AR-FR12
Data Security Kit
Operation Manual
This manual contains very important
information. Please keep the manual in a
safe place where it will not be lost.
Contents
INTRODUCTION ................................1
WHEN THE SECURITY KIT IS INSTALLED
KEY OPERATOR PROGRAMS .........3
●
KEY OPERATOR PROGRAM
LIST
..............................................3
●
USING THE KEY OPERATOR PROGRAMS
SETTINGS AND USE OF THE SECURITY
FUNCTION
●
ABOUT THE SECURITY FUNCTION
This Class A digital apparatus complies with Canadian
ICES-003.
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....2
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Ver.1.0
For users in the USA
This device complies with Part 15 of the FCC rules. Operation is
subject to the following two conditions: (1) This device may not cause
harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
WARNING:
FCC Regulations state that any unauthorized changes or modifications to
this equipment not expressly approved by the manufacturer could void the
user's authority to operate this equipment.
Note:
This equipment has been tested and found to comply with the limits for a Class
A digital device, pursuant to part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference when the
equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and
used in accordance with the operation manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is
likely to cause harmful interference in which case the user will be required to
correct the interference at his own expense.
Warning
This is a Class A product. In a domestic environment this product may cause radio
interference in which case the user may be required to take adequate measures.
This equipment complies with the requirements of Directive 89/336/EEC as amended by
93/68/EEC.
Dieses Gerät entspricht den Anforderungen der EG-Richtlinie 89/336/EWG mit Änderung
93/68/EWG.
Ce matériel répond aux exigences contenues dans la directive 89/336/CEE modifiée par la
directive 93/68/CEE.
Dit apparaat voldoet aan de eisen van de richtlijn 89/336/EEG, gewijzigd door 93/68/EEG.
Dette udstyr overholder kravene i direktiv nr. 89/336/EEC med tillæg nr. 93/68/EEC.
Quest’apparecchio è conforme ai requisiti della direttiva 89/336/EEC come emendata dalla
direttiva 93/68/EEC.
Este equipamento obedece às exigências da directiva 89/336/CEE na sua versão corrigida
pela directiva 93/68/CEE.
Este aparato satisface las exigencias de la Directiva 89/336/CEE, modificada por medio de la
93/68/CEE.
Denna utrustning uppfyller kraven enligt riktlinjen 89/336/EEC så som kompletteras av
93/68/EEC.
Dette produktet oppfyller betingelsene i direktivet 89/336/EEC i endringen 93/68/EEC.
Tämä laite täyttää direktiivin 89/336/EEC vaatimukset, jota on muutettu direktiivillä
93/68/EEC.
The CE mark logo label is affixed on an equipment in case that the directives described in the
above sentence are applicable to the product. (This sentence is not applicable in any country
where the above directives are not required.)
INTRODUCTION
The AR-FR12 adds a security function to the Sharp Digital Multifunctional System. As soon as
each job in copy mode, printer mode, network scanner mode and fax mode* is finished, the
security function erases the document image data that was generated and stored in memory for
the job.
* The document image data that is generated for jobs in fax mode is encrypted and then erased
from memory as soon as the job is finished.
Note:
To ensure that the data security function of the machine provides maximum security,
observe the following:
●
The key operator plays an important role in maintaining security. Exercise appropriate
care in selecting the person that will assume the job of key operator.
●
Always keep the "POWER UP AUTO CLEAR" setting on page 5 enabled.
●
Be sure to change the key operator code immediately each time a new person takes over
as key operator.
●
Change the key operator code on a regular basis (at least once every 60 days).
●
During the procedure for changing the key operator code, the current key operator code
and new key operator code appear in the display. Be sure to complete the procedure
promptly.
●
Do not select a number for the key operator code that can be easily guessed.
●
The key operator programs are very important for security management. The
administrator of the machine should inform users that they are not to access the key
operator programs without permission.
●
If the administrator and users of the machine are to be out of the office, security measures
such as locking the machine should be taken to prevent unauthorized access.
●
The customer bears responsibility for control of copies of documents made on the
machine and faxes received on the machine.
●
Even when the data security kit is installed, note that fax data in the public memory box
used by the facsimile expansion kit (AR-FX7) can be read.
NOTE
When the security kit is installed, the fax forwarding function of models that have the fax
function cannot be used.
1
WHEN THE SECURITY KIT IS INSTALLED
0666211221
PRINT JO
C
.
50.00%
When the data security kit is installed, the following icon
appears on the touch panel. In the job status screen, touch
the icon ( ) to view information on the data security kit
version.
When the security kit is installed, data remaining in the unit is automatically erased after
each copy, print, scan, and fax*
When data clearing begins, the following message appears for 6*
DATA IS BEING CLEARED.
If the job is large and more than 6*
progress bar appears:
DATA IS BEING
*1 Excluding direct fax transmission and manual fax transmission. The fax data is not
held in Flash memory and thus there is no need to clear it.
*2 The duration of the message display can be changed with the key operator program,
"MESSAGE TIME SETTING". (See page 11 of the key operator's guide.)
LEARED
1
job.
●
The message and progress bar are not
displayed while the data of a fax job is being
erased.
2
seconds is required to clear the data, the following
●
While data clearing takes place, the
percentage of data cleared is displayed.
2
seconds.
NOTES
●
When printing a normal print job in printer mode, the image data is automatically cleared
from memory after printing is completed. However, when the job retention function is used
(see the online manual for network printer), the image data is retained in memory. The
retained image data can be cleared by selecting the hold data and then touching the
[DELETE] key.
●
If the machine power is turned off while image data is being cleared from memory or before
a job is finished, the data may not be completely cleared. If you wish to prevent this from
happening, use "CLEAR ALL MEMORY" in the key operator programs (page 4 of this
manual) to completely clear all data before turning off the power.
2
KEY OPERATOR PROGRAMS
S
S
C
Y
C
R
OK
This section explains the key operator programs in the unit that are related to the security function.
KEY OPERATOR PROGRAM LIST
Program name Page
SECURITY SETTINGS
CLEAR ALL MEMORY 4
POWER UP AUTO CLEAR 5
PRODUCT KEY
DATA SECURITY KIT 5
USING THE KEY OPERATOR PROGRAMS
For the procedure for using the key operator programs, see the KEY OPERATOR'S
GUIDE. (In addition, see "KEYS USED IN KEY OPERATOR PROGRAMS" on page 3.)
For information on settings and procedures, see the following explanation.
Key Operator Code Change
This program is used to change the key operator code. The key operator is required to
change the key operator code from the factory default to a new user selected code. Under
no circumstances should the Key Operator use the default "Key Operator Code". The key
operator is responsible for changing the Key Operator Code to a new code at least every 60
days. See the KEY OPERATOR'S GUIDE (in particular, see "USING THE KEY
OPERATOR PROGRAMS" on page 2).
SETTINGS AND USE OF THE SECURITY FUNCTION
When the security kit is installed, the [SECURITY SETTINGS] key is added to the
"DEVICE CONTROL" screen of the key operator programs. The following screen
appears when the [SECURITY SETTINGS] key is pressed.
1
KEY OPERATOR PROGRAM
SECURITY SETTING
LEAR ALL MEMOR
POWER UP AUTO
2
*
Detailed procedures for using the above programs can be found on the following page.
LEA
3
ABOUT THE SECURITY FUNCTION
■■■■ SECURITY SETTINGS
1 CLEAR ALL MEMORY
Use this setting when you wish to manually clear data stored in the unit's memory. (Note
that fax destination information and scanner destination information will not be cleared.)
NOTES
●
When this function is executed, unprocessed data in the unit will also be cleared.
●
We recommend that you execute this program before turning off the power.
●
If the optional fax expansion kit is installed, remote fax reception (fax reception
activated from an extension phone connected to the machine) will not be possible
while data is being cleared. However, the extension phone can still be used at this
time to make a call.
Touch the [CLEAR ALL MEMORY] key. The following screen appears to confirm your
selection.
[Clear screen 1]
●
To return to the "SECURITY SETTINGS"
CLEAR ALL MEMORY?
(RESERVED JOB DATA WILL BE CLEARED.)
NO YES
screen, touch the [NO] key.
●
When the [YES] key is touched, the
following screen appears.
[Clear screen 2]
●
While data clearing takes place, the
DATA IS BEING CLEARED.
50.00%
50
0
%
NOTE
If you wish to cancel after data clearing has begun
Touch the [CANCEL] key. When the [CANCEL] key is touched, the key operator code
entry screen appears. Enter your key operator code with the numeric keys. Note that
data that has already been cleared at the time you enter your 5-digit key operator code
will not be restored. Data already cleared will be lost.
%
100
CANCEL
%
percentage of data cleared is displayed.
●
When data clearing is finished, you will
return to the main screen that appeared
before you entered the custom settings.
4
2 POWER UP AUTO CLEAR
This program automatically clears all data stored in the unit when the power switch is
turned on. (Note that fax destination information and scanner destination information will
not be cleared.) The factory setting is no checkmark.
To turn on "POWER UP AUTO CLEAR", select the checkbox . To turn it off, deselect
the checkbox .
NOTES
●
When this function is executed, unprocessed data in the unit will also be cleared.
If the optional fax expansion kit is installed
●●●●
Faxes that have not yet been printed such as stored fax jobs and faxes received at night
will not be cleared.
If you wish to cancel after data clearing has begun
●●●●
See "Clear screen 2" in "CLEAR ALL MEMORY" on page 4 of this manual.
■■■■ PRODUCT KEY
To initially enable the security function, you must use a key operator program to enter the
product key (password). The name of the key operator program used for this purpose is
"DATA SECURITY KIT". Please ask your dealer for the product key.
Touch the [DATA SECURITY KIT] key, press the number keys to enter the product key, and
touch the [ENTER] key.
If you enter the wrong number
●●●●
A message appears telling you to check the product key again.
If the entered number is correct
●●●●
A message appears telling you that the power must be turned off and then on again. After
checking the message, touch the [OK] key.
The security function is enabled when you turn on the power again.
5
AR-FR12
SHARP CORPORATION
Printed on 100% post-consumer recycled paper
PRINTED IN CHINA
2004C KS1
TINSE1223QSZ1
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