Samsung SF-3100T User Manual

InkJet Facsimile

Installation Guide

SF-3100/SF-3100T

Please read this guide before you use this equipment.

Important Precautions and Safety Information

When using this fax machine, these basic safety precautions should always be followed to reduce risk of ﬁre, electric shock, and injury to persons:

1. Read and understand all instructions.

2. Use common sense whenever operating electrical appliances.

3. Follow all warnings and instructions marked on the product and in the literature accompanying the product.

4. If an operating instruction appears to conﬂict with safety information, heed the safety information. You may have misunderstood the operating instruction. If you cannot resolve the conﬂict, contact your sales or service representative for assistance.

5. Unplug the fax machine from the AC wall socket and telephone jack before cleaning. Do not use liquid or aerosol cleaners. Use only a damp cloth for cleaning.

6. Do not place the fax machine on an unstable cart, stand, or table. It may fall, causing serious damage.

7. Your fax machine should never be placed on, near, or over a radiator, heater, air conditioner, or ventilation duct.

8. Do not allow anything to rest on the power, telephone. Do not locate your fax machine where the cords will be abused by persons walking on them.

9. Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of ﬁre or electric shock.

10. Do not allow pets to chew on the AC power, telephone, or PC interface cords.

11. Never push objects of any kind into the fax machine through case or cabinet openings.

They may touch dangerous voltage points, creating a risk ﬁre or shock. Never spill liquid of any kind onto or into the fax machine.

12. To reduce the risk of electric shock, do not disassemble the fax machine. Take it to a qualiﬁed service technician when repair work is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause electric shock when the unit is subsequently used.

13. Unplug the machine from the telephone jack, PC, and AC wall outlet, and refer servicing to qualiﬁed service personnel under the following conditions:

When any part of the power cord, plug, or connecting cable is damaged or frayed.

If liquid has been spilled into the product.

If the product has been exposed to rain or water.

If the product does not operate properly after instructions have been followed.

If the product has been dropped, or the cabinet appears damaged.

If the product exhibits a sudden and distinct change in performance.

14. Adjust only those controls covered by the operating instructions. Improper adjustment of

other controls may result in damage, and may require extensive work by a qualiﬁed service technician to restore the product to normal operation.

15. Avoid using this fax machine during a lightning storm. There may be a remote risk of

electric shock from lightning. If possible, unplug the A C po wer , telephone for the duration of the lightning storm.

16. If your machine is an SF-3100T , ne ver dispose of batteries or battery packs in a ﬁre. There

is a serious risk of explosion and/or the release of highly toxic chemicals.

17. SAVE THESE INSTRUCTIONS.

Table of Contents

Chapter 1. Setup

List of Features ................................................................................................ 1-2

Familiarizing Yourself with Your New Machine................................................ 1-3

Front View.................................................................................................. 1-3

Rear View................................................................................................... 1-3

Setting FAX Number/Name.............................................................................. 1-7

FAX Number/Name (Your Number and Name)......................................... 1-7

How to Enter Letters ..................................................................................1-8

Time/Date Setup........................................................................................ 1-9

Recording TAM Message (SF-3100T only)................................................... 1-10

Chapter 2. Automatic Dialling

One-Touch Dialling.......................................................................................... 2-2

Storing a Number for One-Touch Dialling .................................................2-2

Dialling a One-Touch Number...................................................................2-3

Speed Dialling ................................................................................................. 2-4

Storing a Number for Speed Dialling......................................................... 2-4

Dialling a Speed Number ..........................................................................2-5

Group Dialling (for Multi-Address Transmission)............................................. 2-6

Storing Speed Dial Numbers for Group Dialling ....................................... 2-6

Using Group Dialling (Multi-Address transmission) ..................................2-7

Chapter 3. The Fax Machine

Sending a Fax..................................................................................................3-2

Loading Document.................................................................................... 3-2

Setting Document Resolution and Contrast .............................................. 3-3

Sending a Fax Manually (after Talking)..................................................... 3-4

Sending a Fax Automatically..................................................................... 3-5

Automatic Redial ....................................................................................... 3-5

Receiving a Fax............................................................................................... 3-6

Reception Modes ...................................................................................... 3-6

