Sharp AR-FR4U User Manual

AR-FR4 U

This manual contains very important information.
Please keep the manual in a safe place where it
will not be lost.

Ce manuel contient des informations très
importantes. Conservez-le précieusement et
veillez à ce qu'il ne soit pas égaré.

Diese Bedienungsanleitung enthält wichtige
Informationen. Bewahren Sie die
Bedienungsanleitung zum späteren Nachschlagen
an einem sicheren Ort auf.

Este manual contiene información muy importante.
Mantenga el manual en un lugar seguro donde sea
fácil de encontrar.

AR-FR4 U

APPLICATION NUMBER

NUMERO D'APPLICATION

ANWENDUNGSNUMMER

NÚMERO DE APLICACIÓN

Data Security Kit
Operation Manual

Kit de sécurité des
données
Mode d'emploi

Datenschutz-Satz
Bedienungsanleitung

ENGLISH

FRANÇAIS

DEUTSCH

MACHINE SERIAL
NUMBER

NUMERO DE SERIE DE
LA MACHINE

SERIENNUMMER

NÚMERO DE SERIE DE
LA MÁQUINA

PRODUCT KEY

CLE PRODUIT

PRODUKTSCHLÜSSEL

CLAVE DE PRODUCTO

Kit de seguridad de
datos Manual de
instrucciones

This Class A digital apparatus complies
with Canadian ICES-003.
Get appareil numérique de la classe A est
conforme à la norme NMB-003 du Canada.

ESPAÑOL

English

Français

Contents

Introduction .................................. 1

When the security kit is installed.. 1
KEY OPERATOR PROGRAMS... 2

●

KEY OPERATOR PROGRAM
LIST

........................................ 2

●

Using the key operator

programs ................................ 2

Settings and Use of the Security

Function ....................................... 2

●

About the Security Function ... 3

Deutsch

Inhalt

Einführung.................................. 13

Bei installiertem Sicherheitskit ... 13
GERÄTEBETREUER-

PROGRAMME ........................... 14

●

GERÄTEBETREUER­PROGRAMMLISTE

●

Verwendung der Gerätebetreuer­Programme

Einstellung und Verwendung der

Sicherheitsfunktion..................... 14

●

Zur Sicherheitsfunktion......... 15

............................. 14

............... 14

Sommaire

Introduction...................................7

Lorsque le kit de sécurité est

installé ..........................................7

PROGRAMMES DU

RESPONSABLE...........................8

●

LISTE DES PROGRAMMES

DU RESPONSABLE ...............8

●

Utilisation des programmes du
responsable

Paramétrage et utilisation de la

fonction de sécurité ......................8

●

A propos de la fonction de

sécurité ...................................9

.............................8

Español

Contenido

Introducción................................19

Cuando se instala el kit de

seguridad....................................19

PROGRAMAS DEL OPERADOR
PRINCIPAL

●

LISTA DE PROGRAMAS DEL
OPERADOR PRINCIPAL

●

Uso de los programas del

operador principal .................20

Ajustes y uso de la función de

seguridad....................................20

●

Acerca de la función de

seguridad ..............................21

.................................20

.......20

Introduction

OUTPUT

2 SIDED C

The AR-FR4 adds a security function to the Sharp Digital Copier / Multifunction Laser Printer.
When the security function is added to the Sharp Digital Copier / Multifunction Laser Printer, the
image data generated for each printer, copier, network scanner, and fax job is encrypted, and
when the job is finished, the encrypted data is erased from memory and the hard disk drive.

Note:

To ensure that the data security function of the machine provides maximum security,
observe the following:

●

Change the key operator code on a regular basis (at least once every 60 days).

●

During the procedure for changing the key operator code, the current key operator code and
new key operator code appear in the display. Be sure to complete the procedure promptly

●

Do not select a number for the key operator code that can be easily guessed.

●

The key operator programs are very important for security management. The administrator of the
machine should inform users that they are not to access the key operator programs without permission.

