into the paper inlet. Continue to push the paper through the inlet until it comes out of the opening in the front of the fax.

Paper inlet

The paper will reappear here. Make sure it is aligned between the arr ows on each side of the guide, and then passes under the plate and out the f ro nt of the fax.

Close the operation panel, making sure it clicks into place.

Press here to close

Click!

Loading the Fax Paper

A short length of the fax paper will feed out and be cut off. (If this doesn’t happen, repeat the loading procedure.)

Note: The fax has a built-in anti-curl mechanism that will help to reduce paper curling problems. The anti-curl mechanism will be more effective at the beginning of the paper roll and less effective towards the end.

Replacing the fax paper

When the paper runs out, OUT OF PAPER will appear in the display. Receptio n and copy ing will no longe r be possibl e. T o repla ce the pape r, fir st take out the old roll , then loa d th e ne w roll as de scri bed above.

To assure a long life for your fax and obtai n the best reprod uct io n quali ty, we recom mend t hat you use the followi ng Sha rp fa x (t her ma l) pape r whi ch i s avail abl e from your dealer :

1. Installation

FO-40PR THERMAL PAP ER (50 m roll)

♦ The use of any other paper may result in poor copy quality and excessive

build-up of residue on the head. This is due to the different thermal reactive characteristics of each manufacturer’s paper.

Handling fax pape r

Do not unpac k th e pa per unti l yo u are rea dy t o use it. It may bec om e discolo ured if:

♦ It is sto red at high humidity or high temperature. ♦ It is expo sed to direct sunlight. ♦ It comes in contact w ith glue, thinner, or a freshly copied blueprint. ♦ A rub ber eraser or adhesive tape is used on it, or it is scratched.

Entering Your Name and Fax Number

Before you can begin using your fa x, you ne e d to e nt er your nam e a n d th e telephone number of your fax. You also need to set t he dat e an d tim e.

3 key

# key

FUNCTION key

Once you ent er this information, it will automa tica lly appear at the top of each fax page you send.

STOP key

START/MEMORY key

Press these keys:

The display will show:

Press the # key twice:

FUNCTION

ENTRY MODE

The display will show: OWN NUMBER SET

Entering Your Name and Number

Press the START/MEMORY key.

The display will show: ENTER FAX #

Enter your fax number by pressing the number keys. Up to 20 digits can be entered.

•• To insert a space between digits, press the # key. To insert a "+", press

the * key.

•• If you make a mistake, press the HOLD\SEARCH key to move the

cursor back to the mistake and then enter the correct number. The new number will replace the old number.

Example:

Press START/MEMORY to enter the fax number in memory.

START/MEMOR Y

1. Installation

The display will show:

Cursor: A dark squar e mark in the di spla y that indica tes wher e a numb er or letter will be entered.

ENTER YOUR NAME

Entering Your Name and Fax Number

Enter your name by pressing the number keys as shown in the chart below. Up to 24 characters can be entered.

•• To enter two letters in succession that require the same key, press the

SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

A = B =

C =

D =

E =

F =

G =

H =

I =

ABC

GHI

JKL

DEF

MNO

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

SPEED DIAL

REDIAL

Press this key to delete the letter highlighted by the cursor.

SPEAKER

T = U =

V =

W =

X =

Y =

Z =

SPACE =

Press this key to cha nge ca se.

PQRS

WXYZ

TUV

HOLD/ SEARCH

Press this key to mov e the cursor to the lef t.

SPEAKER

Press this key to move the cursor to the right.

Press either key rep eat edly t o select one of the fol low ing sym bo ls : ./!"#$%&’()++,- :;<=>?@[ ¥]^_p{|}→←

Press the START/MEMORY key to save your name in memory.

The display will show:

Press the STOP key to return to the date and time display.

SECURITY SELECT

START/MEMOR Y

STOP

Setting the Date and Time

The date and time appear in the display and report s, and ar e pr in te d at the top of every page you tran smit.

3 key FUNCTI ON key

Setting the Date and Time

1. Installation

STOP key

key

Press these keys:

The display will show:

Press the * key three times.

The display will show:

Press the START/MEMORY key.

•• The currently set date will appear in the display.

FUNCTION

ENTRY MODE

DATE & TIME SET

START/MEMORY

START/MEMORY key

Setting the Date and Time

Enter a two-digit number for the day ("01" to "31").

Example: th e 5t h

Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

•• To correct a mistake, press the SPEED DIAL key to move the cursor

back to the mistake, and then enter the correct number.

Example: January

Enter the year (four digits).

Example: 1998

Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

Example: 9:25

Press the START/MEMORY key to start the clock.

The display will show:

Press the STOP key to return to the date and time display.

STORE JUNK #

START/MEMORY

STOP

Selecting the Reception Mode

Your fax has four mode s for re ce iv ing inc om ing calls and fa xes: TEL mode:

This is the most conveni en t mode for re ceivi ng ph one calls. You can also receive faxes; howeve r, all calls must be answered first by picking up the fax’s handset or an extensi on ph one conn ecte d to the same line.

FAX mode: Select this m ode when yo u onl y want to rece iv e faxes on your line. The fax will automa tica lly answe r all cal ls an d recei ve incom ing faxes sent automatically .

TEL/FAX mode: This mode is con ven ie nt fo r rec ei vi ng bot h fa xes a nd voi ce call s. W he n a call comes in, the fax will detec t whether it is a voice call (incl udi ng m an ually dialled fax transmissions), or an autom atic ally dial led fa x. If it is a voice call , the fax will make a special ringi ng sound to alert you to answer. If it is an automatical ly dia lled fax tr ansm ission, reception will beg in auto mati call y.

ANS. mode: Select this mo de when you are out and want the built-i n answering mac hin e to answer all call s. Voice messa ges wi ll be recor ded , and fax messages wil l be recei ved autom at ical ly.

Setting the reception mode

Press the RECEPTIO N M ODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

RECEPTION MODE

20-FEB 10:30

TEL/FAX

1. Installation

FAX

TEL

ANS

FAX

TEL

ANS

FAX

TEL

ANS

FAX

TEL

ANS

Note: ANS. mode cannot be selected unl ess a genera l outgoi ng message has been rec ord ed as described in Chapter 2.

For more information on receiving faxes in TEL, TEL/FAX mo de and FAX mode, see Chapter 4, Receiving Documents. For more informa ti on on usi ng ANS. mode, see Chapter 2.

Volume Adjustment

You can adjust the volume of the speake r and ringer using the and DOWN keys on the operation panel.

Speaker

Press the SPEAKER key.

Press the UP or DOWN key.

DOWN key

DOWN

SPEAKER

UP key

When the display shows the desired volume level, press the SPEAKER key to turn off the speaker.

SPEAKER

Volume Adjustment

Ringer

Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.)

•• The ringer will ring once at the selected level, then the date and time will

reappear in the display.

Display:

DOWN

If you selected RINGER: OFF OK?, press the START/MEMORY key.

RINGER: HI GH

RINGER: MI DDLE

RINGER: LO W

RINGER OFF: OK?

1. Installation

START/MEMORY

Silent ring fax detection sy stem

You can also set your fax machin e to recei ve fa xe s sile nt ly, but rin g to ale rt you to a voice call. To do so, set the ringer volume to OFF and set the receptio n mode to TEL /FAX. When a voice call comes in , a special ri nge r on the fax will ring . Note that exten sion telep hone s wil l not rin g.

Note: During intial ringing before the fax picks up the call, the fax will be silent but extension telephones will ring.

Using the

Chapter

The FO-475’s built-in answeri ng machin e allows you to receive both voice messages and fax transm issi ons whi le you are out.

When the reception mod e is set to ANS., the answe ri ng mac hin e will automatical ly answe r incom in g calls and pl ay your outgo ing message. Voice callers can leave a message just as wit h any reg ula r answeri ng m ac hi ne. If the call is a fax transmission, the FO-475 will automatically receive it.

Recording an Outgoing Message

The outgoing messa ge (OGM) is the gre etin g whic h is play ed after th e machine answers a call to inform callers th at they can leave a message or send a fax.

The answering m achi ne has a ge ner al message box a nd th ree per sona l message boxes. To use the answering machine, you must record an OGM for the general box. To use a persona l box, you must re co rd an OGM for that box.

