Sharp AR-PK2 User Manual

MODEL

AR-P15

DIGITAL COPYING MACHINE NETWORK PRINTER BOARD

FIERY UTILITY GUIDE

FCC NOTICE

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

WARNING:

FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user's authority to operate this equipment.

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conformé à la norme NMB-003 du Canada.

For European models only:

WARNING:

This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

1.Do not touch the connector terminal when disconnecting the cables of peripheral equipment.

2.Before opening any covers or removing any units from the copier, discharge the static electricity from your body by touching a metal part of the copier.

The printer cable and the network cable (10 BASE-T or 100 BASE-TX cable) :

Shielded cables must be used with this equipment to maintain compliance with standards.

The software described in this publication is furnished under license and may only be used or copied in accordance with the terms of such license.

This product may be covered by one of more of the following U.S. Patents: 4,500,919, 4,837,722, 5,212,546, 5,343,311, 5,424,754, 5,467,446, 5,506,946, 5,517,334, 5,537,516, 5,543,940, 5,553,200, 5,615,314, 5,619,624, 5,625,712, 5,666,436, 5,760,913, 5,818,645, 5,835,788, 5,867,179, 5,959,867, 5,970,174, 5,982,937, 5,995,724, 6,002,795, 6,025,922, 6,041,200, 6,065,041, 6,112,665, 6,122,407, 6,134,018, 6,141,120, 6,166,821, 6,185,335, 6,201,614, 6,215,562, 6,219,659, 6,222,641, 6,224,048, 6,225,974, 6,226,419, 6,238,105, 6,239,895, 6,256,108, 6,269,190, 6,289,122, 6,292,270, 6,310,697, 6,327,047, 6,327,050, 6,327,052, RE36,947, D406,117, D416,550, D417,864, D419,185, D426,206, D439,851, D444,793

Trademarks

EFI, Fiery, the Fiery logo, Fiery Driven and RIP-While-Print are registered trademarks of Electronics For Imaging, Inc. in the U.S. Patent and Trademark Office and/ or certain other foreign jurisdictions.

The Electronics For Imaging logo, the Fiery Driven logo, Command WorkStation, DocBuilder, DocBuilder Pro, Fiery X3e, Fiery FreeForm, Fiery Scan, Fiery ScanBuilder, Fiery WebInstaller, Fiery WebScan, Fiery WebSpooler, Fiery WebStatus, Fiery WebTools, NetWise, Velocity, Velocity Balance, Velocity Build, Velocity Design, Velocity Estimate, and Velocity Scan are trademarks of Electronics For Imaging, Inc.

All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged.

Legal Notices

APPLE COMPUTER, INC. (“APPLE”) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE APPLE SOFTWARE. APPLE DOES NOT WARRANT, GUARANTEE, OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE APPLE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS, OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE APPLE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL APPLE, ITS DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE APPLE SOFTWARE EVEN IF APPLE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU.

Apple’s liability to you for actual damages from any cause whatsoever, and regardless of the form of the action (whether in contract, tort [including negligence], product liability or otherwise), will be limited to $50.

Copyright © SHARP Corp. 2002 All Rights Reserved.

Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of SHARP Corp. No patent liability is assumed, with respect to the use of the information contained herein.

No part of this manual may be copied in whole or part without permission.

The contents of this manual may change without notification.

SOFTWARE LICENSE AGREEMENT

YOU SHOULD CAREFULLY READ THE FOLLOWING TERMS AND CONDITIONS BEFORE USING THIS SOFTWARE. IF YOU DO NOT AGREE TO THE TERMS AND CONDITIONS OF THIS AGREEMENT, DO NOT USE THE SOFTWARE. INSTALLING OR USING THE SOFTWARE INDICATES THAT YOU AGREE TO AND ACCEPT THE TERMS OF THIS AGREEMENT. IF YOU DO NOT AGREE TO ACCEPT THE TERMS OF THIS AGREEMENT YOU MAY RETURN THE UNUSED SOFTWARE FOR A FULL REFUND TO THE PLACE OF PURCHASE.

LICENSE

Electronics For Imaging, Inc. grants you a non-exclusive, non-transferable license to use the software and accompanying documentation (“Software”) included with the controller AR-P15 for SHARP AR-651/810 printer you have purchased, including without limitation PostScript® software provided by Adobe Systems Incorporated.

You may:

a.use the Software solely for your own customary business purposes and solely with the controller AR-P15 for SHARP AR-651/810;

b.use the digitally-encoded machine-readable outline and bitmap programs (“Font Programs”) provided with the controller AR-P15 for SHARP AR-651/810 in a special encrypted format (“Coded Font Programs”) to reproduce and display designs, styles, weights, and versions of letters, numerals, characters and symbols (“Typefaces”) solely for your own customary business purposes on a monitor used with the controller AR-P15 for SHARP AR-651/810;

c.use the trademarks used by Electronics For Imaging to identify the Coded Font Programs and Typefaces reproduced therefrom (“Trademarks”); and

d.assign your rights under this Agreement to a transferee of all of your right, title and interest in and to the controller AR-P15 for SHARP AR-651/810 provided the transferee agrees to be bound by all of the terms and conditions of this Agreement.

