Sharp FO-2550 Operation Manual

Download

Part I: Printing, Faxing, and Copying with the Colour MFP

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i

Using Print Ca rtridges. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Sending Paper Faxes From the Sharp MFP . . . . . . . . . 2-1

Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Printing With the Sharp Colour MFP . . . . . . . . . . . . . . . 4-1

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Using as a Telephone

and Connecting an Answering Machine . . . . . . . . . . . . 6-1

Special Fax Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Option Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Printing List s and Reports . . . . . . . . . . . . . . . . . . . . . . . 9-1

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-1

Setup Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1

Index to Part I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Index-1

Part II: Using the Sharp Multifunction Interface for Windows

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Software Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Windows Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Copying Paper Documents. . . . . . . . . . . . . . . . . . . . . . 4-1

Scanning Documents . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Fax/Image E-mail Application. . . . . . . . . . . . . . . . . . . . 6-1

Sharp Message Center . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Viewing Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

Optical Character Recognition. . . . . . . . . . . . . . . . . . 10-1

Annotating Documents . . . . . . . . . . . . . . . . . . . . . . . . 11-1

Entering and Changing Colour MFP Settings from

Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1

Index to Part II . . . . . . . . . . . . . . . . . . . . . . . . . . . . Index-1

Introduction

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii

Specifica tio ns. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii

Important safety inf ormati on. . . . . . . . . . . . . . . . . . . . . . . . . vii

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . x

Introduction

Welcome to the Sharp Colour MFP! Colour printin g and monochrome faxing, copyi ng, and sc annin g—t he Col our MFP does it all.

What would you like to do? For instructions, just click on a topic.

•

Print from a softwa re application

• Send a paper fax from the Colour MFP

• Send a fax directly from your computer

• Fax to an E-mail address

• Set up fax rec eption

• Mak e a copy

• Scan a document or picture

• Use as a telephone

For a more detailed list of the to pics i n this manu al, go to the

Table of C ont en ts.

Specifications

Printing specifications

Print cartrid ge s Colour: Sharp FO-25CC

Black: Sharp FO-21BC

Print resolution High: 600 x 600 dpi (both colour and black)

Normal: 300 x 300 dpi

Print speed Colour: 1 page per minute

Black: Up to 3 pages per minute

Paper types Index cards, envelopes, labels, transparen-

cies, glossy film, greeting cards, iron-on transfers, plain, coated, and glossy paper.

Paper margins Left/right: 3.4 mm (A4 paper)

Top: 5.5 mm Bottom: 20.6 mm

Fax specifications

Automatic dialling Rapid Key Dialling: 38 numbers

Speed Dialling: 61 numbers

Memory size* : 512 KB (approx. 42 average pages in recep-

tion mode, 32 pages in transmission mode)

Automatic document feeder

Modem speed 14400 bps with automatic fallback to 12000,

Transmission time* Approx. 6 seconds (Sharp special mode) Display 16-digit LCD display Reception modes FAX, TEL, TEL/FAX, ANS.

* Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only).

Note: The Sharp Colour MFP is Year 2000 compliant.

20 sheets max.

9600, 7200, 4800, or 2400 bps

iii

Specifications

Resolution Horizontal:

8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine/Halftone: 7.7 lines/mm Super fine (transmission only):

15.4 lines/mm

Halftone (greyscale) 64 levels Applicable telephone line Public switche d tel e ph on e net wor k Compatibility ITU-T (CCITT) G3 mode Configuration Half-duplex, desktop transceiver Compression scheme MH, MR, MMR Scanning method Sheet-feeder CIS (Contact Image Sensor) Effective printing width 203 mm max. Paper margins Top: 5.5 mm

Bottom: 23.7 mm

Input document size Automatic feeding:

Width: 148 to 216 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 216 mm Length: 140 to 1000 mm

Effective scanning width 210 mm max. Contrast control Automatic/Dark selectable

Note: The Sharp Colour MFP is not able to send or receive colour

faxes.

Copying specifications

Resolution 300 dpi Multiple copies Up to 99 (monochrome copying only)

Specifications

Copy reduction/ enlargement

Monochrome: 50%, 75%, 120%, 150% Colour: 50%, 70%, 80%, 90%, 200%

PC scanning specifications

Resolution Enhanced 600 dpi Scanning modes Colour/monochrome/greyscale (64 levels)

General specifications

Power requirements 230-240 V AC, 50 Hz Operating temperature 10 to 35°C Operating humidity 30 - 80%RH Power consumption Stand-by: 7.0 W

Maximum: 40 W

Dimensions Width: 406 mm

Depth: 306 mm Height: 255 mm (Without attachments)

Weight Approx. 5.9 kg

(Without attachments)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Specifications

Important:

This facsimile machine is not designed for use on a line which has

•

call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine on a telephone line using any of these services, you may experience errors during transmission and reception of facsimile messages.

This facsimile machine is not compatible with digital telephone

•

systems. This facsimile machine is designed to operate in Australia and New

•

Zealand only.

Important safety information

• For your safety, if any of your equipment is not operating properly or

should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Servi ce Cent r e for inspectio n, repair, or disposal.

• In Australia, in stalling o r modifyi ng telepho ne lines shoul d onl y be don e

by an ACA licensed serviceman. In New Zealand, installing or modifying telephone lines should be done in accordance with Telecom wiring practices.

• Do not disassemble this machi ne or attempt any procedures not described

in this manual. Refer all servicin g to qu alified service personnel.

• This machine must only be connected to a 230-240 V, 50 Hz, grounded

(3-prong) outlet. Connecting it to any other kind of outlet may damage the machine.

• Do not install or use the machine n e ar wat er, or when you a re wet . T ake

care not to spill any liquids on the machine.

• Unplug the machine from the telephon e socket and then the po wer out let

and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled i nto the machine or the machine has b een exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the

machine where people may walk on the power cord.

vii

Important Safety Information

• Never insert objects of any kind into slots or openings on the machine.

This could create a risk of fire or electric shock. If an object falls int o the machine that yo u cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machine on an unstable ca rt, stand or table. The machine

could be seriously damaged if it falls.

• Never install telephone wiri ng duri ng a lig htn ing storm .

• Never install telephone sockets in wet locations unless the socket is

specifically designed for wet locations .

• Never touch uninsulated telephone wires or terminals unless the tele-

phone line has been disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other than a cordless type ) during an electrical

storm. There may be a remote risk of electric shock from lightning .

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The socket-outlet must be installed near the equipment and must be easily

accessible.

• To make emergency calls, any other calls in progress must first be

released.

viii

Important Safety Information

WARNING NOTICE:

NO calls can be made to or from this fax during a mains power failure. WARNING  Australian Communications Authority (ACA)

regulations state that no unauthori sed ch anges or modi ficati ons t o thi s equipment are permitted.

Note: Complies with ACA and NZ TELECOM stan da rd AS/NZS3 548 regarding emission of electromagnetic interference.

These limits are designed to provid e reasonabl e protectio n against interference in an installation. This equipment generates, uses and can radiate radio frequency energy and, if not ins tall ed and used in accordance with the instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular installati on.

If this equipment does cause interference to radio or television reception, which can be determined by turning the equip ment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

 Reorient or relocate the receiving antenna.  Increase the separation between the equipment and the receiver.  Connect the equipment to an outlet on a different circuit to that

which the receiver is connected.  Consult the dealer or an experienced radio/TV technician for help. For Australia: The Ringer Eq uiv alence Number (R EN) for this

equipment is written on t he back of th e machine. The sum of all the Ringer Equivalence Numbers (REN’s) on your telephone line should not exceed 3 to assure correct service from your telephone company.

A Look at the Operation Panel

TEL

FAX

TEL/FAX

ANS.

SPEED DIAL key

Press this key to dial a 2-digit Speed Dial number.

REDIAL key

Press this key to automatically redial the last number dialled.

VOLUME keys

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.

Display

This displays m essa ge s an d pr om p ts du ri n g op er at io n an d programming.

A Look at the Operation Panel

COLOUR CARTRIDGE light

This lights when a colour print cartridge is installed. Faxes are received to memory when this light is on.

LINE IN USE light

This lights while the Sharp Colour MFP is using the telephone line.

PRINTER key

Press this key to eject paper from the machine, or reset the machine after clearing a paper jam or other printer error.

CARTRIDGE key

Press this key to change a print cartridge or install a new print cartridge.

