SHARP FO-4650/4970 User Manual

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Page 1

MODEL

FO-4650 FO-4970

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Special Functions

6. Option Settings

7. Printing Reports and Lists

8. Maintenance

9. Troubleshooting

Page 2

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable protection against harmful interference in a residential installation.This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission.

(2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate instructions in the operation manual."

As an ENERGY STAR



partner, SHARP has determined

that this product meets the ENERGY STAR guidelines for energy efficiency.

Page 3

Transmitting documents

Normal Dialing

Direct Keypad Dialing

Rapid Key Dialing

Speed Dialing

Redialing

REDIAL

START

Note: Steps which are optional are enclosed in a dotted frame:

QUICK REFERENCE GUIDE

RESOLUTION

Load document

RESOLUTION

press

SPEAKER

Dial (press numeric keys)

Wait for reception tone

Load document

RESOLUTION

Dial (press numeric keys)

Load document

RESOLUTION

START

Load document

RESOLUTION

Press Rapid Key

SPEED DIAL

Load document

RESOLUTION

Enter Speed Dial number (press numeric keys, - if less than 3 digits, press START to complete entry)

START

Wait fo r reception tone

START

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Transmisión de documentos

Marcación normal

Marcación directa con el teclado

Marcación con Teclas Rápidas

Marcación Veloz

Remarcación

REDIAL

START

Nota: El marco punteado significa que el procedimiento puede ser opcional:

GUIA DE CONSULTA RAPIDA

RESOLUTION

Colocar el documento

RESOLUTION

pulse

SPEAKER

Marque (pulse teclas numéricas)

Espere el tono recepción

Colocar el documento

RESOLUTION

Marque (pulse teclas numéricas)

Colocar el documento

RESOLUTION

Pulse la Tecla Rápida

SPEED DIAL

Colocar el documento

RESOLUTION

Introduzca el número de discado r pido (presione las teclas numéricas, si fueran menos de 3 digitos, para completar el procedimiento presione

START.)

START

Colocar el documento

RESOLUTION

Espere el tono recepción

START

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Introduction

Welcome, and thank you for choosing a Sharp facsimile machine! The features and specifications of your new Sharp fax machine are shown below.

Automatic dialing Rapid Key Dialing: 48 numbers

Speed Dialing:

FO-4650: 75 numbers FO-4970: 100 numbers

Memory size* FO-4650: 1 MB (approx. 56 pages )

FO-4970: 2 MB (approx. 116 pages)

Modem speed FO-4650: 14,400 bps (max.)

FO-4970: 33,600 bps (max.)

Automatic fallback to lower speeds.

Transmission time* FO-4650: Approx. 6 seconds

FO-4970: Approx. 2 seconds

Toner cartridge yield (4% page coverage, letter paper)

Initial starter cartridge (included with fax

machine): Approx. 3000 pages Replacement cartridge (FO-47ND): Approx. 6000 pages

Drum cartridge yield Initial starter cartridge (included with fax

machine): 20,000 pages (ave.) Replacement cartridge (FO-47DR): 20,000 pages (ave.)

Resolution Horizontal: 203 pels/inch (8 pels/mm)

Vertical:

Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone:

196 lines/inch (7.7 lines/mm)

Super fine: 391 lines/inch (15.4 lines mm)

*Based on I TU-T Test Chart #1 a t standard resol ution in Sharp speci al mode,

excluding time for protocol signals (i.e., ITU-T phase C time only).

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Automatic document feeder

Letter paper (20 lb): Max. 50 pages Legal paper: Max. 20 pages (Note: 11” x 17” paper must be loaded one page at a time.)

Paper capacity 250 sheets (500-sheet cassette available as

option)

Compression scheme MMR, MR, MH, Sharp (H2)

(FO-4970: Also supports JBIG)

Halftone (grayscale) 64 levels

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode

Printing resolution Horizontal: 406 lines/inch (16 lines/mm)

Ve rt i ca l: 391 lines/inch (15.4 lines/mm)

Input document size Automatic feeding:

Width: 5.8 to 10.1" (148 to 256 mm) Length: 5.0 to 14.3" (128 to 364 mm)

Manual feeding:

Width: 5.8 to 11.0" (148 to 279 mm) Length: 5.0 to 17.0" (128 to 432 mm)

Effective Scanning width 8.3" (210 mm) max.

Effective Printing width 8.0" (203 mm) max.

Reception modes Auto/Manual

Instascan speed 30 ppm (letter paper)

Full Dual Access Ye s

Copy function Single/Multi/Sort (99 copies/page)

Power requirements 120 V AC, 60 Hz

Operating temperature 50 - 86°F (10 - 30°C)

Humidity 20 to 85% RH

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Power consumption Standby: 10 W

Maximum: 580 W

Dimensions Width: 18.1" (460 mm)

Depth: 15.2" (385 mm) Height: 10.6" (270 mm)

Wei ght

Approx. 27.8 lbs. (12.6 kg)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

Be sure to save these instructions!

When using your facsimile equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.

• Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 120 V, 60 Hz, grounded (3prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

• Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

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• Use only the power cord provided with the facsimile machine. Do not use an AC extension cord.

• Unplug the machine from the telephone jack and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be easily accessible.

Important:

• This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

• This machine is not compatible with digital telephone systems.

Page 9

Table of Contents

QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . 1

GUIA DE CONSULTA RAPIDA . . . . . . . . . . . . . . . . . . . . . . . . 2

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

1. Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . 28

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

2. Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . 38

Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . 40

Programming Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . 42

Sending a Fax by Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . 48

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

3. Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using AUTO Reception Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . 64

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . 65

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Table of Contents

4. Making Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

5. Special Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Duplex Scanning for Two-sided Documents . . . . . . . . . . . . . . . 131

Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . 138

Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

6. Optional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

7. Printing Lists and Reports. . . . . . . . . . . . . . . . . . . . . . .154

8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162

Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . 162

The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Replacing the Verification Stamp. . . . . . . . . . . . . . . . . . . . . . . . 163

9. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .179

Page 11

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer.

Telephone line cord

Toner cartridge

Rapid Key labels

Document OUT tray

Operation manual

Received document tray

Power cord

Paper size labels

Drum cartridge

Page 12

A Look at the Operation Panel

RESOLUTION

STANDARD

FINE

SUPER FINE

HALF TONE

LINE IN USE

CHANGEOVER

POWER SAVE

STATUS CHECK

4 5 8 9 106 7

2 3

Display

This displays messages and prompts during operation and programming.

LINE IN USE light

This lights when the fax machine is using the telephone line.

STATUS CHECK light

This lights when a paper size error or paper jam occurs, or when the print compartment cover is open. A message will appear in the display to indicate the problem. (The indicator also lights steadily when the received document tray is not properly installed.)

Service indicator

This lights when a problem occurs which must be fixed by a service technician.

A Look at the Operation Panel

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A Look at the Operation Panel

1. Installation

Paper out indicator

This lights when the fax machine is out of paper. If the machine has a paper cassette, the indicator blinks when one of the paper sources (tray or cassette) is out of paper, and lights steadily when all sources are out of paper.

Toner cartridge indicator

This blinks when the toner cartridge nears empty, and lights steadily when the toner cartridge needs replacement.

Drum cartridge indicator

This blinks when the drum cartridge needs replacement.

CHANGEOVER key

Two types of information appear in the display: prompts related to operations you are performing, and information about how the fax is using the telephone line (transmitting, receiving, etc.). Press this key to switch between the two types of information.

POWER SAVE key

Press this key to turn on Power Save Mode, or set the Power Save Mode timer if TIMER has been selected with Option Setting 34 (Power Save Type).

RESOLUTION key

Press this key to adjust the resolution before sending or copying a document.

Page 14

A Look at the Operation Panel

CLEARSPSHIFTSPACE

27 28 29 30 31 32

CLEARSPSHIFTSPACE

CONTRAST

SEARCH DIAL

PAGE COUNTER

CONFIDENTIAL

TIMER

RELAY

384639

MEM.STATUS

LIFE

DOWN UP

COVER SHEET

11 12

20 21 22 23 24 25 26

13 14 15 16 17 18 19

Rapid Dial Keys

Press one of these keys to dial a fax number automatically. (Note that you must attach the Rapid Key labels.)