Example of an OGM for the general box:

"Hello, this is t he Jon es fa mily . We are not at hom e right now. If you would like to leave a general message , please speak aft er the beep. If you wou ld like to leave a private messa ge, press "1" for J oh n, "2" for Jan e, or "3" for Billy before the beep. If you wou ld l ike to send a fa x, press y our fa csi m il e Start button."

Answering Machine

Machine

2. Answering

Example of an OGM for a personal bo x:

"This is Jane’ s perso nal box. Please leave a messa ge afte r the beep. "

Press these keys:

The display will show:

Press the # key.

The display will show:

FUNCTION

ANS. SETTINGS

OGM RECORDING

Press the START/MEMORY key.

Press a number key to select the outgoing message you want to record:

•• 0: General outgoing message

•• 1: Box 1 outgoing message

•• 2: Box 2 outgoing message

•• 3: Box 3 outgoing message

•• 4: Transfer outgoing message

(This is used for the Transfer function, which is described in Transfer Function in this Chapter.)

Pick up the handset, press the START/MEMORY key, and speak into the handset.

•• The general outgoing message can be

up to 60 seconds long. A pers onal outgoing message can be up to 30 seconds long.

Recording an Outgoing Message

START/MEMORY

0 1 2 3 4

Boxes 1, 2, and 3 are personal bo xes. A caller accesses a pe rsonal box by pressing its numb er (for example, listening to the general outgoing mes sage.

1 for Box 1) after

START/MEMORY

•• While recording, the display will show

the time remaining to record.

When finished, press the STOP key and replace the handset.

STOP

Recording an Outgoing Message

Go back to Step 4 to record an outgoing message for another box, or press th e STOP key twice to return to the date and time display.

STOP ST OP

To listen to or erase an outgoing message

To listen to or erase an outgoi ng m essa ge, fo llow Ste ps 1 thr ough 4 of the above procedure to sele ct the message , and then press the PLAY/ SKIP key to listen to it, or the DELETE key to erase it. To return to the date and time display , press the STOP key twic e. Note that the ge ne ral out goi ng m essa ge cannot be erased. If you need to chang e it , simply repeat the rec ord ing procedu re.

Operating the Answering Machine

Activating the answering machine

Activate the answering machine before you go out as follows: Press the RECEPTION MODE key until

FAX

the arrow in the display points t o ANS..

•• Each outgoing message will play (you

RECEPTION MODE

TEL

TEL/FAX

ANS.

can stop playback by pressing the STOP key).

•• It will not be possible to set the

reception mode to ANS. if a general outgoing message has not been recorded.

When the reception mode is set to ANS., the FO-475 will answer incom ing calls afte r two ring s if it has re ceiv ed at least one incom ing message , or after four rings if no m essa ges ha ve been receive d. (For more info rmat ion , see Toll Saver in Remote Operations in th is ch apt er.)

Note: If the memory is full from messages prev iously recorded, MEMORY IS FULL will appear in the display. To set the reception mode to ANS., you must first erase some or all of the s tored messages.

Note: In ANS. mode, the machine will automatically switch to fax reception if it detects a period of silence longer than six seconds after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off and hear fax reception tones.

Machine

2. Answering

Listening to received messages

When you return, the di spla y will sho w the num ber of messages re cor ded in each box. Listen to them as follows:

Operating the Answering Machine

Press the PLAY/SKIP key.

•• If you only want to listen to new

messages (messages not previously listened to), continue to hold the PLAY/SKIP key dow n for at least two seconds.

If you want to listen to the messages in a personal box, enter the number of that box by pressing the app ropriate number key.

If the box (general or perso nal) has a passcode, enter the passcode by pressing the appropriate number keys.

The messages will play.

•• As each message plays, the date and

time of recording will appear briefly in the display. If no messages were received, NO MESSAGES will appear.

PLAY/SKIP

4 3

(Example)

•• To listen to a message a second time,

press the REPEAT key before playback of that message end s.

•• To move back to the previous message,

press the REPEAT key within 3 seconds of the beginning of the current message.

•• To skip forward to the next message,

press the PLAY/SKIP key.

•• To increase playback speed, press the #

key. To decrease playback speed, press the * key.

Note: Playback will stop if you receiv e a call, lift the handset, press t h e STOP key, or open the paper compartment cover.

REPEAT

PLAY/SKIP

Operating the Answering Machine

Erasing received messages

It is important to erase receive d messag es af ter you list en t o them to ensure that the memory does no t become full. This is done as follows:

•• Erasing general messages: To erase all

messages in the Genera l Box, press and hold down the DELETE key for at least 2 seconds. If the General Box has a passcode, press the DELETE key and then enter the passcode .

•• Erasing personal messages: To erase

all messages in a personal box, press the DELETE key (do not hold it down), enter the number of the box, and then enter its passcode (if it has one).

•• Erasing a single message: To erase

only a single message, press the DELETE key while the message is being played.

DELETE

Machine

2. Answering

Using the R EC key

You can use the REC key to record t eleph one conversations and m essa ges for other users of the FO-475. These wil l be recorde d in the Gene ral Box, an d played back toget her with any inco ming m essa ge s in that box when the PLAY/SKIP key is presse d.

•• Recording messages: To record a

message, press the REC key for at least 1 second, and then pick up the handset, press the START/MEMORY key, and speak into the handset . When you have finished speaking, press the STOP key and replace the handset.

•• Recording phone conversations: To

record a phone conversation, hold down the REC key during the conversation you want to record (while recording, you will hear a beep every 15 seconds). When you are finished, release the key.

REC

Operating the Answering Machine

Date and time of ICMs

You can check the date and time of your received messages by pressing the panel keys as sho wn bel ow.

♦ The dates and times are also shown in the Message List, which can be

printed out as described in Chapter 9.

Press these keys:

The display will show: ANS. SETT INGS

Press these keys:

FUNCTION

The display will show:

Press the START/MEMORY key. The number of messages recorded will appear in the display.

Press # or * one or more times to show the date and time of each of the messages.

•• The message number will appear first,

and then the date and time several seconds later.

Press the STOP key.

Note: The recorded dates and times are cleared each time you erase the

messages.

ICM CONFIRM ATION

START/MEMORY

STOP

Optional Answering Machine Settings

Programming a passcode

A 3-digit passcode can be progra mme d for e ach of th e boxes. If th is is do ne, the passcode must be ente red bef ore message s in the bo x can be list ened to or erased. Prog ram a new passc ode or clear a previousl y progra mm e d passcode by pressing the panel keys as shown below.

♦ The numbers "1", "2", and "3" cannot be selected for the first digit of the

passcode.

Machine

2. Answering

Press these keys:

The display will show:

Press 1 to enter a passcode, or 2 to clear a previously programmed passcode.

Enter the number of the box for which you want to program or clear a passcode by pressing the appropriate numeric key. If you are clearing a passcode, go to Step

Enter a 3-digit passcode by pressing the number keys.

Press the START/MEMORY key and then the STOP key.

FUNCTION

BOX PASSCODE

1 2

4 1 2

START/MEMORY

(Example)

STOP

Note: To ensure confidentiality, passcodes cannot be checked. If you have forgotten a passcode, clear it and program a new one.

Optional Answering Machine Settings

Fax recep tion in boxes

If desired, you can tu rn on t he Fax Box fu nct io n to receiv e faxes i n per sona l boxes.

When a fax is sent to a personal box, it will not be printe d out imm ediat ely. Instead , it will pr int out when yo u play back t he messa ge s lef t in the box. If you progra m a passc ode for th e box, you wil l be able to receive c onfi de ntial faxes. When a fa x is sen t to the Gene ral Box, it will be prin te d out immedi atel y unless a passco de ha s been pro gra mme d for the Ge ner al Box, in which case it wil l be prin te d out after m essa ge playba ck.

If the caller wants to send a fax to a personal box, they should enter the number of the box ("1 " for Box 1, "2" for Box 2, or "3" fo r Box 3) by pressing t he appro pri ate ke y on thei r telephon e before the beep. Th e outgoi ng message for t he select ed box wil l play, and the call er can then press thei r Sta rt key to s end a fax.

