Sagem Laser Pro 346, Laser Pro 348 User Manual

SAGEM

Laser Pro 346/348

User Manual

WELCOME

Congratulations for purchasing this SAGEM new generation communication terminal. This terminal is capable of faxing, printing and scanning and furthermore, can be used for Internet communications. Your terminal will meet all your professional requirements.

This User's Manual presents the model in the range:

Model Equipment

• Colour scanner.

Laser Pro 346

Laser Pro 348

It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its direct access directory.

Providing access to the Internet, your terminal lets you, depending on model:

• send and receive faxes to E-mails thanks to the F@x to E-mail function,

• send and receive E-mails,

• send and receive SMS's

Depending on model, you can also print to PCL® 6 and SGScript 3 formats (emulation of Postscript® level 3 language).

We recommend that you read this Manual carefully, in order to familiarise yourself with the various features and functions of your terminal.

• 33.6 kbps fax and 56 kbps data modem.

• 16 ppm black & white laser printer.

• Colour scanner.

• 33.6 kbps fax and 56 kbps data modem.

• 16 ppm black & white laser printer.

• LAN 10/100 Base T.

List of accessories

The following additional accessories are proposed for these models:

• Directory card.

• 500-page paper tray.

• Activation kit PCL® 6 and SGScript2 (depending on model).

• Companion Suite Pro kit PC (depending on model).

Consumables

To refer to the last page of this user manual for the references.

1. Depending on country and depending on your operator.

2. The list of accessories is subject to change without prior notice.

Control panel

1. key: manual line taking, tone monitoring during

fax transmission.

2. key: attachment to a typed-in mail.

3. key: scanning resolution during transmission or copy.

4. key: contrast adjustment.

5. key: SMS transmission.

6. key: access to directory and quick-dial numbers.

7. key: access to the last dialled numbers, or to the last entered e-mail addresses after pressing the

key.

8. key: broadcast transmission (fax, e-mail or SMS).

9. Numerical keypad.

10. key: fax transmission or black & white local copy.

11. key: Scan to e-mail (Internet fax transmission).

12. key: colour document transmission over the Internet.

13. key: stop current operation.

14. M key: access to the different functions (MENU).

15. OK key: confirm displayed selection.

16. C key: return to previous menu and correct data entry.

17.

 or keys: navigation keys.

18. Alphabetical keypad.

19. key: access to special characters.

20. key: enter or go to next line.

21. Í key: erase character before cursor.

22.

× key: Shift key.

key: Caps lock key.

23.

24. and keys: memorise a key combination. Default setting: F1 : Scan to PC

F2 : Scan to FTP

A Scanning resolution during fax transmission (Fine,

SFine, Photo).

B "Line" icon:

On: communication in progress. Blinking: communication being established.

C Printer Paper Jam indicator .

D "Toner" icon:

On: toner empty. Blinking: toner near end, toner low.

E Fax reception icon:

* On: reception possible. * Blinking: unprinted document(s) in memory

or being received.

* Off: reception impossible.

1. Depending on model.

23 22

BC D EA

Fine SFine

Photo

2021

45689

1718

10111213 15

CONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Operational precautions 1-2

Unpacking the shipping box 1-4 Unpacking the machine parts 1-5 Description 1-8 Installing the removable parts 1-9

Installing the printer paper tray 1-9 Installing the printer output stacker 1-10 Installing the document feeder for scanning 1-10 Installing the original document output stacker 1-11 Loading paper 1-11 Loading paper manually 1-12 Installing the second paper cassette unit (option) 1-14

Connections 1-15

Telephone and LAN connection 1-16 Power line connection and switch-on 1-16

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1

The navigator 2-1 The display screen 2-3

Access to functions 2-3

Menu-driven access 2-3 Direct access by number 2-4

Functions list 2-4

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3SETTING YOUR MACHINE 3-1

Remote setting of parameters (depending on the model) 3-1

Embedded web server 3-1

Prerequisites 3-1 Access to the Web server 3-2

Main settings 3-2

Before transmission 3-2

Date/Time 3-2 Your fax number/your name 3-2 Type of network 3-2 Geographical settings 3-3 Local prefix 3-3 Transmission report 3-4 Document feed type 3-4 Economy period 3-5

Before reception 3-5

Fax answering machine 3-5

-1-

Operation Setting your

Reception without paper 3-6 Number of copies 3-6 Relay broadcast 3-6 Fax or PC reception (depending on model) 3-7

Technical parameters 3-7

Local Area Network (LAN) settings (depending on model) 3-10

Local network settings 3-10

Automatic configuration 3-10 Manual configuration 3-11 IEEE address (or Ethernet address) or MAC address 3-11 Netbios names 3-11

Message service and the Internet 3-11

Initialisation parameters 3-12

Access to connection and message service parameters 3-12 Access to servers parameters 3-13 Access to the authentification SMTP parameters 3-13

Settings 3-15

Standard settings 3-15 Mail sorting 3-16

Internet Connection 3-18

Immediate connection to the Internet 3-18 Programmed connection 3-18

Deactivating the Internet function 3-18

The SMS service 3-18

SMS Parameters 3-19 Sending an SMS 3-19 Erase an SMS 3-20 SMS Reception 3-21 SMS Server 3-22

4DIRECTORY 4-1

Creating subscribers records 4-1

Adding a record 4-2

Creating subscribers lists 4-3

Adding a list 4-3 Adding or deleting a number from the list 4-4

Consulting a record or a list 4-4 Modifying a record or a list 4-5 Deleting a record or a list 4-5 Printing the directory 4-5 Importing a directory 4-5

The file structure 4-6 Procedure 4-7

Exporting a directory 4-8

5OPERATION 5-1

Sending 5-1

Document positioning 5-1

-2-

Scanner 5-1

Choosing the resolution/contrast 5-2

Resolution 5-2 Contrast 5-2

Dialling 5-2

From the directory 5-2 From the redial key 5-3 To multiple numbers 5-3

Transmission over the Public Switched Telephone Network (PSTN)

Immediate transmission 5-4 Delayed transmission 5-4 Transmission with auto redial 5-4 Rerouting 5-5

5-4

Transmission over the Internet 5-6

Sending a black and white document to an E-Mail address 5-6 Sending a colour document to an E-mail address 5-6 Sending a typed message to an E-Mail address 5-6

Scan to FTP (depending on model) 5-7

Deposit a file in an FTP server : 5-8 Multi-contact sending 5-8

Transmission waiting queue 5-8

Immediately perform transmission from the waiting queue 5-9 Consult or modify the waiting queue 5-9 Deleting a transmission on hold 5-9 Printing a document in waiting or in deposit 5-9 Print the waiting queue 5-9

Cancelling a transmission in progress 5-10

Reception 5-10

Reception over the Public Switched Telephone Network (PSTN) 5-10 Reception over the Internet 5-10

Copying 5-11

Local copy 5-11

Standard copy 5-11 "Sophisticated" copy 5-11

Specific copy settings 5-11

Scanner settings 5-12 Printer settings 5-13

Other functions 5-14

Logs 5-14 Printing the functions list 5-14 Printing the machine settings 5-15 Memorizing a sequence of keys 5-15 Font printing (depends on model) 5-16 Counters 5-16 Deposit and polling 5-16 Lock 5-17

Entering the locking code 5-18 Locking the keyboard 5-18

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Operation Setting your

-3-

Locking the numbers 5-18 Locking the Internet settings 5-19 Locking the SMS service 5-19

Scan to PC (depends on model) 5-19

Mail box (MBX FAX) 5-19

MBX management 5-20

Creating an MBX 5-20 Modifying the features of a MBX 5-20 Printing the contents of a MBX 5-21 Deleting a MBX 5-21 Printing the MBX list 5-21 MBX deposit in your fax 5-21 MBX deposit in a remote fax 5-21 MBX polling from a remote fax 5-22

6MAINTENANCE 6-1

Maintenance 6-1

General 6-1 Replacing the consumables (toner and drum cartridges)

Replacing cartridges 6-2

Cleaning 6-13

Cleaning the scanner’s reading devices 6-13 Cleaning the printer 6-13

Servicing 6-15 Scanner calibration 6-15

Incidents 6-15

Communication errors 6-15

Transmission from the feeder 6-15 Transmission from memory 6-15 Communication error codes 6-16

Printer errors 6-18

Error messages 6-18 Printer paper jam 6-19 Paper jam at the feeders and trays 6-21

Scanner incidents 6-22

Scanner paper jam 6-22

Miscellaneous incidents 6-23 Machine packing and transportation 6-23

Characteristics 6-25

Unit characteristics 6-25

6-2

7SAFETY 7-1

-4-

This unit has been designed in accordance with European standards I-CTR37 and CTR21, it is designed for connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier.

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/5/EC.

For user safety, in accordance with Directives 73/23/EC.

For electromagnetic interference, in accordance with

The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/ 5/EC.

Directive 89/336/EC.

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-5-

Operation Setting your

1INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics.

• Choose a location that is well ventilated.

• When installing the terminal close to a wall, make sure the distance between the wall and the upper edge of the stacker is at least 25 centimetres for easier opening of the upper cover.

25 cm

1-1

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Note the following important precautions whenever using the printer.

Operating Environment

The following describes the operating environment required when using the printer:

•Temperature: 10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the danger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

Installation

1-2

Installation

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Paper for printer: do not use paper previously printed by your terminal or any other printer: the ink or toner deposited on that paper might damage the printing system of your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount

of ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

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1-3

Operation Setting your

UNPACKING THE SHIPPING BOX

 Take the protection profiles, the packing material and the machine out of the shipping box.

Installation

Protection profiles

Packing

material

1-4

Machine

Shipping box

Installation

UNPACKING THE MACHINE PARTS

 Remove the plastic bags and check for the parts depicted below.

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1 : Scanner output stacker

2 : Printer output stacker

3 : Printer paper feed tray

4 : AC power cord (depending on country)

1-5

5 : Telephone line cord (depending on country)

6 : Fax/printer terminal

7 : Document feed tray for scanning

8 : CD-ROM (User Manual) depending on model

Operation Setting your

 Peel off the three strips of shipping tape from the front of the terminal.

 Pull out the two pads from the paper feed inlet.

Installation

1-6

Installation

 Press the paper size guide on the right, in order to push both paper size guides to the left or

to the right. Pull out the plastic tab and the shipping tape from the paper feed inlet.

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 Peel off the shipping tape from the paper tray.

1-7

Operation Setting your

DESCRIPTION

Document feed

tray for scanning

Adjustable

paper guide

Scanner release

button

Printer cover

release button

Scanner

Control panel

Original document output stacker

Printer

output stacker

Printer

Installation

On/Off

switch

Second cassette

paper tray

(500 pages)

(option)

Chip card

reader

Telephone line

connector

Drum cartridge

(pre-installed)

Toner cartridge

(pre-installed)

Phone cord

Printer paper feed tray

Second paper cassette (option)

AC power connector

AC power cord

1-8

Installation

INSTALLING THE REMOVABLE PARTS

This section details the installation of the terminal's removable parts.

INSTALLING THE PRINTER PAPER TRAY

 Using the printer's left and right notches, gently push the tray in until it stops (as illustrated

below).

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 Fit the tray cover.

Operation Setting your

1-9

Installation

INSTALLING THE PRINTER OUTPUT STACKER

 With both hands, slightly bend the centre part of the stacker upwards in order to insert its clips

into the notches located on the upper part of the printer. Release the stacker so that it recovers its initial shape. If necessary, push at the base and at the centre of the stacker from underneath so that is snaps into place behind notch A.

INSTALLING THE DOCUMENT FEEDER FOR SCANNING

 Fit the stacker by inserting its two toes into the notches provided at the rear of the terminal.

1-10

Installation

INSTALLING THE ORIGINAL DOCUMENT OUTPUT STACKER

 Fit the output stacker on the upper front part of the terminal by inserting its two toes into

the notches provided.

LOADING PAPER

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 Press the paper size guide on the right in order to push both paper size guides to the left or

to the right.

 Place a stack of paper into the tray. In case of letterhead paper, be sure to place the paper

printed side up.

 Secure the stack of paper by pushing the paper size guides against the right and left edges

of the stack.

1-11

Operation Setting your

Supported types of paper:

Auto-feed cassette 60 to 90 g/m

Manual feed tray 60 to 160 g/m

 Fit the paper tray cover into place.

Installation

Caution - Do not add paper in the paper tray while the machine is printing.

LOADING PAPER MANUALLY

When printing on special paper, such as 60 to 160 g/m² max. colour paper or transparent film (laser printer compatible), you should load the paper manually, one sheet after the other. To do so:

 Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray

cover until it stops in the printer.

1-12

Installation

 Adjust the sheet or film width as appropriate by means of feed pawls 1 or 2.

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1-13

Operation Setting your

Installation

INSTALLING THE SECOND PAPER CASSETTE UNIT (OPTION)

Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place.

Remove the cover from tray 2. Press down on the paper lifting plate located

Place the printer on top of the base unit. Make sure to align the coupling pins of the base unit with the holes located underneath the printer.

inside of tray 2 until it locks.

Place a stack of up to 500 sheets of paper into tray 2 so that the side that was facing up when the paper was unwrapped is still facing up.

1-14

Replace the cassette cover and insert tray 2 into the second paper cassette unit.