Number keys

Use these keys to dial numbers, and enter numbers and letters during number/nam e st o rin g pr oc ed ur es.

SPEAKER key

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

HOLD/SEARCH key

Press this key to search for an automatic dialling number, or, during a phone conversation, press this key to put the other party on hold.

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax.

START key

Press this key to send or receive a document manually when off hook.

A Look at the Operation Panel

PANEL RELEASE

Pull this release up to open the operation panel.

STOP key

Press this key to stop operations before they are completed.

RESOLUTION key

Press this key to adjust the resolution and contrast before sending or copying a docu m en t.

MEMORY key

Press this key to scan a document into memory before transmitting it.

FUNCTION key

Press this key to select various special functions.

Rapid Dial Keys

Press one of these keys to dial a fax or voice number automatically. To dial the bottom number on a Rapid Key, press the SHIFT key before pressing the Rapid Key. (Note that you must attach the Rapid Key labels.)

xii

Using Print Cartridges

Using Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Repla ce men t print cart ridg e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Monitorin g the ink level. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Changing Print Cartrid ges. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Changin g a cart ridg e with the CARTRI DGE key . . . . . . . . . . . . . 1-3

Changin g a cartridg e from th e Colo u r MFP Prin ter Ma na ger. . . . 1-9

Aligning the Printhead. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Checkin g alig n men t with the pan el keys . . . . . . . . . . . . . . . . . . 1-14

Alignin g the prin t hea d from Prin ter Man ag er . . . . . . . . . . . . . . . 1-16

Selecting Black Print Quality for Faxes . . . . . . . . . . . . . . . 1-18

Maintaini ng Print Cartridge s . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Disposin g of use d print cart ridg e s . . . . . . . . . . . . . . . . . . . . . . . 1-19

Cleaning Print Cartri dges . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Cleaning the print nozzle s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Cleaning the print nozzle s with th e panel ke ys. . . . . . . . . . . . . . 1-20

Cleaning the print nozzle s fro m Print e r Ma nag er. . . . . . . . . . . . 1-21

Checkin g the test patte rn . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21

Wiping the pri n t no z z le s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-23

Cleaning th e print cart ridge carrier conta cts. . . . . . . . . . . . . . . . 1-25

1-1

Using print cartridges

Using Print Cartridges

Y our Sharp Colour MFP can use either a colour print cartridge or a black print cartridge.

W e recommend that you keep a black cartridge installed for normal use, and change to a colour cartridge only when you need to print a colour job.

Note:

If you receive a fax when a colour print cartridge is installed, the fax will be held in memory and printed out when a black cartridge is installed.

Replacement print cartridges

When the display of the Sharp Colour MFP shows the following alternating messages, the print cartridge is low on ink and must be replaced.

LOW INK!

CHANGE CARTRIDGE

Use the following replacement print cartridges, which are available from your dealer or retailer .

Colour: Sharp FO-25CC Black: Sharp FO-21BC

Monitoring the ink level

From the Colour MFP Printer Manager, click the Status or the Cartridges tab. The ink cartridge image shows the amount of ink

remaining in the cartridge.

1-2

Using print cartridges

Changing Print Cartridges

T o change or replace a print cartridge, you can use either the Colour MFP Printer Manager on your computer or the CAR-

TRIDGE key on the Sharp Colour MFP . Important!

T o change a print cartridge, you must first move it to the centre of the compartment using the CARTRIDGE key or the Colour MFP Printer Manager. Moving the cartridge by hand may damage the machine.

Note: Do not replace a print cartridge when there are print jobs waiting to be printed.

Changing a cartridge with the CARTRIDGE key

Press the CARTRIDGE key . Important:

When you press the CARTRIDGE key , the print cartridge moves to the centre of the compartment. It will dry out if left in this position, so complete the replacement procedure promptly.

1-3

Using print cartridges

Open the front cover of the Sharp Colour MFP.

Pull the knob of the currently installed print cartridge toward you until you hear a click. Remove the cartridge.

1-4

If the print cartridge just removed is still useable, insert it into the cartridge holder on the back of the machine. Push back on the cartridge until it clicks into place.

• To prevent the used print cartridge from drying out, be sure to

store it in the cartridge holder on the back of the machine.

Using print cartridges

If you are installing a new print cartridge, remove it from its packaging. Gently remove the sticker and transparent tape covering the copper printhead.

Do not touch the copper-coloured area!

Insert the print cartridge into the cartridge carrier.

1-5

Using print cartridges

Push back on the cartridge until it clicks into place.

Note:

If the print cartridge moves loosely in the carrier, it is not locked into place. Repeat this step.

Close the front cover.

1-6

Using print cartridges

Press a number key to set the type of cartridge you installed:

Old black cartridge Old colour cartridge New black cartridge New colour cartridge

• Be sure to press the correct key. Otherwise, out-of-ink detection

will not operate properly .

• The cartridge will return to its home position. If you installed a

new print cartridge, the Sharp MFP will print a test page for printhead alignment.

• If you installed an old print cartridge, this completes the installa-

tion procedure.

If you installed a new print cartridge, look at the test page and locate the line that comes closest to forming a perfectly straight line.

In this example, Line 13 comes closest to forming a straight line.

1-7

Using print cartridges

Press these keys on the Colour MFP:

The display will show:

Enter the two-digit number of the straightest line on the test page. (If the number is less than 10, enter a 0 before the number .)

The display will show:

Press the STOP key to return to the time and date display .

ALIGN CARTRIDGE

ENTER (00-30) 15

ST ART : PRINT

(Example)

CLEAN NOZZLES

1-8

Note:

If you have installed a colour cartridge, the display will show the following alternating messages:

COL CARTRIDGE!

USE BLACK FOR RX

Using print cartridges

Changing a print cartridge from the Colour MFP Printer Manager

From your computer, open Printer Manager (click Start, point to Programs and then Colour Multifunction Interface, and select Printer Manager on...).

From Printer Manager, click the Cartridges tab.

From the Cartridges tab, click Install Cartridge.

• The print cartridge moves to the centre of the compartment. It

will dry out if left in this position, so complete the replacement procedure promptly. The Change Cartridge dialog box appears on your computer screen.

Open the front cover of the Sharp Colour MFP.

1-9

Using print cartridges

Pull the knob of the currently installed print cartridge toward you until you hear a click. Remove the cartridge.

If the print cartridge just removed is still useable, insert it into the cartridge holder on the back of the machine.

• To prevent the used print cartridge from drying out, be sure to

store it in the cartridge holder.

1-10

Using print cartridges

If you are installing a new print cartridge, remove it from its packaging. Gently remove the sticker and transparent tape covering the copper printhead.

Do not touch the copper-coloured area!

Insert the print cartridge into the cartridge carrier.

1-11

Using print cartridges

Push back on the cartridge until it clicks into place.

Note:

If the print cartridge moves loosely in the carrier, it is not locked into place. Repeat this step.

Close the front cover.

1-12

Choose the appropriate selection from the Change Cartridge dialog box depending on the type of cartridge you installed. (Note: If you select the wrong button, out-of-ink detection will not operate properly):

• If you installed an old print cartridge, this completes the installa-

tion procedure.

Using print cartridges

If you installed a new print cartridge, the Sharp Colour MFP will print a test page. Locate the line on the test page that comes closest to forming a perfectly straight line.

In this example, Line 13 comes closest to forming a straight line.

In the Align Cartridge dialog box, click the up or down arrows to select the number of the straightest line.

Click OK.

Note:

If you have installed a colour cartridge, the display on the Sharp Colour MFP will show the following alternating messages:

COL CARTRIDGE!

USE BLACK FOR RX

1-13

Using print cartridges

Aligning the Printhead

Y ou can check and adjust printhead alignment using either the panel keys on the Sharp Colour MFP or Printer Manager on your computer.

Checking alignment with the panel keys

Press these keys on the Sharp MFP:

The display will show:

ALIGN CARTRIDGE

1-14

ENTER (00-30)15

ST ART : PRINT

Press the START key.

Current alignment setting (example: 15)

• The Sharp Colour MFP will begin printing a test sheet.

Using print cartridges

Locate the straightest line on the test sheet.

In this example, Line 13 comes closest to forming a straight line.

If you need to change the alignment setting, press these keys on the Sharp MFP:

The display will show:

ALIGN CARTRIDGE

ENTER (00-30)15

ST ART : PRINT

1-15

Using print cartridges

Enter the two-digit number of the straightest line on the test sheet. (If the number is less than 10, enter a 0 before the number .)

