Sagem Laser Pro 346, Laser Pro 348 User Manual

SAGEM

Laser Pro 346/348

User Manual

WELCOME

Congratulations for purchasing this SAGEM new generation communication terminal. This terminal is capable of faxing, printing and scanning and furthermore, can be used for Internet communications. Your terminal will meet all your professional requirements.

This User's Manual presents the model in the range:

Model Equipment

• Colour scanner.

Laser Pro 346

Laser Pro 348

It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its direct access directory.

Providing access to the Internet, your terminal lets you, depending on model:

• send and receive faxes to E-mails thanks to the F@x to E-mail function,

• send and receive E-mails,

• send and receive SMS's

Depending on model, you can also print to PCL® 6 and SGScript 3 formats (emulation of Postscript® level 3 language).

We recommend that you read this Manual carefully, in order to familiarise yourself with the various features and functions of your terminal.

• 33.6 kbps fax and 56 kbps data modem.

• 16 ppm black & white laser printer.

• Colour scanner.

• 33.6 kbps fax and 56 kbps data modem.

• 16 ppm black & white laser printer.

• LAN 10/100 Base T.

List of accessories

The following additional accessories are proposed for these models:

• Directory card.

• 500-page paper tray.

• Activation kit PCL® 6 and SGScript2 (depending on model).

• Companion Suite Pro kit PC (depending on model).

Consumables

To refer to the last page of this user manual for the references.

1. Depending on country and depending on your operator.

2. The list of accessories is subject to change without prior notice.

Control panel

1. key: manual line taking, tone monitoring during

fax transmission.

2. key: attachment to a typed-in mail.

3. key: scanning resolution during transmission or copy.

4. key: contrast adjustment.

5. key: SMS transmission.

6. key: access to directory and quick-dial numbers.

7. key: access to the last dialled numbers, or to the last entered e-mail addresses after pressing the

key.

8. key: broadcast transmission (fax, e-mail or SMS).

9. Numerical keypad.

10. key: fax transmission or black & white local copy.

11. key: Scan to e-mail (Internet fax transmission).

12. key: colour document transmission over the Internet.

13. key: stop current operation.

14. M key: access to the different functions (MENU).

15. OK key: confirm displayed selection.

16. C key: return to previous menu and correct data entry.

17.

 or keys: navigation keys.

18. Alphabetical keypad.

19. key: access to special characters.

20. key: enter or go to next line.

21. Í key: erase character before cursor.

22.

× key: Shift key.

key: Caps lock key.

23.

24. and keys: memorise a key combination. Default setting: F1 : Scan to PC

F2 : Scan to FTP

A Scanning resolution during fax transmission (Fine,

SFine, Photo).

B "Line" icon:

On: communication in progress. Blinking: communication being established.

C Printer Paper Jam indicator .

D "Toner" icon:

On: toner empty. Blinking: toner near end, toner low.

E Fax reception icon:

* On: reception possible. * Blinking: unprinted document(s) in memory

or being received.

* Off: reception impossible.

1. Depending on model.

23 22

BC D EA

Fine SFine

Photo

2021

45689

1718

10111213 15

CONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Operational precautions 1-2

Unpacking the shipping box 1-4 Unpacking the machine parts 1-5 Description 1-8 Installing the removable parts 1-9

Installing the printer paper tray 1-9 Installing the printer output stacker 1-10 Installing the document feeder for scanning 1-10 Installing the original document output stacker 1-11 Loading paper 1-11 Loading paper manually 1-12 Installing the second paper cassette unit (option) 1-14

Connections 1-15

Telephone and LAN connection 1-16 Power line connection and switch-on 1-16

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1

The navigator 2-1 The display screen 2-3

Access to functions 2-3

Menu-driven access 2-3 Direct access by number 2-4

Functions list 2-4

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3SETTING YOUR MACHINE 3-1

Remote setting of parameters (depending on the model) 3-1

Embedded web server 3-1

Prerequisites 3-1 Access to the Web server 3-2

Main settings 3-2

Before transmission 3-2

Date/Time 3-2 Your fax number/your name 3-2 Type of network 3-2 Geographical settings 3-3 Local prefix 3-3 Transmission report 3-4 Document feed type 3-4 Economy period 3-5

Before reception 3-5

Fax answering machine 3-5

-1-

Operation Setting your

Reception without paper 3-6 Number of copies 3-6 Relay broadcast 3-6 Fax or PC reception (depending on model) 3-7

Technical parameters 3-7

Local Area Network (LAN) settings (depending on model) 3-10

Local network settings 3-10

Automatic configuration 3-10 Manual configuration 3-11 IEEE address (or Ethernet address) or MAC address 3-11 Netbios names 3-11

Message service and the Internet 3-11

Initialisation parameters 3-12

Access to connection and message service parameters 3-12 Access to servers parameters 3-13 Access to the authentification SMTP parameters 3-13

Settings 3-15

Standard settings 3-15 Mail sorting 3-16

Internet Connection 3-18

Immediate connection to the Internet 3-18 Programmed connection 3-18

Deactivating the Internet function 3-18

The SMS service 3-18

SMS Parameters 3-19 Sending an SMS 3-19 Erase an SMS 3-20 SMS Reception 3-21 SMS Server 3-22

4DIRECTORY 4-1

Creating subscribers records 4-1

Adding a record 4-2

Creating subscribers lists 4-3

Adding a list 4-3 Adding or deleting a number from the list 4-4

Consulting a record or a list 4-4 Modifying a record or a list 4-5 Deleting a record or a list 4-5 Printing the directory 4-5 Importing a directory 4-5

The file structure 4-6 Procedure 4-7

Exporting a directory 4-8

5OPERATION 5-1

Sending 5-1

Document positioning 5-1

-2-

Scanner 5-1

Choosing the resolution/contrast 5-2

Resolution 5-2 Contrast 5-2

Dialling 5-2

From the directory 5-2 From the redial key 5-3 To multiple numbers 5-3

Transmission over the Public Switched Telephone Network (PSTN)

Immediate transmission 5-4 Delayed transmission 5-4 Transmission with auto redial 5-4 Rerouting 5-5

5-4

Transmission over the Internet 5-6

Sending a black and white document to an E-Mail address 5-6 Sending a colour document to an E-mail address 5-6 Sending a typed message to an E-Mail address 5-6

Scan to FTP (depending on model) 5-7

Deposit a file in an FTP server : 5-8 Multi-contact sending 5-8

Transmission waiting queue 5-8

Immediately perform transmission from the waiting queue 5-9 Consult or modify the waiting queue 5-9 Deleting a transmission on hold 5-9 Printing a document in waiting or in deposit 5-9 Print the waiting queue 5-9

Cancelling a transmission in progress 5-10

Reception 5-10

Reception over the Public Switched Telephone Network (PSTN) 5-10 Reception over the Internet 5-10

Copying 5-11

Local copy 5-11

Standard copy 5-11 "Sophisticated" copy 5-11

Specific copy settings 5-11

Scanner settings 5-12 Printer settings 5-13

Other functions 5-14

Logs 5-14 Printing the functions list 5-14 Printing the machine settings 5-15 Memorizing a sequence of keys 5-15 Font printing (depends on model) 5-16 Counters 5-16 Deposit and polling 5-16 Lock 5-17

Entering the locking code 5-18 Locking the keyboard 5-18

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Operation Setting your

-3-

Locking the numbers 5-18 Locking the Internet settings 5-19 Locking the SMS service 5-19

Scan to PC (depends on model) 5-19

Mail box (MBX FAX) 5-19

MBX management 5-20

Creating an MBX 5-20 Modifying the features of a MBX 5-20 Printing the contents of a MBX 5-21 Deleting a MBX 5-21 Printing the MBX list 5-21 MBX deposit in your fax 5-21 MBX deposit in a remote fax 5-21 MBX polling from a remote fax 5-22

6MAINTENANCE 6-1

Maintenance 6-1

General 6-1 Replacing the consumables (toner and drum cartridges)

Replacing cartridges 6-2

Cleaning 6-13

Cleaning the scanner’s reading devices 6-13 Cleaning the printer 6-13

Servicing 6-15 Scanner calibration 6-15

Incidents 6-15

Communication errors 6-15

Transmission from the feeder 6-15 Transmission from memory 6-15 Communication error codes 6-16

Printer errors 6-18

Error messages 6-18 Printer paper jam 6-19 Paper jam at the feeders and trays 6-21

Scanner incidents 6-22

Scanner paper jam 6-22

Miscellaneous incidents 6-23 Machine packing and transportation 6-23

Characteristics 6-25

Unit characteristics 6-25

6-2

7SAFETY 7-1

-4-

This unit has been designed in accordance with European standards I-CTR37 and CTR21, it is designed for connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier.

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/5/EC.

For user safety, in accordance with Directives 73/23/EC.

For electromagnetic interference, in accordance with

The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/ 5/EC.

Directive 89/336/EC.