Foll ow the ste ps bel ow to turn the Fax box function on or off (i t ha s b een turned off at the factory).

Press these keys:

The display will show:

Press these keys:

The display will show:

Press 1 to turn the Fax box function on, or 2 to turn it off.

Press the STOP key.

FUNCTION

ANS. SETTINGS

FAX BOX FUNCTION

1 2

STOP

Optional Answering Machine Settings

Setting ICM time

Incoming m essa ge s (ICMs) are the messa ge s whic h callers l eave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximu m of 4 minut es to leave a message. If desire d, you can ch ang e this setting to 15, 30, or 60 se con ds.

•• Note that with all the settings, the machine will stop recording if it detects a

period of sil enc e or the calle r ha s hung up or the re is a fax machine calling automat ic al ly.

Press these keys:

The display will show:

Press a numeric key to select the desired ICM recording time:

•• 1: 15 seconds

•• 2: 30 seconds

•• 3: 60 seconds

•• 4: 4 minutes

Press the STOP key.

FUNCTION

ICM RECORD TIME

1 2 3 4

STOP

Optional Answering Machine Settings

Fax receptio n on ANS. failu re

If the memory fo r record ing incom ing message s bec omes full while you are out, the answering machine will no longer be able to record messages. The ON ANS. FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

♦ Automatic fax reception NO: The FO-475 will answer after 20 rings,

after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the FO-475 from a remote location, you can wait until it answers, listen to your messages , and then erase them (see Remote Operations in this chapter).

♦ Auto matic fax reception YES: The reception mode will switch to FAX

mode, allowing the FO-475 to continue to receive faxes automatically without broadcasting an OGM on answering. With this setting, you can still use the remote commands to listen to your mess ages and erase the message memory (see Remote Operations in this chapter).

Autom a tic fa x rec ep ti on is se t to NO at the fa ct ory be for e shi ppi ng. If you want to set it to YES, press th e panel keys as fol lows:

Press these keys:

FUNCTION

The display will show:

Press these keys:

The display will show:

Press 1 to turn automatic fax reception on, or 2 to turn it off.

Press the STOP key.

ANS. SETTINGS

ON ANS. FAILURE

1 2

STOP

Transfer Function

The Transfer function is used to make the FO-475 automatically call you at a specified num be r every t im e it rece ives an incoming message in a select ed box. This allows you t o hear your messag es imm ed iate ly after they com e in, even when you a re at a rem ote loc at io n.

When you answer the telephone, you will hear your record ed messa ge telling you that the call is a transfer cal l. Ente r "#", the box number, the box’ s passcode (or yo ur remo te code num be r if the box has no passc ode ), and "#". The FO-475 will then play back your messages. You can also per form an y of the remote operations descr ibed in Remote Operations in this chapter.

Note: When you hang up after a transfer call, the FO-475 will not immediately resume normal operation. If you want the FO -475 to accept calls immediately after a transfer call, enter "*" twice before hanging up (if you want to hang up during message playback, first enter " 0" and " #" to stop playback, then enter "*" twice).

Programming the transfer number

To use the Transfer func tion, you must first giv e the FO-475 the num be r to call (the transfer numbe r). This is done by pre ssing the panel keys as foll ows:

Press these keys:

FUNCTION

The display will show:

ANS. SETTINGS

Machine

2. Answering

Press these keys:

The display will show:

TRANSFER # ENTRY

Transfer Function

Press the START/MEMORY key.

Enter a transfer number (max. of 32 digits including pauses ) by pressing the number keys.

5 5 215 43

Press the START/MEMORY key and then the STOP key.

Recording the transfer message

START/MEMORY

(Example)

STOP

The transfer messa ge plays when you answer t he tel eph one , and informs you that the call is a transfer call. It can be up to 15 secon ds lon g. To reco rd a transfer message, follow the steps described in Recording a n Out goi ng Message in this chapter. The following is an example:

"Hello. This is a transfe r call for (YOUR NAME ). Ente r your remot e code number now."

Turning the Transfe r function on and o ff

Transfer Function

Press these keys:

The display will show:

Press these keys:

The display will show:

Press "1" to tur n the Transfer function on, or "2" to turn it off . (If you pressed "2", go to Step 5.)

Enter the number of the box for which you want the Transfer function to operate (for the General Box, enter "0").

ANS. SETTINGS

TRANSFER FUNC

FUNCTION

1 2

(Example)

Machine

2. Answering

Press the STOP key.

STOP

Override Ringing

This function allows sel ecte d caller s using a touch- ton e telephone to override the answering machin e’s ou tgo ing message and cause the FO-475 to mak e a special ringi ng s ou nd, alerting you t hat the y ar e call in g. This is use ful when you are near the ma chi ne but on ly wa nt to ta lk wi th cert ai n ca llers, taking a ll other calls on the answering machine.

Programming the override code

To overrid e the answeri ng m achi ne, your ca llers m ust enter a 3-digit ove rri de code from thei r tele pho ne. This c ode has be en set to "009" at the factory. If you want to change it, press th e panel keys as shown be lo w.

Important!

•• Make sure the override code is different from the remot e code or any

passcodes pro gra mme d for bo xes.

Press these keys:

The display will show:

Press these keys:

The display will show:

Enter a 3-digit code number by pressing the number keys.

Press the START/MEMORY key and then the STOP key.

ANS. SETTINGS

OVERRIDE CODE

FUNCTION

(Example)

START/MEMORY

STOP

Overriding the answ er ing ma c hine

Your callers should fol lo w the steps bel ow to overr ide the answe ri ng machine.

Your caller calls the FO-475 from a touch-tone telephone. When the outgoing message begins, they should press the "#" key on their telephone.

•• The caller will hear a short beep, and

the outgoing message will stop.

The caller should enter the override code and "#" by pressin g the appropriate keys on their telephone.

•• If an incorrect code is entered, the

caller will hear four beeps. He or she must re-enter the correct code within 60 seconds or the line will be disconnected.

Override Ringing

(Example)

Machine

2. Answering

The FO-475 will make a special ringing sound. Pick up the handset to answer the call. (Note that an extension telephone connected to the same line will not ring.)

•• If you do not answer within 30 seconds,

the outgoing message will play again and the caller can then leave a message.

Remote Operations

You can call the FO-475 from any tone dial tel eph one and play back your messages using the remote commands. You can also use these commands to change the recep ti on m ode and othe r set ti ngs.

Remote code numbe r

When you call the FO-475, you must enter the passcode for th e box you wan t to listen to, or a remote code num be r if the box doe s not have a passcode . One remote code num be r can be progr amm ed, an d it is used to access all boxes which do not ha ve passco des. This prevents unauthorized people from listenin g to your m essa ges. You can use any 3-di git num be r as the re mote code numbe r.

The remote code numbe r has be en set to "001" at the fact ory. If yo u want to change it, press the pa nel key s as shown belo w.

Press these keys:

FUNCTION

The display will show:

Press these keys:

The display will show:

Enter a 3-digit number by pressing the number keys. ("1","2" and "3" cannot be selected for the first digit.)

Press the START/MEMORY key and then the STOP key.

ANS. SETTINGS

REMOTE CODE

2 2

START/MEMORY

(Example)

STOP

Remote Operations

Toll Saver

When you call the FO-475 t o liste n to your messages, it will answer afte r two rings if it has received at least one message in any of the boxes, or after four rings if no messages are receive d.

This allo ws you to save money on telep hone cha rge s, particul arl y if you ar e calling long dist anc e. If t he machi ne do es not answe r afte r the sec ond ri ng, you can simply hang up befo re it answers, sav ing yourself the cost of that call.

If you do not want to use the Toll Sa ver func ti on, you can turn i t off by following t he steps be lo w. In this case , the FO-475 wi ll answer after the number of ri ngs set with Opti on Se tt ing 2 (see Chap ter 8), the rin g set ti ng for FAX reception mode.

Press these keys:

FUNCTION

Machine

2. Answering

The display will show:

Press these keys:

The display will show:

Press "1" to turn Toll Saver on, or "2" to turn it off.

Press the STOP key.

ANS. SETTINGS

TOLL SAVER

STOP

Remote Operations

Retrieving your messages

Follow the steps be low t o liste n to your m essa ges fr om a remot e locati on. Note that you can only access o ne box per call; if you want to access more than one box, you must make a separate call fo r ea ch box.