(Example)

The display will show:

Press the STOP key to return to the time and date display .

Aligning the printhead from Printer Manager

From Printer Manager, click the Cartridge tab.

CLEAN NOZZLES

1-16

Click the Align Cartridge button.

Using print cartridges

The Sharp Colour MFP will print a test page. Locate the line on the test page that comes closest to forming a perfectly straight line.

In this example, Line 13 comes closest to forming a straight line.

In the Align Cartridge dialog box, click the up or down arrows to select the number of the straightest line.

Click OK.

Note: If you print a test page from the General tab of the Colour

MFP Properties sheets, the bottom line of the page may not print completely . This is normal and does not indicate that anything is wrong with the Colour MFP. We recommend that you print a test page from the Printer Manager or from the panel of the Colour MFP.

1-17

Using print cartridges

Selecting Black Print Quality for Faxes

Your Sharp Colour MFP has been set at the factory to print faxes and copies at standard print quality . If desired, you can change the print quality to DRAFT to increase printing speed.

Note:

The following procedure is only for changing the print quality of faxes and copies. T o change the print quality for print jobs from your computer, see Selecting Print Quality in Chapter 4.

Press these keys on the Sharp Colour MFP:

The display will show:

Press 1 for normal or 2 for draft.

The display will show:

Press the STOP key to return to the date and time display.

B/W PRINT QL TY

NORMAL DRAFT

COPY RA TIO

1-18

Using print cartridges

Maintaining print cartridges

Follow these print cartridge maintenance tips to ensure the longest life from your print cartridge and optimum performance from your printer.

• Keep a print cartridge in its packaging until you are ready to install it. Cartridges exposed for extended periods may dry out or clog.

• Remove a print cartridge from the printer only to replace or clean it. Replace or reinstall the print cartridge immediately, or return it to its packaging or storage unit. Do not leave the cartridge exposed for an extended period.

• A void refilling print cartridges. Refilling empty print cartridges invalidates your warranty. Incompatible inks can cause damage to the printhead or to the printer. For best results, use Sharp supplies with the printer.

• Store the print cartridge in the same environment as the printer.

• The Sharp FO-25CC colour cartridge is capable of printing approximately 300 pages (standard color chart). The Sharp FO-21BC black cartridge is capable of printing approximately 900 pages with 4% ink coverage on each page.

Disposing of used print cartridges

• Do not shake used print cartridges. The remaining ink can leak.

• Before discarding the used print cartridge, put it in a leak-proof bag.

1-19

Using print cartridges

Cleaning Print Cartridges

Cleaning the print nozzles

If characters are not printing completely or you suspect the print nozzles are clogged, clean the nozzles.

Y ou can clean the print nozzles using either the panel keys on the Sharp Colour MFP or Printer Manager on your computer.

Cleaning the print nozzles with the panel keys

Make sure there is paper in the paper tray .

Press these keys on the Colour MFP:

1-20

The display will show:

Press the STAR T key .

CLEAN NOZZLES

PRESS ST ART KEY

• The Sharp Colour MFP will clean the print nozzles and print a

test pattern for you to check the result.

Using print cartridges

Cleaning the print nozzles from Printer Manager

Make sure there is paper in the paper tray .

From Printer Manager, click the Cartridges tab.

Click the Clean Print Nozzles button. The Sharp Colour MFP will

clean the print nozzles and print a test pattern for you to check the result.

Checking the test pattern.

This example shows a test pattern of a black nozzle functioning correctly.

1-21

Using print cartridges

This example shows a test pattern of a colour nozzle functioning correctly.

Compare the diagonal line above the printed bars to the diagonal line below the printed bars.

• Look for a break in the diagonal lines. A broken line indicates clogged nozzles.

• If the bottom line has fewer breaks, or better print quality than the top line, run the test two more times. If the print quality is satisfactory after running the test three times, the print nozzles are clean.

If the print quality of both lines is not satisfactory after running the test three times, continue with the following steps.

Remove the print cartridge.

• To remove the print cartridge, first press the CARTRIDGE key on

the Sharp Colour MFP, or click the Cartridges tab then the Install Cartridge button in Printer Manager.

Reinstall the print cartridge.

• If you removed the print cartridge by pressing the CARTRIDGE

key, press 1 for OLD BLACK CART or 2 for OLD COLOUR CART on the Sharp Colour MFP.

• If you removed the cartridge by clicking the Install Cartridge button

in Printer Manager, click Old Black Cartridge Installed or Old Colour Cartridge Installed.

1-22

Using print cartridges

Repeat the nozzle test.

If the lines are still broken, wipe the print cartridge nozzles. See the following section, Wiping the print nozzles.

Wiping the print nozzles

Wipe the print nozzles only if you have already run the print nozzle test and the print quality is still not satisfactory.

Wiping the print nozzles removes dried ink from the nozzles. T o wipe the print nozzles:

Remove the print cartridge from the printer .

• To remove the print cartridge, first press the CAR TRIDGE key

on the Sharp Colour MFP, or click the Cartridges tab then the Install Cartridge button in Printer Manager.

1-23

Using print cartridges

Use a clean cloth dampened with water only to gently clean the entire copper-coloured area, including the nozzles and contacts.

• When cleaning the colour print cartridge, wipe the nozzles in one

direction so the colours do not mix.

• To dissolve dried ink, hold the damp cloth against the nozzles for

about three seconds. Gently blot and wipe dry.

Allow the copper-coloured area to dry.

1-24

Reinstall the print cartridge. (If the cartridge holder has moved back

to its home position, press the CARTRIDGE key again or click Install Cartridge to move it to the centre.)

• If you removed the print cartridge by pressing the

CARTRIDGE key , press 1 for OLD BLA CK CAR T or 2 for OLD COLOUR CART on the Sharp Colour MFP.

• If you removed the cartridge by clicking the Install Cartridge

button in Printer Manager, click Old Black Cartridge Installed or Old Colour Cartridge Installed.

Repeat the nozzle test.

• If the nozzle test line is still broken, clean the print cartridge

carrier contacts. For instructions, see the following section,

Cleaning the print cartridge carrier contacts.

Using print cartridges

Cleaning the print cartridge carrier contacts

Clean the print cartridge carrier contacts only if you have run the print cartridge nozzle test and wiped the print nozzles and print quality is not yet satisfactory.

Remove the print cartridge.

• To remove the print cartridge, first press the CAR TRIDGE key

on the Sharp Colour MFP, or click the Cartridges tab then the Install Cartridge button in Printer Manager.

Unplug the printer power cord. This forces the print cartridge carrier to remain in the load position.

Use a clean, dry cloth to wipe the cartridge carrier contact inside the print compartment and the contact on the print cartridge. (The contacts are shaded in the illustration below .)

1-25

Using print cartridges

Plug the Colour MFP power cord into an electrical outlet.

Press the CARTRIDGE key on the Sharp Colour MFP, or click the Cartridges tab then the Install Cartridge button in Printer Manager.

Replace the print cartridge.

• If you pressed the CARTRIDGE key in Step 5, press 1 for OLD

BLACK CAR T or 2 for OLD COLOUR CART on the Sharp Colour MFP.

• If you clicked the Install Cartridge button in Printer Manager in

Step 5, click Old Black Cartridge Installed or Old Colour Cartridge Installed.

1-26

The print cartridge will return to its home position.

Repeat the nozzle test.

If the print quality has not improved after this cleaning process, replace the print cartridge. If print quality still does not improve, your Sharp Colour MFP may require service.

Sending Pap er Faxes Fro m the Shar p MFP

Document s You Can Fax, Cop y, and Scan . . . . . . . . . . . . . 2-2

Size an d weig ht. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Other restrict io ns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Loading the Documen t. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Removin g a docume nt from the feed e r . . . . . . . . . . . . . . . . . . . . 2-5

Resolut ion and Con trast . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Reso lu tio n s et tin g s. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Contr a st settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . 2-8

Using the REDIAL ke y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Sending a Fax by Automat ic Dialling. . . . . . . . . . . . . . . . . 2-10

Storing fax and tele phon e numbe rs for Automa t ic Diallin g . . . . 2-11

Clearing numb e rs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Making changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Rapid Key Diallin g . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Speed Diallin g. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

Direct Keypad Diallin g . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Using the HOLD/SEARCH ke y. . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

Automa tic redia llin g . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Volume Adjust ment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20

Spea ke r. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20

Ring e r. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

2-1

Documents You Can Fax, Copy, and Scan

Size and w eight

The size and weight of documents that you can load in the docum ent feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size

148 mm

140 mm

Minimum weight

52 g/m²

Loading several pages at once:

Minimum size

148 mm

140 mm

Maximum size

Maximum weight

Maximum size

216 mm

157 g/m²

216 mm

1 m

297 mm

2-2

Minimum weight

14 lbs.