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-5-

Operation Setting your

1INSTALLATION

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics.

• Choose a location that is well ventilated.

• When installing the terminal close to a wall, make sure the distance between the wall and the upper edge of the stacker is at least 25 centimetres for easier opening of the upper cover.

25 cm

1-1

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Note the following important precautions whenever using the printer.

Operating Environment

The following describes the operating environment required when using the printer:

•Temperature: 10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the danger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

Installation

1-2

Installation

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Paper for printer: do not use paper previously printed by your terminal or any other printer: the ink or toner deposited on that paper might damage the printing system of your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount

of ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

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1-3

Operation Setting your

UNPACKING THE SHIPPING BOX

 Take the protection profiles, the packing material and the machine out of the shipping box.

Installation

Protection profiles

Packing

material

1-4

Machine

Shipping box

Installation

UNPACKING THE MACHINE PARTS

 Remove the plastic bags and check for the parts depicted below.

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1 : Scanner output stacker

2 : Printer output stacker

3 : Printer paper feed tray

4 : AC power cord (depending on country)

1-5

5 : Telephone line cord (depending on country)

6 : Fax/printer terminal

7 : Document feed tray for scanning

8 : CD-ROM (User Manual) depending on model

Operation Setting your

 Peel off the three strips of shipping tape from the front of the terminal.

 Pull out the two pads from the paper feed inlet.

Installation

1-6

Installation

 Press the paper size guide on the right, in order to push both paper size guides to the left or

to the right. Pull out the plastic tab and the shipping tape from the paper feed inlet.

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 Peel off the shipping tape from the paper tray.

1-7

Operation Setting your

DESCRIPTION

Document feed

tray for scanning

Adjustable

paper guide

Scanner release

button

Printer cover

release button

Scanner

Control panel

Original document output stacker

Printer

output stacker

Printer

Installation

On/Off

switch

Second cassette

paper tray

(500 pages)

(option)

Chip card

reader

Telephone line

connector

Drum cartridge

(pre-installed)

Toner cartridge

(pre-installed)

Phone cord

Printer paper feed tray

Second paper cassette (option)

AC power connector

AC power cord

1-8

Installation

INSTALLING THE REMOVABLE PARTS

This section details the installation of the terminal's removable parts.

INSTALLING THE PRINTER PAPER TRAY

 Using the printer's left and right notches, gently push the tray in until it stops (as illustrated

below).

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 Fit the tray cover.

Operation Setting your

1-9

Installation

INSTALLING THE PRINTER OUTPUT STACKER

 With both hands, slightly bend the centre part of the stacker upwards in order to insert its clips

into the notches located on the upper part of the printer. Release the stacker so that it recovers its initial shape. If necessary, push at the base and at the centre of the stacker from underneath so that is snaps into place behind notch A.

INSTALLING THE DOCUMENT FEEDER FOR SCANNING

 Fit the stacker by inserting its two toes into the notches provided at the rear of the terminal.

1-10

Installation

INSTALLING THE ORIGINAL DOCUMENT OUTPUT STACKER

 Fit the output stacker on the upper front part of the terminal by inserting its two toes into

the notches provided.

LOADING PAPER

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 Press the paper size guide on the right in order to push both paper size guides to the left or

to the right.

 Place a stack of paper into the tray. In case of letterhead paper, be sure to place the paper

printed side up.

 Secure the stack of paper by pushing the paper size guides against the right and left edges

of the stack.

1-11

Operation Setting your

Supported types of paper:

Auto-feed cassette 60 to 90 g/m

Manual feed tray 60 to 160 g/m

 Fit the paper tray cover into place.

Installation

Caution - Do not add paper in the paper tray while the machine is printing.

LOADING PAPER MANUALLY

When printing on special paper, such as 60 to 160 g/m² max. colour paper or transparent film (laser printer compatible), you should load the paper manually, one sheet after the other. To do so:

 Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray

cover until it stops in the printer.

1-12

Installation

 Adjust the sheet or film width as appropriate by means of feed pawls 1 or 2.

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1-13

Operation Setting your

Installation

INSTALLING THE SECOND PAPER CASSETTE UNIT (OPTION)

Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place.

Remove the cover from tray 2. Press down on the paper lifting plate located

Place the printer on top of the base unit. Make sure to align the coupling pins of the base unit with the holes located underneath the printer.

inside of tray 2 until it locks.

Place a stack of up to 500 sheets of paper into tray 2 so that the side that was facing up when the paper was unwrapped is still facing up.

1-14

Replace the cassette cover and insert tray 2 into the second paper cassette unit.

Installation

Remark : be sure to use both hands whenever tray 2 is removed from or inserted into the second paper cassette unit.

CONNECTIONS

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Operation Setting your

1-15

Installation

 Make sure the On/Off switch is set to 0 (Off).

Key to the diagram:

A: Telephone line connector

B: LAN connector

model)

C: USB port

D: AC power connector

(model depending on country)

1: Line cord

(model depending on country)

2: AC power cord

(model depending on country)

(depending on

TELEPHONE AND LAN CONNECTION

 Plug end of the telephone line (1) into the connector on the fax machine (A), and the other end

into the wall telephone socket.

 LAN connection (depending on model). Plug end of the LAN cord (as provided by your network

administrator) into port (B) of your fax machine and the other end into your local network port dedicated to your fax machine.

POWER LINE CONNECTION AND SWITCH-ON

Caution - Refer to safety procedures in the Safety Chapter.

 Plug end of the main power cord (2) into the connector (D) on the fax machine, and the other end

in the wall outlet.

 Set the On/Off switch to position 1 (On).

After a few seconds, when the printer has warmed up, the date and time will appear. To set the language and the time of your terminal, refer to paragraph Setting your machine, page 3-1.

1-16

2GETTING STARTED

NAVIGATION METHODS

PRESENTATION

The navigator gives you access to the menus visible on screen.

The navigator

This navigator has 5 keys and allows you to move within the menus available on your machine.

2-1

Moving within the menus

To Use key Symbol used

Enter the main menu. M

Getting started

Select the next line in a menu.

Select the previous line in a menu.

Confirm entry and go to the following menu.

Return to the previous menu. C

Confirm and exit from the current menu.

Exit without confirming from the current menu.

Moving within a data entry field

To Use key Symbol used





Move to the right.

Move to the left.





2-2

Getting started

To Use key Symbol used

Confirm your entry OK

Delete a character by moving the cursor to the left.

Confirm your entry and return to the initial screen.

The display screen

The screen has two lines of 16 characters.

The cursor shows the line you selected.

1DIRECTORY

2 SETUP

For menus with more than two choices, use the arrows next (hidden) lines of the menu (3,4, etc.).

ACCESS TO FUNCTIONS

Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

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 or  of the navigator to obtain the

Menu-driven access

You may print the functions list to know the number of a function.

 Press the M key, the functions menu appears.

1DIRECTORY

2SETUP

 Use the  or  navigator arrows to move the cursor in front of the required function.

4 SMS SERVICE

5 PRINT

 Validate your choice by pressing OK.

Operation Setting your

2-3

 When in the selected menu, use the  or  navigator arrows to move the cursor in front

of the required sub-function.

51 FUN CTIONS LIST

52 LOGS

 Validate your choice by pressing OK.

Direct access by number

You may print the functions list (M 51 OK) to know the number of a function.

From the stand-by mode:

 Press the M key, enter the number of the required function and validate your choice by

pressing OK.

FUNCTIONS LIST

MAIN MENU 1: DIRECTORY

Getting started

Functions Function description Page

M 11 OK - NEW CONTACT Enter a name in the directory p. 4-2 M 12 OK M 13 OK M 14 OK M 15 OK M 16 OK

161 OK S

162 OK L M 17 OK M 18 OK

- NEW LIST Enter a relay broadcast list p. 4-3

- MODIFY Modify a record or a list p. 4-5

- CANCEL Delete a record or a list p. 4-5

- PRINT Print the directory p. 4-5

- SAVE/LOAD Store the directory on a chip card

AVE Save the directory to a chip card p. 4-1 OAD Load the directory from a chip card p. 4-1

- IMPORT Enable directory importation by e-mail p. 4-7

- EXPORT Export the directory by e-mail p. 4-8

MAIN MENU 2: SETUP

Functions Function description Page

M 21 OK - DAT E/TIME Enter the date and the time p. 3-2 M 22 OK M 23 OK

231 OK S

232 OK M

233 OK E M 24 OK

241 OK R

242 OK N

- NUMBER / NAME Enter your name and your number p. 3-2

- SEND Transmission settings

END REPORT Choose to print the communication report (see M 381

OK)

EMORY SEND Send from feeder or memory p. 3-4

CO PER. Set the economy period (see M 32 OK)p.3-5

- RECEPTION Reception settings

EC. PAPER Accept reception without paper p. 3-6 BR OF COPIE Number of copies of received documents p. 3-6

2-4

p. 3-4

+ 86 hidden pages