Note: You can also access the FO-475 for remote operation when the reception mode is set to FAX or TEL/FAX. In this case, call the FO-475, press the "#" key immediately after it answers, or during pseudo ringing in TEL/FAX mode (before you hear the fax tone in either case), and then continue from Step 2 below.

Call the FO-475 from a touch-tone telephone. When your outgoing message begins, press the "#" key on the telephone.

•• You will hear a short beep, and the

outgoing message will stop.

Enter the number of the box you want to listen to. If you want to listen to the General Box, skip this step.

(Example)

Enter the box’s passcode, or your remote code number if the box does not have a passcode. When finished, press "#" on the telephone.

•• You will hear a series of beeps equal to

the number of messages recorded in the box, or one long beep if four o r more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

(Example)

•• If no messages have been received in

the box, you will hear a short beep. You can either hang up, or perform any of the operations described in the following section "Other remote operations".

While the messages are playing, you can do any of the following:

•• Repeat: To listen to a message a

second time, press "2" and "#" on the telephone before that message ends. To move back to the previous message, press "2" and "#" within the first 3 seconds of the current message .

Remote Operations

Machine

2. Answering

•• Skip forward: To skip forward to the

next message, press "5" and "#" on the telephone.

•• Stop: To stop playback, press "0" and

"#" on the telephone. Af ter this, you can enter any of the commands described in the following section, "Other remote operations".

•• Play new messages: To listen to only

your new messages , first stop playback by pressing "0" and "#", and then press "6" and "#".

•• Erase a message: To erase the

message you are currently listening to, press "3" and "#" before it ends.

Remote Operations

When you have finished listening to your messages, you can do any o f the following:

•• Erase all messages: To erase all of the

messages in the box, press "3", "3", and "#".

•• Repeat playback: To listen to your

messages again, press "7" and "#".

•• Perform other operations: You can

enter any of the commands described in the following section, "Other remote operations".

•• Hang up: If you do not eras e your

messages first, they will be saved and any new messages will be recorded after them. If you want the FO-475 to resume normal operation immediately, press "*" twice before hanging up (in some cases, particularly when the Transfer function is u sed, the FO-475 may not accept new calls for one or two minutes after you hang up unless you first press "*" twice).

Comments:

•• When a rem ot e co mm a nd is a cc ept ed by the mach ine , you wil l he ar one

beep. If an inc orrect comma nd is e nte re d, you wil l he ar four be ep s. In the latter case , re-enter the correct com m an d.

•• When enteri ng a com ma nd, do not pa use l onge r than 10 seco nds be twe en

each digit. If you do, a 4-beep error signal will be issued and the digits entered up to that point wi ll be disreg ard ed. In this c ase , re-e nte r the comma nd from the begi nni ng.

•• If you make two errors (causi ng t wo 4-be ep signa ls to be issued ) while

entering your remote code numb er, the line will be disco nne cted. This prevents un author iz ed peopl e from attem ptin g to guess you r rem ote code number.

•• If you pause for longe r th an 60 seco nds be fore enter ing a comman d, you wil l

be disconnected.

Remote Operations

Other remote opera tions

After listening t o your message s, you can do any of the operations de scr ibe d below by pressing t he appro pri at e keys on th e telepho ne.

Note: The following commands cannot be entered while messages a r e being played back. If you do not want to wait until playback end s to enter a command, first stop playback by p ressing "0" and "#", and then enter the command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

•• ANS. mode: "8", "1", and "#".

•• FAX mode: "8", "2", and "#".

•• TEL mode: "8", "3", and "#".

Caution: In TEL mode, you will not be able to further change the reception mode.

•• TEL/FAX mode: "8", "4", and "#".

(Example)

Machine

2. Answering

Recording a new outgoing message

Note: A new outgoing message can only be recorded for the box you selected at the beginning of the remote operation procedure.

Press "4" and "*" on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

•• The message (including the general

outgoing message) can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

Remote Operations

Turning the Transfer function on or off

To turn Transfer on: Press "9", "1", and "#", followed by the number of the box ("0" for the General Box) and "#".

To turn Transfer off: P ress "9", "2", and "#" on the telephone .

Changing the transfer telephone number

Press "9", "0", and "#" on the telephone.

After you hear a short beep, enter the new telephone number. When finished, press "#".

•• To insert a pause between any two

digits of the number, press "*".

Recording a new transfer message

(Example)

Press "9", "3", and "#" on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

•• The time for the transfer message is

fixed at 15 seconds. After 15 s econds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Remote Operations

Recording a "Memo"

You can leave a "memo" for your sel f or other users of the machine . It wil l be recorded in the Genera l Box, and pl ayed ba ck when m essa ges in tha t box are listened to.

Press "*" and "#" on the telephone.

When you hear a short beep, speak into the telephone to record the memo.

When you are finished, press "0" and "#".

•• If the FO-475 detects a certain period

of silence, it will stop recording automatically.

Machine

2. Answering

Sending

Chapter

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at onc e.

Loading one page at a time:

Documents

Minimum size

148 mm

140 mm

Maximum size

216 mm

600 mm

Minimum weight

52 g/m²

Loading seve ra l pages at onc e:

Minimum size

148 mm

140 mm

Minimum weight

52 g/m²

Maximum weight

Maximum size

Maximum weight

157 g/m²

216 mm

80 g/m²

297 mm

Transmittable Documents

Note: Letters or graphics on the edges of a document will not be scanned.

Letters in the shaded area will not be scanned.

4 mm

Other restrictions

♦ The scann er cannot recognise yellow, greenish yellow, or light blue ink.

3. Sending

Documents

♦ Ink , glue, and correcting fluid on documents must be dry befo re they

pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents before

loading in the feeder. If these are not removed, they may damage the machine.

♦ Documents w hich are patched, taped, torn, smaller than the minimum

size, carbon backed, or easily smudged should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will autom at ic al ly fe ed int o the ma ch ine sta rti ng f r om the bott om pag e.

♦ If you need to send or copy more than 10 pages, place the additional

pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If you r document consists of several large or thick pages which mus t be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first.

•• The feeder will draw the leading edge

of the document into the machine. The display will show:

READY TO SEND

Adjust the resolution an d/or contrast setting (if desired) as explained in the section Resolution and Contrast, then dial the receiving machine as explained in Sending a Fax by Normal Dialling.

RESOLUTION

Loading the Document

Removi ng a document from the feeder

If you ne e d to remove a docum ent from the feeder, open the operation panel.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Pull the release marked PANEL RELEASE toward you and open the

operation panel.

3. Sending

Documents

Remove the document.

Close the operation panel, making sure it clicks into place.

Click!

Resolution and Contrast

If desired, you can adjust t he re sol uti on a nd co ntr ast befo re se ndi ng a document.

The default reso lu tion setting is STANDARD and the defa ult co nt ra st setting is AUTO.

You must adjust the settings each time you don’t want to use the default sett ings.

Note: The resolution and contrast settings are only effective for transmitting a document. They are not effective for receiving a document.

Resolution settings

STANDARD: Use STANDARD for ordinary documents. This setting

gives you the fastest and most economical transmission.

FINE: Use FINE for documents containing small letters or fine

drawings.

SUPER FINE: Use SUPER FINE for documents containing very small

letters or very fine drawings.

HALF TONE: Use HALF TONE for photographs and illustrations.

The original will be reproduced in 64 shades of grey.

Note: In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Contrast settings

AUTO Use AUTO for normal documents. DARK U se DARK for faint documents.

Load the document(s).

•• The document must be loaded before

the resolution and contrast can be adjusted.

Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display.

•• The first time you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

Resolution and Contrast

RESOLUTION

Display:

STANDARD :AUTO

3. Sending

Documents

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press the SPEAK E R ke y ) and dial by pressing the num be r keys.

♦ I f a person answers, you can talk with them through the handset before

sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

♦ Normal Dialling allows you to listen to the line and make sure the other

fax machine is responding.

Load the document(s).

The display will show:

READY TO SEND

•• Set the resolution and/or contrast if

desired.

RESOLUTION

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number of the receiving machine by pressing the numeric keys.