Receiving in FAX Mode .............................................................................3-7

Receiving in TEL Mode.............................................................................. 3-7

Receiving in AUTO Mode.......................................................................... 3-8

Receiving in TAM Mode (SF-3100)........................................................... 3-8

Receiving in TAM Mode (SF-3100T)......................................................... 3-9

Receiving via an Extension Telephone.................................................... 3-10

Cancelling Reception ..............................................................................3-10

Voice Request................................................................................................ 3-11

Making a Voice Request.......................................................................... 3-11

Table of Contents

Answering a Voice Request .................................................................... 3-11

Chapter 4. The Answering Machine

Recordng TAM Message (SF-3100T only) ..................................................... 4-2

Checking Your TAM Greeting Message....................................................4-2

Monitoring an Incoming Call............................................................................4-3

Erasing Old Messages You’ve Heard.............................................................. 4-4

To Erase All Recorded Messages............................................................. 4-4

To Erase a Selected Message................................................................... 4-4

Playing Back Messages .................................................................................. 4-5

Playing Back Newly Received Caller Messages.......................................4-5

Playing Back All Messages .......................................................................4-5

Skipping Backward or Forward................................................................. 4-6

Message Paging..............................................................................................4-7

Using the Answering Machine from a Remote Phone..................................... 4-8

Accessing the Machine............................................................................. 4-8

Using Remote Commands ........................................................................ 4-9

Chapter 5. Advanced Fax

Broadcasting ................................................................................................... 5-2

Delayed FAX.................................................................................................... 5-4

Polling.............................................................................................................. 5-6

Setting Send Polling .................................................................................. 5-6

Setting Receive Polling..............................................................................5-7

To Cancel the Scheduled Job......................................................................... 5-8

Chapter 6. Special Features

REDIAL/PAUSE................................................................................................6-2

To Redial the Last Number Called ............................................................ 6-2

To Redial the Number in Memory..............................................................6-2

To Insert a Pause.......................................................................................6-3

Using Recall .............................................................................................. 6-3

Chain Dialling................................................................................................... 6-4

User Reports....................................................................................................6-5

To Print a report......................................................................................... 6-6

User Options....................................................................................................6-7

Setting SYSTEM/TAM(SF-3100T only) Options ......................................... 6-7

System Setup Options............................................................................... 6-8

TAM Options (SF-3100T only) ................................................................ 6-11

Table of Contents

Volume Setup................................................................................................. 6-12

Clearing Memory ........................................................................................... 6-13

Chapter 7. Care and Maintenance

Cleaning the Document Scanner..................................................................... 7-2

Replacing the Print Cartridge.......................................................................... 7-4

Cleaning the Cartridge .................................................................................... 7-6

Wiping the Print Nozzles and Contacts..................................................... 7-6

Cleaning the Cartridge Carrier Contacts and Deflector............................ 7-8

Cleaning the Printhead.................................................................................... 7-9

Ink Level View................................................................................................ 7-10

Adjust Shading .............................................................................................. 7-11

Print Cartridge Maintenance..........................................................................7-12

LCD Error Messages ..................................................................................... 7-13

Fixing Problems............................................................................................. 7-14

Print Quality Problems .............................................................................7-15

Paper Feeding Problems.........................................................................7-15

Clearing Jams................................................................................................7-16

Document Jams During Transmission..................................................... 7-16

Paper Jams During Printing..................................................................... 7-17

Chapter 8. Appendix

Specifications .................................................................................................. 8-2

Paper Type and Sizes (for the ASF) ................................................................ 8-3

Acceptable Documents (for ADF) ................................................................... 8-4

A Sample of ITU 4% Chart (reduced to 60.5%)............................................... 8-5

Replacing the fitted plug ................................................................................. 8-6

Important ................................................................................................... 8-6

Guarantee........................................................................................................ 8-7

Limited Guarantee..................................................................................... 8-7

Exclusions.................................................................................................. 8-7

III

Setup

ETUP

Chapter 1

-1

Setup

List of Features

Features for both SF-3100 and SF-3100T

This machine was designed using the latest technology. It is a full-featured, high-performance machine that not only meets, but exceeds industry standards. The following is a list of its many exciting features:

Inkjet printing on plain paper

14.4Kbps high speed faxing

80 page holding memory

Seven language display and report; English, German, French, Italian, Spanish, Portuguese and

Dutch .