Installation

Remark : be sure to use both hands whenever tray 2 is removed from or inserted into the second paper cassette unit.

CONNECTIONS

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Operation Setting your

1-15

Installation

 Make sure the On/Off switch is set to 0 (Off).

Key to the diagram:

A: Telephone line connector

B: LAN connector

model)

C: USB port

D: AC power connector

(model depending on country)

1: Line cord

(model depending on country)

2: AC power cord

(model depending on country)

(depending on

TELEPHONE AND LAN CONNECTION

 Plug end of the telephone line (1) into the connector on the fax machine (A), and the other end

into the wall telephone socket.

 LAN connection (depending on model). Plug end of the LAN cord (as provided by your network

administrator) into port (B) of your fax machine and the other end into your local network port dedicated to your fax machine.

POWER LINE CONNECTION AND SWITCH-ON

Caution - Refer to safety procedures in the Safety Chapter.

 Plug end of the main power cord (2) into the connector (D) on the fax machine, and the other end

in the wall outlet.

 Set the On/Off switch to position 1 (On).

After a few seconds, when the printer has warmed up, the date and time will appear. To set the language and the time of your terminal, refer to paragraph Setting your machine, page 3-1.

1-16

2GETTING STARTED

NAVIGATION METHODS

PRESENTATION

The navigator gives you access to the menus visible on screen.

The navigator

This navigator has 5 keys and allows you to move within the menus available on your machine.

2-1

Moving within the menus

To Use key Symbol used

Enter the main menu. M

Getting started

Select the next line in a menu.

Select the previous line in a menu.

Confirm entry and go to the following menu.

Return to the previous menu. C

Confirm and exit from the current menu.

Exit without confirming from the current menu.

Moving within a data entry field

To Use key Symbol used





Move to the right.

Move to the left.





2-2

Getting started

To Use key Symbol used

Confirm your entry OK

Delete a character by moving the cursor to the left.

Confirm your entry and return to the initial screen.

The display screen

The screen has two lines of 16 characters.

The cursor shows the line you selected.

1DIRECTORY

2 SETUP

For menus with more than two choices, use the arrows next (hidden) lines of the menu (3,4, etc.).

ACCESS TO FUNCTIONS

Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

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 or  of the navigator to obtain the

Menu-driven access

You may print the functions list to know the number of a function.

 Press the M key, the functions menu appears.

1DIRECTORY

2SETUP

 Use the  or  navigator arrows to move the cursor in front of the required function.

4 SMS SERVICE

5 PRINT

 Validate your choice by pressing OK.

Operation Setting your

2-3

 When in the selected menu, use the  or  navigator arrows to move the cursor in front

of the required sub-function.

51 FUN CTIONS LIST

52 LOGS

 Validate your choice by pressing OK.

Direct access by number

You may print the functions list (M 51 OK) to know the number of a function.

From the stand-by mode:

 Press the M key, enter the number of the required function and validate your choice by

pressing OK.

FUNCTIONS LIST

MAIN MENU 1: DIRECTORY

Getting started

Functions Function description Page

M 11 OK - NEW CONTACT Enter a name in the directory p. 4-2 M 12 OK M 13 OK M 14 OK M 15 OK M 16 OK

161 OK S

162 OK L M 17 OK M 18 OK

- NEW LIST Enter a relay broadcast list p. 4-3

- MODIFY Modify a record or a list p. 4-5

- CANCEL Delete a record or a list p. 4-5

- PRINT Print the directory p. 4-5

- SAVE/LOAD Store the directory on a chip card

AVE Save the directory to a chip card p. 4-1 OAD Load the directory from a chip card p. 4-1

- IMPORT Enable directory importation by e-mail p. 4-7

- EXPORT Export the directory by e-mail p. 4-8

MAIN MENU 2: SETUP

Functions Function description Page

M 21 OK - DAT E/TIME Enter the date and the time p. 3-2 M 22 OK M 23 OK

231 OK S

232 OK M

233 OK E M 24 OK

241 OK R

242 OK N

- NUMBER / NAME Enter your name and your number p. 3-2

- SEND Transmission settings

END REPORT Choose to print the communication report (see M 381

OK)

EMORY SEND Send from feeder or memory p. 3-4

CO PER. Set the economy period (see M 32 OK)p.3-5

- RECEPTION Reception settings

EC. PAPER Accept reception without paper p. 3-6 BR OF COPIE Number of copies of received documents p. 3-6

2-4

p. 3-4

Getting started

MAIN MENU 2: S

ETUP

Functions Function description Page

243 OK PC R

M 25 OK

251 OK N 252 OK P

M 26 OK

261 OK C 262 OK IP A 263 OK S 264 OK G 265 OK IEEE A 266 OK

267 OK M 29 OK M 20 OK

201 OK C

202 OK N

203 OK L

ECEPT. Choice for PC reception p. 3-7

- TEL. NETWORK Telephone network settings

ETWORK TYPE Select the type of network p. 3-3 REFI X Activate the dialling prefix p. 3-4

- LOCAL NETWORK LAN settings (depending on model)

ONFIGURATIO Select the configuration mode p. 3-10

DDRESS IP address of the terminal p. 3-11

UBNET MASK Sub-network mask p. 3-11

ATEWAY Gateway address p. 3-11

DDRESS IEEE address of the terminal (consultation only) p. 3-11 NETBIOS 1 NAME NetBIOS name 1 p. 3-11 NETBIOS 2 NAME NetBIOS name 2 p. 3-11

- TECHNICALS Technical parameters p. 3-7

- GEOGRAPHICAL Geographical settings p. 3-3

OUNTRY The country you select will set the corresponding

network, language and keyboard

ETWORK Set the network individually p. 3-3

ANGUAGE Set the language individually p. 3-3

p. 3-3

MAIN MENU 3: FAX

Functions Function description Page

M 31 OK - TRANSMISSION Single- and multiple-address transmission p. 5-4 M 32 OK M 33 OK M 34 OK M 35 OK M 36 OK M 37 OK M 38 OK M 39 OK

391 OK A 392 OK 393 OK C

- ECO TRANS. Send a document during the economy period p. 3-5

- POLLING RX Polling request p. 5-17

- POLLING TX Deposit a document p. 5-17

- MBX SENDING Send to a mailbox p. 5-21

- MBX POLLING Poll a mailbox p. 5-22

- BROADCAST Broadcast transmission p. 3-6

- FAX ANSW. Control of fax answering machine p. 3-5

- REROUTING Rerouting of a document to a directory entry p. 5-5

CTIVATION Gateway activation p. 5-5

DESTINATION Choice your destination p. 5-5

OPY Rerouted document local printing p. 5-5

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Operation Setting your

MAIN MENU 4: SMS SERVICE

Functions Function description Page

M 41 OK - SEND SMS Send SMS p. 3-19 M 42 OK M 43 OK

431 OK S 432 OK SMS

433 OK A M 44 OK M 45 OK

451 OK A

452 OK B

- READ SMS Read SMS received p. 3-21

- DELETE SMS Delete SMS received

ELECTED Select SMS to delete

READ Delete all SMS read p. 3-21

LL Delete all the SMS read in memory p. 3-21

- PRINT SMS Printing SMS received p. 3-21

- PARAMETERS SMS service / SMS parameters p. 3-19

UTO PRINT Automatically print SMS received p. 3-19 EEP SMS Beep on SMS reception mode p. 3-19

2-5

p. 3-20 p. 3-20

Getting started

MAIN MENU 4: SMS

SERVICE

Functions Function description Page

453 OK SENDER NAME Choose to show/hide sender name p. 3-19 454 OK

M 46 OK

461 OK SMS C

4611 OK S

4612 OK R

462 OK SMS C

4621 OK R

TERM. ADDR. Terminal address p. 3-19

- SERVER SMS servers settings p. 3-22

ENTRE 1 Number of main SMS centre p. 3-22

END NO Transmission number p. 3-22

ECEIVE NO Reception number p. 3-22

ENTRE 2 Number of secondary SMS centre p. 3-22

ECEIVE NO Reception number p. 3-22

MAIN MENU 5: PRINT

Functions Function description Page

M 51 OK - FUNCTIONS LIS Print the functions list p. 5-14 M 52 OK M 53 OK M 54 OK M 55 OK M 56 OK M 57 OK M 58 OK

- LOGS Print the communication logs p. 5-14

- DIRECT ORY Print the directory p. 4-5

- SETUP Print the settings list p. 5-15

- COMMANDS Print the commands list (see M 65 OK)p.5-9

- LISTE MBX Print the MBX list (see M 75 OK)p.5-21

- PCL FONTS Internal PCL fonts printing p. 5-16

- SGSCRIPT FONTS Internal SG Script fonts printing p. 5-16

MAIN MENU 6: COMMANDS

Functions Function description Page

M 61 OK - PERFORM Execute a pending command p. 5-9 M 62 OK M 63 OK M 64 OK M 65 OK

- MODIFY Modify a pending command p. 5-9

- CANCEL Cancel a pending command p. 5-9

- PRINT Print a pending document p. 5-9

- PRINT LIST Print the commands list p. 5-9

MAIN MENU 7: MAILBOXES

Functions Function description Page

M 71 OK - CREATE MBX Create and modify a MBX p. 5-20 M 72 OK M 73 OK M 74 OK M 75 OK

- DEPOSIT MBX Deposit a document into a MBX p. 5-21

- PRINT MBX Print the contents of a MBX p. 5-21

- DELETE MBX Delete an empty MBX p. 5-21

- PRT MBX LIST Print the MBX list p. 5-21

MAIN MENU 8: ADVANCED FCT

Functions Function description Page

M 80 OK - CALIBRATION Scanner calibration p. 6-15 M 81 OK

811 OK L

812 OK L

- LOCK Activate an access limitation lock p. 5-17

OCKING CODE Locking code p. 5-18 OCK KEYBD Activate keyboard lock p. 5-18

2-6

Getting started

MAIN MENU 8: A

DVANCED FCT

Functions Function description Page

813 OK LOCK NUMBER Activate dialling lock p. 5-18 814 OK L 815 OK L

M 82 OK

821 OK S 822 OK R 823 OK S 824 OK P

M 84 OK

841 OK S

842 OK P M 85 OK M 87 OK

871 OK S

872 OK S

OCK PARAMET Activate Internet settings lock p. 5-19 OCK SMS Activate SMS lock p. 5-18

- COUNTERS See the activity counters p. 5-16

ENT PAGES Sent pages counter p. 5-16

ECEIVED PG Received pages counter p. 5-16

CANNED PAGE Scanned pages counter p. 5-16

RINTED PG Printed pages counter p. 5-16

- SCAN. & PRINT Scanner and printer settings p. 5-12

CANNER Scanner settings p. 5-12

RINTER Printer settings p. 5-12

- CONSUMABLES Status of consumables p. 6-2

- SCAN TO p. 6-2

CAN TO PC Scanned document send to PC application p. 5-19 CAN TO FTP Scanned document send to FTP server p. 5-7

MAIN MENU 9: INTERNET

Functions Function description Page

M 91 OK - SUPPLIER Choose the service provider (ISP) p. 3-12

M 92 OK

- INIT PROVIDER

Initialisation of your Provider

921 OK CONNECTION ISP parameters p. 3-12 9211 OK C 9222 OK I 9223 OK P

922 OK M 9221 OK I 9222 OK P 9223 OK E-M

923 OK S

ALL NUMB. ISP call number

DENTIFIER ISP identifier

ASSWORD ISP password

ESS. SERV Message service parameters p. 3-12

DENTIFIER Message service identifier p. 3-12

ASSWORD Message service password p. 3-12

AIL ADR Message service e-mail address

ERVERS SMTP, POP3 and DNS parameters p. 3-13

9231 OK SMTP SMTP server 9232 OK POP3 POP3 server 9233 OK DNS 1 Primary DNS 9234 OK DNS 2 Secondary DNS

924 OK SMTP A 9241 OK A

M 93 OK

M 94 OK

- IMMED ACCES

- SETTINGS

UTHENT. SMTP authentification access parameters p. 3-13

CTIVATION SMTP authentification activation

Immediate access to ISP

Internet settings

941 OK CONNEC. TYPE Select connection type p. 3-15

942 OK S

943 OK P

944 OK D

945 OK P

M 95 OK

M 96 OK

END TYPE Select transmission type p. 3-16

ERIOD Select the period of connection p. 3-16 EPOSIT NOTI Select to print a deposit notice p. 3-4 RINT Print Internet settings p. 3-16

- E-MAIL

- SORT MESSAGES

A. These menus will appear only with valid ISPN settings.

Send an e-mail

Select the reception type

p. 3-18

p. 5-6

p. 3-16

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Operation Setting your

2-7

Getting started

2-8

3SETTING YOUR

MACHINE

The parameters of your unit must be set properly to obtain quality transmission and reception.

You can set the parameters of your unit by browsing through the menus or remotely. The parameters are set remotely through the embedded web server via a PC registered in the network (depending on model).

REMOTE SETTING OF PARAMETERS (DEPEN-

DING ON THE MODEL)

EMBEDDED WEB SERVER

The same parameters can be set locally or remotely.

Prerequisites

To set your unit remotely, you need:

A Web browser (Internet Explorer version 4 or higher for optimum operation),

Define the local network setting parameters of your unit (IP address, sub-network mask...). Your network administrator will give these parameters to you. When you have this data, refer to paragraph Local Area Network (LAN) settings (depending on model), page 3-10 in order to complete the necessary fields

3-1

Access to the Web server

 Open a Web browser from a PC registered on the network.

 Enter the IP address of the terminal you want to configure in the address field.

 Confirm by pressing ENTER.

 The welcome window is displayed. Select the interface language.

 Modify the parameters you want to change on the screen then confirm.

MAIN SETTINGS

At the first power on, set-up the date and time, the network type, the language and check the others parameters shown hereafter.

BEFORE TRANSMISSION

Date/Time

Setting your machine

At any moment you may change the date and time on your fax machine.

To change the date and time:

 Enter the numbers of the required time and date one after another,

(for example November 8 2004 at 9h33, press 0811040933) and press OK to confirm.

Your fax number/your name

Your fax will print out your fax number on each document it transmits if you save this number and if the machine is set to

To save your fax number and your name:

SENDING HEADER (refer to paragraph Technical parameters, page 3-7).

 Enter your fax number (20 digits max.) and press OK to confirm.

 Enter your name (20 characters max) then press OK to confirm.

Type of network

You may connect your fax to either a PSTN or private network such as private automatic branch exchange (PABX). You must select the network which is the most convenient.

M 21 OK - SETUP / DATE/TIME

M 22 OK - SETUP / NUMBER / NAME

3-2

Setting your machine

To select the type of network:

M 251 OK - SETUP / TEL. NETWORK / NETWORK TYPE

 Select option PABX or PSTN then confirm your choice with OK.

Geographical settings

These settings will enable you to use your machine in different preset countries using different languages.

Country

By choosing a country, you initialise:

• the settings for the public telephone network,

• the language by default.

To select the country:

M 201 OK - SETUP / GEOGRAPHICAL / COUNTRY

 Select the required option and press the OK key to confirm.

Network

This setting enables you to individually set the type of public telephone network so that your machine can communicate over the public network of the country you have chosen in compliance with the applicable standards.

Remark : these settings are different from the NETWORK TYPE (p. 2-5), which allows you to choose between

public and private network.

To select the network:

M 202 OK - SETUP / GEOGRAPHICAL / NETWORK

 Select the required option and press the OK key to confirm.

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Language

This setting enables you to choose a language other than that imposed by the COUNTRY setting.

To select the language:

 Select the required option and press the OK key to confirm.

Local prefix

This function is used when your fax is installed with a private network, behind a company’s PABX. It allows you to program an additional automatic local prefix (to be defined), enabling you to automatically exit the company’s telephone network system, but only under certain conditions:

• the company’s internal numbers, where a prefix is not required, must be short numbers less than the minimal size (to be defined, for example France has 10 digits),

• the outside numbers requiring a prefix, must be long numbers greater or equal to the mini- mal size (to be defined, for example France has 10 digits).

M 203 OK - SETUP / GEOGRAPHICAL / LANGUAGE

3-3

Operation Setting your

Programming your fax with the local prefix consists of two steps:

• defining the minimal size (or equal) of the company’s outside numbers,

• defining the outgoing local prefix of the company’s telephone network. This prefix will automati- cally be added as soon as an external number is dialled.

Caution - If you define a local prefix, do not add it to the numbers stored in the directory, it will be

automatically dialled with each number.

Defining the minimal size and the local prefix

M 252 OK - SETUP / TEL. NETWORK / PREFIX

 You can change the default value for the minimal size of the company’s outside numbers and

validate with OK. The minimal size will range between 1 and 30.

 Enter the outgoing local prefix of the company’s telephone network (maximum 5 characters) and

validate with OK.

Transmission report

You may print a transmission report for all communications over the telephone network (STN).

You may choose between more than one criteria for printing reports:

WITH: a report is given when the transmission was properly performed or when it is completely

• abandoned (but there is only one report per request),

WITHOUT: no transmission report, however, your fax will note all transmissions that took place in

• its log (refer to paragraph Logs, page 5-14),

ALWAYS: a report is printed with each transmission,

•

ON ERROR: a report is printed only if the transmission failed or is abandoned.

With each transmission report from memory, a reduced version of the first page is automatically reproduced.

To select the report type:

 Select the required option WITH, WITHOUT, ALWAYS or ON ERROR and confirm your choice

with OK.

Setting your machine

M 231 OK - SETUP / SEND / SEND REPORT

Document feed type

You may choose the way you want to feed your documents:

• from memory, transmission will take place only after memory storage of the document and dialling. It allows you to get your originals back quickly to free up the machine.

• from the feeder of the sheet-feed scanner (refer to paragraph Document positioning, page 5-1), transmission will occur after dialling. It allows transmission of larger documents.

To select the way you want to feed your documents:

M 232 OK - SETUP / SEND / MEMORY SEND

 Select the option MEMORY or FEEDER and validate your choice with OK.

Remark : in feeder mode, the reduced image will not appear on the transmission report.

3-4

Setting your machine

Economy period

This function allows you to defer a fax transmission to "off-peak hours" and thus reduce the cost of your communications.

The economy period, via the telephone network (at off-peak hours), is preset by default from

7.00 pm to 7.30 am. Nevertheless you may change this time slot.

Modifying the economy period:

M 233 OK - SETUP / SEND / ECO PER.

 Enter the hours of the new economy period and confirm your selection with the key OK.

Using the economy period:

M 32 OK - FAX / ECO TRANS.

 Enter the call number and confirm with OK.

BEFORE RECEPTION

Fax answering machine

The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them.

The "Fax Messages" indicator light lets you know the state of your Fax answering machine:

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the process of receiving faxes.

• Light off: memory full, the fax cannot receive any more documents.

You can assure document confidentiality by using the 4 digit access code. Once saved, you will require this access code for:

• printing fax messages in memory,

• activate or deactivate the fax answering machine.

Saving an access code

M 383 OK - FAX / FAX ANSW. / ANSWER CODE

 Enter the code (4 digits) and confirm with OK.

Activating or deactivating the answering machine

M 382 OK - FAX / FAX ANSW. / ACTIVATION

 If you saved an access code for your fax answering machine, enter it and validate with OK.

 Select the required option WITH or WITHOUT answering machine and confirm you choice

with OK.

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Operation Setting your

3-5

Print fax messages stored in the memory

 If you have defined an access code for your fax answering machine, enter it and press OK.

Documents received and stored in the memory are printed.

Reception without paper

Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable (no paper...).

If your fax printer is unavailable, you may choose between two modes of reception:

• reception mode

To select the reception mode:

WITHOUT PAPER, your fax saves the incoming messages in the memory,

WITH PAPER, your fax refuses all incoming subscribers.

M 241 OK - SETUP / RECEPTION / REC. PAPER

 Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK.

Remark : Paper out is indicated by a beep and a message on the screen.

Received faxes are then stored in memory (icon "Fax messages" flashing) to be printed as soon as you add paper into the feeder.

Number of copies

You may print incoming documents more than once (1 to 99).

To set the number of each document received:

 Enter the wanted number of copies and confirm with OK.

At each document reception, your fax will print the number of copies requested.

M 242 OK - SETUP / RECEPTION / NBR OF COPIE

Setting your machine

M 381 OK - FAX / FAX ANSW. / PRINT

Relay broadcast

Your fax machine (initiator) can relay a document, in other words, transmit a document to your subscribers via a remote fax and with a precise relay list. To do this the initiator fax and the remote fax must both have the relay function.

To relay you need to supply the remote fax with the document and the relay list number. The remote fax will then transmit this document to all subscribers on the list.

Once the relay is activated by your fax and as soon as the document is received by the remote fax, the document is printed before relaying to all subcribers on the list.

To activate relay from your fax machine:

 Insert the document to relay (refer to paragraph Document positioning, page 5-1).

 Select M 37 OK - FAX / BROADCAST.

 Enter the remote fax number where you will relay to or choose your dialling mode (refer to

paragraph Dialling, page 5-2) and press OK.

 Enter the relay list number used by the remote fax and press OK.

3-6

Setting your machine

 You may enter the time you wish to transmit the document next to the current time and

press OK.

 If you wish to modify the document feed type, select one of the options FEEDER or

MEMORY , then press OK.

 If you wish, you may enter the number of pages of your documents before transmitting.

 Activate relay by pressing key .

The document in the feeder will be relayed either immediately or at a later time (according to your choice) to the remote fax which will relay the document.

Fax or PC reception (depending on model)

M 243 OK - SETUP / RECEPTION / PC RECEPT.

This menu, combined with a software program installed on your PC (supplied or on option depending on model) will enable you to select the machine you wish to receive the documents on:

•fax.

•PC.

• PC if available, fax otherwise.

For more details, please refer to the instruction manual provided with the software kit.

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TECHNICAL PARAMETERS

As delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters.

To set the technical parameters:

 Select the desired parameter and confirm with OK.

 With the keys  or , modify the parameter settings by following the table below and

press OK.

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

1 - SCANNING MODE

2 - TX HEADER

1 - NORMAL 2 - FINE 3 - SFINE 4 - PHOTO

1 - WITH 2 - WITHOUT

Default value of the scan mode resolution for the documents to be transmitted.

If this parameter is on, your header will appear on all documents sent to your subscribers with your name, number, date and number of pages.

3-7

M 29 OK - SETUP / TECHNICALS

Operation Setting your

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

Setting your machine

3 - TX SPEED

4 - ECHO PROTECT

6 - EPT MODE

7 - COM. DISPLAY

8 - ECO ENERGY

10 - RX HEADER

11 - RX SPEED

1 - 33600 2 - 14400 3 - 12000 4 - 9600 5 - 7200 6 - 4800 7 - 2400

1 - WITH 2 - WITHOUT

1 - SPEED 2 - PAGE NUMBER

1 - WITHOUT 2 - DELAY 5 MIN 3 - DELAY 15 MIN 4 - DELAY 30 MIN 5 - STDBY PERIOD

1 - WITH 2 - WITHOUT

1 - 33600 2 - 14400 3 - 9600 4 - 4800 5 - 2400

Transmission speed for outgoing documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

However, it may be necessary to restrict the transmission speed for some calls.

If this parameter is on, the on-line echo will be reduced during long distance calls.

For some long distance calls (satellite), the on-line echo may disturb the call.

Choice between transmission speed displayed or number of the page in progress.

Choosing the printer standby delay: the printer will switch to standby after a del ay (in minutes) of NON-operation or during the period of time of your choice.

If this parameter is on, all documents received by your fax will include the subscriber’s header with his name, number (if available) fax print date and the page number.

Transmission speed for incoming documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

However, it may be necessary to restrict the transmission speed for some calls.

12 - RINGS

20 - E.C.M.

70 - NET VALID

71 - NET ACTIVE

2 TO 9

1 - WITH 2 - WITHOUT

06:01 TO 21:59

7 DAYS / WEEK MON TO FRI

Number of rings to automatically start your machine.

This parameter helps correct the calls made on

disturbed telephone lines. It is used when the lines are weak or too noisy. Transmission times may be longer.

This parameter lets you modify the period when the fax connects automatically to the Internet.

This menu is available only if the connection type is set to

PERIODIC (M 941).

This parameter lets you select the days of the week when the fax connects automatically to the Internet.

This menu is available only if the connection type is set to

PERIODIC (M 941).

3-8

Setting your machine

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

72 - MODEM SPEED

73 IMPROVE REP @

74 - ERASE MAILBOX

75 - TEXT ATTACHM.

76 - ATTACHMENT FORMAT

77 - LAN SPEED

80 - TONER SAVE

90 - RAW PORT

91 - PRINTER ERROR TIMEOUT

1 - 56000 2 - 33600 3 - 14400 4 - 12000 5 - 9600 6 - 7200 7 - 4800 8 - 2400 9 - 1200 0 - 600

1 - WITH 2 - WITHOUT

1 - WITH

2 - WITHOUT

1 - WITH 2 - WITHOUT

1 - IMAGE 2 - PDF

AUTO 100 FULL 100 HALF 10 FULL 10 HALF

1 - WITH 2 - WHITHOUT

9100

30 mn

Choice of maximum Internet transmission speed.

For a quality telephone line (compatible, no echo), communications occur at the maximum speed.

However, it may be necessary to restrict the transmission speed for some Internet calls (bad line or bad ISP settings).

This parameter lets you automatically register the Internet address of your subscribers fax during a call (if available).

When the fax machine receives an e-mail with an attachment and cannot open it, it erases the message from the ISP MBX, prints and transmits with a notice of uncomprehension to the message sender.

At E-mail reception, the fax does not destroy the MBX message, it prints a notice of uncomprehension asking you to recuperate this message with your computer equipment. This parameter is useful only if you have PC equipment. The memory capacity is limited, you need to empty your MBX or else new messages may not be received.

Attachment with or without processing, and printing of incoming Internet documents.

Default format of document sent on the Internet :

PDF : monochrome or colour

IMAGE : monochrome (TIFF) or color (JPEG)

To define the communication speed of the peripheral units in relation to the implemented Local Area Network (LAN).

Makes printing lighter to save toner cartridge ink

RAW network print port connection

Time-out before document being printed is deleted following a print error in PC print mode

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Operation Setting your

92 - PRINTER WAIT TIMEOUT

15 seconds

Wait time-out for data from PC before the task is deleted in PC print

3-9

P a r a m e t e r S e t t i n g S i g n i f i c a t i o n

Setting your machine

93 - REPLACE FORMAT

94 - PRINT. CLASS

1 - NO 2 - Letter / A4

1 - PC KIT ONLY 2 - PCL/PC KIT

Page format change

Printing in PCL-/Postscript Mode

Printing in GDI mode

LOCAL AREA NETWORK (LAN) SETTINGS (DEPENDING ON MODEL)

Your terminal is a new generation machine that will be part of your local network just like a PC. Its built-in local network access card will enable you to send documents through an SMTP/POP3 local message server (internally or externally, depending on the settings of your message server).

To benefit from all the available network options, you should make the following settings, described in the sections below:

• local network settings, to introduce your fax machine into your local network.

• message service settings, for all your faxes and E-mails to be automatically managed by your message server.

Caution - Although rather simple, network settings sometimes require a sound knowledge of your

own computer configuration. If that is administrated by anyone in your company, we recommend you ask that person for the settings described below.

LOCAL NETWORK SETTINGS

Automatic configuration

We recommend that you carry out a manual configuration of your terminal. The automatic configuration of the local network settings may be considered, if your local network features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN.

To automatically configure the local network settings:

 Choose AUTOMATIC and press OK to confirm. The terminal scans the local network for a DHCP

or BOOTP server that can assign it its settings dynamically (the message displayed).

 Once the message SELF-CONF has disappeared, check for the IP Address, Sub-network mask

and Gateway address. If these are missing, you should carry out a manual configuration (see below).

M 261 OK - SETUP / LOCAL NETWORK / CONFIGURATIO

SELF-CONF is

3-10

Setting your machine

Manual configuration

To configure your terminal manually, you should obtain the usual information used to set a peripheral device (IP address, sub-network mask, network and gateway address).

To configure the local network setting manually:

M 261 OK - SETUP / LOCAL NETWORK / CONFIGURATIO

 Choose MANUAL, and press OK to confirm.

IP address

M 262 OK - SETUP / LOCAL NETWORK / IP ADDRESS

 Enter the IP address of your terminal and press OK to confirm.

Sub-network mask

M 263 OK - SETUP / LOCAL NETWORK / SUBNET MASK

 Enter the sub-network mask of your terminal and press OK to confirm.

Gateway address

M 264 OK - SETUP / LOCAL NETWORK / GATEWAY

 Enter the IP address of the network gateway and press OK to confirm.

IEEE address (or Ethernet address) or MAC address

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M 265 OK - SETUP / LOCAL NETWORK / IEEE ADDRESS

The Ethernet card of your terminal already has an unmodifiable, yet consultable, IEEE address.

Netbios names

These names, which can be used with the network options, are used to identify your terminal machine from a PC connected to a local network (for instance with the name "IMP-NETWORK-1"

M 266 OK - SETUP / LOCAL NETWORK / NETBIOS 1 NAME

M 267 OK - SETUP / LOCAL NETWORK / NETBIOS 2 NAME

 Enter the selected name (15 characters max) and press OK to confirm.

MESSAGE SERVICE AND THE INTERNET

Your terminal lets you send and receive documents and E-mails from subscribers throughout the world over the Internet. An E-mail is an electronic message sent over the Internet, to an E-mail address (which is a personal Internet mailbox).

3-11

Operation Setting your

Setting your machine

Access to the Internet is possible thanks to an Internet service provider (ISP). The provider puts at your disposal a server, or computer system which allows you to connect to the Internet and your mailbox through your telephone line.

Before worldwide transmission, you must:

• take out an Internet subscription from an Internet Service Provider (ISP),

• check that all initialisation parameters correspond to those provided by your ISP,

• perform the proper settings, if needed, for the Internet connection.

You may then connect yourself to the Internet via your ISP to send and receive fax-Internet or E-mails. Both operations will be performed during an Internet connection.

INITIALISATION PARAMETERS

You must define or, at least check all parameters needed to identify yourself with the Internet. Your ISP will provide you with these parameters as soon as you are registered with them.

The parameters are divided in four categories:

• connection, allows you to identify the dial up number, the connection identifier and the connection password,

• message service, allows you to define the message service identifier, the message service password and the E-Mail address,

• servers, allows you to identify the name of the OP address of Internet SMTP providers (send) and POP3 (MBX reception) and the address of DNS 1 and DNS 2 servers. The server address is made up of 4 groups of 3 digits maximum, separated by dots.

• SMTP Authentification, used to activate the authentification protocol when the SMTP server used requests this to end e-mails.

Access to connection and message service parameters

M 91 OK - INTERNET / SUPPLIER

 Select the Internet provider from the list NO ACCESS, PROVIDER_1, PROVIDER_2,

PROVIDER_3, PROVIDER_4, PROVIDER_5, PROVIDER_6 or LOCAL NETWORK, and

press OK. Choosing

 Enter the CALL NUMB., press OK.

 Enter connection IDENTIFIER

 Enter connection PASSWORD, press OK.

 Enter Email IDENTIFIER, press OK.

 Enter Email PASSWORD, press OK.

1. If the identifier has more than 16 characters, the text will automatically slide over to the left.

NO ACCESS disables access to Internet functions. OK.

M 921 OK - INTERNET / INIT PROVIDER / CONNECTION

, press OK.

M 922 OK - INTERNET / INIT PROVIDER / MESS. SERV

3-12

Setting your machine

 Enter E-MAIL ADR, press OK.

Access to servers parameters

M 923 OK - INTERNET / INIT PROVIDER / SERVERS

 Enter SMTP, press OK.

 Enter POP3, press OK.

 Enter DNS 1 (primary), press OK.

 Enter DNS 2 (secondary), press OK.

Access to the authentification SMTP parameters

M 924 OK - INTERNET / INIT PROVIDER / SMTP AUTHENT.

In the ACTIVATION menu, select WITH to activate SMTP authentification then validate with OK key.

In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification parameters as in the messaging service or AUTHENT. SPEC. to defin e other i dentifi cation parameters, then validate with Access to SMTP authentification parameters

by pressing OK key. When you select AUTHENT. SPEC, carry out the two following operations

 Enter the IDENTIFIER then validate with OK key.

 Enter the PASSWORD then validate with OK key.

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Operation Setting your

3-13

Setting your machine

Sample Internet settings for the terminal (56 kbps modem)

Your access provider should give you the following information:

CALL NUMBER: 0860001000

CONNECTION IDENTIFIER: sg048944@wn.net

CONNECTION PASSWORD: *****

MESSAGE SERVICE IDENTIFER: demo jt12

MESSAGE SERVICE PASSWORD: *****

E-MAIL ADDRESS: demo2@gofornet.com

SERVER:

SMTP mail.gofornet.com

POP mail.gofornet.com

DNS 1 103.195.014.001

DNS 2 103.195.014.002

Non-functional data given by way of example.

You should then complete the following MENUS on your fax machine:

91 SUPPLIER PROVIDER 1

CONNECTION

9211 CALL NUMB. 0860001000

9212 IDENTIFIER sg048944@wn.net

9213 PASSWORD *****

MESSAGE SERVICE

9221 EMAIL ID demo jt 12

9222 EMAIL PASSWORD *****

9223 E-MAIL ADR demo2@gofornet.com

SERVERS

9231 SMTP mail.gofornet.com

9232 POP3 mail.gofornet.com

9233 DNS 1 103.195.014.001

9234 DNS 2 103.195.014.002

Your terminal is now configured. Print the settings in order to check they have been acknowledged by pressing M, 9, 4, 5 and OK.

3-14

Setting your machine

SMTP AUTHENT.

9241 ACTIVATION With or Without

SETTINGS

The settings are divided into several categories:

•the standard settings define the connection type and frequency to the Internet as well as the transmission type for your documents,

•the E-mail sorting defines treatment for all stored E-mail messages received.

Standard settings

Your machine has two types of settings that let you define:

• The type and frequency of the connection to your ISP.

SET TIMES

PERIODIC

ON DEMAND

1. To avoid Internet access saturation, the automatic connection will occur in reality 12 minutes, give or take, around the requested time.

• Type of transmission over the Internet.

IMMEDIATE

DURING CONNECTIONS

At any moment you may print the settings of your machine to know their status.

Selecting the connection type

 Select one of the connection options among SET TIMES, PERIODIC or ON DEMAND and

press OK to confirm.

an Internet connection is established every day at 9:00 am, 12:30 am and 5:00 pm

an Internet connection is established every 3 hours1. (default value)

an Internet connection is established at your request by

IMMED. ACCESS (refer to paragraph Internet

Connection, page 3-18)

document transmission will occur immediately at each transmission request

transmissions will only occur at p rogrammed connections

SET TIMES or PERIODIC TYPE

M 941 OK - INTERNET / SETTINGS / CONNEC. TYPE

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Operation Setting your

3-15

Setting your machine

Changing the connection period (PERIODIC type)

M 943 OK - INTERNET / SETTINGS / PERIOD

 With the PERIODIC mode, enter the new connection period by means of the numerical keypad

(between 00:01 am and 11:59 pm) and press OK to confirm.

An Internet connection will be established every three hours (default value).

Changing the connection times (SET TIMES type)

M 943 OK - INTERNET / SETTINGS / TIME

 With the SET TIMES mode selected, use the  or  key to place the cursor under the numeral

you want to change. Enter the new connection time(s) by means of the numerical keypad (between 00:01 am and 11:59 pm) and press OK to confirm.

Selecting the transmission type

M 942 OK - INTERNET / SETTINGS / SEND TYPE

 Select one of the transmission options IMMEDIATE or DURING CNX and press OK to confirm.

Selecting the print mode for the deposit notice

M 944 OK - INTERNET / SETTINGS / DEPOSIT NOTI

 Select one of the deposit notice options WITH, WITHOUT, ALWAYS or ON ERROR and press OK

to confirm.

Printing the Internet settings

M 945 OK - INTERNET / SETTINGS / PRINT

The Internet settings are printed. These settings may also be printed together with all the other settings of your machine (refer to paragraph Printing the machine settings, page 5-15).

Mail sorting

This function lets you choose the mode for all Internet documents stored in your mail box. You have three choices:

F@X ONLY, lets you poll and print E-Mails in your machine.

•

PC ONLY, lets you keep your E-Mails in you mailbox for later use with a computer (no E-Mail

poll),

SHARE PC lets you:

•

- if your PC and fax have two different addresses, transfer all mails or only those with attachments to a PC,

- if your PC and fax share the same address, use the fax as a printer for E-Mails for the PC.

F@X Only mode



Select option F@X ONLY and press OK to confirm.

All E-Mails are polled and printed.

M 96 OK - INTERNET / SORT MESSAGES

3-16

Setting your machine

PC Only mode

Share PC mode

SEND ALL MAILS All E-Mails are sent to the PC.

UNUSABLE ATTAC



Select option PC ONLY and press OK to confirm.

The E-mails are neither polled nor printed and they may be used with a computer.

At each connection, the number of E-mails in your mailbox is displayed on the screen.

Select option SHARE PC and press OK to confirm.



You may choose to transfer your E-mails to a PC or use the fax as an E-mail printer.

To transfer the E-Mails to a PC:

 Select option WITH PC TRANS. and press OK to confirm.

 Enter the E-Mail address of the computer you wish to transfer your E-Mail and press OK

to confirm.

 Select your option from the table below and press OK to confirm.

Menu Description

The fax machine polls and prints the usable E-mails and transfers to the PC mailbox all the E-mails containing attachments it cannot use.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

To use the fax as an E-Mail printer:

 Select option W/O PC TRANS and press OK to confirm.

 Select your option from the table below and validate with OK.

Menu Description

DELETE MAILS

SAVE MAILS The E-mails opened and read by the fax are not erased.

At each connection, the number of E-mails still present in your mailbox are displayed on the screen.

The E-mails opened and read by the fax (w/o attachment) are erased after the fax has printed.

3-17

Operation Setting your

INTERNET CONNECTION

An Internet connection is made with an ISP. It allows both document sending and reception while connected. A connection takes place the following way:

• Send to one or more of your subscriber’s Internet mailboxes, all fax-Internet documents waiting for transmission. If you are sending to a computer, the transmitted fax will be received as an attachment to an E-Mail.

• Reception of all fax-Internet and E-Mails deposited in your personal Internet mailbox.

You may connect either immediately or automatically depending on the time periods defined. The triggering of a programmed Internet connection depends on the standard settings of your machine.

Immediate connection to the Internet

There are two methods to immediately connect to the Internet:

Access through the menu:

Direct access:

 Press the key twice.

Setting your machine

M 93 OK - INTERNET / IMMED ACCES

Programmed connection

An automatic connection to the Internet depends on how your machine is programmed and more particularly on the standard settings (refer to paragraph Standard settings, page 3-15).

DEACTIVATING THE INTERNET FUNCTION

If you do not wish to use the Internet functions:

 Select NO ACCESS in the ISP list and confirm with OK.

THE SMS SERVICE

Thanks to the SMS button you can send an SMS to subscribers all over the world. An SMS (Short Message Service) is a service which permits short written messages to be sent to mobile phones or other SMS-compatible devices.

The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from (e.g. Germany 160 characters, Italy 640 characters).

M 91 OK - INTERNET / SUPPLIER

3-18

Setting your machine

The SMS service is dependent upon the country and the service provider.

Caution: There is a special scale of charges for the SMS service.

SMS PARAMETERS

This menu is used to set several options :

• automatic SMS print on reception,

• beep activated during SMS reception,

• send your details activated,

• the address of your terminal.

The address is only modified if several terminals are installed on your line. It is used to differentiate between two machines during SMS reception.

When you want a contact to send SMSs to the terminal you choose, you must send him your line number and the destination terminal address.

If your contact does not add the address of the terminal, the SMS will be received in the terminal with address 0.

M 45 OK - SMS SERVICE / PARAMETERS

 Automatic print of SMS received..

M 451 OK - SMS SERVICE / PARAMETERS / AUTO PRINT

 Select the option WITH or WITHOUT automatic print, then validate with OK key.

 Beep activated on SMS reception

M 452 OK - SMS SERVICE / PARAMETERS / BEEP SMS

 Select the option WITH or WITHOUT BEEP on reception, then validate with OK key.

 Presentation of SMS sender

M 453 OK - SMS SERVICE / PARAMETERS / SENDER NAME

 Select the option WITH or WITHOUT presentation of the sender, then validate with OK

key.

 Terminal address

M 454 OK - SMS SERVICE / PARAMETERS / TERM. ADDR.

Enter the terminal number, then validate with OK key.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

SENDING AN SMS

To send an SMS to any SMS-compatible devices:

 Press the key

 Write your SMS by means of the Qwerty keypad

3-19

Setting your machine

To do so, you have a true editor at your disposal:

•for the upper case letters, use the

•to move inside the data entry field, use the

•to move in the text from one word to another, press the C

•to go to the next line, use the key

•to delete a character (by moving the cursor to the left), use the Í or C key

× key or key

 or  keys

TRL key and one of the navigator keys

 Press to confirm your entry

 Dial the number of the recipient (mobile phone or any other SMS-compatible device) in one of

the following ways:

• dial the number by means of the numerical keypad

• enter the first letters of the recipient name

• press the key until the required name appears (names are classified in alphabetical order)

• press the key to display the required name. The screen displays the last person you have sent

an SMS to, use the

 or  keys to select a different number

 Your SMS may be sent to only one person or to several people. To send an SMS:

• to only one person, press the key to confirm

• to several people:

- press the key and enter the next person's name,

- repeat the operations as many times as required (10 persons max.). Press the key to

confirm.

SENDING SMS is displayed as the SMS is being sent.

SENDING SMS is no longer displayed, the SMS has been sent and the recipient number is saved

Once ( key).

• If SMS appears, then the SMS has been put on hold and a further attempt will take place a couple of minutes later. To immediately execute or cancel transmission, refer to paragraph Transmission waiting queue, page 5-8.

• To check the SMS has been sent properly, you may print the transmission/reception log

M 52 OK - PRINT /LOGS, p. 2-6).

(

ERASE AN SMS

Proceed as follows to erase an SMS :

M 43 OK - SMS SERVICE / DELETE SMS

 Select the messages to erase

M 431 OK - SMS SERVICE / DELETE SMS / SELECTED

 Select SELECTION using keys and and validate with OK key.

 Select a message using keysand and validate with OK key.

3-20

Setting your machine

 Erase messages already read.

M 432 OK - SMS SERVICE / DELETE SMS / SMS READ

 Select MESSAGES READ using keys and and validate with OK key.

 Confirm with OK key.

 Erase all messages from memory.

M 433 OK - SMS SERVICE / DELETE SMS / ALL

 Select ALL using keys and and validate with OK key.

 Confirm with OK key.

 Select ALL using keysandand validate with OK key.

 Confirm with OK key.

SMS RECEPTION

SMS messages received are automatically printed (you can modify this setting with  451 OK Auto print). If you disable automatic printing, the messages are automatically stored in the memory.

SMS read

Access by menus:



M 42 OK - SMS SERVICE / READ SMS

• Direct access

 Press key .

 Select READ SMS using keys and and validate with OK key.

 Select a message using keys and and validate with OK key.

 Scroll messages using keys and.

Print an SMS



Access by menus:

M 44 OK - SMS SERVICE / PRINT SMS

• Direct access

• Select PRINT SMS using keys

• Select SELECTION (to choose messages to print), NEW (to print all unread messages) or

ALL (to print all messages in memory) using keys

 Confirm with OK key.

and and validate with OK key.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

3-21

Setting your machine

SMS SERVER

This menu is used to set the transmission and reception numbers of your SMS centers. They will be provided by your access provider. You can define two SMS centres, one main and one secondary. The secondary centre may only be used for SMS reception.

Access to server mode

M 46 OK - SMS SERVICE / SERVER

Define SMS centre numbers 1

M 461 OK - SMS SERVICE / SERVER / SMS CENTRE 1

Define send number

M 4611 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / SEND NO

 Enter the send number of your main SMS centre, then validate with OK key

Define reception number

M 4612 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / RECEIVE NO

 Enter the reception number of your main SMS centre, then validate with OK key.

Define SMS 2 Centre numbers

M 462 OK - SMS SERVICE / SERVER / SMS CENTRE 2

Define reception number

M 4621 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / RECEIVE NO

 Enter the reception number of your secondary SMS centre, then validate with OK key.

3-22

4DIRECTORY

Your fax lets you create a directory by memorising subscriber records and subscriber lists.

• Your machine can store up to 500 subscriber records with names and phone numbers.

• You may also group several names to build a subscriber list with up to 32 subscriber lists. A subscriber list is made from the subscriber records already stored.

For all subscriber records or subscriber lists you may:

•create

•consult

• modify contents

•delete

• print the directory.

CREATING SUBSCRIBERS RECORDS

For each subscriber record you are not required to fill in each line, only name, tel or E-Mail address are required:

NAME of your subscriber

•

TEL, and fax number of your subscriber

•

E-MAIL address, example: jones@address.com

•

FTP address, example: 134.1.22.9

•

• If you have not entered an E-MAIL adress, you can enter a FTP adress (to store data).

• FORMAT: by default, the attachment is PDF or Image (.tiff or .jpeg).

RECORD NO., this number is automatically assigned by the fax, it allows quick access to the

• answering machine.

RATE for each subscriber you may choose your fax transmission speed. The available rates are

• 2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits per second. With a good telephone connection, well adapted and without echo, the appropriate rate is the highest one.

4-1

If your subscriber number has both TEL and E-MAIL listed, the validation key ( or ) will determine if the document will be sent over the telephone network or over Internet.

ADDING A RECORD

 Your fax has just created a new record, fill in it by first entering your subscriber’s name then

validate with OK.

Remark : you can stop the list creation at any time by pressing .

 Enter the person’s fax number

 Enter the E-Mail address of your subscriber and press OK to confirm.

 Define the attached file format (Image or PDF) and press OK to confirm.

 Your subscriber’s ID number will automatically appear on the screen, if you wish to modify this

number you may do so by choosing another free number and validate with OK.

 Select the option WITH assigned key if you want to assign a letter (shortcut key) to your

subscriber. The first available letter appears by default. If you want to change it, scroll the letters

by menas of the

 or  keys, and press OK to confirm.

 If need be, select the appropriate transmission speed to send your faxes, and confirm your choice

by pressing the OK key.

and press OK to confirm.

Directory

M 11 OK - DIRECTORY / NEW CONTACT

To associate an FTP address:

 Do not enter the e-mail address.

 Enter the FTP address of the contact, then validate with OK key (for example: 134.1.22.9).

 Enter the FTP user name (for example: Durand).

 Enter the PASSWORD of the FTP user.

 If necessary, enter the file destination directory (when this field is not completed, the files are

stored directly under the root) of the FTP server (for example: server name / Durand).

 Define the attachment format (Image or PDF) OK.

 A number allocated to your contact will be automatically displayed on the screen. If you do not

want to use this number, it can be modified by entering another number, then validating with OK key.

 Select the option WITH the associated key if you want to associate a letter (shortcut key) with

your contact. The first letter free is displayed by default. If you want to modify this, scroll

through the alphabet by using keys

 or , then validate your choice with the OK key

 Select, if necessary, the appropriate send rate for a fax intended for your contact, then validate

your choice with the OK key.

1. If your machine is connected to a PABX, you may need to insert a pause for dial tone (symbolised by the sign / in the number) except if a local prefix is already programmed (see § Local Prefix)

4-2

Directory

CREATING SUBSCRIBERS LISTS

A subscriber list is made from the subscriber records already stored.

For each list fill in the following lines:

NAME of the list

•

NUMBER ASSIGNED to the list, this number is automatically assigned by the fax. It allows

• quick access to the answering machine

LIST COMPOSITION, its lists the ID numbers assigned to the subscribers records included in

• the list

LIST NUMBER, a number lets you identify the list filed under (L)

•

A list may include both fax and internet subscribers.

The same subscriber may be included in different lists.

Caution - It is impossible to add one subscriber list to another subscriber list.

ADDING A LIST

Getting startedDirectoryMaintenanceSafety ContentsInstallation

To add a list:

M 12 OK - DIRECTORY / NEW LIST

 Your fax machine has just created a new list, fill it in by first entering the name of this list

then confirm with OK.

Remark : You can stop a list or record creation at any time by pressing . Also, you do not have to complete all

the list characteristics as you create it; you can save the list as it is by pressing .

The empty field SUBSCRIBER 1 appears, you must fill in the ID numbers assigned to the subscriber records included in this list.

 There are three ways detailed in the table below, to choose and add one or more subscribers

to your list. Then confirm your choice by pressing OK.

From ... Procedure

 With the alphanumeric keypad enter the first

subscriber’s name

subscriber’s ID number

subscribers directory

letters of your subscriber’s name and continue until the whole name is displayed on the screen.

 Enter directly the subscriber’s ID number.

 Press key then select by means of the 

or  keys .

 For every subscriber included in the list repeat the above step then validate with OK.

Remark : you can stop record creation at any time by pressing .

machine

Operation Setting your

4-3

 The list ID number will automatically appear on the screen, if you wish to modify this number

you may do so by choosing another free number and validate with OK.

 Press to confirm your entry.

ADDING OR DELETING A NUMBER FROM THE LIST

M 13 OK - DIRECTORY / MODIFY

 Select the subscriber list (L) by means of the  or  keys and validate your choice with OK.

 Press OK to display the SUBSCRIBER 1 field, and add or delete the subscriber as shown in the

table hereafter:

To ... Procedure

 Enter the subscriber ID number you wish to add and confirm

add

delete

with OK.

 Repeat this step for each added subscriber you want to add.

 Place the keys or , on the number you wish to delete.

 Press key C to delete the number assigned to the list.

 Repeat these 2 steps for each subscriber you wish to delete from

the list.

Directory

 Confirm the new list by pressing key .

CONSULTING A RECORD OR A LIST

 Press key .

The directory appears in alphabetical order.

 Select the subscriber record or subscriber list (L) you wish to consult.

4-4

Directory

MODIFYING A RECORD OR A LIST

M 13 OK - DIRECTORY / MODIFY

The directory appears in alphabetical order.

 Use the  or  keys to select the subscriber list (L) you wish to modify and press OK

to confirm.

 Modify the line or lines in the subscriber record or subscriber list and confirm each

modification with OK.

Remark : You may confirm your modification by pressing key , but you will exit the menu and may not be able

to modify the following lines.

DELETING A RECORD OR A LIST

M 14 OK - DIRECTORY / CANCEL

The directory appears in alphabetical order.

 Use the  or  keys to select the subscriber record or subscribers list (L) you wish to

delete and confirm with OK.

 Press again OK to confirm your deleting.

The record or list is deleted from the directory.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

PRINTING THE DIRECTORY

You may print all the numbers stored in the directory, including all the existing subscriber records or subscriber lists.

To print the directory:

M 15 OK - DIRECTORY / PRINT

The directory is printed in alphabetical order.

IMPORTING A DIRECTORY

You can import an existing directory of contacts into your fax machine as an electronic file. This file must be in a specific format and must not comprise more than 250 entries.

The process of importing a directory uses electronic mail as the transfer mechanism. The electronic file containing the directory is received and processed as an e-mail attachment.

Caution - Importing a new directory completely overwrites any existing directory entries.

4-5

Operation Setting your

Directory

THE FILE STRUCTURE

The electronic file containing the data in the directory must be structured into lines or records each comprising five fields separated from one another by a unique character (a tab stop, a comma or a semi-colon). The lines themselves are separated by a line break (carriage return).

Fields Contents

Name

Fax number

E-mail address

Shortcut key

Speed

A unique identifier in your directory, up to 20 characters long. This field is mandatory; the name should not include the field separator character.

Your contacts’ fax number, without spaces or dots, can be up to 30 characters long (including any * and # characters). This field may be left empty, for instance, in the case of contacts to whom you only send e-mails.

Your contacts’ e-mail address. Can be up to 80 characters long, but must not comprise the field separator character. Any other characters may be used in this field, which can also be left blank.

A capital letter (A to Z), unique to the directory, which is associated with a specific contact and enables quick selection. As with the two previous fields, this field can be left blank.

The fax transmit speed over the PSTN. If you do not specify a value, the default speed is the maximum speed. This field may be left blank if all your fax transmissions are handled by a fax server.

Caution - You must enter a value for at least one of the Fax number or E-mail address fields.

To enter a blank line, key in four field separator characters in a row.

For example:

Smith;0123456789;jsmith@isp.co.uk;J;8

Jones;01987654321;;@;8

O'Connor;0123469874;d.oconnor@hello.net;U;8

Remark : @ alone is the indication that no associated key is assigned to the entry.

The rate is coded on a number, see the following board:

4-6

Directory

Rate code number

600 7

1200 6

2400 5

4800 4

7200 3

9600 2

12000 1

14400 0

33600 8

Caution - You must always enter the field separator character, even if one or more of the

fields are left blank. In the example above, which uses a semi-colon as a separator, the entry for « Jones » lacks both E-mail address and shortcut key.

PROCEDURE

To import a directory:

M 17 OK - DIRECTORY / IMPORT

 Select WITH to authorise the importation of a directory.

 Create your directory on a PC in a file whose structure corresponds to that set out above.

In order to be recognised as a directory, the file name must include the word directory and must have a .csv extension. For example: smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv.

 Create an e-mail addressed to your fax E-mail address, attach the file to it, and send your

message via your mail server.

 Your fax will receive the e-mail containing the directory when it connects to the mail

server, and will automatically import the attached file into its directory.

 Repeat the procedure as many times as required, for instance to update all the LAN faxes

on your network with the same directory.

Caution - Importing a new directory completely overwrites any existing directory entries

on the fax machine. Once your fax machine has a complete directory, we advise you to disable importing in order to protect the data already on the fax.

To disable importing:

M 17 OK - DIRECTORY / IMPORT

 Select WITHOUT to prevent users from importing a directory.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

4-7

EXPORTING A DIRECTORY

You may also export a directory from a fax machine as a text file, and send it to any mail client (be it PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv.

To export the directory:

M 18 OK - DIRECTORY / EXPORT

 Key in the e-mail address of the PC or other fax machine to which you want to export the

directory. You may export a directory to several fax machines simultaneously (refer to paragraph Dialling, page 5-2).

 Confirm by pressing OK.

 Repeat the procedure as many times as required, for instance to update all your fax machines or

send the same file to several PC users on your local network.

Directory

4-8

5OPERATION

SENDING

Faxes sent over the telephone network are sent from the feeder or the memory.

Documents sent over the Internet are first memorised and sent at the time of Internet connection.

Over the telephone network: all fax transmissions are in black and white.

Over the Internet: you can send black and white documents (TIFF format) or colour documents

(JPEG format).

Scanner

paper guide

DOCUMENT POSITIONING

 Place your original documents in the

document feeder:

- face down,

- first page under the stack.

 Set the paper guide to the document

width.

 Once the operation is over, take your

original documents back from the document exit tray.

5-1

Operation

Caution - If you forget to position the document to be transmitted, the addressee will receive a

blank page.

Remark : Since the addressee’s number is generally on the document to be transmitted, you may also dial before positio-

ning the document.

CHOOSING THE RESOLUTION/CONTRAST

Resolution

You have 4 modes for document transmission.

The mode choice depends on the type of document to be transmitted:

• Normal mode, symbolised by Std at the bottom of the display screen. To be used for good quality documents, without drawings or small details

• Fine mode, symbolised by Fine at the bottom of the display screen. To be used for documents with drawings or small characters

• Super Fine mode, symbolised by SFine at the bottom of the display screen. To be used for documents with very fine or small character drawings

• Photo mode symbolised by Photo at the bottom of the display screen. To be used for photographic documents

To select the resolution mode:

 Press key as many times as necessary to select the required mode. A  icon on the screen

shows the current mode.

Contrast

You can set the contrast if your document is too light or too dark. If the document is light, you must raise the contrast and if it is dark, you must reduce it.

To set the contrast:

 Press as many times as necessary to choose the desired contrast, as shown by the position of

a cursor.

From the directory

Dialling alphabetically



Enter the first letter of your subscriber’s name with the alphanumeric keypad, then add the remaining letters until your subscriber’s name is complete.

DIALLING

5-2

Operation

Assigned number dialling



Press key Your fax lists the subscribers records and lists in the Directory in alphabetical order,

then use keys required subscriber or subscriber list

 Press key

Then press the letter assigned to the subscriber (refer to paragraph 11 OK - Directory /

New contact, page 4-2)

The screen displays the corresponding name

 enter the subscriber or subscriber list assigned number

The screen displays the name of the subscriber or subscriber list assigned to this number

From the redial key

You can redial one number among the ten last numbers you just dialled before.

 or  of the navigator to scroll all subscribers for choice, and choose the

Getting startedDirectoryMaintenanceSafety ContentsInstallation

For a fax number (Tel in the Directory)



Press key The screen displays the last number called

 Use keys  or  of the navigator to select your desired number

For an E-mail address



Press key then The screen displays the last E-mail address used

 Use keys  or  of the navigator to select your desired E-mail address

To multiple numbers

You may dial to send a document simultaneously to multiple call numbers.

Caution - This may be achieved only if the machine is parametered to send from the

memory (refer to paragraph Document feed type, page 3-4).

 Enter the fax or E-mail address, or use the Directory or key (refer to above paragraphs)

 Press key and enter the number of the second subscriber or second subscriber list

 Repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers or

subscriber lists)

 Press OK, , or to confirm the last addressee depending on the required operation

machine

Operation Setting your

5-3

TRANSMISSION OVER THE PUBLIC SWITCHED

TELEPHONE NETWORK (PSTN)

Immediate transmission

 Position the document (refer to paragraph Document positioning, page 5-1)

 Enter the fax number or choose your dialling mode (refer to paragraph Dialling, page 5-2) then

press The "Line" icon flashes during the call phase, it stays lit when both faxes are in communication

 At the end of transmission the initial screen is displayed

Delayed transmission

This function allows you to transmit a document at a later time.

To program a postponed transmission you need to identify the subscriber number, transmission time, feeder type and number of pages.

To delay the transmission time of your document :

 Position the document (refer to paragraph Document positioning, page 5-1)

 Select M 31 OK - FAX / TRANSMISSION

 Enter the subscriber number you wish to program at a different time or choose your dialling

mode (refer to paragraph Dialling, page 5-2) and confirm with OK

 Next to the current time, enter the new time and confirm with OK

 Adjust the contrast and confirm by pressing the OK key

 Select the feed type, FEEDER or MEMORY and confirm with OK (refer to paragraph Document

feed type, page 3-4)

 You may enter the number of pages before transmission and confirm with OK

 Confirm postponed transmission by pressing key

Your document is stored and will be sent at the new time.

Operation

Transmission with auto redial

This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps.

This function allows for example:

• to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission

• to control the communication progress in case of uncertain numbers, etc

5-4

Operation

To take the line manually:

 Place the document in the fax feeder

 Press

 If necessary, set the sound level with navigator  or  keys

 If not already done, enter the subscriber number (or refer to paragraph From the redial

key, page 5-3 to call back the last subscriber)

As soon as you hear the remote fax tone, the line is clear and you can start the transmission.

 Press to start the document transmission

If your machine is set in order to print a transmission report (refer to paragraph Main settings, page 3-2), the reduced copy of the document first page will not be printed and it notifies you that the communication is manual.

Rerouting

This function is used to reroute faxes received to a directory contact. To use this function, you have to perform two operations: set the rerouting address of the fax and activate rerouting.

Activate rerouting

M 391 OK - FAX / REROUTING / ACTIVATION

 Using the keys or  within the navigator select option >>3911 WITH.

 Confirm with the OK key.

Remark : If the function WITHOUT is selected the menus 392 and 393 will not be included in the functions over-

Remark : You may forward a fax to the e-mail address of the subscriber stored in your directory if the fax is not

view, when it is printed out.

Set the re-direction contact

M 392 OK - FAX / REROUTING / DESTINATION

 Using the keys or  within the navigator select the subscriber from the directory (If

the directory is empty the display will show DIRECTORY EMPTY). Enter the number of the subscriber manually or store the name and related number in the directory. (refer to paragraph Creating subscribers records, page 4-1).

available. The Fax will then be sent as an attachment in the pre-defined file format (p. 3-9 for the configuration of the attachment files format).

M 393 OK - FAX / REROUTING / COPY

 Using the keys or  within the navigator select the COPY option (local printout of the

information relayed to your system) either WITH or WITHOUT.

 Confirm with the OK key.

Caution - E-mails can only be relayed to e-mail addresses. The configuration of landlines

does not provide for relaying to fax machines.

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Operation Setting your

5-5

Operation

TRANSMISSION OVER THE INTERNET

Sending a black and white document to an E-Mail address

 Position the document (refer to paragraph Document positioning, page 5-1)

 Press the key and enter the recipient’s E-mail address

or choose your dialling mode (refer to paragraph Dialling, page 5-2)

 Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the resolution/

contrast, page 5-2)

 Press the key

The document is scanned and memorised, it will be sent at the time of Internet connection.

If your subscriber is equipped with a PC, he will receive an E-mail with your fax as an attachment in TIFF format.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a colour document to an E-mail address

 Position the document (refer to paragraph Document positioning, page 5-1)

 Press the key and enter the addressee’s E-mail address

or choose your dialling mode (refer to paragraph Dialling, page 5-2)

 Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the resolution/

contrast, page 5-2)

 Press the key

The document is scanned and memorised, it will be sent at the time of Internet connection.

If your subscriber has got a PC, he will receive an E-mail with your fax as an attachment in JPEG format.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a typed message to an E-Mail address

You can send a typed message to an E-mail mailbox. You can also add an attachment to this keypad message (the attachment is a scanned paper document).

Access through the menu.

Direct access.

 Press key .

5-6

M 95 OK - INTERNET / E-MAIL

Operation

Then, to send to E-mail address.

 Enter the addressee’s E-mail address or choose your dialling mode (refer to paragraph

Dialling, page 5-2)

 Enter the address of who you want to receive a copy of the document (CC:), and press OK

to confirm

 Enter the object for mail (80 characters max.) and press OK

 Enter the text with the alphabetical keypad (100 lines of 80 characters) and confirm

with OK

For this operation, you will get a true editor:

• for capital letters, use key Shift (key ×) or key Caps lock (key )

•To move within the data entry field, use the

•to erase a character on the right of the cursor (without moving the cursor), use the Í or

C key

•to move in the text from one word to another, press key and one of the navigator keys

•to go to the next line, use key

Then, you can choose between two options:

or  keys

 Send the typed mail directly. Press OK, the mail is memorised and will be sent at the next

Internet connection. Your subscriber will receive an E-mail.

 Add an attachment (scanned document) to your mail:

- Place the document to be attached in the sheet-fed scanner (face down) or on the flat-bed scanner (scan side facing the machine)

- Press key

B&W SCAN or COLOUR SCAN by means of  or  depending on the document

- Select and confirm with OK

- If needed, set the contrast with keys  or  and confirm with OK

The document is scanned and the mail is memorised. They will be sent at the next Internet connection. The other party will receive an E-mail with an attached document.

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machine

SCAN TO FTP (DEPENDING ON MODEL)

The scan to FTP function enables you to put your TIFF, JPEG and PDF files in an FTP server, for example, for archiving.

To connect to the FTP server, you must know the name of the FTP user and the PASSWORD.

When sending files, the machine connects to the FTP server using the defined connection parameters.

Remark : This function is programmed by default on the F1 key.

5-7

Operation Setting your

Deposit a file in an FTP server :

 Put the document in the scanner refer to paragraph Document positioning, page 5-1

 Press the PC key. A choice screen is displayed.

 Select M 872 OK - ADVANCED FCT / SCAN TO / SCAN TO FTP or press F2 key then

press OK key.

Remark : The F2 key is configured by default with the Scan to FTP function.

 Enter the FTP address of the server or select it from the directory by pressing the key.

 Enter the name of the FTP user (operation prohibited when the address is in the directory).

 Enter the password of the FTP user (operation prohibited when the address is in the directory).

 Validate with OK key.

 Select B&W SCAN to send a document in black and white or COLOR SCAN to send a

document in colour. Validate with OK key (this setting may be changed at any time during the send procedure with the colour key).

 Enter the name of the attachment and validate with OK key.

 If necessary, change the attachment format: PDF or IMAGE et validate with OK key.

Multi-contact sending

Operation

 For multi-contact sending, you have to create a group containing exclusively the FTP addresses.

TRANSMISSION WAITING QUEUE

This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc.

It allows you to:

• consult or modify the waiting queue. In this waiting queue the documents are coded the following way: Order number in the queue / document status / subscriber’s telephone number. Documents may have the following status:

- TX: transmission

- REL: relay

- DOC: in deposit

- POL: polling

- MBX: send to mailbox

- PMB: mailbox polling

- TR: ongoing commands

- CNX: Internet connection

- NET: Internet transmission

- SMS: SMS transmission

5-8

Operation

• immediately perform a transmission from the waiting queue

• print a document in storage, waiting to be transmitted or in deposit

• print the waiting queue, to get the status of each document in the queue, by either:

- queue order number

- document name or number

- scheduled transmission time (fax)

- operation type regarding the document: transmission from memory, delayed transmission, deposit

- number of pages of the document

- document size (percentage of space stored in memory)

• cancel a transmission request in the waiting queue

Immediately perform transmission from the waiting queue

M 61 OK - COMMANDS / PERFORM

 Select the document in the waiting queue and confirm your choice with OK or to

immediately perform the selected transmission.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

Consult or modify the waiting queue

M 62 OK - COMMANDS / MODIFY

 In the waiting queue select the required document and confirm your choice with OK.

 You may now modify the parameters of the given document then confirm your

modifications by pressing key .

Deleting a transmission on hold

M 63 OK - COMMANDS / CANCEL

 In the waiting queue select the desired document and confirm your choice with OK.

Printing a document in waiting or in deposit

M 64 OK - COMMANDS / PRINT

 In the waiting queue select the desired document and confirm your choice with OK.

Print the waiting queue

M 65 OK - COMMANDS / PRINT LIST

A document called ** COMMAND LIST ** is printed.

machine

Operation Setting your

5-9

CANCELLING A TRANSMISSION IN PROGRESS

Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi-call number.

• For a single call number from the memory, the document is erased from the memory

• For a multi-call number, only the call number in progress at the time of the cancellation is erased from the transmission queue

To cancel transmission in progress,

 Press key

A message will ask you to confirm cancellation by pressing the key a second time

 Press key to confirm cancellation in progress

If your machine is set to print a transmission report (refer to paragraph Transmission report, page 3-4), it will print that the communication was cancelled by the user.

RECEPTION

Document reception over the Internet is automatic at each Internet connection.

Reception of all documents over the telephone network is done one at a time at fax reception.

Operation

RECEPTION OVER THE PUBLIC SWITCHED TELEPHONE

NETWORK (PSTN)

Fax reception depends on the parameter settings of your machine.

RECEPTION OVER THE INTERNET

Whatever the document received, reception is automatic at each Internet connection.

Incoming documents other than fax files (Word process file, CAD, etc.) may not be opened by your fax. However, you may keep this (or these) document(s) in your Internet mailbox until it is automatically converted by the F@X to Fax service, if you have a subscription or until computer use or automatic transfer (refer to paragraph Mail sorting, page 3-16).

5-10

Operation

COPYING

Your fax offers to print out one more copies of one or more pages.

Standard copy

 Position the document face down (refer to paragraph Document positioning, page 5-1)

 Press key twice

"Sophisticated" copy

 Position the document face down (refer to paragraph Document positioning, page 5-1)

 Press key

 Enter the desired number of copies and press OK to confirm

 Choose FAST, QUALITY or PHOTO resolution with the keys  or , then press OK to

confirm

 Set the desired zoom value 25% TO 400% with keys  or and the numerical keypad,

then press OK to confirm

 Choose the copy output type between COPY ASSEMBLED or NOT ASSEMBLED and

press OK to confirm

 Set the required origin values with keys  or the numerical keypad and press OK to

confirm

 Set the required contrast value with keys  or  and press OK to confirm

 Set the required brightness value with keys  or and press OK to confirm

 Choose the type of paper NORMAL PAPER, THICK with keys  or  and press OK to

confirm

 Choose the paper tray, AUTOMATIC TRAY, UPPER TRAY or LOWER TRAY with keys 

or  and press OK to confirm

LOCAL COPY

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machine

Operation Setting your

SPECIFIC COPY SETTINGS

When the copy quality is no longer satisfactory, you can perform a calibration. To do so, refer to paragraph Scanner calibration, page 6-15.

5-11

Operation

Moreover, a high number of controls let you improve the copy quality.

Scanner settings

•

RESOLUTION to set the photocopy resolutation

ZOOM settings to reduce or magnify any portion of a document by choosing the origin and value

• of the zoom to apply to that portion

• The assembly parameter to choose between

ORIGIN parameter to choose the origin to be applied to the document

• The

•

CONTRAST to choose the photocopy contrast

BRIGHTNESS is used to make your original document lighter or darker

•

L/R MARGINS to shift the margins or your original document to the left or to the right

•

Printer settings

•

PAPER is used to tell your machine what type of paper you use by default

•

TRAY is used to tell your machine which paper tray shoud be used by default

L/R MARGINS to shift the margins of your document to the left or to the right

•

ASSEMBLED or NOT ASSEMBLED copies

Caution - All the settings performed through this menu will become the machine's default

settings.

To access to the settings:

M 84 OK - ADVANCED FCT / SCAN. & PRINT

 Select the SCANNER or the PRINTER to be set and press OK to confirm

 Use the keys  or  of the navigator to scroll the described hereafter settings you want to

modify

Scanner settings

Resolution



Set the desired resolution FAST, QUALITY or PHOTO with keys  or 



Confirm your setting by pressing key OK

Zoom

Your fax offers to reduce or magnify a specific part of a document from 25 % to 400 %.

 Enter the desired zoom value with the numerical keypad (ZOOMING)

 Confirm your setting by pressing key OK

Assembly



Choose the copy type between ASSEMBLED or NOT ASSEMBLED

 Confirm your choice by pressing key OK

Origin

If you wish, you can change the origin of the scanner.

5-12

Operation

By entering new values of X and Y given in mm (X < 210 and Y < 286), you will move the scanning zone as shown on the figure below.

scanned area

TOP OF SHEET

Top view: scanned side down

END OF SHEET

 Select the X and Y coordinates with keys  or 

Set the required coordinates with the numeric keypad or  or 



Confirm your setting by pressing key OK

Contrast



Set the desired contrast with keys  or 

Confirm your setting by pressing key OK



Luminosity



Set the desired luminosity with keys  or 



Confirm your setting by pressing key OK

Margins

If you want to shift the side margins of your document to the left or to the right:

 Adjust the left / right margins shift (in steps of 0.5 mm) with keys  or 



Confirm your setting by pressing key OK

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Printer settings

Paper

Select the type of paper NORMAL or THICK with keys  or 



Confirm your setting by pressing key OK

Remarks : 1) When the THICK type of paper is selected, the printing speed is slowed down.

2) Use the manual feeder for paper substances over 90 g/m

Paper tray



Select the paper tray to be used (AUTOMATIC, LOWER or UPPER) using keys  or 



Confirm your setting by pressing key OK

5-13

Operation Setting your

Margins

If you want to shift the side margins of your document to the left or to the right:

 Adjust the left / right margin shift (in steps of 0.5 mm) by means the  or  keys

 Press OK to confirm

OTHER FUNCTIONS

LOGS

The incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your machine.

An automatic print out will take place after every 30 transmissions. However, you may request a print out at any time.

Each log (incoming or outgoing) contains a table with the following information:

• date and time of the incoming or outgoing document

• subscriber’s number or E-mail address

• transmission mode (Norm, Fine, SFine or Photo)

• number of pages sent or received

• call duration

• incoming or outgoing results: noted

information codes for special calls (polling, manual subscribers, etc.)

• reason for call error (example: your subscriber does not answer)

To print the logs:

The incoming and outgoing logs are printed on the same page.

CORRECT if properly transmitted

M 52 OK - PRINT / LOGS

Operation

PRINTING THE FUNCTIONS LIST

You may print the functions list of your fax machine at any time.

To print the functions list:

5-14

M 51 OK - PRINT / FUNCTIONS LIS

Operation

PRINTING THE MACHINE SETTINGS

At any moment, you may print the list of your fax’s parameter settings to control any changes possibly made to the default parameters.

Printing the machine settings:

M 54 OK - PRINT / SETUP

Your fax prints the list of stored parameters.

MEMORIZING A SEQUENCE OF KEYS

You may memorize a sequence of keys (for example, to send a fax directly to one or multiple subscribers, to call this subscriber or to get access to a specific menu, etc.).

This sequence is registered in one of the keys F1 or F2 (as you want).

Then, by pressing one of these keys, you will execute the registered sequence.

Remark : By default, Scan to PC function is programmed on F1 key and Scan to FTP function is programmed on

F2 key.

To register a sequence (for example, in key F1)



Press key M, then F1: you will enter the menu option

From this moment, all the key pressings are memorized in the key F1.

 Press key F1 to register the sequence if you are still in the menus. The sequence

memorizing is automatic if you have already exited the menu

Example: to memorize a fax sending to various subscribers in key F1:

 Press keys M then F1

 Press keys 3, 1 then OK

 Enter the subscriber fax number

 Press key and enter the second subscriber fax number or subscribers list

 Repeat this last step for all subscribers or subscribers lists

 Press key F1: the sequence is memorized

To send a fax directly to your subscriber (key F1 preset)



Press F1

 Position the document (refer to paragraph Document positioning, page 5-1)

 Press the key

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Operation Setting your

5-15

FONT PRINTING (DEPENDS ON MODEL)

You can print the list of fonts installed on your terminal at any time.

To print PCL fonts :

M 57 OK - PRINT / PCL FONTS

To print SG Script fonts :

M 58 OK - PRINT / SGSCRIPT FONTS

Your fax prints the list of fonts

COUNTERS

At any time, you may consult the activity counters of your machine.

To get access to the counters of the machine:

M 82 OK - ADVANCED FCT / COUNTERS

These counters indicate the number of:

• transmitted pages

M 821 OK - ADVANCED FCT / COUNTERS / SENT PAGES

• received pages

M 822 OK - ADVANCED FCT / COUNTERS / RECEIVED PG

• scanned pages

M 823 OK - ADVANCED FCT / COUNTERS / SCANNED PAGE

• printed pages

M 824 OK - ADVANCED FCT / COUNTERS / PRINTED PG

Operation

DEPOSIT AND POLLING

You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the

Setting the machine for document deposits,

you must define the type:

SIMPLE- it may be polled only once from the memory or feeder

•

MULTIPLE- it may be polled as many times as necessary from the memory

•

Setting the machine for polled documents,

you must define the poll number, then depending on the type of poll you may:

• launch an immediate poll

• program a delayed poll with a chosen time

• launch a multi-poll, either immediately or later

5-16

POLL function.

Operation

Placing a document in deposit



Insert the document to deposit in the feeder

 Select M 34 OK - FAX / POLLING TX and confirm with OK

 Choose the type, according to the table below:

Menu Procedure

 Select FEEDER or MEMORY

SIMPLE

 If necessary, adjust the contrast and confirm with OK

 Enter the number of pages that you wish to deposit

MULTIPLE

 If necessary, adjust the contrast and confirm with OK

 Enter the number of pages that you wish to deposit

 Confirm deposit by pressing the OK key

Polling a deposited document

 Enter the number of the party whose document you want to poll or choose your dialing

mode (refer to paragraph Dialling, page 5-2).

Remark : you can poll several documents using the key.

 Depending on the type of poll you should:

Choice Procedure

Immediate poll

Delayed poll

 Press

 Press OK

 Next to the current time, enter the time you wish to poll the

document and press

LOCK

Getting startedDirectoryMaintenanceSafety ContentsInstallation

M 33 OK - FAX / POLLING RX

machine

Operation Setting your

There are restrictions to the use of your fax:

• To lock the printing of received documents (refer to paragraph Fax answering machine, page 3-5)

• locking the keyboard

• locking the numbers

• locking the Internet settings

5-17

Operation

• locking the access to the SMS transmission function

Entering the locking code

The operator access parameters are confidential; they are protected by a four-digit interlock code that the authorised operators must know.

To access the locking code:

M 811 OK - ADVANCED FCT / LOCK / LOCKING CODE

 Enter your four-digit interlock code on the keypad

 Confirm by pressing OK

 Confirm the interlock code by entering the code one more time

 Press OK to confirm

Remark : when a code is already registered, the machine asks you to give the former code before allowing you to modify it.

Locking the keyboard

This function allows you to prevent access to non-authorised persons. An access code must be entered each time a person wants to use the machine.

To access the keypad unlocking menu:

M 812 OK - ADVANCED FCT / LOCK / LOCK KEYBD

 Enter the four-digit interlock code

 Press key OK to confirm

 With keys  or of the navigator, select the option WITH

 Press key OK to confirm

Remark : after each operation, the machine interlocks automatically.

Locking the numbers

This function locks dialling and the numerical keypad is disabled. Transmissions ar e only possible from numbers included in the directory.

You can still send mails by typing in the addressee’s address (if this has no numbers in it).

To access the number interlocking option:

 Enter the four-digit interlock code with the keypad.

 Press key OK to confirm

 With keys  or of the navigator, select the option DIRECT ONLY

 Press key OK to confirm

M 813 OK - ADVANCED FCT / LOCK / LOCK NUMBER

5-18

Operation

Locking the Internet settings

This function prevents access to all the Internet settings of menu 9.

As a matter of fact, any untoward change to these settings might result in repeated connection failures. You can still send documents to an E-mail address (M 95) and get connected (M 93).

To access the Internet settings locking menu:

 Enter the four-digit locking code with the numerical keypad

 Press OK to confirm

 With keys  or , select the option WITH

 Press OK to confirm

M 814 OK - ADVANCED FCT / LOCK / LOCK PARAMET

Locking the SMS service

This function prevents access to the SMS service.

To access the SMS service locking menu:

M 815 OK - ADVANCED FCT / LOCK / LOCK SMS

 Enter the four-digit locking code with the numerical keypad

 Press key OK to confirm

 With keys  or , select the option WITH

 Press key OK to confirm

Remark : Lorsqu’un code est déjà enregistré, l’appareil vous demande d’abord de donner l’ancien code avant de

vous autoriser à le modifier.

SCAN TO PC (DEPENDS ON MODEL)

This function allows to send an opening notice of a scan function of a PC connected to your machine (with the Companion Suite Pro kit). For more information, refer to the User Manual provided with your PC Kit (Companion Suite Pro).

M 871 OK - ADVANCED FCT / SCAN TO / SCAN TO PC

Remark : This function is programmed by default on the F2 key.

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machine

Operation Setting your

MAIL BOX (MBX FAX)

There are 32 mailboxes (MBX), enabling you to transmit documents in complete confidence using an access code (named code MBX), to all subscribers equipped with a fax compatible to yours. MBX 00 is public. It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service.

5-19

Operation

MBX’s 01 to 31 are private. Each is password-protected. They can be used to receive documents confidentially.

The use and access to MBX 01 - 31 are conditioned by the initialisation, defined by a MBX code (if needed) and a mnenonic (its S.I.D.).

Later you may:

•modify the features of an MBX

• print the contents of an MBX, only possible if the MBX contains one or more documents (with a star next to the MBX). When the contents of an MBX have been printed it becomes empty

• delete an MBX, only if the MBX is initialised and empty

• print the the list of your fax machine’s MBX’s

You may receive and send through an MBX in complete confidentiality. The deposit a document into your MBX, the access code is not needed. All documents deposited in a MBX are added to the ones already present.

In polling, the MBX are only accessible with an MBX code. You may perform MBX deposits or polls by:

• depositing a document in a fax MBX

• transmit to deposit a document in a remote fax MBX

• perform document poll from a remote fax

MBX MANAGEMENT

Creating an MBX

 Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and confirm

with OK

 Select option MAILBOX CODE and press OK

Value 0000 is always displayed.

 Enter the code of your choice, if needed, and press OK

 Select option MAILBOX NAME and press OK

 Enter this MBX ’s S.I.D. (20 characters max.) and press OK

The MBX is initialised. If you wish to initialise another, press C and repeat the same procedure.

 To exit the MBX, press

Modifying the features of a MBX

 Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31)

 Enter the code of this MBX, if there is one, and confirm with OK

5-20

M 71 OK - MAILBOXES / CREATE MBX

Operation

 Select the menu MAILBOX CODE or MAILBOX NAME, then confirm your choice with OK

 Perform data modification of the menu and confirm with OK

 If needed, repeat the last two steps for the other menu

Printing the contents of a MBX

 Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31)

 Enter the code of the MBX, if there is one, and confirm with OK

All documents found in the MBX are printed and the MBX is emptied.

Deleting a MBX

Before deleting an MBX, you need to make sure it is empty, by printing its content.

 Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31)

 Enter the code of the MBX, if there is one, and confirm with OK

 Press to confirm MBX deletion

The MBX is deleted and will appear as a free MBX in the list.

M 73 OK - MAILBOXES / PRINT MBX

Getting startedDirectoryMaintenanceSafety ContentsInstallation

M 74 OK - MAILBOXES / DELETE MBX

machine

Printing the MBX list

The list gives the status of each MBX.

MBX deposit in your fax

 Insert the document in the fax machine’s feeder

 Select M 72 OK - MAILBOXES / DEPOSIT MBX and confirm with OK

 Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31)

The document is placed in the feeder and saved in the selected MBX.

MBX deposit in a remote fax

 Insert the document in the fax machine’s feeder

 Select M 35 OK - FAX / MBX SENDING and confirm with OK

 Enter your subscriber’s number for MBX deposit or choose your dialing mode (refer to

paragraph Dialling, page 5-2) and validate with OK

 Enter the subscriber’s MBX number and confirm with OK

5-21

M 75 OK - MAILBOXES / PRT MBX LIST

Operation Setting your

 If you wish to delay transmission, enter the new transmission time next to the current time and

press OK

 If you wish to modify the document feed type, select one of the options FEEDER or MEMORY,

and press OK

 If you wish, you may enter the number of pages of your document before transmitting

 Confirm the transmission request to a remote MBX fax by pressing key

In the case of an immediate transmission, the document is sent immediately. If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time.

MBX polling from a remote fax

 Enter your subscriber’s number for MBX deposit or choose your dialing mode (refer to

paragraph Dialling, page 5-2) and validate OK

 Enter the subscriber MBX number and press OK

 Enter this MBX access code and press OK

 If you wish to delay the poll time, enter the departure time next to the current time

 Confirm the MBX poll request by pressing key

As soon as the remote fax is subscribed, either immediately or later, the document(s) in the remote fax MBX are receveid in your fax.

Remark : please check for remote fax compatibility.

Operation

M 36 OK - FAX / MBX POLLING

5-22

6MAINTENANCE

MAINTENANCE

GENERAL

To ensure the best operating conditions for your fax, it is recommended that you regularly clean the inside.

For normal usage, please respect the following rules:

• Never leave the cover open unless required.

• Protect the machine from direct sunlight.

• Do not attempt to oil the machine.

• Always gently close the cover and avoid vibrations.

• Do not open the cover while printing.

• Never try to dismantle the machine.

• Do not use paper that has stayed in the paper tray for a long time.

Look at the safety rules in the Safety chapter at the end of this booklet.

6-1

REPLACING THE CONSUMABLES

(TONER AND DRUM CARTRIDGES)

To check the remaining capacities of the consumables:

The toner cartridge and the drum cartridge come with a chip card.

After replacing a consumable item in the printer, you need to inform the machine about its features.

For this purpose, the chip card supplied with each toner cartridge must be read by the machine each time a new consumable item is installed.

Replacing cartridges

Replacing the toner cartridge

To replace the toner cartridge, proceed as shown below.

When the display shows:

CHANGE TONER

<OK> TO CONFIRM

 1 - Press the cover release button on the upper left part of the machine to open it

Maintenance

M 85 OK - ADVANCED FCT / CONSUMABLES

6-2

Maintenance

Caution - The fusing unit located inside the printer may become very hot during

operation. To avoid injury - do not touch.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

 2 - Remove the old toner cartridge

Caution - In order to protect the environment, do not throw away the used toner

cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste materials.

Fusing unit

machine

Operation Setting your

6-3

Maintenance

 3 - Remove the new toner cartridge from its box. Hold it firmly with both hands and shake it in

the directions shown by the arrows in the diagram below

 4 - Holding the cartridge by its handle, slide it into the printer. Ensure that the four pins (two on

either side) are properly aligned with the grooves in the printer

Remark : Use the colour-coded stickers marked "2", which are located both on the toner cartridge and the inside of the

printer, for proper positioning. These two stickers should line up while installing the toner cartridge.

6-4

Maintenance

The cartridge will click into position once it is correctly installed.

 5 - Shut the upper cover by pressing it down gently but firmly until it locks into position.

Turn the printer back on using the switch located on its left-hand-side

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

6-5

Maintenance

 Press OK on the scanner keypad. The display shows:

TUE 02 APR 13:39

INSERT GAUGECARD

 Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is

entered as shown in the drawing below

green arrow

 The following is displayed on the scanner control panel screen:

CHANGE TONER ?

YES= OK - NO= C

 Press OK

 Once the chip card has been read, the display shows:

TONER OK

REMOVE CARD

 Remove the card

Caution - If the following is displayed, check that you have inserted the chip card the right

way up:

CANNOT READ CARD

REMOVE CARD

Replacing the drum cartridge

To replace the drum cartridge, proceed as shown below:

When the display shows:

CHANGE DRUM

<OK> TO CONFIRM

6-6

Maintenance

 1 - Press the release button of the upper cover to open it

Caution - The fusing unit located inside the printer may become very hot during

operation. To avoid injury - do not touch.

 2 - The drum cartridge is under the toner cartridge. Remove the toner cartridge from its

housing and place it safely out of the way

 3 - Remove the used drum cartridge and take the new one out of its package

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

6-7

Maintenance

Caution - In order to protect the environment, do not throw away the used drum cartridge.

Used cartridges should be disposed of in accordance with local regulations concerning waste materials.

6-8

Maintenance

 4 - Install the drum cartridge into the printer, ensuring that the pins on the cartridge are

aligned with the grooves in the printer

Remark : Use the colour-coded stickers marked "1" which are located both on the drum cartridge and the inside of

the printer for proper positioning (the stickers should line up). Ensure that you insert the drum cartridge as far as possible into the printer.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

6-9

Operation Setting your

Maintenance

 5 - Holding the toner cartridge by its handle, slide it into the printer

Ensure that the four pins (two on either side of the cartridge are properly aligned with the grooves in the printer.

Remark : Use the colour-coded stickers marked "2" which are located both on the toner cartridge and the inside of the

printer for proper positioning. These two stickers should be aligned while installing the toner cartridge.

6-10

Maintenance

The toner cartridge will click into position once it is correctly installed.

 6 - Shut the upper cover by pressing it down gently but firmly until it locks into position

 Press the OK key on the scanner control panel. The display shows:

TUE 02 APR 13:39

INSERT GAUGE CAR

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

6-11

Maintenance

 Insert the chip card (supplied with the drum cartridge) into the card reader ensuring that the chip

is entered as shown in the drawing below

green arrow

 The following is displayed on the scanner control panel screen:

CHANGE DRUM ?

YES= OK - NO= C

 Press OK

 Once the chip card has been read, the display shows:

DRUM OK

REMOVE CARD

 Remove the card

Caution - If the following is displayed, check that you have inserted the chip card the right way

up:

CANNOT READ CARD

REMOVE CARD

6-12

Maintenance

CLEANING

Cleaning the scanner’s reading devices

When one or more vertical lines appear on transmitted copies or faxes, follow these steps:

Cleaning the printer

Dust, dirt and paper debris on the outer surfaces and inside the printer can interfere with printer performance. Clean the printer regularly.

Caution - Use a soft cloth to clean the printer. Never use abrasive or corrosive detergents.

The fusing unit can become very hot during operation. To avoid injury - do not touch. Wait for at least 10 minutes after the printer has been turned off and make sure that the fusing unit has cooled before cleaning the interior of the printer.

 Open the scanner cover by

pressing the release button (A)

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

 Clean the transparent scanning

glass (B) with a soft lint-free cloth soaked with alcohol

 Close the scanning cover

 Make a copy in order to ensure

that the symptoms are gone

Operation Setting your

Cleaning the outside of the printer

Clean the outside of the printer with a smooth duster.

6-13

Cleaning the paper feed roller



1 - Turn off the printer and unplug the power cord

 2 - Press the upper cover release button and open the upper cover

 3 - Remove the toner cartridge and the drum cartridge

Fusing unit

 4 - Use a soft cloth to clean the paper feed roller

Maintenance

Caution - The fusing unit inside the printer can become very hot during operation. To avoid

injury - do not touch.

 5 - Reinstall the drum cartridge and the toner cartridge; refer to paragraph Replacing cartridges,

page 6-2

 6 - Close the upper cover and press it down gently but firmly until it locks into place

6-14

Sagem Laser Pro 346, Laser Pro 348 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

1INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

Operational precautions

UNPACKING THE SHIPPING BOX

UNPACKING THE MACHINE PARTS

DESCRIPTION

INSTALLING THE REMOVABLE PARTS

INSTALLING THE PRINTER PAPER TRAY

INSTALLING THE PRINTER OUTPUT STACKER

INSTALLING THE DOCUMENT FEEDER FOR SCANNING

INSTALLING THE ORIGINAL DOCUMENT OUTPUT STACKER

LOADING PAPER

LOADING PAPER MANUALLY

INSTALLING THE SECOND PAPER CASSETTE UNIT (OPTION)

CONNECTIONS

TELEPHONE AND LAN CONNECTION

POWER LINE CONNECTION AND SWITCH-ON

2GETTING STARTED

NAVIGATION METHODS

PRESENTATION

The navigator

The display screen

ACCESS TO FUNCTIONS

Menu-driven access

51 FUN CTIONS LIST

Direct access by number

EMBEDDED WEB SERVER

Prerequisites

Access to the Web server

MAIN SETTINGS

BEFORE TRANSMISSION

Date/Time

Your fax number/your name

Type of network

Geographical settings

Local prefix

Transmission report

Document feed type

Economy period

BEFORE RECEPTION

Fax answering machine

Reception without paper

Number of copies

Relay broadcast

Fax or PC reception (depending on model)

TECHNICAL PARAMETERS

LOCAL AREA NETWORK (LAN) SETTINGS (DEPENDING ON MODEL)

LOCAL NETWORK SETTINGS

Automatic configuration

Manual configuration

IEEE address (or Ethernet address) or MAC address

Netbios names

MESSAGE SERVICE AND THE INTERNET

INITIALISATION PARAMETERS

Access to connection and message service parameters

Access to servers parameters

Access to the authentification SMTP parameters

SETTINGS

Standard settings

Mail sorting

INTERNET CONNECTION

Immediate connection to the Internet

Programmed connection

DEACTIVATING THE INTERNET FUNCTION

THE SMS SERVICE

SMS PARAMETERS

SENDING AN SMS

ERASE AN SMS

SMS RECEPTION

SMS SERVER

4DIRECTORY

CREATING SUBSCRIBERS RECORDS

ADDING A RECORD

CREATING SUBSCRIBERS LISTS

ADDING A LIST