GHI

PQRS

SPEAKER

ABC

DEF

JKL

MNO

TUV

WXYZ

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer.

•• If the other party answers, (lift the

handset if the SPEAKER key was pressed) ask them to pres s their START/MEMORY key. This causes the receiving machine to issue a reception tone.

When you hear the reception tone, press the START/MEMORY key. Replace the handset if you used it.

•• When transmission is completed, the

fax will beep once.

Sending a Fax by Normal Dialling

Beep

START/MEMORY

3. Sending

Documents

Using the REDIAL ke y

You can press the REDIAL key to redi al the last num ber dialle d. To se nd a documen t, procee d fro m Step 4 of Norm al Dialli ng. Not e that the spea ker will be automatical ly activ ated whe n you press the REDIAL.

Facsimil e recepti on tone : Thi s is a pronoun ce d, high -pi tc hed tone tha t the receivin g mach ine send s to the transm i tt ing machi ne to indic at e that it is ready to receive.

Sending a Fax by Automatic Dialling

You can dial a fax or telephone num ber by si mp ly pressi ng a Rapi d Key, or by pressing the SPEED DIAL key and enteri ng a two-di gi t numbe r.

♦ To us e Automatic Dialling, you must first store the full fax or telephone

number in your fax machine.

♦ When you store a fax or telephone number, you select a two-digit Speed

Dial number for it. 30 Speed Dial numbers are available.

Speed Dial numbe rs 01 through 10 are for Rapid Key (one- touch) Dialling.

Speed Dial numbers 11 throu gh 30 ar e for dialling with the

SPEED DIAL key.

Attach ea ch st r ip of Rapid Key labels between the Rapid Keys.

SPEED DIAL

SPEED DIAL key

Rapid keys

START/MEMORY

1 1

When you store a number in a Rapid Key, write the name of the party on the label.

Sending a Fax by Automat ic Dialling

Storing fax and telephone numbers for Automatic Dialling

Press these keys:

The display will show:

Press 1 to select SET.

The display will show:

Enter a two-digit Speed Dial number by pressing the number keys (01 to 10 for Rapid Key Dialling, 11 to 30 for Speed Dialling).

Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses). (Note: A space cannot be entered.)

•• Press the SPEED DIAL key to clear a mistake.

•• If a pause is required between any of the digits to access a special service

or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

FUNCTION

FAX/TEL. # MODE

FAX/TEL. # SET

ENTER SPEED #

(Example)

3. Sending

Documents

Press the START/MEMORY key.

START/MEMORY

(Example)

Sending a Fax by Automatic Dialling

Enter the name of the party by pressing the number keys as shown in the chart below. Up to 10 characters can be entered.

•• If you don’t want to enter a name, skip this step.

•• To enter two letters in succession that require the same key, press the

SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

A = B =

C =

D =

E =

F =

G =

H =

I =

Press the START/MEMORY key.

Return to Step 3 to store another number, or press STOP to exit. If the

K =

M =

N =

O =

Q = R =

J =

L =

P =

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

START/MEMORY

number will be used for Rapid Key Dialling , yo u can write the name on the appropriate Rapid Key label.

STOP

Step 3 or

Note: To confirm that Automatic Dialling numbers have been stor ed correctly, print out the Telephone List. The procedure fo r doing this is explained in Chapter 9, Printing Reports and Lists.

Storing area codes and a cc es s codes

You can also store an area code or access c ode in a Rapid Key or Spee d Dial number. To use this number to dial, see Chain Dialing in Chapter 5, Making Telephone Call s.

Note: An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key pressed before dialling.

Clearing numbe rs

Sending a Fax by Automat ic Dialling

Press these keys:

The display will show:

Press 2 to select CLEAR.

Enter the Speed Dial number that you want to clear by pressing the number keys.

Press the START/MEMORY key.

Return to Step 3 to clear another number, or press STOP to exit.

FUNCTION

FAX/TEL. # MODE

STOP

Step 3 or

START/MEMORY

(Example)

3. Sending

Documents

Making change s

To make changes in a number pre vio usly store d, repea t the sto rin g proc ed ure . Select the Spee d Dial nu mb er fo r whic h you want to make cha nge s in St ep 3, and then change the num ber and/ or na m e when the y appea r in the displ ay (Steps 4 and 6, respectively).

♦ A lithi um bat tery kee ps autom ati c diall ing number s in memo ry

The machine uses a lithi um batte ry to keep autom at ic dia ling nu mb ers a nd other progra mm ed dat a in mem ory whe n the power is t urne d off . Batter y power is consum ed prim aril y when the power is off. Wit h the power kep t continuousl y off , the life of the battery is abo ut 5 years. If the battery di es, have your deale r or reta il er repl ace it. Do not try to replace it you rsel f.

Sending a Fax by Automatic Dialling

Rapid Key Dialling

If the numbe r you want to dial has be en st ore d for Aut om at ic Dia ll ing as a Speed Dial numb er from 01 to 10, you can dial it by pressi ng th e correspondi ng Ra pi d Key.

Load the document(s).

The display will show:

READY TO SEND

•• Set the resolution and/or contrast if

desired.

Press the Rapid Key corr esponding to the desired Speed Dial number.

•• The name of the receiving party will

appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

RESOLUTION

•• The document will be automatically

transmitted once the connection is made.

Example: To dial Speed

Dial number 03, press Rapid Key 03.

Sending a Fax by Automat ic Dialling

Speed Dialling

Speed Dialli ng c an be used to dial any numb er t hat has be en store d for Automat ic Dialling.

Load the document(s).

The display will show:

READY TO SEND

•• Set the resolution and/or contrast if

desired.

Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number k eys.

•• To enter numbers 1 through 9, first

enter 0 and then the number.

SPEED DIAL

RESOLUTION

2 0

3. Sending

Documents

Check the display. If the name or number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

(Example)

START/MEMORY

Sending a Fax by Automatic Dialling

Direct Keypad Dialling

You can also enter a full num be r with the numbe r key s and t hen press the START/MEMORY key to begin dial ling. You c an use this me th od to dial a full number when yo u don’t ne ed to spea k to the othe r party befo re faxi ng.

Load the document(s).

The display will show:

READY TO SEND

•• Set the resolution and/or contrast if

desired.

Enter the number of the receiving machine by pressing the numeric keys.

•• If a pause is required between any of

the digits to access a special service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is correct, press the START/MEMORY key.

•• If it is not correct, press the STOP key

to backspace and clear one digit at a time, and then re-enter the correct digit(s).

RESOLUTION

GHI

PQRS

STAR T/MEMORY

ABC

JKL

TUV

DEF

MNO

WXYZ

Sending a Fax by Automat ic Dialling

Using the HOLD\SEARCH ke y

If you don’t remembe r the Rapid Ke y or Speed Dial num ber in which you have store d a pa rt ic ula r fa x num be r, you ca n sea rc h for t he nu mb er by following the steps bel ow. Once you ha ve found the num ber , you can dial it and transm it the lo aded doc um en t by simp ly pr essi ng th e START/MEMORY key.

Load the document(s).

The display will show:

READY TO SEND

3. Sending

Documents

•• Set the resolution and/or contrast if

desired.

Press the HOLD\SEARCH key and press 1 key.

Enter the first letter of the stored name by pressing the appropriate number key (the key which corresponds to the required letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press

•• If you don’t remember the first letter,

go to Step 4 (you will scroll through the list from the beginning).

•• If a name wasn’t stored for the number,

press 0. This will cause numbers, not names, to appear when you scroll.

RESOLUTION

HOLD

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

Sending a Fax by Automatic Dialling

Press the # key or the * key to scroll through the names (numbers if you pressed 0) . Stop when the desired name appears in the display.

•• If no names have been stored that begin

with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START/MEMORY key. The document will be automatically transmitted once the connection is made.

START/MEMORY

Automatic redia ll ing

If you use autom atic diall ing (inclu din g Dire ct Keypad Di alli ng) a nd th e line is busy, the mach ine will autom a ti call y redia l the num be r. Up to 2 redi alli ng attempts will be made at intervals of 5 minutes.

♦ To stop automatic redialling, press the STOP key.