You may not:

a.make use of the Software, directly or indirectly, to print bitmap images with print resolutions of greater than 600 dots per inch, or to generate fonts or typefaces for use other than with the controller AR-P15 for SHARP AR-651/810;

b.make or have made, or permit to be made, any copies of the Software, Coded Font Programs, accompanying documentation or portions thereof, except as necessary for use with the controller AR-P15 for SHARP AR-651/810 purchased by you; provided, however, that under no circumstances may you make or have made, or permit to be made, any copies of that certain portion of the Software which has been included on the controller AR-P15 for SHARP AR-651/810 hard disk drive or ROM. You may not copy the documentation;

c.attempt to alter, disassemble, decrypt or reverse engineer the Software, Coded Font Programs.

d.rent or lease the Software.

PROPRIETARY RIGHTS

You acknowledge that the Software, Coded Font Programs, Typefaces, and Trademarks are proprietary to Electronics For Imaging and its suppliers and that title and other intellectual property rights therein remain with Electronics For Imaging and its suppliers. Except as stated above, this Agreement does not grant you any right to patents, copyrights, trade secrets, trademarks (whether registered or unregistered), or any other rights, franchises or licenses in respect of the Software, Coded Font Programs, Typefaces, or Trademarks. You may not adapt or use any trademark or trade name which is likely to be similar to or confusing with that of Electronics For Imaging or any of its suppliers or take any other action which impairs or reduces the trademark rights of Electronics For Imaging or its suppliers. The trademarks may only be used to identify printed output produced by the Coded Font Programs. At the reasonable request of Electronics For Imaging, you must supply samples of any Typeface identified with a trademark.

CONFIDENTIALITY

You agree to hold the Software and Coded Font Programs in confidence, disclosing the Software and Coded Font Programs only to authorized users having a need to use the Software and Coded Font Programs as permitted by this Agreement and to take all reasonable precautions to prevent disclosure to other parties.

REMEDIES

Unauthorized use, copying or disclosure of the Software, Coded Font Programs, Typefaces, or Trademarks will result in automatic termination of this license and will make available to Electronics For Imaging other legal remedies.

LIMITED WARRANTY AND DISCLAIMER

Electronics For Imaging warrants that, for a period of ninety (90) days from the date of delivery to you, the Software under normal use will perform without significant errors that make it unusable. Electronics For Imaging’s entire liability and your exclusive remedy under this warranty (which is subject to you returning the controller AR-P15 for SHARP AR-651/810 to Electronics For Imaging or an authorized dealer) will be, at Electronics For Imaging’s option, to use reasonable commercial efforts to attempt to correct or work around errors, to replace the Software with functionally equivalent software, or to refund the purchase price and terminate this Agreement. Some states/jurisdictions do not allow limitations on duration of implied warranty, so the above limitation may not apply to you.

For warranty service, please contact your authorized service/support center.

EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTY, ELECTRONICS FOR IMAGING MAKES AND YOU RECEIVE NO WARRANTIES OR CONDITIONS ON THE SOFTWARE OR CODED FONT PROGRAMS, EXPRESS, IMPLIED, STATUTORY, OR IN ANY OTHER PROVISION OF THIS AGREEMENT OR COMMUNICATION WITH YOU, AND ELECTRONICS FOR IMAGING SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Electronics For Imaging does not warrant that the operation of the software will be uninterrupted or error free or that the Software will meet your specific requirements.

LIMITATION OF LIABILITY

IN NO EVENT WILL ELECTRONICS FOR IMAGING OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES, INCLUDING LOSS OF DATA, LOST

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PROFITS, COST OF COVER OR OTHER SPECIAL, INCIDENTAL, CONSEQUENTIAL OR INDIRECT DAMAGES ARISING FROM THE USE OF THE SOFTWARE, OR CODED FONT PROGRAMS, HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY. THIS LIMITATION WILL APPLY EVEN IF ELECTRONICS FOR IMAGING OR ANY AUTHORIZED DEALER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. YOU ACKNOWLEDGE THAT THE PRICE OF THE CONTROLLER AR-P15 FOR SHARP AR-651/810 REFLECTS THIS ALLOCATION OF RISK. BECAUSE SOME STATES/JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU.

EXPORT CONTROLS

You agree that you will not export or re-export the Software or Coded Font Programs in any form without the appropriate United States and foreign government licenses. Your failure to comply with this provision is a material breach of this Agreement.

GOVERNMENT USE

Use, duplication or disclosure of the Software by the United States Government is subject to restrictions as set forth in subdivision (c) (1) (ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 or in subparagraphs (c) (1) and (2) of the Commercial Computer Software-Restricted Right Clause at 48 CFR 52.227-19, as applicable.

THIRD PARTY BENEFICIARY

You are hereby notified that Adobe Systems Incorporated, a California corporation located at 345 Park Avenue, San Jose, CA 95110-2704 (“Adobe”) is a third-party beneficiary to this Agreement to the extent that this Agreement contains provisions which relate to your use of the Fonts, the Coded Font Programs, the Typefaces and the Trademarks licensed hereby. Such provisions are made expressly for the benefit of Adobe and are enforceable by Adobe in addition to Electronics for Imaging.

GENERAL

This Agreement will be governed by the laws of the State of California.

