Sharp FO-2081 User Manual

Download

MODEL

FO-2081

DIGITAL MULTIFUNCTIONAL

SYSTEM

OPERATION GUIDE

(for general information)

CONTENTS

INTRODUCTION .............................................................................................. 4

MAIN FEATURES ............................................................................................. 5

1 PREPARATIONS

PART NAMES ................................................................................................... 7

POWER ON AND OFF ................................................................................... 10

SETTING THE DATE AND TIME .................................................................... 11

2 LOADING PAPER

PAPER ............................................................................................................ 16

LOADING THE PAPER TRAY ........................................................................ 17

BYPASS FEED (including special paper) ....................................................... 19

CHANGING A TRAY'S PAPER SIZE SETTING ............................................. 21

3 MAKING COPIES

NORMAL COPYING ....................................................................................... 22

SELECTING THE TRAY ................................................................................. 25

MAKING A COPY DARKER OR LIGHTER .................................................... 26

REDUCTION/ENLARGEMENT/ZOOM .......................................................... 27

4 CONVENIENT COPY FUNCTIONS

AUTOMATIC TWO-SIDED COPYING ............................................................ 28

SORT COPY .................................................................................................. 31

COPYING MULTIPLE ORIGINALS ONTO A SINGLE SHEET OF PAPER

(2 IN 1 copy) ................................................................................................... 33

CREATING MARGINS WHEN COPYING (Margin shift) ................................ 36

ID CARD COPY .............................................................................................. 38

5 INSTALLING THE SOFTWARE

SOFTWARE ................................................................................................... 39

BEFORE INSTALLATION ............................................................................... 40

INSTALLING THE SOFTWARE ...................................................................... 41

CONFIGURING THE PRINTER DRIVER ...................................................... 53

SETTING UP BUTTON MANAGER ............................................................... 55

6 PRINTER FUNCTIONS

PRINTER/SCANNER FUNCTIONS ............................................................... 57

USING THE PRINTER MODE ....................................................................... 58

BASIC PRINTING ........................................................................................... 59

OPENING THE PRINTER DRIVER FROM THE "START" BUTTON ............. 61

PRINTER DRIVER SETTINGS ...................................................................... 62

TWO-SIDED PRINTING ................................................................................. 63

PRINTING MULTIPLE PAGES ON ONE PAGE .............................................. 65

FITTING THE PRINTED IMAGE TO THE PAPER ......................................... 66

ROTATING THE PRINT IMAGE 180 DEGREES ............................................ 67

PRINTING A WATERMARK ........................................................................... 68

PRINTING TEXT AND LINES/GRAPHICS IN BLACK ................................... 69

PRINTER UTILITY ......................................................................................... 70

USING THE PRINTER UTILITY ..................................................................... 71

ABOUT THE WEB PAGES ............................................................................. 76

ABOUT THE WEB PAGES (FOR USERS) ..................................................... 77

CONFIGURING THE PRINTER CONDITION SETTINGS ............................. 78

ABOUT THE WEB PAGES

(FOR THE ADMINISTRATOR) ....................................................................... 81

PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE

([Passwords]) .................................................................................................. 82

KEY OPERATOR PROGRAMS ...................................................................... 83

E-MAIL STATUS AND E-MAIL ALERT SETTINGS ........................................ 85

REMOVING THE SOFTWARE ....................................................................... 88

PRINTER SPECIFICATIONS ......................................................................... 88

PRINTER DRIVER SPECIFICATIONS ........................................................... 89

USING THE SCANNER MODE ...................................................................... 90

7 SCANNER AND FAX FUNCTIONS

ABOUT THE SCAN TO USB AND NETWORK SCANNER FUNCTION ........ 91

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK

SCANNER FEATURE ..................................................................................... 92

ABOUT THE WEB PAGE (FOR USERS) ....................................................... 93

ABOUT THE WEB PAGE (FOR THE ADMINISTRATOR) ............................ 112

SCANNING USING THE KEYS ON THE MACHINE ................................... 117

TRANSMISSION METHODS FOR SCAN TO E-MAIL ................................. 120

SCANNING FROM YOUR COMPUTER ...................................................... 128

8 USER SETTINGS

USER PROGRAMS ...................................................................................... 134

SELECTING A SETTING FOR A USER PROGRAM ................................... 140

9 TROUBLESHOOTING AND MAINTENANCE

DISPLAY MESSAGES .................................................................................. 142

TROUBLESHOOTING THE MACHINE ........................................................ 147

PROBLEMS DURING SETUP THE SOFTWARE ........................................ 154

MISFEED REMOVAL ................................................................................... 157

TD (TONER/DEVELOPER) CARTRIDGE REPLACEMENT ........................ 161

DRUM CARTRIDGE REPLACEMENT ......................................................... 163

CHECKING THE TOTAL COUNT AND DRUM CARTRIDGE LIFE .............. 165

CLEANING THE MACHINE ......................................................................... 166

TRANSFER CHARGER ............................................................................... 168

ABOUT SUPPLIES AND OPTIONS ............................................................. 169

OPTIONAL EQUIPMENT

250-SHEET PAPER FEED UNIT (MX-CS10) ............................................... 170

INTRODUCTION

Some model may not be available in some countries.

Conventions used in this manual and online manual

• The illustrations in this manual show the FO-2081. The appearance of your machine may be different depending on the model and options installed, however, the basic operations are the same.

• Where "FO-XXXX" appears in this manual, please substitute the name of your model for "XXXX". For the name of your model, see the operation panel on the machine.

• Illustrations of driver screens and other computer screens show the screens that appear in Windows Vista. Some of the names that appear in these illustrations may differ slightly from the screens that appear in other operating systems.

• The explanations in this manual assume that the person who will install the product and the users of the product have a working knowledge of Microsoft Windows.

• This operation guide refers to the Reversing Single Pass Feeder as the "RSPF".

• In this manual, the following icons are used to provide the user with information pertinent to the use of the machine.

Warns that injury may result if the contents of the warning are not properly followed.

Cautions that damage to the machine or one of its components may result if the contents of the caution are not properly followed.

Notes provide useful information on the specifications, functions, performance, and operation of the machine.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

MAIN FEATURES

Margin shift

Sort copy Offset function

2 IN 1 copy

High-speed laser copying

First-copy time*1 is only 8.0*2 seconds. Copying speed is 20 copies per minute. This is ideal for business use and provides a big boost to workplace productivity. *1The first-copy time is measured after the power save indicator turns off following

power on, using the document glass with the polygon rotating in the copy ready state and "LSU SETTING" set to ON in the user programs (8-1/2" x 11", paper fed from paper tray).

*2When user program 24 is set to OFF.

High-quality digital image

• High-quality copying at 600 dpi is performed.

• In addition to automatic exposure adjustment, two original modes can be selected: "TEXT" for text-only originals, and "PHOTO" for photographs. The exposure can be adjusted to five levels in each mode.

• The photo mode copying function allows clear copying of delicate halftone original images such as monochrome photos and color photos.

Enhanced copying features

• Zoom copies can be made from 25% to 400% in increments of 1%. (When the RSPF is being used, the zoom copy ratio range is 50% to 200%.)

• Continuous copying of up to 99 copies is possible.

• Sets of output can be offset from each other for easy separation (offset function).

• Sorting by sets is possible without the need for a sorter or other special device (Sort copy).

• Includes convenient features such as margin shift, 2 IN 1 copy, and automatic twosided copying.

Scan once/Print many

• The machine is equipped with a memory buffer allowing the machine to scan an original once and make up to 99 copies of the scanned image. This improves workflow, reduces operating noise from the machine and reduces wear and tear on the scanning mechanism, which provides for a higher reliability.

LCD panel displays messages

The LCD panel displays messages that show function settings and the status of the machine.

Laser printer function

• Printer function

The accompanying printer driver can be installed to enable use of the machine as a printer.

• Network printer function

A LAN connector is provided as a standard feature that allows the machine to be used as a network printer.

Color scanner function

• The accompanying scanner driver can be installed and the machine connected to a computer using a USB cable to enable use as a scanner.

Environment and people friendly design

• Preheat mode and auto power shut-off mode are provided to reduce power consumption when the machine is not in use.

• A universal design has been implemented in the product whereby the height of the operation panel and shape of the keys are designed to be usable by as many people as possible.

RSPF

Exit area

Bypass tray

Original guides

Document feeder tray

Document feeder cover

Drum cartridge

TD (Toner/Developer) cartridge

Interface

USB connector

(Device) USB

connector (Host)

LAN connector

Chapter 1

PREPARATIONS

This chapter provides basic information that you should know before using the machine.

PART NA MES

Document glass Paper output tray extension Operation panel Power switch Front cover Handles Paper tray Power cord Side cover

Fusing unit release lever Side cover open button Transfer charger Bypass tray paper guides Charger cleaner Original output tray extension Paper holder arm Paper output tray

The paper output tray has a paper holder arm. The paper holder arm presses gently on the output paper to stack it.

PREPARATIONS

111

333

444

555

666

777

888

999

101010

111111

121212

131313

141414

Operation panel

1 2

[MODE SELECT] key / Mode indicators

Press this key to select the mode. The indicator of the selected mode lights (copy, printer, scanner mode indicators).

Display

This shows messages indicating the machine status and any problems that occur, as well as user programs and function setting menus.

Numeric keys

Use these to enter the number of copies and other numerical settings. The keys can also be used to select items in function setting menus.

[CLEAR] key ( )

Use this to clear the set number of copies, as well as cancel a job that is in progress. When a setting menu appears, use this key to move back to the previous menu level.

Power save indicator

This lights up when the power save function is activated.

RSPF indicator

This lights up when an original is placed in the RSPF.

Error indicator

This lights steadily or blinks when a paper misfeed or other error occurs.

6 7 8

10 11 1312 14 15

[TRAY SELECT] key ( )

Use to select the paper tray that has the desired paper for copying.

Tray location indicator

Indicates the selected paper tray. The indicator blinks when the tray is out of paper or is not closed.

[MENU] key

Press this key to select the paper size for copying, to configure a user program or to display the total count.

[2-SIDED COPY ( )] key

Use to copy both sides of an original.

[E-SORT/SP.FUN ( )] key

Press to select the sort function, 2 IN 1 copy function, or margin shift function.

[ ] key ( ), [ ] key ( ), [OK] key

Press the [ ] key ( ) or [ ] key ( )to select an item in a function setting menu. Press the [OK] key to enter a selection.

[EXPOSURE ( )] key

Use to switch from auto exposure adjustment to text mode or photo mode.

PREPARATIONS

151515

161616

171717

READY TO COPY. 100% 8.5x11 0

Display

3 4 5

18 19

[ZOOM] key

Press to select an enlargement or reduction ratio. To select a preset ratio setting, press the [ZOOM] key and select the desired preset ratio. To select a ratio that is not preset, press the [ZOOM] key, select the preset ratio that is closest to the desired ratio, and then press the [ ] key ( )

[ ] key ( ) to increase or

or decrease the ratio in increments of 1%.

[CLEAR ALL] key ( )

This returns all functions to the default settings. When pressed in a setting menu, this returns the settings and display to the initial state.

[START] key ( ) / Ready indicator

The ready indicator lights up when copying or scanning is possible. To begin copying, press the [START]

key ( ). The [START] key ( ) is also pressed

to return to normal operation from auto power shut-off mode.

Shows the current copy ratio. Shows the selected paper size. Shows the number of copies that has

been entered with the numeric keys. A checkmark " " appears when the

exposure has been changed, or when two-sided copying, sort, 2 IN 1, or margin shift is selected.

POWER ON AND OFF

The power switch is located on the left side of the machine.

If you use the machine in a country other than the country where the machine was purchased, you will need to make sure that your local power supply is compatible with your model. If you plug the machine into an incompatible power supply, irreparable damage to the machine will result.

Power on

Turn the power switch to the "ON" position.

The ready indicator will light up and other indicators which show the initial settings of the display will also light up to indicate the ready condition. For the initial settings, see the "Initial settings" (below).

You can select copy settings and press the [START] key ( ) after the power switch is turned on. Copying will start automatically.

Only insert the power cord into a properly grounded wall socket. Do not use extension cords or power strips.

Language setting

The first time the power is turned on after shipment from the factory, a message will appear in English in the display asking you to select the language. Select the language with the [ ] key ( ) or [ ] key ( ) and then press the [OK] key. The language can also be changed in the user programs (p.137).

SETTING THE DATE AND TIME

ENTER DATE (2010-) 2011/05/02

Year

Month Day

The year can be entered from 2010.

Following to the language setting, Date and Time setting screen appears. Set the date and time by pressing the keys on the operation panel as shown below. If you enter an incorrect number, press the [CLEAR] key ( ) and re-enter the number. The time can be displayed in 12-hour or 24-hour format. "Month/Day/Year", "Day/ Month/Year" or "Year/Month/Day" can be selected for the order of display of the date.

Use the following procedure to set the date and time:

Enter the year (two digits), month (two digits), and day (two

digits) with the numeric keys and then press the [OK] key.

Enter the time (hour (two digits) and minute (two digits)) with

the numeric keys.

Enter the hour in the following range: When 12-hour format is selected: 01 to 12 When 24-hour format is selected: 00 to 23

Press the [ ] key ( ) or [ ] key ( ) to

select "AM" or "PM".