(52 g/m²)

Maximum weight

80 g/m²

Documents You Can Fax, Copy and Scan

Note: Letters or graphics on the edges of a document will not be

scanned.

Letters in the shaded area will not be scanned.

4 mm

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light

blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.

♦ All clips, staples, and pins must be removed fro m documents

before loading in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the

minimum size, carbon backed, or easily smudge d should be photocopied, and the copy loaded in the feeder.

2-3

Loading the Document

Up to 20 pages can be placed in the feeder at one time. The pages will automaticall y feed into the machine sta rting from the botto m page.

♦ If you need to send or copy more than 20 pages, place the

additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into th e feed er as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first.

•• The feeder will draw the leading

edge of the document into the machine. The display will show:

READY TO SEND

Proceed with the fax, copy, or sca n operation.

2-4

Important: To prevent the

document from skewing, be sure the document is straight in the feeder and the document guides touch each side of the document.

Loading the Docume nt

Removi ng a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Pull the relea se marked PANEL RELEASE up and open the operation

panel.

Remove the document.

Close the operation panel, making sure it clicks into place.

Click!

2-5

Resolution and Contrast

Before faxing a document, you can use the RESOLUTION key on the Sharp Colour MFP to adjust the resolutio n and contrast . (To adjust the resolution and contrast when scanning a document into your computer, use your Sharp Multifun ction Interface software.)

The default resolution setting is STANDARD and the default contrast setting is AUT O.

You must adjust the settings each time you don’t want to use the default settings.

Note: The resolution and contrast settings are only effective for

transmitting a document. They are not effective for receiving a document.

Resolution settings

STANDARD: Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE: Use FINE for documents containing small letters

or fine drawings.

SUPER FINE: Use SUPER FINE for documents containing very

small letters or very fine drawings.

HALF TONE: Use HALF TONE for photographs and

illustrations. The original will be reproduced i n 64 shades of grey.

Note: In order to transmit in FINE or SUPER FIN E resolution, the

receiving fax machine must also have that resolution. I f it doesn’t, your machine will automatically step down to the next best available setting.

2-6

Contrast settings

AUTO Use AUTO for normal documents. DARK Use DARK for fa int documents.

Load the document(s).

•• The document must be loaded

before the resolution and contrast can be adjusted.

Press the RESOLUTION key one or more times until the desired resolution and contra st settings appear in the display.

•• The first time you move through the

list of resolution settings, the contrast se tting AUTO will appear next to each resolution setting. The second time you mov e through the list, the contrast setting DARK will appear.

Resolution and Contrast

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

2-7

Sending a Fax by Normal Dialling

With Normal Dial ling, you pi ck up th e handset (or press the SPEAKER key) and dial by pr essing the number keys.

♦ If a person answers, you can talk with them through the handset

before sen ding the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

♦ N ormal Dialling allows you to listen to the line and make sure the

other fax machine is responding.

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if desired.

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number of the receiving machine by pressing the numeric keys.

2-8

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer.

•• If the other party answers, (lift the

handset if the SPEAKER key was pressed) ask them to press their START key. This causes the receiving machine to issue a reception tone.

When you hear the reception tone, press the START key. Replace the handset if you used it.

•• When transmission is completed,

the fax will beep once.

Sending a Fax by Normal Dialing

Beep

Using the REDIAL ke y

You can press the REDIAL key to redi al the last number dialled. To send a document, proceed from Step 4 of Normal Dialling . Note that the speaker will be automatically activated when you press the

REDIAL key.

Facsimile reception tone: This is a pronounced, high-p itched tone

that the receiving machine sends to the transmitti ng machine to indicate that it is ready to receive.

2-9

Sending a Fax by Automatic Dialling

You can dial a fax or telephone num ber by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-di gi t number.

♦ To use Automatic D ialling, you must first store the full fax or

telephone number in the Sharp Colour MFP.

♦ When you store a fax or telephone number, you select a two-digit

Speed Dial number for it. 99 Speed D ial numbers are available.

Speed Dial numbers 01 through 38 are for Rapid Key (one-touch) Dialling.

Speed Dial numbers 39 through 99 are for dialling with the

SPEED DIAL key.

Attach each strip of Rapid Key labels as shown here.

2-10

SPEED DIAL key

Rapid keys

When you store a number in a Rapid Key, write the name of the party on the label.

Sending a Fax by Automatic Dialing

Storing fax and telephone numbers for Automatic Dialling

Press these keys:

The display will show:

Press 1 to se lect SET.

The display will show:

Enter a two-digit Speed Dia l number by pressing the number keys (01 to 38 for Ra pid Key Dialling, 39 to 99 for Speed Dialling).

Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses). (Note: A space cannot be entered.)

•• If you make a mistake, press the HOLD/SEARCH key to move

the cursor back to the mistake and then enter the correct number. The new number will replace the old number.

FAX/TEL # MODE

FAX/TEL # SET

ENTER SPEED #

(Example)

•• If a pause is required between any of the digits to acce ss a spe ci al

service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

(Example)

Press the START key.

2-11

Sending a Fax by Automatic Dialing

Enter the name of the party by pressing the number keys as shown in the chart below. Up to 20 characters can be entered.

•• If you don’t want to enter a name, skip this step.

•• To enter two lette rs in succession that require th e same key, pres s

the SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

A =

B = C = D = E = F =

G = H =

I =

Press the START key.

Return to Step 3 to store another number, or press STOP to exit. If

22 2 22 2 2 33

33 3 33 3 3 44 44 4 44 4 4

J = K = L =

M =

N = O = P =

Q = R =

S =

55 55 5 55 5 5 66 66 6 66 6 6 77

77 7 77 7 7 77 7 7 7

T = U = V =

W =

X = Y = Z =

SPACE =

88 88 8 88 8 8 99 99 9 99 9 9 99

the number will be used for Rapid Key Dialling, you can write the name on the appropriate Rapid Key label.

99 9

2-12

Step 3 or

Clearing numbe rs

Press these keys:

Sending a Fax by Automatic Dialing

The display will show:

Press 2 to select CLEAR .

Enter the Speed Dial number that you want to clear by pressing the number keys.

Press the START key.

Return to Step 3 to clear another number, or press STOP to exit.

FAX/TEL # MODE

(Example)

Step 3 or

Making change s

To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial num be r for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display (St eps 4 and 6, respect ivel y).

2-13

Sending a Fax by Automatic Dialing

♦ A lithium battery keeps automatic dialling numbe rs in memory

The machine uses a lithi um battery to keep automat ic dial ing numb ers and other programmed data in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuousl y off, the life of the batt ery is about 5 years. If the battery dies, have your de aler or retail er replace it. Do not try to replace it yourself.

2-14

Sending a Fax by Automatic Dia ll ing

Rapid Key Dialling

If the number you want to dial has been stored for automat ic di alin g as a Speed Dial number from 01 to 38, you can dial it by pressi ng th e corresponding Rapid Key. (If the Speed Dial numbe r is from 20 to 38, press the SHIFT key and then press t he Rapid key.)

Load the document(s). The display will show:

READY TO SEND

Set the resolution and/or contrast if

••

desired.

Press the Rapid Key corresp onding to the desired Speed Dial number. (If the Speed Dial numb er is from 20 to 38, press the SHIFT key an d then press the Rapid Key).

•• The name of the receiving party will

appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

•• The document will be automatically

transmitted once the connection is made.

Exampl e: To dial Speed

Dial number 02, press Rapid Key 02/21.

Exampl e: To dial Speed Dial

number "21", press the key and then press Rapid Key 02/21.

SHIFT

2-15

Sending a Fax by Automatic Dialling

Speed Dialling

Speed Dialling can be used to dial any numb er that has been stored for Automatic Dial ling.

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if desired.

Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys.

•• T o enter numbers 1 through 9, first

enter 0 and then the number.

Check the display. If the name or number shown is correct, press the START key. (If not, press the STOP key and then repeat Step 2.)