Stand-alone, full-function fax machine

Convenient 99 pages desk-top copier

15 page Anti-Skew Document Feeder

Five One-Touch and 50 Speed-Dialling locations

Group Dialling to eliminate repetitive dialling to the same multiple destinations

Four reception modes; TEL, FAX, AUTO and TAM

Broadcasting to send the same document to multiple destinations

Delayed FAX to send the document at a later time

Send/Receive Polling

Voice request to signal a request to speak with the remote machineÕs operator during a transmit or

receive operation

Last three number redial

Report management; sending conÞrmation, Journal report and Phonebook, etc.

Ink save mode

Standby mode power consumption of 10.1 watts

Features for SF-3100T only

-2

Built-in digital TAM

Answering messages for TAM mode

Access from a remote telephone

Message Paging (you can have the machine transfer a call when the caller leaves a message.)

Call monitor

Charge save

1. If your machine is SF-3100, you need to have an answering machine attached.

Setup

Familiarizing Yourself with Your New Machine

T ake a moment to f amiliarize yourself with your new machine by looking at the pictures on the next few pages.

Front View

Document Tray

Document Guide

Control Panel

ddf

Document Exit Tray

Paper Tray

ASF (Automati Sheet Feeder)

Chapter 1

Rear View

AC Power Socket

Connect extension phone or TAM (Telephone Answering Machine) here if applicabe.

Handset

EXT.LINE TEL.LINE HANDSET

Bottom View

Connect telephone line here.

-3

Setup

CCOONNTTRROOLL PPAANNEEL

SF-3100T only

OGM

Use to record or play outgoing message used in TAM Mode.

Erase

Use this to erase a message or all messages.

Play

Play caller messages.

Answer

T oggles the TAM Mode on/ off. It lights when in TAM Mode, and blinks when a new message is recorded.

Microphone

Use to record the outgoing message for TAM Mode.

Resolution

Improve the clarity of a document you are sending.

Resolution

OGM Erase Play

ABC

123

Answer

GHI JKL

456

TUVPQRS

789

Symbols

OneTouch Dial Buttons(1-5)

Use to call most frequently used numbers with one button.

-4

Number keypad

Dial numbers manually as you would usually do with the telephone, or enter letters while setting up your machine.

❘ÃÃ(1) (SF-3100T only)

Use to skip back to the previous message.

¨¨❘(3) (SF-3100T only)

Use to skip forward to the next message.

Receive Mode/Contrast

This button has two functions: When no document is loaded, pressing this button changes the Receive Mode to either TEL, FAX, AUTO, or TAM. When a document is loaded, the pressing this button changes contrast to either NORMAL, LIGHTEN, DARKEN, or PHOTO.

Rcv.Mode/

Contrast

Scroll/Volume

Advanced

FAX

Report

Help

MNO

WXYZ

Speed

DEF

Recall

Redial/

Pause

OHD/V.Req

Setup

Search/Delete

Setup

Use to choose special functions such as system setup, cartridge change and maintenance, etc.

Advanced FAX

Use for advanced fax features like broadcasting, delayed fax, and polling, or to cancel a scheduled job.

Report/Help

Use to print status reports or to access HELP ﬁles for information on how to operate your machine.

Search/Delete

Use to search for a number in memory. Or use to delete digits in the edit mode.

Recall

Performs a switch-hook operation such as Call Waiting.

Redial/Pause

Use to redial the last number called. You can also use it to add a pause while storing a number in memory.

Scroll/Volume Ã and

Use to display the previous or next menu item, to adjust the volume, or to move the cursor to the digit you want to edit.

Chapter 1

Speed Dial

Use to store and dial the most frequently used 50 telephone/fax numbers with two-digit location number.

(Copy)

Use to copy a document.

(Start/Enter)

Use to start a job or to activate the selection shown in the display.

(Stop)

Stops an operation at any time.

OHD (On-Hook Dial)/ V.Req.

Use to dial numbers without picking up the handset. Also used to signal a voice request after sending or receiving documents.

-5

Setup

You have learned what features each button covers. Now, let’s begin setting up your information such as fax name/number and date/time.

There are two levels of setup:

Basic:

Information such as fax name/number and date/time which must be

entered before using the machine. (See page 1-7.)

Advanced

your living area and preferences such as language and ring to answer, etc. (See page 6-8.)

We strongly recommend that you do not start the Adv anced setup until you ha v e read through the User’s Guide to make yourself familiar with the machine.

: The variables you can set up while using the machine depending on

-6

Setup

Setting FAX Number/ Name

FAX Number/Name (Your Number and Name)

This is very useful information for the recipient. It allows them to see who sent a fax and what number they should send a response to. You can choose from up to ﬁve IDs (Multiple ID), using different IDs for different recipients. To use Multiple ID, you must ﬁrst set this option to ON. See “User Options” on page 6-7.

1 2

3 4

Press Setup.

Press ÃÃÃÃ or NAMEÕ and press Start/Enter.

Press Start/Enter when display shows ÔFAX

NUMBERÕ.

Enter the fax number to which your machine is connected.

¥You can enter up to 20 digits, and include special

characters (space, plus sign, etc.)

¥To enter a space, press Redial/Pause or #. ¥To enter plus symbol (+), press *. ¥If you enter a wrong number, use

the number and correct it.

¨¨¨¨

to choose ÔFAX NUMBER/

or ¨ to move to

Chapter 1

5 6

7 8

Press Start/Enter when Þnished.

Press Start/Enter when display shows ÔFAX

NAMEÕ.

Enter the fax name (up to 40 characters) by using the number keypad. You can include special characters (space, plus sign, etc.).

Press Start/Enter when the name in the display is correct. When Multiple ID is on and you want Multiple ID, repeat from step 7 after answering ÔYÕ to ÔANOTHER ID?Õ. The machine returns to Standby Mode when you have Þnished or when Stop has been pressed.

-7

Setup

Note

Note these instructions assume that the display is asking you to enter a name.

How to Enter Letters

Press the appropriate button for the letter you want.

The letter appears in the display.

¥To enter an O, for example, press the 6 button three

times. Each time you press the button, the display shows a different letter: Þrst M, then N, and O, and Þnally 6.

¥For a list of letters and corresponding buttons, see

"Keypad Character Assignments" below.

Select additional letters in the same way. The blinking cursor moves right and the next letter appears in the display.

¥If the additional letter is in the middle of or at the end

of the letters assigned to the button you have pressed, move the cursor by pressing ¨, then press that button.

Keypad Character Assignments

Key Assigned numbers, letters, or characters

1 (Space) 1 6 M N O 6

2 A B C 2 7 P Q R S 7

3 D E F 3 8 T U V 8

4 G H I 4 9 W X Y Z 9

5 J K L 5 0 (Symbols) + - , . ’ / * # & 0

Press Start/Enter when youÕre Þnished entering letters.

1-8

Setup

Time/Date Setup

The current date and time are shown in the display when the machine is on and ready for use (Standby Mode). The date and time will be printed on all faxes you send.

1 2

3 4 5

Press Setup.

Press ÃÃÃÃ or ¨¨¨¨ to choose ÔTIME/DATE SETUPÕ and press Start/Enter.

Press Start/Enter when the display shows ÔDATE

FORMATÕ.

Press ÃÃÃÃ or ¨¨¨¨ to select either ÔEUROPEÕ or ÔUSAÕ and press Start/Enter.

Press Start/Enter when the display shows

ÔTIME/DATEÕ.

¥If you chose USA format, the date will be displayed as

MM-DD-YYYY HH:MM, for example, 03-20-1999 10:20.

¥If you chose EUROPE format, the date will be dis-

played as DD-MM-YYYY HH:MM, for example, 2003-1999 10:20.

Chapter 1

Set the date and time. You can move the cursor by pressing Ã or ¨.

¥If you enter an invalid number, the machine beeps and

doesnÕt proceed to the next step. If this happens, just re-enter the correct number.

DD (Day) = 01~31 MM (Month)= 01~12 YYYY (Year) = four digits HH (Hour) = 00~23 MM (Minute) = 00~59

Press Start/Enter when the date and time appear correctly.

¥The display shows the date and time you have set, then

returns to Standby Mode.

1-9

Setup

Recording

TAM Message (SF-3100T only)

The TAM (Telephone Answering Machine) message is an outgoing message (OGM) which plays whenever a call comes in and the machine is in TAM Mode. For more information about reception modes, see “Reception Modes” on page 3-6.

1 2

Press and hold OGM until you hear a beep. The display starts counting the recording time.

Speak into the microphone when ÔRECORDÕ appears in the display. Make sure that you are within a 30cm range. You can record a message which lasts up to 60 seconds.

¥You are advised to record a message of less than 15 sec-

onds in duration to prevent the fax receive from malfunctioning due to a long message.

¥Press Stop or OGM if you want to stop recording

before the time is up.

¥After the message has been recorded, the machine

brießy displays the date and time when the message was recorded. Then, it displays the elapsed time as the message plays back automatically.

Now , you’re ready to use the TAM reception mode. To learn more about answering machines, see “The Answering Machine” on page 4-1.

1. T elephone Answering Machine

1-10

Automatic Dialling

2 AUTOMATIC DIALLING

Chapter 2

2-1

Automatic Dialling

One-Touch Dialling

One-Touch dialling provides you with quick access to your most frequently used numbers. Before using One-Touch dial, you must ﬁrst store a number into any of ﬁve One-Touch buttons located on the left of the machine’s Control Panel.

Storing a Number for One-Touch Dialling

Press and hold a One-Touch button for about two seconds.

¥If a number is already assigned to the button, the dis-

play brießy shows the number, then asks if you want to delete. If you select ÔN (No)Õ and press Start/Enter, the machine returns to Standby Mode with the old number untouched. To delete old number, select ÔY (Yes)Õ, press Start/ Enter and start over.

Enter the number you want to store (up to 46 digits).

¥If you want a pause between numbers, press Redial/

Pause; a ÔPÕ appears in the display.

¥If you make a mistake while entering a number, use

or ¨ to move the cursor under the digit, then enter the correct digit.

3 4

Press Start/Enter when the number appears correctly in the display. The display asks you to enter a name.

Press Start/Enter to enter name.

2-2

Automatic Dialling

Enter the name by using the keypad.

¥ If you do not want a name, just skip this step.

You can assign up to 20 characters to a name. For more information, see ÒHow to Enter LettersÓ on page 1-8.

Press Start/Enter when youÕre Þnished.

Dialling a One-Touch Number

Press the desired One-Touch button. (1 through

¥The display brießy shows the name or number and the

number is then automatically dialled. You hear the dialling process through the speaker.

¥If there is no number stored, ÔNO. NOT ASSIGNEDÕ

appears with a beep and the machine returns to Standby Mode.

¥You can refer to each buttonÕs assigned number by

printing Phonebook. To learn how to print Phonebook, see ÒUser ReportsÓ on page 6-5.

¥To stop One-Touch dialling, press Stop at any time. ¥If you are making a phone call (when no document is

loaded), pick up the handset when the other person

answers.

¥When the remote fax machine answers the phone, the

machine scans the document into memory and begins to transmit if a document is loaded in the document tray. If there is no answer, the display will indicate ÔRETRY REDIAL?Õ. To retry press Start/Enter.

Chapter 2

2-3

Automatic Dialling

Speed Dialling

Note

You can store up to 50 telephone or fax numbers in Speed Dial. Before using Speed Dial, you have to ﬁrst store the number into the location.

Speed dialling allows you to quick dial your most frequently used numbers. You can easily access the numbers once you have stored them into two-digit Speed Dial locations.

Storing a Number for Speed Dialling

1 2

Press and hold Speed for about two seconds. The display asks you to enter the location you wish to assign.

Enter the two-digit location number (01 through

50) that you want to assign the telephone or fax number to and press Start/Enter.

¥If a number is already assigned to the location, the dis-

2-4

Enter the number you want to store (up to 46 digits).

¥To insert a pause between numbers, press Redial/

Pause; a ÔPÕ appears in the display. If you make a mistake while entering a number, use Ã or ¨ to move the cursor under the digit, then enter the correct digit.