CONTRAST key

Press this key to adjust the contrast before sending or copying a document.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document.

CONFIDENTIAL key

Press this key to send or print out a confidential document.

TIMER key

Press this key to set an operation to be performed automatically at a later time.

Rapid Key overlay down

Rapid Key overlay up

Page 15

A Look at the Operation Panel

1. Installation

RELAY key

Press this key to send a document to another Sharp fax machine and have that machine in turn relay the document to one or more end receiving machines.

LIFE key

Press this key, followed by 1, to check the total number of pages printed by the fax machine.

MEM. STATUS key

Press this key to check the status of documents waiting in memory for transmission.

SEARCH DIAL key

Press this key to search through your auto dial fax numbers by name.

COVER SHEET key

Press this key to include a cover sheet when sending a fax.

SPACE key

Press this key to enter a space when programming a name.

SHIFT key

Press this key to switch between upper and lower case letters when programming a name.

SP key

Press this key to enter a symbol when programming a name.

CLEAR key

Press this key to clear a mistake when programming a name or fax number.

Arrow keys

Press these keys to move the cursor forward or backward when programming a name or fax number.

UP and DOWN keys

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.

Page 16

A Look at the Operation Panel

123

456

789

ABC

GHI

DEF

FUNCTION

COPY

DOCUMENT DUPLEX SCAN

BROADCAST

STOP START

REPORT

SPEED DIAL

REDIAL

SPEAKER

JKL MNO

PRS

TUV

OPER

WXY

PRIORITY

27 28 29 30

33 35 36 37 38 3934

31 32

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

FUNCTION key

Press this key to select various special functions.

SPEED DIAL key

Press this key to dial a Speed Dial number.

COPY key

Press this key to make a copy of a document.

DOCUMENT key

Press this key to transmit a document without reading it first into memory.

Page 17

A Look at the Operation Panel

1. Installation

DUPLEX SCAN key

Press this key to transmit or copy a two-sided document.

REDIAL key

Press this key to automatically redial the last number dialed.

SPEAKER key

Press this key when transmitting a document by Normal Dialing to listen to the line and verify the response of the receiving fax machine.

BROADCAST key

Press this key to send a document to a group of receiving fax machines.

STOP key

Press this key to cancel an operation before it is completed.

PRIORITY key

Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission.

START key

Press this key to begin transmission when using Speed Dialing, Direct Keypad Dialing, or Normal Dialing.

REPORT key

Press this key to print out a report on the most recently completed transmission or reception.

Page 18

Connections

Points to keep in mind when setting up

♦

Do not place the machine in direct sunlight.

♦

Do not place the machine near heaters or air conditioners.

♦

Keep dust away from the machine.

♦

Install the machine on a level surface.

Connecting the power cord

Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Press the power switch to turn on the power.

Page 19

Connections

1. Installation

Connecting the telephone line cord

Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack.

Note: The fax machine is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the fax machine for pulse dialing by changing Option Setting 22. This procedure is described in Chapter 6, Optional Settings.

Connecting a telephone (optional)

If desired, you can connect a telephone to the TEL. SET jack on the back of the machine.

Page 20

Connections

Attaching the document OUT tray

Insert the protrusion on the right side of the machine into the hole in the right side of the document OUT tray as shown, then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of the document OUT tray.

Pull out the tray extension.

Attaching the received document tray

Slide the received document tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks into place.

Important!

The received document tray must be attached for the fax machine to operate properly.

Make sure the left edge of the tray fits into the slot.

Attach the Automatic Document Feeder label to the top of the machine.

Automatic Document Feeder

LETTER : MAX 50 SHEETS LEGAL : MAX 20SHEETS

Page 21

Connections

1. Installation

Verification Stamp (option)

Note: This function is available as an option. Consult your dealer if you wish to use it.

When transmitting a document, you can have your fax stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed is when two pages are fed through the scanner at once, which means that one of the pages is not scanned.)

To use this function, have your dealer install the Verification Stamp option, and then set Option Setting 29 to ON as explained in Chapter 6, Optional Settings.

Page 22

Installing the Print Cartridges

Follow the steps below to install or replace the toner and drum cartridges.

♦

The initial starter toner cartridge included with the fax machine can print approximately 3000 letter-size pages (4% coverage of each page).

♦

The replacement toner cartridge (FO-47ND) can print approximately 6000 letter-size pages.

♦

The drum cartridge (FO-47DR) can print approximately 20,000 letter-size pages.

Press the green release and open the print compartment cover.

•

Caution!

The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment.

If you are replacing the toner cartridge, remove the old cartridge

and dispose of it according to local regulations. Go directly to Step 6 if you are only replacing the toner cartridge and not the drum cartridge.

•

If you are replacing the drum cartridge but not the toner cartridge, remove the toner cartridge and place it on a sheet of paper.

Page 23

Installing the Print Cartridges

1. Installation

If you are replacing the drum cartridge, remove the old cartridge

and dispose of it according to local regulations.

Remove the new drum cartridge from its packaging.

•

Caution! Excessive exposure to light will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging.

Insert the drum cartridge into the print compartment, aligning the guides on

the cartridge with the grooves on the sides of the compartment.

•

Insert the cartridge by aligning the colored “1” labels on the cartridge and the sides of the compartment.

•

Make sure the drum cartridge is inserted in as far as it will go.

Blue

Green

Page 24

Installing the Print Cartridges

If you are installing a new toner cartridge, remove the new toner

cartridge from its packaging. Shake as indicated by the arrows to distribute the toner evenly within the cartridge.

•

If the toner is still lumpy after shaking, the gears in the cartridge may make a noticeable sound when the print compartment cover is closed after installing the cartridge. This is normal and does not indicate a problem in the machine.

Hold the toner cartridge by the handle and lower it into the print

compartment. Make sure that the four pins (two on each side) fit into the grooves on the sides of the compartment.

•

Insert the cartridge by aligning the colored “2” labels on the cartridge and the side of the compartment

•

Make sure the toner cartridge clicks into place.

Blue

Green

Page 25

Installing the Print Cartridges

1. Installation

Reset the toner counter by pressing the LIFE key (flip up the Rapid Key

overlay), 2, and the START key.

LIFE

START

Close the print compartment cover.

•

Press down on the dot markings at the left edge to make sure the cover is completely closed.

Reset the drum counter by pressing

the LIFE key (flip up the Rapid Key overlay), 3, and the START key.

LIFE

START

Note: The print compartment cover may become noticeably warm if a large number of pages are successively printed. This is normal and does not indicate a problem in the machine.

Page 26

Installing the Print Cartridges

When to replace the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible. Use the following replacement toner cartridge:

Sharp FO-47ND toner cartridge

When to replace the drum cartridge

When the drum cartridge life is over, the drum cartridge indicator on the operation panel will blink and DRUM LIFE OVER will appear in the display. Use the following replacement drum cartridge:

Sharp FO-47DR drum cartridge

♦ Caution!

Be sure to use only genuine Sharp supplies.

Page 27

Loading Printing Paper

1. Installation

Loading Printing Paper

You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the paper tray. You can load up to 500 sheets of letter paper in the paper cassette.

Note: The paper cassette is available as an option. To have the cassette installed, consult your dealer.

Note: To use A4 paper in the paper cassette, you must have a service technician adjust the cassette.

Loading paper in the paper tray

Remove the received document tray.

If you are loading legal paper, grasp the end of the paper tray and pull it

out.

Page 28

Loading Printing Paper

Replace the received document tray.

•

The received document tray must be attached for the fax machine to operate properly.

Insert a stack of paper into the tray, print side up.

•

If you loaded letter paper, make sure the end of the tray is pushed in. Otherwise a size error will result.

•

Caution!

This paper tray is designed to accomodate 250 sheets of paper. [See the Red line in the tray.] Loading more than 250 sheets may damage the machine.

Loading paper in the paper cassette (if installed)

Grasp the hand-hold on the cassette and pull out the cassette until it stops.

Attach a letter or legal label here to indicate the paper size.

Page 29

Loading Printing Paper

1. Installation

Push the pressure plate down until it locks into position.

Place a stack of paper in the cassette, print side up.

