Sharp AR-FR19U User Manual

AR-FR19 U

This manual contains very important information.
Please keep the manual in a safe place where it
will not be lost.

Ce manuel contient des informations très
importantes. Conservez-le précieusement et
veillez à ce qu'il ne soit pas égaré.

Diese Bedienungsanleitung enthält wichtige
Informationen. Bewahren Sie die
Bedienungsanleitung zum späteren Nachschlagen
an einem sicheren Ort auf.

Este manual contiene información muy importante.
Mantenga el manual en un lugar seguro donde sea
fácil de encontrar.

AR-FR19 U

APPLICATION NUMBER

NUMERO D'APPLICATION

ANWENDUNGSNUMMER

NÚMERO DE APLICACIÓN

Data Security Kit
Operation Manual

Kit de sécurité des
données
Mode d'emploi

Daten­Sicherheitspaket
Bedienungsanleitung

ENGLISH

FRANÇAIS

DEUTSCH

MACHINE SERIAL
NUMBER

NUMERO DE SERIE DE
LA MACHINE

SERIENNUMMER

NÚMERO DE SERIE DE
LA MÁQUINA

PRODUCT KEY

CLE PRODUIT

PRODUKTSCHLÜSSEL

CLAVE DE PRODUCTO

Kit de seguridad de
datos Manual de
instrucciones

This Class A digital apparatus complies
with Canadian ICES-003.
Get appareil numérique de la classe A est
conforme à la norme NMB-003 du Canada.

ESPAÑOL

English

Français

Contents

Introduction .................................. 1

When the security kit is installed.. 1
KEY OPERATOR PROGRAMS... 2

●

KEY OPERATOR PROGRAM
LIST

........................................ 2

●

Using the key operator

programs ................................ 2

●

Security settings ..................... 3

●

Product key ............................ 6

Deutsch

Inhalt

Einführung.................................. 13

Bei installiertem Daten-

Sicherheitspaket ........................ 13

GERÄTEBETREUER-

PROGRAMME ........................... 14

●

GERÄTEBETREUER­PROGRAMMLISTE

●

Verwendung der Gerätebetreuer­Programme

●

Einstellung und Verwendung

der Sicherheitsfunktion......... 15

●

Prod.schluess....................... 18

............................. 14

............... 14

Sommaire

Introduction...................................7

Lorsque le kit de sécurité est

installé ..........................................7

PROGRAMMES DU

RESPONSABLE...........................8

●

LISTE DES PROGRAMMES

DU RESPONSABLE ...............8

●

Utilisation des programmes du
responsable

●

Paramétrage et utilisation de la

fonction de sécurité.................9

●

Clés produit...........................12

.............................8

Español

Contenido

Introducción................................19

Cuando se instala el kit de

seguridad....................................19

PROGRAMAS DEL OPERADOR
PRINCIPAL

●

LISTA DE PROGRAMAS DEL
OPERADOR PRINCIPAL

●

Uso de los programas del

operador principal .................20

●

Ajustes y uso de la función de

seguridad ..............................21

●

Clave de producto.................24

.................................20

.......20

Introduction

OUTPUT

2 SIDED C

The AR-FR19 U adds a security function to the Digital Full Color Copier/Printer and Digital
Full Color Multifunctional System. When the copy function of a Digital Full Color Copier/
Printer and Digital Full Color Multifunctional System with the security function is used, data
held in memory for the copy job is erased as soon as the job is finished. In addition, when
the printer, the network scanner or fax function is used, the data of each job is erased from
memory or the hard disk as soon as the job is finished.
The data clearing system of this product clears data by overwriting it with random values,
and thus security is ensured even if data clearing is only performed once.
This operation manual is described based on the American spelling standard.

When the security kit is installed

When the security kit is installed, the following icon appears on the touch panel.

NOTE

Touch the icon ( ) to view information on the
security kit version.

When the security kit is installed, data remaining in the unit is automatically erased
after each copy, print, scan, and fax job.
When clearing of the data on the built-in hard disk drive begins, the following message
appears for 6 seconds*.
Note that if more than 6 seconds* is required to clear the data, the message will be
displayed until data clearing is finished.

*

The duration of the message display can

DATA IS BEING CLEARED.

NOTES

Using the printer function

When printing a normal print job in printer mode, the image data is automatically

●

cleared from memory and the hard disk after printing is finished. Please note,
however, that when the job retention function (see page 5-2 of the "Operation Manual
for printer" on the "PRINTER UTILITIES" CD-ROM) is used for printing, the data is
retained on the hard disk. The retained data can be erased from the Print hold job list
display of the touch panel (see page 5-2 of the "Operation Manual for printer" on the
"PRINTER UTILITIES" CD-ROM).

When the security kit is installed, the "DELETE THE PRINT HOLD DATA" key

●

operator program on page 6-5 of the "Operation Manual for printer" cannot be used.
To erase all retained data, use the "CLEAR ALL MEMORY" (page 4 of this manual).

If the unit power is turned off while image data is being cleared from the hard disk

●

drive or before jobs are finished, the data may not be completely erased. If you do not
wish to leave partially cleared data when the power is turned off, it is recommended
that you use the key operator program, "CLEAR ALL MEMORY" (page 4 of this
manual), to complete data clearing before turning off the power.

be changed with the key operator program,
"MESSAGE TIME SETTING". (See page
10 of the key operator’s guide.)

ENGLISH

1

Note:

To ensure that the data security function of the machine provides maximum security,
observe the following:

●

The key operator plays an important role in maintaining security. Exercise appropriate
care in selecting the person that will assume the job of key operator.

●

Always keep "POWER UP AUTO CLEAR" (page 5 of this manual) enabled.

●

Be sure to change the key operator code immediately each time a new person takes over
as key operator.

●

Change the key operator code on a regular basis (at least once every 60 days).

●

During the procedure for changing the key operator code, the current key operator code
and new key operator code appear in the display. Be sure to complete the procedure
promptly.

●

Do not select a number for the key operator code that can be easily guessed.

●

The key operator programs are very important for security management. The
administrator of the machine should inform users that they are not to access the key
operator programs without permission.

●

If the administrator and users of the machine are to be out of the office, security measures
such as locking the machine should be taken to prevent unauthorized access.

●

The customer bears responsibility for control of copies of documents made on the
machine and faxes received on the machine.

●

Even when the data security kit is installed, note that fax data in the public memory box
used by the facsimile expansion kit (AR-FX10) can be read.

CAUTION

When "POWER UP AUTO CLEAR" (explained on page 5 of this manual) is enabled, the
wait time when the machine is powered on may occasionally be very long.

KEY OPERATOR PROGRAMS

This section explains the key operator programs in the unit that are related to the security function.

KEY OPERATOR PROGRAM LIST

Program name Page

DEVICE CONTROL

SECURITY SETTINGS

CLEAR ALL MEMORY 4
NUMBER OF TIMES CLEAR ALL MEMORY PROGRAM IS REPEATED
POWER UP AUTO CLEAR 5
DISABLE PRINTING OF SENDING ADDRESS LIST 5

PRODUCT KEY

DATA SECURITY KIT 6

4

Using the key operator programs

Follow the procedure on pages 3 and 4 of the key operator's guide to configure the settings
in the key operator programs.

For explanations of each of the settings, see the following pages.

2

Security settings

When the security kit is installed, the "SECURITY SETTINGS" key is added to the "DEVICE
CONTROL" screen of the key operator programs. Touch this key to display the menu
screen for the security setting programs.

1-(1)

KEY OPERATOR PROGRAMS
DEVICE CONTROL

SECURITY SETTINGS

When the "SECURITY SETTINGS" key is touched,
the following screen appears.

KEY OPERATOR PROGRAMS

SECURITY SETTINGS

CLEAR ALL MEMORY

2

POWER UP AUTO CLEAR

OK

RETURN FROM COPY MODE

TIMING

3/3

Third "DEVICE CONTROL" screen

OK

NUMBER OF TIMES CLEAR ALL

MEMORY PROGRAM IS REPEATED

DISABLE PRINTING OF

SENDING ADDRESS LIST

NUMBER OF TIMES AUTO CLEAR AT

JOB END PROGRAM IS REPEATED

1

1

ENGLISH

1-(2)

3

* The number of display screens and layout of the keys may differ slightly from the

above depending on the peripheral devices installed on your machine.

3

■■■■ SECURITY SETTINGS

1-(1) CLEAR ALL MEMORY

Use this setting when you wish to manually clear data stored in the unit's memory
and on the hard disk.

NOTE

We recommend that you execute this program before turning off the power.

Touch the [CLEAR ALL MEMORY] key. The following screen appears to confirm
your selection.

[Clear screen 1]

●

To return to the "SECURITY

CLEAR ALL MEMORY?
(RESERVED JOB DATA WILL BE CLEARED.)

NO YES

[Clear screen 2]

CLEARING ALL MEMORY. AUTO REBOOT IS
IMPLEMENTED AFTER CLEARING.

PROGRESS STATUS

%

CANCEL

50

0

%

%

100

SETTINGS" screen, touch the [NO] key.

●

When the [YES] key is touched, the
following screen appears.

●

Each time the top bar reaches all the way
to the right, the bottom bar, which
indicates data clearing progress,
advances 1%. (When the bottom bar
reaches 100%, data clearing is finished.)

●

When the data has been cleared, the
power briefly turns off and then
automatically turns on again.

NOTE
If you wish to cancel after data clearing has begun

Touch the [CANCEL] key. When the [CANCEL] key is touched, the key operator code
entry screen appears. Enter your key operator code with the numeric keys. Note that
data that has already been cleared at the time you enter your 5-digit key operator code
will not be restored. Data already cleared will be lost. When data clearing is canceled,
the machine will power off temporarily and then automatically power back on.

1-(2)

NUMBER OF TIMES CLEAR ALL MEMORY PROGRAM IS REPEATED

This program is used to enhance the security function. The repeat count for "CLEAR
ALL MEMORY" can be set to any number from 1 to 7. The factory setting is 1.
Touch the [NUMBER OF TIMES CLEAR ALL MEMORY PROGRAM IS REPEATED]
key, and set the desired number of times with the or key.
When finished, touch the [OK] key.
(See "About the repeat count setting" on page 5 of this manual.)

4

About the repeat count setting

When the repeat count is increased to enhance the security function, the time required for
data clearing will increase. It is recommended that "NUMBER OF TIMES CLEAR ALL
MEMORY PROGRAM IS REPEATED" be set to the most suitable number for your
conditions of use.

2 POWER UP AUTO CLEAR

This program automatically clears all data stored in the unit when the main switch is
turned on.
To enable "POWER UP AUTO CLEAR", touch the checkbox so that a checkmark
appears and then touch the [OK] key.
By default, a checkmark does not appear.

NOTE
Note for models that have the fax function installed

Fax data not yet printed such as faxes received at night will not be cleared.

NOTE

Print hold data that is stored on the hard disk will not be cleared.

NOTE

ENGLISH

If you wish to cancel after data clearing has begun

See the explanations in "Clear screen 2" and "NOTE" in "CLEAR ALL MEMORY" on
page 4 of this manual.

3 DISABLE PRINTING OF SENDING ADDRESS LIST

This program is used to disable printing of the following lists, which are printed using
"LIST PRINT" in the user settings (page 2-14 of the "Operation Manual (for general
information and copier operation)").
"SENDING ADDRESS LIST(FAX)"*
*1This list can be printed when the fax function is enabled.

2

This list can be printed when the network scanner function is enabled.

*
Touch the checkbox of the list or lists that you wish to disable so that a checkmark
appears and then touch the [OK] key.
By default, a checkmark does not appear.

1

, "SENDING ADDRESS LIST(SCANNER)"*

2

5

Product key

To initially enable the security function, you must use a key operator program to enter the
product key (password). The name of the key operator program used for this purpose is
"DATA SECURITY KIT". Please ask your dealer for the product key. (See page 14 of the
key operator's guide to configure the settings in the key operator programs.)

* After using this program to enter the product key, be sure to power off and then power on

the machine.

6

Introduction

SORTIE

RECTO VE

Le kit AR-FR19U ajoute une fonction de sécurité au copieur/imprimante numérique couleur et
multifonction numérique couleur. Lorsqu’on utilise la fonction copieur du copieur/imprimante
numérique couleur et multifonction numérique couleur avec la fonction de sécurité, les données
stockées en mémoire pour les besoins du travail de copie sont effacées aussitôt le travail
terminé. En outre, lorsque l'imprimante, le scanner réseau ou la fonction télécopieur (fax) est
utilisé, les données de chaque travail sont effacées de la mémoire ou du disque dur dès que le
travail est terminé.
Le système d’effacement des données de ce produit supprime les données en les écrasant par
des valeurs aléatoires. La sécurité est donc maintenue même si la suppression des données
n’est effectuée qu’une seule fois.

Lorsque le kit de sécurité est installé

Lorsque le kit de sécurité est installé, l'icône suivante apparaît sur l'écran tactile.

REMARQUE

Appuyez sur cette icône ( ) pour afficher des
informations sur la version de votre kit de sécurité.

Lorsque le kit de sécurité est installé, les données restant dans la machine sont
automatiquement effacées après chaque travail de copie, d'impression, de numérisation ou
de télécopie.
Quand l’effacement des données du disque dur interne débute, le message suivant
apparaît pendant 6 secondes*.
Si l’effacement des données prend plus de 6 secondes*, un message s’affiche pour
signaler que les données sont en cours d’effacement.

*

La durée d'affichage de ce message peut être

LES DONNEES SONT EFFACEES.

modifiée à l'aide du programme du
responsable intitulé "REGLAGE DE LA
DUREE DES MESSAGES". (Voir page 10 du
manuel du responsable.)

FRANÇAIS

REMARQUES

Utilisation de la fonction imprimante

●

En imprimant un travail d'impression en mode imprimante, les données image sont
automatiquement effacées de la mémoire et du disque dur lorsque l’impression est
terminée. Remarquez, cependant, que lorsque vous employez pour l'impression la
fonction de conservation du travail (voir la page 5-2 du "Manuel d'utilisation (pour
imprimante)" sur le CD-ROM "PRINTER UTILITIES"), les données sont conservées sur le
disque dur. Ces données retenues peuvent ensuite être effacées manuellement à partir
de l’écran d’état des travaux affichable sur l’écran tactile (voir page 5-2 du "Manuel
d'utilisation pour imprimante" fourni sur le CD-ROM "PRINTER UTILITIES").

●

Lorsque le kit de sécurité est installé, le programme du responsable intitulé "EFFACER
LES DONNEES D’IMPRESSION RETENUES" décrit en page 6-5 du "Manuel d'utilisation
pour imprimante" ne peut pas être utilisé. Employez "EFFACER TOUTE LA MEMOIRE"
pour effacer toutes les données conservées (voir page 10 de ce manuel).

●

Si l’on met la machine hors tension avant la fin de l’effacement des données du disque dur ou avant la
fin de l’exécution d’un travail, les données peuvent ne pas être complètement effacées. Pour éviter tout
risque que des données partiellement effacées ne puissent subsister à cause d’une mise hors tension
prématurée, il est conseillé d’utiliser le programme du responsable intitulé "EFFACER TOUTE LA
MEMOIRE" (voir page
données avant que la machine ne puisse être mise hors tension.

10

de ce manuel) après un travail pour effacer manuellement toutes les

7