Sharp AR-PK2 User Manual
MODEL
AR-P15
DIGITAL COPYING MACHINE
NETWORK PRINTER BOARD
FIERY UTILITY GUIDE
FCC NOTICE
This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These
limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction
manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful
interference in which case the user will be required to correct the interference at his own expense.
WARNING:
FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer
could void the user's authority to operate this equipment.
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conformé à la norme NMB-003 du Canada.
For European models only:
WARNING:
This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required
to take adequate measures.
1. Do not touch the connector terminal when disconnecting the cables of peripheral equipment.
2. Before opening any covers or removing any units from the copier, discharge the static electricity from your body by touching a
metal part of the copier.
The printer cable and the network cable (10 BASE-T or 100 BASE-TX cable) :
Shielded cables must be used with this equipment to maintain compliance with standards.
The software described in this publication is furnished under license and may only be used or copied in accordance with the terms of such license.
This product may be covered by one of more of the following U.S. Patents: 4,500,919, 4,837,722, 5,212,546, 5,343,311, 5,424,754, 5,467,446, 5,506,946,
5,517,334, 5,537,516, 5,543,940, 5,553,200, 5,615,314, 5,619,624, 5,625,712, 5,666,436, 5,760,913, 5,818,645, 5,835,788, 5,867,179, 5,959,867, 5,970,174,
5,982,937, 5,995,724, 6,002,795, 6,025,922, 6,041,200, 6,065,041, 6,112,665, 6,122,407, 6,134,018, 6,141,120, 6,166,821, 6,185,335, 6,201,614, 6,215,562,
6,219,659, 6,222,641, 6,224,048, 6,225,974, 6,226,419, 6,238,105, 6,239,895, 6,256,108, 6,269,190, 6,289,122, 6,292,270, 6,310,697, 6,327,047, 6,327,050,
6,327,052, RE36,947, D406,117, D416,550, D417,864, D419,185, D426,206, D439,851, D444,793
Trademarks
EFI, Fiery, the Fiery logo, Fiery Driven and RIP-While-Print are registered trademarks of Electronics For Imaging, Inc. in the U.S. Patent and Trademark Office and/
or certain other foreign jurisdictions.
The Electronics For Imaging logo, the Fiery Driven logo, Command WorkStation, DocBuilder, DocBuilder Pro, Fiery X3e, Fiery FreeForm, Fiery Scan, Fiery
ScanBuilder, Fiery WebInstaller, Fiery WebScan, Fiery WebSpooler, Fiery WebStatus, Fiery WebTools, NetWise, Velocity, Velocity Balance, Velocity Build, Velocity
Design, Velocity Estimate, and Velocity Scan are trademarks of Electronics For Imaging, Inc.
All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged.
Legal Notices
APPLE COMPUTER, INC. (“APPLE”) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE APPLE SOFTWARE. APPLE DOES NOT WARRANT, GUARANTEE, OR
MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE APPLE SOFTWARE IN TERMS OF ITS CORRECTNESS,
ACCURACY, RELIABILITY, CURRENTNESS, OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE APPLE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO
YOU.
IN NO EVENT WILL APPLE, ITS DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR
INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND
THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE APPLE SOFTWARE EVEN IF APPLE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. BECAUSE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES,
THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU.
Apple’s liability to you for actual damages from any cause whatsoever, and regardless of the form of the action (whether in contract, tort [including negligence],
product liability or otherwise), will be limited to $50.
Copyright © SHARP Corp. 2002 All Rights Reserved.
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of SHARP Corp. No patent liability
is assumed, with respect to the use of the information contained herein.
No part of this manual may be copied in whole or part without permission.
The contents of this manual may change without notification.
SOFTWARE LICENSE AGREEMENT
YOU SHOULD CAREFULLY READ THE FOLLOWING TERMS AND CONDITIONS BEFORE USING THIS SOFTWARE. IF YOU DO NOT AGREE TO
THE TERMS AND CONDITIONS OF THIS AGREEMENT, DO NOT USE THE SOFTWARE. INSTALLING OR USING THE SOFTWARE INDICATES
THAT YOU AGREE TO AND ACCEPT THE TERMS OF THIS AGREEMENT. IF YOU DO NOT AGREE TO ACCEPT THE TERMS OF THIS
AGREEMENT YOU MAY RETURN THE UNUSED SOFTWARE FOR A FULL REFUND TO THE PLACE OF PURCHASE.
LICENSE
Electronics For Imaging, Inc. grants you a non-exclusive, non-transferable license to use the software and accompanying documentation (“Software”) included with the
controller AR-P15 for SHARP AR-651/810 printer you have purchased, including without limitation PostScript® software provided by Adobe Systems Incorporated.
You may:
a. use the Software solely for your own customary business purposes and solely with the controller AR-P15 for SHARP AR-651/810;
b. use the digitally-encoded machine-readable outline and bitmap programs (“Font Programs”) provided with the controller AR-P15 for SHARP AR-651/810 in a
special encrypted format (“Coded Font Programs”) to reproduce and display designs, styles, weights, and versions of letters, numerals, characters and symbols
(“Typefaces”) solely for your own customary business purposes on a monitor used with the controller AR-P15 for SHARP AR-651/810;
c. use the trademarks used by Electronics For Imaging to identify the Coded Font Programs and Typefaces reproduced therefrom (“Trademarks”); and
d. assign your rights under this Agreement to a transferee of all of your right, title and interest in and to the controller AR-P15 for SHARP AR-651/810 provided the
transferee agrees to be bound by all of the terms and conditions of this Agreement.
