Sharp AR-C262M User Manual

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Page 1

MODEL

AR-FX10

(for AR-C262M)

FACSIMILE EXPANSION KIT

OPERATION MANUAL

• BEFORE USING

Page

THE FAX FEATURE

• BASIC OPERATIONS

• USING CONVENIENT

FUNCTIONS 1

• USING CONVENIENT FUNCTIONS 2

• USING CONVENIENT FUNCTIONS 3

• PROGRAMMING

• TROUBLESHOOTING

• KEY OPERATOR

PROGRAMS

• APPENDIX

1-1 2-1

3-1

4-1

5-1 6-1 7-1

8-1 9-1

Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product.

Before installing this product, be sure to read the installation requirements and cautions sections of the "Operation manual (for general information and copier operation)".

Be sure to keep all operation manuals handy for reference including this manual, the "Operation manual (for general information and copier operation)" and operation manuals for any optional equipment which has been installed.

Page 2

■■■■ FAX interface cable and Line cable:

These special accessories must be used with the device.

■■■■ Notice for Users in Europe

This equipment complies with the requirements of Directive 1999/5/EC.

Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG.

Cet appareil est conforme aux exigences de la directive 1999/5/CE.

Este aparato satisface las exigencias de las Directiva 1999/5/CE.

Quest'apparecchio è conforme ai requisiti delle direttiva 1999/5/CE.

Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG.

Este equipamento obedece às exigências da directiva 1999/5/CE.

Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC.

Dette udstyr overholder kravene i direktiv 1999/5/EF.

Dette produktet oppfyller kravene i direktiv 1999/5/EC.

Tämä laite täyttää direktiivi 1999/5/EY.

This equipment works on the British analogue public switched telephone network. This equipment has been tested according to the pan-European TBR 21 regulation. It will operate on all analogue telephone networks which comply with the TBR 21. Please contact your dealer or network operator, if you are not sure whether your network operates according to TBR 21.

■■■■ Important Notice for New Zealand Users

General "The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the

item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services. In particular the higher speeds which this modem is capable of, can only be achieved in ideal conditions."

"This equipment shall not be used in any manner which could constitute a nuisance to other Telecom customers."

This equipment shall not be set up to make automatic calls to the Telecom '111' Emergency Service.

To avoid telephone charges for local calls, be sure to store numbers "without" area code in your rapid or speed dial locations.

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

WARNING:

This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

Page 3

INTRODUCTION

Thank you for purchasing this product. This manual only explains the facsimile functions of the product. For safety precautions and general information on using the machine such as loading paper, clearing misfeeds, and handling peripheral units, see the "Operation manual (for general information and copier operation)". For other functions, see the following manuals as appropriate:

Copier function: See "Operation manual (for general information and copier operation)". General and copier-related key operator programs: See the key operator's guide. Printer function: See "Operation manual (for printer)". Network scanner function: See "Operation manual (for network scanner)". (if the network scanner option is

installed) The explanations in this manual assume that certain peripheral units are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

0-1

Page 4

Page

INTRODUCTION ........................................................ 0-1

TO USE THIS PRODUCT CORRECTLY AS A

FACSIMILE................................................................. 0-4

● IMPORTANT SAFETY INFORMATION ................ 0-5

● NOTICE FOR USERS IN AUSTRALIA AND NEW

ZEALAND.............................................................. 0-5

CHAPTER 1 BEFORE USING THE FAX FEATURE

POINTS TO CHECK AND PROGRAM AFTER

INSTALLATION .......................................................... 1-2

CONNECTING AN EXTENSION PHONE .................. 1-2

● CONNECTING AN EXTENSION PHONE............. 1-2

A LOOK AT THE OPERATION PANEL...................... 1-3

FAX MODE (CONDITION SETTINGS SCREEN)

●

ORIGINALS ................................................................ 1-6

● ORIGINALS THAT CAN BE FAXED ..................... 1-6

LOADING A DOCUMENT........................................... 1-7

● USING THE REVERSING AUTOMATIC

DOCUMENT FEEDER.......................................... 1-7

● USING THE DOCUMENT GLASS ........................ 1-7

CHECKING THE SIZE OF A LOADED ORIGINAL .... 1-8

● MANUALLY SETTING THE SCANNING SIZE ..... 1-8

SELECTING RESOLUTION AND EXPOSURE SETTINGS

● SELECTING THE RESOLUTION ......................... 1-9

● SELECTING THE EXPOSURE............................. 1-10

CONVENIENT DIALING METHODS.......................... 1-11

..... 1-4

..... 1-9

CHAPTER 3 USING CONVENIENT FUNCTIONS 1 ADVANCED TRANSMISSION METHODS

Page

SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION

(BROADCAST TRANSMISSION) ............................... 3-2

● USING BROADCAST TRANSMISSION ............... 3-3

AUTOMATIC TRANSMISSION AT A SPECIFIED

TIME (TIMER TRANSMISSION)................................. 3-4

● SETTING UP A TIMER TRANSMISSION ............. 3-4

TRANSMISSION AND RECEPTION USING THE

POLLING FUNCTION ................................................. 3-5

● USING THE POLLING FUNCTION....................... 3-6

● USING POLLING MEMORY ................................. 3-7

OWN NUMBER SENDING.......................................... 3-9

FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN) PROGRAMMING FREQUENTLY USED OPERATIONS

● USING A PROGRAM ............................................ 3-11

TRANSFERRING RECEIVED FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE

(FORWARDING FUNCTION) ..................................... 3-12

● USING THE TRANSFER FUNCTION ................... 3-12

........

.....

3-10 3-11

CHAPTER 4 USING CONVENIENT FUNCTIONS 2

CHAPTER 2 BASIC OPERATIONS

SENDING A FAX ........................................................ 2-2

● BASIC PROCEDURE FOR SENDING FAXES..... 2-2

● TRANSMISSION BY AUTO-DIALING (ONE-

TOUCH DIALING AND GROUP DIALING)........... 2-3

● FAXING A TWO-SIDED ORIGINAL...................... 2-4

PRIORITY TRANSMISSION OF A STORED JOB ..... 2-6

CANCELLING A FAX TRANSMISSION ..................... 2-6

● CANCELLING ON-HOOK DIALING...................... 2-6

RECEIVING FAXES ................................................... 2-7

● RECEIVING A FAX ............................................... 2-7

TRANSMISSION USING F-CODES

TRANSMISSION BETWEEN MACHINES

SUPPORTING F-CODES ........................................... 4-2

MEMORY BOXES AND SUB-ADDRESSES/PASSCODES

●

REQUIRED FOR F-CODE TRANSMISSION

● ENTERING (DIALING) A FAX NUMBER WITH A

SUB-ADDRESS AND PASSCODE ....................... 4-3

● CREATING A MEMORY BOX FOR F-CODE

TRANSMISSION ................................................... 4-3

F-CODE POLLING MEMORY..................................... 4-4

● USING F-CODE POLLING MEMORY................... 4-4

● PROCEDURE FOR F-CODE POLLING................ 4-5

F-CODE CONFIDENTIAL TRANSMISSION............... 4-6

● F-CODE CONFIDENTIAL TRANSMISSION ......... 4-6

● PRINTING A DOCUMENT RECEIVED TO AN F-

CODE CONFIDENTIAL MEMORY BOX............... 4-7

F-CODE RELAY BROADCAST TRANSMISSION...... 4-8

● USING THE F-CODE RELAY BROADCAST FUNCTION (your machine is the relay machine) .. 4-9

USING THE F-CODE RELAY REQUEST FUNCTION

●

(your machine requests a relay broadcast)

................... 4-2

................

4-9

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CONTENTS

CHAPTER 5 USING CONVENIENT FUNCTIONS 3 CONVENIENT METHODS OF USE

Page

USING AN EXTENSION PHONE............................... 5-2

● SENDING A FAX AFTER TALKING (MANUAL TRANSMISSION)

USING AN EXTENSION PHONE TO RECEIVE A FAX

●

● RECEIVING A FAX AFTER TALKING (MANUAL

RECEPTION) ........................................................ 5-4

........................................................

5-2

.... 5-3

CHAPTER 6 PROGRAMMING

PROGRAMMING........................................................ 6-2

STORING, EDITING, AND DELETING AUTO DIAL

KEYS AND PROGRAMS............................................ 6-2

● STORING ONE-TOUCH KEYS............................. 6-3

● EDITING AND DELETING ONE-TOUCH KEYS... 6-5

● STORING A GROUP KEY .................................... 6-6

● EDITING AND DELETING GROUP KEYS ........... 6-7

● STORING A PROGRAM....................................... 6-8

● EDITING AND DELETING PROGRAMS .............. 6-8

STORING A GROUP INDEX...................................... 6-9

PROGRAMMING, EDITING, AND DELETING F-

CODE MEMORY BOXES........................................... 6-10

● PROGRAMMING AN F-CODE MEMORY BOX.... 6-10

● SETTING FOR F-CODE POLLING MEMORY

BOXES (POLLING TIMES)................................... 6-11

SETTING FOR F-CODE CONFIDENTIAL

●

TRANSMISSION MEMORY BOXES (PRINT PIN)....

● SETTING FOR F-CODE RELAY BROADCAST

MEMORY BOXES (RECIPIENT) .......................... 6-13

● EDITING AND DELETING A MEMORY BOX....... 6-14

PRINTING PROGRAMMED INFORMATION............. 6-14

ENTERING CHARACTERS........................................ 6-15

6-12

CHAPTER 8 KEY OPERATOR PROGRAMS

Page

KEY OPERATOR PROGRAMS.................................. 8-2

● KEY OPERATOR PROGRAM LIST ...................... 8-2

● USING THE KEY OPERATOR PROGRAMS........ 8-3

● EXPLANATION OF SETTING PROGRAMS......... 8-4

● FAX SETTINGS..................................................... 8-4

● PRINTING OUT SETTINGS.................................. 8-12

CHAPTER 9 APPENDIX

SPECIFICATIONS ...................................................... 9-2

INDEX ......................................................................... 9-3

CHAPTER 7 TROUBLESHOOTING

WHEN A TRANSACTION REPORT IS PRINTED...... 7-2

VIEWING THE COMMUNICATION ACTIVITY REPORT.....

WHEN AN ALARM SOUNDS AND A WARNING

MESSAGE IS DISPLAYED......................................... 7-3

PROBLEMS AND SOLUTIONS.................................. 7-4

7-3

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Page 6

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

Several points must be kept in mind when using this product as a facsimile. Please note the following:

■■■■

Line connection

Use the telephone cable supplied to connect the machine to a telephone line. Insert the end of the line cord with the core into the LINE socket on the machine as shown. Insert the other end into the telephone line socket.

Line socket

Core

In some countries, an adapter is required to connect the telephone line cable to the wall telephone socket, as shown in the illustration.

■■■■

Fax power switch

When using the machine, be sure to keep the fax power switch turned on at all times. The fax power switch must be turned on to receive faxes at night or send timer transmission faxes at night.

For United Kingdom

For Australia

For New Zealand

Wall socket

Adapter

OFF

Fax power switch

■■■■

Settings and programming

Information about settings and programming that are required before the fax functionality can be used is located in "POINTS TO CHECK AND PROGRAM AFTER INSTALLATION" on page 1-2 of this manual. Please read this section and perform the required settings and programming.

■■■■

Lithium battery

A lithium battery inside the machine keeps key operator program settings for the fax function in memory.

When the battery dies, settings and programmed information will be lost. Be sure to keep a written record of

●

the settings and programmed information. (Refer to page 6-14.) The life of the lithium battery is approximately 5 years if the main switch and fax power switch are kept

●

continually off.

■■■■

Other information

If a thunderstorm occurs, we recommend that you unplug the power cord from the power outlet. Information

●

will be retained in memory even if the power cord is unplugged.

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Page 7

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

IMPORTANT SAFETY INFORMATION

●

If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network.

●

The AC power outlet shall be installed near the equipment and shall be easily accessible.

●

Never install telephone wiring during a lightning storm.

●

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

●

Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

●

Use caution when installing or modifying telephone lines.

●

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

●

Do not use a telephone to report a gas leak in the vicinity of the leak.

●

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

NOTICE FOR USERS IN AUSTRALIA AND NEW ZEALAND

Your fax machine and the telephone system

WARNING NOTICE: NO calls can be made to or from this fax during a mains power failure.

●

This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

WARNING Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted.

Note: Complies with the following standards,

ACA TS001-1997, AS/NZS 60950:2000 AS/ACIF S002:2001, NZ TELECOM and AS/NZS CISPR 22:2002

These limits are designed to provide reasonable protection against interference in an installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

●

Reorient or relocate the receiving antenna.

●

Increase the separation between the equipment and the receiver.

●

Connect the equipment to an outlet on a different circuit to that which the receiver is connected.

●

Consult the dealer or an experienced radio/TV technician for help.

The Ringer Equivalence Number (REN) for this equipment is written on the A-Tick label.

Important safety information

In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman. In New Zealand, installing or modifying telephone lines should be done in accordance with Telecom wiring practices.

0-5

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Page 9

CHAPTER 1

BEFORE USING THE FAX

FEATURE

This chapter contains basic information about using the fax features of this product. Please read this chapter before using the fax features.

Page

POINTS TO CHECK AND PROGRAM AFTER INSTALLATION..............1-2

CONNECTING AN EXTENSION PHONE ................................................1-2

●

CONNECTING AN EXTENSION PHONE ......................................

A LOOK AT THE OPERATION PANEL....................................................1-3

●

FAX MODE (CONDITION SETTINGS SCREEN)...........................

ORIGINALS ..............................................................................................1-6

●

ORIGINALS THAT CAN BE FAXED...............................................

LOADING A DOCUMENT.........................................................................1-7

●

USING THE REVERSING AUTOMATIC DOCUMENT FEEDER

●

USING THE DOCUMENT GLASS..................................................

CHECKING THE SIZE OF A LOADED ORIGINAL...................................1-8

●

MANUALLY SETTING THE SCANNING SIZE...............................

SELECTING RESOLUTION AND EXPOSURE SETTINGS.....................1-9

●

SELECTING THE RESOLUTION ...................................................

●

SELECTING THE EXPOSURE.......................................................

CONVENIENT DIALING METHODS ........................................................1-11

......

1-2

1-4

1-6

1-7 1-7

1-8

1-9 1-10

1-1

Page 10

POINTS TO CHECK AND PROGRAM AFTER INSTALLATION

After installing the unit and before using it as a fax machine, check the following points and program the required information.

■■■■

Make sure the fax power switch is turned on

In addition to the main switch (see page 1-4 of the "Operation manual (for general information and copier operation)"), the machine also has a fax power switch (see "Fax power switch" on page 0-4). When using the machine, be sure to keep the fax power switch turned on at all times.

■■■■

Make sure the correct date and time have been set

Make sure the correct date and time have been programmed in the unit (refer to page 2-13 of "Operation manual (for general information and copier operation)"). If the date and time are wrong, please correct them. It is important to set the correct date and time because they are used for such features as Timer Transmission (page 3-4).

■■■■

Program the sender's name and sender's number

The name and fax number of the user of the machine is programmed in "Own number and name set" (page 8-5) in the key operator programs. The programmed name and number are printed at the top of each transmitted fax page. The sender's number is also used as an identification number when you use the Polling function to request transmission from another fax machine (See "USING THE POLLING FUNCTION" on page 3-6).

NOTES

You can check your programmed name and number by printing out the Sender List. (Refer to "PRINTING OUT SETTINGS" page 8-12.)

CONNECTING AN EXTENSION PHONE

You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any normal phone. When the other party has made the call, the extension phone can be used to activate fax reception. (remote operation)

NOTES

If you connect a combination telephone/answering machine to the machine, you will not be able to use the

●

answering machine function. You can place calls from the phone even during a power failure.

●

CONNECTING AN EXTENSION PHONE

Insert the end of the extension phone cord

into the extension phone socket on the rear of the machine.

Make sure you hear a "click" sound indicating that the cord is securely

Extension phone socket

connected.

NOTE

In New Zealand, not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment.

1-2

Page 11

A LOOK AT THE OPERATION PANEL

The operation panel used for the fax function is described below.

Touch panel (following page)

• Messages and keys appear on the touch panel. Key input is accomplished by touching the keys.

• When a key in the touch panel is touched, a beep sounds and the key is highlighted.

• Keys that cannot be selected in a screen are greyed out. If touched, a double-beep will sound to alert you that the key cannot be selected.

Mode select keys (page 2-2)

Use these keys to change modes.

[IMAGE SEND] key

Press to switch to fax mode. The initial screen of fax mode will appear. When the network scanner option is installed, touch this key to return to the initial screen of fax mode or scanner mode, whichever mode was selected last. (Pressing the [IMAGE SEND] key in a copy screen or printer screen returns you to the initial screen of fax mode.) To switch to the initial screen of fax mode from the initial screen of scanner mode, touch the [SCANNER/FAX] key (see on page 1-4).

Numeric keys

Use to enter fax numbers, sub-addresses, passcodes, and numerical settings. (See "MEMORY BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION" on page 4-2.) On the model for Singapore, alphabets are described on each numeric key.

2 3 4 5 6 9

7 8

[C] key (clear key)

Use to clear a mistake when entering fax numbers, sub-addresses, passcodes, and numerical settings. One digit is cleared each time you press the key. When an original is being scanned, this key can also be used to cancel scanning.

[CA] key (clear all key)

Use to cancel a transmission or programming operation. When this key is pressed, the operation is cancelled and you return to the initial screen described on the following page. This key is also used to cancel a resolution, paper size, or special function setting that was selected when sending a fax.

[ ] key (page 5-4)

This is used to produce tone signals when you are on a pulse dial line.

[BLACK COPY START] key (page 2-3)

Press to begin scanning an original for fax transmission.

[COLOUR COPY START] key

Not used when using the machine as a fax machine. (For information on this key, see page 1-8 of the "Operation manual (for general information and copier operation)".)

NOTE

For the names and functions of the parts of the machine, see page 1-4 of the "Operation manual (for general information and copier operation)".

1-3

Page 12

A LOOK AT THE OPERATION PANEL

FAX MODE (CONDITION SETTINGS SCREEN)

The condition settings screen of fax mode is displayed by pressing the [IMAGE SEND] key while the print mode, copy mode, or job status screen appears in the touch panel. In the explanations that follow, it is assumed that the initial screen that appears after pressing the [IMAGE SEND] key is the condition settings screen (shown below). If you have set the display to show the address directory screen (next page) when the [IMAGE SEND] key is pressed, touch the [CONDITION SETTINGS] key in the address directory screen to display the condition settings screen. "Default display settings" (page 8-4) in the key operator programs can be used to select whether the condition settings screen (below) appears or the address directory screen (next page) appears as the initial screen when the [IMAGE SEND] key is pressed.

* When the network scanner option is installed, you will return to the initial screen of fax mode or scanner mode,

whichever mode was selected last. (Pressing the [IMAGE SEND] key in a copy screen or printer screen returns you to the initial screen of fax mode.)

■■■■

Condition settings screen

The display is initially set (factory setting) to show the following condition settings screen as the initial screen.

READY TO SEND.

Message display

AUTO

EXPOSURE

STANDARD

RESOLUTION

AUTO

ORIGINAL

Messages appear here to indicate the current status of the machine. The icon at left ( ) indicates fax mode.

Memory and reception mode display

This shows the amount of fax memory that is free and the currently selected reception mode.

[SPEAKER] key (page 1-11)

Touch the [SPEAKER] key to dial and transmit a fax manually. During dialing it changes into the [PAUSE] key, and after touching the [SUB ADDRESS] key it changes into the [SPACE] key.

[REDIAL] key (page 1-11)

Touch this key to redial the number most recently dialed with the numeric keys or a one-touch key. After dialing, this key changes into the [NEXT ADDRESS] key.

[ADDRESS DIRECTORY] key (page 2-3)

Touch this key to display the address directory screen (next page). Touch this key when you want to use an auto-dial number (one-touch dialing or group dialing).

2 3 4

SPEAKER

FAX MEMORY:100%

AUTO RECEPTION

SPECIAL MODES

SCANNER

[SUB ADDRESS] key (page 4-3)

Touch this key to enter a sub-address and passcode when using F-code transmission.

[ADDRESS REVIEW] key (page 3-3)

When performing a broadcast transmission, touch this key to check your selected destinations. The selected destinations will appear and any unneeded destinations can be deleted.

[SCANNER/FAX] key

This key appears when the network scanner option is installed. Touch the key to switch between the scanner screen and the fax screen. When the fax screen appears, "FAX" is highlighted. When the scanner screen appears, "SCANNER" is highlighted.

[SPECIAL MODES] key

Touch this key to set one of the following special functions:

• Timer transmission (page 3-4)

• Polling (page 3-6)

• Dual page scan (page 3-10)

• Program (page 3-11)

• Memory box (page 3-7)

Two-sided original icon display (page 2-4)

Icons appear here when you touch the [ORIGINAL] key and select two-sided scanning. The icons can be touched to open function selection screens.

REDIAL

ADDRESS DIRECTORY

SUB ADDRESS

ADDRESS REVIEW

FAX

1-4

Page 13

A LOOK AT THE OPERATION PANEL

FREQUENT USE

ABCD EFGHI JKLMN OPQRST

UVWXYZ

ABC GROUP

C D

E F

G H

CONDITION SETTINGS

READY TO SEND.

SUB ADDRESS

ADDRESS REVIEW

REDIALSPEAKER

[ORIGINAL] key (page 1-8)

Touch this key when you wish to manually set the size of the original to be scanned or scan both sides of the original.

[RESOLUTION] key (page 1-9)

Touch this key to change the resolution setting for the original to be scanned. The selected resolution setting will be highlighted above the key. The initial factory setting is [STANDARD].

[EXPOSURE] key (page 1-10)

Touch this key to change the exposure setting for the original to be scanned. The selected exposure setting will be highlighted above the key. The initial factory setting is [AUTO].

Special function icon display (page 6-2 of "Operation manual (for general information and copier operation)")

When a special function such as polling or dual page scan is selected, a special function icon appears here.

Address directory screen (alphabetically ordered)

■■■■

The screen below appears initially when the address directory is set as the initial screen using "Default display settings" (page 8-4) in the key operator programs.

One-touch key display

This shows the one-touch keys that have been stored on the selected "index card". The key type is indicated by the icon at the right. One-touch keys in which a fax number is stored are indicated by a " " icon. The display is initially set to show 8 keys. This can be changed to 6 or 12 using the key operator program. (See "The number of direct address keys displayed setting" on page 8-4.)

Display switching keys

In cases where the one-touch keys cannot all be displayed on one screen, this shows how many screens are left. Touch the keys to move through the screens.

[CONDITION SETTINGS] key

[ABC GROUP] key (page 6-9)

Touch this key to switch between the alphabetical index and the group index.

Index keys (page 6-9)

One-touch key destinations are stored on each of these index cards (alphabetical index or group index). Touch this key to switch between the indexes. Group indexes make it possible to store one-touch keys by group with an assigned name for easy reference. This is done with the custom settings (refer to pages 6-3 and 6-9). Frequently used one-touch key destinations can be stored on the [FREQUENT USE] card for convenient access.

This displays the condition settings screen (previous page), which is used to set various conditions.

NOTE

The screen shown above is the alphabetical address directory. If desired, the initial screen can be set to the group address directory (refer to "Default display settings" on page 8-4).

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Page 14

ORIGINALS

ORIGINALS THAT CAN BE FAXED

Original sizes

■■■■

Minimum original size Maximum original size

Using the reversing automatic document feeder

Using the document glass

NOTE

Originals that are not a standard size (A5, B5, B5R, A4, A4R, B4, A3, 5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17") can also be faxed.

Scanning area of original

■■■■

Note that the edges of an original cannot be scanned.

Area that cannot be scanned: 2mm±2mm at edges of original

Automatic reduction of faxed document

■■■■

If the size (width) of the faxed document is greater than the receiving machine's paper size, the size will be automatically reduced.

A5: 210 mm (width) x 148 mm (length) (8-1/2" (width) x 5-1/2" (length)) A5R: 148 mm (width) x 210 mm (length) (5-1/2" (width) x 8-1/2" (length))

297 mm (width) x 431.8 mm* (length) (11" (width) x 17"* (length)) * Long documents can not be loaded

Faxed document width

A3 (11"x17") B4 (8-1/2"x14") B4 (8-1/2"x14") 1 : 0.78 (1 : 0.64)

A3 (11"x17") A4 (8-1/2"x11") A4R (8-1/2"x11"R) 1 : 0.5 (1 : 0.5)

A document can also be faxed without reducing its size. In this case, the left and right edges will not be transmitted. (See "Auto reduction sending setting" on page 8-7.)

Receiving machine's paper

width Reduced size Ratio (Area ratio)

1-6

Page 15

LOADING A DOCUMENT

A document can be loaded in the reversing automatic document feeder or on the document glass. Use the reversing automatic document feeder when faxing a large number of sheet originals. Use the document glass to fax originals that cannot be scanned using the reversing automatic document feeder such as thick or thin sheet originals or bound originals such as books.

USING THE REVERSING AUTOMATIC DOCUMENT FEEDER

Lift the document glass cover and make

sure a document is not placed on the document glass. Gently close the cover.

Adjust the document guides on the

document feeder tray to the width of the document.

Align the edges of the document pages

and then insert the stack in the document feeder tray so that the first page is face up.

Insert the stack into the document feeder tray until it stops.

USING THE DOCUMENT GLASS

Open the document glass cover, and place

the document face down on the document glass. Gently close the cover.

Original size detector

NOTE

Do not place any objects under the original size detector plate. Closing the document glass cover with an object underneath may damage the original size detector plate and prevent correct detection of the document size.

Regardless of the size of the original, place the original on the left side of the document glass. (Align the original with the document glass scale and centring mark.) Place the original in the appropriate position for its size as shown below.

Document glass scale

mark

Document glass scale

mark

1-7

Page 16

CHECKING THE SIZE OF A LOADED ORIGINAL

AUTO A4

ORIGINAL

STANDARD

RESOLUTION

MANUAL

ORIGINAL SIZE

2-SIDED BOOKLET

8 X11R

ORIGINAL

STANDARD

RESOLUTION

8 X11

When a standard-size* original is placed, the original size is automatically detected (automatic original detection function) and displayed in the top half of the [ORIGINAL] key. Check the key to make sure that the original size has been correctly detected.

: [AUTO] appears when the automatic original detection function is operating.

: Displays the original size.

If a non-standard size original is placed or if you wish to change the scanning size, follow the steps below to manually set the original scanning size.

NOTE

* Standard sizes that can be detected are as follows:

A5, B5, B5R, A4, A4R, B4, A3, 5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17". If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or the original size may not appear at all.

MANUALLY SETTING THE SCANNING SIZE

If you load an original that is not a standard size (such as an INCH size), or if the size is not detected correctly, you must touch the [ORIGINAL] key and set the original size manually. Perform the following steps after loading the document in the document feeder tray or on the document glass (see the previous page).

STANDARD

RESOLUTION

AUTO A4

ORIGINAL

Touch the [ORIGINAL] key.

If the address directory screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Touch the [MANUAL] key.

The sizes that can be selected are displayed.

Touch the desired original size key.

[AUTO] is no longer highlighted. [MANUAL]

and the original size key

you touched are highlighted.

AUTO

ORIGINAL SIZE

MANUAL

A5R

A4R

SPEAKER REDIAL

B5R

INCH

Touch the appropriate inch original size key.

The selected key is

highlighted. To return to the AB original size palette, touch the [AB]

1 /

5 X8

1 /

8 X14

ORIGINAL SIZE

1 / 2

SPEAKER REDIAL

MANUALAUTO

5 X8 R

11X17

1 /

8 X11

INCH

1 /

8 X11R

tab.

Touch the outer [OK] key.

You will return to the initial screen. (Touching the inner [OK] key in the step above returns you

8 X11

The selected size appears in the top half of

the [ORIGINAL] key.

to step 2.)

AUTO

1-8

ORIGINAL SIZE

MANUAL

A5R

A4R

SPEAKER REDIAL

B5R

INCH

To select an inch size, touch the [INCH] tab.

Page 17

SELECTING RESOLUTION AND EXPOSURE SETTINGS

AUTO A4

ORIGINAL

STANDARD

RESOLUTION

STANDARD

FINE

SUPER FINE

HALF TONE

ULTRA FINE

FINE

HALF TONE

FINE

After loading an original, you can adjust the resolution and exposure settings to match the condition of the original

--for example, if it has small or faint characters, or if it is a photo. After loading the original in fax mode, adjust the settings as explained below.

SELECTING THE RESOLUTION

The initial resolution setting is STANDARD. To change the setting, follow these steps:

■■■■

Change the resolution.

Touch the [RESOLUTION] key.

Touch the [STANDARD] key, [FINE] key,

[SUPER FINE] key, or [ULTRA FINE] key.

The selected key is highlighted. If you touched the [FINE] key, [SUPER FINE] key, or [ULTRA FINE] key, you can also select halftone by touching the [HALF TONE] key.

Touch the [OK] key.

You will return to the initial screen.

■■■■

Resolution settings

Touch this key if your original consists

Standard

Fine

Super fine

Ultra fine

Half tone

of normal-sized characters (like those in this manual).

Touch this key if your original has small characters or diagrams. The original will be scanned at twice the resolution of the

[STANDARD]

Touch this key if your original has intricate pictures or diagrams. A higher-quality image will be produced than with the [FINE] setting.

Touch this key if your original has intricate pictures or diagrams. This setting gives the best image quality. However, transmission will take longer than with the other settings.

Touch this key if your original is a photograph or has gradations of colour (such as a colour original). This setting will produce a clearer image than [FINE], [SUPER FINE], or [ULTRA FINE] used alone. Half tone cannot be selected if [STANDARD] has been selected.

setting.

NOTES

The factory default setting for the initial resolution is

●

[STANDARD]. The initial resolution can be changed to a different setting in the key operator programs (see "Initial resolution setting" on page 8-5). When using the reversing automatic document

●

feeder, the resolution setting cannot be changed once scanning has begun. When a fax is sent at [ULTRA FINE], [SUPER

●

FINE], or [FINE] resolution, a lower resolution will be used if the receiving machine does not have that resolution.

1-9

Page 18

SELECTING RESOLUTION AND EXPOSURE SETTINGS

AUTO

MANUAL

AUTO

MANUAL

AUTO

SELECTING THE EXPOSURE

The initial exposure setting is AUTO. To change the setting, follow these steps:

■■■■

Change the exposure.

Touch the [EXPOSURE] key.

AUTO

EXPOSURE

STANDARD

RESOLUTION

AUTO

ORIGINAL

NOTE

When using the document glass to scan pages, the exposure setting can be changed each time you change pages. When using the reversing automatic document feeder, the exposure setting cannot be changed once scanning has begun.

■■■■

Exposure settings

Touch the [MANUAL] key.

Touch the desired exposure key.

To darken the exposure, touch the key. To lighten the exposure, touch the key. To return to auto exposure, touch [AUTO].

Touch the [OK] key.

You will return to the initial screen.

1 to 2

Auto

4 to 5

Select this setting if your original consists mostly of dark characters.

This setting automatically adjusts the exposure for light and dark parts of the original.

Select this setting if your original consists mostly of faint characters.

1-10

Page 19

CONVENIENT DIALING METHODS

FREQUENT USE ABCD EFGHI JKLMN OPQRS

CORPO.TPS

SHARP GROUP

SHARP CORPORATION

No.001:SHARP CORPORATION 0666211221

SHARP CORPORATION

FREQUENT USE ABCD EFGHI JKLMN OPQRST

CORPO.TPS

SHARP GROUP

No.005:SHARP GROUP GROUP:025

ADDRESS DIRECTORY

SUB ADDRESS

REDIALAKER

FAX MEMORY:100%

AUTO RECEPTION

ADDR DIRE

SUB

RESPEAKER

The fax function includes a convenient auto dial feature (one-touch dialing and group dialing). By programming frequently dialed numbers, you can call and send documents to these locations by means of a simple dialing operation (refer to page 2-3). There are two types of auto-dialing: one-touch dialing and group dialing. To program auto-dial numbers, refer to pages 6-3, 6-6.

One-touch dialing

●

Simply press a one-touch key and then press the [BLACK COPY START] key to dial the programmed location. A name of up to 36 characters can be programmed for the location (a maximum of 18 characters are displayed). When using F-code transmission, a sub-address and passcode can also be programmed (refer to page 4-2).

Touch the [ADDRESS DIRECTORY] key in the initial screen to display the above screen.

Group dialing

●

Multiple one-touch dial locations can be programmed into a single one-touch key. This is convenient for successively sending a document to multiple locations.

• Full fax numbers entered with the numeric keys cannot be stored in a group key. First program the number in a one-touch key and then store it in a group key.

Touch the [ADDRESS DIRECTORY] key in the initial screen to display the above screen.

Redialing

●

The machine keeps the last fax number dialed with the numeric keys in memory. You can redial the last number dialed by simply touching the [REDIAL] key.

On-hook dialing

●

Touch the [SPEAKER] key, listen for the dial tone through the speaker, and then dial.

• Faxes must be sent manually when using on-hook dialing. (Refer to page 5-2.)

• On-hook dialing is not possible using a one-touch key that includes a sub-address and passcode, or a group key.

NOTES

A total of 500 one-touch dial and group keys can be programmed. (Refer to page 6-2.)

●

Programmed one-touch keys and group keys are stored on "index cards". A one-touch key or group key can be

●

easily accessed by touching the index key. (Refer to on page 1-5.) To prevent calling or sending a fax to a wrong number, look carefully at the touch panel and make sure you

●

program the correct number when programming an auto-dial number. After storing a number, you can also print out the stored number (refer to page 6-14) to make sure it was stored correctly.

1-11

Page 20

Page 21

CHAPTER 2

BASIC OPERATIONS

This chapter explains basic operations such as sending and receiving faxes.

Page

SENDING A FAX .................................................................................... 2-2

●

BASIC PROCEDURE FOR SENDING FAXES............................... 2-2

●

TRANSMISSION BY AUTO-DIALING (ONE-TOUCH DIALING

AND GROUP DIALING).................................................................. 2-3

●

FAXING A TWO-SIDED ORIGINAL................................................ 2-4

PRIORITY TRANSMISSION OF A STORED JOB ................................. 2-6

CANCELLING A FAX TRANSMISSION ................................................. 2-6

●

CANCELLING ON-HOOK DIALING................................................ 2-6

RECEIVING FAXES ............................................................................... 2-7

●

RECEIVING A FAX......................................................................... 2-7

2-1

Page 22

SENDING A FAX

AUTO A4

ORIGINAL

STANDARD

RESOLUTION

EXPOSURE

AUTO A4

ORIGINAL

STANDARD

RESOLUTION

OSU

AUTO

ORIGINAL

STANDARD

RESOLUTION

AUTO

EXPOSURE

ADDRESS DIRECTO

SUB ADD

NEXT ADDPAUSE

AUTO RECEPTION

BASIC PROCEDURE FOR SENDING FAXES

Make sure the machine is in fax mode.

When the [IMAGE SEND] key light is on, the machine is in fax mode. If the light is not on, press the [IMAGE SEND] key.

When the network scanner option is installed, touch this key to return to the initial screen of fax mode or scanner mode, whichever mode was selected last. To switch to fax mode from scanner mode, touch the [SCANNER/FAX] key (see on page 1-4).

Load the original.

Using the reversing automatic document feeder:

●

Page 1-7 Using the document glass: Page 1-7

●

If you are using the document glass to send multiple pages, load the first page first.

NOTE

You cannot load documents in both the document feeder tray and on the document glass and send them in a single fax transmission.

Check the original size.

If the original is not a standard size or the size was not detected correctly, touch the [ORIGINAL] key to specify the original size. (See "MANUALLY SETTING THE SCANNING SIZE" on page 1-8.)

If the address directory

screen appears, touch

the [CONDITION

SETTINGS] key to

display the condition

settings screen (page

1-5).

If needed, adjust the exposure setting.

(Refer to page 1-10.)

Dial the fax number.

The number that you entered appears in the message display (See "Condition settings screen" on page 1-4.). If it is not correct, press the

[C] key and re-enter the number. You can also use the [REDIAL] key (page 1-11) or an auto-dial number (following page).

Entering a pause.

If you need to insert a

pause between digits

when dialing out from a

PBX or when dialing an

international number,

touch the [PAUSE] key

in the upper right corner

of the screen. Each time you touch the [PAUSE] key, a hyphen ("-") appears and a 2-second pause* is inserted. The [PAUSE] key is also be used to link numbers together (this is called chain dialing). Enter a number, touch the [PAUSE] key to enter a hyphen "-", and then enter another number with the numeric keys or by pressing a one-touch key. The linked numbers will be dialed as one number.

* The duration of each pause can be changed with

the key operator program. ("Pause time setting" on page 8-5.)

If needed, adjust the resolution setting.

(Refer to page 1-9.)

2-2

Page 23

SENDING A FAX

READ-END

AL. (Pg.No.2)

ESS [READ-END]

ADDRESS DIRECTORY

SUB ADDRESS

REDIALAKER

FREQUENT USE

ABCD EFGHI JKLMN OPQRS

CORPO.TPS

SHARP GROUP

SHARP CORPORATION

READY TO SEND.

Using the reversing automatic document feeder Using the document glass

Press the [BLACK COPY START] key.

Scanning begins. If there are no previous jobs in progress and the line is free, the machine will dial the receiving machine and begin transmission as soon as

the first page is scanned. Transmission will take place while any remaining pages are scanned (Quick on-line transmission: see page 2-5). If there is a previously stored job or a job is in progress, or if the line is being used, all pages of the document are scanned into memory and stored as a transmission job. (This is called memory transmission: the destination is automatically called and the document transmitted after previously stored jobs are completed.) If scanning is completed normally, the machine makes a beep sound to inform you that the transmission job is stored and "JOB STORED." appears in the message display.

Press the [BLACK COPY START] key.

The original is scanned and the [READ-END] key appears in the touch panel.

If you have another page to scan, change

pages and then press the [BLACK COPY START] key.

Repeat this sequence until all pages have been scanned. You can change the resolution and exposure settings as needed for each page (refer to pages 1-9 and 1-10). If the [BLACK COPY START] key is not pressed within approximately one minute, scanning will end automatically and the transmission will be stored.

After the last page is scanned, touch the

[READ-END] key.

The machine makes a beep sound to inform you that the transmission job is stored and

JOB STORED. appears in the message display. (The destination is automatically called and the document transmitted after

previously stored jobs are completed.) Open the document glass cover and remove the document.

NOTES

●●●●

Cancelling transmission

To cancel transmission while "SCANNING ORIGINAL." appears in the display or before the [READ-END] key is touched, press the [C] key or the [CA] key. To cancel a transmission job that is already stored, press the [JOB STATUS] key and cancel the job as explained on page 2-6. If the machine makes two beeps during or at the end of transmission and an error message appears in the

●

message display, refer to page 7-3 to fix the problem. If the power is turned off or a power failure occurs while a document is being scanned in the reversing automatic

●

document feeder, the machine will stop and a document jam will occur. After power is restored, remove the document as explained on page 7-2 of "Operation manual (for general information and copier operation)". A job number appears in the screen together with "JOB STORED." when a transmission job is stored. If you

●

make a note of this number after performing a broadcast transmission, you can use the number to check the results of the transmission for each destination in the transaction report or activity report.

TRANSMISSION BY AUTO-DIALING (ONE-TOUCH DIALING AND GROUP DIALING)

To dial by touching an auto dial key (one touch key or group key) instead of pressing the numeric keys, follow the steps below. To use an auto dial number, the name and fax number of the destination must first be stored. For information on auto dial numbers, see page 1-11. To store an auto dial number, see pages 6-3 and 6-6.

Perform steps 1 through 5 of "BASIC PROCEDURE

FOR SENDING FAXES" (previous page).

Touch the [ADDRESS DIRECTORY] key.

Touch the one-touch key for the desired

destination.

Refer to page 1-5 for information on using the

The address directory screen appears. This step is not necessary if the address directory already appears. Go to step 3.

Continue from step 7 of "BASIC PROCEDURE

FOR SENDING FAXES" (see above).

address directory screen. The key you touched is highlighted. If you touch the wrong key, touch the key again to cancel the selection. The key display will return to normal.

2-3

Page 24

SENDING A FAX

AUTO A4

ORIGINAL

STANDARD

RESOLUTION

EXPOSURE

MANUAL

2-SIDED BOOKLET

2-SIDED TABLET

SPEAKER REDIAL

L SIZE

REDIAL

KER

AUTO A4

ORIGINAL

STANDARD

RESOLUTION

EXPOSURE

FAXING A TWO-SIDED ORIGINAL

Follow the steps below to automatically send a two-sided document.

Make sure the machine is in fax mode.

When the [IMAGE SEND] key light is on, the machine is in fax mode. If the light is not on, press the [IMAGE SEND] key. When the network

scanner option is installed, touch this key to return to the initial screen of fax mode or scanner mode, whichever mode was selected last. (Pressing the [IMAGE SEND] key in a copy screen or printer screen returns you to the initial screen of fax mode.) To switch to fax mode from scanner mode, touch the [SCANNER/FAX] key (see 8 on page 1-4).

Place the original in the document feeder

tray (see "USING THE REVERSING AUTOMATIC DOCUMENT FEEDER" on page 1-7) .

Touch the [ORIGINAL] key.

If the address directory

screen appears, touch the

[CONDITION SETTINGS]

key to display the

condition settings screen

(see page 1-5).

When you touch the

[ORIGINAL] key, check the original size that appears in the key. If the size was not detected correctly, specify the correct size. (See "MANUALLY SETTING THE SCANNING SIZE" on page 1-8.)

Touch the [OK] key.

Continue from step 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (pages 2-2 to 2-3).

You will return to the initial screen.

A two-sided original icon appears next to the [ORIGINAL] key. Example: The icon that appears when the [2-SIDED BOOKLET] key is touched.

2-4

Touch the [2-SIDED BOOKLET] key or the

[2-SIDED TABLET] key as appropriate for the original you loaded.

NOTES

Booklets and tablets

●

Two-sided originals that are bound at the side are booklets, and two-sided originals that are bound at the top are tablets. Two-sided scanning turns off after the document is stored in memory.

●

Pressing the [CA] key will also cancel two-sided scanning.

Booklet Tablet

Page 25

SENDING A FAX

■■■■ Quick On-line

When you use the reversing automatic document feeder to send a multi-page document and there are no previously stored jobs waiting or in progress (and the line is not being used), the machine dials the destination after the first page is scanned and begins transmitting scanned pages while the remaining pages are being scanned. This transmission method is called Quick On-line. The messages "SCANNING ORIGINAL." and "SENDING." both appear until scanning of the final page is completed. If the receiving party is busy, the transmission will switch to a memory transmission. (Refer to the following section, "Storing transmission jobs (memory transmission)".)

NOTES

● The machine is initially set (factory setting) to perform Quick On-line transmission. If desired, you can turn off this function with the key operator program (See "Quick on line sending" on page 8-8).

● When a document is transmitted using the following methods, the job will be stored in memory (Quick On-line transmission will not be performed):

●

Sending from the document glass ● Broadcast transmission (page 3-2) ● Timer transmission (page 3-4)

●

F-code transmission (Chapter 4)

■■■■ Storing transmission jobs (memory transmission)

When a document is sent from the document glass, or when the telephone line is in use, the document is scanned into memory and then automatically transmitted after previously stored transmission jobs are completed. (This is called memory transmission.) This means that transmission jobs can be stored in memory by performing a transmission operation while the machine is occupied with another transmission/reception operation. This is called storing transmission, and up to 97 jobs can be stored in memory at once. After transmission, the scanned document data is cleared from memory.

NOTES

● You can check transmission jobs stored in memory in the job status screen. (Refer to page 1-10 of "Operation manual (for general information and copier operation)".) If the memory becomes full while a document is being scanned, a message will appear in the display. You can

●

cancel the transmission by touching the [CANCEL] key, or send only the pages already scanned by touching the [SEND] key. The page that was being scanned when the memory became full will be cleared from memory. If the memory becomes full while scanning the first page of a document, the transmission job is automatically cancelled.

● The number of jobs that can be stored will depend on the number of pages in each job and the transmission conditions. The number of storable jobs will increase if the optional expansion memory (AR-MM9) is installed.

■■■■ If the receiving party is busy

If the receiving party is busy, the transmission is temporarily cancelled and then automatically re-attempted after a brief interval (two attempts are made at intervals of 3 minutes*). If you do not want the machine to re-attempt the transmission, press the [JOB STATUS] key and cancel the job (see the next page). *This setting can be changed with the key operator program (See "Recall in case of line busy" on page 8-8.).

■■■■ If a transmission error occurs

If an error occurs that prevents transmission or the receiving machine does not answer the call within 45 seconds*, then transmission is stopped and then automatically re-attempted later. (two recall attempts are made at an interval of 1 minute*) Automatic recalling can be stopped by pressing the [JOB STATUS] key and cancelling as explained on the following page. This machine also supports error correction mode (ECM) and is set to resend any part of a fax that is distorted due to noise on the line. (See "ECM" on page 8-6) * The settings can be changed in the key operator programs. (See "Call timer at memory sending" and "Recall

in case of communication error" on page 8-8).

■■■■ Image rotation

The machine is initially set to rotate a vertically-placed ( ) document 90° so that it is oriented horizontally ( ) before transmission (A4 (8-1/2"x11") originals are rotated to A4R (8-1/2"x11"R) and B5R or A5R (5-1/2"x8-1/2"R) originals are rotated to B5 or A5 (5-1/2"x8-1/2")). A4R (8-1/2"x11"R) originals and B5 or A5 (5-1/2"x8-1/2") originals are not rotated. If desired, you can turn this function off with the key operator program as explained in "Rotation sending setting." on page 8-7.

NOTE

Place A5 (5-1/2"x 8-1/2") size originals so that they are oriented vertically ( ). If oriented horizontally, ( A5R (5-1/2"x 8-1/2"R) orientation), the original size will be detected as a different size, and thus it will be necessary to touch the [ORIGINAL] key and specify the correct original size (touch the [A5R] ([5-1/2"x 8-1/2"R]) key). (See "MANUALLY SETTING THE SCANNING SIZE" on page 1-8.)

2-5

Page 26

PRIORITY TRANSMISSION OF A STORED JOB

FAX JOB

DETAIL

STOP/DELETE

WAITING

X JOB

PRIORITY

STOP/DELETE

FAX JOB

DETAIL

STOP/DELETE

WAITING

X JOB

PRIORITY

STOP/DELETE

If you have an urgent transmission job and multiple transmission jobs have already been stored, you can give priority to the urgent job so that it will be transmitted immediately after the job currently being executed. This is done from the job status screen. For details on using the job status screen, refer to page 1-10 of "Operation manual (for general information and copier operation)".

Press the [JOB STATUS] key.

Touch the [FAX JOB] key.

Touch the key of the job to which you wish

to give priority.

The touched key is highlighted.

Touch the [PRIORITY] key.

The selected job moves up to the next position after the job currently being executed. When the current job is completed, execution begins of the job selected in step 3.

NOTE

If the job in progress is a broadcast transmission job (see page 3-2) or a serial polling job (see page 3-5), the priority job will temporarily interrupt the job after the transmission currently in progress is finished. When the priority job is finished, the broadcast transmission or serial polling job will resume. However, if the priority job is also a broadcast transmission or serial polling operation, the job is begun after all transmissions of the current broadcast or serial polling job are completed.

CANCELLING A FAX TRANSMISSION

You can cancel a transmission job that is in progress or has been stored. Cancellation is done from the fax job status screen. (Printing of a received fax cannot be cancelled.)

Press the [JOB STATUS] key.

Touch the [FAX JOB] key.

Touch the key of the job that you wish to

cancel from among the stored fax jobs or the fax job in progress.

The touched key is highlighted.

Touch the [STOP/DELETE] key.

A message appears to confirm the cancellation. Touch the [YES] key to delete the selected job key and cancel the transmission.

NOTES

If you do not wish to cancel the transmission,

●

touch the [NO] key. "CANCEL" will appear in the Transaction Report

●

of a job that is cancelled.

CANCELLING ON-HOOK DIALING

To cancel on-hooking dialing (dialing by touching the [SPEAKER] key and then the numeric keys) when you need to redial the number or because transmission was interrupted, touch the [SPEAKER] key once again.

2-6

Page 27

RECEIVING FAXES

When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing (this is called automatic reception).

NOTES

You can store a transmission job while fax reception is in progress (See "Storing transmission jobs (memory

●

transmission)" on page 2-5.). To receive faxes, sufficient paper must be loaded in the paper tray. Refer to pages 2-2 to 2-12 of the "Operation

●

manual (for general information and copier operation)" to load appropriate paper. Incoming faxes that are A4 (8-1/2"x11") or B5 size will be automatically rotated to match the orientation of the paper, so there is no need to load both horizontally ( ) and vertically ( ) oriented A4 (8-1/2"x11") and B5 paper. However, if you receive a fax that is smaller than A4 (8-1/2"x11") or B5 size, the paper size used to print the fax will depend on how the original was oriented (vertically or horizontally) in the sending fax machine.

RECEIVING A FAX

The machine will ring* and reception will

automatically begin.

*Number of rings

The machine has been set to ring twice before beginning automatic reception. You can use the key operator program to change the number of rings to any number from 0 to 15* page 8-9.) If the number of rings is set to 0* faxes without ringing. *1 The number varies by region. *2 In some regions "0" cannot be selected.

. (See "Number of calls in auto reception" on

, the machine will receive

Reception ends.

When reception ends, the machine makes a "beep" sound. The received fax is delivered to the top tray.

NOTES

If the machine has multiple output trays, the key

●

operator program can be used to change the output tray for fax reception (See "Output tray setting" on page 8-9.). Each fax is offset from the previous fax in the

●

output tray to allow easy separation.

■■■■

If received data cannot be printed

If the machine is out of paper or toner, or if a paper jam occurs or the machine is busy printing a copy or print job, received faxes will be stored in memory until printing is possible. When printing is possible, the faxes will print automatically (however, if the machine has run out of paper, touch the [OK] key in the touch panel after adding paper). When a received fax is stored in memory, the "DATA" light to the right of the [IMAGE SEND] key will blink. You can also use the transfer function to have another fax machine print the received data. (See "USING THE TRANSFER FUNCTION" on page 3-12.)

2-7

Page 28

Page 29

CHAPTER 3

USING CONVENIENT FUNCTIONS 1

ADVANCED TRANSMISSION METHODS

This chapter explains fax features for special situations and purposes. Please read those sections that are of interest to you.

Page SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN

A SINGLE OPERATION (BROADCAST TRANSMISSION)................... 3-2

●

USING BROADCAST TRANSMISSION......................................... 3-3

AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (TIMER

TRANSMISSION) ................................................................................... 3-4

●

SETTING UP A TIMER TRANSMISSION....................................... 3-4

TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION

●

USING THE POLLING FUNCTION ................................................ 3-6

●

USING POLLING MEMORY........................................................... 3-7

OWN NUMBER SENDING ..................................................................... 3-9

FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN)........................... 3-10

PROGRAMMING FREQUENTLY USED OPERATIONS ....................... 3-11

●

USING A PROGRAM...................................................................... 3-11

TRANSFERRING RECEIVED FAXES TO ANOTHER MACHINE WHEN

PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION) ............... 3-12

●

USING THE TRANSFER FUNCTION............................................. 3-12

... 3-5

3-1

Page 30

SENDING THE SAME DOCUMENT TO MULTIPLE

ADDRESS DIRECTORY

SUB ADDRESS

NEXT ADDRESSUSE

DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION)

This feature is used to send a document to multiple destinations in a single operation. The document to be transmitted is scanned into memory and then successively transmitted to the selected destinations. This feature is convenient for such purposes as distributing a report to company branches in different locations. Up to 300 destinations can be selected. When transmission to all destinations has been completed, the document is automatically cleared from memory.

NOTES

If you frequently use broadcasting to send documents to the same group of destinations, it is convenient to store

●

those destinations in a group key. Group dialing is an auto dial function that enables multiple destinations to be stored in a single one-touch key The procedure for programming group keys is explained on page 6-6. When using a group key to send a fax, the destinations programmed in the group key are counted as

●

broadcasting destinations. For example, if five destinations are programmed in a group key and the key is touched for a broadcast transmission, the broadcast transmission will have five destinations.

Sender

Successively enter

destination numbers

The document is scanned

into memory

Beep

Reception

Successive transmission

Destination A

(recipient)

Beep

Destination B

(recipient)

Reception

Beep

Destination C

(recipient)

Reception

3-2

Page 31

SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION)

CORPO.TPS

SHARP GROUP

SPE

CONDITION SETTINGS

SUB ADDRESS

NEXT ADDRESSSE

CONDITION SETTINGS

SUB ADDRESS

ADDRESS REVIEW

0666211221

ADDRESS REVIEW

SELECT ADDRESS TO DELETE.

CORPO.TPS

SHARP GROUP

YES

0666211221

USING BROADCAST TRANSMISSION

Perform steps 1 through 5 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 2-2).

Dial the fax number of the first destination

or touch an auto-dial key (one-touch key or group key). (Refer to page 2-3.)

If the condition settings screen appears, touch the [ADDRESS DIRECTORY] key to display the address directory screen. (See page 1-4.) An auto-dial key is highlighted when touched.

Touch the [NEXT ADDRESS] key and then

dial the fax number of the next destination or touch an auto-dial key.

Repeat this step for each of the remaining destinations.

NOTES

●●●●

If you enter an incorrect number

If you make a mistake while entering a number, press the [C] key and then re-enter the correct digit(s). If you have already completed entry of a fax number, you can delete the number using steps 4 and 5.

●●●●

If you select an incorrect auto-dial key

Simply touch the incorrect key one more time to cancel the selection.

The [NEXT ADDRESS] key only needs to be

●

touched when successively dialing fax numbers with the numeric keys

Example: XXXX NEXT ADDRESS XXXX

Dial Dial

Cannot be omitted.

XXXX NEXT ADDRESS One-touch NEXT ADDRESS One-touch

Dial

Can be omitted. Can be omitted.

Touch the [ADDRESS REVIEW] key to

display the list of destinations.

When the [ADDRESS REVIEW] key is touched, only the entered and selected destinations are displayed.

Check the destinations.

When you have finished checking the destinations, touch the [OK] key to return to the screen of step 4.

If you wish to delete a

DELETE THE ADDRESS?

be deleted from the destination list. To cancel instead of deleting, touch the [NO] key.

Continue from step 7 of "BASIC PROCEDURE

FOR SENDING FAXES" (page 2-3).

NOTE To cancel a broadcast transmission

To cancel a broadcast transmission when selecting destinations, press the [CA] key. To cancel after all steps of the transmission have been completed, see "CANCELLING A FAX TRANSMISSION" on page 2-6.

destination, touch the displayed one-touch key. A message will appear to confirm the deletion. Touch [YES] and the destination will

If desired, you can use the key operator program to set the machine so that the [NEXT ADDRESS] key must always be touched (refer to "Must input next address key at broadcast setting" on page 8-4).

3-3

Page 32

AUTOMATIC TRANSMISSION AT A

DIRE

SUB AD

ADDRESS SPECIAL MODES

AUTO RECEPTION

SPECIAL MODES

TIMER

DAY OF THE WEEK

0000

CANCEL

TIME

mm.

CANCEL

SPECIFIED TIME (TIMER TRANSMISSION)

This feature enables you to set up a transmission or polling operation to be performed automatically at a specified time up to a week in advance. This is convenient when you will be out of the office or for transmission at off-peak nighttime rates. A combined total of 97 timer transmission and memory transmission jobs can be stored.

NOTES

After a timer transmission is performed, the information (image, destination, etc.) is automatically cleared from

●

memory. To perform a timer transmission, the document must be scanned into memory. It is not possible to leave the

●

document in the document feeder tray or on the document glass and have it scanned at the specified time of transmission. To set the date and time in the machine, refer to page 2-13 of "Operation manual (for general information and

●

copier operation))". You can check the machine's currently set time in the screen of steps 3 and 4 below. Only one polling timer operation can be set up at a time. If you wish to set up multiple timer polling operations,

●

combine the machines to be polled into a serial polling operation with a timer setting. (Refer to 3-5.)

SETTING UP A TIMER TRANSMISSION

In fax mode, touch the [SPECIAL MODES]

key.

If the address directory screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Touch the [TIMER] key.

The timer transmission screen appears.

Select the day of the week. (Touch the

key or the key until the desired day is selected.)

The initial setting is "---" (no selection). If you select this setting, the transmission will be performed as soon as the specified time arrives.

Select the time. (Touch the key or the

key until the desired time appears.)

Select the time in 24-hour format. Example:

HH.

The current time appears at the top of the screen. If the time is not correct, press the [CA] key to stop operation and adjust the date and time as explained on page 2-13 of the "Operation manual (for general information and copier operation)".

mm.

11:00 P.M. 23:00

Touch the outer [OK] key.

You will return to the screen of step 1 and a timer transmission icon will appear next to the [EXPOSURE] key. To cancel timer, touch the [CANCEL] key.

Perform the desired transmission operation.

The steps that follow will depend on the type of transmission. The following operations can be performed in a timer transmission:

Normal transmission (page 2-2)

●

Broadcast transmission (page 3-2)

●

Polling (page 3-5)

●

Serial polling (page 3-5)

●

F-code polling (page 4-5)

●

F-code confidential transmission (page 4-6)

●

F-code relay request transmission (page 4-8)

●

NOTES

Other operations can be performed after a timer transmission is set up. If another operation is in progress when

●

the specified time arrives, the timer transmission will begin when the job in progress is completed. If a timer transmission job is given priority in the fax job status screen (See "PRIORITY TRANSMISSION OF A STORED

●

JOB" on page 2-6.), the time setting will be cancelled and the job performed as soon as the current job is completed.

3-4

Page 33

TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION

This function can only be used if the other machine is a Super G3 or G3 machine and supports the polling function. The polling function allows your machine to call a fax machine that has document data set and initiate reception of the document. You can also perform the reverse operation: scan a document into the memory of your machine so that another machine can call your machine and initiate reception of the document. This function whereby your machine calls the sending machine and asks the sending machine to begin transmission of a loaded document is called the polling function. Scanning a document into memory and automatically sending it when the receiving machine calls and "polls" your machine is called polling memory.

NOTE

For information on polling and polling memory using F-codes, refer to "F-CODE POLLING MEMORY" on page 4-4. This section only explains normal polling and normal polling memory.

■■■■

Polling

This function allows your machine to call a sending machine and initiate reception of a document loaded in that machine. A timer setting can also be established to have the operation take place at night or another specified time (refer to page 3-4).

The other machineYour machine

Permits polling of.

Polling (ask other machine to send document)

Document data is automatically

sent to your machine

Serial Polling:Group keys and the broadcast transmission function (page 3-2) can be used to successively poll multiple

fax machines in a single operation. Up to 300 machines can be polled. In this case, the sequence of operations in the above diagram is successively repeated for each sending machine selected.

NOTE

The receiving machine bears the expense (phone charges) of polling transmission.

■■■■

Polling memory

This feature allows your machine to automatically send a document previously scanned into memory when another machine calls and polls your machine.

Your machine The other machine

Permits polling of.

Polling (request transmission)

Document data previously scanned into memory

Document data is

automatically sent to other machine

3-5

Page 34

TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION

POLLING

PROGRAM

DUAL PAGE

SCAN

ADDRESS REVIEWSPECIAL MODES

REDIALAKER

CORPO.TPS

SHARP GROUP

SPE

FAX MEMORY:100%

AUTO RECEPTION

ADDR DIRE

SUB

SPEAKER

DIRE

SUB AD

ADDRESS SPECIAL MODES

AUTO RECEPTION

POLLING

PROGRAM

L PAGE

USING THE POLLING FUNCTION

A document should not be loaded in the machine when the following operation is performed. When used in conjunction with the timer transmission function, only one polling job can be stored.

NOTE

If the other machine has a polling security function (refer to "Restricting polling access (polling security)" on page 3-8), use the key operator program to program your own fax number (refer to "Own number and name set" page 8-5), and ask the operator of the other machine to appropriately program your fax number in that machine.

In fax mode, touch the [SPECIAL MODES]

key and then touch the [POLLING] key.

If the address directory screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

The [POLLING] key is highlighted and the

polling icon appears. To cancel polling, touch the [POLLING] key once again so that it is not highlighted.

Touch the [OK] key.

You will return to the

initial screen.

Dial the number of the other fax machine

or touch an auto-dial key (one-touch or group key) (refer to page 2-3).

If the condition settings screen appears, touch the [ADDRESS DIRECTORY] key to display the address directory screen. (See 1-4 page.)

If you are performing serial polling, touch the [NEXT ADDRESS] key and

repeat this step. (See step 3 on page 3-3)

NOTE

When performing serial polling, an auto-dial key that includes a sub-address or passcode (page 4-2) cannot be selected.

When you have finished entering the

destination(s), press the [BLACK COPY START] key.

"JOB STORED." appears in the touch panel. The fax is received from the other machine and printed out.

NOTE To cancel the operation

Press the [JOB STATUS] key and then cancel the operation. (See "CANCELLING A FAX TRANSMISSION" on page 2-6.)

■■■■

3-6

Manual polling

A document should not be loaded in the machine when the following operation is performed. Manual polling is begun on the signal of the other party.

Touch the [SPEAKER] key in fax mode, and dial the number of the other machine.

A one-touch key or the

[REDIAL] key can also

be used.

Touch the [SPECIAL MODES] key.

If the address directory

screen appears, touch the

[CONDITION SETTINGS]

key to display the

condition settings screen

(page 1-5).

When you hear the fax tone from the other

machine, touch the [POLLING] key.

"JOB STORED." appears in the touch panel.

Polling reception begins.

Your machine prints the fax after receiving it from the sending machine.

NOTE

Serial polling cannot be performed manually. When polling reception ends, repeat steps 1 through 4.

Page 35

TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION

OWN NUMBER

SENDING

MEMORY BOX

ADDRESS REVIEWSPECIAL MODES

POLLIN

DATA STORE PRINT

PUBLIC BOX

USING POLLING MEMORY

This function sends a document previously scanned into memory to a receiving machine when the receiving machine calls and polls your machine. (If desired, you can restrict polling to fax machines whose fax number you have programmed in your machine. (See "Polling security setting" on page 8-10.) This machine has "memory box", which is memory used for such functions as the normal polling memory function, F-code polling memory, F-code confidential transmission, and F-code relay transmission (refer to "MEMORY BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION" page 4-2). The polling memory function explained here uses a memory box called the "PUBLIC BOX".

NOTE

When using the polling memory function, do not set the reception mode to MANUAL RECEPTION. (refer to "USING AN EXTENSION PHONE TO RECEIVE A FAX" on page 5-3)

Scanning a document into memory (Public Box) for polling memory

■■■■

This procedure is for scanning a document into the Public Box. If other document data has already been stored in the Public Box, the new document will be added after that data. If the previous document data is no longer needed, delete that data first (see "Deleting document data from the Public Box" on the next page) and then follow the steps below.

Make sure the machine is in fax mode.

When the [IMAGE

SEND] key light is on, the

machine is in fax mode. If

the light is not on, press

the [IMAGE SEND] key.

When the network

scanner option is

installed, touch this key to return to the initial screen of fax mode or scanner mode, whichever mode was selected last. To switch to fax mode from scanner mode, touch the [SCANNER/FAX] key (see 8 on page 1-4).

Place the original in the document feeder tray.

(See "USING THE REVERSING AUTOMATIC DOCUMENT FEEDER" on page 1-7.)

In fax mode, touch the [SPECIAL MODES]

key and then touch the [MEMORY BOX] key.

If the address directory

screen appears, touch the

[CONDITION SETTINGS]

key to display the condition

settings screen (page 1-5).

To cancel the operation,

touch the [CA] key.

Touch the [DATA STORE] key.

Touch the [PUBLIC BOX] key.

This specifies that the document will be scanned into the Public Box.

Set the original size, resolution, exposure

and other scanning conditions as needed. (See "MANUALLY SETTING THE SCANNING SIZE" on pages 1-8 to 1-10.)

Press the [BLACK COPY START] key.

The document is scanned. If other document data has previously been stored, the new data will be added on after the old data.

If you used the document glass and have another page to scan,

[BLACK COPY START] key again. Repeat this procedure until all pages have been scanned, and then touch the [READ-END] key that appears in the message screen. When the document data has been stored in the Public Box, "JOB STORED." appears on the screen, after which you will return to the initial screen.

NOTE To cancel scanning

To cancel scanning of a document while scanning is in progress, press the [C] key. To delete a document that has already been scanned, see "Deleting document data from the Public Box" on the following page.

change the pages and then press the

NOTE

The machine has been initially set to automatically clear document data from the Public Box after polling takes place and the data is sent to the polling machine. You can use the key operator program to change this setting so that the data is not automatically cleared and polling can take place repeatedly. (See "Set number of times public box may be polled" on page 8-11.)

3-7

Page 36

TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION

OWN NUMBER

SENDING

MEMORY BOX

ADDRESS REVIEWSPECIAL MODES

POLLING MEMORY

PUBLIC BOX

OWN NUMBER

SENDING

MEMORY BOX

ADDRESS REVIEWSPECIAL MODES

MEMORY

PUBLIC BOX

YES

PUBLIC BOX

DELETE THE DATA IN THE MEMORY BOX?

Printing document data in the Public Box

■■■■

To check a document that is stored in the public box, follow these steps to print it out. If no documents have been stored, the [PUBLIC BOX] key will be greyed out.

In fax mode, touch the [SPECIAL MODES]

key and then touch the [MEMORY BOX] key.

If the address directory

screen appears, touch the

[CONDITION SETTINGS]

key to display the

condition settings screen

(page 1-5).

Touch the [PRINT DATA] key.

Deleting document data from the Public Box

■■■■

This procedure is used to delete document data from the Public Box when it is no longer needed.

In fax mode, touch the [SPECIAL MODES]

key and then touch the [MEMORY BOX] key.

If the address directory

screen appears, touch the

[CONDITION SETTINGS]

key to display the

condition settings screen

(page 1-5).

Touch the [PUBLIC BOX] key.

Touching the [CANCEL] key will return you to the screen of step 2.

Press the [BLACK COPY START] key.

The message screen appears and the Public Box data is stored as a print job. To cancel printing, touch the [CANCEL] key.

Touch the [PUBLIC BOX] key.

The message screen appears.

Touch the [DELETE DATA] key.

Restricting polling access (polling security)

■■■■

If you wish to prevent unauthorised fax machines from polling your machine, turn on the polling security function. When this function is turned on, polling permission will only be granted if the fax number of the polling machine (as programmed in that machine) matches one of the fax numbers you have programmed in your machine as passcode numbers. Up to 10 fax numbers can be programmed as passcode numbers.

To turn on the polling security function and program passcode numbers, use the key operator program as explained in "Passcode number setting" on page 8-10.

NOTES

If you do not use the polling security function, the document will be sent to any fax machine that polls you.

●

To use polling memory with polling security enabled, the sender's number of the polling machine must be

●

programmed in that machine and in your machine.

3-8

Touch the [YES] key.

All data in the Public Box is deleted and you return to the screen of step 2. If you touch the [NO]

key, you will return to the screen of step 2 without deleting the data.

Page 37

OWN NUMBER SENDING

This function prints the date, time, your programmed name, your programmed fax number, and the transmitted page number at the top centre of each page that you fax. All pages that you fax include this information.

Example of fax page printed out by the receiving machine

11/JUN/2004/FRI 15:00 SHARP PLANNING DIV. FAX No. 0666211221 P. 001/001

(1) (2) (3) (4)

(1) Date and time: programmed in the custom settings (page 2-13 of "Operation manual (for general information

and copier operation)"). (2) Own name: programmed with the key operator program. (See "Own number and name set" on page 8-5.) (3) Own fax number: programmed with the key operator program (See "Own number and name set" on page

8-5.). (4) Transmitted page number: 3-digit number appearing in the format, "page number/total pages" (only the page

number appears if you use manual transmission or Quick On-Line transmission). If desired, you can use the

key operator program to omit the page number. (See "Printing page number at receiver" on page 8-7.)

Position of sender's information

■■■■

The key operator program can be used to select whether the sender's information is added outside the original data or inside the data. (See "Date/own number print position setting" on page 8-8). The initial factory setting is outside the data.

Direction of transmission

None of the transmitted image is cut off; however, the transmitted data is longer than the scanned data, and thus when both

Length of

scanned data

Outside scanned data Inside scanned data

the sender and the receiver

transmitted data

use the same size of paper, the printed fax may either be reduced or split up and printed on two pages.

Direction of transmission

Length of

scanned data

The top edge of the scanned data will be cut off by the sender's information; however, when both the sender and

Length of

the receiver use the same size of paper, the printed

transmitted data

fax will neither be reduced nor split up and printed on two pages.

3-9

Page 38

FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN)

POLLING

PROGRAM

DUAL PAGE

SCAN

ADDRESS REVIEWSPECIAL MODES

REDIALAKER

When an open book is scanned and faxed, you can use this function to divide the two open pages of the book into two separate fax pages. This function can only be used when the original is scanned using the document glass.

Your machine

Book or sheet original

When page division is set,

the original is divided

into two pages when

scanned into memory

Selecting Dual Page Scan

■■■■

Follow the steps below and then send the fax.

In fax mode, touch the [SPECIAL MODES]

key and then touch the [DUAL PAGE SCAN] key.

If the address directory screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Transmission to

other machine

The other machine

Printed out as

two separate pages

[Example]

Scanned original size

A3 (11"x17")

Transmitted document

Two A4 (8-1/2"x11") pages

Place the original on the document glass (page 1-7), and perform the transmission operation.

If you have more originals to scan after pressing the [BLACK COPY START] key and scanning the first original, change originals and repeat scanning until all originals have been scanned. When finished, touch the [READ-END] key that appears in the message display. (See step 8 of "Using the document glass" on page 2-3.)

Touch the [OK] key.

You will return to the initial screen.

NOTE To cancel Dual Page Scan...

Press the [CA] key.

3-10

Page 39

PROGRAMMING FREQUENTLY USED OPERATIONS

POLLING

PROGRAM

DUAL PAGE

SCAN

ADDRESS REVIEWSPECIAL MODES

RAM1

REDIALAKER

This function allows you to store the steps of an operation, including the destination and scanning settings, into a program. This function is convenient when you frequently send documents, such as a daily report, to the same destination. Up to eight programs can be stored. Programs can be stored using the custom settings, and a name up to 18 characters long can be assigned.

For information on storing, editing, and deleting programs, refer to "STORING A PROGRAM", and "EDITING AND DELETING PROGRAMS" on page 6-8.

The following settings can be stored in a program:

●

Destination fax number Auto-dial keys (one-touch or group keys) are used to store the destination fax number. A full number cannot be entered using the numeric keys. When storing a broadcast transmission or serial polling operation in a program, up to 300 destination fax numbers can be stored.

NOTES

A program differs from a timer transmission (page 3-4) in that it is not cleared from memory after transmission

●

takes place. A program thus allows you to repeatedly perform the same type of transmission. Note, however, that programs do not allow you to establish a timer setting for transmission. With the exception of polling, reception operations cannot be stored in a program.

●

Polling

●

Dual Page Scan

●

Resolution and exposure

USING A PROGRAM

In fax mode, load the document (page 1-7).

Do not load a document if you are performing a polling operation. If you are going to use Dual Page Scan (page 3-10), place the document on the document glass.

Touch the [SPECIAL MODES] key and

then the [PROGRAM] key.

If the address directory screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Touch the program key you wish to

execute. Make sure the key is highlighted and then touch the [OK] key.

The program key you touched is selected and you return to the screen of step 2. The [PROGRAM] key is highlighted.

Touch the [OK] key.

You will return to the initial screen.

If needed, set the original size and other

settings, and then press the [BLACK COPY START] key.

Transmission takes place according to the program.

NOTE

Select functions that cannot be stored in a program before you press the [BLACK COPY START] key in step 5. These functions include specifying the original size (See "MANUALLY SETTING THE SCANNING SIZE" on page 1-8.), two-sided scanning (See "FAXING A TWO-SIDED ORIGINAL" on page 2-4.), and timer transmission. (See "TIMER TRANSMISSION" on page 3-4.)

3-11

Page 40

TRANSFERRING RECEIVED FAXES TO ANOTHER MACHINE

CLOCK

FAX DATA

FORWARD

YES

WHEN PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION)

When printing is not possible because of a paper, toner, or other problem, you can transfer received faxes to another fax machine if that machine has been appropriately programmed in your machine. This function can be conveniently used in an office or other workplace where there is another fax machine connected to a different phone line. When a fax has been received to memory, the DATA light to the right of the IMAGE SEND key (See "If received data cannot be printed" on page 2-7.) blinks.

Printing not possible because of paper or toner problem

Your machine

"Transfer" instruction using custom settings

Printing

Automatic dialing and transmission to programmed transfer destination

Fax transmission to your machine

Other machine

Transfer destination

NOTES

When the transfer instruction is issued, all data that has been received in memory to that point is transferred. The

●

page that was being printed when the problem occurred and all following pages will be transferred. Data cannot be selected for transfer. Data received to a confidential memory box (See "F-CODE CONFIDENTIAL

●

TRANSMISSION" on page 4-6.) cannot be transferred. The result of transfer is indicated on an activity report. (See "VIEWING THE COMMUNICATION ACTIVITY

●

REPORT" on page 7-3.)

USING THE TRANSFER FUNCTION

Program the fax number of the transfer destination

■■■■

Use the key operator program to program the number of the transfer destination. (See "Set the telephone number for data forwarding" on page 8-9.) Only one fax number can be programmed. The transfer function cannot be used unless a number is programmed.

Transferring received data

■■■■

Press the [CUSTOM SETTING] key.

Touch the [YES] key.

TRANSFER THE RECEIVED DATA TO ANOTHER DEVICE?

The machine automatically dials the transfer destination programmed with the key operator program and begins transfer. If you do not wish to transfer the data, touch the [NO] key.

Touch the [FAX DATA FORWARD] key.

If there is no data to transfer or a transfer number has not been programmed (See "Set the telephone number for data forwarding" on page 8-9.), a message will

3-12

appear and transfer will not be possible.

NOTES

●●●●

To cancel transfer

Press the [JOB STATUS] key, and then cancel the transfer in the same way as a transmission. (See "CANCELLING A FAX TRANSMISSION" on page 2-6.) The data that was going to be transferred will return to print standby status in your machine. If the transfer is not possible because the line is

●

busy or a transmission error occurs, the data returns to print standby status in your machine.

Page 41

CHAPTER 4

USING CONVENIENT FUNCTIONS 2

TRANSMISSION USING F-CODES

This chapter explains F-code transmission, which gives you a convenient means of performing advanced operations such as relay broadcast transmission and confidential transmission. Normally these functions require that the other fax machine be a similar Sharp machine; however, F-code transmission enables these functions to be performed with any other machine that supports F-code transmission. Please read those sections which are of interest to you.

Page

TRANSMISSION BETWEEN MACHINES SUPPORTING F-CODES.... 4-2

●

MEMORY BOXES AND SUB-ADDRESSES/PASSCODES

REQUIRED FOR F-CODE TRANSMISSION .....................................

●

ENTERING (DIALING) A FAX NUMBER WITH A SUB-ADDRESS

AND PASSCODE ...............................................................................

●

CREATING A MEMORY BOX FOR F-CODE TRANSMISSION ........

F-CODE POLLING MEMORY ................................................................ 4-4

●

USING F-CODE POLLING MEMORY................................................

●

PROCEDURE FOR F-CODE POLLING.............................................

F-CODE CONFIDENTIAL TRANSMISSION........................................... 4-6

●

F-CODE CONFIDENTIAL TRANSMISSION ......................................

●

PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX

F-CODE RELAY BROADCAST TRANSMISSION.................................. 4-8

●

USING THE F-CODE RELAY BROADCAST FUNCTION (your machine is the relay machine)

●

USING THE F-CODE RELAY REQUEST FUNCTION (your machine requests a relay broadcast)

............................................................................

..........................................................

..................................................................

4-2

4-3 4-3

4-4 4-5

4-6

4-7

4-9

4-1

Page 42

TRANSMISSION BETWEEN MACHINES SUPPORTING F-CODES

This machine supports the "F-code" standard as established by the ITU-T*. Operations such as relay broadcast transmission and confidential transmission previously could only be performed with another Sharp fax machine; however, F-Code communication makes it possible to perform these operations with fax machines of other manufacturers that support F-Code communication. Before using the functions explained in this chapter, make sure that the other fax machine supports F-Code communication and has the same functions as your machine. (the other machine may use a different name for the function).

* The ITU-T is a United Nations organization that establishes communications standards. It is a department of the International

Telecommunication Union (ITU), which coordinates global telecommunications networks and services.

MEMORY BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION

"Memory boxes" can be created in the memory of fax machines that support F-Code communication. These boxes are used to store faxes received from other machines and documents to be transmitted when a polling request is received. Fax machines that support F-code transmission enable the creation of a "memory box" in the unit's memory. Up to 100 memory boxes can be created for a variety of purposes, and a name can be assigned to each box. A "sub- address" that indicates the box's location in memory must be programmed, and if desired, a passcode can also be programmed to control access to the box. (A sub-address must be programmed, however, a passcode can be omitted.)

MEMORY

7732123

0001

SHARP

3321 1115

3333

Department

Manager

*The Public Box is used for normal serial polling (see "USING POLLING MEMORY" on page 3-7).

When communication occurs involving a memory box, the communication will only take place if the sub-address and passcode that the other machine sends match the sub-address and passcode programmed in your machine for that box. Therefore, to allow communication, you must inform the other party of the sub-address and passcode of the memory box. Likewise, to send a document to a memory box in another machine or use polling to retrieve a document from that memory box, you must know the sub-address and passcode of that memory box. (Box names are used only to manage boxes in the machine; you do not need to inform the other party of a box name the other party only needs to know the sub-address and passcode.) This machine uses the term "sub-address" for the location of the memory box and the term "passcode" for the authorization number of the memory box; however, the products of other manufacturers may use different terms. When asking the other party for a sub-address and passcode, you may find it useful to refer to the 3-character alphabetical terminology used by the ITU-T.

11245

Document

Group 1

4444

Reports

11111111

Public Box*

7732123

Product Planning

Dept.

010

Section

Manager

123456

7732123

Product Planning

Dept.

1115

Product Planning Dept.

Sub-address (location in memory)

Select any number up to 20 digits.

Box name (used to manage boxes in your machine)

Select a name of up to 18 characters.

Passcode (key)

Select any number up to 20 digits. (Not required)

1115

This machine ITU-T

F-code polling memory box F-code Confidential box

Sub-address SEP SUB SUB

Passcode PWD SID SID

F-code Relay Broadcast Function

4-2

Page 43

TRANSMISSION BETWEEN MACHINES SUPPORTING F-CODES

CORPO.TPS

SHARP GROUP

SPE

CONDITION SETTINGS

SUB ADDRESS

ADDRESS REVIEW

ENTERING (DIALING) A FAX NUMBER WITH A SUBADDRESS AND PASSCODE

When transmitting to a memory box in another fax machine, the sub-address and passcode must be entered after the other machine's fax number. Enter the other machine's fax number as explained for a normal transmission (page 2-2) or for a polling operation (see "USING THE POLLING FUNCTION" on page 3-6), and then enter the sub-address and passcode as follows:

Dial the fax number of the other machine,

or touch a one-touch key.

If the condition settings screen appears, touch the [ADDRESS DIRECTORY] key to display the address directory screen (refer to page 1-4).

If the sub-address and passcode have been programmed into the one-touch key, the following steps are not needed.

Touch the [SUB ADDRESS] key.

When the [SUB ADDRESS] key is touched, a slash "/" appears at the end of the fax number. If you make a mistake, press the [C] key to clear the mistake.

Use the numeric keys to enter the sub-

address of the other machine's memory box (max. 20 digits)

If you make a mistake, press the [C] key and reenter the correct digit(s).

Touch the [SUB ADDRESS] key once

again.

A slash "/" appears at the end of the sub-address.

Use the numeric keys to enter the

passcode of the other machine's memory box (max. 20 digits)

If a passcode has not been established for the other box, this step is not necessary.

NOTES

You can program a sub-address and passcode into a one-touch key along with the fax number (refer to page 6-

●

3 to 6-4). Manual transmission (on-hook dialing) using a sub-address and passcode is not possible.

●

CREATING A MEMORY BOX FOR F-CODE TRANSMISSION

Operations that use F-Code memory boxes include F-Code polling memory (following page), F-Code confidential transmission (page 4-6), and F-Code relay broadcast transmission (page 4-8). To perform these operations, a memory box for each type of transmission must be created. Memory boxes are created in the custom settings. Up to 100 boxes can be created.

The information programmed in each memory box varies slightly depending on the type of operation. Refer to pages 6-10 to 6-14 for the procedures for creating, editing, and deleting memory boxes.

After you have programmed a memory box, inform the other party of the box's sub-address and passcode.

NOTE

If you attempt to create a box when 100 boxes have already been created, a message will appear and you will not be able to create the box. First delete an unused box (See "EDITING AND DELETING A MEMORY BOX" on page 6-14.), and then create the new box.

4-3

Page 44

F-CODE POLLING MEMORY

MARKETING GROUP

SHARP BRANCH EX

PUBLIC BOX

CANC

F-code polling memory allows one fax machine to call another fax machine and activate reception of a document that has been scanned into the other machine's F-code polling memory box. Calling another machine and activating reception is called F-code polling, and scanning a document into a memory box for another machine to retrieve by polling is called F-code polling memory. This function is approximately the same as normal polling explained on page 3-5; however, it uses an F-code polling memory box and is always protected by means of the sub-address and passcode.

■■■■

How F-code polling memory works

Your machine The other machine

1) F-code polling

Check sub-address

and passcode

(transmission request) Sub-address and passcode are transmitted to your machine

Sub-address

Match

Do not match

3) Polling memory box opens

F-code polling is when your machine calls another machine and retrieves a document that was scanned into the polling memory box of that machine (the reverse of the above diagram).

NOTES

To perform polling or polling memory without using an F-code, refer to page 3-5.

●

To create an F-code memory box for polling memory, refer to page 6-10 and "Polling times" on page 6-11.

●

Unlike normal polling, the other machine's fax number is not programmed as a passcode for F-code polling

●

memory. The sub-address and passcode of the polling memory box are always used for polling security. The receiving machine bears the expense (phone charges) of the transmission.

●

Product Planning

4) Automatic transmission of document data to other machine

Passcode

USING F-CODE POLLING MEMORY

In order for another machine to retrieve a document from your machine, you must first scan the document into the F-code polling memory box. You can check scanned document data by printing it out (refer to "Checking and clearing document data in a memory box" on the following page).

NOTE

When using F-code polling memory, do not set the reception mode to manual reception.

■■■■

Scanning a document into an F-code polling memory box

The procedure for scanning a document into an F-Code polling memory box (page 6-10) is similar to the procedure for scanning a document into the polling memory public box. Instead of touching the [PUBLIC BOX] key in step 5 of "Scanning a document into memory (Public Box) for polling memory" on page 3-7, touch the key of the memory box into which you wish to scan the document. If document data has already been stored in that box, a new document data will be added on to the existing data. If you no longer need the existing data, delete it as explained in "Checking and clearing document data in a memory box" on the following page.

When you touch the memory box into which you wish to scan the document, the key is highlighted and selected as the scanning destination.

NOTE

When creating the memory box, you can select whether to have the scanned document data automatically cleared after polling, or left it in the box to allow repeated polling.

4-4

Page 45

F-CODE POLLING MEMORY

MARKETING GROUP

PUBLIC

SHARP BRANCH EX

POLLING

PROGRAM

DUAL PAGE

SCAN

ADDRESS REVIEWSPECIAL MODES

REDIALAKER

CORPO.TPS

SHARP GROUP

SPE

■■■■

Checking and clearing document data in a memory box

The procedure for checking document data in an F-code polling memory box by printing it and the procedure for clearing data from a box are almost the same as the procedures for printing and clearing document data from the Public Box. Instead of touching the [PUBLIC BOX] key in step 3 of "Printing document data in the Public Box" or "Deleting document data from the Public Box" on page 3-8, touch the key of the desired memory box.

If a document icon ( ) appears to the right of a memory box key, document data has been stored in that box and you can print it out. However, the contents cannot be printed or deleted while the memory box is being used for transmission.

PROCEDURE FOR F-CODE POLLING

Make sure that a document has not been loaded in the document feeder tray or on the document glass, and then follow the steps below.

NOTES

You must know the sub-address (SEP) and passcode (PWD) of the other machine's F-code polling memory box.

●

Serial polling (selecting multiple fax machines to be polled using a group key or by touching the [NEXT

●

ADDRESS] key) is not possible with F-code polling.

In fax mode, touch the [SPECIAL MODES]

key and then the [POLLING] key.

If the address directory screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

The [POLLING] key is

highlighted and the polling icon appears. To cancel polling, touch the [POLLING] key once

again so that it is not highlighted.

Touch the [OK] key.

You will return to the initial screen.

Enter the fax number, sub-address, and

passcode of the other fax machine.

To use a one-touch key, touch the [ADDRESS DIRECTORY] key to display the address directory.

Refer to steps 2 through

5 of "ENTERING (DIALING) A FAX NUMBER WITH A SUBADDRESS AND PASSCODE" on page 4-3 for the procedure for entering sub-addresses and passcodes.

Press the [BLACK COPY START] key.

"JOB STORED." appears

on the screen.

After communicating with

the other machine, your

machine prints the

received document data.

NOTES

●

Cancelling a transmission

Press the [JOB STATUS] and cancel the transmission in the same way as when cancelling a stored transmission. (See "CANCELLING A FAX TRANSMISSION" on page 2-6.) Only one F-code polling timer operation can be stored (see page 3-4).

●

4-5

Page 46

F-CODE CONFIDENTIAL TRANSMISSION

F-Code confidential transmission provides a secure means of faxing confidential documents. The sub-address and passcode programmed in the memory box restrict the recipients of the fax, and once received in the memory box, the fax can only be printed by someone who knows the print passcode (PRINT PIN. see page 6-12). This function is convenient when sending important documents that you only want a specific person to see, or when multiple departments share a single fax machine.

The other machine

1) Document data, together with a sub-address and passcode, are sent to your machine.

Sub-address

Check sub-address

Passcode

As the above diagram shows, receiving document data to the machine's F-code confidential memory box is called F-code confidential reception, and sending document data to another machine's F-code confidential memory box is called F-code confidential transmission.

NOTES

This machine does not support Sharp's previous confidential transmission function, which uses the programmed

●

sender's fax number and ID code. Refer to pages 6-10 through 6-14 for the procedures for creating, editing, and deleting F-code confidential

●

memory boxes. Take care not to forget the print PIN. programmed in the F-code confidential memory box. If you forget the

●

passcode, consult your dealer.

and passcode

Match

3) Data is read into the confidential memory box (reception is permitted)

Do not match

Your machine

MARK

When data is printed

4-1) Enter print PIN. (4-digit number)

4-2) Data is only printed if correct passcode is entered.

MARK

F-CODE CONFIDENTIAL TRANSMISSION

F-code confidential transmission is performed in the same way as a normal transmission (refer to chapter 2); however, you must enter the sub-address (SUB) and passcode (SID) after the fax number of the other machine. (You can omit the passcode if the other machine does not use a passcode.) For the procedure for entering sub-addresses and passcodes, see "ENTERING (DIALING) A FAX NUMBER WITH A SUB-ADDRESS AND PASSCODE" on page 4-3. F-code confidential reception is performed in the same way as normal reception (see chapter 2); however, you must inform the other party of the sub-address (SUB) and passcode (SID) of your confidential memory box. (If a passcode is not programmed in the confidential memory box, only inform the other party of the sub-address (SUB).)

NOTE

An F-code confidential transmission can be used in combination with the broadcast transmission function (page 3-

2) or timer transmission function (page 3-4), and can be stored in a program (page 6-8).

4-6

Page 47

F-CODE CONFIDENTIAL TRANSMISSION

ADDRESS REVIEWSPECIAL MODES

CONFIDENTIAL

RECEPTION

DATA PRINT DATA

MEMORY BOX - CONFIDENTIAL RECEPTION

SLA SCANNER TEAM MARKETING GROUP

SLA SCANNER TEAM SHARP BRANCH EX

SELECT MEMORY BOX.

PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX

Faxes received in an F-Code confidential memory box are printed out by entering the PRINT PIN 4-digit passcode (0000 to 9999) that was programmed when the box was created.

NOTES

You can have a transaction report printed each time a fax is received in an F-Code confidential box to inform you

●

of the reception. This setting is enabled in the key operator programs (see "Transaction report print select setting" on page 8-6). Document data received to an F-code confidential memory box is automatically cleared after printing.

●

When a new fax is received to an F-code confidential box while a previously received fax is still stored in the box,

●

the new fax is added on after the previous fax.

In fax mode, touch the [SPECIAL MODES]

key and then touch the [MEMORY BOX] key.

If the address directory screen appears, touch the [CONDITION SETTINGS] key to display the condition

MEMORY BOX

Touch the [PRINT DATA] key.

Touch the memory box key that has the

document data you wish to print.

being used for transmission.

settings screen (page 1-5). The memory box menu screen appears. To cancel the operation, touch the [CANCEL] key.

A mark appears to the right of memory boxes that have received document data. A memory box cannot be selected while it is

Press the numeric keys to enter the 4-digit

print PIN.

As each digit is entered, "-" changes to " ".

ENTER PIN VIA THE 10-KEY.

CANCEL

If the print PIN is not correct, the message "PIN IS NOT VERIFIED." appears and you return to the entry screen. To return to the screen of step 3, touch the [CANCEL] key.

Press the [BLACK COPY START] key.

If the print PIN you entered is correct, the message "PRESS [START] TO PRINT DATA." appears.

Printing begins.

NOTE

If received data remains in an F-code confidential memory box, the memory box cannot be deleted.

4-7

Page 48

F-CODE RELAY BROADCAST TRANSMISSION

The F-Code relay broadcast function allows the machine to act as a relay machine for a broadcast transmission. The end receiving machines are stored in the machine's F-Code relay memory box, and when the machine receives a relay request from another F-Code machine, it will relay the fax to all of the stored end receiving machines. The relay machine and the originating machine that requests the relay transmission must both support F-codes; however, the end receiving machines programmed in the F-code relay broadcast memory box do not need to support F-codes.

Relay machine (your machine)Relay request machine (sends document)

1) Document is sent from machine requesting relay transmission

Receiving machine A Receiving machine B Receiving machine C

Sub-address

Passcode

S.F.

Document is automatically transmitted to end receiving machines programmed in the relay broadcast memory box.

2) Check sub-address and passcode

Match

Does not match

3) Document data is read into relay broadcast memory box (reception is permitted).

The machine that originally sends the document is called the relay request machine, and the machine that has a memory box containing the end receiving machines and which relays the received document to those machines is called the relay machine. The relay machine also prints the document sent by the relay request machine.

For example, corporate headquarters in Seattle wants to send the same document to branch offices in San Francisco, Oakland, Berkeley, and San Jose. If the San Francisco office creates a relay broadcast memory box and programs the Oakland, Berkeley, and San Jose offices as end receiving destinations, the overall phone charges will be lower than if the Seattle office uses the normal broadcast transmission function (page 3-2). This function can also be combined with a timer setting (page 3-4) to take advantage of off-peak rates, allowing a further reduction in phone charges.

Transmission by the relay machine is called "F-code relay broadcast transmission", and transmission from the relay request machine to the relay machine is called "relay request transmission".

NOTES

This machine does not support Sharp's previous relay broadcast function, which uses the programmed sender's

●

number and relay ID code. To create an F-code relay broadcast memory box and program, edit, and delete end receiving machines, refer

●

to pages 6-10 to 6-14. When creating a box, a passcode (SID) can be omitted. The relay request machine only bears the expense of sending the document to the relay machine. The relay

●

machine bears the expense of sending the document to each of the end receiving machines.

4-8

Page 49

F-CODE RELAY BROADCAST TRANSMISSION

USING THE F-CODE RELAY BROADCAST FUNCTION

(your machine is the relay machine)

When a document is received from a relay request machine, the F-code relay broadcast function transmits the document to the end receiving machines using a memory box only if the sub-address and passcode sent by the relay request machine are correct.

Refer to pages 6-10 through 6-14 for the procedures for creating, editing, and deleting memory boxes.

Up to 30 end receiving machines (30 one-touch keys or group keys) can be programmed in the F-code relay broadcast memory box. A document received from a relay request machine is initially stored in the memory box of your machine. Your machine (the relay machine) also prints the document, thus the document is first stored as a print job and then as transmission jobs to each of the programmed end receiving machines. The document data is automatically cleared after transmission to all end receiving machines is completed.

NOTE

End receiving machines are programmed using auto-dial keys (one-touch keys or group keys). If you need to program an end receiving machine that has not been programmed in a one-touch key, program the number in a one-touch key first and then create the memory box.

USING THE F-CODE RELAY REQUEST FUNCTION

(your machine requests a relay broadcast)

Ask the operator of the other F-Code machine (the relay machine) to create an F-Code relay broadcast memory box that contains the end receiving machines to which you wish to send a fax, and ask for the sub-address (SUB) and passcode (SID) of that box. When you dial the relay machine to send the fax, enter the sub-address and passcode after the fax number. The fax will be stored in the relay machine's memory box, and the relay machine will call each of the programmed end receiving machines and relay the fax to those machines. (If a passcode (SID) is not programmed in the memory box , enter only the sub-address when dialing.)

Aside from the method of dialing the relay machine, the transmission procedure is the same as for a normal transmission (refer to chapter 2). Refer to "ENTERING (DIALING) A FAX NUMBER WITH A SUB-ADDRESS AND PASSCODE" on page 4-3 for the procedure for entering a sub-address and passcode after the fax number of the other machine.

4-9

Page 50

Page 51

CHAPTER 5

USING CONVENIENT FUNCTIONS 3

CONVENIENT METHODS OF USE

This chapter explains functions that widen the scope of use of the fax machine. Please read those sections that are of interest to you.

Page

USING AN EXTENSION PHONE........................................................... 5-2

●

SENDING A FAX AFTER TALKING (MANUAL TRANSMISSION)

●

USING AN EXTENSION PHONE TO RECEIVE A FAX................. 5-3

●

RECEIVING A FAX AFTER TALKING (MANUAL RECEPTION) ... 5-4

...... 5-2

5-1

Page 52

USING AN EXTENSION PHONE

CORPO.TPS

SHARP GROUP

SPE

You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any normal phone. You can also activate fax reception from the phone (remote operation).

NOTE

If you connect a combination telephone/answering machine to the machine, you will not be able to use the answering machine function.

SENDING A FAX AFTER TALKING (MANUAL TRANSMISSION)

If the other fax machine is set to manual reception, you can talk to the other party and then send a fax without breaking the connection. This procedure is called manual transmission.

NOTE

Automatic redialing (see "If the receiving party is busy" on page 2-5) will not take place if the line is busy.

Make sure the machine is in fax mode.

When the [IMAGE SEND] key light is on, the machine is in fax mode. If the light is not on, press the [IMAGE SEND] key.

When the network scanner option is

Load the original. (see page 1-7)

NOTE

If you have loaded the original on the document glass, you can only send one page by manual transmission.

Set the original size, resolution, exposure

and other scanning conditions as needed.

● MANUALLY SETTING THE SCANNING SIZE (see page 1-8)

● SELECTING THE RESOLUTION (see page 1-9)

● SELECTING THE EXPOSURE (see page 1-10)

Lift the extension phone.

The [SPEAKER] key can also be used. (See "Onetouch dialing" on page 1-11.)

Dial the number of the other party or touch

a one-touch key.

If the condition settings screen appears, touch the [ADDRESS DIRECTORY] key to display the address directory screen (see

page 1-4). You cannot use a group key or a one-touch key that includes a sub-address and passcode.

Speak to the other party when they

answer.

If you used the [SPEAKER] key to dial, lift the extension phone to talk.

After the other party switches to fax

reception, press your [BLACK COPY START] key.

Transmission begins.

5-2

Replace the extension phone.

Page 53

USING AN EXTENSION PHONE

LIST PRINT

RECEIVE MODE

AUTO RECEPTION

MANUAL RECEPTION

RECEPTION

USING AN EXTENSION PHONE TO RECEIVE A FAX

The machine normally receives faxes automatically after ringing (page 2-7); however, when an extension phone is connected, you can set the reception mode to "MANUAL RECEPTION". This will allow you to talk to the other party first and then receive a fax. This is convenient when you only have one telephone line and receive more voice calls than faxes. You must answer all calls on the extension phone, and activate fax reception after you verify that a call is a fax transmission.

NOTE

The reception mode is initially set to "AUTO RECEPTION". If you have not connected an extension phone, keep the reception mode set to "AUTO RECEPTION".

Changing the reception mode to "MANUAL RECEPTION"

■■■■

Press the [CUSTOM SETTINGS] key.

Touch the [RECEIVE MODE] key.

NOTE

To return the reception mode to AUTO RECEPTION, touch the [AUTO RECEPTION] key in step 3 above.

Touch the [MANUAL RECEPTION] key.

The [MANUAL

RECEPTION] key is

highlighted.

Touch the [OK] key.

The reception mode is

set to "MANUAL

RECEPTION".

5-3

Page 54

USING AN EXTENSION PHONE

FAX RECEIVE

SPECIAL MODES

ADDRESS DIRECTORY

RECEIVING A FAX AFTER TALKING (MANUAL RECEPTION)

When an extension phone is connected to the machine and you have set the reception mode to "MANUAL RECEPTION" (previous page), you can talk to a person sending a fax manually and then begin fax reception without breaking the connection.

When the extension phone is in Fax mode

■■■■

A fax can be received manually even when transmission is in progress.

When the extension phone rings, lift the

extension phone and speak.

If you hear a fax tone through the extension phone, do not speak and proceed to the next step.

With the extension phone still lifted, touch

the [FAX RECEIVE] key.

FAX MEMORY:100%

Activating fax reception from an extension phone (remote reception)

■■■■

After speaking on the extension phone, you can activate fax reception from the extension phone. This is called "remote reception". After speaking, or when you hear a fax tone through the extension phone, perform the following procedure with the extension phone still lifted. ("Remote reception" is only possible when the call is made by the other party.)

Reception begins when the other party begins transmission.

Replace the extension phone.

A beep sounds when reception ends. The received fax is printed.

NOTES

If there are stored print jobs, the fax is printed after

●

the stored print jobs. You can also talk on the extension phone and

●

manually receive a fax while the machine is printing. If the extension phone rings during printing, lift the extension phone and speak. To receive a fax, press the [IMAGE SEND] key with the extension phone still lifted. When you hear a fax tone through the extension phone, touch the [FAX RECEIVE] key.

NOTE

The following procedure is not possible if you are on a pulse dial line and your extension phone cannot produce tone signals. To find out whether your extension phone can produce tone signals, refer to the manual for your extension phone.

If you are on a pulse dial line, set your

phone to issue tone signals.

Refer to your phone's manual to set the phone to issue tone signals.

If your phone is already set to issue tone signals, proceed to the next step.

NOTE

The one-digit number that is used to activate fax reception from an extension phone (initially set to "5") is called the "remote reception number". You can change this number to any number from 0 to 9 with the key operator program. (See "Remote reception number setting" on page 8-6.)

Press the key on the extension phone's

keypad, and then press the key twice.

Fax reception is activated.

Replace the extension phone.

5-4

Page 55

CHAPTER 6

PROGRAMMING

This chapter explains the procedures for programming and the information programmed in auto dial keys (one-touch and group keys), programs, user indexes, and memory boxes.

Page

PROGRAMMING .................................................................................... 6-2

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND

PROGRAMS ........................................................................................... 6-2

●

STORING ONE-TOUCH KEYS ...................................................... 6-3

●

EDITING AND DELETING ONE-TOUCH KEYS............................. 6-5

●

STORING A GROUP KEY.............................................................. 6-6

●

EDITING AND DELETING GROUP KEYS ..................................... 6-7

●

STORING A PROGRAM................................................................. 6-8

●

EDITING AND DELETING PROGRAMS........................................ 6-8

STORING A GROUP INDEX .................................................................. 6-9

PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY

BOXES.................................................................................................... 6-10

●

PROGRAMMING AN F-CODE MEMORY BOX.............................. 6-10

●

SETTING FOR F-CODE POLLING MEMORY BOXES (POLLING

...............................................................................................

TIMES)

●

SETTING FOR F-CODE CONFIDENTIAL TRANSMISSION

MEMORY BOXES (PRINT PIN)

●

SETTING FOR F-CODE RELAY BROADCAST MEMORY BOXES

(RECIPIENT)

●

EDITING AND DELETING A MEMORY BOX................................. 6-14

PRINTING PROGRAMMED INFORMATION......................................... 6-14

ENTERING CHARACTERS.................................................................... 6-15

.....................................................................................

.......................................................

6-11

6-12

6-13

6-1

Page 56

PROGRAMMING

KEY OPERATOR PROG

ADDRESS CONTROL

REC

DIRECT ADDRESS / PROGRAM

CUSTOM INDEX

F-CODE MEMORY BOX

Auto dial keys (one-touch keys and group keys), user indexes, and memory boxes are stored, edited and deleted at the operation panel of the machine. This chapter explains the procedures for storing, editing, and deleting using the operation panel.

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS

This section explains the procedures for storing, editing, and deleting auto-dial keys (one-touch keys and group keys) and programs, which simplify the transmission procedure. (The procedure for using one-touch keys and group keys is explained in "TRANSMISSION BY AUTO-DIALING" on page 2-3 and the procedure for using programs is explained in "USING A PROGRAM" on page 3-11.) A combined total of 500 one-touch keys and group keys can be stored, and eight programs can be stored. If you attempt to store more than this, a warning message will appear. In this case, delete any auto-dial keys or programs that are no longer needed (one-touch keys: page 6-5, group keys: page 6-7, program: page 6-8), and then store the new auto-dial key or program.

NOTE

To cancel a storing, editing, or deleting operation, press the [CA] key. You will return to the initial screen.

To store, edit, or delete an auto-dial key (one-touch key or group key) or program, first follow steps 1 through 4 below. In the screen of step 4, touch the appropriate key for storing, editing, or deleting.

Press the [CUSTOM SETTINGS] key.

Touch the desired key and perform the

programming operation. Refer to the pages indicated below for the operation you wish to perform.

CUSTOM SETTINGS

Touch the [ADDRESS CONTROL] key.

Touch the [DIRECT ADDRESS /

PROGRAM] key.

The direct address / program menu appears.

DIRECT ADDRESS / PROGRAM

INDIVIDUAL GROUP

[INDIVIDUAL] key Store a one-touch key (following page)

[GROUP] key Store a group key (page 6-6)

STORE

PROGRAM AMEND/DELETE

[PROGRAM] key Store a program (page 6-8)

[AMEND/DELETE] key

• One-touch key (page 6-5)

• Group key (page 6-7)

• Program (page 6-8)

NOTE

One-touch keys are used to select destinations for group dialing and programs. If no one-touch keys have been stored, the [GROUP] key and [PROGRAM] key will be greyed out and it will not be possible to store a group or a program.

6-2

Page 57

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS

DIRECT ADDRESS / INDIVIDUAL

NAME

INDEX

KEY NAME

FAX

INITIAL

MODE

INITIAL

DIRECT ADDRESS / INDIVIDUAL

NEXT EXIT

OTHER

NAME SHARP CORPORATION

INDEX

FAX No

KEY NAME

CORPORATION

FAX No.

MODE

STORING ONE-TOUCH KEYS

Follow the steps below to store a one-touch key after you have completed steps 1 through 4 on page 6-2.

Touch the [NAME] key.

The "No." that automatically appears is the lowest number from 001 to 500 that has not yet been programmed. When [NAME] is

touched, the letter-entry screen appears. Enter up to 36 characters for the name. Refer to page 6-15 for the procedure for entering letters.

Touch the [INITIAL] key.

Touch a letter key.

The first letter (initial) of the name entered in step 1 is initially selected and is highlighted. If you wish to change the letter, touch a different letter key.

Touch an index key.

DIRECT ADDRESS / INDIVIDUAL

INDEX

SELECT THE CUSTOM INDEX WHERE YOU REGISTER THIS ADDRESS.

USER 1 USER 2

DO YOU REGISTER THIS ADDRESS AT THE [FREQUENT USE], TOO?

Select one of the upper row of keys ([USER 1]

●

USER 3 USER 4 USER 5

YES NO

NEXT EXIT

USER 6

through [USER 6]) to determine the location of the one-touch key when the GROUP index is displayed instead of the ABC index (refer to page 1-5). The lower keys are for selecting whether to include

●

the one-touch key in the [FREQUENT USE] index. If you touch the wrong key, simply touch the

●

correct key.

Touch the [OK] key.

Touch the [FAX No.] key.

The fax number entry screen appears.

Use the numeric keys to enter the fax number.

NOTE

The initial you enter here determines the position of the one-touch key in the ABC index. For information on the ABC index, refer to Index keys on page 1-5.

Touch the [OK] key.

Touch the [INDEX] key.

DIRECT ADDRESS / INDIVIDUAL

FAX No.

ENTER THE FAX No. VIA THE 10-KEY PAD, THEN PRESS [OK].

0666211221

NEXT EXIT

OKCANCEL

PAUSE

SUB ADDRESS

To insert a pause between digits of the number, touch the [PAUSE] key. The pause appears as a hyphen "-". Refer to "Pause time setting" on page 8-5 to set the duration of the pause. If you make a mistake, press the [C] key to clear one digit at a time, and then enter the correct digit(s). If you are not going to enter a sub-address and passcode after the fax number, proceed to step 12.

NOTES

For information on sub-addresses and passcodes,

●

see "TRANSMISSION BETWEEN MACHINES SUPPORTING F-CODES" on page 4-2. A maximum of 64 digits can be entered, including

●

the fax number, sub-address, passcode, any pauses (hyphens), and slashes "/" (to separate the sub-address and passcode).

6-3

Page 58

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS

OKCANCEL

PAUSE

SUB ADDRESS

0666211221/3456/

NAME SHARP CORPORATION

INDEX USER 3 FAX No.

KEY NAME SHARP CORPORATION

REGISTRATION IS COMPLETED.

INITIAL

0666211221/3456/987654FAX No.

33.6 kbps/NONEMODE

SINITIAL

NEXT EXIT

0666211221/3456/987654.

33.6 kbps/NONEMODE

If you need to enter a sub-address, touch

the [SUB ADDRESS] key and then enter the sub-address with the numeric keys.

When you touch the [SUB ADDRESS] key, a slash is entered after the fax number. Continue by entering the subaddress (max. 20 digits). If you do not wish to enter a passcode, proceed to step 12.

If you wish to enter a passcode, touch the

[SUB ADDRESS] key once again and enter the passcode with the numeric keys.

When you touch the [SUB ADDRESS] key, a slash is entered after the sub-address. Continue by entering the passcode (max. 20 digits).

Touch the [OK] key.

You will return to the one-touch key programming screen. "REGISTRATION IS COMPLETED" will appear highlighted to the right of "No.".

NOTE

The "FAX No." line only shows 32 digits, regardless of how many digits actually programmed.

Check the key name.

The characters appearing next to the [KEY NAME] key will be displayed in the key. Only the first 18 characters of the name entered in step 1 will be displayed. If you need to change the name that will be displayed in the key, touch the [KEY NAME] key.

If you do not wish to change the name, this step is not necessary. Refer to page 6-15 for the procedure for entering characters.

Check the transmission settings.

The initial transmission settings are "TRANSMISSION SPEED: 33.6 kbps" and "INTERNATIONAL CORRESPONDENCE MODE: NONE". To change either of the settings, touch the [MODE] key.

If you do not wish to change the settings, this step is not necessary. After touching the [MODE] key, you can change either of the two settings. When finished, touch the [OK] key.

Transmission speed

Speed selections are 33.6 kbps, 14.4 kbps, 9.6 kbps, and 4.8 kbps. The higher the number, the faster the transmission speed.

NOTE

Set the transmission speed only when you know what speed is most suitable, such as when you are sending a fax to a foreign country and telephone line conditions are bad. If you do not know the line condition, do not change this setting.

International correspondence mode

Selections are NONE, MODE 1, MODE 2, and MODE 3.

NOTES

When sending a fax to a foreign country,

●

telephone line conditions can sometimes distort the fax or interrupt the transmission. Selecting the right international correspondence mode can help alleviate these problems. If errors frequently occur when sending a fax to a

●

foreign country, try each of modes 1 to 3 and select the mode that enables the best transmission.

When you have finished programming the

one-touch key, touch the [EXIT] key. If you wish to program another one-touch key, touch the [NEXT] key.

Touching the [EXIT] key returns you to the screen of step 4 on page 6-2. Touching the [NEXT] key returns you to the screen of step 1 on page 6-3.

6-4

Page 59

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS

AMEND/DELETE

INITIAL

DELETE

EXIT

INITIAL

DELETE EXIT

DELETE THE ADDRESS?

SHARP CORPORATION

NO YES

EDITING AND DELETING ONE-TOUCH KEYS

If you wish to delete a one-touch key or change the fax number, name, or other information programmed in a onetouch key, follow steps 1 through 3 on page 6-2 and then perform the following procedure.

Touch the [AMEND/DELETE] key.

Make sure that your changes are correct,

and then touch the [EXIT] key.

You will return to the screen of step 2. If you wish to change another one-touch key, repeat steps 2 through

Touch the one-touch key that you wish to

edit or delete.

DIRECT ADDRESS / AMEND/DELETE

SELECT ADDRESS TO AMEND/DELETE.

SHARP CORPORATION

SHARP GROUP D

E F

G H

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

● To edit a one-touch key, follow steps 3 and 4.

● To delete a one-touch key, follow steps 5 and 6.

● When you have finished editing or deleting, touch the

[EXIT] key.

Touch the key corresponding to the

information you wish to change (change

CORPO.TPS

PROGRAM

ABC GROUP

the information in the same way as you stored the information on page 6-3).

DIRECT ADDRESS / AMEND/DELETE

NAME

SHARP CORPORATION

INDEX

USER 3

KEY NAME SHARP CORPORATION 33.6 kbps/NONEMODE

0666211221/3456/987654FAX No.

DELETE EXIT

INITIAL

EXIT

Touch the [DELETE] key.

Touch the [YES] key.

You will return to the screen of step 2. If you wish to delete another one-touch key, repeat steps 2, 5, and 6.

NOTE If you cannot edit or delete a one-touch key

If you attempt to edit or delete a one-touch key in the following situations, a warning message will appear and editing/deletion will not be possible.

The one-touch key you wish to edit or delete is currently being used for transmission or is used in a currently

●

stored transmission job (including a timer transmission). (See "CANCELLING A FAX TRANSMISSION" on page 2-6.) The one-touch key is included in a group key. (See "EDITING AND DELETING GROUP KEYS" on page 6-7.)

●

The one-touch key is included in a group of end receiving machines for an F-code relay broadcast operation.

●

(See "EDITING AND DELETING A MEMORY BOX" on page 6-14.) The one-touch key is included in a program. (See "EDITING AND DELETING PROGRAMS" on page 6-8.)

●

If the key is being used for a transmission currently in progress or a stored transmission, cancel the transmission or wait until it is completed and then change or delete the key. If the key is included in a group, delete the key from the group and then change or delete it.

6-5

Page 60

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS

ABC GROUP

ADDRESS REVIEW

STORING A GROUP KEY

Up to 300 destinations can be stored in a group key. To program a group key, follow steps 1 through 3 on page 6-2, touch the [GROUP] key in step 4, and then follow these steps.

NOTE

Only one-touch key destinations can be stored in a group key. If you wish to store a destination that is not programmed in a one-touch key, first program the destination in a one-touch key and then store it in the group key.

Follow the same steps 1 through 7 of

"STORING ONE-TOUCH KEYS" (pages 6-3) to enter a [GROUP NAME], [INITIAL], and [INDEX].

* In step 1 on page 6-3, touch the [GROUP

NAME] key instead of the [NAME] key.

Touch the [ADDRESS] key.

Touch one-touch keys of the destinations

that you wish to store in the group. Touch index keys and the keys as needed.

DIRECT ADDRESS / GROUP

SELECT ADDRESS.

C GROUP SHARP CORPORATION

CORPO.TPS

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

ADDRESS REVIEW

ABC GROUP

Touch the [OK] key in the screen of step 3.

● You will return to the screen of step 2. The number of selected destinations will appear next to the [ADDRESS] key.

Check the name of the key (refer to step 13

on page 6-4).

The characters appearing next to the [KEY NAME] key will be displayed in the group key. To change these characters, touch the [KEY NAME] key. This step is not necessary if you do not wish to change the characters. The procedure for entering characters is explained on page 6-15.

Touch the [EXIT] key when you have

finished programming the group key. If you wish to program another group key, touch the [NEXT] key.

When you touch the [EXIT] key, you will return to the screen of step 4 on page 6-2. To store another group, touch the [NEXT] key.

● One-touch keys that have been touched are highlighted.

● If you touch the wrong key, simply touch it again to cancel the highlighting and remove the destination from the group.

NOTE

Keys that are greyed out are group keys. Group keys cannot be selected.

● To check the destinations that you have stored in the group, touch the [ADDRESS REVIEW] key.

A list of the destinations appears.

To delete a destination, touch the key of the destination and then touch the [YES] key in the message that appears.

6-6

Page 61

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS

AMEND/DELETE

SINITIAL

DELETE EXIT

SINITIAL

DELETE EXIT

DELETE THE ADDRESS?

SHARP GROUP

NO YES

EDITING AND DELETING GROUP KEYS

If you need to delete a group key or change its name or a one of its stored destinations in a group key, first follow steps 1 through 3 on page 6-2, and then perform the following procedure.

Touch the [AMEND/DELETE] key.

Touch the group key that you wish to edit

or delete.

DIRECT ADDRESS / AMEND/DELETE

SELECT ADDRESS TO AMEND/DELETE.

SHARP CORPORATION

SHARP GROUP D

E F

G H

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

● To edit a group key, follow steps 3 and 4.

● To delete a group key, follow steps 5 and 6.

● When you have finished editing or deleting, touch the

[EXIT] key.

Touch the key of the item you wish to change

(to edit the item, follow the same steps as for one-touch keys on page 6-3).

DIRECT ADDRESS / AMEND/DELETE

002

GROUP NAME SHARP GROUP

INDEX USER 2 2 ADDRESSESADDRESS

KEY NAME SHARP GROUP

CORPO.TPS

PROGRAM

ABC GROUP

DELETE EXIT

EXIT

SINITIAL

DIRECT ADDRESS / GROUP

SELECT ADDRESS.

C GROUP SHARP CORPORATION

CORPO.TPS

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

● The one-touch keys stored in the group are highlighted. To add another one-touch key to the group, touch the key to highlight it.

● To delete a one-touch key from the group, touch the key so that it is no longer highlighted. To show a list of the destinations stored in the group

●

key, touch the [ADDRESS REVIEW] key.

When you have finished editing the group key,

touch the [EXIT] key in the screen of step 3.

ADDRESS REVIEW

ABC GROUP

If you wish to edit another group key, repeat steps 2 through

[Deleting a group key]

Touch the [DELETE] key.

NOTE If you cannot edit or delete a group key

If you attempt to edit or delete a group key in the following situations, a warning message will appear and editing/ deletion will not be possible. If the group is being used for a transmission currently in progress or a stored transmission, cancel the transmission or wait until it is completed and then change or delete the group. If the group is included in a group of end receiving machines for the F-code relay broadcast function or a program, delete the group from the end receiving machines or the program and then change or delete it.

●

Touch the [YES] key.

● To edit the destinations stored in the group key, touch the [ADDRESS] key. The following screen appears.

If you wish to delete another group key, repeat steps 2, 5, and 6.

The one-touch key you wish to change or delete is currently being used for transmission or is used in a currently stored transmission job (including a timer transmission). (See "CANCELLING A FAX TRANSMISSION" on page 2-6.) The group key is included in the end receiving machines for an F-code relay broadcast operation. (See "EDITING AND DELETING A MEMORY BOX" on page 6-14.) The group key is included in a program. (See "EDITING AND DELETING PROGRAMS" on page 6-8.)

6-7

Page 62

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS

PROGRAM

PROGRAM NAME

SETTINGS

ADDRESS

RESOLUTION

SPECIAL

No.1

PROGRAM NAME

SETTINGS

ADDRESS

PROGRAM FOR SHARP

RESOLUTION

SPECIAL MODES

No.1

EXIT

PROGRAM

STORING A PROGRAM

You can store a destination fax number, polling, dual page scan, and resolution and exposure settings in a program. This enables you to call up the program and perform the transmission by means of a simplified operation. (See "USING A PROGRAM" on page 3-11.) To store a program, follow steps 1 through 3 on page 6-2, touch the [PROGRAM] key in step 4, and then follow these steps.

NOTE

A timer setting (page 3-4) cannot be included in a program. When storing a program for an F-Code operation, one touch keys for destinations must include sub-addresses.

Touch the [PROGRAM NAME] key.

The "No." that automatically appears is the lowest number from 1 to 8 that has not yet been programmed. When the [PROGRAM NAME] key is

touched, the letter-entry screen appears. Enter up to 18 characters for the name. Refer to page 6-15 for the procedure for entering letters.

Touch the [SETTINGS] key.

Touch the keys as appropriate to store the

frequently used settings.

ENTER PROGRAM YOU REQUIRE.

AUTO

EXPOSURE

STANDARD

RESOLUTION

CANCEL

SPECIAL MODES

ADDRESS DIRECTORY

ADDRESS REVIEW

For the detailed procedures for each of the settings, refer to the explanations of those features on the following pages.

[RESOLUTION](page 1-9) [EXPOSURE](page 1-10) [ADDRESS DIRECTORY] (page 3-3) [SPECIAL MODES]

● POLLING (page 3-5)

● DUAL PAGE SCAN (page 3-10)

NOTE

Up to 300 destinations can be stored in a program. However, you cannot directly enter fax numbers with the numeric keys. A destination must be programmed in an auto dial key (one-touch key or group key) before it can be stored in a program.

Touch the [OK] key.

Your settings are displayed. Make sure

they are correct.

PROGRAM

REGISTRATION IS COMPLETED.

No.1

PROGRAM NAME

SETTINGS

When you are finished, touch the [EXIT] key.

If you wish to store another program, touch

PROGRAM FOR SHARP

ADDRESS 2 ADDRESSES

RESOLUTION EXPOSURE

SPECIAL MODES

FINE DUAL PAGE

SCAN

NEXT EXIT

DARK ORIGINAL

the [NEXT] key.

Touching the [EXIT] key returns you to the screen of step 4 on page 6-2. Touching the [NEXT] key returns you to the screen of step 1.

EDITING AND DELETING PROGRAMS

To edit or delete a previously stored program, follow steps 1 to 3 on page 6-2, touch the [AMEND/DELETE] key in the screen of step 4, and then follow these steps.

Touch the [PROGRAM] key.

6-8

Touch the program you wish to edit or delete.

ADDRESS DIRECTORY

EXIT

DIRECT ADDRESS / AMEND/DELETE

SELECT PROGRAM TO AMEND/DELETE.

PROGRAM

PROGRAM FOR SHARP EMAIL NEWS GROUP

ABYS FAX FORMAT A

● When you touch the program name, the edit/delete screen for the selected program appears. Touching the [ADDRESS DIRECTORY] key returns

●

you to the screen of step 1.

To edit the program, follow the same procedure as

for storing the program. To delete the program, touch the [DELETE] key and then touch the [YES] key in the confirmation screen that appears.

Page 63

STORING A GROUP INDEX

DIRECT ADDRESS / PROGRAM

CUSTOM INDEX

F-CODE MEMORY BOX

Auto dial keys (one-touch keys and group keys) are normally stored in the ABC index. To make auto dial keys more convenient to use, you can store a group of auto dial keys in a group index and assign a name to that index. When you switch to the group indexes, [USER 1], [USER 2], [USER 3], [USER 4], [USER 5], and [USER 6] appear. You can assign any name up to 6 characters long to each of the USER indexes. The procedure for storing auto dial numbers in a group index is explained in step 6 on page 6-3, and the procedure for switching between the ABC index and the group indexes is explained on page 1-5.

Press the [CUSTOM SETTINGS] key, and

then touch the [ADDRESS CONTROL] key (refer to steps 1 and 2 on page 6-2).

Touch the [CUSTOM INDEX] key.

Touch an index key ([USER 1] to [USER 6]).

You can enter a name for the selected index.

CUSTOM SETTINGS

CUSTOM INDEX

SELECT THE KEY TO BE CUSTOM NAMED.

USER 1 USER 2 USER 3 USER 4 USER 5 USER 6

● When touched, the letter entry screen appears.

Enter a maximum of 6 characters for the

index name.

Use the key to clear the displayed name and then enter the desired name. Refer to page 6-15 for the procedure for entering letters. When finished, touch the [OK] key. The new name appears in the screen of step 3.

If you wish to program another index

name, repeat steps 3 and 4. When finished, touch the [OK] key.

To change a user index name, re-enter the name as explained in step 3 and 4.

6-9

Page 64

PROGRAMMING, EDITING, AND

F-CODE MEMORY BOX

CUSTOM INDEX

F-CODE MEMORY BOX / POLLING MEMORY

No.001

SUB ADDRESS

BOX NAME

POLLING TIMES

F-CODE MEMORY BOX / POLLING MEMORY

No.001

SUB ADDRESS

BOX NAME MARKETING GROUP

POLLING TIMES

OKCANCEL

PASS CODE

DELETING F-CODE MEMORY BOXES

The procedure for programming a memory box for F-code transmission is explained here. There are three types of F-code memory boxes: F-code polling memory (page 4-4), F-code confidential transmission (page 4-6), and F-code relay broadcast (page 4-8). Memory boxes are programmed, edited, and deleted as follows.

PROGRAMMING AN F-CODE MEMORY BOX

A box name, sub-address/passcode, and function must be programmed in a memory box.

NOTES

When programming a new memory box, a sub-address that is being used for another box cannot be used. The

●

passcode, however, can be the same as a passcode used in another box. A passcode can be omitted.

●

Up to 100 F-code memory boxes can be programmed. If 100 F-code memory boxes have already been

●

programmed, a warning message will appear and you will not be able to program a new box. First delete an unused F-code memory box (page 6-13) and then program the new box.

Press the [CUSTOM SETTINGS] key and

then touch the [ADDRESS CONTROL] key (refer to steps 1 and 2 on page 6-2).

Touch the [F-CODE MEMORY BOX] key.

Touch one of the memory box keys ([POLLING

MEMORY], [CONFIDENTIAL], or [RELAY BROADCAST] ) on the store (upper) line.

CUSTOM SETTINGS

F-CODE MEMORY BOX

STORE

AMEND/DELETE

([POLLING MEMORY] is touched in the example here.)

The F-code memory box programming screen appears

●

Touch the [BOX NAME] key.

screen appears. Enter up to 18 characters for the name. Refer to page 6-15 for the procedure for entering letters.

6-10

POLLING MEMORY CONFIDENTIAL

RELAY

BROADCAST

RELAY

BROADCAST

The "No." that automatically appears is the lowest number from 001 to 100 that has not yet been programmed. When the [BOX NAME] key is touched, the letter-entry

Touch the [SUB ADDRESS] key.

The sub-address/ passcode entry screen appears.

Use the numeric keys (0 through 9) to

enter a sub-address (max. 20 digits).

F-CODE MEMORY BOX / POLLING MEMORY

No.001

SUB ADDRESS / PASS CODE

ENTER THE SUB ADDRESS / PASS CODE VIA THE 10-KEY PAD,THEN PRESS [OK].

214341434

PASS CODE

● The characters " " and "#" cannot be used in a sub-address.

● If you enter an incorrect digit, press the [C] key and re-enter the correct digit.

● If you do not wish to enter a passcode, proceed to step 9.

To set a passcode, touch the [PASS

CODE] key.

A slash (/) appears after the sub-address.

If you enter an incorrect digit, press the [C] key and re-enter the correct digit.

EXITNEXT

OKCANCEL

Page 65

PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES

OKCANCEL

PASS CODE

SUB ADDRESS

BOX NAME

MARKETING GROUP

ONCE

214341434/351212

POLLING TIMES

EXITNEXT

Use the numeric keys to enter a passcode

(max. 20 digits).

F-CODE MEMORY BOX / POLLING MEMORY

No.001

SUB ADDRESS / PASS CODE

ENTER THE SUB ADDRESS / PASS CODE VIA THE 10-KEY PAD,THEN PRESS [OK].

214341434/351212

PASS CODE

● In addition to numbers, the characters " " and "#" can be used in a passcode.

● If you make a mistake, press the [C] key to clear the mistake and re-enter the correct digits.

EXITNEXT

OKCANCEL

Touch the [OK] key.

You will return to the memory box programming screen. The entered subaddress and passcode are displayed. "REGISTRATION IS

COMPLETED." appears to the right of the box number. (Only for F-Code polling memory.)

Continue programming the settings that are particular to each type of memory box. Go to the appropriate page below:

●●●●

F-code polling memory (Polling times: the

following)

●●●●

F-code confidential transmission (Print PIN:

next page)

●●●●

F-code relay broadcast transmission

(Recipient: page 6-13)

SETTING FOR F-CODE POLLING MEMORY BOXES (POLLING TIMES)

You can select whether to have document data that was scanned into an F-code polling memory box automatically cleared after one transmission, or to leave the document data in the box and allow an unlimited number of transmissions when polled. (The initial setting is "ONCE". Change the setting as needed.)

Touch the [POLLING MEMORY] key in

step 3 of "PROGRAMMING AN F-CODE MEMORY BOX" on the previous page and store a box name, sub-address, and passcode.

Touch the [POLLING TIMES] key.

Touch the key for the desired polling

times.

If you do not wish to erase the document after polling takes place, touch the [UNLIMITED] key so that it is highlighted.

Touch the [OK] key.

You will return to the screen of step 2 and the selected polling times will appear.

To exit, touch the [EXIT] key.

To program another memory box, touch the [NEXT] key.

Touching the [EXIT] key returns you to the screen of step 3 on page 6-10.

Touching the [NEXT] key returns you to the screen for programming a new memory box (the

screen of step 4 on page 6-10).

F-CODE MEMORY BOX / POLLING MEMORY

No.001

POLLING TIMES

ONCE

UNLIMITED

EXIT

6-11

Page 66

PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES

SUB ADDRESS

BOX NAME

FAX INFORMATION

55112233/481221

PRINT PIN

EXITNEXT

SETTING FOR F-CODE CONFIDENTIAL TRANSMISSION MEMORY BOXES (PRINT PIN)

Program the print PIN (Personal Identification Number) that is used to print a document that has been received to an F-code confidential memory box. For information on using a print PIN, refer to "PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX" on page 4-7.

NOTES

●

Program a 4-digit number for the print PIN. The characters " " and "#" cannot be used.

●

The print PIN can not be omitted.

●

Take care not to forget the print PIN that you have programmed. If you forget the passcode, consult your dealer.

Touch the [CONFIDENTIAL] key in step 3

of "PROGRAMMING AN F-CODE MEMORY BOX" on pages 6-10 to 6-11 and store a box name, sub-address, and passcode.

Touch the [PRINT PIN] key.

Use the numeric keys to enter a 4-digit

number.

F-CODE MEMORY BOX / CONFIDENTIAL

No.003

PRINT PIN

ENTER THE PRINT PIN VIA THE 10-KEY PAD,THEN PRESS [OK].

EXIT

OKCANCEL

Touch the [OK] key.

You will return to screen of step 2 and the entered print PIN will appear.

To exit, touch the [EXIT] key.

To program another memory box, touch the [NEXT] key.

Touching the [EXIT] key returns you to the screen of step 3 on page 6-10. Touching the [NEXT] key returns you to the screen for programming a new memory box (the

screen of step 4 on page 6-10).

● If you make a mistake, press the [C] key. All digits will be cleared, so you will need to re-enter the number from the first digit.

● To cancel entry of the print PIN, touch the [CANCEL] key. You will return to the screen of step 2 without programming a print PIN.

6-12

Page 67

PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES

SUB ADDRESS

BOX NAME

FAX INFORMATION

123456/987654

RECIPIENT

ABC GROUP

ADDRESS REVIEW

SETTING FOR F-CODE RELAY BROADCAST MEMORY BOXES (RECIPIENT)

Program the end receiving machines to which document data received in the F-code relay broadcast memory box will be transmitted when your machine is a relay machine.

NOTES

●

Up to 30 end receiving machines (30 one-touch keys or group keys) can be programmed. If you attempt to program more than this number, a message will appear and programming will not be possible.

●

Only destinations that have been programmed in auto dial keys (one-touch keys or group keys) can be selected. If you need to include a destination that has not been programmed in an auto dial key, first program it in a onetouch key (page 6-3) and then program the destination as an end receiving machine.

Touch the [RELAY BROADCAST] key in

step 3 of "PROGRAMMING AN F-CODE MEMORY BOX" on pages 6-10 to 6-11 and store a box name, sub-address, and passcode.

Touch the [RECIPIENT] key.

The address selection screen appears.

Touch the one-touch keys you wish to

include as end receiving machines. Touch indexes and the keys as needed.

DIRECT ADDRESS / GROUP

SELECT ADDRESS.

C GROUP SHARP CORPORATION

CORPO.TPS

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

● The selected one-touch keys are highlighted and programmed as end receiving machines.

● If you touch an incorrect key, touch the key again to remove the highlighting and delete the destination.

ADDRESS REVIEW

ABC GROUP

To check the destinations that have been

selected as end receiving machines, touch the [ADDRESS REVIEW] key.

You can delete a destination from the list of end receiving machines by touching it. When the confirmation message appears, touch the [YES] key to confirm the deletion.

Touch the [OK] key in the screen of step 3.

You will return to the screen of step 2 and the number of stored as end receiving machines will appear.

To exit, touch the [EXIT] key. To program

another memory box, touch the [NEXT] key.

Touching the [EXIT] key returns you to the screen of step 3 on page 6-10. Touching the [NEXT] key returns you to the screen for programming a new memory box (the screen of step 4 on page 6-10).

6-13

Page 68

PRINTING PROGRAMMED INFORMATION

LIST PRINT

RECEIVE MODE

SENDING ADDRESS LIST(FAX)

PRINTER TEST PAGE

S LIST(FAX)

INDIVIDUAL

LIST

GROUP LIST

PROGRAM LIST

MEMORY BOX

LIST

PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES

EDITING AND DELETING A MEMORY BOX

Press the [CUSTOM SETTINGS] key and

then touch the [ADDRESS CONTROL] key (refer to steps 1 and 2 on page 6-2).

Touch the [F-CODE MEMORY BOX] key.

(refer to step 2 on page 6-10)

Touch one of the memory box keys

([POLLING MEMORY], [CONFIDENTIAL], or [RELAY BROADCAST]) on the amend/ delete line (lower line) (see step 3 on page 6-10).

Touch the memory box key that you wish

to edit or delete.

MEMORY BOX / AMEND/DELETE

SELECT MEMORY BOX TO AMEND/DELETE.

POLLING MEMORY

MARKETING GROUP FAX INFORMATION

● The memory box edit/delete screen appears.

● ( ) mark indicates that data has been stored.

● A memory box cannot be edited or deleted when data

is stored in the box.

EXIT

Touch the keys as needed to edit or delete

the information.

F-CODE MEMORY BOX / POLLING MEMORY

No.005

BOX NAME MARKETING GROUP

SUB ADDRESS

POLLING TIMES

● Edit a memory box in the same way as you programmed it.

● To delete a memory box, touch the [DELETE] key at the upper right of the screen (a message will appear asking you to confirm the deletion).

● The print PIN must be entered to edit or delete a confidential memory box.

● A memory box cannot be edited or cleared while it is being used for transmission.

22233311/351212

UNLIMITED

EXITDELETE

PRINTING PROGRAMMED INFORMATION

You can print out lists of the One-touch keys, Group keys, Programs, Memory boxes that have been stored in the machine.

Press the [CUSTOM SETTINGS] key.

Touch the [LIST PRINT] key.

Touch the [SENDING ADDRESS LIST

(FAX)] key.

Touch the key of the list you wish to print.

Printing begins. To cancel printing after it has begun, touch the [CANCEL] key in the message screen.

NOTE

If you attempt to print a list when no data exists, a warning message will appear.

6-14

Page 69

ENTERING CHARACTERS

To enter or edit characters in setting screens such as auto dial key programming screens, follow the steps below. Characters that can be entered are alphabetical characters, special characters, numbers, and symbols.

Entering alphabetical characters

■■■■

(Example: Sharp äÄ)

Touch the [S] key.

Characters cannot be entered beyond the " " mark.

To switch between upper case and lower case, touch the [ABC abc] key. When ABC is highlighted, upper case letters are entered.

Touch the [ABC abc] key.

Touch the [ ÃÄÂ/ãäâ] key.

Sharp

Touch the [ä] key.

Sharp

Touch the [h] key, [a] key, [r] key, and [p]

key.

Shar

If you make a mistake, touch the key to move the cursor ( ) back one space and then enter the correct character. You can also touch the [AB/ab

12#$%] key during entry to enter a number or

symbol.

Touch the [SPACE] key.

Sharp

To switch between upper case and lower case, touch the [ÃÄÂ ãäâ] key. When ãäâ is highlighted, lower case letters are entered.

Touch the [ÃÄÂ ãäâ] key.

Sharp ä

Touch the [Ä] key.

Sharp ä

You can touch the [ABC/abc] key during entry to return to alphabetical character entry. You can also enter numbers and symbols.

When finished, touch the [OK] key.

The cursor ( ) moves forward and a space is entered.

Sharp äÄ

You will exit the character entry screen and return to the programming screen. If you touch the [CANCEL] key, you will return to the programming screen without storing the entered characters.

6-15

Page 70

ENTERING CHARACTERS

Entering numbers and symbols

■■■■

Touch the [AB/ab 12#$%] key.

When you have finished entering

characters, touch the [OK] key.

1&1

When the characters "12#$%" are highlighted, number/symbol entry mode is selected.

Enter the desired number or symbol.

Numbers and symbols that can be entered are as follows:

Screen 1/2

Screen 2/2

You will exit the character entry screen and return to the programming screen. If you touch the [CANCEL] key, you will return to the programming screen without storing the entered characters.

* Change screens by touching the key or

key displayed in the screen. If you make a mistake, touch the key to move the cursor ( ) back one space and then enter the correct character. You can continue touching keys to enter characters. You can also touch another character type selection key ([ ÃÄÂ/ãäâ] key or [AB/ab 12#$%] key) to enter characters other than numbers and symbols.

6-16

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CHAPTER 7

TROUBLESHOOTING

This chapter contains information to help you make efficient use of the fax features of the machine, including solutions to common problems.

Page

WHEN A TRANSACTION REPORT IS PRINTED.................................. 7-2

VIEWING THE COMMUNICATION ACTIVITY REPORT....................... 7-3

WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS

DISPLAYED............................................................................................ 7-3

PROBLEMS AND SOLUTIONS.............................................................. 7-4

7-1

Page 72

WHEN A TRANSACTION REPORT IS PRINTED

The machine has been set to automatically print a Transaction Report when a transmission is not successful or when the Broadcast transmission function is used. The Transaction Report informs you of the result of the operation. When the machine prints a Transaction Report, be sure to check the contents. The initial settings (factory settings) for printing Transaction Reports are indicated by shading below. You can use the key operator program to change the settings (See "Transaction report print select setting" on page 8-6).

Single sending: Print out all report / / No printed report

●

Broadcasting: / Print out error report only / No printed report

●

Receiving: Print out all report / Print out error report only /

●

Confidential reception: / Not print out notice page

●

Print out all report

Print out notice page

Print out error report only

No printed report

The Transaction Report shows the date of transmission, the time transmission began, the other party's name, the duration of the operation, the number of pages, and the result.

NOTES

The list count appears in the "#" column of the Transaction Report and a serial number appears in the FILE

●

column. (These numbers are not related to the transaction.) If desired, you can have part of the document printed on the transaction report. This setting is enabled in the key

●

operator programs. ( See "Original print on transaction report" on page 8-5)

Information appearing in the TYPE/NOTE column

■■■■

Information such as the type of transmission and type of error appears in the TYPE/NOTE column of the Transaction Report or Activity Report. The following notes may appear.

Note Explanation OK The transaction was completed normally. G3 Communication took place in G3 mode. ECM Communication took place in G3 ECM mode. SG3 Communication took place in Super G3 mode. FW. The received data was forwarded. NO RESPONSE No response from the receiving party. BUSY Transmission was not possible because the other party was already using the line. CANCEL A transmission was cancelled while in progress, or a stored transmission job was cancelled. MEMORY OVER The memory became full during quick on-line transmission. MEM. FULL The memory became full during reception. LENGTH OVER The transmitted document was over 1500 mm (59") long and therefore could not be received. ORIGINAL ERROR Manual transmission was not successful because a jam occurred. PASS# NG The connection was broken because the polling passcode was not correct. NO RX POLL The machine that was polled does not have a polling function. RX POLL FAIL The other machine refused the polling operation, or your machine broke the connection when

NO F-CODE POLL The other machine refused an F-code polling operation, or your machine broke the connection

RX POLL# NG Your machine broke the connection because the other machine specified an F-code polling sub-

F PASS# NG BOX NO. NG Your machine broke the connection because the specified sub-address for an F-code memory

F POLL PASS# NG Your machine broke the connection because the other machine sent an incorrect passcode for

RX NO F-CODE POLL NO F FUNC NO F-CODE M. BOX: [xxxxxx]

FAIL xx(xxxx) The communication handshake signals or image signals were distorted due to line conditions or

REJECTED A fax was sent from a party that has been blocked by the anti junk fax function.

polled because no data was in memory.

when polled because no data was in its F-code memory polling box.

address that does not exist in your machine. Your machine broke the connection because an incorrect passcode was sent for an F-code transmission.

box does not exist.

F-code polling. F-code polling was attempted, however, the other machine did not have an F-code polling memory box. F-code transmission was attempted, however, the other machine does not support F-code communication. An F-code transmission was refused by the other machine because of an incorrect sub-address or other reason. Data was received to a confidential or relay broadcast memory box, or data was sent from a memory

polling box. The name of the memory box appears in [xxxxxx], and the type of F-code operation (relay request reception, polling memory transmission, or confidential reception) appears in .

other reasons, and communication was not successful. First two digits of communication error number: Error code from 00 to 31 appears. Last four digits of communication error number: Codes for use by service technicians.

7-2

Page 73

VIEWING THE COMMUNICATION ACTIVITY REPORT

Your machine keeps a record of the most recent 99 transactions (both transmissions and receptions) that were performed. The record includes the date of the transaction, the other party's name, the duration, and result. You can have the report automatically printed when the number of transactions exceeds 99, or at a specified time. This allows you to check the machine's activity at regular intervals. The machine is initially set (factory setting) to not print the report. To have the report printed, change the setting with the key operator program (See "Activity report print select setting" on page 8-6).

NOTES

After printing, the data is cleared from memory, so the report cannot be printed a second time.

●

Refer to the table in "When a Transaction Report is printed" on the previous page for the notes that appear in the

●

TYPE/NOTE column.

WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED

When an error occurs during a transaction, an alarm will sound and a message will appear in the display. Take action as explained in the following table.

Message screen (Alarm) Meaning of message Action Page

ADD xxxxxxxx PAPER.

CHANGE THE TONER CARTRIDGE.

PLEASE RETURN xx ORIGINALS TO THE DOCUMENT FEEDER, THEN PRESS [START].

THE MEMORY BECOMES FULL. SEND SCANNED DATA? OR CANCEL THE JOB?

POLLING IS NOT POSSIBLE WITH THE AVAILABLE MEMORY.

MANUAL RECEIVE IS DISABLED. DUE TO OUT OF MEMORY.

A received fax cannot be printed because there is no suitable paper.

The machine is out of toner and the received document cannot be printed.

An original misfeed occurred in the reversing automatic document feeder during scanning.

The memory became full while the original was being scanned.

Polling is not possible because there is not enough space in memory.

Manual reception was not possible because there was not enough free space in memory.

Add the indicated paper.

Replace the toner cartridge.

Reload the indicated original.

Send only the pages that were already scanned, or cancel the entire transmission.

Try polling again after currently stored jobs are completed.

Try manual reception again after currently stored jobs have been completed.

Operation manual (for general information and copier operation), page 2-2.

Operation manual (for general information and copier operation), page 2-15.

"USING THE REVERSING AUTOMATIC DOCUMENT FEEDER", page 1-7.

"Storing transmission jobs (memory transmission)", page 2-5.

"Polling", page 3-5.

CLOSE THE xxxx COVER.

CLOSE THE DOCUMENT FEEDER.

CLOSE THE LOWER RIGHT SIDE COVER.

CALL FOR SERVICE. CODE:xx-xx FAX FUNCTION TROUBLE.

The indicated cover is open.

The self-diagnosis function has activated and automatically stopped operation. An error code appears in xx-xx.

Close the indicated cover.

Turn off the power and then turn it back on. If the same message still appears, contact your dealer.

7-3

Page 74

PROBLEMS AND SOLUTIONS

If you experience a problem with the fax function, first check the following table. If you cannot solve the problem using the following table, see chapter 7 of the Operation Manual (for general information and copier operation).

Problem Check Solution Page

The machine does not operate.

Dialing is not possible. Is the telephone line properly

The receiving machine does not receive your fax.

The transmitted image prints out blank at the receiving side.

The transmitted image is distorted.

Transmission does not take place at the specified time.

Is the fax power switch turned on?

connected? Is the main switch turned on? Turn the main switch on.

Is the machine in fax mode? Press the [IMAGE SEND]

Does the receiving fax machine have paper?

Does the receiving machine support G3 transmission?

Are the sub-address and passcode correct?

Is the receiving machine ready to receive?

Was the original size detected correctly?

Was the original placed so that the correct side is scanned?

If the receiving machine is using thermal paper, was the thermal paper loaded with the wrong side out?

Were line conditions poor due to thunder or another reason?

Were the resolution and exposure settings suitable?

Is the machine's clock set to the correct time?

Turn on the fax power switch.

Check the connections. "Line connection", page

key to set the machine to fax mode.

Check with the operator of the receiving machine.

Check the transmittable sizes.

Make sure the original is placed so that the correct side is scanned.

Check with the operator of the other machine.

Try the transmission again.

Check the resolution and exposure settings.

Set the clock to the correct time.

"Fax power switch", page 0-4.

0-4. Operation manual (for

general information and copier operation), page 1-4.

"BASIC PROCEDURE FOR SENDING FAXES", page 2-2.

"CHECKING THE SIZE OF A LOADED ORIGINAL", page 1-8.

"LOADING A DOCUMENT", page 1-7.

"SELECTING RESOLUTION AND EXPOSURE SETTINGS", pages 1-9 and 1-10.

Operation manual (for general information and copier operation), page 2-13.

7-4

Page 75

Problem Check Solution Page

Printing does not take place after reception.

A received image prints out blank.

The received image is faint.

The received image is distorted.

White or black lines appear in the transmitted image.

A dial tone is not heard through the speaker.

A ringing sound is

Telephone

not made.

PROBLEMS AND SOLUTIONS

Does a message appear in the display instructing you to add toner or paper? (Printing is not possible.)

Was the wrong side of the original scanned in the transmitting machine?

Is the original faint? Ask the other party to re-

Were line conditions poor due to thunder or another reason?

Is the document glass dirty? Clean the document glass .

Is the volume set to "low"? Set the speaker volume to

Has the ringer volume been turned off?

Restore printing capability as instructed by the display message. Printing will begin.

Check with the operator of the transmitting machine.

send the document using a suitable exposure setting.

Ask the other party to send the document again.

"medium" or "high".

Set the ringer volume to "low", "medium", or "high".

"WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED", page 7-3.

Operation manual (for general information and copier operation), page 7-3.

"Speaker volume setting", page 8-5.

7-5

Page 76

Page 77

CHAPTER 8

KEY OPERATOR

PROGRAMS

This chapter explains the key operator programs for the fax function that are used by the administrator of the machine. The administrator of the machine should read this chapter carefully to ensure correct use of the programs.

Page

KEY OPERATOR PROGRAMS.............................................................. 8-2

●

KEY OPERATOR PROGRAM LIST................................................ 8-2

●

USING THE KEY OPERATOR PROGRAMS................................. 8-3

●

EXPLANATION OF SETTING PROGRAMS .................................. 8-4

●

FAX SETTINGS .............................................................................. 8-4

●

PRINTING OUT SETTINGS ........................................................... 8-12

8-1

Page 78

KEY OPERATOR PROGRAMS

This chapter explains key operator programs that are related to the fax function. For key operator programs that are related to general use of the machine, see the key operator programs manual.

NOTE

You may not be able to use all of the programs in the key operator program list. Programs that you can use will depend on what peripheral devices are installed on the machine.

KEY OPERATOR PROGRAM LIST

Program name Page

FAX SETTINGS

Fax default settings

Default display settings The number of direct address keys

displayed setting Must input next address key at broadcast

setting Initial resolution setting Own number and name set Auto wake up print Pause time setting Original print on transaction report Speaker volume setting Transaction report print select setting Remote reception number setting (only

when extension phone is connected) ECM (This setting is only effective if the other

machine is a G3 machine that supports ECM) Activity report print select setting Default exposure settings Distinctive ring detection Disable of fax number direct entry

8-4

8-4 8-5 8-5 8-5 8-5 8-5 8-5 8-6

8-6

8-6 8-6 8-7 8-7 8-7

Fax send settings

Auto reduction sending setting Rotation sending setting Printing page number at receiver Call timer at memory sending Date/own number print position setting Quick on line sending Recall in case of line busy Recall in case of communication error

Fax receive settings

Auto receive reduce setting Number of calls in auto reception Duplex reception setting (only when the duplex module option is installed) Print style setting Set the telephone number for data

forwarding Output tray setting Anti junk fax setting

Fax polling security

Polling security setting Passcode number setting Set number of times public box may be polled

8-7 8-7 8-7 8-8 8-8 8-8 8-8 8-8

8-9 8-9

8-10

8-10 8-10 8-11

8-2

Page 79

USING THE KEY OPERATOR PROGRAMS

LIST PRIN

DISPLAY

CONTRAST

RECEIVE MO

ADDRESS CONTROL

KEY OPERATOR PROGRAMS

KEY OPERATOR CODE

N/W SCANNER

SETTINGS

PRODUCT KEY

OPERATION

SETTINGS

DEVICE CONTROL

FAX SETTINGS

Follow these steps to configure the settings in the key operator programs.

KEY OPERATOR PROGRAMS

Press the [CUSTOM SETTINGS] key.

Touch the [KEY OPERATOR PROGRAMS]

key.

Use the numeric keys to enter the five-digit

key operator code number.

For the factory default setting for the key operator code number, see page 3 of the key operator's guide.

Touch the [FAX SETTINGS] key.

Select the desired program and configure

the setting.

Page 8-2 shows the programs that can be selected. The settings for each of the programs are explained on the following pages.

Press the [CA] key to exit the program.

■■■■

Supplementary explanation of key operation for key operator programs

A When a key that appears in the form is touched, the setting screen of that key will appear. B Check mark boxes are touch keys that show the status of selections. A box with a check mark means the

function is "on" (enabled) and an unchecked box means the function is "off" (disabled). The on/off status changes each time the box is touched.

C If the settings continue on the following screen(s), touch the and keys to move back and forth through

the screens. To return to the category selection screen, touch the [OK] key. D The currently set numerical value is displayed. E Numerical values can be set by touching the and keys.

KEY OPERATOR PROGRAMS

FAX DEFAULT SETTINGS

DEFAULT DISPLAY SETTINGS

MUST INPUT NEXT ADDRESS KEY AT BROADCAST SETTING

OWN NUMBER AND NAME SET

THE NUMBER OF DIRECT ADDRESS

KEYS DISPLAYED SETTING

INITIAL RESOLUTION SETTING

XXX

The following types of entry keys may appear in the screens.

1/3

(1 15)

8-3

Page 80

KEY OPERATOR PROGRAMS

EXPLANATION OF SETTING PROGRAMS

The key operator programs for the fax function of the machine are explained here. For key operator programs that are related to the copy function and general use of the machine, see the key operator's guide. For programs related to the printer and network scanner functions, see the corresponding manuals.

NOTE

Settings established with the key operator programs can be verified by printing them out (page 8-12).

FAX SETTINGS

■■■■

Fax default settings

The default fax settings can be changed as needed to better suit the needs of your workplace. The "Fax default settings" are as follows:

Default display settings

●

The number of direct address keys displayed setting

●

Must input next address key at broadcast setting

●

Initial resolution setting

●

Own number and name set

●

Auto wake up print

●

Pause time setting

●

Original print on transaction report

●

Speaker volume setting

●

Transaction report print select setting

●

Remote reception number setting (only when

●

extension phone is connected) ECM (This setting is only effective if the other

●

machine is a G3 machine that supports ECM) Activity report print select setting

●

Default exposure settings

●

Distinctive ring detection

●

Disable of fax number direct entry

●

Default display settings

You can select the initial display that appears when you press the [IMAGE SEND] key to change to fax mode or when you press the [CA] key in fax mode. Normally the initial display is set to the condition settings screen (page 1-4).

Condition settings screen

●

Address directory (ABC)

●

Address directory (Group)

●

When an address directory (ABC or Group) is selected, the selected index of that address directory screen (page 1-5) is set as the initial screen.

The number of direct address keys displayed setting

The number of one-touch keys displayed in each address directory screen can be changed from 8 (the normal setting) to 6 or 12. Touch 6, 8, or 12 to select the desired number.

NOTE

For the key name that appears in each one-touch key, a maximum of 18 characters can appear when the number of one-touch keys displayed is set to 6 or

8. A maximum of 10 characters can appear when the number of one-touch keys displayed is set to 12.

Must input next address key at broadcast setting

You can select whether the [NEXT ADDRESS] key must be touched before entering the next destination when performing a broadcast transmission (page 3-2). Normally the machine is set so that touching the [NEXT ADDRESS] key can be omitted except when the numeric keys are used to enter one full fax number after another full fax number.

Example: Normal setting (factory setting)

XXXX NEXT ADDRESS One-touch NEXT ADDRESS One-touch Dial

Can be omitted Can be omitted XXXX Dial Dial

NEXT ADDRESS

Cannot be omitted.

If the box is checked, it will no longer be possible to omit the [NEXT ADDRESS] key as shown in the above example. Even if the next destination to be entered is a one-touch key, the [NEXT ADDRESS] key must be touched before the one-touch key can be entered. If an operator attempts to enter the next destination without touching the [NEXT ADDRESS] key, a double-beep alarm will sound and the entry will be rejected.

XXXX

8-4

Page 81

KEY OPERATOR PROGRAMS

Initial resolution setting

This setting is used to change the default resolution setting for fax mode from "STANDARD" to "FINE", "SUPER FINE", or "ULTRA FINE". "HALF TONE" can also be selected for the latter three resolution settings. "STANDARD" is normally selected for the initial resolution setting. If you wish to select "HALF TONE" for the selected resolution setting, touch the [HALF TONE] key to highlight it.

NOTES

"HALF TONE" cannot be selected for

●

"STANDARD" resolution. For more information on each of the resolution

●

settings, refer to page 1-9.

Own number and name set

Use this setting to enter the fax number of the machine and the name of the user. The entered name and number are printed at the top of each fax page you send. The number is also used as a passcode when performing polling reception (see "USING THE POLLING FUNCTION" on page 3-6). You can check your entries by printing out the Sender List. Refer to page 8-12.

Touch the [NAME] key and enter the name.

The name entry screen appears. Up to 20 characters can be entered for the name. Refer to page 6-15 for the procedure for entering

characters.

Touch the [FAX No.] key and enter the fax

number.

Enter up to 20 digits for the number using the numeric keys.

To enter a "+", press the " " key. To enter a hyphen, touch the [PAUSE] key. To enter a space, touch the [SPACE] key. If you make a mistake, press the [C] key and re-enter the correct digit.

Auto wake up print

Use this setting to select how the machine responds if a fax is received when the main switch is turned off (the fax power switch is turned on). Auto wake up print is normally turned on, which means that the machine automatically activates and prints the received fax. If you turn off this setting, received faxes will not be printed until the main switch is turned on.

Pause time setting

This setting is used to select the duration of pauses that are inserted in destination fax numbers. Normally the setting is 2 seconds, which means that each time the [PAUSE] key is touched when dialing or storing a fax number, a pause of 2 seconds is inserted. The pause time can be set to any number of seconds from 1 to 15.

Original print on transaction report

This program is used to have part of the first page of the fax printed on the transaction report . This program is used in conjunction with the transaction report print select setting (next page), and is not effective when printing of the transaction report is disabled. This program is normally configured so that part of the fax is printed on the transaction report when a transmission is not successful.

Speaker volume setting

This program is used to adjust the volume of the six following sounds that are emitted from the speaker:

1.speaker, 2. ringer volume, 3. line monitor, 4. fax receive signal, 5. Fax communication error signal,

6. scan complete sound.

KEY OPERATOR PROGRAMS

VOLUME ADJUSTMENT

SPEAKER

RINGER VOLUME

NOTE

If a hyphen is entered, it will be changed to a space at the time of transmission.

Touch the [OK] key.

You will return to the OWN NUMBER AND NAME SET screen. The number you entered appears. Make sure it is correct.

LINE MONITOR

Volume:HighVolume:Low Volume:Medium

To change the volume, touch the desired volume key. Factory default setting varies with destinations.

Off

8-5

Page 82

KEY OPERATOR PROGRAMS

Transaction report print select setting

This program is used to select the condition for printing a transaction report. The condition is set separately for normal transmission, broadcast transmission, reception, and confidential reception.

SINGLE SENDING BROADCASTING

PRINT OUT ALL REPORT

PRINT OUT ERROR REPORT ONLY

NO PRINTED REPORT

PRINT OUT ALL REPORT

PRINT OUT ERROR REPORT ONLY

NO PRINTED REPORT

Touch the key to display the next two settings. Select the print conditions for receptions and confidential receptions.

RECEIVING

PRINT OUT ALL REPORT

PRINT OUT ERROR REPORT ONLY

CONFIDENTIAL RECEPTION

PRINT OUT NOTICE PAGE

NOT PRINT OUT NOTICE PAGE

NO PRINTED REPORT

The normal settings are indicated by shading

above.

Remote reception number setting

(only when extension phone is connected)

When a call is received (not made) on an extension phone connected to the machine, fax reception can be activated by entering a one-digit number and pressing " " twice on the phone's keypad. This number is called the remote reception number, and you can set it to any number from "0" to "9". The number is normally set to "5".

ECM

(This setting is only effective if the other machine is a G3 machine that supports ECM)

Line conditions can sometimes distort a transmitted fax image. When ECM (Error Correction Mode) is turned on, pages that are distorted are automatically re-transmitted. This setting is initially turned on. If turned off, distorted images will be transmitted without being corrected.

Activity report print select setting

This program is used to have the activity report stored in the machine's memory printed out at regular intervals. You can choose to have the report automatically printed each time the number of stored transactions exceeds 99, or have the report printed at a specified time every day (only once per day). The report is normally set to not print out. Select "AUTO PRINT AT MEMORY FULL" to have the report automatically printed when the number of stored transactions (the combined total of transmissions and receptions) exceeds 99. If you select the "PRINT DAILY AT DESIGNATED TIME" checkbox, "HOUR" and "MINUTE" keys will appear to the right to let you specify the time.

KEY OPERATOR PROGRAMS

ACTIVITY REPORT PRINT SELECT SETTING

AUTO PRINT AT MEMORY FULL

PRINT DAILY AT DESIGNATED TIME

Touch the "HOUR" and "MINUTE" keys and then set the hour by touching the and keys. Set the minute in the same way. When finished, touch the [OK] key.

NOTES

If you only select the "PRINT DAILY AT

●

DESIGNATED TIME" setting and the number of recorded transactions exceeds 99 before the specified time, each new transaction will delete the oldest transaction (the oldest transaction will not be printed). The activity report can also be printed out manually

●

(see "PRINTING OUT SETTINGS" on page 8-12).

HOUR MINUTE

13 01

NOTE

If the other machine supports Super G3, ECM will function regardless of the setting.

8-6

Page 83

KEY OPERATOR PROGRAMS

Default exposure settings

This program is used to set the default exposure level for scanning originals in fax / image send mode. This program is initially set to "AUTO". If changed to "MANUAL", the exposure level can be adjusted to five levels. Level 1 is the lightest level and level 5 is the darkest level.

Distinctive ring detection

This program can only be activated in Australia, and New Zealand. If multiple telephone numbers have been assigned to your telephone line, the number called can be identified by its ringing pattern. By using one number for voice calls and another number for faxes, you can tell which type of call you are receiving by the ringing pattern. You can set your machine to automatically receive faxes when your fax number is called by setting the pattern that corresponds to your fax number. Normally OFF is selected.

■■■■

Fax send settings

The fax send settings can be used to enable or disable fax transmission functions as needed for your workplace. The "Fax send settings" are as follows:

Auto reduction sending setting

●

Rotation sending setting

●

Printing page number at receiver

●

Call timer at memory sending

●

Date/own number print position setting

●

Quick on line sending

●

Recall in case of line busy

●

Recall in case of communication error

●

Auto reduction sending setting

This setting lets you select whether to have a transmitted document reduced to match the size of the other machine's printing paper. Auto reduction is normally turned on. If the setting is turned off, documents are sent in their original size. Because the size is not adjusted to match the size of the printing paper, part of the received document may be cut off.

Disable of fax number direct entry

When the fax function is enabled, this program is used to prohibit dialing of a destination fax number by direct entry with the numeric keys. To prohibit dialing by direct entry with the numeric keys, touch the checkbox to select it. When this is done, faxes can only be sent to destinations that have been stored, and thus this program can be used to restrict fax destinations and prevent accidental transmission to an incorrect number. The following operations are also prohibited:

Storing, amending or deleting one-touch dial

●

numbers Storing, amending or deleting a group

●

Rotation sending setting

When transmitting a document, this setting allows you to rotate a vertically oriented A4 (8-1/2"x11") document to a horizontal orientation (A4R (8-1/2"x11"R )), rotate a B5R document to B5, or rotate a A5R (5-1/2"x8-1/2R") document to A5 (5-1/2"x8-1/2"). The setting is normally turned on, and documents are rotated clockwise. (A4R (8-1/2"x11"R) documents are not rotated.)

KEY OPERATOR PROGRAMS

ROTATION SENDING SETTING

ORIGINAL

Rotation settings can be separately established for different document sizes. To turn off a rotation setting, touch the checkbox of the appropriate setting to remove the checkmark.

SENDING

DIRECTION

Printing page number at receiver

This setting lets you select whether page numbers are printed at the top of fax pages by the receiving machine. The normal setting is to have page numbers printed.

8-7

Page 84

KEY OPERATOR PROGRAMS

Call timer at memory sending

When sending a fax by automatic transmission (See "Storing transmission jobs (memory transmission)" on page 2-5.), this setting lets you select the amount of time that the machine waits before breaking the connection when the other machine does not respond to your machine's calling tone. If the other machine does not respond within this set time, your machine will automatically break the connection. Time selections are 30 seconds, 45 seconds, and 60 seconds. This setting is normally set to 45 seconds.

Date/own number print position setting

This setting lets you select the position (inside or outside the original image) of the sender's name and number that are printed at the top of each fax page you send. Normally [OUTSIDE THE ORIGINAL IMAGE] is selected. To have your name and number printed inside the original image, select [INSIDE THE ORIGINAL IMAGE] key. For more detailed information on the position of each setting, refer to "Position of sender's information" on page 3-9.

Quick on line sending

When this setting is turned on, the machine will call the other machine and start transmitting the document as soon as the first page is scanned. Transmission therefore takes place at the same time as any further pages are being scanned. Normally this setting is turned on. If you turn the setting off, transmission will not begin until all pages of the document have been scanned. Note that this setting does not apply to manual transmission. (See "Storing transmission jobs (memory transmission)" on page 2-5.)

Recall in case of line busy

When sending a document, this setting is used to select whether your machine will automatically re-attempt the call when the other machine fails to answer or the line is busy. Normally the machine is set to make 2 recall attempts at intervals of 3 minutes. The number of recall attempts and the interval between attempts that can be set in each country are shown in the following table.

Country Differentiation Table

Australia, New

United Kingdom

The number of recall attempts

The interval between attempts

If you do not want recalling to take place, touch the [TURN OFF RECALL] checkbox so that a checkmark appears.

NOTE

Even if this setting is turned on, your machine will not re-attempt the call when a document is sent by manual transmission. (See "MANUAL TRANSMISSION" on page 5-2.)

1 to 10 1 to 9

any number of minutes from 1 to 15

Zealand and Singapore

Recall in case of communication error

When sending a document, this setting is used to select whether your machine will re-attempt the call if the transmission fails. Normally the machine is set to make 1* recall attempt at intervals of 1 minute. * Note that in Singapore, the machine is normally

set to make 2 recall attemts. The number of recall attempts and the interval between attempts that can be set in each country are shown in the following table.

Country Differentiation Table

8-8

Australia, New

United Kingdom

The number of recall attempts

The interval between attempts

If you do not want recalling to take place, touch the [TURN OFF RECALL] checkbox so that a checkmark appears.

NOTE

Even if this setting is turned on, your machine will not re-attempt the call when a document is sent by manual transmission. (See "MANUAL TRANSMISSION" on page 5-2.)

1 to 5 1 to 9

any number of minutes from 1 to 15

Zealand and Singapore

Page 85

KEY OPERATOR PROGRAMS

■■■■ Fax receive settings

The receive settings allow you to adjust certain parameters for receiving faxes to better suit your needs. Settings that can be adjusted depend on the peripheral devices installed. The "Fax receive settings" are as follows:

● Auto receive reduce setting

● Number of calls in auto reception

● Duplex reception setting (only when the duplex

module option is installed)

● Print style setting

● Set the telephone number for data forwarding

● Output tray setting

● Anti junk fax setting

Auto receive reduce setting

When you receive a fax that includes the sender's name, sender's number, and other printed information, the received image will be slightly larger than the standard size*. This setting lets you select whether or not the received image is automatically reduced before printing to fit the standard size. Normally automatic reduction is enabled.

NOTE

If auto receive reduce is disabled, an image larger than the standard size will be cut off. However, the image is clearer because it is printed at the same size as the original.

Duplex reception setting

(only when the duplex module option is installed)

When the duplex module is installed, you can use this setting to select whether received documents are printed on both sides of the paper. Normally this setting is turned off. If turned on, received documents will be printed on both sides of the paper whenever the received document consists of two or more pages of the same paper size.

Print style setting

This setting determines the selection condition for paper when printing received documents. Select one of the three conditions below. AUTO SIZE SELECT is normally selected.

● PRINT ACTUAL SIZE CUT OFF DISABLED

The received fax image is printed at its actual size (without dividing it onto multiple sheets of paper). If the same size of paper or larger paper is not loaded, the fax will be received in memory and will not be printed until a suitable size of paper is loaded.

● PRINT ACTUAL SIZE CUT OFF ENABLED

Each received image is printed at actual size. If necessary, the image is split onto multiple sheets of paper.

● AUTO SIZE SELECT

Each received image is printed at actual size when possible. When not possible, the image is automatically reduced before printing.

* Standard sizes are sizes such as A4 and B5

(8-1/2"x11" and 8-1/2"x5-1/2").

Number of calls in auto reception

This setting is used to select the number of rings on which the machine automatically receives a call and begins fax reception when the reception mode is set to auto. (See "RECEIVING A FAX" on page 2-7.) Normally this setting is selected to "2". The number of rings that can be set in each country are shown in the following table.

Country Differentiation Table

United Kingdom

0 to 9 2 to 4 0 to 3

NOTE

If you select "0" for the number of rings, the machine will immediately answer and begin fax reception without ringing in auto reception mode. However, do not select "0" when an extension phone is connected to the machine. When "0" is selected, the extension phone cannot be used to make a call.

Australia and New Zealand

Singapore

Set the telephone number for data forwarding

When a problem prevents the machine from printing a received fax, the transfer function (page 3-12) can be used to forward the received fax to another fax machine. Use this setting to program the fax number of the destination fax machine. Only one fax number can be programmed (maximum of 64 digits). If you wish to specify an F-code confidential memory box in the destination machine, touch the [SUB ADDRESS] key after entering the fax number to enter a slash "/", and then enter the sub-address. Enter a passcode as well if needed. (See steps 9 to 12 of "STORING ONE-TOUCH KEYS" on pages 6-3 to 6-4.)

Output tray setting

This setting is used to select the output tray for received faxes. The trays that can be selected will vary depending on what peripheral devices have been installed.

8-9

Page 86

KEY OPERATOR PROGRAMS

ANTI JUNK FAX SETTING

ENTER

DEKETE

Anti junk fax setting

This program is used to enter fax numbers from which you wish to block fax reception. Up to 50 numbers can be entered. This program is normally disabled. To block reception from the entered fax numbers, touch the [VALID] key.

Entering anti junk fax numbers

Touch the [ENTER] key.

The fax number entry screen appears.

Enter the fax number with the numeric

keys.

Up to 20 digits can be entered. When you have finished entering the number, touch the [NEXT] key to store the number. A new number entry screen will appear. Enter the next number with the numeric keys.

Touch the [OK] key.

Deleting an anti junk fax number

Touch the [DELETE] key.

The deletion screen will appear.

Touch the number key that you wish to

delete.

A message will appear. Touch the [YES] key to delete the number. To cancel the deletion, touch the [NO] key.

Fax polling security

■■■■

These settings are for using the Public Box for polling memory. Note that they do not apply to F-code polling memory. (see "USING THE POLLING FUNCTION" on page 3-6) The "Fax polling security" are as follows:

Polling security setting

●

Passcode number setting

●

Set number of times public box may be polled

●

Polling security setting

When performing polling memory (See "polling security" on page 3-8), this setting is used to select whether any machine will be allowed to poll your machine, or only machines that have been programmed in your machine. Polling security setting is normally turned on (a checkmark appears in the box). To allow any machine to poll your machine, touch

the box to remove the checkmark.

NOTE

If polling security setting is enabled, enter the numbers of the fax machines to be allowed to poll your machine in "Passcode number setting" below.

Passcode number setting

When the polling security setting is turned on, use this setting to program (or delete) the fax numbers of the machines that are allowed to poll your machine. Programmed fax numbers are called passcodes. Up to 10 fax numbers can be programmed.

Programming passcode numbers

Touch the [ENTER] key.

The passcode entry screen appears.

KEY OPERATOR PROGRAMS

PASSCODE NUMBER SETTING

ENTER DELETE

8-10

Page 87

Touch a blank key (a key in which no

number appears).

KEY OPERATOR PROGRAMS

PASSCODE NUMBER SETTING

ENTER

0743535521

0666211221

Keys with numbers cannot be touched. If numbers have been stored in all of the keys, a

message will appear and no further numbers can be stored. First delete a number that is no longer needed and then store the new number.

Press the numeric keys to store the fax

number.

Up to 20 digits can be entered. To enter a "+", press the " " key. To enter a hyphen, touch the [PAUSE] key. To enter a space, touch the [SPACE] key. If you make a mistake, press the [C] key and re-enter the correct digit.

KEY OPERATOR PROGRAMS

OKCANCEL

Touch the [OK] key.

You will return to the screen of step 2 and the stored fax number will appear. To store another number, repeat steps 2 through 4.

Deleting a passcode

Touch the [DELETE] key.

The passcode delete screen appears.

Touch the key of the number you wish to

delete.

Touch the [YES] key in the message that appears to delete the number. If you touch the [NO] key, you will return to the passcode delete screen without deleting the number.

Set number of times public box may be polled

This setting is used to select whether the document stored in the Public Box is automatically cleared after one polling transmission (see "Polling memory" on page 3-5), or whether the document is left in the Public Box to allow polling an unlimited number of times. Normally the machine is set to automatically clear the document after transmission (the [ONCE] key is highlighted), so that polling can only take place once. To allow polling to take place an unlimited number of times, select the [UNLIMITED] key.

8-11

Page 88

KEY OPERATOR PROGRAMS

LIST PRIN

DISPLAY

CONTRAST

RECEIVE MO

ADDRESS CONTROL

KEY OPERATOR PROGRAMS

KEY OPERATOR CODE

COPY SETTINGS

LIST PRINT

KEY

CODE

IMAGE SENDING ACTIVITY REPORT

ANTI JUNK FAX

SENDER LIST(FAX)

ALL KEY OPERATOR PROGRAMS LIST

OPERATOR PROGRAMS

T PRINT

PRINTING OUT SETTINGS

Settings established with the key operator programs can be verified by printing them out.

Press the [CUSTOM SETTINGS] key.

Touch the [KEY OPERATOR PROGRAMS]

key.

Use the numeric keys to enter the five-digit

key operator code number.

For the factory default setting for the key operator code number, see page 3 of the key operator's guide.

Touch the [LIST PRINT] key.

Touch the [ALL KEY OPERATOR

PROGRAMS LIST] key.

"PROCESSING PRINT DATA." appears in the message screen and printing begins. To cancel printing, touch the [CANCEL] key.

NOTES

In the screen of Step 5, you can touch the

●

[SENDER LIST (FAX)] key to print the Sender List. This allows you to check the name and fax number you programmed in "Own number and name set" on page 8-5. In the screen of step 5, you can touch the [IMAGE

●

SENDING ACTIVITY REPORT] key to print an activity report (transmissions and receptions). Print this list when you wish to check the activity record. (see "Activity report print select setting" on page 8-6) In the screen of step 5, you can touch the [ANTI

●

JUNK FAX NUMBER LIST] key to print the anti junk fax number list. This allows you to check the fax numbers that have been programmed in "Anti junk fax setting" on page 8-10.

8-12

Page 89

CHAPTER 9

APPENDIX

This chapter contains reference information regarding the fax features of the machine.

Page

SPECIFICATIONS.................................................................................. 9-2

INDEX ..................................................................................................... 9-3

9-1

Page 90

SPECIFICATIONS

For information on power requirements, power consumption, dimensions, weight, and other specifications that are common to all features of the machine, refer to page 8-2 of "Operation manual (for general information and copier operation)".

Applicable telephone line Public switched telephone network

Compression method MH, MR, MMR, JBIG

Transmission modes Super G3, G3 (the machine can only send faxes to and receive faxes from

machines that support G3 or Super G3)

Scanning method CCD flatbed scanning

Scanning resolution (Supports ITU-T standards)

Printing method Electrophotographic system (LED head system)

Transmission speed 33.6 kbps 2.4 kbps Automatic fallback

Transmission time *

Paper sizes A3, B4, A4, B5, A5, 11"x17" to 5-1/2"x8-1/2"

Effective print width 293 mm max. (A3 printing) or 11.5" max. (11"x17" printing)

Input document size A3 to A5 or 11"x17" to 5-1/2"x8-1/2" (A5 or 5-1/2"x8-1/2": Vertically-oriented

Effective scanning width 297 mm (11.7") maximum

Halftone transmission Yes (256 levels)

Contrast adjustment Automatic (5 levels by manual adjustment)

Extension telephone connection

8 x 3.85 lines/mm (Standard) 8 x 7.7 lines/mm (Fine, Fine-Halftone) 8 x 15.4 lines/mm (Super Fine, Super Fine - Halftone) 16 x 15.4 lines/mm (Ultra Fine, Ultra Fine - Halftone)

2 seconds (Super G3 mode / 33.6 kbps, JBIG), 6 seconds (G3 ECM mode / 14.4 kbps, MMR)

feeding) * Refer to "Image rotation" page 2-5 for transmission of A5 (5-1/2"x8-1/2") size

documents.

Possible (1 telephone)

Auto dialing Combined total of 500 one-touch and group keys, redialing (automatic)

Timer transmission Yes

Program function Yes (8 programs)

F-code support Yes (can transmit and receive SUB/SEP (sub-address) and SID/PWD

(passcode) signals)

Image memory 2 MB *

Error Correction Mode (ECM) Yes

*1 Transmission speed is for an A4 or 8-1/2"x11" document with approximately 700 characters at standard

resolution (8x3.85 lines/mm) sent in high speed mode (33.6 kbps (JBIG) or 14.4 kbps (MMR)). This is only the time required to transmit the image information; the time required to send protocol signals is not included. Actual transmission times will vary depending on the contents of the document, the receiving machine type, and telephone line conditions.

*2 Image memory can be expanded by installing the optional fax expansion memory (AR-MM9).

Some discrepancies may exist in the illustrations and content due to improvements to the machine.

9-2

Page 91

INDEX

■■■■

Activity report print select setting ........................... 8-6

Address directory ............................................ 1-4, 2-3

Address directory screen ....................................... 1-5

Address review................................................ 1-4, 3-3

Alarm...................................................................... 7-3

Anti junk fax setting .............................................. 8-10

Auto receive reduce setting.................................... 8-9

Auto reduction sending setting............................... 8-7

Auto wake up print ................................................. 8-5

Auto-dialing ................................................... 1-11, 2-3

Automatic reduction ............................................... 1-6

■■■■

Broadcast transmission................................ 3-2 to 3-3

■■■■

Call timer at memory sending ................................ 8-8

Cancelling

-F-code polling .................................................... 4-5

-Polling ................................................................ 3-6

-Scanning a document into memory (Public Box)

for polling memory ............................................. 3-7

-Transfer............................................................ 3-12

-Transmission...................................................... 2-6

Condition settings screen

-Address directory screen ................................... 1-5

-Condition settings screen................................... 1-4

Condition settings................................................... 1-5

Connecting an extension phone............................. 1-2

Contents....................................................... 0-2 to 0-3

■■■■

date and time ......................................................... 1-2

Date/own number print position setting.................. 8-8

Default display settings .......................................... 8-4

Default exposure settings....................................... 8-7

Deleting a passcode............................................. 8-11

Deleting document data

-F-code polling memory box................................ 4-5

-Public Box.......................................................... 3-8

Disable of fax number direct entry ......................... 8-7

Display switching.................................................... 1-5

Distinctive ring detection ........................................ 8-7

Document glass ..................................................... 1-7

Dual page scan .................................................... 3-10

Duplex reception setting......................................... 8-9

■■■■

ECM ....................................................................... 8-6

Editing and deleting

-F-code memory box........................................ 6-14

-Group keys......................................................... 6-7

-One-touch keys.................................................. 6-5

-Programs ........................................................... 6-8

Explanation of key operator programs ................... 8-4

Extension phone .................................................... 5-2

■■■■

Fax default settings ................................................ 8-4

Fax mode ........................................................ 1-4, 2-2

Fax polling security .............................................. 8-10

Fax power switch ............................................ 0-4, 1-2

Fax receive settings ............................................... 8-9

Fax send settings ................................................... 8-7

Faxing a two-sided original .................................... 2-4

F-code confidential transmission............................ 4-6

F-code polling......................................................... 4-5

F-code polling memory........................................... 4-4

F-code relay broadcast function............................. 4-9

F-code relay broadcast transmission ..................... 4-8

F-code relay request function................................ 4-9

F-code transmission............................................... 4-2

Forwarding function.............................................. 3-12

■■■■

Group dialing.......................................1-11, 6-6 to 6-7

■■■■

If received data cannot be printed.......................... 2-7

Image memory ....................................................... 9-2

Image rotation ........................................................ 2-5

Index ............................................................... 1-5, 6-9

Initial resolution setting........................................... 8-5

■■■■

Key operator programs .......................................... 8-2

■■■■

Line connection ...................................................... 0-4

Lithium battery........................................................ 0-4

Loading a document............................................... 1-7

■■■■

memory box ........................................................... 4-2

Must input next address key at broadcast setting .. 8-4

■■■■

Number of calls in auto reception........................... 8-9

■■■■

One-touch dialing .......................................... 1-11, 2-3

One-touch key display............................................ 1-5

One-touch keys ............................................ 6-3 to 6-5

On-hook dialing .................................................... 1-11

Operation panel...................................................... 1-3

Original print on transaction report......................... 8-5

Original sizes.......................................................... 1-6

Output tray setting.................................................. 8-9

Own number and name set.................................... 8-5

Own number sending ............................................. 3-9

9-3

Page 92

INDEX

■■■■

Passcode ..................................................... 4-2 to 4-3

Passcode number setting..................................... 8-10

Pause..................................................................... 2-2

Pause time setting.................................................. 8-5

Polling function............................................. 3-5 to 3-8

-F-code polling .................................................... 4-5

-F-code polling memory ...................................... 4-4

-Manual polling.................................................... 3-6

-Polling memory ........................................... 3-5, 3-7

Polling security....................................................... 3-8

Polling security setting ......................................... 8-10

Polling times......................................................... 6-11

-Communication activity report............................ 7-3

-F-code confidential memory box........................ 4-7

-F-code polling memory box................................ 4-5

-Key operator program...................................... 8-12

-Programmed information ................................. 6-14

-Public box .......................................................... 3-8

-Transaction report.............................................. 7-2

Print PIN............................................................... 6-12

Print style setting.................................................... 8-9

Printing page number at receiver........................... 8-7

Priority transmission............................................... 2-6

Problems and solutions.......................................... 7-4

Program ........................................................ 3-11, 6-8

Programming/storing

-F-code confidential transmission memory box .6-10, 6-12

-F-code polling memory box

-F-code relay broadcast memory box

-Group index ....................................................... 6-9

-Group key .......................................................... 6-6

-One-touch key.......................................... 6-3 to 6-4

-Program ............................................................. 6-8

-Programming frequently used operations........ 3-11

-Public box .........................................3-7 to 3-8, 4-2

■■■■

Quick on-line .......................................................... 2-5

Quick on line sending............................................. 8-8

■■■■

Read-end ............................................................... 2-3

Recall in case of communication error................... 8-8

Recall in case of line busy...................................... 8-8

Receiving party is busy .......................................... 2-5

Reception

-Automatic reception ........................................... 2-7

-Manual reception ........................................ 5-3, 5-4

-Remote reception............................................... 5-4

Recipient .............................................................. 6-13

Redial..................................................................... 1-4

Redialing .............................................................. 1-11

Relay machine ............................................. 4-8 to 4-9

Relay request machine ................................ 4-8 to 4-9

Remote reception................................................... 5-4

Remote reception number setting.......................... 8-6

Rotation sending setting......................................... 8-7

........................ 6-10, 6-11

......... 6-10, 6-13

■■■■

Selecting the exposure......................................... 1-10

Selecting the resolution.......................................... 1-9

Sender's name ....................................................... 1-2

Sender's number.................................................... 1-2

Sending .................................................................. 2-2

-Auto-dialing ........................................................ 2-3

-Broadcast transmission...................................... 3-2

-Cancelling .......................................................... 2-6

-Dual page scan ................................................ 3-10

-F-code transmission........................................... 4-2

-Image rotation .................................................... 2-5

-Manual transmission .......................................... 5-2

-Own number sending......................................... 3-9

-Priority transmission........................................... 2-6

-Quick On-line ..................................................... 2-5

-Storing transmission jobs (memory transmission)

-Timer.................................................................. 3-4

-Two-sided original.............................................. 2-4

Set number of times public box may be polled..... 8-11

Set the telephone number for data forwarding....... 8-9

Size of a loaded original......................................... 1-8

Speaker.................................................................. 1-4

Speaker volume settings........................................ 8-5

Special modes........................................................ 1-4

-Dual page scan ................................................ 3-10

-Memory box ............................................. 3-7 to 3-8

-Own number sending......................................... 3-9

-Polling ................................................................ 3-6

-Program ........................................................... 3-11

-Timer transmission............................................. 3-4

Specifications ......................................................... 9-2

Storing transmission jobs ....................................... 2-5

Sub address ........................................................... 1-4

Sub-address................................................. 4-2 to 4-3

■■■■

The number of direct address keys

displayed setting .................................................... 8-4

Timer transmission................................................. 3-4

Touch panel ........................................................... 1-3

Transaction report .................................................. 7-2

Transaction report print select setting .................... 8-6

Transmission error ................................................. 2-5

TYPE/NOTE column .............................................. 7-2

■■■■

Using an extension phone...................................... 5-3

■■■■

Viewing the communication activity report............. 7-3

■■■■

Warning message .................................................. 7-3

... 2-5

9-4

Page 93

Memo

Page 94

Page 95

Page 96

AR-FX10 (for AR-C262M)

SHARP CORPORATION

This manual has been printed using a vegetable-based soy oil ink to help protect the environment. Printed on 100% post-consumer recycled paper

PRINTED IN CHINA

2004K KS1 TINSE2937FCZZ

Sharp AR-C262M User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

■■■■ FAX interface cable and Line cable:

■■■■ Notice for Users in Europe

■■■■ Important Notice for New Zealand Users

INTRODUCTION

CONTENTS

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

Line connection

Fax power switch

Settings and programming

Lithium battery

Other information

IMPORTANT SAFETY INFORMATION

NOTICE FOR USERS IN AUSTRALIA AND NEW ZEALAND

CHAPTER 1

POINTS TO CHECK AND PROGRAM AFTER INSTALLATION

Make sure the fax power switch is turned on

Make sure the correct date and time have been set

Program the sender's name and sender's number

CONNECTING AN EXTENSION PHONE

CONNECTING AN EXTENSION PHONE

A LOOK AT THE OPERATION PANEL

FAX MODE (CONDITION SETTINGS SCREEN)

Condition settings screen

Address directory screen (alphabetically ordered)

ORIGINALS

ORIGINALS THAT CAN BE FAXED

Original sizes

Scanning area of original

Automatic reduction of faxed document

LOADING A DOCUMENT

USING THE REVERSING AUTOMATIC DOCUMENT FEEDER

USING THE DOCUMENT GLASS

CHECKING THE SIZE OF A LOADED ORIGINAL

MANUALLY SETTING THE SCANNING SIZE

SELECTING RESOLUTION AND EXPOSURE SETTINGS

SELECTING THE RESOLUTION

Change the resolution.

Resolution settings

SELECTING THE EXPOSURE

Change the exposure.

Exposure settings

CONVENIENT DIALING METHODS

CHAPTER 2

SENDING A FAX

BASIC PROCEDURE FOR SENDING FAXES

TRANSMISSION BY AUTO-DIALING (ONE-TOUCH DIALING AND GROUP DIALING)

FAXING A TWO-SIDED ORIGINAL

■■■■ Quick On-line

■■■■ Storing transmission jobs (memory transmission)

■■■■ If the receiving party is busy

■■■■ If a transmission error occurs

■■■■ Image rotation

PRIORITY TRANSMISSION OF A STORED JOB

CANCELLING A FAX TRANSMISSION

CANCELLING ON-HOOK DIALING

RECEIVING FAXES

RECEIVING A FAX

If received data cannot be printed

CHAPTER 3

USING BROADCAST TRANSMISSION

SETTING UP A TIMER TRANSMISSION

TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION

Polling

Polling memory

USING THE POLLING FUNCTION

Manual polling

USING POLLING MEMORY

Scanning a document into memory (Public Box) for polling memory

Printing document data in the Public Box

Deleting document data from the Public Box

Restricting polling access (polling security)

OWN NUMBER SENDING

Example of fax page printed out by the receiving machine

Position of sender's information

FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN)

Selecting Dual Page Scan