When 24-hour format is selected, do not perform this step.

Press the [OK] key.

PREPARATIONS

"1:USER PROGRAM"

Selection

"32:DATE&TIME FORMAT"

Selection

"1:TIME FORMAT"

Selection

To change the display format to 12-hour or 24-hour format, follow the steps below:

Press the [MENU] key.

Be sure that the COPY mode is selected before pressing [MENU] key.

Press the [ ] key ( ) or [ ] key ( ) until "1:USER

PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( ) until "32:DATE&TIME

FORMAT" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( ) until "1:TIME

FORMAT" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( ) to

select "1:12HOUR" or "2:24HOUR".

Press the [OK] key.

Press the [MENU] key.

"1:USER PROGRAM"

Selection

"32:DATE&TIME FORMAT"

Selection

"2:DATE FORMAT"

Selection

Press the [MENU] key to exit.

To change the order of display of the date, follow the steps below:

Press the [MENU] key.

Be sure that the COPY mode is selected before pressing [MENU] key.

Press the [ ] key ( ) or [ ] key ( ) until "1:USER

PROGRAM" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( ) until "32:DATE&TIME

FORMAT" appears, and then press the [OK] key.

PREPARATIONS

Press the [ ] key ( ) or [ ] key ( ) until "2:DATE

FORMAT" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( ) to

select the display order.

The selections are as follows: 1:MMDDYYYY 2:DDMMYYYY 3:YYYYMMDD

PREPARATIONS

The main screen of copy mode appears

READY TO COPY. 100% 8.5x11 0

When in the copy mode

This selection does not affect the order of the date that appears in "SETTING THE DATE AND TIME" in step 1 on page 11. The date in this step always appears in the format "YYYYMMDD".

Press the [OK] key.

Press the [MENU] key.

Press the [MENU] key to exit.

To change the date and time or the format after once they are set, see page 134 (USER PROGRAMS) and select program number 31 or 32 of copy mode.

Initial settings

The machine reverts to the initial settings when it is first turned on, when the [CLEAR ALL] key ( ) is pressed, or when no keys are pressed for the preset "AUTO CLEAR" time following the end of a copy job. When the machine reverts to the initial settings, all settings and functions selected to that point are canceled. The "AUTO CLEAR" can be changed in the user programs. (p.134)

Copy ratio: 100%, Exposure: Automatic Copy quantity: 0, All special copier modes: Off

Scanning unit (scan head)

When the machine is able to copy or scan (the ready indicator is on), the scanning unit is lit.

PREPARATIONS

Power off

Make sure that the machine is not in operation and then turn the power switch to the "OFF" position.

If the power switch is turned off while the machine is in operation, a misfeed may occur and the job that was in progress will be canceled. In cases where the machine will not be used for a long time, turn off the power switch and remove the power cord from the outlet.

Check the following to make sure the machine is not in operation:

• The ready indicator is lit. (Initial state)

• The power save indicator is lit. (preheat mode or auto shut-off mode)

Power save modes

The machine has two power save modes to reduce overall power consumption and thereby reduce the cost of operation. In addition, these modes conserve natural resources and help reduce environmental pollution. The two power save modes are preheat mode and auto power shut-off mode.

Preheat mode

This function automatically switches the machine to a low power consumption state if the set duration of time elapses without the machine being used when the power is on. In this mode, the power save indicator lights up. Normal operation automatically resumes when a key on the operation panel is pressed, an original is placed, a print job is received.

Auto power shut-off mode

This function automatically switches the machine to a state that consumes even less power than preheat mode if the set duration of time elapses without the machine being used when the power is on. The power save indicator lights up, the display shows a message indicating that the machine is in auto power shut-off mode. To resume normal operation, press the [START] key ( ). Normal operation also resumes automatically when a print job is received or scanning is begun from a computer. While in auto power shut-off mode, no keys (except the [START] key ( )) can be used.

The preheat activation time and the auto power shut-off time can be changed with "PREHEAT MODE" and "AUTO SHUT-OFF TIME" in the user programs. It is suggested that you set times that are appropriate for your usage of the machine. (p.134 and p.135)

Check RSPF open function

When enabled, this function may help prevent wasteful use of toner that occurs when the RSPF cover is not completely closed. If the start ( ) key is pressed when the RSPF cover is not completely closed, "CLOSE THE SPF/RSPF COVER." will appear in the display and copying may not take place. If copying does not take place, copying can be performed by pressing the start ( ) key again, however, the scan size set in "CHANGING A TRAY'S PAPER SIZE SETTING" (p.21) or "VALID COPY WIDTH" (program number 25) (p.137) will be used. If the RSPF cover is completely closed after "CLOSE THE SPF/RSPF COVER." appears, copying will take place at the normal size.

Chapter 2

LOADING PAPER

The tray location indicator will blink when there is no paper in the selected paper tray, or when the selected paper tray is not closed or is improperly closed.

PAPE R

For best results, use only SHARP recommended paper.

Paper tray type Paper type Size Weight Capacity

Paper tray Standard paper

Recycled paper

Bypass tray Standard paper

Recycled paper

Thick paper

Transparency film/Labels

Envelopes *

*1The number of sheets of paper that can be loaded varies depending on the weight of

the paper.

Do not use non-standard envelopes or envelopes that have metal clasps, plastic

snappers, strings, windows, linings, self-adhesive strips, patches or synthetic materials. Do not use envelopes that are filled with air or envelopes that have labels or stamps attached. These will damage the machine.

When using paper heavier than 28lbs. (104 g/m2), use paper that is 8-1/2" x 11" or

smaller.

5-1/2" x 8-1/2" (Invoice) 8-1/2" x 11" (Letter) 8-1/2" x 13" (Foolscap) 8-1/2" x 14" (Legal)

3-1/2" x 5-1/2" to 8-1/2" x 14"

Monarch (3-7/8" x 7-1/2") Commercial 9 (3-7/8" x 8-7/8") Commercial 10 (4-1/8" x 9-1/2")

15 lbs. to 21 lbs.

to 80 g/m2)

(56 g/m

15 lbs. to 21 lbs.

to 80 g/m2)

(56 g/m

28 lbs. to 34.5 lbs. (106 g/m2 to 128 g/m2)*

250 sheets * (The paper should not exceed the line on the tray)

50 sheets *

Load one

sheet at a time in the bypass tray.

LOADING PAPER

Special papers

Follow these guidelines when using special papers.

● Use SHARP recommended transparency film and label sheets. Using other than SHARP recommended paper may result in misfeeds or smudges on the output. If other than SHARP recommended media must be used, feed each sheet one at a time using the bypass tray (do not attempt continuous copying or printing).

● There are many varieties of special paper available on the market, and some cannot be used with this machine. Before using special paper, contact a SHARP service center.

● Before using other than SHARP recommended paper, make a test copy to see if the paper is suitable.

LOADING THE PAPER TRAY

Make sure that the paper is not torn, is free of dust, and has no wrinkles or curled edges.

Raise the handle of the paper tray

and pull the paper tray out until it stops.

Remove the pressure plate lock. Rotate the pressure plate lock

in the direction of the arrow to remove it while pressing down on the pressure plate of the paper tray.

LOADING PAPER

Pressure plate lock

Store the pressure plate lock which has been removed in step

2. To store the pressure plate lock, rotate the lock to secure it as shown below.

Fan the paper and insert it into the tray. Make sure that the

edges go under the corner hooks.

• Do not load paper above the maximum height line ( ). Exceeding the line will cause a paper misfeed.

• If the paper is not fanned, double-feeds or misfeeds may occur.

• Make sure the stack of paper is straight before loading it. When adding paper, take the remaining paper out and combine it into a single stack with the new paper.

• Make sure that all the paper in the stack is the same size and type.

• When loading paper, ensure that there is no space between the paper and the guide, and make sure that the guide is not set too narrow and causes the paper to bend. Incorrect loading will cause the paper to skew or misfeed.

Gently push the paper tray back into the machine.

• If you loaded a different size of paper than was loaded previously in the tray, go to "CHANGING A TRAY'S PAPER SIZE SETTING" (p.21)

• When not using the machine for an extended period, remove all paper from the paper tray and store it in a dry place. If paper is left in the machine for an extended period, the paper will absorb moisture from the air, resulting in paper jams.

BYPASS FEED (including special paper)

Available

Not

Available

The bypass tray can be used to feed standard paper, transparency film, labels, envelopes, and other special purpose paper.

Important points when inserting paper in the bypass tray

Up to 50 sheets of standard copy paper can be inserted in the bypass tray. (Capacity will vary depending on the type of paper loaded.) Be sure to place envelopes horizontally as shown in the following diagram.

• When loading envelopes, make sure that they are straight and flat and do not have loosely glued construction flaps (not the closure flap).

• Special papers except SHARP recommended transparency film, labels, and envelopes must be fed one sheet at a time through the bypass tray.

• When adding paper, first remove any paper remaining in the tray, combine it with the paper to be added and then reload as a single stack. The paper to be added must be the same size and type as the paper already in the tray.

• Do not use paper that is smaller than the original. This may cause smudges or unclean images.

• Do not use paper that has already been printed on by a laser printer or plain paper fax machine. This may cause smudges or unclean images.

Envelopes

Do not use the following envelopes, as misfeeds will occur.

• Envelopes with metal tabs, clasps, strings, holes, or windows.

• Envelopes with rough fibers, carbon paper, or glossy surfaces.

• Envelopes with two or more flaps.

• Envelopes with tape, film, or paper attached to the flap.

• Envelopes with a fold in the flap.

• Envelopes with glue on the flap to be moistened for sealing.

• Envelopes with labels or stamps.

• Envelopes that are slightly inflated with air.

• Envelopes with glue protruding from the seal area.

• Envelopes with part of the seal area peeled off.

• Be sure to select com9, com10 or Monarch in the paper size setting of the printer driver. (For detailed information on the printer driver, refer to the online manual.)

LOADING PAPER

Print face

Loading paper in the bypass tray

• Paper must be fed narrow side first into the feed slot.

• Special papers such as transparency film, labels, and envelopes must be fed one sheet at a time through the bypass tray.

• When copying onto transparency film, remove each copy promptly. Do not let copies stack up.

Open the bypass tray and extend the tray.

To close the bypass tray, perform step 1 and then step 2 in the illustration and push the round projections at the right of the tray until they click.

Set the bypass tray paper guides to the paper width. Insert the

paper (print face down) all the way into the bypass tray.

Press the [TRAY SELECT] key ( ) to select the bypass tray.

Note for loading thick paper

Copying on thick paper requires higher fusing temperature setting. Set the user program 29 to "2 (HEAVY PAPER)" when using thick paper. (See page 137.)

CHANGING A TRAY'S PAPER SIZE SETTING

PAPER SIZE 1:TRAY1

TRAY1 1:8.5x11

Left guide

Front guide

Follow these steps to change a tray's paper size setting.

• The paper size setting cannot be changed when the machine has stopped temporarily due to running out of paper or a misfeed.

• During printing (even in copy mode), the paper size setting cannot be changed.

Press the [MENU] key.

Press the [ ] key ( ) or [ ] key ( ) until "PAPER SIZE" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( ) to

select the tray, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( ) to

select the paper size, and then press the [OK] key.

The paper size changes as follows each time the [ ] key ( ) or [ ] key ( ) is pressed: "8.5 x 14"→"8.5 x 13"→"8.5 x 11"→"5.5 x 8.5"→ "A4"→"B5"→"A5".

When you have finished configuring the tray's paper size setting, press the [MENU] key.

Squeeze the lock lever of the front guide and slide the front

guide to match the width of the paper, and move the left guide to the appropriate slot as marked on the tray.

• The front guide is a slide-type guide. Grasp the locking knob on the guide and slide the guide to the indicator line of the paper to be loaded.

• The left guide is an insert-type guide. Remove it and then insert it at the indicator line of the paper to be loaded.

mark

Original scale

Chapter 3

MAKING COPIES

This chapter explains basic copying functions.

NORMAL COPYING

Using the document glass

• The document glass can scan up to an 8-1/2" x 14 original.

• When a copy is made, the edges will not be copied (image loss).

Open the RSPF, and place the original face down on the

document glass. [How to place the original]

Align the original with the original scale and the centering ( ) mark.

Copying books or originals with folds or creases

Press down on the RSPF while copying as shown. If the RSPF is not completely closed, shadows may appear on the copy or it may be fuzzy. Straight originals with folds or creases well before placing.

Gently close the RSPF.

Select the number of copies and other copy settings, and then

press the [START] key ( ).

• To stop copying in the middle of a run, press the [CLEAR] key ( ).

• For the copy settings, see pages

through 37.

Using the RSPF

Original face up

MAKING COPIES

• Originals that are 5-1/2" x 8-1/2" to 8-1/2" x 14" and 14 lbs. to 24 lbs.

• Straighten curled originals before placing them in the document

• Place originals horizontally.

• Before placing originals in the document feeder tray, be sure to

• When a copy is made, the edges will not be copied (

• When using the margin shift function, check the position of the

Make sure that an original has not been left on the document

(56 g/m placed at once.

feeder tray. Curled originals may cause misfeeds.

remove any staples or paper clips from them.

margins carefully. (p.36)

to 90 g/m2) can be used. A maximum of 50 pages can be

image loss).

glass.

Adjust the original guides to the size

of the originals.

Set the original(s) face up in the

document feeder tray.

The RSPF indicator on the operation panel will light up. If this indicator does not light up, the originals are not properly set or the RSPF is not properly closed.

Select the number of copies and other copy settings, and then

press the [START] key ( ).

• The default output mode for copying from the RSPF is sort mode (P.31), and a checkmark " " will automatically appear in the display (P.9). If "SORT AUTO SELECT" is disabled in the user programs, the default output mode will be non-sort mode. (P.137)

• To stop copying in the middle of a run, press the [CLEAR] key ( ).

• For the copy settings, see pages

through 37.

MAKING COPIES

The paper output tray can hold a maximum of 200 pages. If more than 200 pages are allowed to accumulate, a paper jam may occur.

Originals that cannot be used in the RSPF

The following originals cannot be used. These may cause misfeeds or smudging and unclear images.

• Transparencies, tracing paper, other transparent or translucent paper, and photographs.

• Carbon paper, thermal paper.

• Originals that are creased, folded, or torn.

• Glued originals, cut-out originals.

• Originals with binder holes.

• Originals printed using an ink ribbon (thermal transfer printing), originals on thermal transfer paper.

Original output tray extension

When placing an original of 8-1/2" x 14" paper size maximum, pull out the original output tray extension.

Capacity of paper output tray

Paper output tray extension

When copying onto paper larger than 8-1/2" x 14" size, pull out the paper output tray extension.

Paper holder arm

The paper output tray has a paper holder arm. The paper holder arm presses gently on the output paper to stack it (p.7).

After removing paper, if you need to return the paper to the paper output tray, lift up the paper holder arm and place the paper under the arm.

MAKING COPIES

Setting the number of copies

Press the numeric keys to set the number of copies.

PY. 5 55

The set number of copies appears in the display. A maximum of 99 copies can be set. If you wish to make only a single copy, copying is possible with the display showing "0".

If you enter the wrong number, press the [CLEAR] key ( ) and enter the correct number.

SELECTING THE TRAY

Press the [TRAY SELECT] key ( ).

Each time, you press the [TRAY SELECT] key ( ), the location indicated by the tray location indicator changes in the following order : paper tray→bypass tray.

READY TO COPY. 100% EXTRA

The tray location indicator will blink when there is no paper in the paper tray, or when the tray is not closed or is improperly closed.

MAKING A COPY DARKER OR LIGHTER

Normal originals

Colored text or text written in pencil

Dark originals like newspapers

| | | | |

Automatic exposure adjustment is initially enabled. This function automatically adjusts the copy image according to the original being copied. If you wish to select the exposure level yourself, follow the steps below. (Select from two original types and five exposure levels for each original type.) The exposure level used in automatic exposure adjustment can also be changed with "AE LEVEL ADJUST" in the user programs (p.136).

Original types

● AUTO ...... Automatic exposure adjustment is enabled and the exposure is

automatically adjusted according to the original being copied. The exposure is lowered for colored areas and background shadows.

● TEXT ....... The exposure is raised for light areas and lowered for dark

● PHOTO ...Halftones in the photo are reproduced with greater clarity.

backgrounds to make text easier to read.

Check the original and place the original(s).

Press the [EXPOSURE ()] key to select the original type.

The original image type changes as follows each time the [EXPOSURE ()] key is pressed: "AUTO" ( ) → "TEXT"( ) → "PHOTO"( ).

To return to auto exposure adjustment, press the [EXPOSURE

] key until "AUTO" ( ) appears.

()

If needed, adjust the exposure level for TEXT ( ) or PHOTO ( ).

For a darker image, press the [ ] key ( ). For a lighter image, press the [ ] key ( ).

Press the [OK] key.

Select the number of copies and any other copy settings, and then press the [START] key ( ).

Exposure value guidelines (When in "TEXT"( ) setting)

REDUCTION/ENLARGEMENT/ZOOM

COPY RATIO

- 100% +

8.5x14 TO 8.5x11

- 78% +

ZOOM

- 99% +

Copies can be reduced down to 25% or enlarged up to 400%. (When the RSPF is being used, the zoom copy ratio range is 50% to 200%.) The [ZOOM] key can be pressed to quickly select a ratio from among eight preset ratios. In addition, the [ ] key ( ) and [ ] key ( ) can be pressed to select the ratio in increments of 1%.

Check the original and paper size, and place the original(s).

Press the [ZOOM] key.

Press the [ZOOM] key and/or [ ] key ( ) or [ ] key ( ) to

select the desired copy ratio and then press the [OK] key.

Selecting a preset ratio

The preset ratios change as follows each time the [ZOOM] key is pressed: "100%" → "78%" → "64%" → "50%" → "25%" → "400%" → "200%" → "129%".

Fine adjustment of the ratio

The ratio can be adjusted from 25% to 400% in increments of 1%. Use the [ ] key ( ) or the [ ] key ( ) for fine adjustment.

• To return the ratio to 100%, press the [ZOOM] key until 100% appears.

• Press the [ZOOM] key to set the approximate ratio, then press the [ ] key ( ) or [ ] key ( ).

• To decrease or increase the zoom ratio rapidly, hold down the [ ] key ( ) or [ ] key ( ). The ratio will stop changing at each of the preset ratios. To continue changing the ratio, release the key and then hold it down again.

Select the number of copies and any other copy settings, and

then press the [START] key ( ).

The copy will be delivered to the paper output tray.

Chapter 4

A B

CONVENIENT COPY

FUNCTIONS

AUTOMATIC TWO-SIDED COPYING

Two originals can be automatically copied onto both sides of a single sheet of paper. When the RSPF is used, two-sided copies of two-sided originals can easily be made.

Original → Paper Usable paper

One-sided original → Two sides

Document

glass

One-sided original → Two sides

RSPF

When performing automatic two-sided copying of one-sided originals, the orientation of the copied image can be selected according to the binding position of the paper.

Two-sided original → Two sides

Two-sided original → One side

5-1/2" x 8-1/2", 8-1/2" x 11", 8-1/2" x 13", 8-1/2" x 14"

• The bypass tray cannot be used.

5-1/2" x 8-1/2", 8-1/2" x 11", 8-1/2" x 13", 8-1/2" x 14"

• Special paper cannot be used.

• The bypass tray can only be used when making one-sided copies from twosided originals.

SHORT EDGE: Select when binding the paper at the short edge.

(Paper orientation: Landscape) (Paper orientation: Portrait)

LONG EDGE: Select when binding the paper at the long edge.

(Paper orientation: Landscape) (Paper orientation: Portrait)

Using the document glass

2-SIDED COPY 1 TO 2

BINDING EDGE LONG EDGE

The first original

The second original

Place the original that you wish to copy onto the front side of

the paper on the document glass and close the RSPF.

Press the [2-SIDED COPY ()] key until

"1 TO 2" appears, and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( ) to

select the binding edge and then press the [OK] key.

Select "LONG EDGE" or "SHORT EDGE". The "LONG EDGE" and "SHORT EDGE" are shown in the illustration on the preceding page.

Select the number of copies and any other settings, and then

press the [START] key ( ).

"[START] : NEXT SCAN [#] : START PRINT" appears and the original is scanned into memory. To immediately print the scanned image, press the [ ] key.

CONVENIENT COPY FUNCTIONS

Replace the original with the next

original and close the RSPF, and then press the [START] key ( ).

Repeat step 5 until all originals have been scanned. Copies will be output each time two originals have been scanned. When the number of original pages is odd

and "[START] : NEXT SCAN [#] : START PRINT" appears, press the [ ] key after all pages have been scanned.

• If you need to clear the data scanned into memory, press the [CLEAR] key ( ). When the [CLEAR] key ( ) is pressed, the number of copies setting is also cleared.

• To cancel automatic two-sided copying, press the [CLEAR ALL] key ( ) or press the [2-SIDED COPY ( )] key, select the "1 TO 1", and then press the [OK] key.

• If the special function sort mode was selected in step 4, copying will not begin until the [ ] key is pressed.

CONVENIENT COPY FUNCTIONS

2-SIDED COPY 2 TO 1

ORIG. SIZE ENTER

5.5x8.5

Using the RSPF

Place the original(s) in the RSPF. (p.23)

If you place an odd number of originals for one-sided to two-sided copying, the last page will be one-sided.

Press the [2-SIDED COPY ()] key and

select the two-sided copy mode that you wish to use.

The mode changes as follows each time you press the [2-SIDED COPY 2", "2 TO 2", "2 TO 1"

• "1 TO 2": Two-sided copies from one-sided originals

• "2 TO 2":Two-sided copies from two-sided originals

• "2 TO 1": One-sided copies from two-sided originals

Press the [OK] key.

If you selected "1 TO 2" in step 2, select "LONG EDGE" or "SHORT EDGE" and press the [OK] key. LONG EDGE and SHORT EDGE are shown in the illustration on page 28.

If you selected "2 TO 2" or "2 TO 1", press

the [ ] key ( ) or [ ] key ( ) to select the original size and then press the [OK] key.

The following original sizes can be selected: "8.5 x 14", "8.5 x 13", "8.5 x 11", "5.5 x 8.5", "A4", "B5", "A5"

()] key: "1 TO 1", "1 TO

Select the number of copies and any other copy settings, and

press the [START] key ( ).

The copy will be delivered to the paper output tray.

To cancel automatic two-sided copying, press the [CLEAR ALL] key ( ) or press the [2-SIDED COPY ()] key, select the "1 TO 1", and then press the [OK] key.

SORT COPY

Sort copy

SPECIAL FUNCTION SORT

SORT ON OFF

Copies of multiple original pages can sorted into sets.

The number of pages that can be scanned varies depending on the original type (photo, text, etc.) and the amount of memory allocated to the printer. The amount of memory allocated to the printer can be changed with "MEM. FOR PRINTER" in the user programs. (p.136)

Using the document glass

Place the first original. (p.22)

Press the [E-SORT/SP.FUN ( )] key

until "SORT" appears and then press the [OK] key.

Press the [ ] key ( ) to move " " to

the "ON" position and then press the [OK] key.

Select the number of copies and any other settings, and then press the [START] key ( ).

"[START] : NEXT SCAN [#] : START PRINT" appears and the original is scanned into memory.

Replace the original with the next original, and then press the [START] key ( ).

Repeat step 5 until all originals have been scanned into memory.

To clear the data in memory, press the [CLEAR] key ( ). When the [CLEAR] key ( ) is pressed, the number of copies setting is also cleared.

When all originals have been scanned, press the [ ] key.

The copies are delivered to the paper output tray.

• To cancel the sort copy job, press the [CLEAR] key ( ).

• To cancel sort copy mode, press the [CLEAR ALL] key ( ).

CONVENIENT COPY FUNCTIONS

SPECIAL FUNCTION SORT

SORT ON OFF

Offset function When offset function is disabled

Using the RSPF

Place the originals. (p.23)

• If "SORT AUTO SELCT" is enabled in the user programs, the default output mode for copying from the RSPF is sort mode (p.135). In this case go directly to step 4. A checkmark

• If "SORT AUTO SELECT" is disabled, the default output mode will be non-sort mode. Follow the steps below to select sort mode.

Press the [E-SORT/SP.FUN ( )] key

until "SORT" appears and then press the [OK] key.

Press the [ ] key ( ) to move " " to

the "ON" position and then the [OK] key.

Select the number of copies and any other settings, and then

press the [START] key ( ).

The copies are delivered to the paper output tray.

will automatically appear in the display (p.9).

• To cancel the sort copy job, press the [CLEAR] key ( ).

• To cancel sort copy mode, press the [CLEAR ALL] key ( ).

If the memory becomes full

• If the memory becomes full while scanning the originals, "MEMORY FULL, PRESS START TO RESUME" will appear in the display, and the machine will stop copying.

• To copy the originals that have been scanned up to that point, press the [START] key ( ).

• To clear the data that has been scanned into memory, press the [CLEAR ALL] key ( ) or the [CLEAR] key ( ).

Offset function during sort copy

The offset function shifts the position of each set of copies in the paper output tray for easy separation. The offset function can be changed with "OFFSET FUNCTION" in the user programs. (p.135)

COPYING MULTIPLE ORIGINALS ONTO A SINGLE

Pattern 2

Pattern 1

SPECIAL FUNCTION 2IN1

2IN1 ON OFF

SHEET OF PAPER

Multiple originals can be copied onto a single sheet of paper in a selected layout pattern. This function is convenient for compiling multi-page reference materials into a compact format, or for providing an overview of all pages of a document on a single page.

• An appropriate ratio setting will be automatically selected based on the size of the originals, the size of the paper. When using the document glass, reduction is possible to 25%. When using the RSPF, reduction is possible to 50%. Certain combinations of original size and paper size.

• 2 IN 1 copying cannot be used in combination with the margin shift copying.

• The 2 IN 1 layout pattern can be changed with "LAYOUT IN 2IN1" in the user programs (p.135).

• The bypass tray cannot be used for 2 IN 1 copying.

Using the document glass

(2 IN 1 copy)

Place the first original. (p.22)

Press the [E-SORT/SP.FUN ()] key

until "2IN1" appears and then press the [OK] key.

Press the [ ] key ( ) to move " " to

the "ON" position and then press the [OK] key.

CONVENIENT COPY FUNCTIONS

ORIG. SIZE ENTER

5.5x8.5

Press the [ ] key ( ) or [ ] key ( ) to

select the original size and then press the [OK] key.

The following original sizes can be selected: "8.5 x 14", "8.5 x 13", "8.5 x 11", "5.5 x 8.5", "A4", "B5", "A5"

Set the number of copies and any other settings, and then

press the [START] key ( ).

"[START] : NEXT SCAN [#] : START PRINT" appears and the original is scanned into memory. To immediately print the scanned image, press the [ ] key.

Replace the original with the next original, and then press the

[START] key ( ).

Repeat step 6 until all originals have been scanned. Copies will be output each time two originals have been scanned. When the number of original pages is odd and "[START] : NEXT SCAN [#] : START PRINT" appears, press the [ ] key after all pages have been scanned.

• To clear the data in memory, press the [CLEAR] key ( ). When the [CLEAR] key ( ) is pressed, the number of copies setting is also cleared.

• To cancel 2 IN 1 copying, press the [CLEAR] key ( ).

• To cancel 2 IN 1 copy mode, press the [CLEAR ALL] key ( ).

Using the RSPF

2IN1 ON OFF

ORIG. SIZE ENTER

5.5x8.5

Place the originals. (p.23)

Press the [E-SORT/SP.FUN ()] key until

"2IN1" appears and then press the [OK] key.

Press the [ ] key ( ) to move " " to

the "ON" position and then press the [OK] key.

Press the [ ] key ( ) or [ ] key ( ) to

select the original size and then press the [OK] key.

The following original sizes can be selected: "8.5 x 14", "8.5 x 13", "8.5 x 11", "5.5 x 8.5", "A4", "B5", "A5"

CONVENIENT COPY FUNCTIONS

SPECIAL FUNCTION 2IN1

Select the number of copies and other settings, and press the [START] key ( ).

The copy is delivered to the paper output tray.

• To cancel 2 IN 1 copying, press the [CLEAR] key ( ).

• To cancel 2 IN 1 copy mode, press the [CLEAR ALL] key ( ).

CREATING MARGINS WHEN COPYING

LONG EDGESHORT EDGE

RSPF

Document glass

Margin

Original

Copy

SPECIAL FUNCTION MARGIN SHIFT

The margin shift function is used to automatically shift the text or image or the copy paper approximately 10 mm. As shown below, LONG EDGE or SHORT EDGE can be selected.

• This feature cannot be used with the 2 IN 1 feature.

• The margin width can be changed with "MARGIN WIDTH" in the user programs. (p.136)

• Note that a margin is created by shifting the image, and thus if the image is shifted too far, the edge of the image may be cut off.

(Margin shift)

Place the original(s).

Press the [E-SORT/SP.FUN ( )] key until "MARGIN SHIFT" appears and then press the [OK] key.

CONVENIENT COPY FUNCTIONS

MARGIN SHIFT LONG EDGE

Press the [ ] key ( ) to move " " to

the "ON" position and then press the [OK]

MARGIN SHIFT ON OFF

key.

Press the [ ] key ( ) or [ ] key ( ) to

select the margin position and then press the [OK] key.

Select "LONG EDGE" or "SHORT EDGE". For the margin position, see the previous page.

Select the number of copies and other settings, and then press

the [START] key ( ).

The copy is delivered to the paper output tray.

• To cancel margin shift copying, press the [CLEAR] key ( ).

• To cancel margin shift, press the [CLEAR ALL] key ( ).

ID CARD COPY

Originals Copies

Front

Back

ID CARD mark

You can copy the front and reverse sides of ID card onto a page through this function. The ID card print image is shown as follows.

• ID card copy feature cannot be used in combination with two-sided copy and sort functions.

• The following paper sizes can be used: 8.5"x5.5"R, 8.5"x11",

8.5"x14", A5R, A4, B5 and 16K. (8.5"x5.5"R and A5R can only be used in bypass tray.)

• The image may cut off even if using standard paper size.

• In ID card copy mode, scan area and scan number (1 page) cannot be changed. Scan area is: X: 2-1/8" + 1/4" (54 + 5 mm) (margin), Y: 3-3/8" + 3/8" (86 + 10 mm) (top margin 1/4" (5 mm) and bottom

margin 1/4" (5 mm)).

• Only making a single copy is available (Number of copies cannot be set.).

Press the [E-SORT.SP.FUNC] key until "ID CARD COPY"

appears and the press the [OK] key.

Press the [ ] key ( ) to move " " to the "ON" position and

then press the [OK] key.

Place the ID card on the document glass,

align with the ID card mark, and press the [START] ( ) key. When scan is finished, [START] ( ) key indicator will blink and one side of the ID card is scanned into memory. (In this case, print will start if pressing READ-END (#) key.)

Turn and replace the ID card on the document glass, and press

the [START] ( ) key. When scan is finished, copy will begin.

To cancel ID card copy, press the [CLEAR] ( ) key and make sure the [START] ( ) key indicator is off.

Chapter 5

INSTALLING THE SOFTWARE

This chapter explains how to install and configure the software that is required for the printer and scanner functions of the machine. The procedure for viewing the Online Manual is also explained.

• The screen images in this manual are mainly for Windows XP. With other versions of Windows, some screen images may be different from those in this manual.

• Where "FO-XXXX" appears in this manual, please substitute the name of your model for "XXXX". For the name of your model, see the operation panel on the machine.

• This manual refers to the CD-ROM that accompanied the machine simply as "CD-ROM".

SOFTWARE

The CD-ROM that accompanies the machine contains the following software:

MFP driver

Printer driver

The printer driver enables you to use the printer function of the machine.

Scanner driver*

The scanner driver allows you to use the scanning function of the machine with TWAIN-compliant and WIA-compliant applications.

Printer Status Monitor

"Printer Status Monitor" allows the user to check on the computer screen whether or not the machine is able to print. It provides information on error states such as paper misfeeds and shows the configuration of the machine (number of trays, etc.) by means of illustrations. Available paper sizes are also indicated.

Button Manager*

Button Manager allows you to use the scanner menus on the machine to scan a document.

Sharpdesk/Network Scanner Tool

Sharpdesk is an integrated software environment that makes it easy to manage documents and image files, and launch applications. Network Scanner Tool is a utility that helps you use Scan to Desktop. Those are contained in the separate Sharpdesk CD-ROM.

PC-Fax driver

This enables you to send a fax from your computer to a fax machine via the machine.

* The scanning feature can only be used with computers that are connected to the

machine by a USB cable. If you are connected to the machine by a LAN connection only the printer function can be used.

BEFORE INSTALLATION

Hardware and software requirements

Check the following hardware and software requirements in order to install the software.

Computer type IBM PC/AT or compatible computer equipped with a

USB2.0*

2 *3 *4

Operating system*

Display 1024 x 768 dots resolution and 16-bit color or higher is

Hard disk free space 150 MB or more Other hardware

requirements

*1Compatible with Windows 2000 Professional, Windows XP Professional/Home Edition,

Windows Vista or Windows 7 preinstalled model standardly equipped with a USB port.

Printing is not available in MS-DOS mode.

The machine does not support printing from a Macintosh environment.

Administrator's rights are required to install the software using the installer.

Windows 2000 Professional, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7

recommended.

An environment on which any of the operating systems listed above can fully operate

Installation environment and usable software

The following table shows the drivers and software that can be installed for each version of Windows and interface connection method.

Windows

MFP Printer Driver

MFP Scanner Driver

Button Manager

Sharpdesk

Status Monitor

Cable

USB Yes Yes Yes Yes LAN Yes Yes Yes Yes Yes Yes USB Yes Yes Yes Yes LAN N.A. N.A. N.A. N.A. N.A. N.A. USB Yes Yes Yes Yes LAN USB LAN USB LAN Yes Yes Yes Yes Yes Yes

2000

N.A. N.A. N.A. N.A. N.A. N.A. N . A . Ye s Ye s Ye s N.A. N.A. N . A . Ye s Ye s Ye s N.A. N.A. N.A. N.A. N.A. N.A. N.A. N.A.

or 10Base-T/100Base-TX LAN interface

Operating System

XP Vista 7

Server

2003

N.A. N.A.

Server

2008

INSTALLING THE SOFTWARE

• If you need to use a different connection method after installing the software using a USB or network connection, you must first uninstall the software and then install it using the new connection method.

• In the following explanations it is assumed that the mouse is configured for right hand operation.

• The scanner feature only works when using a USB cable.

• If an error message appears, follow the instructions on the screen to solve the problem. After the problem is solved, the installation procedure will continue. Depending on the problem, you may have to click the "Cancel" button to exit the installer. In this case, reinstall the software from the beginning after solving the problem.

• The PC-Fax driver uses the printer driver port. Before installing the PC-Fax driver, be sure to install the MFP driver (printer/scanner).

Using the machine with a USB connection

The USB cable must not be connected to the machine. Make

sure that the cable is not connected before proceeding.

If the cable is connected, a Plug and Play window will appear. If this happens, click the "Cancel" button to close the window and disconnect the cable.

The cable will be connected in step 13.

Insert the CD-ROM into your computer's CD-ROM drive.

Click the "start" button, click "My Computer" ( ), and then

double-click the CD-ROM icon ( ).

• On Windows Vista/7, click the "Start" button, click "Computer", and then double-click the CD-ROM icon.

• On Windows 2000, double-click "My Computer", and then double-click the CD-ROM icon.

Double-click the "setup" icon ( ).

On Windows Vista/7, if a message screen appears asking you for confirmation, click "Allow".

The "SOFTWARE LICENSE" window will appear. Make sure

that you understand the contents of the software license, and then click the "Yes" button.

You can show the "SOFTWARE LICENSE" in a different language by selecting the desired language from the language menu. To install the software in the selected language, continue the installation with that language selected.

INSTALLING THE SOFTWARE

Read the "Readme First" in the "Welcome" window and then

click the "Next" button.

To install all of the software, click

the "Standard" button of "Connected to this computer" and go to step 12.

To install particular packages, click the "Custom" button and go to next step.

Click the "MFP Driver" button.

Click the "Display Readme" button to show information on packages that are selected.

The files required for installation of the MFP driver are copied.

Follow the on-screen instructions.

When "The installation of the SHARP software is complete." appears, click the "OK" button.

• If you are using Windows Vista or 7 and a security warning window appears, be sure to click "Install this driver software anyway".

• If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes".

INSTALLING THE SOFTWARE

You will return to the window of step 8. If you wish to install

Button Manager, click the "Button Manager" button.

If you do not wish to install Button Manager, click the "Close" button and go to step 12.

After the installation, a message prompting you to restart your computer may appear. In this case, click the "Yes" button to restart your computer.

If you wish to install the PC-Fax driver, click the "PC-Fax

Driver" button in step 8.

In the port selection screen that appears when the PC-Fax driver is being installed, select the same port as the MFP driver that is already installed.

When installing is finished, click the "Close" button.

• If you are using Windows Vista or 7 and a security warning window appears, be sure to click "Install this driver software anyway".

• If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes".

A message will appear instructing you to connect the machine to your computer. Click the "OK" button.

After the installation, a message prompting you to restart your computer may appear. In this case, click the "Yes" button to restart your computer.

Make sure that the power of the machine is turned on, and then

connect the USB cable (p.44).

Windows will detect the machine and a Plug and Play screen will appear.

Follow the instructions in the plug and play window to install

the driver.

Follow the on-screen instructions.

• If you are using Windows Vista or 7 and a security warning window appears, be sure to click "Install this driver software anyway".

• If you are running Windows 2000/XP and a warning message appears regarding the Windows logo test or digital signature, be sure to click "Continue Anyway" or "Yes".

This completes the installation of the software.

If you installed Button Manager, set up Button Manager as explained in "SETTING UP BUTTON MANAGER" (p.55).

INSTALLING THE SOFTWARE

Connecting a USB cable

Follow the procedure below to connect the machine to your computer. A USB cable for connecting the machine to your computer is not included with the machine. Please purchase the appropriate cable for your computer.

• USB is available with a PC/AT compatible computer that was originally equipped with USB and had Windows 2000 Professional, Windows XP, Windows Vista or Windows 7 preinstalled.

• Do not connect the USB cable before installing the printer driver. The USB cable should be connected during installation of the printer driver.

• If the machine will be connected using a USB 2.0 port of your computer, please purchase a USB cable that supports USB 2.0.

• Use the machine's "HI-SPEED" mode only when using a computer that is running Windows 2000/XP/Vista or 7.

• Even when the Microsoft USB 2.0 driver is used, it may not be possible to obtain full USB 2.0 speed if a PC card supporting USB 2.0 is used. To obtain the latest driver (which may enable a higher speed), contact the manufacturer of your PC card.

• Connection is also possible using a USB 1.1 port on your computer. However, the specifications will be USB 1.1 specifications (FullSpeed).

Insert the cable into the USB

connector on the machine.

Insert the other end of the cable into your computer's USB port.

INSTALLING THE SOFTWARE

Using the machine as a network printer

Interface cables for connecting the machine to your computer are not included with the machine. Please purchase the appropriate cable for your computer.

Insert the LAN cable into the LAN

connector on the machine.

Use a network cable that is shielded.

Turn on the machine.

Insert the "Software CD-ROM" into your computer's CD-ROM

drive.