You may not:
a. make use of the Software, directly or indirectly, to print bitmap images with print resolutions of greater than 600 dots per inch, or to generate fonts or typefaces
for use other than with the controller AR-P15 for SHARP AR-651/810;
b. make or have made, or permit to be made, any copies of the Software, Coded Font Programs, accompanying documentation or portions thereof, except as
necessary for use with the controller AR-P15 for SHARP AR-651/810 purchased by you; provided, however, that under no circumstances may you make or have
made, or permit to be made, any copies of that certain portion of the Software which has been included on the controller AR-P15 for SHARP AR-651/810 hard
disk drive or ROM. You may not copy the documentation;
c. attempt to alter, disassemble, decrypt or reverse engineer the Software, Coded Font Programs.
d. rent or lease the Software.
PROPRIETARY RIGHTS
You acknowledge that the Software, Coded Font Programs, Typefaces, and Trademarks are proprietary to Electronics For Imaging and its suppliers and that title and
other intellectual property rights therein remain with Electronics For Imaging and its suppliers. Except as stated above, this Agreement does not grant you any right to
patents, copyrights, trade secrets, trademarks (whether registered or unregistered), or any other rights, franchises or licenses in respect of the Software, Coded Font
Programs, Typefaces, or Trademarks. You may not adapt or use any trademark or trade name which is likely to be similar to or confusing with that of Electronics For
Imaging or any of its suppliers or take any other action which impairs or reduces the trademark rights of Electronics For Imaging or its suppliers. The trademarks may
only be used to identify printed output produced by the Coded Font Programs. At the reasonable request of Electronics For Imaging, you must supply samples of any
Typeface identified with a trademark.
CONFIDENTIALITY
You agree to hold the Software and Coded Font Programs in confidence, disclosing the Software and Coded Font Programs only to authorized users having a need to
use the Software and Coded Font Programs as permitted by this Agreement and to take all reasonable precautions to prevent disclosure to other parties.
REMEDIES
Unauthorized use, copying or disclosure of the Software, Coded Font Programs, Typefaces, or Trademarks will result in automatic termination of this license and will
make available to Electronics For Imaging other legal remedies.
LIMITED WARRANTY AND DISCLAIMER
Electronics For Imaging warrants that, for a period of ninety (90) days from the date of delivery to you, the Software under normal use will perform without significant
errors that make it unusable. Electronics For Imaging’s entire liability and your exclusive remedy under this warranty (which is subject to you returning the controller
AR-P15 for SHARP AR-651/810 to Electronics For Imaging or an authorized dealer) will be, at Electronics For Imaging’s option, to use reasonable commercial efforts
to attempt to correct or work around errors, to replace the Software with functionally equivalent software, or to refund the purchase price and terminate this Agreement.
Some states/jurisdictions do not allow limitations on duration of implied warranty, so the above limitation may not apply to you.
For warranty service, please contact your authorized service/support center.
EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTY, ELECTRONICS FOR IMAGING MAKES AND YOU RECEIVE NO WARRANTIES OR
CONDITIONS ON THE SOFTWARE OR CODED FONT PROGRAMS, EXPRESS, IMPLIED, STATUTORY, OR IN ANY OTHER PROVISION OF THIS
AGREEMENT OR COMMUNICATION WITH YOU, AND ELECTRONICS FOR IMAGING SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY
OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Electronics For Imaging does not warrant that the operation of the
software will be uninterrupted or error free or that the Software will meet your specific requirements.
LIMITATION OF LIABILITY
IN NO EVENT WILL ELECTRONICS FOR IMAGING OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES, INCLUDING LOSS OF DATA, LOST
1
PROFITS, COST OF COVER OR OTHER SPECIAL, INCIDENTAL, CONSEQUENTIAL OR INDIRECT DAMAGES ARISING FROM THE USE OF THE
SOFTWARE, OR CODED FONT PROGRAMS, HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY. THIS LIMITATION WILL APPLY EVEN
IF ELECTRONICS FOR IMAGING OR ANY AUTHORIZED DEALER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. YOU
ACKNOWLEDGE THAT THE PRICE OF THE CONTROLLER AR-P15 FOR SHARP AR-651/810 REFLECTS THIS ALLOCATION OF RISK. BECAUSE
SOME STATES/JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL
DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU.
EXPORT CONTROLS
You agree that you will not export or re-export the Software or Coded Font Programs in any form without the appropriate United States and foreign government
licenses. Your failure to comply with this provision is a material breach of this Agreement.
GOVERNMENT USE
Use, duplication or disclosure of the Software by the United States Government is subject to restrictions as set forth in subdivision (c) (1) (ii) of the Rights in Technical
Data and Computer Software clause at DFARS 252.227-7013 or in subparagraphs (c) (1) and (2) of the Commercial Computer Software-Restricted Right Clause at 48
CFR 52.227-19, as applicable.
THIRD PARTY BENEFICIARY
You are hereby notified that Adobe Systems Incorporated, a California corporation located at 345 Park Avenue, San Jose, CA 95110-2704 (“Adobe”) is a third-party
beneficiary to this Agreement to the extent that this Agreement contains provisions which relate to your use of the Fonts, the Coded Font Programs, the Typefaces and
the Trademarks licensed hereby. Such provisions are made expressly for the benefit of Adobe and are enforceable by Adobe in addition to Electronics for Imaging.
GENERAL
This Agreement will be governed by the laws of the State of California.
This Agreement is the entire agreement held between us and supersedes any other communications or advertising with respect to the Software and Coded Font
Programs.
If any provision of this Agreement is held invalid, the remainder of this Agreement shall continue in full force and effect.
If you have any questions concerning this Agreement, please see Electronics For Imaging’s web site at www.efi.com.
Electronics For Imaging
303 Velocity Way
Foster City, CA 94404
2
Preface
Thank you for purchasing SHARP AR-P15 Network Printer Controller and AR-PK3 PS3 & HDD
Upgrade kit. This FIERY UTILITIES GUIDE explains the instructions for Fiery WebTools, Command
WorkStation, FreeForm, and DocBuilderPro which are available with the AR-PK3 PS3 & HDD Upgrade
kit is installed. Read this guide before using the optional user softwares for the AR-P15 Network
Printer Controller. Keep this guide within easy reach, and use it to configure quality printing
environment and make the best of your printer’s functions.
NOTES:
• Fiery WebTools, Command WorkStation, and FreeForm are available when the PS3 & HDD
Upgrade (AR-PK3) is installed on the AR-P15 Network Printer Controller.
• DocBuilderPro is available when the optional dongle unit (AR-U2) is installed on the AR-P15
Network Printer Controller with the PS3 & HDD Upgrade kit.
3
Table of Contents
■■
■ Introduction.................................................................................. 9
■■
About the Documentation ............................................................................. 10
About this Guide ........................................................................................ 10
About Other Manuals ................................................................................. 11
Introduction to Job Management .................................................................. 12
Job Environments ...................................................................................... 12
Levels of Job Control .............................................................................. 12
Setting up an Operator-Controlled Evironment ...................................... 12
Understanding Job Flow ............................................................................ 13
Spooling, Processing, Printing ............................................................... 13
Visualizing Job Flow ............................................................................... 14
Communicating with Users ........................................................................ 15
What users need to know ....................................................................... 15
What the operator should check ............................................................. 16
Overview of the Job Management Utlities ................................................. 17
■■
■ Using Fiery WebTools................................................................ 19
■■
About Fiery WebTools ................................................................................... 20
Clients Requirements ................................................................................ 20
Configuring the AR-P15 and Fiery WebTools ............................................ 21
Accessing Fiery WebTools ............................................................................ 22
Access Privileges....................................................................................... 22
Accessing Fiery WebTools ......................................................................... 22
Status ............................................................................................................ 23
Checking AR-P15 Status with the Status WebTool .................................... 23
WebSpooler .................................................................................................. 24
Tracking and Managing Jobs with Fiery WebSpooler ................................ 24
About the Fiery WebSpooler window...................................................... 26
Manipulating Job Options and Job Flow................................................. 27
Overriding Job Option Settings............................................................... 29
Job Icons ................................................................................................... 30
Spool Area .............................................................................................. 30
RIP Area ................................................................................................. 31
Print Area ............................................................................................... 32
Previewing, Editing, and Merging Jobs ...................................................... 34
Previewing Raster Jobs .......................................................................... 34
4
Displaying Full-Screen Previews ............................................................ 36
Editing and Merging Raster Files ........................................................... 37
Using the Job Log .................................................................................. 40
WebLink ........................................................................................................ 42
Setting the WebLink Destination ................................................................ 42
Installer ......................................................................................................... 43
WebDownloader............................................................................................ 44
Downloading Files with Fiery WebDownloader .......................................... 44
Downloading Printer Fonts with Fiery WebDowloder ................................. 45
WebSetup ..................................................................................................... 46
Accessing Setup ........................................................................................ 46
Server Setup Options ................................................................................ 46
Server Setup .......................................................................................... 46
Password ................................................................................................ 47
Job Log Setup ........................................................................................ 48
Support ................................................................................................... 48
Network Setup Options .............................................................................. 49
Port ......................................................................................................... 49
Protocol1 (TCP/IP) ................................................................................. 50
Protocol2 (AppleTalk/IPX Frames) .......................................................... 51
Service1 (NetWare Services) ................................................................. 52
Service2 (Windows Printing Service/Others) ......................................... 54
Service3 (E-mail Service) ....................................................................... 56
Printer Setup Options ................................................................................ 57
Printer Setup .......................................................................................... 57
PS Setup ................................................................................................ 58
Exiting Setup ............................................................................................. 59
WebScan....................................................................................................... 60
Retrieving Scan Files ................................................................................. 60
Introduction
Using Fiery
WebTools
Using Command
WorkStation
Using DocBuilder
Pro
Troubleshooting
■■
■ Using Command WorkStation................................................... 63
■■
Installing the Command WorkStation ............................................................ 64
About the Installation ................................................................................. 64
System Requirements ............................................................................ 64
Installing the CommandWorkStation.......................................................... 65
Configuring the Connection for the Command WorkStation ...................... 66
5
About the Command WorkStation ................................................................. 69
The Command WorkStation Interface ........................................................ 69
Active Jobs window ................................................................................ 70
Jobs window ........................................................................................... 71
Activity Monitor ....................................................................................... 73
Job Status Helper ................................................................................... 75
Action Buttons ........................................................................................ 75
Preview Windows.................................................................................... 76
Monitoring Single or Multiple Servers ........................................................ 76
Customizing the Command WorkStation Display ...................................... 76
Using Layout Styles ................................................................................ 77
Showing, Hiding, and Arranging Components........................................ 77
Using Commands ...................................................................................... 79
Menu Bar ................................................................................................ 79
Context-Sensitive Menus ........................................................................ 83
Preparing to Work with Commnad WorkStation ......................................... 84
Connecting to a Server ........................................................................... 84
Printing Server Information Pages.......................................................... 85
Setting Preferences ................................................................................ 86
Managing Server Fonts .......................................................................... 87
Using Command WorkStation ....................................................................... 90
Starting up and Logging in ......................................................................... 90
Logging in to Servers.............................................................................. 90
Access Levels ......................................................................................... 92
Logging Out ............................................................................................ 93
Removing Servers from the Login Server............................................... 93
Monitoring Jobs ......................................................................................... 94
Selecting Jobs ........................................................................................ 94
Sorting Job Displays ............................................................................... 95
Customizing Job Ticket Information ........................................................ 95
Managing Job Flow.................................................................................... 97
Importing Jobs ........................................................................................ 97
Using Job Management Commands ...................................................... 98
Viewing and Overriding Print Settings .................................................... 99
Managing Jobs on Multiple Servers ..................................................... 101
Canceling Jobs ..................................................................................... 102
Printing FreeForm Varialble Data Documents .......................................... 103
6
Printing Variable Document from Application........................................ 103
Managing FreeForm Jobs ..................................................................... 110
Archiving Jobs ......................................................................................... 114
Using the Job Log .................................................................................... 116
Searching for Jobs ................................................................................... 118
Previewing and Manipulating Jobs.............................................................. 121
Previewing Jobs....................................................................................... 121
Displaying Thumbnail Previews ............................................................ 121
Displaying Full-Screen Previews .......................................................... 122
Editing and Merging Jobs ........................................................................ 123
Editing Jobs .......................................................................................... 123
Merging Jobs ........................................................................................ 125
Setting up the AR-P15 ................................................................................ 128
Accessing Setup ...................................................................................... 128
■■
■ Using DocBuilder Pro.............................................................. 129
■■
About the DocBuilder Pro ........................................................................... 130
Previewing, Editing, and Merging Jobs with DocBuilder Pro ................... 130
Main Window ........................................................................................... 131
Job Previews............................................................................................ 132
Navigating in the Main Window................................................................ 133
Switching Between Page View and Layout View .................................. 133
Setting Magnification Levels ................................................................. 134
Viewing the Sheets ............................................................................... 135
Using Templates ...................................................................................... 137
Saving Your Work ..................................................................................... 138
Advanced Features of DocBuilder Pro ........................................................ 139
Mixed Page Mode and Fixed Page Mode ................................................ 139
Imposition Settings .................................................................................. 140
Sheet Settings ...................................................................................... 141
Layout Settings ..................................................................................... 143
Scale Settings ...................................................................................... 146
Finishing Settings ................................................................................. 148
Modifying the Layout Manually ................................................................ 152
Reordering Pages in Layout Mode ....................................................... 152
Adding, Duplicating, and Deleting Sheets ............................................ 153
Introduction
Using Fiery
WebTools
Using Command
WorkStation
Using DocBuilder
Pro
Troubleshooting
7
Editing Page Content............................................................................ 154
Rotating Pages ..................................................................................... 155
Setting Gutter Sizes.............................................................................. 157
Managing Templates ................................................................................ 158
Tips for Using the Imposition Feature of DocuBuilder Pro ....................... 160
Page-Level Operations ......................................................................... 160
Saving Imposed Jobs ........................................................................... 160
Basics of Imposition .................................................................................... 161
Printing Books with the Imposition Feature of DocBuilder Pro ................ 161
Basics of Imposition Layout .................................................................. 161
Printer’s Marks...................................................................................... 164
Additional Sheets ................................................................................. 165
Binding Methods ................................................................................... 165
Gang-up Printing .................................................................................. 167
Templates .................................................................................................... 169
1-Up Full Bleed ........................................................................................ 169
2-Up Perfect ............................................................................................. 170
2-Up Saddle ............................................................................................. 172
3-Up Trifold Brochure ............................................................................... 173
4-Up Gate Fold ........................................................................................ 174
4-Up Head to Head .................................................................................. 175
4-Up Z-Fold.............................................................................................. 177
■■
■ Troubleshooting ....................................................................... 179
■■
Maintaining Optimal System Performance .................................................. 180
Troubleshooting ........................................................................................... 181
Command WorkStation does not respond ............................................... 181
Command WorkStation fails to connect to a AR-P15 .............................. 181
Unexpected Printing Results ................................................................... 182
Clearing the Server.................................................................................. 182
Users are unable to connect to the AR-P15 ............................................ 183
8
Introduction
Introduction
9
About the Documentation
About this Guide
This manual describes how to use the optional softwares for the AR-P15 Network Printer Controller.
These softwares allow you to set up and manage the jobs on the AR-P15 Network Printer Controller
from a Windows computer.
Following optional softwares desicribed in this manual:
Fiery WebTools
company’s intranet. The Fiery WebTools can be access from the WebPage using the Internet browser,
which you can select a variety of functions, including Status, WebSpooler, WebLink, Installer, Web
Downloader, WebSetup, and WebScan.