2-16

(Example)

Sending a Fax by Automatic Dia ll ing

Direct Keypad Dialling

You can also enter a full number with th e number keys and th en press the START key to begin diall ing . You can use th is method to dial a full number when you don’t need to speak to the other party before faxing.

Load the document(s).

The display will show:

READY TO SEND

Set the resolution and/or contrast if

••

desired.

Enter the number of the receiving machine by pressing the numeric keys.

•• If a pause is required between any

of the digits to access a special service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entere d in a row.

Check the display. If the number of the receiving machine shown is correct, press the START key.

•• If it is not correct, press the STOP

key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

2-17

Sending a Fax by Automatic Dialling

Using the HOLD/SEARCH ke y

If you don’t remember the Rapid Key or Speed Dial number in whic h you have stored a particular fax number, you can se arch for the number by followi ng th e steps below. Once you have found the number, you can dial i t and transmit the load ed document by simpl y pressing the START key.

Load the document(s).

The display will show:

READY TO SEND

Set the resolution and/or contrast if

••

desired.

Press the HOLD/SEARCH key.

Enter the first letter of the stored name by pressing the appropriate number key (the key which corresponds to the required letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press 1.

•• If you don’t remember the first

letter, go to Step 4 (you will scroll through the list from the beginning).

•• If a name wasn’t stored for the

number, press 0. This will cause numbers, not names, to appear when you scroll.

2-18

Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display.

•• If no names have been stored that

begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START key. The document will be automatically transmitted once the connection is made.

Sending a Fax by Automatic Dia ll ing

Automatic redia ll ing

If you use automatic diallin g (inclu din g Direct Keypad Diallin g) and the line is busy, the machine wil l aut omat icall y redial th e number. Up to 2 redialling attemp ts will be made at intervals of 5 minutes.

♦ To stop automatic redialling, press the STOP key.

2-19

Volume Adjustment

DOWN key UP key

Speaker

You can adjust the volume of the speaker and ringer using the

UP and DOWN keys

on the operation panel.

Press the SPEAKER key.

Press the UP or DOWN key.

When the display shows the desired volume level, press the SPEAKER key to turn off the speaker.

2-20

Display:

SPEAKER: HIGH

SPEAKER: MIDDLE

SPEAKER: LOW

Volume Adjustment

Ringer

Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.)

•• The ringer will ring once at the selected le vel, then the date and

time will reappe ar in the display.

Display:

RINGER: HIGH

If you selected RINGER OFF: OK?, press the START key.

RINGER: MIDDLE

RINGER: LOW

RINGER OFF: OK?

Silent ring fax detection sy stem

You can also set your fax machine to receive faxes silently, but ring to alert you to a voice call. To do so, set the ringer volume to OFF and set the reception mode to TEL/F AX. When a voice call comes in, a special ringer on t he fax will ring. Note that extensi on tel ephones wi ll not rin g.

Note:During intial ringing before the fax picks up the call, the fax will be silent but extension telephones will ring.

2-21

Receiving Documen ts

Select ing the Recep ti on Mode . . . . . . . . . . . . . . . . . . . . . . . 3-2

Sett ing the reception mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Selectin g the rece ivin g unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Using FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Using ANS. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Answering with the Sha rp Colo u r MFP’s han ds et . . . . . . . . . . . . 3-7

Answering with an extension pho ne. . . . . . . . . . . . . . . . . . . . . . . 3-8

Rece p tio n Rat i o . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Substit ute Recept io n to Memory . . . . . . . . . . . . . . . . . . . . 3-10

3-1

Selecting the Reception Mode

The Sharp MFP has four modes for receiving incoming calls and faxes: TEL mode:

This is the most convenient mode for receiving phone cal ls. You can also receive faxes; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax will automatically answer all calls and receive incoming faxes.

TEL/FAX mode: This mode is convenient for receiving bot h faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually di all ed fax transmis sio ns), or an automatic ally dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, receptio n wil l begin autom ati cally.

ANS. mode: Select this mode when an answering machine is connected as explained in Connecti ng an Answeri ng Machin e in Chapter 6, and you want the answering machine to answer all calls. This allows you to receive both voice messages and faxes while you are out.

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

3-2

20-FEB 10:30

TEL/FAX

FAX

TEL

ANS.

FAX

TEL

ANS.

FAX

TEL

ANS.

FAX

TEL

ANS.

Selecting the Reception Mode

Selecting the receivi ng unit

If you have connected the Sharp Colour MFP to a comput er and installed the Sh arp Colour MFP software, you can choose whether to have incoming faxes received to the Sharp Colour MFP or your computer.

♦ T he initial setting is FAX (r eception to the Sharp Colour M F P).

Press these keys:

The display will show:

Press 1 (FAX) to select the Sharp Colour MFP, or 2 (PC) to select your computer.

FAX (Sharp MFP) PC

If you select reception to your computer and the reception mode is

••

set to TEL, you must answer all calls by picking up the Sharp MFP’s handset. If you hear a fax tone through the handset when you answer , the computer will automatically begin reception.

•• If you have selected reception to your computer and the reception

mode is set to FAX or TEL/FAX, all calls will be answered automatica lly by the Sharp MFP and faxes received to the computer. Note that if your Multifunction Interface software isn’t running, faxes will be received to the Sharp MFP.

RECEIVE UNIT

3-3

Using TEL/FAX Mode

Press the

MODE

arrow in the display points to TEL/FAX.

RECEPTION

key until the

TEL

TEL/FAX

FAX

ANS.

When the reception mode is set to TEL/FAX, your fax automatically answers all calls on 2 rings. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.

If your fax detects a fax ton e (this mea ns that the call is an

♦

automatically dialled fax) , it will automatica lly be gin recep tion of the incoming document.

If your fax doesn’t detect a fa x ton e (th is mea ns that the call is a

♦

voice call or manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer. If you don’t answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

3-4

Comments:

Only the fax will alert you to voice calls or manually dialled faxes by

•

pseudo ringing. An extension phone connected to the same line will not ring after the connection has been made.

The duration of pseudo ringing can be adjusted with Option Setting 8.

•

See Chapter 8, Option Settings. You can change the number of rings on which the machine answers

•

calls by changing Option Setting 2. (See Chapter 8, Option Settings.)

Using FAX Mode

Press the

MODE

arrow in the display points to FAX.

RECEPTION

key until the

FAX

TEL

TEL/FAX

ANS.

When the reception mode is set to FAX, the machine will automatically answer all calls on 2 rings and receive incoming faxes.

2 rings Fax reception

You can change the number of rings on which the machine

♦

answers calls by changing Option Setting 2. (See Chapter 8, Option Settings.)

If you pick up the handset before the machine answers, you can

♦

talk to the other party and/or receive a document as described in Using TEL mode.

3-5

Using ANS. Mode

Press the

MODE

RECEPTION

key until the arrow in the display points to ANS.

FAX

TEL

TEL/FAX

ANS.

In ANS. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the Sharp MFP. See Chapter 6 for more details.

3-6

Using TEL Mode

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

FAX

TEL

TEL/FAX

ANS.

When the reception mode is set to TEL, you must answer all ca lls using the Sharp Colour MFP’s handset or an extension phone connected to the same line.

Answering with the Sharp Colour MFP’s handset

Pick up the handset when the machine ring s.

If you hear a fax tone, wait un til the displa y sh ows RECEIVING an d

then replace the handset.

Beep

If the other party first talks and then wants to send a fax, press the

RECEIVING

If you have set Option Setting

Note:

12 (Fax signal receive) to NO, press the

START

key to begin reception.

START key after speaking (press your START key before the sender presse s the ir Sta rt ke y) .

Make sure that the display shows RECEIVING, then replace the

•

handset.

RECEIVING

3-7

Receiving Documents

Answering with an extension phone

Answer the extension phone when it rings.

If you hear a fax tone when you answer an extension phone, wait

until your fax answers (th e exten sio n ph one will go de ad ), and then hang up.

Beep

If the fax doesn’t respond, or if the other party first talks to you and

then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). Hang up.

Comments:

Your fax will not accept the signal to begin reception (5**) if a

•

document is loaded in its feeder. If you have set Option Setting 12 to NO and hear a fax tone when you

•

answer the extension phone, you must press 5, *, and * if you are on a tone dial phone, or walk over to the fax, pick up the handset, and press the START key if you are on a pulse dial only phone.

Phone goes dead

3-8

Receiving Documents

Reception Ratio

The Sharp Colour MFP has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

Note:If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note:Automatic reductio n may not be possib le if the rec eived document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case , the rema ind er of the doc ument will be printed on a second page.

Press these keys:

The display will show:

Press 1 to turn automatic reduction on, or 2 to turn it off.

The display will show:

Press the STOP key.

RECEPTION RATIO

AUTO 100%

ALIGN CARTRIDGE

3-9

Substitute Reception to Memory

In situations where printing is impossible or not recommended, faxes will be received to the memory of the Sharp Colour MFP. Wh en the situati on is resol ved, the Sha rp Colour MF P will autom ati cal ly pri nt the faxes.

Do not unplug the Sharp Colour MFP when faxes are received in memory. This will erase the memory!

Important!

Once the memory becomes full, fax reception will no longer be possible. When substitute reception to memory occurs, resolve the situation as soon as possible to allow normal fax reception and printing to continue.

Paper jam

CAN’T PRINT DATA

Printing is impo ssible due to a paper jam. Clear the jam as described in Clearing Pap er Jams in Chapter 11, and

PAPER JAM

Pri nt cartr idge not i nstalle d or out o f ink

CAN’T PRINT DATA

printing will begin automat icall y.

Install or replace the print cartri dge as described in Chapter 1, and printing will begin automatic ally.

OUT OF INK!

Note: This message will also app ear if you mistakenly set the cartridge type to "black" after install in g a colour cartridge. To correct the setting, press the CARTRIDGE key and then 2 (OLD COLOUR) or 4 (NEW COLOUR).

3-10

Out of printing paper

Substitute Reception to Memor y

CAN’T PRINT DATA

OUT OF PAPER

and printing wi ll begin automat icall y.

♦ If you received documents in

memory because the fax ran out of paper, be sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

The paper tray has no paper. Load paper

Print cartridge almost out of ink

CAN’T PRINT DATA

The print cartridge is low on ink and should be replaced. You can print the

LOW INK!

CHANGE CARTRIDGE

received document one page at a time by pressing the followin g keys:

Caution!

If the ink runs out while a page is being printed, th e remaind e r of the page will be lost.

A colour cartridge is installed

CAN’T PRINT DATA

We recommend that you change to a black print cartridge to avoid the expense of using colour ink to print

COL CARTRIDGE!

black images. A black print cartridge also provides the best quali ty for faxes.

CHANGE TO BLACK

If needed, you can press the following keys to print the fax one page at a time using the colou r print cartridg e:

3-11

Substitute Reception to Memor y

Paper is l oaded in the manual feeder

CAN’T PRINT DATA

Press the PRINTER key to eject th e paper from the manual feeder and printing will begin automat icall y. If

CHECK MAN FEEDER

desired, you can print the first page of the fax on the paper in the manual

REMOVE PAPER

feeder by pressing the following keys:

Note: If faxes received in memory are lost due to a power failure or

other interruption of the power supply, a CLEAR REPORT will be printed out when the power is restored. This gives information about the faxes lost, including the fax numbers of the transmitting machines if they are available.

3-12

Printing With the S harp Colo ur MFP

Printing With the Sharp Colo ur MFP . . . . . . . . . . . . . . . . . . 4-3

The Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Setting the default printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Running Printer Manager as an icon . . . . . . . . . . . . . . . . . . . . . . 4-5

Canceling a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Printing a test page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Changing Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Selecting print quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Choosing a paper type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Choosing portrait or landscape page orientation . . . . . . . . . . . . . 4-8

Choosing a paper size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Choosing manual/specialty or automatic/normal media . . . . . . 4-10

Increasing print speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Preventing print from smearing . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Printing copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Printing in reverse page order (last page first) . . . . . . . . . . . . . 4-13

Printing colour pages before black . . . . . . . . . . . . . . . . . . . . . . 4-13

Printing black pages before colour . . . . . . . . . . . . . . . . . . . . . . 4-14

Printing on Special Media Usin g the Manual Feed er . . . . 4-15

Removing media from the manual sheet feeder . . . . . . . . . . . . 4-17

Printing on banner paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Printing From DOS Applications . . . . . . . . . . . . . . . . . . . . 4-21

Printing from DOS applications in Windows . . . . . . . . . . . . . . . 4-21

4-1

Printin g from no n -Wind ows DOS applications . . . . . . . . . . . . . . 4-22

Changin g prin t sett ings for DO S applica t ions . . . . . . . . . . . . . . 4-23

Enablin g Sharp MFP DOS prin tin g . . . . . . . . . . . . . . . . . . . . . . 4-23

Enablin g DOS Prin tin g to oth e r prin t ers . . . . . . . . . . . . . . . . . . . 4-24

Printing a DOS fonts list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Adjus tin g the amo u n t of ink u se d for e a ch DOS p rin t job . . . . . 4-24

Printing Media Speci ficati on s . . . . . . . . . . . . . . . . . . . . . . 4-25

Pape r t yp e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Pape r s izes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26

Envelope types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Tran sp arency and glo ss y pa pe r types . . . . . . . . . . . . . . . . . . . 4-28

Lab el ty pe s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Reco mm e n de d me d ia. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

4-2

Printing With the Sharp Colour MFP

Follow the steps below to print with the Sharp Colour MFP.

From your software application’s File menu, select Print.

Make sure that Colour MFP is the selected printer, then select the range of pages you want to print.

Click OK (or Print) to begin printing. Note: If you attempt a print job when PC faxing is in progress, or

attempt PC faxing when printing is in progress, the initial job may be interrupted.

The Printer Software

The Sharp Colour MFP printer software consists of Printer Manager and the printer driver.

Colour MFP Printer Manager

Printer Manager lets you monitor and control the operation of the Sharp Colour MFP. Printer Manager includes five tabs: Status, Options, Cartridges, DOS Printing and About. From these tabs, you can:

Install and replace print cartridges

♦

Clean and align print cartridges

♦

View print job progress and print cartridge ink levels

♦

Cancel a print job

♦

Control how and when the Sharp Colour MFP Printer Manager

♦

window appears on your computer screen Print a test page

♦

To open the Colour MFP Printer Manager, click Start on your computer screen, point to Programs an d th en Colour Multifunction

Interface, and select Printer Manager on....

4-3

Printing With the Sharp Colour MFP

Printer driver

The printer driver includes two tabs: Paper and Document /Quality. Each tab contains settings relating to printer operations and the appearance of your print jobs.

From the printer driver setup tabs, you can:

Select a document print option

♦

Change paper type and print quality

♦

Choose dry time delay

♦

Select the paper size, orientation, and paper source

♦

Specify the number of copies to pr int

♦

You can open the printer driver by clicking on the Print Setup or equivalent command in an application.

You can also access the Paper and Document/Quality tabs from the Sharp MFP Properties window. Click Start, Settings, and then Printers. Right-click the Colour MFP icon and select Properties in the sidebar menu.

4-4

Printing With the Sharp Colour MFP

Setting the default printer

Set the Sharp Colour MFP as the default printer so that it is automatically selected when you select the Print command in an application.

Note: If you have just installed the Sharp Multifunc tion Sof twar e, the Sharp Colour MFP is already set as the default printer.

From the Start menu, click Settings.

Click Printers. The Printers dialog box appears.

Click the Colour MFP printer icon once to select it.

From the File menu, click Set As Default.

Running Printer Manager as an icon

From Printer Manager, click the Options tab.

Make sure Run Minimized is checked.

When you send a job to print, Printer Mana ge r will open as an

•

icon instead of a window.

Canceling a print job

From Printer Manager, click the Status tab.

Click the Cancel Print button.

4-5

Printing With the Sharp Colour MFP

Printing a test page

To make sure that the Sharp Colour MFP is operating properly, print a test page. You can print a test page using either the panel keys on the Sharp Colour MFP or Printer Manager on your computer.

Note: The contents of the panel key tes t page an d the Printer Manager test page are different.

Printing a test page using the panel keys

Press these keys on the Colour MFP:

The display will show:

Press the START key.

If the test page does not prin t, se e Test Page Does Not Print in

•

Printing Problems in Chapter 12.

Printing a test page from Printer Manager

From Printer Manager, click the Status tab.

Click the Print Test Page button.

If the test page does not prin t, se e Test Page Does Not Print in

•

Printing Problems in Chapter 12.

TEST PRINT

PRESS START KEY

4-6

Changing Printer Settings

Use the Sharp Colour MFP printer driver software to change printer settings for Windows applications. The method you use to open the driver software determines how the changes are applied to your print jobs.

You can open the printer software from:

The Windows 95/98 Start menu

♦

The Print command in an application’s File menu

♦

The Printer Setup (or equiva lent) co mman d in an app lication ’s

♦

File menu.

If you open the printer

Then changes you make are:

software from the:

Windows 95/98 Start menu Applied to all print jobs Print command in an

Applied to that print job only

application’s File menu Printer Setup (or equivalent)

Stored with the document command in an application’s File menu

Selecting print quality

Open the application’s File menu.

Choose Print (or Printer Setup).

In the Printer Setup dialog box, click the Properties button.

Click the Document/Quality tab to open it.

From the Print Quality selection, click the option you want.

For high quality graphics, select Normal or High.

•

For fast printing, select Fast Draft.

•

4-7

Changing Printer Settings

Choosing a paper type

Open the application’s File menu.

Choose Print (or Printer Setup).

In the Printer Setup dialog box, click the Properties button. The Colour MFP property sheets appear.

Click the Document/Quality tab to open it.

From the Paper Types area, click the paper type you want to use.

Choosing portrait or landscape page orientation

Open the application’s File menu.

Choose Print (or Printer Setup).

In the Printer Setup dialog box, click the Properties button. The Colour MFP property sheets appear.

Click the Paper tab to open it.

Select the appropriate orientation for your print job.

The image beside your selection reflects the choice you made.

•

4-8

Changing Printer Settings

Choosing a paper size

Open the application’s File menu.

Choose Print (or Printer Setup).

In the Printer Setup dialog box, click the Properties button. The Colour MFP property sheets appear.

Click the Paper tab to open it.

From the Paper Size list box, click the paper size you want.

To choose a Custom Paper size:

Open the application’s File menu.

Choose Print (or Printer Setup).

In the Printer Setup dialog box, click the Properties button. The Colour MFP property sheets appear.

Click the Paper tab to open it.

From the Paper Size list box, select Custom. A dialog box appears.

Enter the width and height of your paper.

Click OK.

4-9

Changing Printer Settings

Choosing manual/specialty media or automatic/nor m al media

Open the application’s File menu.

Choose Print (or Printer Setup).

In the Printer Setup dialog box, click the Properties button. The Colour MFP property sheets appear.

Click the Paper tab to open it.

From Paper Source, select Manual/Specialty Media or Automatic/Normal Media.

Increasing print speed

There are four procedures that increase the print speed. Perform Procedure 1 and then send a job to print. If the print speed is not satisfactory, perform Procedure 2 and send the job again. Continue performing these procedures and resending the job until print speed is satisfactory.

Performing these procedures may affect print quality.

♦

Procedure 1

Use this procedure to free memory.

Close other applications not in use.

Close all other open files within your application.

Procedure 2

Use this procedure to change the Print Quality setting to a lower quality, faster setting.

Open the application’s File menu.

Choose Print (or Printer Setup).

4-10

Changing Printer Settings

In the Printer Setup dialog box, click the Properties button. The Colour MFP property sheets appear.

On the Document/Quality tab, click Normal or Fast Draft.

Procedure 3

Make sure the Dry Time Delay setting on the Document/Quality tab is disabled.

Procedure 4

Use this procedure to change the Document Print option to Colour Sort.

Open the application’s File menu.

Choose Print (or Printer Setup).

In the Printer Setup dialog box, click the Properties button. The Colour MFP property sheets appear.

On the Document/Quality tab, click Colour Sort.

4-11

Changing Printer Settings

Preventing print from smearing

Open the application’s File menu.

Choose Print (or Printer Setup).

In the Printer Setup dialog box, click the Properties button. The Colour MFP property sheets appear.

Click the Document/Quality tab to open it.

Make sure Dry Time Delay is checked.

Dry Time Delay tells the printer to print a page and wait briefly

•

for the ink to dry before printing another page.

Printing copies

Open the application’s File menu.

Choose Print (or Printer Setup).

In the Printer Setup dialog box, click the Properties button. The Colour MFP property sheets appear.

Click the Paper tab to open it.

In the Copies section, enter the number of copies you wish to print.

If you print copies of a multiple pag e docu men t, the prin ter doe s

♦

not automatically collate the copies. For example, if you print ten copies of a ten-page document, the printer prints ten copies of page one, ten copies of page two, and so on. To collate the copies, click Collate. To change the order in which the co pie s pr int, click Reverse Page Order.

4-12

Changing Printer Settings

Printing in reverse page order (last page first)

Open the application’s File menu.

Choose Print (or Printer Setup).

In the Printer Setup dialog box, click the Properties button. The Colour MFP property sheets appear.

Click the Paper tab to open it.

On the Paper tab, click the Reverse Page Order option.

Printing colour pages before black

To reduce the number of times you switch between colour and black print cartridges during a mixed print job:

Make sure you have the colour cartridge installed.

Open the application’s File menu.

Choose Print (or Printer Setup).

In the Printer Setup dialog box, click the Properties button.

Click the Document/Quality tab to open it.

From the Document Print section, click Colour Sort.

Send the print job.

When the printer software prompts you, remove the colour cartridge and replace it with the black cartridge.

4-13

Changing Printer Settings

Printing black pages before colour

To reduce the number of times you switch between colour and black print cartridges during a mixed print job:

Make sure you have the black cartridge installed.

Open the application’s File menu.

Choose Print (or Printer Setup).

In the Printer Setup dialog box, click the Properties button.

Click the Document/Quality tab to open it.

From the Document Print section, click Colour Sort.

Send the print job.

When the printer software prompts you, remove the black cartridge and replace it with the colour cartridge.

4-14

Printing on Special Media Using the Manual Feeder

Use the manual feeder to print on envelopes, index cards, postcards, transparencies, glossy paper, and any other media that cannot be loaded in the paper tray.

Only one sheet of media can be loaded at a time in the manual

♦

feeder.

Flip up the document tray.

Insert one sheet of media into the manual feeder, print side up, so

that the right edge of the media is again st the righ t guide. Push the media in until the feeder draws the leading edge in slightly.

Insert envelopes length wise so that the re tur n addr es s is in the

•

upper right-hand corner.

The display will show:

CHECK MAN FEEDER USE AUTO FOR RX

4-15

Printing on Special Media

Note: If the media is skewed, pull it out of the feed er and then reinsert it.

Adjust the paper guide to match the width of the media.

From the application’s File menu, choose Print (or Printer Setup).

In the Printer Setup dialog box, click the Properties button. The

Colour MFP property sheets appear.

Click the Paper tab to open it.

4-16

Printing on Special Media

From Paper Source, se lec t Manual/Specialty Media.

Select the appropriate paper size.

Click the Document/Quality tab.

Select the paper type.

Click OK.

Send the job to print.

Note: Faint horizontal lines may appear on some types of envelopes.

Removing media from the manual s heet feeder

If you need to remove a sheet of media from the manual sheet feeder, press the PRINTER key. The media will feed out automatically.

4-17

Printing on Special Media

Printing on banner paper

To print on banner paper, use the manual feeder.

Place the stack of banner paper behind your Sharp Colour MFP.

Flip up the document tray.

4-18

Printing on Special Media

Grasp the leading edge of the banner paper, pull it up and over the

paper tray, and inser t it into the manua l fee de r. The pr int sid e mus t be up and the right edge of the paper should be against the right guide. Push the paper in until the feeder draws the leading edge in slightly.

The display will show:

Adjust the paper guide to match the width of the banner paper

Flip the original document output suppo rt ba ck down.

CHECK MAN FEEDER USE AUTO FOR RX

4-19

Printing on Special Media

From your application’s File menu, select Print (or Print Setup)

In the Printer Setup dialog box, click the Properties button. The

Colour MFP property sheets appear.

Click the Paper tab to open it.

From the Paper Source box, select Manual/Specialty Media.

From the Paper Size scroll box, select Banner Ltr or Banner A4 depending on the size of banner paper (letter or A4) you are using.

Click OK.

Send the job to print.

4-20

Printing From DOS Applications

Printing from DOS applications in Windows

Use these instructions only if your application runs from the DOS prompt in Windows. When you print from a DOS application, your printer uses PCL 3 emulation. You must install a printer driver for PCL 3 emulation in each DOS application.

To print from DOS applications that run from the Windows DOS prompt:

From the Colour MFP Printer Manager, click the Options tab.

Make sure Disable Colour MFP DOS Printing (Enable DOS Printing to other Printers) is not checked.

Make sure you are in Windows, not native DOS.