4 5

Press Start/Enter when the number appears correctly in the display. The display asks you to enter a name.

Enter the name by using the keypad.

¥ If you do not want a name, just skip this step.

You can assign up to 20 characters to a name. For more information, see ÒHow to Enter LettersÓ on page 1-8.

Automatic Dialling

6 7

Dialling a Speed Number

1 2

Press Start/Enter. To store another Speed Dial location, repeat from step 2.

Press Stop to exit when youÕre Þnished.

Press Speed.

The display asks you to enter the location number.

Enter a two-digit speed dial location number.

Press Start/Enter to dial the number. The

number will be automatically dialled. You can refer to the number assigned to each location by printing Phonebook. To learn how to print Phonebook, see ÒUser ReportsÓ on page 6-5.

Chapter 2

¥To stop Speed Dialling, press Stop at any time.

If you are making a phone call (when no document is loaded), pick up the handset when the other person

answers.

¥When the remote fax machine answers the phone, the

2-5

Automatic Dialling

Group Dialling (for MultiAddress Transmissi on)

Note

Note if the One-Touch button is used for Group Dial, you cannot strore into One-Touch button.

Group Dial uses the One-Touch button for quick access. Numerous Speed Dial numbers can be stored as a Group. By using the Group number, you can send a document to multiple parties through one operation. Your machine will dial the remote numbers in stored sequence. If the number was busy, your machine will dial the next stored number. After sending to all of the stored numbers, the machine will automatically redial any number(s) which was/were previously b usy. Before you can use this feature, you must coordinate and store the group numbers desired.

Storing Speed Dial Numbers for Group Dialling

1 2

Press Setup.

ÃÃÃÃ

¨¨

to select ÔGROUP DIAL SETUPÕ

Press and press Start/Enter.

Press a One-Touch button you want to use for

Group Dial.

2-6

¥If the One-Touch button is previously assigned to

Group Dial, the display indicates Ô GROUP xx USEDÕ and ÕDELETE? Y/NÕ with a beep. If you select ÔN (No)Õ and press Start/Enter, the machine returns to Standby Mode with the old one untouched. To delete old group, select ÔY (Yes)Õ and press Start/ Enter, then try with another One-Touch button.

4 5

Enter a two-digit Speed location Dial number you wish to include in the group.The display shows any number stored in the selected twodigit Speed Dial location.

Press Start/Enter.

Repeat steps 4 and 5 to enter more destination

numbers into the Group.

Automatic Dialling

7 8

Press Stop when you have entered all the desired destinations.

The display asks you to enter a name .

Enter a name for the Group. If you donÕt want to assign a name, skip this step. You can assign up to 20 characters to a name. For more information, see ÒHow to Enter LettersÓ on page 1-8.

Press Start/Enter.

Using Group Dialling (Multi-Address transmission)

Once you have stored the Group, you can use Group Dialling for Broadcasting and Delayed fax.

Follow the instructions for the desired operation. When you come to a step in which the display requests the remote fax number:

Chapter 2

Press the One-Touch button under which you stored the Group number. You can use only one Group number per operation. Then continue the procedure to complete the desired operation. Your machine automatically scans the document loaded in the document tray into memory, and will dial each of the numbers included in the Group.

¥Fore more information on Broadcasting, see ÒBroad-

castingÓ on page 5-2.

¥Fore more information on Delayed fax, see ÒDelayed

FAXÓ on page 5-4.

2-7

Automatic Dialling

2-8

3 THE FAX MACHINE

The Fax Machine

Chapter 3

3-1

The Fax Machine

Sending a Fax

Sending a fax is very simple if you follow the instructions starting from here. They will describe how to load the document, set the resolution/contrast and dial the number.

Loading Document

Turn the page face down. Be sure that your document is dry and free of staples, paper clips, and other foreign objects. For more information on what kind of paper you can use for documents, see ÒAcceptable Documents (for ADF)Ó on page 8-4.

Adjust the document guides to match the width of the document, and load document consisting of up to 15 sheets until the Automatic Document Feeder seizes and pulls it in. The display will

indicate ÔDOCUMENT READYÕ when it senses that a document has been loaded.

¥If you are sending more than one sheet, make sure the

bottom sheet enters Þrst. Stagger the leading edge of the sheets slightly, and insert the sheets with a slight push to ensure smooth feeding.

¥To add pages while faxing, place them over the top

sheet. If youÕre loading pages that are unusually thick

or thin, feed one sheet at a time. If the document doesnÕt feed correctly, open the Control Panel, remove the document, and try loading it again.

3-2

Choose the proper resolution and contrast by pressing Rcv. Mode/Contrast and Resolution respectively.

¥The default resolution is STANDARD and contrast is

NORMAL.

¥For a normal document, it is not necessary to change

them. Skip over this step. For more information on Resolution and Contrast, see ÒSetting Document Resolution and ContrastÓ on page 3-3.

The Fax Machine

Setting Document Resolution and Contrast

Note

SUPER FINE mode is not used when sending documents scanned into memory (i.e., Broadcasting and Delayed Fax)

We recommend you send documents printed using a typewriter, felt tip pen, black ink, or laserwriter. The paper should be white or very light, and of normal weight not cardboard. Blue lines on a ruled pad don’t fax well. For more

information on what kind of paper you can use for documents, see ÒAcceptable Documents (for ADF)Ó on page 8-4.

When you send/copy normal documents, you need not adjust the resolution and the contrast. If you send/copy documents with unusual contrast characteristics, including photographs, you can adjust the resolution and contrast to send a high-quality transmission of the documents.

To adjust the resolution and contrast after loading document(s):

¥ ¥

Press Resolution as many times as you want to

adjust the sharpness and clarity. There are three resolution modes: STANDARD, FINE and SUPER FINE.

STANDARD works well for printed or typewritten originals with normal-sized characters.

FINE is good for documents containing a lot of detail. SUPER FINE works well for documents containing

extremely Þne detail. SUPER FINE only works if the the remote machine also has the SUPER FINE feature.

Chapter 3

¥ ¥

Press Rcv.Mode/Contrast as many times as you

want to adjust the darkness. There are four contrast modes: NORMAL, LIGHTEN, DARKEN and PHOTO.

NORMAL works well for normal handwritten, typed, or printed documents.

LIGHTEN works with very dark print. DARKEN works with light print or faint pencil mark-

ings. PHOTO is used when faxing photographs or other

documents containing color or gray shades. When Photo is chosen, the resolution is automatically set to FINE.

When sending/copying is executed, resolution/contrast automatically returns to default.

3-3

The Fax Machine

Sending a Fax Manually (after Talking)

Pick up the handset.

¥For hands-off operation, press OHD/V.Req. The dis-

play shows ÔPHONE.Õ

¥To adjust the speaker volume, press

to set the proper volume.

Enter the number of the remote fax machine by using the number keypad.

or ¨ repeatedly

¥If a person answers the telephone, ask him/her to press

Start/Enter for the fax signal so that you can send the document.

Press Start/Enter when you hear the fax tone.

¥If you have set Multiple ID option to ON via User

Option, you will be asked ÔCHANGE ID? Y/NÕ as soon as you press Start/Enter. If you want to use another ID instead of default ID (#1), answer ÔYÕ and select the ID you want by pressing Ã or ¨.

¥The machine automatically scans the document into

memory and begins to transmit.

3-4

Replace the handset.

¥You can check that a fax has been received by pressing

OHD/V.Req. to talk after a transmission.

¥For more information on the Voice Request feature, see

ÒVoice RequestÓ on page 3-11.

The Fax Machine

Sending a Fax Automatically

To send a fax automatically, you must have already stored numbers into either One-T ouch button or tw o-digit Speed Dial locations, or Group Dial. To learn how to register One-Touch Dial, Speed Dial, or Group Dial, see “Automatic Dialling” on page 2-1.

1 2

Load your document(s) top down in the document tray with the printed side facing away from you (up to 15 pages).

Select the One-Touch button, Speed Dial location, or Group Dial location which has the

number(s) you want.

¥If a document is loaded when the remote fax machine

answers, the machine scans the document into mem-

ory and begins to transmit. You can check that a fax has been received by pressing OHD/V.Req to talk after a transmission.

¥For more information on the Voice Request feature, see

ÒVoice RequestÓ on page 3-11. When the last page of your document has been sent successfully, the machine beeps and returns to Standby Mode.

¥If something went wrong during your transmission,

an error message appears in the display, see ÒLCD Error MessagesÓ on page 7-13. Press Stop to clear the message and try to send the document again. You can set your machine to print out a Sending ConÞrm automatically. For more information, see ÒUser ReportsÓ on page 6-5.

Chapter 3

Automatic Redial

When you send a fax, if the number you have dialled is busy or there is no answer, the machine will attempt to redial the number every three minutes up to two times. Before redialling, the display shows ‘RETRY REDIAL?’ to ask if you want to redial the number or not. If you want to redial the number immediately:

1 2

Press Start/Enter when ÔRETRY REDIAL?Õ appears in the display.

Press Stop to cancel redialling. The machine returns to Standby Mode.

3-5

The Fax Machine

Receiving a Fax

Reception Modes

Note

Note for SF-3100T users: T o select TAM

Mode, you have to press the Answer button, not Rcv.Mode/Contrast.

Reception

Mode

FAX

TEL

AUTO

Your

Model

SF-3100/

SF-3100T

Before you receive a fax, be sure to load one of the supported paper sizes for receiving faxes. For information on what paper types you can use, see “Paper Type and Sizes (for the ASF)” on page 8-3. To learn how to load the papers in the Paper Tray, refer to Installation Guide.

Your fax machine has various reception modes; FAX, TEL, AUTO and TAM.

You can change the reception mode by pressing Rcv.Mode/

Contrast when no document is loaded. If you press Rcv.Mode/Contrast with a document, this button works as Contrast not Rcv.Mode. The following chart describes how each reception mode works:

How It Works

The machine answers an incoming call and immediately goes into receive mode, expecting a fax to be received.

The automatic fax reception is turned off. You can receive a fax only by manually pressing Start/Enter.

Your fax machine will answer faxes automatically after the number of rings you specify.

If the machine does not pick up a fax signal, it will

give another ringing tone to tell you it is a phone call. You should lift the handset to answer the call.

If you do not pick up the handset on your fax machine, it will switch to the automatic reception

mode.

Reference

section

Receiving in

FAX Mode

Receiving in

TEL Mode

Receiving in

AUTO Mode

3-6

TAM

SF-3100T

SF-3100

Your machine plays a greeting message to callers, and then the caller can leave an incoming message on your machine as well as a fax.

You have to have an answering machine attached to the EXT line socket on your fax machine. When the phone rings, the attached answering machine answers and stores the caller’s message if they lea ve one. If your machine senses a fax tone on the line, the call automatically switches over to fax receive mode.

Receiving in

TAM Mode (SF-3100T)

Receiving in

TAM Mode

(SF-3100)

If you rarely use the fax line for voice conversation, set the machine to receive faxes automatically by selecting either FAX or AUTO Mode.

The Fax Machine

Receiving in FAX Mode

Receiving in TEL Mode

Before receiving in F AX Mode, you ha ve to set the machine to FAX Mode by pressing Rcv. Mode/Contrast repeatedly until ‘¨FAX MODE’ is displayed.

¥In Standby Mode, FAX appears in the right hand cor-

ner of the display.

¥When you get a call, the machine answers after the

second ring, and receives the fax automatically. When reception is complete, the machine returns to Standby Mode.

¥If you want to change the ÔRings to Answer optionÕ,

see ÒSystem Setup OptionsÓ on page 6-8.

Before receiving in TEL Mode, you hav e to set the machine to TEL Mode by pressing Rcv. Mode/Contrast repeatedly until ‘¨TEL MODE’ is displayed. In Standby Mode, TEL appears in the right hand corner of the display.

Pick up the handset and answer it when the telephone rings.

¥If your machine is an SF-3100T, and you do not

answer the call within about 20 rings, the TAM OGM will be played.

Press Start/Enter if you hear a fax tone, or if the person on the other end asks you to receive a document.

¥Be sure there is no document loaded, or, the document

will be sent to the callerÕs fax showing ÔTXÕ in the display.

Hang up the handset.

¥Your machine starts to receive.

Chapter 3

3-7

+ 79 hidden pages