This Agreement is the entire agreement held between us and supersedes any other communications or advertising with respect to the Software and Coded Font Programs.

If any provision of this Agreement is held invalid, the remainder of this Agreement shall continue in full force and effect.

If you have any questions concerning this Agreement, please see Electronics For Imaging’s web site at www.efi.com.

Electronics For Imaging

303 Velocity Way

Foster City, CA 94404

2

Preface

Thank you for purchasing SHARP AR-P15 Network Printer Controller and AR-PK3 PS3 & HDD Upgrade kit. This FIERY UTILITIES GUIDE explains the instructions for Fiery WebTools, Command WorkStation, FreeForm, and DocBuilderPro which are available with the AR-PK3 PS3 & HDD Upgrade kit is installed. Read this guide before using the optional user softwares for the AR-P15 Network Printer Controller. Keep this guide within easy reach, and use it to configure quality printing environment and make the best of your printer’s functions.

NOTES:

•Fiery WebTools, Command WorkStation, and FreeForm are available when the PS3 & HDD Upgrade (AR-PK3) is installed on the AR-P15 Network Printer Controller.

•DocBuilderPro is available when the optional dongle unit (AR-U2) is installed on the AR-P15 Network Printer Controller with the PS3 & HDD Upgrade kit.

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Table of Contents

■ Introduction ..................................................................................	9
About the Documentation .............................................................................	10
About this Guide ........................................................................................	10
About Other Manuals .................................................................................	11
Introduction to Job Management ..................................................................	12
Job Environments ......................................................................................	12
Levels of Job Control ..............................................................................	12
Setting up an Operator-Controlled Evironment ......................................	12
Understanding Job Flow ............................................................................	13
Spooling, Processing, Printing ...............................................................	13
Visualizing Job Flow ...............................................................................	14
Communicating with Users ........................................................................	15
What users need to know .......................................................................	15
What the operator should check .............................................................	16
Overview of the Job Management Utlities .................................................	17
■ Using Fiery WebTools ................................................................	19
About Fiery WebTools ...................................................................................	20
Clients Requirements ................................................................................	20
Configuring the AR-P15 and Fiery WebTools ............................................	21
Accessing Fiery WebTools ............................................................................	22
Access Privileges.......................................................................................	22
Accessing Fiery WebTools .........................................................................	22
Status ............................................................................................................	23
Checking AR-P15 Status with the Status WebTool ....................................	23
WebSpooler ..................................................................................................	24
Tracking and Managing Jobs with Fiery WebSpooler ................................	24
About the Fiery WebSpooler window ......................................................	26
Manipulating Job Options and Job Flow .................................................	27
Overriding Job Option Settings ...............................................................	29
Job Icons ...................................................................................................	30
Spool Area ..............................................................................................	30
RIP Area .................................................................................................	31
Print Area ...............................................................................................	32
Previewing, Editing, and Merging Jobs ......................................................	34
Previewing Raster Jobs ..........................................................................	34

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Displaying Full-Screen Previews ............................................................	36
Editing and Merging Raster Files ...........................................................	37
Using the Job Log ..................................................................................	40
WebLink ........................................................................................................	42
Setting the WebLink Destination ................................................................	42
Installer .........................................................................................................	43
WebDownloader ............................................................................................	44
Downloading Files with Fiery WebDownloader ..........................................	44
Downloading Printer Fonts with Fiery WebDowloder .................................	45
WebSetup .....................................................................................................	46
Accessing Setup ........................................................................................	46
Server Setup Options ................................................................................	46
Server Setup ..........................................................................................	46
Password ................................................................................................	47
Job Log Setup ........................................................................................	48
Support ...................................................................................................	48
Network Setup Options ..............................................................................	49
Port .........................................................................................................	49
Protocol1 (TCP/IP) .................................................................................	50
Protocol2 (AppleTalk/IPX Frames) ..........................................................	51
Service1 (NetWare Services) .................................................................	52
Service2 (Windows Printing Service/Others) .........................................	54
Service3 (E-mail Service) .......................................................................	56
Printer Setup Options ................................................................................	57
Printer Setup ..........................................................................................	57
PS Setup ................................................................................................	58
Exiting Setup .............................................................................................	59
WebScan.......................................................................................................	60
Retrieving Scan Files .................................................................................	60
■ Using Command WorkStation...................................................	63
Installing the Command WorkStation ............................................................	64
About the Installation .................................................................................	64
System Requirements ............................................................................	64
Installing the CommandWorkStation..........................................................	65
Configuring the Connection for the Command WorkStation ......................	66

	Introduction
WebTools	Fiery Using
WorkStation	Command Using
Pro	Using
	DocBuilder
	Troubleshooting

5

About the Command WorkStation .................................................................	69
The Command WorkStation Interface ........................................................	69
Active Jobs window ................................................................................	70
Jobs window ...........................................................................................	71
Activity Monitor .......................................................................................	73
Job Status Helper ...................................................................................	75
Action Buttons ........................................................................................	75
Preview Windows ....................................................................................	76
Monitoring Single or Multiple Servers ........................................................	76
Customizing the Command WorkStation Display ......................................	76
Using Layout Styles ................................................................................	77
Showing, Hiding, and Arranging Components ........................................	77
Using Commands ......................................................................................	79
Menu Bar ................................................................................................	79
Context-Sensitive Menus ........................................................................	83
Preparing to Work with Commnad WorkStation .........................................	84
Connecting to a Server ...........................................................................	84
Printing Server Information Pages ..........................................................	85
Setting Preferences ................................................................................	86
Managing Server Fonts ..........................................................................	87
Using Command WorkStation .......................................................................	90
Starting up and Logging in .........................................................................	90
Logging in to Servers..............................................................................	90
Access Levels .........................................................................................	92
Logging Out ............................................................................................	93
Removing Servers from the Login Server...............................................	93
Monitoring Jobs .........................................................................................	94
Selecting Jobs ........................................................................................	94
Sorting Job Displays ...............................................................................	95
Customizing Job Ticket Information ........................................................	95
Managing Job Flow ....................................................................................	97
Importing Jobs ........................................................................................	97
Using Job Management Commands ......................................................	98
Viewing and Overriding Print Settings ....................................................	99
Managing Jobs on Multiple Servers .....................................................	101
Canceling Jobs .....................................................................................	102
Printing FreeForm Varialble Data Documents ..........................................	103

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Printing Variable Document from Application........................................	103
Managing FreeForm Jobs .....................................................................	110
Archiving Jobs .........................................................................................	114
Using the Job Log ....................................................................................	116
Searching for Jobs ...................................................................................	118
Previewing and Manipulating Jobs ..............................................................	121
Previewing Jobs .......................................................................................	121
Displaying Thumbnail Previews ............................................................	121
Displaying Full-Screen Previews ..........................................................	122
Editing and Merging Jobs ........................................................................	123
Editing Jobs ..........................................................................................	123
Merging Jobs ........................................................................................	125
Setting up the AR-P15 ................................................................................	128
Accessing Setup ......................................................................................	128
■ Using DocBuilder Pro..............................................................	129
About the DocBuilder Pro ...........................................................................	130
Previewing, Editing, and Merging Jobs with DocBuilder Pro ...................	130
Main Window ...........................................................................................	131
Job Previews ............................................................................................	132
Navigating in the Main Window ................................................................	133
Switching Between Page View and Layout View ..................................	133
Setting Magnification Levels .................................................................	134
Viewing the Sheets ...............................................................................	135
Using Templates ......................................................................................	137
Saving Your Work .....................................................................................	138
Advanced Features of DocBuilder Pro ........................................................	139
Mixed Page Mode and Fixed Page Mode ................................................	139
Imposition Settings ..................................................................................	140
Sheet Settings ......................................................................................	141
Layout Settings .....................................................................................	143
Scale Settings ......................................................................................	146
Finishing Settings .................................................................................	148
Modifying the Layout Manually ................................................................	152
Reordering Pages in Layout Mode .......................................................	152
Adding, Duplicating, and Deleting Sheets ............................................	153

	Introduction
WebTools	Fiery Using
WorkStation	Command Using
Pro	Using
	DocBuilder
	Troubleshooting

7

Editing Page Content ............................................................................	154
Rotating Pages .....................................................................................	155
Setting Gutter Sizes ..............................................................................	157
Managing Templates ................................................................................	158
Tips for Using the Imposition Feature of DocuBuilder Pro .......................	160
Page-Level Operations .........................................................................	160
Saving Imposed Jobs ...........................................................................	160
Basics of Imposition ....................................................................................	161
Printing Books with the Imposition Feature of DocBuilder Pro ................	161
Basics of Imposition Layout ..................................................................	161
Printer’s Marks ......................................................................................	164
Additional Sheets .................................................................................	165
Binding Methods ...................................................................................	165
Gang-up Printing ..................................................................................	167
Templates ....................................................................................................	169
1-Up Full Bleed ........................................................................................	169
2-Up Perfect .............................................................................................	170
2-Up Saddle .............................................................................................	172
3-Up Trifold Brochure ...............................................................................	173
4-Up Gate Fold ........................................................................................	174
4-Up Head to Head ..................................................................................	175
4-Up Z-Fold ..............................................................................................	177
■ Troubleshooting .......................................................................	179
Maintaining Optimal System Performance ..................................................	180
Troubleshooting ...........................................................................................	181
Command WorkStation does not respond ...............................................	181
Command WorkStation fails to connect to a AR-P15 ..............................	181
Unexpected Printing Results ...................................................................	182
Clearing the Server ..................................................................................	182
Users are unable to connect to the AR-P15 ............................................	183

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Introduction

Introduction

9

About the Documentation

About this Guide

This manual describes how to use the optional softwares for the AR-P15 Network Printer Controller. These softwares allow you to set up and manage the jobs on the AR-P15 Network Printer Controller from a Windows computer.

Following optional softwares desicribed in this manual:

Fiery WebTools - allows you to manage your AR-P15 remotely from the Internet or from your company’s intranet. The Fiery WebTools can be access from the WebPage using the Internet browser, which you can select a variety of functions, including Status, WebSpooler, WebLink, Installer, Web Downloader, WebSetup, and WebScan.

P19 “Using Fiery WebTools”

Command WorkStation - allows you to complete or change most Setup options, and manage the print jobs stored on the AR-P15 hard disk from a Windows computer.

This software also provides the FreeForm features that llows you to create the master-element and variable-element documents using any application you wish. The two documents can be created using different applications, or even different computer platforms. To create the master-elements document, you can use a page layout or graphics application. To create the variable-elements document, you can use a word processing application that has a mail merge feature, a page layout application that supports scripting, or a database application.

This software also allows you to aceess the other additional option such as DocBuilder Pro. P63 “Using Command WorkStation”

DocBuilder Pro - allows you to preview and edit PostScript and raster data. DocBuilder ’s merge features eliminate the limitations of particular software applications. You can merge PostScript or raster pages of documents of different types, even different computer operating systems. You can merge pages from graphics programs with text pages from a word processor.

P129 “Using DocBuilder Pro”

The term “AR-P15” is used in this manual to refer to the SHARP AR-P15 Network Printer Board with PS3 Scan & HDD Upgrade.

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About Other Manuals

There are also following manuals which are included in the User Documentation CD-ROM:

User’s Guide - explains how to install software to enable users to print to the AR-P15. Specifically, it describes installation of printer drivers, printer description files, and other user software provided on the User Software CD-ROM. It is also explains the printing features of the AR-P15 for users.

Administrator’s Guide - explains basic configuration and administration of the AR-P15 for the supported platforms and network environments. It is also includes guidelines for setting up Windows NT/2000 and Novell NetWare servers to provide printing services to clients.

Scan & E-mail Guide - explains basic configuration and operation of the AR-P15 scan function that is optional for the AR-P15.

Introduction

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Introduction to Job Management

This section explains the basic principles of job management in an operator-controlled print environment, and provides an overview of the AR-P15 job management utilities.

Job Environments

The AR-P15 supports several control levels of printing, job management, Setup, and gives you the flexibility to choose the configuration that corresponds to the requirements of your site.

Levels of Job Control

The following descriptions outline the range of levels of job control that may exist in your environment:

•At one extreme, an operator in a high-volume printing environment controls the entire job flow and all printing. Print jobs arriving from remote users are spooled to the server hard disk and stored until the operator decides it is time to print them. Additional functions (job overrides, prioritizing, font management) are reserved for the operator.

•At the other extreme, anyone on the local network can control all printing and server functions; operator intervention is not required. Users can print from their workstations to any of the published print connections. Anyone can use the job management utilities to control any print job.

You can implement intermediate levels of job control in your environment. However, the job management utilities are best suited for an operator-controlled environments.

Setting up an Operator-Controlled Evironment

This manual assumes you are working in an operator-controlled environment and that you are the operator responsible for managing job flow. To establish an operator-controlled environment, you or the administrator must complete the following tasks:

Set up password privileges—The administrator must set up separate passwords for operator access and administrator access to the AR-P15. For instructions on setting up passwords, see the

Admnistrator’s Guide.

Establish communication between users and the operator—The operator and remote users must agree upon a method for communicating print needs, such as FreeFormTM masters. Users can attach instructions to jobs using print option and notes fields (see “Communicating with Users” P15).

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Understanding Job Flow

In an operator-controlled printing environment, remote users send jobs to the Hold queue of the ARP15. Using a job management utility, such as Command WorkStation, or Fiery WebSpooler, the operator views the list of held jobs and decides when to release each job for processing and printing.

The operator may also intervene during the workflow, stopping jobs as they are processed or printed, placing jobs on hold for future action, or overriding the user-defined print settings for a job. In some cases, the operator may even modify a job, duplicating or removing pages, or merging it with pages from another job before releasing it for printing.

Spooling, Processing, Printing

To understand job flow through the AR-P15, it is helpful to consider the three main stages of printing.

Spooling

Processing

Printing

Spooling—When a job file is sent over the network by a remote user or imported from disk, it arrives at the AR-P15 and spools to a location on the hard disk. After spooling completely, the job is held on the hard disk, where it awaits further instructions from the operator.

Processing (RIPping)—When the operator releases the job file, it undergoes raster image processing (RIPping) at the AR-P15. During processing, the job file is interpreted as a raster image. This raster image contains the data required by the copier to print the job the way its originator intended. In the raster image, data associated with each dot is rendered on the printer. The raster data tells the printer whether or not to apply toner to each position on the page.

Printing—After processing, the job typically moves on to the printing stage. During this stage, the raster image associated with the job is transferred from the AR-P15 to the copier at a high speed. The copier then renders the raster image onto paper, printing the job.

Introduction

13

While original job files are saved to the AR-P15 hard disk, raster images are typically deleted after printing. The operator can issue commands to save and hold the raster image on the hard disk along with the original job file. Saving the raster image to the hard disk offers two advantages: raster files are already processed so they print quickly, and each part of the raster file is still identified with a page in the original document, so you can access individual pages of a saved raster file.

Visualizing Job Flow

As the operator, your job management tools permit holding and releasing a job at any stage of the job flow. In the following figure, solid boxes indicate the types of job status flags you may see in the Command WorkStation Active Jobs window. Boldface items represent commands you can issue from Command WorkStation, or Fiery WebSpooler to release held jobs.