Click the Start button, point to Programs, and then click MS-DOS Prompt.

Start your application from the MS-DOS prompt.

Install the HP DeskJet 500C as the current printer in the DOS application from which you are printing.

Some applications offer a colour or black (mono) version of the

•

HP DeskJet 500C driver. Choose the black (mono) version if you are printing in black only. Choose the colour version if you are printing in colour and bla ck.

If your application does not offer the HP DeskJet 500C printer

•

driver, install the DeskJet 500 pr inte r dr ive r. You will not be able to print in colour with the DeskJet 500 prin ter driver .

For help installing a printer, see your application user’s documenta-

•

tion.

If you need to change printer settings that are not in your application, use the DOS Printing tab in Printer Manager.

Print as you normally would from your application.

4-21

Printing From DOS Applications

Printing from non-Windows DOS applications

Follow these steps if your application runs from the native DOS prompt, but does not run from the DOS prompt in Windows.

From Printer Manager, click the Options tab.

Make sure Disable Colour MFP DOS Printing (Enable DOS Printing to other Printers) is not checked.

Start your DOS application.

Install the HP DeskJet 500C as the current printer in the DOS application from which you are printing.

Some applications offer a colour or black (mono) version of the

•

HP DeskJet 500C driver. Choose the black (mono) version if you are printing in black only. Choose the colour version if you are printing in colour and bla ck.

If your application does not offer the HP DeskJet 500C printer

•

driver, install the DeskJet 500 pr inte r dr ive r. You will not be able to print in colour with the DeskJet 500 prin ter driver .

For help installing a printer, see your application user’s documenta-

•

tion.

Create a print file using the "Print To File" function of your application. For help on printing to a file, see your application user’s documentation.

Exit the DOS application.

Start Windows.

Start MS-DOS from Windows.

4-22

Printing From DOS Applications

Use this DOS command to copy the print file to the port where the printer is connected:

copy filename lptn /b In the above example,

copy is the DOS copy command.

•

filename is the name of the print file created in step 3.

•

lptn is the port where your printer is connected. For example,

•

lpt1 or lpt2. /b instructs the computer to send the data in binary form.

•

Note: Avoid using the DOS Print command to send a job to the printer port. The Print command causes printing delays.

Changing print settings for DOS applications

If possible, use options in your DOS application to change printer settings. Use the steps below only if you want to change a printer setting that does not exist in your DOS application.

From Printer Manager, click the DOS Printing tab.

Change settings as needed.

Enabling Sharp MFP DOS printing

To enable DOS printing to the Sharp Colour MFP:

From Printer Manager, click the Options tab.

Make sure Disable Colour MFP DOS Printing (Enable DOS Printing to other Printers) is not checked.

4-23

Printing From DOS Applications

Enabling DOS Printing to other printers

To enable DOS printing to other printers:

From Printer Manager, click the Options tab.

Make sure Disable Colour MFP DOS Printing (Enable DOS Printing to other Printers) is selected.

Printing a DOS fonts list

From Printer Manager, click the DOS Printing tab.

Click the Print Fonts button.

Adjusting the amount of ink used for each DOS print job

From Printer Manager, click the DOS Printing tab.

In the Print Quality setting, click the appropriate Ink Saver option.

4-24

Printing Media Specifications

Paper types

You can get good print qualit y on man y typ es of plain paper. Sin ce the quality of plain paper varies widely, you should test the print qualit y before buying large quantit ies of paper.

Most papers have a preferred print side indicated on the paper package. Load the paper so the preferre d prin t side faces up.

The printer uses a variety of papers including:

• Xerographic paper

• Bond paper

• Dual-p urpose pape r

• Recycled bond paper

Because all paper varies in physical characteristics, you can receive mixed results from different packages of paper even though the packages contain the same type of paper. If you encounter undesirable results, try the other side of the paper, a different type, or another package of the same kind of paper.

Do not use the following types of paper with the printe r:

• Erasable bond paper

• Synthetic paper

• Thermal pa per

• Multi-sheet forms and documents

• Chemically treated paper (carbonless paper)

• Papers printed with a printing process using chemicals will con-

taminate the paper feed mecha nism components (paper with raised, embossed lettering)

4-25

Printing Media Speci fic ati ons

Most papers have a preferred print side indicated on the paper package. Load the paper so the preferred print side faces you.

The following paper sizes can be used in the manual feeder: Length: 127 to 432 mm 5.0 to 17 in. Width: 88 to 215 mm 3.5 to 8.5 in. Weight: 76 to 90 g/s qm 20 to 24 lb. Thickness: 0.1 to 0.178 mm 0.0004 to 0.007 in.

Paper sizes

The Paper Size list in the printer driver includes t hese settings : Letter 8. 5 x 11.0 in. A4 210 x 297 mm Legal 8.5 x 14.0 in. B5 (JIS) 182 x 257 mm Executive 7.25 x 10.5 in. A5 148 x 210 mm A6 105 x 148 mm Index card 3.0 x 5.0 in. Post ca r d 4. 0 x 6. 0 in. Envelope 6 3/4 6 3/4 x 3 5/8 in. Envelope #9 3-7/8 x 8-7/8 in. Envelope #10 4-1/8 x 9-1/2 in. Envelope DL 110 x 220 mm

4-26

Printing Media Speci fic ati ons

Envelope C5 162 x 229 mm Envelope C6 114 x 162 mm Envelope B5 176 x 250 mm Envelope 7-3/4 3.88 x 7.5 in. Baronial 5.63 x 4.38 in. Banner Ltr 8.5 x 11 in., continuous forms Banner A4 210 x 297 mm, continuous forms Custo m Width: 3.5 to 8.5 in.

Length: 5 to 17 in.

When you select the User-Defined option from the Paper Size list, a popup window appears. Enter the full size (width and height) of the paper. The actual printable area is slightly less than the dimensi ons you enter.

Note: Card stoc k must be loaded as envelopes.

Envelope ty pe s

Load envelopes in the manual feeder. The acceptable dimension s for envelopes loaded in the manual feeder are:

Length: 127 to 432 mm 5.0 to 17.0 in. Width: 76.2 to 203 mm 3.0 to 8.0 in. Weight: 76 to 90 g/s qm 20 to 24 lb. Thickness: 0.178 to 0. 635 m m 0.007 to 0.025 i n. Do not use the following ty pes of env elopes:

• Envelopes with windows, holes, perforations, cutouts, or deep em-

bossing

• E nvelopes with a metal clasp, a string tie, or metal folding bars

4-27

Sharp FO-2550 Operation Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Introduction

Introduction

Specifications

A Look at the Operation Panel

Using print cartridges

Replacement print cartridges

Monitoring the ink level

Changing a cartridge with the CARTRIDGE key

Aligning the Printhead

Checking alignment with the panel keys

Aligning the printhead from Printer Manager

Selecting Black Print Quality for Faxes

Maintaining print cartridges

Disposing of used print cartridges

Cleaning Print Cartridges

Cleaning the print nozzles

Cleaning the print nozzles from Printer Manager

Wiping the print nozzles

Sending Pap er Faxes Fro m the Shar p MFP

Documents You Can Fax, Copy, and Scan

Other restrictions

Removi ng a document from the feeder

Resolution and Contrast

Resolution settings

Using the REDIAL ke y

Clearing numbe rs

Making change s

Volume Adjustment

Ringer

Silent ring fax detection sy stem

Receiving Documen ts

Selecting the Reception Mode

Using TEL/FAX Mode

Using FAX Mode

Using ANS. Mode

Using TEL Mode

Answering with the Sharp Colour MFP’s handset

Reception Ratio

Substitute Reception to Memory

The Printer Software

Setting the default printer

Running Printer Manager as an icon

Canceling a print job

Printing a test page

Changing Printer Settings

Selecting print quality

Choosing a paper type

Choosing portrait or landscape page orientation

Choosing a paper size

Increasing print speed

Preventing print from smearing

Printing copies

Printing in reverse page order (last page first)

Printing on Special Media Using the Manual Feeder

Removing media from the manual s heet feeder

Printing on banner paper

Printing From DOS Applications

Printing from DOS applications in Windows

Printing from non-Windows DOS applications

Changing print settings for DOS applications

Enabling Sharp MFP DOS printing

Enabling DOS Printing to other printers

Printing a DOS fonts list

Adjusting the amount of ink used for each DOS print job

Printing Media Specifications

Paper types

Paper sizes

Envelope ty pe s