P19 “Using Fiery WebTools”
Command WorkStation
jobs stored on the AR-P15 hard disk from a Windows computer.
This software also provides the FreeForm features that llows you to create the master-element and
variable-element documents using any application you wish. The two documents can be created using
different applications, or even different computer platforms. To create the master-elements document,
you can use a page layout or graphics application. To create the variable-elements document, you can
use a word processing application that has a mail merge feature, a page layout application that
supports scripting, or a database application.
This software also allows you to aceess the other additional option such as DocBuilder Pro.
P63 “Using Command WorkStation”
DocBuilder Pro
features eliminate the limitations of particular software applications. You can merge PostScript or raster
pages of documents of different types, even different computer operating systems. You can merge
pages from graphics programs with text pages from a word processor.
P129 “Using DocBuilder Pro”
- allows you to manage your AR-P15 remotely from the Internet or from your
- allows you to complete or change most Setup options, and manage the print
- allows you to preview and edit PostScript and raster data. DocBuilder ’s merge
The term “AR-P15” is used in this manual to refer to the SHARP AR-P15 Network Printer Board with
PS3 Scan & HDD Upgrade.
10
About Other Manuals
There are also following manuals which are included in the User Documentation CD-ROM:
Introduction
User’s Guide
describes installation of printer drivers, printer description files, and other user software provided on the
User Software CD-ROM. It is also explains the printing features of the AR-P15 for users.
Administrator’s Guide
supported platforms and network environments. It is also includes guidelines for setting up Windows
NT/2000 and Novell NetWare servers to provide printing services to clients.
Scan & E-mail Guide
optional for the AR-P15.
- explains how to install software to enable users to print to the AR-P15. Specifically, it
- explains basic configuration and administration of the AR-P15 for the
- explains basic configuration and operation of the AR-P15 scan function that is
11
Introduction to Job Management
This section explains the basic principles of job management in an operator-controlled print
environment, and provides an overview of the AR-P15 job management utilities.
Job Environments
The AR-P15 supports several control levels of printing, job management, Setup, and gives you the
flexibility to choose the configuration that corresponds to the requirements of your site.
Levels of Job Control
The following descriptions outline the range of levels of job control that may exist in your environment:
• At one extreme, an operator in a high-volume printing environment controls the entire job flow and all
printing. Print jobs arriving from remote users are spooled to the server hard disk and stored until the
operator decides it is time to print them. Additional functions (job overrides, prioritizing, font
management) are reserved for the operator.
• At the other extreme, anyone on the local network can control all printing and server functions;
operator intervention is not required. Users can print from their workstations to any of the published
print connections. Anyone can use the job management utilities to control any print job.
You can implement intermediate levels of job control in your environment. However, the job
management utilities are best suited for an operator-controlled environments.
Setting up an Operator-Controlled Evironment
This manual assumes you are working in an operator-controlled environment and that you are the
operator responsible for managing job flow. To establish an operator-controlled environment, you or the
administrator must complete the following tasks:
Set up password privileges—The administrator must set up separate passwords for operator access
and administrator access to the AR-P15. For instructions on setting up passwords, see the
Admnistrator’s Guide
Establish communication between users and the operator—The operator and remote users must
agree upon a method for communicating print needs, such as FreeFormTM masters. Users can attach
instructions to jobs using print option and notes fields (see “Communicating with Users” P15).
12
.
Understanding Job Flow
In an operator-controlled printing environment, remote users send jobs to the Hold queue of the ARP15. Using a job management utility, such as Command WorkStation, or Fiery WebSpooler, the
operator views the list of held jobs and decides when to release each job for processing and printing.
The operator may also intervene during the workflow, stopping jobs as they are processed or printed,
placing jobs on hold for future action, or overriding the user-defined print settings for a job. In some
cases, the operator may even modify a job, duplicating or removing pages, or merging it with pages
from another job before releasing it for printing.
Spooling, Processing, Printing
To understand job flow through the AR-P15, it is helpful to consider the three main stages of printing.
SpoolingSpooling
Processing
Introduction
Printing
Spooling—When a job file is sent over the network by a remote user or imported from disk, it arrives at
the AR-P15 and spools to a location on the hard disk. After spooling completely, the job is held on the
hard disk, where it awaits further instructions from the operator.
Processing (RIPping)—When the operator releases the job file, it undergoes raster image processing
(RIPping) at the AR-P15. During processing, the job file is interpreted as a raster image. This raster
image contains the data required by the copier to print the job the way its originator intended. In the
raster image, data associated with each dot is rendered on the printer. The raster data tells the printer
whether or not to apply toner to each position on the page.
Printing—After processing, the job typically moves on to the printing stage. During this stage, the
raster image associated with the job is transferred from the AR-P15 to the copier at a high speed. The
copier then renders the raster image onto paper, printing the job.
13
While original job files are saved to the AR-P15 hard disk, raster images are typically deleted after
printing. The operator can issue commands to save and hold the raster image on the hard disk along
with the original job file. Saving the raster image to the hard disk offers two advantages: raster files are
already processed so they print quickly, and each part of the raster file is still identified with a page in
the original document, so you can access individual pages of a saved raster file.
Visualizing Job Flow
As the operator, your job management tools permit holding and releasing a job at any stage of the job
flow. In the following figure, solid boxes indicate the types of job status flags you may see in the
Command WorkStation Active Jobs window. Boldface items represent commands you can issue from
Command WorkStation, or Fiery WebSpooler to release held jobs.
Spooling
Print
Spooled/Held
Process (RIP) and Hold Print and Hold
Processing (RIPping)Processing (RIPping) Processing (RIPping)
Processed/Held
Print
Printing PrintingPrinting
Printed
PostScript and
PCL data
PostScript, PCL
and raster data
Each command initiates a job workflow:
Print—When you issue the Print command for a held job, the job is released for immediate processing
and printing on the AR-P15.
14
Print and Hold—When you issue the Print and Hold command for a held job, the job is released for
immediate processing and printing. However, a raster copy of the original job remains in processed/
held status, even after the original job has finished printing.
Process (RIP) and Hold—When you issue the Process and Hold command (Command WorkStation)
or the RIP and Hold command (Fiery WebSpooler or Fiery Spooler) for a held job, the job is released
for processing and then held in processed/held status indefinitely. To release the processed/held job
for immediate printing, you must issue the Print command. A raster copy of the original job remains in
processed/held status, even after the original job has finished printing.
Communicating with Users
The job management tools give you, the operator, the tools to communicate with the users who
originate print jobs. You can help the users become better informed about the AR-P15 and the copier
so they can choose the appropriate options for their jobs.
What users need to know
As the operator, consider supplying the following information to users:
Introduction
Server and device information
• The name of the copier on the network and the names of the servers sharing it.
• The IP address or DNS name of the server, to allow users access to Fiery WebTools
• List of default copier settings and other settings
• List of installed fonts
If their applications do not download fonts automatically, can users download fonts to the AR-P15?
Should they embed fonts in documents or supply them to you to download?
• List of installable options for the copier
• Available media, alternative choices, and standard tray/media configurations
TM
15
Printing information
• How long you will hold jobs on the server before you delete them
• Instructions for setting up the printer on client computers
• Sources of PostScript printer drivers, PPDs, and additional information
• Recommended PPD settings
• Conflicting settings and common PostScript errors
• FreeForm information regarding use of master and variable data
• Imposition information regarding use of the DocBuilder Pro option
• Requirements for Notes fields (information that appears in the Job Log)
For example, department name, account code, phone number, or extension. Is some information
mandatory at your site?
• Suggestions for what to enter in the Instructions field
What the operator should check
As the operator, tell remote users about the information you check and what you must know in order to
print the jobs they send.
Users communicate job ticket information by specifying print options for jobs. They can also use the
Instructions and Notes fields to communicate special print requirements and accounting information.
Job ticket information
You can view and potentially override the print options specified by users by checking job ticket
information. To display user-defined print options, choose the Properties command in Command
WorkStation (see “Viewing and Overriding Print Settings” P99) or the Override Print Settings
command in Fiery WebSpooler or Fiery Spooler (see “Overriding Job Options Settings” P29).
Notes fields
Users can enter accounting information in Notes fields, such as:
• User name and phone number
• Billing information
• Job cost information
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Instructions field
Users can enter information in the Instructions field to communicate special print requirements, such
as:
• Priority, due date, and request for notification
• Number of copies
• Type and quantity of paper
• Request to hold job for future printing or reprinting, and future job instructions
• Instructions to merge job with another job
• FreeForm information regarding the use of master and variable data
• Imposition instructions
Overview of the Job Management Utlities
The AR-P15 includes the following job management utilities:
• Command WorkStation
• Fiery WebSpooler
These utilities are designed for use by operators who must track and manage jobs and oversee general
job flow through the AR-P15. All the utilities offer the following job management features:
• Monitoring activity on the AR-P15 and controlling job flow
• Viewing and overriding user-defined print option settings
• Editing and merging job files
• Tracking job activity through the Job Log
Introduction
Command WorkStation
The most powerful of the job management utilities, Command WorkStation must be installed on a
Windows computer that has a network connection to the AR-P15. In addition to the job management
functions previously outlined, Command WorkStation offers a customizable user interface to monitor
and manage jobs on multiple servers simultaneously.
For an introduction to the Command WorkStation, see Chapter “Using Command WorkStation”.
Fiery WebSpooler
You can access Fiery WebSpooler through a Java-enabled Web browser residing on any computer
with a networked connection to the AR-P15.
Fiery WebSpooler offers job management functions similar to those of Command WorkStation.
For information on using Fiery WebSpooler, see Chapter “Using Fiery WebTools”.
17
18
Using Fiery WebTools
WebTools
Using Fiery
19
About Fiery WebTools
Fiery WebTools reside on the AR-P15’s hard disk drive, but can be accessed over the network from a
variety of platforms. The AR-P15 has a Fiery WebTools home page that allows you to view server
functions and manipulate jobs remotely.
In a Fiery WebTools home page, you can access the following tools:
• Status - viewing jobs are currently processing and printing.
• WebSpooler - allows you to view, manipulate, reorder, reprint, and delete jobs currently spooling,
processing, or printing on the AR-P15 hard disk drive. It also allows you to view, print, and delete the
Job Log.
• WebLink - provides a link to another web page or to multiple web pages.
• Installer - allows you to download the AR-P15 printer file installers directly from the server.
• WebDownloader - allows you to download PostScript, EPS, and PDF files to the AR-P15.
• WebSetup - allows you to set up the AR-P15 remotely.
• WebScan - allows you to retrieve scan files which are saved on the Mailbox.
Fiery WebTools have been installed on the optoinal hard disk, PS3 & HDD Upgrade (AR-PK3), so that
you do not need to install any utility to use Fiery WebTools features.
Clients Requirements
In order to use the Fiery WebTools, the following environments are required.
• Either the Netscape Communicator v4.7 or later and Java enabled, or Microsoft Internet Explorer
v5.5 and Service Pack 2, or later, with Java enabled, is installed on your computer.
• Monitor and video memory should supports 16-bit color at a minimum resolution of 800 x 600.
• Your computer and the AR-P15 are connected to a TCP/IP enabled network.
• The TCP/IP is correctly set up on the AR-P15.
NOTE:
Netscape and Internet Explorer continue to release frequent updates to these browser. As
support cannot be guaranteed for all versions, use the version specified above for best results.
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Configuring the AR-P15 and Fiery WebTools
The Fiery WebTools provide access to many AR-P15 functions via the Internet (or intranet), providing
additional flexibility in remote management.
You can access the Fiery WebTools from a Windows or Mac OS computer. The administrator must set
up the AR-P15 to enable the Fiery WebTools for users. In addition, the administrator can configure the
WebTools that will be available for users.
To Set up Fiery WebTools on the AR-P15
1. In AR-P15 Network Setup, enable TCP/IP.
2. Set a valid, unique IP address for the AR-P15, and then set the subnet mask. Set a
gateway address, if required.
3. In AR-P15 Printer Setup, confirm the that Print Queue is published.
To Enable or Disable Certain WebTools for Users
1. Launch your Internet browser application.
WebTools
Using Fiery
2. Enter the IP address or the DNS name of the AR-P15.
• Check with the operator or administrator for this information.
3. In the WebPage window that appears, click the Options button.
4. Click WebTools.
5. In the Log in dialog box appears, enter the Administrator password and click OK.
6. Click the Cofigure buttons.
• The checkboxes appear next to each WebTools menu.
7. Check the checkboxes of the menus to be available, and un-check the checkboxes of
the menus to be unavailable.
8. Click OK.
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Accessing Fiery WebTools
Access Privileges
For WebTools, the levels of access allowed to remote users depend on whether the administrator has
enabled use of WebTools, and whether or not a password is required to use the job management
features. If you have been given the Operator password, you can manage job flow and override print
settings of your jobs with Fiery WebSpooler. If not, you can still track the status of your jobs with Fiery
WebSpooler as a Guest. Check with your site administrator for information on your WebTools access
privileges.
Accessing Fiery WebTools
WebTools are accessed via the Options button on the WebPage home page.
If the browser does not enable Java:
For Internet Explorer:
Click the Tools menu and select Internet Options. View the Security tab, and click on the
Custom Level button. In the Setting list on the Security Settings dialog box, find “Java
permissions” and select any other than “Disable Java”.
For Netscape:
Click the Edit menu and select Preferences. In the Category menu, select “Advanced” and
check the “Enable Java” check box which is displayed in the dialog box.
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1. Launch your Internet browser application.
2. Enter the IP address or the DNS name of the AR-P15.
• Check with the operator or administrator for this information.
3. In the WebPage window that appears, click the Options button.
4. Click WebTools.
• If the Log in dialog box appears, enter the Administrator or Operator password.
• A password is not required if you are logging in as a Guest.
5. Click one of the buttons at the left to select one of the WebTools.
• Move the cursor over the buttons to display information about the selections.
Status
You can use the Status WebTool to see what jobs are currently processing and printing.
Checking AR-P15 Status with the Status WebTool
To access the Status WebTool, open the Fiery WebTools home page and click Status. The current RIP
Status and Printer Status appear in the window.
WebTools
Using Fiery
To open a new browser window for the Status display, click Float. You can then close other browser
windows and leave the Status window open to continue checking the status of the AR-P15. As long as
you keep the Status window open, it is dynamically updated.
To obtain more information about the status of jobs, use Fiery WebSpooler, or Command WorkStation,
as described in this Guide. You can also use Job Monitor, as described in the
User’s Guide
.
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WebSpooler
Fiery WebSpooler duplicates many of the functions and features of the Command WorkStation. Each
provides additional flexibility by allowing job tracking and management from multiple platforms over the
Internet or an intranet.
Fiery WebSpooler, one of the Fiery WebTools, is accessed with an Internet browser and the WebPage
home page.
The interface of Fiery WebSpooler is so similar to that of the Command WorkStation that this chapter
often refers you to Chapter “Command WorkStation” for information about icons and commands that is
common to both tools.
Tracking and Managing Jobs with Fiery WebSpooler
You can use Fiery WebSpooler to perform the following functions from your workstation:
• Override current job option settings
• Delete jobs and cancel processing
• Duplicate or rename jobs
• RIP a job and hold the raster data
• Hold jobs in the spooled area or the RIPped area
• Remove raster data from RIPped files
• Change the priority of jobs
• Edit and merge raster data jobs (DocBuilder)
• Display, print, or delete the Job Log
Most of these functions require the Administrator or Operator password. However, even without a
password, you can log in to Fiery WebSpooler as a Guest with view-only privileges.
SUPPLEMENT:
Most Fiery WebSpooler commands function identically to those of the Command WorkStation.
For more information on specific commands, see Chapter “Using Command WorkStation”.