Spooling

Spooled/Held

PostScript and

PCL data

Print

Process (RIP) and

Hold

Print and Hold

Processing (RIPping)

Processing (RIPping)

Processing (RIPping)

PostScript, PCL

Processed/Held

and raster data

Print

Printing

Printing

Printing

Printed

Each command initiates a job workflow:

Print—When you issue the Print command for a held job, the job is released for immediate processing and printing on the AR-P15.

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Print and Hold—When you issue the Print and Hold command for a held job, the job is released for immediate processing and printing. However, a raster copy of the original job remains in processed/ held status, even after the original job has finished printing.

Process (RIP) and Hold—When you issue the Process and Hold command (Command WorkStation) or the RIP and Hold command (Fiery WebSpooler or Fiery Spooler) for a held job, the job is released for processing and then held in processed/held status indefinitely. To release the processed/held job for immediate printing, you must issue the Print command. A raster copy of the original job remains in processed/held status, even after the original job has finished printing.

Communicating with Users

The job management tools give you, the operator, the tools to communicate with the users who originate print jobs. You can help the users become better informed about the AR-P15 and the copier so they can choose the appropriate options for their jobs.

What users need to know

As the operator, consider supplying the following information to users:

Server and device information

•The name of the copier on the network and the names of the servers sharing it.

•The IP address or DNS name of the server, to allow users access to Fiery WebToolsTM

•List of default copier settings and other settings

•List of installed fonts

If their applications do not download fonts automatically, can users download fonts to the AR-P15? Should they embed fonts in documents or supply them to you to download?

•List of installable options for the copier

•Available media, alternative choices, and standard tray/media configurations

Introduction

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Printing information

•How long you will hold jobs on the server before you delete them

•Instructions for setting up the printer on client computers

•Sources of PostScript printer drivers, PPDs, and additional information

•Recommended PPD settings

•Conflicting settings and common PostScript errors

•FreeForm information regarding use of master and variable data

•Imposition information regarding use of the DocBuilder Pro option

•Requirements for Notes fields (information that appears in the Job Log)

For example, department name, account code, phone number, or extension. Is some information mandatory at your site?

•Suggestions for what to enter in the Instructions field

What the operator should check

As the operator, tell remote users about the information you check and what you must know in order to print the jobs they send.

Users communicate job ticket information by specifying print options for jobs. They can also use the Instructions and Notes fields to communicate special print requirements and accounting information.

Job ticket information

You can view and potentially override the print options specified by users by checking job ticket information. To display user-defined print options, choose the Properties command in Command WorkStation (see “Viewing and Overriding Print Settings” P99) or the Override Print Settings command in Fiery WebSpooler or Fiery Spooler (see “Overriding Job Options Settings” P29).

Notes fields

Users can enter accounting information in Notes fields, such as:

•User name and phone number

•Billing information

•Job cost information

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Instructions field

Users can enter information in the Instructions field to communicate special print requirements, such as:

•Priority, due date, and request for notification

•Number of copies

•Type and quantity of paper

•Request to hold job for future printing or reprinting, and future job instructions

•Instructions to merge job with another job

•FreeForm information regarding the use of master and variable data

•Imposition instructions

Overview of the Job Management Utlities

The AR-P15 includes the following job management utilities:

•Command WorkStation

•Fiery WebSpooler

These utilities are designed for use by operators who must track and manage jobs and oversee general job flow through the AR-P15. All the utilities offer the following job management features:

•Monitoring activity on the AR-P15 and controlling job flow

•Viewing and overriding user-defined print option settings

•Editing and merging job files

•Tracking job activity through the Job Log

Command WorkStation

The most powerful of the job management utilities, Command WorkStation must be installed on a Windows computer that has a network connection to the AR-P15. In addition to the job management functions previously outlined, Command WorkStation offers a customizable user interface to monitor and manage jobs on multiple servers simultaneously.

For an introduction to the Command WorkStation, see Chapter “Using Command WorkStation”.

Fiery WebSpooler

You can access Fiery WebSpooler through a Java-enabled Web browser residing on any computer with a networked connection to the AR-P15.

Fiery WebSpooler offers job management functions similar to those of Command WorkStation. For information on using Fiery WebSpooler, see Chapter “Using Fiery WebTools”.

Introduction

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18

Using Fiery WebTools

WebTools

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About Fiery WebTools

Fiery WebTools reside on the AR-P15’s hard disk drive, but can be accessed over the network from a variety of platforms. The AR-P15 has a Fiery WebTools home page that allows you to view server functions and manipulate jobs remotely.

In a Fiery WebTools home page, you can access the following tools:

•Status - viewing jobs are currently processing and printing.

•WebSpooler - allows you to view, manipulate, reorder, reprint, and delete jobs currently spooling, processing, or printing on the AR-P15 hard disk drive. It also allows you to view, print, and delete the Job Log.

•WebLink - provides a link to another web page or to multiple web pages.

•Installer - allows you to download the AR-P15 printer file installers directly from the server.

•WebDownloader - allows you to download PostScript, EPS, and PDF files to the AR-P15.

•WebSetup - allows you to set up the AR-P15 remotely.

•WebScan - allows you to retrieve scan files which are saved on the Mailbox.

Fiery WebTools have been installed on the optoinal hard disk, PS3 & HDD Upgrade (AR-PK3), so that you do not need to install any utility to use Fiery WebTools features.