•

Make sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs. If it is, remove some of the paper.

Push the cassette back into the machine, making sure it clicks into

place.

Attach a LETTER label here to indicate the paper size.

Note: We recommend that you do not add paper to the tray or cassette while paper still remains. This may result in double feeds.

Page 30

Entering Your Name and Fax Number

Before you can begin using the fax machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send.

Important!

The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages.

Note: Make sure the display shows the date and time before beginning a programming operation. If the display shows the telephone line status, press the CHANGEOVER key to switch to the date and time.

Press these keys:

The display will show:

FUNCTION

Press the 3 key.

The display will show:

3:ENTRY MODE ENTER #(1-9,*,#)

3:OWN PASSCODE SET ENTER FAX #

Page 31

Entering Your Name and Fax Number

1. Installation

5 Flip the Rapid Key overlay down (if it

is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.)

4 Press the START key.

The display will show:

ENTER SENDER’S NAME

CLEARSPSHIFTSPACE

START

3 Enter your fax number (max. of 20

digits) by pressing the numeric keys.

• To insert a space between digits, press the # key.

• To clear a mistake, press the STOP key.

Example: SHARP =

(Example)

Page 32

Entering Your Name and Fax Number

6 Press the START key.

The display will show:

7 Press the STOP key twice to return to

the date and time display.

4:DATE &TIME SET MODE PRESS START KEY

START

STOP STOP

♦ Press the SPACE key to enter a space. To change case, press the

SHIFT key.

♦ To clear a mistake, press the CLEAR key.

♦ To enter a number as part of a name, press the appropriate numeric

key. To select one of the following special symbols, press the SP key one or more times: !"#$%&’()++,-/:;<=>?[¥]^_'{|}→←@.

Page 33

Setting the Date and Time

1. Installation

Setting the Date and Time

The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.

Note: Make sure the display shows the date and time before beginning a programming operation. If the display shows the telephone line status, press the CHANGEOVER key to switch to the date and time.

1 Press these keys:

The display will show:

2 Enter a two-digit number for the

month (“01” for January, “02” for February, “12” for December, etc.).

• To correct a mistake, press the STOP key to move the cursor back to the mistake and then enter the correct number.

FUNCTION

3 Enter a two-digit number for the day

(“01” to “31”).

Example: January

4:DATE&TIME SET MODE DATE 06-08-2001

(Note: the currently set date will appear to the right of “DATE”)

Example: the 5th

4 Enter the year (four digits).

Example: 2001

Page 34

Setting the Date and Time

5 Enter a two-digit number for the hour

(“01” to “12”) and a two-digit number for the minute (“00” to “59”).

6 Press the * key to select A.M. or the

# key to select P.M.

7 Press the START key to start the

clock.

Example: 9:25

Daylight Saving Time

If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time.

1 Press these keys:

A.M. P.M.

8 Press the STOP key twice to return to

the date and time display.

FUNCTION

2 Press 1 to turn on the Daylight Saving

Time function, or 2 to turn it off.

YES NO

3 Press the STOP key twice to return to

the date and time display.

STOPSTOP

STOP

START

Page 35

Volume Adjustment

1. Installation

Volume Adjustment

You can adjust the volume of the speaker and ringer using the UP and DOWN keys.

Speaker

1 Press the SPEAKER key.

2 Press the UP or DOWN key.

3 When the display shows the desired

volume level, press the SPEAKER key to turn off the speaker.

Display:

SPEAKER

DOWN

SPEAKER VOLUME LOW

SPEAKER VOLUME MIDDLE

SPEAKER VOLUME HIGH

Page 36

Volume Adjustment

Ringer

1 Press the UP or DOWN key. (Make

sure the SPEAKER key has not been pressed.)

• The ringer will ring once at the selected level, then the date and time will reappear in the display.

2 If you selected RINGER OFF: OK?,

press the START key.

Display:

RINGER VOLUME LOW

RINGER VOLUME MIDDLE

RINGER VOLUME HIGH

RINGER VOLUME OFF OK?(PRESS START)

DOWN

START

Page 37

2. Sending

Documents

5.0"

(128 mm)

5.8"

(148 mm)

11"

(279 mm)

17"

(432 mm)

14 lbs.

(52 g/m²)

36 lbs.

(157 g/m²)

14.3"

(364 mm)

10.1"

(256 mm)

20 lbs. (80 g/m²)

2. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Loading multiple pages at once (letter-size: max. 50 pages, legalsize: max. 20 pages):

Minimum size

Maximum size

Minimum weight

Maximum weight

Minimum size

Maximum size

Minimum weight

Maximum weight

5.0"

(128 mm)

5.8"

(148 mm)

14 lbs.

(52 g/m²)

Note: 11” x 17” paper must be loaded one page at a time.

Page 38

Transmittable Documents

Maximum scanning area

The area of the document that the fax machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be scanned.

Maximum scanning width: 8.3 inches (210 mm)

Maximum scanning length: The length of the document minus

0.16 inches (4 mm) from the top and bottom of the document.

Other restrictions

♦ The scanner cannot recognize yellow, greenish yellow, or light blue

ink.

♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents before

loading in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the mini-

mum size, carbon backed, easily smudged, or have a slippery coated surface should be photocopied, and the copy loaded in the feeder.

Page 39

Loading the Document

2. Sending

Documents

Loading the Document

Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 50 pages, place the additional

pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent doublefeeding.

1 Adjust the document guides to the

width of your document.

2 Place the document face down and

push it gently into the document feeder. The top edge of the document should enter the machine first.

• The feeder will draw the leading edge of the document into the machine. SEND READY will appear in the display.

Note: When inserting a large number of pages in the feeder, slant the front end of the stack so that the bottom pages enter first.

Page 40

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

Resolution

The fax machine has four resolution settings:

The default resolution setting is STANDARD. If you don’t adjust the resolution before sending a document, the fax machine will automatically use STANDARD resolution.

♦ In order to transmit in FINE or SUPER FINE resolution, the receiv-

ing fax machine must also have that resolution. If it doesn’t, the next best available setting will be used.

♦ The resolution settings are only effective for transmitting and copy-

ing a document. They are not effective for receiving a document.

STANDARD Use STANDARD for ordinary documents.

This setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small

letters or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of gray.

3 Adjust the resolution and/or contrast

settings (if desired) and then dial the receiving machine as explained in the following sections.

Page 41

Adjusting the Resolution and Contrast

2. Sending

Documents

RESOLUTION

STANDARD

FINE

SUPER FINE

HALF TONE

To adjust the resolution setting, press the RESOLUTION key one or more times until the indicator light next to the desired setting comes on.

Contrast

The fax machine has three contrast settings:

The default setting is AUTO.

To adjust the contrast, flip up the Rapid Key overlay (if necessary) and press the CONTRAST key until the desired setting appears in the display.

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

LIGHT Use LIGHT for documents with a dark

background.

RESOLUTION

CONTRAST

(LIGHT) M:00% SEND READY

( DARK) M:00% SEND READY

( AUTO) M:00% SEND READY

Page 42

Sending a Fax by Normal Dialing

With Normal Dialing, you press the SPEAKER key and then dial by pressing the numeric keys.

♦ Normal Dialing allows you to listen to the line through the speaker

to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.)

♦ If you have connected an extension telephone to the fax machine,

you can also pick up the extension phone and dial using the extension phone (do not press the SPEAKER key on the fax machine). If a person answers, you will be able to speak to them through the phone before sending a fax.

Note: If you press the SPEAKER key to dial, you will not be able to speak using an extension phone connected to the fax machine in the event that a person answers.

1 Load the document(s). (Note: If

desired, you can load the document after dialing in Step 3, below.)

• SEND READY will appear in the display.

• Set the resolution and/or contrast if desired.

RESOLUTION

SPEAKER

2 Press the SPEAKER key or pick up

an extension phone connected to the fax machine. Listen for the dial tone.

CONTRAST

Page 43

Sending a Fax by Normal Dialing

2. Sending

Documents

3 If you pressed the SPEAKER key,

dial the number of the receiving machine by pressing the numeric keys on the fax machine.

If you are using an extension phone, dial using the keypad on the extension phone.