●

If the administrator and users of the machine are to be out of the office, security measures
such as locking the machine should be taken to prevent unauthorized access.

.

When the security kit is installed

When the security kit is installed, the following icon appears on the touch panel.

NOTE

Touch the icon to view information on the
security kit version.

ENGLISH

When the security kit is installed, data remaining in the unit is automatically erased
after each copy, print, scan, and fax job.
When data clearing begins, the following message appears for 6 seconds*.

*

DATA IS BEING CLEARED.

NOTES

●

When printing a normal print job in printer mode, the image data is automatically cleared from
memory and the hard disk drive after printing is completed. Please note, however, that when the
job retention function (page 2-9 of the Operation Manual (for printer operation and general
information)) is used for printing, the data is retained on the hard disk drive. (The retained data
can be erased from the Job status display of the touch panel (page 1-14 of the Operation
Manual (for printer operation and general information)).)

●

If the unit power is turned off while image data is being cleared from the hard disk drive or
before jobs are finished, the data may not be completely erased. If you do not wish to leave
partially cleared data when the power is turned off, it is recommended that you use the key
operator program, "CLEAR ALL MEMORY" (page 3 of this manual), to complete data clearing
before turning off the power.

The duration of the message display can
be changed with the key operator program,
"MESSAGE TIME SETTING". (See page 9
of the key operator guide or page 7-9 of the
Operation Manual (for printer operation and
general information).)

1

KEY OPERATOR PROGRAMS

This section explains the key operator programs in the unit that are related to the security function.

KEY OPERATOR PROGRAM LIST

Program name Page

SECURITY SETTINGS

CLEAR ALL MEMORY 3
NUMBER OF TIMES CLEAR ALL MEMORY PROGRAM IS REPEATED
POWER UP AUTO CLEAR 4
NUMBER OF TIMES POWER UP AUTO CLEAR PROGRAM IS REPEATED
NUMBER OF TIMES AUTO CLEAR AT JOB END PROGRAM IS REPEATED

PRODUCT KEY

DATA SECURITY KIT 5

Using the key operator programs

Follow the procedure on page 6 of the key operator guide or page 7-6 of the Operation
Manual (for printer operation and general information) to use the key operator programs.
(Also read "Supplemental Explanation of key operation for key operator programs" on the
same page.)
For information on settings and procedures, see the following explanation.
Following descriptions should be added to the NOTES of page10 of the key operator guide
or page 7-10 of the Operation Manual (for printer operation and general information) for the
purpose of supplemental explanation.

3

4
4

Key Operator Code Change
This program is used to change the key operator code. Key operator is required to change
the key operator code from the factory default to a new user selected code. Under no
circumstances should the Key Operator use the default "Key Operator Code". Key operator
is responsible for changing the Key Operator Code to a new code at least every 60 days.

Settings and Use of the Security Function

When the security kit is installed, the [SECURITY SETTINGS] key is added to the
"DEVICE CONTROL" screen of the key operator programs. The following screen
appears when the [SECURITY SETTINGS] key is pressed.

KEY OPERATOR PROGRAMS
SECURITY SETTINGS

1-(1)
2-(1)

*

Detailed procedures for using the above programs can be found on the following page.

CLEAR ALL MEMORY

POWER UP AUTO CLEAR

NUMBER OF TIMES CLEAR ALL

MEMORY PROGRAM IS REPEATED

NUMBER OF TIMES POWER UP AUTO

CLEAR PROGRAM IS REPEATED

NUMBER OF TIMES AUTO CLEAR AT

JOB END PROGRAM IS REPEATED

OK

1-(2)

1

2-(2)

1

3

2

About the Security Function

■■■■ SECURITY SETTINGS

1-(1) CLEAR ALL MEMORY

Use this setting when you wish to manually clear data stored in the unit's memory
and on the hard disk.

NOTE

We recommend that you execute this program before turning off the power.

Touch the [CLEAR ALL MEMORY] key. The following screen appears to confirm
your selection.

[Clear screen 1]

●

To return to the "SECURITY

CLEAR ALL MEMORY?
(RESERVED JOB DATA WILL BE CLEARED.)

NO YES

[Clear screen 2]

CLEARING ALL MEMORY. AUTO REBOOT IS
IMPLEMENTED AFTER CLEARING.

%

CANCEL

50

0

%

NOTE
If you wish to cancel after data clearing has begun

Touch the [CANCEL] key. When the [CANCEL] key is touched, the key operator code
entry screen appears. Enter your key operator code with the numeric keys. Note that
data that has already been cleared at the time you enter your 5-digit key operator code
will not be restored. Data already cleared will be lost.

%

100

SETTINGS" screen, touch the [NO] key.

●

To clear all memory, press the [YES]
key. "PLEASE WAIT." appears, and
then the following screen is displayed.

●

When the data has been cleared, the
power briefly turns off and then
automatically turns on again.

ENGLISH

1-(2) NUMBER OF TIMES CLEAR ALL MEMORY PROGRAM IS

REPEATED

This program is used to enhance the security function. The repeat count for "CLEAR
ALL MEMORY" can be set to any number from 1 to 7. The factory setting is 1.
Touch the [NUMBER OF TIMES CLEAR ALL MEMORY PROGRAM IS REPEATED]
key, and set the desired number of times with the or key.
When finished, touch the [OK] key.
(See "About the repeat count setting" on page 5 of this manual.)

3

2-(1) POWER UP AUTO CLEAR

This program automatically clears all data stored in the unit when the main switch is
turned on. The factory setting is no checkmark.
To turn on "POWER UP AUTO CLEAR", select the checkbox . To turn it off,
deselect the checkbox .

NOTES

●●●●

If the optional fax expansion kit is installed

Fax data received during the night that has not been printed will not be cleared.

●●●●

If you wish to cancel after data clearing has begun

See "Clear screen 2" in "CLEAR ALL MEMORY" on page 3 of this manual.

2-(2) NUMBER OF TIMES POWER UP AUTO CLEAR PROGRAM IS

REPEATED

This program is used to enhance the security function. The repeat count for "POWER
UP AUTO CLEAR" can be set to any number from 1 to 7. The factory setting is 1.
Touch the [NUMBER OF TIMES POWER UP AUTO CLEAR PROGRAM IS
REPEATED] key, and set the desired number of times with the or key.
When finished, touch the [OK] key.
(See "About the repeat count setting" on page 5 of this manual.)

NOTE

This key is only enabled when the "POWER UP AUTO CLEAR" checkbox is selected.

3 NUMBER OF TIMES AUTO CLEAR AT JOB END PROGRAM IS

REPEATED

This program is used to enhance the security function. The number of times of auto clear
after each job is printed can be set to 1 to 7. The factory setting is 1.
Touch the [NUMBER OF TIMES AUTO CLEAR AT JOB END PROGRAM IS
REPEATED] key, and set the desired number of times with the or key.
When finished, touch the [OK] key.
(See "About the repeat count setting" on page 5 of this manual.)

4

About the repeat count setting

When the repeat count is increased to enhance the security function, the time required for
data clearing will increase. We recommend that you select repeat count settings for
"NUMBER OF TIMES CLEAR ALL MEMORY PROGRAM IS REPEATED", "NUMBER OF
TIMES POWER UP AUTO CLEAR PROGRAM IS REPEATED", and "NUMBER OF TIMES
AUTO CLEAR AT JOB END PROGRAM IS REPEATED" that are suitable for your
conditions of use.

■■■■ PRODUCT KEY

To initially enable the security function, you must use a key operator program to enter the
product key (password). The name of the key operator program used for this purpose is
"DATA SECURITY KIT". Please ask your dealer for the product key.

Touch the [DATA SECURITY KIT] key, press the number keys to enter the product key, and
touch the [ENTER] key.

●●●●

If you enter the wrong number

A message appears telling you to check the product key again.

●●●●

If the entered number is correct

A message appears telling you that the power must be turned off and then on again. After
checking the message, touch the [OK] key.
The security function is enabled when you turn on the power again.

ENGLISH

5

Introduction

SORTIE

RECTO VE

Le kit AR-FR4 ajoute une fonction de sécurité à votre Copieur numérique/imprimante laser multifonction Sharp.
Lorsqu'on ajoute ce kit de sécurité au Copieur numérique/imprimante laser multifonction Sharp,
les données d'image générées pour chaque travail d'impression, de copie, de numérisation
(scanner) sur le réseau ou de télécopie sont d'abord cryptées, puis une fois le travail terminé, elles
sont aussitôt effacées de la mémoire et du disque dur de tout périphérique utilisé pour l'opération.

Remarque:

Pour que la fonction de sécurité des données de la machine offre le plus haut niveau de
sécurité possible, veuillez observer les consignes suivantes:

●

Modifiez régulièrement le code (d'accès confidentiel) de l'opérateur responsable (tous les
deux mois ou plus souvent);

●

Au cours de la procédure de modification du code de l'opérateur responsable, l'écran affiche
à la fois le code actuel et le nouveau code. Veillez à terminer cette procédure rapidement.

●

Pour le code de l'opérateur responsable, il est recommandé de choisir une valeur difficile à deviner.

●

Les programmes du responsable sont des éléments très importants pour la gestion de la
sécurité. L'administrateur de la machine doit informer les utilisateurs qu'il leur est interdit
d'accéder aux programmes du responsable sans permission.

●

Si l'administrateur et les utilisateurs de la machine s'absentent du bureau, des mesures de sécurité
doivent être prises, telles que le verrouillage de la machine, pour prévenir tout accès non autorisé.

Lorsque le kit de sécurité est installé

Lorsque le kit de sécurité est installé, l'icône suivante apparaît sur l'écran tactile.

REMARQUE

Effleurez cette icône pour afficher des
informations sur la version de votre kit de sécurité.

Lorsque le kit de sécurité est installé, les données restant dans la machine sont automatiquement
effacées après chaque travail de copie, d'impression, de numérisation ou de télécopie.
Pendant l'effacement de ces données, le message suivant apparaît à l'écran pendant 6 secondes.*

*

La durée d'affichage de ce message peut

LES DONNEES SONT EFFACEES.

REMARQUES

●

Lors de l'impression d'un travail d'impression normal en mode imprimante, les données de l'image sont
automatiquement effacées de la mémoire ou du disque dur dès que l'impression prend fin. Il faut
cependant savoir que si l'on a choisi d'utiliser la fonction de rétention des données (voir page 2-9 du
Manuel d'utilisation (fonctionnement de l'imprimante et informations générales)) pour l'impression, les
données seront alors conservées sur le disque dur du périphérique utilisé. (Ces données retenues
peuvent cependant être effacées à partir de l'écran d'état des travaux sur l'écran tactile (voir page 1-14
du Manuel d'utilisation (fonctionnement de l'imprimante et informations générales)).)

●

Si l’on met la machine hors tension avant la fin de l’effacement des données du disque dur ou
avant la fin de l’exécution d’un travail, les données peuvent ne pas être complètement effacées.
Pour éviter tout risque que des données partiellement effacées ne puissent subsister à cause
d’une mise hors tension prématurée, il est conseillé d’utiliser le programme du responsable
intitulé "EFFACER TOUTE LA MEMOIRE" (voir page 9 de ce manuel) après un travail pour
effacer manuellement toutes les données avant que la machine ne puisse être mise hors tension.

être modifiée à l'aide du programme du
responsable intitulé "REGLAGE DUREE
DES MESSAGES". (Voir page 9 du manuel
du responsable de la machine, ou page 7-9
du Manuel d'utilisation (fonctionnement de
l'imprimante et informations générales).)

FRANÇAIS

7