Clients Requirements

In order to use the Fiery WebTools, the following environments are required.

•Either the Netscape Communicator v4.7 or later and Java enabled, or Microsoft Internet Explorer v5.5 and Service Pack 2, or later, with Java enabled, is installed on your computer.

•Monitor and video memory should supports 16-bit color at a minimum resolution of 800 x 600.

•Your computer and the AR-P15 are connected to a TCP/IP enabled network.

•The TCP/IP is correctly set up on the AR-P15.

NOTE:

Netscape and Internet Explorer continue to release frequent updates to these browser. As support cannot be guaranteed for all versions, use the version specified above for best results.

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Configuring the AR-P15 and Fiery WebTools

The Fiery WebTools provide access to many AR-P15 functions via the Internet (or intranet), providing additional flexibility in remote management.

You can access the Fiery WebTools from a Windows or Mac OS computer. The administrator must set up the AR-P15 to enable the Fiery WebTools for users. In addition, the administrator can configure the WebTools that will be available for users.

To Set up Fiery WebTools on the AR-P15

1. In AR-P15 Network Setup, enable TCP/IP.

2. Set a valid, unique IP address for the AR-P15, and then set the subnet mask. Set a gateway address, if required.

3. In AR-P15 Printer Setup, confirm the that Print Queue is published.

To Enable or Disable Certain WebTools for Users

1. Launch your Internet browser application.

2. Enter the IP address or the DNS name of the AR-P15.

•Check with the operator or administrator for this information.

3.In the WebPage window that appears, click the Options button.

4.Click WebTools.

5.In the Log in dialog box appears, enter the Administrator password and click OK.

6.Click the Cofigure buttons.

•The checkboxes appear next to each WebTools menu.

7.Check the checkboxes of the menus to be available, and un-check the checkboxes of the menus to be unavailable.

8.Click OK.

WebTools

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Accessing Fiery WebTools

Access Privileges

For WebTools, the levels of access allowed to remote users depend on whether the administrator has enabled use of WebTools, and whether or not a password is required to use the job management features. If you have been given the Operator password, you can manage job flow and override print settings of your jobs with Fiery WebSpooler. If not, you can still track the status of your jobs with Fiery WebSpooler as a Guest. Check with your site administrator for information on your WebTools access privileges.

Accessing Fiery WebTools

WebTools are accessed via the Options button on the WebPage home page.

If the browser does not enable Java:

For Internet Explorer:

Click the Tools menu and select Internet Options. View the Security tab, and click on the Custom Level button. In the Setting list on the Security Settings dialog box, find “Java permissions” and select any other than “Disable Java”.

For Netscape:

Click the Edit menu and select Preferences. In the Category menu, select “Advanced” and check the “Enable Java” check box which is displayed in the dialog box.

1.

2.

Launch your Internet browser application.

Enter the IP address or the DNS name of the AR-P15.

• Check with the operator or administrator for this information.

3.

4.

5.

In the WebPage window that appears, click the Options button.

Click WebTools.

•If the Log in dialog box appears, enter the Administrator or Operator password.

•A password is not required if you are logging in as a Guest.

Click one of the buttons at the left to select one of the WebTools.

• Move the cursor over the buttons to display information about the selections.

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Status

You can use the Status WebTool to see what jobs are currently processing and printing.

Checking AR-P15 Status with the Status WebTool

To access the Status WebTool, open the Fiery WebTools home page and click Status. The current RIP Status and Printer Status appear in the window.

To open a new browser window for the Status display, click Float. You can then close other browser windows and leave the Status window open to continue checking the status of the AR-P15. As long as you keep the Status window open, it is dynamically updated.

To obtain more information about the status of jobs, use Fiery WebSpooler, or Command WorkStation, as described in this Guide. You can also use Job Monitor, as described in the User’s Guide.

WebTools

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WebSpooler

Fiery WebSpooler duplicates many of the functions and features of the Command WorkStation. Each provides additional flexibility by allowing job tracking and management from multiple platforms over the Internet or an intranet.

Fiery WebSpooler, one of the Fiery WebTools, is accessed with an Internet browser and the WebPage home page.

The interface of Fiery WebSpooler is so similar to that of the Command WorkStation that this chapter often refers you to Chapter “Command WorkStation” for information about icons and commands that is common to both tools.

Tracking and Managing Jobs with Fiery WebSpooler

You can use Fiery WebSpooler to perform the following functions from your workstation:

•Override current job option settings

•Delete jobs and cancel processing

•Duplicate or rename jobs

•RIP a job and hold the raster data

•Hold jobs in the spooled area or the RIPped area

•Remove raster data from RIPped files

•Change the priority of jobs

•Edit and merge raster data jobs (DocBuilder)

•Display, print, or delete the Job Log

Most of these functions require the Administrator or Operator password. However, even without a password, you can log in to Fiery WebSpooler as a Guest with view-only privileges.

SUPPLEMENT:

Most Fiery WebSpooler commands function identically to those of the Command WorkStation. For more information on specific commands, see Chapter “Using Command WorkStation”.

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Accessing the Fiery WebSpooler Window

1. From the AR-P15 WebTools window, click WebSpooler.

•For instructions on how to access the AR-P15 WebTools window, see “Accessing Fiery WebTools”.

2.To log in as Administrator, enter the Administrator password and click OK. To log in as Operator, enter the Operator password and click OK.

To log in as Guest, click OK, without entering any password.

•The Fiery WebSpooler window appears in a new browser window.

WebTools

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About the Fiery WebSpooler window

Like the Command WorkStation, Fiery WebSpooler is a window to view AR-P15 and copier functions, and an interface from which you can control those functions.

The Fiery WebSpooler window is divided into three areas by Spool, RIP, and Print status bars. When the AR-P15 receives print jobs, the Fiery WebSpooler window becomes a dynamic display, filled with the names of jobs and their characteristics.

The Spool, RIP, and Print areas of the Fiery WebSpooler window represent the stages of printing a job. Jobs come in at the top level (Spool) and drop down to the Print level, unless they are held along the way.

The job icons displayed in the Fiery WebSpooler window are explained in “Job Icons”. P.XX

NOTE:

In the Fiery WebSpooler window, the background color for the yellow and white printer icons is the same.

Spooled jobs—Jobs listed in the area below the Spool status bar are PostScript files stored on the AR-P15 disk. These jobs were sent to either the Print queue (white icons) or the Hold queue (yellow icons).

RIPped jobs—Jobs listed in the area below the RIP status bar are ready to print. They have already been rasterized (RIPped, or processed for printing) and are waiting, in order, for access to the printer. Rasterized jobs can also be held; held jobs are shown with a yellow icon.

Printed jobs—Jobs listed in the area below the Print status bar have already been printed. Printed jobs can be stored on the AR-P15 disk. The number of jobs that can be stored (from 1 to 99) is defined in Setup.

If you are logged in as Administrator or Operator, you can interact with a job wherever it appears in the window by selecting it and choosing a command from the Job menu, or by double-clicking the job and setting override options. See “Manipulating job options and job flow”. P.XX

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Errors—Jobs with an error are shown in red. To display the error, double-click the job line. Note that you cannot check the job properties or hold a job with an error.

NOTE:

If your job does not appear anywhere in the Fiery WebSpooler window, it may have already been printed; if so, it will appear in the Job Log. To view the Job Log, choose Show Job Log from the Window menu. (For more information on the Job Log, see “Using the Job Log”. P.XX)

If the job does not appear in the Job Log, it may have been moved to the Archive window by the operator. The Archive window cannot be viewed with Fiery WebSpooler; you must contact the operator or look at the Command WorkStation display to check this.

Manipulating Job Options and Job Flow

Using the commands in the Job menu, you can alter the destinations, priorities and other characteristics of jobs that appear in the Fiery WebSpooler window.

To understand the effect each of these commands has on a job, you need to understand the way the AR-P15 handles PostScript and raster data, and how jobs are activated or held in the various stages of processing. See “Introduction to Job Management” for this background information before manipulating jobs with Fiery WebSpooler.

WebTools

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	Choose this command	To do this:	Raster data is:
	from the Job menu:
	Delete Job(s)	Delete the job(s) from the list.	Deleted
	Cancel Printing	Cancel the currently printing job.	Deleted
	Cancel RIPping	Cancel the currently processing job.	Deleted
	Duplicate Job(s)	Duplicate one or more selected	n/a
		PostScript data jobs in the Spool or Print	(The Duplicate command is not available
		areas (creates a reference to the original	for raster jobs)
		job, with the same name).
	Rename	Rename the job (PostScript file with or	Unaffected, but associated with the new
		without raster).	name
			NOTE: If the renamed job is printed, the
			Job Log reflects the job’s original name.
	Hold	Hold the job in the current place (except	Held in RIP area indefinitely, if included
		for a printed job, which is moved to the	with job
		Spool or RIP area).
	RIP and Hold	RIP the job and hold it in the RIP area.	Held in RIP area indefinitely
	Print	Print the job in its turn (RIP it first if it	Temporarily held in RAM until memory is
		does not have raster data). Keep the	needed for another job
		printed job in the Print area until the job
		limit is reached.
	Print and Hold	Print the job in its turn (RIP it first if it	Held in the RIP area indefinitely (saved to
		does not have raster data) After printing,	disk)
		hold the PostScript data and the raster in
		the RIP area.
	Process Next	Give top priority to this job	Held in RAM after printing (can be
		Print the job (or RIP and print) as soon as	selected in the Print area while it remains
		the processor and copier are free, before	there), or Held in RIP area (saved to disk)
		other waiting jobs.	if destination was RIP and Hold
	Remove Raster	Remove the raster from a job that has	Deleted
		raster data; leave the PostScript job in
		place.
	Override Print Settings	Change the print options for the job (see	Deleted and regenerated, if the newly
		“Overriding Job Option Settings” P29).	selected options require reRIPping, or
			reprinted with the new settings, if none
			require reRIPping
	Thumbnail A	Open the selected held raster data job in	Changed if job is edited, unaffected if job
		the Thumbnail A window where you can	isonly viewed
		view a full-screen preview of the job, edit
		the job, or merge it with raster data from
		other jobs.
	Thumbnail B	Open the selected raster data job (not	Unchanged
		necessarily a held job) in the Thumbnail
		B window for viewing or for merging into
		a job in the Thumbnail A window.

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