Receiving

Chapter

Using TEL/FAX Mode

Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL/FAX.

RECEPTION MODE

TEL/FAX

When the reception mode is set to TEL/FAX, your fax automa ti cally answe rs all calls on 2 rings (See Option Se tt ing 2 in Chapter 8) . After answe rin g, your fax monitors the line for abo ut 5 secon ds to se e if a fax tone is being sent.

♦ If your fax detects a fax tone (this means that the call is an automatically

dialled fax), it will automatically begin reception of the incoming document.

♦ If you r fax doesn’t detect a fax tone (this means that the call is a voice

call or manually dialled fax), it will make a ringing sound (called ps eudo ringing) for 15 seconds to alert you to answer. If you don’t answer within this time, your fax will send a fax tone to the oth er machine to allow the calling party to send a fax manually if they desire.

Comments:

TEL

FAX

ANS.

•• Only the fax wil l alert yo u to voice call s or m anu ally di alle d faxes by pseudo

ringing. An extensi on phone connecte d to the same line wi ll not ring a fte r th e connecti on has been made .

•• The durati on of pseud o ringin g ca n be adju ste d with Opti on Se tt ing 8. See

Chapte r 8, Opti on Setting s.

Documen ts

4. R e c eiving

•• You can change the num ber of rings on whi ch the machine answers call s by

changing Opt ion Setting 2. (See Cha pte r 8, Option Setting s .)

Using TEL mode

Using ANS. Mode

In ANS. mode, your fax will automatically receive voice and fax message s. See Chapte r 2 for more det ai ls.

Using FAX Mode

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

RECEPTION MODE

TEL/FAX

TEL

FAX

ANS.

When the receptio n mode is set to FAX, the machi ne will automat ical ly answer all calls on 2 ring s and re ceiv e in com ing fa xes.

Fax reception

♦ You can change the number of rings on which the machine answers calls

by changing Option Setting 2. (See Chapter 8, Option Settings.)

♦ If you pick up the handset before the machine answers, you can talk to

the other party and/or receive a document as described in Using TEL mode.

Using TEL Mode

Using FAX mode

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

RECEPTION MODE

When the reception mode is set to TEL, you must answer all calls using th e fax machi ne’ s hand set or an exte nsi on phone connected to the sam e lin e.

Answer ing wi th the fax’ s ha ndse t

Pick up the handset when the machine rin gs.

If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.

Beep

RECEIVING

Note: If you have set Option Settin g 12 (Fax sign a l

receiv e) to NO, press t he begin recept ion.

START/MEMORY key to

TEL

TEL/FAX

FAX

ANS.

Documen ts

4. R e c eiving

If the other party first talks and then wants to send a fax, press the START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key).

•• Make sure that the display shows RECEIVIN G, then replace the handset.

START/MEMOR Y

RECEIVING

Using TEL mode

Answering with an ex tens i on phone

Answer the extension phone when it rings.

If you hear a fax tone when you answer an extension phone, wait until your fax answers (the extension phone will go dead), and then hang up.

Beep

Phone goes dead

If the fax doesn’t respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). Hang up.

Comments:

•• Your fa x wil l not ac ce pt the si gna l to begi n re ce pti on (5

loaded in its feeder.

) if a docum en t is

•• If you have set Opt ion Set ti ng 12 t o NO and hear a fax tone when you an swer

the extension phone, you must press 5, *, and * if you are on a tone dial phone, or walk over to the fax, pick up the hand set , and pre ss the START/MEMORY key if y o u are on a pulse dia l only phone.

•• In New Zealand, not all sta nda rd tele pho nes a nd an sweri ng m achi nes wi ll

respond to incom ing rin gin g when connec ted to the socke t of the equi pm ent .

Paper cutting

After rec ei vi ng a do cum e nt, you r fax aut om atic al ly cuts t he fa x pa per to a length slightly longer than the ori gi nal.

Making

Chapter

Your fax can also be used to ma ke copi es. You can use this func ti on to ma ke a sample copy of a docum ent bef ore transm it ti ng it to se e if the resol ut ion or contrast ne ed s adj ustm e nt.

♦ The def ault resolution for copying is FINE.

Load the document(s) face down . (Maximum of 10 pages.)

The display will show:

Copies

READY TO SEND

•• Set the resolution and/or contrast if

desired. (The default setting for copying is FINE.)

Press the COPY/HELP key.

Incoming cal ls during c opyi ng

The fax go es into manual rec ep ti on m ode during copyi ng, so if a call comes in at this time, pick up the handset to answer.

To rece ive a docum ent, press the START/M EM OR Y key after c opyi ng i s finished. If you want to begin reception i mme diately , press th e STOP key to stop copyi ng, and then pre ss the START/M EM OR Y key as soon as the docume nt ha s fed out and th e fa x has re tu rne d to st and by m ode .

RESOLUTION

COPY/HELP

Copies

5. Making

Making

Chapter

Your fax can be used like a regul ar tel eph one to make and recei ve vo ice call s. ♦ To make or receiv e a phone call, the power must be on.

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Telephone Calls

SPEAKER

GHI

PQRS

ABC

JKL

TUV

Dial the number using one of the following methods:

•• Normal Dialling: Enter the full

telephone number with the numeri c keys.

•• Rapid Key Dialling: Press the

appropriate Rapid Ke y .

•• Speed Dialling: Press the SPEED

DIAL key, and enter the 2-digit Speed

Dial number with the numeric keys.

Speak with the other party when they answer.

•• If you pressed the SPEAKER key, pick

up the handset to talk.

Comments:

•• While the han dset of th e fax is li ft ed (o ff hoo k), an exte nsi on phone

connected direc tly to the fax cann ot be used to speak wi th the othe r party.

DEF

MNO

WXYZ

Making Telephone Calls

Chain Diall ing

After liftin g the han dset , you can di al any combination of Normal Dia ll ing , Rapid Key Dia ll in g and Spee d Dia lling numbers. Fo r examp le , if you ha ve stored an area code or an access c ode for a special serv ice in a Rapid Key, you can press the Rapid Key fo r that area code or acc ess code, then dial the remainder of the numbe r by pressing a Rapid Key, pressing num ber keys, or pressing the SPEED DIAL key and entering a two-digit Speed Dial number .

Using the HOLD/SEARCH k ey

You can use the HOLD/SEARCH key to searc h for a Rapi d Key or Spee d Dial numb er. Fir st sea rc h for t he number as described i n Using the HOLD/SEARCH key in Sending a F ax by Automat ic Dialling in Chapter 3, then pick up the handset or pre ss the SPE AKE R key. T he number wi ll be dial led auto m atical ly (do not press th e START/M EMO RY key ).

Redial

The last number called can be redial led by pressi ng th e REDIAL key (it is not necessary to pick up the handse t or press the SP EAKE R key). When the other party answers, pi ck up the hand set to talk.

Hold

You can put the other party on ho ld durin g a conve rsat io n by pressin g the HOLD/SEARCH key. When th is is do ne, they c ann ot hear you. You can put the handset back in the cradl e withou t bre aking the connection. When yo u are ready to speak with them agai n, pick up the handse t. If you did not put the handset back in the cradl e, pre ss the HOLD/SEARCH key agai n to resum e conversat ion.

Calls

6. Making Pho ne

Special

Chapter

Caller ID

If you subscribe to a caller id entif ic ation servi ce from you r telephon e company, you can set yo ur fax to displ ay t he name and num be r of th e ca ll er while the fax rings.

Important:

•• To use this function, you must subscribe to a caller identification ser vice

•• Your fax may not be compati ble wit h som e caller identifi ca tion ser vic es.

Functions

from your telephone com pan y.

Press these keys:

The display will show: OPTION SETTING

Press the * key.

The display will show:

Press 1 to turn on Caller ID, or 2 to turn it off.

FUNCTION

CALLER-ID

YES

Press 1 if you are in Australia or 2 if you are in New Zealand.

Australia New Zealand

Press the STOP key to return to the date and time display.

STOP

How Caller ID oper ate s

When you recei ve a call, th e name and phone numbe r of th e call er will alter nat el y ap pea r in the displ ay , be gi nni ng just before the sec ond ri ng. The informat ion will con tinue to be displayed until you pick up th e handse t, or until the fax answers automatically if it is in FAX mode.

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will app ear.

Display example:

DOE JOHN 444-555 -6 666

Caller’s name Caller’s number

Display messages

Caller ID

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information w as received from your telephone

company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR

Noise on the telephone line prevented reception of caller information.

OUT OF AREA The call was made from an area which does not have a

caller identification service, or the caller’s service is not compatible with that of your local phone company.

PRIVATE CALL Caller information was not provided by the telephone

company at the caller’s request.

Functions

7. Special

Caller ID

Viewing the Call er ID list

If you subscribe to a Caller ID serv ice an d have turne d on th e Caller ID function, you r fax machi ne will kee p in form a tion on t he m ost recent 20 unanswered calls and/or unsuccessful faxes you have receive d. You can view this informat io n, whic h con sist s of the name and numb er of each caller , in the Caller ID L ist .

Note: For all units installed in New Zealand, the direct use of the displayed number for call back does not operate properly and must not be used. It is necessary to manually enter the verified correct number for the party called. This will often require the addition or deletion o f leading digits from the number shown on the display when dialling manually.

♦ After you have received 20 unanswered calls, each new call will delete

the oldest call.

Follow the ste ps be low t o vie w the Cal ler ID L ist in the di spla y. If de sire d, you can immediately dial a numb er when it app ears.

To print out the list, see Chapter 9, Printing Report s and Lists.

Press the keys shown at right. REVIEWING CALLS will appear in the display.

Press the # key to scroll through the list from the most recent call, or the * key to scroll through the list from the oldest call.

If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.

•• If you want to send a fax, load the

document and then press t he START/MEMORY key.

•• If you want to make a voice call, pick

up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

HOLD

START/MEMORY

Caller ID

Press the STOP key when you have finished viewing the list.

STOP

To delete calls from the calle r lis t

If you want to delete a single call from the caller list, press the "0" key while the call appears in th e display. If you want to dele te all calls from the list, hold the "0" key down for at least 3 seconds wh ile you are viewing any numbe r in t he l is t .

Priority Cal l

If desired, you can se t your fax to make a special ringing so und whe n you receive a call from a designat ed ph one number . Thi s lets you know immediatel y who is cal ling without having to look at the displ ay. To use this function, en ter the desi re d phon e numbe r by fo llowin g the ste ps bel ow (on ly one phone num be r can be entered).

Press the keys shown at right. PRIORITY CALL # will appear in the display.

FUNCTION

Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step 4.)

Enter the phone number by pressing the number keys .

3 4 5

Press the START/MEMORY key and then the STOP key.

START/MEMORY

(Example)

STOP

Functions

7. Special

Caller ID

Direct Call

If desired, you c an allow a design at ed phone num ber to access a persona l box directly when the answerin g mach ine is acti vate d. In this case the call er will immediatel y hear the ou tgo ing message of the persona l bo x instea d of that of the general box. You can desi gna te one phone numbe r for e ach per sona l box.

Note: This function cannot be used if you are using Distinctive Ring.

START/MEMORY

FUNCTION

4 3

(Example: "3" for personal box 3)

(Example)

Press the keys shown at left. "DIRECT CALL #" will appear in the display.

Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step 5.)

Enter the number of the personal box to be accessed directly.

Enter the phone number, including the area code, by pressing the number keys (the number must be 20 digits lo ng).

Press the START/MEMORY key and then the STOP key.

Blocking voi c e calls

With Calle r ID turned on, you can use the Anti Ju nk Fax func tion de scribed in Blocking Reception of Unwanted Faxes in this chapt er to pre vent voice calls as well as fax re cepti ons (t he Anti Junk Fax func ti on can nor ma lly onl y prevent faxes) .

STOP

5 3

In this case, when a voice call or a fax transmissi on c omes in from a number you have specified as a "Junk Numb er", your fax will bre ak the conne ct io n as soon as it receives the calling phon e numbe r from the cal ler ID serv ice (before the third ring).

To use this function, set Option Setting 13 to YES as described in Chapter 8, Option Settings, a nd th en e nte r the number in the Anti Ju nk Nu m be r Li st a s explaine d in Blocking Reception of Unwanted Faxes in th is ch apt er.

Note: The blocked number must be input in the same format as Caller I.D. to be recognised, including applicable area codes.

Note: Blocking will not operate for numbers stored as priority or d irect call numbers.

Note: B locking voice calls will not operate if the number is already se t as a direct or priority call number.

Distinctive Ring

If you subscribe to a distinc tive ring servi ce from you r tele phon e comp any , you will need to turn on the dist inc ti ve ring func ti on. When t his i s done , your fax machine will sign al voic e calls by the no rmal ring pattern, and fax transmissions by a special ring pa tter n. In the case of a fax transmissio n, your fax machine will automatically answer the call and receive the fax.

The distinctiv e ring funct ion is used with the recept ion mo de set to FAX or ANS.. When your fa x numbe r is di al led, your fax mac hi ne will signa l the cal l with a special ring ing sound, th en answer autom at ical ly and be gin recept io n after the number of rings set with Opti on Set ti ng 2 (t he factor y set ti ng is 2 rings). Wh en your voi ce num be r is dial le d, the fax machi ne wi ll signa l the call with the normal ringing to alert you to answer the call or allow the answering machine to take the call (when in ANS. mode).

Distinctive Ring

The factory setting is "NO". If set to "YES", both Aust ralia n (Fax Duet ) and New Zealand (Fa xAbi li ty) Disti nc tive Ri ng are sup ported.

Important:

•• The distinctive ring function can only be used if you subscribe to a

distinct ive ring servic e from your t el eph one com pa ny. Do not turn on distinctive ring if you ar e on a norm al line, as t he fa x m ac hin e wil l no t operate properly.

•• If you turn on distinct ive rin g, the fax will not opera te in TE L/F AX

recepti on m ode .

Functions

7. Special

Distinctive Ring

Press these keys:

FUNCTION

The display will show:

Press these keys:

The display will show:

Press 1 (YES) to turn on distinctive ring, or 2 (NO) to turn it off.

The display will show:

Press the STOP key.

OPTION SETTING

DISTINCTIVE RI NG

YES

FAX SIGNAL RX

STOP

Set the reception mode to FAX or ANS. .

RECEPTION MODE

TEL/FAX

TEL

FAX

ANS.

FAX

ANS.

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block receptio n of faxes fr om parties which yo u spec ify. This save s pap er by not printin g out unwante d "junk" faxes.

To use this function, first turn it on by setting Option Setting 13 to YES as described in Cha pt er 8, an d the n en te r the fax numbers from which you do not want to receive faxes as shown below.

Comments:

•• The call will be termi na ted by th e fax, howev er, the conne ct ion will rema in

until the caller hangs up or the line tim es ou t.

•• Up to 5 numbers can be entered in the Anti Junk Num be r List .

•• The Anti Junk function will not operate for a number which has been stored

as a priorit y or direct call number.

•• To clear a number from the Anti Junk Number List , you need to know the

1-digit numb er which identifi es it . If you have forgo tten t his nu mber, print out the Anti Junk Numbe r L ist as descri bed in Chapt er 9.

Press the keys shown at right. STORE JUNK # will appear in the display.

Press 1 to store a number in the Ant i Junk Number List, or 2 to clear a number from the list.

Storing: Enter a 1-digit number from 1 to

5. This number identifies the fax/voice number you will store in the next step. Clearing: Enter the number which identifies the fax/voice number you want to clear, and go to Step 5.

FUNCTION

(Example)

tions

7. Special Func-

Blocking Reception of Unwanted Faxes

Enter the full number you want to block (max. of 20 digits).

(Example)

Press the START/MEMORY key.

Return to Step 3 to enter (or clear) another number, or press STOP to exit.

START/MEMORY

STOP

Step 3 or

Polling (Requesting a Fax Trans mission)

Polling (Requesting a Fax Transmission)

Polling allows yo u to call anoth er fax m achin e and hav e it send a docum ent (previousl y loade d in its fe eder) t o your machi ne without oper at or assi sta nc e. In other words, the rec eivi ng fa x ma ch ine , not the t ran smi tt in g fax ma chine , initiates the transmission. You can use yo ur mac hin e to both poll and be polled by ot her s.

