Sharp AR-FX8 User Manual

MODEL

AR-FX8

FACSIMILE EXPANSION KIT

OPERATION MANUAL

• BEFORE USING

Page

THE FAX FEATURE

• BASIC OPERATIONS

• USING CONVENIENT

FUNCTIONS 1

• USING CONVENIENT FUNCTIONS 2

• USING CONVENIENT FUNCTIONS 3

• PROGRAMMING

• TROUBLESHOOTING

• KEY OPERATOR

PROGRAMS

• APPENDIX

1-1

2-1

3-1

4-1

5-1

6-1

7-1

8-1

9-1

Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product.

Before installing this product, be sure to read the installation requirements and cautions sections of the "Operation manual (for general information and copier operation)".

Be sure to keep all operation manuals handy for reference including this manual, the "Operation manual (for general information and copier operation)" and operation manuals for any optional equipment which has been installed.

■■■■ FAX interface cable and Line cable:

These special accessories must be used with the device.

■■■■ Notice for Users in Europe

This equipment complies with the requirements of Directive 1999/5/EC.

Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG.

Cet appareil est conforme aux exigences de la directive 1999/5/CE.

Este aparato satisface las exigencias de las Directiva 1999/5/CE.

Quest'apparecchio è conforme ai requisiti delle direttiva 1999/5/CE.

Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG.

Este equipamento obedece às exigências da directiva 1999/5/CE.

Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC.

Dette udstyr overholder kravene i direktiv 1999/5/EF.

Dette produktet oppfyller kravene i direktiv 1999/5/EC.

Tämä laite täyttää direktiivi 1999/5/EY.

This equipment has been tested according to the pan-European TBR 21 regulation. It will operate on all analogue telephone networks which comply with the TBR 21. Please contact your dealer or network operator, if you are not sure whether your network operates according to TBR 21.

■■■■ Important Notice for New Zealand Users

General "The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor dose it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services. In particular the higher speeds which this modem is capable of, can only be achieved in ideal conditions."

"This equipment shall not be used in any manner which could constitute a nuisance to other Telecom customers."

This equipment shall not be set up to make automatic calls to the Telecom '111' Emergency Service.

To avoid telephone charges for local calls, be sure to store numbers "without" area code in your rapid or speed dial locations.

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

INTRODUCTION

Thank you for purchasing this product. This manual only explains the facsimile functions of the product. For safety precautions and general information on using the machine such as loading paper, clearing misfeeds, and handling peripheral units, see the "Operation manual (for general information and copier operation)". For other functions, see the following manuals as appropriate:

Copier function: See "Operation manual (for general information and copier operation)". General and copier-related key operator programs: See the key operator's guide. Printer function: See "Operation manual (for ptinter)". (if the printer option is installed) Network scanner function: See "Operation manual (for network scanner)". (if the network scanner option is

installed) The explanations in this manual assume that certain peripheral units are installed.

0-1

CONTENTS

Page

INTRODUCTION ........................................................ 0-1

TO USE THIS PRODUCT CORRECTLY AS A

FACSIMILE................................................................. 0-4

● IMPORTANT SAFETY INFORMATION .................. 0-5

● NOTICE FOR USERS IN AUSTRALIA AND NEW

ZEALAND................................................................ 0-5

CHAPTER 1 BEFORE USING THE FAX FEATURE

POINTS TO CHECK AND PROGRAMMING AFTER

INSTALLATION .......................................................... 1-2

CONNECTING AN EXTENSION PHONE .................. 1-2

● CONNECTING AN EXTENSION PHONE ............... 1-2

A LOOK AT THE OPERATION PANEL...................... 1-3

● FAX MODE (CONDITION SETTINGS SCREEN) ... 1-4

ORIGINALS ................................................................ 1-6

● ORIGINALS THAT CAN BE FAXED ....................... 1-6

LOADING A DOCUMENT........................................... 1-7

●

USING THE AUTOMATIC DOCUMENT FEEDER ...........

● USING THE DOCUMENT GLASS .......................... 1-7

CHECKING THE SIZE OF A LOADED ORIGINAL .... 1-8

● MANUALLY SETTING THE SCANNING SIZE ....... 1-8

STORING, DELETING, AND USING ORIGINAL SIZES ......

● STORING OR DELETING AN ORIGINAL SIZE...... 1-9

● USING A STORED ORIGINAL SIZE....................... 1-9

SELECTING RESOLUTION AND EXPOSURE SETTINGS....

● SELECTING THE RESOLUTION............................ 1-10

● SELECTING THE EXPOSURE ............................... 1-11

CONVENIENT DIALING METHODS.......................... 1-12

CHAPTER 2 BASIC OPERATIONS

SENDING A FAX ........................................................ 2-2

● BASIC PROCEDURE FOR SENDING FAXES ....... 2-2

● TRANSMISSION BY AUTO-DIALING (ONE-

TOUCH DIALING AND GROUP DIALING) ............. 2-4

● SENDING A FAX BY SPEED DIALING .................. 2-4

● ENLARGING/REDUCING THE IMAGE BEFORE

TRANSMISSION ..................................................... 2-5

● FAXING A TWO-SIDED ORIGINAL ........................ 2-6

PRIORITY TRANSMISSION OF A STORED JOB ..... 2-8

CANCELLING A FAX TRANSMISSION ..................... 2-8

● CANCELLING ON-HOOK DIALING ........................ 2-8

RECEIVING FAXES ................................................... 2-9

● RECEIVING A FAX ................................................. 2-9

1-7

1-9

1-10

CHAPTER 3 USING CONVENIENT FUNCTIONS 1 ADVANCED TRANSMISSION METHODS

SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION

(BROADCAST TRANSMISSION) ............................... 3-2

● USING BROADCAST TRANSMISSION.................. 3-3

ERASING EDGE SHADOWS (EDGE ERASE)........... 3-4

● USING EDGE ERASE ............................................. 3-4

FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN)... AUTOMATIC TRANSMISSION AT A SPECIFIED

TIME (TIMER TRANSMISSION)................................. 3-6

● SETTING UP A TIMER TRANSMISSION ............... 3-6

TRANSMITTING TWO ORIGINAL PAGES AS A

SINGLE PAGE (2in1).................................................. 3-7

● USING 2in1 .............................................................. 3-7

FAXING THE FRONT AND BACK SIDES OF A CARD ON ONE SHEET OF PAPER (CARD SHOT) .. 3-8

● USING CARD SHOT ............................................... 3-8

FAXING A LARGE NUMBER OF PAGES (JOB BUILD MODE)

OWN NUMBER SENDING.......................................... 3-11

TRANSMISSION AND RECEPTION USING THE

POLLING FUNCTION ................................................. 3-12

● USING THE POLLING FUNCTION ......................... 3-13

● USING POLLING MEMORY .................................... 3-14

PROGRAMMING FREQUENTLY USED OPERATIONS ..........

● USING A PROGRAM............................................... 3-16

TRANSFERRING RECEIVED FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION)

● USING THE TRANSFER FUNCTION ..................... 3-17

FAXING DIRECTLY FROM A COMPUTER (PC-FAX FUNCTION)

3-5

3-10

3-16

.3-17

3-18

CHAPTER 4 USING CONVENIENT FUNCTIONS 2 TRANSMISSION USING F-CODES

TRANSMISSION BETWEEN MACHINES

SUPPORTING F-CODES ........................................... 4-2

MEMORY BOXES AND SUB-ADDRESSES/PASSCODES

●

REQUIRED FOR F-CODE TRANSMISSION

● ENTERING (DIALING) A FAX NUMBER WITH A

SUB-ADDRESS AND PASSCODE ......................... 4-3

● CREATING A MEMORY BOX FOR F-CODE

TRANSMISSION...................................................... 4-3

F-CODE POLLING MEMORY..................................... 4-4

● USING F-CODE POLLING MEMORY ..................... 4-4

● PROCEDURE FOR F-CODE POLLING .................. 4-5

F-CODE CONFIDENTIAL TRANSMISSION 4-6

● F-CODE CONFIDENTIAL TRANSMISSION ........... 4-6

● PRINTING A DOCUMENT RECEIVED TO AN F-

CODE CONFIDENTIAL MEMORY BOX ................. 4-7

F-CODE RELAY BROADCAST TRANSMISSION...... 4-8

● USING THE F-CODE RELAY BROADCAST

FUNCTION (your machine is the relay machine) .... 4-9

●

USING THE F-CODE RELAY REQUEST FUNCTION

(your machine requests a relay broadcast) .................

................... 4-2

4-9

0-2

CONTENTS

CHAPTER 5 USING CONVENIENT FUNCTIONS 3 CONVENIENT METHODS OF USE

Page

USING AN EXTENSION PHONE............................... 5-2

●

USING AN EXTENSION PHONE TO RECEIVE A FAX ...

● RECEIVING A FAX AFTER TALKING (MANUAL

RECEPTION) .......................................................... 5-3

SENDING A FAX AFTER TALKING (MANUAL

●

TRANSMISSION).........................................................

5-2

5-4

CHAPTER 6 PROGRAMMING

PROGRAMMING........................................................ 6-2

STORING, EDITING, AND DELETING AUTO DIAL

KEYS AND PROGRAMS............................................ 6-2

● STORING ONE-TOUCH DIAL KEYS ...................... 6-3

● EDITING AND DELETING ONE-TOUCH KEYS ..... 6-5

● STORING A GROUP KEY ...................................... 6-6

● EDITING AND DELETING GROUP KEYS.............. 6-7

● STORING A PROGRAM ......................................... 6-8

● EDITING AND DELETING PROGRAMS ................ 6-8

STORING A GROUP INDEX...................................... 6-9

PROGRAMMING, EDITING, AND DELETING F-

CODE MEMORY BOXES........................................... 6-10

● PROGRAMMING AN F-CODE MEMORY BOX ...... 6-10

● SETTING FOR F-CODE POLLING MEMORY

BOXES (POLLING TIMES) ..................................... 6-11

SETTING FOR F-CODE CONFIDENTIAL

●

TRANSMISSION MEMORY BOXES (PRINT PIN) ......

● SETTING FOR F-CODE RELAY BROADCAST

MEMORY BOXES (RECIPIENT) ............................ 6-13

● EDITING AND DELETING A MEMORY BOX ......... 6-14

PRINTING PROGRAMMED INFORMATION............. 6-14

6-12

CHAPTER 8 KEY OPERATOR PROGRAMS

Page

KEY OPERATOR PROGRAMS.................................. 8-2

● KEY OPERATOR PROGRAM LIST ........................ 8-2

● USING THE KEY OPERATOR PROGRAMS .......... 8-3

● KEY OPERATOR PROGRAMS............................... 8-4

● OPERATION SETTINGS......................................... 8-4

● FAX SETTINGS ....................................................... 8-5

● PRINTING OUT SETTINGS .................................... 8-11

CHAPTER 9 APPENDIX

SPECIFICATIONS ...................................................... 9-2

INDEX ......................................................................... 9-3

CHAPTER 7 TROUBLESHOOTING

WHEN A TRANSACTION REPORT IS PRINTED...... 7-2

VIEWING THE COMMUNICATION ACTIVITY REPORT.....

WHEN AN ALARM SOUNDS AND A WARNING

MESSAGE IS DISPLAYED......................................... 7-3

PROBLEMS AND SOLUTIONS.................................. 7-4

7-3

0-3

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

Several points must be kept in mind when using this product as a facsimile. Please note the following:

■■■■

Line connection

Use the telephone cable supplied with the facsimile expansion kit to connect the machine to a telephone line. Insert the end of the line cord with the core into the LINE jack on the machine as shown. Insert the other end into the telephone line socket.

In some countries, an adapter is required to connect the telephone line cable to the wall telephone socket, as shown in the illustration.

Core

For United Kingdom

For Australia

For New Zealand

Line connector

Wall socket

Adapter

■■■■

Main power switch

When using the machine, be sure to keep the main power switch turned on at all times. The main power switch must be turned on to receive faxes at night or send timer transmission faxes at night.

Main power switch

■■■■

Setting the date and time and programming your sender's name and number

Before using the fax function, you must set the date and time and program your sender's name and number in the machine. This procedure is explained in "POINTS TO CHECK AND PROGRAMMING AFTER INSTALLATION" on page 1-2 of this manual.

■■■■

Lithium battery

THIS PRODUCT CONTAINS A LITHIUM PRIMARY MEMORY BACK-UP BATTERY THAT MUST BE DISPOSED OF PROPERLY. PLEASE CONTACT YOUR LOCAL SHARP DEALER OR AUTHORISED SERVICE REPRESENTATIVE FOR ASSISTANCE IN DISPOSING OF THIS BATTERY.

When the battery dies, key operator program settings will be lost. Be sure to keep a written record of the key

●

operator program settings. The life of the lithium battery is approximately 5 years if the machice power switch and main power switch are

●

kept continually off.

■■■■

Other information

If a thunderstorm occurs, we recommend that you unplug the power cord from the power outlet. Information

●

will be retained in memory even if the power cord is unplugged.

OFF

0-4

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

IMPORTANT SAFETY INFORMATION

●

If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network.

●

The AC power outlet shall be installed near the equipment and shall be easily accessible.

●

Never install telephone wiring during a lightning storm.

●

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

●

Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

●

Use caution when installing or modifying telephone lines.

●

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

●

Do not use a telephone to report a gas leak in the vicinity of the leak.

●

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

NOTICE FOR USERS IN AUSTRALIA AND NEW ZEALAND

Your fax machine and the telephone system

WARNING NOTICE: NO calls can be made to or from this fax during a mains power failure.

WARNING Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted.

Note: Complies with the following standards,

ACA TS001-1997, AS/NZS 60950:2000 AS/ACIF S002:2001, NZ TELECOM and AS/NZS CISPR 22:2002

These limits are designed to provide reasonable protection against interference in an installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

●

Reorient or relocate the receiving antenna.

●

Increase the separation between the equipment and the receiver.

●

Connect the equipment to an outlet on a different circuit to that which the receiver is connected.

●

Consult the dealer or an experienced radio/TV technician for help.

The Ringer Equivalence Number (REN) for this equipment is written on the A-Tick label.

Important safety information

In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman. In New Zealand, installing or modifying telephone lines should be done in accordance with Telecom wiring practices.

0-5

CHAPTER 1

BEFORE USING THE FAX

FEATURE

This chapter contains basic information that you should know before using the fax function of the machine. Please read this chapter before using the fax features.

Page

POINTS TO CHECK AND PROGRAMMING AFTER INSTALLATION ....1-2

CONNECTING AN EXTENSION PHONE ................................................1-2

●

CONNECTING AN EXTENSION PHONE ......................................

A LOOK AT THE OPERATION PANEL....................................................1-3

●

FAX MODE (CONDITION SETTINGS SCREEN)...........................

ORIGINALS ..............................................................................................1-6

●

ORIGINALS THAT CAN BE FAXED...............................................

LOADING A DOCUMENT.........................................................................1-7

●

USING THE AUTOMATIC DOCUMENT FEEDER.........................

●

USING THE DOCUMENT GLASS..................................................

CHECKING THE SIZE OF A LOADED ORIGINAL...................................1-8

●

MANUALLY SETTING THE SCANNING SIZE...............................

STORING, DELETING, AND USING ORIGINAL SIZES..........................1-9

●

STORING OR DELETING AN ORIGINAL SIZE .............................

●

USING A STORED ORIGINAL SIZE ..............................................

SELECTING RESOLUTION AND EXPOSURE SETTINGS.....................1-10

●

SELECTING THE RESOLUTION ...................................................

●

SELECTING THE EXPOSURE.......................................................

CONVENIENT DIALING METHODS ........................................................1-12

1-2

1-4

1-6

1-7 1-7

1-8

1-9 1-9

1-10 1-11

1-1

POINTS TO CHECK AND PROGRAMMING AFTER INSTALLATION

After installing the unit and before using it as a fax machine, check the following points and program the required information.

■■■■

Make sure the main power switch is turned on

In addition to the machine power switch (see page 1-9 of the "Operation manual (for general information and copier operation)"), the machine also has a main power switch (see "In some countries, an adapter is required to connect the telephone line cable to the wall telephone socket, as shown in the illustration." on page 0-4). When using the machine, be sure to keep the main power switch turned on at all times.

■■■■

Make sure the correct date and time have been set

Make sure the correct date and time have been programmed in the unit (refer to page 2-13 of "Operation manual (for general information and copier operation)"). If the date and time are wrong, please correct them. It is important to set the correct date and time because they are used for such features as Timer Transmission (page 3-6).

■■■■

Program the sender's name and sender's number

The name and fax number of the user of the machine is programmed in "Fax own number and name set" (page 8-5) in the key operator programs. The programmed name and number are printed at the top of each transmitted fax page. The sender's number is also used as an identification number when you use the Polling function to request transmission from another fax machine (See "USING THE POLLING FUNCTION" on page 3-13).

CONNECTING AN EXTENSION PHONE

You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any normal phone. Fax reception can also be activated from an extension phone connected to the machine. (remote operation)

NOTES

If you connect a combination telephone/answering machine to the machine, you will not be able to use the

●

answering machine function. You can place calls from the phone even during a power failure.

●

CONNECTING AN EXTENSION PHONE

Insert the end of the extension phone cord

into the extension phone jack on the rear of the machine.

Make sure you hear a "click" sound indicating that the cord is securely

Extension phone jack

connected.

NOTE

In New Zealand, not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment.

1-2

A LOOK AT THE OPERATION PANEL

The operation panel used for the fax function is described below.

Touch panel (following page)

• Messages and keys appear in the touch panel. Touch the displayed keys to select functions and enter settings.

• When a key in the touch panel is touched, a beep sounds and the key is highlighted.

• Keys that cannot be selected in a screen are greyed out. If touched, a double-beep will sound to alert you that the key cannot be selected.

Mode select keys (page 2-2)

Use these keys to change modes.

[IMAGE SEND] key

Press to switch to fax mode. The main screen of fax mode will appear. The screen that appears when this key is selected can be changed with "Default display settings" in the key operator programs (page 8-4).

Numeric keys

Use to enter fax numbers, sub-addresses, passcodes, and numerical settings. (See "MEMORY BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION" on page 4-2.)

[C] key (clear key)

Use to clear a mistake when entering fax numbers, sub-addresses, passcodes, and numerical settings. One digit is cleared each time you press the key. When an original is being scanned, this key can also be used to cancel scanning.

[CA] key (clear all key)

Use to cancel a transmission or programming operation. When this key is pressed, the operation is cancelled and you return to the main screen described on the following page. This key is also used to cancel resolution, paper size and special function settings.

[ ] key (page 5-3)

This is used to produce tone signals when you are on a pulse dial line.

[START] key (page 2-3)

Press to begin scanning an original for fax transmission.

NOTE

For the names and functions of the parts of the machine, see page 1-9 of the "Operation manual (for general information and copier operation)".

1-3

A LOOK AT THE OPERATION PANEL

FAX MODE (CONDITION SETTINGS SCREEN)

The condition settings screen of fax mode is displayed by pressing the [IMAGE SEND] key while the document filing mode, copy mode, or job status screen appears in the touch panel. In the explanations that follow, it is assumed that the initial screen that appears after pressing the [IMAGE SEND] key is the condition settings screen (shown below). If you have set the display to show the address book screen (following page) when the [IMAGE SEND] key is pressed, touch the [CONDITION SETTINGS] key in the address book screen to display the condition settings screen. "Default display settings" (page 8-4) in the key operator programs can be used to select whether the condition settings screen (below) appears or the address book screen (next page) appears when the [IMAGE SEND] key is pressed.

* When the network scanner option is installed, you can select whether the "E-MAIL/FTP" screen or the "INTERNET

FAX" screen appears when the [IMAGE SEND] key is pressed (the selection is made in the key operator programs).

■■■■

Condition settings screen

The display is initially set (factory setting) to show the following condition settings screen as the initial screen.

READY TO SEND.

AUTO

EXPOSURE

STANDARD

RESOLUTION

AUTO

ORIGINAL

Message display

Messages appear here to indicate the current status of the machine. The icon at left ( ) indicates fax mode.

[MODE SWITCH] key

Use this key when the network scanner option is installed to switch between the "E-MAIL/FTP" and "INTERNET FAX" screens

[ ] key (Speed dial key) (page 1-12)

When a one-touch dial key or group key is stored in the address book, the machine automatically assigns it a 3-digit number (called a Speed Dial number in this manual). This key and the Speed Dial number can be used to abbreviate the transmission procedure (see Speed Dialing on page 2-4).

[SPEAKER] key (page 1-12)

Touch the [SPEAKER] key to dial and transmit a fax manually. During dialing it changes into the [PAUSE] key, and after pressing the [SUB ADDRESS] key it changes into the [SPACE] key.

[RESEND] key (page 1-12)

Touch this key to redial the number most recently dialed with the numeric keys or a one-touch dial key. After dialing, this key changes into the [NEXT ADDRESS] key.

SPEAKER

FAX

MODE SWITCH

SUB ADDRESS

AUTO RECEPTION

FAX MEMORY:100%

RESEND

ADDRESS BOOK

ADDRESS REVIEW

SPECIAL MODES

FILE

QUICK FILE

[ADDRESS BOOK] key (page 2-4)

Touch this key to display the address book screen (next page). Touch this key when you want to use an auto-dial number (one-touch dialing or group dialing).

[ADDRESS REVIEW] key (page 3-3)

When performing a broadcast transmission, touch this key to check your selected destinations. The selected destinations will appear and any unneeded destinations can be deleted.

[SPECIAL MODES] key

Touch this key to select one of the following special functions:

• Edge erase (page 3-4) •

•

Timer transmission (page 3-6)

• Card shot (page 3-8) •

•

Own number sending (page 3-11)

•

Memory box (page 3-14)

Dual page scan (page 3-5)

• 2in1 (page 3-7) Job build mode (page 3-10)

• Polling (page 3-12)

• Program (page 3-16)

[FILE] key

Touch this key to store a document image that you are transmitting in the hard disk (this includes selecting a user name, file name, and location).

[QUICK FILE] key

Touch this key to store a document image that you are transmitting in the temporary storage folder.

Memory and reception mode display

This shows the amount of fax memory that is free and the currently selected reception mode.

1-4

A LOOK AT THE OPERATION PANEL

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

ABC

GROUP

C D

E F

CONDITION

SETTINGS

READY TO SEND.

ADDRESS REVIEW

RESEND

SPEAKER

SUB ADDRESS

[SUB ADDRESS] key (page 4-3)

Touch this key to enter a sub-address and passcode when using F-code transmission.

Two-sided scanning icon display (page 2-6)

Icons appear here when you touch the [ORIGINAL] key and select two-sided scanning. The icons can be touched to open function selection screens.

[ORIGINAL] key (page 1-8)

Touch this key when you wish to manually set the size of the original to be scanned or scan both sides of the original.

[RESOLUTION] key (page 1-10)

Touch this key to change the resolution setting for the original to be scanned. The selected resolution setting will be highlighted above the key. The initial factory setting is [STANDARD].

[EXPOSURE] key (page 1-11)

Touch this key to change the exposure setting for the original to be scanned. The selected exposure setting will be highlighted above the key. The initial factory setting is AUTO.

Special function icon display (page 5-2 of "Operation manual (for general information and copier operation)")

When a special function such as polling or dual page scan is selected, a special function icon appears here.

■■■■ Address book screen (alphabetically ordered)

The screen below appears initially when the address book is set as the initial screen using "Default display settings" (page 8-4) in the key operator programs.

● The screen below is the alphabetical index screen. You can also have the user index screen initially. (See "Default display settings" on page 8-4.)

● The screen appears as shown below when the network scanner option is not installed.

One-touch key display

This shows the one-touch keys that have been stored on the selected "index card". The key type is indicated by the icon at the right. One-touch keys in which a fax number is stored are indicated by a " " icon. The display is initially set to show 6 keys. This can be changed to 8 or 12 using the key operator program. (See "The number of direct address/sender keys displayed setting" on page 8-4.) Display illustrations in this manual show the display set to eight keys.

Display switching keys

When more one-touch keys are stored than can be displayed in one screen, touch the keys to change screens.

[CONDITION SETTINGS] key

This displays the condition settings screen (previous page), which is used to set various conditions.

1/2

[ABC GROUP] key

Touch this key to switch between the alphabetical index and the group index.

Index keys

One-touch key destinations are stored on each of these index cards (alphabetical index or group index). Touch an index key to display the card. Group indexes make it possible to store one-touch keys by group with an assigned name for easy reference. This is done with the custom settings (refer to pages 6-3 and 6-9). Frequently used one-touch key destinations can be stored on the FREQUENT USE card for convenient access.

NOTE

When the network scanner option is installed and a destination other than a fax numbers is stored in a one-touch key, one of the following icons will appear.

:Scan to E-mail destination :Internet fax destination :Scan to FTP destination :Scan to Desktop destination :Multiple destinations (Scan to E-mail, fax, etc.)

1-5

ORIGINALS

ORIGINALS THAT CAN BE FAXED

■■■■

Original sizes

Minimum original size Maximum original size

Using the automatic document feeder

Using the document glass

NOTE

Originals that are not a standard size (A5, B5, B5R, A4, A4R, B4, A3, 5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17") can also be faxed.

■■■■

Automatic reduction of faxed document

If the size (width) of the faxed document is greater than the receiving machine's paper size, the size will be automatically reduced.

Faxed document width

A3 (11"x17") B4 (8-1/2"x14") B4 (8-1/2"x14") 1 : 0.78 (1 : 0.64)

A3 (11"x17") A4 (8-1/2"x11") A4R (8-1/2"x11"R) 1 : 0.5 (1 : 0.5)

B4 (8-1/2"x14") A4 (8-1/2"x11") A4R (8-1/2"x11"R) 1 : 0.64 (1 :0.78 )

A document can also be faxed without reducing its size. In this case, the left and right edges will not be transmitted. (See "Auto reduction sending setting" on page 8-7.)

A5: 210 mm (width) x 148 mm (length) (8-1/2" (width) x 5-1/2" (length)) A5R: 148 mm (width) x 210 mm (length) (5-1/2" (width) x 8-1/2" (length))

Receiving machine's paper

widthReduced size Ratio (Area ratio)

297 mm (width) x 800 mm* (length) (11" (width) x 31-1/2"* (length)) * Long documents can be loaded

297 mm (width) x 431.8 mm (length) (11" (width) x 17" (length))

1-6

LOADING A DOCUMENT

A document can be loaded in the automatic document feeder or on the document glass. Use the automatic document feeder when faxing a large number of sheet originals. Use the document glass to fax originals that cannot be scanned using the automatic document feeder such as thick or thin sheet originals or bound originals such as books.

USING THE AUTOMATIC DOCUMENT FEEDER

Lift the document glass cover and make

sure a document is not placed on the document glass. Gently close the cover.

Adjust the document guides on the automatic

document feeder to the width of the document.

USING THE DOCUMENT GLASS

Align the edges of the document pages and then insert the stack in the document feeder so that the first page is face up.

Insert the stack into the automatic document feeder until it stops. The stack should not be higher than the indicator line (maximum 150 pages, for A4 (8-1/2"x11") 80g/m (20lbs)).

Open the document glass cover, and place

the document face down on the document glass. Gently close the cover.

Original size detector

NOTE

Do not place any objects under the original size detector plate. Closing the document glass cover with an object underneath may damage the original size detector plate and prevent correct detection of the document size.

Regardless of the size of the original, place the original in the far left corner of the document glass. (Align the upper left-hand corner of the original with

the tip of the mark.)

Document glass scale

mark

Document glass scale

mark

B5R

A4R

1-7

CHECKING THE SIZE OF A LOADED ORIGINAL

AUTO A4

ORIGINAL

STANDARD

RESOLUTION

AUTO A4

ORIGINAL

STANDARD

RESOLUTION

SPEAKER

SEND SIZE

100%

AUTO

SCAN SIZE

AUTO

2-SIDED BOOKLET

2-SIDED TABLET

AUTO

MANUAL

8 X11

A5R

B5R

A4R

RESEND

LONG SIZE

SPEAKER

INCH

SIZE INPUTSTANDARD SIZE

RESEND

LONG SIZE

SPEAKER

STANDARD SIZE

INCH

SIZE INPUT

5 X8

5 X8 R

8 X11

8 X13

8 X14

11X17

8 X11R

420

297

(64 432) mm

STANDARD SIZE

SIZE INPUT

RESENDSPEAKER

SEND SIZE

AUTO

-SIDED

ORIGINAL

STANDARD

RESOLUTION

When a standard-size* original is placed, the original size is automatically detected (automatic original detection function) and displayed in the top half of the [ORIGINAL] key. Check the key to make sure that the orginal size has been correctly detected.

:[AUTO] appears when the automatic original detection function is operating.

:Displays the original size. If a non-standard size original is placed or if you wish to change the scanning size, follow the steps below to manually set the original scanning size.

NOTE

* Standard sizes that can be detected are as follows: A5, B5, B5R, A4, A4R, B4, A3, 5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17". If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or the original size may not appear at all.

MANUALLY SETTING THE SCANNING SIZE

If you load an original that is not a standard size (such as an INCH size), or if the size is not detected correctly, you must touch the [ORIGINAL] key and set the original size manually. Perform the following steps after loading the document in the automatic document feeder or on the document glass.

Touch the [ORIGINAL] key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Touch the key under [SCAN SIZE].

If you placed a non-standard size original on the document holder or on the document glass, touch the [SIZE INPUT] tab and then enter the width (X) and length (Y) of the original with the keys.

X (width) is initially selected. Enter X and then touch the Y ( ) key to enter Y. A width of

(64 297) mm

mm (2-1/2 to 11-5/8 inch) can be entered in Y. If you frequently send documents that are the same non-standard size, you can store the dimensions as explained in "STORING, DELETING, AND USING ORIGINAL SIZES" on the following page. This will allow you to omit entry of X and Y each time you send that size of document.

64 to 432 mm (2-1/2 to 17 inch) can be entered in X, and a length of 64 to 297

Touch the desired original size key.

[AUTO] is no longer

1 / 2

highlighted. [MANUAL] and the original size key you touched are highlighted. If you placed a long original, touch the key.

LONG SIZE

If you wish to select an INCH size, touch the [AB/INCH] key and then touch the desired original size key.

[INCH] is highlighted

1 / 2

1-8

and INCH size keys are displayed. To return to the inch palette, touch the [AB/INCH] key once again.

Touch the outer [OK] key.

Touch the [OK] key to return to the screen of step 2.

Touch the outer [OK] key.

The selected size appears in the top half of

the [ORIGINAL] key.

8 X11

STORING, DELETING, AND USING ORIGINAL SIZES

AUTO A4

ORIGINAL

STANDARD

RESOLUTION

100%

SCAN SIZE

AUTO A4

2-SIDED BOOKLET

2-S TAB

CUSTOM

SIZE

STANDARD SI

MANUAL

B5R

RECALL

STORE/DELETE

RECALL

STORE/DELETE

CANCEL OK

420

297

(64 432) mm

RECALL

STORE/DELETE

(64 297) mm

RECALL

STORE/DELETE

Up to 9 special original sizes can be stored. Stored sizes can be easily called up and are not erased if the power is turned off. Storing a frequently used original size saves you the trouble of manually setting the size each time you fax that size of document.

To cancel an original size storing, using, or deleting operation, press the [CA] key or touch the [ORIGINAL] key

●

on the screen.

STORING OR DELETING AN ORIGINAL SIZE

Touch the [ORIGINAL] key.

Touch the key under [SCAN SIZE].

Touch the [CUSTOM SIZE] key.

Enter the X (width) and Y (length) dimensions

of the original with the keys.

X (width) is initially selected. Enter X and then touch the ( ) key to enter Y. A width of 64 to 432 mm (2-1/2 to 17 inch) can be

entered in X, and a length of 64 to 297 mm (2-1/2 to 11-5/8 inch) can be entered in Y.

Touch the [OK] key.

The original size entered in step 6 is stored in the key selected in step 5.

To exit, touch the [ORIGINAL] key.

When you touch a key that shows an

original size in step 5, a message screen appears that contains the keys [CANCEL], [DELETE], and [AMEND].

● To cancel the procedure, touch the [CANCEL] key.

● To delete the selected original size, touch the

[DELETE] key.

● To change the original size stored in the key, touch the [AMEND] key. The screen of step 6 will appear to let you change the size.

Touch the [STORE/DELETE] key.

Touch the original size key ( ) that

you wish to store or delete.

X68 Y78

stored size, touch the key that shows the size that you wish to delete or change.

If you are storing an original size, go to step 6.

●

If you are deleting an original size, go to step 8.

●

If you are changing an original size, go to step 8

●

and touch the [AMEND] key.

To store an original size, touch a key that does not show a size ( ). Keys that already have an original size stored will show the stored size ( ).

To delete or change a

X68 Y78

To exit, touch the [ORIGINAL] key.

USING A STORED ORIGINAL SIZE

Follow steps 1 to 3 of "STORING OR

DELETING AN ORIGINAL SIZE".

Touch the original size key that you wish

to use.

X68 Y78

Touch the [OK] key.

The stored original size is called up.

1-9

SELECTING RESOLUTION AND EXPOSURE SETTINGS

AUTO A4

ORIGINAL

STANDARD

RESOLUTION

STANDARD

FINE

SUPER FINE HALF TONE

ULTRA FINE

FINE

HALF TONE

FINE

After loading an original, you can adjust the resolution and exposure settings to match the condition of the original-for example, if it has small or faint characters, or if it is a photo. After loading the original in fax mode, adjust the settings as explained below.

SELECTING THE RESOLUTION

The initial resolution setting is STANDARD. To change the setting, follow these steps:

■■■■

Change the resolution.

Touch the [RESOLUTION] key.

Touch the [STANDARD] key, [FINE] key,

[SUPER FINE] key, or [ULTRA FINE] key.

The selected key is highlighted. If you touched the [FINE] key, [SUPER FINE] key, or [ULTRA FINE] key, you can also select halftone by touching the [HALF TONE] key.

■■■■

Resolution settings

Touch this key if your original consists

Standard

Fine

Super fine

Ultra fine

of normal-sized characters (like those in this manual).

Touch this key if your original has small characters or diagrams. The original will be scanned at twice the resolution of the

[STANDARD]

Touch this key if your original has intricate pictures or diagrams. A higher-quality image will be produced than with the [FINE] setting.

Touch this key if your original has intricate pictures or diagrams. This setting gives the best image quality. However, transmission will take longer than with the other settings.

setting.

Touch the [OK] key.

You will return to the initial screen.

NOTES

The factory default setting for the initial resolution is

●

[STANDARD]. The initial resolution can be changed to a different setting in the key operator programs (see "Initial resolution setting" on page 8-4). When using the automatic document feeder, the

●

resolution setting cannot be changed once scanning has begun. When a fax is sent at [ULTRA FINE], [SUPER

●

FINE], or [FINE] resolution, a lower resolution will be used if the receiving machine does not have that resolution.

Half tone

Touch this key if your original is a photograph or has gradations of colour (such as a colour original). This setting will produce a clearer image than [FINE], [SUPER FINE], or [ULTRA FINE] used alone. Half tone cannot be selected if [STANDARD] has been selected.

1-10

SELECTING RESOLUTION AND EXPOSURE SETTINGS

AUTO

ORIGINAL

STANDARD

RESOLUTION

AUTO

EXPOSURE

AUTO MANUAL

MANUALAUTO

SELECTING THE EXPOSURE

The initial exposure setting is AUTO. To change the setting, follow these steps:

■■■■

Change the exposure.

Touch the [EXPOSURE] key.

Touch the desired exposure key.

To darken the exposure, touch the key. To lighten the exposure, touch the key. When the or key is touched, [AUTO]

is not highlighted and [MANUAL] is highlighted. To return to auto exposure, touch [AUTO].

Touch the [OK] key.

You will return to the

initial screen.

NOTES

When using the document glass to scan pages an

●

original, the exposure setting can be changed each time you change pages. When using the automatic document feeder, the exposure setting cannot be changed once scanning has begun. The default (initial) exposure setting can be

●

changed in "Default exposure settings" (page 8-5) in the key operator programs.

■■■■

Exposure settings

1 to 2

Auto

4 to 5

Select this setting if your original consists Originalmostly of dark characters.

This setting automatically adjusts the exposure for light and dark parts of the original.

Select this setting if your original consists Originalmostly of faint characters.

1-11

CONVENIENT DIALING METHODS

FREQUENT USE ABCD EFGHI JKLMN OPQRS

CORPO.TPS

SHARP GROUP

SHARP CORPORATION

SHARP CORPORATION 0666211221

SHARP CORPORATION

FREQUENT USE ABCD EFGHI JKLMN OPQRST

CORPO.TPS

SHARP GROUP

SHARP GROUP GROUP:025

SPEAKER

RESENDPEAKER

SWITCH

ADDRESS BOOK

ADDRESS REVIEW

RESSPEAKER

MODE SWITCH

FAX

ADDRES

ADDRESS

The fax function includes a convenient auto dial feature (one-touch dialing and group dialing). By programming frequently dialed numbers, you can call and send documents to these locations by means of a simple dialing operation (refer to page 2-4). There are two types of auto-dialing: one-touch dialing and group dialing. To program auto-dial numbers, refer to pages 6-3, 6-6.

One-touch dialing

●

Simply press a one-touch key and then press the [Start] key to dial the programmed location. A name of up to 36 characters can be programmed for the location (a maximum of 18 characters are displayed). When using F-code transmission, a sub-address and passcode can also be programmed (refer to page 4-2).

Group dialing

●

Multiple one-touch dial locations can be programmed into a single one-touch key. This is convenient for successively sending a document to multiple locations.

• Full fax numbers entered with the numeric keys can also be stored in group keys.

Speed dialing

●

When a one-touch key or group key is stored in the address book, the machine automatically assigns it a 3-digit speed dial number. The key and 3-digit Speed Dial number can be used to abbreviate the transmission procedure.

Touch the [ADDRESS] key in the initial screen to display the left screen.

Redialing

●

The machine keeps the last fax or voice number dialed with the numeric keys in memory. You can redial the last number dialed by simply touching the [RESEND] key.

• If numeric keys were pressed during a phone conversation, the [RESEND] key may not dial the correct number.

• If the previous transmission was a broadcast transmission in which one-touch keys were used, the [RESEND] key cannot be used.

On-hook dialing

●

This is a dialing function. This feature allows you to dial without lifting an extension phone connected to the machine. Touch the [SPEAKER] key, listen for the dial tone through the speaker, and then dial.

• Faxes must be sent manually when using on-hook dialing.

• On-hook dialing is not possible using a one-touch key that

includes a sub-address and passcode, or a group dial key.

NOTES

A total of 999 one-touch dial and group dial keys can be programmed. (Refer to page 6-2.)

●

Programmed one-touch keys and group dial keys are stored on "index cards". A one-touch key or group key can

●

be easily accessed by touching the index key. (Refer to on page 1-5.) To prevent calling or sending a fax to a wrong number, look carefully at the touch panel and make sure you

●

program the correct number when programming an auto-dial number. After storing a number, you can also print out the stored number (Refer to page 6-14) to make sure it was stored correctly.

1-12

CHAPTER 2

BASIC OPERATIONS

This chapter explains basic operations such as sending faxes.

Page

SENDING A FAX .................................................................................... 2-2

●

BASIC PROCEDURE FOR SENDING FAXES............................... 2-2

●

TRANSMISSION BY AUTO-DIALING (ONE-TOUCH DIALING

AND GROUP DIALING).................................................................. 2-4

●

SENDING A FAX BY SPEED DIALING.......................................... 2-4

●

ENLARGING/REDUCING THE IMAGE BEFORE TRANSMISSION

●

FAXING A TWO-SIDED ORIGINAL................................................ 2-6

PRIORITY TRANSMISSION OF A STORED JOB ................................. 2-8

CANCELLING A FAX TRANSMISSION ................................................. 2-8

●

CANCELLING ON-HOOK DIALING................................................ 2-8

RECEIVING FAXES ............................................................................... 2-9

●

RECEIVING A FAX......................................................................... 2-9

... 2-5

2-1

SENDING A FAX

FAX

E-MAIL/FTP

MODE SWITCH

INTERNET FAX

SPEAKER

MODE SWITCH

FAX

AUTO A4

ORIGINAL

STANDARD

RESOLUTION

AUTO A4

ORIGINAL

STANDARD

RESOLUTION

AUTO

ORIGINAL

STANDARD

RESOLUTION

AUTO

EXPOSURE

TION

QUICK FILE

SPECIAL MODES

FILE

DDRESS REVIEW

BASIC PROCEDURE FOR SENDING FAXES

Make sure the machine is in fax mode.

When the [IMAGE SEND] key light is on, the machine is in fax mode. If the light is not on, press the [IMAGE SEND] key.

If the network scanner option is installed, touch the [MODE SWITCH] key and then the [FAX] key to switch to fax mode.

When fax mode is selected, "FAX" appears in the top half of the [MODE SWITCH] key.

Load the original.

Using the automatic document feeder: Page 1-7

●

Using the document glass: Page 1-7

●

If you are using the document glass to send multiple pages, load the first page first.

NOTE

You cannot load documents in both the automatic document feeder and on the document glass and send them in a single fax transmission.

Check the original size.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page

1-5). If the original is not a standard size or the size was not detected correctly, touch the [ORIGINAL] key to specify the original size. (See "MANUALLY SETTING THE SCANNING SIZE" on page 1-8.)

If needed, adjust the resolution setting.

(Refer to page 1-10.)

If needed, adjust the exposure setting.

(Refer to page 1-11.)

If desired, touch the [FILE] key or the

[QUICK FILE] key.

These keys are used to store the scanned image in the machine's hard disk. The stored image can be printed or transmitted again at a

later time. For information on this function, see "Document filing functions" in chapter 7 of the Operation Manual (for general information and copier operation). If the [FILE] key is greyed out, only the [QUICK FILE] key can be selected. When you touch the [QUICK FILE] key, a message asking you to confirm the save will appear. Touch the [OK] key in the message screen and go to the next step. If you wish to cancel the save, touch the [QUICK FILE] key after touching the [OK] key so that the [QUICK FILE] key is no longer highlighted.

2-2

SENDING A FAX

NEPAUSE

MODE SWITCH

FAX

ADDR

ADDRESS

READ-END

Dial the fax number.

The number that you entered appears in the message display (See "Condition settings screen" on page 1-4.). If it is not correct, press the

[C] key and re-enter the number. You can also use the [RESEND] key (page 1-12) or an auto-dial number (following page).

Using the automatic document feeder Using the document glass

Press the [START] key.

Scanning begins.

If there are no previous

jobs in progress and the

line is free, the machine

will dial the receiving

machine and begin

transmission as soon as

the first page is scanned. Transmission will take place while any remaining pages are scanned (Quick on-line transmission: see page 2-7). If there is a previously stored job or a job is in progress, or if the line is being used, all pages of the document are scanned into memory and stored as a transmission job. (This is called memory transmission: the destination is automatically called and the document transmitted after previously stored jobs are completed.) If scanning is completed normally, the machine makes a beep sound to inform you that the transmission job is stored and "JOB STORED." appears in the message display.

Entering a pause.

Each time you touch the [PAUSE] key, a hyphen ("-") appears and a 2-second pause* is inserted. The [PAUSE] key is also be used to link numbers together (this is called chain dialing). Enter a number, touch the [PAUSE] key to enter a hyphen "-", and then enter another number with the numeric keys or by pressing a one-touch key. The linked numbers will be dialed as one number.

* The duration of each pause can be changed with

the key operator program. ("Pause time setting" on page 8-6.)

Press the [START] key.

If you have another page to scan, change

pages and then press the [START] key.

Repeat this sequence until all pages have been scanned. You can change the resolution and exposure settings as needed for each page (refer to pages 1-10 and 1-11). If the [START] key is not pressed within approximately one minute, scanning will end automatically and the transmission will be stored.

After the last page is scanned, touch the

[READ-END] key.

previously stored jobs are completed.) Open the document glass cover and remove the document.

If you need to insert a pause between digits when dialing out from a PBX or when dialing an international number, touch the [PAUSE] key in the upper right corner of the screen.

The original is scanned and the [READ-END] key appears in the touch panel.

The machine makes a beep sound to inform you that the transmission job is stored and

JOB STORED. appears in the message display. (The destination is automatically called and the document transmitted after

NOTES

●●●●

Cancelling transmission

To cancel transmission while "SCANNING ORIGINAL..." appears in the display or before the [READ-END] key is pressed, press the [C] key or the [CA] key. To cancel a transmission job that is already stored, press the [JOB STATUS] key and cancel the job as explained on page 2-8. If the machine makes two beeps during or at the end of transmission and an error message appears in the

●

message display, refer to page 7-3 to fix the problem. If the power is turned off or a power failure occurs while a document is being scanned in the automatic document

●

feeder, the machine will stop and a document jam will occur. After power is restored, remove the document as explained on page 2-24 of "Operation manual (for general information and copier operation)". A job number appears in the display with "JOB STORED." when a transmission job is stored. If you make a note

●

of this number, you can use the number to easily locate the job when checking the results of the transmission in the job status screen for a broadcast transmission, or in the transaction report (page 7-2) or activity report (page 7-3) for other types of transmission jobs.

2-3

SENDING A FAX

RESENDPEAKER

SWITCH

ADDRESS BOOK

ADDRESS REVIEW

FREQUENT USE ABCD EFGHI JKLMN OPQRS

CORPO.TPS

SHARP GROUP

SHARP CORPORATION

READY TO SEND.

SPEAKER

MODE SWITCH

FAX

TRANSMISSION BY AUTO-DIALING (ONE-TOUCH DIALING AND GROUP DIALING)

Fax numbers can also be dialed by automatic dialing (one-touch dialing and group dialing). Follow the steps below to send a fax using an auto dial number. To use an auto dial number, the name and fax number of the destination must first be stored. For information on auto dial numbers, see page 1-12. To store an auto dial number, see pages 6-3 and 6-6.

Perform steps 1 through 6 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 2-2).

Touch the [ADDRESS BOOK] key.

The address book screen appears. This step is not necessary if the address book already appears. Go to step 3.

Touch the one-touch key for the desired

destination.

Refer to page 1-5 for information on using the address book screen. The key you touched is highlighted. If you touch the wrong key, touch the key again to cancel the

selection. The key display will return to normal.

Continue from step 8 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 2-3).

SENDING A FAX BY SPEED DIALING

In addition to one-touch dialing and group dialing, you can also send a fax by touching the key (Speed Dial key) and entering a 3-digit Speed Dial number. Follow the steps below to send a fax by Speed Dialing. The 3-digit Speed Dial number is automatically assigned by the machine when a one-touch key or group key is stored. (See Speed Dial numbers on pages 6-3 and 6-6.)

Perform steps 1 through 6 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 2-2).

Touch the key (Speed Dial key).

Enter the 3-digit Speed Dial number.

Enter the 3-digit Speed Dial number that was automatically assigned by the machine when the destination was stored in a one-touch key or a group key. (See

Speed Dial numbers on pages 6-3 and 6-6.) If you enter the wrong number, press the [C] key to clear it. If you enter a 3-digit number that is not stored in the machine, press the [C] and then enter the correct number. If you do not know the 3-digit number, print the stored destination list (See "PRINTING PROGRAMMED INFORMATION" on page 6-14.)

2-4

Continue from step 8 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 2-3).

SENDING A FAX

FAX

E-MAIL/FTP

MODE SWITCH

INTERNET FAX

SPEAKER

MODE SWITCH

FAX

RESOLUTION

AUTO A3

ORIGINAL

2-SIDED BOOKLET

2TA

AUTO A3

SCAN SIZE

100%

SEND SIZE

2-SIDED TABLET

A5R

B5R

A4R

SEND SIZE

70%

2-SIDED TABLET

SPEAKER RESEND

ENLARGING/REDUCING THE IMAGE BEFORE TRANSMISSION

Follow these steps to enlarge or reduce the scanned image before transmission.

Make sure the machine is in fax mode.

When the [IMAGE SEND] key light is on, the machine is in fax mode. If the light is not on, press the [IMAGE SEND] key.

If the network scanner option is installed, touch the [MODE SWITCH] key and then the [FAX] key to switch to fax mode.

When fax mode is selected, "FAX" appears in the top half of the [MODE SWITCH] key.

Load the original.

Using the automatic document feeder: Page 1-7

●

Using the document glass: Page 1-7

●

If you are using the document glass to send multiple pages, load the first page first.

NOTE

You cannot load documents in both the automatic document feeder and on the document glass and send them in a single fax transmission.

Touch the [ORIGINAL] key.

Check the original size.

If the original size has not been correctly detected, touch the key under [SCAN SIZE] and specify the original size. (See "MANUALLY SETTING THE SCANNING SIZE" on page 1-8)

NOTE

A long size, stored size, or non-standard size cannot be specified for the original scanning size.

Touch the key under [SEND SIZE].

If the key under [SEND

AUTO

Touch the key of the desired enlargement

or reduction size.

Touch the OK key.

Check the enlargement or reduction ratio

and touch the [OK] key.

SIZE] is greyed out, specify a standard original size in step 4.

The [AUTO] key is no longer highlighted. The [MANUAL] key and the selected size key are highlighted.

Continue from step 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (pages 2-2 to 2-3).

NOTE

After the transmission is stored, the [CA] key can be pressed to cancel enlargement/reduction transmission.

2-5

SENDING A FAX

FAX

E-MAIL/FTP

MODE SWITCH

INTERNET FAX

SPEAKER

MODE SWITCH

FAX

AUTO A4

ORIGINAL

STANDARD

RESOLUTION

SEND

100%

STORE

AUTO A4

2-SIDED BOOKLET

2-SIDE TABLET

RESEND

KER

AUTO

AUTO A4

ORIGINAL

STANDARD

RESOLUTION

FAXING A TWO-SIDED ORIGINAL

A two-sided document can be automatically transmitted using the automatic document feeder. Follow the steps below to automatically send a two-sided document.

Make sure the machine is in fax mode.

When the [IMAGE SEND] key light is on, the machine is in fax mode. If the light is not on, press the [IMAGE SEND] key.

If the network scanner option is installed, touch the [MODE SWITCH] key and then the [FAX] key to switch to fax mode.

When fax mode is selected, "FAX" appears in the top half of the [MODE SWITCH] key.

Touch the [2-SIDED BOOKLET] key or the

[2-SIDED TABLET] key as appropriate for the original you loaded.

Touch the [OK] key.

You will return to the initial screen. A two-sided original icon appears next to the [ORIGINAL] key.

Place the original in the automatic

document feeder (see "USING THE AUTOMATIC DOCUMENT FEEDER" on page 1-7) .

Touch the [ORIGINAL] key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (see page 1-5).

When you touch the [ORIGINAL] key, check the original size that appears in the key. If the size was not detected correctly, specify the correct size. (See "MANUALLY SETTING THE SCANNING SIZE" on page 1-8.)

NOTES

Booklets and tablets

●

Two-sided originals that are bound at the side are booklets, and two-sided originals that are bound at the top are tablets. Two-sided scanning turns off after the document is stored in memory.

●

Pressing the [CA] key will also cancel two-sided scanning.

Continue from step 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (pages 2-2 to 2-3).

Example: The icon that appears when the [2-SIDED BOOKLET] key is touched.

Booklet Tablet

2-6

SENDING A FAX

■■■■

Quick On-line

When you use the automatic document feeder to send a multi-page document and there are no previously stored jobs waiting or in progress (and the line is not being used), the machine dials the destination after the first page is scanned and begins transmitting scanned pages while the remaining pages are being scanned. This transmission method is called Quick On-line. The messages "SCANNING ORIGINAL." and "SENDING." both appear until scanning of the final page is completed. If the receiving party is busy, the transmission will switch to a memory transmission. (Refer to the following section, "Storing transmission jobs (memory transmission)".)

NOTES

The machine is initially set (factory setting) to perform Quick On-line transmission. If desired, you can turn off this

●

function with the key operator program (See "Quick on line sending" on page 8-8). When a document is transmitted using the following methods, the job will be stored in memory (Quick On-line

●

transmission will not be performed):

●

Sending from the document glass

●

2 in 1 (page 3-7)

■■■■

Storing transmission jobs (memory transmission)

When a document is sent from the document glass, or when the telephone line is in use, the document is scanned into memory and then automatically transmitted after previously stored transmission jobs are completed. This means that transmission jobs can be stored in memory by performing a transmission operation while the machine is occupied with another transmission/reception operation. This is called memory transmission, and up to 97 jobs can be stored in memory at once, including the job currently being executed. After transmission, the scanned document data is cleared from memory. (However, when the document filing function is used, the scanned document image is stored in the machine's hard disk. For information on managing stored images, see "Document filing function" in chapter 7 of the "Operation manual (for general information and copier operation)".)

●

Card shot (page 3-8)

●

Broadcast transmission (page 3-2)

●

Job build (page 3-10)

●

F-code transmission (Chapter 4)

●

Timer transmission (page 3-6)

NOTES

You can check transmission jobs stored in memory in the job status screen. (Refer to page 1-14 of "Operation

●

manual (for general information and copier operation)".) If the memory becomes full while a document is being scanned, a message will appear in the display. You can

●

cancel the transmission by touching the [CANCEL] key, or send only the pages already scanned by touching the [SEND] key. The page that was being scanned when the memory became full will be cleared from memory. If the memory becomes full while scanning the first page of a document, the transmission job is automatically cancelled. The number of jobs that can be stored will depend on the number of pages in each job and the transmission

●

conditions. The number of storable jobs will increase if the optional expansion memory (AR-MM9) is installed.

■■■■

If the receiving party is busy

If the receiving party is busy, the transmission is temporarily cancelled and then automatically re-attempted after a brief interval (two attempts are made at an interval of 3 minutes*). If you do not want the machine to re-attempt the transmission, cancel the job in the job status screen. (See following page.) *This setting can be changed with the key operator program (See "Recall in case of line busy" on page 8-8.).

■■■■

If a transmission error occurs

If an error occurs that prevents transmission or the receiving machine does not answer the call within 45 seconds*, the transmission is stopped and then automatically re-attempted later. (one recall attempt is made at an interval of 3 minute*) Automatic recalling can be stopped by pressing the [JOB STATUS] key and cancelling as explained on the following page. This machine also supports error correction mode (ECM) and is set to resend any part of a fax that is distorted due to noise on the line. (See "ECM" on page 8-7) * The settings can be changed in the key operator programs. (See "Call timer at memory sending" and "Recall

in case of communication error" on page 8-8).

■■■■

Image rotation

The machine is initially set to rotate a vertically-placed ( )document 90° so that it is oriented horizontally( ) before transmission (A4 (8-1/2"x11") originals are rotated to A4R (8-1/2"x11"R) and B5R or A5R (5-1/2"x8-1/2"R) originals are rotated to B5 or A5 (5-1/2"x8-1/2")). A4R (8-1/2"x11"R) originals and B5 or A5 (5-1/2"x8-1/2") originals are not rotated. If desired, you can turn this function off with the key operator program as explained in "Rotation sending setting." on page 8-7.

NOTE

Place A5 (5-1/2"x8-1/2") size originals so that they are oriented vertically ( ). If oriented horizontally ( A5R (5-1/2"x8-1/2"R) orientation), the original size will be detected as A4 (8-1/2"x11") size on the document glass, or A5R (5-1/2"x8-1/2"R) size in the automatic document feeder, and thus the original size must be set manually by touching the [ORIGINAL] key and then the [A5R] ([5-1/2"x8-1/2"R]) key. (See "MANUALLY SETTING THE SCANNING SIZE" on page 1-8.)

2-7

PRIORITY TRANSMISSION OF A STORED JOB

FAX JOB

DETAIL

PRIORITY

STOP/DELETE

WAITING

DETAIL

FAX JOB

PRIORITY

STOP/DELETE

FAX JOB

DETAIL

PRIORITY

STOP/DELETE

WAITING

DETAIL

FAX JOB

PRIORITY

STOP/DELETE

If you have an urgent transmission job and multiple transmission jobs have already been stored, you can give priority to the urgent job so that it will be transmitted immediately after the job currently being executed. This is done from the job status screen. For details on using the job status screen, refer to page 1-14 of "Operation manual (for general information and copier operation)".

Press the [JOB STATUS] key.

Touch the [FAX JOB] key.

Touch the key of the job to which you wish

to give priority.

The touched key is highlighted.

Touch the [PRIORITY] key.

The selected job moves up to the next position after the job currently being executed. When the current job is completed, execution begins of the job selected in step 3.

NOTE

If the job in progress is a broadcast transmission job (see page 3-2) or a serial polling job (see page 3-12), the priority job will temporarily interrupt the job after the transmission currently in progress is finished. When the priority job is finished, the broadcast transmission or serial polling job will resume. However, if the priority job is also a broadcast transmission or serial polling operation, the job is begun after all transmissions of the current broadcast or serial polling job are completed.

CANCELLING A FAX TRANSMISSION

You can cancel a transmission job that is in progress or has been stored. Cancellation is done from the fax job status screen. (Printing of a received fax cannot be cancelled.)

Press the [JOB STATUS] key.

Touch the [FAX JOB] key.

Touch the key of the job that you wish to

cancel.

The touched key is highlighted.

Touch the [STOP/DELETE] key.

A message appears to confirm the cancellation. Touch the [YES] key to delete the selected job key and cancel the transmission.

NOTES

● If you do not wish to cancel the transmission, touch the [NO] key.

● "CANCEL" will appear in the Transaction Report of a job that is cancelled.

CANCELLING ON-HOOK DIALING

To cancel on-hooking dialing (dialing by touching the [SPEAKER] key and then the numeric keys) when you need to redial the number or because transmission was interrupted, touch the [SPEAKER] key once again.

2-8

RECEIVING FAXES

When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing (this is called automatic reception).

NOTES

You can store a transmission job while fax reception is in progress (See "Storing transmission jobs (memory

●

transmission)" on page 2-7.).

To receive faxes, sufficient paper must be loaded in the paper tray. Refer to pages 2-2 to 2-11 of "Operation manual (for

●

general information and copier operation)" to load appropriate paper. Incoming faxes will be automatically adjusted to the orientation of the printing paper, so there is no need to load both horizontally ( ) and vertically ( ) oriented paper. However, if you receive a fax that is smaller than A4 or B5 (8-1/2"x11") size, the paper size used to print the fax will depend on how the original was oriented (vertically or horizontally) in the sending fax machine.

RECEIVING A FAX

The machine will ring* and reception will

automatically begin.

*Number of rings

The machine has been set to ring twice before beginning automatic reception. You can use the key operator program to change the number of rings to any number from 0 to 15. (See "Number of calls in auto reception" on page 8-9.) If the number of rings is set to 0, the machine will receive faxes without ringing.

■■■■

If received data cannot be printed

If the machine is out of paper or toner, or if a paper jam occurs or the machine is busy printing a copy or print job, received faxes will be stored in memory until printing is possible. When printing is possible, the faxes will print automatically (however, if the machine ran out of paper, touch the [OK] key in the touch panel after adding paper). When a received fax is stored in memory, the "DATA" light to the right of the [IMAGE SEND] key will blink. You can also use the transfer function to have another fax machine print the received data (See "USING THE TRANSFER FUNCTION" on page 3-17.).

Reception ends.

NOTE

If the machine has multiple output trays, the key operator program can be used to change the output tray for fax reception (See "Fax output tray setting" on page 8-9.).

When reception ends, the machine makes a "beep" sound. The received fax is delivered to the top tray.

NOTE

If a double beep sounds during or after reception and an error message appears in the touch panel, clear the error as explained in "WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED" on page 7-3.

2-9

+ 74 hidden pages