Sharp FO-2550 Operation Manual
Table of Contents
Part I:
Printing, Faxing, and Copying with the Colour MFP
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i
Using Print Ca rtridges. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Sending Paper Faxes From the Sharp MFP . . . . . . . . . 2-1
Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Printing With the Sharp Colour MFP . . . . . . . . . . . . . . . 4-1
Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
Using as a Telephone
and Connecting an Answering Machine . . . . . . . . . . . . 6-1
Special Fax Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1
Option Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1
Printing List s and Reports . . . . . . . . . . . . . . . . . . . . . . . 9-1
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-1
Setup Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1
Index to Part I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Index-1
Part II:
Using the Sharp Multifunction Interface for
Windows
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Software Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Windows Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Copying Paper Documents. . . . . . . . . . . . . . . . . . . . . . 4-1
Scanning Documents . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
Fax/Image E-mail Application. . . . . . . . . . . . . . . . . . . . 6-1
Sharp Message Center . . . . . . . . . . . . . . . . . . . . . . . . . 7-1
Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1
Viewing Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1
Optical Character Recognition. . . . . . . . . . . . . . . . . . 10-1
®
95
Annotating Documents . . . . . . . . . . . . . . . . . . . . . . . . 11-1
Entering and Changing Colour MFP Settings from
Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1
Index to Part II . . . . . . . . . . . . . . . . . . . . . . . . . . . . Index-1
Introduction
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii
Specifica tio ns. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii
Important safety inf ormati on. . . . . . . . . . . . . . . . . . . . . . . . . vii
A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . x
i
Introduction
Welcome to the Sharp Colour MFP! Colour printin g and monochrome
faxing, copyi ng, and sc annin g—t he Col our MFP does it all.
What would you like to
do? For instructions,
just click on a topic.
•
Print from a softwa re application
• Send a paper fax from the Colour MFP
• Send a fax directly from your computer
• Fax to an E-mail address
• Set up fax rec eption
• Mak e a copy
• Scan a document or picture
• Use as a telephone
For a more detailed list of the to pics i n this manu al, go to the
Table of C ont en ts.
ii
Specifications
Printing specifications
Print cartrid ge s Colour: Sharp FO-25CC
Black: Sharp FO-21BC
Print resolution High: 600 x 600 dpi (both colour and black)
Normal: 300 x 300 dpi
Print speed Colour: 1 page per minute
Black: Up to 3 pages per minute
Paper types Index cards, envelopes, labels, transparen-
cies, glossy film, greeting cards, iron-on
transfers, plain, coated, and glossy paper.
Paper margins Left/right: 3.4 mm (A4 paper)
Top: 5.5 mm
Bottom: 20.6 mm
Fax specifications
Automatic dialling Rapid Key Dialling: 38 numbers
Speed Dialling: 61 numbers
Memory size* : 512 KB (approx. 42 average pages in recep-
tion mode, 32 pages in transmission mode)
Automatic document
feeder
Modem speed 14400 bps with automatic fallback to 12000,
Transmission time* Approx. 6 seconds (Sharp special mode)
Display 16-digit LCD display
Reception modes FAX, TEL, TEL/FAX, ANS.
* Based on ITU-T Test Chart #1 at standard resolution in Sharp
special mode, excluding time for protocol signals (i.e., ITU-T phase C
time only).
Note: The Sharp Colour MFP is Year 2000 compliant.
20 sheets max.
9600, 7200, 4800, or 2400 bps
iii
Specifications
Resolution Horizontal:
8 lines/mm
Vertical:
Standard: 3.85 lines/mm
Fine/Halftone: 7.7 lines/mm
Super fine (transmission only):
15.4 lines/mm
Halftone (greyscale) 64 levels
Applicable telephone line Public switche d tel e ph on e net wor k
Compatibility ITU-T (CCITT) G3 mode
Configuration Half-duplex, desktop transceiver
Compression scheme MH, MR, MMR
Scanning method Sheet-feeder CIS (Contact Image Sensor)
Effective printing width 203 mm max.
