Sharp AR-FR7U User Manual

AR-FR7 U

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AR-FR7 U

APPLICATION NUMBER

NUMERO D'APPLICATION

ANWENDUNGSNUMMER

NÚMERO DE APLICACIÓN

Data Security Kit Operation Manual

Kit de sécurité des données Mode d'emploi

DatenSicherheitspaket Bedienungsanleitung

ENGLISH

FRANÇAIS

DEUTSCH

MACHINE SERIAL NUMBER

NUMERO DE SERIE DE LA MACHINE

SERIENNUMMER

NÚMERO DE SERIE DE LA MÁQUINA

PRODUCT KEY

CLE PRODUIT

PRODUKTSCHLÜSSEL

CLAVE DE PRODUCTO

Kit de seguridad de datos Manual de instrucciones

This Class A digital apparatus complies with Canadian ICES-003. Get appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

ESPAÑOL

English

Français

Contents

Introduction .................................. 1

When the security kit is installed.. 1 KEY OPERATOR PROGRAMS... 2

●

KEY OPERATOR PROGRAM LIST

........................................ 2

●

Using the key operator

programs ................................ 2

●

Security settings ..................... 3

●

Product key ............................ 6

Deutsch

Inhalt

Einführung.................................. 13

Bei installiertem Daten-

Sicherheitspaket ........................ 13

GERÄTEBETREUER-

PROGRAMME ........................... 14

●

GERÄTEBETREUERPROGRAMMLISTE

●

Verwendung der Gerätebetreuer- Programme

●

Einstellung und Verwendung

der Sicherheitsfunktion......... 15

●

Prod.schluess....................... 18

............................. 14

............... 14

Sommaire

Introduction...................................7

Lorsque le kit de sécurité est

installé ..........................................7

PROGRAMMES DU

RESPONSABLE...........................8

●

LISTE DES PROGRAMMES

DU RESPONSABLE ...............8

●

Utilisation des programmes du responsable

●

Paramétrage et utilisation de la

fonction de sécurité.................9

●

Cles produit...........................12

.............................8

Español

Contenido

Introducción................................19

Cuando se instala el kit de

seguridad....................................19

PROGRAMAS DEL OPERADOR PRINCIPAL

●

LISTA DE PROGRAMAS DEL OPERADOR PRINCIPAL

●

Uso de los programas del

operador principal .................20

●

Ajustes y uso de la función de

seguridad ..............................21

●

Clave de producto.................24

.................................20

.......20

Introduction

OUTPUT

2 SIDED C

The AR-FR7 U adds a security function to the Digital Full Color Copier/Printer and Digital Full Color Multifunctional System. When the copy function of a Digital Full Color Copier/Printer and Digital Full Color Multifunctional System with the security function is used, data held in memory for the copy job is erased as soon as the job is finished. In addition, when the printer or the network scanner function (Including the scanner function using the TWAIN driver) is used, the data of each job is erased from memory or the peripheral hard disk as soon as the job is finished. The data clearing system of this product clears data by overwriting it with random values, and thus security is ensured even if data clearing is only performed once. This operation manual is described based on the American spelling standard.

When the security kit is installed

When the security kit is installed, the following icon appears on the touch panel.

NOTE

Touch the icon ( ) to view information on the security kit version.

When the security kit is installed, data remaining in the unit is automatically erased after each copy, print and scan job. When clearing of the data on the peripheral hard disk drive begins, the following message appears for 6 seconds*. Note that if more than 6 seconds* is required to clear the data, the message will be displayed until data clearing is finished.

The duration of the message display can

DATA IS BEING CLEARED.

NOTES

be changed with the key operator program, "MESSAGE TIME SETTING". (See page 8 of the key operator’s guide.)

ENGLISH

Using the printer function

When printing a normal print job in printer mode, the image data is automatically

●

cleared from memory and the peripheral hard disk after printing is finished. Please note, however, that when the job retention function (see page 5-2 of the "Operation Manual for printer" on the "PRINTER UTILITIES" CD-ROM) is used for printing, the data is retained on the peripheral hard disk. The retained data can be erased from the Print hold job list display of the touch panel (see page 5-2 of the "Operation Manual for printer" on the "PRINTER UTILITIES" CD-ROM).

When the security kit is installed, the "DELETE THE PRINT HOLD DATA" key

●

operator program on page 6-5 of the "Operation Manual for printer" cannot be used. To erase all retained data, use the "CLEAR ALL MEMORY" (page 4 of this manual).

If the unit power is turned off while image data is being cleared from the hard disk

●

drive or before jobs are finished, the data may not be completely erased. If you do not wish to leave partially cleared data when the power is turned off, it is recommended that you use the key operator program, "CLEAR ALL MEMORY" (page 4 of this manual), to complete data clearing before turning off the power.

Note:

To ensure that the data security function of the machine provides maximum security, observe the following:

● The key operator plays an important role in maintaining security. Exercise appropriate

care in selecting the person that will assume the job of key operator. Always keep "POWER UP AUTO CLEAR" (page 5 of this manual) enabled.

●

Be sure to change the key operator code immediately each time a new person takes over

●

as key operator. Change the key operator code on a regular basis (at least once every 60 days).

●

During the procedure for changing the key operator code, the current key operator code

●

and new key operator code appear in the display. Be sure to complete the procedure promptly. Do not select a number for the key operator code that can be easily guessed.

●

● The key operator programs are very important for security management. The

administrator of the machine should inform users that they are not to access the key operator programs without permission. If the administrator and users of the machine are to be out of the office, security measures

●

such as locking the machine should be taken to prevent unauthorized access. The customer bears responsibility for control of copies of documents made on the

●

machine.

CAUTION

When "POWER UP AUTO CLEAR" (explained on page 5 of this manual) is enabled, the wait time when the machine is powered on may occasionally be very long.

KEY OPERATOR PROGRAMS

This section explains the key operator programs in the unit that are related to the security function.

KEY OPERATOR PROGRAM LIST

Program name Page

DEVICE CONTROL

SECURITY SETTINGS

CLEAR ALL MEMORY 4 NUMBER OF TIMES CLEAR ALL MEMORY PROGRAM IS REPEATED POWER UP AUTO CLEAR 5 DISABLE PRINTING OF SENDING ADDRESS LIST 5

PRODUCT KEY

DATA SECURITY KIT 6

Using the key operator programs

Follow the procedure on pages 3 and 4 of the key operator's guide to configure the settings in the key operator programs.

For explanations of each of the settings, see the following pages.

Security settings

When the security kit is installed, the "SECURITY SETTINGS" key is added to the "DEVICE CONTROL" screen of the key operator programs. Touch this key to display the menu screen for the security setting programs.

1-(1)

KEY OPERATOR PROGRAMS DEVICE CONTROL

SECURITY SETTINGS

When the "SECURITY SETTINGS" key is touched, the following screen appears.

KEY OPERATOR PROGRAMS SECURITY SETTINGS

CLEAR ALL MEMORY

POWER UP AUTO CLEAR

RETURN FROM COPY MODE

TIMING

3/3

Third "DEVICE CONTROL" screen

NUMBER OF TIMES CLEAR ALL

MEMORY PROGRAM IS REPEATED

DISABLE PRINTING OF

SENDING ADDRESS LIST

NUMBER OF TIMES AUTO CLEAR AT

JOB END PROGRAM IS REPEATED

ENGLISH

1-(2)

* The number of display screens and layout of the keys may differ slightly from the

above depending on your machine model and the peripheral devices installed.

■

SECURITY SETTINGS

1-(1) CLEAR ALL MEMORY

Use this setting when you wish to manually clear data stored in the unit's memory and on the hard disk.

NOTE

We recommend that you execute this program before turning off the power.

Touch the [CLEAR ALL MEMORY] key. The following screen appears to confirm your selection.

[Clear screen 1]

● To return to the "SECURITY

CLEAR ALL MEMORY? (RESERVED JOB DATA WILL BE CLEARED.)

NO YES

[Clear screen 2]

CLEARING ALL MEMORY. AUTO REBOOT IS IMPLEMENTED AFTER CLEARING.

PROGRESS STATUS

CANCEL

100

SETTINGS" screen, touch the [NO] key.

● When the [YES] key is touched, the

following screen appears.

The example at left shows the appearance of the screen when a hard disk is installed. The screen differs according to whether a hard disk is installed.

Each time the top bar reaches all the way

●

to the right, the bottom bar, which indicates date clearing progress, advances 1%. (When the bottom bar reaches 100%, date clearing is finished.)

NOTE If you wish to cancel after data clearing has begun

Touch the [CANCEL] key. When the [CANCEL] key is touched, the key operator code entry screen appears. Enter your key operator code with the numeric keys. Note that data that has already been cleared at the time you enter your 5-digit key operator code will not be restored. Data already cleared will be lost. When data clearing is canceled, the machine will power off temporarily and then automatically power back on.

1-(2)

NUMBER OF TIMES CLEAR ALL MEMORY PROGRAM IS REPEATED

This program is used to enhance the security function. The repeat count for "CLEAR ALL MEMORY" can be set to any number from 1 to 7. The factory setting is 1. Touch the [NUMBER OF TIMES CLEAR ALL MEMORY PROGRAM IS REPEATED] key, and set the desired number of times with the or key. When finished, touch the [OK] key. (See "About the repeat count setting" on page 5 of this manual.)

About the repeat count setting

When the repeat count is increased to enhance the security function, the time required for data clearing will increase. It is recommended that "NUMBER OF TIMES CLEAR ALL MEMORY PROGRAM IS REPEATED" be set to the most suitable number for your conditions of use.

2 POWER UP AUTO CLEAR

This program automatically clears all data stored in the unit when the main switch is turned on. To enable "POWER UP AUTO CLEAR", touch the checkbox so that a checkmark appears and then touch the [OK] key. By default, a checkmark does not appear.

NOTE Note for models that have the printer function installed

Print hold data that is stored on the hard disk will not be cleared.

NOTE If you wish to cancel after data clearing has begun

See the explanations in "Clear screen 2" and "NOTE" in "CLEAR ALL MEMORY" on page 4 of this manual.

ENGLISH

3 DISABLE PRINTING OF SENDING ADDRESS LIST

This program is used to disable printing of the following lists, which are printed using "LIST PRINT" in the user settings (page 2-14 of the "Operation Manual (for general information and copier operation)"). "SENDING ADDRESS LIST(SCANNER)"* * This list can be printed when the network scanner function is enabled. Touch the checkbox of the list or lists that you wish to disable so that a checkmark appears and then touch the [OK] key. By default, a checkmark does not appear.

Product key

To initially enable the security function, you must use a key operator program to enter the product key (password). The name of the key operator program used for this purpose is "DATA SECURITY KIT". Please ask your dealer for the product key. (See page 14 of the key operator's guide to configure the settings in the key operator programs.)

* After using this program to enter the product key, be sure to power off and then power on

the machine.

Introduction

SORTIE

RECTO VE

Le kit AR-FR7 U ajoute une fonction de sécurité au copieur/imprimante numérique couleur et multifonction numérique couleur. Lorsqu’on utilise la fonction copieur du copieur/imprimante numérique couleur et multifonction numérique couleur avec la fonction de sécurité, les données stockées en mémoire pour les besoins du travail de copie sont effacées aussitôt le travail terminé. En outre, lorsque l'imprimante ou la fonction de scanneur réseau est employé (y compris la fonction de scanneur réseau utilisant le pilote TWAIN), les données de chaque travail sont effacées de la mémoire ou du disque dur du périphérique dès que le travail est terminé. Le système d’effacement des données de ce produit supprime les données en les écrasant par des valeurs aléatoires. La sécurité est donc maintenue même si la suppression des données n’est effectuée qu’une seule fois.

Lorsque le kit de sécurité est installé

Lorsque le kit de sécurité est installé, l'icône suivante apparaît sur l'écran tactile.

REMARQUE

Appuyez sur cette icône ( ) pour afficher des informations sur la version de votre kit de sécurité.

Lorsque le kit de sécurité est installé, les données restantes dans l'unité sont automatiquement effacées après chaque travail de copie, d’impression et de numérisation. Lorsque l’effacement des données du disque dur du périphérique débute, le message suivant apparaît pendant 6 secondes*. Si l’effacement des données prend plus de 6 secondes, un message s’affiche pour

signaler que les données sont en cours d’effacement.

La durée d'affichage de ce message peut être

LES DONNEES SONT EFFACEES.

modifiée à l'aide du programme du responsable intitulé "REGLAGE DE LA DUREE DES MESSAGES". (Voir page 8 du manuel du responsable.)

FRANÇAIS

REMARQUES Utilisation de la fonction imprimante

Lors de l’impression d’un travail d’impression normal en mode imprimante, les données de l’image

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sont automatiquement effacées de la mémoire et du disque dur du périphérique dès que l’impression prend fin. Notez cependant que si l’on a choisi d’utiliser la fonction de rétention des données (voir page 5-2 du "Manuel d'utilisation pour imprimante" fourni sur le CD-ROM "PRINTER UTILITIES" [Utilitaires d’impression]) pour les opérations d’impression, les données seront alors conservées sur le disque dur du périphérique. Ces données retenues peuvent ensuite être effacées manuellement à partir de l’écran d’état des travaux affichable sur l’écran tactile (voir page 5-2 du "Manuel d'utilisation pour imprimante" fourni sur le CD-ROM "PRINTER UTILITIES").

Lorsque le kit de sécurité est installé, le programme du responsable intitulé "EFFACER

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LES DONNEES D’IMPRESSION RETENUES" décrit en page 6-5 du "Manuel d'utilisation pour imprimante" ne peut pas être utilisé. Employez "EFFACER TOUTE LA MEMOIRE" pour effacer toutes les données conservées (voir page 10 de ce manuel).

Si l’on met la machine hors tension avant la fin de l’effacement des données du disque dur ou avant

●

la fin de l’exécution d’un travail, les données peuvent ne pas être complètement effacées. Pour éviter tout risque que des données partiellement effacées ne puissent subsister à cause d’une mise hors tension prématurée, il est conseillé d’utiliser le programme du responsable intitulé "EFFACER TOUTE LA MEMOIRE" (voir page 10 de ce manuel) après un travail pour effacer manuellement toutes les données avant que la machine ne puisse être mise hors tension.

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