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Accessing the Fiery WebSpooler Window
1. From the AR-P15 WebTools window, click WebSpooler.
• For instructions on how to access the AR-P15 WebTools window, see “Accessing Fiery WebTools”.
2. To log in as Administrator, enter the Administrator password and click OK.
To log in as Operator, enter the Operator password and click OK.
To log in as Guest, click OK, without entering any password.
• The Fiery WebSpooler window appears in a new browser window.
WebTools
Using Fiery
25
About the Fiery WebSpooler window
Like the Command WorkStation, Fiery WebSpooler is a window to view AR-P15 and copier functions,
and an interface from which you can control those functions.
The Fiery WebSpooler window is divided into three areas by Spool, RIP, and Print status bars. When
the AR-P15 receives print jobs, the Fiery WebSpooler window becomes a dynamic display, filled with
the names of jobs and their characteristics.
The Spool, RIP, and Print areas of the Fiery WebSpooler window represent the stages of printing a job.
Jobs come in at the top level (Spool) and drop down to the Print level, unless they are held along the
way.
The job icons displayed in the Fiery WebSpooler window are explained in “Job Icons”. P.XX
NOTE:
In the Fiery WebSpooler window, the background color for the yellow and white printer icons is
the same.
Spooled jobs—Jobs listed in the area below the Spool status bar are PostScript files stored on the
AR-P15 disk. These jobs were sent to either the Print queue (white icons) or the Hold queue (yellow
icons).
RIPped jobs—Jobs listed in the area below the RIP status bar are ready to print. They have already
been rasterized (RIPped, or processed for printing) and are waiting, in order, for access to the printer.
Rasterized jobs can also be held; held jobs are shown with a yellow icon.
Printed jobs—Jobs listed in the area below the Print status bar have already been printed. Printed
jobs can be stored on the AR-P15 disk. The number of jobs that can be stored (from 1 to 99) is defined
in Setup.
If you are logged in as Administrator or Operator, you can interact with a job wherever it appears in the
window by selecting it and choosing a command from the Job menu, or by double-clicking the job and
setting override options. See “Manipulating job options and job flow”. P.XX
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Errors—Jobs with an error are shown in red. To display the error, double-click the job line. Note that
you cannot check the job properties or hold a job with an error.
NOTE:
If your job does not appear anywhere in the Fiery WebSpooler window, it may have already been
printed; if so, it will appear in the Job Log. To view the Job Log, choose Show Job Log from the
Window menu. (For more information on the Job Log, see “Using the Job Log”. P.XX)
If the job does not appear in the Job Log, it may have been moved to the Archive window by the
operator. The Archive window cannot be viewed with Fiery WebSpooler; you must contact the operator
or look at the Command WorkStation display to check this.
Manipulating Job Options and Job Flow
Using the commands in the Job menu, you can alter the destinations, priorities and other
characteristics of jobs that appear in the Fiery WebSpooler window.
WebTools
Using Fiery
To understand the effect each of these commands has on a job, you need to understand the way the
AR-P15 handles PostScript and raster data, and how jobs are activated or held in the various stages of
processing. See “Introduction to Job Management” for this background information before manipulating
jobs with Fiery WebSpooler.
27
Choose this command
from the Job menu:
Delete Job(s)
Cancel Printing
Cancel RIPping
Duplicate Job(s)
Rename
Hold
RIP and Hold
Print
Print and Hold
Process Next
Remove Raster
Override Print Settings
Thumbnail A
Thumbnail B
To do this:
Delete the job(s) from the list.
Cancel the currently printing job.
Cancel the currently processing job.
Duplicate one or more selected
PostScript data jobs in the Spool or Print
areas (creates a reference to the original
job, with the same name).
Rename the job (PostScript file with or
without raster).
Hold the job in the current place (except
for a printed job, which is moved to the
Spool or RIP area).
RIP the job and hold it in the RIP area.
Print the job in its turn (RIP it first if it
does not have raster data). Keep the
printed job in the Print area until the job
limit is reached.
Print the job in its turn (RIP it first if it
does not have raster data) After printing,
hold the PostScript data and the raster in
the RIP area.
Give top priority to this job
Print the job (or RIP and print) as soon as
the processor and copier are free, before
other waiting jobs.
Remove the raster from a job that has
raster data; leave the PostScript job in
place.
Change the print options for the job (see
“Overriding Job Option Settings” P29).
Open the selected held raster data job in
the Thumbnail A window where you can
view a full-screen preview of the job, edit
the job, or merge it with raster data from
other jobs.
Open the selected raster data job (not
necessarily a held job) in the Thumbnail
B window for viewing or for merging into
a job in the Thumbnail A window.
Raster data is:
Deleted
Deleted
Deleted
n/a
(The Duplicate command is not available
for raster jobs)
Unaffected, but associated with the new
name
NOTE: If the renamed job is printed, the
Job Log reflects the job’s original name.
Held in RIP area indefinitely, if included
with job
Held in RIP area indefinitely
Temporarily held in RAM until memory is
needed for another job
Held in the RIP area indefinitely (saved to
disk)
Held in RAM after printing (can be
selected in the Print area while it remains
there), or Held in RIP area (saved to disk)
if destination was RIP and Hold
Deleted
Deleted and regenerated, if the newly
selected options require reRIPping, or
reprinted with the new settings, if none
require reRIPping
Changed if job is edited, unaffected if job
isonly viewed
Unchanged
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