Paper margins Top: 5.5 mm
Bottom: 23.7 mm
Input document size Automatic feeding:
Width: 148 to 216 mm
Length: 140 to 297 mm
Manual feeding:
Width: 148 to 216 mm
Length: 140 to 1000 mm
Effective scanning width 210 mm max.
Contrast control Automatic/Dark selectable
Note: The Sharp Colour MFP is not able to send or receive colour
faxes.
iv
Copying specifications
Resolution 300 dpi
Multiple copies Up to 99 (monochrome copying only)
Specifications
Copy reduction/
enlargement
Monochrome: 50%, 75%, 120%, 150%
Colour: 50%, 70%, 80%, 90%, 200%
PC scanning specifications
Resolution Enhanced 600 dpi
Scanning modes Colour/monochrome/greyscale (64 levels)
General specifications
Power requirements 230-240 V AC, 50 Hz
Operating temperature 10 to 35°C
Operating humidity 30 - 80%RH
Power consumption Stand-by: 7.0 W
Maximum: 40 W
Dimensions Width: 406 mm
Depth: 306 mm
Height: 255 mm
(Without attachments)
Weight Approx. 5.9 kg
(Without attachments)
As a part of our policy of continuous improvement, SHARP reserves the
right to make design and specification changes for product improvement
without prior notice. The performance specification figures indicated are
nominal values of production units. There may be some deviations from
these values in individual units.
v
Specifications
Important:
This facsimile machine is not designed for use on a line which has
•
call waiting, call forwarding, or certain other special services offered
by your telephone company. If you attempt to use the fax machine on
a telephone line using any of these services, you may experience
errors during transmission and reception of facsimile messages.
This facsimile machine is not compatible with digital telephone
•
systems.
This facsimile machine is designed to operate in Australia and New
•
Zealand only.
vi
Important safety information
• For your safety, if any of your equipment is not operating properly or
should any physical damage occur to the equipment where internal parts
may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a
SHARP authorised Servi ce Cent r e for inspectio n, repair, or disposal.
• In Australia, in stalling o r modifyi ng telepho ne lines shoul d onl y be don e
by an ACA licensed serviceman. In New Zealand, installing or modifying
telephone lines should be done in accordance with Telecom wiring
practices.
• Do not disassemble this machi ne or attempt any procedures not described
in this manual. Refer all servicin g to qu alified service personnel.
• This machine must only be connected to a 230-240 V, 50 Hz, grounded
(3-prong) outlet. Connecting it to any other kind of outlet may damage
the machine.
• Do not install or use the machine n e ar wat er, or when you a re wet . T ake
care not to spill any liquids on the machine.
• Unplug the machine from the telephon e socket and then the po wer out let
and consult a qualified service representative if any of the following
situations occur:
- Liquid has been spilled i nto the machine or the machine has b een
exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.
• Do not allow anything to rest on the power cord, and do not install the
machine where people may walk on the power cord.
vii
Important Safety Information
• Never insert objects of any kind into slots or openings on the machine.
This could create a risk of fire or electric shock. If an object falls int o the
machine that yo u cannot safely remove, unplug the machine and consult
a qualified service representative.
• Do not place this machine on an unstable ca rt, stand or table. The machine
could be seriously damaged if it falls.
• Never install telephone wiri ng duri ng a lig htn ing storm .
• Never install telephone sockets in wet locations unless the socket is
specifically designed for wet locations .
• Never touch uninsulated telephone wires or terminals unless the tele-
phone line has been disconnected at the network interface.
• Use caution when installing or modifying telephone lines.
• Avoid using a telephone (other than a cordless type ) during an electrical
storm. There may be a remote risk of electric shock from lightning .
• Do not use a telephone to report a gas leak in the vicinity of the leak.
• The socket-outlet must be installed near the equipment and must be easily
accessible.
• To make emergency calls, any other calls in progress must first be
released.
viii
Important Safety Information
WARNING NOTICE:
NO calls can be made to or from this fax during a mains power failure.
WARNING Australian Communications Authority (ACA)
regulations state that no unauthori sed ch anges or modi ficati ons t o thi s
equipment are permitted.
Note: Complies with ACA and NZ TELECOM stan da rd AS/NZS3 548
regarding emission of electromagnetic interference.
These limits are designed to provid e reasonabl e protectio n against
interference in an installation. This equipment generates, uses and can
radiate radio frequency energy and, if not ins tall ed and used in
accordance with the instructions, may cause interference. However,
there is no guarantee that interference will not occur in a particular
installati on.
If this equipment does cause interference to radio or television
reception, which can be determined by turning the equip ment off and
on, the user is encouraged to try to correct the interference by one or
more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and the receiver.
Connect the equipment to an outlet on a different circuit to that
which the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
For Australia: The Ringer Eq uiv alence Number (R EN) for this
equipment is written on t he back of th e machine.
The sum of all the Ringer Equivalence Numbers (REN’s) on your
telephone line should not exceed 3 to assure correct service from your
telephone company.
ix
A Look at the Operation Panel
TEL
FAX
TEL/FAX
ANS.
SPEED DIAL key
1
Press this key to dial a 2-digit Speed Dial number.
2
REDIAL key
Press this key to automatically redial the last number dialled.
VOLUME keys
3
Press these keys to adjust the volume of the speaker when the
SPEAKER key has been pressed, or the volume of the ringer at all
other times.
Display
4
This displays m essa ge s an d pr om p ts du ri n g op er at io n an d
programming.
x
A Look at the Operation Panel
COLOUR CARTRIDGE light
5
This lights when a colour print cartridge is installed. Faxes are received
to memory when this light is on.
6
LINE IN USE light
This lights while the Sharp Colour MFP is using the telephone line.
PRINTER key
7
Press this key to eject paper from the machine, or reset the machine
after clearing a paper jam or other printer error.
8
CARTRIDGE key
Press this key to change a print cartridge or install a new print cartridge.
Number keys
9
Use these keys to dial numbers, and enter numbers and letters during
number/nam e st o rin g pr oc ed ur es.
10
SPEAKER key
Press this key to hear the line and fax tones through the speaker before
sending a document, or dialling a voice number.
Note: This is not a speakerphone. You must pick up the handset to
talk with the other party.
11
HOLD/SEARCH key
Press this key to search for an automatic dialling number, or, during a
phone conversation, press this key to put the other party on hold.
12
RECEPTION MODE key
Press this key to select the reception mode. An arrow in the display
will point to the currently selected reception mode.
13
COPY/HELP key
When a document is in the feeder, press this key to make a copy. At
any other time, press this key to print out the Help List, a quick
reference guide to the operation of your fax.
14
START key
Press this key to send or receive a document manually when off hook.
xi
A Look at the Operation Panel
15
PANEL RELEASE
Pull this release up to open the operation panel.
16
STOP key
Press this key to stop operations before they are completed.
17
RESOLUTION key
Press this key to adjust the resolution and contrast before sending or
copying a docu m en t.
18
MEMORY key
Press this key to scan a document into memory before transmitting it.
19
FUNCTION key
Press this key to select various special functions.
20
Rapid Dial Keys
Press one of these keys to dial a fax or voice number automatically. To
dial the bottom number on a Rapid Key, press the SHIFT key before
pressing the Rapid Key. (Note that you must attach the Rapid Key
labels.)
xii
Using Print Cartridges
Using Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Repla ce men t print cart ridg e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Monitorin g the ink level. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Changing Print Cartrid ges. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Changin g a cart ridg e with the CARTRI DGE key . . . . . . . . . . . . . 1-3
Changin g a cartridg e from th e Colo u r MFP Prin ter Ma na ger. . . . 1-9
Aligning the Printhead. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
Checkin g alig n men t with the pan el keys . . . . . . . . . . . . . . . . . . 1-14
Alignin g the prin t hea d from Prin ter Man ag er . . . . . . . . . . . . . . . 1-16
Selecting Black Print Quality for Faxes . . . . . . . . . . . . . . . 1-18
Maintaini ng Print Cartridge s . . . . . . . . . . . . . . . . . . . . . . . . 1-19
Disposin g of use d print cart ridg e s . . . . . . . . . . . . . . . . . . . . . . . 1-19
Cleaning Print Cartri dges . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20
Cleaning the print nozzle s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20
Cleaning the print nozzle s with th e panel ke ys. . . . . . . . . . . . . . 1-20
Cleaning the print nozzle s fro m Print e r Ma nag er. . . . . . . . . . . . 1-21
Checkin g the test patte rn . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21
Wiping the pri n t no z z le s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-23
Cleaning th e print cart ridge carrier conta cts. . . . . . . . . . . . . . . . 1-25
1-1
Using print cartridges
Using Print Cartridges
Y our Sharp Colour MFP can use either a colour print cartridge or a
black print cartridge.
W e recommend that you keep a black cartridge installed for normal
use, and change to a colour cartridge only when you need to print a
colour job.
Note:
If you receive a fax when a colour print cartridge is installed, the
fax will be held in memory and printed out when a black cartridge
is installed.
Replacement print cartridges
When the display of the Sharp Colour MFP shows the following
alternating messages, the print cartridge is low on ink and must be
replaced.
LOW INK!
CHANGE CARTRIDGE
Use the following replacement print cartridges, which are available
from your dealer or retailer .
Colour: Sharp FO-25CC
Black: Sharp FO-21BC
Monitoring the ink level
From the Colour MFP Printer Manager, click the Status or the
Cartridges tab. The ink cartridge image shows the amount of ink
remaining in the cartridge.
1-2
Using print cartridges
Changing Print Cartridges
T o change or replace a print cartridge, you can use either the
Colour MFP Printer Manager on your computer or the CAR-
TRIDGE key on the Sharp Colour MFP .
Important!
T o change a print cartridge, you must first move it to the centre of
the compartment using the CARTRIDGE key or the Colour MFP
Printer Manager. Moving the cartridge by hand may damage the
machine.
Note:
Do not replace a print cartridge when there are print jobs
waiting to be printed.
Changing a cartridge with the CARTRIDGE key
1
Press the CARTRIDGE key .
Important:
When you press the CARTRIDGE key , the print cartridge moves
to the centre of the compartment. It will dry out if left in this
position, so complete the replacement procedure promptly.
1-3
Using print cartridges
2
Open the front cover of the Sharp Colour MFP.
3
Pull the knob of the currently installed print cartridge toward you
until you hear a click. Remove the cartridge.
1-4
4
If the print cartridge just removed is still useable, insert it into the
cartridge holder on the back of the machine. Push back on the
cartridge until it clicks into place.
• To prevent the used print cartridge from drying out, be sure to
store it in the cartridge holder on the back of the machine.
Using print cartridges
5
If you are installing a new print cartridge, remove it from its
packaging. Gently remove the sticker and transparent tape covering
the copper printhead.
Do not touch the copper-coloured area!
6
Insert the print cartridge into the cartridge carrier.
1-5
Using print cartridges
7
Push back on the cartridge until it clicks into place.
Note:
If the print cartridge moves loosely in the carrier, it is not locked
into place. Repeat this step.
Close the front cover.
8
1-6
Using print cartridges
9
Press a number key to set the type of cartridge you installed:
Old black cartridge
Old colour cartridge
New black cartridge
New colour cartridge
• Be sure to press the correct key. Otherwise, out-of-ink detection
will not operate properly .
• The cartridge will return to its home position. If you installed a
new print cartridge, the Sharp MFP will print a test page for
printhead alignment.
• If you installed an old print cartridge, this completes the installa-
tion procedure.
10
If you installed a new print cartridge, look at the test page and
locate the line that comes closest to forming a perfectly straight line.
In this example, Line 13 comes
closest to forming a straight line.
1-7
Using print cartridges
11
Press these keys on the Colour MFP:
The display will show:
12
Enter the two-digit number of the straightest line on the test page.
(If the number is less than 10, enter a 0 before the number .)
The display will show:
13
Press the STOP key to return to the time and date display .
ALIGN CARTRIDGE
ENTER (00-30) 15
ST ART : PRINT
(Example)
CLEAN NOZZLES
1-8
Note:
If you have installed a colour cartridge, the display will show the
following alternating messages:
COL CARTRIDGE!
USE BLACK FOR RX
Using print cartridges
Changing a print cartridge from the Colour MFP Printer
Manager
1
From your computer, open Printer Manager (click Start, point to
Programs and then Colour Multifunction Interface, and select
Printer Manager on...).
2
From Printer Manager, click the Cartridges tab.
3
From the Cartridges tab, click Install Cartridge.
• The print cartridge moves to the centre of the compartment. It
will dry out if left in this position, so complete the replacement
procedure promptly. The Change Cartridge dialog box appears
on your computer screen.
4
Open the front cover of the Sharp Colour MFP.
1-9
Using print cartridges
5
Pull the knob of the currently installed print cartridge toward you
until you hear a click. Remove the cartridge.
6
If the print cartridge just removed is still useable, insert it into the
cartridge holder on the back of the machine.
• To prevent the used print cartridge from drying out, be sure to
store it in the cartridge holder.
1-10
Using print cartridges
7
If you are installing a new print cartridge, remove it from its
packaging. Gently remove the sticker and transparent tape covering
the copper printhead.
Do not touch the
copper-coloured area!
8
Insert the print cartridge into the cartridge carrier.
1-11
Using print cartridges
9
Push back on the cartridge until it clicks into place.
Note:
If the print cartridge moves loosely in the carrier, it is not locked
into place. Repeat this step.
10
Close the front cover.
1-12
11
Choose the appropriate selection from the Change Cartridge dialog
box depending on the type of cartridge you installed. (Note: If you
select the wrong button, out-of-ink detection will not operate
properly):
• If you installed an old print cartridge, this completes the installa-
tion procedure.
Using print cartridges
12
If you installed a new print cartridge, the Sharp Colour MFP will
print a test page. Locate the line on the test page that comes closest
to forming a perfectly straight line.
In this example, Line 13 comes
closest to forming a straight line.
13
In the Align Cartridge dialog box, click the up or down arrows to
select the number of the straightest line.
14
Click OK.
Note:
If you have installed a colour cartridge, the display on the Sharp
Colour MFP will show the following alternating messages:
COL CARTRIDGE!
USE BLACK FOR RX
1-13
Using print cartridges
Aligning the Printhead
Y ou can check and adjust printhead alignment using either the panel
keys on the Sharp Colour MFP or Printer Manager on your
computer.
Checking alignment with the panel keys
1
Press these keys on the Sharp MFP:
The display will show:
ALIGN CARTRIDGE
1-14
ENTER (00-30)15
ST ART : PRINT
Press the START key.
2
Current alignment
setting (example: 15)
• The Sharp Colour MFP will begin printing a test sheet.
Using print cartridges
3
Locate the straightest line on the test sheet.
In this example, Line 13 comes
closest to forming a straight line.
4
If you need to change the alignment setting, press these keys on the
Sharp MFP:
The display will show:
ALIGN CARTRIDGE
ENTER (00-30)15
ST ART : PRINT
1-15
Using print cartridges
5
Enter the two-digit number of the straightest line on the test sheet.
(If the number is less than 10, enter a 0 before the number .)
(Example)
The display will show:
Press the STOP key to return to the time and date display .
6
Aligning the printhead from Printer Manager
1
From Printer Manager, click the Cartridge tab.
CLEAN NOZZLES
1-16
2
Click the Align Cartridge button.
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