Click the "start" button, click "My Computer" ( ), and then

double-click the CD-ROM icon ( ).

• In Windows Vista/7, click the "Start" button, click "Computer", and then double-click the "CD-ROM" icon.

• In Windows 2000, double-click "My Computer" and then double-click the CD-ROM icon.

Double-click the "setup" icon ( ).

In Windows Vista/7, if a message screen appears asking you for confirmation, click "Allow".

The "SOFTWARE LICENSE" window will appear. Make sure

that you understand the contents of the license agreement, and then click the "Yes" button.

Read the message in the "Welcome" window and then click the

"Next" button.

INSTALLING THE SOFTWARE

Click the "Standard" button of the

"Connect via the network" menu.

Printers connected to the network

are detected. Select the machine and click the "Next" button.

If the machine is not found, make sure that the machine is powered on and connected to your computer and then search again. If the machine is still not found, use the custom installation procedure to directly specify the IP address.

A confirmation window appears. Check the contents and then

click the "Next" button.

Select whether or not you wish the printer to be your default

printer and click the "Next" button.

If you are installing multiple printer drivers, select the printer that you wish to use as your default printer. If you do not wish to set either printer driver as the default printer, select "No".

If you clicked the "Custom installation" button in step 7, the following windows will appear.

• Printer name window If you wish to change the printer name, enter the desired name and click the "Next" button.

• Window confirming installation of the display fonts To install the display fonts for the PCL printer driver, select "Yes" and click the "Next" button.

INSTALLING THE SOFTWARE

Follow the on-screen instructions.

Read the message in the window that appears and click the "Next" button. Installation begins.

• If you are using Windows 2000/XP/Server 2003 If a warning message regarding the Windows logo test or digital signature appears, be sure to click the "Continue Anyway" or "Yes" button.

• If you are using Windows Vista/7/Server 2008 If a security warning window appears, be sure to click "Install this driver software anyway".

When the installation completed screen appears, click the "OK"

button.

Click the "Close" button.

After the installation, a message prompting you to restart your computer may appear. In this case, click the "Yes" button to restart your computer.

This completes the installation of the software.

• After installation, see "CONFIGURING THE PRINTER DRIVER" (p.53) to check the printer driver settings.

• To install the Printer Status Monitor, see "Installing the printer status monitor" (p.51).

INSTALLING THE SOFTWARE

Sharing the printer using windows networking

If the machine will be used as a shared printer on a network, follow these steps to install the printer driver in the client computer.

To configure the appropriate settings in the print server, see the operation guide or help file of your operating system. "Print server" as explained here, is a computer that is directly connected to the machine, and a "Client" is any other computer that is connected to the same network.

Insert the "Software CD-ROM" into your computer's CD-ROM

drive.

Click the "start" button, click "My Computer" ( ), and then

double-click the CD-ROM icon ( ).

• In Windows Vista/7, click the "Start" button, click "Computer", and then double-click the "CD-ROM" icon.

• In Windows 2000, double-click "My Computer" and then double-click the CD-ROM icon.

Double-click the "setup" icon ( ).

In Windows Vista/7, if a message screen appears asking you for confirmation, click "Allow".

The "SOFTWARE LICENSE" window will appear. Make sure

that you understand the contents of the license agreement, and then click the "Yes" button.

Read the message in the "Welcome" window and then click the

"Next" button.

Click the "Custom" button of the

"Connect via the network" menu.

INSTALLING THE SOFTWARE

Click the "Printer Driver" button.

To view information on the software, click the "Display Readme" button. To install the PC-Fax driver, click the [PC-Fax Driver] button.

Select "Shared Printer" and click the "Next" button.

For the port to be used, select the

machine set as a shared printer, and click the "Next" button.

If you are using Windows 2000/XP, you can also click the "Add Network Port" button and select the printer to be shared by browsing the network in the window that appears. (In Windows Vista/ 7, the "Add Network Port" button does not appear.)

If the shared printer does not appear in the list, check the settings in the printer server.

When the model selection window appears, select model name

of your machine and click the "Next" button.

Follow the on-screen instructions.

• If you are using Windows 2000/XP/Server 2003 If a warning message regarding the Windows logo test or digital signature appears, be sure to click the "Continue Anyway" or "Yes" button.

• If you are using Windows Vista/7/Server 2008 If a security warning window appears, be sure to click "Install this driver software anyway".

When the installation completed screen appears, click the "OK"

button.

INSTALLING THE SOFTWARE

Click the "Close" button in the window of step 6.

After the installation, a message prompting you to restart your computer may appear. If this message appears, click the "Yes" button to restart your computer.

This completes the installation of the software.

• After installation, see "CONFIGURING THE PRINTER DRIVER" (p.53) to check the printer driver settings.

• To install the Printer Status Monitor, see "Installing the printer status monitor" (p.51).

INSTALLING THE SOFTWARE

Installing the printer status monitor

Insert the "Software CD-ROM" (Disc 1) into your computer's

CD-ROM drive.

Click the "start" button, click "My Computer" ( ), and then

double-click the CD-ROM icon ( ).

• In Windows Vista/7, click the "Start" button, click "Computer", and then double-click the "CD-ROM" icon.

• In Windows 2000, double-click "My Computer" and then double-click the CD-ROM icon.

Double-click the "setup" icon ( ).

In Windows Vista/7, if a message screen appears asking you for confirmation, click "Allow".

The "SOFTWARE LICENSE" window will appear. Make sure

that you understand the contents of the license agreement, and then click the "Yes" button.

Read the message in the "Welcome" window and then click the

"Next" button.

Click the "Custom" button of the

"Connect via the network" menu.

INSTALLING THE SOFTWARE

Click the "Printer Status Monitor"

button.

To view information on the software, click the "Display Readme" button.

Follow the on-screen instructions.

When the installation completed screen appears, click the

"Finish" button.

To have the Printer Status Monitor start automatically when your computer is started, select the "Add this program to your Startup folder" checkbox.

Click the "Close" button in the window of step 6.

After the installation, a message prompting you to restart your computer may appear. If this message appears, click the "Yes" button to restart your computer.

This completes the installation.

For the procedures for using the Printer Status Monitor, see the Help file. Follow these steps to view the Help file: Click the Windows "start" button, select "All Programs" ("Programs" in Windows 2000), select "SHARP Printer Status Monitor" and then select "Help".

CONFIGURING THE PRINTER DRIVER

After installing the printer driver, you must configure the printer driver settings appropriately for the number of paper trays on the machine and the size of paper loaded in each tray.

Click the "start" button, click "Control Panel", click "Printers

and Other Hardware", and then click "Printers and Faxes".

• In Windows Vista/7, click the "Start" button, click "Control Panel" and then click "Printer".

• In Windows Server 2003/ Server 2008, click the "Start" button and then click "Printers and Faxes".

• In Windows 2000, click the "Start" button, select "Settings", and then click "Printers".

Click the "SHARP XX-XXXX"

printer driver icon and select "Properties" from the "File" menu.

• In Windows Vista/7, from the "Organize" menu select "Properties".

Click the "Configuration" tab and

set the printer configuration based on the options that have been installed.

Set the printer configuration properly. Otherwise, printing may not take place correctly.

To automatically configure the settings based on the detected machine status, click the "Auto Configuration" button.

INSTALLING THE SOFTWARE

Click the "Set Tray Status" button

and select the size of paper that is loaded in each tray.

Select a tray in the "Paper source" menu, and select the size of paper loaded in that tray from the "Set Paper Size" menu. Repeat for each tray.

Click the "OK" button in the "Set Tray Status" window.

Click the "OK" button in the printer properties window.

SETTING UP BUTTON MANAGER

Button Manager is a software program that works with the scanner driver to enable scanning from the machine. To scan using the machine, Button Manager must be linked with the scan menu on the machine. Follow the steps below to link Button Manager to scanner events.

Windows XP/Vista/7

Click the "Start" button, click "Control Panel", click "Hardware

and Sound", and then click "Scanners and Cameras".

• In Windows 7, click the "start" button and then click "Devices and Printers".

• In Windows XP, click the "start" button, select "Control Panel" and click "Printers and Other Hardware", and then click "Scanners and Cameras".

Click the "SHARP FO-xxxx" icon and select "Properties".

• In Windows 7, right-click the "SHARP FO-xxxx" icon and select "Scan properties".

• In Windows XP, select "Properties" from the "File" menu.

In the "Properties" screen, click the "Events" tab.

Select "SC1:" from the "Select an event" pull-down menu.

Select "Start this program" and then select "Sharp Button

Manager Z" from the pull-down menu.

Repeat Steps 4 and 5 to link Button Manager to "SC2:" through

"SC6:".

Select "SC2:" from the "Select an event" pull-down menu. Select "Start this program", select "Sharp Button Manager Z" from the pull-down menu. Do the same for each ScanMenu through "SC6:".

Click the "OK" button.

Button Manager is now linked to the scan menu (1 through 6). The scan settings for each of scan menu 1 through 6 can be changed with the setting window of Button Manager. For the factory default settings of the scan menu and the procedures for configuring Button Manager settings, see "Button Manager settings" (p.125).

INSTALLING THE SOFTWARE

Windows 2000

Click the "Start" button, select "Settings", and then click

"Control Panel".

Double-click the "Scanners and Cameras" icon.

Select "SHARP FO-xxxx" and click the "Properties" button.

In the "Properties" screen, click the "Events" tab.

Select "SC1:" from the "Scanner events" pull-down menu.

Select "Sharp Button Manager Z" in "Send to this application".

If other applications are shown, deselect the checkboxes for the other applications and leave only the Button Manager checkbox selected.

Click the "Apply" button.

Repeat Steps 5 through 7 to link Button Manager to "SC2:"

through "SC6:".

Select "SC2:" from the "Scanner events" pull-down menu. Select "Sharp Button Manager Z" in "Send to this application" and click the "Apply" button. Do the same for each ScanMenu through "SC6:". When the settings have been completed, click the "OK" button to close the screen.

Chapter 6

PRINTER FUNCTIONS

PRINTER/SCANNER FUNCTIONS

The machine includes a USB connector and a LAN connector as standard equipment. The printer and scanner functions can be used through the USB connector and the LAN connector. (Scan using TWAIN and Button Manager can only be used through USB connector.) The machine has the following features:

• High-speed data transfer (when connected to a USB 2.0 connector)

• ROPM* function

* ROPM is an acronym for "Rip Once Print Many" processing. The ROPM function stores

multiple pages of print data in memory before printing. When printing multiple copies, this eliminates the need for the computer to repeatedly transmit the print data.

To use the machine as a printer or scanner, the printer driver or scanner driver must first be installed as explained in the "SET UP THE SOFTWARE".

• If a problem occurs in printer or scanner mode, see page 151.

• When using USB 2.0 (Hi-Speed mode), be sure to read "System requirements for USB 2.0 (Hi-Speed mode)" (below) to verify that your system and the machine settings are configured appropriately.

System requirements for USB 2.0 (Hi-Speed mode)

The following system is required to use USB 2.0 (Hi-Speed mode):

• Your computer must be running Windows 2000 Professional/XP/Vista/7 and the Microsoft USB 2.0 driver must be installed.

• The "USB 2.0 MODE SWITCH" setting in the machine's user programs must be set to "Hi-Speed". To change the setting, see "USB 2.0 MODE SWITCH" in the user programs (p.139).

* Even when the Microsoft USB 2.0 driver is installed, some USB 2.0 expansion cards

are not capable of attaining the speed stipulated by the Hi-Speed standard. This problem can often be fixed by installing a more recent driver for the card. To obtain the most recent driver for your card, contact the card's manufacturer.

USING THE PRINTER MODE

The procedure for loading paper for printing is the same as for loading copy paper. See "LOADING PAPER" (p.16).

• Print jobs received while the machine is copying will be stored in memory. When the copy job is finished, the print jobs will begin printing.

• Printing is not possible when the front or side cover is opened for machine maintenance, or when a misfeed occurs or the machine runs out of paper or toner, or when the drum cartridge reaches its replacement time.

BASIC PRINTING

The following example explains how to print a document from WordPad. Before printing, make sure that the correct size of paper for your document has been loaded in the machine.

Start WordPad and open the document that you wish to print.

Select "Print" from the application's

"File" menu.

The "Print" dialog box will appear.

Make sure that "SHARP XX-XXXX" is selected as the printer. If

you need to change any print settings, click the "Preferences" button to open the printer driver setup screen.

The printer driver setup screen will appear.

Windows 2000 does not have the "Preferences" button in this dialog box. Select settings as needed on each of the tabs in the setup screen. ☞"PRINTER DRIVER SETTINGS" (p.62), "TWO-SIDED PRINTING" (p.63),

"PRINTING MULTIPLE PAGES ON ONE PAGE" (p.65), "FITTING THE PRINTED IMAGE TO THE PAPER" (p.66), "ROTATING THE PRINT IMAGE 180 DEGREES" (p.67), "PRINTING A WATERMARK" (p.68)

Click the "Print" button.

Printing begins. The print job is delivered to the output tray, with the position of the paper offset slightly from the previous job (offset function).

PRINTER FUNCTIONS

If the tray runs out of paper during printing

Printing will automatically resume when paper is loaded in the tray. When using the bypass tray, select printer mode with the mode select key on the machine, load paper as instructed by the message in the display, and then press the [START] key to resume printing.

When the 250-sheet paper feed unit is installed:

Note that if the "AUTO TRAY SWITCH" setting in the user programs is enabled and there is the same size of paper in another tray, the machine will automatically switch to the other tray and continue printing.

Cancel a print job

To cancel a print job that is already in progress, select printer mode with the mode select key on the machine and then press the [CLEAR] key ( ) or the [CLEAR ALL] key ( ). "CANCEL PRINT JOB?" will appear in the display. Select "YES" and press the [OK] key.

When "Paper Source" is set to "Auto Select"

If "Paper Source" is set to "Auto Select" in the "Paper" tab of the printer driver setup screen and the correct size of paper for a print job is not loaded in the machine, the printing procedure will vary depending on the "FORCED OUTPUT" setting in the user programs (see "USER PROGRAMS" in the Operation Guide).

When "FORCED OUTPUT" is set to "OFF"

Select printer mode with the mode select key on the machine, check the message in the display, load paper in the bypass tray, and then press the [START] key to begin printing.

When "FORCED OUTPUT" is set to "ON"

Printing takes place on the paper loaded in the machine, even though the paper size is different from the print image size.

OPENING THE PRINTER DRIVER FROM THE "START" BUTTON

Printer driver settings can be configured by opening the printer driver from the Windows "start" button. Settings adjusted in this way will be the initial settings when you print from an application. (If you change the settings in the printer driver setup screen at the time of printing, the settings will revert to the initial settings when you quit the application.)

Click the "start" button, and then click "Control Panel".

• On Windows 2000, click the "Start" button and select "Settings".

• On Windows Server 2003/Server 2008, click the "Start" button and then click "Printers and Faxes". Go to step 3.

Click "Printers and Other Hardware", and then click "Printers

and Faxes".

• On Windows Vista/7, click "Printer".

• On Windows 2000, click "Printers".

Click the "SHARP XX-XXXX" printer

driver icon and select "Properties" from the "File" menu.

On Windows Vista/7, select "Properties" from the "Organize" menu.

Click the "Printing Preferences" button in the "General" tab.

The printer driver setup screen will appear. ☞"PRINTER DRIVER SETTINGS" (p.62)

PRINTER DRIVER SETTINGS

To view Help for a setting, click the button in the upper right-hand corner of the window and then click the setting. Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen. When a restriction is in effect, an information icon ( ) will appear next to the setting. Click the icon to view an explanation of the restriction.

Tab

The settings are grouped on tabs. Click on a tab to bring it to the front.

Drop-down list

Allows you to make a selection from a list of choices.

Print setting image

This shows the effect of the selected print settings.

Checkbox

Click on a checkbox to activate or deactivate a function.

Machine image

The paper tray (in blue) selected in "Paper selection" on the "Paper" tab. You can also click on a tray to select it.

Check button

Allows you to select one item from a list of options.

"OK" button

Click this button to save your settings and exit the dialog box.

"Cancel" button

Click this button to exit the dialog box without making any changes to the settings.

"Apply" button

Click to save your settings without closing the dialog box.

"Help" button

Click this button to display the help file for the printer driver.

PRINTER FUNCTIONS

The settings and the image of the machine will vary depending on the model. The printer driver setup screen allows you to select various functions. For information on the printer functions, see "PRINTER DRIVER SPECIFICATIONS" (p.89).

TWO-SIDED PRINTING

The printer driver setup screen of models that support two-sided printing contains a "Document Style" setting in the "Main" tab. This feature allows you to print on both sides of the paper. To use this function, open the printer driver setup screen and select "2-Sided (Book)" or "2-Sided (Tablet)" from "Document Style" in the "Main" tab. See "BASIC PRINTING" (p.59) for details on how to open the printer driver.

• Paper sizes that can be used for two-sided printing are Letter, Legal, Folio*, Invoice, A4, A5, B5, Foolscap, and 16K.

• When using two-sided printing, select a source other than "Bypass Tray" for the "Paper Source" in the "Paper" tab. * For two-sided printing on Folio size paper, "Tray 1" or "Tray 2" (if

Tray 2 has been installed) must be selected in the "Paper Source" on the "Paper" tab.

The following example shows the result when portrait data is printed on both sides of the paper.

Print data

Printing result

2-Sided (Book) 2-Sided (Tablet)

The pages are printed so that they can be bound at the side.

The pages are printed so that they can be bound at the top.

PRINTER FUNCTIONS

Pamphlet style

Pamphlet style prints two pages each on the front and back of each sheet of paper (four pages total on one sheet) so that the sheets can be folded down the center and bound to create a pamphlet. This function is convenient when you wish to compile printed pages into a pamphlet. To use this function, open the printer driver and select "Pamphlet Style" in "Document Style" in the "Main" tab. The direction of opening of the pamphlet can be selected with the "Right Turning Pamphlet" checkbox in the "Advanced" tab. The following examples show how 8 pages are printed when pamphlet style is selected.

Printing result

Print data

Right Turning Pamphlet

Right Turning

Pamphlet

• Only letter, invoice, A4 and A5 size paper can be used for pamphlet style printing.

• Because four pages are printed on each sheet of paper, blank pages are automatically added at the end when the total number of pages is not a multiple of four.

• When "Tiled Pamphlet" is selected, printing will take place on paper that is twice the size of the paper size specified in the application.

• When "2-Up Pamphlet" is selected, each page is reduced in the same way as for 2-Up and printed on the size of paper that is specified in the application.

• When using Pamphlet style, N-up and Fit to Page function can not be selected.

PRINTING MULTIPLE PAGES ON ONE PAGE

This feature allows you to reduce and print two, four, six, eight or sixteen document pages on a single sheet of paper. To use this function, open the printer driver setup screen and select the number of pages per sheet (2-Up, 4-Up, 6-Up, 8-Up, 9-Up, or 16-Up) in "N-Up Printing" in the "Main" tab. The order of the pages can be changed in the "Order" menu. ☞ See "BASIC PRINTING" (p.59) for details on how to open the printer driver.

The "N-Up Printing" setting is not available when "Zoom" is selected. ☞"FITTING THE PRINTED IMAGE TO THE PAPER" (p.66)

For example, when "2-Up" or "4-Up" is selected, the result will be as follows depending on the selected order.

N-Up Left to Right Right to Left

[2-Up]

N-Up

[4-Up]

If you select the "Border" checkbox, borderlines will be printed around each page.

Right , and Down Down , and Right

Examples for 2-Up and 4-Up are shown here. The order of 6-Up, 8-Up, 9-Up, and 16-Up is the same as 4-Up. The order can be viewed in the print setting image in the printer driver setup screen. ☞"PRINTER DRIVER SETTINGS" (p.62)

Left , and Down Down , and Left

FITTING THE PRINTED IMAGE TO THE PAPER

Paper Size: Letter Fit To Paper Size: Invoice

Letter size document

(Paper Size)

Invoice size paper

(Fit To Paper Size)

The printer driver can adjust the size of the printed image to match the size of the paper loaded in the machine. Follow the steps shown below to use this function. The explanation below assumes that you intend to print a letter or A4 size document onto an invoice or B5 size paper. ☞ See "BASIC PRINTING" (p.59) for details on how to open the printer driver.

The "Fit To Paper Size" setting is not available when "Zoom" is selected. ☞"PRINTING MULTIPLE PAGES ON ONE PAGE" (p.65)

Click the "Paper" tab in the printer driver setup screen.

Select the original size (Letter (A4)) of the print image in "Paper

Size".

Check the "Fit to Paper Size" box.

Select the actual size of paper to be used for printing (Invoice).

The size of the printed image will be automatically adjusted to match the paper loaded in the machine.

If "A3 [Fit to Page]", "B4 [Fit to Page]", or "Ledger [Fit to Page]" is selected, the print image is fit to the letter size even if "Fit to Page" is not selected.

ROTATING THE PRINT IMAGE 180 DEGREES

ABCD

The print image can be rotated 180 degrees. This feature is used to enable correct printing on envelopes and other paper with flaps that can only be loaded in one orientation. To use the feature, select the image orientation in "Image Orientation" on the "Main" tab, and then select the "Rotate 180 degrees" checkbox. ☞See "BASIC PRINTING" (p.59) for details on

how to open the printer driver.

Printing result

Rotate 180 degrees Rotate 180 degrees

The procedure for loading paper is explained in the operation guide for the machine.

PRINTING A WATERMARK

You can print a watermark such as "CONFIDENTIAL" on your document. To print a watermark, open the printer driver, click the "Watermarks" tab, and follow the steps below. ☞ See "BASIC PRINTING" (p.59) for details on how to open the printer driver.

How to Print a Watermark

From the "Watermark" drop-down list, select the watermark that you wish to print (for example "CONFIDENTIAL"), and start printing.

Print sample

You can enter text to create your own custom watermark. For details on watermark settings, view printer driver Help. ☞ "PRINTER DRIVER SETTINGS" (p.62)

PRINTING TEXT AND LINES/GRAPHICS IN BLACK

ABCD EFGH

Color text, lines and vector graphics that are faint when printed normally can be printed in black to improve legibility.

Printing text in black

Text that is any color other than white is printed in black. To use this function, open the printer driver setup screen and select the "Text To Black" checkbox in the "Advanced" tab.

Printing result

Print data

When using the PCL6 printer driver, if "Print as graphics" is selected in "TrueType Mode" of "Font" in the "Advanced" tab, this function cannot be used.

Printing lines and vector graphics in black

Lines and vector graphics that are any color other than white are printed in black. To use this function, open the printer driver setup screen and select the "Vector To Black" checkbox in the "Advanced" tab.

Text To Black Text To Black

Print data

If "Raster" is selected in "Graphics mode" in the "Advanced" tab, this function cannot be used.

Vector To Black Vector To Black

Printing result

PRINTER UTILITY

Printer Status Monitor (for general users)

"Printer Status Monitor" is on the "Software CD-ROM" (Disc 1). This allows the user to check on the computer screen whether or not the machine is able to print. It provides information on error states such as paper misfeeds and shows the configuration of the machine (number of trays, etc.) by means of illustrations. Available paper sizes and paper remaining are also indicated.

• In order to use the Printer Status Monitor, the machine must be connected to a network.

• To install the Printer Status Monitor, see page 51.

Before using the Printer Status Monitor

Note the following points before using the Printer Status Monitor.

Printing via a server

When the first print job is executed after starting up the Printer Status Monitor, the machine's IP address is automatically set in the Printer Status Monitor.

Direct printing without a server

Install and configure the software as explained in "INSTALLING THE PRINTER DRIVER" in the software setup guide for network printer. (This is not necessary if the software has already been installed and configured.)

USING THE PRINTER UTILITY

Starting up the printer utility

If the Printer Status Monitor is not running, use the following procedure to start the utilities.

Printer Status Monitor

Click the "Start" button, point to "All Programs" ("Programs" in Windows 2000) and then "SHARP Printer Status Monitor". Select "Printer Status Monitor".

Using the printer utilities

For information on using the Printer Status Monitor, see the Help files. The Help files can be viewed as follows: Click the "Start" button, point to "All Programs" ("Programs" in Windows 2000) and then "SHARP Printer Status Monitor". Select "Help".

PRINTER FUNCTIONS

Changing the Printer Status Monitor settings

Once installed, the Printer Status Monitor normally runs in the background in Windows. If you need to change the Printer Status Monitor settings, follow the steps below.

Right-click the Printer Status

Monitor icon ( ) on the task bar, and select "Preferences" from the pop-up menu.

Change the Printer Status Monitor settings as desired.

For information on the Printer Status Monitor settings, see Printer Status Monitor Help. (Click the "Help" button in the settings window.)

PRINTER FUNCTIONS

Checking the printer status

The Printer Status Monitor allows you to check whether or not toner and paper remain in the machine.

Right-click the Printer Status

Monitor icon ( ) on the task bar, and select "SHARP XX-XXXX Status" from the pop-up menu.

The icon turns red when printing is not possible due to a machine error or other problem.

Click the "Detail" button.

The window expands to show machine status details.

PRINTER FUNCTIONS

To collapse the window, click the "Hide detail" button.

By default, the collapsed window initially appears when "SHARP XXXXXX Status" is selected in Step 1. If desired, you can change the setting to have the expanded window initially appear. ☞"Changing the Printer Status Monitor settings" (p.72)

PRINTER FUNCTIONS

When "Paper Feed" is set to "Auto Select"

If "Paper Feed" is set to "Auto Select" in the Print window and the correct size of paper for a print job is not loaded in the machine, the printing procedure will vary depending on the "FORCED OUTPUT" setting in the user programs (see "USER PROGRAMS" in the Operation Guide).

When "FORCED OUTPUT" is set to "OFF"

Select printer mode with the mode select key on the machine, check the message in the display, load paper in the bypass tray, and then press the [START] key to begin printing.

When "FORCED OUTPUT" is set to "ON"

Printing takes place on the paper loaded in the machine, even though the paper size is different from the print image size.

ABOUT THE WEB PAGES

The Web server is accessed using a Web browser on your computer. The Web pages include both pages for users and pages for the administrator. In the user Web pages, users can monitor the machine, directly print a file specified on a computer, and select printer configuration settings. In the administrator Web pages, the administrator can configure the machine's e-mail settings, settings for print by e-mail, and passwords. Only the administrator is allowed to configure these settings.

How to access the Web page and view help

Use the following procedure to access the Web pages. [Help] can be clicked at the bottom of the menu frame to view information on the various function settings that can be configured remotely over the network from the machine's Web pages. For the settings of each function, see the explanations in Help.

Open the Web browser on your computer.

Supported browsers:

Internet Explorer 5.5 or later Safari 1.5 or later Firefox 2.0 or later

In the "Address" field of your Web

browser, enter the IP address that has been configured in the machine.

When the connection is completed, the Web page will appear in your Web browser. ☞"ABOUT THE WEB PAGES (FOR

USERS)" (p.77)

Click the [Help] button at the

bottom of the menu frame.

To view information on a function setting, click the corresponding item in the Help screen.

When finished, close the Web

pages.

When you have finished using the Web pages, click the (close) button in the top right corner of the page.

ABOUT THE WEB PAGES (FOR USERS)

234

When you access the user Web pages in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item.

Menu frame

Click a setting in the menu to configure it.

System Information

Shows the current status of the machine and model name.

• Device Status Shows the current status of the machine, paper trays, output trays, toner and other supplies, and page counts. Out of paper and other warnings appear in red.

• Device Configuration Shows what options are installed.

• Network Status Shows the network status. Information on "General", "TCP/IP", "NetWare", "AppleTalk", and "NetBEUI" is shown on the respective pages.

Printer Test Page

The "Printer Settings List" and various font lists can be printed.

Condition Settings

Configure basic printer settings. ☞"CONFIGURING THE PRINTER

CONDITION SETTINGS" (p.78)

Admin Mode

To open the Web pages for the administrator, click here and then enter the administrator's user name and password. ☞"ABOUT THE WEB PAGES (FOR

THE ADMINISTRATOR)" (p.81)

☞"PROTECTING INFORMATION

PROGRAMMED IN THE WEB PAGE ([PASSWORDS])" (p.82)

CONFIGURING THE PRINTER CONDITION

SETTINGS

The printer condition settings allow basic printer settings to be configured. The following items can be set:

• Default Settings: Basic settings that are mainly used when the printer driver is not used.

• PCL Settings: PCL symbol set, font, line feed code, and other settings.

When the printer driver is used and the same settings are configured both in the printer driver and in the above screens, the settings configured in the printer driver override the settings in the above screens. If a setting is available in the printer driver, use the printer driver to configure the setting.

How to configure the settings

To display the Condition Settings screen, click [Condition Settings] in the menu frame. For detailed explanations of the procedures for establishing settings, click [Help] in the menu frame.

Condition Settings

This displays the page for configuring the printer condition settings.

Default / PCL

Select the type of condition settings that you wish to configure.

Settings

The factory default settings are displayed. Change the settings as desired by selecting from drop-down lists and by directly entering settings. For information on the settings, see "Printer condition settings" (p.79).

Submit

Click to store the Web page settings in the machine.

PRINTER FUNCTIONS

Printer condition setting menu

Click on a setting to view an explanation of the setting.

Condition Settings

Default Settings Factory default settings

Copies 1

Orientation Por trait

Default Paper Size Letter

Default Paper Source Auto

2-Sided Print 1-Sided

ROPM (Rip Once, Print Many) Enable

Condition Settings

PCL Settings Factory default settings

Symbol Set PC-8

Font 0: Courier (internal font)

Line Feed Code CR=CR; LF=LF; FF=FF

Wide A4 Disable

Printer condition settings

Factory default settings are indicated in bold.

Default Settings

Item Selections Description

Copies 1 - 999 This is used to select the number of copies.

This sets the orientation of the printed page. Select [Portrait] when the image is longer in the vertical direction, or [Landscape] when the image is longer in the horizontal direction.

This sets the default paper size used for the printed image. Even if the set size of paper is not in any of the trays, the printed image is formed in accordance with this setting.

Orientation

Default Paper Size

Portrait, Landscape

Invoice, A5, B5, A4, Letter, Foolscap, Legal

PRINTER FUNCTIONS

Item Selections Description

Default Paper Source

2-Sided Print

ROPM (Rip Once, Print Many)

Auto, Tray 1 , Tray 2*, Bypass (Auto)

1-Sided, 2-Sided (Book), 2-Sided (Tablet)

Enable, Disable

Set the default paper tray. * Selections available depend on the trays that

are installed.

When [2-Sided (Book)] is selected, two-sided printing takes place so as to allow binding at the left side. When [2-Sided (Tablet)] is selected, two-sided printing takes place so as to allow binding at the top.

This enables the ROPM function. When enabled, multi-page print jobs are stored in memory before printing, and thus the computer does not need to repeatedly send the print data when multiple copies are printed.

PCL Settings

Item Selections Description

This specifies which country's characters (PCL

Symbol Set

Font

Line Feed Code

Wide A4 Enable, Disable

Select one of 35 sets.

Select one internal or one external font.

CR=CR; LF=LF; FF=FF,

CR=CR+LF; LF=LF; FF=FF, CR=CR; LF=CR+LF; FF=CR+FF, CR=CR+LF; LF=CR+LF; FF=CR+FF

symbol set) are assigned to certain of the symbols in the character code list. The factory default setting is [PC-8].

This specifies which PCL font to use for printing. One font can be specified from among the internal fonts. The factory default setting is [0: Courier].

This specifies the line break code by means of a combination of the "CR" (return) code, "LF" (line break) code, and "FF" (page break) code. The factory default setting is printing based on the transmitted code. The setting can be changed by selecting one of four combinations.

This setting can be enabled to print 80 lines on A4 size paper with each line 10CPI font (English characters). When the setting is disabled (a checkmark does not appear), each line is 78 characters long.

ABOUT THE WEB PAGES

(FOR THE ADMINISTRATOR)

In addition to the menus that appear for users, other menus that can only be used by the administrator appear in the administrator Web pages. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to configure settings for that item. Settings that can only be configured by the administrator are explained here.

Information

Configure machine identification information for the status & alert E-mail function. ☞"Information setup" (p.85)

Passwords

To protect the Web site, the system administrator can establish passwords. Enter a password that you would like to establish and click the [Submit] button. One password can be established for the administrator and one password can be established for users. ☞"PROTECTING INFORMATION

PROGRAMMED IN THE WEB PAGE ([PASSWORDS])" (p.82)

Key Operator Programs

Setting changes can be prohibited and interface settings can be configured. ☞"KEY OPERATOR PROGRAMS"

(p.83)

Status Message

Configure parameters required for sending status messages, such as destination addresses and time schedules. ☞"Status message setup" (p.86)

Alerts Message

Store destination addresses for alert messages. ☞"Alerts message setup" (p.87)

Security

Unused ports can be disabled for greater security and port numbers can be changed.

Services

Configure information concerning the email system. ☞"SMTP setup" (p.85)

Print Port

Configure settings for LPD and Raw print.

PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ([Passwords])

Passwords can be set (click [Passwords] in the menu frame) to restrict Web page access and protect settings. The administrator must change the password from the factory default setting. The administrator must also take care to remember the new password. The next time the Web pages are accessed, the new password must be entered. A password can be set for the administrator and a password can be set for users.

Click [Passwords] in the menu

frame.

Enter the current password in "Admin Password".

When establishing a password for the first time, enter "Sharp" in "Admin Password".

Be sure to enter "S" in upper case and "harp" in lower case (passwords are case sensitive).

Enter passwords in "User Password" and "Admin Password".

A maximum of 7 characters and/or numbers can be entered for each password (passwords are case sensitive). Be sure to enter the same password in "Confirm Password" as you did in "New Password".

When you have finished entering all items, click [Submit].

The entered password is stored.

After setting the password, turn the machine power off and then back on.

When prompted to enter a password, a user should enter "user" and an administrator should enter "admin" in "User Name". In "Password", the respective password for the entered user name should be entered. For more information, click [Help] in the upper right-hand corner of the window.

KEY OPERATOR PROGRAMS

The key operator programs are used to prohibit changes to the [Condition Settings] and to configure interface settings.

• Default Settings (p.79): Select the setting for which you wish to prohibit changes.

• Interface settings (p.84): Enable monitoring of data sent to the network port and

set restrictions.

Configuring a setting in the key operator programs

Click [Key operator programs] in

the menu frame.

The "Default Settings" screen of the [Key operator programs] will appear. If you wish to select a setting in the "Default Settings" screen, go to step 3.

Click the desired setting.

Make a selection for the setting in the screen that appears.

See "Key operator programs" (p.84) for descriptions of the settings.

Click [Submit] to store the entered information.

PRINTER FUNCTIONS

Key operator programs

When "YES, NO" appears in the "Settings" column, "YES" is selected when a checkmark appears in the checkbox of the item, and "NO" is selected when checkmark does not appear.

Default settings

Item Settings Description

Prohibit Test Page Printing

Disable Default Setting Changes

YES, NO

Interface settings

Item Settings Description

Hexadecimal Dump Mode

I/O Timeout 1- 60 - 999 (sec)

Emulation Switching

Port Switching Method

YES, NO

Auto*, PCL

Switch at End of Job, Switch after

I/O Timeout

This setting is used to prohibit printing of a printer test page.

This setting is used to prohibit changes to the default condition settings.

This program is used to print out the print data from the computer in hexadecimal and in the corresponding text characters (based on ASCII code). This allows you to check whether or not print data is being correctly sent from the computer.

During reception of a print job, if remaining data is not received after the time set here elapses, the port connection is broken and the next print job is begun.

Select the printer language. When [Auto] is selected, the language is automatically selected from the data sent to the printer. Unless errors occur frequently, do not change the setting from [Auto] to another setting.

Select the method for switching network ports.

E-MAIL STATUS AND E-MAIL ALERT SETTINGS

These functions send information on machine use (print count, copy count, etc.) and error conditions (paper misfeed, out of paper, out of toner, etc.) via e-mail to the administrator of the machine or the dealer.

Information setup

Machine identification information for the status and alert e-mail functions is configured in the "Information Setup" screen. The entered information will be included in status and alert e-mail messages.

Click [Information] in the menu

frame.

The "Information Setup" screen will appear.

Enter the machine information.

For detailed information, click the [Help] button in the upper right-hand corner of the window.

Click [Submit] to store the entered information.

SMTP setup

The Status and alert e-mail functions use SMTP (Simple Mail Transport Protocol) to send e-mail. The following procedure is used to set up the e-mail environment. This must be done by the system administrator or other person familiar with the network.

Click [Services] in the menu frame.

The "Services Setup" screen will appear.

Click [SMTP].

Enter the information required to set up the e-mail

environment.

For detailed information, click the [Help] button in the upper right-hand corner of the window.

Click [Submit] to store the entered information.

PRINTER FUNCTIONS

Status message setup

Use the status message function to send the current counter information, including the copy count, print count, and total output count, basis on the specified schedule. The destinations can be set for administrators and dealers respectively.

To set up the status message, follow these steps.

Click [Status Message] in the menu

frame.

The "Status Message Setup" screen will appear.

Enter the required information, including the destination

addresses and time schedule.

For detailed information, click the [Help] button in the upper right-hand corner of the window.

Click [Submit] to store the entered information.

When the E-mail Status settings are completed, printer count information will be sent periodically by e-mail to the specified e-mail addresses.

If you quit the browser before clicking [Submit], the settings will be canceled. To send printer information immediately to the specified email addresses, click [Send Now].

PRINTER FUNCTIONS

Alerts message setup

Use the alert message function to send alert information, such as empty toner and paper and trouble including paper misfeeds, to specified destinations when such problems occur. The destinations can be set for administrators and dealers respectively.

To set up the alert message, follow the procedure below.

Click [Alerts Message] in the menu

frame.

The "Alerts Message Setup" screen will appear.

Enter the destination addresses.

For detailed information, click the [Help] button in the upper right-hand corner of the window.

Click [Submit] to store the entered information.

If these parameters are set, event information for the printer will be transmitted to the specified addresses via E-mail each time a specified event occurs. The meaning of each event item is shown below.

(Example)

Paper Jam: A paper misfeed has occurred. Toner Low: Toner is low. Toner Empty: Toner must be added. Paper Empty: Paper must be loaded.

If you quit the browser before clicking [Submit], the settings will be canceled.

REMOVING THE SOFTWARE

In the event that you need to remove the printer driver or utilities, follow these steps:

Windows

Click the "start" button, and then click "Control Panel".

On Windows 2000, click the "Start" button, select "Settings", and then click "Control Panel".

Click "Add or Remove Programs".

• On Windows Vista/7, click the "Uninstall a program".

• On Windows 2000, double-click the "Add/Remove Programs" icon.

Select the driver or utility that you wish to remove from the list,

and click the appropriate button to remove it.

For more information, refer to your operating manual or to the help files for your operating system.

Restart your computer.

When reinstalling the software, install it correctly as explained in software setup guide.

PRINTER SPECIFICATIONS

Printing speed Max. 20 ppm (when printing on A4 size paper)

Resolution 600 dpi / 300 dpi

Memory Standard memory: 128 MB

Emulation PCL6

Installed fonts PCL6 compatible: 80 outline fonts and 1 bitmap font

Interface 10Base-T/100Base-TX Ethernet

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

PRINTER DRIVER SPECIFICATIONS

Function PCL6

Number of copies 1 to 999

Printing orientation Yes

Two-sided printing Yes

Frequently used functions

Paper

Graphics

Fonts

Other functions

Binding Style Book/Tablet

Pamphlet Style Yes

Number 2, 4, 6, 8, 9, 16

N-up

Paper Size Yes

Custom Paper Size 1 size

Source Selection Yes

Cover Settings Yes

Resolution 600/300 dpi

Graphics Mode Yes

Zoom Yes

Fit to Page Yes

Resident fonts 80 fonts

Selectable download fonts

Auto configuration Settings

ROPM Yes

Overlay Yes

Watermark Yes

Bitmap Compression Yes

Order Selectable

Border Yes/No

Yes (only when connected via network)

bitmap,

TrueType,

Graphics

USING THE SCANNER MODE

The procedure for placing the original is the same as for copying. See "NORMAL COPYING" (p.22).

Scanner mode cannot be used at the following times:

• A misfeed has occurred (paper misfeed or original misfeed in the RSPF).

• The user programs are being used.

• The tray paper size is being set.

• The machine is being used in copy mode.

• The front cover or side cover is open.

Chapter 7

SCANNER AND FAX FUNCTIONS

ABOUT THE SCAN TO USB AND NETWORK SCANNER FUNCTION

With this machine, in addition to Fax function, a document or photo can be scanned into an image file and sent over a network or the Internet to a file server, e-mail destination, your own computer or USB memory installed on the machine. You can select from the following transmission methods as the destination where you wish to send the scanned image, depending on where you wish to send the scanned image data.

1 The scanned image can be sent to a

memory storage device on a network (a designated directory on an FTP server). (This is called "Scan to FTP" in this manual.) When sending a scanned image to an FTP server, an e-mail message can also be sent to a preset e-mail address to inform the recipient of the location of the scanned image data. (This is called "Scan to FTP (Hyperlink)" in this manual.)

4 The scanned image can be

sent to a USB memory installed on the machine. (This is called "Scan to USB" in this manual.)

2 A scanned image can be sent to a

computer connected to the same network as the machine. (This is called "Scan to Desktop" in this manual.) * Before Scan to Desktop can be

performed, the software in the CDROM that accompanies the machine must be installed. For the procedure for installing the software, see the Sharpdesk Information Guide.

3 The scanned image can be sent to an

e-mail recipient. (This is called "Scan

to E-mail" in this manual.)

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be configured. To configure the settings, use a computer that is connected to the same network as the machine to access the machine's Web server. The Web page can be viewed with your Web browser (Internet Explorer 5.5 or later (Windows), or Netscape Navigator

6.0 or later).

How to access the web page and view help

Use the following procedure to access the Web pages. [Help] can be clicked at the bottom of the menu frame to view information on the various function settings that can be operated remotely over the network from the machine's Web pages. For the settings of each function, see the explanations in Help.

Open the Web browser on your computer.

Supported browsers: Internet Explorer 5.5 or later (Windows) Netscape Navigator 6.0 or later

In the "Address" field of your Web

browser, enter the IP address of the machine.

When the connection is complete, the Web page will appear in your Web browser. "ABOUT THE WEB PAGE (FOR USERS)" (p.93)

Click [Help] under the menu

frame.

For an explanation of a function or setting in the Web page, click the corresponding item in the Help screen.

Close the Web page.

When you have finished using the Web page, click the (close) button in the top right corner of the page.

ABOUT THE WEB PAGE (FOR USERS)

When you successfully connect to the Web server in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item. For detailed explanations of the procedures for configuring settings, click [Help] in the menu frame.

Menu frame

The various settings appear in this frame. Click a menu item to configure the corresponding setting.

System Information

This shows the model name and current status of the machine.

• Device Status This shows information on the machine's paper trays and output trays, toner and other supplies, and the total sheet usage count. Out of paper and other warnings appear in red.

• Device Configuration Shows what options are installed.

• Network Status Shows general information as well as the status of TCP/IP.

Image Send Management

This is the base screen for storing, editing, and deleting destination information.

• Scan to USB Store scanning settings for Scan to USB.

• Destination (p.98) Store destinations for Scan to FTP, Scan to FTP (Hyperlink), Scan to

Desktop, Scan to E-mail, and Fax. You can also edit or delete previously stored destination information.

• Network Scanning This section explains how to edit the scan mode and custom indexes.

- Scan Mode

Scanning settings appropriate for the use can be stored. ☞"Storing scanning settings -

Network Scanning" (p.96)

- Custom Index

This enables to change custom index names. Click the [Submit] button to store the entered information as index names. The custom index consists of six indexes. A 6-character index name can be stored for each index, allowing destinations to be grouped.

Admin Mode

Click here to open the adminstrator Web page and enter the administrator user name and password. ☞"Protecting information programmed

in the web page ([Passwords])" (p.116)

☞"ABOUT THE WEB PAGE (FOR THE

ADMINISTRATOR)" (p.112)

SCANNER AND FAX FUNCTIONS

Storing scanning settings - Scan to USB

Sets of scan settings (color mode, resolution, file type, etc.) can be stored for use in various scanning applications. Each set of settings is called a "Scan Mode". When storing a destination, you can select one of the stored scanned modes. The settings of the selected scan mode will be used when you scan an image and send it to that destination (p.98 to p.104) including Scan to USB.

Click "Scan to USB" in the menu

frame of the Web page.

Select the desired scanning settings.

Refer to the following table for information on each setting.

When you have finished selecting the settings, click "Submit".

The selected settings are stored.

Scan Mode settings

SCANNER AND FAX FUNCTIONS

Item Description

Color Mode

Select Full Color, Grayscale, or Mono 2 gradation for the color mode.

Default setting

Full Color

Resolution Select the resolution. 150 dpi

Void Area

Select "On" to not scan the 4 mm around the edges of the image and instead attach a white border.

Off

When "Mono 2 gradation" or "Grayscale" is selected

Light Source

for "Color Mode", select "Red", "Green", or "Blue" for

Green

the light source.

File Type

Compression Mode

Pages Per File

Select "PDF", "JPG" or "TIFF" for the file type of the scanned image.

Select "None", "MH (G3)", or "MMR (G4)" for the compression mode of the scanned image.

PDF

None

Select the number of pages per image file. ALL

• For normal text originals, a sufficiently legible image is produced when the color mode is set to "Mono 2 gradation" and the resolution is 200 dpi or 300 dpi. The 600 dpi setting should only be used in cases where high-clarity image reproduction is required, such as a photograph or an illustration. Note that a high resolution setting will result in a larger file size, and transmission may not be successful if there is insufficient memory or disk capacity in the server to which the image is sent (or if the administrator of the server has restricted the file size). If transmission is not successful, you can try such measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original.

• To open the scanned image without using the software program in the CD-ROM that accompanies the machine, the recipient must have a viewer program that can open the image format (file type) that was selected as explained above.

• The factory default setting for the image format is PDF. If the recipient cannot open the image, try sending the image in a different format.

• If the number of scanned originals is not divisible by the number set in "Pages Per File", the last file will have less pages.

• The scan settings stored in a scan mode cannot be edited or deleted if the scan mode has been selected for a destination.

SCANNER AND FAX FUNCTIONS

Storing scanning settings - Network Scanning

Click "Network Scanning" in the

menu frame of the Web page.

Click "Add" below the scan list.

If you need to change the settings in a previously stored scan mode, select the scan mode and click "Edit". To delete a scan mode, select the scan mode and click "Delete".

Select the desired scanning settings.

Refer to the following table for information on each setting.

When you have finished selecting the settings, click "Submit".

The selected settings are stored.

Scan Mode settings

Item Description

Name

Color Mode

Resolution Select the resolution. 150 dpi

Void Ar ea

Enter a name for the scan mode (up to 32 characters).

Select Full Color, Grayscale, or Mono 2 gradation for the color mode.

Select "On" to not scan the 4 mm around the edges of the image and instead attach a white border.

Default setting

—

Full Color

Off

SCANNER AND FAX FUNCTIONS

Item Description

When "Mono 2 gradation" or "Grayscale" is selected

Light Source

for "Color Mode", select "Red", "Green", or "Blue" for the light source.

File Type

Compression Mode

Pages Per File

Select "JPG", "PDF", or "TIFF" for the file type of the scanned image.

Select "None", "MH (G3)", or "MMR (G4)" for the compression mode of the scanned image.

Select the number of pages per image file. ALL

If you wish to use this scan mode as the default scan

mode when storing destinations, select the "Default Default Scan Mode

Scan Mode" checkbox.

The "Default Scan Mode" is also used for Scan to E-

mail when the e-mail address is directly entered or

selected from an LDAP server.

• For normal text originals, a sufficiently legible image is produced when the color mode is set to "Mono 2 gradation" and the resolution is 200 dpi or 300 dpi. The 600 dpi setting should only be used in cases where high-clarity image reproduction is required, such as a photograph or an illustration. Note that a high resolution setting will result in a larger file size, and transmission may not be successful if there is insufficient disk capacity in the server to which the image is sent (or if the administrator of the server has restricted the file size). If transmission is not successful, you can try such measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original.

• The factory default setting for the image format produces the smallest file (File Type: TIFF, Compression Mode: MMR (G4)). If the recipient cannot open the image, try sending the image in a different format.

• If the number of scanned originals is not divisible by the number set in "Pages Per File", the last file will have less pages.

• The scan settings stored in a scan mode cannot be edited or deleted if the scan mode has been selected for a destination.

Default setting

Green

PDF

None

Not selected

SCANNER AND FAX FUNCTIONS

Storing destinations

To store scanning destinations, click [Destination] in the Web page menu frame. This screen can also be used to edit or delete stored destinations. (p.110) A total of 200 destinations* can be stored, including E-mail, FTP, Desktop, and Group destinations. Fax, Speed Dial (up to 100) and Group(Fax) (up to 18 combined with Rapid Dial) destinations can also be stored. *Multiple e-mail addresses can be stored as a group (up to 100). Note that this may reduce the maximum number of destinations (normally 200) that can be stored.

E-mail: See below FTP: See page 99. Desktop: See page 102. Group (E-mail): See page 104. Fax: See page 106. Speed Dial: See page 107. Group(Fax): See page 108.

Storing destinations for Scan to E-mail

Click [Destination] in the menu

frame of the Web page.

Click [E-mail].

Enter the destination information.

For each setting, see the following table.

SCANNER AND FAX FUNCTIONS

When you have finished entering the information, click

[Submit].

The entries will be stored.

To perform Scan to E-mail, the SMTP server settings must first be established. (p.115)

E-mail destination information

Item Description

Name (Required) Enter the name of the destination (up to 36 characters).

Enter initial text for the destination (maximum of 10

Initial (Optional)

Custom Index

E-mail Address (Required)

Scan Mode

characters). When the destination list is displayed in the destination control screen, the initial text is used to group the destinations.

Names can be assigned to the custom indexes as desired (p.93), allowing convenient grouping of destinations. Select a custom index for the destination to be stored.

Enter the e-mail address of the destination (up to 64 characters). If an LDAP server is being used, you can click the [Global Address Search] button to search for an address on the LDAP server.

Select the name of the scan mode that you wish to use for the destination. The scan mode must be previously stored (p.96).

Storing destinations for Scan to FTP

Click [Destination] in the menu

frame of the Web page.

Click [FTP].

Sharp FO-2081 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

INTRODUCTION

MAIN FEATURES

PREPARATIONS

PART NA MES

POWER ON AND OFF

SETTING THE DATE AND TIME

LOADING PAPER

PAPE R

LOADING THE PAPER TRAY

BYPASS FEED (including special paper)

CHANGING A TRAY'S PAPER SIZE SETTING

MAKING COPIES

NORMAL COPYING

SELECTING THE TRAY

MAKING A COPY DARKER OR LIGHTER

REDUCTION/ENLARGEMENT/ZOOM

AUTOMATIC TWO-SIDED COPYING

SORT COPY

ID CARD COPY

INSTALLING THE SOFTWARE

SOFTWARE

BEFORE INSTALLATION

INSTALLING THE SOFTWARE

CONFIGURING THE PRINTER DRIVER

SETTING UP BUTTON MANAGER

PRINTER FUNCTIONS

PRINTER/SCANNER FUNCTIONS

USING THE PRINTER MODE

BASIC PRINTING

OPENING THE PRINTER DRIVER FROM THE "START" BUTTON

PRINTER DRIVER SETTINGS

TWO-SIDED PRINTING

PRINTING MULTIPLE PAGES ON ONE PAGE

FITTING THE PRINTED IMAGE TO THE PAPER

ROTATING THE PRINT IMAGE 180 DEGREES

PRINTING A WATERMARK

PRINTING TEXT AND LINES/GRAPHICS IN BLACK

PRINTER UTILITY

USING THE PRINTER UTILITY

ABOUT THE WEB PAGES

ABOUT THE WEB PAGES (FOR USERS)

PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ([Passwords])

KEY OPERATOR PROGRAMS

E-MAIL STATUS AND E-MAIL ALERT SETTINGS

REMOVING THE SOFTWARE

PRINTER SPECIFICATIONS

PRINTER DRIVER SPECIFICATIONS

USING THE SCANNER MODE

SCANNER AND FAX FUNCTIONS

ABOUT THE SCAN TO USB AND NETWORK SCANNER FUNCTION

SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

ABOUT THE WEB PAGE (FOR USERS)