Sharp AR-FR23U User Manual

AR-FR23 U

This manual contains very important information.
Please keep the manual in a safe place where it
will not be lost.

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importantes. Conservez-le précieusement et
veillez à ce qu'il ne soit pas égaré.

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an einem sicheren Ort auf.

Este manual contiene información muy importante.
Mantenga el manual en un lugar seguro donde sea
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AR-FR23 U

APPLICATION NUMBER

NUMERO D'APPLICATION

ANWENDUNGSNUMMER

NÚMERO DE APLICACIÓN

Data Security Kit
Operation Manual

Kit de sécurité des
données
Mode d'emploi

Daten­Sicherheitspaket
Bedienungsanleitung

ENGLISH

FRANÇAIS

DEUTSCH

MACHINE SERIAL
NUMBER

NUMERO DE SERIE DE
LA MACHINE

SERIENNUMMER

NÚMERO DE SERIE DE
LA MÁQUINA

PRODUCT KEY

CLE PRODUIT

PRODUKTSCHLÜSSEL

CLAVE DE PRODUCTO

Kit de seguridad de
datos Manual de
instrucciones

This Class A digital apparatus complies
with Canadian ICES-003.
Get appareil numérique de la classe A est
conforme à la norme NMB-003 du Canada.

ESPAÑOL

English

Français

Contents

Introduction .................................. 1

When the security kit is installed.. 1
KEY OPERATOR PROGRAMS... 2

●

KEY OPERATOR PROGRAM
LIST

........................................ 2

●

Using the key operator

programs ................................ 2

●

Security settings ..................... 3

●

Product key ............................ 5

Deutsch

Inhalt

Einführung.................................. 13

Bei installiertem Daten-

Sicherheitspaket ........................ 13

GERÄTEBETREUER-

PROGRAMME ........................... 14

●

GERÄTEBETREUER­PROGRAMMLISTE

●

Verwendung der Gerätebetreuer-
Programme

●

Einstellung und Verwendung

der Sicherheitsfunktion......... 15

●

Prod.schluess....................... 17

............................. 14

............... 14

Sommaire

Introduction...................................7

Lorsque le kit de sécurité est

installé ..........................................7

PROGRAMMES DU

RESPONSABLE...........................8

●

LISTE DES PROGRAMMES

DU RESPONSABLE ...............8

●

Utilisation des programmes du
responsable

●

Paramétrage et utilisation de la

fonction de sécurité.................9

●

Clés produit...........................11

.............................8

Español

Contenido

Introducción................................19

Cuando se instala el kit de

seguridad....................................19

PROGRAMAS DEL OPERADOR
PRINCIPAL

●

LISTA DE PROGRAMAS DEL
OPERADOR PRINCIPAL

●

Uso de los programas del

operador principal .................20

●

Ajustes y uso de la función de

seguridad ..............................21

●

Clave de producto.................23

.................................20

.......20

Introduction

OUTPUT

2 SIDED C

The AR-FR23 U adds a security function to the Digital Full Color Multifunctional System.
When the copy function of a Digital Full Color Multifunctional System with the security
function is used, data held in memory for the copy job is erased as soon as the job is
finished. In addition, when the printer, the network scanner or fax function is used, the data
of each job is erased from memory or the hard disk as soon as the job is finished.
This operation manual is described based on the American spelling standard.

When the security kit is installed

When the security kit is installed, the following icon appears on the touch panel.

NOTE

Touch the icon ( ) to view information on the
security kit version.

When the security kit is installed, data remaining in the unit is automatically erased
after each copy, print, scan, and fax job.
When clearing of the data on the built-in hard disk drive begins, the following message
appears for 6 seconds*.
Note that if more than 6 seconds* is required to clear the data, the message will be
displayed until data clearing is finished.

*

The duration of the message display can

DATA IS BEING CLEARED.

be changed with the key operator program,
"MESSAGE TIME SETTING". (See page
10 of the key operator’s guide.)

ENGLISH

NOTES

Using the printer function

●

After a normal print job in printer mode is completed, the data is automatically cleared
from memory and the hard disk. Please note, however, that when the job retention
function (see page 5-2 of the "Operation Manual for printer" on the "PRINTER
UTILITIES" CD-ROM) is used for printing, the data is retained on the hard disk. The
retained data can be erased by displaying the Print hold job list on the touch panel and
deleting the job from the list (see page 5-2 of the "Operation Manual for printer" on the
"PRINTER UTILITIES" CD-ROM).

●

When the security kit is installed, the "DELETE THE PRINT HOLD DATA" key
operator program on page 6-5 of the "Operation Manual for printer" cannot be used.
To erase all retained data, use the "CLEAR ALL MEMORY" (page 4 of this manual).

●

If the unit power is turned off while image data is being cleared from the hard disk
drive or before jobs are finished, the data may not be completely erased. If you do not
wish to leave partially cleared data when the power is turned off, it is recommended
that you use the key operator program, "CLEAR ALL MEMORY" (page 4 of this
manual), to complete data clearing before turning off the power.

1

Note:

To ensure that the data security function of the machine provides maximum security,
observe the following:

● The key operator plays an important role in maintaining security. Exercise appropriate

care in selecting the person that will assume the job of key operator.
Always keep "POWER UP AUTO CLEAR" (page 5 of this manual) enabled.

●

Be sure to change the key operator code immediately each time a new person takes over

●

as key operator.
Change the key operator code on a regular basis (at least once every 60 days).

●

During the procedure for changing the key operator code, the current key operator code

●

and new key operator code appear in the display. Be sure to complete the procedure
promptly.
Do not select a number for the key operator code that can be easily guessed.

●

● The key operator programs are very important for security management. The

administrator of the machine should inform users that they are not to access the key
operator programs without permission.
If the administrator and users of the machine are to be out of the office, security measures

●

such as locking the door of the office should be taken to prevent unauthorized access.
The customer bears responsibility for control of copies of documents made on the

●

machine and faxes received on the machine.
Even when the data security kit is installed, note that fax data in the public memory box

●

used by the facsimile expansion kit (AR-FX10) can be read.

CAUTION

When "POWER UP AUTO CLEAR" (explained on page 5 of this manual) is enabled, the
wait time when the machine is powered on may occasionally be very long.

KEY OPERATOR PROGRAMS

This section explains the key operator programs in the unit that are related to the security function.

KEY OPERATOR PROGRAM LIST

Program name Page

DEVICE CONTROL

SECURITY SETTINGS

CLEAR ALL MEMORY 4
NUMBER OF TIMES CLEAR ALL MEMORY PROGRAM IS REPEATED
POWER UP AUTO CLEAR 5
DISABLE PRINTING OF SENDING ADDRESS LIST 5

PRODUCT KEY

DATA SECURITY KIT 5

4

Using the key operator programs

Follow the procedure on pages 3 and 4 of the key operator's guide to configure the settings
in the key operator programs.

For explanations of each of the settings, see the following pages.

2

Security settings

When the security kit is installed, the "SECURITY SETTINGS" key is added to the "DEVICE
CONTROL" screen of the key operator programs. Touch this key to display the menu
screen for the security setting programs.

1-(1)

KEY OPERATOR PROGRAMS
DEVICE CONTROL

SECURITY SETTINGS

When the "SECURITY SETTINGS" key is touched,
the following screen appears.

KEY OPERATOR PROGRAMS
SECURITY SETTINGS

CLEAR ALL MEMORY

2

POWER UP AUTO CLEAR

OK

RETURN FROM COPY MODE

TIMING

3/3

Third "DEVICE CONTROL" screen

OK

NUMBER OF TIMES CLEAR ALL

MEMORY PROGRAM IS REPEATED

DISABLE PRINTING OF

SENDING ADDRESS LIST

NUMBER OF TIMES AUTO CLEAR AT

JOB END PROGRAM IS REPEATED

1

1

ENGLISH

1-(2)

3

* The number of display screens and layout of the keys may differ slightly from the

above depending on the peripheral devices installed on your machine.

3

■■■■ SECURITY SETTINGS

1-(1) CLEAR ALL MEMORY

Use this setting when you wish to manually clear data stored in the unit's memory
and on the hard disk.

NOTE

We recommend that you execute this program before turning off the power.

Touch the [CLEAR ALL MEMORY] key. The following screen appears to confirm
your selection.

[Clear screen 1]

●

To return to the "SECURITY

CLEAR ALL MEMORY?
(RESERVED JOB DATA WILL BE CLEARED.)

NO YES

[Clear screen 2]

Example: When the hard disk drive is installed.

CLEARING ALL MEMORY. AUTO REBOOT IS
IMPLEMENTED AFTER CLEARING.

PROGRESS STATUS

%

CANCEL

50

0

%

%

100

SETTINGS" screen, touch the [NO] key.

●

When the [YES] key is touched, the
following screen appears.

●

Each time the top bar reaches all the way
to the right, the bottom bar, which
indicates data clearing progress,
advances 1%. (When the bottom bar
reaches 100%, data clearing is finished.)

●

When the data has been cleared, the
power briefly turns off and then
automatically turns on again.

NOTE

If you wish to cancel after data clearing has begun

Touch the [CANCEL] key. When the [CANCEL] key is touched, the key operator code
entry screen appears. Enter your key operator code with the numeric keys. Note that
data that has already been cleared at the time you enter your 5-digit key operator code
will not be restored. Data already cleared will be lost. When data clearing is canceled,
the machine will power off temporarily and then automatically power back on.

1-(2)

NUMBER OF TIMES CLEAR ALL MEMORY PROGRAM IS REPEATED

This program is used to enhance the security function. The repeat count for "CLEAR
ALL MEMORY" can be set to any number from 1 to 7. The factory setting is 1.
Touch the [NUMBER OF TIMES CLEAR ALL MEMORY PROGRAM IS REPEATED]
key, and set the desired number of times with the or key.
When finished, touch the [OK] key.
(See "About the repeat count setting" on page 5 of this manual.)

4

About the repeat count setting

When the repeat count is increased to enhance the security function, the time required for
data clearing will increase. It is recommended that "NUMBER OF TIMES CLEAR ALL
MEMORY PROGRAM IS REPEATED" be set to the most suitable number for your security
requirements.

2 POWER UP AUTO CLEAR

This program automatically clears all data stored in the unit when the main switch is
turned on.
To enable "POWER UP AUTO CLEAR", touch the checkbox so that a checkmark
appears and then touch the [OK] key.
By default, a checkmark does not appear.

NOTE

Note for models that have the fax function installed

Fax data not yet printed such as faxes received at night will not be cleared.

NOTE

Print hold data that is stored on the hard disk will not be cleared.

NOTE

ENGLISH

If you wish to cancel after data clearing has begun

See the explanations in "Clear screen 2" and "NOTE" in "CLEAR ALL MEMORY" on
page 4 of this manual.

3 DISABLE PRINTING OF SENDING ADDRESS LIST

This program is used to disable printing of the following lists, which are printed using
"LIST PRINT" in the user settings (page 2-14 of the "Operation Manual (for general
information and copier operation)").
"SENDING ADDRESS LIST(FAX)"*
*1This list can be printed when the fax function is enabled.

2

*

This list can be printed when the network scanner function is enabled.
Touch the checkbox of the list or lists that you wish to disable so that a checkmark
appears and then touch the [OK] key.
By default, a checkmark does not appear.

1

, "SENDING ADDRESS LIST(SCANNER)"*

2

Product key

■■■■ DATA SECURITY KIT

To initially enable the security function, you must use a key operator program to enter the
product key (password). The name of the key operator program used for this purpose is
"DATA SECURITY KIT". Please ask your dealer for the product key.

* After using this program to enter the product key, be sure to power off and then power on

the machine.

5

This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC.

Dieses Gerät entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit Änderung 93/68/EWG.

Ce matériel répond aux exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiées par la directive
93/68/CEE.

Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG.

Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillæg nr. 93/68/EEC.

Quest’ apparecchio è conforme ai requisiti delle direttive 89/336/EEC e 73/23/EEC, come emendata dalla direttiva
93/68/EEC.

Este equipamento obedece às exigências das directivas 89/336/CEE e 73/23/CEE, na sua versão corrigida pela directiva
93/68/CEE.

Este aparato satisface las exigencias de las Directivas 89/336/CEE y 73/23/CEE, modificadas por medio de la 93/68/CEE.

Denna utrustning uppfyller kraven enligt riktlinjerna 89/336/EEC och 73/23/EEC så som kompletteras av 93/68/EEC.

Dette produktet oppfyller betingelsene i direktivene 89/336/EEC og 73/23/EEC i endringen 93/68/EEC.

Tämä laite täyttää direktiivien 89/336/EEC ja 73/23/EEC vaatimukset, joita on muutettu direktiivillä 93/68/EEC.

The CE mark logo label is affixed on an equipment in case that the directives described in
the above sentence are applicable to the product. (This sentence is not applicable in any
country where the above directives are not required.)

6

Introduction

SORTIE

RECTO VE

Le kit AR-FR23 U ajoute une fonction de sécurité au système multifonction numérique couleur.
Lorsqu’on utilise la fonction copieur du système multifonction numérique couleur avec la fonction
de sécurité, les données stockées en mémoire pour les besoins du travail de copie sont effacées
aussitôt le travail terminé. En outre, lorsque l'imprimante, le scanner réseau ou la fonction
télécopieur (fax) est utilisé, les données de chaque travail sont effacées de la mémoire ou du
disque dur dès que le travail est terminé.

Lorsque le kit de sécurité est installé

Lorsque le kit de sécurité est installé, l'icône suivante apparaît sur l'écran tactile.

REMARQUE

Appuyez sur cette icône ( ) pour afficher des
informations sur la version de votre kit de sécurité.

Lorsque le kit de sécurité est installé, les données restant dans la machine sont
automatiquement effacées après chaque travail de copie, d'impression, de numérisation ou
de télécopie.
Quand l’effacement des données du disque dur interne débute, le message suivant
apparaît pendant 6 secondes*.
Si l’effacement des données prend plus de 6 secondes*, un message s’affiche pour
signaler que les données sont en cours d’effacement.

*

La durée d'affichage de ce message peut être

LES DONNEES SONT EFFACEES.

REMARQUES

Utilisation de la fonction imprimante

●

Une fois qu'un travail d'impression en mode imprimante est terminé, les données sont
automatiquement effacées de la mémoire et du disque dur. Remarquez, cependant, que
lorsque vous employez pour l'impression la fonction de conservation du travail (voir la
page 5-2 du "Manuel d'utilisation (pour imprimante)" sur le CD-ROM "PRINTER
UTILITIES"), les données sont conservées sur le disque dur. Les données retenues
peuvent ensuite être effacées en affichant la liste d'état des travaux sur l'écran tactile et en
supprimant la tâche de la liste (voir page 5-2 du "Manuel d'utilisation pour imprimante"
fourni sur le CD-ROM "PRINTER UTILITIES").

●

Lorsque le kit de sécurité est installé, le programme du responsable intitulé "EFFACER
LES DONNEES D’IMPRESSION RETENUES" décrit en page 6-5 du "Manuel d'utilisation
pour imprimante" ne peut pas être utilisé. Employez "EFFACER TOUTE LA MEMOIRE"
pour effacer toutes les données conservées (voir page 10 de ce manuel).

●

Si l’on met la machine hors tension avant la fin de l’effacement des données du disque dur ou avant la
fin de l’exécution d’un travail, les données peuvent ne pas être complètement effacées. Pour éviter tout
risque que des données partiellement effacées ne puissent subsister à cause d’une mise hors tension
prématurée, il est conseillé d’utiliser le programme du responsable intitulé "EFFACER TOUTE LA
MEMOIRE" (voir page
données avant que la machine ne puisse être mise hors tension.

10

de ce manuel) après un travail pour effacer manuellement toutes les

modifiée à l'aide du programme du
responsable intitulé "REGLAGE DE LA
DUREE DES MESSAGES". (Voir page 10 du
manuel du responsable.)

FRANÇAIS

7