• If Option Setting 26 (TEL. BILLING CODE) has been set to ON and BILLING CODE DIAL has been set to AFTER, press the REDIAL key after dialing.

4 Wait for the connection. When you

hear a fax tone, press the START key on the fax machine.

• If a person answers and you are using an extension phone, ask them to press their Start key. When you hear the fax tone, press the START key on your fax machine.

Using the REDIAL key

You can press the REDIAL key to redial the last number dialed. To send a document, press the START key when you hear the fax tone after the connection is made. Note that the speaker is automatically activated when you press the REDIAL key.

(Example)

4 4

1 1

START

Page 44

Programming Auto-Dial Numbers

You can dial a fax number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering an abbreviated Speed Dial number.

To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialed numbers in Rapid Keys.

♦ Forty-eight Rapid Keys are available. Rapid Dial Keys also allow

you to program a backup fax number, which is automatically dialed if the first fax number is busy.

♦ Seventy-five Speed Dial numbers are available on the FO-4650,

and one hundred Speed Dial numbers are available on the FO-4970.

1 Press these keys:

The display will show:

2 Press the 1 key.

The display will show:

FUNCTION

3 Press the 1 key to select SET.

3:ENTRY MODE ENTER #(1-9,*,#)

1:FAX/TEL. # MODE 1=SET, 2=CLEAR

Page 45

Programming Auto-Dial Numbers

2. Sending

Documents

4 To program a Rapid Key number,

press a Rapid Key (to select Rapid Keys 33 through 48, flip up the Rapid Key overlay).

To program a Speed Dial number, press the SPEED DIAL key and then enter a number from “1” to “75” on the FO-4650, or “1” to “100” on the FO-4970. (If you enter less than two digits on the FO-4650, or three digits on the FO-4970, press the START key to complete the entry.)

Example: Rapid Key 02

Speed Dial 1

5 Enter the fax number by pressing the

numeric keys (max. of 34 digits including pauses).

• To clear a mistake, press the CLEAR key.

• If a pause is required between any of the digits to access a special service or an outside line, press the REDIAL key (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

6 Press the START key.

(Example)

SPEED DIAL

4 4

1 1

START

Page 46

Programming Auto-Dial Numbers

7 Enter the name of the party by

pressing the letter entry keys (max.of 20 characters). (Make sure the Rapid Key overlay is flipped down.)

• If you don’t want to enter a name, go directly to Step 8.

8 Press the START key.

Example: SHARP

9 Press 1 if the number programmed is

an area code or access code to be used for Chain Dialing (see Chain Dialing at the end of this procedure). Press 2 (or START) if the number is a regular fax number.

• If you pressed 1 or are programming a Speed Dial number, go to Step 14. (Note: A backup fax number cannot be entered in a Rapid Key used for Chain Dialing.)

SET CANCEL

10 Enter a backup fax number to be

dialed if the first number is busy. (If you don’t want to enter a backup number, go directly to Step 13.)

(Example)

11 Press the START key.

4 4

1 1

START

Page 47

Programming Auto-Dial Numbers

2. Sending

Documents

12 Enter a name for the backup fax

number. (If you don’t want to enter a name, go directly to Step 13.)

Example: SHARP2

13 Press the START key.

14 Return to Step 4 to program another

number, or press the STOP key repeatedly to return to the date and time display.

• If you programmed a Rapid Key number, you can write the name of the party on the label above the Rapid Key.

Step 4 or

Chain Dialing for area and access codes

You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure. In Step 9, press 1 to set the number as a Chain Dialing number.

After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialing, the fax machine will wait for you to dial the remainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by pressing numeric keys). Note that the remainder of the number should not be set as a Chain Dial number if programmed in a Rapid Key or Speed Dial number.

♦ The maximum number of digits that can be dialed at one time by

Chain Dialing is 50.

START

STOP

Page 48

Programming Auto-Dial Numbers

Clearing auto-dial numbers

Note: You cannot clear a number if it is used in a program or timer operation, if it is used to specify the relay fax machine in a relay group, or if it is included in a Group Key. First clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print out the Program/Group List, the Timer List, and/or the Relay Group List as explained in Chapter 7.

1 Press these keys:

The display will show:

2 Press 2 to select CLEAR.

3 To clear a Rapid Key, press the Rapid

Key.

To clear a Speed Dial number, press the SPEED DIAL key and then enter the number with the numeric keys. (If you enter less than 2 digits on the FO4650, or 3 digits on the FO-4970, press the START key to complete the entry.)

Example: Rapid Key 02

4 Press the START key.

FUNCTION

1:FAX/TEL. # MODE 1=SET, 2=CLEAR

START

Page 49

Programming Auto-Dial Numbers

2. Sending

Documents

Making changes

To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4, and then change the number(s) and/or name(s) when they appear in the display (Steps 5, 7, 10 and 12).

5 Return to Step 3 to clear another

number, or press the STOP key repeatedly to return to the date and time display.

Step 3 or

STOP

Page 50

Sending a Fax by Automatic Dialing

Dual Access

The fax machine features full dual access, which means that you can load a document and dial by automatic dialing even when the fax machine is occupied with another operation. After you dial, your document will be immediately scanned into memory and then transmitted once all previously set operations have been completed.

If more than one document has been scanned into memory for transmission, the documents will be transmitted in the order in which they were scanned. If you have an urgent transmission and do not want to wait until previously scanned documents are transmitted, you can press the PRIORITY key after loading your document. Your document will be transmitted immediately after the current document has completed transmission.

If you don’t want the document to be transmitted from memory, you can press the DOCUMENT key after loading the document. In this case, the document will not be scanned until all previously set operations are completed and the connection to the receiving party is established. (To transmit the document ahead of any documents waiting in memory for transmission, press the PRIORITY key.)

♦ The FO-4650 can hold approximately 56 pages of average content

in memory. The FO-4970 can hold approximately 116 pages. Less pages can be held if any were scanned using fine or halftone resolution.

♦ The amount of memory currently occupied appears as a percentage

("M:00%") in the display.

Page 51

Sending a Fax by Automatic Dialing

2. Sending

Documents

If the memory becomes full...

If the memory becomes full while a document is being scanned, MEMORY FULL will appear in the display. If Option Setting 23 (Quick On-line) is set to YES, scanning will automatically resume when memory becomes free again as pages are transmitted. (Note: Quick On-Line is initially set to YES at the factory. To change the setting, see Chapter 6, Optional Settings.)

If Quick On-Line is set to NO, MEMORY FULL ERROR will appear in the display. Press the START key or the STOP key as follows:

♦ Press the START key if you want to transmit the pages which have

been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

If you do not press the START key or the STOP key within one minute, the transmission will be canceled and the pages already scanned cleared from memory. You will need to retransmit all pages of the document.

Page 52

Sending a Fax by Automatic Dialing

2 Press the appropriate Rapid Key.

• The name of the receiving party will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

• The document will be automatically transmitted once the connection is established.

Rapid Key Dialing

If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key.

1 Load the document(s).

SEND READY will appear in the display.

• Set the resolution and/or contrast if desired.

• To send the document ahead of other documents waiting for transmission, press the PRIORITY key.

• To send the document directly from the feeder (not through memory), press the DOCUMENT key.

RESOLUTION

CONTRAST

DOCUMENT

Example: Rapid Key 02

PRIORITY

Page 53

Sending a Fax by Automatic Dialing

2. Sending

Documents

Speed Dialing

If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing the SPEED DIAL key and then entering the Speed Dial number.

1 Load the document(s).

SEND READY will appear in the display.

• Set the resolution and/or contrast if desired.

• To send the document ahead of other documents waiting for transmission, press the PRIORITY key.

• To send the document directly from the feeder (not through memory), press the DOCUMENT key.

2 Press the SPEED DIAL key and then

enter the Speed Dial number by pressing the numeric keys.

• If you enter less than 2 digits for the Speed Dial number on the FO4650, or 3 digits on the FO-4970, press the START key to complete the entry.

Example: Speed Dial 1

SPEED DIAL

RESOLUTION

CONTRAST

DOCUMENT

PRIORITY

START

Page 54

Sending a Fax by Automatic Dialing

3 Check the display. If the name or

number shown is correct, press the START key. (If not, press the STOP key and then repeat Step 2.)

Direct Keypad Dialing

You can also enter a full number with the number keys and then press the START key to begin dialing.

1 Load the document(s). (Note: If

desired, you can load the document after dialing in Step 2, below.)

SEND READY will appear in the display.

• Set the resolution and/or contrast if desired.

• To send the document ahead of other documents waiting for transmission, press the PRIORITY key.

• To send the document directly from the feeder (not through memory), press the DOCUMENT key.

RESOLUTION

CONTRAST

DOCUMENT

PRIORITY

START

Page 55

Sending a Fax by Automatic Dialing

2. Sending

Documents

2 Enter the number of the receiving

machine by pressing the numeric keys.

3 Check the display. If the number of

the receiving machine shown is correct, press the START key.

• If it is not correct, press the STOP key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START key.

Note: Only names programmed for auto-dial numbers will appear when you search; the full numbers themselves will not appear. You cannot search for a number if a name has not been associated with it.

4 4

1 1

(Example)

START

Page 56

Sending a Fax by Automatic Dialing

SEARCH DIAL

1 Load the document(s).

SEND READY will appear in the display.

• Set the resolution and/or contrast if desired.

3 Enter the first letter of the stored

name by pressing the appropriate letter entry key.

• If you don’t remember the first letter, go to Step 4 (you will scroll through the list from the beginning).

4 Press either arrow key to scroll

through the names. Stop when the desired name appears in the display.

• If no numbers have been stored under the entered letter or you have reached the end of the list, NOT FOUND will appear.

Example: A

RESOLUTION

CONTRAST

2 Press the SEARCH DIAL key (flip

up the Rapid Key overlay).

Page 57

Sending a Fax by Automatic Dialing

2. Sending

Documents

5 Press the START key. The document

will be automatically transmitted once the connection is established.

Chain Dialing

An auto-dial number set for Chain Dialing can be combined with another auto-dial number or digits entered manually with the numeric keys to dial one phone number up to 50 digits long. The following are some examples of how this can be done:

♦ Press appropriate Rapid Keys in the proper order. For example,

press Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not set for Chain Dialing).

♦ Press a Rapid Key (set for Chain Dialing) and then manually enter a

number by pressing appropriate numeric keys. Press the START key after the final numeric key to begin transmission.

Checking the telephone line status

The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the fax machine is currently calling or transmitting to, or what number the fax machine is currently receiving a document from (if this information is available), press the CHANGEOVER key. Information on the current call will appear in the display. To switch back to the date and time display, press the CHANGEOVER key again.

To cancel a fax transmission or reception

To cancel a fax transmission or reception which is currently in progress, press the CHANGEOVER key so that the status of the transmission or reception appears in the display, and then press the STOP key.

START

Page 58

Sending a Fax by Automatic Dialing

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the fax machine will automatically redial the number. The fax machine is set at the factory to make 2 redialing attempts at intervals of 5 minutes.

To stop automatic redialing, press the CHANGEOVER key to show the telephone line status in the display (make sure that RECALL MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right), and then press the STOP key.

If desired, you can change the number of redial attempts with Option Setting 6, and the interval at which redialing takes place with Option Setting 7. See Chapter 6, Optional Settings.

♦ Under certain conditions (for example if a person answers the call

on a telephone), automatic redialing may stop before the set number of redialing attempts are made.

Memory Retransmission

If a line error occurs during any type of memory transmission, your fax will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred.

The fax machine has been set at the factory to make 10 attempts at retransmission, with each attempt made immediately after the previous attempt. If desired, you can change the number of attempts by changing Option Setting 17, and have the fax wait a selected number of minutes between each attempt by changing Option Setting

18. See Chapter 6, Optional Settings.

♦ To stop retransmission, press the CHANGEOVER key to show the

telephone line status in the display (make sure that RETRY MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right), and then press the STOP key.

Page 59

Sending a Fax by Automatic Dialing

2. Sending

Documents

♦ The numbering of pages retransmitted will begin from "1" again.

♦ If an error or power failure occurs during transmission of a cover

sheet, retransmission will not take place.

Checking documents in memory

To display information on documents that are waiting in memory for transmission, follow the steps below. You can also cancel a transmission with this procedure.

1 Press the MEM. STATUS key (flip

up the Rapid Key overlay) and then 2.

TX STATUS will appear in the display.

2 Press the #

# key or the * key to scroll

through the list of transmissions. The name (or number) of each receiving party will appear in the display, together with the 3-digit memory number assigned to the transmission. To cancel a transmission, press the CLEAR key and then the START key while the transmission appears in the display.

3 When you have finished checking the

list, press the STOP key twice to return to the date and time display.

Note: To print out a list of the documents waiting in memory for transmission, press the MEM. STATUS key and then the 5 key.

MEM.STATUS

STOP STOP

Page 60

Sending a Fax by Automatic Dialing

To cancel a memory transmission

If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure. (If you don’t know the memory number, use the preceding procedure.)

1 Press the MEM. STATUS key (flip

up the Rapid Key overlay) and then 4.

The display will show:

2 Enter the 3-digit memory number

assigned to the transmission you want to cancel.

(Example)

3 Press the START key to cancel the

transmission.

4:MESSAGE CLEAR ENTER MESSAGE #

MEM.STATUS

START

Page 61

Cover Sheet

2. Sending

Documents

Cover Sheet

You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and number, and the total number of pages.

♦ Your name and number must be programmed in order for them to

appear on the cover sheet. (See Entering Your Name and Fax Num- ber in Chapter 1.)

♦ To have the recipient’s name appear, you must dial using a Rapid

Key or Speed Dial number with the name programmed.

♦ Cover Sheet cannot be selected when you use the Relay Request

function.

1 Load the document(s).

SEND READY will appear in the display.

(Example)

Page 62

Cover Sheet

2 Press the COVER SHEET key.

• The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND READY.

• To cancel the cover sheet selection, press the STOP key.

3 Dial the receiving party and transmit

the fax.

If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press the COVER SHEET key each time). This is accomplished by setting Option Setting 10 (Auto Cover Sheet) to YES as explained in Chapter 6, Optional Settings.

COVER SHEET

Page 63

Batch Page Numbering

2. Sending

Documents

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages.

1 Load the document(s).

SEND READY will appear in the display.

2 Press the PAGE COUNTER key.

The display will show:

ENTER # OF PAGE(S) ENTER # (01-99)

3 Enter the total number of pages (“01”

to “99”) by pressing the numeric keys.

• If you are sending a cover sheet, do not include it in the total number of pages (the number will be adjusted automatically).

Example: 8 pages

PAGE COUNTER

Page 64

Batch Page Numbering

4 Dial the receiving machine and

transmit the document.

Comments:

♦ If you need to cancel a batch number entry, remove the document

from the feeder or press the STOP key.

♦ If the number of pages actually transmitted does not coincide with

the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

Page 65

3. Receiving

Documents

3. Receiving Documents

The fax machine has two modes for receiving calls:

AUTO mode: Select this mode when you only want to receive faxes on the line connected to the fax machine. The fax machine will answer all calls automatically and receive incoming faxes.

MANUAL mode: Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls. All calls, including faxes, must be answered by picking up the extension phone.

Setting the reception mode

1 Press these keys:

The display will show:

2 Press the 1 key to select AUTO, or

the 2 key to select MANUAL.

FUNCTION

1:RECEIVE MODE 1=AUTO, 2=MANUAL

AUTO MANUAL

Page 66

Using AUTO Reception Mode

2 If you hear a fax tone, press the

START key on the fax machine.

• If the other party first speaks with you, press the START key after speaking. (Press your START key before the sender presses their Start key.)

Using MANUAL Reception Mode

1 When the fax machine rings, answer

the call on an extension phone connected to the same line.

Using AUTO Reception Mode

In AUTO reception mode, the fax machine automatically answers all calls on one ring and receives incoming faxes.

♦ You can change the number of rings on which the machine answers

calls by changing Option Setting 2. (See Chapter 6, Optional Set- tings.)

♦ If you pick up an extension phone before the fax machine answers,

you can talk to the other party and/or receive a fax as explained below in Using MANUAL Reception Mode.

START

3 When RECEIVING appears in the

display, hang up.

Page 67

Substitute Reception to Memory

3. Receiving

Documents

1 Press the MEM. STATUS key (flip

up the Rapid Key overlay) and the 3 key.

RX STATUS will appear in the display.

Substitute Reception to Memory

If the fax machine runs out of paper, toner, or the paper jams, incoming documents will be automatically stored in memory.

When you have received a document in memory, FAX RCVD IN MEMORY will appear in the display, alternating with NO PAPER, REPLACE TONER, or PAPER JAM. When you add paper, replace the toner cartridge, or clear the jam, the stored documents will automatically print out.

You can display information on the documents received to memory by following these steps:

2 Press the #

# key or the * key to scroll

through the list of received documents. The name (or number) of the sender of each document will successively appear in the display.

3 When you have finished checking the

list, press the STOP key twice to return to the date and time display.

MEM.STATUS

STOP

Page 68

4. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the fax machine to double as an office copier.

♦ You can perform all steps of a copy operation even when the fax

machine is busy printing other copy jobs, or when it is printing a received document after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed.

♦ The default resolution for copying is FINE. If desired, you can

change the default resolution to SUPER FINE by changing Option Setting 32 (see Chapter 6, Optional Settings).

1 Load the document.

• SEND READY will appear in the display.

• If desired, adjust the resolution and/ or contrast.

2 Press the COPY key.

The display will show:

• If you are only making a single copy of the original (or of each original), press the START key. Copying will begin.

COPY MODE ENTER #(01-99) 01

RESOLUTION

CONTRAST

COPY

Page 69

Making Copies

4. Making

Copies

Originals

Sorted

(SORT COPY)

Not sorted

(MULTI COPY)

3 Enter the desired number of copies

per original with the numeric keys.

• If the desired number of copies is from 1 to 9, enter “0” first.

• The display will show:

4 Press 1 (MULTI) if you do not want

the copies sorted, or 2 (SORT) if you want the copies sorted.

• Copying will begin.

MULTI/SORT COPY MODE 1=MULTI, 2=SORT

Example: Three copies per original

MULTI SORT

Example of three copies each of three originals

Page 70

Making Copies

Checking copy jobs in memory

You can display the status of copy jobs in memory by following the steps below. You can also cancel copy jobs with this procedure.

1 Press the MEM. STATUS key (flip

up the Rapid Key overlay) and then the 1 key.

COPY STATUS will appear in the display.

2 Press the #

# key or the * key to scroll

through the list of copy jobs. The time the original was scanned into memory will appear in the display, together with the 3-digit memory number assigned to the job. To cancel a copy job, press the CLEAR key and then the START key while the copy job appears in the display.

3 When you have finished checking the

list, press the STOP key twice to return to the date and time display.

MEM.STATUS

STOP STOP

Page 71

5. Special

Functions

5. Special Functions

Broadcasting

The Broadcasting function allows you to send the same document to multiple locations with just one operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each location.

1 Load the document (s).

• SEND READY will appear in the display.

2 Press the BROADCAST key.

The display will show:

3 Dial the receiving machines using one

or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED DIAL key before each number. (If

you enter less than 2 digits for a number on the FO-4650, or 3 digits on the FO-4970, press the START key to complete the entry.)

BROADCAST MODE ENTER STATION #

(Example)

SPEED DIAL

COPY DOCUMENT DUPLEX SCAN

BROADCAST

REPORT

PRIORITY

FUNCTION

STOP START

SPEED DIAL

REDIAL

SPEAKER

START

Page 72

Broadcasting

• Enter one or more full fax numbers (max. of 20) with the numeric keys, pressing the START key after each full number.

• Press one or more Group Keys. (See Storing numbers in Group Keys at the end of this section.)

4 Press the START key.

The display will show:

BROADCAST MODE SELECT THE MODE

• If desired, adjust the resolution and/ or contrast.

5 Press the START key twice.

Transmission will begin.

• A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

RESOLUTION

CONTRAST

START

Page 73

Broadcasting

5. Special

Functions

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcasting operation using the following simplified procedure:

1 Load the document(s).

• SEND READY will appear in the display.

• If desired, adjust the resolution and/ or contrast

(Example)

2 Press the appropriate Group Key.

Transmission will begin.

RESOLUTION

CONTRAST

CLEARSPSHIFTSPACE

27 28 29 30 31 32

Page 74

Broadcasting

1 Press these keys.

The display will show:

2:GROUP ENTRY MODE 1=SET, 2=CLEAR

2 Press 1 (SET) to program a Group

Key, or 2 (CLEAR) to clear a Group Key.

SET CLEAR

3 Press any Rapid Key not already

programmed to select it as a Group Key.

If you are clearing a Group Key, press it and go to Step 5.

(Example)

Storing numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below.

♦ Any Rapid Key that is not already programmed as a Rapid Key or a

Program Key can be used as a Group Key.

♦ Up to 122 numbers can be stored in one Group Key on the FO-

4650, or 147 numbers on the FO-4970.

♦ Only Rapid Key and Speed Dial numbers (excluding numbers set

for Chain Dialing) can be stored in a Group Key. Full numbers cannot be stored.

CLEARSPSHIFTSPACE

27 28 29 30 31 32

FUNCTION

Page 75

Broadcasting

5. Special

Functions

5 Press the START key.

6 Return to Step 3 to program another

Group Key, or press the STOP key repeatedly until you return to the date and time display.

Step 3 or

4 Enter fax numbers using one or both

of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers with the numeric keys, pressing SPEED DIAL before each number (if you enter less than 2 digits for a number on the FO4650, or 3 digits on the FO-4970, press START to complete the entry).

(Example)

SPEED DIAL

START

STOP

Editing a group

If necessary, you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group Key. Press 1 for SET in Step 2 and select the Group Key in Step 3. Add or delete numbers in Step 4. To add a number, press a Rapid Key or enter a Speed Dial number. To delete a number, move the cursor to the number with the UP or DOWN key and then press the CLEAR key.

Page 76

Confidential Operations

The Confidential function can be used to transmit and receive confidential documents.

Confidential transmission

When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out.

♦ Confidential transmission is only possible when the receiving

machine is a Sharp model with confidential reception capability.

♦ To use this function, your name and fax number (OWN PASS-

CODE) must be entered in your fax machine as explained in Chapter 1.

♦ Some fax machines have multiple mailboxes for receiving confi-

dential faxes. If you are sending to a machine with multiple confidential mailboxes, contact the receiving party in advance for the appropriate mailbox number.

1 Load the document (s).

• SEND READY will appear in the display.

• Set the resolution and/or contrast if desired.

1:CONF. TX ENTER BOX # OR START

2 Press the CONFIDENTIAL key and

then 1. The display will show:

CONFIDENTIAL

CONTRAST

RESOLUTION

Page 77

Confidential Operations

5. Special

Functions

3 If the receiving machine has multiple

confidential mailboxes, enter the appropriate mailbox number with the numeric keys (this step is required for machines with multiple mailboxes).

If the receiving machine doesn’t have multiple mailboxes, go directly to Step 4.

4 Press the START key.

5 Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you enter less than 2 digits on the FO4650, or 3 digits on the FO-4970, press the START key to complete the entry). Check the name or number that appears, and then press the START key.

• Enter a full telephone number with the numeric keys, and press the START key.

Transmission will take place once the connection is established.

(Example)

SPEED DIAL

(Example)

START

Page 78

Confidential Operations

2 Enter a 2-digit number (from "00" to

"99") by pressing the numeric keys. This number identifies the mailbox.

1 Press the CONFIDENTIAL Key and

then 3.

The display will show:

Confidential reception

When another fax machine sends you a document by confidential transmission, your fax machine holds it in memory instead of immediately printing it out. The document cannot be printed out until you enter the correct passcode.

Your fax has 10 "mailboxes" in which confidential documents can be received. Each mailbox has its own passcode, allowing up to 10 different people or groups to each receive their own confidential documents. The mailboxes are identified by 2-digit numbers.

Programming the confidential passcode

To receive a confidential document, you must first program a 2-digit mailbox number and a 4-digit passcode.

Note: Be sure to inform the transmitting party of your 2-digit mailbox number in advance. The transmitting party will need this number to send you confidential faxes.

(Example)

3:CONF. CODE SET ENTER BOX # (00-99)

CONFIDENTIAL

Page 79

Confidential Operations

5. Special

Functions

3 Enter the 4-digit passcode with the

numeric keys.

4:CONF. CODE CLEAR ENTER BOX # (00-99)

4 Press the START key.

5 Enter a name for the mailbox by

pressing the letter entry keys (make sure the Rapid Key overlay is down).

6 Press the START key.

(Example)

Example: SHARP

Note: After entering the passcode, your fax will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer.

Clearing the passcode

1 Press the CONFIDENTIAL Key and

then 4.

The display will show:

CONFIDENTIAL

START

Page 80

Confidential Operations

2 Enter the 2-digit number that

identifies the mailbox you want to clear.

3 Enter the 4-digit passcode of the

mailbox with the numeric keys.

(Example)

4 Press the START key.

Printing out received documents

When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as explained in Chapter 7 to see which mailbox has received the document, and then follow the steps below to print out the document.

1 Press these keys:

The display will show:

2:CONF. DATA PRINT ENTER BOX # (00-99)

CONFIDENTIAL

2 Enter your mailbox number.

(Example)

START

Page 81

Confidential Operations

5. Special

Functions

3 Enter your confidential passcode.

(Example)

4 Press the START key.

• Printing will begin. After printing, the document will be erased from memory.

START

Page 82

Relay Request

Relay Request allows you to send a document to another fax machine and have that fax machine in turn broadcast the document to a group of other fax machines. This function is useful when the relay fax machine is closer to the end fax machines than your fax machine, as it reduces telephone line costs.

Important:

Relay Request can only be used if the intermediate relay machine is a Sharp machine having the Relay Broadcast function.

Storing a relay group

To make a relay request, you must first store a relay group. This consists of the fax number of the intermediate relay machine and the fax numbers of the end receiving machines. Up to 10 different relay groups can be stored.

♦ Fax numbers of the end receiving machines can be entered as Rapid

Key numbers, Speed Dial numbers, and/or Group Key numbers if they have been programmed as such in the relay machine (not in your fax machine). Check with the operator of the relay machine for these numbers.

♦ The total number of end receiving machines which can be entered

varies with the model used as the intermediate relay machine. Check with the operator of the relay machine to find out how many receiving machines can be entered.

♦ A maximum of 400 digit spaces are available in your fax machine’s

memory for storing the numbers of end receiving machines. The number of spaces occupied by each number depends on what kind of number it is:

Page 83

Relay Request

5. Special

Functions

♦ Only 2-digit Speed Dial numbers for end receiving machines can be

entered in the relay group. If the receiving machine has 3-digit Speed Dial numbers that you want to enter, ask the operator of the relay machine to store them in a Group Key, and then enter the Group Key in the relay group.

1 Press the RELAY key and then 2.

The display will show:

Rapid Key number 4 spaces

Speed Dial number 2 spaces

Group Key number 4 spaces (for one group)

Full number Number of digits in number

(max. of 30 per number)

2:RELAY GROUP SET ENTER #(01-10)

2 Enter a 2-digit number from “01” to

“10”. This number identifies the relay group.

3 Press the START key.

RELAY

(Example)

START

Page 84

Relay Request

6 Press numeric keys (not Rapid Keys)

to enter Rapid Key numbers for the end receiving machines that are programmed in the relay machine.

If you don’t want to enter Rapid Key numbers, go directly to Step 7.

5 Press the START key.

4 Enter the fax number of the relay

machine using one of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you enter less than 2 digits on the FO4650, or 3 digits on the FO-4970, press the START key to complete the entry).

• Enter the full fax number with the numeric keys.

Example: Rapid Keys 01 and 33

(Example)

SPEED DIAL

7 Press the START key.

START

Page 85

Relay Request

5. Special

Functions

8 Press numeric keys to enter Speed

Dial numbers (2-digit numbers only) for the end receiving machines that are programmed in the relay machine.

If you don’t want to enter Speed Dial numbers, go directly to Step 9.

9 Press the START key.

10 Press numeric keys (not Group Keys)

to enter Group Key numbers for end receiving machines that are programmed in the relay machine.

If you don’t want to enter Group Key numbers, go directly to Step 11.

Example: Speed Dial numbers 10 and 23

(Example)

11 Press the START key.

12 Enter full fax numbers of the end

receiving machines, pressing the START key after each fax number. Include the area code if the number is outside the local dialing area of the relay machine.

Example: Group Key 30

13 When finished, press the START key.

4 4

1 1

START

Page 86

Relay Request

14 Return to Step 2 to enter another relay

group, or press STOP repeatedly to return to the date and time display.

Clearing a relay group

To clear a relay group, you need to know the 2-digit number that identifies it. You can check the number by printing out the Relay Group List as explained in Chapter 7.

Step 2 or

1 Press the RELAY key and then 3.

The display will show:

2 Enter the 2-digit number that

identifies the group you want to clear.

3:RELAY GROUP CLEAR ENTER # (01-10)

3 Press the START key.

RELAY

4 Return to Step 2 to clear another relay

group, or press STOP repeatedly to return to the date and time display.

Step 2 or

(Example)

STOP

START

STOP

Page 87

Relay Request

5. Special

Functions

Requesting a relay transmission

Important: To request a relay transmission, your fax number must be entered into the Relay Passcode List of the relay fax machine by the operator of that fax machine. (Your number must also be entered in your fax machine as explained in Entering Your Name and Fax Number in Chapter 1.)

1 Load the document(s).

SEND READY will appear in the display.

(Example)

2 Press the RELAY key and then the 1

key.

1:RELAY TX ENTER # (01-10)

3 Enter the 2-digit number of the relay

group by pressing the numeric keys.

4 Press the START key.

• Adjust the resolution and contrast if desired.

5 Press the START key.

RELAY

CONTRAST

RESOLUTION

START

Page 88

Relay Request

Relay Broadcast

The fax machine can also act as a relay station. It will receive a document from a fax machine requesting a relay transmission, and automatically broadcast it to the stations that the requesting machine specifies.

To enable a fax machine to request a relay transmission, you must first enter its fax number in the Relay Passcode List. Follow the steps below to enter or clear a fax number.

♦ When your fax receives a relay request from another fax machine,

RCVD RELAY REQUEST will appear in the display.

♦ If the telephone billing function is turned on, the fax machine can-

not act as a relay station.

♦ To clear a fax number from the Relay Passcode List, you need to

know the 2-digit number which identifies it. You can check this number by printing out the Passcode List (see Chapter 7).

1 Press these keys:

The display will show:

4:RELAY PASSCODE 1=SET, 2=CLEAR

RELAY

6 Press the START key to send the

document through memory, or the DOCUMENT key to send the document directly from the feeder.

DOCUMENT

START

Page 89

Relay Request

5. Special

Functions

3 Entering: Enter a 2-digit number

("01" to "10"). This identifies the fax number you will enter in the next step.

Clearing: Enter the 2-digit number that identifies the fax number you want to clear, and go to Step 5.

(Example)

4 Enter the fax number of the machine

to be added to the list (max. 20 digits).

5 Press the START key.

6 Return to Step 3 to enter or clear

another number, or press the STOP key repeatedly to return to the date and time display.

(Example)

4 4

1 1

Step 3 or

START

STOP

2 Press 1 to enter a number, or 2 to clear

a number.

SET CLEAR

Page 90

Polling

Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax machine to both poll and be polled by others.

Polling others

To poll another fax machine, follow the steps below.

♦ If desired, you can dial more than one fax number to receive docu-

ments consecutively from a group of fax machines (this is called "Serial Polling").

1 Press the FUNCTION key and 8.

The display will show:

2 Dial the number(s) of the fax

machine(s) you want to poll using one (or more) of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED DIAL key before each number. (If

you enter less than 2 digits on the FO-4650, or 3 digits on the FO4970, press the START key to complete the entry.)

• Press one or more Group Keys.

8:SERIAL POLL. MODE ENTER STATION #

FUNCTION

SPEED DIAL

(Example)

START

Page 91

Polling

5. Special

Functions

• Enter one or more full fax numbers with the numeric keys, pressing the START key after each full number.

3 Press the START key. Reception will

begin.

Serial Polling using a Group Key

If the fax machines you want to poll have all been programmed into one Group Key, you can poll them by simply pressing that Group Key. (The procedure for programming Group Keys is explained in Broadcasting in this chapter.)

♦ Make sure no documents are in the feeder before you press the

Group Key.

Being polled (Memory polling)

To let another fax machine poll your fax machine, you must first store the document(s) in memory using the following procedure. Transmission will take place when the other fax machine calls your fax machine and activates polling. You can choose whether to allow polling only once, or an unlimited number of times. In the latter case, your fax machine can be used as an electronic "bulletin board".

♦ Multiple documents can be stored for memory polling. To add a

document to others already stored, simply repeating the storing procedure (note that if Department Control is activated, documents cannot be added by a department other than that which stored the first document). When polling is initiated, the polling machine will receive all documents stored.

♦ If you allow polling only once, the document(s) will be automati-

cally cleared from memory after polling. If you allow polling an unlimited number of times, the document will remain in memory until you clear it as explained in the following section, Clearing a document.

START

Page 92

Polling

4 Press 1 to select SET.

• If another document has already been stored, press 1 to select APPEND, and go to Step 6.

3 Press these keys:

The display will show:

1 Load the document.

9:MEMORY POLL MODE ENTER #(1-2,*,#)

2 Set the reception mode to AUTO

(press the FUNCTION key, 1 and 1).

FUNCTION

1 1

FUNCTION

5 Press 1 to allow polling only once, or

2 to allow polling an unlimited

number of times.

1 TIME REPEAT

7 Press the START key.

• The document will be scanned into memory, and your fax will go on polling standby.

START

6 Adjust the resolution and or contrast

if desired, and then press the START key.

RESOLUTION

CONTRAST

START

Page 93

Polling

5. Special

Functions

Clearing a document

To clear a memory poll document (or documents) from memory, follow the steps below:

1 Press these keys:

The display will show:

2 Press 2 to select CLEAR.

3 Press START to clear the documents.

Polling Security

Polling Security allows you to prevent unauthorized polling of your fax. When this function is activated, polling will only take place when one of the following conditions is met:

♦ The fax number of the polling fax machine has been stored in your

fax’s list of permitted fax numbers (called "passcode numbers"). The polling fax must also have its fax number programmed in itself, as described in Entering Your Name and Fax Number in Chapter 1.

♦ A System number has been programmed in the polling fax machine

which matches your fax’s System number or one of your ID numbers.

♦ An ID number has been programmed in the polling fax machine

which matches your fax’s System number.

FUNCTION

9:MEMORY POLL MODE ENTER #(1-2,*,#)

START

Page 94

Polling

System and ID numbers are 4-digit numbers which provide you with an alternate means of giving and receiving polling permission when you don’t want to use fax numbers. The steps for programming these numbers are described in the following pages.

Note: System and ID numbers can only be used if the other fax machine is also a Sharp machine.

Turning Polling Security on and off

Polling Security is turned on or off with Option Setting 8. This procedure is explained in Chapter 6, Optional Settings.

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your fax’s list of permitted numbers.

1 Press these keys:

The display will show:

2 Press 1 to set a number, or 2 to clear a

number..

3 Storing: Enter a 2-digit number

(from 01 to 10).This number identifies the fax number you will enter in the next step.

Clearing: Enter the 2-digit number which identifies the fax number you want to clear, and go to Step 5.

2:PASSCODE # MODE 1=SET, 2=CLEAR

(Example)

SET CLEAR

FUNCTION

Page 95

Polling

5. Special

Functions

Programming and clearing a System number

One 4-digit System number can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if your System number matches the other fax machine’s System number or one of its ID numbers.

1 Press these keys:

The display will show:

4 Enter the fax number (max. 20 digits)

by pressing the numeric keys.

(Example)

5 Press the START key.

4 4

1 1

6 Return to Step 3 to enter (or clear)

another number, or press STOP repeatedly to return to the date and time display.

Step 3 or

7:SYSTEM # MODE 1=SET, 2=CLEAR

FUNCTION

2 Press 1 to program the System

number, or 2 to clear it.

• If you pressed 2, go to Step 4.

SET CLEAR

START

STOP

Page 96

Polling

3 Enter the number (4 digits) with the

numeric keys.

4 Press the START key.

5 Press the STOP key repeatedly to

return to the date and time display.

(Example)

Storing and clearing ID numbers for polling permission

Up to five 4-digit ID numbers can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if one of your ID numbers matches the other fax machine’s System number.

1 Press these keys:

The display will show:

6:ID # MODE 1=SET, 2=CLEAR

FUNCTION

2 Press 1 to program an ID number, or 2

to clear an ID number.

SET CLEAR

START

STOP

Page 97

Polling

5. Special

Functions

3 Storing: Enter a number from 1 to 5.

This number identifies the ID number you will enter in the next step.

Clearing: Enter the number which identifies the ID number you want to clear, and go to Step 5.

(Example)

4 Enter the ID number (4 digits) by

pressing the numeric keys.

(Example)

5 Press the START key.

6 Return to Step 3 to enter (or clear)

another number, or press STOP repeatedly to return to the date and time display.

Step 3 or

START

STOP

Page 98

Power Save Mode

Power Save Mode allows you to conserve power by turning off the laser printer heater in the fax machine. While Power Save Mode is on, the laser printer heater remains off and incoming faxes are received to memory. When Power Save Mode is turned off, the printer heater turns on and the faxes received to memory are printed out.

♦ Power Save Mode can be turned on and off manually by pressing

the POWER SAVE key.

♦ If desired, you can also set Power Save Mode to turn on and off

automatically at specified times of the day, on specified days of the week, and on specified dates during the year.

Note: If the memory becomes full while Power Save Mode is on, the fax machine will automatically turn on the laser printer, print the faxes received to memory, and then return to Power Save Mode.

Note: Power Save Mode cannot be turned on when the Print Hold function is on.

Selecting the Power Save Type

Before turning on Power Save Mode, you will need to select the method by which it is turned on and off. There are two selections: REAL TIME, which means that you turn Power Save Mode on and off by simply pressing the POWER SAVE key, and TIMER, which means that Power Save Mode turns on and off automatically at preset times.

♦ The initial setting is REAL TIME.

1 Press these keys:

The display will show:

4:OPTIONAL SETTING ENTER #(01-34,*,#)

FUNCTION

Page 99

Power Save Mode

5. Special

Functions

2 Enter 34 by pressing the numeric

keys.

The display will show:

3 Press 1 to select REAL TIME, or 2 to

select TIMER.

34:POWER SAVE TYPE 1=REAL TIME, 2=TIMER

REAL TIME TIMER

4 Press the STOP key twice to return to

the date and time display.

Turning on Power Save Mode when REAL TIME is selected

To turn on Power Save Mode when REAL TIME is selected, simply press the POWER SAVE key. POWER SAVE MODE will appear in the display.

POWER SAVE MODE ON

To turn off Power Save Mode, press the POWER SAVE key once again. POWER SAVE MODE OFF will appear briefly, followed by the normal date and time display.

POWER SAVE

STOP STOP

POWER SAVE MODE

Note: Power Save Type cannot be selected if Power Save Mode is on. To turn off Power Save Mode, simply press the Power Save key once.

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Power Save Mode

Turning on Power Save Mode when TIMER is selected

When TIMER is selected, Power Save Mode turns on and off automatically at the times you specify. Follow the steps below to set the on and off times.

1 Press the POWER SAVE key.

The display will show:

2 Press 2 to select SET.

• Note: If you have already entered the timer settings and simply wish to turn on the timer, press 1 (TIMER ON).

POWER SAVE MODE 1=TIMER ON, 2=SET

3 Enter the time you want Power Save

Mode to turn on every day (START TIME). Enter two digits for the hour (01 to 12) and two digits for the minute (00 to 59). When finished, enter * for A.M. or # for P.M.

0 0

Example: 5:00 P.M.

POWER SAVE

SHARP FO-4650/4970 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual