Sagem Laser Pro 351 User Manual

SAGEM

Laser Pro 351

User manual

WELCOME

You have just acquired a new generation communications terminal from SAGEM and we congratulate you on your choice.This multi-function terminal will meet all your professional requirements. In order to give you a good explanation of the functions that this terminal offers, the following convention is applied in this user manual:

Terminal Model Equipement

Laser Pro 351 A

You are very welcome to spend a little of your time reading this manual, so that you can easily use the various functions of this terminal.

List of accessories

• Directory card.

• 500-page paper tray.

• Activation kit PCL® 6 and SGScript (depending on model).

• Companion Suite Pro kit PC.

• Duplex unit scanner colour

• 18 ppm Black & White laser printer

Consumables

Refer to the last page of this user manual for the references.

1. The list of accessories is subject to change without prior notice.

Console Model A

1. Key : stops current printing.

2. Key : help in terminal use.

3. Key : local photocopy.

4. Key : reduce or enlarge.

5. Key

6. Key : double sided printing

7. Key : selection of colour mode.

8. Key : scan resolution.

9. Key : contrast setting.

10. Scan resolution (Fine (Fin), SFine (Super Fin),

11. Icon : color mode selected.

12. Recto/Verso print indicated :

13. Indicator reserve "Toner" :

: scan to PC / scan to FTP.

Photo).

* On : duplex mode activated. * Out : printing mode deactivated.

On : end of toner. Flashing : near the end of toner.

14. Indicator printer paper jam .

15. Digital keyboard.

16. Key : validation/ local copy.

17. Key

18. Key : access to menu and browsing in menus

19. Key

20. Key : browsing in menus upwards.

21. Key : stops current operation.

22. Key : stops current operation.

: validates displayed selection.



downwards.

: return to previous menu and correction of

text.



STOP

Console Model B

1. Key : stops current printing

2. Key : help in terminal use.

3. Key : local photocopy.

4. Key : reduce or enlarge.

5. Key PC : scan to PC / scan to FTP.

6. Key : scan to e-mail (sending of Internet fax).

7. Key : double sided printing

8. Key : selection of colour mode.

9. Key : scan resolution.

10. Key : contrast setting.

11. Scan resolution (Fine (Fin), SFine (Super Fin), Photo).

12. Icon "Ligne" :

* On : communication in progress. * Falshing : communication setting up.

13. Icon : color mode selected.

14. Recto/Verso print indicated : * On : duplex mode activated * Out : printing mode deactivated.

15. Indicator reserve "Toner" : On : end of toner,

Flashing : near the end of toner.

16. Indicator printer paper jam . * Flashing : non-printed document(s) in memory

or being received

* Out : reception impossible.

17. Digital keyboard.

18. Alphabetical keyboard.

19. Key

20. Key : input or line feed.

21. Key : access to special characters

22. Key

23. Key : validation.

24. Key OK : validates displayed selection.

25. Key : access to menu and browsing in menus

26. Key

27. Key : browsing in menus upwards.

28.Key : stops current operation.

29. Key : access to directory and quick dial

30. Key : multiple contact sending.

: deletes the character to the left of the

cursor.

Shift.



downwards.

: return to previous menu and correction of

text.



numbers.

Contents

CONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Operational precautions 1-2

Unpacking the box 1-4 Unpacking the additional paper tray (depending on model or option) 1-5 Unpacking the duplex-unit (depending on model or option) 1-6 Description 1-7 Installing the removeable parts 1-8

Installing the scanner paper tray 1-8 Installing the printer output stacker 1-9 Installing the printer paper tray 1-10 Loading paper 1-11 Adjusting the original document output tray 1-13 Loading paper in manual mode 1-13 Installing the second paper tray (depending on model or option) Installing the Duplex-unit (depending on model or option)

Connections 1-19

Telephone and LAN connection (Model B) 1-20 Power line connection and switch on 1-20

1-15

1-16

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1

The navigator 2-1 Moving within the menus 2-2 The display screen 2-3

Access to functions 2-3

Menu-driven access 2-3 Direct access by number 2-4

Guide to function list 2-4

Model A 2-4 Model B 2-6

3SETTING YOUR MACHINE 3-1

Main settings 3-1

Date/Time 3-1 Your terminal number/your name (depending on model) 3-2 Geographical settings 3-2 Fax answering machine 3-2 Duplex printing (depending on model) 3-3

-1-

Contents

Technical parameters 3-4

Local Area Network (LAN) settings (Model B) 3-6

Local network settings 3-6

Automatic configuration 3-6 Manual configuration 3-6 IEEE address (or Ethernet address) or MAC address 3-7 Netbios names 3-7

Fax Server (depending on option) 3-7

Message service and the Internet (model B) 3-9

Initialisation parameters 3-9

Access to connection and message service parameters 3-9 Access to servers parameters 3-10

Settings 3-11

Standard settings 3-12 Mail sorting 3-13

Network Connection 3-14

Immediate Connection 3-15 Programmed connection 3-15

Deactivating the E-mail Function 3-15

4DIRECTORY (MODEL B) 4-1

Creating subscribers record 4-2

Adding a record 4-2

Creating subscribers lists 4-3

Adding a list 4-3 Adding or deleting a number from the list 4-5

Consulting a record or a list 4-5 Modifying a record or a list 4-5 Deleting a record or a list 4-6 Printing the directory 4-6 Importing a directory 4-6

The file structure 4-6 Procedure 4-7

Exporting a directory 4-8

5OPERATION 5-1

Copying 5-1

Local copy 5-1

Standard copy 5-1 Duplex photocopies (depending on model or option) 5-1 "Sophisticated" copy 5-2

Specific copy settings 5-3

Scanner settings 5-3

Sending (Model B) 5-5

Document depositing 5-5

Scanner 5-5 From the flat scanner. 5-6

-2-

Contents

Choosing the resolution/contrast 5-6

Resolution 5-6 Contrast 5-7

Dialling 5-7

From the directory 5-7 Using the last number dialled key 5-8 Rerouting 5-8

Transmitting Over the Fax Server (depending on option) Transmission over the Internet 5-9

Sending a black and white document to an E-Mail address 5-9 Sending a colour document to an E-mail address 5-9 Sending a typed message to an E-Mail address 5-10 Scan to FTP 5-11 Simply put the file in an FTP server : 5-12 Multi-contact sending. 5-12

Transmission waiting queue 5-13

Immediately perform transmission from the waiting queue 5-13 Consult or modify the waiting queue 5-14 Deleting a transmission on hold 5-14 Printing a document in waiting or in deposit 5-14 Print the waiting queue 5-14

Cancelling a transmission in progress 5-14

Reception (Model B) 5-15 Other functions 5-15

Logs (model B) 5-15 Printing the functions list 5-15 Printing the machine settings 5-16 Font printing 5-16 Counters 5-16 Lock 5-17

Entering the locking code 5-17 Locking the keyboard 5-17 Locking the numbers (model B) 5-17 Locking the Internet settings (model B) 5-18

Scan to PC (depends on model) 5-18

5-9

6MAINTENANCE 6-1

Maintenance 6-1

General 6-1 Replacing the consumables (toner and drum )

Replacing cartridges 6-2

Cleaning 6-14

Cleaning the scanner’s reading devices 6-14 Cleaning the printer 6-15

-3-

6-1

Contents

Servicing 6-17 Scanner calibration 6-17

Incidents 6-17

Printer errors 6-18

Error messages 6-18 Printer paper jam 6-19 Paper jam at the feeders and trays 6-21

Scanner incidents 6-22

Scanner paper jam 6-22

Miscellaneous incidents 6-24 Machine packing and transportation 6-25

Characteristics 6-26

Unit characteristics 6-26

7SAFETY 7-1

This unit has been designed in accordance with European standards I-CTR37 and CTR21, it is designed for connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier.

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/5/EC.

For user safety, in accordance with Directives 73/23/EC.

For electromagnetic interference, in accordance with

The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999 / 5/EC.

The declaration of compliance can be consulted on the site www.sagem.com category "support", or can be requested at the following address:

4 rue du petit albi - 95800 Cergy Saint-Christophe -

Directive 89/336/EC.

- Custumer relation departement

FRANCE

-4-

1INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics.

• Choose a location that is well ventilated.

• Make sure that you do not block the aeration grill located on the left side of the terminal. When installing the terminal close to a wall, make sure that the distance between the wall and the rear, and the wall and the left hand side of the terminal is at least 25 centimetres, to make opening of the cover easier and so as not to block the aeration grill of the terminal.

1-1

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Note the following important precautions whenever using the printer.

Operating Environment

The following describes the operating environment required when using the printer:

•Temperature: 10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the danger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

Installation

1-2

Installation

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Paper for printer: do not use paper previously printed by your terminal or any other printer: the ink or toner deposited on that paper might damage the printing system of your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount of

ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

1-3

UNPACKING THE BOX

 Take the protection profiles, the packing material and the machine out of the shipping box.

 Check that the following parts are in the box.

Installation

Mains power cord (model depending on country)

Installation guide

Terminal

Output tray

printer

Document feeder

CD-ROM

User guide

CD-ROM Kit PC (depending on model)

CD-ROM Kit LAN

(depending on model)

Printer paper

tray

1-4

Cardboard box

Installation

UNPACKING THE ADDITIONAL PAPER TRAY (DEPENDING ON MODEL OR OPTION)

 Remove the plastic bags and check for the parts illustrated below.

Paper tray

Mechanical unit paper tray

Cardboard box

Installing the additional paper tray (refer to paragraph Description, page 1-7)

1-5

Installation

UNPACKING THE DUPLEX-UNIT (DEPENDING

ON MODEL OR OPTION)

 Remove the plastic bags and check for the parts illustrated below.

Installation guide

Duplex-unit

Cardboard box

 Installing the Duplex-unit (refer to paragraph Installing the Duplex-unit (depending on model

or option), page 1-16).

1-6

Installation

DESCRIPTION

Scroll scanner

(ADF)

Console

Printer

Second paper

tray (optional)

(500 pages)

Parallel PC port

(depending on

model)

USB Port

Adjustable

paper guide

Document feed tray for scanning

Original document

output stacker

Access handle Flatbed scanner

Chip card reader

Printer output stacker

Manual paper

feed tray

Printer paper feed tray

LAN cable socket

(depending on

model)

Toner drum/cartridge

(pre-installed in printer)

On/Off button

Power socket

Mains

lead (depending on country)

1-7

INSTALLING THE REMOVEABLE PARTS

This section details the installation of the terminal’s removable parts.

INSTALLING THE SCANNER PAPER TRAY

 Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this

purpose.

Installation

1-8

Installation

INSTALLING THE PRINTER OUTPUT STACKER

 Insert the two clips (B) of the stacker into the notches (A) provided for this purpose.

1-9

Installation

INSTALLING THE PRINTER PAPER TRAY

 Laying the tray with the left and right clips to the printer, slowly press the tray until it has dicked

against the bottom of the notches (as shown in the drawing).

1-10

Installation

LOADING PAPER

 Remove the cover from the printer paper tray.

 Press the paper size guide inside the tray on the right, in order to push both paper size

guides to the left or to the right.

 Put a stack of paper into the tray (do not put in more than 250 pages). In case of letterhead

paper, be sure to place the paper printed side up.

 Secure the stack of paper by pushing the paper size guides against the right and left edges

of the stack.

1-11

Caution - Do not add paper to the tray whilst the machine is printing

Paper useable in the printer :

Printer paper tray 60 to 90 g/m

Manual feed 60 to 160 g/m

 Replace the printer paper tray cover.

Installation

1-12

Installation

ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY

 Depending on the size of paper to scan, A4 or LGAL (LEGAL) adjust the supply stop.

LOADING PAPER IN MANUAL MODE

When printing on special paper, such as 60 to 160 g/m2 maximum color paper or transparent file (laserprinter compatible), you should load the paper manually, up to 10 sheets maximum. Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover until it stops in the printer.

1-13

 Adjust to the size of the paper or film using the paper size guide 1 or 2.

Installation

1-14

Installation

INSTALLING THE SECOND PAPER TRAY

(DEPENDING ON MODEL OR OPTION)

1. Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place.

3. Remove the paper tray cover. 4. Press the support plate located on the

2. Position the printer above the additional paper tray unit. Align the coupling pins of the additional paper tray unit with the corresponding notches in the bottom of the printer.

paper tray until it locks into position.

5. Put a stack of 500 paper sheets, maximum, into the paper tray, making sure to always position the paper so that the up-side, when the paper is packed, is always facing up.

1-15

6. Put the cover back onto the tray, and insert the paper tray into the additional paper unit.

Installation

Remark : always get hold of the paper tray with both hands when removing it or putting it back into the additional paper

unit.

INSTALLING THE DUPLEX-UNIT

(DEPENDING ON MODEL OR OPTION)

After installation and connection, the duplex-unit will enable you to print, receive faxes or to receive local photocopies in mode.

 Switch off your terminal and pull out the mains plug.

 Take the duplex unit out of its box and remove the protective film.

 Remove the connector cover (C) to obtain access to the connector.

 Clip the connector of the flat cable (E) of the duplex unit in the connector (D) located at the

bottom left hand side of the terminal.

1-16

Installation

 Insert the two plastic clips (B) in the two slots (A) provided for this purpose.

 Hold the module in its housing, tip the access door to the two blue-coloured locking clips

backwards.

1-17

Installation

 Hold the duplex unit in position and press the two blue coloured clips firmly, one after the other,

(A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your terminal.

 Once the module is locked in position, close the door. The module is now ready to operate.

 Reconnect the mains plug and power the terminal using the mains switch located on the left hand

side.

1-18

Installation

CONNECTIONS

A B

 Make sure the On/Off switch is in position o (Off).

A : Parallel port (depending on model)

B : USB Port

C : LAN socket (depending on model)

D : Mains plug

E : Mains power cord (model depending on country)

1-19

Installation

TELEPHONE AND LAN CONNECTION (MODEL B)

 LAN connection (depending on model). Plug end of the LAN cord (as provided by your network

administrator) into the socket (C) of your terminal and the other end into your local network port dedicated to your terminal.

POWER LINE CONNECTION AND SWITCH ON

Caution - Refer to safety procedures in the chapter on Safety.

 Plug the end of the mains power cord (E) into the socket (D) of the terminal and the other end in

the wall outlet.

 Set the On/Off switch to position "I" (On).

After a few seconds, when the printer has warmed up, the date and time will appear. To adjust the language and time of your terminal, refer to paragraph Setting your machine, page 3-1.

1-20

2GETTING STARTED

NAVIGATION METHODS

PRESENTATION

The navigator gives you access to the menus visible on screen.

The navigator

This navigator has 4 keys and allows you to move within the menus available on your machine.

2-1

Moving within the menus

To Use key Symbol used

Getting started

Select the next line in a menu.

Select the previous line in a menu.

Confirm entry and go to the following menu.

Return to the previous menu.

Confirm and exit from the current menu.

Exit without confirming from the current menu.

Moving within a data entry field





Move to the right.

Move to the left.

To Use key Symbol used





2-2

Getting started

To Use key Symbol used

Confirm your entry.

Delete a character by moving the cursor to the left.

Confirm your entry and return to the initial screen.

The display screen

The screen has two lines of 16 characters.

The cursor shows the line you selected.

2DIRECTORY 3 SETUP

For menus with more than two choices, use the (hidden) lines of the menu (5,6 etc.).

ACCESS TO FUNCTIONS

 arrow of the navigator to obtain the next

Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

Menu-driven access

You can print the guide to find out the number of a function by pressing the key or by scrolling through the menus, as indicated below (depending on model).

 Press the  key, the functions menu appear.

 Use the or  navigator arrows to select the PRINT menu

3SETUP 5 PRINT

 Validate your choice by pressing OK.

2-3

 When in the selected menu, use the  or  navigator arrows to move the cursor in front

of the required sub-function.

51 FUNCTIONS LIST 52 LOGS

 Validate your choice by pressing OK.

Caution - The Duplex version cannot be used to print the guide. Therefore it can only be printed on

one side.

Direct access by number

You may print the functions list to find out the number of a function.

From the stand-by mode:

 Press successively the  key and dial the number of the required function.Validate your choice

by pressing OK.

GUIDE TO FUNCTION LIST

Getting started

MODEL A

MAIN MENU 2: SETUP

Functions Function description Page

21 OK - DATE/TIME Enter the date and the time p. 3-1

29 OK 20 OK

203 OK L

51 OK - FUNCTIONS LIST Function list printing p. 5-15 54 OK

- TECHNICALS Technicals parameters p. 3-4

- GEOGRAPHICAL Geographical settings p. 3-2

ANGUAGE Choice of language

MAIN MENU 5: PRIN T

p. 3-2

Functions Function description Page

- SETUP User parameters printing p. 5-16

2-4

Getting started

811 OK L

812 OK L

823 OK S 824 OK S 825 OK P 826 OK P

84 OK 841 OK R 842 OK Z 843 OK A 844 OK O 845 OK C 846 OK L

85 OK 851 OK P 852 OK P 854 OK S.F 855 OK F 856 OK P

86 OK

A. Depending on option

MAIN MENU 8: ADVANCED FCT

Functions Function description Page

80 OK - CALIBRATION Scanner calibration p. 6-17 81 OK

- LOCK Activate an access limitation lock p. 5-17

OCKING CODE Locking code p. 5-17 OCK KEYBD. Activate keyboard lock p. 5-17

82 OK

- COUNTERS See the activity counters p. 5-16

CANNED PAGE Sent pages counter p. 5-16 CANNED SHT Received sheets counter p. 5-16

RINTED PG Printed pages counter p. 5-16 RINTED SHT Printed sheets counter p. 5-16

- COPY CIS scanner settings p. 5-2

ESOLUTION Resolution type choice p. 5-3

OOMING Zoom setting p. 5-3

SSEMBLED Assembled or not copy choice p. 5-3

RIGIN Origin setting p. 5-3

ONTRAST Contrast setting p. 5-3

UMINOSITY Luminosity setting p. 5-4

- SCAN. & PRINT Réglages imprimante p. 5-4

APER Type of paper choice p. 5-4 APER TRAY Paper tray choice

MARGINS Set margins p. 5-4 LATBED MARG Sheet-feed scanner margins setting p. 5-5 RINTER MARG Printer margins setting p. 5-5

- CONSUMABLES Consumables status p. 6-1

p. 5-4

2-5

MODEL B

Getting started

MAIN MENU 1: D

IRECTORY

Functions Function description Page

11 OK - NEW CONTACT Enter a new contact in the directory p. 4-3

161 OK S 162 OK L

17 OK 18 OK

A.Inaccessible if Menu 91 SUPPLIER is on WITHOUT ACCESS

- NEW LIST Enter a relay broadcast list p. 4-3

12 OK 13 OK

- MODIFY Modify a record or a list p. 4-5

- CANCEL Delete a record or a list p. 4-6

14 OK

- PRINT Print the directory p. 4-6

15 OK 16 OK

- SAVE/LOAD Store the directory on a chip card

AVE Save the directory to a chip card OAD Load the directory from a chip card

- IMPORTATION Enable directory importation by e-mail

- EXPORTATION Export the directory by e-mail

p. 4-8

MAIN MENU 2: SETUP

Functions Function description Page

21 OK - DATE/TIME Enter the date and the time p. 3-1

- NUMBER / NAME Enter your name and your number p. 3-2

22 OK

- RECEPTION Reception settings

24 OK 241 OK R 242 OK N 244 OK D 254 OK

2541 OK C 2542 OK IP A 2543 OK S 2544 OK G 2545 OK IEEE A 2546 OK N 2547 OK N

29 OK 20 OK

203 OK L

A.Depending on model or option.

EC. PAPER Accept reception without paper BR OF COPIES Number of copies of received documents

UPLEX Received fax printing in Recto /Verso mode p. 3-3

- LOCAL NETWORK LAN prameters settings (depending of model)

ONFIGURATION Sélect configuration mode p. 3-6

DRESS Fax IP address p. 3-7

UBNET MASK. Subnet mask p. 3-7

ATEWAY Gateway #1 address p. 3-7

DRESS Fax IEEE address p. 3-7 ETBIOS 1 NetBIOS name 1 p. 3-7 ETBIOS 2 NetBIOS name 2 p. 3-7

- TECHNICALS Technicals parameters p. 3-4

- GEOGRAPHICAL Geographical settings

ANGUAGE Choice of language

MAIN MENU 3: FAX

p. 4-7

p. 3-2

Functions Function description Page

31 OK - TRANSMISSIO N Single- and multiple-address transmission

- FAX ANSW. Control of fax answering machine p. 3-2

38 OK 381 OK P 382 OK A 383 OK C

39 OK

RINT Printing memorized received fax CTIVATION Fax answering machine activation ODE Save an answering machine access code

- REROUTING Rerouting of received messages

2-6

Getting started

MAIN MENU 3: F

Functions Function description Page

391 OK ACTIVATION Rerouting activation p. 5-8 392 OK 393 OK C

DESTINATION Choice your destination p. 5-8

OPY Printing activation of rerouting fax p. 5-8

MAIN MENU 5: PRINT

Functions Function description Page

51 OK - FUNCTIONS LIST Function list printing p. 5-15 52 OK 53 OK 54 OK 55 OK 57 OK 58 OK

- LOGS Print TX and RX logs p. 5-15

- DIRECTORY Print the directory p. 4-6

- SETUP User parameters printing p. 5-16

- COMMANDS Commands list printing (see 65 OK)

- PCL FONTS Internal PCL fonts printing p. 5-16

- SGSCRIPT FONTS Internal SG Script fonts printing p. 5-16

MAIN MENU 6: COMMANDS

Functions Function description Page

61 OK - PERFORM Perform a command p. 5-13 62 OK 63 OK 64 OK 65 OK

- MODIFY Update of command p. 5-14

- CANCEL Delete a command p. 5-14

- PRINT Printing of a document in wait queue p. 5-14

- PRINT LIST Printing of the command list p. 5-14

MAIN MENU 8: ADVANCED FCT

Functions Function description Page

80 OK - CALIBR ATION Scanner calibration p. 6-17

81 OK

- LOCK Activate an access limitation lock p. 5-17

811 OK L 812 OK L 813 OK L 814 OK L

82 OK 821 OK S 822 OK R 823 OK S 824 OK S 825 OK P 826 OK P

83 OK 831 OK CONNECT TYPE Connection type choice p. 3-7 833 OK L 834 OK F 835 OK IP A 836 OK D

OCKING CODE Locking code p. 5-17 OCK KEYBD. Activate keyboard lock p. 5-17 OCK NUMBER Activate dialling lock p. 5-18 OCK PARAMETERS Activate Internet settings lock p. 5-18

- COUNTERS See the activity counters p. 5-16

ENT PAGES Printed pages counter p. 5-16

ECEIVED PG Local copies counter p. 5-16 CANNED PAGE Sent pages counter p. 5-16 CANNED SHT Received sheets counter p. 5-16

RINTED PG Printed pages counter p. 5-16

RINTED SHT Printed sheets counter p. 5-16

- FAX SERVER Fax server settings

OCK Defining and activating an access limiting lock p. 3-8

AX-SERVER NAME Fax server name p. 3-8

DRESS Fax server IP adress p. 3-8

OMAIN NAME Fax server domain name p. 3-8

2-7

MAIN MENU 8: ADVANCED FCT

Functions Function description Page

84 OK - COPY CIS scanner settings p. 5-2 841 OK R 842 OK Z 843 OK A 844 OK O 845 OK C 846 OK L 847 OK B

85 OK 851 OK P 852 OK P 853 OK P 854 OK S.F 855 OK F 856 OK P

86 OK

A. Depending on option B. Depending on model

ESOLUTION Resolution type choice p. 5-3

OOMING Zoom setting p. 5-3

SSEMBLED Assembled or not copy choice p. 5-3

RIGIN Origin setting p. 5-3

ONTRAST Contrast setting p. 5-3

UMINOSITY Luminosity setting p. 5-4

INDING Binding type choice

- SCAN. & PRINT Réglages imprimante p. 5-4

APER Type of paper choice p. 5-4 APER TRAY Paper tray choice APER SAVE Paper save activation mode p. 5-4

MARGINS Set margins p. 5-4 LATBED MARG Sheet-feed scanner margins setting p. 5-5 RINTER MARG Printer margins setting p. 5-5

- CONSUMABLES Consumables status p. 6-1

MAIN MENU 9: INTERNET

Functions Function description Page

91 OK - SUPPLIER Choix du fournisseur d’accès p. 3-9 92 OK

- INIT. PROVIDER Initialisationof your Provider

921 OK M 9211 OK I 9212 OK P 9213 OK E-

922 OK S

ESS. SERV Message service parameters p. 3-9

DENTIFIER Message service identifier

ASSWORD Message service password

MAIL ADR Message service e-mail address

ERVERS SMTP, POP3 and DNS parameters p. 3-9

9222 OK SMTP SMTP server 9232 OK POP3 POP3 server 9223 OK DNS 1 Primary DNS 9224 OK DNS 2 Primary DNS

923 OK SMTPA 9231 OK A

- IMMED ACCES

93 OK

- SETTINGS

94 OK

UTHENT. SMTP authentification access parameters p. 3-10

CTIVATION SMTP authentification activation

Immediat access to ISP

Internet settins

941 OK CONNEC. TYPE Select connection type p. 3-12

942 OK S

943 OK P

944 OK D

945 OK R

946 OK P

95 OK 96 OK

END TYPE Select transmission type p. 3-12

ERIOD Select the period of connection p. 3-13

EPOSIT NOTI Select to print a deposit notice p. 3-13 ETURN ADRESS Returned adress of an Email p. 3-13 RINT Print Internet settings p. 3-13

- E-MAIL

- MAIL SORTING

Send an E-Mail

Select the reception type

A.These menus will appear only with valid ISPN setting

Getting started

p. 5-4

p. 3-9

p. 3-15

p. 5-10

p. 3-13

2-8

3SETTING YOUR

Fine

Sfine

Photo

MACHINE

MAIN SETTINGS

At machine powerup, the screen displays:

FRI 31 DEC 23:59

Date/Time

PLEASE WAIT

Fine

Sfine

Photo

You have to set the date and time, telephone network, language parameter and verify the other parameters listed below.

At any moment you may change the date and time on your terminal.

To change the date and time:

21 OK - SETUP / DATE/TIME

 Enter the numbers of the required time and date one after another,

(for example November 8 2004 at 9h33, press 0811040933) and press OK to confirm.

3-1

Your terminal number/your name (depending on model)

This field allows you to type the name of your terminal: it is the name that appears when you print your terminal parameters list.

Remark : The number field is not used. Leave it empty.

To save your terminal number and your name:

22 OK - SETUP / NUMBER / NAME

 The number field appears, press on OK.  Enter your name (20 characters max) then press OK to confirm.

Geographical settings

Language

This setting enables you to choose a language other than that imposed by the COUNTRY setting.

To select the language:

203 OK - SETUP / GEOGRAPHICAL / LANGUAGE

 Select the required option and press the OK key to confirm.

Fax answering machine

Setting your machine

The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them.

The "Messages" indicator light lets you know the state of your Fax answering machine:

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the process of receiving faxes.

• Light off: memory full, the terminal cannot receive any more documents.

You can assure document confidentiality by using the 4 digit access code. Once saved, you will require this access code for:

• printing fax messages in memory,

• activate or deactivate the fax answering machine.

Saving an access code

383 OK - FAX / FAX ANSW. / AN SWER CODE

 Enter the code (4 digits) and confirm with OK.

Activating or deactivating the answering machine

382 OK - FAX / FAX ANSW. / AC TIVATION

 If you saved an access code for your fax answering machine, enter it and validate with OK.  Select the required option WITH or WITHOUT answering machine and confirm you choice

with OK.

3-2

Setting your machine

Print fax messages stored in the memory

 If you have defined an access code for your fax answering machine, enter it and press OK.

Documents received and stored in the memory are printed.

Duplex printing (depending on model)

This function is only available if you have previously installed the duplex module and the additional paper tray at the back of your terminal.

After installing the Duplex module at the back of your multi-function terminal, you can print faxes received in two ways:

• SINGLE SIDED

• DOUBLE SIDED

All faxes received are printed according to the mode selected from the menu, no matter how the duplex key is set.

To select the Email Printing Mode :

 Select the required option SINGLE SIDED or DOUBLE SIDED and validate your choice

with the OK key.

381 OK - FAX / FAX ANSW. / PRINT

244 OK - SETUP / RECEPTION / DUPLEX

3-3

Setting your machine

TECHNICAL PARAMETERS

As delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters.

To set the technical parameters:

29 OK - SETUP / TECHNICALS

 Select the desired parameter and confirm with OK.

 With the keys  or , modify the parameter settings by following the table below and

press OK.

Parameter Setting Model Signification

1 SCANNING MODE

8 - ECO ENERGY

10 - RX HEADER

74 - ERASE MAILBOX

1 - NORMAL 2 - FINE 3 - SFINE 4 - PHOTO

1 - WITHOUT 2 - DELAY

5MIN 3 - DELAY 15 MIN 4 - DELAY 30 MIN 5 - STDBY

PERIOD

1 - WITH 2 - WITHOUT

1 - WITH B

2 - WITHOUT B

A AND B

Default value of the scan mode resolution for the documents to be transmitted.

Choosing the printer standby delay: the printer will switch to standby after a d elay (in minutes) of NON-operation or during the period of time of your choice.

If this parameter is on, all documents received by your fax will include the subscriber’s header with his name, number (if available) fax print date and the page number.

When the fax machine receives an e-mail with an attachment and cannot open it, it erases the message from the ISP MBX, prints and transmits with a notice of uncomprehension to the message sender.

At E-mail reception, the fax does not destroy the MBX message, it prints a notice of uncomprehension asking you to recuperate this message with your computer equipment. This parameter is useful only if you have PC equipment. The memory capacity is limited, you need to empty your MBX or else new messages may not be received.

3-4

Setting your machine

Parameter Setting Model Signification

76 ATTACHME NT FORMAT

77 - LAN SPEED

80 - TONER SAVE

90 - RAW PORT

91 PRINTER ERROR TIMEOUT

92 PRINTER WAIT TIMEOUT

93 REPALACE FORMAT

1 - IMAGE 2 - PDF

AUTO 100 FULL 100 HALF 10 FULL 10 HALF

1 - WITH 2 - WHITHOUT

9100 B

30 mn B

15 seconds B

1 - NO 2 - Letter / A4

A AND B

Default format of document sent on the Internet :

PDF : monochrome or colour

IMAGE : monochrome (TIFF) or colour (JPEG)

To define the communication speed of the peripheral units in relation to the implemented Local Area Network (LAN).

Makes printing lighter to save toner cartridge ink

RAW network print port connection

Time-out before document being printed is deleted following a print error in PC print mode

Wait time-out for data from PC before the task is deleted in PC print

Page format change

94 PRINTER

PCL / PC KIT PC KIT ONLY

CLASS

Your terminal is now configured.

A AND B

3-5

Printing in PCL-/Postscript Mode

Printing in GDI mode

Setting your machine

LOCAL AREA NETWORK (LAN) SETTINGS (MODEL B)

Your terminal is a new generation machine that will be part of your local network just like a PC. Its built-in local network access card will enable you to send documents through an SMTP/POP3 local message server (internally or externally, depending on the settings of your message server).

To benefit from all the available network options, you should make the following settings, described in the sections below:

• local network settings, to introduce your fax machine into your local network.

• message service settings, for all your faxes and E-mails to be automatically managed by your message server.

Caution - Although rather simple, network settings sometimes require a sound knowledge of your

own computer configuration. If that is administrated by anyone in your company, we recommend you ask that person for the settings described below.

LOCAL NETWORK SETTINGS

Automatic configuration

We recommend that you carry out a manual configuration of your terminal. The automatic configuration of the local network settings may be considered, if your local network features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN.

To automatically configure the local network settings:

 Choose AUTOMATIC and press OK to confirm. The terminal scans the local network for a DHCP

or BOOTP server that can assign it its settings dynamically (the message displayed).

 Once the message SELF-CONF has disappeared, check for the IP Address, Sub-network mask

and Gateway address. If these are missing, you should carry out a manual configuration (see below).

Manual configuration

To configure your terminal manually, you should obtain the usual information used to set a peripheral device (IP address, sub-network mask, network and gateway address).

To configure the local network setting manually:

 Choose MANUAL and press OK to confirm.

2541 OK - SETUP / LOCAL NETWORK

SELF-CONF is

2541 OK - SETUP / LOCAL NETWORK

3-6

Setting your machine

IP address

2542 OK - SETUP / LOCAL NETWORK / IP ADRESS

 Enter the IP address of your terminal and press OK to confirm.

Sub-network mask

2543 OK - SETUP / LOCAL NETWORK / SUBNET MASK.

 Enter the sub-network mask of your terminal and press OK to confirm.

Gateway address

2544 OK - SETUP / LOCAL NETWORK / GATEWAY

 Enter the IP address of the network gateway and press OK to confirm.

IEEE address (or Ethernet address) or MAC address

2545 OK - SETUP / LOCAL NETWORK / IEEE ADRESS

The Ethernet card of your terminal already has an unmodifiable, yet consultable, IEEE address.

Netbios names

These names, which can be used with the network options, are used to identify your terminal machine from a PC connected to a local network (for instance with the name "IMP-NETWORK-1"

2546 OK - SETUP / LOCAL NETWORK / NETBIOS 1

2547 OK - SETUP / LOC AL NETWORK / NETBIOS 2

 Enter the selected name (15 characters max) and press OK to confirm.

FAX SERVER (DEPENDING ON OPTION)

You can send telecopies to a fax machine which is compatible with your terminal. This type of emission is only possible if a fax server is installed on your LAN network, and if the "Fax Server" function is activated on your terminal (menu 83).

Access to Connexion Type

831 OK - ADVANCED FCT / FAX SERVER / CONNEC. TYPE

 Select one of the following connection option: DISABLE, EMAIL ou DIRECT then validate

by pressing the OK key.

3-7

Setting your machine

Locking Fax Server Parameters

This function allows you to lock the fax server access.

833 OK - ADVANCED FCT / FAX SERVER / LOCK

Entering the access locking code

8331 OK - ADVANCED FCT / FAX SERVER / LOCK / CODE VERROU

 Enter your previous four-digit interlock code on the keypad and validate by pressing the

OK key.

 Enter the new four-digit interlock code and validate by pressing the OK key.  Confirm the new four-digit interlock code and validate by pressing the OK key.

Activate the access locking

8331 OK - ADVANCED FCT / FAX SERVER / LOCK / VER. ACCES

 Enter your interlock code and validate by pressing the OK key.

 Using the or  keys of the navigator, choose the AVEC option.  Validate by pressing the OK key.

Setting the Fax Server Name

834 OK - ADVANCED FCT / FAX SERVER / FAX-SERVER NAME

 Enter the name of the fax server.  Validate by pressing the OK key.

Setting the Fax Server IP adress

835 OK - ADVANCED FCT / FAX SERVER / IP ADRESS

 Enter the IP adress of the fax server.  Validate by pressing the OK key.

Setting the Fax Server Domain Name

836 OK - ADVANCED FCT / FAX SERVER / DOMAIN NAME

 Enter the Domain Name of the fax server.  Validate by pressing the OK key.

3-8

Setting your machine

MESSAGE SERVICE AND THE INTERNET (MODEL B)

Your terminal lets you send and receive documents and E-mails from subscribers throughout the world over the Internet. An E-mail is an electronic message sent over the Internet, to an E-mail address (which is a personal Internet mailbox). Before worldwide transmission, you must:

• check that all initialisation parameters correspond to those provided by your ISP,

• perform the proper settings, if needed, for the Internet connection.

You may then connect yourself to the Internet to send and receive fax-Internet or E-mails. Both operations will be performed during a connection.

INITIALISATION PARAMETERS

You must define or, at least check all parameters needed to identify yourself on the local network. Your ISP will provide you with these parameters as soon as you are registered with them.

The parameters are divided in three categories:

• message service, allows you to define the message service identifier, the message service password and the E-Mail address,

• servers, allows you to identify the name of the OP address of Internet SMTP providers (send) and POP3 (MBX reception) and the address of DNS 1 and DNS 2 servers. The server address is made up of 4 groups of 3 digits maximum, separated by dots.

• SMTP Authentification, used to activate the authentification protocol when the SMTP server used requests this to end e-mails.

Access to connection and message service parameters

91 OK - INTERNET / SUPPLIER

 Select LOCAL NETWORK to show the connection parameters and validate by pressing the

OK key. Choosing

 Enter Email IDENTIFIER, press OK.  Enter Email PASSWORD, press OK.  Enter E-MAIL ADR, press OK.

NO ACCESS disables access to Internet functions. OK.

921 OK - INTERNET / INIT. PROVID ER / MESS. SERV

3-9

Access to servers parameters

922 OK - INTERNET / INIT. PROVIDER / SERVERS

 Enter SMTP, press OK.  Enter POP3, press OK.  Enter DNS 1 (primary), press OK.

Access to the authentification SMTP parameters

923 OK - INTERNET / INIT. PROVID ER / SMTPAUTHENT.

In the ACTIVATION menu, select WITH to activate SMTP authentification then validate with OK key.

In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification parameters as in the messaging service or AUTHENT. SPEC. to define other identification parameters, then validate with Access to SMTP authentification parameters by pressing OK key. When you select AUTHENT. SPEC, carry out the two following operations

 Enter the IDENTIFIER then validate with OK key.  Enter the PASSWORD then validate with OK key.

Sample Local Network settings for the terminal

Your access provider should give you the following information:

EMAIL IDENTIFIER : demo jt12

EMAIL PASSWORD : *****

EMAIL ADRESS : demo2@company.com

SERVER :

SMTP mail.company.com

POP mail.company.com

DNS 1 103.195.014.001

DNS 2 103.195.014.002

Non-functional data given by way of example.

Setting your machine

3-10

Setting your machine

You should then complete the following MENUS on your fax machine:

91 SUPPLIER PROVIDER 1

MESSAGE SERVICE

9211 EMAIL ID demo jt 12

9212 EMAIL PASSWORD *****

9213 E-MAIL ADR demo2@gofornet.com

SERVERS

9221 SMTP mail.gofornet.com

9222 POP3 mail.gofornet.com

9223 DNS 1 103.195.014.001

9224 DNS 2 103.195.014.002

SMTP AUTHENT.

9231 ACTIVATION With or Without

Your terminal is now configured.

SETTINGS

The settings are divided into several categories:

•the standard settings define the connection type and frequency to the Internet as well as the transmission type for your documents,

•the E-mail sorting defines treatment for all stored E-mail messages received.

3-11

Standard settings

Your machine has two types of settings that let you define:

• The type and frequency of the connection to your ISP.

Setting your machine

SET TIMES

PERIODIC

ON DEMAND

A. To avoid Internet access saturation, the automatic connection will occur in reality 12 minutes,

give or take, around the requested time.

• Type of transmission over the local network.

IMMEDIATE

DURING CONNECTIONS

At any moment you may print the settings of your machine to know their status.

an Internet connection is established every day at 9:00 am, 12:30 am and 5:00 pm

an Internet connection is established every 3 hours1. (default value)

an Internet connection is established at your request by

IMMED. ACCESS (refer to paragraph Network

Connection, page 3-14)

document transmission will occur immediately at each transmission request

transmissions will only occu r at programmed connections

SET TIMES or PERIODIC TYPE

Selecting the connection type

941 OK - INTERNET / SETTINGS / CONNECT TYPE

 Select one of the connection options among SET TIMES, PERIODIC or ON DEMAND and

press OK to confirm.

Selecting the transmission type

942 OK - INTERNET / SETTINGS / SEND TYPE

 Select one of the send options IMMEDIATE or DURING CNX then press OK to validate.

Changing the connection period (PERIODIC type)

943 OK - INTERNET / SETTINGS / PERIOD

 With the PERIODIC mode, enter the new connection period by means of the numerical keypad

(between 00:01 am and 11:59 pm) and press OK to confirm.

A connexion will be established every three hours (default value).

Changing the connection hours (PUNCTUAL type)

943 OK - INTERNET / SETTINGS / PERIOD

 With the PUNCTUAL mode, use the or  navigator arrows to position the cursor under the

digit that needs to be changed. Enter the new hour(s) period by means of the numerical keypad (between 00:01 am and 11:59 pm) and press OK to confirm.

3-12

Setting your machine

Selecting the print mode for the deposit notice

Selecting the E-mail Return Adress

Printing the Network Settings

Mail sorting

944 OK - INTERNET / SETTINGS / DEPOSIT NOTI

 Select one of the deposit notice options WITH, WITHOUT, ALWAYS or ON ERROR and

press OK to confirm.

945 OK - INTERNET / SETTINGS / RETURN ADRESS

 Enter the Email adress and validate by pressing OK.

946 OK - INTERNET / SETTINGS / PRINT

The Internet settings are printed. These settings may also be printed together with all the other settings of your machine (refer to paragraph Printing the machine settings, page 5-16).

This function lets you choose the mode for all Internet documents stored in your mail box. You have three choices:

F@X ONLY, lets you poll and print E-Mails in your machine.

•

PC ONLY, lets you keep your E-Mails in you mailbox for later use with a computer (no

E-Mail poll),

SHARE PC lets you:

•

- if your PC and fax have two different addresses, transfer all mails or only those with attachments to a PC,

- if your PC and fax share the same address, use the fax as a printer for E-Mails for the PC.

96 OK - INTERNET / MAIL SORTING

F@X Only mode

 Select option F@X ONLY and press OK to confirm.

All E-Mails are polled and printed.

PC Only mode

 Select option PC ONLY and press OK to confirm.

The E-mails are neither polled nor printed and they may be used with a computer.

At each connection, the number of E-mails in your mailbox is displayed on the screen.

Share PC mode

 Select option SHARE PC and press OK to confirm.

You may choose to transfer your E-mails to a PC or use the fax as an E-mail printer.

3-13

Setting your machine

To transfer the E-Mails to a PC:

 Select option WITH PC TRANS. and press OK to confirm.  Enter the E-Mail address of the computer you wish to transfer your E-Mail and press OK to

confirm.

 Select your option from the table below and press OK to confirm.

Menu Description

SEND ALL MAILS All E-Mails are sent to the PC.

UNUSABLE ATTAC

To use the fax as an E-Mail printer:

The fax machine polls and prints the usable E-mails and transfers to the PC mailbox all the E-mails containing attachments it cannot use.

 Select option W/O PC TRANS and press OK to confirm.  Select your option from the table below and validate with OK.

Menu Description

DELETE MAILS

SAVE MAILS The E-mails opened and read by the fax are not erased.

At each connection, the number of E-mails still present in your mailbox are displayed on the screen.

The E-mails opened and read by the fax (w/o attachment) are erased after the fax has printed.

NETWORK CONNECTION

An Internet connection allows both document sending and reception while connected. A connection takes place the following way:

• Send to one or more of your subscriber’s Internet mailboxes, all fax-Internet documents waiting for transmission. If you are sending to a computer, the transmitted fax will be received as an attachment to an E-Mail.

• Reception of all fax-Internet and E-Mails deposited in your personal Internet mailbox.

You may connect either immediately or automatically depending on the time periods defined. The triggering of a programmed Internet connection depends on the standard settings of your machine.

3-14

Setting your machine

Immediate Connection

There are two methods to immediately connect to the Internet:

Access through the menu:

Direct access:

 Press the key three times, or twice if no BIS appears.

Programmed connection

An automatic connection to the Internet depends on how your machine is programmed and more particularly on the standard settings (refer to paragraph Standard settings, page 3-12).

DEACTIVATING THE E-MAIL FUNCTION

If you do not wish to use the Internet functions:

 Select NO ACCESS in the ISP list and confirm with OK.

93 OK - INTERNET / IMMED ACCES

91 OK - INTERNET / SUPPLIER

3-15

Setting your machine

3-16

IRECTORY

Your fax lets you create a directory by memorising subscriber records and subscriber lists.

• Your machine can store up to 500 subscriber records with names and phone numbers.

• You may also group several names to build a subscriber list with up to 32 subscriber lists. A subscriber list is made from the subscriber records already stored.

For all subscriber records or subscriber lists you may:

•create

•consult

• modify contents

•delete

• print the directory

You may save and if needed load your directory. To proceed, you need to contact your reseller and purchase the optional "Directory card". This gives you access to functions 161 and 162 (refer to paragraph Guide to function list, page 2-4). To proceed, you need to contact your reseller and purchase the optional kit "save".

ODEL

4-1

Directory (Model B)

CREATING SUBSCRIBERS RECORD

Remark : The field TEL (subscriber fax number) only appears if the fax is activated.

 For each contact record, complete the fields listed below. Only fields with the Name and

Telephone number have to be completed:

•Contact NAME,

• TEL and fax number of contact,

• E-mail address, example: dupont@messagerie.com, (depending on model),

• FTP address, example: 134.1.22.9

Remark : If you have not entered an e-mail address, then you have the possibility of entering an FTP address (for archiving

Remark : you can stop the list creation at any time by pressing .

purposes).

• FORMAT: by default, the attachment is PDF or Image (.tiff or .jpeg)

• RECORD NUMBER: this number is automatically allocated by the fax (you can, none the less,

modify it). It gives you quick access to the directory,

ADDING A RECORD

11 OK - DIRECTORY / NEW CONTACT

 Your terminal has just created a new record, fill in it by first entering your subscriber’s name

then validate with OK.

 Enter the person’s fax number and press OK to confirm.

To associate an E-mail address :

 Enter the E-Mail address of your subscriber and press OK to confirm.

 Define the attached file format (Image or PDF)

 Your subscriber’s ID number will automatically appear on the screen, if you wish to modify this

number you may do so by choosing another free number and validate with OK.

 Select the option WITH assigned key if you want to assign a letter (shortcut key) to your

subscriber. The first available letter appears by default. If you want to change it, scroll the letters

by menas of the

or  keys, and press OK to confirm.

To associate an FTP address :

 Do not enter the e-mail address.  Enter the FTP address of the contact, then validate with OK key (for example: 134.1.22.9).

 Enter the FTP user name (for example: Durand).

 Enter the PASSWORD of the FTP user.

4-2

Directory (Model B)

 If necessary, enter the file destination directory (when this field is not completed, the files

are stored directly under the root) of the FTP server (for example: server name / Durand).

 Define the attachment format (Image or PDF) OK.

 A number allocated to your contact will be automatically displayed on the screen. If you

do not want to use this number, it can be modified by entering another number, then validating with OK key.

 Select the option WITH the associated key if you want to associate a letter (shortcut key)

with your contact. The first letter free is displayed by default. If you want to modify this, scroll through the alphabet by using keys 6 or 5, then validate your choice with the OK key

CREATING SUBSCRIBERS LISTS

A subscriber list is made from the subscriber records already stored.

For each list fill in the following lines:

NAME of the list

•

NUMBER ASSIGNED to the list, this number is automatically assigned by the fax. It allows

• quick access to the answering machine

LIST COMP OSI T IO N , its lists the ID numbers assigned to the subscribers records included in

• the list

LIST NUMBER, a number lets you identify the list filed under (L)

•

The same subscriber may be included in different lists.

Caution - It is impossible to add one subscriber list to another subscriber list.

ADDING A LIST

To add a list:

12 OK - DIRECTORY / NEW LIST

 Your fax machine has just created a new list, fill it in by first entering the name of this list

then confirm with OK.

Remark : You can stop a list or record creation at any time by pressing . Also, you do not have to complete all the

list characteristics as you create it; you can save the list as it is by pressing .

The empty field ENTER ABR. NUM. appears, you must fill in the ID numbers assigned to the subscriber records included in this list.

4-3

Directory (Model B)

 There are three ways detailed in the table below, to choose and add one or more subscribers to

your list. Then confirm your choice by pressing OK.

From ... Procedure

subscriber’s name

subscriber’s ID number

subscribers directory

 Enter directly the subscriber’s ID number.

 Press key then select by means of the 

 For every subscriber included in the list repeat the above step then validate with OK.

 With the alphanumeric keypad enter the first

Remark : you can stop record creation at any time by pressing .

 The list ID number will automatically appear on the screen, if you wish to modify this number

you may do so by choosing another free number and validate with OK.

 Press to confirm your entry.

letters of your subscriber’s name and continue until the whole name is displayed on the screen.

or  keys .

4-4

Directory (Model B)

ADDING OR DELETING A NUMBER FROM THE LIST

13 OK - DIRECTORY / MODIFY

 Select the subscriber list (L) by means of the  or  keys and validate your choice

with OK.

 Press OK to display the ENTER ABR. NUM. field, and add or delete the subscriber as

shown in the table hereafter:

To ... Procedure

 Enter the subscriber ID number you wish to add and confirm

add

delete

 Confirm the new list by pressing key .

with OK.

 Repeat this step for each added subscriber you want to add.

 Place the keys or , on the number you wish to delete.  Press key C to delete the number assigned to the list.

 Repeat these 2 steps for each subscriber you wish to delete from the

list.

CONSULTING A RECORD OR A LIST

 Press key .

The directory appears in alphabetical order.

 Select the subscriber record or subscriber list (L) you wish to consult.

MODIFYING A RECORD OR A LIST

13 OK - DIRECTORY / MODIFY

The directory appears in alphabetical order.

 Use the  or  keys to select the subscriber list (L) you wish to modify and press OK

to confirm.

 Modify the line or lines in the subscriber record or subscriber list and confirm each

modification with OK.

Remark : You may confirm your modification by pressing key , but you will exit the menu and may not be able

to modify the following lines.

4-5

DELETING A RECORD OR A LIST

14 OK - DIRECTORY / CANCE L

The directory appears in alphabetical order.

 Use the  or  keys to select the subscriber record or subscribers list (L) you wish to delete

and confirm with OK.

 Press again OK to confirm your deleting.

The record or list is deleted from the directory.

PRINTING THE DIRECTORY

Directory (Model B)

You may print all the numbers stored in the directory, including all the existing subscriber records or subscriber lists (or

To print the directory:

The directory is printed in alphabetical order.

53 OK).

15 OK - DIRECTORY / PRINT

IMPORTING A DIRECTORY

You can import an existing directory of contacts into your fax machine as an electronic file. This file must be in a specific format and must not comprise more than 500 entries.

The process of importing a directory uses electronic mail as the transfer mechanism. The electronic file containing the directory is received and processed as an e-mail attachment.

Caution - Importing a new directory completely overwrites any existing directory entries.

THE FILE STRUCTURE

The electronic file containing the data in the directory must be structured into lines or records each comprising five fields separated from one another by a unique character (a tab stop, a comma or a semi-colon). The lines themselves are separated by a line break (carriage return).

Fields Contents

Name

A unique identifier in your directory, up to 20 characters long. This field is mandatory; the name should not include the field separator character.

4-6

Directory (Model B)

Fax number

E-mail address

Shortcut key

Reserved Nothing must be antered in this field.

Your contacts’ fax number, without spaces or dots, can be up to 30 characters long (including any * and # characters). This field may be left empty, for instance, in the case of contacts to whom you only send e-mails.

Your contacts’ e-mail address. Can be up to 80 characters long, but must not comprise the field separator character. Any other characters may be used in this field, which can also be left blank.

A capital letter (A to Z), unique to the directory, which is associated with a specific contact and enables quick selection. As with the two previous fields, this field can be left blank.

Caution - You must enter a value for at least one of the Fax number or E-mail address fields.

To enter a blank line, key in four field separator characters in a row.

For example:

Smith;jsmith@isp.co.uk;J;;

O'Connor;d.oconnor@hello.net;U;;

Remark : @ alone is the indication that no associated key is assigned to the entry.

Caution - You must always enter the field separator character, even if one or more of the fields

are left blank. In the example above, which uses a semi-colon as a separator, the entry for « Jones » lacks both E-mail address and shortcut key.

PROCEDURE

To import a directory:

17 OK - DIRECTORY / IMPORTATION

 Select WITH to authorise the importation of a directory.

 Create your directory on a PC in a file whose structure corresponds to that set out above.

In order to be recognised as a directory, the file name must include the word directory and must have a .csv extension. For example: smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv.

 Create an e-mail addressed to your fax E-mail address, attach the file to it, and send your

message via your mail server.

 Your fax will receive the e-mail containing the directory when it connects to the mail

server, and will automatically import the attached file into its directory.

 Repeat the procedure as many times as required, for instance to update all the LAN faxes

on your network with the same directory.

4-7

Directory (Model B)

Caution - Importing a new directory completely overwrites any existing directory entries on the fax

machine. Once your fax machine has a complete directory, we advise you to disable importing in order to protect the data already on the fax.

To disable importing:

17 OK - DIRECTORY / IMPORTATION

 Select WITHOUT to prevent users from importing a directory.

EXPORTING A DIRECTORY

You may also export a directory from a fax machine as a text file, and send it to any mail client (be it PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv.

To export the directory:

18 OK - DIRECTORY / EXPORTATION

 Key in the e-mail address of the PC or other fax machine to which you want to export the

directory. You may export a directory to several fax machines simultaneously (refer to paragraph Dialling, page 5-7).

 Confirm by pressing OK.

 Repeat the procedure as many times as required, for instance to update all your fax machines or

send the same file to several PC users on your local network.

4-8

5OPERATION

COPYING

Your fax offers to print out one more copies of one or more pages.

If the duplex module (depends on model) is installed on your terminal, you can make duplex mode photocopies.

LOCAL COPY

Standard copy

 Position the document (refer to paragraph Document depositing, page 5-5).

 Press key twice.

Duplex photocopies (depending on model or option)

 This function is available for photocopying if you have previously installed the duplex module

and an additional paper tray at the rear of your terminal.

Remark : This duplex module only works with A4 (210 x 297 mm) format paper.

 Press once,the key .

 When the duplex mode is activated, a pictogram is shown on the screen.

Remark : The internal memories of your terminal can be printed one side only, except in PAPER SAVE mode.

 The features available are described in the following table :

5-1

"Sophisticated" copy

 Position the document (refer to paragraph Document depositing, page 5-5).

 Press key .  Enter the required number of copies and confirm with the OK key.

 Using the keys  or  select the scan modes

SIDE->DUPLEX or DUPLEX->SIDE or SIDE->SIDE and confirm with the OK key.

 If you have selected for printing the mode DUPLEX, select with the keys  or  LONG

BORDER

 Using the keys  or  select the resolution: ULTRA FAST, FAST, QUALITY or PHOTO and

confirm with the OK key.

 Using the keys  or  select the degree of contrast and confirm with the OK key.  Using the keys  or  select the degree of brightness and confirm with the OK key.  Select the collation mode COPY ASSEMBLED or NOT ASSEMBLED and confirm with the OK

key.

 Using the keys  or  or the numeric key pad or eventually the key dedicated for zoom set

up the degree of zoom between

 Using the keys  or  or the numerical key pad select the required base values and confirm

with the OK key.

 Using the keys  or  select the type of paper NORMAL PAPER or THICK and confirm with

the OK key.

 Using the keys  or  select the required paper tray, AUTOMATIC TRAY, UPPER TRAY or

LOWER TRAY and confirm with the OK key.

or SHORT BORDER and confirm with the OK key.

ORIGINAL FORMAT · FINAL FORMAT

DUPLEX/DUPLEX · DUPLEX/DUPLEX

ONE SIDE · DUPLEX/DUPLEX

DUPLEX/DUPLEX · ONE SIDE

ONE SIDE · ONE SIDE

DUPLEX->DUPLEX (Front/Rear) or

25% TO 400% and confirm with the OK key.

Operation

1. only of the Duplex module is installed on your terminal.

5-2

Operation

When the copy quality is no longer satisfactory, you can perform a calibration. To do so, refer to paragraph Scanner calibration, page 6-17.

Moreover, a high number of controls let you improve the copy quality.

Scanner settings

SPECIFIC COPY SETTINGS

841 OK - ADVANCED FCT / COPY / RESOLUTION

 The Resolution parameter adjusts the photocopying resolution. Select High Speed, Quality

or Photo resolution using keys

 The zoom setting is used to reduce or enlarge part of the document by choosing the original

and the zoom value to apply to the document, 25 to 400 %. Enter the zoom value required using the keys of the digital key pad. Validate the choice with the OK key.

 The ASSEMBLED parameter is used to define the choice of your printer outputs; either

assembled or not assembled. Validate the choice with the OK key.

 or , then validate the choice with the OK key.

842 OK - ADVANCED FCT / COPY / ZOOMING

843 OK - ADVANCED FCT / COPY / ASSEMBLED

844 OK - ADVANCED FCT / COPY / ORIGIN

If you wish, you can change the origin of the scanner.

By entering new values of X and Y given in mm (X < 210 and Y < 286), you will move the scanning zone as shown on the figure below.

scanned area

TOP OF SHEET

Top view: scanned side down

END OF SHEET

 Select the X and Y coordinates with keys  or .

 Set the required coordinates with the numeric keypad or  or .  Confirm your setting by pressing key OK.

845 OK - ADVANCED FCT / COPY / CONTRAST

 The CONTRAST parameter is used to select the photocopy contrast. Adjust the contrast

using keys

 and, then validate the choice with the OK key.

5-3

 You can also directly adjust the desired contrast using the key, press this key several times until

the required adjustment is obtained without using

846 OK - ADVANCED FCT / COPY / LUMINOSITY

 845.

 The LUMINOSITY parameter is used to make your original document lighter or darker. Adjust

the brightness required using keys

 and , then validate the choice with the OK key.

847 OK - ADVANCED FCT / COPY / BINDING

 The BINDING parameter is used to choose the long or short side according to the type of binding

of your document. Make your choice using keys OK key.

 and , then validate the choice with the

Caution - All settings made using this menu become default settings of the machine.

85 OK - ADVANCED FCT / S CAN. & PRINT

 Use keys  or  of the browser to scroll the setting described below that you want to modify.

Validate your setting by pressing the OK key.

851 OK - ADVANCED FCT / SCAN. & PRINT / PAPER

 Select NORMAL or THICK paper using keys and.  Validate your setting by pressing the OK key.

Remark : 1) When THICK paper type is selected, the print speed is slowed down.

2) Use the manual feeder for paper with a weight greater than 90 g/m2.

Operation

852 OK - ADVANCED FCT / S CAN. & PRINT / PAPER TRAY

 Select the paper tray that you want to use; AUTOMATIC, LOWER or UPPER using keys and

.

 Validate by pressing the OK key.

853 OK - ADVANCED FCT / SCAN. & PRINT / PAPER SAVE

This function prints all your documents duplex.

Remark : This function requires the prior installation on the rear of your machine of the duplex module and the additional

paper tray(option or depending on model).

 Select WITH or WITHOUT using keys  and.  Validate by pressing the OK key.

854 OK - ADVANCED FCT / SCAN. & PRINT / S.F MARGINS

If you want to offset the side margins of your document to the left or to the right when scanning with your scroll scanner.

 Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys  and .  Validate by pressing the OK key.

5-4

Operation

855 OK - ADVANCED FCT / SCAN. & PRINT / FLATBED MARG

If you want to offset the side margins of your document to the left or to the right when scanning with your flat scanner:

 Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys  and .  Validate by pressing the OK key.

856 OK - ADVANCED FCT / SCAN. & PRINT / PRINTER MARG

If you want to offset the side margins of your document to the left or to the right.

 Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys  and .  Validate by pressing the OK key.

SENDING (MODEL B)

Documents sent over the Internet are first memorised and sent at the time of Internet connection.

You can send black and white documents (TIFF format) or colour documents (JPEG format).

DOCUMENT DEPOSITING

Scanner

From the automatic feeder tray

Paper guides

Caution - If you put the documents to send upside down, the contact will receive a blank page.

Remark : Since the addressee’s number is generally on the document to be transmitted, you may also dial before

positioning the document.

5-5

 Place your original documents in the

document feeder:

- face printed on the top,

- first page under the stack.

 Set the paper guide to the document

width.

 Once the operation is over, take your

original documents back from the document exit tray..

From the flat scanner.

Operation

CHOOSING THE RESOLUTION/CONTRAST

Resolution

You have 4 modes for document transmission.

The mode choice depends on the type of document to be transmitted:

• Normal mode, to be used for good quality documents, without drawings or small details

• Fine mode, symbolised by Fine at the bottom of the display screen. To be used for documents with drawings or small characters

• Super Fine mode, symbolised by SFine at the bottom of the display screen. To be used for documents with very fine or small character drawings

• Photo mode symbolised by Photo at the bottom of the display screen. To be used for photographic documents

To select the resolution mode:

 Press key as many times as necessary to select the required mode. A  icon on the screen

Scanner origin

shows the current mode.

 Using the handle, lift up the document

feeder tray.

 Put your document, with the printed face

down on the scanner window. The scanner origin is located at your end, to the left, as shown opposite.

 Once the operation is complete, lift the

document feeder tray and recover your document.

5-6

Operation

Contrast

You can set the contrast if your document is too light or too dark. If the document is light, you must raise the contrast and if it is dark, you must reduce it.

To set the contrast:

 Press as many times as necessary to choose the desired contrast, as shown by the

From the directory

Dialling alphabetically

 Enter the first letter of your subscriber’s name with the alphanumeric keypad, add the

Assigned number dialling

 Press key

then

 use keys  or  of the navigator to scroll all subscribers for choice, and choose the

 Press key

 Enter the subscriber or subscriber list assigned number.

position of a cursor.

DIALLING

remaining letters until your subscriber’s name is complete.

Your terminal lists the subscribers records and lists in the Directory in alphabetical order,

required subscriber or subscriber list.

Then press the letter assigned to the subscriber (refer to paragraph Adding a record, page 4-2) The screen displays the corresponding name.

The screen displays the name of the subscriber or subscriber list assigned to this number

5-7

Using the last number dialled key

You can redial one number among the ten last numbers you just dialled before.

 Press the key.

The display show the last Email adress that has been used.

 Use the or  keys of the navigator to select an other Email adress.

To multiple numbers

You may dial to send a document simultaneously to multiple call numbers.

Caution - This may be achieved only if the machine is parametered to send from the memory.

 Enter the fax or E-mail address, or use the Directory (refer to above paragraphs).

 Press key and enter the number of the second subscriber or second subscriber list

 Repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers or subscriber

lists).

 Confirm the last subscriber by pressing OK, or .

Rerouting

Operation

This function is used to reroute faxes received to a directory contact. To use this function, you have to perform two operations: set the rerouting address of the fax and activate rerouting.

Activate rerouting

391 OK - FAX / REROUTING / ACTIVATION

 Using the keys or  within the navigator select option >>3911 WITH.  Confirm with the OK key.

Remark : If the function WITHOUT is selected the menus 392 and 393 will not be included in the functions overview,

when it is printed out.

Set the re-direction contact

392 OK - FAX / REROUTING / DESTINATION

 Using the keys or  within the navigator select the subscriber from the directory (If the

directory is empty the display will show DIRECTORY EMPTY). Enter the number of the subscriber manually or store the name and related number in the directory. (refer to paragraph

Creating subscribers record, page 4-2).

Remark : You may forward a fax to the e-mail address of the subscriber stored in your directory if the fax is not available.

The Fax will then be sent as an attachment in the pre-defined file format (p. 3-5 for the configuration of the attachment files format).

393 OK - FAX / REROUTING / COPY

 Using the keys or  within the navigator select the COPY option (local printout of the

information relayed to your system) either WITH or WITHOUT.

5-8

Operation

 Confirm with the OK key.

TRANSMITTING OVER THE FAX SERVER

(DEPENDING ON OPTION)

 Position the document (refer to paragraph Document depositing, page 5-5).

 Enter the fax number or choose your dialling mode (refer to paragraph Dialling, page 5-7)

then press .

 At the end of transmission, the initial screen is displayed.

TRANSMISSION OVER THE INTERNET

Sending a black and white document to an E-Mail address

 Position the document (refer to paragraph Document depositing, page 5-5).

 Press the key and enter the recipient’s E-mail address

or choose your dialling mode (refer to paragraph Dialling, page 5-7).

 Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the

resolution/contrast, page 5-6).

 Press the key.

The document is scanned and memorised. It will be sent at the time of Internet connection.

If your subscriber has a PC, he will receive an E-mail to which your fax is attached in monochrome PDF or TIFF format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a colour document to an E-mail address

 Position the document (refer to paragraph Document depositing, page 5-5).

 Press the key and enter the addressee’s E-mail address

or choose your dialling mode (refer to paragraph Dialling, page 5-7).

 Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the

resolution/contrast, page 5-6).

5-9

 Press the key.

The document is scanned and memorised, it will be sent at the time of Internet connection.

If your contact has a PC, he will receive an E-mail to which your fax is attached in colour PDF or TIFF format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a typed message to an E-Mail address

You can send a typed message to an E-mail mailbox. You can also add an attachment to this keypad message (the attachment is a scanned paper document).

Access through the menu.

Direct access.

 Press key .

Then, to send to E-mail address.

 Enter the addressee’s E-mail address or choose your dialling mode (refer to paragraph Dialling,

page 5-7).

 Enter the address of who you want to receive a copy of the document (CC:), and press OK to

confirm.

 Enter the object for mail (80 characters max.) and press OK.  Enter the text with the alphabetical keypad (100 lines of 80 characters) and confirm with OK.

Operation

95 OK - INTERNET / E-MAIL

 To go to the next line, use key .

Then, you can choose between two options:

 Send the typed mail directly. Press OK, the mail is memorised and will be sent at the next

Internet connection, validate by pressing the key. Your subscriber will receive an E-mail.

Add an attachment (scanned document) to your mail:

5-10

Operation

Scan to FTP

 Select the scanner to use to scan your document. SCANNER ADF (scroll scanner) or

FLAT SCANNER (refer to paragraph Description, page 1-7).

 Validate with OK key.  Select B&W SCA N to send a black and white document or COLOR SCAN to send a

color document, and validate with OK key (this setting can be changed at any time during the send procedure, using the colour key).

 Enter the name of the attachment and validate with OK key.  If necessary, change the attachment format: PDF or IMAGE and validate with OK key.

 If you have started to scan with the flat scanner, the unit will scan the other pages. Put your

second page to scan, select NEXT and validate with OK.

 Press key @.

 Set contrast and resolution if necessary (refer to paragraph Choosing the resolution/

contrast, page 5-6).

 Press key .

The document is scanned and the mail sent to memory. It will be sent during the next connection to the Internet.

Your contact will receive an E-mail with an attachment.

The scan to FTP function enables you to put your TIFF, JPEG and PDF files in an FTP server, for example, for archiving.

To connect to the FTP server, you must know the name of the FTP user and the PASSWORD.

When sending files, the machine connects to the FTP server using the defined connection parameters.

5-11

Simply put the file in an FTP server :

 Put the document in one of the scanners (refer to the Positioning the document paragraph, page

5-1).

 Press key PC. A choice screen is displayed.  Select Scan to FTP with keys or  then press OK key.

 Enter the FTP address of the server or select it from the directory by pressing the key.

 Enter the name of the FTP user (operation prohibited when the address is in the directory).

 Enter the password of the FTP user (operation not necessary when the address is selected in the

directory).

 Select the scanner to use to scan the document, SCANNER ADF (scroll scanner) or FLAT

SCANNER.

 Validate with OK key.  Select B&W SCAN to send a document in black and white or COLOR SCAN to send a

document in colour. Validate with OK key (this setting may be changed at any time during the send procedure with the colour key).

 Enter the name of the attachment and validate with OK key.  If necessary, change the attachment format: PDF or IMAGE et validate with OK key.

 If you have started to scan with the flat scanner, the unit will scan the other pages. Put your

second page to scan, select NEXT and validate with OK.

Operation

Multi-contact sending.

 Multi-contact sending is not possible with the key dedicated to this function. To make this type

of send, you have to create a group containing exclusively the FTP addresses.

 Then carry out the same operations as for sending to one address, except that you select an FTP

address group in the directory, and not a single address.

5-12

Operation

TRANSMISSION WAITING QUEUE

This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc.

It allows you to:

• consult or modify the waiting queue. In this waiting queue the documents are coded the following way: Order number in the queue / document status / subscriber’s telephone number. Documents may have the following status:

- TR: ongoing commands

- CNX: Internet connection

- NET: Internet transmission

• immediately perform a transmission from the waiting queue

• print a document in storage, waiting to be transmitted or in deposit

• print the waiting queue, to get the status of each document in the queue, by either:

- queue order number

- document name or adress

- document size (percentage of space stored in memory)

• cancel a transmission request in the waiting queue.

Immediately perform transmission from the waiting queue

61 OK - COMMANDS / PERFORM

 Select the document in the waiting queue and confirm your choice with OK or to

immediately perform the selected transmission.

5-13

Consult or modify the waiting queue

62 OK - COMMANDS / MODIFY

 In the waiting queue select the required document and confirm your choice with OK.

 You may now modify the parameters of the given document then confirm your modifications by

pressing key .

Deleting a transmission on hold

63 OK - COMMANDS / CANCEL

 In the waiting queue select the desired document and confirm your choice with OK.

Printing a document in waiting or in deposit

 In the waiting queue select the desired document and confirm your choice with OK.

Print the waiting queue

65 OK - COMMANDS / PRINT LIST

A document called ** COMMAND LIST ** is printed.

Operation

64 OK - COMMANDS / PRINT

CANCELLING A TRANSMISSION IN PROGRESS

Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi-call number.

• For a single call number from the memory, the document is erased from the memory.

• For a multi-call number, only the call number in progress at the time of the cancellation is erased from the transmission queue.

To cancel transmission in progress

 Press key .

A message will ask you to confirm cancellation by pressing the key a second time.

 Press key to confirm cancellation in progress.

If your machine is set to print a transmission report, it will print that the communication was cancelled by the user.

5-14

Operation

RECEPTION (MODEL B)

Whatever the document received, reception is automatic at each Internet connection.

Incoming documents other than fax files (Word process file, CAD, etc.) may not be opened by your fax. However, you may keep this (or these) document(s) in your Internet mailbox until it is automatically converted by the F@X to Fax service, if you have a subscription or until computer use or automatic transfer (refer to paragraph Mail sorting, page 3-13).

OTHER FUNCTIONS

LOGS (MODEL B)

The incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your terminal.

An automatic print out will take place after every 30 transmissions. However, you may request a print out at any time.

Each log (incoming or outgoing) contains a table with the following information:

• date and time of the incoming or outgoing document

• subscriber’s number or E-mail address

• transmission mode (Norm, Fine, SFine or Photo)

• number of pages sent or received

• call duration

• incoming or outgoing results: noted

• reason for call error (example: your subscriber does not answer)

To print the logs:

The incoming and outgoing logs are printed on the same page.

CORRECT if properly transmitted

52 OK - PRINT / LOGS

PRINTING THE FUNCTIONS LIST

You may print the functions list of your terminal machine at any time.

To print the functions list:

51 OK - PRINT / FUNCTIONS LIST

5-15

Operation

PRINTING THE MACHINE SETTINGS

At any moment, you may print the list of your terminal’s parameter settings to control any changes

possibly made to the default parameters.

Printing the machine settings:

54 OK - PRINT /SETUP

Your terminal prints the list of stored parameters.

FONT PRINTING

You can print the list of fonts installed on your terminal at any time.

To print PCL fonts:

57 OK - PRINT / PCL FONTS

To print SG Script fonts:

58 OK - PRINT / SGSCRIPT FONTS

Your fax prints the list of fonts.

COUNTERS

At any time, you may consult the activity counters of your machine.

To get access to the counters of the machine:

82 OK - ADVANCED FCT / COUNTERS

These counters indicate the number of:

• transmitted pages (model B)

841 OK - ADVANCED FCT / COUNTERS / SENT PAGES

• received pages (model B)

842 OK - ADVANCED FCT / COUNTERS / RECEIVED PG

• scanned pages

843 OK - ADVANCED FCT / COUNTERS / SCANNED PAGE

• scanned sheets

824 OK - ADVANCED FCT / COUNTERS / SCANNED SHT

• printed pages

825 OK - ADVANCED FCT / COUNTERS / PRINTED PG

• printed sheets

826 OK - ADVANCED FCT / COUNTERS / PRINTED SHT

5-16

Operation

LOCK

There are restrictions to the use of your terminal:

• To lock the printing of received documents (model B)

• locking the keyboard

• locking the Internet settings (model B)

Entering the locking code

The operator access parameters are confidential; they are protected by a four-digit interlock code that the authorised operators must know.

To access the locking code:

811 OK - ADVANCED FCT / LOCK / LOCKING CODE

 Enter your four-digit interlock code on the keypad.  Confirm by pressing OK.

 Confirm the interlock code by entering the code one more time.  Press OK to confirm.

Remark : when a code is already registered, the machine asks you to give the former code before allowing you to

modify it.

Locking the keyboard

This function allows you to prevent access to non-authorised persons. An access code must be entered each time a person wants to use the machine.

To access the keypad unlocking menu:

812 OK - ADVANCED FCT / LOCK / LOCK KEYBD.

 Enter the four-digit interlock code.  Press key OK to confirm.  With keys  or of the navigator, select the option WITH.  Press key OK to confirm.

Remark : after each operation, the machine interlocks automatically.

Locking the numbers (model B)

This function locks dialling and the numerical keypad is disabled. Transmissions are only possible from numbers included in the directory.

You can still send mails by typing in the addressee’s address (if this has no numbers in it).

5-17

To access the number interlocking option:

823 OK - ADVANCED FCT / LOCK / LOCK NUMBER

 Enter the four-digit interlock code with the keypad.  Press key OK to confirm.  With keys  or of the navigator, select the option DIRECT ONLY.  Press key OK to confirm.

Locking the Internet settings (model B)

This function prevents access to all the Internet settings of menu 9.

As a matter of fact, any untoward change to these settings might result in repeated connection failures. You can still send documents to an E-mail address (

To access the Internet settings locking menu:

824 OK - ADVANCED FCT / LOCK / LOCK PARAMETERS

 Enter the four-digit locking code with the numerical keypad.  Press OK to confirm.  With keys  or , select the option WITH.  Press OK to confirm.

 95) and get connected ( 93).

Operation

SCAN TO PC (DEPENDS ON MODEL)

Remark : your machine is provided with a Scan to PC key. This key activates, first of all, the SCAN -TO - PC, function,

which associated with the Companion Suite Pro kit makes it possible to send an opening notice of a scan function of a PC connected to your machine. For more information, refer to the User Manual provided with your PC Kit (Companion Suite Pro).

5-18

6MAINTENANCE

MAINTENANCE

GENERAL

To ensure the best operating conditions for your fax, it is recommended that you regularly clean the inside.

For normal usage, please respect the following rules:

• Never leave the cover open unless required.

• Protect the machine from direct sunlight.

• Do not attempt to oil the machine.

• Always gently close the cover and avoid vibrations.

• Do not open the cover while printing.

• Never try to dismantle the machine.

• Do not use paper that has stayed in the paper tray for a long time.

Look at the safety rules in the Safety chapter at the end of this user manual.

REPLACING THE CONSUMABLES

(TONER AND DRUM )

To check the remaining capacities of the consumables:

86 OK - ADVANCED FCT / CONS UMABLE S

The toner cartridge and the drum cartridge come with a chip card.

6-1

After replacing a consumable item in the printer, you need to inform the machine about its features.

For this purpose, the chip card supplied with each toner cartridge must be read by the machine each time a new consumable item is installed.

Replacing cartridges

Replacing the toner cartridge

To replace the toner cartridge, proceed as shown below.

When the display shows:

CHANGE TONER <OK> TO CONFIRM

 1 - Open the printer cover.

Maintenance

6-2

Maintenance

Caution - The fusing unit located inside the printer may become very hot during operation.

To avoid injury - do not touch.

 2 - Remove the drum/toner cartridge assembly.

Caution - In order to protect the environment, do not throw away the used toner

cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste materials.

 3 - Unlock the toner cartridge by turning the blue locking clip as shown in the illustration

below.

6-3

 4 - Separate the drum cartridge from the toner cartridge.

Drum cartridge

Maintenance

To ne r ca rt rid ge

 5 - Remove the new toner cartridge from its box, holding it firmly in both hands.

6-4

Maintenance

 6 - Shake the toner cartridges alternately in the directions shown by the arrows in the

illustration below.

 7 - Remove the protective plastic strip from the cartridge as shown below..

6-5

Maintenance

 8 - Insert the new toner cartridge in the drum cartridge until locked in place. .

Caution - Make sure not to touch the green coloured drum roller located under the fold away flap of

the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.

Caution - Do not touch the metal parts located on the side of the toner/drum cartridge set as shown

below, to prevent causing damage due to possible static electricity discharges.

Drum roller

Caution - Make sure not to touch the black colored development roller located in front of the toner

cartridge, which would cause downgrading to the print quality of your faxes and your local photocopies.

Development roller

6-6

Maintenance

 9 - Insert the toner/drum cartridge in the printer as shown below.

 10 - Close the printer cover pressing it carefully but firmly until it clicks into position.

 Press OK on the scanner keypad. The display shows:

TUE 02 APR 13:39

INSERT GAUGE CARD

6-7

Maintenance

 Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is

entered as shown in the drawing below.

Green arrow

 The following is displayed on the scanner control panel screen:

CHANGE TONER ?

YES= OK - NO= C

 Press OK.

 Once the chip card has been read, the display shows:

TONER OK

REMOVE CARD

 Remove the card.

Caution - If the following is displayed, check that you have inserted the chip card the right way up:

CANNOT READ CARD

REMOVE CARD

Caution - If the following is displayed, remove the chip card and insert it the right way up, on the

green arrow side:

ILLEGIBLE

CHANGE SIDE

6-8

Maintenance

Replacing the drum cartridge

To replace the drum cartridge, proceed as shown below:

When the display shows:

CHANGE DRUM

<OK> TO CONFIRM

 1 - Open the printer cover.

6-9

Maintenance

 2 - Remove the former toner/drum cartridge set. To preserve the environment, do not throw

the spent drum cartridge into the dustbin. Dispose of the drum cartridge according to the local regulations in force..

Caution - The fusing unit located inside and at the bottom of the printer may become burning

hot when the machine operates. Avoid touching it; you could hurt yourself.

 3 - Unlock the toner cartridge by turning the blue locking clip in the direction shown in the

illustration below.

6-10

Maintenance

 4 - Separate the drum cartridge from the toner cartridge.

 5 - Remove the new drum cartridge from its box, holding it firmly in both hands.

Caution - Make sure not to touch the green coloured drum roller located under the fold away

flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.

Caution - Do not touch the metal parts located on the side of the toner/drum cartridge set as

shown below, to prevent causing damage due to possible static electricity discharges.

Drum roller

Caution - Make sure not to touch the black colored development roller located in front of the

toner cartridge, which would cause downgrading to the print quality of your faxes and your local photocopies.

Development roller

6-11

 6 - Insert the new toner cartridge in the drum cartridge until locked in place.

 7 - Insert the toner/drum cartridge in the printer as shown below.

Maintenance

6-12

Maintenance

 8 - Close the printer cover pressing it carefully but firmly until it clicks into position.

 Press the OK key on the scanner control panel. The display shows:

TUE 02 APR 13:39

INSERT GAUGE CARD

 Insert the gauge card (supplied with the drum cartridge) into the card reader ensuring that

the chip is entered as shown in the drawing below.

Green arrow

6-13

Maintenance

 The following is displayed on the scanner control panel screen:

CHANGE DRUM ? YES= OK - NO= C

 Press OK.

 Once the chip card has been read, the display shows:

DRUM OK REMOVE CARD

 Remove the card.

Caution - If the following is displayed, check that you have inserted the chip card the right way up:

CANNOT READ CARD REMOVE CARD

Caution - If the followingis displayed, remove your card and insert it the right way up:

ILLEGIBLE CHANGE SIDE

CLEANING

Cleaning the scanner’s reading devices

When one or more vertical lines appear on transmitted copies, follow these steps :

6-14

 Open the scanner cover by

pushing it backwards until held vertically in position.

Maintenance

Cleaning the printer

Dust, dirt and paper debris on the outer surfaces and inside the printer can interfere with printer performance. Clean the printer regularly.

Caution - Use a soft cloth to clean the printer. Never use abrasive or corrosive detergents.

The fusing unit can become very hot during operation. To avoid injury - do not touch. Wait for at least 10 minutes after the printer has been turned off and make sure that the fusing unit has cooled before cleaning the interior of the printer.

 Clean the two transparent

scanning windows with a soft, lint-free cloth, dampened with alcohol. Close the scanner cover.

 Make a copy to check that the

symptoms have been cleared.

Cleaning the outside of the printer

Clean the outside of the printer with a smooth duster.

6-15

Cleaning the paper feed roller

 1 - Turn off the printer and unplug the power cord.

 2 - Remove the drum/toner cartridge set from the machine.

 3 - Use a soft cloth to clean the paper feed roller.

Maintenance

 4 - Put the drum/tone cartridge set back in place and refer to the Replacing Cartridges paragraph,

page 6-2.

 5 - Close the printer cover, connect the power lead and power the machine using the switch

located on the front left hand side.

Caution - The fusing unit located inside the printer above the paper supply roller may become

burning hot during machine operation. Avoid touching it ; you could hurt yourself.

6-16

Maintenance

INCIDENTS

Internet codes (model B)

SERVICING

For guaranteed performance of your terminal, some maintenance work (replacing the fusing unit and the transfer roll) has to be done on the printer approximatly every 50,000 printed pages. Please contact your supplier for this operation.

SCANNER CALIBRATION

You can perform this operation when the quality of photocopied documents is no longer satisfactory.

80 OK - ADVANCED FCT / CALIBRATION

 Confirm your choice by pressing the OK key.

Codes 40 and 41 - No reply from supplier

The modem cannot connect to the Internet service provider. If this error always occurs, check the supplier’s dial-up number.

Code 42 - Cannot access supplier

The service provider refuses the connection, the service is temporarily unavailable. If this error always occurs, check the Internet connection parameters.

Code 43 - Xmission server unavailable

Cannot connect to the SMTP server for sending mail, the service is temporarily unavailable. If the error always occurs, check the Internet e-mail and server parameters.

Code 44 - Reception server unavailable

Cannot connect to the POP3 server for mail reception, the service is temporarily unavailable. If the error always occurs, check the Internet e-mail and server parameters.

Code 45 - Supplier disconnected

The service is temporarily unavailable; try again later.

Code 46 - Xmission server disconnect

The SMTP server for sending mail is disconnected. The service is temporarily unavailable- try again later.

Code 47 - Reception server disconnect

The POP3 server for mail reception is disconnected. The service is temporarily unavailable- try again later.

6-17

Code 48 - Disconnection from Internet

The service is temporarily unavailable- try again later.

Code 49 - Cannot connect to Internet

Check the call number and eventually the associated prefix of the machine.

To check the Internet parameters, print them by pressing in turn the keys

Error messages

If the printer has one of the problems described below, the signal "On" flashes red, and you can’t use your machine temporarily. The corresponding message is displayed on the screen.

Message Action

Maintenance

, 9, 4, 5 and OK.

PRINTER ERRORS

CHANGE TONER <OK> TO CONFIRM

CHANGE DRUM <OK> TO CONFIRM

ILLEGIBLE CHANGE SIDE

CLOSE FRONT COVE

DRUM NEAR END

TONER NEAR END

PAPER EMPTY

PAPER JAM INSIDE

PAPER JAM EXTERNAL TRAY

PAPER JAM INTERNAL TRAY

Replace the toner cartridge.

Proceed as indicated Replacing the toner cartridge, page 6-2.

Replace the drum cartridge.

Proceed as indicated Replacing the drum cartridge, page 6-9.

Insert your chip card the right way up.

Close the front cover of the printer.

The drum is nearly worn out (10% use left).

The toner cartridge is nearly worn out (10% capacity left).

Install the paper tray.

Fill the tray with paper in the required size.

Open the tray.

Remove the jammed sheet.

Open the cover.

Remove the jammed sheet from the print outlet.

Open the cover.

Remove the jammed sheet from between the tray and the fusing unit.

6-18

Maintenance

Message Action

PRINTER ERROR XX

PAPER SIZE ERROR

PAPER JAM UPPER RV MODULE

PAPER JAM LOWER RV MODULE

CHECK PAPER TYPE

PAPER JAM INSIDE

Printer paper jam

Inside the printer

 Use the following procedure to remove any sheets of paper jammed inside the printer.

Caution - The fusing unit inside the printer can become very hot during operation. To avoid

injury - do not touch.

 Open the front cover of the printer.

 Remove the toner/drum cartridge set from inside the printer.

 Remove any jammed sheets.

Disconnect and reconnect the terminal.

If the problem persists, contact your supplier.

Check paper size (A4 / LETTER / ...).

Paper jam in top part of duplex module. Open the top access door of the module and remove the jammed sheet.

Paper jam in bottom part of duplex module. Open the bottom access door of the module and remove the jammed sheet.

Verify that the paper type used complies with manufacturer data (refer to Characteristics paragraph, page 6-28).

Verify the paper size of the duplex module and check that it corresponds effectively to manufacturer data (refer to Characteristics paragraph, page 6-28).

 Open the rear cover of the printer until locked behind lug A.

6-19

Maintenance

 Remove any jammed sheets.

 Reinstall the drum/toner cartridge set (refer to Replacing Cartridges paragraph, page 6-2).

 Correctly close the front and rear covers of the printer.

6-20

Maintenance

Paper jam at the feeders and trays

The figures below show different type of paper jam you might experience when using your machine.

Remove any stuck sheets as shown by the arrow depending on where the paper jam occurs.

At the paper tray At the manual feed tray

At the printer output stacker

6-21

Second cassette

Maintenance

Scanner paper jam

When a paper jam occurs, the following message appears on the control panel screen

REMOVE DOCUMENT.

If jams often occur in a specific part of the unit, the latter needs to be checked, cleaned or repaired.

SCANNER INCIDENTS

6-22

Sagem Laser Pro 351 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual