Samsung SF-3100T User Manual
InkJet Facsimile
Installation Guide
SF-3100/SF-3100T
Please read this guide before you use this equipment.
Important Precautions and Safety Information
When using this fax machine, these basic safety precautions should always be followed to
reduce risk of fire, electric shock, and injury to persons:
1. Read and understand all instructions.
2. Use common sense whenever operating electrical appliances.
3. Follow all warnings and instructions marked on the product and in the literature
accompanying the product.
4. If an operating instruction appears to conflict with safety information, heed the safety
information. You may have misunderstood the operating instruction. If you cannot resolve
the conflict, contact your sales or service representative for assistance.
5. Unplug the fax machine from the AC wall socket and telephone jack before cleaning. Do
not use liquid or aerosol cleaners. Use only a damp cloth for cleaning.
6. Do not place the fax machine on an unstable cart, stand, or table. It may fall, causing
serious damage.
7. Your fax machine should never be placed on, near, or over a radiator, heater, air
conditioner, or ventilation duct.
8. Do not allow anything to rest on the power, telephone. Do not locate your fax machine
where the cords will be abused by persons walking on them.
9. Do not overload wall outlets and extension cords. This can diminish performance, and
may result in the risk of fire or electric shock.
10. Do not allow pets to chew on the AC power, telephone, or PC interface cords.
11. Never push objects of any kind into the fax machine through case or cabinet openings.
They may touch dangerous voltage points, creating a risk fire or shock. Never spill liquid
of any kind onto or into the fax machine.
12. To reduce the risk of electric shock, do not disassemble the fax machine. Take it to a
qualified service technician when repair work is required. Opening or removing covers
may expose you to dangerous voltages or other risks. Incorrect reassembly could cause
electric shock when the unit is subsequently used.
13. Unplug the machine from the telephone jack, PC, and AC wall outlet, and refer servicing
to qualified service personnel under the following conditions:
¥
When any part of the power cord, plug, or connecting cable is damaged or frayed.
¥
If liquid has been spilled into the product.
¥
If the product has been exposed to rain or water.
¥
If the product does not operate properly after instructions have been followed.
¥
If the product has been dropped, or the cabinet appears damaged.
¥
If the product exhibits a sudden and distinct change in performance.
14. Adjust only those controls covered by the operating instructions. Improper adjustment of
other controls may result in damage, and may require extensive work by a qualified
service technician to restore the product to normal operation.
15. Avoid using this fax machine during a lightning storm. There may be a remote risk of
electric shock from lightning. If possible, unplug the A C po wer , telephone for the duration
of the lightning storm.
16. If your machine is an SF-3100T , ne ver dispose of batteries or battery packs in a fire. There
is a serious risk of explosion and/or the release of highly toxic chemicals.
17. SAVE THESE INSTRUCTIONS.
Table of Contents
Chapter 1. Setup
List of Features ................................................................................................ 1-2
Familiarizing Yourself with Your New Machine................................................ 1-3
Front View.................................................................................................. 1-3
Rear View................................................................................................... 1-3
Setting FAX Number/Name.............................................................................. 1-7
FAX Number/Name (Your Number and Name)......................................... 1-7
How to Enter Letters ..................................................................................1-8
Time/Date Setup........................................................................................ 1-9
Recording TAM Message (SF-3100T only)................................................... 1-10
Chapter 2. Automatic Dialling
One-Touch Dialling.......................................................................................... 2-2
Storing a Number for One-Touch Dialling .................................................2-2
Dialling a One-Touch Number...................................................................2-3
Speed Dialling ................................................................................................. 2-4
Storing a Number for Speed Dialling......................................................... 2-4
Dialling a Speed Number ..........................................................................2-5
Group Dialling (for Multi-Address Transmission)............................................. 2-6
Storing Speed Dial Numbers for Group Dialling ....................................... 2-6
Using Group Dialling (Multi-Address transmission) ..................................2-7
Chapter 3. The Fax Machine
Sending a Fax..................................................................................................3-2
Loading Document.................................................................................... 3-2
Setting Document Resolution and Contrast .............................................. 3-3
Sending a Fax Manually (after Talking)..................................................... 3-4
Sending a Fax Automatically..................................................................... 3-5
Automatic Redial ....................................................................................... 3-5
Receiving a Fax............................................................................................... 3-6
Reception Modes ...................................................................................... 3-6
Receiving in FAX Mode .............................................................................3-7
Receiving in TEL Mode.............................................................................. 3-7
Receiving in AUTO Mode.......................................................................... 3-8
Receiving in TAM Mode (SF-3100)........................................................... 3-8
Receiving in TAM Mode (SF-3100T)......................................................... 3-9
Receiving via an Extension Telephone.................................................... 3-10
Cancelling Reception ..............................................................................3-10
Voice Request................................................................................................ 3-11
Making a Voice Request.......................................................................... 3-11
I
Table of Contents
Answering a Voice Request .................................................................... 3-11
Chapter 4. The Answering Machine
Recordng TAM Message (SF-3100T only) ..................................................... 4-2
Checking Your TAM Greeting Message....................................................4-2
Monitoring an Incoming Call............................................................................4-3
Erasing Old Messages You’ve Heard.............................................................. 4-4
To Erase All Recorded Messages............................................................. 4-4
To Erase a Selected Message................................................................... 4-4
Playing Back Messages .................................................................................. 4-5
Playing Back Newly Received Caller Messages.......................................4-5
Playing Back All Messages .......................................................................4-5
Skipping Backward or Forward................................................................. 4-6
Message Paging..............................................................................................4-7
Using the Answering Machine from a Remote Phone..................................... 4-8
Accessing the Machine............................................................................. 4-8
Using Remote Commands ........................................................................ 4-9
Chapter 5. Advanced Fax
Broadcasting ................................................................................................... 5-2
Delayed FAX.................................................................................................... 5-4
Polling.............................................................................................................. 5-6
Setting Send Polling .................................................................................. 5-6
Setting Receive Polling..............................................................................5-7
To Cancel the Scheduled Job......................................................................... 5-8
Chapter 6. Special Features
REDIAL/PAUSE................................................................................................6-2
To Redial the Last Number Called ............................................................ 6-2
To Redial the Number in Memory..............................................................6-2
To Insert a Pause.......................................................................................6-3
Using Recall .............................................................................................. 6-3
Chain Dialling................................................................................................... 6-4
User Reports....................................................................................................6-5
To Print a report......................................................................................... 6-6
User Options....................................................................................................6-7
Setting SYSTEM/TAM(SF-3100T only) Options ......................................... 6-7
System Setup Options............................................................................... 6-8
TAM Options (SF-3100T only) ................................................................ 6-11
II
Table of Contents
Volume Setup................................................................................................. 6-12
Clearing Memory ........................................................................................... 6-13
Chapter 7. Care and Maintenance
Cleaning the Document Scanner..................................................................... 7-2
Replacing the Print Cartridge.......................................................................... 7-4
Cleaning the Cartridge .................................................................................... 7-6
Wiping the Print Nozzles and Contacts..................................................... 7-6
Cleaning the Cartridge Carrier Contacts and Deflector............................ 7-8
Cleaning the Printhead.................................................................................... 7-9
Ink Level View................................................................................................ 7-10
Adjust Shading .............................................................................................. 7-11
Print Cartridge Maintenance..........................................................................7-12
LCD Error Messages ..................................................................................... 7-13
Fixing Problems............................................................................................. 7-14
Print Quality Problems .............................................................................7-15
Paper Feeding Problems.........................................................................7-15
Clearing Jams................................................................................................7-16
Document Jams During Transmission..................................................... 7-16
Paper Jams During Printing..................................................................... 7-17
Chapter 8. Appendix
Specifications .................................................................................................. 8-2
Paper Type and Sizes (for the ASF) ................................................................ 8-3
Acceptable Documents (for ADF) ................................................................... 8-4
A Sample of ITU 4% Chart (reduced to 60.5%)............................................... 8-5
Replacing the fitted plug ................................................................................. 8-6
Important ................................................................................................... 8-6
Guarantee........................................................................................................ 8-7
Limited Guarantee..................................................................................... 8-7
Exclusions.................................................................................................. 8-7
III
Setup
1
ETUP
S
Chapter 1
1
-1
Setup
List of
Features
Features for both
SF-3100 and
SF-3100T
This machine was designed using the latest technology. It is a
full-featured, high-performance machine that not only meets,
but exceeds industry standards. The following is a list of its
many exciting features:
¥
Inkjet printing on plain paper
¥
14.4Kbps high speed faxing
¥
80 page holding memory
¥
Seven language display and report; English, German, French, Italian, Spanish, Portuguese and
Dutch .
¥
Stand-alone, full-function fax machine
¥
Convenient 99 pages desk-top copier
¥
15 page Anti-Skew Document Feeder
¥
Five One-Touch and 50 Speed-Dialling locations
¥
Group Dialling to eliminate repetitive dialling to the
same multiple destinations
¥
Four reception modes; TEL, FAX, AUTO and TAM
¥
Broadcasting to send the same document to multiple destinations
¥
Delayed FAX to send the document at a later time
¥
Send/Receive Polling
¥
Voice request to signal a request to speak with the
remote machineÕs operator during a transmit or
receive operation
¥
Last three number redial
¥
Report management; sending conÞrmation, Journal
report and Phonebook, etc.
¥
Ink save mode
¥
Standby mode power consumption of 10.1 watts
1
Features for
SF-3100T only
1
-2
¥
Built-in digital TAM
¥
Answering messages for TAM mode
¥
Access from a remote telephone
¥
Message Paging (you can have the machine transfer
a call when the caller leaves a message.)
¥
Call monitor
¥
Charge save
1. If your machine is SF-3100, you need to have an
answering machine attached.
Setup
c
Familiarizing
Yourself with
Your New
Machine
T ake a moment to f amiliarize yourself with your new machine
by looking at the pictures on the next few pages.
Front View
Document Tray
Document Guide
Control Panel
ddf
Document Exit Tray
Paper Tray
ASF
(Automati
Sheet
Feeder)
Chapter 1
Rear View
AC Power
Socket
Connect extension
phone or TAM (Telephone Answering
Machine) here if
applicabe.
Handset
EXT.LINE TEL.LINE HANDSET
Bottom View
0
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0
0
0
0
0
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0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
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0
0
0
0
0
0
0
0
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0
0
0
0
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0
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Connect telephone line
here.
1
-3
Setup
CCOONNTTRROOLL PPAANNEEL
SF-3100T only
OGM
Use to record or play
outgoing message used in
TAM Mode.
Erase
Use this to erase a message
or all messages.
Play
Play caller messages.
Answer
T oggles the TAM Mode on/
off. It lights when in TAM
Mode, and blinks when a
new message is recorded.
Microphone
Use to record the outgoing
message for TAM Mode.
L
Resolution
Improve the clarity of a
document you are
sending.
Resolution
OGM Erase Play
1
ABC
123
Answer
2
3
4
5
GHI JKL
456
TUVPQRS
789
Symbols
0
OneTouch Dial
Buttons(1-5)
Use to call most
frequently used numbers
with one button.
1
-4
Number keypad
Dial numbers manually as you would usually do with the telephone, or enter
letters while setting up your machine.
❘ÃÃ(1) (SF-3100T only)
Use to skip back to the previous message.
¨¨❘(3) (SF-3100T only)
Use to skip forward to the next message.
Receive Mode/Contrast
This button has two functions:
When no document is loaded, pressing this button
changes the Receive Mode to either TEL, FAX,
AUTO, or TAM.
When a document is loaded, the pressing this
button changes contrast to either NORMAL,
LIGHTEN, DARKEN, or PHOTO.
Rcv.Mode/
Contrast
Scroll/Volume
Advanced
FAX
Report
Help
MNO
WXYZ
Speed
DEF
Recall
Redial/
Pause
OHD/V.Req
Setup
Search/Delete
Setup
Setup
Use to choose special functions
such as system setup, cartridge
change and maintenance, etc.
Advanced FAX
Use for advanced fax features
like broadcasting, delayed fax,
and polling, or to cancel a
scheduled job.
Report/Help
Use to print status reports or to
access HELP files for
information on how to operate
your machine.
Search/Delete
Use to search for a number in
memory. Or use to delete digits
in the edit mode.
Recall
Performs a switch-hook
operation such as Call Waiting.
Redial/Pause
Use to redial the last number
called. You can also use it to add
a pause while storing a number
in memory.
Scroll/Volume à and
Use to display the previous or
next menu item, to adjust the
volume, or to move the cursor to
the digit you want to edit.
¨
Chapter 1
Speed Dial
Use to store and dial the
most frequently used 50
telephone/fax numbers
with two-digit location
number.
(Copy)
Use to copy a document.
(Start/Enter)
Use to start a job or to activate
the selection shown in the
display.
(Stop)
Stops an operation at any time.
OHD (On-Hook Dial)/
V.Req.
Use to dial numbers without
picking up the handset. Also used
to signal a voice request after
sending or receiving documents.
1
-5
Setup
You have learned what features each button covers.
Now, let’s begin setting up your information such as fax
name/number and date/time.
There are two levels of setup:
¥
Basic:
Information such as fax name/number and date/time which must be
entered before using the machine. (See page 1-7.)
¥
Advanced
your living area and preferences such as language and ring to answer, etc. (See
page 6-8.)
We strongly recommend that you do not start the Adv anced setup until you ha v e read through
the User’s Guide to make yourself familiar with the machine.
: The variables you can set up while using the machine depending on
1
-6
Setup
Setting
FAX
Number/
Name
FAX Number/Name (Your Number and
Name)
This is very useful information for the recipient. It allows
them to see who sent a fax and what number they should send
a response to. You can choose from up to five IDs (Multiple
ID), using different IDs for different recipients. To use
Multiple ID, you must first set this option to ON. See “User
Options” on page 6-7.
1
2
3
4
Press Setup.
Press ÃÃÃÃ or
NAMEÕ and press Start/Enter.
Press Start/Enter when display shows ÔFAX
NUMBERÕ.
Enter the fax number to which your machine is
connected.
¥You can enter up to 20 digits, and include special
characters (space, plus sign, etc.)
¥To enter a space, press Redial/Pause or #.
¥To enter plus symbol (+), press *.
¥If you enter a wrong number, use
the number and correct it.
¨¨¨¨
to choose ÔFAX NUMBER/
Ã
or ¨ to move to
Chapter 1
5
6
7
8
Press Start/Enter when Þnished.
Press Start/Enter when display shows ÔFAX
NAMEÕ.
Enter the fax name (up to 40 characters) by using
the number keypad.
You can include special characters (space, plus
sign, etc.).
Press Start/Enter when the name in the display is
correct. When Multiple ID is on and you want
Multiple ID, repeat from step 7 after answering
ÔYÕ to ÔANOTHER ID?Õ.
The machine returns to Standby Mode when you
have Þnished or when Stop has been pressed.
1
-7
Setup
Note
Note these instructions
assume that the display
is asking you to enter a
name.
How to Enter Letters
1
Press the appropriate button for the letter you
want.
The letter appears in the display.
¥To enter an O, for example, press the 6 button three
times. Each time you press the button, the display
shows a different letter: Þrst M, then N, and O, and
Þnally 6.
¥For a list of letters and corresponding buttons, see
"Keypad Character Assignments" below.
2
Select additional letters in the same way.
The blinking cursor moves right and the next
letter appears in the display.
¥If the additional letter is in the middle of or at the end
of the letters assigned to the button you have pressed,
move the cursor by pressing ¨, then press that button.
3
Keypad Character Assignments
Key Assigned numbers, letters, or characters
1 (Space) 1 6 M N O 6
2 A B C 2 7 P Q R S 7
3 D E F 3 8 T U V 8
4 G H I 4 9 W X Y Z 9
5 J K L 5 0 (Symbols) + - , . ’ / * # & 0
Press Start/Enter when youÕre Þnished entering
letters.
1-8
Setup
Time/Date Setup
The current date and time are shown in the display when the
machine is on and ready for use (Standby Mode). The date
and time will be printed on all faxes you send.
1
2
3
4
5
Press Setup.
Press ÃÃÃà or ¨¨¨¨ to choose ÔTIME/DATE SETUPÕ
and press Start/Enter.
Press Start/Enter when the display shows ÔDATE
FORMATÕ.
Press ÃÃÃà or ¨¨¨¨ to select either ÔEUROPEÕ or ÔUSAÕ
and press Start/Enter.
Press Start/Enter when the display shows
ÔTIME/DATEÕ.
¥If you chose USA format, the date will be displayed as
MM-DD-YYYY HH:MM, for example, 03-20-1999
10:20.
¥If you chose EUROPE format, the date will be dis-
played as DD-MM-YYYY HH:MM, for example, 2003-1999 10:20.
Chapter 1
6
Set the date and time. You can move the cursor
by pressing à or ¨.
¥If you enter an invalid number, the machine beeps and
doesnÕt proceed to the next step. If this happens, just
re-enter the correct number.
DD (Day) = 01~31
MM (Month)= 01~12
YYYY (Year) = four digits
HH (Hour) = 00~23
MM (Minute) = 00~59
7
Press Start/Enter when the date and time appear
correctly.
¥The display shows the date and time you have set, then
returns to Standby Mode.
1-9
Setup
Recording
1
TAM
Message
(SF-3100T
only)
The TAM (Telephone Answering Machine) message is an
outgoing message (OGM) which plays whenever a call comes
in and the machine is in TAM Mode. For more information
about reception modes, see “Reception Modes” on page 3-6.
1
2
Press and hold OGM until you hear a beep.
The display starts counting the recording time.
Speak into the microphone when ÔRECORDÕ
appears in the display. Make sure that you are
within a 30cm range.
You can record a message which lasts up to 60
seconds.
¥You are advised to record a message of less than 15 sec-
onds in duration to prevent the fax receive from malfunctioning due to a long message.
¥Press Stop or OGM if you want to stop recording
before the time is up.
¥After the message has been recorded, the machine
brießy displays the date and time when the message
was recorded. Then, it displays the elapsed time as the
message plays back automatically.
Now , you’re ready to use the TAM reception
mode. To learn more about answering
machines, see “The Answering Machine”
on page 4-1.
1. T elephone Answering Machine
1-10
Automatic Dialling
2 AUTOMATIC DIALLING
Chapter 2
2-1
Automatic Dialling
One-Touch
Dialling
One-Touch dialling provides you with quick access to your
most frequently used numbers. Before using One-Touch dial,
you must first store a number into any of five One-Touch
buttons located on the left of the machine’s Control Panel.
Storing a Number for One-Touch Dialling
1
Press and hold a One-Touch button for about
two seconds.
¥If a number is already assigned to the button, the dis-
play brießy shows the number, then asks if you want
to delete.
If you select ÔN (No)Õ and press Start/Enter, the
machine returns to Standby Mode with the old number untouched.
To delete old number, select ÔY (Yes)Õ, press Start/
Enter and start over.
2
Enter the number you want to store (up to 46
digits).
¥If you want a pause between numbers, press Redial/
Pause; a ÔPÕ appears in the display.
¥If you make a mistake while entering a number, use
or ¨ to move the cursor under the digit, then enter
the correct digit.
3
4
Press Start/Enter when the number appears
correctly in the display.
The display asks you to enter a name.
Press Start/Enter to enter name.
Ã
2-2
Automatic Dialling
5
Enter the name by using the keypad.
¥ If you do not want a name, just skip this step.
You can assign up to 20 characters to a name. For
more information, see ÒHow to Enter LettersÓ on page
1-8.
6
Press Start/Enter when youÕre Þnished.
Dialling a One-Touch Number
1
Press the desired One-Touch button. (1 through
5)
¥The display brießy shows the name or number and the
number is then automatically dialled. You hear the
dialling process through the speaker.
¥If there is no number stored, ÔNO. NOT ASSIGNEDÕ
appears with a beep and the machine returns to
Standby Mode.
¥You can refer to each buttonÕs assigned number by
printing Phonebook. To learn how to print Phonebook,
see ÒUser ReportsÓ on page 6-5.
¥To stop One-Touch dialling, press Stop at any time.
¥If you are making a phone call (when no document is
loaded), pick up the handset when the other person
answers.
¥When the remote fax machine answers the phone, the
machine scans the document into memory and begins
to transmit if a document is loaded in the document
tray. If there is no answer, the display will indicate
ÔRETRY REDIAL?Õ. To retry press Start/Enter.
Chapter 2
2-3
Automatic Dialling
Speed
Dialling
Note
You can store up to 50
telephone or fax
numbers in Speed Dial.
Before using Speed
Dial, you have to first
store the number into the
location.
Speed dialling allows you to quick dial your most frequently
used numbers. You can easily access the numbers once you
have stored them into two-digit Speed Dial locations.
Storing a Number for Speed Dialling
1
2
Press and hold Speed for about two seconds.
The display asks you to enter the location you
wish to assign.
Enter the two-digit location number (01 through
50) that you want to assign the telephone or fax
number to and press Start/Enter.
¥If a number is already assigned to the location, the dis-
play brießy shows the number, then asks if you want
to delete.
If you select ÔN (No)Õ and press Start/Enter, the
machine returns to Standby Mode with the old number untouched.
To delete old number, select ÔY (Yes)Õ, press Start/
Enter and try with another location number.
2-4
3
Enter the number you want to store (up to 46
digits).
¥To insert a pause between numbers, press Redial/
Pause; a ÔPÕ appears in the display. If you make a mistake while entering a number, use à or ¨ to move the
cursor under the digit, then enter the correct digit.
4
5
Press Start/Enter when the number appears
correctly in the display.
The display asks you to enter a name.
Enter the name by using the keypad.
¥ If you do not want a name, just skip this step.
You can assign up to 20 characters to a name. For
more information, see ÒHow to Enter LettersÓ on page
1-8.
Automatic Dialling
6
7
Dialling a Speed Number
1
2
3
Press Start/Enter.
To store another Speed Dial location, repeat from
step 2.
Press Stop to exit when youÕre Þnished.
Press Speed.
The display asks you to enter the location
number.
Enter a two-digit speed dial location number.
Press Start/Enter to dial the number. The
number will be automatically dialled. You can
refer to the number assigned to each location by
printing Phonebook. To learn how to print
Phonebook, see ÒUser ReportsÓ on page 6-5.
Chapter 2
¥To stop Speed Dialling, press Stop at any time.
If you are making a phone call (when no document is
loaded), pick up the handset when the other person
answers.
¥When the remote fax machine answers the phone, the
machine scans the document into memory and begins
to transmit if a document is loaded in the document
tray. If there is no answer, the display will indicate
ÔRETRY REDIAL?Õ. To retry press Start/Enter.
2-5
Automatic Dialling
Group
Dialling
(for MultiAddress
Transmissi
on)
Note
Note if the One-Touch
button is used for Group
Dial, you cannot strore
into One-Touch button.
Group Dial uses the One-Touch button for quick access.
Numerous Speed Dial numbers can be stored as a Group. By
using the Group number, you can send a document to multiple
parties through one operation. Your machine will dial the
remote numbers in stored sequence. If the number was busy,
your machine will dial the next stored number. After sending
to all of the stored numbers, the machine will automatically
redial any number(s) which was/were previously b usy. Before
you can use this feature, you must coordinate and store the
group numbers desired.
Storing Speed Dial Numbers for Group
Dialling
1
2
3
Press Setup.
ÃÃÃÃ
¨¨
or
¨¨
to select ÔGROUP DIAL SETUPÕ
Press
and press Start/Enter.
Press a One-Touch button you want to use for
Group Dial.
2-6
¥If the One-Touch button is previously assigned to
Group Dial, the display indicates Ô GROUP xx
USEDÕ and ÕDELETE? Y/NÕ with a beep.
If you select ÔN (No)Õ and press Start/Enter, the
machine returns to Standby Mode with the old one
untouched.
To delete old group, select ÔY (Yes)Õ and press Start/
Enter, then try with another One-Touch button.
4
5
6
Enter a two-digit Speed location Dial number
you wish to include in the group.The display
shows any number stored in the selected twodigit Speed Dial location.
Press Start/Enter.
Repeat steps 4 and 5 to enter more destination
numbers into the Group.
Automatic Dialling
7
8
9
Press Stop when you have entered all the
desired destinations.
The display asks you to enter a name .
Enter a name for the Group. If you donÕt want to
assign a name, skip this step. You can assign up
to 20 characters to a name. For more information,
see ÒHow to Enter LettersÓ on page 1-8.
Press Start/Enter.
Using Group Dialling (Multi-Address
transmission)
Once you have stored the Group, you can use Group Dialling
for Broadcasting and Delayed fax.
Follow the instructions for the desired operation. When you
come to a step in which the display requests the remote fax
number:
Chapter 2
1
Press the One-Touch button under which you
stored the Group number. You can use only one
Group number per operation. Then continue the
procedure to complete the desired operation.
Your machine automatically scans the document
loaded in the document tray into memory, and
will dial each of the numbers included in the
Group.
¥Fore more information on Broadcasting, see ÒBroad-
castingÓ on page 5-2.
¥Fore more information on Delayed fax, see ÒDelayed
FAXÓ on page 5-4.
2-7
Automatic Dialling
2-8
3 THE FAX MACHINE
The Fax Machine
Chapter 3
3-1
The Fax Machine
Sending a
Fax
Sending a fax is very simple if you follow the instructions
starting from here. They will describe how to load the
document, set the resolution/contrast and dial the number.
Loading Document
1
2
Turn the page face down.
Be sure that your document is dry and free of
staples, paper clips, and other foreign objects. For
more information on what kind of paper you can
use for documents, see ÒAcceptable Documents
(for ADF)Ó on page 8-4.
Adjust the document guides to match the width
of the document, and load document consisting
of up to 15 sheets until the Automatic Document
Feeder seizes and pulls it in. The display will
indicate ÔDOCUMENT READYÕ when it senses
that a document has been loaded.
¥If you are sending more than one sheet, make sure the
bottom sheet enters Þrst. Stagger the leading edge of
the sheets slightly, and insert the sheets with a slight
push to ensure smooth feeding.
¥To add pages while faxing, place them over the top
sheet. If youÕre loading pages that are unusually thick
or thin, feed one sheet at a time. If the document
doesnÕt feed correctly, open the Control Panel, remove
the document, and try loading it again.
3-2
3
Choose the proper resolution and contrast by
pressing Rcv. Mode/Contrast and Resolution
respectively.
¥The default resolution is STANDARD and contrast is
NORMAL.
¥For a normal document, it is not necessary to change
them.
Skip over this step. For more information on Resolution and Contrast, see ÒSetting Document Resolution
and ContrastÓ on page 3-3.
The Fax Machine
Setting Document Resolution
and Contrast
Note
SUPER FINE mode is
not used when sending
documents scanned into
memory (i.e., Broadcasting and Delayed Fax)
We recommend you send documents printed using a
typewriter, felt tip pen, black ink, or laserwriter. The paper
should be white or very light, and of normal weight not
cardboard.
Blue lines on a ruled pad don’t fax well. For more
information on what kind of paper you can use for
documents, see ÒAcceptable Documents (for ADF)Ó on
page 8-4.
When you send/copy normal documents, you need not adjust
the resolution and the contrast.
If you send/copy documents with unusual contrast
characteristics, including photographs, you can adjust the
resolution and contrast to send a high-quality transmission of
the documents.
To adjust the resolution and contrast after loading
document(s):
1
¥
¥
¥
Press Resolution as many times as you want to
adjust the sharpness and clarity. There are three
resolution modes: STANDARD, FINE and
SUPER FINE.
STANDARD works well for printed or typewritten originals with normal-sized characters.
FINE is good for documents containing a lot of detail.
SUPER FINE works well for documents containing
extremely Þne detail. SUPER FINE only works if the the
remote machine also has the SUPER FINE feature.
Chapter 3
2
¥
¥
¥
¥
¥
Press Rcv.Mode/Contrast as many times as you
want to adjust the darkness. There are four
contrast modes: NORMAL, LIGHTEN,
DARKEN and PHOTO.
NORMAL works well for normal handwritten, typed,
or printed documents.
LIGHTEN works with very dark print.
DARKEN works with light print or faint pencil mark-
ings.
PHOTO is used when faxing photographs or other
documents containing color or gray shades. When
Photo is chosen, the resolution is automatically set to
FINE.
When sending/copying is executed, resolution/contrast automatically returns to default.
3-3
The Fax Machine
Sending a Fax Manually (after Talking)
1
Pick up the handset.
¥For hands-off operation, press OHD/V.Req. The dis-
play shows ÔPHONE.Õ
¥To adjust the speaker volume, press
to set the proper volume.
2
Enter the number of the remote fax machine by
using the number keypad.
Ã
or ¨ repeatedly
¥If a person answers the telephone, ask him/her to press
Start/Enter for the fax signal so that you can send the
document.
3
Press Start/Enter when you hear the fax tone.
¥If you have set Multiple ID option to ON via User
Option, you will be asked ÔCHANGE ID? Y/NÕ as
soon as you press Start/Enter. If you want to use
another ID instead of default ID (#1), answer ÔYÕ and
select the ID you want by pressing à or ¨.
¥The machine automatically scans the document into
memory and begins to transmit.
3-4
4
Replace the handset.
¥You can check that a fax has been received by pressing
OHD/V.Req. to talk after a transmission.
¥For more information on the Voice Request feature, see
ÒVoice RequestÓ on page 3-11.
The Fax Machine
Sending a Fax
Automatically
To send a fax automatically, you must have already stored
numbers into either One-T ouch button or tw o-digit Speed Dial
locations, or Group Dial. To learn how to register One-Touch
Dial, Speed Dial, or Group Dial, see “Automatic Dialling” on
page 2-1.
1
2
Load your document(s) top down in the
document tray with the printed side facing away
from you (up to 15 pages).
Select the One-Touch button, Speed Dial
location, or Group Dial location which has the
number(s) you want.
¥If a document is loaded when the remote fax machine
answers, the machine scans the document into mem-
ory and begins to transmit. You can check that a fax
has been received by pressing OHD/V.Req to talk after
a transmission.
¥For more information on the Voice Request feature, see
ÒVoice RequestÓ on page 3-11. When the last page of
your document has been sent successfully, the
machine beeps and returns to Standby Mode.
¥If something went wrong during your transmission,
an error message appears in the display, see ÒLCD
Error MessagesÓ on page 7-13. Press Stop to clear the
message and try to send the document again. You can
set your machine to print out a Sending ConÞrm
automatically. For more information, see ÒUser
ReportsÓ on page 6-5.
Chapter 3
Automatic Redial
When you send a fax, if the number you have dialled is busy
or there is no answer, the machine will attempt to redial the
number every three minutes up to two times.
Before redialling, the display shows ‘RETRY REDIAL?’ to
ask if you want to redial the number or not.
If you want to redial the number immediately:
1
2
Press Start/Enter when ÔRETRY REDIAL?Õ
appears in the display.
Press Stop to cancel redialling.
The machine returns to Standby Mode.
3-5
The Fax Machine
Receiving
a Fax
Reception Modes
Note
Note for SF-3100T
users: T o select TAM
Mode, you have to press
the Answer button, not
Rcv.Mode/Contrast.
Reception
Mode
FAX
TEL
AUTO
Your
Model
SF-3100/
SF-3100T
Before you receive a fax, be sure to load one of the supported
paper sizes for receiving faxes. For information on what
paper types you can use, see “Paper Type and Sizes (for the
ASF)” on page 8-3. To learn how to load the papers in the
Paper Tray, refer to Installation Guide.
Your fax machine has various reception modes; FAX, TEL,
AUTO and TAM.
You can change the reception mode by pressing Rcv.Mode/
Contrast when no document is loaded. If you press
Rcv.Mode/Contrast with a document, this button works as
Contrast not Rcv.Mode.
The following chart describes how each reception mode
works:
How It Works
The machine answers an incoming call and
immediately goes into receive mode, expecting a
fax to be received.
The automatic fax reception is turned off. You can
receive a fax only by manually pressing Start/Enter.
Your fax machine will answer faxes automatically
after the number of rings you specify.
If the machine does not pick up a fax signal, it will
give another ringing tone to tell you it is a phone
call. You should lift the handset to answer the call.
If you do not pick up the handset on your fax
machine, it will switch to the automatic reception
mode.
Reference
section
Receiving in
FAX Mode
Receiving in
TEL Mode
Receiving in
AUTO Mode
3-6
TAM
SF-3100T
SF-3100
Your machine plays a greeting message to callers,
and then the caller can leave an incoming message
on your machine as well as a fax.
You have to have an answering machine attached to
the EXT line socket on your fax machine. When the
phone rings, the attached answering machine
answers and stores the caller’s message if they lea ve
one. If your machine senses a fax tone on the line,
the call automatically switches over to fax receive
mode.
Receiving in
TAM Mode
(SF-3100T)
Receiving in
TAM Mode
(SF-3100)
If you rarely use the fax line for voice conversation, set the
machine to receive faxes automatically by selecting either
FAX or AUTO Mode.
The Fax Machine
Receiving in FAX
Mode
Receiving in TEL
Mode
Before receiving in F AX Mode, you ha ve to set the machine to
FAX Mode by pressing Rcv. Mode/Contrast repeatedly until
‘¨FAX MODE’ is displayed.
¥In Standby Mode, FAX appears in the right hand cor-
ner of the display.
¥When you get a call, the machine answers after the
second ring, and receives the fax automatically. When
reception is complete, the machine returns to Standby
Mode.
¥If you want to change the ÔRings to Answer optionÕ,
see ÒSystem Setup OptionsÓ on page 6-8.
Before receiving in TEL Mode, you hav e to set the machine to
TEL Mode by pressing Rcv. Mode/Contrast repeatedly until
‘¨TEL MODE’ is displayed.
In Standby Mode, TEL appears in the right hand corner of the
display.
1
Pick up the handset and answer it when the
telephone rings.
¥If your machine is an SF-3100T, and you do not
answer the call within about 20 rings, the TAM OGM
will be played.
2
Press Start/Enter if you hear a fax tone, or if the
person on the other end asks you to receive a
document.
¥Be sure there is no document loaded, or, the document
will be sent to the callerÕs fax showing ÔTXÕ in the display.
3
Hang up the handset.
¥Your machine starts to receive.
Chapter 3
3-7
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