Sagem Laser Pro 356, Laser Pro 358 User Manual

SAGEM LASER PRO 356 LASER PRO 358

User manual

WELCOME

You have just acquired a new generation communications terminal from SAGEM and we congratulate you on your choice.This multi-function terminal is capable of faxing, printing and scanning and furthermore, can be used for Internet communications. Your terminal will meet all your professional requirements.

This User's Manual presents the model in the range:

Model Equipment

• Duplex unit scanner colour

• 33.6 kbps fax and 56 kbps data modem

LASER PRO 356

LASER PRO 358

It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its

direct access directory.

Providing access to the Internet, your terminal lets you, depending on model:

• send and receive faxes to E-mails thanks to the F@x to E-mail function,

• send and receive E-mails,

• send SMS's.

Denpending on model, you can also print to PCL® 6 and SGScript 3 formats (emulation of Postscript®

level 3 language).

We strongly encourage you to spend a little time reading this Manual, so that you can use the numerous

features of your terminal in the best possible manner.

List of accessories

The following additional accessories are proposed for the Fax Laser Pro range:

• Directory card.

• 500-page paper tray.

• Duplex-unit (depending on model)

• Activation kit PCL® 6 and SGScript (depending on model).

• Companion Suite Pro kit PC (depending on model).

• 18 ppm Black & White laser printer

• Emission / reception of SMS

• Companion Suite Pro kit PC

• Duplex unit scanner colour

• 33.6 kbps fax and 56 kbps data modem

• 18 ppm Black & White laser printer

• Emission / reception of SMS

• LAN 10/100 Base T

Consumables

To refer to the last page of this user manual for the references.

1. The list of accessories is subject to change without prior notice.

CONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Operational precautions 1-2

Unpacking the box 1-4 Unpacking the additional paper tray (depending on model or option) 1-5 Unpacking the duplex-unit (depending on model or option) 1-6 Description 1-7 Installing the removeable parts 1-8

Installing the scanner paper tray 1-8 Installing the printer output stacker 1-9 Installing the printer paper tray 1-10 Loading paper 1-11 Adjusting the original document output tray 1-13 Loading paper in manual mode 1-13 Installing the second paper tray (depending on model or option) 1-15 Installing the Duplex-unit (depending on model or option) 1-16

Connections 1-19

Telephone and LAN connection 1-20 Power line connection and switch on 1-20

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1

The navigator 2-1 Moving within the menus 2-2 The display screen 2-3

Access to functions 2-3

Menu-driven access 2-3 Direct access by number 2-4

Guide to function list 2-5

3SETTING YOUR MACHINE 3-1

Main settings 3-1

Before transmission 3-2

Date/Time 3-2 Your fax number/your name 3-2 Type of network 3-2 Geographical settings 3-2 Local prefix 3-3 Transmission report 3-3 Document feed type 3-4 Economy period 3-4

-I-

Contents

Before reception 3-5

Fax answering machine 3-5 Reception without paper 3-5 Number of copies 3-6 Relay broadcast 3-6 Fax or PC reception (depending on model) 3-7

Duplex printing (depending on model) 3-7 Technical parameters 3-8

Local Area Network (LAN) settings (depending on model) 3-11

Local network settings 3-11

Automatic configuration 3-11 Manual configuration 3-11 IEEE address (or Ethernet address) or MAC address 3-12 Netbios names 3-12

Message service and the Internet 3-12

Initialisation parameters 3-13

Access to connection and message service parameters 3-13 Access to servers parameters 3-13

Settings 3-15

Standard settings 3-16 Mail sorting 3-17

Internet Connection 3-18

Immediate connection to the Internet 3-18 Programmed connection 3-19

Deactivating the Internet function 3-19

The SMS service 3-19

SMS Parameters 3-19 Sending an SMS 3-20 Erase an SMS 3-21 SMS Reception 3-21 SMS Server 3-22

4DIRECTORY 4-1

Creating subscribers record 4-2

Adding a record 4-2

Creating subscribers lists 4-3

Adding a list 4-4 Adding or deleting a number from the list 4-5

Consulting a record or a list 4-5 Modifying a record or a list 4-5 Deleting a record or a list 4-6 Printing the directory 4-6 Importing a directory 4-6

The file structure 4-6 Procedure 4-8

Exporting a directory 4-8

-II-

Contents

5OPERATION 5-1

Sending 5-1

Document depositing 5-1

From the flat scanner 5-2

Choosing the resolution/contrast 5-2

Resolution 5-2 Contrast 5-3

Dialling 5-3

From the directory 5-3 Using the last number dialled key 5-4

Transmission over the Public Switched Telephone Network (PSTN)

Immediate transmission 5-5 Delayed transmission 5-5 Transmission with auto redial 5-6

Transmission over the Internet 5-7

Sending a black and white document to an E-Mail address 5-7 Sending a colour document to an E-mail address 5-7 Sending a typed message to an E-Mail address 5-8 Scan to FTP 5-9 Simply put the file in an FTP server : 5-10 Multi-contact sending. 5-10

Transmission waiting queue 5-11

Immediately perform transmission from the waiting queue 5-11 Consult or modify the waiting queue 5-12 Deleting a transmission on hold 5-12 Printing a document in waiting or in deposit 5-12 Print the waiting queue 5-12

Cancelling a transmission in progress 5-12

Reception 5-13

Reception over the Public Switched Telephone Network (PSTN) 5-13 Reception over the Internet 5-13

Copying 5-14

Local copy 5-14

Standard copy 5-14 Duplex photocopies (depending on model) 5-14 "Sophisticated" copy 5-15

Specific copy settings 5-16

Scanner settings 5-16

Other functions 5-18

Logs 5-18 Printing the functions list 5-18 Printing the machine settings 5-19 Font printing 5-19 Counters 5-19 Deposit and polling 5-20 Lock 5-21

Entering the locking code 5-21 Locking the keyboard 5-21

5-5

-III-

Contents

Locking the numbers 5-22 Locking the Internet settings 5-22 Locking the SMS service 5-22

Scan to PC (depends on model) 5-23

Mail box (MBX FAX) 5-24

MBX management 5-24

Creating an MBX 5-24 Modifying the features of a MBX 5-25 Printing the contents of a MBX 5-25 Deleting a MBX 5-25 Printing the MBX list 5-25 MBX deposit in your fax 5-25 MBX deposit in a remote fax 5-26 MBX polling from a remote fax 5-26

6MAINTENANCE 6-1

Maintenance 6-1

General 6-1 Replacing the consumables (toner and drum ) 6-1

Replacing cartridges 6-2

Cleaning 6-14

Cleaning the scanner’s reading devices 6-14 Cleaning the printer 6-15

Servicing 6-17 Scanner calibration 6-17

Incidents 6-17

Communication errors 6-17

Transmission from the feeder 6-17 Transmission from memory 6-17 Communication error codes 6-18

Printer errors 6-20

Error messages 6-20 Printer paper jam 6-21 Paper jam at the feeders and trays 6-23

Scanner incidents 6-24

Scanner paper jam 6-24

Miscellaneous incidents 6-26 Machine packing and transportation 6-27

Characteristics 6-28

Unit characteristics 6-28

7SAFETY 7-1

-IV-

Console

Fine

Sfine

Photo

1. Key : stops current printing

2. Key : help in terminal use.

3. Key : local photocopy.

4. Key : reduce or enlarge.

5. Key

6. Key : scan to e-mail (sending of Internet fax).

7. Key : double sided printing

8. Key : selection of colour mode.

9. Key : scan resolution.

10. Key : contrast setting.

11. Scan resolution (Fine (Fin), SFine (Super Fin),

12.Icon "Line" :

13. Icon : color mode selected.

14. Recto/Verso print indicated :

15. Indicator reserve "Toner" :

16. Indicator printer paper jam .

17. Icon fax reception icon reception :

: scan to PC / scan to FTP.

Photo).

* On : communication in progress. * Falshing : communication setting up.

* On : duplex mode activated * Out : printing mode deactivated.

On : end of toner, Flashing : near the end of toner.

* On : reception possible.

* Flashing : non-printed document(s) in memory

or being received

* Out : reception impossible.

18. Digital keyboard.

19. Alphabetical keyboard.

20. Key

: deletes the character to the left of the

cursor.

21. Key : input or line feed.

22. Key : access to special characters

23. Key

Shift.

24. Key : send fax .

25. Key

26. Key : access to menu and browsing in menus

: validates displayed selection.



downwards.

27. Key

: return to previous menu and correction of

text.

28. Key : browsing in menus upwards.



29. Key : stops current operation.

30. Key : access to directory and quick dial numbers.

31. Key line manual connection, listen for tone during fax sending

32. Key : multiple contact sending (fax, e-mail

or SMS).

SMS

33. Key : sending of an

(Short Message

Service).

COPY

SCAN

COM

Fine

Sfine

Photo

This unit has been designed in accordance with European standards I-CTR37 and CTR21, it is designed for connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier.

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/05/EC. For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/5/EC.

Directive 89/336/EC.

1INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics.

• Choose a location that is well ventilated.

• Make sure that you do not block the aeration grill located on the left side of the terminal. When installing the terminal close to a wall, make sure that the distance between the wall and the rear.

• Left hand side of the terminal is at least 25 centimetres, to make opening of the cover easier and so as not to block the aeration grill of the terminal.

1-1

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Note the following important precautions whenever using the printer.

Operating Environment

The following describes the operating environment required when using the printer:

•Temperature: 10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the danger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

Installation

1-2

Installation

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Paper for printer: do not use paper previously printed by your terminal or any other printer: the ink or toner deposited on that paper might damage the printing system of your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount of

ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

1-3

UNPACKING THE BOX

 Take the protection profiles, the packing material and the machine out of the shipping box.

 Check that the following parts are in the box.

Installation

Mains power cord (model depending on country)

Phone cord (model depending on country)

Installation guide

Terminal

Output tray

printer

Document feeder

CD-ROM

User guide

CD-ROM Kit PC (depending on model)

CD-ROM Kit LAN

(depending on model)

Printer paper

tray

1-4

Cardboard box

Installation

UNPACKING THE ADDITIONAL PAPER TRAY (DEPENDING ON MODEL OR OPTION)

 Remove the plastic bags and check for the parts illustrated below.

Paper tray

Mechanical unit paper tray

Cardboard box

Installing the additional paper tray (refer to paragraph Description, page 1-7)

1-5

Installation

UNPACKING THE DUPLEX-UNIT (DEPENDING

ON MODEL OR OPTION)

 Remove the plastic bags and check for the parts illustrated below.

Installation guide

Duplex-unit

Cardboard box

 Installing the Duplex-unit (refer to paragraph Installing the Duplex-unit (depending on model

or option), page 1-16).

1-6

Installation

DESCRIPTION

Scroll scanner

(ADF)

Console

Printer

Second paper

tray (optional)

Parallel PC port

(depending on

model)

USB Port

Adjustable

paper guide

(500 pages)

Document feed tray for scanning

Original document

output stacker

Access handle Flatbed scanner

Chip card reader

Printer output stacker

Manual paper

feed tray

Printer paper feed tray

LAN cable socket

(depending on

model)

Telephone

cable socket

Toner drum/cartridge

(pre-installed in printer)

Power socket

Telephone

lead (depending on country)

1-7

On/Off button

Mains

lead (depending on country)

INSTALLING THE REMOVEABLE PARTS

This section details the installation of the terminal’s removable parts.

INSTALLING THE SCANNER PAPER TRAY

 Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this

purpose.

Installation

1-8

Installation

INSTALLING THE PRINTER OUTPUT STACKER

 Insert the two clips (B) of the stacker into the notches (A) provided for this purpose.

1-9

Installation

INSTALLING THE PRINTER PAPER TRAY

 Laying the tray with the left and right clips to the printer, slowly press the tray until it has dicked

against the bottom of the notches (as shown in the drawing).

1-10

Installation

LOADING PAPER

 Remove the cover from the printer paper tray.

 Press the paper size guide inside the tray on the right, in order to push both paper size

guides to the left or to the right.

 Put a stack of paper into the tray (do not put in more than 250 pages). In case of letterhead

paper, be sure to place the paper printed side up.

 Secure the stack of paper by pushing the paper size guides against the right and left edges

of the stack.

1-11

Caution - Do not add paper to the tray whilst the machine is printing

Paper useable in the printer :

Printer paper tray 60 to 90 g/m

Manual feed 60 to 160 g/m

 Replace the printer paper tray cover.

Installation

1-12

Installation

ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY

 Depending on the size of paper to scan, A4 or LGAL (LEGAL) adjust the supply stop.

LOADING PAPER IN MANUAL MODE

When printing on special paper, such as 60 to 160 g/m2 maximum color paper or transparent file (laserprinter compatible), you should load the paper manually, up to 10 sheets maximum. Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover until it stops in the printer.

1-13

 Adjust to the size of the paper or film using the paper size guide 1 or 2.

Installation

1-14

Installation

INSTALLING THE SECOND PAPER TRAY

(DEPENDING ON MODEL OR OPTION)

1. Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place.

3. Remove the paper tray cover. 4. Press the support plate located on the

2. Position the printer above the additional paper tray unit. Align the coupling pins of the additional paper tray unit with the corresponding notches in the bottom of the printer.

paper tray until it locks into position.

5. Put a stack of 500 paper sheets, maximum, into the paper tray, making sure to always position the paper so that the up-side, when the paper is packed, is always facing up.

1-15

6. Put the cover back onto the tray, and insert the paper tray into the additional paper unit.

Installation

Remark : always get hold of the paper tray with both hands when removing it or putting it back into the additional paper

unit.

INSTALLING THE DUPLEX-UNIT

(DEPENDING ON MODEL OR OPTION)

After installation and connection, the duplex-unit will enable you to print, receive faxes or to receive local photocopies in mode.

 Switch off your terminal and pull out the mains plug.

 Take the duplex unit out of its box and remove the protective film.

 Remove the connector cover (C) to obtain access to the connector.

 Clip the connector of the flat cable (E) of the duplex unit in the connector (D) located at the

bottom left hand side of the terminal.

1-16

Installation

 Insert the two plastic clips (B) in the two slots (A) provided for this purpose.

 Hold the module in its housing, tip the access door to the two blue-coloured locking clips

backwards.

1-17

Installation

 Hold the duplex unit in position and press the two blue coloured clips firmly, one after the other,

(A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your terminal.

 Once the module is locked in position, close the door. The module is now ready to operate.

 Reconnect the mains plug and power the terminal using the mains switch located on the left hand

side.

1-18

Installation

CONNECTIONS

A B

 Make sure the On/Off switch is in position o (Off).

A : Parallel port (depending on model)

B : USB Port

C : LAN socket (depending on model)

D : Telephone line socket

E: Mains plug

F : Mains line (model depending on country)

G : Mains power cord (model depending on country)

1-19

Installation

TELEPHONE AND LAN CONNECTION

 Plug the end of the telephone line (F) into the terminal socket (D) and the other end into the wall

telephone socket.

 LAN connection (depending on model). Plug end of the LAN cord (as provided by your network

administrator) into the socket (C) of your terminal and the other end into your local network port dedicated to your terminal.

POWER LINE CONNECTION AND SWITCH ON

Caution - Refer to safety procedures in the chapter on Safety.

 Plug the end of the mains power cord (G) into the socket (E) of the terminal and the other end in

the wall outlet.

 Set the On/Off switch to position "I" (On).

After a few seconds, when the printer has warmed up, the date and time will appear. To adjust the language and time of your terminal, refer to paragraph Setting your machine, page 3-1.

1-20

2GETTING STARTED

NAVIGATION METHODS

PRESENTATION

The navigator gives you access to the menus visible on screen.

The navigator

This navigator has 5 keys and allows you to move within the menus available on your machine.

2-1

Moving within the menus

Getting started

Enter the main menu.

Select the next line in a menu.

Select the previous line in a menu.

Confirm entry and go to the following menu.

Return to the previous menu.

Confirm and exit from the current menu.

Exit without confirming from the current menu.

Use key Symbol used





Moving within a data entry field

To Use key Symbol used

Move to the right.

Move to the left.

2-2





Getting started

To Use key Symbol used

Confirm your entry.

Delete a character by moving the cursor to the left.

Confirm your entry and return to the initial screen.

The display screen

The screen has two lines of 16 characters.

The cursor shows the line you selected.

1DIRECTORY 2 SETUP

For menus with more than two choices, use the arrows next (hidden) lines of the menu (3,4, etc.).

ACCESS TO FUNCTIONS

 or  of the navigator to obtain the

Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

Menu-driven access

You can print the guide to find out the number of a function by pressing the key or by scrolling through the menus, as indicated below.

 Press the  key, the functions menu appear.

1DIRECTORY 2SETUP

2-3

 Use the or  navigator arrows to move the cursor in front of the required function.

4 SMS SERVICE 5 PRINT

 Validate your choice by pressing OK.

 When in the selected menu, use the  or  navigator arrows to move the cursor in front

of the required sub-function.

51 FUNCTIONS LIST 52 LOGS

 Validate your choice by pressing OK.

Caution - The Duplex version cannot be used to print the guide. Therefore it can only be printed on

one side.

Direct access by number

You may print the functions list (M 51 OK) to find out the number of a function.

From the stand-by mode:

 Press the M key, enter the number of the required function and validate your choice by

pressing OK.

Getting started

2-4

Getting started

GUIDE TO FUNCTION LIST

MAIN MENU 1: DIRECTORY

Functions Function description Page

11 OK - NEW CONTACT Enter a new contact in the directory p. 4-2

12 OK

- NEW LIST Enter a relay broadcast list p. 4-4

- MODIFY Modify a record or a list p. 4-5

13 OK

- CANCEL Delete a record or a list p. 4-6

14 OK 15 OK

- PRINT Print the directory p. 4-6

- SAVE/LOAD Store the directory on a chip card

16 OK 161 OK S 162 OK L

17 OK

18 OK

A.Inaccessible if Menu 91 SUPPLIER is on WITHOUT ACCESS

21 OK - DATE/TIME Enter the date and the time p. 3-2 22 OK

23 OK 231 OK S 232 OK M 233 OK E

24 OK 241 OK R 242 OK N 243 OK PC R 244 OK D

25 OK 251 OK T

2511 OK N

252 OK P

2521 OK S 2522 OK P

253 OK L

2531 OK C 2532 OK IP A 2533 OK S 2534 OK G 2535 OK IEEE A 2536 OK N 2537 OK N

29 OK

AVE Save the directory to a chip card OAD Load the directory from a chip card

- IMPORTATION Enable directory importation by e-mail

- EXPORTATION Export the directory by e-mail

p. 4-8

MAIN MENU 2: SETUP

Functions Function description Page

- NUMBER / NAME Enter your name and your number p. 3-2

- SEND Transmission settings

END REPORT Choose to print the communication report p. 3-4

EMORY SEND. Send from feeder or memory p. 3-4

CO PER. Set the economy period p. 3-4

- RECEPTION Reception settings

EC. PAPER Accept reception without paper p. 3-6 BR OF COPIES Number of copies of received documents p. 3-6

ECEPT. Choice for PC reception p. 3-7

UPLEX Received fax printing in Recto /Verso mode p. 3-7

- NETWORKS Setting networks p. 3-2

EL. NETWORK Ajust tel. network settings

ETWORK TYPE Selection of network type

REFI X Activate the dialling prefix p. 3-3

IZE NUMBER Minimum size number to be send with prefix p. 3-3

REFI X SETTING Setting dialling prefix p. 3-3

OCAL NETWORK LAN prameters settings (depending of model)

ONFIGURATION Sélect configuration mode p. 3-11

DRESSE Fax IP address p. 3-12

UBNET MASK. Subnet mask p. 3-12

ATEWAY Gateway #1 address p. 3-12

DRESSE Fax IEEE address p. 3-12 ETBIOS 1 NetBIOS name 1 p. 3-12 ETBIOS 2 NetBIOS name 2 p. 3-12

- TECHNICALS Technicals parameters p. 3-8

p. 4-8

2-5

Getting started

MAIN MENU 2: S

ETUP

Functions Function description Page

20 OK 201 OK C 202 OK N 203 OK L

- GEOGRAPHICAL Geographical settings p. 3-2

OUNTRY Choice of country and language p. 3-2 ETWORK Choice of country ANGUAGE Choice of language

MAIN MENU 3: FAX

p. 3-3 p. 3-3

Functions Function description Page

31 OK - TRANSMISSION Single- and multiple-address transmission p. 5-5 32 OK

- ECO TRANS. Send a document during the economy period p. 3-4

- POLLING RX Polling request p. 5-20

33 OK

- POLLING TX Deposit a document p. 5-20

34 OK 35 OK

- MBX SEN DING Send to a mailbox p. 5-26

- MBX POLLING Poll a mailbox p. 5-26

36 OK

- BROADCAST Broadcast transmission p. 3-6

37 OK 38 OK

- FAX ANSW. Control of fax answering machine p. 3-5

39 OK 391 OK A 392 OK 393 OK C

- REROUTING Rerouting of received messages p. 5-6

CTIVATION Rerouting activation p. 5-6

DESTINATION Choice your destination p. 5-7

OPY Printing activation of rerouting fax p. 5-7

MAIN MENU 4: SMS SERVICE

Functions Function description Page

41 OK - SEND SMS Send SMS p. 3-20

42 OK

431 OK S 432 OK SMS R 433 OK A

441 OK S 442 OK NEW Print new SMS messages 443 OK ALL Print all SMS messages received

451 OK A 452 OK SMS B 453 OK S 454 OK

461 OK SMS C

4611 OK S 4612 OK R

462 OK SMS C

4621 OK R

- READ SMS Read SMS received p. 3-21

43 OK

- DELETE SMS Delete SMS received

ELECTION Select SMS to delete

EAD Delete all SMS read p. 3-21

LL Delete all the SMS read in memory p. 3-21

- PRINT SMS Printing SMS received p. 3-22

44 OK

ELECTION Select SMS message to print

p. 3-21 p. 3-21

45 OK - PARAMETERS SMS service / SMS parameters p. 3-19

UTO PRINT Automatically print SMS received p. 3-19

EEP Beep on SMS reception mode p. 3-20

ENDER NAME Choose to show/hide sender name p. 3-20

TERM. ADDR. Terminal address p. 3-20

- SERVER SMS servers settings p. 3-22

46 OK

ENTRE 1 Number of main SMS centre p. 3-22

END NO Transmission number p. 3-22

ECEIVE NO Reception number p. 3-22

ENTRE 2 Number of secondary SMS centre p. 3-22

ECEIVE NO Reception number p. 3-22

2-6

Getting started

MAIN MENU 5: PRINT

Functions Function description Page

51 OK - FUNCTIONS LIST Function list printing p. 5-18 52 OK 53 OK 54 OK 55 OK 56 OK 57 OK 58 OK

- LOGS Print TX and RX logs p. 5-18

- DIRECTORY Print the directory p. 4-6

- SETUP User parameters printing p. 5-19

- COMMANDS Commands list printing (see 65 OK)

- LISTE MBX Mbx list printing (see 75 OK)

- PCL FONTS Internal PCL fonts printing p. 5-19

- SGSCRIPT FONTS Internal SG Script fonts printing p. 5-19

MAIN MENU 6: COMMANDS

Functions Function description Page

61 OK - PERFORM Perform a command p. 5-11 62 OK 63 OK 64 OK 65 OK

- MODIFY Update of command p. 5-12

- CANCEL Delete a command p. 5-12

- PRINT Printing of a document in wait queue p. 5-12

- PRINT LIST Printing of the command list p. 5-12

MAIN MENU 7: MAILBOXES

Functions Function description Page

71 OK - CREAT E MBX Creating and modification of a Mailbox p. 5-24 72 OK 73 OK 74 OK 75 OK

- DEPOSIT MBX Storing a document in a Mailbox p. 5-25

- PRINT MBX Print content of a Mailbox p. 5-25

- DELETE MBX Delete an empty Mailbox p. 5-25

- PRT MBX LIST Print list of Mailbox p. 5-25

MAIN MENU 8: ADVANCED FCT

Functions Function description Page

80 OK - CALIBRATION Scanner calibration p. 6-17 81 OK

- LOCK Activate an access limitation lock p. 5-21

811 OK L 812 OK L 813 OK L 814 OK L 815 OK L

82 OK 821 OK S 822 OK R 823 OK S 824 OK D 825 OK P 826 OK P

84 OK

841 OK R

OCKING CODE Locking code p. 5-21 OCK KEYBD. Activate keyboard lock p. 5-21 OCK NUMBER Activate dialling lock p. 5-22 OCK PARAMETERS Activate Internet settings lock p. 5-22 OCK SMS Activate SMS lock p. 5-22

- COUNTERS See the activity counters p. 5-19

ENT PAGES Printed pages counter p. 5-19

ECEIVED PG Local copies counter p. 5-19

CANNED PAGE Sent pages counter p. 5-19

UPLEX SCAN Received pages counter p. 5-19 RINTED PG Printed pages counter p. 5-19 RINTED SHT Printed sheets counter p. 5-19

- COPY CIS scanner settings p. 5-15

ESOLUTION Resolution type choice p. 5-16

2-7

Getting started

MAIN MENU 8: A

DVANCED FCT

Functions Function description Page

842 OK ZOOMING Zoom setting p. 5-16 843 OK A 844 OK O 845 OK C 846 OK L 847 OK B

85 OK

851 OK P 852 OK P 853 OK P 854 OK S.F 855 OK F 856 OK P

86 OK

SSEMBLED Assembled or not copy choice p. 5-16

RIGIN Origin setting p. 5-16

ONTRAST Contrast setting p. 5-16 UMINOSITY Luminosity setting p. 5-17 INDING Binding type choice p. 5-17

- SCAN. & PRINT Réglages imprimante p. 5-17

APER Type of paper choice p. 5-17 APER TRAY Paper tray choice p. 5-17 APER SAVE Paper save activation mode p. 5-17

MARGINS Set margins p. 5-17 LATBED MARG Sheet-feed scanner margins setting p. 5-17 RINTER MARG Printer margins setting p. 5-18

- CONSUMABLES Consumables status p. 6-1

MAIN MENU 9: INTERNET

Functions Function description Page

91 OK - SUPPLIER Choix du fournisseur d’accès p. 3-13

- INIT. PROVIDER Initialisationof your Provider

92 OK

921 OK C 9211 OK C 9212 OK I 9213 OK P

922 OK M 9221 OK I 9222 OK P 9233 OK E-

923 OK S

ONNECTION ISP parameters p. 3-13

ALL NUMB. ISP call numberl

DENTIFIER ISP identifier

ASSWORD ISP password

ESS. SERV Message service parameters p. 3-13

DENTIFIER Message service identifier p. 3-13

ASSWORD Message service password p. 3-13

MAIL ADR Message service e-mail address p. 3-13

ERVERS SMTP, POP3 and DNS parameters p. 3-13

9231 OK SMTP SMTP server 9232 OK POP3 POP3 server 9233 OK DNS 1 Primary DNS 9234 OK DNS 2 Primary DNS

924 OK SMTPA 9241 OK A

- IMMED ACCES

93 OK

- SETTINGS

94 OK

UTHENT. SMTP authentification access parameters p. 3-14

CTIVATION SMTP authentification activation

Immediat access to ISP

Internet settins

941 OK CONNEC. TYPE Select connection type p. 3-16

942 OK S

943 OK P

944 OK D

945 OK P

95 OK 96 OK

97 OK

END TYPE Select transmission type p. 3-16

ERIOD Select the period of connection p. 3-16

EPOSIT NOTI Select to print a deposit notice p. 3-16

RINT Print Internet settings p. 3-17

- E-MAIL

- TRI MAILS

- MAINTENANCE

Send an E-Mail

Select the reception type

p. 3-13

p. 3-18

p. 5-8

p. 3-17

2-8

Getting started

MAIN MENU 9: I

Functions Function description Page

972 OK CALL NUMB. Supplier’s dial-up number 973 OK I 974 OK P

A.These menus will appear only with valid ISPN setting

DENTIFIER Supplier’s identifer

ASSWORD Supplier’s password

NTERNET

2-9

Getting started

2-10

3SETTING YOUR

Fine

Sfine

Photo

MACHINE

MAIN SETTINGS

At machine powerup, the screen displays:

FRI 31 DEC 23:59

PLEASE WAIT

Fine

Sfine

Photo

You have to set the date and time, telephone network, language parameter and verify the other parameters listed below.

3-1

BEFORE TRANSMISSION

Date/Time

At any moment you may change the date and time on your fax machine.

To change the date and time:

 Enter the numbers of the required time and date one after another,

(for example November 8 2004 at 9h33, press 0811040933) and press OK to confirm.

Your fax number/your name

Setting your machine

21 OK - SETUP / DATE/TIME

Your fax will print out your fax number on each document it transmits if you save this number and if the machine is set to

To save your fax number and your name:

SENDING HEADER (refer to paragraph Technical parameters, page 3-8).

 Enter your fax number (20 digits max.) and press OK to confirm.  Enter your name (20 characters max) then press OK to confirm.

Type of network

You may connect your fax to either a PSTN or private network such as private automatic branch exchange (PABX). You must select the network which is the most convenient.

To select the type of network:

 Select option PABX or PSTN then confirm your choice with OK.

Geographical settings

These settings will enable you to use your machine in different preset countries using different languages.

Country

By choosing a country, you initialise:

• the settings for the public telephone network,

• the language by default.

To select the country:

 Select the required option and press the OK key to confirm.

22 OK - SETUP / NUMBER / NAME

251 OK - SETUP / NETWORKS / TEL. NETWORK

201 OK - SETUP / GEOGRAPHICAL / COUNTRY

3-2

Setting your machine

Network

This setting enables you to individually set the type of public telephone network so that your machine can communicate over the public network of the country you have chosen in compliance with the applicable standards.

Remark : these settings are different from the NETWORK TYPE (p. 2-5), which allows you to choose between

public and private network.

To select the network:

202 OK - SETUP / GEOGRAPHICAL / NETWORK

 Select the required option and press the OK key to confirm.

Language

This setting enables you to choose a language other than that imposed by the COUNTRY setting.

To select the language:

203 OK - SETUP / GEOGRAPHICAL / LANGUAGE

 Select the required option and press the OK key to confirm.

Local prefix

This function is used when your fax is installed with a private network, behind a company’s PABX. It allows you to program an additional automatic local prefix (to be defined), enabling you to automatically exit the company’s telephone network system, but only under certain conditions:

• the company’s internal numbers, where a prefix is not required, must be short numbers less than the minimal size (to be defined, for example France has 10 digits),

• the outside numbers requiring a prefix, must be long numbers greater or equal to the mini- mal size (to be defined, for example France has 10 digits).

Programming your fax with the local prefix consists of two steps:

• defining the minimal size (or equal) of the company’s outside numbers,

• defining the outgoing local prefix of the company’s telephone network. This prefix will automatically be added as soon as an external number is dialled.

Caution - If you define a local prefix, do not add it to the numbers stored in the directory, it

will be automatically dialled with each number.

Defining the minimal size and the local prefix

252 OK - SETUP / NETWORKS / PREFIX

 You can change the default value for the minimal size of the company’s outside numbers

and validate with OK. The minimal size will range between 1 and 30.

 Enter the outgoing local prefix of the company’s telephone network (maximum

5 characters) and validate with OK.

Transmission report

You may print a transmission report for all communications over the telephone network (STN).

3-3

You may choose between more than one criteria for printing reports:

WITH: a report is given when the transmission was properly performed or when it is completely

• abandoned (but there is only one report per request),

WITHOUT: no transmission report, however, your fax will note all transmissions that took place in

• its log (refer to paragraph Logs, page 5-18),

ALWAYS: a report is printed with each transmission,

•

ON ERROR: a report is printed only if the transmission failed or is abandoned.

With each transmission report from memory, a reduced version of the first page is automatically reproduced.

To select the report type:

231 OK - SETUP / SEND / SEND REPORT

 Select the required option WITH, WITHOUT, ALWAYS or ON ERROR and confirm your choice

with OK.

Document feed type

You may choose the way you want to feed your documents:

• from memory, transmission will take place only after memory storage of the document and dialling. It allows you to get your originals back quickly to free up the machine.

• from the feeder of the sheet-feed scanner (refer to paragraph Document depositing, page 5-1), transmission will occur after dialling. It allows transmission of larger documents.

To select the way you want to feed your documents:

232 OK - SETUP / SEND / MEMORY SEND.

 Select the option MEMORY or FEEDER and validate your choice with OK.

Remark : in feeder mode, the reduced image will not appear on the transmission report.

Setting your machine

Economy period

This function allows you to defer a fax transmission to "off-peak hours" and thus reduce the cost of your communications.The economy period, via the telephone network (at off-peak hours), is preset by default from 7.00 pm to 7.30 am. Nevertheless you may change this time slot.

Modifying the economy period:

 Enter the hours of the new economy period and confirm your selection with the key OK.

Using the economy period:

Enter the call number and confirm with OK.

233 OK - SETUP / SEND / ECO PER.

32 OK - FAX / ECO TRANS.

3-4

Setting your machine

Fax answering machine

The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them.

The "Fax Messages" indicator light lets you know the state of your Fax answering machine:

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the process of receiving faxes.

• Light off: memory full, the terminal cannot receive any more documents.

You can assure document confidentiality by using the 4 digit access code. Once saved, you will require this access code for:

• printing fax messages in memory,

• activate or deactivate the fax answering machine.

Saving an access code

 Enter the code (4 digits) and confirm with OK.

BEFORE RECEPTION

383 OK - FAX / FAX ANSW. / ANSWER CODE

Activating or deactivating the answering machine

382 OK - FAX / FAX ANSW. / ACTIVATION

 If you saved an access code for your fax answering machine, enter it and validate with OK.  Select the required option WITH or WITHOUT answering machine and confirm you choice

with OK.

Print fax messages stored in the memory

381 OK - FAX / FAX ANSW. / PRINT

 If you have defined an access code for your fax answering machine, enter it and press OK.

Documents received and stored in the memory are printed.

Reception without paper

Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable (no paper...).

If your fax printer is unavailable, you may choose between two modes of reception:

• reception mode

WITHOUT PAPER, your fax saves the incoming messages in the memory, WITH PAPER, your fax refuses all incoming subscribers.

3-5

To select the reception mode:

241 OK - SETUP / RECEPTION / REC. PAPER

 Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK.

Remark : Paper out is indicated by a beep and a message on the screen.

Received faxes are then stored in memory (icon "Fax messages" flashing) to be printed as soon as you add paper into the feeder.

Number of copies

You may print incoming documents more than once (1 to 99).

To set the number of each document received:

242 OK - SETUP / RECEPTION / NBR OF COPIES

 Enter the wanted number of copies and confirm with OK.

At each document reception, your fax will print the number of copies requested.

Relay broadcast

Your fax machine (initiator) can relay a document, in other words, transmit a document to your subscribers via a remote fax and with a precise relay list.

To do this the initiator fax and the remote fax must both have the relay function.

To relay you need to supply the remote fax with the document and the relay list number. The remote fax will then transmit this document to all subscribers on the list.

Once the relay is activated by your fax and as soon as the document is received by the remote fax, the document is printed before relaying to all subcribers on the list.

To activate relay from your fax machine:

 Insert the document to relay (refer to paragraph Document depositing, page 5-1).  Select  37 OK- FAX / BROADCAST.

 Enter the remote fax number where you will relay to or choose your dialling mode (refer to

paragraph Dialling, page 5-3) and press OK.

 Enter the relay list number used by the remote fax and press OK.  You may enter the time you wish to transmit the document next to the current time and press OK.  If you wish to modify the document feed type, select one of the options FEEDER or MEMORY ,

then press OK.

 If you wish, you may enter the number of pages of your documents before transmitting.

Setting your machine

 Activate relay by pressing key .

The document in the feeder will be relayed either immediately or at a later time (according to your choice) to the remote fax which will relay the document.

3-6

Setting your machine

Fax or PC reception (depending on model)

243 OK - SETUP / RECEPTION / PC RECEPT.

This menu, combined with a software program installed on your PC (supplied or on option depending on model) will enable you to select the machine you wish to receive the documents on:

•fax.

•PC.

• PC if available, fax otherwise.

For more details, please refer to the instruction manual provided with the software kit.

DUPLEX PRINTING (DEPENDING ON MODEL)

This function is only available if you have previously installed the duplex module and the additional paper tray at the back of your terminal.

After installing the Duplex module at the back of your multi-function terminal, you can print faxes received in two ways:

• SINGLE SIDED

• DOUBLE SIDED

All faxes received are printed according to the mode selected from the menu, no matter how the duplex key is set.

 To select the fax print mode :

 Select the required option SINGLE SIDED or DOUBLE SIDED and validate your choice

with the OK key.

244 OK - SETUP / RECEPTION / DUPLEX

3-7

Setting your machine

TECHNICAL PARAMETERS

As delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters.

To set the technical parameters:

29 OK - SETUP / TECHNICALS

 Select the desired parameter and confirm with OK.

 With the keys  or , modify the parameter settings by following the table below and

press OK.

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

1 - SCANNING MODE

2 - TX HEADER

3 - TX SPEED

4 - ECHO PROTECT

6 - EPT MODE

7 - COM. DISPLAY

8 - ECO ENERGY

10 - RX HEADER

1 - NORMAL 2 - FINE 3 - SFINE 4 - PHOTO

1 - WITH 2 - WITHOUT

1 - 33600 2 - 14400 3 - 12000 4 - 9600 5 - 7200 6 - 4800 7 - 2400

1 - WITH 2 - WITHOUT

1 - SPEED 2 - PAGE NUMBER

1 - WITHOUT 2 - DELAY 5 MIN 3 - DELAY 15MIN 4 - DELAY 30MIN 5 - STDBY PERIOD

1 - WITH 2 - WITHOUT

Default value of the scan mode resolution for the documents to be transmitted.

If this parameter is on, your header will appear on all documents sent to your subscribers with your name, number, date and number of pages.

Warning: If you send a fax from the document loader, the transmission header will not appear on the document your correspondent receives.

Transmission speed for outgoing documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

However, it may be necessary to restrict the transmission speed for some calls.

If this parameter is on, the on-line echo will be reduced during long distance calls.

For some long distance calls (satellite), the on-line echo may disturb the call.

Choice between transmission speed displayed or number of the page in progress.

Choosing the printer standby delay: the printer will switch to standby after a del ay (in minutes) of NON-operation or during the period of time of your choice.

If this parameter is on, all documents received by your fax will include the subscriber’s header with his name, number (if available) fax print date and the page number.

3-8

Setting your machine

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

11 - RX SPEED

12 - RINGS 20 - E.C.M.

70 - NET VALID

71 - NET ACTIVE

72 - MODEM SPE ED

1 - 33600 2 - 14400 3 - 9600 4 - 4800 5 - 2400

2 TO 9

1 - WITH 2 - WITHOUT

06:01 TO 21:59

7 DAYS / WEEK MON TO FRI

1 - 56000 2 - 33600 3 - 14400 4 - 12000 5 - 9600 6 - 7200 7 - 4800 8 - 2400 9 - 1200 0 - 600

Transmission speed for incoming documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

However, it may be necessary to restrict the transmission speed for some calls.

Number of rings to automatically start your machine.

This parameter helps correct the calls made on

disturbed telephone lines. It is used when the lines are weak or too noisy. Transmission times may be longer.

This parameter lets you modify the period when the fax connects automatically to the Internet.

This menu is available only if the connection type is set to

PERIODIC ( 941).

This parameter lets you select the days of the week when the fax connects automatically to the Internet.

This menu is available only if the connection type is set to

PERIODIC ( 941).

Choice of maximum Internet transmission speed.

For a quality telephone line (compatible, no echo), communications occur at the maximum speed.

However, it may be necessary to restrict the transmission speed for some Internet calls (bad line or bad ISP settings).

73 IMPROVE REP @

74 - ERASE MAILBOX

75 - TEXT ATTACHM.

1 - WITH 2 - WITHOUT

1 - WITH

2 - WITHOUT

1 - WITH 2 - WITHOUT

This parameter lets you automatically register the Internet address of your subscribers fax during a call (if available).

When the fax machine receives an e-mail with an attachment and cannot open it, it erases the message from the ISP MBX, prints and transmits with a notice of uncomprehension to the message sender.

At E-mail reception, the fax does not destroy the MBX message, it prints a notice of uncomprehension asking you to recuperate this message with your computer equipment. This parameter is useful only if you have PC equipment. The memory capacity is limited, you need to empty your MBX or else new messages may not be received.

Editing YES / NO and printing the received Internet documents.

3-9

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

Setting your machine

76 - ATTACHMENT FORMAT

77 - LAN SPEED

80 - TONER SAVE

90 - RAW PORT

91 - PRINTER ERROR TIMEOUT

92 - PRINTER WAIT TIMEOUT

93 - REPALACE FORMAT

94 - PRINTER CLASS

Your terminal is now configured.

1 - IMAGE 2 - PDF

AUTO 100 FULL 100 HALF 10 FULL 10 HALF

1 - WITH 2 - WHITHOUT

9100

30 mn

15 seconds

1 - NO 2 - Letter / A4

PCL / PC KIT PC KIT ONLY

Default format of document sent on the Internet :

PDF : monochrome or colour

IMAGE : monochrome (TIFF) or colour (JPEG)

To define the communication speed of the peripheral units in relation to the implemented Local Area Network (LAN).

Makes printing lighter to save toner cartridge ink

RAW network print port connection

Time-out before document being printed is deleted following a print error in PC print mode

Wait time-out for data from PC before the task is deleted in PC print

Page format change

Printing in PCL-/Postscript Mode

Printing in GDI mode

3-10

Setting your machine

LOCAL AREA NETWORK (LAN) SETTINGS (DEPENDING ON MODEL)

Your terminal is a new generation machine that will be part of your local network just like a PC. Its built-in local network access card will enable you to send documents through an SMTP/POP3 local message server (internally or externally, depending on the settings of your message server).

To benefit from all the available network options, you should make the following settings, described in the sections below:

• local network settings, to introduce your fax machine into your local network.

• message service settings, for all your faxes and E-mails to be automatically managed by your message server.

Caution - Although rather simple, network settings sometimes require a sound knowledge of

your own computer configuration. If that is administrated by anyone in your company, we recommend you ask that person for the settings described below.

LOCAL NETWORK SETTINGS

Automatic configuration

We recommend that you carry out a manual configuration of your terminal. The automatic configuration of the local network settings may be considered, if your local network features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN.

To automatically configure the local network settings:

2531 OK - SETUP / NE TWORKS / LOCAL NETWORK / CONFIGURATION

 Choose AUTOMATIC and press OK to confirm. The terminal scans the local network for a

DHCP or BOOTP server that can assign it its settings dynamically (the message

SELF-CONF is displayed).

 Once the message SELF-CONF has disappeared, check for the IP Address, Sub-network

mask and Gateway address. If these are missing, you should carry out a manual configuration (see below).

Manual configuration

To configure your terminal manually, you should obtain the usual information used to set a peripheral device (IP address, sub-network mask, network and gateway address).

To configure the local network setting manually:

2531 OK - SETUP / NE TWORKS / LOCAL NETWORK / CONFIGURATION

 Choose MANUAL and press OK to confirm.

3-11

Setting your machine

IP address

2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP ADRESSE

 Enter the IP address of your terminal and press OK to confirm.

Sub-network mask

2533 OK - SETUP / NETWORKS / LOCAL NETWORK / S UBNE T MASK.

 Enter the sub-network mask of your terminal and press OK to confirm.

Gateway address

2534 OK - SETUP / NETWORKS / LOCAL NETWORK / GATEWAY

 Enter the IP address of the network gateway and press OK to confirm.

IEEE address (or Ethernet address) or MAC address

2535 OK - SETUP / NE TWORKS / LOCAL NETWORK / IEEE ADRESSE

The Ethernet card of your terminal already has an unmodifiable, yet consultable, IEEE address.

Netbios names

These names, which can be used with the network options, are used to identify your terminal machine from a PC connected to a local network (for instance with the name "IMP-NETWORK-1"

2536 OK - SETUP / NETWORKS / LOCAL NETW O R K / NETBIOS 1 2537 OK - SETUP / NETWORKS / LOCAL NETW O R K / NETBIOS 2

 Enter the selected name (15 characters max) and press OK to confirm.

MESSAGE SERVICE AND THE INTERNET

Your terminal lets you send and receive documents and E-mails from subscribers throughout the world over the Internet. An E-mail is an electronic message sent over the Internet, to an E-mail address (which is a personal Internet mailbox). Access to the Internet is possible thanks to an Internet service provider (ISP). The provider puts at your disposal a server, or computer system which allows you to connect to the Internet and your mailbox through your telephone line.

Before worldwide transmission, you must:

• take out an Internet subscription from an Internet Service Provider (ISP),

• check that all initialisation parameters correspond to those provided by your ISP,

• perform the proper settings, if needed, for the Internet connection.

You may then connect yourself to the Internet via your ISP to send and receive fax-Internet or E-mails. Both operations will be performed during an Internet connection.

3-12

Setting your machine

INITIALISATION PARAMETERS

You must define or, at least check all parameters needed to identify yourself with the Internet. Your ISP will provide you with these parameters as soon as you are registered with them.

The parameters are divided in three categories:

• connection, allows you to identify the dial up number, the connection identifier and the connection password,

• message service, allows you to define the message service identifier, the message service password and the E-Mail address,

• servers, allows you to identify the name of the OP address of Internet SMTP providers (send) and POP3 (MBX reception) and the address of DNS 1 and DNS 2 servers. The server address is made up of 4 groups of 3 digits maximum, separated by dots.

• SMTP Authentification, used to activate the authentification protocol when the SMTP server used requests this to end e-mails.

Access to connection and message service parameters

91 OK - INTERNET / SUPPLIER

 Select the Internet provider from the list NO ACCESS, PROVIDER_1, PROVIDER_2,

PROVIDER_3, PROVIDER_4, PROVIDER_5, PROVIDER_6 or LOCAL NETWORK, and

press OK. Choosing

 Enter the CALL NUMB., press OK.  Enter connection IDENTIFIER  Enter connection PASSWORD, press OK.

 Enter Email IDENTIFIER, press OK.  Enter Email PASSWORD, press OK.  Enter E-MAIL ADR, press OK.

NO ACCESS disables access to Internet functions. OK.

92 OK - INTERNET / INIT. PROVID ER

921 OK - INTERNET / INIT. PROVIDER / CONNECTION

, press OK.

922 OK - INTERNET / INIT. PROVID ER / MESS. SERV

Access to servers parameters

923 OK - INTERNET / INIT. PROVIDER / SERVERS

 Enter SMTP, press OK.  Enter POP3, press OK.  Enter DNS 1 (primary), press OK.

1. If the identifier has more than 16 characters, the text will automatically slide over to the left.

3-13

Setting your machine

 Enter DNS 2 (secondary), press OK.

Access to the authentification SMTP parameters

924 OK - INTERNET / INIT. PROVID ER / SMTPAUTHENT.

In the ACTIVATION menu, select WITH to activate SMTP authentification then validate with OK key.

In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification parameters as in the messaging service or AUTHENT. SPEC. to define other identification parameters, then validate with Access to SMTP authentification parameters by pressing OK key. When you select AUTHENT. SPEC, carry out the two following operations

 Enter the IDENTIFIER then validate with OK key.  Enter the PASSWORD then validate with OK key.

Sample Internet settings for the terminal (56 kbps modem)

Your access provider should give you the following information:

CALL NUMBER: 0860001000

CONNECTION IDENTIFIER: sg048944@wn.net

CONNECTION PASSWORD: *****

MESSAGE SERVICE IDENTIFER: demo jt12

MESSAGE SERVICE PASSWORD: *****

E-MAIL ADDRESS: demo2@gofornet.com

SERVER:

SMTP mail.gofornet.com

POP mail.gofornet.com

DNS 1 103.195.014.001

DNS 2 103.195.014.002

Non-functional data given by way of example.

You should then complete the following MENUS on your fax machine:

91 SUPPLIER PROVIDER 1

CONNECTION

9211 CALL NUMB. 0860001000

3-14

Setting your machine

9212 IDENTIFIER sg048944@wn.net

9213 PASSWORD *****

MESSAGE SERVICE

9221 EMAIL ID demo jt 12

9222 EMAIL PASSWORD *****

9223 E-MAIL ADR demo2@gofornet.com

SERVERS

9231 SMTP mail.gofornet.com

9232 POP3 mail.gofornet.com

9233 DNS 1 103.195.014.001

9234 DNS 2 103.195.014.002

SMTP AUTHENT.

9241 ACTIVATION With or Without

Your terminal is now configured.

SETTINGS

The settings are divided into several categories:

•the standard settings define the connection type and frequency to the Internet as well as the transmission type for your documents,

•the E-mail sorting defines treatment for all stored E-mail messages received.

3-15

Standard settings

Your machine has two types of settings that let you define:

• The type and frequency of the connection to your ISP.

Setting your machine

SET TIMES

PERIODIC

ON DEMAND

A. To avoid Internet access saturation, the automatic connection will occur in reality 12 minutes,

give or take, around the requested time.

• Type of transmission over the Internet.

IMMEDIATE

DURING CONNECTIONS

At any moment you may print the settings of your machine to know their status.

an Internet connection is established every day at 9:00 am, 12:30 am and 5:00 pm

an Internet connection is established every 3 hours1. (default value)

an Internet connection is established at your request by

IMMED. ACCESS (refer to paragraph Internet

Connection, page 3-18)

document transmission will occur immediately at each transmission request

transmissions will only occu r at programmed connections

SET TIMES or PERIODIC TYPE

Selecting the connection type

941 OK - INTERNET / SETTINGS / CONNEC. TYPE

 Select one of the connection options among SET TIMES, PERIODIC or ON DEMAND and

press OK to confirm.

Selecting the transmission type

942 OK - INTERNET / SETTINGS / SEND TYPE

 Select one of the send options IMMEDIATE or DURING CNX then press OK to validate.

Changing the connection period (PERIODIC type)

943 OK - INTERNET / SETTINGS / PERIOD

 With the PERIODIC mode, enter the new connection period by means of the numerical keypad

(between 00:01 am and 11:59 pm) and press OK to confirm.

An Internet connection will be established every three hours (default value).

Selecting the print mode for the deposit notice

944 OK - INTERNET / SETTINGS / DEPOSIT NOTI

 Select one of the deposit notice options WITH, WITHOUT, ALWAYS or ON ERROR and press OK

to confirm.

3-16

Setting your machine

Printing the Internet settings

Mail sorting

F@X Only mode

945 OK - INTERNET / SETTINGS / PRINT

The Internet settings are printed. These settings may also be printed together with all the other settings of your machine (refer to paragraph Printing the machine settings, page 5-19).

This function lets you choose the mode for all Internet documents stored in your mail box. You have three choices:

F@X ONLY, lets you poll and print E-Mails in your machine.

•

PC ONLY, lets you keep your E-Mails in you mailbox for later use with a computer (no

• E-Mail poll),

SHARE PC lets you:

•

- if your PC and fax have two different addresses, transfer all mails or only those with attachments to a PC,

- if your PC and fax share the same address, use the fax as a printer for E-Mails for the PC.

96 OK - INTERNET / TRI MAI LS

 Select option F@X ONLY and press OK to confirm.

All E-Mails are polled and printed.

PC Only mode

 Select option PC ONLY and press OK to confirm.

The E-mails are neither polled nor printed and they may be used with a computer.

At each connection, the number of E-mails in your mailbox is displayed on the screen.

Share PC mode

 Select option SHARE PC and press OK to confirm.

You may choose to transfer your E-mails to a PC or use the fax as an E-mail printer.

To transfer the E-Mails to a PC:

 Select option WITH PC TRANS. and press OK to confirm.  Enter the E-Mail address of the computer you wish to transfer your E-Mail and press OK

to confirm.

 Select your option from the table below and press OK to confirm.

Menu Description

SEND ALL MAILS All E-Mails are sent to the PC.

3-17

Menu Description

Setting your machine

UNUSABLE ATTAC

To use the fax as an E-Mail printer:

The fax machine polls and prints the usable E-mails and transfers to the PC mailbox all the E-mails containing attachments it cannot use.

 Select option W/O PC TRANS and press OK to confirm.  Select your option from the table below and validate with OK.

Menu Description

DELETE MAILS

SAVE MAILS The E-mails opened and read by the fax are not erased.

At each connection, the number of E-mails still present in your mailbox are displayed on the screen.

The E-mails opened and read by the fax (w/o attachment) are erased after the fax has printed.