To use the polling fu nct io n, you must fi rst set Rapi d Key 10 /POL L for use as a polling key. Th is is do ne by changing Option Sett in g 14, as de scri be d in Chapte r 8, Opti on Setting s. (No te that when Rap id Key 10/ POLL is set as a polling key, it cannot be used for Ra pid Key Diall in g. )

Requesting transm iss ion

Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial location, press the SPEED DIAL key and then enter the 2-digit nu mber corresponding to the Rapid Key.

Dial the fax machine you want to poll using one of the follo wing methods:

•• Pick up the handset (or press the

SPEAKER key) and dial the full number. Wait for the fax answerback tone.

SPEED DIAL

(Example)

0 1

•• Press the SPEED DIAL key and enter

a 2-digit Speed Dial number.

•• Enter the full number using the numeric

keys.

Press Rapid Key 10/POLL.

•• If you used the hands et, replace it when

POLLING appears in the display. Reception will begin.

Note: When requesting a transmission from a facsimile information service (computer polling). Push the START/MEMORY key instead of the POLL key and make sure there are no documents loaded for sending.

10/POLL

tions

7. Special Func-

Polling (Requesting a Fax Transmission)

Turnaround polling

After polli ng a fax m achi ne, you can send a docu me nt to that machine on the same conne ction. Simply place the docu ment to be sent in the feeder and follow the steps de scr ibe d above in "Requesting tr ansm i ssion ". Whe n pol ling is finished, the docum en t will be autom atic ally transm it ted.

♦ The oth er fax machine must also have Turnaround Polling capability. ♦ Tur naround Polling cannot be perfor med when a timer transmission

operation is set.

Being polled (polling standby)

To let anothe r fax machine pol l your machine , sim ply set t he re ce pt ion mod e to FAX, and load the document(s) t o be sent.

Transmission will take plac e when the other fax machi ne calls you r machine and activates pol li ng. Aut om atic recept io n is possibl e whi lst your fax is on polling sta ndb y.

Polling security

Polling Sec uri ty allows you t o pre ven t una uthorized polling of your mac hi ne. When this funct io n is tu rne d on, polli ng wil l on ly take place when the fax number of the polli ng fax mac hin e has been ent ered i n your machi ne ’s list of permitted fax numb ers (c alle d "passcod e numbe rs"). The nu mber of the polling fax mu st also be corr ectl y prog ramm ed into it sel f for iden ti fic atio n.

To use Polli ng Security, fo ll ow the ste ps bel ow to turn the function on, an d then enter permitted number s as shown on the followi ng page.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the # key three times. SECURITY SELECT will appear in the display.

Press 1 to turn polling security on, or 2 to turn it off.

FUNCTION

Polling (Requesting a Fax Trans mission)

Press the START/MEMORY key and then the STOP key.

START/MEMORY

STOP

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbe rs in your mac hi ne’ s list of perm it ted numbers.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the # key four times. PASSCODE # MODE will appear in the display.

Press 1 to store a number, or 2 to clear a number.

Storing: Enter a 2-digit number from 01 to 10. This number identifies the fax number you will store in the next step. Clearing: Enter the number which identifies the fax number you want to clear, and go to Step 6.

FUNCTION

(Example)

Enter the fax number (max. of 20 digits).

Press the START/MEMORY key.

Return to Step 4 to enter (or clear) another number, or press STOP to exit.

5 5 1 2 3 4

(Example)

START/MEMORY

STOP

Step 4 or

tions

7. Special Func-

Timer Operations

The Timer func tion allo ws you to set a transmission and/or polling ope ra ti on to be performed autom at ical ly at a time you specify. One tran smi ssio n operation and one polling operation can be set at the same time, and the times they will be perform e d can be speci fi ed up to 24 hours in adva nc e.

As an example, you can use this func ti on t o take adva nta ge of off-pea k telephone rates with out havi ng to be ther e when the ope rat ion is performed.

Note: Only a Sp eed Dial number can be used to dial the receiving machine.

Setting a timer operation

Press the keys shown at right. TIMER MODE will appear in the display.

Press # to set a transmiss ion operation (SEND MODE), or * to set a polling operation (POLLING MODE).

FUNCTION

Press 1 to select SET.

Enter the time at which you want the operation to take place in 24-hour format (2 digits for the hour and 2 digits for the minute).

Press the START/MEMORY key.

START/MEMORY

Example: 9:25

Enter the Speed Dial number of the receiving fax machine.

•• If this is a polling operation, go to Step

Timer Operations

(Example)

Press the START/MEMORY key.

Adjust the resolution and /or contrast if desired (skip to the next step if you don’t want to change settings).

Press the START/MEMORY key and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.

START/MEMORY

RESOLUTION

START/MEMORY

To cancel an operation

If you need to canc el an op era ti on a fte r it has be en set, follow the steps bel ow.

Press the keys shown at right. TIMER MODE will appear in the display.

FUNCTION

STOP

Press # to cancel a transmission operation, or * to cancel a polling operation.

Press 2 to select CLEAR.

Press the START/MEMORY key and then the STOP key.

START/MEMORY

STOP

Functions

7. Special

Memory

Your fax has a memory whi ch can be used to tem por arily store bot h incoming and outgoing documents.

♦ Approximately 20 pages of average content can be held in memory

when no voice messages (including outgoing messages) have been recorded. Less can be held if any pages were scanned using fine or halftone resolution.

♦ To see the percentage of memory that is currently occupied, press the

START/MEMORY key with no document in the feeder. The percentage will appear in the display.

Sending documents from me m ory

With this f unction, the ori ginal document is scanned immedi at el y, stored in memory, and the n tr ansm i tt ed on ce the conn ecti on to the recei vin g ma ch ine is made. This is co nve nie nt when tran smi tt in g to pl ac es w he re the lin e is often bus y, as it saves you from wa it ing to coll ec t th e original docum ent and frees the feede r for othe r opera ti ons.

♦ Only one memory transmission can be set at a time. ♦ The amount of memory currently occupied appears as a percentage in

the display while the document is being scanned.

Load the document(s).

•• Set the resolution and/or contrast if

desired.

RESOLUTION

Press the START/MEMORY key and then 1.

START/MEMORY

Enter the number of the receiving machine using one of the follo wing methods:

•• Press a Rapid Key.

•• Press the SPEED DIAL key and enter

a Speed Dial number.

•• Enter a full telephone number by

pressing the number keys.

Press the START/MEMORY key if you entered a Speed Dial number or a full number.

•• The document is first scanned and

stored in memory. The other machine is then dialled (redialling will be performed automatically if necessary). When the connection is made, transmission begins. Afterwards, the document is cleared from memory and your fax returns to standby mode.

Memory

010302

(Example)

START/MEMORY

If the memory becom e s full ...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the di spla y.

♦ Press the START/MEMORY key if you want to transmit the pages

which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

Functions

7. Special

Memory

Substitute recepti on in to memory

This is a back-up functi on whi ch is aut om atic ally a ctiva ted if your fax run s out of paper or the paper jams.

When you have received a document in memory, FAX RX IN MEMOR Y will appear in the display, altern ating with OUT OF PAPER or PAPER JAMMED. When you add paper or clear the paper jam, the stored documents will autom a ti ca ll y be printed out.

Broadcasting

This function allows you to send the sam e docume nt to as many as 10 different loc at io ns wit h just one oper at ion . First store the docume nt in memory, then e nte r th e num be rs of t he re ce iv ing ma chi ne s. T he docu me nt will be tra ns m it te d to e ac h location.

♦ You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receiving machines.

Load the document(s).

Broadcasting

Press the START/MEMORY key and then 2.

Dial the receiving machines by using one or both of the following methods. (a maximum of 10 stations can be selected)

•• Enter one or more Speed Dial numbers

by pressing the nu mer ic keys.

•• Press one or more Rapid Key s.

Press the START/MEMORY key.

•• Set the resolution and/or contrast if

desired.

START/MEMORY

010302

START/MEMORY

RESOLUTION

(Example)

tions

7. Special Func-

Broadcasting

Press the START/MEMORY key. Transmission will begin.

•• A Transaction Report is automatically

printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

START/MEMORY

Sharp FO-475 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual