Sharp AR-FX13 User Manual

MODEL

AR-FX13

FACSIMILE EXPANSION KIT

OPERATION MANUAL

• INSTALLATION

• INITIAL SETTINGS

• CHOOSING SUITABLE MEDIA

• HOW TO USE THE FAX FUNCTION

• SPECIAL FUNCTIONS

• TROUBLESHOOTING

• APPENDIX

Page

Telecommunication Line cable:

Use only the line cable that was provided with the machine.

Notice for Users in Europe

This equipment complies with the requirements of Directive 1999/5/EC. Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG. Cet appareil est conforme aux exigences de la directive 1999/5/CE. Este aparato satisface las exigencias de las Directiva 1999/5/CE. Quest'apparecchio è conforme ai requisiti delle direttiva 1999/5/CE. Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG. Este equipamento obedece às exigências da directiva 1999/5/CE. Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC. Dette udstyr overholder kravene i direktiv 1999/5/EF. Dette produktet oppfyller kravene i direktiv 1999/5/EC. Tämä laite täyttää direktiivi 1999/5/EY.

This equipment has been designed to work on the British analogue public switched telephone network. This equipment has been tested according to the pan-European ES 203 021 regulation. It will operate on all analogue telephone networks which comply with the ES 203 021. Please contact your dealer or network operator, if you are not sure whether your network operates according to ES 203 021.

The Declaration of Conformity can be viewed at the following URL address.

http://www.sharp.de/doc/AR-FX13.pdf

Note

• This manual (fax function) describes the AR-M200/AR-M201 model with optional reversing single pass feeder (RSPF) (AR-RP9), optional 250-sheet paper feed unit (AR-D33), and optional facsimile expansion kit (AR-FX13) installed. Depending on the model you have and on the options installed, some of the illustrations in this manual may be different, however, the basic operations are the same.

• This manual describes how to use the fax function of the machine. Part names and functions shared with the copy function (for example, the misfeed indicator and add paper indicator), are described in the Operation Manual (for general information). For more information, please read the Operation Manual(for general information).

• This manual (fax function) refers to the Reversing Single Pass Feeder as the "RSPF".

Important safety information

• If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network.

• The AC power outlet shall be installed near the equipment and shall be easily accessible.

• Never install telephone wiring during a lightning storms.

• Never install telephone sockets in w et locations unless the socket is specifically designed for wet locations.

• Never touch uninsulated telephone wires or terminals unless the telphone line has been disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

TABLE OF CONTENTS... ........................................ .................................... ..................................... ......... 1

QUICK REFERENCE GUIDE ........................... ........................................ ..................................... ............ 3

LIST OF FAX FUNCTIONS............... .................................... ........................................ ............................. 6

INSTALLATION

CONNECTIONS .............................................. 11

●

CONNECTING THE TELEPHONE LINE CORD...11

FINAL PREPARATIONS ........................ ........ 12

● CONNECTING OTHER DEVICES ................12

INITIAL SETTINGS

PART NAMES. ........................................ ........ 13

A LOOK AT THE FAX OPERATION PANEL..... 14

ABOUT THE LIQUID CRYSTAL DISPLAY.... 16

USING THE ARROW KEYS ........................... 16

ADJUSTING THE BEEP VOLUME ................ 16

ADJUSTING THE RINGING VOLUM E........... 17

SETTING THE LENGTH OF ALARM BEEPS .... 18

ADJUSTING THE ALARM BEEP VOLUME .. 19

FAX SETUP ...................................... .............. 20

● HOW TO ENTER CHARACTERS .................20

●

ENTERING YOUR NAME AND FAX NUMBER.....21

● SETTING THE DATE AND TIME ..................22

● SELECTING THE TRANSMISSION MODE ..26

● SELECTING THE RECEPTION MODE.........27

● SETTING THE NUMBER OF RINGS FOR

AUTO RECEPTION .......................................28

● SETTING THE NUMBER OF RINGS FOR

MANUAL RECEPTION ..................................29

●

SELECTING THE RECEPTION PAPER SIZE..29

●

SETTING THE TRAY SELECTION................... 30

●

SETTING THE NUMBER OF RECALL TIMES31

●

SETTING THE NUMBER OF RECALL TIMES......31

● SETTING THE RECALL INTERVAL..............33

● SETTING THE INDEX FUNCTION................35

● SETTING RESOLUTION PRIORITY .............36

● SETTING UP THE MACHINE FOR USE WITH

A PC MODEM................................................37

● USING THE REMOTE RECEPTION

FUNCTION ....................................................38

● PBX SETTING ...............................................40

● STORING NUMBERS FOR AUTOMATIC

DIALING.........................................................41

●

STORING NUMBERS UNDER GROUP KEYS..... 44

USING THE MACHINE WITH AN ANSWERING

MACHINE.................... ..................................... 47

● QUIET DETECT TIME .................................. 47

● ANSWERING MACHINE BACKUP............... 48

CHOOSING SUITABLE MEDIA

ORIGINALS SUITABLE FOR FAXING...........49

● SIZE AND WEIGHT ...................................... 49

● UNSUITABLE ORIGINALS ........................... 50

HOW TO USE THE FAX FUNCTIO N

SENDING ORIGINALS ................................... 51

● SETTING THE ORIGINAL .............................51

OPTIONAL TRANSMISSION SETTINGS ...... 53

● ORIGINAL SIZE.............................................53

● RESOLUTION................................................54

● CONTRAST ...................................................54

● COVER SHEET .............................................55

● MESSAGE FUNCTION..................................56

● TWO-SIDED ORIGINAL TRANSMISSION

FUNCTION ....................................................57

DIALING AND TRANSMITTING..................... 58

● DIRECT KEYPAD DIALING...........................58

● RAPID KEY DIALING ....................................58

● SPEED DIALING ...........................................58

● CHAIN DIALING ............................................59

● NORMAL DIALING USING THE [SPEAKER]

KEY................................................................59

● USING THE SEARCH KEY ...........................60

● REDIALING....................................................60

IF THE MEMORY BECOMES FULL WHILE

SCANNING AN ORIGINAL............................. 61

CANCELING (DELETING) A STORED FAX JOB... 61

RECEIVING FAXES .................................... .... 62

● USING AUTO MODE.....................................62

● USING MAN. MODE......................................62

● USING A.M. MODE .......................................62

OPTIONAL RECEPTION SETTINGS ............. 63

● TWO-SIDED RECEPTION (AR-M201 only) ..63

● RECEIVE REDUCE.......................................64

WHEN USING MANUAL SENDING AND

RECEIVING..... ..................................... ........... 65

SPECIAL FUNCTIONS

MEMORY ..................................................... ....66

DATA TRANSFER................ ...........................67

TRANSMISSION RESERVATION................... 69

BROADCASTING ..................................... .......70

POLLING ..................................... ....................72

● POLLING ...................................................... 72

● SERIAL POLLING......................................... 73

● POLLING TRANSMISSION (MEMORY

POLLING) ..................................................... 74

● RESTRICTING POLLING MACHINES

(POLLING SECURITY) ................................. 76

TIMER OPERATIONS .................... .................78

●

CANCELING A TIMER TRANSMISSION JOB.. 79

ANTI JUNK FAX ..............................................80

OPERATION IN COPY, PRINTER, SCANNER,

AND FAX MODES .......................................... .83

TROUBLESHOOTING

PRINTING OUT REPORTS .............................84

● ACTIVITY REPORT AUTO LISTING ............ 87

● PRINTING TRANSACTION REPORTS ........ 88

TROUBLESHOOTING .....................................89

MESSAGES AND SIGNALS ...........................90

● DISPLAY MESSAGES.................................. 90

● AUDIBLE SIGNALS ...................................... 90

APPENDIX

SPECIFICATIONS ........................................... 91

INDEX ................................... ...........................92

QUICK REFERENCE GUIDE

The following quick reference guide provides brief explanations the operation of the machine.

Selecting the transmission mode (p.26)

Memory transmission mode

The indicator lights up when memory transmission mode is selected.

Place the original

Using the RSPF (p.51)

Place the original face up

(up to 50 pages at once)

Press the [MEMORY] key to change modes.

Using the document glass (p.52)

Place the original face down

Direct transmission mode

MEMORYMEMORY

The indicator is off when direct transmission mode is selected.

Sending a fax

Dialing methods

Direct Dialing (p.58)

Speed Dialing (p.58)

Rapid Key Dialing (p.58)

Chain Dialing (p.59)

Search Dialing (p.60)

Redialing (p.60)

Sending a fax

Using the RSPF

Place the original. (p.51)

Using the document glass

Specify the original size.

Place the original. (p.52)

(p.53)

Press the numeric keys to dial.

SPEED/ SEARCH

01 10

SPEED/ SEARCH

01 10

SPEED/ SEARCH

* It is not necessary to press the [START] key

after pressing a Rapid Key.

09 18

Speed Dial number or Rapid Key set for Chain Dialing when stored.

Dial with the numeric keys and then press the [REDIAL/PAUSE] key.

Press when the first character of the name is a special character or number.

Search by fax numbers.

REDIAL/ PAUSE

Redial the last number dialed.

RESOLUTION

CONTRAST

Adjust the resolution and contrast. (p.54)

RESOLUTION

CONTRAST

Adjust the resolution and contrast. (p.54)

REDIAL/ PAUSE

Enter the first letter of the stored name.

Dial.

Enter a two-digit Speed Dial number.

Dial the next part of the number (a Group Key cannot be used).

If you are faxing a multi-page original, change pages and press the [START] key ( ).

Select the destination.

Sending a fax to multiple destinations (Broadcasting) (p.70)

RESOLUTION

CONTRAST

Adjust the resolution and contrast. (p.54)

Dial.

Place the original.

BROADCAST

Storing a fax job while another job is in progress

Fax transmission or reception in progress

Place the original.

RESOLUTION

CONTRAST

Adjust the resolution and contrast. (p.54)

Dial.

The fax will be transmitted after previous jobs are completed.

Automatically sending a fax at a specified time (timer transmission)

To set up a timer transmission, see "TIMER OPERATIONS" (p.78).

Receiving a fax (p.62)

Selecting the reception mode

"AUTO" :

RECEPTION MODE

Press until the desired reception mode appears in the display.

"AUTO"

"MAN."

"A.M."

Calling a fax machine and requesting automatic transmission of an original placed in that machine (p.72)

Select "POLLING MODE".

* Another fax machine can also call your fax machine and request automatic transmission of a original placed in your machine. For this to take place, the reception mode of your machine must be set to "AUTO".

Faxes are automatically received.

Select this mode when an extension

"MAN." :

phone is connected to the machine to receive phone calls. To receive a fax, answer the call on the phone and then press the [START] ( ) key.

Select this mode when an answering

"A.M." :

machine is connected to the machine. Faxes will be received automatically.

Dial.

LIST OF FAX FUNCTIONS

The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax number of the machine. The settings in the FAX MAIN MENU are shown below. The procedure for configuring settings is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10).

Menu item Settings (factory default setting appears in bold) Page

0 : RX DATA TRANSFER * (See page 9)

1 : DATA TRANSFER Enable transfer of received faxes to another fax machine when

2 : FAX NUMBER Program the fax number of the machine to which received faxes

1 : TIMER MODE

1 : SET Set up a transmission or polling job to take place automatically

2 : CLEAR Cancel a timer transmission job. 78

2 : ENTRY MODE

1 : FAX NUMBER Store (or delete) fax numbers in Rapid Keys, Speed Dial

2 : DATE&TIME SET Set the date and time in the machine. 22 3 : OWN PASSCODE SET Program the name and phone number of the user of the

4 : PASSCODE # MODE Store fax numbers that are allowed to poll the machine when

5 : DAY LIGHT SAVING Enable automatic adjustment of the clock at the beginning and

3 : MEMORY STATUS Check and delete stored fax jobs waiting for transmission and

4 : USER PROGRAM

1 : DOC. GLASS SIZE Set the size of an original faxed from the document glass.

2 : FIXED DOC. SIZE Set the default size of originals faxed from the document glass.

3 : RESO. PRIORITY Set the default resolution for fax transmission.

4 : # OF RINGS (AUTO) Set the number of rings on which the machine answers calls in

5 : # OF RINGS (MANUAL) Set the number of rings on which the machine answers calls in

printing is not possible.

will be transferred.

at a specified time.

numbers, and Group Keys. 1 : RAPID KEY 2 : SPEED # 3 : GROUP KEY

machine.

polling security is used.

end of daylight savings time.

automatic recall jobs.

1 : A4

2 : 8.5x11 3 : 8.5x14

1 : A4

2 : 8.5x11 3 : 8.5x14

1 : STANDARD

2 : FINE 3 : SUPER FINE

automatic reception mode. 0 - 9 (2)

manual reception mode. 0 - 9 (0)

41, 43, 44, 46

Menu item Settings (factory default setting appears in bold) Page

6 : AUTO LISTING Enable automatic printing of the Activity Report when

7 : PRINT SELECTION 1 : TRANSMISSION

8 : RECALL TIMES BUSY Set the number of recall attempts that are made when the line is

9 : RECALL TIMES ERR Set the number of recall attempts that are made when a

10 : RECALL INT. BUSY Set the interval between recall attempts when the line is busy. 1

11 : RECALL INT. ERR Set the interval between recall attempts when a communication

12 : SECURITY SELECT Enable the polling security function.

13 : FAX REMOTE

NUMBER

14 : REMOTE RECEPTION Enable the remote reception function.

15 : FAX SIGNAL RCV Enable automatic fax reception when a fax tone is heard after

information on a total of 50 fax transmissions/receptions accumulates. 1 : ON

2 : OFF

Select the condition for printing reports on fax transmissions. 1 : ALWAYS PRINTS

2 : ERROR ONLY

3 : NEVER PRINTS

2 : BROADCAST

Select the condition for printing reports on broadcast transmissions.

1 : ALWAYS PRINTS

2 : ERROR ONLY 3 : NEVER PRINTS

3 : RECEPTION

Select the condition for printing reports on received faxes. 1 : ALWAYS PRINTS 2 : ERROR ONLY

3 : NEVER PRINTS

4 : IMAGE MEM. PRINT

Enable printing of the original image on transaction reports. 1 : ALWAYS PRINTS

2 : ERROR ONLY

3 : NEVER PRINTS

busy. 00 - 10 (02)

communication error occurs. 0 - 5 (1)

to 15 minutes can be selected. 01 - 15 min. (03 min.)

error occurs. 0 to 15 minutes can be selected. 00 - 15 min. (01 min.)

1 : ON

2 : OFF Set the 1-digit number used to activate remote fax reception.

0 - 9 (5)

1 : ON

2 : OFF

answering a call on an extension phone. 1 : ON

2 : OFF

Menu item Settings (factory default setting appears in bold) Page

16 : RCV REDUCE When a fax is received that is larger that the printing paper,

17 : BEEP LENGTH Set the length of the beep that sounds when fax transmission or

18 : RINGER VOLUME Set the volume of the ringer.

19 : BEEPER VOLUME Set the volume of the beep that sounds when a key is pressed.

20 : INDEX PRINT Enable printing of a black mark (index) at the top of each

21 : DATE&TIME FORMAT 1 : TIME FORMAT

22 : PBX SETTING ** Set this function for pbx setting.

23 : 2-SIDED RX Print on both sides of the paper when a multi-page fax is

24 : TRAY SELECTION

(when the 250-sheet paper feed unit is installed)

** Please note that the PBX SETTING exists only in Germany and France.

For the other countries, the parameter "22. PBX setting" is replaced by "22 : 2-SIDED RX" and followed by "23 : TRAY SELECTION".

enable reduction of the fax to the size of the paper to avoid the fax being cut off.

1 : ON

2 : OFF

reception ends.

1 : 3 SEC

2 : 1 SEC 3 : NO BEEP

1 : OFF 2 : LOW

3 : MIDDLE

4 : HIGH

1 : OFF

2 : LOW

3 : MIDDLE 4 : HIGH

received fax page. 1 : ON

2 : OFF

Select 12-hour or 24-hour format for the time set in the machine.

1 : 12 HOUR

2 : 24 HOUR

2 : DATE FORMAT

Set the format of the date in the display and in printouts. 1 : MMDDYYYY

2 : DDMMYYYY

3 : YYYYMMDD

1 : ON

2 : OFF

received. 1 : ON

2 : OFF

Set the tray for printing received faxes.

1 : AUTO

2 : TRAY 1 3 : TRAY 2

Menu item Settings (factory default setting appears in bold) Page

5 :ANTI JUNK FAX

1 : ANTI JUNK SELECT Enable the anti junk function to block fax reception from

2 : JUNK FAX # Program (or delete) fax numbers from which fax reception is to

6 : A.M. MODE

1: QUIET DETECT TIME Activate fax reception when a period of silence longer than the

2 : AUTO RECEIVE Enable fax reception when the answering machine is full and

7 : MEMORY POLL MODE

1 : 1 TIME Perform polling transmission once. 74 2 : REPEAT Perform polling transmission repeatedly. 74

8 : POLLING MODE Poll another fax machine. 72 9 : SERIAL POLL MODE Sequentially poll multiple fax machines. 73

* Transfer is only possible when a received fax is being held in memory because printing was not possible. In this case, "0 :RX

DATA TRANSFER" w ill appear in the display.

* Please note that the PBX setting is only available in Denmark, Finland, Iceland, Norway and Sweden.

For the other countries, the parameter "22. PBX setting" is replaced by "22 : 2-SIDED RX" and followed by "23 : TRAY SELECTION".

specified fax numbers. 1 : ON

2 : OFF

be blocked. 1 : SET 2 : CLEAR

set time is detected. 00 - 10 (05)

cannot receive messages or otherwise fails. 1 : ON

2 : OFF

SELECTING SETTINGS FOR THE FUNCTION

The general procedure for configuring settings for the fax function is explained below. Follow this procedure to configure the settings explained on pages 6 through 9.

An item can also be selected after p ressing the [MENU] key by pressing the numeric key for the item (the key

Note

corresponding to the number that appear s in front of the item). When the numeric key is pressed, the item is selected or entered.

Press the [MODE SELECT] key to

select fax mode.

Press the [MENU] key.

1,2,3,

SP. FUNC

Press the [ ] key ( ) or [ ] key ( )

key to select a menu item and press the [OK] key.

1,2,3, 1,2,3,

SP. FUNC

The "FAX" indicator lights up to indicate that fax mode is selected.

"FAX MAIN MANU" will appear in the display.

The item is selected. Repeat this step until the item that you wish to configure appears.

Select a setting or enter information

To select a setting:

Press the [ ] key ( )

1,2,3,

SP. FUNC

• If you mistakenly select the wrong item,

Note

• To cancel a setting for a fax function,

Press the [OK] key.

1,2,3,

1,2,3, 1,2,3, 1,2,3,

SP. FUNC SP. FUNC

Press the [MENU] key.

1,2,3, 1,2,3,

SP. FUNC

or [ ] key ( ) until the setting is selected.

To enter information:

Press the numeric keys to enter characters or numbers.

press the [CLEAR] key ( ) and repeat the procedure from step 2.

press the [MENU] key.

The setting or information is entered.

Press the [MENU] key to exit.

Chapter 1

INSTALLATION

CONNECTIONS

CONNECTING THE TELEPHONE LINE CORD

Use only the provided telephone line cord to connect the machine to the wall telephone socket. As shown in the illustration, insert the end of the cord with the core into the LINE socket on the side of the machine as shown in the illustration. Insert the other end (without the core) into the adapter and insert the adapter into the wall telephone socket. For more information, contact your nearest Sharp service centre. Please note that the adapter is not necessary for Nordic countries.

The "TEL" socket is used to attach an extension telephone or answering machine to the machine. (See "CONNECTING OTHER DEVICES" (p.12))

If your area experiences a high incidence of lightn ing or power surges, we recommend that you install surge

Note

protectors for the power and telephone lines. Surge protect ors can be purchased from your retailer or at most telephone specialty stores.

LINE socket

For other countries

TEL

LINE

For United Kingdom

TEL

LINE

Adapter

Insert firmly until you hear a "click".

Wall socket

ABOUT THE OPERATION MANUALS

The operation manuals for the machine are as follows:

Facsimile Expansion Kit Operation Manual (this manual) (on the CD-ROM)

This manual explains the procedures for using the machine as a fax machine.

This manual only explains the fax functions of the machine. For general information on using the machine, including safety information, installation, paper loading, removal of paper misfeeds, and peripheral equipment, see the operation manual for the machine.

Operation Manual (for general information) (on the CD-ROM)

Explains the machine and how to use it as a copier. Also explains how to install the software that allows the machine to be used as a printer and scanner for your computer.

The following information is contained in the operation manual for the machine :

OPERATION MANUAL contents Page

CAUTIONS PAR T NA MES 9 POWER ON AND OFF 12 LOADING THE PAPER TRAY 15 BYPASS FEED (including special paper) 17

OPERATION MANUAL contents Page

CHANGING A TRAY'S PAPER SIZE SETTING

MISFEED REMOVAL 76 TONER CARTRIDGE REPLACEMENT 80 CHECKING THE TOTAL COUNT 83 CLEANING THE MACHINE 84 OPTIONAL EQUIPMENT 86

Online Manual (on the CD-ROM)

This manual explains the procedures for using the machine as a printer and a scanner.

FINAL PREPARATIONS

CONNECTING OTHER DEVICES

If desired, an answering machine or external telephone can be connected to the machine through the telephone socket, labeled "TEL," on the rear of the machine.

● Connecting an answering machine to the machine allows you to receive both voice and fax messages when you are out. To use this feature, first change the outgoing message of your answering machine, and then set the reception mode of the machine to "A.M." (Answering Machine mode) when you go out.

Comments:

1. It is advisable to keep the length of the message under 10 seconds. If it is too long, you may have difficulty

receiving faxes sent by automatic dialing.

2. Your callers can even leave a voice message and send a fax message on the same call. Modify your outgoing

message to explain that this can be done by pressing their [START] key ( ) after leaving their voice message.

● You can connect an extension phone to the machine to make and receive calls like any other extension phone on your line. Even if you pick up the extension phone and hear a fax tone, the machine will automatically cut in and take over the line. Note, however, if you also have a PC modem on the same line, you must turn on the Remote Reception function, and deactivate the Fax Signal Receive function. See "SETTING UP THE MACHINE FOR USE WITH A PC MODEM" (p.37) and "USING THE REMOTE RECEPTION FUNCTION" (p.38).

The Remote Reception function is initially set to "ON".

Note

Chapter 2

INITIAL SETTINGS

PART N A M E S

The following illustration shows the part names of the AR-FX13.

1 2

3 4

Document glass

Operation panel

Front cover

Paper tra y

Bypass tray paper guides

RSPF (Option)

Exit area

Bypass tray

TEL

TEL jack LINE jack

LINE

Paper output tray

Paper output tray extension

Power switch

Handles

Power cord

Original guides

Document feeder cover

Document feeder tray

6 7

8 9 10

A LOOK AT THE FAX OPERATION PANEL

5 6 8 9

16151413

1918 20 21

Rapid keys

Press one of these keys to dial a fax or telephone number automatically.

[MEMORY] key / indicator

Used for sending faxes in memory (indicator is lit) or direct sending (indicator is not lit).

[SPEED/SEARCH] key

Press this key to dial a two digit Speed Dial number. During character inputting, use this key to delete an incorrect entry.

Also, press this key twice to search for an automatic dialing number.

[BROADCAST] key

Press this key to send originals to a group of receiving fax machines.

[RECEPTION MODE] key

Press this key to select the mode of reception.

[REDIAL/PAUSE] key

Press this key to automatically redial the last number you dialed.

Also, press this key to insert a pause when entering numbers.

[COVERSHEET] key

Press this key to automatically add a cover sheet and message to a fax.

[RESOLUTION] key

Press this key to adjust the resolution before sending faxes.

[CONTRAST] key

Press this key to adjust the contrast before sending faxes.

[REPORT] key

Press this key to print out a report of a fax transaction and also when receiving a confidential fax.

Display

Shows various messages during fax operation and programming.

[CLEAR] key ( )

Press this key to stop an operation before it is completed, or to delete the number that was last input.

When a setting menu appears, use this key to move back to the previous menu level.

[SHIFT] key / indicator

Press this key to switch between upper and lower case.

[2-SIDED TX] key

Press this key to fax a two-sided original.

11 12

INITIAL SETTINGS

1,2,3,

SP. FUNC

[SPEAKER] key

Press this key to begin manual dialing. (To close the line, press the [SPEAKER] key again.)

Please refer to "PBX function" for details about the R-key function.

LINE STATUS indicator

Lit when sending/receiving faxes, blinking when receiving data.

[MODE SELECT] key / Mode indicators

Press this key to select the mode. The indicator of the selected mode lights (copy, printer, scanner, fax mode indicators).

RSPF indicator

This lights up when an original is placed in the RSPF.

Error indicator

This lights steadily or blinks when a paper misfeed or other error occurs.

Tray location indicator

Indicates the selected paper tray. The indicator blinks when the tray is out of paper or is not closed.

[MENU] key

Press this key to configure a user program.

[ ] key ( ), [ ] key ( ), [OK] key

Press the [ ] key ( ) or [ ] key ( ) to select an item in a function setting menu.

Press the [OK] key to enter a selection.

2725 262422 23

[] key

Press this key to enter symbols during a name storing procedure.

Press the " " key to change from pulse dialing to tone dialing mode.

Numeric keys

Press these keys to dial numbers, and enter numbers and letters during number/name storing procedures.

[#] key

Press this key to enter symbols during a name storing procedure. The [#] key scrolls through symbols in the opposite direction of the [ ] key. When dialing, press this key after you are finished scanning originals into memory from the document glass.

[CLEAR ALL] key ( )

This returns all functions to the default settings. When pressed in a setting menu, this returns the settings and display to the initial state.

[START] key ( )/ indicator

Used for the following:

• To begin sending a fax.

• Reading an original into memory from the document glass.

• Manually receiving a fax.

• Entering and setting information.

Power save indicator

This lights up when the power save function is activated.

ABOUT THE LIQUID CRYSTAL DISPLAY

The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various messages and settings during operation. This LCD can display up to 20 characters on each line. When the machine is idle, the LCD shows the date, time, reception mode and the stand-by memory available.

Example:

When the [MENU] key is pressed to configure a setting, the display appears as shown below.

Example:

When an original is placed in the RSPF, the second line changes from "STAND-BY" to "SEND READY".

The selected setting or entered information appears on the second line.

USING THE ARROW KEYS

To configure settings and program information, press the [MENU] key and then press the [ ] key ( ) or [ ] key ( ) to select the item that you wish to configure. The arrows keys can also be used while entering characters to move the cursor.

Example:

An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item

Note

(the key corresponding to the number that appears in front of the item). When the numeric key is pressed, the item is selected or entered.

Press the [ ] key ( ) or [ ] key ( ) to change the item selection that appears on the second line.

ADJUSTING THE BEEP VOLUME

You can adjust the volume of the beep that sounds when a key is pressed. The key beep volume is adjusted with "KEY TOUCH SOUND" (Program number 16) in the user programs of copy mode. See "User Programs" in the Operation Manual (for general information).

ADJUSTING THE RINGING VOLUME

Adjust the ringing volume of the machine using the procedure below.

Press the [MENU] key.

Press the [OK] key.

1,2,3,

SP. FUNC

Press the [ ] key ( ) or [ ] ke y ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Selection

"4:USER PROGRAM"

Press the [ ] key ( ) or [ ] key ( )

until "18:RINGER VOLUME" appears, and then press the [OK] key.

Selection

"18:RINGER VOLUME"

Press the [ ] key ( ) or [ ] key ( )

to set the ringer volume.

1,2,3, 1,2,3,

SP. FUNC

An extension phone will still ring when the

Note

machine ringer is set to "1:OFF".

The selections are as follows: 1:OFF 2:LOW 3:MIDDLE 4:HIGH To turn off the ringer, select "1:OFF".

1,2,3,

SP. FUNC

Press the [MENU] key.

1,2,3,

SP. FUNC

Press the [MENU] key to exit.

SETTING THE LENGTH OF ALARM BEEPS

You can select the length in seconds of the alarm beeps (emitted at the end of transmission and reception) following the procedure below.

Press the [MENU] key.

1,2,3, 1,2,3,

SP. FUNC

Press the [ ] key ( ) or [ ] ke y ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Selection

"4:USER PROGRAM"

Press the [ ] key ( ) or [ ] key ( )

until "17:BEEP LENGTH" appears, and then press the [OK] key.

Selection

"17:BEEP LENGTH"

Press the [ ] key ( ) or [ ] ke y ( )

to set the alarm beeps to the desired length or to turn them off.

1,2,3, 1,2,3,

SP. FUNC

The selections are as follows: 1:3SEC 2:1SEC 3:NO BEEP

Press the [MENU] key.

1,2,3,

SP. FUNC

Press the [MENU] key to exit.

Press the [OK] key.

1,2,3,

SP. FUNC

ADJUSTING THE ALARM BEEP VOLUME

Adjust the volume of alarm beeps (emitted at the end of transmission and reception) using the procedure below.

Press the [MENU] key.

1,2,3, 1,2,3,

SP. FUNC

Press the [ ] key ( ) or [ ] ke y ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Selection

"4:USER PROGRAM"

Press the [ ] key ( ) or [ ] ke y ( )

until "19:BEEPER VOLUME" appears, and then press the [OK] key.

Selection

"19:BEEPER VOLUME"

Press the [ ] key ( ) or [ ] ke y ( )

to set the alarm volume.

1,2,3, 1,2,3,

SP. FUNC

Press the [OK] key.

The selections are as follows: 1:OFF 2:LOW 3:MIDDLE 4:HIGH To turn off the alarm, select "1:OFF".

Press the [MENU] key.

1,2,3,

SP. FUNC

Press the [MENU] key to exit.

1,2,3,

SP. FUNC

FAX SETUP

HOW TO ENTER CHARACTERS

You can enter letters with the numeric keys. Letters are marked above each of the numeric keys [2] through [9]. To enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first, followed by letters in the order marked above the key). The keys used for entering characters are shown below.

The following characters can be entered with the numeric keys:

key Characters that can be entered

Space

* } { ] [ ? > = ; : , + ) ('& % $"!/_-.@ #

# @.-_/ !"$ % &'( )+ ,: ; = > ? [ ] { } *

● Please note that this table of characters is not complete and varies according to the destination and language.

● To enter two characters in succession which require using the same key, press the [ ] key ( ) once after

entering the first character, and then enter the second character.

● If you enter an incorrect character or number, follow these steps to correct the mistake.

1. Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the incorrect character.

2. Press the [CLEAR] key ( ). The character in front of the cursor is deleted.

3. Enter the correct character. The character is inserted in front of the cursor.

xrysz

INITIAL SETTINGS

ENTERING YOUR NAME AND FAX NUMBER

You can view all of the items in the menu display by pressing the [MENU] key, then using the [ ] key ( ) or

Note

[ ] key ( ) to scroll through the function list. Pressing the [OK] key chooses the displayed function. Procedures for inputting various items (name, teleph one number, date, etc.) are given as follows.

To have your name and fax number printed at the top of every page you transmit, program them by pressing the operation panel keys as shown below.

● If you enter an incorrect character or number, follow these steps to correct the mistake.

1. Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the incorrect character.

2. Press the [CLEAR] key ( ).The character in front of the cursor is deleted.

3. Enter the correct character.

Use the following procedure to enter your name and fax number:

Press the [MENU] key.

1,2,3,

SP. FUNC

Press the [ ] key ( ) or [ ] ke y ( )

until "2:ENTRY MODE" appears, and then press the [OK] key.

Selection

"2:ENTRY MODE"

Press the [ ] key ( ) or [ ] key ( )

until "3:OWN PASSCODE SET" appears, and then press the [OK] key.

Selection

"3:OWN PASSCODE SET"

Press the [ ] key ( ) or [ ] ke y ( )

to select "1:SET" and press the [OK] key.

Selection

To enter a space, press the [1] key twice.

"1:SET"

Enter your fax number with the

numeric keys.

Press the [OK] key.

1,2,3,

SP. FUNC

Enter your name with the numeric

keys.

Enter your own fax number (maximum 20 digits) by pressing the Numeric keys. To insert a "+", press the [] key.

"ENTER NAME" will appear in the display.

Enter your name by pressing the appropriate Numeric keys as shown on the left. Press each key repeatedly until the desired letter appears in the display (maximum of 40 characters).

INITIAL SETTINGS

Press the [OK] key.

1,2,3, 1,2,3,

SP. FUNC

Press the [MENU] key.

1,2,3,

SP. FUNC

Press the [MENU] key to exit.

10 11

SETTING THE DATE AND TIME

The date and time that appear in the display are printed at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below. If you enter an incorrect number, press the [CLEAR] key ( ) and re-enter the number. The time can be displayed in 12-hour or 24-hour format. "Month/Day/Year", "Day/Month/Year" or "Year/Month/Day" can be selected for the order of display of the date.

Use the following procedure to set the date and time:

Press the [MENU] key.

1,2,3,

SP. FUNC

Press the [ ] key ( ) or [ ] ke y ( )

until "2:ENTRY MODE" appears, and then press the [OK] key.

Selection

Enter the time (hour (two digits) and

minute (two digits)) with the numeric keys.

Enter the hour in the following range: When 12-hour format is selected: 01 to 12 When 24-hour format is selected: 00 to 23

Press the [ ] key ( ) or [ ] key ( )

to select "AM" or "PM".

1,2,3,

SP. FUNC

When 24-hour format is selected, do not perform this step.

"2:ENTRY MODE"

Press the [OK] key.

Press the [ ] key ( ) or [ ] ke y ( )

until "2:DATE&TIME SET" appears, and then press the [OK] key.

Selection

1,2,3,

SP. FUNC

"2:DATE&TIME SET"

Press the [MENU] key.

Enter the year (four digits), month (two

digits), and day (two digits) with the numeric keys and then press the [OK] key.

ANGE DATUM (2008-) 02/01/2008

Dag

Månad År

År från och med 2008 kan anges.

Press the [MENU] key to

1,2,3,

SP. FUNC

exit.

To change the display format to 12-hour or 24-hour format, follow the steps below:

Press the [MENU] key.

Press the [OK] key.

INITIAL SETTINGS

1,2,3,

SP. FUNC

Press the [ ] key ( ) or [ ] ke y ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Selection

"4:USER PROGRAM"

Press the [ ] key ( ) or [ ] ke y ( )

until "21:DATE&TIME FORMAT" appears, and then press the [OK] key.

Selection

"21:DATE&TIME FORMAT"

Press the [ ] key ( ) or [ ] ke y ( )

until "1:TIME FORMAT" appears, and then press the [OK] key.

Selection

"1:TIME FORMAT"

Press the [ ] key ( ) or [ ] ke y ( )

to select "1:12HOUR" or "2:24HOUR".

1,2,3, 1,2,3,

SP. FUNC

1,2,3,

SP. FUNC

Press the [MENU] key.

1,2,3,

SP. FUNC

Press the [MENU] key to exit.

INITIAL SETTINGS

To change the order of display of the date, follow the steps below:

Press the [MENU] key.

Press the [OK] key.

1,2,3,

SP. FUNC

Press the [ ] key ( ) or [ ] ke y ( )

until "4:USER PROGRAM" appears, and then press the [OK] key.

Selection

"4:USER PROGRAM"

Press the [ ] key ( ) or [ ] ke y ( )

until "21:DATE&TIME FORMAT" appears, and then press the [OK] key.

Selection

"21:DATE&TIME FORMAT"

Press the [ ] key ( ) or [ ] ke y ( )

until "2:DATE FORMAT" appears, and then press the [OK] key.

Selection

"2:DATE FORMAT"

Press the [ ] key ( ) or [ ] ke y ( )

to select the display order.

1,2,3, 1,2,3,

SP. FUNC

This selection does not affect the order of

Note

the date that appears in "2:DATE & TIME SET" in step 4 on page 22. The date in this step always appears in the format "YYYYMMDD".

The selections are as follows: 1:MMDDYYYY 2:DDMMYYYY 3:YYYYMMDD

1,2,3,

SP. FUNC

Press the [MENU] key.

1,2,3,

SP. FUNC

Press the [MENU] key to exit.

INITIAL SETTINGS

Daylight Saving Time Setting

Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of Daylight Saving Time. The clock will move forward and backward as follows: The last Sunday in March: 1:00 A.M. 2:00 A.M. The last Sunday in October: 1:00 A.M. 0:00 A.M.

If a transmission is in progress when the clock adjustment time for daylight savings time arrives, the clock will not

Note

be adjusted until the transmission ends.

Follow these steps to enable Daylight Saving Time.

Press the [MENU] key.

Press the [OK] key.

1,2,3, 1,2,3,

SP. FUNC

Press the [ ] key ( ) or [ ] ke y ( )

until "2:ENTRY MODE" appears, and then press the [OK] key.

Selection

"2:ENTRY MODE"

Press the [ ] key ( ) or [ ] ke y ( )

until "5:DAY LIGHT SAVING" appears, and then press the [OK] key.

Selection

"5:DAY LIGHT SAVING"

Press the [ ] key ( ) or [ ] ke y ( )

to select "1:ON" or "2:OFF".

1,2,3, 1,2,3,

SP. FUNC

Select "1:ON" to enable the function. Select "2:OFF" to disable the function.

1,2,3,

SP. FUNC

Press the [MENU] key.

1,2,3,

SP. FUNC

Press the [MENU] key to exit.

INITIAL SETTINGS

MEMORY indicator

SELECTING THE TRANSMISSION MODE

The machine has two modes for sending faxes: memory transmission and direct transmission. To change modes, press the [MEMORY] key. The MEMORY indicator lights up when memory transmission is selected, and goes off when direct transmission is selected.

Transmission takes place as follows in each mode:

Memory transmission (the MEMORY indicator is lit)

When a fax is sent from the RSPF and there are no previously stored fax jobs and no job in progress (the telephone line is not being used), dialing and scanning begin at the same time. Each page is transmitted after it is scanned. This transmission method is called Quick Online transmission. If there are previously stored fax jobs or a job in progress, or the fax is being sent from the document glass, the fax is temporarily scanned into memory before transmission.

When a fax is sent by transmission reservation (p.69), broadcast transm ission (p.70), broadcasting using a Group

Note

key (p.71),or timer transmission (p.78), the fax is scanned into memory before transmission.

Direct transmission (the MEMORY indicator is off)

The fax is sent directly after the destination is dialed and the connection established. The machine memory is not used for direct transmission, and thus direct transmission is possible even when the memory is full.

• A fax job cannot be stored while a direct transmission is in progress.

Note

• Only one page can be sent from the document glass by direct transmission.

• A subsequent function cannot be used while a direct transmission is in progress. Transmission reservation (p.69), broadcast transmission (p.70), broadcasting using a Group key (p.71), or timer transmission (p.78)

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