INTERNET CONNECTION

An Internet connection is made with an ISP. It allows both document sending and reception while connected. A connection takes place the following way:

• Send to one or more of your subscriber’s Internet mailboxes, all fax-Internet documents waiting for transmission. If you are sending to a computer, the transmitted fax will be received as an attachment to an E-Mail.

• Reception of all fax-Internet and E-Mails deposited in your personal Internet mailbox.

You may connect either immediately or automatically depending on the time periods defined. The triggering of a programmed Internet connection depends on the standard settings of your machine.

Immediate connection to the Internet

There are two methods to immediately connect to the Internet:

Access through the menu:

Direct access:

 Press the key twice.

3-18

93 OK - INTERNET / IMMED ACCES

Setting your machine

Programmed connection

An automatic connection to the Internet depends on how your machine is programmed and more particularly on the standard settings (refer to paragraph Standard settings, page 3-16).

DEACTIVATING THE INTERNET FUNCTION

If you do not wish to use the Internet functions:

 Select NO ACCESS in the ISP list and confirm with OK.

THE SMS SERVICE

Thanks to the e button you can send an SMS to subscribers all over the world. An SMS (Short Message Service) is a service which permits short written messages to be sent to mobile phones or other SMS-compatible devices.

The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from (e.g. Germany 160 characters, Italy 640 characters).

The SMS service is dependent upon the country and the service provider.

Caution: There is a special scale of charges for the SMS service.

91 OK - INTERNET / SUPPLIER

SMS PARAMETERS

This menu is used to set several options:

• automatic SMS print on reception,

• beep activated during SMS reception,

• send your details activated,

• the address of your terminal.

The address is only modified if several terminals are installed on your line. It is used to differentiate between two machines during SMS reception.

When you want a contact to send SMSs to the terminal you choose, you must send him your line number and the destination terminal address.

If your contact does not add the address of the terminal, the SMS will be received in the terminal with address 0.

45 OK - SMS SERVICE / PARAMETERS

 Automatic print of SMS received..

451 OK - SMS SERVICE / PARAMETERS / AUTO PRINT

 Select the option WITH or WITHOUT automatic print, then validate with OK key.

3-19

Setting your machine

 Beep activated on SMS reception

452 OK - SMS SERVICE / PARAMETERS / SMS BEEP

 Select the option WITH or WITHOUT BEEP on reception, then validate with OK key.

 Presentation of SMS sender

453 OK - SMS SERVICE / PARAMETERS / SENDER NAME

 Select the option WITH or WITHOUT presentation of the sender, then validate with OK key.

 Terminal address

454 OK - SMS SERVICE / PARAMETERS / TERM. ADDR.

 Enter the terminal number, then validate with OK key.

SENDING AN SMS

To send an SMS to any SMS-compatible devices:

 Press the key

 Write your SMS by means of the Qwerty keypad

To do so, you have a true editor at your disposal:

•for the upper case letters, use the

•to move inside the data entry field, use the  or  keys

•to move in the text from one word to another, press the C

•to go to the next line, use the key

•to delete a character (by moving the cursor to the left), use the Í or C key

 Pres the key to confirm your entry

 Dial the number of the recipient (mobile phone or any other SMS-compatible device) in one of

the following ways:

• dial the number by means of the numerical keypad

• enter the first letters of the recipient name

• press the key until the required name appears (names are classified in alphabetical order)

• Press the . key to send the SMS.

 Your SMS may be sent to only one person or to several people. To send an SMS:

• to only one person, press the key to confirm

• to several people:

TRL key and one of the navigator keys

- press the key and enter the next person's name,

- repeat the operations as many times as required (10 persons max.). Press the key to

confirm.

SENDING SMS is displayed as the SMS is being sent.

3-20

Setting your machine

• If SMS appears, then the SMS has been put on hold and a further attempt will take place a couple of minutes later. To immediately execute or cancel transmission, refer to paragraph Transmission waiting queue, page 5-11.

• To check the SMS has been sent properly, you may print the transmission/reception log

52 OK - PRINT /LOGS, p. 2-7).

(

ERASE AN SMS

Proceed as follows to erase an SMS:

43 OK - SMS SERVICE / DELETE SMS

 Select the messages to erase.

431 OK - SMS SERVICE / DELETE SMS / SELECTION

 Select SELECTION using keys  and  and validate with OK key.  Select a message using keys  and  and validate with OK key.

 Erase messages already read

432 OK - SMS SERVICE / DELETE SMS / SMS READ

 Select MESSAGES READ using keys and  and validate with OK key.  Confirm with OK key.

 Erase all messages from memory.

433 OK - SMS SERVICE / DELETE SMS / ALL

 Select ALL using keys and  and validate with OK key.  Confirm with OK key.  Select ALL using keys and and validate with OK key.  Confirm with OK key.

SMS RECEPTION

SMS messages received are automatically printed (you can modify this setting with 451 OK Auto print). If you disable automatic printing, the messages are automatically stored in the memory.

SMS read

 Access by menus:

42 OK - SMS SERVICE / READ SMS

• Direct access

3-21

Setting your machine

 Press key .  Select READ SMS using keys and  and validate with OK key.  Select a message using keys and  and validate with OK key.

 Scroll messages using keys and .

Print an SMS

 Access by menus:

44 OK - SMS SERVICE / PRI NT SMS

•Direct access

• Select PRINT SMS using keys and  and validate with OK key.

• Select SELECTION (to choose messages to print), NEW (to print all unread messages) or ALL

(to print all messages in memory) using keys

and  and validate with OK key.

 Confirm with OK key.

SMS SERVER

This menu is used to set the transmission and reception numbers of your SMS centers. They will be provided by your access provider. You can define two SMS centres, one main and one secondary. The secondary centre may only be used for SMS reception.

Access to server mode

46 OK - SMS SERVICE / SERVER

Define SMS centre numbers 1

461 OK - SMS SERVICE / SERVER / SMS CENTRE 1

Define send number

4611 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / SEND NO

 Enter the send number of your main SMS centre, then validate with OK key

Define reception number

4612 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / RECEIVE NO

 Enter the reception number of your main SMS centre, then validate with OK key.

Define SMS 2 Centre numbers

462 OK - SMS SERVICE / SERVER / SMS CENTRE 2

Define reception number

4621 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / RECEIVE NO

 Enter the reception number of your secondary SMS centre, then validate with OK key.

3-22

4DIRECTORY

Your fax lets you create a directory by memorising subscriber records and subscriber lists.

• Your machine can store up to 500 subscriber records with names and phone numbers.

• You may also group several names to build a subscriber list with up to 32 subscriber lists. A subscriber list is made from the subscriber records already stored.

For all subscriber records or subscriber lists you may:

•create

•consult

• modify contents

•delete

• print the directory

You may save and if needed load your directory. To proceed, you need to contact your reseller and purchase the optional "Directory card". This gives you access to functions 161 and 162 (refer to paragraph Guide to function list, page 2-5). To proceed, you need to contact your reseller and purchase the optional kit "save".

4-1

Directory

CREATING SUBSCRIBERS RECORD

 For each contact record, complete the fields listed below. Only fields with the Name and

Telephone number have to be completed:

•Contact NAME,

• TEL and fax number of contact,

• E-mail address, example: dupont@messagerie.com,

• FTP address, example: 134.1.22.9

Remark : If you have not entered an e-mail address, then you have the possibility of entering an FTP address (for archiving

Remark : If a contact has the two fields TEL and E-MAIL completed, the validation key ( or ) will define whether

purposes).

• FORMAT: by default, the attachment is PDF or Image (.tiff or .jpeg)

• RECORD NUMBER: this number is automatically allocated by the fax (you can, none the less,

modify it). It gives you quick access to the directory,

• RATE send fax you can choose for each contact the minimum send rate for faxes you send to him.

Available rates are 2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits per second. The maximum speed can be used if the telephone line is of good quality, meaning appropriate, without echo.

the document is sent by telephone network or via the internet.

ADDING A RECORD

 Your fax has just created a new record, fill in it by first entering your subscriber’s name then

validate with OK.

To associate an e-mail address :

Remark : you can stop the list creation at any time by pressing .

 Enter the person’s fax number  Enter the E-Mail address of your subscriber and press OK to confirm.

 Your subscriber’s ID number will automatically appear on the screen, if you wish to modify this

number you may do so by choosing another free number and validate with OK.

 Select the option WITH assigned key if you want to assign a letter (shortcut key) to your

subscriber. The first available letter appears by default. If you want to change it, scroll the letters

by menas of the

or  keys, and press OK to confirm.

 If need be, select the appropriate transmission speed to send your faxes, and confirm your choice

by pressing the OK key.

1. If your machine is connected to a PABX, you may need to insert a pause for dial tone (symbolised by the sign / in the number) except if a local prefix is already programmed (see § Local Prefix)

and press OK to confirm.

4-2

11 OK - DIRECTORY / NEW CONTACT

Directory

To associate an FTP address :

 Do not enter the e-mail address.  Enter the FTP address of the contact, then validate with OK key (for example: 134.1.22.9).

 Enter the FTP user name (for example: Durand).

 Enter the PASSWORD of the FTP user.

 If necessary, enter the file destination directory (when this field is not completed, the files

are stored directly under the root) of the FTP server (for example: server name / Durand).

 Define the attachment format (Image or PDF) OK.

 A number allocated to your contact will be automatically displayed on the screen. If you

do not want to use this number, it can be modified by entering another number, then validating with OK key.

 Select the option WITH the associated key if you want to associate a letter (shortcut key)

with your contact. The first letter free is displayed by default. If you want to modify this, scroll through the alphabet by using keys 6 or 5, then validate your choice with the OK key

 Select, if necessary, the appropriate send rate for a fax intended for your contact, then

validate your choice with the OK key.

CREATING SUBSCRIBERS LISTS

A subscriber list is made from the subscriber records already stored.

For each list fill in the following lines:

NAME of the list

•

NUMBER ASSIGNED to the list, this number is automatically assigned by the fax. It allows

• quick access to the answering machine

LIST COMP OSI T IO N , its lists the ID numbers assigned to the subscribers records included in

• the list

LIST NUMBER, a number lets you identify the list filed under (L)

•

A list may include both fax and internet subscribers.

The same subscriber may be included in different lists.

Caution - It is impossible to add one subscriber list to another subscriber list.

4-3

Directory

ADDING A LIST

To add a list:

12 OK - DIRECTORY / NEW LIST

 Your fax machine has just created a new list, fill it in by first entering the name of this list then

confirm with OK.

Remark : You can stop a list or record creation at any time by pressing . Also, you do not have to complete all the list

characteristics as you create it; you can save the list as it is by pressing .

The empty field ENTER ABR. NUM. appears, you must fill in the ID numbers assigned to the subscriber records included in this list.

 There are three ways detailed in the table below, to choose and add one or more subscribers to

your list. Then confirm your choice by pressing OK.

From ... Procedure

subscriber’s name

subscriber’s ID number

subscribers directory

 Enter directly the subscriber’s ID number.

 Press key then select by means of the 

 For every subscriber included in the list repeat the above step then validate with OK.

 With the alphanumeric keypad enter the first

Remark : you can stop record creation at any time by pressing .

 The list ID number will automatically appear on the screen, if you wish to modify this number

you may do so by choosing another free number and validate with OK.

 Press to confirm your entry.

letters of your subscriber’s name and continue until the whole name is displayed on the screen.

or  keys .

4-4

Directory

ADDING OR DELETING A NUMBER FROM THE LIST

13 OK - DIRECTORY / MODIFY

 Select the subscriber list (L) by means of the  or  keys and validate your choice

with OK.

 Press OK to display the ENTER ABR. NUM. field, and add or delete the subscriber as

shown in the table hereafter:

To ... Procedure

 Enter the subscriber ID number you wish to add and confirm

add

delete

 Confirm the new list by pressing key .

with OK.

 Repeat this step for each added subscriber you want to add.

 Place the keys or , on the number you wish to delete.  Press key C to delete the number assigned to the list.

 Repeat these 2 steps for each subscriber you wish to delete from the

list.

CONSULTING A RECORD OR A LIST

 Press key .

The directory appears in alphabetical order.

 Select the subscriber record or subscriber list (L) you wish to consult.

MODIFYING A RECORD OR A LIST

13 OK - DIRECTORY / MODIFY

The directory appears in alphabetical order.

 Use the  or  keys to select the subscriber list (L) you wish to modify and press OK

to confirm.

 Modify the line or lines in the subscriber record or subscriber list and confirm each

modification with OK.

Remark : You may confirm your modification by pressing key , but you will exit the menu and may not be able

to modify the following lines.

4-5

DELETING A RECORD OR A LIST

14 OK - DIRECTORY / CANCEL

The directory appears in alphabetical order.

 Use the  or  keys to select the subscriber record or subscribers list (L) you wish to delete

and confirm with OK.

 Press again OK to confirm your deleting.

The record or list is deleted from the directory.

PRINTING THE DIRECTORY

Directory

You may print all the numbers stored in the directory, including all the existing subscriber records or subscriber lists (or

To print the directory:

The directory is printed in alphabetical order.

53 OK).

15 OK - DIRECTORY / PRINT

IMPORTING A DIRECTORY

You can import an existing directory of contacts into your fax machine as an electronic file. This file must be in a specific format and must not comprise more than 500 entries.

The process of importing a directory uses electronic mail as the transfer mechanism. The electronic file containing the directory is received and processed as an e-mail attachment.

Caution - Importing a new directory completely overwrites any existing directory entries.

THE FILE STRUCTURE

The electronic file containing the data in the directory must be structured into lines or records each comprising five fields separated from one another by a unique character (a tab stop, a comma or a semi-colon). The lines themselves are separated by a line break (carriage return).

Fields Contents

Name

A unique identifier in your directory, up to 20 characters long. This field is mandatory; the name should not include the field separator character.

4-6

Directory

Fax number

E-mail address

Shortcut key

Speed

Your contacts’ fax number, without spaces or dots, can be up to 30 characters long (including any * and # characters). This field may be left empty, for instance, in the case of contacts to whom you only send e-mails.

Your contacts’ e-mail address. Can be up to 80 characters long, but must not comprise the field separator character. Any other characters may be used in this field, which can also be left blank.

A capital letter (A to Z), unique to the directory, which is associated with a specific contact and enables quick selection. As with the two previous fields, this field can be left blank.

The fax transmit speed over the PSTN. If you do not specify a value, the default speed is the maximum speed. This field may be left blank if all your fax transmissions are handled by a fax server.

Caution - You must enter a value for at least one of the Fax number or E-mail address fields.

To enter a blank line, key in four field separator characters in a row.

For example:

Smith;0123456789;jsmith@isp.co.uk;J;8

Jones;01987654321;;@;8

O'Connor;0123469874;d.oconnor@hello.net;U;8

Remark : @ alone is the indication that no associated key is assigned to the entry.

The rate is coded on a number, see the following board:

Rate code number

600 7

1200 6

2400 5

4800 4

7200 3

9600 2

12000 1

14400 0

33600 8

Caution - You must always enter the field separator character, even if one or more of the fields

are left blank. In the example above, which uses a semi-colon as a separator, the entry for « Jones » lacks both E-mail address and shortcut key.

4-7

Directory

PROCEDURE

To import a directory:

17 OK - DIRECTORY / IMPORTATION

 Select WITH to authorise the importation of a directory.

 Create your directory on a PC in a file whose structure corresponds to that set out above. In order

to be recognised as a directory, the file name must include the word directory and must have a .csv extension. For example: smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv.

 Create an e-mail addressed to your fax E-mail address, attach the file to it, and send your

message via your mail server.

 Your fax will receive the e-mail containing the directory when it connects to the mail server, and

will automatically import the attached file into its directory.

 Repeat the procedure as many times as required, for instance to update all the LAN faxes on your

network with the same directory.

Caution - Importing a new directory completely overwrites any existing directory entries on the fax

machine. Once your fax machine has a complete directory, we advise you to disable importing in order to protect the data already on the fax.

To disable importing:

17 OK - DIRECTORY / IMPORTATION

 Select WITHOUT to prevent users from importing a directory.

EXPORTING A DIRECTORY

You may also export a directory from a fax machine as a text file, and send it to any mail client (be it PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv.

To export the directory:

18 OK - DIRECTORY / EXPORTATION

 Key in the e-mail address of the PC or other fax machine to which you want to export the

directory. You may export a directory to several fax machines simultaneously (refer to paragraph Dialling, page 5-3).

 Confirm by pressing OK.

 Repeat the procedure as many times as required, for instance to update all your fax machines or

send the same file to several PC users on your local network.

4-8

5OPERATION

SENDING

Faxes sent over the telephone network are sent from the feeder or the memory.

Documents sent over the Internet are first memorised and sent at the time of Internet connection.

Over the telephone network: all fax transmissions are in black and white.

Over the Internet: you can send black and white documents (TIFF format) or colour documents

(JPEG format).

DOCUMENT DEPOSITING

From the automatic feeder tray

Paper guides

If you put the documents to send upside down, the contact will receive a blank page.

Remark : Since the addressee’s number is generally on the document to be transmitted, you may also dial before positio-

ning the document.

5-1

 Place your original documents in the

document feeder:

- face printed on the top,

- first page under the stack.

 Set the paper guide to the document

width.

 Once the operation is over, take your

original documents back from the document exit tray..

From the flat scanner

Using the handle, lift up the document feeder tray.

Put your document, with the printed face down on the scanner window. The scanner origin is located at your end, to the left, as shown opposite.

Once the operation is complete, lift the document feeder tray and recover your document.

Scanner origin

Operation

 Using the handle, lift up the document

feeder tray.

 Put your document, with the printed face

down on the scanner window. The scanner origin is located at your end, to the left, as shown opposite.

 Once the operation is complete, lift the

document feeder tray and recover your document.

CHOOSING THE RESOLUTION/CONTRAST

Resolution

You have 4 modes for document transmission.

The mode choice depends on the type of document to be transmitted:

• Normal mode, to be used for good quality documents, without drawings or small details

• Fine mode, symbolised by Fine at the bottom of the display screen. To be used for documents with drawings or small characters

• Super Fine mode, symbolised by SFine at the bottom of the display screen. To be used for documents with very fine or small character drawings

• Photo mode symbolised by Photo at the bottom of the display screen. To be used for photographic documents

To select the resolution mode:

 Press key as many times as necessary to select the required mode. A  icon on the screen

shows the current mode.

5-2

Operation

Contrast

You can set the contrast if your document is too light or too dark. If the document is light, you must raise the contrast and if it is dark, you must reduce it.

To set the contrast:

 Press as many times as necessary to choose the desired contrast, as shown by the

From the directory

Dialling alphabetically

 Enter the first letter of your subscriber’s name with the alphanumeric keypad, then add the

Assigned number dialling

 Press key

 Enter the subscriber or subscriber list assigned number.

position of a cursor.

DIALLING

remaining letters until your subscriber’s name is complete.

Your fax lists the subscribers records and lists in the Directory in alphabetical order, then

use keys

 or  of the navigator to scroll all subscribers for choice, and choose the

required subscriber or subscriber list.

Then press the letter assigned to the subscriber (refer to paragraph Adding a record, page 4-2) The screen displays the corresponding name.

The screen displays the name of the subscriber or subscriber list assigned to this number

5-3

Using the last number dialled key

You can redial one number among the ten last numbers you just dialled before.

For a fax number (Tel in the Directory)

 Press the key

If the redial list is empty the display will show :

TO:

 You may enter the call number of the subscriber using the key block or the directory.

 Confirm with the key to send the fax copy.

 When the redial list is not empty the display will show:

REDIAL ↑↓

TO : _

 Using the keys  or within the navigator you can scroll through the numbers already

available in the Redial-list.

 You may select a call number or eventually enter the number via the the numerical key pad or

using the directory.

 Confirm the number with the key to send the fax copy.

Operation

For an Internet transmission

 Press the key.

If the redial list is empty the display will show:

TYPE ADDRESS: _

 You may enter the e-mail address of the subscriber using the alphanumerical keys or the

directory.

 Confirm the entry with the key to send the message.

If the redial list contains call numbers the display will show:

REDIAL ↑↓

TO : _

 Using the keys  or  within the navigator you can scroll through the e-mail addresses

allready available in the Redial-listing.

 You may select the e-mail address or eventually enter the e-mail address using the

alphanumerical keys or the directory.

 Confirm the address with the key to send the message.

5-4

Operation

To multiple numbers

You may dial to send a document simultaneously to multiple call numbers.

Caution - This may be achieved only if the machine is parametered to send from the memory

(refer to paragraph Document feed type, page 3-4).

 Enter the fax or E-mail address, or use the Directory (refer to above paragraphs).

 Press key and enter the number of the second subscriber or second subscriber list

 Repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers or

subscriber lists).

 Press OK, , or to confirm the last addressee depending on the required operation.

TRANSMISSION OVER THE

PUBLIC SWITCHED TELEPHONE NETWORK (PSTN)

Immediate transmission

 Position the document (refer to paragraph Document depositing, page 5-1).

 Enter the fax number or choose your dialling mode (refer to paragraph Dialling, page 5-3)

then press The "Line" icon flashes during the call phase, it stays lit when both faxes are in communication.

 At the end of transmission the initial screen is displayed.

Delayed transmission

This function allows you to transmit a document at a later time.

To program a postponed transmission you need to identify the subscriber number, transmission time, feeder type and number of pages.

To delay the transmission time of your document :

 Position the document (refer to paragraph Document depositing, page 5-1)

 31 OK - FAX / TRANSMISSION

Select

 Enter the subscriber number you wish to program at a different time or choose your dialling

mode (refer to paragraph Dialling, page 5-3) and confirm with OK.

 Next to the current time, enter the new time and confirm with OK.  Choose the required IMAGE or PDF format.  Choose SCAN B & W or COLOR SCAN.  Adjust the contrast and confirm by pressing the OK key.

5-5

Operation

 Select the feed type, FEEDER or MEMORY and confirm with OK (refer to paragraph Document

feed type, page 3-4).

 You may enter the number of pages before transmission and confirm with OK.

 Confirm postponed transmission by pressing key .

Your document is stored and will be sent at the new time.

Remark : When sending in "Deferred Send" mode, make sure that the document in the feeder tray or on the scanner win-

dow is located in the right direction.

Transmission with auto redial

This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps.

This function allows for example:

• to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission.

• to control the communication progress in case of uncertain numbers, etc.

To take the line manually:

 Place the document in the fax feeder.

 Press .

 If necessary, set the sound level with navigator  or  keys.

 If not already done, enter the subscriber number (or refer to paragraph Using the last number

dialled key, page 5-4 to call back the last subscriber).

As soon as you hear the remote fax tone, the line is clear and you can start the transmission.

 Press to start the document transmission.

If your machine is set in order to print a transmission report (refer to paragraph Main settings, page 3-1), the reduced copy of the document first page will not be printed and it notifies you that the communication is manual.

Rerouting

This function is used to reroute faxes received to a directory contact. To use this function, you have to perform two operations: set the rerouting address of the fax and activate rerouting.

Activate rerouting

391 OK - FAX / REROUTING / ACTIVATION

 Using the keys or  within the navigator select option >>3911 WITH.  Confirm with the OK key.

Remark : If the function WITHOUT is selected the menus 392 and 393 will not be included in the functions overview,

when it is printed out.

5-6

Operation

Set the re-direction contact

392 OK - FAX / REROUTING / DESTINATIO N

 Using the keys or  within the navigator select the subscriber from the directory (If

the directory is empty the display will show DIRECTORY EMPTY). Enter the number of the subscriber manually or store the name and related number in the directory. (refer to paragraph Creating subscribers record, page 4-2).

Remark : You may forward a fax to the e-mail address of the subscriber stored in your directory if the fax is not

available. The Fax will then be sent as an attachment in the pre-defined file format (p. 3-10 for the configuration of the attachment files format).

393 OK - FAX / REROUTING / COPY

 Using the keys or  within the navigator select the COPY option (local printout of the

information relayed to your system) either WITH or WITHOUT.

 Confirm with the OK key.

Caution - E-mails can only be relayed to e-mail addresses. The configuration of landlines does

not provide for relaying to fax machines.

TRANSMISSION OVER THE INTERNET

Sending a black and white document to an E-Mail address

 Position the document (refer to paragraph Document depositing, page 5-1).

 Press the key and enter the recipient’s E-mail address

or choose your dialling mode (refer to paragraph Dialling, page 5-3).

 Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the

resolution/contrast, page 5-2).

Press the key.

If your contact has a PC, he will receive an E-mail to which your fax is attached in monochrome PDF or TIFF format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a colour document to an E-mail address

 Position the document (refer to paragraph Document depositing, page 5-1).

 Press the key and enter the addressee’s E-mail address

or choose your dialling mode (refer to paragraph Dialling, page 5-3).

 Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the

resolution/contrast, page 5-2).

5-7

 Press the key.

The document is scanned and memorised, it will be sent at the time of Internet connection.

If your contact has a PC, he will receive an E-mail to which your fax is attached in colour PDF or TIFF format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a typed message to an E-Mail address

You can send a typed message to an E-mail mailbox. You can also add an attachment to this keypad message (the attachment is a scanned paper document).

Access through the menu.

Direct access.

 Press key .

Then, to send to E-mail address.

 Enter the addressee’s E-mail address or choose your dialling mode (refer to paragraph Dialling,

page 5-3).

 Enter the address of who you want to receive a copy of the document (CC:), and press OK to

confirm.

 Enter the object for mail (80 characters max.) and press OK.  Enter the text with the alphabetical keypad (100 lines of 80 characters) and confirm with OK.

Operation

95 OK - INTERNET / E-MAIL

 To go to the next line, use key .

Then, you can choose between two options:

 Send the typed mail directly. Press OK, the mail is memorised and will be sent at the next

Internet connection, validate by pressing the key. Your subscriber will receive an E-mail.

5-8

Operation

 Add an attachment (scanned document) to your mail:  Select the scanner to use to scan your document. SCANNER ADF (scroll scanner) or

FLAT SCANNER (refer to paragraph Description, page 1-7).

 Validate with OK key.  Select B&W SCA N to send a black and white document or COLOR SCAN to send a

color document, and validate with OK key (this setting can be changed at any time during the send procedure, using the colour key).

 Enter the name of the attachment and validate with OK key.  If necessary, change the attachment format: PDF or IMAGE and validate with OK key.

 If you have started to scan with the flat scanner, the unit will scan the other pages. Put your

second page to scan, select NEXT and validate with OK.

 Press key @.

 Set contrast and resolution if necessary (refer to paragraph Choosing the resolution/

contrast, page 5-2).

 Press key .

 The document is scanned and the mail sent to memory. It will be sent during the next

connection to the Internet.

 Your contact will receive an E-mail with an attachment.

Scan to FTP

The scan to FTP function enables you to put your TIFF, JPEG and PDF files in an FTP server, for example, for archiving.

To connect to the FTP server, you must know the name of the FTP user and the PASSWORD.

When sending files, the machine connects to the FTP server using the defined connection parameters.

5-9

Simply put the file in an FTP server :

 Put the document in one of the scanners (refer to the Positioning the document paragraph, page

5-1).

 Press key PC. A choice screen is displayed.  Select Scan to FTP with keys or  then press OK key.

 Enter the FTP address of the server or select it from the directory by pressing the key.

 Enter the name of the FTP user (operation prohibited when the address is in the directory).

 Enter the password of the FTP user (operation not necessary when the address is selected in the

directory).

 Select the scanner to use to scan the document, SCANNER ADF (scroll scanner) or FLAT

SCANNER.

 Validate with OK key.  Select B&W SCAN to send a document in black and white or COLOR SCAN to send a

document in colour. Validate with OK key (this setting may be changed at any time during the send procedure with the colour key).

 Enter the name of the attachment and validate with OK key.  If necessary, change the attachment format: PDF or IMAGE et validate with OK key.

 If you have started to scan with the flat scanner, the unit will scan the other pages. Put your

second page to scan, select NEXT and validate with OK.

Operation

Multi-contact sending.

 Multi-contact sending is not possible with the key dedicated to this function. To make this type

of send, you have to create a group containing exclusively the FTP addresses.

 Then carry out the same operations as for sending to one address, except that you select an FTP

address group in the directory, and not a single address.

5-10

Operation

TRANSMISSION WAITING QUEUE

This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc.

It allows you to:

• consult or modify the waiting queue. In this waiting queue the documents are coded the following way: Order number in the queue / document status / subscriber’s telephone number. Documents may have the following status:

- TX: transmission

- REL: relay

- DOC: in deposit

- POL: polling

- MBX: send to mailbox

- PMB: mailbox polling

- TR: ongoing commands

- CNX: Internet connection

- NET: Internet transmission

- SMS: SMS transmission

• immediately perform a transmission from the waiting queue

• print a document in storage, waiting to be transmitted or in deposit

• print the waiting queue, to get the status of each document in the queue, by either:

- queue order number

- document name or number

- scheduled transmission time (fax)

- operation type regarding the document: transmission from memory, delayed

transmission, deposit

- number of pages of the document

- document size (percentage of space stored in memory)

• cancel a transmission request in the waiting queue.

Immediately perform transmission from the waiting queue

61 OK - COMMANDS / PERFORM

 Select the document in the waiting queue and confirm your choice with OK or to

immediately perform the selected transmission.

5-11

Consult or modify the waiting queue

62 OK - COMMANDS / MODIFY

 In the waiting queue select the required document and confirm your choice with OK.

 You may now modify the parameters of the given document then confirm your modifications by

pressing key .

Deleting a transmission on hold

63 OK - COMMANDS / CANCEL

In the waiting queue select the desired document and confirm your choice with OK.

Printing a document in waiting or in deposit

64 OK - COMMANDS / PRINT

 In the waiting queue select the desired document and confirm your choice with OK.

Print the waiting queue

Operation

65 OK - COMMANDS / PRINT LIST

A document called ** COMMAND LIST ** is printed.

CANCELLING A TRANSMISSION IN PROGRESS

Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi-call number.

• For a single call number from the memory, the document is erased from the memory.

• For a multi-call number, only the call number in progress at the time of the cancellation is erased from the transmission queue.

To cancel transmission in progress

 Press key .

A message will ask you to confirm cancellation by pressing the key a second time.

 Press key to confirm cancellation in progress.

If your machine is set to print a transmission report (refer to paragraph Transmission report, page 3-3), it will print that the communication was cancelled by the user.

5-12

Operation

RECEPTION

Document reception over the Internet is automatic at each Internet connection.

Reception of all documents over the telephone network is done one at a time at fax reception.

RECEPTION OVER THE

PUBLIC SWITCHED TELEPHONE NETWORK (PSTN)

Fax reception depends on the parameter settings of your machine.

RECEPTION OVER THE INTERNET

Whatever the document received, reception is automatic at each Internet connection.

Incoming documents other than fax files (Word process file, CAD, etc.) may not be opened by your fax. However, you may keep this (or these) document(s) in your Internet mailbox until it is automatically converted by the F@X to Fax service, if you have a subscription or until computer use or automatic transfer (refer to paragraph Mail sorting, page 3-17).

5-13

COPYING

Your fax offers to print out one more copies of one or more pages.

If the duplex module (depends on model) is installed on your terminal, you can make duplex mode photocopies.

LOCAL COPY

Standard copy

 Position the document (refer to paragraph Document depositing, page 5-1).

 Press key twice.

Duplex photocopies (depending on model)

 This function is available for photocopying if you have previously installed the duplex module

and an additional paper tray at the rear of your terminal.

 This duplex module only works with A4 (210 x 297 mm) format paper.

Operation

 Press once,the key .

 When the duplex mode is activated, a pictogram is shown on the screen.  The internal memories of your terminal can be printed one side only, except in PAPER SAVE

mode.

 The features available are described in the following table :

ORIGINAL FORMAT ➨ FINAL FORMAT

DUPLEX/DUPLEX ➨ DUPLEX/DUPLEX

ONE SIDE ➨ DUPLEX/DUPLEX

DUPLEX/DUPLEX ➨ ONE SIDE

ONE SIDE ➨ ONE SIDE

5-14

Operation

"Sophisticated" copy

 Position the document (refer to paragraph Document depositing, page 5-1).

 Press key .  Enter the required number of copies and confirm with the OK key.

 Using the keys  or  select the scan modes

SIDE->DUPLEX or DUPLEX->SIDE or SIDE->SIDE and confirm with the OK key.

 If you have selected for printing the mode DUPLEX, select with the keys  or  LONG

BORDER

 Using the keys  or  select the resolution: ULTRA FAST, FAST, QUALITY or PHOTO

and confirm with the OK key.

 Using the keys  or  select the degree of contrast and confirm with the OK key.  Using the keys  or  select the degree of brightness and confirm with the OK key.  Select the collation mode COPY ASSEMBLED or NOT ASSEMBLED and confirm with the

OK key.

 Using the keys  or  or the numeric key pad or eventually the key dedicated for zoom

set up the degree of zoom between

 Using the keys  or  or the numerical key pad select the required base values and

confirm with the OK key.

 Using the keys  or  select the type of paper NORMAL PAPER or THICK and confirm

with the OK key.

 Using the keys  or  select the required paper tray, AUTOMATIC TRAY, UPPER TRAY

or LOWER TRAY and confirm with the OK key.

DUPLEX->DUPLEX (Front/Rear) or

or SHORT BORDER and confirm with the OK key.

25% TO 400% and confirm with the OK key.

1. If you have previously installed the duplex module at the back of your terminal

5-15

When the copy quality is no longer satisfactory, you can perform a calibration. To do so, refer to paragraph Scanner calibration, page 6-17.

Moreover, a high number of controls let you improve the copy quality.

Scanner settings

 The Resolution parameter adjusts the photocopying resolution. Select High Speed, Quality or

Photo resolution using keys

 The zoom setting is used to reduce or enlarge part of the document by choosing the original and

the zoom value to apply to the document, 25 to 400 %. Enter the zoom value required using the keys of the digital key pad. Validate the choice with the OK key.

 The ASSEMBLED parameter is used to define the choice of your printer outputs; either

assembled or not assembled. Validate the choice with the OK key.

SPECIFIC COPY SETTINGS

841 OK - ADVANCED FCT / COPY / RESOLUTION

 or , then validate the choice with the OK key.

842 OK - ADVANCED FCT / COPY / ZOOMING

843 OK - ADVANCED FCT / COPY / ASSEMBLED

Operation

844 OK - ADVANCED FCT / COPY / ORIGIN

If you wish, you can change the origin of the scanner.

By entering new values of X and Y given in mm (X < 210 and Y < 286), you will move the scanning zone as shown on the figure below.

scanned area

TOP OF SHEET

Top view: scanned side down

END OF SHEET

 Select the X and Y coordinates with keys  or .

 Set the required coordinates with the numeric keypad or  or .  Confirm your setting by pressing key OK.

845 OK - ADVANCED FCT / COPY / CONTRAST

CONTRAST parameter is used to select the photocopy contrast. Adjust the contrast using keys

The

 and, then validate the choice with the OK key.

You can also directly adjust the desired contrast using the key, press this key several times until the required adjustment is obtained without using

 845.

5-16

Operation

846 OK - ADVANCED FCT / COPY / LUMINOSITY

LUMINOSITY parameter is used to make your original document lighter or darker. Adjust the

The brightness required using keys

The

BINDING parameter is used to choose the long or short side according to the type of binding

of your document. Make your choice using keys OK key.

All settings made using this menu become default settings of the machine.

Use keys Validate your setting by pressing the OK key.

Select Validate your setting by pressing the OK key.

1) When

2) Use the manual feeder for paper with a weight greater than 90 g/m

Select the paper tray that you want to use;

 or  of the browser to scroll the setting described below that you want to modify.

NORMAL or THICK paper using keys and.

THICK paper type is selected, the print speed is slowed down.

 and , then validate the choice with the OK key.

847 OK - ADVANCED FCT / COPY / BINDING

 and , then validate the choice with the

85 OK - ADVANCED FCT / SCAN. & PRINT

851 OK - ADVANCED FCT / SCAN. & PRINT / PAPER

852 OK - ADVANCED FCT / SCAN. & PRINT / PAPER TRAY

AUTOMATIC, LOWER or UPPER using keys and

. Validate by pressing the OK key.

853 OK - ADVANCED FCT / SCAN. & PRINT / PAPER SAVE

This function prints all your documents duplex.

This function requires the prior installation on the rear of your machine of the duplex module and the additional paper tray(option or depending on model).

Select WITH or WITHOUT using keys Validate by pressing the OK key.

854 OK - ADVANCED FCT / SCAN. & PRINT / S.F MARGINS

If you want to offset the side margins of your document to the left or to the right when scanning with your scroll scanner.

Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys Validate by pressing the OK key.

855 OK - ADVANCED FCT / SCAN. & PRINT / FLATBED MARG

If you want to offset the side margins of your document to the left or to the right when scanning with your flat scanner:

Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys Validate by pressing the OK key.

 and.

 and .

5-17

856 OK - ADVANCED FCT / SCAN. & PRINT / PRINTER MARG

If you want to offset the side margins of your document to the left or to the right.

Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys Validate by pressing the OK key.

 and .

OTHER FUNCTIONS

LOGS

The incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your machine.

An automatic print out will take place after every 30 transmissions. However, you may request a print out at any time.

Each log (incoming or outgoing) contains a table with the following information:

• date and time of the incoming or outgoing document

• subscriber’s number or E-mail address

• transmission mode (Norm, Fine, SFine or Photo)

• number of pages sent or received

• call duration

• incoming or outgoing results: noted

information codes for special calls (polling, manual subscribers, etc.)

• reason for call error (example: your subscriber does not answer)

To print the logs:

The incoming and outgoing logs are printed on the same page.

CORRECT if properly transmitted

52 OK - PRINT / LOGS

Operation

PRINTING THE FUNCTIONS LIST

You may print the functions list of your fax machine at any time.

To print the functions list:

51 OK - PRINT / FUNCTIONS LIST

5-18

Operation

PRINTING THE MACHINE SETTINGS

At any moment, you may print the list of your fax’s parameter settings to control any changes possibly made to the default parameters.

Printing the machine settings:

54 OK - PRINT / SETUP

Your fax prints the list of stored parameters.

FONT PRINTING

You can print the list of fonts installed on your terminal at any time.

To print PCL fonts:

57 OK - PRINT / PCL FONTS

To print SG Script fonts:

58 OK - PRINT/ SGSCRIPT FONTS

Your fax prints the list of fonts.

COUNTERS

At any time, you may consult the activity counters of your machine.

To get access to the counters of the machine:

82 OK - ADVANCED FCT / COUNTERS

These counters indicate the number of:

• transmitted pages

821 OK - ADVANCED FCT / COUNTERS / SENT PAGES

• received pages

822 OK - ADVANCED FCT / COUNTERS / R ECE IVED PG

• scanned pages

823 OK - ADVANCED FCT / COUNTERS / SCANNED PAGE

• scanned sheets

824 OK - ADVANCED FCT / COUNTERS / DUPLEX SCAN

• printed pages

825 OK - ADVANCED FCT / COUNTERS / PRINTED PG

• printed sheets

826 OK - ADVANCED FCT / COUNTERS / PRINTED SHT

5-19

DEPOSIT AND POLLING

Operation

You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the

Setting the machine for document deposits,

you must define the type:

SIMPLE- it may be polled only once from the memory or feeder

•

MULTIPLE- it may be polled as many times as necessary from the memory

•

Setting the machine for polled documents,

you must define the poll number, then depending on the type of poll you may:

• launch an immediate poll

• program a delayed poll with a chosen time

• launch a multi-poll, either immediately or later.

POLL function.

Placing a document in deposit

 Insert the document to deposit in the feeder.  Select 34 OK - FAX / POLLING TX and confirm with OK.

 Choose the type, according to the table below:

Menu Procedure

 Select FEEDER or MEMORY

SIMPLE

 If necessary, adjust the contrast and confirm with OK

 Enter the number of pages that you wish to deposit

MULTIPLE

 If necessary, adjust the contrast and confirm with OK

 Enter the number of pages that you wish to deposit

 Confirm deposit by pressing the OK key.

Polling a deposited document

 Enter the number of the party whose document you want to poll or choose your dialing mode

(refer to paragraph Dialling, page 5-3).

Remark : you can poll several documents using the key.

5-20

33 OK - FAX / POLLIN G R X

Operation

 Depending on the type of poll you should:

Choice Procedure

Immediate poll

Delayed poll

 Press

 Press OK

 Next to the current time, enter the time you wish to poll the

document and press

LOCK

There are restrictions to the use of your fax:

• To lock the printing of received documents (refer to paragraph Fax answering machine, page 3-5)

• locking the keyboard

• locking the numbers

• locking the Internet settings

• locking the access to the SMS transmission function

Entering the locking code

The operator access parameters are confidential; they are protected by a four-digit interlock code that the authorised operators must know.

To access the locking code:

811 OK - ADVANCED FCT / LOCK / LOCKING CODE

 Enter your four-digit interlock code on the keypad.  Confirm by pressing OK.

 Confirm the interlock code by entering the code one more time.  Press OK to confirm.

Remark : when a code is already registered, the machine asks you to give the former code before allowing you to

modify it.

Locking the keyboard

This function allows you to prevent access to non-authorised persons. An access code must be entered each time a person wants to use the machine.

To access the keypad unlocking menu:

 Enter the four-digit interlock code.

812 OK - ADVANCED FCT / LOCK / LOCK KEYBD.

5-21

 Press key OK to confirm.  With keys  or of the navigator, select the option WITH.  Press key OK to confirm.

Remark : after each operation, the machine interlocks automatically.

Locking the numbers

This function locks dialling and the numerical keypad is disabled. Transmissions ar e only possible from numbers included in the directory.

You can still send mails by typing in the addressee’s address (if this has no numbers in it).

To access the number interlocking option:

813 OK - ADVANCED FCT / LOCK / LOCK NUMBER

 Enter the four-digit interlock code with the keypad.  Press key OK to confirm.  With keys  or of the navigator, select the option DIRECT ONLY.  Press key OK to confirm.

Locking the Internet settings

This function prevents access to all the Internet settings of menu 9.

As a matter of fact, any untoward change to these settings might result in repeated connection failures. You can still send documents to an E-mail address (

To access the Internet settings locking menu:

814 OK - ADVANCED FCT / LOCK / LOCK PARAMETERS

 Enter the four-digit locking code with the numerical keypad.  Press OK to confirm.  With keys  or , select the option WITH.  Press OK to confirm.

 95) and get connected ( 93).

Operation

Locking the SMS service

This function prevents access to the SMS service.

To access the SMS service locking menu:

 Enter the four-digit locking code with the numerical keypad.  Press key OK to confirm.  With keys  or , select the option WITH.  Press key OK to confirm.

815 OK - ADVANCED FCT / LOCK / LOCK SMS

5-22

Operation

SCAN TO PC (DEPENDS ON MODEL)

Remark : your machine is provided with a Scan to PC key. This key activates, first of all, the SCAN -TO - PC, func-

tion, which associated with the Companion Suite Pro kit makes it possible to send an opening notice of a scan function of a PC connected to your machine. For more information, refer to the User Manual provided with your PC Kit (Companion Suite Pro).

5-23

MAIL BOX (MBX FAX)

There are 32 mailboxes (MBX), enabling you to transmit documents in complete confidence using an access code (named code MBX), to all subscribers equipped with a fax compatible to yours. MBX 00 is public. It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service.

MBX’s 01 to 31 are private. Each is password-protected. They can be used to receive documents confidentially.

The use and access to MBX 01 - 31 are conditioned by the initialisation, defined by a MBX code (if needed) and a mnenonic (its S.I.D.).

Later you may:

•modify the features of an MBX

• print the contents of an MBX, only possible if the MBX contains one or more documents (with a star next to the MBX). When the contents of an MBX have been printed it becomes empty

• delete an MBX, only if the MBX is initialised and empty

• print the the list of your fax machine’s MBX’s

You may receive and send through an MBX in complete confidentiality. The deposit a document into your MBX, the access code is not needed. All documents deposited in a MBX are added to the ones already present.

In polling, the MBX are only accessible with an MBX code. You may perform MBX deposits or polls by:

• depositing a document in a fax MBX

• transmit to deposit a document in a remote fax MBX

• perform document poll from a remote fax.

Operation

Creating an MBX

 Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and confirm

with OK.

 Select option MAILBOX CODE and press OK.

Value 0000 is always displayed.

 Enter the code of your choice, if needed, and press OK.  Select option MAILBOX NAME and press OK.  Enter this MBX ’s S.I.D. (20 characters max.) and press OK.

The MBX is initialised. If you wish to initialise another, press C and repeat the same procedure.

 To exit the MBX, press .

MBX MANAGEMENT

71 OK - MAILBOXES / CREATE MBX

5-24

Operation

Modifying the features of a MBX

 Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31).  Enter the code of this MBX, if there is one, and confirm with OK.  Select the menu MAILBOX CODE or MAILBOX NAME, then confirm your choice with OK.  Perform data modification of the menu and confirm with OK.

 If needed, repeat the last two steps for the other menu.

Printing the contents of a MBX

 Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31).  Enter the code of the MBX, if there is one, and confirm with OK.

All documents found in the MBX are printed and the MBX is emptied.

Deleting a MBX

Before deleting an MBX, you need to make sure it is empty, by printing its content.

 Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31)  Enter the code of the MBX, if there is one, and confirm with OK

The MBX is deleted and will appear as a free MBX in the list.

 Press to confirm MBX deletion

71 OK - MAILBOXES/ CREATE MBX

73 OK - MAILBOXES/ PRINT MBX

74 OK - MAILBOXES/ DELETE MBX

Printing the MBX list

The list gives the status of each MBX.

MBX deposit in your fax

 Insert the document in the fax machine’s feeder.  Select 72 OK - MAILBOXES / DEPOSIT MBX and confirm with OK.

 Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31).

The document is placed in the feeder and saved in the selected MBX.

75 OK - MAILBOXES / PRT MBX LIST

5-25

MBX deposit in a remote fax

 Insert the document in the fax machine’s feeder.  Select 35 OK - FAX / MBX SENDING and confirm with OK.

 Enter your subscriber’s number for MBX deposit or choose your dialling mode (refer to

paragraph Dialling, page 5-3) and validate with OK.

 Enter the subscriber’s MBX number and confirm with OK.

 If you wish to delay transmission, enter the new transmission time next to the current time and

press OKIf you wish to modify the document feed type, select one of the options

MEMORY, and press OK.

 If you wish, you may enter the number of pages of your document before transmitting.

 Confirm the transmission request to a remote MBX fax by pressing key .

In the case of an immediate transmission, the document is sent immediately. If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time.

MBX polling from a remote fax

 Enter your subscriber’s number for MBX deposit or choose your dialling mode (refer to

paragraph Dialling, page 5-3) and validate OK.

 Enter the subscriber MBX number and press OK.  Enter this MBX access code and press OK.

 If you wish to delay the poll time, enter the departure time next to the current time.

 Confirm the MBX poll request by pressing key ..

As soon as the remote fax is subscribed, either immediately or later, the document(s) in the remote fax MBX are receveid in your fax.

Remark : please check for remote fax compatibility.

Operation

FEEDER or

36 OK - FAX / MBX POLLING

5-26

6MAINTENANCE

MAINTENANCE

GENERAL

To ensure the best operating conditions for your fax, it is recommended that you regularly clean the inside.

For normal usage, please respect the following rules:

• Never leave the cover open unless required.

• Protect the machine from direct sunlight.

• Do not attempt to oil the machine.

• Always gently close the cover and avoid vibrations.

• Do not open the cover while printing.

• Never try to dismantle the machine.

• Do not use paper that has stayed in the paper tray for a long time.

Look at the safety rules in the Safety chapter at the end of this user manual.

REPLACING THE CONSUMABLES

(TONER AND DRUM )

To check the remaining capacities of the consumables:

86 OK - ADVANCED FCT / CONSUMABLES

The toner cartridge and the drum cartridge come with a chip card.

6-1

After replacing a consumable item in the printer, you need to inform the machine about its features.

For this purpose, the chip card supplied with each toner cartridge must be read by the machine each time a new consumable item is installed.

Replacing cartridges

Replacing the toner cartridge

To replace the toner cartridge, proceed as shown below.

When the display shows:

CHANGE TONER <OK> TO CONFIRM

 1 - Open the printer cover.

Maintenance

6-2

Maintenance

Caution - The fusing unit located inside the printer may become very hot during operation.

To avoid injury - do not touch.

 2 - Remove the drum/toner cartridge assembly.

Caution - In order to protect the environment, do not throw away the used toner

cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste materials.

 3 - Unlock the toner cartridge by turning the blue locking clip as shown in the illustration

below.

6-3

 4 - Separate the drum cartridge from the toner cartridge.

Drum cartridge

Maintenance

To ne r ca rt rid ge

 5 - Remove the new toner cartridge from its box, holding it firmly in both hands.

6-4

Maintenance

 6 - Shake the toner cartridges alternately in the directions shown by the arrows in the

illustration below.

 7 - Remove the protective plastic strip from the cartridge as shown below..

6-5

Maintenance

 8 - Insert the new toner cartridge in the drum cartridge until locked in place. Make sure not to

touch the green coloured drum roller located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies. Do not touch the metal parts located on the side of the toner/drum cartridge set as shown below, to prevent causing damage due to possible static electricity discharges.Make sure not to touch the black coloured development roller located in front of the toner cartridge, which would cause downgrading to the print quality of your faxes and your local photocopies.

Caution - Make sure not to touch the green coloured drum roller located under the fold away flap of

the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.

Caution - Do not touch the metal parts located on the side of the toner/drum cartridge set as shown

below, to prevent causing damage due to possible static electricity discharges.

Drum roller

Caution - Make sure not to touch the black colored development roller located in front of the toner

cartridge, which would cause downgrading to the print quality of your faxes and your local photocopies.

6-6

Sagem Laser Pro 356, Laser Pro 358 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

1INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

UNPACKING THE BOX

UNPACKING THE ADDITIONAL PAPER TRAY (DEPENDING ON MODEL OR OPTION)

DESCRIPTION

INSTALLING THE REMOVEABLE PARTS

INSTALLING THE SCANNER PAPER TRAY

INSTALLING THE PRINTER OUTPUT STACKER

INSTALLING THE PRINTER PAPER TRAY

LOADING PAPER

ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY

LOADING PAPER IN MANUAL MODE

CONNECTIONS

TELEPHONE AND LAN CONNECTION

POWER LINE CONNECTION AND SWITCH ON

2GETTING STARTED

NAVIGATION METHODS

PRESENTATION

ACCESS TO FUNCTIONS

GUIDE TO FUNCTION LIST

MAIN SETTINGS

BEFORE TRANSMISSION

BEFORE RECEPTION

DUPLEX PRINTING (DEPENDING ON MODEL)

TECHNICAL PARAMETERS

LOCAL AREA NETWORK (LAN) SETTINGS (DEPENDING ON MODEL)

LOCAL NETWORK SETTINGS

MESSAGE SERVICE AND THE INTERNET

INITIALISATION PARAMETERS

SETTINGS

INTERNET CONNECTION

DEACTIVATING THE INTERNET FUNCTION

THE SMS SERVICE

SMS PARAMETERS

SENDING AN SMS

ERASE AN SMS

SMS RECEPTION

SMS SERVER

4DIRECTORY

CREATING SUBSCRIBERS RECORD

ADDING A RECORD

CREATING SUBSCRIBERS LISTS

ADDING A LIST

ADDING OR DELETING A NUMBER FROM THE LIST

CONSULTING A RECORD OR A LIST

MODIFYING A RECORD OR A LIST

DELETING A RECORD OR A LIST

PRINTING THE DIRECTORY

IMPORTING A DIRECTORY

THE FILE STRUCTURE

PROCEDURE

EXPORTING A DIRECTORY

5OPERATION

SENDING

DOCUMENT DEPOSITING

CHOOSING THE RESOLUTION/CONTRAST

DIALLING

TRANSMISSION OVER THE INTERNET

TRANSMISSION WAITING QUEUE

CANCELLING A TRANSMISSION IN PROGRESS

RECEPTION

RECEPTION OVER THE INTERNET

COPYING

LOCAL COPY

SPECIFIC COPY SETTINGS

OTHER FUNCTIONS

LOGS

PRINTING THE FUNCTIONS LIST

PRINTING THE MACHINE SETTINGS

FONT PRINTING

COUNTERS

DEPOSIT AND POLLING

LOCK

SCAN TO PC (DEPENDS ON MODEL)